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HomeMy WebLinkAbout02242020 City Council Packet Seward City Council Agenda Facet Starts Saturday, March 7, 2020 at 10:00 a.m. 41" & D Streets, Anchorage f[I6 \xk Monday, February 24, 2020 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting February 24, 2020 7:00 p.m. Council Chambers Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE Sue McClure 3. ROLL CALL Vice Mayor Term Expires 2020 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Sharyl Seese signed in will be given the first opportunity to speak. Time is limited to 3 minutes Council Member per speaker and 36 minutes total speaking time for this agenda item.] Term Expires 2021 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval John Osenga of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. Council Member In the event of such a request, the item is returned to the Regular Agenda] Term Expires 2021 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Dale Butts Council Member A. Proclamations and Awards—None Term Expires 2022 B. City Manager Report .......................................... Pg. 4 C. City Attorney Report ........................................ Pg. 16 Tony Baclaan D. Other Reports and Announcements [Reports must be submitted to Council Member the city clerk no later than noon on the Tuesday preceding the Monday Term Expires 2022 meeting for inclusion in the packet.Five(5) minutes speaking time will be allowed for each report.] Julie Crites 1. Chamber of Commerce Report ........................ Pg. 18 E. Presentations [Presentations are limited to ten minutes each, excluding Council Member Q&A, and are limited to two per meeting unless increased by council.] Term Expires 2020 1. 2020 Census Scott Meszaros City Manager Brenda Ballou City Clerk Holly Wells City Attorney City of Seward, Alaska Council Agenda February 24, 2020 Page I 1 7. PUBLIC HEARINGS [Public hearing comments are limited to five(5) minutes per person.After all speakers have spoken, a person may speak for a second time for no more than one(1) minute.] A. Ordinances for Public Hearing and Enactment 1. Ordinance 20-001, Amending The Land Use Plan And Zoning Designation Of The West Half Of Federal Addition Blocks 7, 14, And 17, Except Lot 7A Block 17, From Single Family Residential (R1) And Two Family Residential (R2) To Office Residential (OR). This ordinance was introduced and amended on January 13, 2020. It had a first public hearing on January 27, 2020 and was postponed. It is coming back tonight for a second public hearing and enactment. ......................... Pg. 21 8. UNFINISHED BUSINESS —None 9. NEW BUSINESS A. Resolutions *1. Resolution 2020-016, Authorizing The City Manager To Utilize The On-Call Engineering Contract With R&M Consultants Inc. For Engineering Support Services For The Replacement Of G, K, And L Floats At The Seward Boat Harbor In An Amount Not To Exceed $137,059, And Appropriating Funds. .................. Pg. 26 *2. Resolution 2020-017, Delegating Authority To The Kenai Peninsula Borough To Implement, Administer, And Enforce The Provision Of The Uniform Code To The Alaska Intergovernmental Remote Sales Tax Commission, And Supporting Adoption Of Kenai Peninsula Borough Ordinance 2020-03. ................................. Pg. 40 B. Other New Business Items *1. Approval of the February 10, 2020 City Council Regular Meeting Minutes. Pg. 77 *2. Schedule joint work sessions with the Boards & Commissions to review annual priorities on March 9, 2020 starting at 5:15 p.m. for the Port & Commerce Advisory Board (PACAB), 5:45 p.m. for the Planning & Zoning Commission (P&Z), and 6:15 p.m. for the Historic Preservation Commission (HP). ............................... Pg. 87 3. Schedule a second work session to continue discussing Electric Department rates, classifications, utility infrastructure management, current contract regarding power factor adjustment penalty, current status/process of selling electric utility, update on current demand meter project, update on the air-to-air project, clarifying billing, and timeline or schedule for pole replacement. ........................................... Pg. 88 4. Schedule a joint work session with the Seward Bear Creek Flood Service Area Board (SBCFSAB) to discuss diverting the Resurrection River back to the east bank channel. .................................................................................... Pg. 89 5. Appoint two (2) council members to attend legislative meetings in Washington, D.C. in April, 2020. ............................................................................ Pg. 91 6. Follow up discussion and responses to the questions from the Electric Department work session held on February 3, 2020. City of Seward, Alaska Council Agenda February 24, 2020 Page 2 2 7. Vote and appoint two (2) applicants for the Planning & Zoning Commission with terms to expire February, 2023. Applicants are: Cindy Ecklund, Jessi Bradshaw, and LizDeMoss. ............................................................................. Pg. 95 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. On-going City Project and Goal List ................................................ Pg. 100 B. January, 2020 City and Providence Financials ................................... Pg. 104 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. EXECUTIVE SESSION A. Go into executive session to evaluate the City Clerk. 14. ADJOURNMENT City of Seward, Alaska Council Agenda February 24, 2020 Page 3 3 _ aj aj U-1 dic � � aj aj _ �! 56- E o � co Ln un C ,- �E m w 0 W Ln aj 0 * _ � + Ul Z5 D D � � cu 1 -y Ln U-� w b! cu aj � -0 0 Ln Ln 0 ai 0 0 0 E 0 + aj E : 0 Ln W to � �q v < + _ LnD Ln _ cu Ln .�2 +- t;kn — 0 - -0 a, w 0 M to 4- 5 ai E cn C E m 0 ai cu 0 � cn to K CU — +- � 0 4- Ln CL � 0 L 0 � � n C:) o w n 0 E Ln + Ln CL E tw to c Zi aj 0 E NJ CIO L= aj o LL � ~ 0 4L old � � m � ai w 0 � 0 + . . 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With the 50 ton lifts slowed down additional maintenance is being accomplished. 2. The 330 ton lifts have slowed down but we are still pulling vessels out of the water, we have placed several vessels back into the water for the 2020 fishing season. 3. All the water has been turned off for the winter, there are 4 year round water locations in the harbor located at the F float trestle, at the end of F-float, the T-dock, on Z-float and fisherman's float located at SMIC. 4. We are still working with ADF&G to replace the North East Boat Launch Ramp, funding is currently available through the same grant, looks like the Governor approved the funding at this point. 5. The harbor is currently fully staffed. 6. The harbor crew is continuing maintenance throughout the harbor. 7. The US Coast Guard contacted the harbor about location and designs for the new FRC, which will be located at SMIC, we are currently looking at 3 concepts. More information to come later. 8. The Contractor MacSwain and Associates is working on the 2020 appraisal process to reappraise 43 lots leased out by the City of Seward. 9. The Harbor will be upgrading and installing new software in 2020 to improve customer relations with transient/guest vessels. The harbor will be bringing a resolution to council with a Tariff change in early 2020. 