HomeMy WebLinkAboutRes2020-015 CITY OF SEWARD,ALASKA Sponsored by: City Clerk
RESOLUTION 2020-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE CITY COUNCIL RULES OF
PROCEDURES, RULE 26 ORDER OF BUSINESS AND RULE 27
ADDRESSING THE COUNCIL BY THE PUBLIC
WHEREAS, the City Council Rules of Procedures (CCROP) is an important document
because it provides the rules, procedures, and guidelines for conducting the business of the city;
and
WHEREAS, Seward City Code 2.10.055 —Agenda states "The order of business for the
regular meetings of the city council shall be set by resolution of the council and shall be
incorporated in the council's adopted Rules of Procedure"; and
WHEREAS, CCROP Rule 26, Order of Business prescribes the regular format for the
agenda and the order of business; and
WHEREAS, CCROP Rule 27, Addressing the Council by the Public outlines the various
opportunities for the public to address council; and
WHEREAS, in order to improve efficiencies and ensure the body has ample time to
consider and deliberate on the business at hand, while allowing the public ample opportunity to
be heard,the following changes are being adopted:
Rule 26
• Reports and Announcements will be separated out from Presentations. Reports
will be required to be submitted in advance to the city clerk no later than noon on
the Tuesday preceding the Monday meeting (per SCC 2.10.055(d)) so that they
may be included in the packet. Reports will have no speaking time, but council
may ask questions; and
• Presentations will be limited to ten (10) minutes each, excluding Q&A, and
limited to two per meeting. The city clerk will run the timer. The number of
presentations per meetings may be intentionally increased by an affirmative vote
of council for the purpose of planning a future meeting agenda; and
• Council Comments at the end of the agenda will be eliminated as a standalone
item. Instead, Council Comments will be combined with Council and
Administration Response to Citizen Comments to become one agenda item.
Rule 27
• The total time for Citizen Comments will be more clearly defined as thirty-six
II (36)minutes total speaking time.
CITY OF SEWARD, ALASKA
RESOLUTION 2020-015
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The city council hereby adopts the updated version of the City Council Rules
of Procedures, Rule 26, Order of Business as follows:
(Deletions are Bold Strikethroughs;Additions are Underlined Bold Italics.)
RULE 26. ORDER OF BUSINESS
(a) The order of business for the regular meetings of the City Council is as follows:
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS
SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the
first opportunity to speak Time is limited to three (3) minutes per speaker and thirty-six (36)
minutes total speaking time for this agenda item.]
5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent
Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not
considered separately unless a council member so requests. In the event of such a request, the
item is returned to the Regular Agenda.]
6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
A. Proclamations and Awards
B. Borough Assembly Report
C. City Manager's Report
D. City Attorney's Report
E. Other Reports and Announcements [Reports must be submitted to the city clerk
no later than noon on the Tuesday preceding the Monday meeting for inclusion in the
packet Five(5)minutes speaking time will be allowed for each report!
1. Port and Commerce Advisory Board
2. Planning and Zoning Commission
3. Historic Preservation Commission
4. Seward Bear Creek Flood Service Area Board
5. Chamber of Commerce Report
F. Presentations [Presentations are limited to ten (10) minutes each, excluding O&At
and are limited to two per meeting unless increased by council.]
7. PUBLIC HEARINGS Public hearing comments are limited to five (5) minutes per person.
After all speakers have spoken,a person may speak for a second time for no more than one(l)
minute.
A. Ordinances for Public Hearing and Enactment
B. Resolutions Requiring Public Hearing
C. Other Public Hearing Items
CITY OF SEWARD,ALASKA
RESOLUTION 2020-015
8. UNFINISHED BUSINESS
A. Items not Completed from Previous Agenda
B. Items Postponed from Previous Agenda
C. Items for Reconsideration
D. Other Unfinished Business Items
9. NEW BUSINESS
A. Ordinances for Introduction
B. Resolutions
C. Other New Business Items
10. INFORMATIONAL ITEMS AND REPORTS[No action required]
II. COUNCIL COMMT.NTS
12. CITIZEN COMMENTS [There is no slew in sheet. Time is limited to five (5) minutes per
person.Speakers have one opportunity to speak]
13. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO
CITIZEN COMMENTS
14. EXECUTIVE SESSION
15. ADJOURNMENT
Section 2. The city council hereby adopts the updated version of the City Council Rules
of Procedures, Rule 27, Addressing the Council by the Public as follows:
(c) Citizen Comments and Discussion. Members of the public or their authorized
representatives may address the Council by oral communications on any matter
concerning the City's business or any matter over which the Council has control. There
shall be two opportunities provided for such comments:
(1) Citizen comments on agenda items not scheduled for public hearing. The Clerk
shall make available sign-in sheets on which persons desiring to speak during this
time may indicate their desire to do so. All presentations under this agenda item
shall be limited to three minutes per person and shall also be limited to a total
speaking time of not more than thirty-six minutes.
