HomeMy WebLinkAboutRes2004-053
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Sponsored by: Shealy
CITY OF SEWARD, ALASKA
RESOLUTION 2004-53
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING THE PURCHASE OF PARTS FOR THE REPAIR
WORK TO THE 966C CATERPILLAR FRONT END LOADER, NOT
TO EXCEED $12,500.00
WHEREAS, the 966C is a 1980 Caterpillar front end loader that needs approximately
$12,500.00 in parts for repair work; and
WHEREAS, the engine had a catastrophic failure due to over heating; and
WHEREAS, after disassembling engine, and complete inspection, City mechanics found it
necessary to perform a complete overhaul due to the failure; and
WHEREAS, parts will come from NC Machinery; they are the only CAT dealership in the
State of Alaska and this purchase is permitted under code ~ 6.10.120(5) for materials which can only be
furnished by a single dealer; and
WHEREAS, the emergency repair work also falls under code ~ 6.10.120(2) for emergencies
because this particular loader is used more often for flood control, heavy rock work, avalanches on
Lowell Point access road, and any other extra heavy duty work that is warranted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, that:
Section 1. Competitive procurement procedures for the purchase ofthe parts described above
are not required for the reasons described in the recitals hereof, which recitals are incorporated herein
by this reference. The City Manager is authorized to make the purchases described in this resolution
and to sign any contract documents necessary to complete the repair of the 966C Caterpillar front end
loader.
Section 2. Funds for these purchases in the amount not to exceed $12,500.00 are hereby
appropriated and authorized to come from the Street Department's account 10l-131O-5380.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council ofthe City of Seward, Alaska, this 10th day of May
2004.
CITY OF SEWARD, ALASKA
RESOLUTION 2004-53
THE CITY OF SEWARD, ALASKA
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Vanta Shafer, Mayor!
AYES:
NOES:
ABSENT:
ABSTAIN:
Branson, Val datta, Clark, Amberg, Shafer
None
Dunham
None
ATTEST:
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J n Lewis" ,
CIty Clerk \\"UUI"q..,~
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Agenda Statement
Meeting Date: May 10, 2004
Through: Phil Shealy, City Manager
Through: W.C. Casey, Director of Public Works
From: Saundra Fletcher, Admin. Assistant Public Works
Agenda Item: Repair work needed on 966C Front end Loader
BACKGROUND & JUSTIFICATION:
The 966C, serial number 78G4583 is a 1980 Caterpillar front end loader that needs approximately $12,500.00 in
repair work. The engine had a catastrophic failure due to over heating. After disassembling engine, and complete
inspection, City mechanics found it necessary to perform a complete overhaul due to the failure. The City mechanics
will need parts to complete the repair and the parts will come from NC Machinery; they are the only CAT dealership
in the State of Alaska. For this reason the purchase of parts is permitted under code section 6.10.120(5) for materials
which can only be furnished by a single dealer.
§
The emergency repair work needed on the 966C also falls under section 6.10.120(2) for emergency. It is important
to repair this equipment as soon as possible. This particular loader is used more often for flood control, heavy rock
work, avalanches on Lowell Point access road, and any other extra heavy duty work that is warranted. For the above
reasons, the competitive procurement procedures for the purchase of the needed parts do not apply.
CONSISTENCY CHECKLIST:
Yes No
1. Comprehensive Plan ___ ___
2. Strategic Plan ___ ___
3. Other ___ ___
4. Not applicable ___ ___
FISCAL NOTE:
Funding for the repair of the 966C Caterpillar front end loader will come out of the Street Department’s account,
101-1310-5380.
Approved by Finance Department: ________________________
RECOMMENDATION:
Council approve Resolution 2004___, approving purchase of parts for the repair work to the 966C Caterpillar front
end loader in the amount not to exceed $12,500.00.