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11252019 City Council Packet
Sevvcwd City, Council Agenda Packet BE • Happy Thanksgiving* Monday, November 25, 2019 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} November 25, 2019 7:00 p.m. Council Chambers Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE Sue McClure 3. ROLL CALL Vice Mayor Term Expires 2020 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Shalyl Seese signed in will be given the first opportunity to speak. Time is limited to 3 minutes Council Member per speaker and 36 minutes total time for this agenda item.] Term Expires 2021 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval John Osenga of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. Council Member In the event of such a request, the item is returned to the Regular Agenda] Term Expires 2021 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Kelley Lane Council Member A. Proclamations and Awards Term Expires 2020 B. Chamber of Commerce Report C. City Manager Report ........................................... Pg. 3 Dale Butts D. Other Reports and Presentations [Presentations are limited to Council Member ten minutes each, excluding Q&A.] Term Expires 2022 1. Seward Community Health Center Quarterly Report by Craig Ambrosiam Tony Baclaan 2. Alaska Municipal League (AML) Conference Travel Council Member Reports by Mayor Terry and Council Members Baclaan Term Expires 2022 and Seese. Scott Meszaros City Manager Brenda Ballou City Clerk Holly Wells City Attorney City of Seward, Alaska Council Agenda November 25, 2019 Page I 7. PUBLIC HEARINGS [Public hearing comments are limited to five minutes per person; after all speakers have spoken, a person may speakfor a second time.for no more than one minute.] A. Resolutions Requiring Public Hearing 1. Resolutions 2019-098 through 2019-108, Adopting The 2020-2021 City of Seward Biennial Budget. These resolutions are having a first public hearing tonight, and will come back for a second public hearing and approval on December 9, 2019. ... Pg. 20 2. Resolution 2019-097, Authorizing The City Manager To Enter Into A Special Contract With The Seward Association For The Advancement Of Marine Science (SAAMS) For Adjusted Electric Rates. ............................................... Pg. 93 8. UNFINISHED BUSINESS—None 9. NEW BUSINESS A. Ordinances for Introduction *1. Ordinance 2019-017, Amending The Electric Rates And Charges And Readjusting Rates To Reflect Seward Electric Utility Charge, Cost Of Power Adjustment And Customer Charge, For 2020 And 2021. ................................................ Pg. 104 B. Resolutions *1. Resolution 2019-109, Establishing The City Of Seward's Calendar Year 2020 City Legislative Priorities. ..................................................................... Pg. 119 *2. Resolution 2019-110, Establishing The City Of Seward's Calendar Year 2020 State Legislative Priorities. ..................................................................... Pg. 122 *3. Resolution 2019-111, Establishing The City Of Seward's Calendar Year 2020 Federal Legislative Priorities. ..................................................................... Pg. 126 C. Other New Business Items *1. Approval of the November 12, 2019 City Council Regular Meeting Minutes. Pg. 129 *2. Schedule a work session to review the complete proposed 2020/2021 budget on December 2, 2019 at 6:00 p.m. 10. INFORMATIONAL ITEMS AND REPORTS (No action required) A. On-going City Project and Goal List ................................................... Pg. 141 B. September, 2019 City and Providence Financial .................................... Pg. 150 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda November 25, 2019 Page 2 CITY OF SEWARD Scott Meszaros, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward,AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT November 3-November 25 Please note, the Alaska Municipal League was 11/18/19- 11/2/19. The next CMR will have the purchase orders between 10/29/19 and 12/2/19. City of Seward Personnel Transactions from 11/2/2019-11/15/2019 Prepared by Riley Shurtleff, City of Seward Personnel Officer Separations: Department: Date of Separation TYC Coordinator SPRD 11/4/2019 New Hires: Department: Date of Hire Winter Program Aide SPRD 11/4/2019 Winter Parks Maintenance Worker SPRD 11/6/2019 Winter Program Aide SPRD 11/8/2019 Recreation Assistant SPRD 11/12/2019 Available Full Time Positions: Department: Position Status Corrections Officer Police Advertising Since 11/29/2018 Harbor Senior Administrative Assistant Harbor Advertising Since 6/11/2019 Finance Director Finance Advertising Since 9/9/2019 Community Development Planner Comm. Dev. Advertising Since 10/29/2019 Field Engineer Electric Advertising Since 11/7/2019 Available Seasonal Positions: Department: Position Status Winter Program Aide (TYC,Teen Rec SPRD Advertising Since 8/30/2019 Room, Sports & Rec at the AVTEC Gym) Winter Program Aide Trainee (TYC,Teen SPRD Advertising Since 8/30/2019 Rec Room, Sports & Rec at the AVTEC Gym) 3 City Manager Report - Public Works — November 25, 2019 Director: Repairs for the Storm Surge Repairs are underway. Rock is being delivered and equipment and personnel mobilized. The contractor will start at the Sea-Life Center seawall area. Please stay clear of the construction areas. The City surplus auction will be online for the first time on Public Surplus.com starting 11/18 and ending 12/2. It is a small trial run with just six pieces of equipment at the Public Works dept. Then we will be able to do more auctions throughout the year. Streets: The street dept worked hard to stay ahead of recent rain events at the falls/bridge. They were able to clear gravel debris after high tides and keep the waters flowing and prevent buildups under the bridge. More ditches and culverts are being cleared for water drainage along streets. Water,Wastewater Utilities: Most sewer main lines have now been flushed out for this year,but here are still a few more to complete. Water line valve repairs have required crews to dig deep for repairs, but no further problems were encounters during the work. Shop: Snow tire change overs have been almost all completed. One Tool cat sweeper required major hydraulic hose repairs. Winter equipment is all being readied for snow and ice conditions. Buildings: We had a successful roof repair on City Hall above the Clerk's office. Hopefully it is a permanent repair and will not leak again. 1 4 C'ity of Seward Public Notice • Surplus auction — November 18" through December 2nd The City of Seward surplus auction will be conducted online through PublicSurplus.com. The next auction is scheduled for November 18'h through December 2°L, 2019 ending at 4:00 PM Be sure to register as a buyer. The Surplus auction is open to all to participate. To reai;ter_as a buyer(and receive a notification when auctions are posted) please follow the uistaictions below(there is no cost to sign up): Step 1: Go to the following link: http:/xvNv r.publicsurplus.corn sms register user Step ': Fill out the Buyer Information form completely and click Next Step Step 3: Read and accept the Buyer Agreement and click Next Step Step 4: Review entered buyer information to confirm it is correct and click Submit. Step 5: You should receive a confirmation code via phone call or text message (depending upon which method you selected in the Buyer Information Form on Step 2). If no code is received within 30 minutes, please contact Buyers Support at 801-932-7000 Ext 0 (Toll charges apply) and Ask for Buyers Support. Advise them you need assistance with getting your confirmation code. Step 6: Once the confirmation code is received enter that code onto the site when you login and this will complete the account sign-up- The following is a link to the City auctions that are offered through Public Surplus: https://publicsurplus.com/sms/seward,ak/browse/`allcat?tm=m 5 11/25/19 Seward Community Library & Museum Director's Report 2019 Library Museum 6th Annual Open House Report The Annual Library Museum Open House program on November 9th was a wonderful success! Volunteers counted 234 participants between 1-4pm and our daily door counter reached 772. 82 adults and 48 children visited the Museum for a total of 130. 119 non-perishable food items donated for our local food bank in exchange for local overdue fine forgiveness have been delivered to the food bank! Everyone enjoyed live music by Sue McClure, who played the organ in the Museum Exhibits, and Jim Pfeiffenberger, who played a variety of instruments in the Library. 35 patrons received raffle tickets for canned food donations (some donated even if they didn't have fines!), and 160 patrons received raffle tickets at the front door. 14 patrons won random prize drawings. Congratulations to our Grand Prize Winners: Dona Walker, winner of the$50 Frontier Trading Post Gift Certificate; Andrew Graves, winner of the$50 Brown & Hawkins Gift Certificate;Audrey Bird, winner of the Kindle Fire; and Kayla Schandel, winner of the$50 Alaska Shop Gift Certificate! Over 20 volunteers made this program a success; we couldn't have done it without them! Volunteers helped greet guests, play live music, prep and stock food, beverages and the hot chocolate bar, and with craft activities such as wreath making, paper globe making, collage bookmarks, paper hats, and pom-pom wall hangings. The Resurrection Bay Historical Society(RBHS) had a tremendous response to a local daycare scrapbook project where visitors were able to view a slide show of some scrapbooks compiled by local daycare provider Jeannie Sether, who ran Gateway Daycare and Nana's Nuggets in the 1980s-1990s and help identify people in the photos. RBHS will continue to set up a table in the Atrium each Second Saturday through the winter. The Seward Community Library Association organized five teen readers to share their favorite stories in the Children's Room throughout the event to encourage the love of reading. You can still stop by and share a story of kindness you've experienced in our community on our interactive board in the Atrium and Museum admission will continue to be free all winter, Fri-Sat, Noon-5 pm until mid-May. Thank You to... All our wonderful Open House Volunteers! ► Sue McClure provided music on the museum organ ► Jim Pfeiffenberger provided music by the library south-facing windows ► Pamela Eiting,Jackie& Keith Campbell and Ben Campbell helped with setting up tables, chairs, and decorating ► Jackie Campbell,Tegan Retzer, and Ginger Retzer prepared, set up, monitored and replenished refreshments ► Melanie Smith, Pang Webber, Dawn Hagen and Phyllis Shoemaker greeted patrons and took raffle tickets ► Michelle Quinn, Phyllis Shoemaker, Mary Tougas, Cindy Ecklund,Tim Mullet and Tegan Retzer helped patrons with all of the craft activities ► The Resurrection Bay Historical Society, Colleen Kelly and Linda Lasota organized the daycare scrapbook table. ► The Seward Community Library Association and Amy Hankins organized teen readers to have Storytime in the Children's room throughout the afternoon: Thank you to Esme Wilder, Lucy Hankins, Bella Darby, Remy Cobble, Natalia Garcia Salsa for sharing their favorite books! The entire Library Museum Team for all the planning and hard work that went into this special event: Anna Gibson, Evan Hinton,Valarie Kingsland, Amanda Lyon, Susan Moseman and Kait Hazard. A special shout out to Amanda Lyon, Program Coordinator, for drafting flyers, planning and preparing all the crafts, coordinating volunteers, creating the interactive board, setting up, cleaning up and so much more! One more special thank you to Kait Hazard, our seasonal employee who stayed on to help keep the Museum open on Fridays and Saturdays this fall while our Curator position is vacant. Kait's last day is Nov. 23, but we will continue to 6 keep the Museum open Fri-Sat, noon-5 through the winter until our new Curator starts Jan. 7th (stay tuned for more info). UPCOMING PROGRAMS-All programs are free and open to the public! Wish Tree Book Donation Program November 9 to mid-January in the Library A partnership between the Library Museum and the Seward Community Library Association, provides the opportunity for anyone to sponsor new books for the Children,Junior, and Young Adult collections. 100 books were sponsored last year! Visit the Library Front Desk for more information or to sponsor a book. Books may also be sponsored online through the SCLA website at www.friendsofsclm.org. Special Second Saturday Events, December 14 All are welcome to join us for a special December Second Saturday event featuring: ► Live at the Library, 2-4pm, Library Reading Area: Live folk/bluegrass music performed by Jim Ostrander on vocals/guitar, Bill Marten on banjo and slide guitar, Stacey on mandolin, and Daryl Hollingsworth on string bass. ► Make a Book Mark Collage,All Day, Library Reading Area: Relax for a while and a collage bookmark while you listen to live music. ► Resurrection Bay Historical Society, 1-Spm,Atrium: Stop by to view a slide show of newly acquired scrapbooks compiled by local daycare provider Jeannie Sether, who ran Gateway Daycare and Nana's Nuggets in the 1980s- 1990s and help identify people in the photos. ► Museum Drop-In Craft, Fri-Sat, 1-Spm, Museum Table- Winter Theme Collage Greeting Card ► Free Museum Admission all winter long, Fri-Sat, noon-5pm, through mid-May Other Upcoming Programs-All programs are free and open to the public! ► Play Time: Saturdays, Noon-4pm, Children's Room ► Storytime: Fridays, 11-12pm, Children's Room ► Community Book Club: Sat, Dec 21, 11am-Noon, Meeting Room—The Immortal Life of Henrietta Lacks by Rebecca Skloot Upcoming Closures ► Thurs, Nov 28—Fri, Nov 29,Thanksgiving (open regular hours on Saturday, 11-6) ► Tues, Dec 3 -Training/Work Day-Thank you for this opportunity to serve you better! ► Half day,Tues, Dec 24, open 11am-3pm - Christmas Eve ► Wed, Dec 25 - Christmas Day ► Wed,Jan 1 - New Year's Day Travel and Training Report Director Kingsland attended the Anchorage Population and Economic Data Conference at the UAA/APU Consortium Library on Nov 71h to better understand Alaska population data,various resources, including the Census, and to prepare in assisting Seward to fully participate in the 2020 Census to ensure the best funding possible to our community. Presentation slides from the event are available online at live.laborstats.alaska.gov/cen/presentations.cfm. The Library will also start receiving a copy of the Alaska Economic Trends magazine published monthly by the Alaska State Department of Labor and Workforce Development: labor.alaska.gov/trends 7 Seward Parks & Recreation City Manager Report November 15,2019 Reporting Period:10/27—11/9 Parks&Recreation Parks & Campgrounds 410 Adam s St Facility Type/Amenities Rentals Seward,AK 99664 Alice RV Dr y/Tent Closed until April 15 (907)224-4068 Branson Pavilion Lighting/Electric/Grill 0 First Lake Grill 0 Tyler Florence Foretit Acres RV Dry/Tent Closed uwiiAprill5 Director Harborside RV Dry/Tent Closed until April 15 Id ilar od RV Dry/Tent Closed unfit April 15 latesha Layne Marathon RV Dry/Tent Closed until April 15 Executive Assistant Obillho RV Diy!Tent Closed unfiiApriil5 01ter Beach Tent Closed rnrfil April 15 Office Hours Resurrection RV Utility/RV Dry 116/26 Monday—Friday SpringCreek RV Dry/Tent C10sedurtfilApril15 8:00 am—S:00 pm Williams Park RV Dry/Tent Closed untiiApril 15 Website HIGHLIGHTS • All vehicles and mowingequipment have beenwinterized. Facebook • 1'•u11,1i11?"tila ill ing/painting nen per mil holder tiJgmlor the campground~. facebook.com/SPRDPMNC Parks&Campgrounds 702 Aspen Ln Seward,AK 99664 (907)224-4068 Traci Peterson �� I Supervisor r .— Jenny Rutledge Coordinator Hoy v rF ry front P�`crr,�"t r�^Ccm�x�rotr rxl. UPCOMING Office Hours • Chri•.tnt,r.ligltttiand Penguins will be going up over the next twoweekt, Monday—Sunday 7:00 am—3:30 pm t r n cP i Ti,.,c Ickes Park. g Sports&Rec AVTEC Gym 51941hAve Seward Parks & Recreation Seward,AK 99664 (907)224-4054 City Manager Report Ian Jones November 15,2019 Coordinator Reporting Period: 10/27—11/9 Hours of Operation Sports & Rec Tuesday—Friday TOTAL USER COUNT 274 9:30 am—9:00 pm Users Users Activity -Self-reported- -Staff Count- Open Gym Indoor Park 41 32 Tuesday—Friday 9:30am-11:00am& Open Gym/Basketball 75 172 12:00 pm—2:30 pm Open Volleyball 27 21 Racquetball 21 6 Tot Time Rockwall 16 12 Tuesday—Friday Sauna 38 N/A 11:00 am—12:00 pm Wellness/Weight Room 55 22 Open Basketball HIGHLIGHTS Friday • Rockwall has been busy lately boasting a season best 11 participants on 10/29. 5:00 pm—7:00 pm • Sports&Rec is seeking anyone interested in coaching Urbach's Youth Basketball League this winter. UPCOMING Open Volleyball .Friday Sports&Rec at the AVTEC gym will be closed 11/28 and 11/29. 7:00 pm—9:00 pm • First Friday in December will host Open Skate and Adult Skating Lessons! Racqu et ba l l/Wa l lyba l l Reservable upon request. Rec Room Tuesday—Friday 9:30am-9:00pm TOTAL USER COUNT 131 Middle School 112 Rentals High School 19 Gym I $60/hour HIGHLIGHTS Studio I $30/hour . Rockwall climbing • Swimming Rec Room UPCOMING 336 3rd Ave • Breakfast with Santa Seward,AK 99664 (907)224-4054 Meredith Lins Coordinator Hours of Operation Tuesday—Friday 2:00 pm—9:00 pm Saturday 5:00 pm—9:00 pm Teen Youth Center 336 3rd Ave Seward,AK 99664 (907)224-5472 Hours of Operation Monday—Friday 3:00 pm—6:00 pm y To the Seward Community, The Seward Police Department is continuing its investigation into the death of Preston Atwood. The bulk of the case has been received by the Kenai District Attorney's Office and is currently being evaluated. The Seward Police Department would like to thank all the community members who have come forward with information and encourage those who have not yet done so to reach out to us at any time. Thank you! Chief Thomas Clemons Seward Police Department PO Box 167 Seward, Alaska 99664 SACOP 10 ELECTRIC Number of new Job Orders started since Jan. 1, 2019: (54) 1) At the time of this writing the Electric Department is continuing to do construction for new jobs. This will continue to be the primary focus of the Electric Department until the ground freezes and we are unable to dig any longer. 2) The transmission line to Bradley Lake continues to be down due to the Swan Lake fires. Carlos tree clearing has been hired to go in and start clearing in areas they are allowed to access, and we are told that onsite inspections are nearly ready to start. 3) The Electric Department worked with Renewable Energy Alaska Project(REAP) to do a presentation to the seventh-grade classes titled Power Pledge Challenge. Colleen Fisk with REAP travelled down from Anchorage and was able to present to multiple classes from the elementary, middle and high schools; employees from the Electric Department joined her from 1:30 to 2:30 for the day. Students got to learn about how much energy consumption various household products use and how to conserve or reduce that number. 11 Harbor CMR l l/25/2019 1. The 50-ton lifts have slowed down most of the vessels out of the water. 2. The 330-ton lifts have also slowed down most of the vessels are out of the water for the season. 3. All the water has been turned off for the winter, there are 4-year round water locations in the harbor located at the F float trestle, at the end of F-float, the T-dock and on Z-float. 4. We are still working with ADF&G to replace the North East Boat Launch Ramp, funding is currently available through the same grant, waiting on the 2020 State budget to be approved. 5. The harbor has made an offer to an individual for the harbor administrative assistant position. 6. The harbor crew is continuing to prepare for winter making sure docks are clear and lines and power cords are not in the way for clearing snow. 7. The Harbor has gone out for quotes to install a heat pump in the wash-down pad building at SMIC along with a used oil boiler to heat the building and wash-down pad respectively. (Waiting on one more quote) 8. The Harbormaster along with the Alaska Railroad and AVTEC traveled to the Fish Expo in Seattle. 9. The Harbor will be opening and grading RFP's tomorrow for the reappraisal process, the harbor will be bringing forward a resolution to council with a contract for the winning proposal at your December 9th meeting. 12 Seward/ Bear Creek Flood Service Area Mill Rate, Projects & Resources Summary SBCFSA Mill Rate FY19—0.75 Total Assessed Value for SBCFSA: $457,359,200 SBCFSA FY19 Revenues (0.75/1000): $343,019 Bear Creek/ Lowell Point Residents: $196,507 City of Seward Residents: $146,512 SBCFSA Projects Summary FY14—FY20 Bear Creek/ Community- City of Seward Lowell Point wide FY15—FY20 Contractual Services $ 225,775.00 $ 186,588.00 $ 282,014.50 SBCFSA USACE State DCCED Matching Funds Grants FY14—FY19 Grant funds $ 285,882.00 $ 2,524,763.14 $ 1,530,677.68 SBCFSAStaff Resources Annual Permitting&Agency Information Day,Annual Floodplain Newsletter Currently serves on six community project teams or committees and provides resources to the City, KPB, State, Federal and other agencies. 13 Seward/Bear Creek Flood Service Area Project Funds/Staff Resources Community- Year Vendor Area _ Project Description Bear Creek _ wide City_ FY16 Metco 2nd Avenue Culverts Culvert maintenance $ 4,250.00 FY19 PESUR 2nd Avenue Culverts Culvert optimization survey&bathymetry $ 15,030.00 FY20 PESUR 2nd Avenue Culverts Culvert optimization survey deliverables $ 1,670.00 FY16 AKMC Alaska Map Company GPS ground control for GIS $ 5,000.00 FY16 UAF/DGGS Alpine Watershed Imagery Geologic imagery collection $ 14,000.00 1 FY17 CIC Box Canyon Channel&embankment maintenance 5 9,960.00 FY19 GNC Box Canyon Channel&embankment maintenance 5 16,600.00 FY17 Hamilton City Coastal Erosion Coastal erosion stabilization 50%match $ 50,000.00 FY18 GNC Clear Creek C&E maintenance&bank stabilization $ 36,205.00 FY19 Metco Clear Creek Emerging situation repair $ 31,250.00 FY20 lGage iGages Stream gages installation&monitoring $ 4,600.00 FY19 GNC Japp Creek Channel&culvert maintenance $ 53,555.00 FY19 GNC Japp Creek Emerging situation repair $ 5,770.00 FY20 UAA Japp Creek Permit fee $ 500.00 FY20 AMAZ iJapp Creek Ground control point markers $ 245.00 FY19 UAA Japp Creek Application fee&permit $ 1,000.00 FY20 G%C Japp Creek Culvert&main channel maintenance $ 23,921.00 FY20 LA%GA Japp Creek Ground control survey $ 4,750.00 FYI Metco Kwechak Creek Channel&embankment maintenance $ 16,000.00 FY18 Metco Kwechak Creek Emerging situation repair 5 6,600.00 FY19 Metco Kwechak Creek Channel&embankment maintenance 5 17,560.00 FY19 Metco Kwechak Creek —,,,Channel&embankment maintenance $ 17,560.00 FY20 Metco Kwechak Creek KC 11-12 Channel&embankment maintenance 5 24,150.00 FY18 Metco Kwechak Creek KC12 Channel&embankment maintenance 5 18,540.00 Fiscal years 2015-2020 1 14 Seward/Bear Creek Flood Service Area Project Funds/Staff Resources FY18 GNC Kwechak Creek KC4Emerging situation repair $ 2,250 00 FY20 tbd Kwechak Creek Sedimert management project(spring 2020) $ 75,000.00 I FY16 AAED Lost Creek Conveyance calculation $ 3,750.00 FY17 Metco Lost Creek Channel&embankment maintenance $ 30,000.00 FY18 Metco Lost Creek Emerging situation repair $ 6,425.00 FY19 Larson Lost Creek Channel survey&project design $ 3,810.00 FY19 Metco Lost Creek Channel&embankment maintenance $ 29,670.00 FY16 GNC ISpruce Creek Channel&embankment maintenance $ 5,000.00 FY19 Metco Salmon Creek SC15 Emerging situation repair $ 4,500.00 FY18 Metco Salmon Creek SC15 Channel&embankment maintenance $ 9,250.00 FY19 __ Metco Salmon Creek SC15 Channel&embankment maintenance $ 5,800.00 FY20 ICIC Salmon Creek SC15 Emerging situation repair $ 3,350.00 FY18 Metco Sawmill Creek Channel&embankment maintenance Up $ 26,000.00 -- ------ - ---- - ------ FY18 �Metco Sawmill Creek Emergingsituation repair $ 3,500.00 FY18 Metco Sawmill Creek Channel&embankment maintenance Down $ 24,750.00 FY18 Metco Sawmill Creek Emerging situation repair $ 932.50 FY19 Metco Sawmill Creek Channel&embankment maintenance $ 29,440.00 FY19 Metco Sawmill Creek Emerging situation repair $ 3,135.00 FY19 Metco Sawmill Creek Emerging situation repair $ 3,500.00 FY20 ICIC Sawmill Creek Channel&embankment maintenance $ 25,066.00 FY19 SHS SHS Drone Flyers Grart $ 1,500.00 FY17 UAF/DGGS UAF Study Mass wasting&sedimentation study $ 20,845.00 FY16 SHS SHS Upward Bound Grart $ 1,000.00 FY20 QUS Quantum Spatial LiDAR acquisition $ 25,188.00 Community- Bear Creek wide City FY15- I FY20 Totals I Contractual Services $225,775.00 $ 186,588.00 $ 292,014.50 Fiscal years 2015-2020 2 15 Seward/Bear Creek Flood Service Area Project Funds/Staff Resources SBCFSA State DCCED Matching USACE Grant funds Funds Grants US Army Corps of Engineers partnership FY14-FY19 USACE Salmon Creek Section 205 project feasibility study $ 255,882.00 $ 255,882.00 Construction of 1,675 foot long revetment replacing gravel embankment.Protecting Bear Lake subdivisions,Cook Inlet Aquaculture USACE Salmon Creek Section 205 weir,Seward Hwy. $ 2,151,481.28 $ 1,148,489.92 Recreational features including a parking area, trail improvements,signage for Iditarod trail, USACE I Salmon Creek Section 205 recreation area at project site. $ 117,399.86 $ 107,399.87 Bank stabilization revetment protecting Bruno FY15 GNC Kwechak Creek(KC9) Road,Alaska Railroad and Seward Hwy. 5 127,018.00 ;SBCFSA project match for drainage improvement project,initial design& engineering&land purchase.City received Hazard Mitigation Grant for additional project FY35 JMetco Dairy Hill Drainage match. $ 30,000.00 1 $ 147,769.89 Project costs only.Does not include in-kind motches,KPB or SBCFSA staff time. $29S,882.00 1$ 2,524,763.14 $ 1,530,677.68 Fiscal years 2015-2020 3 16 Seward/Bear Creek Flood Service Area Project Funds/Staff Resources Staff resources FY15- FY20 Annual Spring Permitting Staff coordinates agencies to attend a Day community open house for asssistonce with development of projects&permit requirements.Advertising&refreshments Annual paid by SBCFSA.Provides KPB&City with opproxirnote points toward NFJP community rating. expenditures $ 600.00 FY15- FY20 Annual Floodplain Staff drafts communtiy newsletter delivered to Newsletter all 99664 box holders.Printing provided by KPB printshop.Postage paid by SBCFSA. Annual Provides KPB&City with points toward NFIP approximate community rating. expenditures $ 420.00 Multiple Alaska DDT&PF Seward Airport Improvement Project Stakeholder group member Special Ad Hoc Seward Airport Advisory Committee Committee member USACE Lowell Canyor Diversion System Feasibility Study Local project team member Lowell Canyon Emergency Action Planning Local project team member USACE Salmon Creek Section 205 Feasibilty Study&Construction Local project team member USFWS Sea to Mountian Project Development Local project team member Agency Tours for USACE,USFWS,AKF&G,AKDNR,KPB,and others Local contact for project review City of Seward Floodplair Projects Review Project review&staff comments City of Seward Planning&Zoning Commission/SBCFSA Joint Work Sessions Lead discussions Public information&outreach Local resource for residents Fiscal years 2015-2020 4 17 Seward/Bear Creek Flood Service Area Project Funds Starting Balance(6/30/19) $679,621 Estimated Kwechak Creek SMP $75,000 $604,621 Sawmill Creek SMP $40,000 $564,621 Japanese Creek SMP $50,000 $514,621 Resurrection River Parcel Acquisition Up to$5,000 $509,621 Japanese Creek USACE 205 Feasibility Study $175,000 $334,621 Starting Balance(7/1/19) $160,000 Japanese Creek Ground Control $4,975 Japanese Creek SMP $155,025 Survey&Equipment Japanese Creek Sediment °.,01%` Japanese Creek SMP $140,000 Management Planning Japanese Creek Culvert&Main $23,921 July 2019 Project $116,079 Channel Restoration Japanese Creek UA Temp $500 July 2019 Project $115,579 Construction Permit(TCP) Japanese Creek UA TCP $500 September 2019 Project $115,079 Japanese Creek Diversion Berm $555 September 2019 Project $114,524 Japanese Creek Short Term September 2019 Project $100,079 Mitigation iGage Installation 74a,,,i F0 Data Collection $95,479 LiDAR Acquisition $25,188 Data Collection $70,291 Kwechak Creek Channel& $24,150 Annual C&E $46,141 Embankment Maintenance Maintenance Sawmill Creek Channel& $21,075 Annual C&E $25,066 Embankment Maintenance Maintenance Salmon/Clear Creek Material $10,000 $15,066 Re-distribution Emerging Situation Policy $9,010 $66 -Japanese Diversion Berm $2,640 -Salmon Creek(S15) $3,350 Embankment Restoration .'..-.=Funds Unencumbered 18 Seward/Bear Creek Flood Service Area Project Funds Salmon Creek 00000271.21212.15090.43011 To Section 20S Contract Services DCCED Grant Account Preliminary Refund $114,069.36 $50,930.64 $165,000 Grant Funds Remaining $17,576.01 Project Close Out TBD I $114,069.36 $68,506.65 $182,576.01 SBCFSA has committed$175,000(remaining funds from Salmon Creek 205 project)to USACE Section 205 Japanese Creek feasibility study. .'..-.-Funds Unencumbered 19 Sponsored by: Meszaros Public Hearing#1: November 25, 2019 Public Hearing#2: December 9, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-098 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE CITY GENERAL FUND BIENNIAL OPERATING BUDGET FOR CALENDAR YEARS 2020 AND 2021, AND SETTING THE MILL RATE WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2020 and 2021; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on October 15, October 16, October 25 & November 8, 2019, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for November 25, 2019, and a second public hearing and final adoption is scheduled for December 9, 2019. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The City General Fund Biennial Operating Budget for Calendar Years 2020 and 2021, which are attached hereto and made a part hereof by reference and which contain estimated revenues and expenditures for the period January 1, 2020 - December 31, 2021, is hereby adopted, and the necessary funds are hereby appropriated. Section 2. The total assessed valuation as determined by the Kenai Peninsula Borough Assessor, and any supplemental assessment rolls for said period, which may be certified by the Borough Assessor at a future date, shall be the basis for computing estimated property tax revenues for the City of Seward, Alaska. Section 3. The rate of levy on the 2020 and 2021 real and personal property tax rolls is hereby levied at the rate of 3.84 mills per dollar of assessed valuation in Municipal Service Zones One (Borough designation TCA 40) and Two (Borough designation TCA 41). Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`' day of December, 2019. 20 GENERAL FUND Budgeted Statement of Revenues,Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For Fiscal Year 2020 and 202I 2018 2019 2020 2021 2019-2020 2020-2021 Actual Budget Budget Budget %Change %Change Revenue: Taxes 7,42I,769 7,298,060 7,529,42S 7,606,700 3.20o 1.0% Licenses and Permits I44,463 I37,450 143,600 I44,400 4.500 0.6% Intergovernmental I,I94,236 876,186 860,021 891,074 I.800 3.6% Charges for Services 3,144,93I 3,048,939 3,II2,37I 3,I83,93I 2.I00 2.3% Fines and Bails I4,317 I7,000 17,000 17,000 0.000 0.0% Interest 87,247 7I,000 71,500 71,500 0.7% 0.0% Miscellaneous I97,276 I7,800 17,S00 17,500 -L7% 0.0% Total Revenue: $I2,204239 $11,466,435 $II,751,417 $II,932,I05 2.5% I.5% Expenditures: General Government 3,336,800 3,427,819 3.400,577 3,429,606 -0.800 0.9% Public Safety 3,673,282 3,978,907 4,251,63I 4,354,777 6.90o 2.4°0 Public Works I,392,724 1,528,782 I,454,877 I,477,66I -4.80o 1.6% Parks and Recreation I,47I,863 I,SS9,768 1,657,835 I,764,S41 6.30o 6.4% Library 570,073 679,996 675,544 691,950 -0.70o 2.4% Debt Service 92I,285 I,I59,935 I,I84,038 I,I84,5I4 2.I0o 0.0% Total Expenditures: $11,366,027 $12,335,207 $I2,624,502 $I2,903,049 2.3% 2.2% Excess of revenues over expenditures $838,2I2 -$868,772 -$873,085 -$970,944 0.5% I I.2% Other financing sources(uses): Operating transfers(to)other funds I,978,64I -1,649,496 -I,417,242 -1,413,643 -I4.1% 0.30o Operating transfers from other funds 2,203,438 2,I04,94I 2,1I4,I52 2,127,65I 0.4% 0.60o Net other financing sources(uses) 224,797 455,445 696,910 7I4,008 53.0% 2.5% Annual surplus(deficit) $I,063,009 -$413,327 -$I76,I75 -$256,936 -57.4% 100.0% Fund balance at beginning of year 7,477,288 8540,297 8,126,970 7,950,795 -4.8% -2.2% Fund balance at end of year Non-spendable: Inventory,Prepaids,Unrealized gains 3SI,045 300,000 300,000 300,000 0.000 0.0% Restricted: 0 0 0 0 0.000 0.000 Committed: Working Capital I,500,000 I,500,000 I,500,000 I,S00,000 0.000 0.000 Insurance Reserves I26,4I8 I26,418 I26,4I8 126,418 0.000 0.000 Hospital Cash Flow 500,000 500,000 500,000 500,000 0.000 0.000 Assigned: 27I,966 27I,966 27I,966 271,966 0.000 0.000 Unassigned: S,790,868 5,428,586 5,252,4II 4,995,47S -3.20o -4.90o Total Fund Balance $8,540,297 $8,I26,970 $7,950,795 $7,693,859 -2.2% -3.2% °Ties to Comprehensive Annual Financial Report 21 GENERAL FUND Budgeted Revenue Detail For 2020 and 2O2I 20I8 20I9 2020 202I 20I9-2020 2020-202I Account Name Actual Budget Budget Budget %Change %Change TAXES: Property Taxes Real Property '3.84 mills) I,037,745 I,020,000 1,045,425 I,O50,000 2.5% 0.4% Personal Property (3.84 mills) 402,9I5 340,000 405,000 408,000 19.1% 0.7% Vehicle Property Tax 23,70I 25,000 24,000 24,000 -4.0% 0.0% Total Property Taxes $I,464,36I $I,385,000 $I,474,425 $I,482,000 6.5% 0.5% Other Taxes Hotel/Motel Room Tax (4%) 556,065 5I5,000 556,000 585,200 8.0% 5.3% oales I ax o ,43 ,000 5,486,000 1.6% 0.9% Tax Penalties I,699 I,500 1,500 I,500 0.0% 0.0% Payments-in-Lieu of Tax-ASLC 73,207 46,560 62,500 52,000 34.2% -I6.8% Total Other Taxes 5,957,408 5,9I3,060 6,055,000 6,I24,700 2.4% 1.2% Total Taxes $7,42I,769 $7,298,060 $7,529,425 $7,606,700 3.2% 1.0% LICENSES&PERMITS: Taxi Permits I,037 I,200 I,I00 1,I00 -8.3% 0.0% Building Permits 40,427 40,000 40,800 41,600 2.0% 2.0% Animal Control License 90 250 200 200 -20.0% 0.0% DMV Revenues 76,803 73,000 77,000 77,000 5.5% 0.0% Miscellaneous 3,596 2,000 3,500 3,500 75.0% 0.0% City Business License 22,5I0 21,000 21,000 2I,000 0.0% 0.0% Total Licenses and Permits $I44,463 $I37,450 $I43,600 $I44,400 4.5% 0.6% INTERGOVERNMENTAL REVENUE: Liquor Tax I5,950 I9,000 I6,000 20,000 -I5.8% 25.0% Raw Fish Tax/Shared Fish.Bus.Tax 456,f 44 4I0,000 400,000 420,000 -2.4% 5.0% Fisheries Resource Landing Tax 2,477 4,000 2,500 2,500 -37.5% 0.0% Alaska Marijuana Tax 500 0 0 0 0.0% 0.0% Shared Revenue and PERS On-Behalf Pmi I23,423 0 0 0 0.0% 0.0% Jail Contract 368,952 350,000 350,000 350,000 0.0% 0.0% State Dispatch Contract 36,000 36,000 36,000 36,000 0.0% 0.0% Genl Fund-related Grant Revenues I37,990 4,626 2,721 9,774 -4I.2% 259.2% KPB 91I Dispatch 52,800 52,560 52,800 52,800 0.5% 0.0% Total Intergovernmental $I,I94,236 $876,I86 $860,02I $89I,074 -I.8% 3.6% 22 GENERAL FUND Budgeted Revenue Detail For 2020 and 202I 20I8 20I9 2020 2021 20I9-2020 2020-202I Account Name Actual Budget Budget Budget %Change %Change CHARGES FOR SERVICES: General Government Copying 9,004 5,000 7,000 7,000 40.0% 0.0% Sales Tax Credit for Prompt Remit 4,000 4,000 4,000 4,000 0.0% 0.0% Zoning Fees I,63I 200 1,500 I,500 650.0% 0.0% Project Management 27,381 0 0 0.0% 0.0% Admin.-SMIC 96,004 97,540 98,710 99,895 1.2% 1.2% Admin.-Harbor 359,680 365,435 369,820 374,258 1.2% 1.2% Admin.-Parking 11,221 11,400 1 I,537 I I,675 1.2% 1.2% Admin.-Electric 938,293 953,306 964,745 976,322 1.2% 1.2% Admin.-Water 258,849 262,99I 266,I47 269,340 1.2% 1_2% Admin.-Sewer 158,077 160,606 162,S33 I64,483 1.2% 1.2% Admin.-Jail 9I,5I3 92,761 I 10,103 112,537 18.7% 2.2% Total General Government $I,955,653 $I,9S3,239 $I,996,095 $2,021,010 2.2% 1.2% Public Safety Animal Shelter Revenue 540 1,200 600 600 -50.0% 0.0% Misc.Police and Jail Revenue 2,I35 2,000 2,500 2,500 25.0% 0.0% Misc.Dispatching 10,000 10,000 10,000 I0,000 0.0% 0.0% Total Public Safety $12,675 $13,200 $13,I00 $13,100 -0.8% 0.0% Public Works Work Orders and Equip Rent 4,950 2,500 2,000 2,000 -20.0% 0.0% Total Public Works $4,950 $2,500 $2,000 $2,000 -20.0% 0.0% Parks&Recreation Public Use 832 2,500 I,300 I,300 -48.0% 0.0% Punchcards 7,365 8,000 8,000 8,000 0.0% 0.0% Class Registrations 39,717 45,000 42,000 43,000 -6.7% 2.4% Facility Rental 6,82I 2,500 6,000 6,600 140.0% 10.0% Tournaments 1,869 1,700 1,700 I,700 0.0% 0.0% Special Events 17,572 19,000 I9,I00 19,100 0.5% 0.0% Shower Fees 20,014 18,000 18,000 I8,500 0.0% 2.8% Rock Wall Climbing Fees 243 S00 250 250 -50.0% 0.0% Pavilion Fees 7,570 4,000 7,000 7,500 75.0% 7.1% Camping Fees,dry and tent 500,977 480,000 505,000 505,050 5.2% 0.0% Campground Utility Sites 338,077 328,000 330,000 372,750 0.6% 13.0% Dump Station Fee I7,0I8 14,000 I6,000 I6,000 14.3% 0.0% Miscellaneous Revenue 243 500 600 600 20.0% 0.0% Cemetery Plot Fees 1,869 0 500 500 100.0% 0.0% Total Parks&Recreation $960,187 $923,700 $955,450 $I,000,850 3.4% 4.8% 23 GENERAL FUND Budgeted Revenue Detail For 2020 and 202I 20I8 20I9 2020 202I 20I9-2020 2020-202I Account Name Actual Budget Budget Budget %Change %Change Library Service Revenue I4,340 9,500 I5,000 I5,000 57.9% 0.0% Circulation Revenue 3,986 4,000 4,000 4,000 0.0% 0.0% Museum Revenue I0,3I8 I8,000 I2,000 I2,000 -33.3% 0.0% Total Library $28,644 $3I,500 $3I,000 $3I,000 -I.6% 0.0% Rents&Leases Land Rent&Lease 43,800 34,800 4I,900 42,500 20.4% 1.4% Jail Facility Rent 30,000 30,000 30,000 30,000 0.0% 0.0°% Municipal Building Rent I09,022 60,000 42,826 43,47I -28.6% I.5% Total Rents&Leases I82,822 I24,800 II4,726 II5,97I -8.I% I.I% Total Charges for Services $3,I44,93I $3,048,939 $3,II2,37I $3,I83,93I 2.1% 2.3% FINES AND BAILS: I4,3I7 I7,000 I7,000 I7,000 0.0% 0.0% PENALTIES&INTEREST: Investments 85,668 70,000 70,000 70,000 0.0% 0.0% Customer Penalties&Interest I,579 I,000 1,500 I,500 50.0% 0.0% Total Penalties and Interest $87,247 $7I,000 $7I,500 $7I,500 0.7% 0.0% MISCELLANEOUS: Sales of Surplus Equipment 4,9I0 0 0 0 0.0% 0.0% Franchise Fee-Refuse I7,660 17,S00 I7,500 I7,500 0.0% 0.0% City Clerk Fees 2I3 300 0 0 -I00.0% 0.0% Insurance Recovery/Rebate 37,S24 0 0 0 0.0% 0.0% Vending Machine Fees 600 0 0 0 0.0% 0.0% Other Miscellaneous I36,369 0 0 0 0.0% 0.0% Total Miscellaneous $I97,276 $I7,800 $I7,500 $I7,500 -I.7% 0.0% Total General Fund Revenue $I2,204,239 $II,466,435 $II,75I,4I7 $II,932,I05 2.5% 1.5% 24 City of Seward General Fund 2020/2021 Biennial Operating Budget Revenue Detail by Line Item 10/31/2019 2016 2017 2018 2019 2019 2020 2019-20 2021 Actual Actual Actual Actual YTD Budget Budget %Chg Budget tevenues 11000 4000 Tax Revenue-Sales 5,004,992 5,160,344 5,326,437 3,694,670 5,350,000 5,435,000 1.59 5,486,000 11000 4010 Tax Revenue-Real Property 781,570 828,515 1,037,745 801,350 1,020,000 1,045,425 2.49 1,050,000 11000 4011 Tax Revenue-Personal Property 328,991 320,445 351,968 356,423 340,000 405,000 19.12 408,000 11000 4012 Tax Revenue-Motor vehicle 22,894 23,015 23,701 16,983 25,000 24,000 (4.00) 24,000 11000 4013 Tax Revenue-Oil Property 18,762 41,652 50,947 26,899 0 0 0.00 0 11000 4020 Hotel/Motel Room Tax 505,845 520,907 556,065 450,362 515,000 556,000 7.96 585,200 11000 4030 Payments in Lieu of Tax 98,782 107,157 105,787 115,860 90,000 125,000 38.89 130,000 11000 4031 Contra Payments in Lieu of Tax (8,400) 0 (32,580) (43,440) (43,440) (62,500) 43.88 (78,000) 11000 4040 Penalties and Interest on Taxes 2,506 1,170 1,699 3,827 1,500 1,500 0.00 1,500 11000 4100 Building Permits 55,367 32,630 40,427 93,424 40,000 40,800 2.00 41,600 )10004101 Permits-Taxi 1,220 1,126 1,037 1,223 1,200 1,100 (8.33) 1,100 )1000 4102 DMV-Drivers License 21,353 18,908 15,818 25,635 16,000 19,000 18.75 19,000 11000 4103 DMV-Motor Vehicles 61,551 50,388 60,985 62,785 57,000 58,000 1.75 58,000 11000 4104 Animal Control Licenses 105 145 90 190 250 200 (20.00) 200 110004105 Business License 16,750 19,795 22,510 14,370 21,000 21,000 0.00 21,000 11000 4106 License and Permits-Misc 1,828 2,698 3,596 3,676 2,000 3,500 75.00 3,500 11000 4107 Inspection Fees 0 0 0 3,506 0 0 0.00 0 )1000 4200 Revenue Sharing 143,461 140,976 123,423 111,593 0 0 0.00 0 11000 4201 PERS On-Behalf payments by SOA 176,545 142,880 0 0 0 0 0.00 0 11000 4202 Jail Contract 368,952 368,952 368,952 276,714 350,000 350,000 0.00 350,000 11000 4203 Dispatch Contract w/State of AK 36,000 36,000 36,000 27,000 36,000 36,000 0.00 36,000 11000 4204 KPB 911 Dispatch 52,560 52,800 52,800 26,400 52,560 52,800 0.46 52,800 11000 4205 Alaska Liquor Tax 15,950 18,450 15,950 20,050 19,000 16,000 (15.79) 20,000 11000 4206 Alaska Raw Fish Tax 280,935 440,958 456,144 350,482 410,000 400,000 (2.44) 420,000 11000 4207 Fisheries Resource Landing Tax 2,707 5,381 2,477 2,006 4,000 2,500 (37.50) 2,500 11000 4208 Alaska Marijuana Tax 0 0 500 300 0 0 0.00 0 11000 4251 Grant Revenue-Federal Grants 8,988 9,471 41,373 3,918 2,668 2,721 2.01 2,774 11000 4252 Grant Revenue-State Grants 6,900 13,000 80,100 7,000 0 0 0.00 7,000 11000 4253 Grant Revenue-Misc Grants 0 750 16,517 6,032 1,958 0 (100.00) 0 11000 4300 Admin.Exp.-Jail 97,097 99,951 91,513 77,301 92,761 110,103 18.70 112,537 11000 4301 Admin Exp.-Harbor 340,606 348,780 359,680 304,529 365,435 369,820 1.20 374,258 11000 4302 Admin.Exp.-SMIC 90,913 93,095 96,004 81,283 97,540 98,710 1.20 99,895 11000 4303 Admin.Exp.-Parking Fund 10,188 10,432 11,221 9,500 11,400 11,537 1.20 11,675 11000 4304 Admin.Exp.-Electric 888,535 909,860 938,293 794,422 953,306 964,745 1.20 976,322 11000 4305 Admin.Exp.-Water 245,122 251,004 258,849 219,159 262,991 266,147 1.20 269,340 11000 4306 Admin.Exp.