Loading...
HomeMy WebLinkAboutRes2019-117 CITY OF SEWARD,ALASKA Sponsored by: City Clerk RESOLUTION 2019-117 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING A CONTRACT BEGINNING JANUARY 1,2020 THROUGH DECEMBER 31, 2021 WITH TRIDELTA INCORPORATED FOR CITY CALENDAR ADVERTISING IN THE SEWARD JOURNAL AT A RATE OF$273 PER WEEK WHEREAS, the City Clerk's Office produces, on a weekly basis, display advertisements announcing City of Seward meetings which are required by law; and WHEREAS, the city's current contract for "City Calendar" advertising with the Seward Journal will expire December 31,2019; and WHEREAS, a quote was requested in September, 2019 by the City Clerk a response was received in a timely manner; and WHEREAS,TriDelta Incorporated d/b/a Seward Journal submitted a quote at a fixed rate of , L $273 per weekly ad,which includes the city's required affidavit of publication; and WHEREAS, this quote reflects a 22% increase over the prior contract, which is a direct result of an increase in the average size of the City Calendar; and WHEREAS,the prior contract required the space to accommodate up to 30 column inches, and the new contract will accommodate up to 40 column inches,or greater, if necessary; and WHEREAS,it is required by charter and code,and in the public interest,to publish the bulk of the city's ads in a newspaper of general circulation. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The City Manager is authorized to sign an advertiser's agreement with TriDelta Incorporated d/b/a Seward Journal for the City Calendar for a flat rate of$273 per week,or$14,196 per year, for the period January 1, 2020, through December 31, 2021, with funding taken from advertising account 01000-1110-7300. Section 2. This resolution shall take effect January 1, 2020. PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 9th day of December, 2019. CITY OF SEWARD, ALASKA RESOLUTION 2019-117 THE I OF WA , C , ty erry, ayor AYES: Seese, Butts, Lane, Osenga, Baclaan, McClure, T NOES: None ABSENT: None ABSTAIN: None ATTEST: rends J. Ballo MC City Clerk �z9„r,4:zae.�a �N , ayaaaoa v VV J (City ,a.�� ®Jb i , p v[y • �V•� 3 61 . SEAL E • • kf \nor ©. Agenda Statement Meeting Date: December 9, 2019 From: Brenda Ballou, City Clerk Through: Scott Meszaros, City Manage Agenda Item: Annual contract for advertising with TriDelta Incorporated d/b/a Seward Journal BACKGROUND &JUSTIFICATION: Per City code, the City must advertise in a paper of local circulation, or"newspaper of the City."In September,the City Clerk's office requested a quote from the Seward Journal.TriDelta Incorporated d/b/a Seward Journal submitted a quote of a flat fee of$273 per week, which includes the legally required notarized affidavit of publication,or$14,196 per year. The new contract reflects a 22% increase over the prior contract. Michael Paschall, the owner and editor of the Seward Journal, reported that the City's weekly publication of the City Calendar has grown in the past couple of years: the smallest ad was 23.75 column inches, and several ads have exceeded 40 column inches. The average size is approximately 35 column inches. The funds for this contract have been included in the proposed 2020/2021 budget, pending council approval. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan: X 2. Strategic Plan: X Other: Seward 'Ci Charter 1.5 (1), 3.5 (c), 4.2, 6.3, 8.2 3. X Seward City Code 1.01.060, 2.10.032,4.01.010, 5.05.015, 5.20.040, 7.05.125,7.10.610, 14.01.040, 15.01.040 FISCAL NOTE: 154 The estimated annual rate for the City calendar is $14,196 and is charged from Mayor/Council account 01000-1110-7300. Per approval of this resolution, this amount is incorporated into the 202012021 biennial budget. Finance Approval: ATTORNEY REVIEW: Yes: No: N/A: X RECOMMENDATION: Approve Resolution 2019-117 and authorize the City to sign a contract with TriDelta Incorporated d/b a Seward Journal in the amount of $273 per week/$ 14,196 per year for the period of January 1,2020 through December 31, 2021. 155 7riDeCtc, Incorporated P. O. Box 986 DeCta Junction, AX 99737 Phone: (907) 460-8629 September 27, 2019 Brenda Ballou City of Seward Clerk PO Box 167 Seward, Alaska 99664 TriDelta, Incorporated proposes to publish the Seward City Calendar weekly beginning January 1, 2020, through December 31, 2021, in the Seward Journal, Seward Alaska. Material for the advertisement will be submitted as a Microsoft Word file by email to the Seward Journal no later than 5 p.m. the Tuesday prior to publication, subject to print deadline changes due to holidays or other unforeseen events. In the event of a deadline change,we will work to accommodate the city's needs. A proof will be provided for final review in PDF format in a timely manner, normally within one hour of notification that the material has been provided. Final approval for the proof must be provided by 9 p.m., or the ad will publish as provided in the proof. The agreed upon specifications for the Calendar are grayscale, and will be adjusted in size based upon content to meet the needs of the City of Seward. The rate will remain constant regardless of the actual ad size. Maximum size available is one full page or 77.5 column inches, 5 columns x 15.5"(10"x 15.5"). It is agreed that the ad will be positioned run of press,but will be included in the section of the paper with and as close to classified ads and other legal notices as possible. A notarized affidavit of publication and tear sheet will be provided with the weekly invoice for each ad. The fixed cost for the advertisement is $273 per week($14,196 per year)which shall be due and payable 30 days following the invoice date. Insertions will be invoiced weekly. A late fee of$20 will be assessed on the balance of each invoice unpaid by the due date, along with an interest charge of 5%per month on any past due invoice open as of the last day of each month. If you have any questions,please do not hesitate to contact me. Michael Paschall President Newspaper publishing and digital consulting 156