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HomeMy WebLinkAbout11132019 PACAB WS Laydown - Schneider Email 19 ►t i.3 PAc, e La y jc. a LA a 5C1, ne,j Jessica Stallard • From: Laura Schneider <laura.schneider@me.com> Sent: Tuesday, November 12, 2019 4:10 PM To: Jessica Stallard Cc: Brenda Ballou Subject: Re: November 13, 2019 PACAB WS Packet Attachments: PACAB Priorities.docx; Boards & Commissions- 2020 PACAB.pdf Jessica, Below is the basic email I sent to each board member individually. In my opinion,the content of the email is procedural and has nothing to do with any item of business before the board. However,the word document attached does contain my specific proposals for content of the priorities. I really want to understand OMA. I think that transparency in public decision making is of utmost importance! Thank you for helping me. To my knowledge,no violation occurred in this instance because there was no discussion. But I agree that this could be a slippery slope and lead to violations in the future. As policy, I will never again email each member of the board without routing it through the clerk's office! I look forward to seeing you at tomorrow's work session to discuss our goals for the coming year. We should have our new member(pending council appointment at tonight's meeting), Ben Smith, seated by that time! Before the meeting, I wanted to share some thoughts with you that I have about PACAB moving forward: 1) I'd like to try to keep meetings as close to an hour as possible to respect our members with fixed lunch hours. I really enjoy the discussions we have on the board,but I want to respect everyone's time. To help with this,I have a few ideas: - If you have questions for any of the regular reporters(chamber, railroad,harbor, administration) feel free to reach out to them directly via email so that they can come prepared with answers or include it in their next report. On the spot questions are still very welcome,but maybe we can streamline things by asking big questions beforehand and letting them provide thoughtful responses. I'm one of the biggest offenders here, so I will be working on it! -Keep the agendas at meetings short and focussed on action items. There are so many procedural steps at meetings that it can use up the hour quickly. I'd like our agendas to primarily consist of action items that cannot be accomplished in a work session. If you have something you'd like to see on the agenda,please email Jessica and me so that we can all decide where your item fits best. -Provide information for work sessions in advance so that we can all come prepared to hone in on the topic at hand. I will work with the clerk's office to email work session packets well in advance of the meeting. - Establish committees that can meet outside of our regular meeting times to work on projects that need more discussion. For example,we will probably need a committee for the Energy Fair to keep that moving along. I was also thinking there could be a SMIC development committee to conduct the yearly review of the plan and help move specific projects forward. Think about what committee you would like to see formed or be a part of. 2) I have an idea to change the way we write our priorities. Instead of a list that rarely changes, I propose we include priorities, long term goals, and short term goals. 1 - Priorities are the big picture items that PACAB wants to help with - Long term goals are projects that the board would like to accomplish in 2-5 years - Short term goals are the things the board would like to tackle this coming year - For example Priority: Help lead SMIC development Long term goal: Update SMIC Development Plan (2022) Short term goal: Review SMIC Development Plan (November) Short term goal: Establish an ad hoc committee for SMIC development - Please let me know what you think about this format. Even if we decide not to separate them out, I think it's a useful exercise for thinking about what you personally would like to see us do. What are your goals? What will make you feel proud to be a part of this board? I've attached a list I started with space for you to add your own ideas. I've also attached a document the clerk put together about the board's responsibilities according to code. Looking forward to hearing your ideas! Cheers, Laura 907-671-7022 Spam Phish/Fraud Not spam Forget previous vote CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. On Nov 12, 2019, at 1:05 PM, Jessica Stallard <jstallard@a,cityofseward.net> wrote: Good Afternoon, PACAB members! Your PACAB packets for the November 13, 2019 PACAB work session will be ready for pick up at the dispatch window after 2:00 p.m. today. The work session packet can also be found on the City website's home page athttp://www.citvofseward.us/DocumentCenter/View/5270. S iA4.cere.(.y, Je.yyi,ca•Stan,--olr P&p-LA4-y C 1d CLe -k, Notary Put•bti,G (907)224-4046 Spam Phish/Fraud 2