10. The harbormaster traveled to Juneau for harbor related issues and to emphasize the need for the continuation of the Facility Grant program in which the City of Seward will be applying for this spring. 6 City of Seward Personnel Transactions from 2/4/2020-2/14/2020 Prepared by Riley Shurtleff, City of Seward Personnel Officer Separations: Department: Date of Separation Recreation Assistant SPRD 2/14/2020 New Hires: Department: Date of Hire Parks Maintenance Worker SPRD 2/13/2020 Available Full Time Positions: Department: Position Status Corrections Officer Police Advertising Since 11/29/2018 Harbor Senior Administrative Assistant Harbor Advertising Since 6/11/2019 Deputy Fire Chief Fire Advertising Since 1/15/2020 Patrol Officer Recruit Police Advertising Since 1/27/2020 Library Museum Part Time Aide Library Museum Advertising Since 2/13/2020 Available Seasonal Positions: Department: Position Status Winter Program Aide Trainee (TYC,Teen Rec Room, Sports& Rec at the AVTEC Gym) SPRD Advertising Since 8/30/2019 7 Hello, Here's my CMR contribution. Let me know if you need anything else. Safe travels, Valarie 2/13/2020 Seward Community Library& Museum Director's Report November 2019 Statistics • 7,872 Front Door Counter • 210 Museum Admission • 15 Programs • 2,924 Alaska Library Catalog Circulation for Seward • 513 Library Users in Seward • 518 Alaska Digital Library Circulation for Seward • 18 Interlibrary Loan Requests • 15 Passport Applications • 12 Notaries • 1 Proctored Exams • 77 Room Uses • 568 Public Computer Sessions December 2019 Statistics • 7,505 Front Door Counter • 82 Museum Admission • 9 Programs • 5,576 Alaska Library Catalog Circulation for Seward • 506 Library Users in Seward • 539 Alaska Digital Library Circulation for Seward • 13 Interlibrary Loan Requests • 10 Passport Applications • 10 Notaries • 6 Proctored Exams • 86 Room Uses • 422 Public Computer Sessions January 2020 Statistics • 6,293 Front Door Counter • 57 Museum Admission • 6 Programs • 3,458 Alaska Library Catalog Circulation for Seward • 490 Library Users in Seward • 586 Alaska Digital Library Circulation for Seward • 8 Interlibrary Loan Requests • 6 Passport Applications • 13 Notaries • 0 Proctored Exams 8 • 100 Room Uses • 431 Public Computer Sessions NEWS AND UPDATES Thank You's A special thank you to Dr.Timothy Mullet from Kenai Fjords National Park,who volunteered to give a presentation about bald eagles during our January Home School Book Bunch. We compared our human height and arm length to bald eagle height and wing span, learned about conservation efforts which brought the bald eagle off of the endangered species list, and looked at how bald eagle nests are being studied in the National Parks of Alaska. A special thank you to Michael Dorame for allowing the Seward Community Library& Museum to show his movie, Rock-A-Holic, an inspiring story about how rock climbing saved the lives of 3 recovering addicts through a series of life changing events, on February 22 and volunteering his time to answer questions. Updated Youth Library Accounts Juvenile Library Accounts at the Seward Community Library& Museum have been updated to include access to all library materials that Regular Library Account holders have access to, including previously restricted media items, with the exception of equipment. Equipment can still be checked out by minors for in house use or for loan with parent or guardian permission, due to the high replacement costs for equipment that said parent or guardian is liable for. You may read more about the American Library Association's Library Bill of Rights as it pertains to Minors online at www.ala.org/advocacy/intfreedom/1ibrarybilI/interpretations/minors. New Curator Reception Please join us on Thursday, March 5, noon-1pm, in the Community Room for a light lunch to welcome our new Curator, Elana Yanusz. Don't miss this opportunity to provide feedback about our Museum and Exhibits and get an idea about what we have planned in the coming years. Now Hiring Regular Part-Time Aide Do you like helping people? Do you want to make an impact in our community? Are you good with details? Please consider joining our small but mighty team! Primarily works at the library front desk year-round, Monday 9am-6pm,Tues, Wed and Thurs,4-8pm. For more information, visit the City of Seward Employment Opportunities web page at www.citvofseward.us/departments/personnel- hr/employment-opportunities. Open till filled. UPCOMING PROGRAMS All programs are free and open to the public! 2020 Wishes Interactive Board: Ongoing, Atrium-What do you wish for Seward in 2020 and what will you do for our community in 2020? Play Time: Saturdays, Noon-4pm, Children's Room t Storytime: Fridays, 11-12pm, now in the downstairs Community Room to allow space for active children and limit distractions! o Storytime activities are designed with Pre-K children in mind, but we welcome all ages, siblings, and caregivers to join in the fun! 9 o Don't miss out on our special Dance Party Storytimes,the third Friday of month. ► Home School Book Bunch: Wed, Feb 26, 2-3pm, Community Room-International Day of Women and Girls in Science with special guest Dr.Amy Bishop from the Alaska Sea Life Center ► Museum Drop-In Craft: Fri-Sat, Mar 13-14, Museum Table (and free winter admission through mid-May) ► Community Book Club: Sat, Mar 21, 11am-Noon, Meeting Room—E=MC(squared):A Biography of the World's Most Famous Equation UPCOMING CLOSURES ► Tues, Mar 3—Training/Work Day(Thank you for this opportunity to serve you better!) ► Mon, Mar 30—Seward's Day Valarie Kingsland, Director Seward Community Library& Museum PO Box 2389 Seward, AK 99664 907.224.4008 10 Parks & Recreation Department Report 02/13/20 PARKS&CAMPGROUNDS Utilization Campground Rentals 69 Pavilion Rentals 0 Highlights • Completed Second Lake snow clearing. • Finished first phase of building out online reservation system. • Continue to clear snow from sidewalks and thoroughfares. Upcoming • Install hot water heater in shower house. • Construct picnic tables. SPORTS&RECREATION Utilization AVTEC Gym 183 Highlights • Leagues are underway! • Registration is now open for Pink Cheeks, Exit Glacier, and TelAlaska Volleyball. • Continue to build-out RecDesk, our new recreation program management platform. Upcoming • Reminder that S&R at the AVTEC gym will be closed for the month of June. 11 Seward Volunteer Fire Department Departmental Activity Report (Modified) Current Period: 01/01/2020 to 02/13/2020, Prior Period: 12/01/2019 to 12/31/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, EMS Alarm Responses, Training Classes, Activities (Non-Incident) , Occupancy Inspections and Activities, Hydrant Insp/Repairs, Hydrant Flow Tests, Equipt Maint/Testing, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Fire Alarm Situations Dispatched and cancelled en route 2 0.20 0 0.00 Emergency medical service (EMS) Incident 10 23.24 5 12. 92 Mobile property (vehicle) fire 1 4.56 0 0.00 Public service assistance 3 4 .31 0 0.00 Rescue or EMS standby 1 35. 98 0 0.00 Structure Fire 2 29. 14 1 2.10 System or detector malfunction 3 22.02 0 0.00 Unintentional system/detector operation 3 1.58 3 4 . 15 Wrong location, no emergency found 3 8.21 0 0.00 28 129.24 9 19.17 Inspection Violations Corrected Address identification. 1 2 Ceiling clearance. 3 2 Extension cords. 2 0 Extinguishing system service. 3 0 Locks and latches. 