-Sewer 149,694 153,287 158,077 133,838 160,606 162,533 1.20 164,483 11000 4307 Copying Fees 8,116 7,377 9,004 3,635 5,000 7,000 40.00 7,000 11000 4308 Sales Tax Credit 4,000 5,000 4,000 4,000 4,000 4,000 0.00 4,000 11000 4309 Zoning Fees 794 514 1,631 3,250 200 1,500 650.00 1,500 11000 4310 Project Management 0 0 27,381 0 0 0 0.00 0 11000 4311 Zoning Fees 0 7 0 234 0 0 0.00 0 11000 4320 Misc Dog Fees 1,075 742 540 1,009 1,200 600 (50.00) 600 11000 4322 Miscellaneous Dispatching 10,000 10,000 10,000 8,333 10,000 10,000 0.00 10,000 11000 4323 Miscellaneous Police Fees 2,389 2,500 2,135 3,186 2,000 2,500 25.00 2,500 11000 4330 Street Work Orders 0 0 1,136 0 0 0 0.00 0 11000 4331 Shop Work Orders 2,221 4,935 3,244 2,059 2,500 2,000 (20.00) 2,000 11000 4332 GF Equipment Rental 0 0 570 0 0 0 0.00 0 11000 4340 P&R:Public Use Fees 1,948 593 832 3,482 2,500 1,300 (48.00) 1,300 11000 4341 P&R:Punchard Fees 4,309 9,458 7,365 3,403 8,000 8,000 0.00 8,000 11000 4342 P&R:Class Registrations 44,228 41,034 39,717 50,942 45,000 42,000 (6.67) 43,000 11000 4343 P&R:Facility Rental 2,677 3,312 6,821 8,229 2,500 6,000 140.00 6,600 11000 4344 P&R:Tournaments 1,262 2,407 1,869 205 1,700 1,700 0,00 1,700 110004345 P&R:Special Events 18,060 18,161 17,572 20,002 19,000 19,100 0.53 19,100 11000 4347 P&R:Shower Fees 16,793 14,951 20,014 21,222 18,000 18,000 0.00 18,500 11000 4348 P&R:Rock Wall Fees 67 416 243 242 500 250 (50.00) 250 11000 4349 P&R:Pavilion Fees 3,955 4,823 7,570 10,474 4,000 7,000 75.00 7,500 110004350 P&R:Camping Fees 461,663 476,061 500,977 535,178 480,000 505,000 5.21 505,050 11000 4351 P&R:Camping w/Utilities 343,472 326,597 338,077 345,794 328,000 330,000 0.61 372,750 11000 4352 P&R:RV Dump Station 15,225 16,386 17,018 15,173 14,000 16,000 14.29 16,000 25 City of Seward General Fund 2020/2021 Biennial Operating Budget Revenue Detail by Line Item 10/31/2019 2016 2017 2018 2019 2019 2020 2019-20 2021 Actual Actual Actual Actual YTD Budget Budget %Chg Budget 11000 4353 P&R:Misc Revenue 312 119 243 999 500 600 20.00 600 11000 4354 P&R:Work Orders 6,974 1,376 0 0 0 0 0.00 0 11000 4356 P&R:Cemetery Plot Fees 0 0 1,869 500 0 500 0.00 500 11000 4370 Library Service Revenue 9,427 11,340 14,340 11,179 9,500 15,000 57.89 15,000 11000 4371 Library Circulation Revenue 2,812 3,130 3,986 2,788 4,000 4,000 0.00 4,000 11000 4372 Museum Revenue 310 0 0 0 0 0 0.00 0 11000 4373 Museum Admissions 12,650 10,624 10,318 10,636 18,000 12,000 (33.33) 12,000 11000 4380 Land Rents&Leases 49,866 50,800 43,800 34,400 34,800 41,900 20.40 42,500 11000 4382 Jail Facility Rental 30,000 30,000 30,000 25,000 30,000 30,000 0.00 30,000 11000 4383 Municipal Building Rent 54,220 49,850 109,022 42,611 60,000 42,826 (28.62) 43,471 11000 4400 Fines and Bails 18,365 17,006 14,317 7,824 17,000 17,000 0.00 17,000 11000 4500 GF Interest on Investments 9,534 63,304 85,668 375,399 70,000 70,000 0.00 70,000 11000 4501 GF Penalties&Interest 820 1,755 1,571 1,478 1,000 1,500 50.00 1,500 11000 4503 GF Misc Interest Revenue 0 0 8 0 0 0 0.00 0 11000 4610 Surplus Sales 0 606 4,910 90 0 0 0.00 0 110004611 Gravel Sales 0 1,782 0 0 0 0 0.00 0 0000 4620 Franchise-Fee-Refuse 18,790 23,660 1-7,660 22,502 17,500 17,500 0.00 17,500 11000 4630 City Clerk Fees 703 406 213 120 300 0 (100.00) 0 11000 4631 Collection of Doubtful Acconts 0 0 0 50 0 0 0.00 0 11000 4632 Insurance Recovery/Rebate 45,668 35,172 37,524 0 0 0 0.00 0 11000 4633 Vending Machine Fees 0 1,200 600 600 0 0 0.00 0 11000 4639 Misc Service Fees 6,464 314 8,212 3,123 0 0 0.00 0 11000 4700 Other Financing Sources 0 0 0 0 0 0 0.00 0 11000 5899 Miscellaneous Revenue 851 0 122,341 773 0 0 0.00 0 11000 5911 Unrealized gain on FV of Investments 0 0 5,816 0 0 0 0.00 0 -otal Revenues $11,039,289 $11,472,640 $12,204,239 $9,659,394 $11,466,435 $11,751,417 $ 2.49 $11,932,105 26 GENERAL FUND Budgeted Expenditure Totals by Department For 2020 and 2O2I 2018 2019 2020 2021 2019-2020 2020-2021 DEPARTMENT Actual Budget Budget Budget %Chg %Chg General Government: Mayor/Council 39I,037 399,S5I 409,376 386,876 2.5% -5.5% City Clerk 264,630 352,025 281,317 292,92I -20.I% 4.1% Legislative 25,360 38,896 62,002 72,076 59.4% 16.2% Legal 252,293 80,000 80,000 80,000 0.0% 0.0% City Manager 387,057 508,884 438,444 449,565 -13.8% 2.5% Community Development 259,886 297,709 337,89I 3I7,7I5 13.5% -6.0% Management Information Systems 355,577 372,328 399,087 390,235 7.2% -2.2% Finance 994,I8I I,063,022 9II,928 948,986 -14.2% 4.1% General Services S3,8S6 -52,950 IO2,S00 I08,200 -293.6% S.6% Contributions 352,923 368,354 378,032 383,032 2.6% 1.3% Total General Government $3,336,800 $3,427,8I9 $3,400,577 $3,429,606 -0.8% 0.9% Public Safety: Police 2,I40,733 2,270,811 2,342,I83 2,394,307 3.1% 2.2% Jail 627,320 707,395 826,215 849,2II 16.8% 2.8% Animal Control 128,220 I40,045 157,34I I63,169 12.4% 3.7% Fire 635,267 704,014 760,843 778,838 8.1% 2.4% Building Inspection I4I,742 I56,642 I65,049 I69,252 5.4% 2.5% Total Public Safety $3,673,282 $3,978,907 $4,25I,63I $4,354,777 6.9% 2.4% Public Works: Roads and Streets 729,666 822,585 934,493 951,602 13.6% 1.8% City Shop 372,000 367,007 259,02I 26I,294 -29.4% 0.9% Municipal Buildings 29I,058 339,I90 26I,363 264,765 -22.9% 1.3% Total Public Works $I,392,724 $I,528,782 $I,454,877 $I,477,66I -4.8% 1.6% Parks and Recreation Sports and Recreation 288,I8I 348,293 354,63I 37I,558 1.8% 4.8% Teen and Youth Center 374,322 400,828 428,547 440,571 6.9% 2.8% Campgrounds and Parks 809,359 810,646 874,657 9S2,4I2 7.9% 8 9% Total Parks&Recreation $I,47I,863 $I,559,768 $I,657,835 $I,764,54I 6.3% 6.4% Library $570,073 $679,996 $675,544 $69I,950 -0.7% 2.4% Debt Service $92I,285 $I,I59,935 $I,I84,038 $I,I84,5I4 2.1% 0.0% TOTALS: $II,366,027 $I2,335,207 $I2,624,502 $I2,903,049 2.3% 2.2% 27 City of Seward General Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Actual Actual Actual Thru 9130 Budget Budget %Cho Budaet Personnel Costs: 6000 Salaries 3,628,522 3,775,197 3,767,546 3,024,405 4,285,371 4,193,479 (2,14) 4,259,458 6001Overtime 172,311 243,195 269,425 216,804 20,000 183,858 819.29 186,219 6002 Standby Time 7,925 8,247 6,308 7,884 0 7,969 0.00 8,093 6009 Personnel Vacancy Factor 0 0 0 0 (150,000) 0 (100.00) 0 6100 Medicare 82,959 91,137 92,832 82,216 83,189 91,537 10.03 93,880 6101 Unemployment Insurance 20,773 15,866 14,823 2,973 4,100 14,900 263.41 16,900 6102 Workers'Compensation 188,590 215,686 216,788 172,333 227,463 239,207 5.16 244,901 6200 Leave Time 362,448 405,735 383,283 277,228 423,372 389,935 (7.90) 410,260 6201 Retirement Benefits 996,865 1,005,409 860,659 655,948 968,049 952,105 (1.65) 956,767 6202 Health Insurance 1,608,440 1,670,665 1,772,625 1,559,778 2,171,280 2,077,406 (4.32) 2,238,759 6203 In Lieu of FICA 2,785 0 0 0 1,975 0 (100.00) 0 6209 PERS DC Forfeitures 0 0 (54,917) (29,321) 30,000 0 100.00 0 Total Personnel Costs: $ 7,071,618 $ 7,431,137 $7,329,372 $ 5,970,248 $ 8,004,799 $ 8,150,396 $ 1.82 $ 8,415,237 Non-Personnel Costs: 7000 Audit 102,980 105,995 111,295 115,755 114,634 115,000 0.32 115,000 7001 Communicatlons 129,401 111,230 117,665 95,841 119,859 109,537 (8,61) 117,173 7002 Postage and Freight 19,939 35,218 24,712 26,208 42,008 36,517 (13.07) 37,971 7003 Banking&Credit Card Fees 27,748 25,827 28,695 30,131 48,500 47,600 (1.86) 52,600 7004Insurance 232,214 214,739 229,033 261,099 241,494 244,360 1.19 252,943 7006 Legal 64,888 84,444 250,089 136,293 80,000 80,000 0.00 80,000 7008 CY Legal Recovery 0 0 (882) 0 0 0 0.00 0 7009 Contracted Services 261,137 222,839 321,099 294,836 406,399 309,550 (23.83) 338,033 7010 Engineering 0 0 0 13,409 28,000 45,000 60.71 40,000 7011 Testing 7,598 9,803 6,089 1,811 6,500 6,952 6.95 6,954 7012 Other Special Services 33,777 32,477 37,214 29,093 32,300 31,900 (1.24) 32,300 7013 State Lobbying Fees 84,504 84,504 84,504 71,420 87,000 90,000 3.45 90,000 7014 Federal Lobbying Fees 92,004 92,004 92,004 76,670 95,000 95,000 0.00 95,000 7015 Utilities 498,262 528,136 550,360 460,227 583,989 581,501 (0.43) 589,807 7016 Heating Fuel 46,850 58,420 53,873 35,825 68,639 62,516 (8.92) 62,193 7017 Rents&Leases 63,054 106,190 85,330 68,724 110,400 104,500 (5.34) 104,600 7201 Library Books 9,434 11,187 9,780 4,055 10,000 10,000 0.00 10,000 7202 Library Periodicals 2,118 2,297 1,850 2,747 3,000 3,000 0.00 3,000 7203 Library Standing Orders 0 306 941 1,822 4,000 4,000 0.00 4,000 7204 Library Non-Print 7,308 6,249 3,569 2,943 4,000 4,000 0.00 4,000 7205 Library Electronic Materials 1,930 0 0 1,750 4,500 4,500 0.00 4,500 7208 Museum Collection Supplies 568 1,496 2,028 480 1,200 1,200 0.00 1,200 7210 Vehicle Supplies 6,549 5,714 4,370 3,170 6,658 7,441 11.76 7,524 7211 Gas&Lube 65,437 95,450 82,703 47,737 98,959 98,268 (0,70) 98,730 7212 Uniform Allowance 10,060 8,767 9,422 9,822 13,823 15,000 8.51 14,519 7213 Safety Equipment 9,937 12,632 7,262 11,352 13,000 11,050 (15.00) 13,900 7214 Janitorial Supplies 16,748 14,945 15,894 5,923 16,958 17,500 3.20 16,350 7215 Operating Supplies 384,867 365,301 331,486 268,943 323,197 328,549 1.66 330,434 7216 Maintenance&Repair 167,449 189,168 172,792 111,797 212,202 228,600 7.73 224,097 7217 Small Tools&Equipment 72,746 51,595 73,856 38,717 85,744 134,336 56.67 102,929 7218 Inmate Meals 10,061 8,628 5,635 5,929 10,000 9,000 (10.00) 9,000 7300Advertising 44,612 65,342 28,982 21,367 42,762 37,868 (11.44) 38,024 7301 Subscriptions&Dues 35,172 28,187 33,036 22,733 40,036 51,476 28.57 40,332 7302 Travel&Subsistence 102,530 110,617 130,338 90,329 128,420 116,915 (8.96) 118,872 7303 Education&Training 35,060 18,922 37,652 22,387 75,951 70,801 (6,78) 65,014 7304 Equipment Rent 28,118 34,052 16,182 148 39,870 40,253 0.96 37,836 7307 GF Administrative Fee 97,097 99,951 91,513 77,301 92,761 110,103 18.70 112,537 7800 Sister City Program 3,725 4,147 22,206 4,497 4,500 6,250 38.89 6,250 7801 Contributions to Chamber 210,991 229,302 252,923 260,454 260,454 278,032 6.75 278,032 7802 Contributions to Senior Citizens 75,000 75,000 75,000 75,000 82,900 75,000 (9.53) 80,000 7803 Contributions to B&G Club 25,000 25,000 25,000 25,000 25,000 25,000 0.00 25,000 7804 Elections 1,591 1,269 3,249 2,993 7,000 4,000 (42.86) 4,000 7805 Promotion 4,936 2,070 6,704 11,049 11,000 10,000 (9.09) 10,000 7806 Volunteer Fireman Stipend 20,000 20,000 34,000 39,667 38,000 38,000 0.00 38,000 28 City of Seward General Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Actual Actual Actual Thru 9/30 Budget Budget %Chg Budget 7807 Contingency 2,500 5,000 2,500 2,629 7,000 6,000 (14.29) 6,000 7808 Bad Debt Expense 1,202 98 0 0 0 0 0.00 0 7810 Miscellaneous Expense 72,728 22,256 11,267 8,881 22,400 25,700 14.73 25,700 7811 Miscellaneous Programs 0 28 0 0 0 0 0.00 0 8012 Debt Service Interest Expense 151,550 204,993 253,756 244,106 244,106 234,581 (3.90) 223,456 8102 Buildings 0 0 21,360 4,140 0 0 0.00 0 8103 Capital Equipment 50,606 14,178 78,326 39,541 15,500 2,750 (82.26) 5,000 8104 Motor Pool Rent 0 0 0 0 0 285,000 0.00 285,000 8300 Debt Service Principal 95,000 100,000 200,000 210,000 320,784 220,000 (31.42) 230,000 Total Non-Personnel Costs; $ 3,486,986 $ 3,545,973 $4,036,662 $3,396,751 $4,330,407 $4,474,106 $ 3.32 $4,487,810 Total Expenditures $ 10,558,604 $10,977,110 $11,366,034 $9,366,999 $12,335,206 $12,624,502 $ 2.35 $12,903,047 29 v D O 0 m O N m O S � Q n] Vt N (/n Q w W 1 com ED 0 \ �' m cu O \ �. c cn o c o n O- c o Un rD n (D n m o' n 3 Q 0_ n G) rD rD G) 3 rD 6 0 O 15 o O v (D (D N CT Q O Q O 7 7 7 7 rD Q rD Q X (D 0- rD 0- CT v v cu fv N IV rD W 70 OU O O rv+ O O \ tD cu N o � Q o rD Q v (D (D N n rrt O r1+ ram+ NO �- I--� �I N N cu " 00 N N D) fV 4�- O (D In J O E W O 01 al 00 O O) 0 0 Cn Oo to Oo I ' =3 -N (n lD to lD I + :3 00 W zr�l O O \ n N W O0 U t l! \ (� lu N (D N (D 00 00 0 O O 0) 00 00 O O 0 !a W ri F O O V ri I(n lo 0 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W NJ NJ N N lD N N O * O O O * O O IV W W N W W lD v Ql to J m 30 GENERAL FUND Budgeted Interfund Transfers Fiscal Year 2020 and 2021 2020 2021 Transfers- Transfers- Transfers- Transfers- In Out In Out TRANSFERS FROM OTHER FUNDS: Small Boat Harbor Enterprise Fund: One-half of land rents and leases 167,872 167,872 Federal and State lobbying 17,920 17,920 Payment-in-Lieu-of-Tax 192,236 191,000 Seward Marine Industrial Center Enterprise Fund: One-half of land rents and leases 89,873 89,873 Payment-in-Lieu-of-Tax 26,156 27,136 Parking Enterprise Fund Payment-in-Lieu-of-Tax 28,056 28,056 Electric Enterprise Fund: Federal and State lobbying 40,319 40,319 Payment-in-Lieu-of-Tax 942,894 954,075 Electric line general operating permit fee 300,000 300,000 Water Enterprise Fund: Federal and State lobbying 5,973 5,973 Payment-In-Lieu-of-Tax 110,000 111,382 Wastewater Enterprise Fund: Federal and State lobbying 5,973 5,973 Payment-in-Lieu-of-Tax 96,880 98,072 Commercial Vessel Tax Fund: For SVAC ambulance service to cruise ships 20,000 20,000 For Fire service to cruise ships 20,000 20,000 For GF services to cruise ships;police security,museum movie,etc. 50,000 50,000 TOTAL TRANSFERS IN: $2,114,152 $2,127,651 TRANSFERS TO OTHER FUNDS: Hospital Debt Service Fund 1,337,500 1,337,500 SMIC Enterprise Fund-cash deficit 42,492 60,143 Electric Enterprise Fund-loan repayment (a) 0 0 Sewer Enterprise Fund-RV dump 16,000 16,000 ASLC Utility Subsidy to Electric(50%of PILT 2020;60%of PILT 2021) (b) 0 0 Capital Acquisition Fund (equal to State Revenue Sharing) 0 0 TOTAL TRANSFERS OUT: $1,395,992 $1,413,643 NET TRANSFERS: $718,160 $714,008 31 Sponsored by: Meszaros Public Hearing#1: November 25, 2019 Public Hearing#2: December 9, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-099 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE ELECTRIC ENTERPRISE FUND BIENNIAL OPERATING BUDGET FOR CALENDAR YEARS 2020 AND 2021 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2020 and 2021; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on October 15, October 16, October 25 & November 8, 2019, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for November 25, 2019, and a second public hearing and final adoption is scheduled for December 9, 2019; and WHEREAS, the 2020 budget includes a rate increase of 1.2% to all rate classes, representing the five-year average CPI, and the 2021 budget includes a rate increase of 1.2% representing the five-year average CPI; and WHEREAS, the budget includes proposed increases to the Alaska SeaLife Center special electrical contract rate, which shall come before the Seward City Council for approval via a separate resolution. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The Electric Enterprise Fund budget for Calendar Years 2020 and 2021, which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2020 - December 31, 2021, is hereby adopted, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`' day of December. 32 ELECTRIC ENTERPRISE FUND Budgeted Statement of Revenues and Expenses And Change in Net Position For Fiscal Years 2020 and 202I 20I8 20I9 2020 202I Actual# Budget Budget Budget Operating revenue: Sales: Residential 3,283,7I5 3,32I,034 3,220,5II 3,358,883 Small General Service I,745,758 I,7I7,202 I,737,809 I,758,4I5 Large General Service 4,I42,930 4,634,080 4,689,689 4,745,298 Harbor Power Sales 366,385 420,000 39I,320 397,640 Industrial Sales/Special Contracts I,260,I36 I,405,I06 I,42I,968 I,438,829 Street&Yard Lights 75,993 74,000 74,888 75,776 Miscellaneous I05,I28 76,000 75,900 76,800 Total operating revenue: $10,980,04S $11,647,422 $11,612,085 I I,85I;54I Operating expense: Before depreciation: Salaries and Benefits 1,7I9,944 I,849,980 I,757,466 I,807,476 Work order charges(salaries) (47,340) (60,000) (70,000) (70,000) Purchased services 845,887 911,210 899,7I4 906,907 Power for resale 5,250,I47 5,258,944 5,574,042 5,385,I59 Supplies &maintenance 35I,620 353,500 372,232 376,924 Work order charges(supplies) (36,960) (30,000) (40,000) (40,000) General&Administrative I,4I7,I07 I,I90,906 I,I74,236 I,I88,527 Total operating expense: $9,500,40S $9,474,540 $9,667,690 9,554,993 Operating income before depreciation I,479,640 2,I72,882 I,944,395 2,296,648 Depreciation I,63I,726 1,55I,440 I,585,249 I,606,83I Earnings from operations - I52,086 $621,442 $359,146 $689,817 Non-operating revenue(expense) Interest income 113,956 57,000 70,000 70,000 Interest expense (I84,242) (202,303) (194,067) (I85,582) Other revenue(expense) 42,759 - 800 800 Total non-operating revenues(expenses) (27,527) (I45,303) (I23,267) (114,782) Earnings before contributions and transfers -$I79,6I3 $476,I39 $235,879 $575,035 Capital contributions and special items 87,297 0 0 0 Transfers(to)/from other funds (I,3I7,770) (I,272,I I3) (I,283,2I3) (I,294,394) Change in net position (I,4I0,086) (795,974) (I,047,334) (7I9,359) Beginning net position $28,654,835 $27,244,749 $26,448,775 $25,40I,44I Ending net position $27,244,749 * $26,448,775 $25,40I,44I $24,682,082 lies to annual Comprehensive Annual Financial Report Of total depreciation expense,the following amounts were attributable to capital assets funded with capital contributions: (a)$990,369 or 6I%;(b) $964,3I5 or 63%;(c)$975,887 or 62%;(d)$975,887 or 6I% 33 City of Seward Electric Enterprise Fund 2020/2021 Biennial Operating Budget Revenue Detail by Line Item 10/31/2019 2016 2017 2018 2019 2019 2020 2019-20 2021 tevenues Actual Actual Actual Actual YTD Budget Budget %Chg Budget 5000 5300 Residential 1,952,352 2,072,006 1,517,626 1,417,621 1,394,769 1,411,506 1.20 1,428,243 5000 5302 Residential fuel factor 818,728 1,068,739 1,247,069 1,161,548 1,423,604 1,300,312 (8.66) 1,415,915 5000 5303 Residential customer charge 491,087 503,864 519,020 354,388 502,661 508,693 1.20 514,725 5000 5310 SG Service 1,087,722 1,105,833 862,705 823,761 870,384 880,829 1.20 891,273 5000 5312 SG fuel factor 408,643 520,371 631,499 624,564 621,648 629,108 1.20 636,568 5000 5313 SG Customer Charge 215,252 226,855 241,554 170,391 225,170 227,872 1.20 230,574 5000 5320 LG Service 1,930,492 1,916,749 1,091,555 1,187,054 1,358,664 1,374,968 1.20 1,391,272 5000 5322 LG fuel factor 1,184,352 1,436,201 1,688,124 1,622,224 1,808,242 1,829,941 1.20 1,851,640 5000 5323 LG customer charge 44,673 46,327 47,062 31,095 45,802 46,352 1.20 46,901 5000 5324 LG demand charge 1,390,664 1,384,044 1,316,334 1,011,552 1,421,372 1,438,428 1.20 1,455,485 5000 5326 Alternate Energy (505) 0 (145) 0 0 5000 5340 Spec.Contract Energy 177,930 285,470 347,979 433,459 486,240 492,075 11.20 497,910 5000 5342 Special Contract fuel factor 402,817 547,322 493,290 387,965 493,974 499,902 1.20 505,829 5000 5343 Spec.Contract customer charge 988 1,010 1,290 1,048 1,064 1,077 1.22 1,090 5000 5345 Special Contract Demand 411,577 439,898 417,577 315,997 423,828 428,914 1.20 434,000 5000 5350 Harbor Fund Power Sales 308,848 276,617 212,669 140,438 310,000 280,000 (9.68) 285,000 5000 5352 Harbor power fuel factor 108,693 117,926 153,716 112,634 110,000 111,320 1.20 112,640 5000 5360 Street&Yard 65,660 65,522 70,096 59,823 70,000 70,840 1.20 71,680 5000 5362 Yard Light Fuel 3,862 4,646 5,897 4,894 4,000 4,048 1.20 4,096 5000 5801 Turn on Fees 19,776 17,833 27,779 21,224 20,000 20,240 1.20 20,480 5000 5802 Equipment Rental 19,660 47,189 11,893 0 20,000 20,240 1.20 20,480 5000 5803 Joint Pole Use 9,984 10,152 10,776 0 10,000 10,120 1.20 10,240 5000 5804 Work Order Revenue 36,159 21,021 21,865 (430) 20,000 20,240 1.20 20,480 5000 5805 Chugach Coop Divid. 251,370 92,359 23,616 281,043 0 5000 5890 Collection of Doubtful Accounts 1,400 0 0 0.00 0 868 129 1,000 800 (20.00) 800 5000 5899 Miscellaneous Revenue 5,880 0 9,199 26,749 5,000 5,060 1.20 5,120 5000 5901 EF Investment Interest 6,074 69,101 86,204 138,189 7,000 30,000 328.57 30,000 5000 5905 EF Penalties and Interest 50,585 48,333 27,752 35,675 50,000 40,000 (20.00) 40,000 5000 5919 Contra PERS On-Behalf paid by SOA (2,463) 4,931 0 0 0 5000 5920 PERS On-Behalf paid by SOA 39,731 28,811 0 0.00 0 (5 5000 5923 Spec.Proj.Other Rev. 0 47 ,58 5,914 0 0 0 0 0.00 0 0 0 0 0 0.00 0 5000 5940 Amort.of CIA-General 775,741 981,212 990,369 817,890 964,315 975,887 1.20 975,887 5000 5941 Amort.Bond Premium 13,834 13,834 13,834 0 13,834 14,000 1.20 5000 5990 Surplus Sales 200 0 .20 14,000 0 0 0 0 1 0 otal Revenues $12,231,764 $13,830,090 $12,083,489 $11,180,925 $12,682,571 $12,672,772 $ (0.08) $12,912,328 34 City of Seward Electric Enterprise Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Personnel Costs: Actual Actual Actual Thru 9/30 Bud et Budget %Cho Bud et 6000 Salaries 761,684 835,591 827,109 666,231 967,539 893,050 (7.70) 910,172 6001Overtime 94,481 247,895 146,001 101,612 66,881 61,252 (8.42) 62,958 6002 Standby Time 93,334 94,183 95,317 82,470 96,353 97,951 1.66 100,626 6100 Medicare 19,048 23,444 18,629 14,115 17,239 15,975 (7.33) 16,345 6101 Unemployment Insurance 594 7,968 6,886 0 0 0 0.00 0 6102 Workers'Compensation 66,222 112,723 78,867 62,579 84,648 81,749 (3.42) 84,001 6200 Leave Time 80,079 87,340 87,516 72,468 103,235 98,982 (4.12) 106,860 6201 Retirement Benefits 572,776 121,169 199,011 155,754 184,062 206,218 12.04 210,420 6202 Health Insurance 249,539 262,752 260,158 224,149 301,823 281,352 (6.78) 298,872 6204 Meal Allowance 10,172 14,257 6,353 4,211 7,200 7,286 1.19 7,373 6205 Electric Union Benefits 9,828 18,455 1,868 2,135 21,000 21,252 1.20 21,504 6209 PERS DC Forfeitures 0 0 (7,771) 3,023 0 0 0.00 0 Total Personnel Costs: $ 1,957,757 $ 1,825,777 $ 1,719,944 $ 1,382,701 $ 1,849,980 $ 1,765,067 $ (4.59) $ 1,819,131 Non-Personnel Costs: 7001 Communications 17,068 27,074 19,986 16,302 21,500 21,758 1.20 22,016 7002 Postage and Freight 13,448 21,565 14,078 12,785 23,000 19,692 (14.38) 19,884 7003 Bank and Credit Card Fees 59,292 68,867 77,500 72,017 90,760 91,849 1.20 92,938 7004Insurance 59,109 58,682 64,797 74,422 65,000 65,780 1.20 66,560 7006 Legal 63,368 21,889 13,745 33,702 60,000 50,540 (15.77) 51,080 7007 Legal Settlement 852 0 0 0 0 0 0.00 0 7009 Contracted Services 172,918 226,541 400,208 164,717 442,950 386,049 (12.85) 389,069 7010 Engineering 13,835 42,897 41,514 38,201 30,000 65,000 116.67 65,000 7011 Testing 1,755 4,812 4,609 1,153 500 1,000 100.00 1,000 7012 Other Special Services 21,792 16,059 13,851 10,315 15,000 15,000 0.00 15,360 7015 Utilities 124,586 159,066 144,238 135,404 121,500 141,554 16.51 142,016 7016 Heating Fuel 18,706 20,031 29,483 9,245 18,000 18,216 1.20 18,432 7017 Rents&Leases 21,605 17,633 21,877 23,286 23,000 23,276 1.20 23,552 7101 Chugach Power Purchases 2,165,628 2,163,292 1,890,465 1,784,251 2,246,484 2,273,442 1.20 2,300,400 7102 Power Fuel Costs 2,807,634 3,722,365 3,334,521 2,579,005 2,912,460 3,200,000 9.87 2,982,359 7103 Fuel for Generators 24,731 17,037 25,161 17,840 100,000 100,600 0.60 102,400 7210 Vehicle Supplies 33,301 21,105 12,059 22,067 10,000 10,120 1.20 10,240 7211 Gas&Lube 27,840 45,229 31,376 17,996 38,000 38,456 1.20 38,912 7212 Uniform Allowance 0 43 1,782 15,935 1,500 17,000 1,033.33 17,000 7213 Safety Equipment 4,358 10,605 7,944 13,469 6,000 5,560 (7.33) 5,620 7215 Operating Supplies 240,388 287,784 266,277 106,252 183,000 185,196 1.20 187,392 7216 Maintenance&Repair 22,757 44,506 19,439 15,575 90,000 95,720 6.36 97,160 7217 Small Tools&Equipment 41,198 18,838 12,742 22,416 25,000 25,180 0.72 25,600 7300Advertising 593 8,419 1,389 672 6,000 6,072 1.20 6,144 7301 Subscriptions&Dues 46,071 10,209 30,854 3,957 85,600 36,627 (57.21) 37,654 7302 Travel&Subsistence 21,758 28,340 37,332 16,055 28,000 48,096 71.77 48,192 7303 Education&Training 5,024 15,134 11,719 10,143 28,000 28,336 1.20 28,672 7304 Equipment Rent 2,552 32,164 5,037 30,127 25,000 35,180 40.72 35,360 7307 GF Administrative Fee 888,535 909,860 938,293 794,422 953,306 964,745 1.20 976,185 7330 P.I.L.T. 902,861 973,193 874,797 624,976 931,794 928,967 (0.30) 948,131 7331 Reclass PILT to Transfer-Out (902,861) (973,193) (874.797) (624,976) (931,794) (928,967) (0.30) (948,131) 7808 Bad Debt Expense 3,686 8,297 52,844 (172) 30,000 20,000 (33.33) 20,480 7810 Miscellaneous Expense 3,030 37,498 3,771 272 35,000 35,180 0.51 35,840 7900 Depreciation Expense 1,446,721 1,585,449 1,631,726 1,360,189 1,551,440 1,585,249 2.18 1,606,831 8010 Utility Deposit Interest 1,232 1,300 1,324 1,093 1,200 1,214 1.17 1,229 8011 Bonding Expense 73,458 41,137 0 0 0 0 0.00 0 8012 Debt Service Interest Expense 185,626 192,344 184,242 105,158 180,200 171,950 (4.58) 163,450 8013 Amortize Deferred Loss on 0 20,903 20,903 0 0 0 0.00 p Bonds 8014 Debt Service Amortization of 0 0 0 0 20,903 20,903 0.00 20,903 Bond Issue Costs 8101Infrastructure 0 0 0 58,800 140,000 140,240 0.17 143,360 8103 Capital Equipment 0 0 85,163 15,281 55,000 55,540 0.98 56,320 8104 Motor Pool Rent 291,600 175,000 270,000 225,000 270,000 360,000 33.33 276,480 35 City of Seward Electric Enterprise Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Actual Actual Actual Thru 9/30 Budget Budget %Chq Bu et d 8105 Improvements other than 0 0 3,450 0 0 0 Buildings 0.00 0 8200 Work Order Sal/Benefit credits (121,632) (200 428) (47,340) 0 (60,000 8201 Work Order Operating Supply (82.479) (62,987) (36,960 400 ) (40,000) 16.67 (70,000) credits ) (30,000) (40,000) 33.33 (40,000) 8300 Debt Service Principal 240,000 150,000 160,000 165,000 165,000 170,000 3.03 180,000 Total Non-Personnel Costs: $ 8,961,944 $ 9,968,559 $9,801,399 $ 7,972,752 $10,008,303 $10,420,320 Total Expenditures $ 4.12 $10,201,090 $ 10,919,701 $11,794,336 $11,521,343 $9,355,453 $11,858,283 $12,185,387 $ 2.76 $12,020,221 36 °_ -0 m D 0 m D 0 3 0 D N o � N o 00 0 v =* v _+ x O 0 v N (D 0 v N (D d rN-F cu rN-' N N N D, N N v � �+ (p O n H (D O n .--r I--� (D I--+ (D O < O) 3 <_ 0) 3 (D O 'p O � � (D O O � O 0- G) n O Q G) n O :;a (D -O ,.' � (D 3 Z (D o o < Q 0 Q 0 a (D aq ^ oq coco X O O (D � Q Q Q (D Q G N D) N 00 P. 00 A (p O J (D O J N Cq O J O J N' D fD(D r-' fD ro N D O ,nt N 0 °�' °�' O m to �, 00 to F, m a m rn N 4 \, 2 rn N \ m o � o � Q N D 00 01 lMn N CD N NJ p � Cwn N (nD (7 110 -I NJ CD In w N 0 0 N n lV0 to N O A tD to O 1 ' 0 Z N N N N 00 D\ 00 n V J D. fD .'G O 0 -0 0 O -0 Z > v v N 0 0 0 o n m 0 rD T N C rD cn \ V \ J N Q W N W ((D I--' 0) �` fD N N C Ln > 0 3 0 o N qj'� 0 0 O N C 0 N. W OW O o CD O O o M M W W 7 f 70 (D 4A 01 al (D Ol m (D u, � W o U ,ham O NJ W D, N O N v lD a) (D A A Gn lD lD a) F-' O In 01 N O Cn V �I w 0 I A W O a) 0 411- co 2 Q1 N A N N cu D W A w In W j N oo In oo n V W J Ol F, n V �I In In \ ID l0 0o Q) In \ lD V N In O lD W O w N 00 O V I In I rj O N N O OJ O OJ O of O m lD N \ 3 �° N \ 3 t O N * O N W O W O 00 00 37 CITY OF SEWARD ELECTRIC ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2020 and 2021 2020 2021 Transfers- Transfers- Transfers- Transfers- In Out In Out TRANSFERS FROM OTHER FUNDS: General Fund - interfund loan repayment (a) General Fund for ASLC Utility Bill (b) TRANSFERS TO OTHER FUNDS: General Fund: Electric system permit fee $300,000 $300,000 Federal and state lobbying 40,319 40,319 Payments-in-Lieu-of-Tax 942,894 954,075 $0 $1,283,213 $0 $1,294,394 38 Sponsored by: Meszaros Public Hearing#1: November 25, 2019 Public Hearing#2: December 9, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE HARBOR ENTERPRISE FUND BIENNIAL OPERATING BUDGET FOR CALENDAR YEARS 2020 AND 2021 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2020 and 2021; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on October 15, October 16, October 25 & November 8, 2019, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for November 25, 2019, and a second public hearing and final adoption is scheduled for December 9, 2019; and WHEREAS, the 2020 budget includes a rate increase of 1.2% to all rates which are adjusted according to the five-year average CPI within the Harbor Tariff, and a rate increase of 1.2% for 2021 for those same rates, representing the five-year average CPI. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The Harbor Enterprise Fund biennial budget for Calendar Years 2020 and 2021, which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2020 - December 31, 2021, is hereby adopted, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of December. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor 39 BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Position For Fiscal Year 2020 and 202I 20I8 20I9 2020 202I Actual Budget Budget Budget Operating revenue: Moorage I,765,856 I,730,000 I,750,000 I,746,000 Wharfage 77,252 48,000 48,000 48,500 Boat Lift Fees I00jS8 117,000 117,000 117,000 Power Sales 380,504 373,000 377,000 377,000 Passenger Transit Fee 564,I07 625,000 570,000 570,000 Launch Fees 40,963 54,250 54,250 50,500 Rents and Leases 395,097 364,7I5 335,744 335,743 Miscellaneous 7I,259 48,200 55,700 48,500 Total operating revenue $3,395,I96 $3,360,I65 $3,307,694 $3,293,243 Operating expense before depreciation: Salaries&Benefits I,070,689 I,I7I,064 I,334,998 I,347,922 Purchased Services 354,583 406,680 434,082 420,374 Power for Resale 262,389 307,000 3I0,000 307,000 Supplies and Maintenance 90,0I2 I45,500 I46,500 I52,350 General and Administrative 250,I I5 276,076 26I,064 282,232 Total operating expense: $2,027,788 $2,306,320 $2,486,644 $2,509,878 Operating income before depreciation I,367,408 I,053,845 82I,050 783,365 Depreciation I,790,078 I,4I8,309 2,376,678 2,368,893 Operating loss -$422,670 -$364,464 -$I,555,628 -$I,585,528 Non-operating revenue(expense) Interest,grants&other income 56,349 3I,200 3I,000 37,200 Interest& other expense -I9812I4 -208,093 458,468 434,I I6 Total non-operating revenue(expense) -I4I,865 -176,893 -I27,468 -96,9I6 Income(loss)before transfers -$564,535 -$54I,357 -$I,683,096 -$I,682,444 Transfers in 0 0 0 0 Capital contributions and special items 32,I6I 0 0 0 Transfers out -676,302 -389,370 -378,028 -376,792 Change in net position -$I,208,676 -$930,727 -$2,06I,I24 -$2,059,236 Beginning net position 37,527,27I 36,3I8,595 35,387,868 33,326,744 Ending net position $36,3I8,595 # $35,387,868 $33,3269744 $3I,267,508 * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense,the following amounts were attributable to capital assets funded with capital contributions: (a) $I.I Million or 64%;(b) $974,557 or 69%,(c) $967554 or 4I%;( d) $974,557 or 42% 40 City of Seward Harbor Enterprise Fund 2020/2021 Biennial Operating Budget Revenue Detail by Line Item 10/31/2019 2016 2017 2018 2019 2019 2020 2019-20 2021 Actual Actual Actual Actual YTD Budget Budget %Chg Budget tevenues 1000 5000 Land Rents&Leases 388,020 397,253 395,097 391,088 394,715 398,990 1.08 398,990 1000 5001 Land Lease Credits l62,000) (28,816) 0 0 (30,000) (63,246) 110.82 (63,247i 1000 5100 Transient Moorage 566,895 596,005 624,516 485,628 580,000 587,000 1.21 586,000 10005101 Moorage 1,061,157 1,106,922 1,141,340 616,357 1,150,000 1,163,000 1.13 1,160,000 1000 5102 Wharfage 28,216 34,176 77,252 1,087 48,000 48,000 0.00 48,500 1000 5103 Boat Lift Fees 92,660 93,983 100,158 77,484 117,000 117,000 0.00 117,000 1000 5105 Harbor Power Sales 361,865 432,786 380,504 309,841 373,000 377,000 1.07 377,000 1000 5150 Shower Fees 15,833 17,318 14,909 14,321 12,000 12,000 0.00 12,000 1000 5153 Fuel Pumping Fee 23,115 39,826 37,714 13,721 21,000 28,000 33.33 21,000 1000 5154 Waiting List Fees 9,009 7,685 8,285 8,694 7,500 7,500 0.00 7,500 1000 5155 Towing Fees 893 1,654 1,365 683 900 900 0.00 900 1000 5156 Pumping Boats 126 315 189 126 300 300 0.00 300 1000 5157 North Harbor Launch Fee 28,130 32,521 30,893 4,608 33,750 33,750 0.00 30,000 1000 5158 South Harbor Launch Fee 18,428 19,182 10,070 1,776 20,500 20,500 0.00 20,500 1000 5800 Labor&Services 3,831 4,911 8,258 3,497 5,500 5,500 0.00 5,300 1000-5890 Collection of Doubtful Accounts 5,597 419 400 910 1,200 1,000 (16.67) 1,200 1000 5899 Miscellaneous Revenue 25,177 868 539 1,454 1,000 1,500 50.00 1,500 1000 5900 EF Interest Revenue 0 0 0 0 0 0 0.00 0 1000 5901 EF Investment Interest 3,634 25,895 51,697 75,031 20,000 20,000 0.00 20,000 1000 5905 EF Penalties and Interest 11,713 15,865 16,448 12,647 10,000 10,000 0.00 16,000 1000 5910 Gain on Sale of Fixed Assets 0 11,642 0 0 0 0 0.00 0 1000 5919 Contra PIERS On-behalf paid by SOA (1,605) 3,335 0 0 0 0 0.00 0 1000 5920 PERS On-behalf paid by SOA 25,884 19,488 (12,196) 0 0 0 0.00 0 1000 5940 Amortization of Contributions-in-Aid 1,064,165 1,148,929 1,136,677 812,132 974,557 967,554 (0.72) 974,557 1000 5941 Amortization of Bond Premiums 43,172 58,257 58,257 0 43,172 58,257 34.94 58,257 otal Revenues $ 3,713,915 $4,040,419 $4,082,372 $2,831,085 $ 3,784,094 $ 3,794,505 $ 0.28 $ 3,793,257 41 City of Seward Harbor Enterprise Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Actual Actual Actual Thru 9130 Budget Budget %Chg Budget Personnel Costs: 6000 Salaries 486,212 501,845 498,091 398,758 541,318 609,527 12.60 559,134 6001Overtime 21,628 33,027 28,176 16,799 40,893 50,116 22.55 40,103 6002 Standby Time 13,909 13,016 13,182 11,996 11,686 12,185 4.27 12,416 6100 Medicare 9,207 10,055 9,449 7,409 9,993 11,696 17.04 10,801 6101 Unemployment Insurance 16,163 33 1,532 4,126 500 5,000 900.00 4,000 6102 Workers'Compensation 45,634 47,497 36,955 28,130 37,600 40,554 7.86 40,617 6200 Leave Time 57,222 39,976 58,257 53,359 60,934 67,122 10.16 63,551 6201 Retirement Benefits 387,687 71,971 153,005 97,586 144,543 162,629 12.51 149,198 6202 Health Insurance 259,991 293,121 280,688 253,601 323,597 346,491 7.07 340,103 6209 PERS DC Forfeitures 0 0 (8,646; (4,293) 0 0 0.00 0 Total Personnel Costs: $ 1,297,653 $ 1,010,541 $ 1,070,689 $ 867,471 $ 1,171,064 $ 1,305,320 $ 11.46 $ 1,219,923 Non-Personnel Costs: 7001 Communications 10,892 14,843 12,748 11,917 11,500 13,020 13.22 13,260 7002 Postage and Freight 4,831 3,667 4,985 3,132 8,500 9,600 12.94 9,690 7003 Bank and Credit Card Fees 51,679 58,57-6 62,834 56,883 68,460 66,000 (3,59) 69,480 7004Insurance 86,376 86,042 93,052 100,860 82,700 83,756 1.28 83,946 7006 Legal 581 581 2,327 3,387 10,000 10,000 0.00 10,200 7008 CY Legal Recovery 0 0 1882) 0 0 0 0.00 0 7009 Contracted Services 51,185 59,669 55,902 49,632 96,400 115,246 19.55 96,206 7011 Testing 1,439 1,808 719 823 1,300 1,320 1.54 1,320 7015 Utilities 122,595 117,184 113,959 80,923 117,820 124,940 6.04 126,072 7016 Heating Fuel 6,707 5,269 8,939 5,512 10,000 10,200 2.00 10,200 7100 General Power for Resale 260,390 326,720 262,389 198,777 307,000 310,000 0.98 307,000 7210 Vehicle Supplies 0 0 0 119 0 0 0.00 0 7211 Gas&Lube 11,005 13,164 14,778 10,761 22,500 15,500 (31.11) 18,870 7212 Uniform Allowance 0 55 1,075 1,038 0 1,000 0.00 1,000 7213 Safety Equipment 8,578 6,625 6,312 7,209 7,500 6,500 (13.33) 7,650 7214 Janitorial Supplies 7,876 11,199 8,867 8,833 10,000 14,000 40.00 11,220 7215 Operating Supplies 25,109 19,292 14,970 17,602 36,000 33,000 (8.33) 36,720 7216 Maintenance&Repair 39,152 39,813 37,690 29,630 52,000 53,500 2,88 53,040 7217 Small Tools&Equipment 11,072 11,443 6,321 15,762 17,500 23,000 31.43 23,850 7300 Advertising 2,137 6,838 2,891 1,581 5,500 5,000 (9.09) 5,100 7301 Subscriptions&Dues 1,413 507 1,229 659 1,500 1,800 20.00 1,530 7302 Travel&Subsistence 9,204 13,778 9,138 11,694 10,000 11,500 15.00 10,200 7303 Education&Training 2,939 2,409 688 1,204 4,000 2,500 (37.50) 4,080 7304 Equipment Rent 1,780 1,780 1,330 0 2,000 2,000 0.00 2,040 7321 Harbor General Indirect Costs 424,384 479,381 468,251 368,614 442,336 508,136 14.88 517,800 7322 Harbor Admin Indirect Costs 269,238 391,918 460,338 426,798 465,598 618,179 32.77 496,381 7324 Gen Fund Indirect Costs 340,606 348,780 359,680 304,529 365,435 369,821 1.20 374,258 7325 Harbor Internal Cost Allocation (805,942) (938,962) (1,058,334) (906,549) (1,034,793) (1,268,372) 22,57 (1,142,727) 7330 P.I.L.T. 176,827 191,085 194,879 112,288 189,092 192,156 1.62 191,000 7331 Reclass PILT to Transfer-Out (176,827) (191,085) (194,879) (112,288) (189,092) (192,156) 1.62 (191,000) 7808 Bad Debt Expense 10,378 5,750 3,889 0 12,000 7,000 (41.67) 10,000 7810 Miscellaneous Expense 1,936 618 1,015 532 2,500 3,500 40.00 3,570 7900 Depreciation Expense 1,853,141 1,805,600 1,790,077 1,183,662 1,418,309 2,376,678 67.57 2,368,893 8011 Bonding Expense 50,593 0 0 0 0 0 0.00 0 8012 Debt Service Interest Expense 225,623 189,967 174,647 109,678 208,093 134,900 (35,17) 110,550 8013 Amortize Deferred Loss on 0 23,567 23,567 0 0 23,568 0.00 23,566 Bonds 8103 Capital Equipment 0 0 3,444 3,785 0 0 0.00 0 8104 Motor Pool Rent 0 0 64,000 53,333 64,000 64,000 0.00 64,000 8300 Debt Service Principal 497,698 480,000 490,000 300,000 531,187 530,000 (0.22) 560,000 Total Non-Personnel Costs: $ 3,584,595 $3,587,881 $ 3,502,835 $ 2,462,320 $3,356,845 $4,280,792 $ 27.52 $ 4,288,965 Total Expenditures $ 4,882,248 $4,598,422 $ 4,573,524 $3,329,791 $4,527,909 $5,586,112 $ 23.37 $5,508,888 42 m D D N DD ONN O O O m O O � 3 3 N 3 3 D N N � O N 0 0 A A Ol p In 0 0 A A a) 0, w rrv�-t d (D (D M r v N O O CD CD N O O N N N *. 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CDCDO rj D o o D O O O) > CL wN coA N N w N D n U'1 O m A N \ N N N lD (n A \ y O � w O O O O m a) N J O O O N O .� �I N A N O O O N ',D O WW CD CDO cr(D DTI -n Z m m in (D m rj LnM \ A 00 W 73 UJ `y D O v to In Ow 00 O ni to O to n' 0 0 0 0 0 0 0 0 �^ m fl T S C: V1 - M z Q 7 D I O 00 W lD W \ 00 N fD A 0) D -I v rp fD (II I-+ N N �^ lD 00 N 00 (n O to O Ln Ln O O O O O O O 0 N N r O N 4A O O 00 W Ol J d W 41 V 00 Ln Ol J lD (�D F-� W O 00 -! m N rt 00 01 N W ram-' Zl 70 iA D 40} D N N D N N fD U'1 In (f1 (n 3 LD lD lD lD rD v J J J O W ,D.r NJF-+ N CD 0 lD In Ol J W 00 lD d W Ul Ql V A J N Lu Cn A H' W N N N l0 A I-` w 00 N 00 J lD O Ln O Ol lD J lD In In O p J a) N O O O Ul V Dl N O O O cu aj N N N nCoi Co 00 lD A W \ N m Ul 00 A 00 W 7 v 000 � � pAl w tAW 7 m 0 i--+ �l V O to O m in Ol 00 O O N cn O w O O O !J A Ol V O O O m (n lD O O O O W In w O O O O 10 O O N N N N N N O O O O O O N Ql In O N Ol (.n O O N N i 0 W O 0 O N N D W O O O N N D ONl N \ \ \ 3 �D N Ol N O N N N N N N O O O O O O Ol In Ql Ul I� 43 CITY OF SEWARD BOAT HARBOR ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2020 and 2021 2020 2021 Transfers- Transfers- Transfers- Transfers- In Out In Out CPV Fund for USACE Loan 0 0 General Fund: One-half of land rents and leases 167,872 167,872 Federal and state lobbying 17,920 17,920 Payments-in-Lieu-of-Tax 192,236 191,000 $0 $378,028 $0 $376,792 44 Sponsored by: Meszaros Public Hearing#1: November 25, 2019 Public Hearing#2: December 9, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE SEWARD MARINE INDUSTRIAL CENTER (SMIC) ENTERPRISE FUND OPERATING BIENNIAL BUDGET FOR CALENDAR YEARS 2020 AND 2021 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2020 and 2021; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on October 15, October 16, October 25 & November 8, 2019, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for November 25, 2019, and a second public hearing and final adoption is scheduled for December 9, 2019; and WHEREAS, the 2020 budget includes a rate increase of 1.2% to all rates which are adjusted according to the five-year average Consumer Price Index (CPI) within the Seward Marine Industrial Center (SMIC) Tariff, and a rate increase of 1.2% for 2021 for those same rates, representing the five-year average CPI. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The SMIC Enterprise Fund budget for Calendar Years 2020 and 2021, which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2020 - December 31, 2021, is hereby adopted, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`' day of December. 45 SMIC ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Position For Fiscal Year 2020 and 202I 20I8 20I9 2020 202I Actual# Budget Budget Budget Operating revenue: Moorage 8,430 11,000 15,000 15,000 Wharfage 2,666 6,250 6,250 6,000 Boat Lift Fees 210,976 I40,000 200,000 200,000 Power Sales I42,096 4I,000 70,000 70,000 Storage 83,3I8 115,000 105,000 I00,000 Rents and Leases 179,519 I79,745 I79,745 179,745 Miscellaneous 449,570 12,200 13,700 I3,700 Total operating revenue: $I,076,575 $505,I95 $589,695 $584,445 perating expense before depreciation: Salaries&Benefits 115,523 97,405 I0I,771 104,280 Purchased Services 5,078 I08,900 I46,326 I38,827 Supplies and Maintenance 15,9I3 57,500 5I,500 52,530 General and Administrative 468,639 227,398 243,768 230,941 Total operating expense: $605,I53 $49I,203 $543,365 $526,578 Operating income before depreciation 47I,422 I3,992 46,330 57,867 Depreciation 783,463 1,140,259 1,140,259 1,140,259 Operating loss (3I2,04I) (I,126,267) (I,093,929) (I,082,392) Non-operating revenue(expense) Investment income and other 246,90I 0 0 0 Interest expense (I,296 0 0 0 Total non-operating revenue(expense) 245,605 0 0 0 Income(loss)before contributions&transfers (66,436) (I,I26,267) (I,093,929) (I,082,392) Transfers in 322,439 IO2,567 42,492 60,I43 Capital contributions 5,053,932 0 0 0 Transfers out (I26,337) (II5,909) I I6,029` (II7,009' Change in net position $5,I83,598 ($I,I39,609) ($I,I67,466) ($I,I39,258) Beginning net position $42,675,865 $47,859,463 $46,7I9,854 $45,552,388 Ending net position $47,859,463 " $46,7I9,854 $45,552,388 $44,4I3,I30 # Ties to annual Comprehensive Annual Financial Report Of total depreciation expense,the following amounts were attributable to capital assets funded with capital contributions: (a)$505,98I or 65%;(b)$505,980 or 45%;(c)$505,980 or 45%;(d)$482,529 or 43% 46 City of Seward SMIC Enterprise Fund 2020/2021 Biennial Operating Budget Revenue Detail by Line Item 10/31/2019 2016 2017 2018 2019 2019 2020 2019-20 2021 Actual Actual Actual Actual YTD Budget Budget %Chg Budget tevenues 2000 4632 Insurance Recovery 0 0 0 0 0 0 0.00 0 2000 5000 Land Rents&Leases 172,515 174,927 179,519 193,702 179,745 179,745 0.00 179,745 2000 5001 Land Lease Credits (11,241) 0 0 0 0 0 0.00 0 2000 5101 Moorage 23,573 15,566 8,430 37,227 11,000 15,000 36.36 14,000 2000 5102 Wharfage 10,996 7,832 2,666 5,414 6,250 6,250 0.00 6,000 2000 5103 Boat Lift Fees 163,286 182,726 210,976 201,411 140,000 200,000 42.86 200,000 2000 5104 Storage Fees 96,362 87,069 83,318 59,758 115,000 105,000 (8.70) 100,000 2000 5106 SMIC Power Sales 145,029 56,406 142,096 58,587 41,000 70,000 70.73 70,000 2000 5109 Washdown Pad Fees 3,453 5,629 8,004 8,889 8,200 8,200 0.00 8,200 2000 5110 Crane Fees 0 0 0 936 0 0 0.00 1,500 2000 5153 Fuel Pumping Fee 3,908 0 173 0 3,000 3,000 0.00 1,000 2000 5800 Labor&Services 928 1,687 1,544 0 1,000 1,000 0.00 1,500 2000 5802 Equipment Rental 0 0 0 0 0 0 0.00 500 2000 5899 Miscellaneous Revenue 0 0 439,849 96,515 0 0 0.00 1,000 2000 5901 EF Investment Interest 0 1,344 3,541 3,355 0 0 0.00 0 2000 5905 EF Penalties and Interest 0 0 467 0 0 0 0.00--0- 2000 5940 Amortization of Contributions-in-Aid 501,230 505,981 505,981 421,651 505,980 505,980 0.00 482,529 otal Revenues $ 1,110,039 $ 1,039,167 $ 1,586,564 $ 1,087,445 $ 1,011,175 $ 1,094,175 $ 8.21 $ 1,065,974 47 City of Seward SMIC Enterprise Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Actual Actual Actual Thru 9/30 Budget Budget %Chg Budget Personnel Costs: 6000 Salaries 61,308 55,137 57,767 66,062 54,607 59,139 8.30 60,041 6001Overtime 875 3,927 3,002 2,798 5,228 6,921 32.38 7,053 6100 Medicare 933 993 911 1,008 935 1,034 10.59 1,046 6102 Workers'Compensation 7,062 6,511 6,124 6,604 6,710 7,214 7.51 7,328 6201 Retirement Benefits 0 6,335 14,430 15,927 1,743 1,614 (7.40) 1,640 6202 Health Insurance 31,370 1,369 33,975 44,485 28,182 24,309 (13.74) 26,198 6209 PERS DC Forfeitures 0 0 (686) (798) 0 0 0.00 0 Total Personnel Costs: $ 101,548 $ 74,272 $ 115,523 $ 136,086 $ 97,405 $ 100,231 $ 2.90 $ 103,306 Non-Personnel Costs: 7001 Communications 0 0 0 0 500 500 0.00 510 7002 Postage and Freight 360 152 1,442 140 5,500 5,500 0.00 5,610 7003 Bank and Credit Card Fees 0 0 0 12 0 0 0.00 0 7004 Insurance 14,284 14,235 15,344 16,635 14,400 16,200 12.50 17,238 7006 Legal 65,300 28,714 23,679 596 10,000 15,000 50.00 15,300 7009 Contracted Services 7,221 51,540 94,822 18,243 30,000 40,000 33.33 30,600 7012 Other Special Services 0 0 (246,563) 0 0 0 0.00 0 7015 Utilities 14,756 15,972 14,894 36,462 15,000 17,126 14.17 17,469 7016 Heating Fuel 2,439 3,735 2,238 1,032 5,000 5,000 0.00 5,100 7100 General Power for Resale 153,550 39,974 99,221 35,795 26,000 47,000 80.77 47,000 7102 Power Fuel Costs 0 0 0 0 2,500 0 (100.00) 0 7210 Vehicle Supplies 0 0 0 37 0 0 0.00 0 7211 Gas&Lube 2,990 6,195 7,408 5,201 10,000 8,000 (20,00) 8,160 7215 Operating Supplies 5,856 1,477 474 296 6,500 6,500 0.00 6,120 7216 Maintenance&Repair 13,331 6,748 7,276 3,157 36,000 35,500 (1.39) 36,720 7217 Small Tools&Equipment 2,173 1,082 756 958 5,000 1,500 (70.00) 1,530 7300 Advertising 0 94 0 0 3,000 3,000 0.00 3,060 7302 Travel&Subsistence 0 0 0 532 0 0 0.00 0 7321 Harbor General Indirect Costs 55,262 18,438 65,425 51,503 61,804 64,089 3.70 65,308 7322 Harbor Admin Indirect Costs 57,058 49,225 64,320 59,633 65,054 77,968 19.85 62,678 7323 SMIC General Indirect Costs 111,978 136,749 166,911 112,789 135,347 136,762 1.05 137,087 7324 Gen Fund Indirect Costs 90,913 93,095 96,004 81,283 97,540 98,711 1.20 99,895 7325 Harbor Internal Cost Allocation (111,978) (136,749) (166,911) (112,789) (135,347) (136,762) 1.05 (137,087) 7330 P.I.L,T, 35,803 28,553 36,577 31,202 26,036 26,156 0.46 27,136 7331 Reclass PILT to Transfer-Out (35,803) (28,553) (36,577) (31,202) (26,036) (26,156) 0.46 (27,136) 7900 Depreciation Expense 755,467 756,543 783,463 652,461 1,017,898 806,078 (20.81) 806,078 8015 Interest Expense 0 0 1,296 1,776 0 0 0.00 0 8101Infrastructure 0 0 0 102,422 0 0 0.00 0 8103 Capital Equipment 0 0 0 10,600 0 0 0.00 0 8300 Debt Service Principal 98,008 98,008 98,008 588,050 588,050 0 10( 0.00) 0 Total Non-Personnel Costs: $ 1,338,968 $ 1,185,227 $ 1,129,507 $ 1,666,824 $ 1,999,746 $ 1,247,672 $ (37.61) $ 1,228,376 Total Expenditures $ 1,440,516 $1,259,499 $ 1,245,030 $1,802,910 $2,097,151 $1,347,903 $ (35.73) $ 1,331,682 48 / / k / 0 % 0 / \ aL \ \ \ .. \ .. \ \ \ / / / 5' y » 0 « / \ 0 ; 0 0 3 < / b 0 \ { _ 0 } / } m 2 _ D / q = o D \ cu\ al C 2 s w E w E § m - � - J q CL q § z \ g NJ g C) O _n w o r \ o o A CDE ? 