(2) Citizen comments. This agenda item shall appear at the end of the agenda
following all action items. Comments concerning any item over which the
Council has control may be made. All presentations under this agenda item shall
be entitled to five minutes per person unless otherwise stated by the Mayor or the
Presiding Officer. Each person shall have only one opportunity to speak under
this agenda item.
Section 3.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
10th day of February, 2020.
CITY OF SEWARD, ALASKA
RESOLUTION 2020-015
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AYES: Osenga, McClure, Butts, Crites, Baclaan, Terry
NOES: None
ABSENT: Seese
ABSTAIN: None
ATTEST:
B enda J. Ballou, MMC
City Clerk
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1
COUNCIL AGENDA STATEMENT
Meeting Date: February 10, 2020
To: City Council
From: Brenda Ballou, City Clerk
Agenda Item: Amending City Council Rules of Procedures, Rule 26 &Rule 27
BACKGROUND & JUSTIFICATION:
The Seward City Council relies heavily on the City Council Rules of Procedures (CCROP) to
provide them with clear guidelines for conducting the business of the city. The CCROP is an
extraction of the City Code and Charter, presented in an easy-to-read format that highlights the
most practical aspects of council procedures. It is a time-saving document that enables council
members to scan the rules and procedures quickly and easily. The CCROP applies to the city's
boards and commissions in the same manner.
In order to improve efficiencies and ensure the body has ample time to consider and deliberate
on the business at hand, the following changes are being adopted:
Rule 26
• Reports and Announcements will be separated out from Presentations. Reports
will be required to be submitted in advance to the city clerk no later than noon
on the Tuesday preceding the Monday meeting (per SCC 2.10.055(d)) so that
they may be included in the packet. Reports will have no speaking time, but
council may ask questions; and
• Presentations will be limited to ten (10) minutes each, excluding Q&A, and
limited to two per meeting. The city clerk will run the timer. The number of
presentations per meetings may be intentionally increased by an affirmative vote
of council for the purpose of planning a future meeting agenda; and
• Council Comments at the end of the agenda will be eliminated as a standalone
item. Instead, Council Comments will be combined with Council and
Administration Response to Citizen Comments to become one agenda item.
Rule 27
• The total time for Citizen Comments will be more clearly defined as thirty-six
(36) minutes total speaking time.
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CITIZEN COMMENTS - RESEARCH
For the purpose of research, the city clerk polled clerks from around the state regarding citizen
comment time, and received the following responses:
Hoonah—3 minutes per speaker, didn't say if there was an overall limit
Fairbanks NS Borough— 3 minutes per speaker, no overall limit
Homer— 3 minutes each, no limit
Soldotna—3 minutes per speaker, 20 minutes aggregate
Ketchikan Gateway Borough—no time limit
Kodiak— 3 minutes per speaker, no overall limit
Sitka— 3 minutes per speak, no overall limit
Valdez— 5 minutes per speaker, didn't say if there was an overall limit or not (side note: they
also have a limit on council members to speak no more than 2 times on any motion, limited to 10
minutes each time)
Wasilla— 3 minutes per speaker, no overall limit
Petersburg— 5 minutes per speaker, no overall limit
Haines Borough—3 minutes per speaker, no overall limit
Dillingham — 3 minutes per speaker, no overall limit
MatSu Borough— 3 minutes per speaker, no overall limit
Delta Junction— 3 minutes per speaker
Anchorage—3 minutes per speaker
Houston— 3 minutes per speaker
Fairbanks— 3 minutes per speaker, total time capped at one hour
Alaska State Statute 29.20.020 Meetings Public states, "(a) Meetings of all municipal bodies
shall be public as provided in AS 44.62.310. The governing body shall provide reasonable
opportunity for the public to be heard at regular and special meetings. (b) This section applies to
home rule and general law municipalities."
INTENT:
The intent of this Resolution is to update the City Council Rules of Procedures to improve
meeting efficiency.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): X
Strategic Plan (document source here) : X
Other (list): Seward Charter 3.5, Seward City Code Title 2 X
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FISCAL NOTE:
Approved by Finance Department:
ATTORNEY REVIEW: Yes x No Not Applicable
Clerk's note: The city attorney reviewed the draft resolution and agenda statement, and
provided feedback. That feedback was incorporated into the resolution being presented tonight
for council consideration.
RECOMMENDATION: Approve Resolution 2020-015.
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