0 2 Multiplug adapters. 2 0 Opening protectives. 1 0 Operations and maintenance. 1 0 Securing compressed gas containers, 1 0 Where required. 1 0 Working space and clearance. 1 2 16 8 Inspection Violations Discovered Abatement of electrical hazards. 2 0 Address identification. 4 4 Ceiling clearance. 1 10 Door operations. 1 0 Extension cords. 2 3 Extinguishing system service. 2 2 General requirements. 0 1 Identification. 4 0 * Staff hours for Fire Alarm responses that have an associated EMS alarm record are considered shared hours. Shared hours are posted only with the EMS alarm responses to avoid duplication of staff hours in totals. 12 02/13/2020 10:50 Page 1 Seward Volunteer Fire Department Departmental Activity Report (Modified) Current Period: 01/01/2020 to 02/13/2020, Prior Period: 12/01/2019 to 12/31/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, EMS Alarm Responses, Training Classes, Activities (Non-Incident) , Occupancy Inspections and Activities, Hydrant Insp/Repairs, Hydrant Flow Tests, Equipt Maint/Testing, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Inspection Violations Discovered Illumination required. 2 4 Inspection, testing and maintenance. 4 0 Labeling. 4 0 Locks and latches. 0 2 Multiplug adapters. 4 3 Opening protectives. 2 2 Operations and maintenance. 0 2 Records. 2 0 Securing compressed gas containers, 2 2 Signs. 4 0 Storage. 1 0 Systems out of service. 2 2 Unapproved conditions. 2 0 Where required new buildings and 1 0 Where required. 0 4 Working space and clearance. 0 4 46 45 Non-Incident Activities NFIRS FH reports to State 0 0.00 1 0.08 Public Education 1 1.00 2 2.00 SCBA refill, maintenance 2 1.50 0 0.00 3 2.50 3 2.08 Occupancy Inspections/Activities INSPECTION - Fire / Life Safety 6 8.00 8 4 .25 INSPECTION - Fire Alarm 1 0.75 0 0.00 INSPECTION - Sprinkler System 1 1.00 0 0.00 Lodging Permit Fire and Life Safety 10 5.00 0 0.00 PLAN REVIEW - Sprinkler System 1 1.00 0 0.00 19 15.75 8 4 .25 * Staff hours for Fire Alarm responses that have an associated EMS alarm record are considered shared hours. Shared hours are posted only with the EMS alarm responses to avoid duplication of staff hours in totals. 13 02/13/2020 10:50 Page 2 Seward Volunteer Fire Department Departmental Activity Report (Modified) Current Period: 01/01/2020 to 02/13/2020, Prior Period: 12/01/2019 to 12/31/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, EMS Alarm Responses, Training Classes, Activities (Non-Incident) , Occupancy Inspections and Activities, Hydrant Insp/Repairs, Hydrant Flow Tests, Equipt Maint/Testing, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Permits Issued Explosives, Storage/Sales - Annual 1 0 1 0 Testing/Maintenance of Equipment Engine Repair 0 0.00 1 0.00 Heat/Coolant Repair 1 0.00 0 0.00 Oil Change 1 0.00 0 0.00 2 0.00 1 0.00 Training Apparatus Check Procedures 12 18.00 11 11.00 Care & Maintenance of Equipment 0 0.00 3 6.00 Emergency Medical Services 9 13.50 0 0.00 GENERAL KNOWLEDGE & SKILLS 9 18.00 0 0. 00 Officer Development 5 38.00 0 0.00 Overhaul a fire scene 12 12.00 0 0.00 SVFD Business Meeting 20 20.00 19 28.50 67 119.50 33 45.50 * Staff hours for Fire Alarm responses that have an associated EMS alarm record are considered shared hours. Shared hours are posted only with the EMS alarm responses to avoid duplication of staff hours in totals. 14 02/13/2020 10:50 Page 3 W� orks City Manager Report Pu Dept. for w/e February 15, 2020 Director: -Work has started on the Storm Surge Damage Repairs to the portion on Lowell Point Road. Most work will be done without completely closing the road to traffic. A flagger system will let traffic pass with short delays and one lane road access. The construction completion is set for March 31, 2020, but the actual finish will depend on the ocean weather conditions for the barges of rock from Kodiak. "Local traffic only during construction please. -The new Finance Director and I are continuing to work with our contractor to finish the Water/Sewer Rate and Classification study. We are getting the 2019 final numbers added in to the evaluation process as well as the necessary infrastructure maintenance and improvements. We are doing weekly conferences to work out the many details. Once finished, our consultant will present it to Council and the public for final details and implementation. Streets: r The changing temperatures and weather ? conditions are keeping the Street crews busy with snow removal and sanding roads and � alleys all over town and out to SMIC. Please drive safely for conditions. We try to get out early in the mornings and work the day - to improve driving for all. . Expect more snow and increasing rain as the _ temperatures rise and with the longer daylight of spring coming soon. Water/Wastewater: -Reminder to all about freezing water lines around town. If your water line has a history of freezing you may have to take steps to help prevent it in these cold temperatures. Run a small stream of water now until spring. 15 BIRCH HORTON BITTNER&CHEROT A PROFESSIONAL CORPORATION MEMORANDUM TO: CITY COUNCIL MEMBERS MAYOR TERRY FROM: HOLLY C. WELLS RE: CITY ATTORNEY REPORT— JANUARY 2020 CLIENT: CITY OF SEWARD FILE NO.: 507,486.1006 DATE: FEBRUARY 18, 2020 The following report provides the City Council with a summary of the matters worked on by the City Attorney during January 2020. If you would like to review the invoice for January time, or any other invoice, please let the City Manager know and we will be sure to provide you a copy of the requested invoice(s). Given the attorney-client privileged nature of many of the services we provide for the City of Seward ("City"), our Firm's goal is to provide a monthly report containing the information needed to fully inform Council of the nature of the legal services provided the previous month, while protecting the City's confidential information. I supervised and oversaw all general legal services provided to the City last month. January was the first month under the new agreement for legal services between the City and Birch Horton Bittner & Cherot (the "Firm"). As a result, there were numerous conversations between the City Manager and City Attorney Wells regarding potential administration policies to provide greater control by the City Manager in the request for and use of legal services. The City is in the process of implementing these changes and both the City Administration and the Firm are hopeful and optimistic that future legal service fees will decrease as a result of these changes. January 2020 was a busy month for the City with substantial legal services necessary on a variety of issues, including utility, land use, personnel, constitutional, land management, and lease enforcement matters. More specifically, January legal services included the following: 00906071.DOC 16 Employment Labor Issues and Litigation Mr. Earnhart worked with management to advise on contract language and address several union and personnel matters for a total of 2.7 hours. General Governance General legal services were provided by City Attorney Wells, Michael Schwarz, Will Earnhart, and Anmei Goldsmith and totaled 58.2 hours. These services included draft letters, correspondence, telephonic guidance, and memoranda regarding land use matters, constitutional concerns, public records, potential lawsuits, administrative processes, enforcement