7 V) Ln n 2 - z D 0 m 0 :;ay _0 :;o 0 o A CD = q C q } \ ` p�j ° © A \ o 0 -n _ = c \ OQ \ m 3 / rD § r+ ` ° o o / / Ao Ao a r+ G 7 2 w q w § � @ � § IP. R if" o o 0 0 0 k 0 0 ® \ ® G % 49 CITY OF SEWARD S.M.I.C. ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2020 and 2021 2020 2021 Transfers- Transfers- Transfers- Transfers- In Out In Out General Fund -to cover SMIC deficit 42,492 60,143 General Fund: One-half of land rents and leases 89,873 89,873 Payments-in-Lieu-of-Tax 26,156 27,136 $42,492 $116,029 $60,143 $117,009 50 Sponsored by: Meszaros Public Hearing#1: November 25, 2019 Public Hearing#2: December 9, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE WATER ENTERPRISE FUND BIENNIAL OPERATING BUDGET FOR CALENDAR YEARS 2020 AND 2021 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2020 and 2021; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on October 15, October 16, October 25 & November 8, 2019, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for November 25, 2019, and a second public hearing and final adoption is scheduled for December 9, 2019; and WHEREAS, the water enterprise fund has begun repaying debt on a major Third Avenue water main loan, necessitating rate increases to cover the cost of debt service and other operational needs, with rates slated to rise 1.2% in 2020 (five-year average CPl) and 1.2% (five- year average CPI) in 2021. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The Water Enterprise Fund budget for Calendar Years 2020 and 2021, which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2020 - December 31, 2021, is hereby adopted, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`' day of December. 51 WATER ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Position For Fiscal Year 2020 and 202I 20I8 20I9 2020 202I Actual# Budget Budget Budget Operating revenue: Residential 509,634 476,492 S I7,000 523,000 Small General Service IS5,657 I32,422 IS7,000 IS9,000 Large General Service 222,7S3 223,6S4 220,000 222,000 SMIC Sales 58,I84 6I,4I9 S4,000 S4,200 Industrial Sales I76,960 289,I06 I78,000 I80,475 Miscellaneous I52,52I I44,394 I56,000 I59,000 Charges for Services -Ship Water 80,39S I0S,580 93,000 94,600 Total operating revenue: $I,356,I04 $1,433,067 $1,375,000 $I,392,27S Operating expense before depreciation: Salaries &Benefits 378,844 386,672 384,029 395,I I I Purchased services 280,283 407,500 404,S00 46I,I86 Supplies &Maintenance 46,722 89,500 89,500 92,I85 General&Administrative 379,114 288,69I 288169I 295,811 Total operating expense: $I,084,963 $I,I72,363 $I,I66,720 $I,244,293 Operating income before depreciation 27IJ4I 260,704 208,280 I47,982 Depreciation 393,588 392,I99 628,253 622,443 Operating income(loss) -$I22,447 -$I3I,495 -$4I9,973 -$474,46I Non-operating revenues(expenses) Interest income 44,I47 7,270 I5,500 I5,500 Other revenue 8,468 0 0 0 Interest expense -20,429 -I9,669 -17,6I2 -I5,523 Total non-operating revenues(expenses) 32,I86 -$I2,399 -$2 I I2 -$23 Earnings before transfers and contributions -$90,26I -$I43,894 -$422,085 -$474,484 Transfers Out -II4,46I -II4,S42 -IIS,973 -II7,3S5 Transfers In 0 0 0 0 Capital contributions and special items SS4,3I7 0 0 0 Change in net position $349,595 -$258,436 -$538,058 -$59I,839 Beginning net position $I0,308,9I2 $I0,658,507 $I0,400,07I $9,862,0I3 Ending net position $I0,658,507 # $I0,400,07I $9,862,0I3 $9,270,I74 * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $I86,725 or 47%; (b) $209,090 or 53%;(c) $205,000 or 33%;(d) $20S,000 or 33% 52 City of Seward Water Enterprise Fund 2020/2021 Biennial Operating Budget Revenue Detail by Line Item 10/31/2019 2016 2017 2018 2019 2019 2020 2019-20 2021 tevenues Actual Actual Actual Actual YTD Budget Budget °/a Ch g Budget 7000 5300 Residential 481,202 495,280 509,634 433,129 476,492 517,000 8.50 523,000 7000 5310 SG Service 131,223 147,929 155,657 143,033 132,422 157,000 18.56 159,000 7000 5320 LG Service 229,373 224,982 222,753 189,620 223,654 220,000 (1.63) 222,000 7000 5330 SMIC Sales 47,066 60,861 58,184 54,341 61,419 54,000 (12.08) 54,200 7000 5340 Spec.Contracts 245,585 260,992 176,960 167,863 289,106 178,000 (38.43) 180,475 7000 5801 Turn on Fees 11,182 17,032 18,331 15,550 10,369 16,000 54.31 17,000 7000 5804 Work Order Revenue 0 0 0 0 0 0 0.00 0 7000 5806 Ship Water 93,877 87,550 80,395 110,454 105,580 93,000 (11.92) 94,600 7000 5807 Hydrant Rentals 55,572 112,191 128,653 119,190 123,655 130,000 5.13 132,000 7000 5899 Miscellaneous Revenue (2,190) 4,503 5,537 14,128 10,369 10,000 (3.56) 10,000 7000 5901 EF Investment Interest 2,393 22,998 43,725 45,827 5,191 15,000 188.96 15,000 7000 5905 EF Penalties and Interest 4,250 687 422 593 2,079 500 (75.95) 500 7000 5919 Contra PERS On-behalf paid by SOA (593) 1,329 0 0 0 0 0.00 0 7000 5920 PERS On-behalf paid by SOA 9,565 7,766 (4,579) 0 0 0 0.00 0 7000 5940 Amort.of CIA-General 24,402 186,036 186,725 171,003 209,090 205,000 (1.96) 205,000 otalevenues $ 1,332,907 $ 1,630,136 $ 1,582,397 $ 1,464,731 $ 1,649,426 $ 1,595,500 $ (3.27) $ 1,612,775 53 City of Seward Water Enterprise Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Personnel Costs: Actual Actual Actual Thru 9/ 0 Budget Bud et %Chq Bud et 6000 Salaries 160,656 172,542 180,164 155,532 187,526 180,304 (3.85) 183,519 6001Overtime 8,440 18,519 11,774 12,947 4,226 4,632 9.61 4,726 6002 Standby Time 8,515 8,243 7,503 7,463 9,862 8,817 (10.60) 9,027 6100 Medicare 2,937 2,954 3,083 2,580 3,387 2,951 (12.87) 3,018 6102 Workers'Compensation 7,781 9,334 13,917 12,473 12,141 12,788 5.33 13,033 6200 Leave Time 11,496 17,769 9,582 10,242 20,420 19,833 (2.87) 21,346 6201 Retirement Benefits 137,889 23,690 57,453 40,758 44,470 44,852 0.86 45,796 6202 Health Insurance 81,174 88,155 98,539 98,588 104,640 101,352 (3,14) 109,224 6203 In Lieu of FICA 461 0 0 0 0 0 0.00 0 6209 PERS DC Forfeitures 0 0 (3,171) (1,804) 0 0 0.00 0 Total Personnel Costs: $ 419,349 $ 341,206 $ 378,844 $ 338,779 $ 386,672 $ 375,529 $ (2.88) $ 389,689 Non-Personnel Costs: 7001 Communications 9,208 8,183 6,790 6,709 12,000 10,000 (16,67) 10,000 7002 Postage and Freight 2,443 4,330 3,242 2,107 6,500 5,500 (15.38) 5,515 7003 Bank and Credit Card-Fees 6,782 7,401 9,192 9,007 10,950 10,950 0.00 11,279 7004Insurance 12,150 14,891 16,267 19,237 11,000 11,000 0.00 11,330 7006 Legal 0 0 0 0 5,000 5,000 0.00 5,150 7009 Contracted Services 22,824 8,303 25,947 7,852 92,050 92,050 0.00 94,812 7011 Testing 4,796 8,945 6,938 4,303 11,000 11,000 0.00 11,330 7015 Utilities 185,732 232,487 210,525 182,451 259,000 259,000 0.00 266,770 7016 Heating Fuel 3,067 0 1,382 732 0 0 0.00 0 7210 Vehicle Supplies 1,361 171 0 0 0 0 0.00 0 7211 Gas&Lube 4,844 6,522 3,356 5,073 10,500 10,500 0.00 10,815 7213 Safety Equipment 2,052 2,401 1,707 290 3,000 3,000 0.00 3,090 7215 Operating Supplies 23,869 21,566 17,620 13,501 44,500 44,500 0.00 45,835 7216 Maintenance&Repair 6,367 31,383 17,820 2,818 25,000 30,000 20.00 30,750 7217 Small Tools&Equipment 6,234 5,233 6,221 4,475 6,600 6,500 0.00 6,695 7300Advertising 0 30 1,312 0 1,000 1,000 0.00 1,030 7301 Subscriptions&Dues 880 1,279 227 227 1,700 1,700 0.00 1,751 7302 Travel&Subsistence 3,611 901 1,248 210 5,600 5,600 0.00 5,768 7303 Education&Training 2,507 449 1,300 300 5,600 5,600 0.00 5,768 7304 Equipment Rent 1,350 0 0 0 8,000 8,000 0.00 8,240 7307 GF Administrative Fee 245,122 251,004 258,849 219,159 262,991 262,991 0.00 269,340 7330 P,I.L.T. 103,606 112,843 108,488 78,567 108,569 110,000 1.32 111,382 7331 Reclass PILTto Transfer-Out (103,606) (112,843) (108,488) (78,557) (108,569) (110,000) 1.32 (111,382) 7808 Bad Debt Expense 715 456 97,898 0 2,000 2,000 0.00 2,060 7810 Miscellaneous Expense 103 8,130 233 0 1,800 1,800 0.00 1,854 7900 Depreciation Expense 200,323 396,425 393,588 353,010 392,199 628,253 60.19 622,443 8012 Debt Service Interest Expense 24,098 5,923 20,429 4,850 19,669 17,612 (10.46) 15,523 8103 Capital Equipment 0 0 17,387 0 0 0 0.00 0 8104 Motor Pool Rent 0 0 5,000 4,167 5,000 5,000 0.00 5,150 8300 Debt Service Principal 131,182 133,150 135,147 137,176 137,175 139,232 1.50 141,321 Total Non-Personnel Costs: $ 901,620 $ 1,149,563 $ 1,259,625 $ 977,653 $ 1,339,734 $ 1,577,788 $ 17.77 $ 1,593,619 Total Expenditures $ 1,320,969 $1,490,769 $ 1,638,469 $ 1,316,432 $ 1,726,406 $1,953,317 $ 13.14 $ 1,983,308 54 m m D Q Q o QJ D D O v, < N Ln cu cn :3 d N :3Q1 {/f rD C N C t CD (D O CC n � n C rD flJ Q (D n (D -6' (D r7 0 n m rF O rF Q rt r O V* r O O O 3 (D v fD v 0 0 < n n (D O O (Dv rx-r O 0- (D — — Q = 0- rr r -< C. I (D 00 F' rDD V) O In (D O to r O O rNr O O Nr N o 0 7J o 0 1 v CD (D (D 04 in• N v O r* N CC � G 0) i/) F, n�i N N W ni O w 1p O n O W F, F� n N m n O v rD {i O O CD ON (3) 00 � N F-+ m O F W p O a N Ln a mC v v (DD 22 c D N D 70 W W C(D C W UJ N N (N) N N W Lu S 0 �' F> N ry M Q C {n O {� O r In fD F' J V (D O mNJw �n rat CO M rNt m C F� - C W 04 N NJ CL m (D ra 0 t ((D rr Z A N � � (DN N 3 IV IV 3 V J � V v D rt N F, rt A Ql v w Ql N I--' N 00 F" fV W F, --I A F-A -lI a1 Ln I 4�- Ln F, A rt rr+ tA GO CO Ij d d N N Uria) 00 W j P O W a) Ln ~ W \ W (n A W F+ n (D O fD 001 J a) J w CD F� O F CDO f.N O N O O -I CDW W CD o 3 � CD N N --,' 55 CITY OF SEWARD WATER ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2020 and 2021 2020 2021 Transfers- Transfers- Transfers- Transfers- In Out In Out General Fund: Federal and state lobbying $5,973 $5,973 Payments-in-Lieu-of-Tax 110,000 111,382 $0 $115,973 $0 $117,355 56 Sponsored by: Meszaros Public Hearing#1: November 25, 2019 Public Hearing#2: December 9, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE WASTEWATER ENTERPRISE FUND OPERATING BIENNIAL BUDGET FOR CALENDAR YEARS 2020 AND 2021 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2020 and 2021; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on October 15, October 16, October 25 & November 8, 2019, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for November 25, 2019, and a second public hearing and final adoption is scheduled for December 9, 2019; and WHEREAS, recent sewer lagoon failures have necessitated incurring additional debt to conduct major repairs; and WHEREAS, the 2020 budget includes a rate increase of 1.2% representing the five-year average Consumer Price Index (CPI) and the 2021 budget includes a rate increase of 1.2% representing the five-year average CPI. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The Wastewater Enterprise Fund budget for Calendar Years 2020 and 2021, which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2020 - December 31, 2021, is hereby adopted, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`' day of December. 57 WASTEWATER ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Position For Fiscal Year 2020 and 202I 20I8 20I9 2020 202I Actual° Budget Budget Budget Operating revenues: Residential 682,758 643,I52 69I,000 700,000 Small General Service I98,888 207,47I I98,000 200,000 Large General Service 282,649 299,786 280,000 283,300 SMIC Sales 25,050 39,834 28,000 28,350 Miscellaneous I0,647 2,589 I4,000 I4,2SO Total operating revenues: $I,199,99-2 $I,I92,832 $I,2II,000 $I12251900 Operating expenses before depreciation: Salaries&Benefits 252,I43 28I,597 304,508 309,933 Purchased services 208,429 4I7,484 4I7,484 430,009 Supplies &Maintenance 32,658 6I,700 6I,700 63,55I General&Administrative I99,303 I83,706 I85,633 I88,276 Total Operating Expenses: $692,533 $944,487 $969,325 $99I,769 Operating income before depreciation 507,459 248,345 24I,675 234,I3I Depreciation 382,985 357,I84 480,680 482,863 Operating Income(Loss) $I24,474 ($I08,839) ($239,005) ($248,732) Non-operating revenues(expenses) Interest income 3I,334 3,635 9,000 9,000 Interest expense -17,744 -I6,878 -I5,363 -I4,504 Other non-operating revenue 64,311 0 0 0 Total non-operating revenues(expenses) $77,90I ($I3,243) ($6,363) ($5,504) Income(loss)before operating transfers $202,375 ($I22,082) ($245,368) ($254,236) Capital contributions and special item 0 0 0 0 Net transfers In(Out) (84,969) (87,400) (86,853) (88,045) Change in net position $I I7,406 ($209,482) ($332,22I) ($342,28I) Beginning net position $6,934,548 $7,OSI,954 $6,842,472 $6,5I0,25I Ending net position $7,05I,954 $6,842,472 $6,SIO,25I $6,I67,970 * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense,the following amounts were attributable to capital assets funded with capital contributions: (a) $398,445 or I08%,(b) $398,445 or I I2%;(c) $398,445 or 83%;(d)$398,445 or 83% 58 City of Seward Wastewater Enterprise Fund 2020/2021 Biennial Operating Budget Revenue Detail by Line Item 10/31/2019 2016 2017 2018 2019 2019 2020 2019-20 2021 tevenues Actual Actual Actual Actual YTD Budget Budget %Chq Budget 8000 5300 Residential 637,860 667,499 682,758 578,796 643,152 691,000 7.44 700,000 8000 5310 SG Service 194,606 192,426 198,888 180,270 207,471 198,000 (4.56) 200,000 8000 5320 LG Service 279,178 282,426 282,649 240,024 299,786 280,000 (6.60) 283,300 8000 5330 SMIC Sales 35,895 44,292 25,050 19,929 39,834 28,000 (29.71) 28,350 8000 5801 Turn on Fees 0 0 5,650 11,122 0 8000 5804 Work Order Revenue 0 0 9,800 0.00 10,000 0 75 0 0 2.22 0 8000 5809 Water/Seward Misc.Service 4,223 6,373 4,960 15,70 2,589 4,200 6 . 4,250 8000 5890 Collection of Doubtful Accounts 0 0 0 0 8000 5899 Miscellaneous Revenue 1 0 0 0 0.00 0 36 0 0 8000 5901 EF Investment Interest 0 0.00 0 1,813 19,111 30,612 46,482 2,079 8,000 284.80 8,000 8000 5905 EF Penalties and Interest 1,184 1,120 723 1,125 1,556 1,000 (35.73) 1,000 8000 5910 Gain on Sale of FA 0 260 0 0 0 0 8000 5919 Contra PERS On-behalf paid by SOA (453) 902 0 0.00 0 0 0 0 0.00 0 8000 5920 PERS On-behalf aid b SOA P Y 7,314 5,269 (2,846) 0 0 0 0.00 0 8000 5921 Federal Grant Revenue 0 62,194 44,550 0 0 0 0,00 0 8000 5940 Amort.of CIA-General 4a 1,522 398,445 398,445 332,03�398,4 5 398,445 0.00 398,445 otal Revenues $ 1,573,143 $ 1,680,317 $ 1,671,475 $ 1,426,327 $ 1,594,912 $ 1,618,445 $ 1.48 $ 1,633,345 59 City of Seward Wastewater Enterprise Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Personnel Costs: Actual Actual Actual Thru 9/30 Bud et Bud et %Chg Bud et 6000 Salaries 126,729 118,778 110,885 81,874 142,969 148,043 3.55 149,332 60010vertime 6,466 4,946 3,737 4,445 3,170 4,209 32.78 4,209 6002 Standby Time 7,231 7,420 8,181 4,975 6,492 6,832 5.24 6,879 6100 Medicare 2,076 2,060 1,930 1,358 2,696 2,450 (9.12) 2,475 6102 Workers'Compensation 17,233 16,504 7,728 5,743 8,749 10,565 20.76 10,576 6200 Leave Time 18,771 22,343 29,136 16,139 19,091 18,802 (1.51) 18,882 6201 Retirement Benefits 105,440 16,889 35,708 21,119 33,844 37,252 10.07 37,556 6202 Health Insurance 58,246 58,507 55,614 44,959 64,586 70,761 9.56 76,257 6203 In Lieu of FICA 461 0 0 0 0 0 0.00 0 6209 PERS DC Forfeitures 0 0 (776) 524 0 0 0.00 0 Total Personnel Costs: $ 342,653 $ 247,447 $ 252,143 $ 180,088 $ 281,597 $ 298,914 $ 6.15 $ 306,166 Non-Personnel Costs: 7001 Communications 6,529 5,763 6,928 5,540 8,300 8,300 0.00 8,549 7002 Postage and Freight 2,359 2,818 2,826 2,148 4,700 4,700 0.00 4,841 7003 Bank and Credit Card Fees 8,797 9,755 11,747 11,287 13,730 13,730 0.00 14,142 7004Insurance 6,617 6,434 6,210 5,938 8,004 8,004 0.00 8,244 7006 Legal 1,680 0 0 0 12,000 12,000 0.00 12,360 7009 Contracted Services 73,021 24,752 4,703 20,172 122,050 122,050 0.00 125,712 7011 Testing 37,819 28,539 26,332 27,917 27,000 27,000 0.00 27,810 7015 Utilities 165,585 169,485 148,520 133,600 218,000 218,000 0.00 224,540 7016 Heating Fuel 2,396 1,994 1,163 345 3,500 3,500 0.00 3,605 7017 Rents&Leases 33 17 0 0 200 200 0.00 206 7210 Vehicle Supplies 1,784 385 0 56 0 0 0.00 0 7211 Gas&Lube 6,341 7,962 12,207 6,040 9,700 9,700 0.00 9,991 7212 Uniform Allowance 0 0 0 91 0 0 0.00 0 7213 Safety Equipment 1,162 246 294 93 1,500 1,500 0.00 1,545 7215 Operating Supplies 11,996 7,399 7,515 13,185 17,000 17,000 0.00 17,510 7216 Maintenance&Repair 10,579 27,467 7,057 3,245 29,500 34,500 16.95 35,385 7217 Small Tools&Equipment 3,737 1,365 5,586 1,607 4,000 4,000 0.00 4,120 7300 Advertising 0 0 0 0 400 400 0.00 412 7301 Subscriptions&Dues 432 5,090 20,951 5,521 4,500 4,500 0.00 4,635 7302 Travel&Subsistence 225 930 540 0 5,200 5,200 0.00 5,356 7303 Education&Training 439 1,165 1,640 400 3,800 3,800 0.00 3,914 7304 Equipment Rent 1,350 0 0 0 6,000 6,000 0.00 6,180 7307 GF Administrative Fee 149,694 153,287 158,077 133,838 160,606 162,533 1,20 164,483 7330 P.I.L.T. 92,141 95,441 95,996 65,676 95,427 96,880 1.52 96,880 7331 Reclass PILT to Transfer-Out (92,141) (95,441) (95,996) (65,676) (95,427) (96,880) 1.52 (96,880) 7808 Bad Debt Expense 486 426 6,079 0 2,000 2,000 0.00 2,060 7810 Miscellaneous Expense 92 6,055 101 239 1,200 1,200 0.00 1,236 7900 Depreciation Expense 367,544 364,306 367,292 305,222 357,184 482,864 35.19 482,863 8012 Debt Service Interest Expense 5,900 13,732 17,744 11,033 16,878 15,363 (8.98) 14,504 8102 Buildings 0 0 0 12,274 0 0 0.00 0 8103 Capital Equipment 0 0 3,276 31,526 0 0 0.00 0 8104 Motor Pool Rent 0 0 5,000 4,167 5,000 5,000 0.00 5,150 8300 Debt Service Principal 58,986 56,880 57,733 56,423 58,599 57,270 (2.27) 58,128 Total Non-Personnel Costs: $ 925,583 $ 896,252 $ 879,521 $ 791,907 $ 1,100,551 $ 1,230,314 $ 11.79 j 1,247,481 Total Expenditures $ 1,268,236 $ 1,143,699 $1,131,664 $ 971,995 $ 1,382,148 $ 1,529,228 $ 10.64 $1,553,647 60 m cn C (D °� m u O70 r v r r r v rD = cn r C) O d � !ND 0�0 rr r�-r � O N 0 '< Ol f7 '� O c o �. y 0 o V) a 0 �. oo c < Q c s rD 0 Q � = O O n r M rD N N M (D rD O r) O O rD cu r n O O N n O -6 = O �. CD 0 0 v rn o v xt 0 C �G 4 J Dl J tD n O- (DD O �, O S = X (.0l0 N. -0 ((DD Q (D 7 O_ 0- (D (D rr O O v C S n n N (D (D S rr fD (D N rr (D r-r 0- (D S (D C (D 00 F--i F--� 00 v a�i C O O O ,�'* O to to N T 7 O C <' D (D iD K Q (' N NJ O CC O O G rr � � N Zr (D 0 O cu (D °� N F+ OWl d m s (D u' O1 D N m car rn O CD N -DI O N (D m � O 00 000 ON � a) w r O o m 0 o m cr Z (A c c m M D i o z 0 N N n (D lD O 00 N N !V N � f7 -nl0 00 w v — S J U W N W C O O 00 lD lD O Ln Ln 7 Q � OID [D 0 O O �--� (DO L► O Q A -� NJ1--� (D NJ O O I� tp '* co w M rN-r W O Z; O A W A CD. (D O rD M UQ :;a (D OJ CD 00 90 3 0 Vt A A (p O1 mA A (D(D � A p N I (D -n O_ C O 0 00 m U'I p`Yj O CO w w 0 m Ln 0) A lD W w Ol 00 A O J A lD A N Q N rcu N v � lD W j Co W N S NJ O O lD Ln Ln \ n N W A (D - J co �I O l0 N 00 (D �--' W l0 w N J CO 0 (D N 0 Lu 00 cn lND W O O 000 00 N r2 (D O O NJ O O :. rj O m mN O m O�1 W W O ON NO Ln w w 3 W w Ln L 61 CITY OF SEWARD WASTEWATER ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2020 and 2021 2020 2021 Transfers- Transfers- Transfers- Transfers- In Out In Out General Fund: ed_er_al and state lobbying $5 973 $5,973 Payments-in-Lieu-of-Tax 96,880 98,072 RV dump station payments 16,000 16,000 $16,000 $102,853 $16,000 $104,045 Net Transfers: ($86,853) ($88,045) 62 Sponsored by: Meszaros Public Hearing#1: November 25, 2019 Public Hearing#2: December 9, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE MOTOR POOL INTERNAL SERVICE FUND OPERATING BIENNIAL BUDGET FOR CALENDAR YEARS 2020 AND 2021 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2020 and 2021; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on October 15, October 16, October 25 & November 8, 2019, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for November 25, 2019, and a second public hearing and final adoption is scheduled for December 9, 2019. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The Motor Pool Internal Service Fund biennial budget for Calendar Years 2020 and 2021, which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2020 - December 31, 2021, is hereby adopted, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of December. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor 63 MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Revenues, Expenses and Change in Net Position For 2020 and 202I 2018 2019 2020 2021 Actual * Budget Budget Budget Operating revenues - vehicle rental $357,000 $357,000 $7I9,000 $635,990 Operating expenses - depreciation and other 40I,22I 353,526 324,456 420,000 Operating income (loss) (44,22I) 3,474 394,544 2I5,990 Non-operating revenue(expense) Interest income 56,000 I5,000 I5,000 I5,000 Interest expense 0 0 0 0 Other non-operating 6,9S4 33,I I3 29,677 26,059 Total non-operating revenue(expense) 62,954 48,113 44,677 4I1059 Earnings before transfers I8,733 5I,587 439,22I 257,049 Transfers(to)from other funds 0 0 0 0 Change in net position I8,733 5I,587 439,22I 257,049 Beginning net position 4,833,264 4,85I,997 4,903,584 5,342,805 Ending net position $4,85I,997 # $4,903,584 $5,342,805 $5,599,854 # Ties to annual Comprehensive Annual Financial Report 64 City of Seward Motor Pool Internal Service Fund 2020/2021 Biennial Operating Budget Revenue Detail by Line Item 10/31/2019 2016 2017 2018 2019 2019 2020 2019-20 2021 tevenues Actual Actual Actual Actual YTD Budget Budget %Chq Budget 13000 4632 Insurance Recovery 2,598 0 0 0 0 0 0.00 0 13000 5901 EF Investment Interest 1,470 17,199 22,887 46,767 15,000 15,000 0.00 15,000 13000 5904 EF Misc.Interest Revenue 39,481 36,379 33,113 0 29,677 26,059 (12.19) 26,059 13000 5910 Gain on Sale of FA 9,000 638 6,954 0 0 0 0.00 0 13000 5950 Motor Pool Vehicle Rent 291,600 175,000 357,000 297,500 0 0 0.00 0 13000 5960 Veh.Rent/ 0 0 0 0 357,000 719,000 101.40 635,990 otal Revenues $ 344,149 $ 229,216 $ 419,954 $ 344,267 $ 401,677 $ 760,059 $ 89.22 $ 677,049 65 City of Seward Motor Pool Internal Service Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Personnel Costs: Actual Actual Actual Thru 9/30 Bud et Budget %Cha Bud et Non-Personnel Costs: 7009 Contracted Services 1,430 0 0 0 0 0 0.00 0 7215 Operating Supplies 6,055 0 0 76 0 0 0.00 0 7216 Maintenance&Repair 0 0 4,700 0 0 0 0.00 0 7217 Small Tools&Equipment 1,032 935 4,155 0 0 0 0.00 0 7303 Education&Training 0 9,574 0 0 0 0 0.00 0 7900 Depreciation Expense 450,049 425,878 392,366 331,427 353,526 324,456 (8.22) 420,000 8000 Loss on Sale of Fixed Assets 0 6,534 0 0 0 0 0.00 0 8103 Capital Equipment 0 0 411,052 564,770 351,275 522,000 48.60 455,000 Total Non Personnel Costs: $ 458,566 $ 442,921 $ 812,273 $ 896,273 $ 704,801 $ 846,456 $ 20.10 $ 875,000 Total Expenditures $ 458,566 $ 442,921 $ 812,273 $ 896,273 $ 704,801 $ 846,456 $ 20.10 $ 875,000 66 Sponsored by: Meszaros Public Hearing#1: November 25, 2019 Public Hearing#2: December 9, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE PARKING ENTERPRISE FUND OPERATING BIENNIAL BUDGET FOR CALENDAR YEARS 2020 AND 2021 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2020 and 2021; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on October 15, October 16, October 25 & November 8, 2019, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for November 25, 2019, and a second public hearing and final adoption is scheduled for December 9, 2019. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The Parking Enterprise Fund budget for Calendar Years 2020 and 2021, which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2020 - December 31, 2021, is hereby adopted, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this St" day of December. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor 67 PARKING ENTERPRISE FUND Budgeted Statement of Revenue and Expenses and Change in Net Position For 2020 and 202I 20I8 20I9 2020 202I Actual# Budget Budget Budget Operating revenue-parking fees $352,6I6 $32I,650 $350,700 $350,700 Operating expense: Salaries&Benefits I I3,I94 I53,8I0 I60,46I I54705 Purchased Services I9,050 30,600 25,050 26,565 Supplies and Maintenance 35,997 32,900 33,500 33,025 General and Administrative 25,492 27,900 2I,587 2I,450 Total operating expense: $I93,733 $245,2I0 $240,598 $233,745 Operating income before depreciation I58,883 76,440 I I0,IO2 I I6,955 Depreciation I9,546 II,682 29,023 II,500 Operating income(ooss) $I39,337 $64,758 $8I,079 $I05,455 Non-operating revenues(expense) Interest Income and other I3,969 7,000 I0,000 I0,000 Total non-operating revenue(expense) $I3,969 $7,000 $I0,000 $I0,000 Transfers to other funds -$28,209 -$25,732 -$28,056 -$28,056 Change in net position $I2S,097 $46,026 $63,023 $87,399 Beginning net position $I,094,58I $I,2I9,678 $I,265,704 $I,328,727 Ending net position $I,2I9,678 # $I,265,704 $I,328,727 $I,4I6,I26 # Ties to annual Comprehensive Annual Financial Report 68 City of Seward Parking Enterprise Fund 2020/2021 Biennial Operating Budget Revenue Detail by Line Item 10/31/2019 2016 2017 2018 2019 2019 2020 2019-20 2021 tevenues Actual Actual Actual Actual YTD Budget Budget %Chg Budget 3000 5200 S.Harbor Lot 131,032 128,710 122,479 157,840 128,000 125,000 (2.34) 125,000 3000 5201 N.Harbor Lot 69,764 71,336 97,758 101,666 67,000 95,000 41.79 95,000 3000 5202 N.E.Ramp Lot 44,826 46,597 46,638 73,509 45,000 47,000 4.44 47,000 3000 5204 S.Harbor Uplands Lot 24,014 18,229 10,972 26,030 25,000 18,000 (28.00) 18,000 3000 5205 Slip Holder Parking Passes 25,507 24,840 27,757 16,639 25,000 27,000 8.00 27,000 3000 5206 Employee Passes 10,047 9,626 11,659 4,590 9,000 10,000 11.11 10,000 3000 5207 Miscellaneous Parking Fees 963 1,575 65 51 0 0 0.00 0 3000 5208 S.W.Harbor Lot 0 466 1,280 0 0 1,000 0.00 1,000 3000 5209 Company Vehicle Pass 327 0 0 0 0 0 0.00 0 3000 5210 Vehicle w/Trailer 13,278 12,897 29,795 10,314 20,000 24,000 20.00 24,000 3000 5211 Visitor Parking Permits 1,304 757 1,869 654 650 1,200 84.62 1,200 3000 5212 Fines-Parking Tickets 5,665 14,224 2,344 1,404 2,000 2,500 25.00 2,500 3000 5899 Miscellaneous Revenue 1,621 1,366 0 470 0 0 0.00 0 3000 5901 EF Investment Interest 970 10,161 13,969 19,767 7,000 10,000 42.86 10,000 otal Revenues $ 329,318 $ 340,784 $ 366,585 $ 412,934 $ 328 650 3 5 $ 360,700 69 City of Seward Parking Enterprise Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Personnel Costs: Actual Actual Actual Thru 9/30 Bud et Bud et %Chg Budget 6000 Salaries 83,769 97,524 77,953 59,774 121,850 126,156 353 126,603 60010vertime 9,959 3,511 3,855 8,658 4,000 5,591 39.78 5,591 6100 Medicare 5,596 4,964 4,456 4,284 7,976 8,980 12.59 8,986 6101 Unemployment Insurance 2,824 2,598 6,213 0 2,000 3,500 75.00 3,500 6102 Workers'Compensation 12,329 8,922 4,467 4,047 7,800 11,412 46.31 11,416 6200 Leave Time 2,500 3,027 0 3,275 0 0 0.00 0 6201 Retirement Benefits 4,788 1,884 2,670 2,255 4,300 3,938 (8.42) 4,037 6202 Health Insurance 12,824 11,605 13,580 6,015 5,884 6,180 5.03 6,660 Total Personnel Costs: $ 134,589 $ 134,035 $ 113,194 $ 88,308 $ 153,810 $ 165,757 $ 7.77 $ 166,793 Non-Personnel Costs: 7001 Communications 2,606 2,600 3,121 1,837 3,400 3,250 (4.41) 3,250 7002 Postage and Freight 203 249 868 544 1,000 1,000 0.00 1,000 7003 Bank and Credit Card Fees 7,791 8,220 10,009 10,699 8,700 10,000 14.94 10,000 7004Insurance 2,444 2,433 3,182 3,293 2,500 3,200 28.00 3,200 7009 Contracted Services 5,215 4,430 475 963 4,500 3,000 (33.33) 4,500 7011 Testing 508 533 587 0 500 600 20.00 600 7012 Other Special Services 5,521 0 0 2,887 9,000 3,000 (66,67) 3,000 7015 Utilities 939 504 808 703 1,000 1,000 0.00 1,015 7210 Vehicle Supplies 188 6,720 1,935 1,498 4,000 3,000 (25.00) 3,000 7211 Gas&Lube 454 658 1,087 1,185 1,500 1,250 (16.67) 1,275 7212 Uniform Allowance 2,303 1,631 87 0 1,200 1,000 (16.67) 1,000 7213 Safety Equipment 1,879 0 124 0 1,200 1,000 (16.67) 1,000 7214 Janitorial Supplies 0 48 0 458 250 250 0.00 250 7215 Operating Supplies 24,958 13,062 11,556 16,953 9,250 13,000 40.54 13,000 7216 Maintenance&Repair 5,536 7,133 10,496 7,088 10,500 9,000 (14.29) 9,500 7217 Small Tools&Equipment 1,451 553 10,712 51 5,000 5,000 0.00 4,000 7300Advertising 145 14 245 0 1,000 300 (70.00) 300 7301 Subscriptions&Dues 9 11,886 595 494 7,500 5,000 (33.33) 5,000 7302 Travel&Subsistence 250 20 434 0 1,500 1,000 (33.33) 1,000 7303 Education&Training 0 0 0 125 1,500 1,000 (33.33) 1,000 7304 Equipment Rent 0 0 0 0 3,000 750 (75.00) 750 7307 GF Administrative Fee 10,188 10,432 11,221 9,500 11,400 11,537 1.20 11,400 7330 P,I,L.T. 26,268 26,445 28,209 30,490 25,732 28,056 9.03 28,056 7331 Reclass PILT to Transfer-Out (26,268) (26,445) (28,209) (30,490) (25,732) (28,056) 9.03 (28,056) 7805 Promotion 0 0 0 2,800 2,000 2,000 0.00 2,000 7810 Miscellaneous Expense 11 0 0 79 0 0 0.00 0 7900 Depreciation Expense 24,477 22,013 19,546 24,938 11,682 29,023 148.44 11,500 8101Infrastructure 0 0 0 0 0 150,000 0.00 0 8103 Capital Equipment 0 0 123,118 0 10,000 10,000 0.00 10,000 8104 Motor Pool Rent 0 0 13,000 10,833 13,000 13,000 0.00 13,000 Total Non-Personnel Costs: $ 97,076 $ 93,139 $ 223,206 $ 96,928 $ 126,082 $ 282,160 $ 123.79 $ 115,540 Total Expenditures $ 231,665 $ 227,174 $ 336,400 $ 185236 $ 279,892 $ 447,917 $ 60.03 $ 282,333 70 Sponsored by: Meszaros Public Hearing#1: November 25, 2019 Public Hearing#2: December 9, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE SEWARD MOUNTAIN HAVEN ENTERPRISE FUND OPERATING BIENNIAL BUDGET FOR CALENDAR YEARS 2020 AND 2021 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2020 and 2021; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on October 15, October 16, October 25 & November 8, 2019, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for November 25, 2019, and a second public hearing and final adoption is scheduled for December 9, 2019. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The Seward Mountain Haven Enterprise Fund biennial budget for Calendar Years 2020 and 2021, which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenditures for the period January 1, 2020 - December 31, 2021, is hereby adopted, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of December. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor 71 SEWARD MOUNTAIN HAVEN ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Changes in Net Position For 2020 and 202I 2018 2019 2020 2021 Actual * Budget Budget Budget Revenues: Interest earnings 43,430 0 40,000 40,000 LTC capital cost reimbursement 3,2I5,738 2,290,984 2,000,000 2,000,000 Total revenues $3,259,167 $2,290,984 $2,040,000 $2,040,000 Expenses: Debt service interest and other costs 658,308 649,006 607,506 564,006 Depreciation I,584,87I 1,445,306 1,083,830 I,056,60I Total expenses $2,243,179 $2,094,312 $1,691,336 $1,620,607 Excess(deficit)of revenues over expenditures 1,015,988 196,672 348,664 419,393 Operating transfers from other funds 0 163,924 I50,000 I50,000 Operating transfers to other fimds 0 0 0 0 Change in net position 1,015,988 360,596 498,664 569,393 72 City of Seward Seward Mountain Haven Enterprise Fund 2020/2021 Biennial Operating Budget Revenue Detail by Line Item 10/31/2019 2016 2017 2018 2019 2019 2020 2019-20 2021 tevenues Actual Actual Actual Actual YTD Budget Budget %Chg Budget 9200 5810 SMH Patient Revenue for Capital 2,248,736 2,447,754 3,215,738 2,044,436 2,290,984 2,000,000 (12.70) 2,000,000 9200 5901 EF Investment Interest 810 9,968 43,430 52,015 0 40,000 0.00 40,000 9200 5941 Amort.Bond Premium 94,140 94,140 94,140 13,536 94,140 94,140 0.00 94,140 otal Revenues $2,343,686 $2,551,862 $3,353,308 $2,109,987 $2,385,124 $2,134,140 $ (10.52) $ 2,134,140 73 City of Seward Seward Mountain Haven Enterprise Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Personnel Costs: Actual Actual Actual Thru 9/30 Budget Budget %Cho Bud et Non-Personnel Costs: 7006 Legal 5,573 0 0 0 0 0 7900 Depreciation Expense 1,656,103 1,634,025 1,584,871 1,216,732 1,445,306 1,083,830 (25.010) 1,056,6011 8011 Bonding Expense 101,775 0 0 0 0 0 8012 Debt Service Interest Expense 532,677 695,952 658,308 378,735 649,006 607,506 (6.39) 564,006 8013 Amortize Deferred Loss on 0 98,196 98,196 0 98,196 Bonds 98,196 0.00 98,196 8300 Debt Service Principal 1,090,000 910,000 945,000 830,000 830,000 870,000 4.82 910,000 Total Non-Personnel Costs: $ 3,386,128 $3,338,173 $3,286,375 $2,425,467 $3,022,508 $2,659,532 Total Expenditures $ 12.01 $2,628,803 $ 3,386,128 $3,338,173 $3,286,375 $2,425,467 $3,022,508 $2,659,532 $ (12.01) $2,628,803 74 o D rD O Dul N O N O In N' O_ f/1 N O_ O O O O C D C O O* O 0 N :3N p O = rD O = O N N O> N N Q (D n 7J r n O � s (D D 0- W C W 77 Z3 O O_ :3 O c UQ a ap A � A O rt O O CD O (D o (D o (D O O N o -0-(D m O w rt OJ � co O p v N r N N A N to -0- C N Oi \O N 7 O po N N r 7 N W O r 7 C- C 00 u r n A v oo n N Z C0 0 (D � O o (D O fl r N 0 v J O Z to N (D 2 OT D N v v ' < m N m m Z v tD w n 00 co �' z m z o r o o n Z p o _ CU_ M o o cn r^ O o O o n X t4 in m W Q 0) Ln O10 o, m A Q) ((D v O (DD (D m O C V O O cn In cn z 0) 00, N O) OOl r-r N p O O iA N N I--+ O D o' D w 3 3 O C- O fl- 00 _� _� m N rt N p'f n) DJ 00 W O co W O r 0 Z r °O :3 O, m 01 CY) v A v w 00 V7 m v A 0o J Ln O w CD O, O O, 0 K h A A \ N A \ N v N W W po N N W W N n l!l N (D A W O r A V O O M r A O O O O 0, W O, coO O O O O W W W W W W W W 75 CITY OF SEWARD SEWARD MOUNTAIN HAVEN ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2020 and 2021 2020 2021 Transfers- Transfers- Transfers- Transfers- In Out In Out From Hospital Enterprise Fund(a) 150,000 150,000 0 $150,000 $0 $150,000 $0 76 Sponsored by: Meszaros Public Hearing#1: November 25, 2019 Public Hearing#2: December 9, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE HEALTHCARE ENTERPRISE FUND BIENNIAL OPERATING BUDGET FOR CALENDAR YEARS 2020 AND 2021 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2020 and 2021; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on October 15, October 16, October 25 & November 8, 2019, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for November 25, 2019, and a second public hearing and final adoption is scheduled for December 9, 2019; and WHEREAS, the 2020 and 2021 budgets include $500,000 for hospital capital contributions necessary to replace major assets at the hospital and Seward Mountain Haven; and WHEREAS, the 2020 also includes $100,000 for Seward Community Health Center operating needs, with any unspent funds accruing to a newly-established health facility expansion account to address the need for expansion for both the clinic and hospital. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The Healthcare Enterprise Fund biennial budget for Calendar Years 2020 and 2021, which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenditures for the period January 1, 2020 - December 31, 2021, is hereby adopted, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`' day of December. 77 HOSPITAL ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Changes in Net Position For 2020 and 202I 2018 2019 2020 2021 Actual* Budget Budget Budget Operating Expenses: Hospital capital infrastructure&equipment(a) 500,000 500,000 687,500 688,924 Hospital CT Scanner I,300,000 0 0 0 Community Health Center I b` 300,000 200,000 I00,000 0 Purchased services I5,300 0 0 0 Depreciation 238,133 I6I,293 I78,250 154,337 Total operating expenses $2,353,433 $861,293 $965,750 $843,261 Non-operating revenues(expense) Investment Income 6,725 0 0 0 Debt service interest(c) (33,113) 33,I I3) (29,677) (26,0S9) Capital equipment and other Total non-operating revenue(expense) ($26,389) ($33,II3) ($29,677) ($26,059) Earnings(loss)before transfers ($2,379,822) ($894,406) ($995,427) ($869,320) Operating transfers from other funds(d) 1,136,752 1,262,500 I,358,7S0 I,371,500 Operating transfers to other funds(e) 0 (463,924` 150,000 1150,000` Change in net position ($I,243,070) ($95,830) $2I3,323 $352,I80 (a) Providence Seward Medical&Care Center hospital,emergency room and long-term care facility capital budget. (b) Seward Community Health Center operating budget request. (c) Represents interfund loan payable to Motor Pool for Seward General Hospital pension loan. Loan balance at I/I/2020 is$565,268. Loan matures 2026. (d) Reflects one-quarter of all City sales tax;equal to I%sales tax(the City's total sales tax rate is 4%). (e) In 2020/2021 reflects payment to SMH Fund to cover future bond payments due to past census shortfalls. Does not tie to CAFR since City budgets Hospital and LTC separately,and does not budget for PSMCC operations. The CAFR however,aggregates the City's hospital enterprise fund,LTC enterprise fund,and PSMCC financial statements into one fund,since PSMCC operational surpluses or deficits accrue to taxpayers. 78 City of Seward Healthcare Enterprise Fund 2020/2021 Biennial Operating Budget Revenue Detail by Line Item 10/31/2019 2016 2017 2018 2019 2019 2020 2019-20 2021 tevenues Actual Actual Actual Actual YTD Budget Budget %Cho Budget 9100 5901 EF Investment Interest 849 5,554 6,725 28,397 0 0 9100 5940 Amort.of CIA-General 1,875 1,875 1,875 1,563 1,875 1,875 0.00 1,875 otal Revenues $ 2,724 $ 7,429 $ 8,600 $ 29,960 $ 1,875 $ 1,875 $ 0.00 $ 1,875 79 City of Seward Healthcare Enterprise Fund 2020/2021 Biennial Operating Budget Expenditure Line Item by Fund 2016 2017 2018 2019 2019 2020 2019-20 2021 Personnel Costs: Actual Actual Actual Thru 9/30 Budget Budget %Cho Bud et Non-Personnel Costs: 7009 Contracted Services 0 0 0 705 0 0 0.00 0 7809 Pass-Thru Payments 700,000 1,100,000 2,115,000 691,667 700,000 787,500 12.50 687,500 7810 Miscellaneous Expense 0 0 300 4,104 0 0 0.00 0 7900 Depreciation Expense 326,095 305,108 238,133 169,535 161,293 178,250 10.51 178,250 8012 Debt Service Interest Expense 39,481 36,379 33,113 0 33,113 29,677 (10.38) 26,059 8300 Debt Service Principal 352,343 59,095 62,198 65,463 65,463 68,900 5.25 72,517 Total Non-Personnel Costs: $ 1,417,919 $ 1,500,582 $2,448,744 $ 931,474 $ 959,869 $ 1,064,327 $ 10.88 $ 964,326 Total Expenditures $ 1,417,919 $ 1,500,582 $2,448,744 $ 931,474 $ 959,869 $ 1,064,327 $ 10.88 $ 964,326 80 O O o o r� v -0 r m m N V) 0 H N p rn ro N N fl1 n n -6. rt , F -n O - O CD �. O O O O lf7 (D (n N (N N � � v v rt rt (D (D N O N O = cu O r t rt r co 0' Q I-� cu F-' N N In. O v in o D -P� 4 F, =3 cn v, i-% m LD (o \ n m m \ n m 0) M N ro Ln (n No (DZ O w w N N m Ln rn m rn rn '+ �o m 00 00 00 00 N (D 0 m p N C z n n (Dp v v �. ( ). NJfV 0000 0000 Q Ul Ui LD l0 O O O O N O O D O 1+ m t/> rrt 0o N fV CDC N fv CDC Ol m (p Q O O Ln Ol Ol rt 00 (n to f0 LD l0 rt v J rt O O lD l0 v LD l0 v 00 00 — 00 00 U7 Ln Ln Ln v v V -I 01 Ol of 0) OJ pi r* r+ FA 00 w {A N N �} N N \ 0J \ 0J W W 7 N N n a) 0) \ F' W W n (D \ (D 00 00 N W W N Ln Ln F' al Ol O F' 00 00 N N O O O O O O N N Ql Ol 81 CITY OF SEWARD HOSPITAL DEBT SERVICE FUND Budgeted Interfund Transfers Fiscal Year 2020 and 2021 2020 2021 Transfers- Transfers- Transfers- Transfers- In Out In Out From General Fund--sales tax devoted to healthcare 1,358,750 1,371,500 To Seward Mountain Haven--for bond debt(a) 150,000 150,000 $1,358,750 $150,000 $1,371,500 $150,000 (a) To make up for prior shortfalls in census resulting in less-than-anticipated funding for future bond payments. 82 Sponsored by: Meszaros Public Hearing#1: November 25, 2019 Public Hearing#2: December 9, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,ADOPTING THE 2020/2021 CAPITAL IMPROVEMENT PLAN WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2020 and 2021; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on October 15, October 16, October 25 & November 8, 2019, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for November 25, 2019, and a second public hearing and final adoption is scheduled for December 9, 2019; and WHEREAS, the General Fund is not budgeting for receipt of State revenue sharing, but to the extent State revenue sharing funds are received in 2020 and/or 2021, 100% of those funds will be transferred from the General Fund to the Capital Acquisition Fund to be used for capital projects. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The Capital Improvement Plan for Calendar Years 2020 and 2021, which is attached hereto and made a part hereof by reference, is hereby adopted. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of December. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor 83 Capital Improvement Plan General Fund-Related Capital Projects Fiscal Year 2020 and 2021 New or Project Funding Source Project Description Replace Year Cost City Portion Other Source Source Projects Slated for Funding in 2020 and 2021: Public Works and P&R Warehouse Relocation Eng/Design R 2020 $125,000 $125,000 Relocation of PW&Shop Capital Acquisition Fund R 2021 $2,700,000 $2,700,000 Financing sources Parks&Rec warehouse replacement R 2021 $750,000 $750,000 Campgrounds:additional utility sites on waterfront N Capital Acquisition Fund 2020 $400,000 $400,000 Capital Acquisition Fund Japanese Creek feasibility study N 2020 $900,000 $275,000 $625,000 City/USACE/KPB/SBCFSA Heat Loop project N $1,325,000 $600,000 Williams Park restroom/showerhouse $ ,000 City/AEA Grant N 2020 $300,000 $200,000 $10000,00Q Capital Acquisition Fund Parks&Rec dumpster replacements R 2020 $65,000 $65,000 Ballaine la Capita]Acquisition Fund playground equipment update R 2020 $300,000 $300,000 Capital Acquisition Fund City Hall boiler&roof repairs R 2020 $85,000 $85,000 Annex beating system&buildingCapital Acquisition Fund upgrades R 2020 $40,O00 $40,000 Capital Acquisition Fund Breathing apparatus-Fire R 2020 $237,000 $237,000 Lowell Point Road safety design(Flap grant match of 9.3%) R 2020 Capital Acquisition Fund City Hall fire alarm system upgrade $2,$40,000 $$40,000 $2,176,800 City/Flap Grant Libra R 2020 $11,000 $11,000 Ca Library plumbing repairs R 2020 $I1,000 11,000 pits!Acquisition Fund Library roof leak repairs $ Capital Acquisition Fund R 2020 $68,000 $6$000 Library LED lights&repairs R 2020 $17,000 Capital-Acquisitien Fund City Hall ADA ramp&parking $17,000 Capital Acquisition Fund N 2020 $45,000 $45,000 Capital Acquisition Fund ADA sidewalk improvements R 20/21 $75,000 $75,000 Gateway,Forest Acres la Capital Acquisition Fund playground equipment update R 2021 $25,000 $25,000 Capital Acquisition Fund Wellington Pavilion:design and construction(ADA) N 2021 $400,000 $400,000 Bike path resurfacing Capital Acquisition Fund R 2021 $60,000 $60,000 Capital Acquisition Fund Total Projects in 2020 and 2021: $10,368,000 $4,041,200 $6,326,800 PUBLIC SAFETY: New animal shelter R $1,000,000 $1,000,000 Fire Hydrant upgrades-Ph.II R General Fund Public Safety Building $200,000 $200,000 General Fund R $5,665,000 $5,665,000 General Fund Total Public Safety Projects: 8 0,000 $6,865.00 0 PARKS&RECREATION: Lagoon Boardwalk rebuild R $240,000 $240,000 Community Rec Center N General Fund la $5,000,000 $5,000,000 Fund Resurface playgrounds;Gateway,Forest Acres,Ballaine,3rd? R $285,000 $285,000 Tennis court refurbishment R $75,000 $75,000 General Fund John Perry field fencing R General Fund TYC landscape,fence,play area $50,000 $50,000 General Fund R $75,000 $75,000 General Fund Little League concession stand replacement R $250,000 $250,000 Total Parks&Recreation Projects: General Fund CITY HALL/LIBRARY/OTHER: Paint City Hall R $20,000 $20,000 Genera]Fund City Hall building envelope and windows upgrades R $500,000 $500,000 City Hall electrical upgrades R General Fund Fix ventilation at City Hall $ ,000 $ ,000 General Fund R $855,OQ0 $855,000 General Fund Total City Hall/Library Projects: $655,000 $650,000 $0 Total General Fund Projects: $23,858,000 $17,531,200 $6,326,800 Total General Fund Projects for 2020 and 2021: $10,368,000 $4,041,200 $6,326,800 84 City of Seward Capital Improvement Plan Harbor-Related Capital Projects 2020 and 2021 New or Project Funding Source Project Description Replace Year Cost Rating(a) City Portion Other Source Source NE Boat Launch Ramp R 2021 $2,000,000 C $500,000 $1,500,000 City/ADFG Replace K&L and remainder of G Float R 2022 $3,500,000 M $3,500,000 City/Grant Replace anodes on concrete floats R 2022 $200,000 M $200,000 City 50 Ton wash down pad N 2022 $500,000 New $500,000 City Replace dumpsters R 2023 $80,000 M $80,000 City 5 Ton crane I-dock N 2024 $400,000 New $400,000 City Total harbor Fund Projects: S6 680,fl00 $5,180,000 $1,500,000 Total Harbor Fund Projects for 2020 and 2021: $2,000,000 $500,000 $1,500,000 Rating(a): Critical Risk(Q.