options, governance procedures and practices, and personnel termination and disciplinary proceedings. January also required research into land ownership, management, and airport governance issues and election and appointment requirements under state and local law. Jennifer Alexander worked on several personnel issues with the Personnel Director and City Manager, including investigating a serious incident of off-duty conduct, strategizing an appropriate course of action within the legal confines of the employment relationship, and drafting correspondence accordingly. Electric Utility The City was served in an ongoing lawsuit regarding Bradley Lake management. Mr. Earnhart spent 5.6 hours advising management and protecting the City's interests in the suit. The City's role in the dispute is only as a member of the Bradley Lake Management Committee. This is a complicated matter that has been off and on since 2015. A full discussion of the suit can be made in executive session. Upon request, Mr. Earnhart is prepared to provide Council a more detailed update regarding this lawsuit in executive session. Conclusion As a result of the substantial legal services required in January, the City's general legal services in all matters totaled approximately 94 legal hours. Under the new legal services agreement, the City pays $6,700 for 33 hours of legal services. Any hours in excess of this amount for general legal services is rolled over to the next month. As a result, the City owes $6,700 for January legal services at this time and the remaining balance (approximately $14,390) will be rolled over into future months and hopefully paid, or substantially reduced, through credited hours that are unused in future months. The Firm, in an effort to assist the City in its transition under the legal services agreement, has agreed to provide the City approximately 15.5 hours of free legal services, equaling approximately $3,500. Jennifer Alexander will be in attendance at the February 24, 2020 Council meeting to answer any questions Council may have regarding this written report. January 2020 Attorney Report Page 2 of 2 00906071.DOC 17 s -a ALASKA Chamber of Commerce — Executive Director Report (report submitted February 18, 2020) Director Specific Work: Financial We are working on getting over some issues with financial systems and cleaning things up to create a more efficient system to be able to provide more transparency in the future. Staffing We are in the process of analyzing our staffing needs and making adjustments. We are modifying some job descriptions to best fit what the Chamber needs going forward. We will be advertising a new position in the near future. AIDEA will be rescheduling their visit as well as a presentation / networking time. I will keep you posted and send you invites when that happens. Mayor Terry and myself met with UAF Leadership — Provost and Vice Chancellor Anupma Prakash as they are looking at their priorities for the Seward Marine Center Facilities. KPTMC (Kenai Peninsula Tourism Marketing Council) Board Meeting — We had productive board meetings and a worksession on February 11 & 12 in Homer. There has been a change over on the board that I think will be good and lead to some health and sustainability in the long term of the organization. We had a lot of productive conversations with business contacts there and networking for possible opportunities for Seward. Seward Marine Industry Discussion— The Marine Industry Committee is meeting on Tuesday, February 18t". We are going to be reviewing the purpose, going over agenda items from the larger group meeting, prioritizing, setting action steps, etc. We currently have 10 committee members. I will report on this at the board meeting. Sustainable Tourism Forum — Join us for a discussion on the Chamber's role in sustainable tourism and destination management and to be part of the first steps in establishing best practices around sustainable tourism for our community. We are having an open meeting / discussion on February 27t" at 6pm at the Rae Building. Blue Pipeline Incubator Update I spoke with Karen Gillis (Bering Sea Fisherman's Association) and Head of the Alaska Ocean Cluster last week. She has recently become aware of the status of Blue Pipeline Incubator Program. She is going to be taking things over directly and developing some new requirements (reporting and communications) that will bring health to the position. Our investment is there and will be put into play when the next person is hired. Page 1 18 Jury Duty — I've been assigned Jury Duty for April, May, and June. I've accepted it as it's better than July, August, and September if I defer. Upcoming items of interest: 2/18 — AIDEA Presentation / Reception 2/21 — MMR Committee Meeting 2/22 — Chamber Community Awards 2/26 or 27 — Sustainable Tourism Conversation 3/12 — State of the Chamber Luncheon Membership: Total Active Members: 379 No drops since 11/2019 New Members: - Seward Prevention Coalition (Premium non-profit) - Double D Services (Classic small business) - Seacor Tours (Premium small business) - UAF - Seward Marine Center (Classic non-profit) (rejoined) Prospective/Processing Members: - Kayaker's Cove (small business - to rejoin after many years) - Caine's Head Coffee Roasters (small business) (new) - Portage Transport (small business) (rejoining) - A Mobile Vacation (small business) (new) - Latitude 60 Marine (fishing charter) (new) Other recent/ongoing projects: Seward Wellness Week - 3/27/2020 - 4/5/2020 - Serving on planning/promotional committee with SPC & other interested members - Reaching out to select partners to develop themed programming - Coordinating Chamber-led promotional efforts via social media & print Community Awards Banquet 2/22/2020 - Voting ended 1/31/2020 - Invites sent - please RSVP and send any additional guest invite requests to membership@seward.com Development of Mentorship/OJT Program with Seward HS Jason and Aisha met with Kristy Jordan (counselor) and Jen Ransom (student success coordinator) on how we can help the high school and businesses connect on everything from scholarships to OJT (On the Job Training) opportunities. Researching Community Partner membership levels Grant Writing: From Start to Funded (8-week class) Page 2 19 March 2020: - Seward.com transition from Chambermaster to Simpleview - Expand Member Portal functionality & push for listing updates - Update and renew Chamber Membership materials and info available on Seward.com - Re-development of targeted leads generation program via seward.com as an opt-in marketing benefit for members - Presentation to Membership - State of the Chamber Luncheon Events: Halibut Derby I am working with members of the fishing fleet to transition the Halibut Derby to another lead party. Because some of the pieces, our non-profit, gaming permit, etc. We will be a partner that will help promote and support (and be reimbursed so it's not a loss for us) but we won't "own" it. July 4th Festival - Vendor Application updated and the process moved online - New non-profit booth option - New vendor selection process (not first come/first serve) - Staff serving on July 4th event committee w/ Sustainable Seward MMR Guide • Coordinating with Matias on content deadlines (April) • Design/production schedule (May) • Soliciting advertising (March) SSSD Working