• Likely to fail within next 5 years High Risk(H): Likely to fail in 5-10 years Moderate Risk(M):continuous increasing cost to maintain and operate. "New"reflects creation or purchase of a new asset;not replacing an existing asset 85 City of Seward Capital Improvement Plan SMIC-Related Capital Projects 2020 and 2021 New or Project Funding Source Project Description Replace Year Cost Rating(a) City Portion Other Source Source Additional water services N 2020 $10,000 N $10,000 City Improve Drainage and Fence Storage Area N 2022 $1,500,000 N $1,500,000 City/Financing Additional power stalls N 2023 $500,000 N $500,000 City Additional restroom N 2024 $75,000 N $75,000 City Pave City owned boat yard roads N 2024 $1,000,000 N $1,000,000 City/Financing North dock paving N 2024 $1,000,000 N $1,000,000 City/Financing Total SMIC Fund Projects: $4,085,000 $4,085,000 $0 Rating(a): Critical Risk(Q. Likely to fail within nest 5 years High Risk(H): Likely to fail in 5-10 years Moderate Risk(M):continuous increasing cost to maintain and operate. "New"reflects creation or purchase of a new asset;not replacing an existing asset 86 City of Seward Capital Improvement Plan Electric-Related Capital Projects 2020 and 2021 New or Project Funding Source Project Description Replace Year Cost Rating(a) City Portion Other Source Source Critical Capital Needs: Lake Drive(Stoney Creek) R 2020 $175,000 C $175,000 Electric Jesse Lee Underground R 2021 $72,000 C $72,000 Electric Radiator Hoods R 2020 $200,000 C $200,000 Electric Fort Raymond Substation Fence Upgrade R 2020 $130,000 C $130,000 Electric High-Risk Capital Needs: Old Mill#3 R 2021 $200,000 H $200,000 Electric Gateway(Upper) R 2021 $90,000 H $90,000 Electric Gateway(Lower) R 2020 $80,000 H $80,000 Electric Woodland Hills R 2021 $120,000 H $120,000 Electric Downtown Alley(2nd and 3rd)underground R 2030 $1,000,000 H $1,000,000 Electric Downtown Alley(3rd and 4th)underground R 2030 $2,000,000 H $2,000,000 Electric Downtown Alley(4th and 5th)underground R 2030 $2,000,000 H $2,000,000 Electric Moderate-Risk Capital Needs: Quests Woods R 2020 $80,000 M $80,000 Electric Lawing to Victor Creek Overhead R 2020 $75,000 M $75,000 Electric Convert transmission line to 115 kV R 2030 $12,000,000 M $12,000,000 State/Electric Security Upgrades to substations N 20-22 $130,000 M $130,000 Electric T-Line Replace Nash Rd N 2030 $2,000,000 M $2,000,000 Total Electric Fund Projects: $20,352,000 $8,352,000 $12,000,000 Total Electric Fund Projects for 2020 and 2021: $1,352,000 $1,352,000 $0 Rating(a): Critical Risk(C): Likely to fail within next 5 years High Risk(H): Likely to fail in 5.10 years Moderate Risk(*:continuous increasing cost to maintain and operate. "New"reflects creation or purchase of a new asset;not replacing an existing asset 87 City of Seward Capital Improvement Plan Water-Related Capital Projects 2020 and 2021 New or Project Funding Source Project Description Replace Year Cost Rating(a) City Portion Other Source Source Critical Capital Needs: Replace Lowell Canyon 200K gallon Tank with 500K gallon tan] R 2021 $975,000 C $195,000 $780,000 City/State High Risk Capital Needs: Gateway Tank Roof R 2020 $300,000 H $300,000 City/CPV/Loan Abandon wells at Fort Raymond R 2020 $250,000 H $250,000 City Moderate Risk Capital Needs: Refurbish#4 production well R $85,000 M $85,000 City distribution Piping apgrades(dine iron pipe 2023 $500,000 M $500,000 City Facility Control upgrades R $80,000 M $80,000 City GIs system N $60,000 M $60,000 City Replace 10"and 14"AC water line btwn Phoenix and Sea Lion R 2026 $1,860,000 M $1,860,000 City Replace water lines R 2024 $400,000 M $400,000 City Total Water Fund Projects: $4,510,000 $3,730,000 $780,000 Total Water Fund Projects for 2020 and 2021: $1,525,000 $745,000 $780,000 Rating(a): Critical Risk(Q. Likely to fail within next 5 years High Risk(H): Likely to fail in 5-10 years Moderate Risk(M):continuous increasing cost to maintain and operate. "New"reflects creation or purchase of a new asset;not replacing an existing asset 88 City of Seward Capital Improvement Plan Wastewater-Related Capital Projects 2020 and 2021 New or Project Funding Source Project Description Replace Year Cost Rating(a) City Portion Other Source Source Critical Capital Needs: Lowell Point sludge pile disposal R 2020 $60,000 C $60,000 Wastewater Fund Liftstation#1 mobile standby generator R 2022 $75,000 C $75,000 Wastewater Fund High-Risk Capital Needs: SMIC piping for bypass(engineering/design)&constructi R 2024 $150,000 H $150,000 Wastewater Fund Four double wall fuel tanks.25k in 2021-2024 R 2021 $100,000 H $100,000 Wastewater Fund Manhole refurbishment R 2021 $120,000 H $120,000 Wastewater Fund Moderate-Risk Capital Needs: SMIC lower lift station(engineering only) R 2020 $250,000 M $250,000 Wastewater Fund SMIC lower lift station construction N 2021 $320,000 M $320,000 Wastewater Fund SMIC Sludge pile disposal R 2019 $25,000 M $25,000 Wastewater Fund Replace existing collection part R 2021 $140,000 M $140,000 Wastewater Fund Replace infrastructure past useful life($75Iq R 2027 $330,000 M $330,000 Wastewater Fund Wastewater Lagoon sludge removal 2025 $2,000,000 $2,000,000 Wastewater Fund Total Wastewater Fund Projects: $3,570,000 $3,570,000 $0 Total Wastewater Fund Projects for 2020 and 2021: $990,000 $990,000 $0 Rating(a): Critical Risk(C): Likely to fail within next 5 years High Risk(H): Likely to fail in 5-10 years Moderate Risk ff:continuous increasing cost to maintain and operate. "New"reflects creation or purchase of a new asset;not replacing an existing asset 89 Capital Improvement Plan Parking-Related Capital Projects 2020 and 2021 New or Project Funding Source Project Description Replace Year Cost Rating(a) City Portion Other Source Source Parking office/chalet replacement R 2020 $100,000 $100,000 Parking Other: NE Parking lot paving N 2020 $150,000 $150,000 Parking Total Parking Fund Projects: $250,000 $250,000 Total Parking Fund Projects for 2020 and 2Q21: $2501999 $250 900 Rating(a): Critical Risk(C): Likely to(ail within next 5 years High Risk(H): Likely to fail in 5-10 years Moderate Risk(M):continuous increasing cost to maintain and operate. "Neu,"reflects creation or purchase of a new asset;not replacing an existing asset 90 Capital Improvement Plan Motor Pool-Related Capital Projects 2020 and 2021 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Parking truck R 2020 17,000 17,000 Parking Public Works loader w/snow blower R 2020 340,000 340,000 Motor Pool TYC van R 2020 30,000 30,000 Motor Pool Police cruisers with equipment(3) R 2020 135,000 135,000 Motor Pool Building inspection vehicle R 2021 40,000 40,000 Motor Pool Police cruiser with equipment R 2021 45,000 45,000 Motor Pool Harbor flatbed w/plow R 2021 80,000 80,000 Motor Pool Public Works sweeper R 2021 250,000 250,000 Motor Pool Parks maintenance truck R 2021 40,000 40,000 Motor Pool Total Motor Pool Fund Projects: $977,000 $977,000 $0 Total Motor Pool Fund Projects for 2020 and 2021: $977,000 $977,000 $0 91 City of Seward Capital Improvement Plan Healthcare-Related Capital Needs 2020 and 2021 Project Project Cost Cost Project Description Year 2020 2021 Lab: Blood gas analyzer 2020 $10,575 Centrifuge 2020 $10,000 Microscope 2020 $70,000 $90,575 Mountain Haven: Air Matresses 2020 $28,000 Bariatric transport chair 2021 $4,999 Bus 2020 $60.000 Epic Upgrade 2021 $150,000 Gravel Shed 2020 $5,000 Mattresses and Furniture 25% 2020 $45,000 Nurse Call System 2020 $30,000 Paint Mountain Haven 2020 $30,000 Parking lots patched and re-sealed 2020 $10,000 PSMH lodge front siding 2020 $6,000 PSMH roofs 2021 $40,000 Replacement computers&wall mounts 2020 $10,000 Scales 2020 $5,000 Specialty Wheel Chair 2021 $4,999 Workstations on wheels 2020 $12,000 $241,000 $199,998 Hospital: Badge readers SCHC front entrance and,, 2020 $10,000 Communications Closet 2021 $100,000 Expansion IT Room 2020 $200,000 Infant warmer 2020 $10,000 Monitors,bedside, fetal 2020 $6,850 Nurse Call System 2020 $180,000 Paint Medical Center Exterior 2021 $30,000 Parking lots patched and re-sealed 2020 $10,000 Portable ventilator 2020 $16,000 PSMC fuel tank re-do manhole 2021 $7,000 Storage/Space 2021 $30,000 VentBipap Machine 2020 $20,000 $452,850 $167,000 Facilities Gravel Spreader 2020 $8,500 Pool cars 2020 $45,000 $53,500 Total Healthcare Projects for 2020 and 2021 $837,925 $366,998 92 Sponsored by: Meszaros Public Hearing: November 25, 2019 CITY OF SEWARD,ALASKA RESOLUTION 2019-097 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A SPECIAL CONTRACT WITH THE SEWARD ASSOCIATION FOR THE ADVANCEMENT OF MARINE SCIENCE (SAAMS) FOR ADJUSTED ELECTRIC RATES WHEREAS, SAAMS and the City are parties to the Amended and Restated Agreement for Lease Of Tract 2a, Waterfront Tracts And Adjacent Tidelands, And The Lease, Operation And Maintenance Of The Alaska SeaLife Center; and WHEREAS, SAAMS operates the Alaska SeaLife Center year-round and provides full- time employment in the City; and WHEREAS,job creation,job retention, and promotion of marine research and economic development are important to residents of Seward; and WHEREAS, economic stability of operation of the Alaska SeaLife Center is necessary to avoid requiring the City to assume operation of the facility; and WHEREAS, after starting on the industrial rate, SAAMS actual demand for electric power for the Alaska SeaLife Center site is not lower than 750 kW; and WHEREAS, the Utilities Manager is authorized to negotiate a special contract, subject to approval by the City Council, for customers who have a demand in excess of 750kW or that have unique power requirements that cannot be reasonably addressed by the Large General service tariff; and WHEREAS, the Utilities Manager recommends that the City Council approve the special contract with SAAMS based on current financial hardships. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The city manager is hereby authorized to enter into a Special Contract for Electric Rates ("Contract") in substantially the form presented at this meeting. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of November, 2019. 93 Council Agenda Statement Meeting Date: October 28, 2019 of To: City Council Through: Scott Meszaros, City Manager From: John Foutz, Electric Utility Manager Agenda Item: Special Contract with Seward Association for the Advancement of Marine Science for Discounted Electrical Rates for the SeaLife Center BACKGROUND & JUSTIFICATION: As of January 1, 2010, the City of Seward electrical tariff no longer had an `industrial Rate.' For SAAMS changing to the higher `Large General Service' rate in a one year time period would be financially damaging. The electric tariff allows,"Special Contracts to be negotiated by the Utilities Manager with a customer that have demand in excess of 750 kilowatts (kW) or that have unique power requirements that cannot be reasonably addressed by the large general service tariff." In the case of Seward Association of the Advancement of Marine Science(SAAMS)these unique power requirements include a monthly demand in excess of 750 kW, full-time employment for Seward residents, economic stability for Seward, and the promotion of essential marine research. SAAMS financial stability relies on an electric rate which is comparably less than the larger General Service rate. SAAMS claims that if they pay the higher rate they could not maintain the SeaLife Center profitably, and may be forced to close. If the facility closes the impact would be great and would include higher unemployment rates,loss of revenues to the Seward area, less attraction to the area by visitors and the City of Seward would be forced to take over the facility. The special contract applies only to the SeaLife Center site, and not to any other operations of SHAMS. The proposed rates are based from the special contract which expires in December 2019. The following suggested rates were calculated in 2015 and were intended to progressively move the Sealife Center towards the Large General service rate by charging an estimated Consumer Price Index (CPI) of 1.24-o plus 2% above the amount of the expected December 2019 for the fifth year (2020). At this juncture the City Council has chosen to freeze the rates for two years. If the suggested rate for the following years, after the two year hiatus, as calculated to bring SAAMS to approximately the same rates as large general service in electric and demand by the year 2027. Percentage spikes were levelized slightly. INTENT: To sign a special contract with SAAMS for a special electric rate for two years, giving them time to become more financially stable. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan: (1.3, 3.7.33, 3.7.3.2) X 2. Strategic PIan (document source here): X 94 F_31 Other(list): X Electric Rates&Charges: Page 2-2:3.Special Contracts; Special contracts may be negotiated by the Utilities Manager with customer that have a demand in excess of 750 kW or that have unique power requirements that cannot be reasonably addressed by the large general service tariff. Special contracts may include, but are not limited to, provisions for instantaneous demand charges,time of service, interruptible power, minimum and maximum demand, adjustment of demand level, ownership and payment of new distribution facilities,termination charges and power factor. Special contracts must be approved by the City Council. The projected additional monthly revenue to the electric department is shown on the attached table. FISCAL NOTE: In April 2009 SAAMS started being charged a rate of$0.00574 per Kilowatt-hour for an energy charge and$10.25 per Kilowatt for a demand charge. The end-of-year 2019 rates for the Sealife Center are an electric rate of$0.04106 per kilowatt/hour and a demand rate of$21.72 per kilowatt. The suggested rate in energy and demand for SAAMS respectively is$0.04106/kWh and$21.72/kW for 2020,$0.04106/kWh and$21.72/kW for 2021. Any other charges or rates that may be applicable will follow the Large General Service rate class. The following table shows the 2019 rate as a basis per month, followed by the approximate amounts SAAMS would pay as a Large General Service customer and the Cost of Power Adjustment equivalent rate. Signing SAAMS to a special contract will not increase their electric bill in year 2020 or 2021. Approved by Finance Department: tc,l_�__1/-.�1 ATTORNEY REVIEW: Yes No RECOMMENDATION: The City Council pass resolution 2019-097, giving the City Manager authorization to enter into a special contract with Seward Association for the Advancement of Marine Science for special electric rates for the SeaLife Center facility. 95 SPECIAL CONTRACT FOR ELECTRIC RATES This Special Contract for Electric Rates ("Contract") is between the City of Seward ("City") whose address is P.O. Box 167, Seward, Alaska 99664 and the Seward Association for the Advancement of Marine Science ("SAAMS")whose address is P.O. Box 1329, Seward, Alaska 99664. WHEREAS, SAAMS and the City are parties to the Amended and Restated Agreement for Lease Of Tract 2a, Waterfront Tracts And Adjacent Tidelands, And The Lease, Operation And Maintenance Of The Alaska SeaLife Center; and WHEREAS, SAAMS operates the Alaska SeaLife Center year-round and provides full-time employment in the City; and WHEREAS, job creation, job retention, and promotion of marine research and economic development are important to residents of Seward; and WHEREAS, economic stability of operation of the Alaska SeaLife Center is necessary to avoid requiring the City to assume operation of the facility; and WHEREAS, after starting the industrial rate, the actual demand for electric power is not lower than 750 kW; and WHEREAS, the Utilities Manager is authorized to negotiate a special contract, subject to approval by the City Council, for customers who have a demand in excess of 750kW or that have unique power requirements that cannot be reasonably addressed by the Large General service tariff; and WHEREAS, the Utilities Manager has recommended that the City Council recognize the unique power requirements of SAAMS for operating and maintaining the Alaska SeaLife Center for the City. The parties hereby agree as follows: Section 1. Effective Date and Term. This Contract shall become effective January 1, 2018, upon approval by the City Council for the City and execution by each party. This Contract shall remain in effect until December 31, 20214-9. Upon termination or expiration SAAMS shall resume a large general Glas ef. remain indefinitely at the same rate, as described in the City's +riff this contract, without further action by the parties. Section 2. Rate Adjustment. Throughout the term of this Contract SAAMS shall be entitled to electrical rates and charges as described below: 96 Rates stated in the City of Seward Electric Tariff applicable to Large General Service shall apply except as follows: To the extent Chugach Electric Association, or any alternative wholesale provider, increases energy and demand rates they will be directly and cumulatively added to the rates below: Energy Charge: From January 1, 204820 to December 31, 20U20 the rate shall be $0.8333804106 per kilowatt hour (kWh) From January 1, 204921 to December 31, 204-921 the rate shall be $0.04106 per kilowatt hour (kWh) Demand Charge: From January 1, 20U20 to December 31, 204320 the rate shall be $21.0972 per kilowatt (kW) — — — From January 1, 204921 to December 31, 204-921 the rate shall be $21.72 per kilowatt (kW) —The minimum monthly Demand shall be 750 kW. Fuel charges and Rrate changes established by Chugach Electric Association (CEA) or any future wholesale provider to the City of Seward through the Regulatory Commission of Alaska (RCA)shall be passed directly through to SAAMS without any markup from the City and shall increase each of the rates listed above. Section 3. Requirements. SAAMS represents that it currently faces financial difficulties and is looking for ways to reduce its costs while continuing to operate and maintain the Alaska SeaLife Center to a standard that is comparable to other well-operated and well-maintained marine research facilities throughout the United States. It is expressly agreed and understood that the rate adjustments described in Section 2 of this agreement shall apply only to the Alaska SeaLife Center and shall not apply to any other properties or operations of SAAMS. Electric service is subject to interruption by the City when peak demand is in excess of what the City can generate. Section 4. Assignment. This Contract shall not be assigned. Section 5. Amendments. Any amendments, including extension of term, rate adjustments, or other provisions of this Contract, shall be agreed to in writing and signed by both parties following approval by the Seward City Council. Executed this day of , 201-79. 97 SEWARD ASSOCIATION FOR THE ADVANCEMENT OF MARINE SCIENCE Tara L. Riemer President and CEO CITY OF SEWARD Recommended by: j- mes HuRt Scott Meszaros John Foutz, Utility Manager City Manager ATTEST: ehanna Kinney Brenda Ballou, GMGMMC City Clerk 98 The Alaska SeaLife Ceti ter generates and shares scientific knowledge to promote understanding and stewardship of Alaska's marine ecosystems. 41\ Alaska SeaLife Center Memorandum From: Tara Riemer, President and CEO Wendy Lindskoog,Chair, Board of Directors Date: 8/20/2019 Re: President and CEO temporary delegation of authority Comments: This memorandum serves to officially delegate the duties and the authority of the President and CEO of the Alaska SeaLife Center to Chief Operating Officer Chip Arnold for a specific period of time. President and CEO Tara L, Riemer will be out of the office on a grant-funded sabbatical from October 5,2019 through January 19, 2020. She will have no communication with the Center for this period of time. During this time, Chief Operating Officer Chip Arnold will be the Acting CEO and shall have full signing authority on behalf of the President and CEO. eo-7 4 / Tara L. Rai er, . . Chip mold Ph President and CEO Chie Operating Officer J �G Wendy Lindskoog Chair, Board of Directors 99 301 Railway Avenue • P.O. Sox 1329 • Seward, Alaska 99664-1329 • Phone (907) 224-6300 • Fax (907) 224-6320 lAef,dA.A Birch Horton Bittner & Cherot uP701whMI cmmmfhun Jennifer C.Alexander Respond to Anchorage Office T 907.263.7253 * F 907,276.3680 ialexandcrobhb.com October 28, 2019 VIA ELECTRONIC DELIVERY AND FIRST CLASS MAIL. Tara Riemer, Ph.D. Presidence and Chief Executive Officer Seward Association for the Advance of Marine Science P. O. Box 1329 Seward, Alaska 99664 RE: City of Seward Waiver of Conflict of Interest Our File No.: 507,486.1006 Dear Dr. Riemer. I am writing to request a waiver in connection with this firm's representation of the City of Seward (the "City" or"Seward") regarding amendment negotiations of a Lease, Operations, and Maintenance Agreement (the "Lease") with the Alaska SeaLife Center ("ASLC"). As you know, our firm has represented ASLC on various matters in the past, including the original negotiations of the Lease. Our firm is also the designated City Attorney for Seward and is required to perform all legal services for the City, including assisting in drafting and reviewing contracts. See SCC 2.20.040. While our firm's duties generally include representation regarding contracts, we do seek outside representation for Seward when a conflict exists and it is not subject to waiver or waiver is not granted by the other party. In this case, we do not believe that representation of the City regarding the contract amendment would in any way be affected by our prior representation of ASLC. We do not believe that we have any confidential information regarding ASLC that would be implicated in any way in the firm's representation of the City in this matter. Thank you for your consideration of this request, and please call me with any questions. Sincerely, BIRCH HORTON BITTNER & CHEROT nn' r"lexander JCA:psc 100 510 L Street,Suite 700,Anchorage,Alaska 99501-1959 I 1100 Connecticut Ave., NW,Ste. 825,Washington,D.C.20036 T 907.278.1550.000,478.1550•F 907.276 3680 T 202-659.58M-888.482.4727•F 202.659.1027 Birch Horton Bittner & Cherot apnote`kalcm1mxrrlim Tara Riemer, Ph.D. October 28, 2019 Page 2 of 2 cc: Scott Meszaros Seward City Manager ACCEPTED AND APPROVED this 29th day of October 2019. ALASKA SEALIFE CENTER �--�' C.F. Arnold IV By: , C.O.O.by and for Ta Riemer, Ph.D. President and Chief Executive Officer 101 Birch Horton Bittner & Cherot a professional corporalion Holly C. Wells Respond to Anchorage Office T 907.263.7247 • F 907.276.3680 hwells@bhb.com October 28, 2019 VIA ELECTRONIC DELIVERY Scott Meszaros, City Manager City of Seward P. O. Box 167 Seward, AK 99664 RE: City of Seward Waiver of Conflict of Interest Our File No.: 507,486.1006 Dear Scott, I am writing to request a waiver in connection with this firm's representation of the Alaska SeaLife Center ("ASLC") regarding negotiations of the Lease, Operations, and Maintenance Agreement (the "Lease")with the City of Seward ("City"). As you know, our firm is the designated City Attorney for Seward and is required to perform all legal services for the City, including assisting in drafting and reviewing contracts. See SCC 2.20.040. Also, our firm has represented ASLC on various matters in the past, including the original negotiations of the Lease. While our firm's duties generally include representation regarding contracts, we do seek outside representation for Seward when a conflict exists and it is not subject to waiver or waiver is not granted by the other party. In this case, we do not believe that representation of ASLC regarding the contract amendment would in any way be affected by our current representation of the City. We do not believe that we have any confidential information regarding the City that would be implicated in any way in the firm's representation of ASLC in this matter. Thank you for your consideration of this request, and please call me with any questions. Sincerely, B", ORTBITTNER & CHEROT Holly C. Wel HCW:psc cc: Alaska SeaLife Center 102 510 L Street, Suite 700,Anchorage,Alaska 99501-1959 1100 Connecticut Ave., NW, Ste, 825, Washington, D.C.20036 T 907.276.1550•800,478.1550 • F 907.276 3680 1 T 202.659.5800-888.482.4727 •F 202.659.1027 00878414 DOCX Birch Horton Bittner & Cherot a prriPessiuna[corporation Scott Meszaros, City Manager City of Seward October 28, 2019 Page 2 of 2 ACCEPTED AND APPROVED this day of , 2019. CITY OF SEWARD By: Scott Meszaros City Manager 103 00878414 DOCX Sponsored by: Meszaros Introduction: November 25, 2019 Public Hearing: December 9, 2019 Enactment: December 9, 2019 CITY OF SEWARD,ALASKA ORDINANCE 2019-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE ELECTRIC RATES AND CHARGES AND READJUSTING RATES TO REFLECT SEWARD ELECTRIC UTILITY CHARGE, COST OF POWER ADJUSTMENT AND CUSTOMER CHARGE FOR 2020 AND 2021 WHEREAS, the Seward City Council desires to keep the electric fund healthy and sustainable while considering impacts to customers; and WHEREAS, the Council does not wish to raise rates without adequate knowledge and information for 2020 electric rates; and WHEREAS, the Council seeks to define the electric rates in 2020 prior to initiating the Consumer Price Index of 1.2% for 2020; and WHEREAS, to that end, Council approves changes to the Electric Tariff as attached hereto in"Electric Rates & Charges 2020", effective January 15, 2020; and WHEREAS, the Council further approves changes to the Electric Tariff as attached hereto in"Electric Rates & Charges 2021"to be effective January 15, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. Effective January 15, 2020, the Seward City Council hereby approves the adjusted Electric Tariff rates and charges as attached hereto as "Electric Rates & Charges — 2020". Section 2. Effective January 15, 2021, the Seward City Council hereby approves the adjusted Electric Tariff rates and charges as attached hereto as "Electric Rates & Charges — 202 1". Section 3. This resolution is effective immediately upon passage. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 9t' day of December, 2019. 104 Council Agenda Statement Meeting Date: November 25, 2019 From: John Foutz, Manager Electric Utility Through: Scott Meszaros, City Manager Agenda Item: Amending Electric Rates and Charges and readjusting rates to reflect Seward Electric Utility charge, cost of power charge and customer charge for 2020 and 2021. BACKGROUND & JUSTIFICATION: Based on the discussion at the November 6`h Council work session, the Seward City Council does not wish to implement the automatic Consumer Price Index (CPI) for 2020 of 1.2% until more information about the electric rates is attained. The previous rate study done in 2017 showed that all rate classes were close to where they should be and that a slight increase was justified and warranted based on the recent history of a decrease in overall usage to the utility. During previous budget work sessions in 2017, some customers of the City of Seward Utility expressed they wanted the electric utility bill to be easier to comprehend and transparent. The Seward City Council chose to implement a COPA based rate system to all rate classes to address this concern. The Council approved changing the previous rate structure (from an Energy charge, Fuel adjustment charge, infrastructure fee) to a rate structure more in line with other utilities (Seward utility charge, Cost of Power Adjustment [COPA], customer charge). The council also approved narrowing the margin of difference for the seasonal rates (Summer and Winter rates) for the residential and small general rate classes. The Seward utility does not change the COPA as this is a pass-through cost from the utility selling power to Seward. This was meant to more accurately demonstrate to rate payers the cost for purchasing power and the cost to support the infrastructure of the Seward Utility. The COPA continues to fluctuate monthly because the price of fuel is included with this category. Also, any rate adjustments by the power provider, Chugach Electric Association, will be reflected in the COPA. With only two years of historical data, the validity of the Cost of Power Adjustment (COPA) based rate system cannot be accurately determined. INTENT: The purpose is to modify the Electric tariff to sufficiently recover projected expenses to the Electric Enterprise fund for fiscal years 2020 and 2021. 105 CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (L 3, 3. 7. 3. 1, 3. 7. 3. 2): Continue to upgrade 1 and expand utilities to meet existing needs and encourage future X development. Expand customer base within the Seward Electric Utility area as a means to reduce energy costs and improve services. 2 Strategic Plan:The mission of the City of Seward government is to X provide quality leadership and economic wellbeing of its citizens 3. Other: X FISCAL NOTE: A freeze to 2020 rates will impact the electric utility with a projected decrease of$86,882 and the 1.2% increase in 2021 is expected to compensate for a projected slight loss, based on historical data, in overall sales and continue to keep up with inflation. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Seward City Council approves Ordinance 2019-017 amending the Electrical Rates and Charges tariffs for 2020 and 2021. 106 Electric Rates & Charges 2020 107 ELECTRIC RATES & CHARGES RATES FOR ELECTRICAL POWER BY CLASS OF SERVICE Class of Service Seward Utility Charge Demand Charge Customer Charge /kWh /kW Residential Base rate: $.09526 Summer* $0.11718 N/A $21.84 Winter* $0.08098 N/A Small General Service Base rate: $.10906 (Less than 25 kW) Summer* $0.12542 N/A $41.72 Winter* $0.09161 N/A Boat Harbor(Less $.10906/kWh N/A $41.72 than 25 kW) Large General Service $0.07523 (l st 200 kWh/kW) $26.61** $43.71 $0.02606(Additional kWh) $9.82 (175 watts) $14.58 (250 watts) Yard Lights N/A N/A $27.76 (400 watts) $69.38 (1000 watts) LED equivalent=(1/2 of cost) Metered Street Lights $0.14471 N/A $43.71 These rates are based, in part, on the cost of energy and demand from Chugach Electric Association (CEA) and will change when there is an adjustment to CEA rates charged to the City of Seward. * Summer is defined to mean the period from April 15 through October 15 with Winter defined as the remainder of the year. ** Demand Charges will be based on the maximum demand recorded over a 15-minute period. Effective January 1, 2012 and each January 1"thereafter, rates will be adjusted based on a five year average of the cost of living as stated in the consumer price index, all items, 1982-84 =100 for urban wage earners and clerical workers, Anchorage, Alaska area, as published by the U.S. Department of Labor, Bureau of Labor Statistics. (NOTE:11112014 utilizes CPI Data from 2007-2011). 108 A Small General Service customer may elect to be billed under the Large General Service schedule. However, the election to change the billing rate from one customer group to another may not be made more often than once every 12 months. Definitions And Miscellaneous Charges System delivery charge: A system delivery Charge (SDC) of$28.75 will be applied to any service that uses less than 150 kWh/month, whether or not electric service is used. This replaces the Seward Utility energy charge and the Cost of Power Adjustment, and is subject to proration. SDC under this schedule is an addition to the customer-charge and is based on a monthly usage of 150 kWh times the energy rate and the COPA. Absent an active customer the registered property owner- will be billed this monthly minimum charge. Cost of Power Adjustment(COPA): The Cost of Power adjustment charge from the Power Provider is a direct pass-through of the monthly total Power bill, including fuel costs, energy charges, customer charges, demand charges, and other miscellaneous adjustments, prorated according to the number of kilowatt hours the Seward Electrical Utility customers consumed during the billing period. The monthly rate for COPA may be modified as frequently as monthly, or through the use of a balancing account intended to reduce rate fluctuations. Seward Fuel Adjustment: The Seward Fuel Adjustment cost may be included in the COPA in the event The City operates the standby generation plant, including fuel, labor, maintenance and repair when the cost exceeds the amount budgeted. The cost will be prorated according to the number of kWh the customers consumed during the billing period. Special Contracts: Special contracts may be negotiated by the Utilities Manager with customers that have a demand in excess of 750 kW or that have unique power requirements that cannot be reasonably addressed by the large general service tariff. Special contracts may include, but are not limited to, provisions for instantaneous demand charges, time of service, interruptible power, minimum and maximum demand, adjustment of demand level, ownership and payment of new distribution facilities, termination charges and power factor. Special contracts must be approved by the City Council. VAR Change (Power Factor Adjustment): All schedules requiring demand metering will be subject to the following power factor adjustment provisions: (1) Demand-metered customer should attempt to maintain a unity power factor. If the power factor falls below ninety percent lagging, the customer will take corrective steps to return the power factor to ninety percent or higher. Also,the following charge for billed kilowatts will apply: Monthly Billing Demand=Maximum Demand x 90% Actual Power Factor (2) All power factor adjustment equipment installed by the customer must be approved by the city. Power factor can be determined by permanently installed monitoring equipment or by periodic testing at reasonable intervals, at the discretion of the City. Standby Generation: The cost of operating the standby generation plant to meet a specific customer's need will be charged directly to that customer. Such cost will be the total cost of operating the plant, 109 including fuel, labor, overtime, maintenance, repair and overhead, less the value of energy generated in excess of customer's need. Other Miscellaneous Fees and Charges: Fees and charges for existing facilities can be found on the following pages, as well as engineering service fees and charges for new facilities. Fees are listed according to service zones as follows: ZONE I Inside City Limits (excluding the Small Boat Harbor). ZONE II City limits to Mile 12, Seward Highway, and all roads connecting to the highway within this area. ZONE III Mile 12 to Lawing. APUC Regulatory Cost Charge: A special surcharge of$0.000626/kWh imposed on electrical utilities by the Regulatory Commission of Alaska (RCA) in response to the state's intent to assess user fees to support activities of the RCA and departments. This charge was recommended by the RCA as a pass through charge to retail utilities customers. Alternative Power Rebate: kWh generated by an alternative power source will be deducted from the kWh supplied by the City of Seward distribution system on a per month basis. Any excess energy generated and placed onto the City's distribution system will be credited at the non-firm avoided cost rate established by the Regulatory Commission of Alaska. (Resolution 2014-047, Effective June 7, 2014) 110 EXISTING FACILITIES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Meter Testing,per test,when results determined meter 72.84 101.98 131.09 is accurate Reconnection to approved existing meter installation 29.14 36.42 43.71 Reconnection to approved existing meter installation 203.95 247.62 291.33 outside regular business hours New connection fee 218.52 218.52 218.52 Minimum Deposit-Residential Account 120.10 120.10 120.10 Minimum Deposit-Commercial or Industrial Account 240.21 240.21 240.21 The larger of The larger of The larger of twice the twice the twice the Deposit-Interruptible, Off-Peak Account estimated estimated estimated monthly bill or monthly bill or monthly bill or $240.20 $240.20 $240.20 Tampering with or unauthorized breaking of meter seal $728.32 728.32 728.32 Per Annum interest on delinquent account 10.5% 10.5% 10.5% Door Hanger Fee 34.68 34.68 34.68 Monthly late fee on delinquent account 6.25 6.25 6.25 Dishonored check fee 39.12 39.12 39.12 Seasonal Turn-On Fee and Seasonal Turn-Off Fee $150.50 Turn- $150.50 Turn- $165.55Turn- (excludes brand new service; includes new account On On On name or same account name; waived if<2 months $150.50 Turn- $150.50 Turn- $165.55Tum- between turn-off and turn-on) Off Off Off Reconnection during regular business hours following $57.32 $71.69 $86.03 disconnection of delinquent account Reconnection outside regular business hours following $200.74 243.72 287.79 disconnection of delinquent account Transmission Rate $7.84/kW-per $7.84/kW- $7.84/kW- Month per Month per Month III NEW FACILITIES—ENGINEERING SERVICE CHARGES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Temporary secondary service $72.84 87.41 101.98 Primary Overhead Extensions (Residence) 72.84 87.41 101.98 Primary Underground Extensions (Residence) 72.84 87.41 101.98 Secondary service 72.84 87.41 101.98 Primary Overhead extensions (Subdivision,Mobile 145.66 174.850 203.95 Home Park, Multi-Residence) Primary Overhead Extensions (Commercial& 291.33 349.60 378.74 Industrial) Primary Underground Extensions (Commercial& 291.33 349.60 378.74 Industrial) Modifications of Existing Facilities 145.66 174.80 203.95 Street Lighting Systems and Yard Lights 72.84 87.41 101.98 NOTE: The Zone Fee or Charge is non-refundable until the service is connected. If the service is constructed and connected,the charge will be adjusted to the actual cost of engineering services. 112 Electric Rates & Charges 2021 113 ELECTRIC RATES & CHARGES RATES FOR ELECTRICAL POWER BY CLASS OF SERVICE Class of Service Seward Utility Charge Demand Charge Customer Charge /kWh /kW Residential Base rate: $.0964 Summer* $0.1186 N/A $22.10 Winter* $0.0820 N/A Small General Service Base rate: $.1103 (Less than 25 kW) Summer* $0.1269 N/A $42.22 Winter* $0.0927 N/A Boat Harbor(Less $.1103/kWh N/A $42.22 than 25 kW) Large General Service $0.0761 (lst 200 kWh/kW) $26.93** $44.23 $0.0264(Additional kWh) $9.94(175 watts) $14.75 (250 watts) Yard Lights N/A N/A $28.09 (400 watts) $70.21 (1000 watts) LED equivalent=(1/2 of cost) Metered Street Lights $0.1464 N/A $44.23 These rates are based, in part, on the cost of energy and demand from Chugach Electric Association (CEA) and will change when there is an adjustment to CEA rates charged to the City of Seward. * Summer is defined to mean the period from April 15 through October 15 with Winter defined as the remainder of the year. ** Demand Charges will be based on the maximum demand recorded over a 15-minute period. Effective January 1, 2012 and each January 1"thereafter, rates will be adjusted based on a five year average of the cost of living as stated in the consumer price index, all items, 1982-84 =100 for urban wage earners and clerical workers, Anchorage, Alaska area, as published by the U.S. Department of Labor, Bureau of Labor Statistics. (NOTE:11112014 utilizes CPI Data from 2007-2011). 114 A Small General Service customer may elect to be billed under the Large General Service schedule. However, the election to change the billing rate from one customer group to another may not be made more often than once every 12 months. Definitions And Miscellaneous Charges System delivery charge: A system delivery Charge (SDC) of$28.75 will be applied to any service that uses less than 150 kWh/month, whether or not electric service is used. This replaces the Seward Utility energy charge and the Cost of Power Adjustment, and is subject to proration. SDC under this schedule is an addition to the customer-charge and is based on a monthly usage of 150 kWh times the energy rate and the COPA. Absent an active customer the registered property owner- will be billed this monthly minimum charge. Cost of Power Adjustment(COPA): The Cost of Power adjustment charge from the Power Provider is a direct pass-through of the monthly total Power bill, including fuel costs, energy charges, customer charges, demand charges, and other miscellaneous adjustments, prorated according to the number of kilowatt hours the Seward Electrical Utility customers consumed during the billing period. The monthly rate for COPA may be modified as frequently as monthly, or through the use of a balancing account intended to reduce rate fluctuations. Seward Fuel Adjustment: The Seward Fuel Adjustment cost may be included in the COPA in the event The City operates the standby generation plant, including fuel, labor, maintenance and repair when the cost exceeds the amount budgeted. The cost will be prorated according to the number of kWh the customers consumed during the billing period. Special Contracts: Special contracts may be negotiated by the Utilities Manager with customers that have a demand in excess of 750 kW or that have unique power requirements that cannot be reasonably addressed by the large general service tariff. Special contracts may include, but are not limited to, provisions for instantaneous demand charges, time of service, interruptible power, minimum and maximum demand, adjustment of demand level, ownership and payment of new distribution facilities, termination charges and power factor. Special contracts must be approved by the City Council. VAR Change (Power Factor Adjustment): All schedules requiring demand metering will be subject to the following power factor adjustment provisions: (1) Demand-metered customer should attempt to maintain a unity power factor. If the power factor falls below ninety percent lagging, the customer will take corrective steps to return the power factor to ninety percent or higher. Also,the following charge for billed kilowatts will apply: Monthly Billing Demand=Maximum Demand x 90% Actual Power Factor (2) All power factor adjustment equipment installed by the customer must be approved by the city. Power factor can be determined by permanently installed monitoring equipment or by periodic testing at reasonable intervals, at the discretion of the City. Standby Generation: The cost of operating the standby generation plant to meet a specific customer's need will be charged directly to that customer. Such cost will be the total cost of operating the plant, 115 including fuel, labor, overtime, maintenance, repair and overhead, less the value of energy generated in excess of customer's need. Other Miscellaneous Fees and Charges: Fees and charges for existing facilities can be found on the following pages, as well as engineering service fees and charges for new facilities. Fees are listed according to service zones as follows: ZONE I Inside City Limits (excluding the Small Boat Harbor). ZONE II City limits to Mile 12, Seward Highway, and all roads connecting to the highway within this area. ZONE III Mile 12 to Lawing. APUC Regulatory Cost Charge: A special surcharge of$0.000626/kWh imposed on electrical utilities by the Regulatory Commission of Alaska (RCA) in response to the state's intent to assess user fees to support activities of the RCA and departments. This charge was recommended by the RCA as a pass through charge to retail utilities customers. Alternative Power Rebate: kWh generated by an alternative power source will be deducted from the kWh supplied by the City of Seward distribution system on a per month basis. Any excess energy generated and placed onto the City's distribution system will be credited at the non-firm avoided cost rate established by the Regulatory Commission of Alaska. (Resolution 2014-047, Effective June 7, 2014) 116 EXISTING FACILITIES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Meter Testing,per test,when results determined meter 75.75 106.06 136.33 is accurate Reconnection to approved existing meter installation 30.30 37.88 45.46 Reconnection to approved existing meter installation 212.11 257.52 302.98 outside regular business hours New connection fee 221.14 221.14 221.14 Minimum Deposit-Residential Account 121.54 121.54 121.54 Minimum Deposit-Commercial or Industrial Account 243.09 243.09 243.09 The larger of The larger of The larger of twice the twice the twice the Deposit-Interruptible, Off-Peak Account estimated estimated estimated monthly bill or monthly bill or monthly bill or $243.09 $243.09 $243.09 Tampering with or unauthorized breaking of meter seal $737.06 737.06 737.06 Per Annum interest on delinquent account 10.5% 10.5% 10.5% Door Hanger Fee 35.10 35.10 35.10 Monthly late fee on delinquent account 6.33 6.33 6.33 Dishonored check fee 39.59 39.59 39.59 Seasonal Turn-On Fee and Seasonal Turn-Off Fee $156.50 Turn- $156.50 Turn- $172.17Turn- (excludes brand new service; includes new account On On On name or same account name; waived if<2 months $156.50 Turn- $156.50 Turn- $172.17Tum- between turn-off and turn-on) Off Off Off Reconnection during regular business hours following $57.32 $71.69 $86.03 disconnection of delinquent account Reconnection outside regular business hours following $200.74 243.72 287.79 disconnection of delinquent account Transmission Rate $7.84/kW-per $7.84/kW- $7.84/kW- Month per Month per Month 117 NEW FACILITIES—ENGINEERING SERVICE CHARGES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Temporary secondary service $73.71 88.46 103.20 Primary Overhead Extensions (Residence) 73.71 88.46 103.20 Primary Underground Extensions (Residence) 73.71 88.46 103.20 Secondary service 73.71 88.46 103.20 Primary Overhead extensions (Subdivision,Mobile 147.41 176.95 206.40 Home Park, Multi-Residence) Primary Overhead Extensions (Commercial& 294.83 353.80 383.28 Industrial) Primary Underground Extensions (Commercial& 294.83 353.80 383.28 Industrial) Modifications of Existing Facilities 147.41 176.95 206.40 Street Lighting Systems and Yard Lights 73.71 88.46 103.20 NOTE: The Zone Fee or Charge is non-refundable until the service is connected. If the service is constructed and connected,the charge will be adjusted to the actual cost of engineering services. Hs Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING THE CITY OF SEWARD'S CALENDAR YEAR 2020 CITY LEGISLATIVE PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top legislative priorities; and WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts of City Administration in its lobbying efforts; and WHEREAS, the list of projects are compiled and distributed to the State of Alaska Legislature, Kenai Peninsula Borough, and City of Seward lobbyists; and WHEREAS, the passage of this resolution occurs through a public process; and WHEREAS, all projects on this list are consistent with the City Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. This list of city projects is hereby declared to be the official City priority list for the City of Seward for calendar year 2020: A. PORT, HARBOR, AND INDUSTRIAL AREA 1. $500,000 to add a wash down pad at the 50-Ton Travelift. 2. $1,000,000 for storm water discharge infrastructure at the Seward Marine Industrial Center. 3. $1,241,250 for JAG Shipyard Environmental Discharge Controls. 4. $500,000 for engineering and design to replace failing infrastructure in the Seward Boat Harbor, including K and L Floats. 5. $240,000 to extend electrical power to X Float. 6. $500,000 for a 5-ton crane at or near I Dock. 7. $250,000 for security infrastructure for city vessel storage yard at the Seward Marine Industrial Center. 8. $3,100,000 for K and L Float Projects. 9. $80,000 for design of water/sewer expansion in SMTC boat yard. 119 CITY OF SEWARD,ALASKA RESOLUTION 2019-110 B. PUBLIC FACILITIES & INFRASTRUCTURE 1. $250,000 for initial design and engineering of a new 120' x 80' metal building to replace and relocate the existing Public Works Facility Shop (City will provide land for the new building). 2 $2,800,000 for construction of the new Public Works Facility. 3. $1,000,000 for major maintenance and repairs at the Alaska SeaLife Center. 4. $500,000 for roof repairs at the Alaska SeaLife Center. 5. $200,000 for design and engineering of an indoor multi-use facility. 6. $500,000 to upgrade windows and the building envelope at City Hall. 7. Sewer System Analysis/ Comprehensive Review. 8. $320,000 to address infiltration issues of the wastewater system manholes. C. ELECTRIC 1. $2.5 million to rebuild the electric transmission line from the Seward Highway to the Seward Marine Industrial Center facility. 2 $1.5 million to repair and replace one mile of transmission line into the Fort Raymond Substation with 115kV compatible equipment because the current condition of the transmission line exceeds the estimated life expectancy of 50 years. 3. $2 million to rebuild obsolete and aging infrastructure and add new distribution infrastructure with the expanding Camelot Subdivision where geographic challenges exist beyond the financial capability of any individual customer. 4. $12 million to upgrade transmission conductors and substation transformers to improve the system's capacity to 115kV over existing 69kV capacity. This would help unify the transmission system for the entire community and expand the system's capabilities, allowing higher capacity projects into the future and giving the community added redundancy in the event of a transformer failure. 5. $300,000 to increase the usable and office space at the electric warehouse. D. ROADS, STREETS, AND ADA ACCESSIBILITY 1. $300,000 for improving City infrastructure for ADA accessibility. 2. $510,000 for Citywide drainage and storm drain improvements to reduce erosion and flood damage to pavement and property. 3. $2.9 million for design, engineering and construction to protect Lowell Point Road from further coastal erosion. This road is the sole land access to critical public infrastructure, National and State Parks trailheads, businesses, and the community of Lowell Point. 120 CITY OF SEWARD,ALASKA RESOLUTION 2019-110 E. PUBLIC SAFETY 1. Up to $250,000 for a needs assessment and conceptual design and engineering for a replacement Seward Fire Station. The City is experiencing growth on the west side (fuel farm expansion and homes) and in the Seward Marine Industrial Center (City will provide a match of land). 2. Up to $250,000 for initial design and engineering of a Public Safety Building (City will provide a match of land). 3. $1 million for a new animal shelter that is used by City and Borough citizens (City will provide a match of land). 4. $275,000 appropriation to the U.S. Army Corps of Engineers for the City's 50% cost share for the USACE Japanese Creek Flood Risk Management Feasibility Study. F. BENEFICIAL LEGISLATION 1. Support for the U.S. Army Corps of Engineers "Lowell Creek Tunnel Study" to construct a new tunnel through Bear Mountain to protect life, safety, and property of City of Seward residents. 2. Support for feasibility analysis considering pipeline or multi-modal delivery methods of making natural gas available to communities not currently along a pipeline corridor, and using Seward's road/rail/barge connections as demonstration projects. 3. Support public/private partnerships to encourage both residential and commercial land development. 4. Seward Airport Project Improvements (ADOT). 5. Flood Mitigation Efforts on the Resurrection River. 6. Support analysis and expansion of Flood Mitigation Efforts within the City. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 251h day of November, 2019. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor 121 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING THE CITY OF SEWARD'S CALENDAR YEAR 2020 STATE LEGISLATIVE PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top legislative priorities; and WHEREAS, the list of projects are compiled and distributed to the State of Alaska Legislature, Kenai Peninsula Borough, and City of Seward lobbyists; and WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts of City Administration in its lobbying efforts; and WHEREAS, the passage of this resolution occurs through a public process; and WHEREAS, all projects on this list are consistent with the City Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. This list of city projects is hereby declared to be the official STATE priority list for the City of Seward for calendar year 2020: A. BENEFICIAL LEGISLATION 1. Legislative support for maintaining the current level of State contributions into the PERS/TRS Retirement System on behalf of local governments, and for not extending the amortization period, in order to offset unfunded retirement system liabilities and to make future contribution rates more affordable for the state and local governments. 2. Legislative support for the U.S. Army Corp of Engineers "Lowell Creek Tunnel Study" to construct a new tunnel through Bear Mountain to protect life, safety, and property of City of Seward residents. 3. Legislative support for the U.S. Army Corp of Engineers to design and construct a "rip-rap rock levee"to protect airport runways and property from flooding. 4. Support for continuing Medicaid programs and capital cost reimbursement at not less than current year funding levels. 122 CITY OF SEWARD, ALASKA RESOLUTION 2019-111 5. Legislative support for continuing Alaska Energy Authority (AEA) programs that promote energy efficiency and conservation to help mitigate the costs of heating homes and businesses not served by natural gas. 6. Legislative support for feasibility analyses considering pipeline or multi-modal delivery methods of making natural gas available to communities not currently along a pipeline corridor, and using Seward's road/rail/barge connections as demonstration projects. 7. Legislative support for matching City funds towards the non-Federal 50% cost share of the U.S. Army Corps of Engineers study required to address the Lowell Canyon Diversion Tunnel hazard. The City currently owes $266,022. 8. Continued support for the State Department of Transportation and Public Facilities Municipal Harbors Grant Program. 9. Full funding of the Alaska Police Standards Council in order to return to full reimbursement of Police Recruit training costs. 10. Full funding of the Alaska Department of Corrections in order to return 100% of the operational costs of the Jail to the State of Alaska. 11. Full funding of the Alaska Department of Corrections in order to continue State operation of the Spring Creek Correctional Center, the only maximum-security prison in the State of Alaska. 12. Full funding of the Alaska Vocational Technical Center (AVTEC) in order to continue vocational training and investment in local communities and trades. The City seeks support for AVTEC as it provides students with skills and career paths that benefit the State and local economy. 13. Legislative support for expanding access to mental health and substance use disorder treatment and recovery, to include expansion and renovation of the Seaview Community Services existing behavioral health treatment facility. B. CAPITAL PROJECTS Recognizing the current government sector fiscal reality and its potential private sector economic impacts, the City of Seward is limiting its capital improvement project requests to those where the State's participation would leverage other significant funding, complete projects already 123 CITY OF SEWARD, ALASKA RESOLUTION 2019-111 underway, address projects of immediate life and safety, and enable projects that could be eligible under a statewide bond package if the State pursues and the voters approve such a plan. 1. $3,050,000 for design and construction of a new Public Works Facility (City will provide land for the new building). 2. $8 million to design and rebuild the electric transmission line from the Seward Highway to the Seward Marine Industrial Center facility and upgrade the Spring Creek substation by securing an alternative feed transformer to add capacity and reduce system outages and provide continuous service during maintenance periods. 3. $12 million to upgrade transmission conductors and substation transformers to improve the system's capacity to 115kV over existing 69 kV capacity. This would help unify the transmission system for the entire community and expand the system's capabilities, allowing higher capacity projects into the future. 4. $2.5 million to rebuild the electric transmission line from the Seward Highway to the Seward Marine Industrial Center facility. 5. $1,000,000 for systems maintenance and repairs at the Alaska SeaLife Center. 6. $500,000 for a hull washwater collection and treatment system at the 50-Ton Travelift. 7. $1,241,250 for JAG Shipyard Environmental Discharge Controls. 8. Continued support for Alaska Energy Authority (AEA) grants program in order to expand district heat loop systems and other alternative energy projects. 9. $1,000,000 for the design, engineering and construction of an Animal Shelter and dog park facility 10. $8,100,000 for the Alaska Department of Transportation to extend the proposed runway to 4,000 feet in order to accommodate larger aircraft and provide effective disaster response C. CRUISE PASSENGER VESSEL TAX REGIONAL IMPACT FUND OR CRUISE SHIP GAMBLING TAX 1. Appropriating funding for the Alaska Railroad Corporation Seward Marine Terminal Expansion project supporting both passenger and freight activities. 124 CITY OF SEWARD, ALASKA RESOLUTION 2019-111 Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 251h day of November, 2019. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 125 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING THE CITY OF SEWARD'S CALENDAR YEAR 2020 FEDERAL LEGISLATIVE PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top Federal legislative priorities; and WHEREAS, the list of projects is compiled and distributed to the Kenai Peninsula Borough, our congressional delegation and City of Seward federal lobbyist; and WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts of City Administration in its lobbying efforts; and WHEREAS, the passage of this resolution occurs through a public process; and WHEREAS, all projects on this list are consistent with the City Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The following list of legislative projects is hereby declared to be the official FEDERAL legislative priority list of the City of Seward for 2020: A. APPROPRIATIONS AND GRANTS 1. Appropriating funding for the development of the new U.S. Coast Guard Fast Response Cutter facilities, as well as homeport support facilities. 2. $266,022 appropriation to the U.S. Army Corps of Engineers for the City's 50% remaining cost share for the Lowell Creek Flood Diversion Feasibility Study. 3. $7 million for a comprehensive Seward Flood Mitigation Program on the watershed level by the U.S. Army Corps of Engineers. 4. $3 million appropriation for Lowell Point Road storm surge mitigation, bank stabilization and erosion control projects through a future Section 103 study by the U.S. Army Corps of Engineers. 5. $1 million appropriation for erosion control projects, through a future Section 14 study by the U.S. Army Corps of Engineers, for the Seward Marine Industrial Center 126 CITY OF SEWARD,ALASKA RESOLUTION 2019-112 and the Alaska Railroad Dock. 6. $2.496 million in the Highway Transportation Bill for design, engineering, construction and protection from coastal erosion for the Lowell Point Road, the sole land access to residences, critical infrastructure, and a State Parks trailhead. 7. Appropriating funding for the Alaska Railroad Corporation Seward Marine Terminal Expansion project supporting both passenger and freight activities. This may also involve a collaboration with the Alaska Railroad to seek BUILD Act grants or funding in a future Highway Transportation bill. 8. $9.5 million for the U.S. Army Corps of Engineers to design and construct a rip-rap rock levee to protect the airport runways and property from flooding. 9. $8.1 million for the Federal Aviation Administration (FAA) to extend the proposed runway to 4,000 feet in order to accommodate larger aircraft and provide effective disaster response. 10. $1 million for engineer study of Lowell Canyon Hydro to analyze resource and produce a report quantifying potential. B. AUTHORIZATIONS AND BENEFICIAL LEGISLATION 1. Authorization language amending the Water Resource Development Act of 2007 (Public Law 110-114, 121 STAT. 1205) to require the U.S. Army Corps of Engineers to continue the operation and maintenance of the Lowell Canyon Tunnel until such time that an alternative method of flood diversion has been constructed and a determination by the Corps that the City of Seward and its residents are no longer at risk of catastrophic flooding. 2. Support the U.S. Army Corps of Engineers study, to construct the new tunnel for Lowell Creek through Bear Mountain to protect life, safety, and property for City of Seward Residents. 3. Support the establishment of a Prescott grant program within the Fish & Wildlife Service budget to provide support for a live stranding network and responding to marine mammal and seabird live stranding and mortalities throughout Alaska. Section 2. This resolution shall take effect immediately upon its adoption. 127 CITY OF SEWARD,ALASKA RESOLUTION 2019-112 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of November, 2019. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 128 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page CALL TO ORDER The November 12, 2019 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Sharyl Seese John Osenga Kelley Lane Dale Butts Tony Baclaan comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Holly Wells, City Attorney Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Pat Messmer was the president of the Seward Public Employees Association (SPEA) and said he reviewed the wage study results that were just released. He said the wage study was a negotiated item between the city and the union, and the intent was to see how Seward compared to other communities throughout the Kenai Peninsula Borough;however,many of the cities included in the study were from outside of the borough. He was concerned that cost of living factors had not been included, and added that there were several discrepancies between the wages quoted in the study and the actual wages of city employees. Messmer said the recommendation for an open range merit plan system was concerning because it could allow a supervisor or department head to choose favorites.For his own position as corporal,the study recommended a demotion to patrol officer;at a time when crime was a concern for the whole community,Messmer thought it would be wiser to take advantage of an underutilized position rather than demote it;he had 20 years of experience and was willing to take on additional duties. He requested a work session with council before beginning negotiations with the city. Kyle Walker was a writer for the Seward Journal, and he objected to the first executive session on tonight's agenda because it wasn't specific enough for the public to know what was being discussed. Walker said it was the public who decided whether council could meet in executive 129 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page session or not. The way the executive session was stated on the agenda,it suggested that one or more council members had been, or currently were, out of compliance with the Charter. Keeping the reason for having the executive session secret was more harmful than holding it in public. Walker was concerned that,if the executive session was held,the public might have the impression that one or more members of council had violated the law, but the public would not be informed. Suzi Towsley recited the reasons for having an executive session from city code; she agreed with Kyle Walker that the public had a right to know what was happening. Towsley said the city had a records retention schedule that contained prescribed retention periods; she suggested that the council freeze the destruction of records for some time in case a forensic audit became necessary in the future. Ristine Casagranda echoed the sentiments of Walker and Towsley; she thought the executive session reason was not specific enough. The public wanted to know what was being discussed. She encouraged council to take steps to preserve the right of council members to act as citizens.Regarding Resolution 2019-095 for the federal lobbyist contact, Casagranda supported this because she thought it would be critical for the Lowell Canyon Tunnel project to maintain consistency, although, she thought in the future it would be wise to consider going out to RFP for federal lobbying services because other communities did not spend as much as Seward. Regarding the special improvement district discussion,Casagranda wished that"affordable housing"would be clearly defined. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Lane) Approval of Agenda and Consent Agenda Motion to Amend (Osenga/McClure) Amend the reason for the first executive session from SCC 2.10.030(b)(2),"Subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion" to (b)(5), "Matters, which by law, municipal charter, or ordinance are required to be confidential." Motion to Amend Passed Yes: Seese,Butts, Osenga,McClure,Terry No: Lane, Baclaan Motion to Amend (Lane/Seese) Amend the agenda by striking all three executive sessions from the agenda. Motion to Amend Failed Yes: Seese, Baclaan, Lane No: Butts, McClure, Osenga, Terry McClure removed the third executive session to discuss strategy for negotiations from the agenda. 130 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Terry removed the Borough Assembly Report from the agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2019-094, Appropriating $233,905.44 To Replace The Northeast Launch Ramp. Resolution 2019-095, Approving Amendment No. 19 To The Contract With Robertson, Monagle & Eastaugh, A Professional Corporation, For Federal Lobbying Services Through December 31, 2021 For A Total Of$92,000 Annually. Resolution 2019-096, Authorizing The City Manager To Enter Into An Agreement With Electric Power Systems To Repair And Upgrade The Control System For Generator Six In The Amount Of$227,848, Plus Ten Percent Contingency Of$22,785, For A Total Amount Of$250,633, And Appropriating Funds. Approval of the October 28, 2019 City Council Regular Meeting Minutes. Appoint Benjamin Smith to the Port&Commerce Advisory Board with a term expiring July, 2022. Non-objection to the renewal of the following liquor licenses:#5287 Restaurant/Eating Place— Public Convenience Seasonal for Seward Brewing Company AND#5288 Brewpub—Seasonal for Seward Brewing Company. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Mind-A-Mazes Proclamation Recognizing David Squires for his service as Mayor Recognizing Suzi Towsley for her service as Council Member Recognizing Jeremy Horn for his service as Council Member Borough Assembly Report. Kenn Carpenter City Manager Report. City Manager Scott Meszaros reported the following purchase orders over$5,000 had been approved by the City Manager since the last council meeting: $8,100 to Potelcom Supply for bumper posts; $5,892.96 to Shoreside Petroleum for mobilgard 410;$5,546.35 to Construction Machinery Industrial for grader edge. 131 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Meszaros announced the following scoring criteria for the Request for Proposals for Land Appraisal Services: Depth of Market Experience 20 Past Performance 10 Availability 20 Understanding of the Work to be Performed 20 Proposed Cost 30 Total 100 Meszaros wanted to recognize the Seward Fire Department and Seward Police Department for accomplishing a dramatic improvement in the city's ISO rating,dropping the city's score from 4 to 3. Deputy Fire Chief Clinton Crites thanked council for their support, and said if any homeowners realized a savings in their homeowners insurance policy rates,please let him know;the ISO rate improvement could potentially save the citizens money on their homeowners insurance. Motion (Lane/Baclaan) Suspend records destruction for one year. Lane said history was very important, and there may be a need to look back. Motion Failed Yes: Scese, Baclaan, Lane No: McClure, Osenga, Butts, Terry Butts inquired about an update on the status of the Fast Response Cutters(FRC).In response, Meszaros said he and Harbormaster Norm Regis had met with the U.S. Coast Guard and Senator Dan Sullivan last Monday. The cutter would be positioned at SMIC, and the appropriation for the FRC had been affirmed. In response to Lane, Police Chief Tom Clemons said regarding the Preston Atwood case, well over 1,000 man hours had been spent on the case,and over 40 search warrants had been served. Clemons said multiple agencies had contributed to this case. Terry said the Silvertip Maintenance Station resolution and letter had been provided to Senator Micciche by the city manager. Baclaan wondered if the city should be handling future murder investigations, or if there needed to be a new procedure established. Terry suggested the city utilize social media resources like Facebook and Twitter more to communicate with the public. Terry added that she would like to have a work session to discuss how to best utilize the city's public information officer,or else determine if social media would be managed from the city manager's office. Baclaan thought that was a good idea, but was still concerned that there had been a problem with public relations and how the department dealt with providing information. Council directed the City Clerk to provide public information policies to council. 132 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page In response to Lane, Terry requested the city clerk and city manager work together to schedule a work session on social media within the next 60 days. Baclaan wanted to be very clear in stating that he didn't think anyone in the public was happy with the way the Atwood investigation happened, and they wanted to see a different way of handling things established for the future. Baclaan referenced the comments made in the previous council meeting that there were budget constraints related to this investigation,and wondered why the city would take on the investigation if that were the case. In response to Lane, hiring over next few weeks, Meszaros looking for finance director, harbor,city planner,and corrections officer. Terry noted that the city planner position had an external indicator assigned to it, and thought that no position should be advertised with an external equity indicator attached to it; external equity should be a factor only if the candidate's qualifications warranted it.Meszaros said in the future,all external equity would likely be removed once the wage study had been addressed. City Attorney Report. Holly Wells didn't have anything to add to her written report, but wanted to address one item that was a national level litigation. In response to Lane,Wells said the total bill for September was$11,832.In response to Lane, Wells said her firm had not worked on the wage study. Wells explained that there was a class action negotiation notice in which Seward was included, for which Seward had not received notice. Wells discovered that Seward was named because she performed a search. A group of municipalities in Ohio filed a class action negotiation (not a lawsuit)was filed to challenge big pharma on the health impacts of optoids. If the negotiation resulted in an award, Seward would be qualified to receive some funds. If Seward chose to opt out, the city would then have to bring their own suit if they wished to pursue the issue. In response to Lane, Wells said she was not aware of any Alaskan communities that had opted out of the class action negotiation. The Alaska Municipal League of Attorneys was planning a conference call regarding this issue.In response to Baclaan regarding whether opting in would preclude the city from pursuing other litigation, Wells said she checked on that topic and found there would be no impact on Seward's ability to seek other action. In response to Butts, Wells said she did not know what monies may or may not result from this negotiation. In response to Butts,Wells said there would be no cost to the city to remain in the negotiation. On another note, Wells recommended council schedule a special meeting to consider approving a resolution to support an Internet Sales Tax Commission, and appointing a city representative to take part on the commission. Should Seward choose not to be involved,there was a potential of lost revenue. The commission would create the rules for charging sales tax on internet sales for the state. Motion (McClure/Osenga) Schedule a Special Meeting on November 15, 2019 at 12:00 p.m. 133 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Motion Passed Unanimous Other Reports, Announcements and Presentations Job Classification and Compensation Study Results Presentation by Joellen Cademartori from GovHR USA. PUBLIC HEARINGS Resolutions Requiring Public Hearing Resolution 2019-093, Amending The Port & Harbor Tariff Regulations To Change The Customer Charge for Tenants. Motion (McClure/Osenga) Approve Resolution 2019-093 Regis said electric was billed from the 15th to the 14'h of the month. If the charges were broken up into weekly increments, it would make more sense, be appreciated by the harbor customers, and would not be a great loss of revenue. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Kyle Walker asked if there was a meaningful difference between this kind of customer charge and the one in the electric tariff. No one else appeared and the public hearing was closed. Regis said in the harbor,the boats moved around a lot. This charge was more of a fee than a usage charge. This benefitted 536 tenants who owned slips so they won't be overcharged. Motion Passed Unanimous UNFINISHED BUSINESS—None NEW BUSINESS Discuss purchasing a table,or providing sponsorship,for the Alaska SeaLife Center Gala to be held on February 8, 2020 in Anchorage, and who will attend. Terry passed the gavel to Vice Mayor McClure and declared a potential conflict of interest because she served on the board of directors at the ASLC.McClure ruled no conflict existed with no objection from council. McClure returned the gavel to Terry. 134 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Meszaros said the Alaska Railroad purchased their own table, and Terry would be seated there. Community Development Director Jackie Wilde said in the past administration purchased one table, usually seating 8 to 10 guests. In response to Osenga, Meszaros said the table price was $2,500. Baclaan had volunteered for the past three years,and was planning to volunteer again in 2020 so he wouldn't be seated at the table, but would be attending. Lane attended in 2019 as a guest of former city manager Jeff Bridges. However, she wondered now if this was the best use of city funds. Butts said he wasn't sure if he would be able to attend because he would be in Homer right before the Gala, but he wanted to attend. Osenga said he could attend. McClure proposed that council split the cost of a table with the city manager. Lane did not support that. Motion (McClure/) Council pay $1,250 for half a table. Motion Passed Yes: Seese,Butts,Osenga,McClure,Terry No: Lane, Baclaan Discuss the Special Improvement District—Gateway Subdivision,and direct the city manager to bring forward a resolution for public hearing on December 9, 2019. Wilde was seeking direction from council to bring forward a resolution to create a special assessment district. Council suspended the rules to speak with Phil Zimmerman. Phil Zimmerman said nothing had changed for him since he submitted his request for an improvement district in May, 2019. He chose to put a hold on his development plans until a reimbursement program could be defined. Council went back on the rules. Motion (McClure/Seese) Direct the city manager to bring forward a resolution for public hearing on December 9, 2019 to create a special improvement district. Moiton Passed Unanimous 135 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Discuss canceling the standing Friday work sessions. Terry thought the original intent for holding standing work sessions to review the agenda packets was admirable, but didn't think they accomplished their intent. Her observations had been that the public had to attend both the Friday work session and the Monday council meeting to get the full picture. She wanted council to call for work sessions as needed. Motion (Seese/McClure) Cancel the standing Friday work sessions. Meszaros echoed Terry's observations;he thought it was disconnecting to have two processes for a council meeting.Meszaros said last Friday,Terry had met with him along with another council member, and he appreciated having the opportunity to meet. Butts said it would be difficult for him to attend Friday work sessions due to his work schedule. Baclaan concurred and said it would be difficult for him to attend Fridays as well. Lane agreed, and thought the Friday work session penalized people who had full time jobs. McClure reflected that the original intent of the Friday work sessions was a good one,based on the committee structure that the borough used,but it only worked if everyone was able to attend the Friday work session and the Monday council meeting. Motion Passed Unanimous Discuss formalizing a reporting process for when council directs the City Attorney, City Manager, or City Clerk by motion. Lane said she wanted a more formalized process for receiving follow up on outstanding directions given by council, particularly when not directed by motion.In response to Lane,Meszaros said he felt like there were a lot of miscellaneous projects and reports that he was assigned, so creating another report seemed excessive.Meszaros said the minutes reflected the direction given by council, and that was a good source for information. Wells said she had a different perspective and she would appreciate having to report back more formally to council to ensure that her firm was being responsive. Motion (Lane/) Direct the city manager, city attorney, and city clerk to formalize the reporting process when direction has been given by council as follows: the city attorney will create a dedicated section with the monthly written city attorney report to report on the status of any new,open,or ongoing directives;the same for the city manager; and for the city clerk, will include an agenda statement or memo in the agenda packet to report on the 136 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page status of any new, open, or ongoing directives. Motion died for lack of a second. Discuss creating a designated work space in City Hall for council, boards, and commissions. In response to Lane, Meszaros said there was a small conference room that would be available to council, boards, and commissions to use as meeting or work space. He recommended that appointments to use the room be made through his executive liaison. In response to Lane, Meszaros agreed that a desktop computer and a printer could be installed in that room. Motion (Lane/Baclaan) Direct the city manager to create a work space for council,boards,and commissions within city hall. Baclaan concurred with Lane's sentiments,and said he would appreciate having a work space to use. Motion Passed Yes:Lane,Baclaan,McClure,Seese,Terry No: Butts, Osenga INFORMATIONAL ITEMS AND REPORTS On-Going City Project and Goal List. August, 2019 City and Providence Financials. Public records report through November 6, 2019. Deputy City Clerk memo on Records Destruction through December; 2018. Letter of appreciation ftom ISO for the Public Protection Classification survey. COUNCIL COMMENTS Baclaan said a couple of weeks ago Aisha passed away who worked at the Army Resort and at Mt Haven;he expressed his condolences to her family and friends. Baclaan thanked everyone for coming tonight and speaking. Butts thanked all veterans for their service. He also thanked the previous council members for their service. Butts gave a special shout out for the ISO rating accomplishment; it took a lot of work to achieve that. His prayers and thoughts were with the Atwood family. 137 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Osenga congratulated all the Mind-A-Mazes participants. He thanked Dave Squires, Suzi Towsley, and Jeremy Horn for their service on council. Seese thanked all the students for participating in Mind-A-Mazes, and she thanked all veterans for their service. McClure congratulated the students for their Mind-A-Mazes accomplishments,and the Fire Department for the ISO rating. McClure said our community was fortunate to have so many people be so involved in service. She thanked everyone for coming tonight. Lane recalled wanting to see the movie Pretty Woman when she was a teenager, but her mother wouldn't allow her to; in college she watched the movie a bunch of times. Lane said there was a time when people needed to differentiate from their parents, and a time when they needed to draw closer. Lane's family was in Washington and Florida, and she hoped to spend more time with her family. She was grateful to have a full dais tonight,and she thanked citizens for speaking tonight. Terry thanked all the veterans and the Army Rec Camp and Coast Guard Mustang families. The Coast Guard buoy tender Kukui would be in Seward on Thursday and Friday for repairs. CITIZEN COMMENTS Patrick Messmer said the city would be saving$470,000 with the new health insurance plan, but the employees' overall package, including pay, retirement, and healthcare would be going backwards if out-of-pocket healthcare costs increased but pay remained static. Messmer said the Police Department had 15 positions turn over since 2015; it cost $46,000 to train a police officer. Messmer asked council to consider setting aside $300,000 for potential salary increases. Carol Griswold said she attended the Board of Adjustment appeal hearing tonight for a rezone appeal, and was very concerned that the procedures for this appeal were not disclosed in advance. She thought the city code needed to be amended to require a minimum size for public notices being posted on the property. Griswold was confused as to the nature of the"hybrid"appeal hearing because there was nothing in the code that referenced it; she thought the result was a round- and-round scenario,and that the result was a convoluted, stressful,and expensive way to handle the situation. Maggie Wilkins was humbled by all the support for the Boys &Girls Club; she welcomed any collaboration with the city. Christiana Smith was a parent of an eighth grader and a preschooler. She had spoken previously about her concerns about the attendance levels at the Teen Rec Room(TRR)and Teen& Youth Center (TYC). Smith wished there would be an open public discussion about why the attendance numbers fluctuated at TYC and TRR. Smith said the Boys&Girls Club currently didn't offer all the same programs the city did, such as summer camp. 138 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Ristine Casagranda said every member of council had the right to ask the city attorney if their names would be mentioned in executive session, and if that were the case, that person would have the right to hold the discussion in public. Casagranda thought the city's budget process was broken, and that a finance committee would be advantageous to work on the city's budget all year long. She believed the city had $37 million in savings, and said there was a high school student in Seward who was going to try out for the Olympics as a swimmer; perhaps the city would consider creating an aquatic center for the community. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Meszaros said the budget process had two public hearings,and he looked forward to having strategic budget discussions with council. Lane acknowledged Messmer's comments and agreed that losing additional city employees would be detrimental. Terry thanked Benjamin Smith for j oining the Port&Commerce Advisory Board(PACAB). Seese was happy to hear that Maggie Wilkins and Tyler Florence were meeting and talking about how to collaborate about the Boys & Girls Club. She congratulated Lydia Jacobey on her swimming accomplishments. EXECUTIVE SESSION Go into Executive Session to address Council Member compliance with Seward Charter Chapter 3.7 "Restrictions of power of Council." (SCC 2.10.030 (b)(5)). Motion (McClure/Seese) Go into Executive Session to address Council Member compliance with Seward Charter Chapter 3.7 "Restrictions of power of Council." The city manager and city clerk were invited to stay. In response to Lane, Wells said that no person would be named in this executive session. Motion Passed Yes: McClure, Butts, Osenga, Terry No: Lane, Baclaan, Seese Council recessed at 10:17 p.m. Council resumed at 10:25 p.m. Council went into executive session at 10:25 p.m. Council came out of executive session at 10:56 p.m. Motion (McClure/Seese) Extend the meeting to midnight. 