on sponsorships. Communications am "standing in" in this role — which is good for me to get to know how it works and what is going on until we are able to create and fill a position. Website Development — We are in the process of talking with potential vendors with the news project scope. When it's appropriate, I will ask those who are interested to meet give in put when we have proposals to review. I had a phone conference ATIA (Alaska Travel Industry Association), which is one of our largest partners when it comes to Tourism Marketing to get to know them and understand what we do with them. We are in the process of getting our new visitor guides distributed to strategic markets both in and out of the state. Page 3 20 Sponsored by: Planning& Zoning Commission Introduction Date: January 13, 2020 Amended: January 13, 2020 Public Hearing Date: January 27, 2020 Postponed: January 27, 2020 Public Hearing Date: February 24, 2020 Enactment Date: February 24, 2020 CITY OF SEWARD,ALASKA ORDINANCE 2020-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE LAND USE PLAN AND ZONING DESIGNATION OF THE WEST HALF OF FEDERAL ADDITION BLOCKS 7, 14, AND 17, EXCEPT LOT 7A BLOCK 17, FROM SINGLE FAMILY RESIDENTIAL (RI) AND TWO FAMILY RESIDENTIAL (R2) TO OFFICE RESIDENTIAL (OR) WHEREAS, the property owners of Lots 7-12 Block 7, Lots 7-12 Block 14, and Lots 9A-12 Block 17, have submitted an application and filing fee, requesting their lot be rezoned from Single Family Residential (R1) and Two-Family Residential (R2) to Office Residential (OR); and WHEREAS, the proposed area to be amended includes thirteen (13) parcels that are developed with residential structures; and WHEREAS, the current zoning of the parcels are Single Family Residential (R1) and Two-Family Residential (R2), and the future Land Use Plan map designation recommends the parcels be rezoned to Two-Family Residential (R2); and WHEREAS, the Seward City Code SCC §15.01.035, Amendments, (b) (3) allows the consideration of this rezone because the area encompassed by the proposed ordinance contains more than one acre; and WHEREAS, the Office Residential (OR) district is intended to provide for medium density residential, commercial and office development designed to act as a transition zone between the high density central business district and surrounding medium-high density residential districts; and WHEREAS, the Planning & Zoning Commission has complied with public notice and public hearing procedures for amending zoning district designations, as required by Title 15; and WHEREAS, on August 6, 2019, the Planning & Zoning Commission reviewed the application, held a public hearing, and failed to recommend City Council approval of the proposed zoning amendment included in this ordinance; and 21 CITY OF SEWARD,ALASKA ORDINANCE 2020-001 WHEREAS, the Board of Adjustment conducted an appeal hearing on November 12, 2019 and directed the Commission to reconsider Resolution 2019-013; and WHEREAS, on December 3, 2019, the Planning & Zoning Commission reviewed the application, held a public hearing, amended Resolution 2019-018 to recommend City Council amend the zoning designation of the subject properties to Urban Residential (UR), and then approved the amended resolution; and WHEREAS,the Urban Residential zoning district is intended to allow an area of higher density mixed residential uses from detached single-family housing to multi-family apartments in conjunction with compatible low impact professional office uses in the area surrounding the downtown business district. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. The Seward City Council hereby authorizes the amendment of the official Zoning Map of the City by amending the zoning designation of Lots 7-12 Block 7, Lots 7-12 Block 14, and Lots 9A-12 Block 17 (not including Lot 7A Block 17), Federal Addition from Single Family Residential (R1) and Two-Family Residential (R2)to Office Residential (OR). Section 2. The Seward City Council further amends the official Land Use Map of the City by changing the land use designation of Lots 7-12 Block 7, Lots 7-12 Block 14, and Lots 9A-12 Block 17 (not including Lot 7A Block 17), Federal Addition from Two-Family Residential (R2)to Office Residential (OR). Section 3. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 27th day of January, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: 22 Council Agenda Statement Meeting Date: February 24, 2020 Through: Scott Meszaros, City Manager From: Jackie C. Wilde, Community Development Director Agenda Item: Amending the Land Use Plan And Zoning Designation of The West Half Of Federal Addition Blocks 7, 14, And 17, Except Lot 7A Block 17, From Single Family Residential (R1) and Two Family Residential (R2) to Urban Residential (UR) BACKGROUND &JUSTIFICATION Attached for the Council's review and enactment is Ordinance 2020-001 amending the land use plan and zoning designation of Lots 7-12 Block 7, 7-12 Block 14, and 9A-12 Block 17 Federal Addition, located on the east side of Second Avenue from A Street nearly to D Street, from Single Family Residential (R1) and Two Family Residential (R2) to Urban Residential (UR). On August 6, 2019 the Planning and Zoning Commission held a public hearing on Resolution 2019-013, recommending City Council amend the zoning designation of the above named properties. The Commission failed to support the recommendation, and the applicant appealed the decision of the Commission. On November 12, 2019 the Board of Adjustment heard the appeal and directed the Planning and Zoning Commission to reconsider the resolution. At their December 3, 2019 meeting, the Planning and Zoning Commission held a public hearing and amended Resolution 2019-018 to recommend the subject properties be rezoned to Urban Residential (UR). The application was submitted by property owner Cindy Ecklund, and includes the signatures of over 50% of the property owners in the area to be amended. The applicant has stated that rezoning to Office Residential (OR) is representational of current and planned neighborhood activities. ZONING HISTORY The zoning history of Second Avenue from A Street to D Street is as follows: The zoning designation of the portion of Second Avenue between A Street and D Street was indicated as Single Family Residential (R1) on the official zoning map adopted in 1978 by the Kenai Peninsula Borough, which held the zoning authority at that time. The 1985 Comprehensive Plan's Land Use Plan Map delineated the area between A Street and D Street along Second Avenue as Two-Family Residential (R2). In January 1992, by Ordinance 665, City Council amended the Land Use Plan of all R1, R2, and R3 zoning within the OTS, Federal, Laubner & Cliff addition south of Mill Street, changing the zoning designation to Urban Residential (UR). Future Land Use Plans approved in 2005 and 2017 delineated this area as Two-Family Residential (R2). 23 In 2006, Lot 7A, located on the corner of Second Avenue and D Street was rezoned Auto Commercial for the purpose of developing an employee bunkhouse. This parcel is not included in Resolution 2019-013 for that reason. In 2016, two land use amendment applications came before the Planning and Zoning Commission involving properties within this portion of Second Avenue. A rezone to Two-Family Residential (R2) for one 0.22 acre parcel passed and was enacted by Council. The second application to amend the zoning designation of four parcels on the west half of Block 17 to Auto Commercial (AC) failed to pass Planning and Zoning. INTENT Amend the Zoning designation of Lots 7-12 Block 7, 7-12 Block 14, and 9A-12 Block 17 Federal Addition from Single Family Residential (R1) and Two Family Residential (R2) to Urban Residential (UR). CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2030, approved by Council May 30, 2017): 3.2.2.1 Maintain community vision through the rigorous implementation and update of the Comprehensive and 1. Land Use Plans (page 14) X * Update the zoning code in order to implement the Comprehensive Plan and bring the zoning map into conformance with the Land Use Plan (page 14,bullet 3) 2. Strategic Plan (Approved by Council Resolution 99-043): • Promote Residential and Commercial Development inside X the City. (Page 9,Bullet 2) Seward City Code • SCC §15.01.035, Amendments (b): (1) Changes in this title may be initiated by the following means: (c) By petition of a majority of the property owners in the area to be amended; 3 (3) Except for an ordinance altering the boundaries of X existing, contiguous zoning districts or an ordinance which brings a parcel into conformance with the land use plan, no ordinance altering zoning within the City shall be considered if the area encompassed by the proposed ordinance contains less than one acre, not including street or alley rights-of-way. 24 PUBLIC NOTICE Property owners within three hundred (300) feet of the affected area were notified of this proposed land use amendment. Public notice signs were posted on each block in the area to be amended and all other public hearing requirements of Seward City Code §15.01.040 were complied with. FISCAL NOTE The City of Seward will have no costs associated with this amendment to the Land Use Plan and change of zoning designation. Approved by Finance Department ATTORNEY REVIEW Yes X No N/A RECOMMENDATION The Seward Planning and Zoning Commission and Staff Recommend: January 13, 2020 the Council introduces Ordinance 2020-001, amending the Land Use Plan and Rezoning portions of Lots 7-12 Block 7, 7-12 Block 14, and 9A-12 Block 17 Federal Addition from Single Family Residential (R1) and Two Family Residential (R2) to Urban Residential (UR). January 27, 2020 the Council conducts a public hearing and enacts Ordinance 2020-001. 25 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO UTILIZE THE ON-CALL ENGINEERING CONTRACT WITH R&M CONSULTANTS INC. FOR ENGINEERING SUPPORT SERVICES FOR THE REPLACEMENT OF G, K, AND L FLOATS AT THE SEWARD BOAT HARBOR IN AN AMOUNT NOT TO EXCEED $137,059, AND APPROPRIATING FUNDS WHEREAS, in December, 2019, the City of Seward utilized the On-Call Engineering contract with R&M Consultants for concept design and preliminary construction cost estimate with an inspection report for the replacement of G, K, and L Floats in the Seward Boat Harbor for assistance with the Facility Grant Application the city will file in April, 2020; and WHEREAS, the City has requested to utilize the On-Call contract with R&M Consultants to continue with this much needed improvement for engineering, design, and permitting, along with bid support, for G, K and L Float replacement; and WHEREAS, through their work on this project since inception, R&M Consultants has developed an in-depth familiarity with the project, and has worked closely with the administration and the harbor; and WHEREAS, R&M Consultants' experience with and understanding of the Seward Boat Harbor development brings further value to the project, making them particularly suited to continue developing the project on behalf of the city, and R&M Consultants can begin the new work immediately; and WHEREAS, Seward City Code § 6.10.120 (8) exempts professional services, including accounting, architectural, appraisal, engineering, land surveying, and other specialized service, from the otherwise applicable provisions of that Title requiring competitive procurement procedures. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to execute Task Order 97 utilizing the On-Call Engineering contract with R&M Consultants Inc. for engineering support services for the replacement of G, K, and L Float to include future bid support. Section 2. Funding in an amount $137,059 is hereby appropriated from CPV Undesignated Reserves account of 11103-0000-3710-0000-11430 to the G, K, and L Float Replacement infrastructure account 11430-0000-8101. 26 CITY OF SEWARD,ALASKA RESOLUTION 2020-016 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of February, 2020. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 27 Council Agenda Statement Meeting Date: February 24, 2020 Through: Scott Meszaros, City Manager From: Norm Regis, Harbormaster Agenda Item: Approve On-Call Engineering Task Order No. 7 with R&M Consultants Inc. to provide Engineering design and permitting for the G, K and L float replacement project BACKGROUND & JUSTIFICATION: On March 2019 the Seward City Council approved Resolution 2019-024 entering into a contract with R&M Consultants,Inc.for On-Call engineering.Through a competitive RFP process to provide on-call engineering for construction projects, survey needs,utility expansion projects and land use issues. The harbor utilized this On-Call engineering contract (Task Order #6) for concept design and preliminary construction cost estimate and inspection report needed for the Harbor Facility Grant Application to replace G, K and L float. This effort corresponds to a reduced fee for preliminary design,which saves the city funds to be used towards its 50%match for this project. With the City of Seward having this project preliminary engineered design and bid support authorized(shovel ready)it would give the city a higher score as we compete with other harbors for limited grant funds. The city has utilized R&M for multiple projects including the recent A, B, C and S-float replacement, D-float replacement project and the new fisherman's float located at SMIC. All three projects were highly successful in procuring the types of floats that are preferred by the city using a performance specification approach. R&M Consultants Inc.is intimately familiar with the A,B,C,D,S,G,and Fisherman's float designs and is particularly suited to continue the same engineering and design that already exist throughout the harbor and SMIC and to provide bid support upon notification of receiving the grant. INTENT: To utilize the On-Call engineering contract with R&M Consultants Inc. to provide engineering support services at the Seward Boat Harbor,including in the Scope of Work to include engineering,design,permitting and bid support in the amount of$137,059 and will not be exceeded without prior written approval and task order amendment. (List of items in Task Order 47) CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Continue to support, 1 promote,enhance and develop harbor facilities to accommodate Seward's X growing demand for marine transport facilities. ( a e 35 2 Strategic Plan (document source here): Complete the renovation of the X Seward Small Boat Harbor. (page 7) 28 3 Other(list): FISCAL NOTE: This project will be " ded from CPV undesignated reserves account. Approved by Finance Department: 4144= ATTORNEY REVIEW: Yes No N/A X RECOMMENDATION. �I(o Recommend approval of Resolution 2020- ,authorizing the CityManager to utilize the On-Call engineering contract with R&M Consultants,Inc.in the amount of$137,059 to provide Engineering Support Services for the G, K and L-float replacement project in the Seward Harbor. 