139 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Motion Passed Yes:McClure,Osenga,Seese,Baclaan,Butts, Terry No; Lane Go into Executive Session for matters pertaining to threatened or pending litigation. (SCC 2.10.030 (b)(3)). Wells stated that this executive session was no longer necessary because she discussed the class action negotiation earlier in tonight's meeting. Go into Exeeutive Session to diseuss strategy for negotiations with APEA. (SCC 2.10.030 (b) ADJOURNMENT The meeting was adjourned at 10:59 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 140 ONGOING CITY PROJECTS & GOALS November 25, 2019 City Council Meeting ADA ACCESSIBLE PARKING AT CITY HALL March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Construction underway. February 12, 2018 Council directed the city clerk to provide a history of why the location for municipal elections was moved fNom City Hall to the K.M. Rae Building, as it related to ADA accessibility. February 27, 2018 City Clerk provided history and status. April 23, 2018 First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men's and one women's restroom. May 14, 2018 The first floor restrooms in City Hall completed. May 29, 2018 Fifth Avenue parking is not practical due to challenges with grade and distance;Adarns Street parking must be reserved for Police Department access;Public Works is currently researching the feasibility of'a modification to the SE corner of the back lot, as well as modifications to second floor restrooms. August 13, 2018 Clerk's office received ADA analysis kit from Division of Elections (DOE); clerk will work with Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok to perform the analysis. Currently scheduled for August 16, 2018. August 27, 2018 Rescheduled to September 12, 2018. September 24, 2018 Clerk, Public Works Director Doug Schoessler, and Assistant City Manager Brennan Hickok performed the analysis. The city clerkfurnished the DOE with results and is awaiting a response. January 14, 2019 Clerk received email fr•orn Acting Director at DOE apologizing for the delay in the analysis; the new Director would start January 2, 2019, and response should come soon thereafter. January 25, 2019 Teleconference call with DOE, Brennan Hickok, Doug Schoessler, and city clerk to review results of analysis; results indicate that the voting location could potentially be moved back to city hall if the back parking lot were modified to allow for one or two van accessible spaces with a flat approach to the back door, and if the back door were widened by a minimum of'two inches. April 8, 2019 Administration has received quotes for a chair lift for the Fifth Avenue entrance of City Hall. A decision will need to be made as to whether to proceed or explore other options including the construction of new ADA parking spaces and appropriate topography on the alleyway entrance. April 22, 2019 Administration provided a brochure for a stair liftfor the Fifth Avenue entrance; council requested pricing; Squires noted the accessible parking on Fifth Avenue would need to be resolved(the grade is too steep). June 24, 2019 R&MEngineering will be on site to conduct a site review for the design and engineering cost estimates for building ADA parking spots on the west side of City Hall. August 12, 2019 R&M was on site taking measurements, looking at blueprints and taking pictures August 2, 2019 September 9, 2019 R&M was issued a notice to proceed to complete design and engineering for West side ADA parking sots and ramp. September 23, 2019 Public Works to draft RFP. September 27, 2019 At the September 23, 2019 meeting, Public Works Director Doug Schoessler reported that he received an engineer's estimate of$36,000 plus a $3,000 contingency for the project. Schoessler recommended that the project be delayed until the springtime to avoid potential winter salt damage to the new concrete. There was no objection from council. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 Administration is currently reviewing a concept public private proposal to house the Quint (ladder truck) on the city-side of the bay. October 22, 2018 Interim City Manager Bridges and Assistant City Manager Hickok met with the city's State lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will have a capital budget this corning session. The opportunity to push for this project as a State Legislative Priority will be coming to council on November 26, 2018. 1 141 ONGOING CITY PROJECTS & GOALS November 25, 2019 City Council Meeting November 26, 2018 Rescheduled to December 10, 2018. April 8, 2019 A scope of work is being drafted for R&M to survey and plat the abandoned Air Force Rec Camp property. Administration seeks additional direction to include the Satellite Fire Station and Public Works relocation in that Scope of Work. April 22, 2019 Administration briefed R&M on the interest in relocation of the PW shop and location of'the Satellite Fire Station for consideration during their work surveying and platting the Ft. Raymond property; both options will be presented to council. September 23, 2019 Community Development met with R&M last week to update conceptual designs. September 27, 2019 Staff working with DOT regarding the shop property. DISCUSSION ON AIR FORCE RECREATION CAMP SITE March 20, 2017 Project added to the Ongoing City Projects & Goals list. September 25, 2017 Council work session was held;public input requested. February 28, 2018 Council held a joint work session with the Planning&Zoning Commission. Directed administration to have Community Development bring forward multiple land use concepts. April 9, 2018 Work session to discuss development concepts. May 29, 2018 Following April 9, 2018 work session, administration initiated the rezone of the property to Auto Commercial(AC), the replatting of lots generally as presented at the work session, and the creation of a subdivision and utility development plan. October 8, 2018 Ordinance 2018-009 introduced on amending the zoning and land use plan fi^om Institutional to Auto Commercial. Will come for public hearing and enactment on October 22, 2018. October 22, 2018 Ordinance 2018-009 public hearing and enactment passed. November 26, 2018 Administration will be putting out a Request for Proposal for on-call engineering services which will provide engineering, surveying and platting services for various City projects including the Air Force Recreation land. April 22, 2019 Administration briefed R&M on this project and indicated this as the first priority in their contractfor engineering services. Administration is working on a scope of'work in order to obtain a quote.fbr this e fort. June 24, 2019 R&M is conducting the Environmental Review for the property to determine the level of contamination in order to properly plan for development. September 9, 2019 R&M has provided the city with the final environmental hazard report. September 23, 2019 Phase 1 concept design in progress. September 23, 2019 At tonight's meeting, council directed the city manager to provide a report. September 27, 2019 City Manager sent environmental review report by Kim Nielsen to council. October 28, 2019 The agenda item "Discuss the Fort Raymond property and engineering report, and give direction to the city manager on how toproceed"was removed from the agenda. SALTWATER HEAT PUMP PROJECT March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 The state capital budget approved$725,000 for this project, currently awaiting Governor Walker's signature. Administration is working with the design engineer to update costs and ROI models in order to identify any potential funding shortfall and prepare strategies for additional funding sources, if necessary. October 8, 2018 Administration has received an estimated project cost of$965,000. The$240,000 difference will need to be funded by the city. This obligation includes in-kind and cash contributions as well as already spent funds on the testing well. We are currently waiting for grant documents from the Alaska Energy Authority. October 22, 2018 State lobbyist Kent Dawson expressed that the likely new Governor will be interested in Economic Development projects. The potential for expanding on this loop using state grant dollars exists. November 26, 2018 The city has received the Alaska Energy Authority grant documentation and is awaiting approval from city council to authorize the city manager to accept the grant money and grant terms. 2 142 ONGOING CITY PROJECTS & GOALS November 25, 2019 City Council Meeting November 26, 2018 Approval was on the regular council meeting agenda; the grant documents have been signed and sent back to the AEA. January 14, 2019 Staff has provided YourCleanEnergy with grant documents and is awaiting a design and engineering proposal. February 25, 2019 YourCleanEnergy LLC has provided a design and engineering proposal for sole source contract consideration on the regular meeting agenda. March 11, 2019 YourCleanEnergy contract approved by Resolution 2019-022. April 22, 2019 YCE conducted a site visit on March 8, 2019. They completed a comprehensive tour of mechanical heating and associated electrical systems in the Library and Museum, City Hall, City Hall Annex and Fire Hall. A site visit report was delivered to Administration on March 18, 2019 and was provided to council. August 12, 2019 Administration met with YCE on August 7 for a project update. Preliminary Process Schematic, Mechanical and Electrical Drawings are complete. September 23, 2019 Presentation on PACAB on Wednesday 9118119. Engineering estimates will be obtained. ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project) March 20, 2017 Project added to the Ongoing City Projects & Goals list. November 26, 2018 YourCleanEnergy and the building department have also identified the need for insulation in the basement of'the City Hall Annex in support of the Heat Pump Project. The City will seek quotes for that portion of'the project. September 23, 2019 No updates at this time. GROUND TRANSPORTATION FOR AMBULANCE SERVICES March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on ground transportation for ambulance services. April 8, 2019 In February, 2019 the Seward Volunteer Ambulance Corps (SVAC) contract with the Kenai Peninsula Borough Eastern Peninsula Highway Emergency Services Area (EPHESA) was not successfully renewed. However, ground transportation services will still be provided through the existing mutual aid agreement. April 22, 2019 No updates at this time. ANIMAL SHELTER RELOCATION-new location is at 605 Sea Lion Drive March 19, 2018 Work session; directed administration to look into potential locations and funding options. May 29, 2018 Resolution 2018-049 approved, authorizing the creation of the Animal Shelter Relocation Fund and approving start-u ands. September 24, 2018 Resolution 2018-080 was approved,providing land for the new shelter location. City staff is now conducting meetings with local organizations to discuss design, build,fund raising and finding efforts. March 11, 2019 Ordinance 2019-007 is being introduced on March 11, 2019 and will come for public hearing and enactment on March 26, 2019; this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 for public hearing and enactment,- this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 was unanimously approved which allows for animal shelters within institutional zones. May 13, 2019 Administration is working on an RFP for Architect services to obtain preliminary drawings for local non-profit review and input as well as fundraising efforts. June 24, 2019 The RFP for conceptual design and architecture was released June 12, 2019; deadline for proposals is July 12, 2019. July 12, 2019 RFP closed, the City received four proposals and is in the process of review and scoring. A contractfor these services will be on the August 12, 2019 regular meeting agenda. August 12, 2019 A contract with Lumen Design LLC is on tonight's agenda for approval. 3 143 ONGOING CITY PROJECTS & GOALS November 25, 2019 City Council Meeting August 26, 2019 The contract with Lumen Design was approved and has been initiated. 5eptember 23, 2019 City manager met with SOS Pets and architect at beginning of the month designs being finalized. September 27, 2019 City Manager received survey work estimates and will schedule for an upcoming meeting. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION 91.7/106.1) March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the status of'modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. March 12, 2018 Resolution 2018-019 approved; designated KIBH-FM91.7 as the city's official radio station for emergencies and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. September 23, 2019 City manager scheduling a conversation with Kenn Carpenter to discuss. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2017 Zoning changes and Replat of'the Air Force Rec Camp property will provide ample space and opportunity for such business. April 8, 2019 A scope of work is being drafted for R&M to survey and replat the abandoned Air Force Rec Camp property. The scope will include a variety ofplatting options that will include lots suitable for family entertainment-type businesses to locate in Seward. April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the city would like to see options presented to city council that would include sizable lots suitable for these types of businesses. AFFORDABLE HOUSING(INCLUDING SUMMER WORKER HOUSING) March 20, 2017 Project added to the Ongoing City Projects & Goals list. Mav 22, 2017 Council work session held. June 12, 2017 Council work session held. July 11, 2017 Council work session held. Council plans to hold a work session in May, 2018. October 8, 2018 Community Development will be discussing with Planning and Zoning assessment districts on October 16, 2018. November 26, 2018 The city will utilize the on-call engineering service to determine the costs associated with expanding utilities,paving roads and developing proper drainage for potential development districts. May 13, 2019 City Council joint work session with P&Z scheduled for May 28, 2019 at 5:30 p.m. to discuss subdivision requirements and potential policy changes regarding utility expansion. The City Manager's Office has received a petition for a special improvement district for the Gateway Subdivision and is working to swiftly process the request in order to bring he ore Council. May 28, 2019 City Council scheduled a follow-up work session on June 13, 2019 at 5:30 p.rn. to review various scenarios, including a 50150 split between developers and the city. 144 4 ONGOING CITY PROJECTS & GOALS November 25, 2019 City Council Meeting June 24, 2019 Administration is working with a developer and the City Attorney on an assessment district for the Gateway Subdivision. A work session to discuss subsidy policies is scheduled for June 24, 2019. July 8, 2019 City Attorney Holly Wells through Administration has introduced Ordinance 2019-011 that allows for developer subsidies for utility and infrastructure extensions. September 9, 2019 The developer incentivization ordinance was passed and approved by City Council on August 26, 2019. November 12, 2019 Council directed the city manager to bring forward a Resolution for-Public Hearing on December 9, 2019. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the Seward Community Health Care Center expansion. March 12, 2018 Council authorized to pay up to $1,500 in travel expenses forJean Bardarson to travel with city representatives to Washington, DC in April, 2018. April 14-18, 2018 Washington, DC trip. October 8, 2018 A grant in the amount of$285,000 was awarded to the CHC for expanding access to quality substance use disorder and mental health services. October 22, 2018 The CHC is using these funds to subcontract with Seaview Community Services to provide mental health services in support of the local schools. May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding expansion. BUILDING MAINTENANCE March 20, 2017 Project added to the Ongoing City Projects &Goals list. October 8, 2018 Public Works has been conducting their annual boiler inspections. General maintenance and repair is complete. Staff has identified the need to upgrade the heating controls for City Hall, City Hall Annex, and Communitv Center. Estimated cost for these upgrades is $200,000. January 14, 2019 Public Works has repaired the Senior Center elevator, a water pipe leak in the Library and Museum, and the Library and Museum emergency light system. August 12, 2019 Public Works staff cleaned the windows at City Hall,filled cracks in the City Hall Sidewalk, leveled and adjusted parking spots and located bumper stops in the City Hall Parking lot. September 10, 2019 The Alaska flag was replaced on City Hall pole. October 22, 2019 Library HVAC cleaning and maintenance updates. LED LIGHT CONVERSIONS March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2018 Public Works replaced 15 fluorescent fixtures with LEDs in the City Hall Annex. January 28, 2019 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 13, 2019 Nothing to report. September 27, 2019 Presented idea for Parks&Rec regarding Nordic Skiing ideas. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC,ENGAGING OUTSIDE AGENCIES,AND PUBLIC INFORMATION DISSEMINATION November 26, 2018 On March 6& 7, 2019, the City will be participating in a tabletop exercise with the Army Corps of Engineers and the Alaska Silver Jackets to simulate the failure of the Lowell Canyon Dam. This exercise will provide the City with a template for conducting a City- 5 145 ONGOING CITY PROJECTS & GOALS November 25, 2019 City Council Meeting wide exercise in the future. January 28, 2019 Staff is currently planning a disaster exercise to coincide with the state's "Chill it's a Drill" exercise on March 27, 2019. March 26, 2019 State of Alaska cancelled its Chill It's A Drill exercise for March 27, 2019. KPB conducted a tsunami siren test drill on March 27, 2019. April 8, 2019 The city is planning a community-wide drill on April 19, 2019. April 19, 2019 The city conducted a comrnunity-wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING October 16, 2018 Community Development discussed assessment districts with Planning and Zoning. November 26, 2018 The City will utilize the on-call engineering service to determine the costs associated with expanding utilities, paving roads and developing proper drainage for•potential development districts. March 11, 2019 Resolution 2019-024 was approved to contract with R&M Consultants for on-call engineering services. June 24, 2019 A work session regarding development subsidies is scheduled for June 24, 2019. The Community Development department has gathered cost estimates for three projects of varying sizes to illustrate the financial exposure of such subsidies. The Finance department has produced a return on investment calculation for these projects as well. July 8, 2019 City Attorney Holly Wells through Administration introduced Ordinance 2019-011 that allows for developer subsidies for utility and infrastructure extensions. August 12, 2019 Administration provided a memorandum of'potential start-up funds for the program for Council to consider in the development of the ordinance for tonight's meeting. September 9, 2019 The developer incentivization ordinance was passed and approved by City Council on August 26, 2019. September 23, 2019 Stoney Creek electrical expansion. IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 The City Clerk placed an order through the MIS department for a Polycom teleconference device for council chambers. In the meantime, the City Manager's office will lend a similar phone until the new one arrives.In addition, a rnid-cycle budget arnendrnent will be requested to replace some of the broadcasting equipment. February 11, 2019 At the work session, council reviewed a request for$10,000 to be added to the 2019 budget and directed the city manager to bring forward a resolution to amend the budget. March 11, 2019 Mid-cycle budget amendments were approved by council in Resolution 2019-021; included were funds for improving the audience experience addressing ceiling speakers, microphones, camera, and video recording. March 26, 2019 The Polycom phone has been received by MIS, awaiting phone number assignment from TelAlaska. April 22, 2019 The Polycom phone number was assigned, and the phone was first used on April 5, 2019. MIS examined the ceiling speakers and determined they are unusable. MIS is currently obtaining quotes for microphones, mixer, amplifier, and speakers the audience's ability to hear the proceedings are the priority. Following the accomplishment of that portion, MIS will move on to updating the camera to allow for the meetings to be videotaped so the clerk's office can upload to YouTube. May 13, 2019 On May 6, 2019, the MIS Department completed research and placed the order for new microphones, amplifier, and hand-held/podium microphone; this is Phase I There are funds enough left over to pursue Phase H(new video camera) once these items are installed. 146 6 ONGOING CITY PROJECTS & GOALS November 25, 2019 City Council Meeting June 10, 2019 Update from MIS on May 29, 2019:90%of the equipment has arrived, but we are still waiting on the cabling and mic cable connectors to arrive. Once we have those on site we can start to assemble and test the equipment in the MIS office. Once we have the equipment tested and are confident all is working as it should, we will be ready for the install. If the missing pieces arrive this week we should be able to start testing equipment later this week or early next week. We can then work with the clerk's office to find the best time to install and configure the new equipment. I anticipate the install taking a couple of days depending on other workloads. We may also need to work with GCI and Wolf to ensure the current video and audio feeds are up and running after the equipment is installed. July 9-12, 2019 MIS staff worked to install the new equipment(Phase One) in council chambers. October 28, 2019 MIS staff has purchased a new camera which will enable the clerk to upload video to the city's YouTube channel for live streaming and easy playback; citizens will click through the city website to access, if desired. New camera will be installed by early November. October 28, 2019 The new camera was installed and had its first use at tonight's council meeting. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC July, 2018 Council directed the city clerk to seek ways to increase the ease of use of the city website by citizens. October 1, 2018 City clerk was informed by the current website vendor, CivicPlus, that as ofJuly 1, 2019 the company would no longer make any maintenance fixes, and as of December 31, 2019 the company would no longer support the current platform. The city clerk researched upgrade and redesign options with several companies, including CivicPlus, Municode, Revize, Alopex, and Granicus. January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 A mid-cycle budget amendment was requested at the city council work session in anticipation of'-working with one of these companies. The work will be completed by year end 2019. March 4, 2019 The city selected to move for ward with Granicus; a resolution to approve the contract will come to council on March 26, 2019. April 22, 2019 On April 9, 2019 Granicus obtained their city business license. Resolution 2019-040 will come before council on April 22, 2019 to approve the contract. April 22, 2019 Resolution 2019-040 approved by council for Granicus contract. May 13, 2019 Granicus assigned a project manager to work with the city;first teleconference call for Clerk's office and MIS is scheduled for May 15, 2019. June 10, 2019 City Clerk and MIS Director have had two teleconference calls with project manager at Granicus. Colors, wire frame, and logos have been furnished. Site map is currently being mapped Clerk&MIS Director). Artwork is being procured(Clerk). June 27, 2019 Revised Proposed Site Map, Department Listing&Authorized Users submitted to vendor. (Clerk) July 22, 2019 Training for Authorized Users scheduled for July 29, 2019 (Basic User; 3 hour training. Clerk August 12, 2019 Hands-on training for city staff will be conducted in the computer room at AVTEC's First Lake facility on August 16, 2019. September 16, 2019 Granicus reported that 225 pages had been migrated into the new website. Also,five photos are being purchased from Kalani Woodlock Photography for$1,800 for a 1 0-year use exclusively on the website. October 28, 2019 We have moved into the Staging Phase where all Authorized Users have access to their content and can make live edits to the site. Over the next two to three weeks, MIS will be scheduling one-on-one refresher time with each department to ensure employees are comfortable with using the new website. Go Live Launch Date =January 7, 2020. 147 7 ONGOING CITY PROJECTS & GOALS November 25, 2019 City Council Meeting RETAINING WALL AT CITY HALL January 28, 2019 Project added to the Ongoing City Projects & Goals list. January 28, 2019 At the direction of council, administration will issue a Request for Proposals for the construction of a new retaining wall and guard railing, where required,for the raised parking lot area at the north end of City Hall. September 23, 2019 City manager including as part ofADA project. September 27, 2019 Postponed until springtime, along with ADA accessible parking at City Hall project. LOWELL POINT ROAD STORM DAMAGE REPAIR The Request for Proposals for the engineering will be out as soon as the City receives the work sheets back from the Department of'Homeland Security. As soon as the design is complete, the contractor will then put out a bid packet and select a contractor. Construction is estimated to begin in the spring of'2019. January 28, 2019 The Design and Engineering contract is on the regular meeting agenda for-February 11, 2019. February 11, 2019 Contract with PND approved by council. April 22, 2019 On April 16, 2019 a public Open House is being held by PND to introduce the project and receive feedback on possible impacts. June 24, 2019 PND Engineers is in the permitting and design stages of this project. The bid package for construction is being developed and is scheduled to be released end ofJunelearly July. As soon as a contractor is awarded the contract, a second public meeting will be scheduled. August 12, 2019 The bid package for construction repairs is complete and published. September 9, 2019 . Removed from agenda. September 23, 2019 Contract with Hamilton Construction approved via Resolution 2019-080. October 30, 2019 Community Open House for the construction kick-off was held at the Seward Community Library Museum. November 19, 2019 Construction has begun with road closures. 1999 STRATEGIC PLAN June 24, 2019 Project added to the Ongoing City Projects & Goals list. June 24, 2019 City Planner Jackie Wilde reported to council that former city manager Jeff Bridges had directed her to work with the cty's on-call engineering firm, R&M Consultants, on this project; Wilde anticipates the process to be similar to the one for the 2030 Comprehensive Plan. October 15, 2019 Council requested funding in the 2020 budget to allow for the plan to be updated. METER EXCHANGE PROJECT July 8, 2019 Project added to the Ongoing City Projects & Goals list. July 22, 2019 There is one meter(city owned) that still needs to be changed out fNom the original meter exchange project. There are 35 meters that are currently experiencing communication issues line crews are testing and changing out those meters. Administration is still in the process of developing the demand meter policy. August 12, 2019 Administration is finalizing the demand meterpolicy. The electric department is working with a local electrician to make the necessary repairs to the City's well meter base in order to exchange the last meter. The ro'ect is estimated to be complete September 15`r'. August 26, 2019 The demand meter policy has been finalized and is included in the packet this evening. Finance is working with the software company to develop methods for exporting pertinent data in order to determine demand meter locations moving forward. 148 8 ONGOING CITY PROJECTS & GOALS November 25, 2019 City Council Meeting COUNCIL COMMITTEES CITY COUNCIL POLICY WORK GROUP June 24, 2019 Council created a work group consisting of'Vice Mayor McClure, Council Member Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies and propose revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To Review The City Of Seward's Personnel Policies For Harassment And Bullying. September 23, 2019 At the September 9, 2019 work session, council reviewed the ordinance with the city attorney, and decided to have the Policy Work Group draft new and/or revise existing policies as they relate to this ordinance. Once the Policy Work Group completes their work, the policies will come back to council in the form of one or more resolutions, and this ordinance will come back at the same time lbr introduction. October 28, 2019 Council to decide which council member will replace Towsley on this committee. October 28, 2019 Council Member Tony Baclaan will replace Suzi Towsley on this committee. SPECIAL AD HOC CITIZEN ADVISORY COMMITTEE FOR SEWARD AIRPORT August 15, 2019 The Alaska Department of Transportation & Public Facilities (DOT&PF) and the Federal Aviation Administration (FAA) held a Public Hearing to collect comments on the Draft Environmental Assessment and Proposed Action. September 16, 2019 Council conducted a Public Forum to discuss Seward Airport options, develop a timeline/plan, and obtain public input in preparation for the next meeting with the ADOT and FAA. September 23, 2019 Council formed a Special Ad Hoc Citizen Advisory Committee with a sunset date of' December 31, 2020, and directed the city clerk to solicit interest from citizens. The purpose of the committee is to research options for the Seward Airport, and report back to council. September 24, 2019 City clerk solicited interest fNom citizens of Seward and the surrounding area. Deadline for letters of interest is October 4, 2019 at 5:00 p.m. October 14, 2019 Nine citizen letters of interest received; council will vote and appoint members at tonight's meeting. October 15, 2019 Council appointed ten citizens to the committee: Bruce Jaffa (Chair), Stephanie Presley, Lynda Paquette, Steve Leirer, Walter Corrigan, Carol Griswold, Bob Linville, Fred Woelkers, Bob Reisner, and Duke Marolf. The clerk notified the citizens and provided contact information for the group. October 25, 2019 Committee's first meeting. November 7, 2019 Committee meeting. 149 9 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/15/2019 at 8:23 AM Cit of Seward Page: 1 eneral Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 4000 Tax Revenue-Sales 320,529 3,187,370 4,087,500 (900,130) 5,350,000 (2,162,630) 59.58 4010 Tax Revenue-Real Property 338,189 576,920 777,500 (200,580) 1,020,000 (443,080) 56.56 4011 Tax Revenue-Personal Property 142,060 225,758 260,000 (34,242) 340,000 (114,242) 66.40 4012 Tax Revenue-Motor vehicle 0 16,983 18,750 (1,767) 25,000 (8,017) 67.93 4013 Tax Revenue-Oil Property 0 26,899 0 26,899 0 26,899 0.00 4020 Hotel/Motel Room Tax 12,450 235,925 390,000 (154,075) 515,000 (279,075) 45.81 4030 Payments in Lieu of Tax 0 45,829 67,500 (21,671) 90,000 (44,171) 50.92 4031 Contra Payments in Lieu of Tax 0 (43,440) (35,040) (8,400) (43,440) 0 100.00 4040 Penalties and Interest on Taxes 29 3,353 1,125 2,228 1,500 1,853 223.57 4100 Building Permits 4,010 89,872 27,500 62,372 40,000 49,872 224.68 4101 Permits-Taxi 0 1,130 900 230 1,200 (70) 94.13 4102 DMV-Drivers License 3,528 22,910 10,750 12,160 16,000 6,910 143.18 4103 DMV-Motor Vehicles 5,329 56,993 44,000 12,993 57,000 (7) 99.99 4104 Animal Control Licenses 0 185 188 (3) 250 (65) 74.00 4105 Business License 300 12,510 16,500 (3,990) 21,000 (8,490) 59.57 4106 License and Permits-Misc 53 3,583 1,500 2,083 2,000 1,583 179.14 4107 Inspection Fees 0 3,506 0 3,506 0 3,506 0.00 4200 Revenue Sharing 0 111,593 0 111,593 0 111,593 0.00 4202 Jail Contract 0 184,476 262,500 (78,024) 350,000 (165,524) 52.71 4203 Dispatch Contract w/State of AK 9,000 27,000 27,000 0 36,000 (9,000) 75.00 4204 KPB 911 Dispatch 0 26,400 39,420 (13,020) 52,560 (26,160) 50.23 4205 Alaska Liquor Tax 0 20,050 14,250 5,800 19,000 1,050 105.53 4206 Alaska Raw Fish Tax 0 0 340,000 (340,000) 410,000 (410,000) 0.00 4207 Fisheries Resource Landing Tax 0 2,006 3,000 (994) 4,000 (1,994) 50.15 4208 Alaska Marijuana Tax 0 300 0 300 0 300 0.00 4251 Grant Revenue-Federal Grants 0 3,918 2,668 1,250 2,668 1,250 146.86 4252 Grant Revenue-State Grants 7,000 7,000 0 7,000 0 7,000 0.00 4253 Grant Revenue-Misc Grants 0 6,032 1,958 4,074 1,958 4,074 308.04 4300 Admin.Exp.-Jail 7,730 89,571 69,571 0 92,761 (23,190) 75.00 4301 Admin Exp.-Harbor 30,453 274,076 274,076 0 365,435 (91,359) 75.00 4302 Admin.Exp.-SMIC 8,128 73,155 73,155 0 97,540 (24,385) 75.00 4303 Admin.Exp.-Parking Fund 950 8,550 8,550 0 11,400 (2,850) 75.00 4304 Admin.Exp.-Electric 79,442 714,980 714,980 0 953,306 (238,326) 75.00 4305 Admin.Exp.-Water 21,916 197,243 197,243 0 262,991 (65,748) 75.00 4306 Admin.Exp.-Sewer 13,384 120,454 120,455 (1) 160,606 (40,152) 75.00 4307 Copying Fees 0 3,589 3,750 (161) 5,000 (1,411) 71.77 4308 Sales Tax Credit 0 2,000 3,000 (1,000) 4,000 (2,000) 50.00 4309 Zoning Fees 378 2,917 150 2,767 200 2,717 1,458.40 4311 Zoning Fees 0 234 0 234 0 234 0.00 4320 Misc Dog Fees 229 829 900 (71) 1,200 (371) 69.08 4322 Miscellaneous Dispatching 833 7,500 7,500 0 10,000 (2,500) 75.00 4323 Miscellaneous Police Fees 170 3,056 1,500 1,556 2,000 1,056 152.78 4331 Shop Work Orders 70 2,164 1,875 289 2,500 (336) 86.57 4340 P&R:Public Use Fees 423 3,378 1,875 1,503 2,500 878 135.12 4341 P&R:Punchard Fees 554 3,107 5,000 (1,893) 8,000 (4,893) 38.84 4342 P&R:Class Registrations 3,405 50,322 33,750 16,572 45,000 5,322 111.83 4343 P&R:Facility Rental 1,101 8,062 1,875 6,187 2,500 5,562 322.50 4344 P&R:Tournaments 0 205 1,275 (1,070) 1,700 (1,495) 12.05 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/15/2019 at 8:23 AM Cit of Seward Page: 2 eneral Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget 4345 P&R:Special Events 426 19,489 14,250 5,239 19,000 489 102.57 4347 P&R:Shower Fees 2,790 21,203 14,250 6,953 18,000 3,203 117.80 4348 P&R:Rock Wall Fees 0 242 375 (133) 500 (258) 48.41 4349 P&R:Pavilion Fees 421 10,474 3,000 7,474 4,000 6,474 261.86 4350 P&R:Camping Fees 27,863 534,225 370,000 164,225 480,000 54,225 111.30 4351 P&R:Camping w/Utilities 21,953 345,794 243,000 102,794 328,000 17,794 105.42 4352 P&R:RV Dump Station 1,089 15,173 10,500 4,673 14,000 1,173 108.38 4353 P&R:Misc Revenue 0 999 375 624 500 499 199.79 4354 P&R:Work Orders 0 0 (1,500) 1,500 0 0 0.00 4356 P&R:Cemetery Plot Fees 0 500 0 500 0 500 0.00 4370 Library Service Revenue 893 10,153 7,125 3,028 9,500 653 106.88 4371 Library Circulation Revenue 286 2,544 3,000 (456) 4,000 (1,456) 63.60 4373 Museum Admissions 980 10,636 13,500 (2,864) 18,000 (7,364) 59.09 4380 Land Rents&Leases 7,500 31,050 25,125 5,925 34,800 (3,750) 89.22 4382 Jail Facility Rental 2,500 22,500 22,500 0 30,000 (7,500) 75.00 4383 Municipal Building Rent 0 42,611 50,000 (7,389) 60,000 (17,389) 71.02 4400 Fines and Bails 747 6,984 12,750 (5,766) 17,000 (10,016) 41.08 4500 GF Interest on Investments 29,948 368,500 62,500 306,000 70,000 298,500 525.43 4501 GF Penalties&Interest 172 1,455 750 705 1,000 455 145.48 4610 Surplus Sales 55 75 0 75 0 75 0.00 4620 Franchise Fee-Refuse 0 15,879 13,125 2,754 17,500 (1,621) 90.74 4630 City Clerk Fees 60 120 225 (105) 300 (180) 40.00 4631 Collection of Doubtful Acconts 0 50 0 50 0 50 0.00 4639 Misc Service Fees 0 2,629 0 2,629 0 2,629 0.00 5899 Miscellaneous Revenue 248 773 0 773 0 773 0.00 Total Revenues $ 1,109,574 $ 7,864,511 $ 8,744,799 $ (880,288) $ 11,466,435 $ (3,601,924) $ 68.59 Monthly Budget Expenditure Report by Fund Run:11/15/2019 at 8:24 AM City of Seward Page: 1 General Fund g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 266,644 2,744,130 3,255,360 521,230 4,285,371 1,541,241 64.03 6001 Overtime 27,529 200,619 15,000 (185,619) 20,000 (180,619) 1,003.10 6002 Standby Time 0 4,457 0 (4,457) 0 (4,457) 0.00 6009 Personnel Vacancy Factor 0 0 (112,500) (112,500) (150,000) (150,000) 0.00 6100 Medicare 7,193 76,942 62,772 (14,170) 83,189 6,247 92.49 6101 Unemployment Insurance 0 2,973 3,075 102 4,100 1,127 72.50 6102 Workers'Compensation 14,246 158,300 173,025 14,725 227,463 69,163 69.59 6200 Leave Time 25,835 249,861 320,027 70,166 423,372 173,511 59.02 6201 Retirement Benefits 62,395 592,188 732,445 140,257 968,049 375,861 61.17 6202 Health Insurance 153,178 1,402,394 1,692,101 289,707 2,171,280 768,886 64.59 6203 In Lieu of FICA 0 0 1,481 1,481 1,975 1,975 0.00 6209 PERS DC Forfeitures 0 (24,737) (30,000) (5,263) (30,000) (5,263) 82.46 Total Personnel Costs: $ 557,020 $ 5,407,127 $ 6,122,786 $ 715,659 $ 8,004,799 $ 2,597,672 $ 67.55 Non-Personnel Costs: 7000Audit 29,695 115,755 86,634 (29,121) 114,634 (1,121) 100.98 7001 Communications 8,916 85,450 89,895 4,445 119,859 34,409 71.29 7002 Postage and Freight 45 24,487 31,507 7,020 42,008 17,521 58.29 7003 Banking&Credit Card Fees 6,637 29,852 40,275 10,423 48,500 18,648 61.55 7004Insurance 0 259,429 181,121 (78,308) 241,494 (17,935) 107.43 7006 Legal 11,774 148,067 60,000 (88,067) 80,000 (68,067) 185.08 7009 Contracted Services 22,890 239,802 328,010 88,208 406,399 165,597 59.01 7010 Engineering 11,091 11,619 27,250 15,631 28,000 16,381 41.50 7011 Testing 200 1,791 4,875 3,084 6,500 4,709 27.55 7012 Other Special Services 1,521 28,770 24,225 (4,545) 32,300 3,530 89.07 7013 State Lobbying Fees 8,042 66,378 65,250 (1,128) 87,000 20,622 76.30 7014 Federal Lobbying Fees 7,667 69,003 71,250 2,247 95,000 25,997 72.63 7015 Utilities 49,092 411,524 437,992 26,468 583,989 172,465 70.47 7016 Heating Fuel 833 33,490 51,479 17,989 68,639 35,149 48.79 7017 Rents&Leases 2,500 66,224 82,279 16,055 110,400 44,178 59.99 7201 Library Books 0 4,055 7,500 3,445 10,000 5,945 40.55 7202 Library Periodicals 0 2,747 2,250 (497) 3,000 253 91.58 7203 Library Standing Orders 0 1,822 3,000 1,178 4,000 2,178 45.55 7204 Library Nan-Print 0 2,943 3,000 57 4,000 1,057 73.58 7205 Library Electronic Materials 0 1,750 3,375 1,625 4,500 2,750 38.89 7208 Museum Collection Supplies 0 480 900 420 1,200 720 40.00 7210 Vehicle Supplies 2 2,183 4,994 2,811 6,658 4,475 32.79 7211 Gas&Lube 3,733 46,206 74,220 28,014 98,959 52,753 46.69 7212 Uniform Allowance 544 9,245 10,368 1,123 13,823 4,578 66.88 7213 Safety Equipment 0 11,207 9,751 (1,456) 13,000 1,793 86.20 7214 Janitorial Supplies 235 5,923 12,719 6,796 16,958 11,035 34.93 7215 Operating Supplies 13,920 243,915 242,398 (1,517) 323,197 79,282 75.47 7216 Maintenance&Repair 6,479 107,818 159,154 51,336 212,202 104,384 50.81 7217 Small Tools&Equipment 9,033 35,869 64,975 29,106 85,744 49,875 41.83 7218 Inmate Meals 1,287 5,929 7,500 1,571 10,000 4,071 59.29 7300 Advertising 2,081 18,483 32,072 13,589 42,762 24,279 43.22 7301 Subscriptions&Dues 21 22,708 30,028 7,320 40,036 17,328 56.72 Monthly Budget Expenditure Report by Fund Run:11/15/2019 at 8:24 AM City of Seward Page: 2 General Fund g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 7302 Travel&Subsistence 1,937 88,756 97,816 9,060 128,420 39,664 69.11 7303 Education&Training 304 21,862 63,190 41,328 75,951 54,089 28.78 7304 Equipment Rent 0 148 30,424 30,276 39,870 39,722 0.37 7307 GF Administrative Fee 7,730 69,571 69,571 0 92,761 23,190 75.00 7800 Sister City Program 0 4,497 3,375 (1,122) 4,500 3 99.93 7801 Contributions to Chamber 0 260,454 197,223 (63,231) 260,454 0 100.00 7802 Contributions to Senior Citizens 0 75,000 64,150 (10,850) 82,900 7,900 90.47 7803 Contributions to B&G Club 0 25,000 18,750 (6,250) 25,000 0 100.00 7804 Elections 954 4,200 6,000 1,800 7,000 2,800 60.00 7805 Promotion 0 11,049 8,250 (2,799) 11,000 (49) 100.45 7806 Volunteer Fireman Stipend 3,167 36,500 28,500 (8,000) 38,000 1,500 96.05 7807 Contingency 0 2,629 5,250 2,621 7,000 4,371 37.56 7810 Miscellaneous Expense 532 8,835 16,801 7,966 22,400 13,565 39.44 8012 Debt Service Interest Expense 0 191,578 183,080 (8,498) 244,106 52,528 78.48 8102 Buildings 0 4,140 0 (4,140) 0 (4,140) 0.00 8103 Capital Equipment 7,417 32,820 14,125 (18,695) 15,500 (17,320) 211.74 8300 Debt Service Principal 0 210,000 240,588 30,588 320,784 110,784 65.46 Total Non-Personnel Costs: $ 220,279 $ 3,161,963 $ 3,297,339 $ 135,376 $ 4,330,407 $ 1,168,444 $ 73.02 Total Expenditures $ 777,299 $ 8,569,090 $ 9,420,125 $ 851,035 $ 12,335,206 $ 3,766,115 $ 69.47 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 2 General Fund Mayor and Council g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,500.00 13,500.00 13,949 449 18,449 4,949 73.17 6100 Medicare 344.25 1,032.75 1,033 0 1,377 344 75.00 6102 Workers'Compensation 0.00 0.00 143 143 191 191 0.00 Total Personnel Costs: $ 4,844.25 $ 14,532.75 $ 15,125 $ 592 $ 20,017 $ 5,484 $ 72.60 Non-Personnel Costs: 7000Audit 29,694.68 115,755.34 86,634 (29,121) 114,634 (1,121) 100.98 7001 Communications 361.21 3,380.94 4,125 744 5,500 2,119 61.47 7002 Postage and Freight 0.00 928.99 1,425 496 1,90D 971 48.89 7003 Bank and Credit Card Fees 0.00 0.55 0 (1) 0 (1) 0.00 7004Insurance 0.00 444.28 675 231 900 456 49.36 7009 Contracted Services 95.22 (8.00) 0 8 0 8 0.00 7013 State Lobbying Fees 8,042.00 66,378.00 65,250 (1,128) 87,000 20,622 76.30 7014 Federal Lobbying Fees 7,667.00 69,003.00 71,250 2,247 95,000 25,997 72.63 7215 Operating Supplies 598.59 4,598.95 5,625 1,026 7,500 2,901 61.32 7217 Small Tools&Equipment 0.00 457.49 1,125 668 1,500 1,043 30.50 7300 Advertising 1,443.00 8,950.50 15,000 6,050 20,000 11,050 44.75 7301 Subscriptions&Dues 20.79 3,450.66 2,700 (751) 3,600 149 95.85 7302 Travel&Subsistence 0.00 14,436.93 13,500 (937) 18,000 3,563 80.21 7303 Education&Training 47.83 397.83 1,125 727 1,500 1,102 26.52 7800 Sister City Program 0.00 4,496.94 3,375 (1,122) 4,500 3 99.93 7805 Promotion 0.00 4,519.12 4,500 (19) 6,000 1,481 75.32 7807 Contingency 0.00 129.00 1,500 1,371 2,000 1,871 6.45 7810 Miscellaneous Expense 0.00 1.29 0 (1) 0 (1) 0.00 8103 Capital Equipment 0.00 5,486.83 10,000 4,513 10,000 4,513 54.87 Total Non-Personnel Costs: $ 47,970.32 $ 302,808.64 $ 287,809 $ (14,999) $ 379,534 $ 76,726 $ 79.78 Total Expenditures $ 52,814.57 $ 317,341.39 $ 302,934 $ (14,407) $ 399,551 $ 82,210 $ 79.42 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 3 General Fund Legislative Boards&Commissions For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 716.22 6,560.58 14,558 7,997 19,258 12,697 34.07 6100 Medicare 9.89 93.52 207 113 275 181 34.01 6102 Workers'Compensation 5.58 54.64 145 80 192 127 33.67 6201 Retirement Benefits 132.19 851.27 1,259 408 1,665 814 51.13 6202 Health Insurance 364.47 3,416.61 9,665 6,248 12,606 9,189 27.10 Total Personnel Costs: $ 1,228.35 $ 10,986.62 $ 25,834 $ 14,846 $ 33,996 $ 23,008 $ 32.32 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 75 75 100 100 0.00 7004Insurance 0.00 291.71 450 158 600 308 48.62 7215 Operating Supplies 0.00 203.77 750 546 1,000 796 20.38 7301 Subscriptions&Dues 0.00 90.00 150 60 200 110 45.00 7302 Travel&Subsistence 0.00 0.00 1,875 1,875 2,500 2,500 0.00 7303 Education&Training 0.00 0.00 375 375 500 500 0.00 Total Non-Personnel Costs: $ 0.00 $ 585.48 $ 3,675 $ 3,089 $ 4,900 $ 4,314 $ 11.95 Total Expenditures $ 1,228.35 $ 11,572.10 $ 29,509 $ 17,935 $ 38,896 $ 27,322 $ 29.75 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 4 General Fund Legal g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7006 Legal 11,773.72 144,345.62 60,000 (84,346) 80,000 (64,346) 180.43 7302 Travel&Subsistence 0.00 3,068.64 0 (3,069) 0 (3,069) 0.00 Total Non-Personnel Costs: $ 11,773.72 $ 147,414.26 $ 60,000 $ (87.415) $ 80,000 $ (67,415) $ 184.27 Total Expenditures $ 11,773.72 $ 147,414.26 $ 60,000 $ (87,415) $ 80,000 $ (67,415) $ 184.27 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 5 General Fund City Clerk g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 10,509.97 101,479.32 127,268 25,788 166,711 65,231 60.87 6001 Overtime 0.00 152.40 0 (152) 0 (152) 0.00 6100 Medicare 162.84 1,634.14 1,803 169 2,404 770 67.98 6101 Unemployment Insurance 0.00 2,750.00 0 (2,750) 0 (2,750) 0.00 6102 Workers'Compensation 94.65 1,089.38 1,254 165 1,672 583 65.15 6200 Leave Time 1,251.95 11,497.12 12,065 568 16,087 4,590 71.47 6201 Retirement Benefits 2,131.81 13,845.65 10,997 (2,849) 14,545 699 95.19 6202 Health Insurance 8,251.49 75,964.07 74,843 (1,121) 96,906 20,942 78.39 Total Personnel Costs: $ 22,402.71 $ 208,412.08 $ 228,230 $ 19,818 $ 298,325 $ 