29 February 5, 2020 R&M Project#2734.00 Norm Regis, Harbormaster City of Seward PO Box 167 Seward,Alaska 99664 '• RE: On-Call Engineering Services Contract New Task Order (#7): K&L Float Replacement— Engineering Support Dear Mr. Regis, a 9101 Vanguard Drive We are pleased to submit this fee proposal to the City of Seward (City) under our On-Call Anchorage, 995D7 Engineering Services contract for engineering design and permitting for the K&L Float Replacement project. We understand that you would like to have engineering and 907.522.1707 permitting largely complete priorto submitting your application forthe upcoming State 907.522.3403 Harbor Matching Grant. This would allow the project to be"shovel-ready"and hence increase the score/rating for the City's project. The applications for this grant are accepted starting in April and are typically due around August i't each year. R&M has already prepared concept design and preliminary construction cost estimate as part of Task Order 6 under this contract. This effort corresponds to a reduced fee for Preliminary Design. We propose proceeding directlyto 65% design with the City's approval of the Concept Design float layout illustrated in our recent condition assessment report (Jan.2020) and using the design/contracting approach similarto the recent ABCS Floats Replacement design. Asyou are aware,that project was highly successful in procuring the type of floats that is preferred bythe City using a performance specification approach. In this approach, design effort will be minimal forthe floats (utilizing previous work on ABCS Floats) but will focus on float layout and design forthe pile foundations,water and fire suppression utilities,and shore power and lighting. Construction Plans will be submitted for City review at 65%and 95%completion stage. Cost estimates will be updated at each design submittal stage (65%, 95%, t00%). In addition,we will assist in the development the technical specifications and contract documents to be used for bidding and construction. Survey is not included. We plan to utilize the most current USACE harbor bathymetry survey. Because there is no access trestle/gangway included in the project, no uplands survey is thought to be needed at this time. We will conduct a site visit to verify utility connections and new-to-old float connections/transition plate design. A geotechnical investigation is not included. We will utilize historical geotechnical data and pile records to estimate pile foundation requirements. A US Army Corps of Engineers (USACE) Section to permit will be required for any work below the high tide line. Because this work is located well inside the harbor basin,we believe that the permit secured as a Nationwide Permit (NWP)#3 for Maintenance which is a general permit that requires reduced effort/consultation than an individual permit. Although the NMFS has recently been requiring more stringent measures (such as an 1HA) to mitigate underwater noise from pile installation,this NWP approach has been successful in the past in Seward and on recent projects with a similar scope (float replacement/pile driving underwater noise limited to within the harbor basin). In such cases,the breakwaters effectively limit sound propagation and the project can be completed with 30 City of Seward z/5/zo Page z marine mammal monitoring at the entrance to the harbor and calling work stoppages if a marine mammal enters the harbor basin area. In addition to the USACE permit,we will submit complete plans for the water system to Alaska Department of Environmental Conservation (ADEC)for plan review and to obtain an Approval to Construct the public water system. Following t00% design, R&M will continue to support the City during bidding—including preparing a bid advertisement,attendance at a pre-bid meeting/site visit,distributing bid documents and maintaining a plan holders list, answering technical questions from bidders and issuing addendums as needed. We will also be available to attend a bid opening and prepare a bid summary and evaluation. A fee estimate for the services described above is enclosed. If you agree with this proposal, please execute the attached Task Order,to authorize the work under our current term contract. Sincerely, R&M CONSULTANTS, INC. Kimberly Nielsen, PE Group Manager—Waterfront Engineering Enclosure: Fee Estimate ;u s Innovating Today forAlaska's Tomorrow 31 COST ESTIMATE PER TASK ORDER FIRM:R&M Ccnsultanls,I=. PROJECT TITLE: On-Call Enginee4rr9 Services Contract TASK NO: 7 TASK DESCRIPTION: KL&G Ficat Reptace3nent Design DATE: 1129f2020 SUB- LABOR HOURS PER JOB CLASSIFICATION TASK SUB-TASK DESCRIPTION P t Man Sr.Structural Environrnenlal Environmental Geotecbnicl NO. ec alter Engineer Project E^9oreer EI71Drafter Manager Scientist ClericaOAdmin Engineer Nielsen Daley Cumlat Rutz McLean S.Frudgor Kdosld Mullen t 65%Dea! a Caordnation with lSub B B 4 b Site Vmkt atersy%bookups,floattransokon 8 a Geotech AnaiysislLetter Report 2 2 12 d CalcdationsfiDesign 2 12 16 16 e 65%Drawina"erfarmance spot 4 30 40 80 I Cast Estimate 2 2 PernNtting-USAGE a Section 30 Permit gicafion 8 24 24 40 b ESA Corrstlatlon 8 24 40 3 95%Design a Review Meelin elConrdinalion 4 4 b 95%G'avrin s 4 20 30 40 Ic Draft SpedSeations&Contract Does 12 a 16 d Cost Estimate 2 3 100%BldRaa ConsfrucOon Documents Review Mee- sfCoordinatian 4 4 b IGO%Dmyhlgs 4 12 iB 20 c F'mal Spedficatlers&Conbacl Does 6 4 8 d Cost Estimate 1 4 ADEC Wafer-Approvaf to Cens&uet In ADEC Plan Review Application 16 1 2 24 5 Bid Support a W are advertisement 1 h Dislibute douumenlslmairdain plan holders list 4 12 c Attend Pre-Uid Meeting e d Answer Twin QuesfonslPfultare addendums 8 a 8 8 2 e Attend Bid Opening 8 f Relown Bid Summary&recommendation letter 2 TOTAL LABOR HOURS S1B 122 15B 1" 52 S0 20 14 LABOR RATES(SfHRI $226.77 $206.W 5109.06 586.t0 3157.85 S114.80 5106.19 S132.02 LABOR COSTS($) $25.754 1 $25,210 1 $17.231 515,498 W.208 59,184 52,124 $1.548 NOTES: -Scope of work as dascrbed in fee proposal letter. -Does not hclude survey ar geotediNcal$eldw k. -Assumes USACE Nationxide Permit 3 IMainlenance)rri4 apply.Assumes Warnal ESA consahation with NMFS and issuance of LOC;IHA is not included. SUB- -ADEC Plan review appticaeon assumes m6wmal fulta—T requests for TASK EXPENSE ITEM(5) QUANTITY UNIT PRICE TOTAL PRICE inlmmation from ADEC. 16 M1ea a 240 30.58 $13920 'Bid Advertising casts assume City wR arrange and pay for advertisng n 1b Meals 1 520.00 $20.00 nwrs . �Preparatioratlon at up to 2 bid addendum Included. 5c Mileage 240 $0.58 $13920 -Consbulsien Support or Inspection rot included—will assess seopertee following 5. Meals 1 S20.00 $20.00 design and gram approval. 