89,913 $ 69.86 Non-Personnel Costs: 7003 Bank and Credit Card Fees 0.00 2.24 0 (2) 0 (2) 0.00 7004Insurance 0.00 3,731.11 2,250 (1,481) 3,000 (731) 124.37 7009 Contracted Services 3,750.00 17,089.00 30,125 13,036 33,500 16,411 51.01 7215 Operating Supplies 0.00 20.00 0 (20) 0 (20) 0.00 7301 Subscriptions&Dues 0.00 460.00 525 65 700 240 65.71 7302 Travel&Subsistence 0.00 3,954.49 3,750 (204) 5,000 1,046 79.09 7303 Education&Training 0.00 625.00 1,875 1,250 2,500 1,875 25.00 7304 Equipment Rent 0.00 0.00 1,500 1,500 2,000 2,000 0.00 7804 Elections 953.56 4,200.27 6,000 1,800 7,000 2,800 60.00 Total Non-Personnel Costs: $ 4,703.56 $ 30,082.11 $ 46,025 $ 15,944 $ 53,700 $ 23,619 $ 56.02 Total Expenditures $ 27,106.27 $ 238,494.19 $ 274,255 $ 35,762 $ 352,025 $ 113,532 $ 67.75 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 6 General Fund City Manager g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 18,927.72 190,442.88 203,933 13,490 252,546 62,103 75.41 6001 Overtime 0.00 16.02 0 (16) 0 (16) 0.00 6100 Medicare 336.65 4,508.12 3,038 (1,470) 3,795 (713) 118.79 6102 Workers'Compensation 148.04 1,872.50 2,104 232 2,627 755 71.28 6200 Leave Time (4,011.58) 13,179.44 27,577 14,398 35,091 21,912 37.56 6201 Retirement Benefits 4,157.70 24,399.84 18,372 (6,028) 22,839 (1,561) 106.83 6202 Health Insurance 8,939.46 76,129.57 86,256 10,126 102,436 26,306 74.32 Total Personnel Costs: $ 28,497.99 $ 310,548.37 $ 341,280 $ 30,732 $ 419,334 $ 108,786 $ 74.06 Non-Personnel Costs: 7001 Communications 389.25 4,639.62 3,825 (815) 5,100 460 90.97 7002 Postage and Freight 0.00 3,376.05 188 (3,188) 250 (3,126) 1,350.42 7004Insurance 0.00 5,534.40 3,825 (1,709) 5,100 (434) 108.52 7006Legal 0.00 3,721.16 0 (3,721) 0 (3,721) 0.00 7009 Contracted Services 210.90 20,840.61 26,750 5,909 28,000 7,159 74.43 7012 Other Special Services 0.00 276.00 0 (276) 0 (276) 0.00 7210 Vehicle Supplies 0.00 15.99 0 (16) 0 (16) 0.00 7211 Gas&Lube 0.00 1,227.35 2,138 911 2,850 1,623 43.06 7213 Safety Equipment 0.00 239.94 0 (240) 0 (240) 0.00 7215 Operating Supplies 7.98 10,746.20 4,875 (5,871) 6,500 (4,246) 165.33 7216 Maintenance&Repair 0.00 45.17 188 143 250 205 18.07 7217 Small Tools&Equipment 0.00 1,719.99 375 (1,345) 500 (1,220) 344.00 7300 Advertising 199.60 1,499.40 2,250 751 3,000 1,501 49.98 7301 Subscriptions&Dues 0.00 4,210.00 3,750 (460) 5,000 790 84.20 7302 Travel&Subsistence 0.00 31,038.56 13,500 (17,539) 18,000 (13,039) 172.44 7303 Education&Training 0.00 5,548.66 3,750 (1,799) 5,000 (549) 110.97 7805 Promotion 0.00 6,510.17 3,750 (2,760) 5,000 (1,510) 130.20 7807 Contingency 0.00 2,500.00 3,750 1,250 5,000 2,500 50.00 7810 Miscellaneous Expense 0.00 108.89 0 (109) 0 (109) 0.00 Total Non-Personnel Costs: $ 807.73 $ 103,798.16 $ 72,914 $ (30,884) $ 89,550 $ (14,248) $ 115.91 Total Expenditures $ 29,305.72 $ 414,346.53 $ 414,194 $ (152) $ 508,884 $ 94,538 $ 81.42 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 7 General Fund MIS g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 11,078.88 118,156.46 148,886 30,730 196,919 78,763 60.00 6001 Overtime 0.00 584.92 0 (585) 0 (585) 0.00 6100 Medicare 199.13 1,756.29 2,213 457 2,950 1,194 59.54 6102 Workers'Compensation 109.11 1,177.52 1,528 350 2,037 859 57.81 6200 Leave Time 1,326.41 13,067.40 16,944 3,877 22,592 9,525 57.84 6201 Retirement Benefits 3,050.44 16,647.29 13,491 (3,156) 17,843 1,196 93.30 6202 Health Insurance 5,501.12 48,701.57 50,578 1,876 65,287 16,585 74.60 Total Personnel Costs: $ 21,265.09 $ 200,091.45 $ 233,640 $ 33,549 $ 307,628 $ 107,537 $ 65.04 Non-Personnel Costs: 7001 Communications 239.44 2,355.87 4,125 1,769 5,500 3,144 42.83 7002 Postage and Freight 0.00 15.80 375 359 500 484 3.16 7003 Bank and Credit Card Fees 0.00 7.03 0 (7) 0 (7) 0.00 7004Insurance 0.00 4,450.80 2,400 (2,051) 3,200 (1,251) 139.09 7009 Contracted Services 0.00 154.35 3,750 3,596 5,000 4,846 3.09 7215 Operating Supplies 0.00 15,462.85 24,000 8,537 32,000 16,537 48.32 7216 Maintenance&Repair 0.00 1,257.46 3,750 2,493 5,000 3,743 25.15 7217 Small Tools&Equipment 0.00 1,827.79 3,750 1,922 5,000 3,172 36.56 7301 Subscriptions&Dues 0.00 3,763.52 1,875 (1,889) 2,500 (1,264) 150.54 7302 Travel&Subsistence 0.00 1,112.35 1,875 763 2,500 1,388 44.49 7303 Education&Training 0.00 2,335.50 1,875 (461) 2,500 165 93.42 7810 Miscellaneous Expense 0.00 0.00 750 750 1,000 1,000 0.00 8103 Capital Equipment 0.00 5,408.32 0 (5,408) 0 (5,408) 0.00 Total Non-Personnel Costs: $ 239.44 $ 38,151.64 $ 48,525 $ 10,373 $ 64,700 $ 26,549 $ 58.97 Total Expenditures $ 21,504.53 $ 238,243.09 $ 282,165 $ 43,922 $ 372,328 $ 134,086 $ 63.99 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 8 General Fund Community Development g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 8,460.66 101,715.53 106,357 4,642 142,575 40,860 71.34 6100 Medicare 189.49 1,558.59 1,635 76 2,180 621 71.49 6102 Workers'Compensation 67.90 994.48 1,133 139 1,511 517 65.82 6200 Leave Time 5,636.98 14,846.00 7,489 (7,357) 9,985 (4,861) 148.68 6201 Retirement Benefits 1,924.96 13,625.09 9,972 (3,653) 13,189 (436) 103.31 6202 Health Insurance 5,893.39 60,807.88 60,668 (140) 78,319 17,511 77.64 Total Personnel Costs: $ 22,173.38 $ 193,547.57 $ 187,254 $ (6,293) $ 247,759 $ 54,212 $ 78.12 Non-Personnel Costs: 7001 Communications 225.85 2,083.26 2,363 280 3,150 1,067 66.14 7002 Postage and Freight 0.00 212.33 375 163 500 288 42.47 7004Insurance 0.00 3,516.81 2,475 (1,042) 3,300 (217) 106.57 7009 Contracted Services 0.00 631.00 18,750 18,119 25,000 24,369 2.52 7011 Testing 0.00 20.00 0 (20) 0 (20) 0.00 7211 Gas&Lube 0.00 172.20 0 (172) 0 (172) 0.00 7215 Operating Supplies 1,385.59 5,538.31 1,875 (3,663) 2,500 (3,038) 221.53 7216 Maintenance&Repair 0.00 0.00 1,125 1,125 1,500 1,500 0.00 7217 Small Tools&Equipment 1,385.59 1,385.59 1,875 489 2,500 1,114 55.42 7301 Subscriptions&Dues 0.00 284.68 0 (285) 0 (285) 0.00 7302 Travel&Subsistence 0.00 7,267.92 7,875 607 8,500 1,232 85.50 7303 Education&Training 0.00 (473.13) 1,875 2,348 2,500 2,973 (18.93) 7810 Miscellaneous Expense 0.00 87.04 375 288 500 413 17.41 Total Non-Personnel Costs: $ 2,997.03 $ 20,726.01 $ 38,963 $ 18,237 $ 49,950 $ 29,224 $ 41.49 Total Expenditures $ 25,170.41 $ 214,273.58 $ 226,217 $ 11,944 $ 297,709 $ 83,436 $ 71.97 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 9 General Fund Finance g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 33,904.88 393,934.90 419,854 25,919 557,608 163,673 70.65 6001 Overtime 0.00 564.14 0 (564) 0 (564) 0.00 6100 Medicare 963.15 10,027.23 6,217 (3,810) 8,327 (1,700) 120.42 6102 Workers'Compensation 336.06 3,917.71 4,393 475 5,883 1,965 66.59 6200 Leave Time 4,363.39 39,535.87 45,028 5,492 60,573 21,037 65.27 6201 Retirement Benefits 5,514.29 40,843.87 37,922 (2,922) 50,376 9,532 81.08 6202 Health Insurance 16,897.08 175,851.83 198,419 22,557 257,255 81,393 68.36 Total Personnel Costs: $ 61,978.85 $ 664,685.55 $ 711,833 $ 47,147 $ 940,022 $ 275,336 $ 70.71 Non-Personnel Costs: 7001 Communications 694.71 7,284.92 8,250 965 11,000 3,715 66.23 7002 Postage and Freight 0.00 1,663.60 1,875 211 2,500 836 66.54 7003 Bank and Credit Card Fees 0.00 85.20 0 (85) 0 (85) 0.00 7004Insurance 0.00 13,205.68 6,675 (6,531) 8,900 (4,306) 148.38 7009 Contracted Services 0.00 2,513.84 6,750 4,236 9,000 6,486 27.93 7011 Testing 0.00 0.00 150 150 200 200 0.00 7012 Other Special Services 90.00 90.00 0 (90) 0 (90) 0.00 7211 Gas&Lube 0.00 169.41 0 (169) 0 (169) 0.00 7215 Operating Supplies 365.15 9,643.69 21,000 11,356 28,000 18,356 34.44 7216 Maintenance&Repair 0.00 17,134.75 22,500 5,365 30,000 12,865 57.12 7217 Small Tools&Equipment 1,454.13 3,253.12 3,000 (253) 4,000 747 81.33 7300 Advertising 159.40 159.40 1,050 891 1,400 1,241 11.39 7301 Subscriptions&Dues 0.00 669.00 1,875 1,206 2,500 1,831 26.76 7302 Travel&Subsistence 693.08 3,600.37 12,000 8,400 16,000 12,400 22.50 7303 Education&Training 0.00 4,562.12 3,750 (812) 5,000 438 91.24 7810 Miscellaneous Expense 0.00 0.00 750 750 1,000 1,000 0.00 8103 Capital Equipment 0.00 0.00 2,625 2,625 3,500 3,500 0.00 Total Non-Personnel Costs: $ 3,456.47 $ 64,035.10 $ 92,250 $ 28,215 $ 123,000 $ 58,965 $ 52.06 Total Expenditures $ 65,435.32 $ 728,720.65 $ 804,083 $ 75,362 $ 1,063,022 $ 334,301 $ 68.55 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 10 General Fund General Services g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6009 Personnel Vacancy Factor 0.00 0.00 (112,500) (112,500) (150,000) (150,000) 0.00 6209 PERS DC Forfeitures 0.00 (24,736.94) (30,000) (5,263) (30,000) (5,263) 82.46 Total Personnel Costs: $ 0.00 $ (24,736.94)$ (142,500) $ (117,763) $ (180,000) $ (155,263) $ 13.74 Non-Personnel Costs: 7001 Communications 267.27 1,491.33 1,875 384 2,500 1,009 59.65 7002 Postage and Freight 0.00 4,744.65 3,750 (995) 5,000 255 94.89 7003 Bank and Credit Card Fees 799.24 3,872.02 20,100 16,228 21,600 17,728 17.93 7004Insurance 0.00 10,473.07 1,650 (8,823) 2,200 (8,273) 476.05 7009 Contracted Services 0.00 15,110.19 36,600 21,490 37,850 22,740 39.92 7010 Engineering 11,091.13 11,619.21 25,000 13,381 25,000 13,381 46.48 7016 Heating Fuel 0.00 (37.76) 0 38 0 38 0.00 7215 Operating Supplies 0.00 2,556.63 4,500 1,943 6,000 3,443 42.61 7216 Maintenance&Repair 0.00 135.00 3,750 3,615 5,000 4,865 2.70 7300 Advertising 0.00 117.00 0 (117) 0 (117) 0.00 7301 Subscriptions&Dues 0.00 0.00 2,625 2,625 3,500 3,500 0.00 7810 Miscellaneous Expense 0.00 757.37 7,500 6,743 10,000 9,243 7.57 Total Nan-Personnel Costs: $ 12,157.64 $ 50,838.71 $ 107,350 $ 56,512 $ 118,650 $ 67,812 $ 42.85 Total Expenditures $ 12,157.64 $ 26,101.77 $ (35,150) $ (61,251) $ (61,350) $ (87,451) $ (42.55) PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 11 General Fund General Services-Copier g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7009 Contracted Services 22.00 6,041.61 0 (6,042) 0 (6,042) 0.00 7215 Operating Supplies 94.03 1,077.04 2,400 1,323 3,200 2,123 33.66 7304 Equipment Rent 0.00 0.00 3,900 3,900 5,200 5,200 0.00 Total Non-Personnel Costs: $ 116.03 $ 7,118.65 $ 6,300 $ (819) $ 8,400 $ 1,281 $ 84.75 Total Expenditures $ 116.D3 $ 7,118.65 $ 6,300 $ (819) $ 8,40D $ 1,281 $ 84.75 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 12 General Fund Contributions g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7801 Contributions to Chamber 0.00 260,454.00 197,223 (63,231) 260,454 0 100.00 7802 Contributions to Senior Citizens 0.00 75,000.00 64,150 (10,850) 82,900 7,900 90.47 7803 Contributions to BSG Club 0.00 25,000.00 18,750 (6,250) 25,000 0 100.00 Total Non-Personnel Costs: $ 0.00 $ 360,454.00 $ 280,123 $ (80,331) $ 368,354 $ 7,900 $ 97.86 Total Expenditures $ 0.00 $ 360,454.00 $ 280,123 $ (80,331) $ 368,354 $ 7,900 $ 97.86 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 13 General Fund Police g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 72,276.95 707,998.18 849,051 141,053 1,122,984 414,986 63.05 6001 Overtime 23,587.41 100,159.54 15,000 (85,160) 20,000 (80,160) 500.80 6100 Medicare 2,402.43 24,798.87 17,765 (7,034) 23,686 (1,113) 104.70 6102 Workers'Compensation 5,619.54 56,007.87 46,367 (9,641) 61,822 5,814 90.60 6200 Leave Time 7,150.99 69,190.10 91,561 22,371 122,081 52,891 56.68 6201 Retirement Benefits 15,066.11 85,946.67 76,707 (9,239) 101,456 15,510 84.71 6202 Health Insurance 42,634.16 365,834.41 450,202 84,368 582,582 216,748 62.80 Total Personnel Costs: $ 168,737.59 $ 1,409,935.64 $ 1,546,653 $ 136,718 $ 2,034,611 $ 624,676 $ 69.30 Non-Personnel Costs: 7001 Communications 1,638.38 15,258.05 13,875 (1,383) 18,500 3,242 82.48 7002 Postage and Freight 30.00 800.62 1,875 1,074 2,500 1,699 32.02 7003 Bank and Credit Card Fees 759.54 6,179.34 4,500 (1,679) 6,000 (179) 102.99 7004Insurance 0.00 79,923.92 60,000 (19,924) 80,000 76 99.90 7009 Contracted Services 504.55 4,931.84 3,750 (1,182) 5,000 68 98.64 7012 Other Special Services 694.40 1,230.55 2,475 1,244 3,300 2,069 37.29 7211 Gas&Lube 955.77 9,595.80 11,250 1,654 15,000 5,404 63.97 7212 Uniform Allowance 482.00 3,992.73 3,750 (243) 5,000 1,007 79.85 7213 Safety Equipment 0.00 0.00 2,250 2,250 3,000 3,000 0.00 7215 Operating Supplies 3,562.00 9,369.30 11,250 1,881 15,000 5,631 62.46 7216 Maintenance&Repair 62.12 9,701.00 12,000 2,299 16,000 6,299 60.63 7217 Small Tools&Equipment 4,895.57 7,604.76 3,750 (3,855) 5,000 (2,605) 152.10 7300 Advertising 0.00 82.65 1,500 1,417 2,000 1,917 4.13 7301 Subscriptions&Dues 0.00 2,674.74 4,500 1,825 6,000 3,325 44.58 7302 Travel&Subsistence (350.24) 10,558.49 12,750 2,192 17,000 6,442 62.11 7303 Education&Training 0.00 2,119.00 29,025 26,906 30,400 28,281 6.97 7304 Equipment Rent 0.00 0.00 3,000 3,000 4,000 4,000 0.00 7810 Miscellaneous Expense 262.86 1,039.36 1,875 836 2,500 1,461 41.57 Total Non-Personnel Costs: $ 13,496.95 $ 165,052.15 $ 183,375 $ 18,312 $ 236,200 $ 71,137 $ 69.88 Total Expenditures $ 182,234.54 $ 1,574,997.79 $ 1,730,028 $ 155,030 $ 2,270,811 $ 695,813 $ 69.36 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 14 General Fund Jail g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 14,689.04 134,913.34 191,874 56,961 253,778 118,865 53.16 6001 Overtime 2,205.92 31,796.52 0 (31,797) 0 (31,797) 0.00 6100 Medicare 230.08 2,535.19 2,820 285 3,760 1,225 67.43 6102 Workers'Compensation 1,480.94 16,160.76 16,213 52 21,617 5,456 74.76 6200 Leave Time 1,399.37 12,567.68 17,564 4,996 23,418 10,850 53.67 6201 Retirement Benefits 2,842.66 20,213.60 17,196 (3,017) 22,744 2,531 88.87 6202 Health Insurance 11,002.62 103,105.89 147,140 44,034 191,267 88,161 53.91 Total Personnel Costs: $ 33,850.63 $ 321,292.98 $ 392,807 $ 71,514 $ 516,584 $ 195,291 $ 62.20 Non-Personnel Costs: 7001 Communications 498.68 4,230.45 3,375 (855) 4,500 270 94.01 7002 Postage and Freight 0.00 9.82 750 740 1,000 990 0.98 7004Insurance 0.00 23,611.44 18,750 (4,861) 25,000 1,389 94.45 7009 Contracted Services 0.00 0.00 1,125 1,125 1,500 1,500 0.00 7011 Testing 0.00 0.00 150 150 200 200 0.00 7017 Rents&Leases 2,500.00 22,500.00 22,500 0 30,000 7,500 75.00 7212 Uniform Allowance 0.00 0.00 1,875 1,875 2,500 2,500 0.00 7214 Janitorial Supplies 0.00 0.00 1,500 1,500 2,000 2,000 0.00 7215 Operating Supplies 0.00 729.38 4,875 4,146 6,500 5,771 11.22 7216 Maintenance&Repair 0.00 0.00 2,250 2,250 3,000 3,000 0.00 7217 Small Tools&Equipment 0.00 0.00 1,500 1,500 2,000 2,000 0.00 7218 Inmate Meals 1,287.12 5,929.08 7,500 1,571 10,000 4,071 59.29 7300 Advertising 0.00 0.00 750 750 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 488 488 650 650 0.00 7302 Travel&Subsistence 0.00 0.00 3,750 3,750 5,000 5,000 0.00 7303 Education&Training 0.00 0.00 1,500 1,500 2,000 2,000 0.00 7307 GF Administrative Fee 7,730.08 69,570.72 69,571 0 92,761 23,190 75.00 7810 Miscellaneous Expense 12.69 120.33 900 780 1,200 1,080 10.03 Total Non-Personnel Costs: $ 12,028.57 $ 126,701.22 $ 143,109 $ 16,409 $ 190,811 $ 64,111 $ 66.40 Total Expenditures $ 45,879.20 $ 447,994.20 $ 535,916 $ 87,923 $ 707,395 $ 259,402 $ 63.33 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 15 General Fund Animal Control g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,982.07 48,410.15 46,475 (1,935) 61,473 13,063 78.75 6001 Overtime 402.82 2,109.55 0 (2,110) 0 (2,110) 0.00 6100 Medicare 74.36 708.45 683 (25) 911 203 77.77 6102 Workers'Compensation 297.64 2,908.68 3,928 1,019 5,237 2,328 55.54 6200 Leave Time 446.88 4,598.13 4,233 (365) 5,644 1,046 81.47 6201 Retirement Benefits 1,184.68 6,523.87 4,165 (2,359) 5,509 (1,015) 118.43 6202 Health Insurance 2,750.37 25,431.17 25,317 (114) 32,671 7,240 77.84 Total Personnel Costs: $ 10,138.82 $ 90,690.00 $ 84,801 $ (5,889) $ 111,445 $ 20,755 $ 81.38 Non-Personnel Costs: 7001 Communications 25.08 260.39 900 640 1,200 940 21.70 7002 Postage and Freight 0.00 0.00 375 375 500 500 0.00 7004Insurance 0.00 1,705.89 225 (1,481) 300 (1,406) 568.63 7009 Contracted Services 0.00 85.00 0 (85) 0 (85) 0.00 7015 Utilities 284.07 3,893.82 5,550 1,656 7,400 3,506 52.62 7211 Gas&Lube 0.00 137.04 750 613 1,000 863 13.70 7212 Uniform Allowance 0.00 358.28 900 542 1,200 842 29.86 7215 Operating Supplies 111.27 1,155.83 2,625 1,469 3,500 2,344 33.02 7216 Maintenance&Repair 0.00 148.16 3,750 3,602 5,000 4,852 2.96 7217 Small Tools&Equipment 0.00 172.99 1,125 952 1,500 1,327 11.53 7300 Advertising 0.00 312.00 750 438 1,000 688 31.20 7301 Subscriptions&Dues 0.00 0.00 375 375 500 500 0.00 7302 Travel&Subsistence 241.20 753.56 2,625 1,871 3,500 2,746 21.53 7303 Education&Training 50.00 200.00 1,125 925 1,500 1,300 13.33 7304 Equipment Rent 0.00 0.00 375 375 500 500 0.00 7810 Miscellaneous Expense 0.00 423.01 0 (423) 0 (423) 0.00 Total Non-Personnel Costs: $ 711.62 $ 9,605.97 $ 21,450 $ 11,844 $ 28,600 $ 18,994 $ 33.59 Total Expenditures $ 10,850.44 $ 100,295.97 $ 106,251 $ 5,955 $ 140,045 $ 39,749 $ 71.62 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 16 General Fund Fire Department g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 11,815.24 128,829.17 138,720 9,891 183,484 54,655 70.21 6100 Medicare 220.99 2,048.25 2,057 9 2,743 695 74.67 6102 Workers'Compensation 1,359.73 13,960.79 16,528 2,567 22,037 8,076 63.35 6200 Leave Time 1,719.92 17,759.09 15,389 (2,370) 20,519 2,760 86.55 6201 Retirement Benefits 1,771.06 15,821.12 12,544 (3,278) 16,592 770 95.36 6202 Health Insurance 7,564.57 69,574.92 68,839 (736) 89,064 19,489 78.12 Total Personnel Costs: $ 24,451.51 $ 247,993.34 $ 254,077 $ 6,083 $ 334,439 $ 86,445 $ 74.15 Non-Personnel Costs: 7001 Communications 620.39 6,769.53 6,245 (525) 8,327 1,557 81.30 7002 Postage and Freight 0.00 888.54 1,170 281 1,560 671 56.96 7004Insurance 0.00 24,822.51 22,200 (2,623) 29,600 4,777 83.86 7009 Contracted Services (379.19) 8.53 3,119 3,110 4,158 4,149 0.21 7011 Testing 0.00 304.89 75 (230) 100 (205) 304.89 7015 Utilities 11,324.51 101,738.77 107,628 5,889 143,504 41,765 70.90 7016 Heating Fuel 180.08 7,172.63 6,629 (544) 8,839 1,666 81.15 7210 Vehicle Supplies 1.99 1,870.54 3,119 1,248 4,158 2,287 44.99 7211 Gas&Lube 179.94 2,374.61 7,023 4,648 9,364 6,989 25.36 7212 Uniform Allowance 0.00 1,468.09 197 (1,271) 262 (1,206) 560.34 7213 Safety Equipment 0.00 495.00 1,875 1,380 2,500 2,005 19.80 7215 Operating Supplies 169.02 5,392.49 5,075 (317) 6,767 1,375 79.69 7216 Maintenance&Repair 660.06 14,383.16 9,750 (4,633) 13,000 (1,383) 110.64 7217 Small Tools&Equipment 0.00 1,295.63 5,075 3,779 6,767 5,471 19.15 7300 Advertising 0.00 0.00 234 234 312 312 0.00 7301 Subscriptions&Dues 0.00 2,207.50 393 (1,815) 524 (1,684) 421.28 7302 Travel&Subsistence 0.00 5,181.56 5,459 277 7,279 2,097 71.19 7303 Education&Training 0.00 800.00 1,948 1,148 2,597 1,797 30.80 7304 Equipment Rent 0.00 0.00 1,171 1,171 1,561 1,561 0.00 Total Non-Personnel Costs: $ 12,756.80 $ 177,173.98 $ 188,385 $ 11,207 $ 251,179 $ 74,001 $ 70.54 Total Expenditures $ 37,208.31 $ 425,167.32 $ 442,462 $ 17,290 $ 585,618 $ 160,446 $ 72.60 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 17 General Fund Volunteers g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6102 Workers'Compensation 0.00 3,834.OD 3,375 (459) 4,500 666 85.20 Total Personnel Costs: $ 0.00 $ 3,834.00 $ 3,375 $ (459) $ 4,500 $ 666 $ 85.20 Non-Personnel Costs: 7001 Communications 0.00 0.00 75 75 100 100 0.00 7002 Postage and Freight 15.00 1,824.24 627 (1,197) 836 (988) 218.21 7009 Contracted Services 0.00 604.92 0 (605) 0 (605) 0.00 7211 Gas&Lube 0.00 76.31 D (76) D (76) 0.00 7212 Uniform Allowance 0.00 2,626.50 1,096 (1,531) 1,461 (1,166) 179.77 7215 Operating Supplies 421.81 3,515.52 2,341 (1,175) 3,121 (395) 112.64 7216 Maintenance&Repair 53.13 1,921.90 3,512 1,590 4,682 2,760 41.05 7217 Small Tools&Equipment 1,064.45 5,368.13 13,918 8,549 17,668 12,299 30.38 7302 Travel&Subsistence 1,353.22 2,695.60 3,119 423 4,158 1,462 64.83 7303 Education&Training 0.00 1,695.41 3,512 1,817 4,682 2,987 36.21 7806 Volunteer Fireman Stipend 3,166.67 36,500.03 28,500 (8,000) 38,000 1,500 96.05 8103 Capital Equipment 7,416.50 7,416.5D D (7,417) 0 (7,417) 0.00 Total Non-Personnel Costs: $ 13,490.78 $ 64,245.06 $ 56,700 $ (7,547) $ 74,708 $ 10,461 $ 85.99 Total Expenditures $ 13,490.78 $ 68,079.06 $ 60,075 $ (8,006) $ 79,208 $ 11,127 $ 85.95 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 18 General Fund Emergency Preparedness g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7001 Communications 0.00 2,121.39 1,564 (557) 2,085 (36) 101.75 7002 Postage and Freight 0.00 15.00 75 60 100 85 15.00 7015 Utilities 211.41 1,898.73 1,564 (335) 2,085 186 91.07 7211 Gas&Lube 0.00 43.99 0 (44) 0 (44) 0.00 7215 Operating Supplies 0.00 1,092.69 777 (316) 1,036 (57) 105.47 7216 Maintenance&Repair 0.00 0.00 159 159 212 212 0.00 7217 Small Tools&Equipment 0.00 209.38 468 259 624 415 33.55 7302 Travel&Subsistence 0.00 1,220.23 777 (443) 1,036 (184) 117.78 7303 Education&Training 0.00 389.94 777 387 1,036 646 37.64 8103 Capital Equipment 0.00 2,984.43 0 (2,984) 0 (2,984) 0.00 Total Non-Personnel Costs: $ 211.41 $ 9,975.78 $ 6,161 $ (3,814) $ 8,214 $ (1,761) $ 121.45 Total Expenditures $ 211.41 $ 9,975.78 $ 6,161 $ (3,814) $ 8,214 $ (1,761) $ 121.45 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 19 General Fund SVAC g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 122 122 162 162 0.00 7004Insurance 0.00 3,114.00 2,650 (464) 3,533 419 88.14 7012 Other Special Services 0.00 20,000.00 15,000 (5,000) 20,000 0 100.00 7211 Gas&Lube 0.00 137.95 2,341 2,203 3,121 2,983 4.42 7216 Maintenance&Repair 0.00 1,177.19 3,119 1,942 4,158 2,981 28.31 Total Non-Personnel Costs: $ 0.00 $ 24,429.14 $ 23,232 $ (1,197) $ 30,974 $ 6,545 $ 78.87 Total Expenditures $ 0.00 $ 24,429.14 $ 23,232 $ (1,197) $ 30,974 $ 6,545 $ 78.87 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 20 General Fund Building Inspection g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 6,865.68 62,514.44 62,583 fig 82,772 20,258 75.53 6100 Medicare 101.54 976.34 925 (51) 1,233 257 79.18 6102 Workers'Compensation 57.81 669.93 638 (32) 850 180 78.82 6200 Leave Time 710.15 6,952.27 6,188 (764) 8,251 1,299 84.26 6201 Retirement Benefits 333.98 6,522.80 5,638 (885) 7,457 934 87.48 6202 Health Insurance 3,438.43 31,683.76 31,692 8 40,885 9,201 77.49 Total Personnel Costs: $ 11,507.59 $ 109,319.54 $ 107,664 $ (1,655) $ 141,448 $ 32,129 $ 77.29 Non-Personnel Costs: 7001 Communications 165.09 1,500.34 1,948 448 2,597 1,097 57.77 7002 Postage and Freight 0.00 24.60 75 50 100 75 24.60 7004Insurance 0.00 1,918.64 1,096 (823) 1,461 (458) 131.32 7009 Contracted Services 474.39 474.39 0 (474) 0 (474) 0.00 7017 Rents&Leases 0.00 0.00 (521) (521) 0 0 0.00 7211 Gas&Lube 31.79 166.15 393 227 524 358 31.71 7215 Operating Supplies 0.00 533.88 1,330 796 1,773 1,239 30.11 7216 Maintenance&Repair 0.00 6.26 263 257 350 344 1.79 7217 Small Tools&Equipment 0.00 15.19 1,564 1,549 2,085 2,070 0.73 7301 Subscriptions&Dues 0.00 328.95 234 (95) 312 (17) 105.43 7302 Travel&Subsistence 0.00 475.94 1,948 1,472 2,597 2,121 18.33 7303 Education&Training 0.00 380.00 590 210 786 406 48.35 7304 Equipment Rent 0.00 0.00 2,478 2,478 2,609 2,609 0.00 Total Non-Personnel Costs: $ 671.27 $ 5,824.34 $ 11,398 $ 5,574 $ 15,194 $ 9,370 $ 38.33 Total Expenditures $ 12,178.86 $ 115,143.88 $ 119,062 $ 3,919 $ 156,642 $ 41,499 $ 73.51 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 21 General Fund Street Operations g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 11,904.40 101,163.70 146,697 45,533 178,893 77,729 56.55 6001 Overtime 0.00 4,962.59 0 (4,963) 0 (4,963) 0.00 6002 Standby Time 0.00 858.48 0 (858) 0 (858) 0.00 6100 Medicare 176.51 1,591.20 1,500 (91) 1,760 169 90.41 6101 Unemployment Insurance 0.00 0.00 1,500 1,500 2,000 2,000 0.00 6102 Workers'Compensation 1,414.48 13,260.38 19,224 5,964 23,235 9,975 57.07 6200 Leave Time 1,004.17 10,472.06 18,574 8,102 22,881 12,409 45.77 6201 Retirement Benefits 1,849.24 13,691.93 21,016 7,324 24,211 10,519 56.55 6202 Health Insurance 8,939.94 67,835.55 90,057 22,221 106,507 38,671 63.69 6203 In Lieu of FICA 0.00 0.00 1,481 1,481 1,975 1,975 0.00 Total Personnel Costs: $ 25,288.74 $ 213,835.89 $ 300,049 $ 86,213 $ 361,462 $ 147,626 $ 59.16 Non-Personnel Costs: 7001 Communications 15.72 80.41 750 670 1,000 920 8.04 7002 Postage and Freight 0.00 59.00 3,000 2,931 4,000 3,931 1.73 7004 Insurance 0.00 26,215.70 15,000 (11,216) 20,000 (6,216) 131.08 7009 Contracted Services 59.90 1,883.48 26,250 24,367 35,000 33,117 5.38 7011 Testing 0.00 513.63 750 236 1,000 486 51.36 7015 Utilities 6,464.05 71,750.91 78,750 6,999 105,000 33,249 68.33 7211 Gas&Lube 1,733.46 11,772.50 16,500 4,728 22,000 10,228 53.51 7212 Uniform Allowance 0.00 0.00 375 375 500 500 0.00 7213 Safety Equipment 0.00 145.43 900 755 1,200 1,055 12.12 7215 Operating Supplies 789.06 9,714.92 18,750 9,035 25,000 15,285 38.86 7216 Maintenance&Repair 18.00 5,863.59 15,000 9,136 20,000 14,136 29.32 7217 Small Tools&Equipment 0.00 138.75 1,575 1,436 2,100 1,961 6.61 7300 Advertising 0.00 288.00 300 12 400 112 72.00 7301 Subscriptions&Dues 0.00 0.00 263 263 350 350 0.00 7302 Travel&Subsistence 0.00 1,372.76 900 (473) 1,200 (173) 114.40 7303 Education&Training 206.00 1,380.00 900 (480) 1,200 (180) 115.00 7304 Equipment Rent 0.00 0.00 750 750 1,000 1,000 0.00 7810 Miscellaneous Expense 285.50 495.34 1,500 1,005 2,000 1,505 24.77 Total Non-Personnel Costs: $ 9,571.69 $ 131,684.42 $ 182,213 $ 50,529 $ 242,950 $ 111,266 $ 54.20 Total Expenditures $ 34,860.43 $ 345,520.31 $ 482,262 $ 136,742 $ 604,412 $ 258,892 $ 57.17 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 22 General Fund Snow and Ice g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 7,135.90 44,511 37,375 58,885 51,749 12.12 6001 Overtime 0.00 6,254.54 0 (6,255) 0 (6,255) 0.00 6002 Standby Time 0.00 1,919.71 0 (1,920) 0 (1,920) 0.00 6100 Medicare 0.00 241.11 558 317 744 503 32.41 6102 Workers'Compensation 0.00 2,161.26 7,045 4,884 9,393 7,232 23.01 6201 Retirement Benefits 0.00 512.62 2,790 2,278 3,690 3,178 13.89 6202 Health Insurance 0.00 9,357.46 25,710 16,353 33,161 23,804 28.22 Total Personnel Costs: $ 0.00 $ 27,582.60 $ 80,614 $ 53,032 $ 105,873 $ 78,291 $ 26.05 Non-Personnel Costs: 7002 Postage and Freight 0.00 391.00 3,000 2,609 4,000 3,609 9.78 7009 Contracted Services 0.00 2,124.96 11,250 9,125 15,000 12,875 14.17 7211 Gas&Lube 0.00 6,025.20 15,000 8,975 20,000 13,975 30.13 7213 Safety Equipment 0.00 0.00 375 375 500 500 0.00 7215 Operating Supplies 1,362.74 37,140.60 30,000 (7,141) 40,000 2,859 92.85 7216 Maintenance&Repair 0.00 8,243.72 22,500 14,256 30,000 21,756 27.48 7217 Small Tools&Equipment 0.00 13.99 375 361 500 486 2.80 7300 Advertising 0.00 0.00 225 225 300 300 0.00 7302 Travel&Subsistence 0.00 0.00 563 563 750 750 0.00 7303 Education&Training 0.00 0.00 563 563 750 750 0.00 7810 Miscellaneous Expense 0.00 0.00 375 375 500 500 0.00 8103 Capital Equipment 0.00 6,432.0D D (6,432) 0 (6,432) 0.00 Total Non-Personnel Costs: $ 1,362.74 $ 60,371.47 $ 84,226 $ 23,854 $ 112,300 $ 51,928 $ 53.76 Total Expenditures $ 1,362.74 $ 87,954.07 $ 164,840 $ 76,886 $ 218,173 $ 130,219 $ 40.31 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 23 General Fund City Shop g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 6,734.76 64,346.90 107,543 43,196 125,854 61,507 51.13 6001 Overtime 0.00 5,367.36 0 (5,367) 0 (5,367) 0.00 6002 Standby Time 0.00 1,678.92 0 (1,679) 0 (1,679) 0.00 6100 Medicare 103.27 1,118.61 1,535 416 1,807 688 61.90 6102 Workers'Compensation 522.81 5,768.14 12,606 6,838 14,475 8,707 39.85 6200 Leave Time 608.44 6,817.74 6,778 (40) 7,704 886 88.50 6201 Retirement Benefits 395.51 6,820.70 15,928 9,107 17,531 10,710 38.91 6202 Health Insurance 3,713.48 33,238.66 69,408 36,169 79,336 46,097 41.90 Total Personnel Costs: $ 12,078.27 $ 125,157.03 $ 213,798 $ 88,640 $ 246,707 $ 121,549 $ 50.73 Non-Personnel Costs: 7001 Communications 691.37 6,946.86 6,000 (947) 8,000 1,053 86.84 7002 Postage and Freight 0.00 1,132.00 1,125 (7) 1,500 368 75.47 7004Insurance 0.00 6,451.34 4,875 (1,576) 6,500 49 99.25 7009 Contracted Services 197.00 2,743.45 1,500 (1,243) 2,000 (743) 137.17 7011 Testing 25.00 431.52 0 (432) 0 (432) 0.00 7015 Utilities 1,479.36 21,029.54 24,750 3,720 33,000 11,970 63.73 7016 Heating Fuel 492.26 8,227.87 12,750 4,522 17,000 8,772 48.40 7211 Gas&Lube 208.08 4,664.33 5,250 586 7,000 2,336 66.63 7213 Safety Equipment 0.00 334.85 1,350 1,015 1,800 1,465 18.60 7215 Operating Supplies (94.86) 23,627.12 19,500 (4,127) 26,000 2,373 90.87 7216 Maintenance&Repair 3,172.60 6,133.65 3,750 (2,384) 5,000 (1,134) 122.67 7217 Small Tools&Equipment 208.98 4,372.67 5,625 1,252 7,500 3,127 58.30 7300 Advertising 0.00 165.60 0 (166) 0 (166) 0.00 7301 Subscriptions&Dues 0.00 1,308.46 1,500 192 2,000 692 65.42 7302 Travel&Subsistence 0.00 0.00 750 750 1,000 1,000 0.00 7303 Education&Training 0.00 81.85 750 668 1,000 918 8.19 7810 Miscellaneous Expense 100.00 206.42 750 544 1,000 794 20.64 Total Non-Personnel Costs: $ 6,479.79 $ 87,857.53 $ 90,225 $ 2,367 $ 120,300 $ 32,442 $ 73.03 Total Expenditures $ 18,558.06 $ 213,014.56 $ 304,023 $ 91,007 $ 367,007 $ 153,991 $ 58.04 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 24 General Fund City Hall 9 For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 2,600.96 28,973.04 29,818 844 52,037 23,063 55.68 6001 Overtime 0.00 91.44 0 (91) 0 (91) 0.00 6100 Medicare 43.10 421.45 446 25 791 370 53.28 6102 Workers'Compensation 418.21 4,603.23 3,503 (1,100) 6,322 1,719 72.81 6200 Leave Time 375.10 3,282.18 4,333 1,051 6,808 3,526 48.21 6201 Retirement Benefits 715.26 4,069.00 (2,710) (6,779) (703) (4,772) (579.09) 6202 Health Insurance 2,750.37 25,306.66 16,896 (8,411) 31,610 6,303 80.06 Total Personnel Costs: $ 6,903.00 $ 66,747.00 $ 52,286 $ (14,461) $ 96,865 $ 30,118 $ 68.91 Non-Personnel Costs: 7001 Communications 67.51 546.42 600 54 800 254 68.30 7002 Postage and Freight 0.00 0.00 150 150 200 200 0.00 7004Insurance 0.00 8,977.26 6,375 (2,602) 8,500 (477) 105.61 7009 Contracted Services 187.76 6,477.57 49,500 43,022 66,000 59,522 9.81 7015 Utilities 4,561.99 46,875.84 49,500 2,624 66,000 19,124 71.02 7016 Heating Fuel 160.43 10,500.72 12,750 2,249 17,000 6,499 61.77 7211 Gas&Lube 0.00 198.07 600 402 800 602 24.76 7213 Safety Equipment 0.00 11.38 188 177 250 239 4.55 7215 Operating Supplies 0.00 2,518.24 6,750 4,232 9,000 6,482 27.98 7216 Maintenance&Repair 24.50 5,595.61 9,000 3,404 12,000 6,404 46.63 7217 Small Tools&Equipment 0.00 238.60 375 136 500 261 47.72 7301 Subscriptions&Dues 0.00 103.02 0 (103) 0 (103) 0.00 7302 Travel&Subsistence 0.00 0.00 450 450 600 600 0.00 7303 Education&Training 0.00 0.00 450 450 600 600 0.00 7810 Miscellaneous Expense 0.00 0.00 188 188 250 250 0.00 Total Non-Personnel Costs: $ 5,002.19 $ 82,042.73 $ 136,876 $ 54,833 $ 182,500 $ 100,457 $ 44.95 Total Expenditures $ 11,905.19 $ 148,789.73 $ 189,162 $ 40,372 $ 279,365 $ 130,575 $ 53.26 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 25 General Fund Community Center Building g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7004Insurance 0.00 3,980.62 2,850 (1,131) 3,800 (181) 104.75 7009 Contracted Services 0.00 1,413.00 2,250 837 3,000 1,587 47.10 7015 Utilities 806.31 8,397.88 9,000 602 12,000 3,602 69.98 7016 Heating Fuel 0.00 2,640.56 4,125 1,484 5,500 2,859 48.01 7211 Gas&Luhe 0.00 767.48 0 (767) 0 (767) 0.00 7215 Operating Supplies 0.00 0.00 600 600 800 800 0.00 7216 Maintenance&Repair 10.78 2,180.57 3,000 819 4,000 1,819 54.51 7810 Miscellaneous Expense 0.00 0.00 188 188 250 250 0.00 8102 Buildings 0.00 4,140.0D D (4,140) 0 (4,140) 0.00 Total Non-Personnel Costs: $ 817.09 $ 23,520.11 $ 22,013 $ (1,508) $ 29,350 $ 5,829 $ 80.14 Total Expenditures $ 817.09 $ 23,520.11 $ 22,013 $ (1,508) $ 29,350 $ 5,829 $ 80.14 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 26 General Fund City Hall Annex g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 0.00 450 450 600 600 0.00 6100 Medicare 0.00 0.00 34 34 45 45 0.00 6102 Workers'Compensation 0.00 0.00 60 60 80 80 0.00 Total Personnel Costs: $ 0.00 $ 0.00 $ 544 $ 544 $ 725 $ 725 $ 0.00 Non-Personnel Costs: 7004Insurance 0.00 2,426.39 1,875 (551) 2,500 74 97.06 7009 Contracted Services 138.28 1,255.81 3,750 2,494 5,000 3,744 25.12 7015 Utilities 990.89 9,134.59 9,000 (135) 12,000 2,865 76.12 7016 Heating Fuel 0.00 2,240.72 5,250 3,009 7,000 4,759 32.01 7211 Gas&Lube 0.00 553.70 0 (554) 0 (554) 0.00 7213 Safety Equipment 0.00 0.00 188 188 250 250 0.00 7215 Operating Supplies 0.00 83.58 750 666 1,000 916 8.36 7216 Maintenance&Repair 0.00 542.07 1,500 958 2,000 1,458 27.10 7301 Subscriptions&Dues 0.00 14.40 0 (14) 0 (14) 0.00 Total Non-Personnel Costs: $ 1,129.17 $ 16,251.26 $ 22,313 $ 6,061 $ 29,750 $ 13,498 $ 54.63 Total Expenditures $ 1,129.17 $ 16,251.26 $ 22,857 $ 6,605 $ 30,475 $ 14,223 $ 53.33 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 27 General Fund Parks&Rec-Administration For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,653.26 67,913.19 73,585 5,672 97,323 29,410 69.78 6001 Overtime 0.00 1,242.59 0 (1,243) 0 (1,243) 0.00 6100 Medicare 59.51 1,279.43 1,096 (183) 1,461 182 87.57 6102 Workers'Compensation 275.48 1,091.45 758 (333) 1,010 (81) 108.06 6200 Leave Time 262.61 6,473.46 9,307 2,834 12,409 5,936 52.17 6201 Retirement Benefits 537.58 7,561.53 6,682 (879) 8,837 1,276 85.57 6202 Health Insurance 3,304.49 31,824.28 27,938 (3,886) 36,009 4,185 88.38 Total Personnel Costs: $ 8,092.93 $ 117,385.93 $ 119,366 $ 1,982 $ 157,049 $ 39,665 $ 74.74 Non-Personnel Costs: 7001 Communications 414.39 3,894.24 4,500 606 6,000 2,106 64.90 7002 Postage and Freight 0.00 5.02 675 670 900 895 0.56 7004Insurance 0.00 1,987.10 1,500 (487) 2,000 13 99.36 7009 Contracted Services 213.05 609.50 375 (235) 500 (110) 121.90 7010 Engineering 0.00 0.00 1,500 1,500 2,000 2,000 0.00 7011 Testing 0.00 0.00 150 150 200 200 0.00 7012 Other Special Services 0.00 25.00 0 (25) 0 (25) 0.00 7213 Safety Equipment 0.00 8,490.69 0 (8,491) 0 (8,491) 0.00 7215 Operating Supplies 14.56 2,302.08 2,250 (52) 3,000 698 76.74 7216 Maintenance&Repair 0.00 0.00 188 188 250 250 0.00 7217 Small Tools&Equipment 0.00 0.00 1,500 1,500 2,000 2,000 0.00 7300 Advertising 0.00 848.69 1,125 276 1,500 651 56.58 7301 Subscriptions&Dues 0.00 0.00 450 450 600 600 0.00 7302 Travel&Subsistence 0.00 (776.87) 1,125 1,902 1,500 2,277 (51.79) 7303 Education&Training 0.00 0.00 1,125 1,125 1,500 1,500 0.00 7805 Promotion 0.00 20.00 0 (20) 0 (20) 0.00 7810 Miscellaneous Expense 0.00 (225.00) 150 375 200 425 (112.50) 8103 Capital Equipment 0.00 0.00 1,500 1,500 2,000 2,000 0.00 Total Non-Personnel Costs: $ 642.00 $ 17,180.45 $ 18,113 $ 932 $ 24,150 $ 6,969 $ 71.14 Total Expenditures $ 8,734.93 $ 134,566.38 $ 137,479 $ 2,914 $ 181,199 $ 46,634 $ 74.26 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 28 General Fund Parks&Rec-Parks Maintenance For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,947.73 81,234.26 78,204 (3,030) 103,432 22,198 78.54 6001 Overtime 198.53 7,000.07 0 (7,000) 0 (7,000) 0.00 6100 Medicare 241.66 5,526.43 3,958 (1,568) 5,277 (249) 104.73 6102 Workers'Compensation 537.16 10,494.15 10,831 337 14,441 3,947 72.67 6200 Leave Time 304.43 456.64 3,834 3,377 5,112 4,655 8.93 6201 Retirement Benefits 286.90 2,380.52 2,764 383 3,655 1,274 65.13 6202 Health Insurance 1,660.76 11,536.84 21,807 10,270 28,426 16,889 40.59 Total Personnel Costs: $ 8,177.17 $ 118,628.91 $ 121,398 $ 2,769 $ 160,343 $ 41,714 $ 73.98 Non-Personnel Costs: 7001 Communications 18.61 129.23 1,500 1,371 2,000 1,871 6.46 7002 Postage and Freight 0.00 417.07 450 33 600 183 69.51 7004Insurance 0.00 11,480.56 7,125 (4,356) 9,500 (1,981) 120.85 7009 Contracted Services 0.00 34,161.16 3,750 (30,411) 5,000 (29,161) 683.22 7010 Engineering 0.00 0.00 750 750 1,000 1,000 0.00 7011 Testing 20.00 243.63 900 656 1,200 956 20.30 7015 Utilities 1,445.30 13,304.02 15,750 2,446 21,000 7,696 63.35 7016 Heating Fuel 0.00 506.79 750 243 1,000 493 50.68 7017 Rents&Leases 0.00 0.00 2,250 2,250 3,000 3,000 0.00 7210 Vehicle Supplies 0.00 296.65 750 453 1,000 703 29.67 7211 Gas&Lube 349.68 3,470.01 6,000 2,530 8,000 4,530 43.38 7212 Uniform Allowance 62.05 364.85 450 85 600 235 60.81 7213 Safety Equipment 0.00 881.61 900 18 1,200 318 73.47 7214 Janitorial Supplies 0.00 117.12 975 858 1,300 1,183 9.01 7215 Operating Supplies 1,003.24 12,722.46 3,750 (8,972) 5,000 (7,722) 254.45 7216 Maintenance&Repair 1,060.11 8,256.30 11,250 2,994 15,000 6,744 55.04 7217 Small Tools&Equipment 24.69 2,458.46 3,750 1,292 5,000 2,542 49.17 7300 Advertising 0.00 668.80 938 269 1,250 581 53.50 7301 Subscriptions&Dues 0.00 874.85 75 (800) 100 (775) 874.85 7302 Travel&Subsistence 0.00 89.67 675 585 900 810 9.96 7303 Education&Training 0.00 125.00 675 550 900 775 13.89 7304 Equipment Rent 0.00 0.00 1,875 1,875 2,500 2,500 0.00 7810 Miscellaneous Expense 0.00 114.00 1,125 1,011 1,500 1,386 7.60 8103 Capital Equipment 0.00 5,091.93 0 (5,092) 0 (5,092) 0.00 Total Non-Personnel Costs: $ 3,983.68 $ 95,774.17 $ 66,413 $ (29,362) $ 88,550 $ (7,225) $ 108.16 Total Expenditures $ 12,160.85 $ 214,403.08 $ 187,811 $ (26,593) $ 248,893 $ 34,489 $ 86.14 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 29 General Fund Parks&Rec-Campgrounds For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 8,173.18 75,774.02 86,218 10,444 114,032 38,258 66.45 6001 Overtime 643.50 15,835.58 0 (15,836) 0 (15,836) 0.00 6100 Medicare 401.50 4,497.09 4,071 (426) 5,428 931 82.85 6101 Unemployment Insurance 0.00 222.52 450 227 600 377 37.09 6102 Workers'Compensation 661.05 8,993.29 11,458 2,465 15,277 6,284 58.87 6200 Leave Time 0.00 3,413.86 2,117 (1,297) 2,822 (592) 120.97 6201 Retirement Benefits 822.00 5,861.15 3,455 (2,406) 4,569 (1,292) 128.27 6202 Health Insurance 3,136.74 26,451.43 28,909 2,458 37,337 10,886 70.85 Total Personnel Costs: $ 13,837.97 $ 141,048.94 $ 136,678 $ (4,371) $ 180,065 $ 39,016 $ 78.33 Non-Personnel Costs: 7001 Communications 541.88 4,545.13 3,750 (795) 5,000 455 90.90 7002 Postage and Freight 0.00 363.08 450 87 600 237 60.51 7003 Bank and Credit Card Fees 5,078.45 19,737.37 14,250 (5,487) 19,000 (737) 103.88 7004Insurance 0.00 2,865.85 1,875 (991) 2,500 (366) 114.63 7009 Contracted Services 5,005.35 30,183.90 6,000 (24,184) 8,000 (22,184) 377.30 7011 Testing 155.00 155.00 675 520 900 745 17.22 7015 Utilities 17,175.59 89,776.62 99,750 9,973 133,000 43,223 67.50 7016 Heating Fuel 0.00 73.46 225 152 300 227 24.49 7017 Rents&Leases 0.00 88.70 3,750 3,661 5,000 4,911 1.77 7210 Vehicle Supplies 0.00 0.00 1,125 1,125 1,500 1,500 0.00 7211 Gas&Lube 194.38 3,437.93 4,650 1,212 6,200 2,762 55.45 7212 Uniform Allowance 0.00 434.19 900 466 1,200 766 36.18 7213 Safety Equipment 0.00 399.04 900 501 1,200 801 33.25 7214 Janitorial Supplies 117.29 1,436.17 6,000 4,564 8,000 6,564 17.95 7215 Operating Supplies 3,788.75 31,257.33 12,000 (19,257) 16,000 (15,257) 195.36 7216 Maintenance&Repair 920.40 10,490.64 10,500 9 14,000 3,509 74.93 7217 Small Tools&Equipment 0.00 561.03 3,750 3,189 5,000 4,439 11.22 7300 Advertising 0.00 328.00 2,250 1,922 3,000 2,672 10.93 7301 Subscriptions&Dues 0.00 0.00 6,000 6,000 8,000 8,000 0.00 7302 Travel&Subsistence 0.00 172.81 1,500 1,327 2,000 1,827 8.64 7303 Education&Training 0.00 250.00 1,500 1,250 2,000 1,750 12.50 7304 Equipment Rent 0.00 0.00 12,000 12,000 16,000 16,000 0.00 7810 Miscellaneous Expense (114.00) 4,682.93 0 (4,683) 0 (4,683) 0.00 Total Non-Personnel Costs: $ 32,863.09 $ 201,239.18 $ 193,800 $ (7,439) $ 258,400 $ 57,161 $ 77.88 Total Expenditures $ 46,701.06 $ 342,288.12 $ 330,478 $ (11,810) $ 438,465 $ 96,177 $ 78.07 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 30 General Fund Parks&Rec-Cemetery g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 102.36 2,076.81 3,362 1,285 4,447 2,370 46.70 6001 Overtime 121.55 437.91 0 (438) 0 (438) 0.00 6100 Medicare 17.14 192.39 50 (142) 66 (126) 291.50 6102 Workers'Compensation 23.22 296.06 476 180 635 339 46.62 6201 Retirement Benefits 0.00 0.00 301 301 398 398 0.00 6202 Health Insurance 0.00 0.00 2,234 2,234 2,969 2,969 0.00 Total Personnel Costs: $ 264.27 $ 3,003.17 $ 6,423 $ 3,420 $ 8,515 $ 5,512 $ 35.27 Non-Personnel Costs: 7004Insurance 0.00 108.62 75 (34) 100 (9) 108.62 7009 Contracted Services 0.00 0.00 3,750 3,750 5,000 5,000 0.00 7015 Utilities 48.40 170.61 0 (171) 0 (171) 0.00 7211 Gas&Luhe 0.00 0.00 375 375 500 500 0.00 7215 Operating Supplies 0.00 979.55 3,750 2,770 5,000 4,020 19.59 7216 Maintenance&Repair 0.00 360.00 3,750 3,390 5,000 4,640 7.20 7217 Small Tools&Equipment 0.00 0.00 3,750 3,750 5,000 5,000 0.00 Total Non-Personnel Costs: $ 48.4D $ 1,618.78 $ 15,450 $ 13,830 $ 20,600 $ 18,980 $ 7.86 Total Expenditures $ 312.67 $ 4,621.95 $ 21,873 $ 17,250 $ 29,115 $ 24,492 $ 15.87 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 31 General Fund Parks& Rec-Sports &Recreation For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 6,159.88 56,319.67 72,419 16,099 95,794 39,474 58.79 6001 Overtime 165.04 9,093.26 0 (9,093) 0 (9,093) 0.00 6100 Medicare 273.28 2,265.51 1,877 (389) 2,502 236 90.55 6101 Unemployment Insurance 0.00 0.00 375 375 500 500 0.00 6102 Workers'Compensation 337.11 3,780.65 3,150 (631) 4,200 419 90.02 6200 Leave Time 534.67 456.62 8,217 7,760 10,956 10,499 4.17 6201 Retirement Benefits 679.33 5,936.20 5,148 (788) 6,808 872 87.20 6202 Health Insurance 3,001.66 34,855.53 44,756 9,900 58,072 23,216 60.02 Total Personnel Costs: $ 11,150.97 $ 112,707.44 $ 135,942 $ 23,233 $ 178,832 $ 66,123 $ 63.02 Non-Personnel Costs: 7001 Communications 266.69 2,403.94 3,150 746 4,200 1,796 57.24 7002 Postage and Freight 0.00 75.32 1,875 1,800 2,500 2,425 3.01 7003 Bank and Credit Card Fees 0.00 0.00 1,425 1,425 1,900 1,900 0.00 7004Insurance 0.00 2,121.59 1,875 (247) 2,500 378 84.86 7009 Contracted Services 4,550.00 14,297.09 7,500 (6,797) 10,000 (4,297) 142.97 7011 Testing 0.00 20.00 375 355 500 480 4.00 7017 Rents&Leases 0.00 42,673.16 52,500 9,827 70,000 27,327 60.96 7211 Gas&Lube 0.00 41.80 225 183 300 258 13.93 7212 Uniform Allowance 0.00 0.00 225 225 300 300 0.00 7213 Safety Equipment 0.00 0.00 225 225 300 300 0.00 7215 Operating Supplies 97.70 22,063.64 22,500 436 30,000 7,936 73.55 7216 Maintenance&Repair 0.00 765.69 375 (391) 500 (266) 153.14 7217 Small Tools&Equipment 0.00 1,210.55 750 (461) 1,000 (211) 121.06 7300 Advertising 278.60 965.63 900 (66) 1,200 234 80.47 7301 Subscriptions&Dues 0.00 618.00 225 (393) 300 (318) 206.00 7302 Travel&Subsistence 0.00 222.76 1,125 902 1,500 1,277 14.85 7303 Education&Training 0.00 250.00 1,125 875 1,500 1,250 16.67 7304 Equipment Rent 0.00 0.00 375 375 500 500 0.00 7810 Miscellaneous Expense (14.99) 72.82 0 (73) 0 (73) 0.00 Total Non-Personnel Costs: $ 5,178.0D $ 87,801.99 $ 96,750 $ 8,946 $ 129,000 $ 41,196 $ 68.06 Total Expenditures $ 16,328.97 $ 200,509.43 $ 232,692 $ 32,179 $ 307,832 $ 107,319 $ 65.14 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 32 General Fund Parks&Rec-TYC g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 5,414.85 82,847.53 82,393 (454) 108,970 26,123 76.03 6001 Overtime 0.00 9,272.36 0 (9,272) 0 (9,272) 0.00 6100 Medicare 234.94 4,861.50 3,347 (1,515) 4,462 (400) 108.95 6102 Workers'Compensation 48.32 953.04 3,938 2,985 5,250 4,297 18.15 6200 Leave Time 371.43 3,676.67 3,784 107 5,045 1,368 72.88 6201 Retirement Benefits 163.85 3,491.18 4,172 681 5,518 2,027 63.27 6202 Health Insurance 2,499.46 22,824.09 30,828 8,004 40,021 17,197 57.03 Total Personnel Costs: $ 8,732.85 $ 127,926.37 $ 128,462 $ 536 $ 169,266 $ 41,340 $ 75.58 Non-Personnel Costs: 7001 Communications 702.58 5,940.95 5,625 (316) 7,500 1,559 79.21 7002 Postage and Freight 0.00 2,078.00 750 (1,328) 1,000 (1,078) 207.80 7003 Bank and Credit Card Fees 0.00 0.42 0 0 0 0 0.00 7004Insurance 0.00 2,760.59 2,625 (136) 3,500 739 78.87 7009 Contracted Services 1,400.70 14,627.29 11,250 (3,377) 15,000 373 97.52 7011 Testing 0.00 0.00 900 900 1,200 1,200 0.00 7211 Gas&Lube 79.67 1,173.70 1,500 326 2,000 826 58.69 7212 Uniform Allowance 0.00 0.00 375 375 500 500 0.00 7213 Safety Equipment 0.00 208.62 375 166 500 291 41.72 7214 Janitorial Supplies 117.28 1,153.82 750 (404) 1,000 (154) 115.38 7215 Operating Supplies 124.21 20,314.54 15,000 (5,315) 20,000 (315) 101.57 7216 Maintenance&Repair 4.95 556.82 1,500 943 2,000 1,443 27.84 7217 Small Tools&Equipment 0.00 0.00 1,500 1,500 2,000 2,000 0.00 7300 Advertising 0.00 1,576.15 2,250 674 3,000 1,424 52.54 7301 Subscriptions&Dues 0.00 618.00 225 (393) 300 (318) 206.00 7302 Travel&Subsistence 0.00 377.12 1,125 748 1,500 1,123 25.14 7303 Education&Training 0.00 49.00 1,125 1,076 1,500 1,451 3.27 7810 Miscellaneous Expense 0.00 3.90 0 (4) 0 (4) 0.00 Total Non-Personnel Costs: $ 2,429.39 $ 51,438.92 $ 46,875 $ (4,565) $ 62,500 $ 11,060 $ 82.30 Total Expenditures $ 11,162.24 $ 179,365.29 $ 175,337 $ (4,029) $ 231,766 $ 52,400 $ 77.39 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 33 General Fund Parks&Rec-The Rec Room For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,832.85 23,815.08 36,501 12,686 48,271 24,456 49.34 6001 Overtime 204.72 5,678.50 0 (5,679) 0 (5,679) 0.00 6100 Medicare 123.22 574.47 538 (36) 717 143 80.12 6102 Workers'Compensation 308.88 2,812.45 378 (2,434) 504 (2,308) 558.03 6200 Leave Time 209.84 265.76 3,380 3,114 4,507 4,241 5.90 6201 Retirement Benefits 645.55 3,325.60 3,277 (49) 4,335 1,009 76.72 6202 Health Insurance 2,750.37 21,451.63 30,567 9,115 39,764 18,312 53.95 Total Personnel Costs: $ 8,075.43 $ 57,923.49 $ 74,641 $ 16,717 $ 98,098 $ 40,174 $ 59.05 Non-Personnel Costs: 7001 Communications 0.00 0.00 225 225 300 300 0.00 7002 Postage and Freight 0.00 0.00 150 150 200 200 0.00 7003 Bank and Credit Card Fees 0.00 (31.79) 0 32 0 32 0.00 7004Insurance 0.00 1,036.29 750 (286) 1,000 (36) 103.63 7009 Contracted Services 1,400.70 12,458.90 9,750 (2,709) 13,000 541 95.84 7011 Testing 0.00 0.00 150 150 200 200 0.00 7211 Gas&Lube 0.00 0.00 225 225 300 300 0.00 7212 Uniform Allowance 0.00 0.00 225 225 300 300 0.00 7213 Safety Equipment 0.00 0.00 225 225 300 300 0.00 7214 Janitorial Supplies 0.00 362.42 375 13 500 138 72.48 7215 Operating Supplies 0.00 1,351.55 4,500 3,148 6,000 4,648 22.53 7216 Maintenance&Repair 0.00 257.04 750 493 1,000 743 25.70 7217 Small Tools&Equipment 0.00 1,267.13 0 (1,267) 0 (1,267) 0.00 7300 Advertising 0.00 166.40 300 134 400 234 41.60 7301 Subscriptions&Dues 0.00 697.20 D (697) 0 (697) 0.00 7302 Travel&Subsistence 0.00 0.00 675 675 900 900 0.00 7810 Miscellaneous Expense 0.00 298.89 0 (299) 0 (299) 0.00 Total Non-Personnel Costs: $ 1,400.7D $ 17,864.03 $ 18,300 $ 437 $ 24,400 $ 6,537 $ 73.21 Total Expenditures $ 9,476.13 $ 75,787.52 $ 92,941 $ 17,154 $ 122,498 $ 46,711 $ 61.87 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 34 General Fund Library/Museum g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 14,392.25 144,075.11 180,152 36,077 238,277 94,202 60.47 6100 Medicare 284.06 2,695.32 3,366 671 4,488 1,793 60.06 6101 Unemployment Insurance 0.00 0.00 750 750 1,000 1,000 0.00 6102 Workers'Compensation 122.30 1,427.21 1,849 422 2,465 1,038 57.90 6200 Leave Time 2,169.66 11,353.01 15,665 4,312 20,887 9,534 54.35 6201 Retirement Benefits 2,160.65 16,254.32 15,075 (1,179) 19,940 3,686 81.52 6202 Health Insurance 8,183.10 81,200.07 99,372 18,172 128,790 47,590 63.05 Total Personnel Costs: $ 27,312.02 $ 257,005.04 $ 316,229 $ 59,225 $ 415,847 $ 158,843 $ 61.80 Non-Personnel Costs: 7001 Communications 1,071.40 9,586.48 11,250 1,664 15,000 5,414 63.91 7002 Postage and Freight 0.00 5,452.45 6,750 1,298 9,000 3,548 60.58 7004Insurance 0.00 12,272.63 9,000 (3,273) 12,000 (273) 102.27 7009 Contracted Services 5,059.78 49,088.19 60,416 11,328 74,891 25,803 65.55 7011 Testing 0.00 102.00 600 498 800 698 12.75 7012 Other Special Services 737.00 7,148.29 6,750 (398) 9,000 1,852 79.43 7015 Utilities 4,300.40 43,552.27 36,750 (6,802) 49,000 5,448 88.88 7016 Heating Fuel 0.00 2,165.40 9,000 6,835 12,000 9,835 18.05 7017 Rents&Leases 0.00 962.39 1,800 838 2,400 1,438 40.10 7201 Library Books 0.00 4,055.08 7,500 3,445 10,000 5,945 40.55 7202 Library Periodicals 0.00 2,747.26 2,250 (497) 3,000 253 91.58 7203 Library Standing Orders 0.00 1,821.88 3,000 1,178 4,000 2,178 45.55 7204 Library Non-Print 0.00 2,943.38 3,000 57 4,000 1,057 73.58 7205 Library Electronic Materials 0.00 1,750.00 3,375 1,625 4,500 2,750 38.89 7208 Museum Collection Supplies 0.00 480.00 900 420 1,200 720 40.00 7214 Janitorial Supplies 0.00 2,853.57 3,119 265 4,158 1,304 68.63 7215 Operating Supplies 119.04 8,203.18 9,000 797 12,000 3,797 68.36 7216 Maintenance&Repair 492.00 12,662.10 9,975 (2,687) 13,300 638 95.20 7217 Small Tools&Equipment 0.00 2,297.70 4,500 2,202 6,000 3,702 38.30 7300 Advertising 0.00 2,355.20 2,250 (105) 3,000 645 78.51 7301 Subscriptions&Dues 0.00 335.00 1,800 1,465 2,400 2,065 13.96 7302 Travel&Subsistence 0.00 1,933.08 4,125 2,192 5,500 3,567 35.15 7303 Education&Training 0.00 1,146.20 1,875 729 2,500 1,354 45.85 7304 Equipment Rent 0.00 148.06 3,000 2,852 4,000 3,852 3.70 7810 Miscellaneous Expense 0.00 648.06 375 (273) 500 (148) 129.61 Total Non-Personnel Costs: $ 11,779.62 $ 176,709.85 $ 202,360 $ 25,653 $ 264,149 $ 87,442 $ 66.90 Total Expenditures $ 39,091.64 $ 433,714.89 $ 518,589 $ 84,878 $ 679,996 $ 246,285 $ 63.78 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/15/2019 at 8:28 AM City of Seward Page: 1 General Fund Debt Service g For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6201 Retirement Benefits 16,029.51 269,213.51 446,284 177,070 595,045 325,831 45.24 Total Personnel Costs: $ 16,029.51 $ 269,213.51 $ 446,284 $ 177,070 $ 595,045 $ 325,831 $ 45.24 Non-Personnel Costs: 8012 Debt Service Interest Expense 0.00 191,578.13 183,080 (8,498) 244,106 52,528 78.48 8300 Debt Service Principal 0.00 210,000.00 240,588 30,588 320,784 110,784 65.46 Total Non-Personnel Costs: $ 0.00 $ 401,578.13 $ 423,668 $ 22,090 $ 564,890 $ 163,312 $ 71.09 Total Expenditures $ 16,029.51 $ 670,791.64 $ 869,952 $ 199,160 $ 1,159,935 $ 489,143 $ 57.83 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/15/2019 at 8:23 AM City of Seward Page: 3 Harbor Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5000 Land Rents&Leases 7,903 298,434 296,036 2,398 394,715 (96,281) 75.61 5001 Land Lease Credits 0 0 (22,500) 22,500 (30,000) 30,000 0.00 5100 Transient Moorage 64,464 485,628 435,000 50,628 580,000 (94,372) 83.73 5101 Moorage 1,859 616,357 862,500 (246,143) 1,150,000 (533,643) 53.60 5102 Wharfage 0 1,087 36,000 (34,913) 48,000 (46,913) 2.26 5103 Boat Lift Fees 9,153 77,484 87,750 (10,266) 117,000 (39,516) 66.23 5105 Harbor Power Sales 53,550 309,841 279,750 30,091 373,000 (63,159) 83.07 5150 Shower Fees 917 14,321 9,000 5,321 12,000 2,321 119.34 5153 Fuel Pumping Fee 0 13,721 15,750 (2,029) 21,000 (7,279) 65.34 5154 Waiting List Fees 5,576 8,694 5,525 3,069 7,500 1,194 115.92 5155 Towing Fees 53 683 675 8 900 (218) 75.83 5156 Pumping Boats 0 126 225 (99) 300 (174) 42.00 5157 North Harbor Launch Fee 0 4,608 25,313 (20,705) 33,750 (29,142) 13.65 5158 South Harbor Launch Fee 0 1,776 15,375 (13,599) 20,500 (18,724) 8.66 5800 Labor&Services 105 3,497 4,125 (629) 5,500 (2,004) 63.57 5890 Collection of Doubtful Accounts 0 910 900 10 1,200 (290) 75.81 5899 Miscellaneous Revenue 0 1,454 750 704 1,000 454 145.35 5901 EF Investment Interest 0 75,031 15,000 60,031 20,000 55,031 375.15 5905 EF Penalties and Interest 1,822 12,647 7,500 5,147 10,000 2,647 125.47 5940 Amortization of Contributions-in-Aid 81,213 730,919 730,919 0 974,557 (243,638) 75.00 5941 Amortization of Bond Premiums 0 0 32,379 (32,379) 43,172 (43,172) 0.00 Total Revenues $ 226,615 $ 2,657,218 $ 2,838,072 $ (180,855) $ 3,784,094 $ (1,126,878) $ 70.22 Monthly Budget Expenditure Report by Fund Run:11/15/2019 at 8:24 AM City of Seward Page: 3 Harbor Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 31,094 360,304 410,253 49,949 541,318 181,014 66.56 6001 Overtime 1,202 16,446 30,671 14,225 40,893 24,447 40.22 6002 Standby Time 1,052 10,960 8,765 (2,195) 11,686 726 93.79 6100 Medicare 649 6,735 7,496 761 9,993 3,258 67.40 6101 Unemployment Insurance 0 4,126 375 (3,751) 500 (3,626) 825.19 6102 Workers'Compensation 1,942 25,767 28,201 2,434 37,600 11,833 68.53 6200 Leave Time 3,996 48,664 45,701 (2,963) 60,934 12,270 79.86 6201 Retirement Benefits 7,574 88,788 108,943 20,155 144,543 55,755 61.43 6202 Health Insurance 20,753 231,185 249,744 18,559 323,597 92,412 71.44 6209 PERS DC Forfeitures 0 (3,822) 0 3,822 0 3,822 0.00 Total Personnel Costs: $ 68,262 $ 789,153 $ 890,149 $ 100,996 $ 1,171,064 $ 381,911 $ 67.39 Non-Personnel Costs: 7001 Communications 1,161 10,748 8,625 (2,123) 11,500 752 93.46 7002 Postage and Freight 1,102 3,132 6,376 3,244 8,500 5,368 36.85 7003 Bank and Credit Card Fees 4,335 52,218 55,710 3,492 68,460 16,242 76.28 7004Insurance 0 100,860 62,025 (38,835) 82,700 (18,160) 121.96 7006 Legal 180 3,567 7,500 3,934 10,000 6,434 35.67 7009 Contracted Services 3,789 42,528 73,400 30,872 96,400 53,872 44.12 7011 Testing 92 803 975 172 1,300 497 61.79 7015 Utilities 7,029 78,811 88,365 9,554 117,820 39,009 66.89 7016 Heating Fuel 0 5,512 7,500 1,988 10,000 4,488 55.12 7100 General Power for Resale 14,577 183,056 230,250 47,194 307,000 123,944 59.63 7210 Vehicle Supplies 0 119 0 (119) 0 (119) 0.00 7211 Gas&Lube 1,047 10,424 16,875 6,451 22,500 12,075 46.33 7212 Uniform Allowance 0 1,038 0 (1,038) 0 (1,038) 0.00 7213 Safety Equipment 156 6,097 5,625 (472) 7,500 1,403 81.30 7214 Janitorial Supplies 17 8,833 7,500 (1,333) 10,000 1,167 88.33 7215 Operating Supplies 185 16,864 27,000 10,136 36,000 19,138 46.84 7216 Maintenance&Repair 5,775 28,118 39,000 10,882 52,000 23,882 54.07 7217 Small Tools&Equipment 179 12,544 13,125 581 17,500 4,956 71.68 7300 Advertising 84 1,404 4,125 2,721 5,500 4,096 25.53 7301 Subscriptions&Dues 0 569 1,125 556 1,500 931 37.96 7302 Travel&Subsistence 0 9,221 7,500 (1,721) 10,000 779 92.21 7303 Education&Training 0 1,204 3,000 1,796 4,000 2,796 30.10 7304 Equipment Rent 0 0 1,750 1,750 2,000 2,000 0.00 7321 Harbor General Indirect Costs 36,861 331,753 331,752 (1) 442,336 110,583 75.00 7322 Harbor Admin Indirect Costs 38,800 387,998 349,199 (38,799) 465,598 77,600 83.33 7324 Gen Fund Indirect Costs 30,453 274,076 274,076 0 365,435 91,359 75.00 7325 Harbor Internal Cost Allocation (86,233) (820,316) (776,095) 44,221 (1,034,793) (214,477) 79.27 7330 P.I.L.T. 10,854 123,142 141,819 18,677 189,092 65,950 65.12 7331 Reclass PILTto Transfer-Out (10,854) (123,142) (141,819) (18,677) (189,092) (65,950) 65.12 7808 Bad Debt Expense 0 0 9,000 9,000 12,000 12,000 0.00 7810 Miscellaneous Expense 0 532 1,875 1,343 2,500 1,968 21.29 7900 Depreciation Expense 118,366 1,065,295 1,053,733 (1,562) 1,418,309 353,014 75.11 8012 Debt Service Interest Expense 66,050 109,678 156,070 46,392 208,093 98,415 52.71 Monthly Budget Expenditure Report by Fund Run:11/15/2019 at 8:24 AM City of Seward Page: 4 Harbor Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 8103 Capital Equipment 0 3,785 0 (3,785) 0 (3,785) 0.00 8104 Motor Pool Rent 5,333 48,000 48,000 0 64,000 16,000 75.00 8300 Debt Service Principal 300,000 300,000 398,390 98,390 531,187 231,187 56.48 Total Non-Personnel Costs: $ 549,338 $ 2,278,471 $ 2,523,351 $ 244,880 $ 3,356,845 $ 1,078,374 $ 67.88 Total Expenditures $ 617,600 $ 3,067,624 $ 3,413,500 $ 345,876 $ 4,527,909 $ 1,460,285 $ 67.75 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/15/2019 at 8:23 AM City of Seward Page: 4 SMIC Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5000 Land Rents&Leases 0 144,444 134,809 9,635 179,745 (35,301) 80.36 5101 Moorage 11,179 37,227 8,250 28,977 11,000 26,227 338.43 5102 Wharfage 3,738 5,414 4,688 726 6,250 (836) 86.63 5103 Boat Lift Fees 49,698 201,411 105,000 96,411 140,000 61,411 143.86 5104 Storage Fees 6,325 59,758 86,250 (26,493) 115,000 (55,243) 51.96 5106 SMIC Power Sales 1,249 58,587 30,750 27,837 41,000 17,587 142.90 5109 Washdown Pad Fees 6,206 8,889 6,150 2,739 8,200 689 108.40 5110 Crane Fees 312 936 0 936 0 936 0.00 5153 Fuel Pumping Fee 0 0 2,250 (2,250) 3,000 (3,000) 0.00 5800 Labor&Services 0 0 750 (750) 1,000 (1,000) 0.00 5899 Miscellaneous Revenue 0 96,515 0 96,515 0 96,515 0.00 5901 EF Investment Interest 0 3,355 0 3,355 0 3,355 0.00 5940 Amortization of Contributions-in-Aid 42,165 379,486 379,485 1 505,980 (126,494) 75.00 Total Revenues $ 120,872 $ 996,022 $ 758,382 $ 237,639 $ 1,011,175 $ (15,154) $ 98.50 Monthly Budget Expenditure Report by Fund Run:11/15/2019 at 8:24 AM City of Seward Page: 5 SMIC Enterprise Fund 9 For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 10,289 58,672 40,956 (17,716) 54,607 (4,065) 107.44 6001 Overtime 1,274 2,659 3,922 1,263 5,228 2,569 50.85 6100 Medicare 192 901 701 (200) 935 34 96.35 6102 Workers'Compensation 1,159 5,897 5,033 (864) 6,710 813 87.89 6201 Retirement Benefits 2,802 14,199 1,308 (12,891) 1,743 (12,456) 814.61 6202 Health Insurance 8,129 39,394 21,136 (18,258) 28,182 (11,212) 139.78 6209 PERS DC Forfeitures 0 (644) 0 644 0 644 0.00 Total Personnel Costs: $ 23,845 $ 121,078 $ 73,056 $ (48,022) $ 97,405 $ (23,673) $ 124.30 Non-Personnel Costs: 7001 Communications 0 0 375 375 500 500 0.00 7002 Postage and Freight 0 223 4,125 3,902 5,500 5,277 4.06 7003 Bank and Credit Card Fees 13 26 0 (26) 0 (26) 0.00 7004Insurance 0 16,635 10,800 (5,835) 14,400 (2,235) 115.52 7006 Legal 0 596 7,500 6,904 10,000 9,404 5.96 7009 Contracted Services 0 14,410 22,500 8,090 30,000 15,590 48.03 7015 Utilities 20,986 36,440 11,250 (25,190) 15,000 (21,440) 242.93 7016 Heating Fuel 292 707 3,750 3,043 5,000 4,293 14.14 7100 General Power for Resale 1,696 34,512 19,500 (15,012) 26,000 (8,512) 132.74 7102 Power Fuel Costs 0 0 1,875 1,875 2,500 2,500 0.00 7211 Gas&Lube 1,079 5,490 7,500 2,010 10,000 4,510 54.90 7215 Operating Supplies 0 296 4,875 4,579 6,500 6,204 4.55 7216 Maintenance&Repair 139 2,968 27,000 24,032 36,000 33,032 8.25 7217 Small Tools&Equipment 67 376 3,750 3,374 5,000 4,624 7.53 7300 Advertising 0 0 2,250 2,250 3,000 3,000 0.00 7302 Travel&Subsistence 0 532 0 (532) 0 (532) 0.00 7321 Harbor General Indirect Costs 5,150 46,353 46,354 1 61,804 15,451 75.00 7322 Harbor Admin Indirect Costs 5,421 54,212 48,791 (5,421) 65,054 10,842 83.33 7323 SMIC General Indirect Costs 11,279 101,510 101,511 1 135,347 33,837 75.00 7324 Gen Fund Indirect Costs 8,128 73,155 73,156 1 97,540 24,385 75.00 7325 Harbor Internal Cost Allocation (11,279) (101,510) (101,510) 0 (135,347) (33,837) 75.00 7330 P.I.L.T. 6,297 37,499 19,527 (17,972) 26,036 (11,463) 144.03 7331 Reclass PILTto Transfer-Out (6,297) (37,499) (19,527) 17,972 (26,036) 11,463 144.03 7900 Depreciation Expense 65,246 587,215 763,424 176,209 1,017,898 430,683 57.69 8015 Interest Expense 0 1,776 0 (1,776) 0 (1,776) 0.00 8101 Infrastructure 0 102,206 0 (102,206) 0 (102,206) 0.00 8103 Capital Equipment 0 10,600 0 (10,600) 0 (10,600) 0.00 8300 Debt Service Principal 0 588,050 563,548 (24,502) 588,050 0 100.00 Total Non-Personnel Costs: $ 108,217 $ 1,576,778 $ 1,622,324 $ 45,546 $ 1,999,746 $ 422,968 $ 78.85 Total Expenditures $ 132,062 $ 1,697,856 $ 1,695,380 $ (2,476) $ 2,097,151 $ 399,295 $ 80.96 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/15/2019 at 8:23 AM City of Seward Page: 5 Parking Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5200 S.Harbor Lot 4,587 157,840 96,000 61,840 128,000 29,840 123.31 5201 N.Harbor Lot 4,299 101,666 50,250 51,416 67,000 34,666 151.74 5202 N.E.Ramp Lot 2,290 73,509 33,750 39,759 45,000 28,509 163.35 5204 S.Harbor Uplands Lot 771 26,030 18,750 7,280 25,000 1,030 104.12 5205 Slip Holder Parking Passes 0 16,639 18,750 (2,111) 25,000 (8,361) 66.56 5206 Employee Passes 0 4,590 6,750 (2,160) 9,000 (4,410) 51.00 5207 Miscellaneous Parking Fees 0 51 0 51 0 51 0.00 5210 Vehicle w/Trailer 0 10,314 15,000 (4,686) 20,000 (9,686) 51.57 5211 Visitor Parking Permits 0 654 488 166 650 4 100.65 5212 Fines-Parking Tickets 93 1,404 1,500 (96) 2,000 (596) 70.20 5899 Miscellaneous Revenue 5 470 0 470 0 470 0.00 5901 EF Investment Interest 0 19,767 5,250 14,517 7,000 12,767 282.39 Total Revenues $ 12,045 $ 412,934 $ 246,488 $ 166,446 $ 328,650 $ 84,284 $ 125.65 Monthly Budget Expenditure Report by Fund Run:11/15/2019 at 8:24 AM City of Seward Page: 6 Parking Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 7,563 58,353 92,106 33,753 121,850 63,497 47.89 6001 Overtime 143 8,658 3,000 (5,658) 4,000 (4,658) 216.44 6100 Medicare 569 4,183 5,982 1,799 7,976 3,793 52.45 6101 Unemployment Insurance 0 0 1,500 1,500 2,000 2,000 0.00 6102 Workers'Compensation 802 3,892 5,850 1,958 7,800 3,908 49.89 6200 Leave Time 0 3,275 0 (3,275) 0 (3,275) 0.00 6201 Retirement Benefits 72 2,227 3,225 998 4,300 2,073 51.79 6202 Health Insurance 150 5,947 4,413 (1,534) 5,884 (63) 101.06 Total Personnel Costs: $ 9,299 $ 86,535 $ 116,076 $ 29,541 $ 153,810 $ 67,275 $ 56.26 Non-Personnel Costs: 7001 Communications 169 1,432 2,550 1,118 3,400 1,968 42.13 7002 Postage and Freight 0 544 750 206 1,000 456 54.40 7003 Bank and Credit Card Fees 3,346 10,714 6,525 (4,189) 8,700 (2,014) 123.15 7004Insurance 0 3,293 1,875 (1,418) 2,500 (793) 131.72 7009 Contracted Services 100 963 3,375 2,412 4,500 3,537 21.40 7011 Testing 0 0 375 375 500 500 0.00 7012 Other Special Services 0 2,887 6,750 3,863 9,000 6,113 32.08 7015 Utilities 70 633 750 117 1,000 367 63.29 7210 Vehicle Supplies 0 1,498 3,000 1,502 4,000 2,502 37.46 7211 Gas&Lube 138 1,045 1,125 80 1,500 455 69.65 7212 Uniform Allowance 0 0 900 900 1,200 1,200 0.00 7213 Safety Equipment 0 0 900 900 1,200 1,200 0.00 7214 Janitorial Supplies 0 458 188 (270) 250 (208) 183.20 7215 Operating Supplies 22 16,863 6,938 (9,925) 9,250 (7,613) 182.30 7216 Maintenance&Repair 0 7,088 7,875 787 10,500 3,412 67.50 7217 Small Tools&Equipment 0 51 3,750 3,699 5,000 4,949 1.02 7300 Advertising 0 0 750 750 1,000 1,000 0.00 7301 Subscriptions&Dues 0 494 5,625 5,131 7,500 7,006 6.59 7302 Travel&Subsistence 0 0 1,125 1,125 1,500 1,500 0.00 7303 Education&Training 0 125 1,125 1,000 1,500 1,375 8.33 7304 Equipment Rent 0 0 2,250 2,250 3,000 3,000 0.00 7307 GF Administrative Fee 950 8,550 8,550 0 11,400 2,850 75.00 7330 P.I.L.T. 964 31,453 19,299 (12,154) 25,732 (5,721) 122.23 7331 Reclass PILTto Transfer-Out (964) (31,453) (19,299) 12,154 (25,732) 5,721 122.23 7805 Promotion 0 2,800 2,000 (800) 2,000 (800) 140.00 7810 Miscellaneous Expense 60 79 0 (79) 0 (79) 0.00 7900 Depreciation Expense 2,494 22,444 8,762 (13,682) 11,682 (10,762) 192.12 8103 Capital Equipment 0 0 7,500 7,500 10,000 10,000 0.00 8104 Motor Pool Rent 1,083 9,750 9,750 0 13,000 3,250 75.00 Total Non-Personnel Costs: $ 8,432 $ 91,711 $ 95,063 $ 3,352 $ 126,082 $ 34,371 $ 72.74 Total Expenditures $ 17,731 $ 178,246 $ 211,139 $ 32,893 $ 279,892 $ 101,646 $ 63.68 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/15/2019 at 8:23 AM City/of Seward Page: 6 Electric Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 138,000 1,187,405 1,046,077 141,328 1,394,769 (207,364) 85.13 5302 Residential fuel factor 113,641 1,053,855 1,067,703 (13,848) 1,423,604 (369,749) 74.03 5303 Residential customer charge 44,614 399,002 376,996 22,006 502,661 (103,659) 79.38 5310 SG Service 94,577 705,718 652,788 52,930 870,384 (164,666) 81.08 5312 SG fuel factor 75,069 569,883 466,236 103,647 621,648 (51,765) 91.67 5313 SG Customer Charge 21,593 191,984 168,878 23,106 225,170 (33,186) 85.26 5320 LG Service 105,449 825,184 1,018,998 (193,814) 1,358,664 (533,480) 60.73 5322 LG fuel factor 199,105 1,477,504 1,356,182 121,322 1,808,242 (330,738) 81.71 5323 LG customer charge 3,849 34,944 34,352 592 45,802 (10,858) 76.29 5324 LG demand charge 150,559 1,162,112 1,066,029 96,083 1,421,372 (259,260) 81.76 5340 Spec.Contract Energy 51,322 309,389 364,680 (55,291) 486,240 (176,851) 63.63 5342 Special Contract fuel factor 55,322 348,386 370,481 (22,095) 493,974 (145,588) 70.53 5343 Spec.Contract customer charge 131 1,179 798 381 1,064 115 110.78 5345 Special Contract Demand 53,228 369,225 317,871 51,354 423,828 (54,603) 87.12 5350 Harbor Fund Power Sales 10,087 130,051 232,500 (102,449) 310,000 (179,949) 41.95 5352 Harbor power fuel factor 8,194 104,613 82,500 22,113 110,000 (5,387) 95.10 5360 Street&Yard 5,888 53,408 52,500 908 70,000 (16,592) 76.30 5362 Yard Light Fuel 481 4,328 3,000 1,328 4,000 328 108.20 5801 Turn on Fees 3,643 18,754 15,000 3,754 20,000 (1,246) 93.77 5802 Equipment Rental 0 0 15,000 (15,000) 20,000 (20,000) 0.00 5803 Joint Pole Use 0 0 7,500 (7,500) 10,000 (10,000) 0.00 5804 Work Order Revenue 0 (430) 15,000 (15,430) 20,000 (20,430) (2.15) 5805 Chugach Coop Divid. 0 281,043 0 281,043 0 281,043 0.00 5890 Collection of Doubtful Accounts 0 129 750 (621) 1,000 (871) 12.87 5899 Miscellaneous Revenue 1,288 26,749 3,750 22,999 5,000 21,749 534.97 5901 EF Investment Interest 0 138,189 5,250 132,939 7,000 131,189 1,974.12 5905 EF Penalties and Interest 3,397 32,243 37,500 (5,257) 50,000 (17,757) 64.49 5940 Amort.of CIA-General 81,789 736,101 723,236 12,865 964,315 (228,214) 76.33 5941 Amort.Bond Premium 0 0 10,376 (10,376) 13,834 (13,834) 0.00 Total Revenues $ 1,221,226 $ 10,160,948 $ 9,511,931 $ 649,017 $ 12,682,571 $ (2,521,623) $ 80.12 Monthly Budget Expenditure Report by Fund Run:11/15/2019 at 8:24 AM City of Seward Page: 7 Electric Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 65,249 604,961 727,347 122,386 967,539 362,578 62.53 6001 Overtime 22,268 77,706 50,162 (27,544) 66,881 (10,825) 116.18 6002 Standby Time 8,377 73,782 72,265 (1,517) 96,353 22,571 76.57 6100 Medicare 1,619 12,490 12,930 440 17,239 4,749 72.45 6102 Workers'Compensation 5,777 56,559 63,488 6,929 84,648 28,089 66.82 6200 Leave Time 7,114 65,919 77,427 11,508 103,235 37,316 63.85 6201 Retirement Benefits 16,692 139,418 138,324 (1,094) 184,062 44,644 75.75 6202 Health Insurance 23,675 202,000 229,651 27,651 301,823 99,823 66.93 6204 Meal Allowance 1,837 3,656 5,400 1,744 7,200 3,544 50.78 6205 Electric Union Benefits 156 1,979 15,750 13,771 21,000 19,021 9.43 6209 PERS DC Forfeitures 0 (2,516) 0 2,516 0 2,516 0.00 Total Personnel Costs: $ 152,764 $ 1,235,954 $ 1,392,744 $ 156,790 $ 1,849,980 $ 614,026 $ 66.81 Non-Personnel Costs: 7001 Communications 1,573 14,577 16,125 1,548 21,500 6,923 67.80 7002 Postage and Freight 195 9,847 17,250 7,403 23,000 13,153 42.81 7003 Bank and Credit Card Fees 10,558 63,490 76,260 12,770 90,760 27,270 69.95 7004Insurance 0 74,422 48,750 (25,672) 65,000 (9,422) 114.50 7006 Legal 1,613 33,972 45,000 11,028 60,000 26,028 56.62 7009 Contracted Services 6,883 138,140 333,450 195,310 442,950 304,810 31.19 7010 Engineering 0 37,936 22,500 (15,435) 30,000 (7,936) 126.45 7011 Testing 0 1,153 375 (778) 500 (653) 230.53 7012 Other Special Services 833 9,482 11,250 1,768 15,000 5,518 63.21 7015 Utilities 12,952 121,132 91,125 (30,007) 121,500 368 99.70 7016 Heating Fuel 659 8,965 13,500 4,535 18,000 9,035 49.81 7017 Rents&Leases 62 23,253 17,250 (6,003) 23,000 (253) 101.10 7101 Chugach Power Purchases 0 1,586,282 1,684,863 98,581 2,246,484 660,202 70.61 7102 Power Fuel Costs 0 2,254,775 2,184,345 (70,430) 2,912,460 657,685 77.42 7103 Fuel for Generators 0 11,947 75,000 63,053 100,000 88,053 11.95 7210 Vehicle Supplies 1,039 22,040 7,500 (14,540) 10,000 (12,040) 220.40 7211 Gas&Lube 2,123 17,107 28,500 11,393 38,000 20,893 45.02 7212 Uniform Allowance 773 15,844 1,125 (14,719) 1,500 (14,344) 1,056.23 7213 Safety Equipment 0 1,791 4,500 2,709 6,000 4,209 29.84 7215 Operating Supplies 14,154 94,059 137,250 43,191 183,000 88,941 51.40 7216 Maintenance&Repair 1,176 14,415 67,500 53,085 90,000 75,585 16.02 7217 Small Tools&Equipment 0 21,696 18,750 (2,946) 25,000 3,304 86.78 7300 Advertising 0 672 4,500 3,828 6,000 5,328 11.21 7301 Subscriptions&Dues 0 2,796 64,200 61,404 85,600 82,804 3.27 7302 Travel&Subsistence 799 16,055 21,000 4,945 28,000 11,945 57.34 7303 Education&Training 530 4,906 21,000 16,094 28,000 23,094 17.52 7304 Equipment Rent 5,300 27,599 18,750 (8,849) 25,000 (2,599) 110.40 7307 GF Administrative Fee 79,442 714,980 714,980 0 953,306 238,326 75.00 7330 P.I.L.T. 113,377 738,353 698,846 (39,507) 931,794 193,441 79.24 7331 Reclass PILTto Transfer-Out (113,377) (738,353) (698,846) 39,507 (931,794) (193,441) 79.24 7808 Bad Debt Expense 0 (172) 22,500 22,672 30,000 30,172 (0.57) 7810 Miscellaneous Expense 0 272 26,250 25,978 35,000 34,728 0.78 Monthly Budget Expenditure Report by Fund Run:11/15/2019 at 8:24 AM City of Seward Page: 8 Electric Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 7900 Depreciation Expense 136,019 1,224,170 1,163,580 (60,590) 1,551,440 327,270 78.91 8010 Utility Deposit Interest 1 865 900 35 1,200 335 72.06 8012 Debt Service Interest Expense 0 105,158 135,150 29,992 180,200 75,042 58.36 8014 Debt Service Amortization of Bond Issue Costs 0 0 15,677 15,677 20,903 20,903 0.00 8101 Infrastructure 0 58,800 105,000 46,200 140,000 81,200 42.00 8103 Capital Equipment 0 15,281 41,250 25,969 55,000 39,719 27.78 8104 Motor Pool Rent 22,500 202,500 202,500 0 270,000 67,500 75.00 8200 Work Order Sal/Benefit credits 0 0 (45,000) (45,000) (60,000) (60,000) 0.00 8201 Work Order Operating Supply credits 0 400 (22,500) (22,900) (30,000) (30,400) (1.33) 8300 Debt Service Principal 0 165,000 123,750 (41,250) 165,000 0 100.00 Total Non-Personnel Costs: $ 299,184 $ 7,115,607 $ 7,515,655 $ 400,048 $ 10,008,303 $ 2,892,696 $ 71.10 Total Expenditures $ 451,948 $ 8,351,561 $ 8,908,399 $ 556,838 $ 11,858,283 $ 3,506,722 $ 70.43 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/15/2019 at 8:23 AM City of Seward Page: 7 Water Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 44,003 389,895 357,369 32,526 476,492 (86,597) 81.83 5310 SG Service 18,353 129,888 99,317 30,571 132,422 (2,534) 98.09 5320 LG Service 22,224 169,895 167,741 2,154 223,654 (53,759) 75.96 5330 SMIC Sales 10,324 50,105 46,064 4,041 61,419 (11,314) 81.58 5340 Spec.Contracts 5,747 147,863 216,830 (68,967) 289,106 (141,243) 51.14 5801 Turn on Fees 2,128 11,158 7,777 3,381 10,369 789 107.60 5806 Ship Water 27,373 110,253 79,185 31,068 105,580 4,673 104.43 5807 Hydrant Rentals 17,338 107,703 92,741 14,962 123,655 (15,952) 87.10 5899 Miscellaneous Revenue 1,435 14,128 7,777 6,351 10,369 3,759 136.25 5901 EF Investment Interest 0 45,827 3,893 41,934 5,191 40,636 882.81 5905 EF Penalties and Interest 52 547 1,559 (1,012) 2,079 (1,532) 26.32 5940 Amort.of CIA-General 17,100 153,902 156,818 (2,916) 209,090 (55,188) 73.61 Total Revenues $ 166,077 $ 1,331,164 $ 1,237,071 $ 94,093 $ 1,649,426 $ (318,262) $ 80.70 Monthly Budget Expenditure Report by Fund Run:11/15/2019 at 8:24 AM City of Seward Page: 9 Water Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 14,379 139,850 142,122 2,272 187,526 47,676 74.58 6001 Overtime 471 12,416 3,170 (9,246) 4,226 (8,190) 293.80 6002 Standby Time 786 6,664 7,397 733 9,862 3,198 67.57 6100 Medicare 234 2,341 2,540 199 3,387 1,046 69.11 6102 Workers'Compensation 1,020 11,412 9,106 (2,306) 12,141 729 93.99 6200 Leave Time 1,403 8,839 15,315 6,476 20,420 11,581 43.29 6201 Retirement Benefits 3,759 36,916 33,353 (3,563) 44,470 7,554 83.01 6202 Health Insurance 9,880 88,476 81,106 (7,370) 104,640 16,164 84.55 6209 PERS DC Forfeitures 0 (1,555) 0 1,555 0 1,555 0.00 Total Personnel Costs: $ 31,932 $ 305,359 $ 294,109 $ (11,250) $ 386,672 $ 81,313 $ 78.97 Non-Personnel Costs: 7001 Communications 497 5,632 9,000 3,368 12,000 6,368 46.93 7002 Postage and Freight 0 1,547 4,875 3,328 6,500 4,953 23.81 7003 Bank and Credit Card Fees 1,251 7,856 9,450 1,594 10,950 3,094 71.74 7004Insurance 0 19,237 8,250 (10,987) 11,000 (8,237) 174.88 7006 Legal 0 0 3,750 3,750 5,000 5,000 0.00 7009 Contracted Services 0 3,279 73,300 70,021 92,050 88,771 3.56 7011 Testing 25 4,283 8,250 3,967 11,000 6,717 38.93 7015 Utilities 21,325 158,809 194,250 35,441 259,000 100,191 61.32 7016 Heating Fuel 0 732 0 (732) 0 (732) 0.00 7211 Gas&Lube 403 4,857 7,875 3,018 10,500 5,643 46.26 7213 Safety Equipment 0 290 2,250 1,960 3,000 2,710 9.68 7215 Operating Supplies 652 9,853 33,375 23,522 44,500 34,647 22.14 7216 Maintenance&Repair 59 2,878 18,750 15,873 25,000 22,123 11.51 7217 Small Tools&Equipment 377 4,475 4,875 400 6,500 2,025 68.85 7300 Advertising 0 0 750 750 1,000 1,000 0.00 7301 Subscriptions&Dues 0 227 1,275 1,048 1,700 1,473 13.35 7302 Travel&Subsistence 0 210 4,200 3,990 5,600 5,390 3.74 7303 Education&Training 0 300 4,200 3,900 5,600 5,300 5.36 7304 Equipment Rent 0 0 6,000 6,000 8,000 8,000 0.00 7307 GF Administrative Fee 21,916 197,243 197,243 0 262,991 65,748 75.00 7330 P.I.L.T. 11,914 90,471 81,427 (9,044) 108,569 18,098 83.33 7331 Reclass PI LT to Transfer-Out (11,914) (90,471) (81,427) 9,044 (108,569) (18,098) 83.33 7808 Bad Debt Expense 0 0 1,500 1,500 2,000 2,000 0.00 7810 Miscellaneous Expense 0 0 1,350 1,350 1,800 1,800 0.00 7900 Depreciation Expense 35,301 317,709 294,150 (23,559) 392,199 74,490 81.01 8012 Debt Service Interest Expense 0 4,850 14,752 9,902 19,669 14,819 24.66 8104 Motor Pool Rent 417 3,750 3,750 0 5,000 1,250 75.00 8300 Debt Service Principal 0 137,175 102,881 (34,294) 137,175 0 100.00 Total Non-Personnel Costs: $ 82,223 $ 885,192 $ 1,010,301 $ 125,109 $ 1,339,734 $ 454,542 $ 66.07 Total Expenditures $ 114,155 $ 1,190,551 $ 1,304,410 $ 113,859 $ 1,726,406 $ 535,855 $ 68.96 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/15/2019 at 8:23 AM City of Seward Page: 8 Wastewater Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 58,835 521,001 482,364 38,637 643,152 (122,151) 81.01 5310 SG Service 23,167 163,055 155,603 7,452 207,471 (44,416) 78.59 5320 LG Service 27,148 215,184 224,840 (9,656) 299,786 (84,602) 71.78 5330 SMIC Sales 1,996 17,933 29,876 (11,943) 39,834 (21,901) 45.02 5801 Turn on Fees 213 10,167 0 10,167 0 10,167 0.00 5809 Water/Seward Misc.Service 2,618 7,591 1,942 5,649 2,589 5,002 293.21 5901 EF Investment Interest 0 46,482 1,559 44,923 2,079 44,403 2,235.79 5905 EF Penalties and Interest 118 1,025 1,167 (142) 1,556 (531) 65.86 5940 Amort.of CIA-General 33,204 298,834 298,834 0 398,445 (99,611) 75.00 Total Revenues $ 147,299 $ 1,281,272 $ 1,196,185 $ 85,087 $ 1,594,912 $ (313,640) $ 80.33 Monthly Budget Expenditure Report by Fund Run:11/15/2019 at 8:24 AM City of Seward Page: 10 Wastewater Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 7,003 73,333 108,363 35,030 142,969 69,636 51.29 6001 Overtime 405 4,355 2,378 (1,977) 3,170 (1,185) 137.37 6002 Standby Time 368 4,562 4,869 307 6,492 1,930 70.27 6100 Medicare 135 1,233 2,022 789 2,696 1,463 45.72 6102 Workers'Compensation 518 5,283 6,562 1,279 8,749 3,466 60.38 6200 Leave Time 1,445 14,705 14,318 (387) 19,091 4,386 77.03 6201 Retirement Benefits 2,153 19,120 25,384 6,264 33,844 14,724 56.49 6202 Health Insurance 4,973 40,218 50,245 10,027 64,586 24,368 62.27 6209 PERS DC Forfeitures 0 (489) 0 489 0 489 0.00 Total Personnel Costs: $ 17,000 $ 162,320 $ 214,141 $ 51,821 $ 281,597 $ 119,277 $ 57.64 Non-Personnel Costs: 7001 Communications 492 4,462 6,225 1,763 8,300 3,838 53.76 7002 Postage and Freight 0 1,588 3,525 1,937 4,700 3,112 33.80 7003 Bank and Credit Card Fees 1,320 9,908 11,730 1,822 13,730 3,822 72.16 7004Insurance 0 5,938 6,003 65 8,004 2,066 74.19 7006 Legal 0 0 9,000 9,000 12,000 12,000 0.00 7009 Contracted Services 3,617 23,986 95,800 71,814 122,050 98,064 19.65 7011 Testing 3,325 24,319 20,250 (4,069) 27,000 2,681 90.07 7015 Utilities 14,338 117,175 163,500 46,325 218,000 100,825 53.75 7016 Heating Fuel 345 345 2,625 2,280 3,500 3,155 9.84 7017 Rents&Leases 0 0 150 150 200 200 0.00 7210 Vehicle Supplies 0 56 0 (56) 0 (56) 0.00 7211 Gas&Luhe 514 5,814 7,275 1,461 9,700 3,886 59.94 7212 Uniform Allowance 91 91 0 (91) 0 (91) 0.00 7213 Safety Equipment 0 93 1,125 1,032 1,500 1,407 6.21 7215 Operating Supplies 483 13,055 12,750 (305) 17,000 3,945 76.79 7216 Maintenance&Repair 1,006 3,304 22,125 18,821 29,500 26,196 11.20 7217 Small Tools&Equipment 205 1,607 3,000 1,393 4,000 2,393 40.18 7300 Advertising 0 0 300 300 400 400 0.00 7301 Subscriptions&Dues 0 5,521 3,375 (2,146) 4,500 (1,021) 122.70 7302 Travel&Subsistence 0 0 3,900 3,900 5,200 5,200 0.00 7303 Education&Training 0 0 2,850 2,850 3,800 3,800 0.00 7304 Equipment Rent 0 0 4,500 4,500 6,000 6,000 0.00 7307 GF Administrative Fee 13,384 120,454 120,455 1 160,606 40,152 75.00 7330 P.I.L.T. 9,118 74,794 71,570 (3,224) 95,427 20,633 78.38 7331 ReclassPILTtoTransfer-Out (9,118) (74,794) (71,570) 3,224 (95,427) (20,633) 78.38 7808 Bad Debt Expense 0 0 1,500 1,500 2,000 2,000 0.00 7810 Miscellaneous Expense 0 17 900 883 1,200 1,183 1.39 7900 Depreciation Expense 30,522 274,700 267,888 (6,812) 357,184 82,484 76.91 8012 Debt Service Interest Expense (5,176) 11,033 12,659 1,626 16,878 5,845 65.37 8102 Buildings 0 12,274 0 (12,274) 0 (12,274) 0.00 8103 Capital Equipment 15,273 31,526 0 (31,526) 0 (31,526) 0.00 8104 Motor Pool Rent 417 3,750 3,750 0 5,000 1,250 75.00 8300 Debt Service Principal 0 56,423 43,949 (12,474) 58,599 2,176 96.29 Total Non-Personnel Costs: $ 80,156 $ 727,439 $ 831,109 $ 103,670 $ 1,100,551 $ 373,112 $ 66.10 Monthly Budget Expenditure Report by Fund Run:11/15/2019 at 8:24 AM City of Seward Page: 11 Wastewater Enterprise Fund For 9/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures $ 97,156 $ 889,759 $ 1,045,250 $ 155,491 $ 1,382,148 $ 492,389 $ 64.38 Providence St.Joseph Health BAL_Balance Sheet_WD_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Entity-110 Balance Sheet(Whole Dollars) Printed On 10/21/19 @ 4:20 PM Reported as of September 2019 Printed By vdedik September December September December 2019 2018 2019 2018 Actual Pr.Year Actual Pr.Year ASSETS LIABILITIES&NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalents 458,722 470,263 Accounts Payable 188,975 1,536,642 Mgmt Designated Cash&Cash Equiv. - - Accrued Compensation 1,060,485 1,030,955 Patient Accounts Receivable 7,284,640 5,735,947 Deferred Revenue-Unearned Premiums 47,000 - Less:Contractual Allowance (1,568,869) (1,265,678) Payable to Contractual Agencies 17,000 17,000 Less:Allowance for Doubtful Accounts (1,549,654) (919,829) Other Current Liabilities 6,401,238 7,266,795 Other Receivables 1,922,288 1,141,317 Total Current Liabilities 7,714,699 9,851,392 Supplies Inventory 39,634 43,039 Other Current Assets 55,740 42,546 Total Current Assets 6,642,502 5,247,606 Long-Term Debt: Assets Whose Use is Limited: Other Long Term Liabilities 1,422,769 958,551 Funds Held for Long Term Purposes (234,543) (254,234) Assets Whose Use is Limited (234,543) (254,234) Total Liabilities 9,137,468 10,809,943 Property.Plant&Equipment: Property Plant Equipment Gross 709,790 304,317 Net Assets: Accumulated Depreciation (296,872) (285,345) Unrestricted (1,529,381) (4,565,676) Property Plant Equipment Net 412,918 18,972 Temporarily Restricted 47,917 41,928 Total Net Assets (1,481,464) (4,523,748) Other Long Term Assets: Other LT Assets 835,128 1,273,852 Total Liabilities and Net Assets 7,656,004 6,286,196 Total Other LT Assets 835,128 1,273,852 Total Assets 7,656,004 6,286,196 Providence St.Joseph Health INC DIET_OPS 1WD EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Dept AllDepartments-AIIDepartments Detail Statement of Operations(Whole Dollars) Printed On 10/21/19 @ 4:20 PM Reported as of September 2019 Printed By vdedik Month-To-Date Year-To-Date Actual Budget %Variance Actual Budget %Variance Pr.Year %Variance Gross Service Revenues: 165,750 185,368 (10.6%) Acute Care-Inpatient 1,628,033 1,668,102 (2.4%) 1,944,900 (16.3%) 1,082,454 1,063,061 1.8% Acute Care-Outpatient 10,414,840 9,075,832 14.8% 8,931,018 16.6% 185,507 197,964 (6.3%) Pdmary Care 1,751,867 1,857,436 (5.7%) 1,645,645 6.5% 1,250,745 1,413,449 1(1.5%) Long-tens Care 12,401,550 12,820,240 (3.3%) 12,957,589 (4.3%) 2,684,455 2,859,842 (6.11/6) Total Gross Service Revenues 26,196,291 25,421,609 3.0% 25,479,152 2.89/6 Revenue Deductions: 83,301 162,139 48.6% Charity Care 288,953 1,465,097 80.3% 1,533,711 81.2% 292,977 602,117 51.3% Medicare Medicaid 3,380,311 5,073,890 33.4% 5,873,173 42.4% 118,224 42,132 (180.6%) Negotiated Contracts 834,745 351,016 (137.8%) 524,343 (59.2%) 103,528 53,421 9(3.8%) Other Deduction Expense 906,373 486,465 (86.3% 814,005 1(1.3%) 598,030 859,810 30.4% Revenue Deductions 5,410,382 7,376,467 26.7% 8,745,232 38.1% 247,294 71,357 24( 6.6%) Bad Debt Deduction 2,077,487 633,748 2(27.8%) 825,051 15( 1.8%) 1,839,131 1,928,676 (4.6%) Net Service Revenue 18,708,422 17,411,395 7.4% 15,908,869 17.6% (39848) 10,179 49( 1.5%) Other Operating Revenue 1,062,460 90,958 1,068.1% 132,256 703.3% 1,799,283 1,938,856 (72%) Total Net Operating Revenues 19,770,883 17,502,353 13.01/6 16,041,125 23.31/6 Expenses from Operations: Other Expenses from Operafions: 1,043,192 1,045,857 0.3% Salaries and Wages 8,689,518 9,238,950 5.9% 8,608,202 (0.9%) 235,863 227,044 (3.9%) Employee Benefits 2,201,534 2,088,443 (5.4%) 1,964,848 (12.0%) 41,910 22,112 (89.5%) Professional Fees Expense 177,603 210,407 15.6% 199,875 11.1% 59,718 138,585 56.9% Supplies 767,498 935,163 17.9% 762,408 (0.7%) 223,614 207,839 (7.6%) Purchased Services Expense 1,816,811 1,934,421 6.1% 1,634,809 (11.1%) 1,281 1,244 (2.9%) Depreciation Expense 11,527 11,198 (2.9%) 17,546 34.3% 596 - - Interest and Amortization 873 - - - - 28 508 94.5% Taxes and Licenses 38,189 8,801 (333.9%) 51,586 26.0% 95,705 94,279 (1.5%) Other Expenses 895,404 883,392 (1.4%) 921,061 2.8% 1,701,906 1,737,469 2.01/6 Other Expenses fmm Operations 14,598,957 15,310,774 4.61/6 14,160,337 (3.1%) 1,701,906 1,737,469 2.01/6 Total Operating Expenses 14,598,957 15,310,774 4.61/6 14,160,337 (3.1%) 97,377 201,387 511.6%) Net Operating Income 5,171,925 2,191,579 136.01/6 1,880,789 175.01/6 97,377 201,387 (51.6%) Net Operating Income fully burdened 5,171,925 2,191,579 136.0% 1,880,789 175.0% 79 12 552.4% Non-Operating Gain(Loss) 1,993 365 445.3% 363 449.0% 97,456 201,399 511.6%) Net Income fully burdened 5,173,918 2,191,944 136.01/6 1,881,152 175.01/6 99,254 202,631 (51.0%) EBIDA fully burdened 5,184,326 2,202,777 135.4% 1,898,335 173.1% 99,254 202,631 (51.0%) EBIDA 5,184,326 2,202,777 135.4% 1,898,335 173.1% Fully burdened includes allocated costs Providence Health&Services BAL_STMT_CHG_IN NET_ASSET_WD EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Actual Statement of Changes in Net Assets(Whole Dollars) Printed On 10/21/19 @ 4:20 PM Reported as of September 2019 Printed By vde 9of 111 UNRESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year (4,565,676) (5,386,610) Excess of Revenues Over Expenses 5,173,918 1,881,152 Restricted Contributions&Grants - - Net Assets Released from Rest. 140,000 Interdivision Transfers - Unidentified Differences Net Assets(Liabilities)Assumed Unrealized Gains(Losses)on Invest. Extraordinary Items&Other (2,2771624) (2,414,624) Total Change in Net Assets 3,036,295 (533,472) Ending Balance (1,529,381) (5,920,082) TEMPORARILY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year 41,928 36,705 Investment and Other Income - - Restricted Contributions&Grants 5,989 3,373 Net Assets Released from Rest. - - Interdivision Transfers Unidentified Differences Net Assets(Liabilities)Assumed Unrealized Gains(Losses)on Invest. Extraordinary Items&Other Total Change in Net Assets 5,989 3,373 Ending Balance 47,917 40,078 Providence Health&Services BAL_STMT_CHG_IN NET_ASSET_WD EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Actual Statement of Changes in Net Assets(Whole Dollars) Printed On 10/21/19 @ 4:20 PM Reported as of September 2019 Printed By vde 11 10 of 11 PERMANENTLY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year Investment and Other Income Restricted Contributions&Grants Net Assets Released From Rest. Interdivision Transfers Unidentified Differences Net Assets(Liabilities)Assumed Unrealized Gains(Losses)on Invest. Extraordinary Items&Other Total Change in Net Assets Ending Balance TOTAL ALL FUNDS Current Year to Date Prior Year to Date Beginning of Year (4,523,748) (5,349,905) Excess of Revenues Over Expenses 5,173,918 1,881,152 Investment and Other Income - - Restricted Contributions&Grants 5,989 3,373 Net Assets Released From Rest. 140,000 - Interdivision Transfers - Unidentified Difference Net Assets(Liabilities)Assumed Unrealized Gains(Losses)on Inv. Extraordinary Items&Other (2,2771624) (2,414,624) Total Change in Net Assets 3,042,284 (530,100) Ending Balance (1,481,464) (5,880,005) Providence Health&Services CF_CASHFLOWSTMTWD EAL 110-PROVIDENCE SEWARD MED CENTER-MGD _ _ Actual YTD Statement of Cash Flows(Whole Dollars) Printed On 10/21/19 @ 4:20 PM Reported as of September 2019 Printed By vdedik September September September September 2019 2018 2019 2018 Operating Activities: Financing Activities: Change in Net Assets 3,042,284 (530,100) Interdivision Transfers and Other 140,000 - Adjustments to Reconcile Net Cash Provided Net Cash Provided by Used in Fin Act 140,000 by Operating Activities Depreciation 11,527 17,546 Increase(Decrease)in Cash&Cash Equiv. (11,541) 1,986,278 Provision for Bad Debts 2,077,487 825,051 Net Real/Unreal Gains Losses on Invest (1,993) (363) Cash and Cash Equiv-Beginning of Period 470,263 779,547 Net Assets Cont/Assumed and Other (140,000) - Changes in Certain Current Assets/Liab (6,026,091) 1,859,169 Cash and Cash Equiv-End of Period 458,722 2,765,825 Increase Decrease in Other Liabilities 464,218 (203,210) Net Cash Provided by Used in Op Act (572,568) 1,968,093 Supplemental Disclosure: Investing Activities: Net Investments Purchases Sales (17,698) 24,370 FM Increase Decrease in Other Long-Term Assets 438,725 (6,185) Net Cash Provided by Used in Inv Act 421,027 18,185 December 2019 December 2019 January 2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 1 2 3 4 5 6 7 7:OOpm P&Z Mtg 12:OOpm PACAB (Council Mt� Chambers) 8 9 10 11 12 13 14 7:OOpm CC Mtg (Council Chambers 15 16 17 18 19 20 21 6:OOpm P&Z 12:OOpm PACAB 6:OOpm HPC Work Session Work Session Work Session (Council Chambers (Council Chambers Chambers 7:OOpm HPC Meeting (Council Chambers 22 23 24 25 26 27 28 7:OOpm CC Mtg HALF DAY CITY CHRISTMAS Chambers HOLIDAY 29 30 31 Jan 1, 20 2 3 4 Council Calendar 1 11/21/2019 4:03 PM January 2020 February 2020 January 2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 1 5 6 7 8 91011 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 29 30 31 Jan 1, 20 2 3 4 New Year's Day Holida 12:OOpm PACAB Mt 5 6 7 8 9 10 11 Workw/Rosa to 7:OOpm P&Z Mtg 6:OOpm HPC Prepare (Council Work Session Proclamation Chambers) (Council for Polar Bear Chambers Jump for 7:OOpm HPC January Meeting Council (Council Meeting Chambers 12 13 14 15 16 17 18 7:OOpm CC Mtg 12:OOpm PACAB (Council Work Session Chambers) (Chambers 19 20 21 22 23 24 25 6:OOpm P&Z WS Chambers 26 27 28 29 30 31 Feb1 7:OOpm CC Mtg Chambers Council Calendar 2 11/21/2019 4:03 PM 020 February 2020 February TuWe 2020 MarWe Th SuMo uWe ch Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 6 7 2 3 4 5 6 7 8 8 9 10 11 12 13 14 9 10 11 12 13 14 15 15 16 17 18 19 20 21 16 17 18 19 20 21 22 22 23 24 25 26 27 28 23 24 25 26 27 28 29 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jan 26 27 28 29 30 31 Feb 2 3 4 5 6 7 8 7:00pm P&Z Mtg 12:00pm PACAB (Council Mtg Chambers) 9 10 11 12 13 14 15 7:00pm CC Mtg 6:00pm HPC (Council Work Session Chambers) (Council Chambers) 7:00pm HPC Meeting (Council Chambers) 16 17 18 19 20 21 22 President's Day 6:00pm P&Z WS 12:00pm PACAB Holiday (Chambers) Work Session (Chambers) 23 24 25 26 27 28 29 7:00pm CC Mtg (Chambers) Council Calendar 3 11/21/2019 4:03 PM