5e Mdeage 240 S0.58 $13920 5e Meals 1 $20.00 520.00 FIRMS LABOR: $106.057 TOTALEXPENSES: $478 FIRM'STOTAL EXPENSES Plus 10%Mark-Up: $526 SUB-CONTRACTORS:Firm and Price Per Task 1TOTAL SUBCONTRACTOR Plus WA Mark-Up; =.476 FIRM: Haght-Electrical Engineer TOTALSUS AMOUNT: $27,705I $27,705 TOTAL; ;137,OS9 32 9101 Vanguard Drive•Anchorage,AK 99507•907.577.1707 „ "M R&M CONSULTANTS, INC. }12Front5treetn150•Fairbank,AK 99701.907.452.5170 TASK ORDER NO.07: KL&G Floats Replacement This task order is subject to the terms and conditions of the Agreement for On-Call Engineering Services between R&M Consultants, Inc. (Engineer) and City of Seward (Owner) dated April 15, 2019 and any amendments thereto. This task order shall not be binding until it has been properly signed by both parties. Upon execution,this task order shall supplement the Agreement as it pertains to the task described below. 1. Task Order Name: KL&G Floats Replacement Engineering & Permitting z. Description of Services to be Performed by Engineer: Engineering design, permitting, and bid support for replacing K, L, and G Floats in the City small boat harbor including floats, guide piles, water,fire suppression and shore power and lighting utilities. Design drawings and technical specifications will be produced to provide a bid-ready set of construction documents including a performance specification for the City-preferred style of floats. Construction cost estimating and Bidding support is also included. R&M will subcontract the services of Haight & Associates for electrical engineering. Refer to our fee proposal dated 2/5/20 which provides a detailed scope of work and fee estimate breakdown. 3. Payments to Engineer: Owner shall pay Engineer on a T&M basis in accordance with the contract rate schedule. Total Estimated fee is $137,059 and will not be exceeded without prior written approval and task order amendment. IN WITNESS WHEREOF,the parties have executed this Task Order as of the Effective Date first above written under the hands of their duly authorized representatives. R&M CONSULTANTS, INC. City of Seward Kimberly Nielsen, PE, Contract Scott W. Meszaros , City Manager Manager 1 (Signature) (Signature) z/5/20 (Date) (Date) Innovating Today for Alaska's Tomorrow 33 2/7/2020 Alaska Statutes 2019 —Sec. 43.52.200. Levy of excise tax on overnight accommodations on commercial passenger vessels. There is imposed an excise tax on passengers traveling on commercial passenger vessels providing overnight accommodations that anchor or moor on the state's marine water with the intent to allow passengers to embark or disembark- -Sec. 43.52.210. Rate of tax. The tax imposed by AS 43.52.200 — 43,52.295 is Levied at a rate of $34.50 for a passenger for each voyage. _Sec. 43.52.220. Liability for payment of tax. A passenger subject to the excise tax imposed by AS 43.52.200 — 43.52.295 is liable for the payment of the tax. The tax shall be coLLected from the passenger by the person who provides travel aboard a commercial vessel and shall be paid to the department in the manner and at the times required by the department by regulation. —Sec. 43.52.230. Disposition of receipts. (a) The proceeds from the tax imposed under AS 43.52.200 — 43.52.295 shall be deposited in a special "commercial vessel passenger tax account" in the general fund. The legislature may appropriate money from this account for the purposes described in (b) and (d) of this section. (b) For each voyage of a commercial passenger vessel , the commissioner shall identify the first seven ports of call in the state and the number of passengers subject to the tax imposed under A5 43.52._-0-0 — 43.52.295 on board at each port of call . Subject to annual appropriation by the Legislature, the commissioner shall distribute to each port of call $5 for each passenger subject to the tax imposed under AS 43.52.200 — 43.52.295. If the port of call is a city located within a borough not otherwise unified with the borough, the commissioner shall distribute $2.50 for each passenger to the city and $2.50 to the borough. A city or borough that receives a payment under this subsection shall use the funds for port facilities, harbor infrastructure, and other services provided to the commercial passenger vessels and the passengers on board those vessels. (c) [Repealed, § 12 ch 101 SLA 2010.] (d) In addition to making an appropriation for the payments described in (b) of this section, the Legislature may appropriate money from the commercial vessel passenger tax account to projects that (1) improve port and harbor infrast-.ucture, (2) provide services to commercial passenger vessels and the passengers on board those vessels, or (3) improve the safety and efficiency of the interstate and foreign commerce activities in which the vessels and the passengers on board www.legis.state.ak.usibasisfstatutes.asp#43.52.295 34 113 2/7/2020 Alaska Statutes 2019 �iivae VC»Cl? ayC �iiyay�u. (e) After October 31, 2010, and before November 1, 2015, a home rule or general law municipality that imposes and collects a tax on a passenger traveling on a commercial passenger vessel under a law enacted by the municipality before December 17, 2007, may not receive an appropriation under (d) of this section. —Sec. 43.52.240. Administration. The department shall (1) collect and enforce the collection of taxes due under AS 43.52.200 — 43.52.295 and penalties as provided in AS 43.05; (2) adopt regulations necessary for the administration of AS 43.52.200 — 43.52.295; and (3) subject to annual appropriation, distribute the payments described in AS 43.52.230(b). _Sec. 43.52.250. Local levies. [Repealed, § 12 ch 101 SLA 2010.] ,Sec. 43.52.255. Tax reduction for Local Levies. The tax imposed on a passenger by AS 43.52.200 — 43.52.295 shall be reduced by the total amount of a tax on the passenger traveling on a commercial passenger vessel that is imposed and collected by a home rule or general law municipality under a law enacted before December 17, 2007. —Sec. 43.52.260. Periodic report. The Department of Commerce, Community, and Economic Development shall , every three years, prepare and submit to the governor, the legislature, and the public a report that (1) addresses the projected needs of communities to safely and efficiently host passengers that pay taxes under AS 43.52.200 -- 43.52.295; and (2) summarizes the extent to which appropriations of the proceeds of the tax have been used to defray the cost of meeting the needs described in (1) of this section. —Sec. 43.52.295. Definitions. In AS 43.52.200 — 43.52.295, (1) "commercial passenger vessel" means a boat or vessel that is used in the common carriage of passengers in commerce; "commercial passenger vessel" does not include (A) vessels with fewer than 250 berths or other overnight accommodations for passengers; (B) noncommercial vessels, warships, and vessels operated by the state, the United States, or a foreign government; mvw.legis.state.ak.uslbasislstatutes.asp#43.52.295 35 213 2/7/2020 Alaska Statutes 2019 (2) "marine water of the state" and "state marine water" have the meaning given to "waters" in AS 46.03.900, except that they include only marine waters; (3) "passenger" means a person whom a common carrier has contracted to carry from one place to another; (4) "voyage" means any trip or itinerary Lasting more than 72 hours on the state's marine water. 4www.legis.state.ak.us/basiststatutes.asp#43.52.295 36 313 CITY OF SEWARD Home.Rule City,Kenai Peninsula Borough 2017 Population: 2,518 FY2007—FY2018 Shared CPV Tax Revenue:$8,355,552 ($4,177,776 from State of Alaska and$4,177,776 from Kenai Penuisula Borough) PROFILE Advisory Board, Seward Chamber of Commerce 'Me Ciry of Seward, situated on Resurrection Bav on and/or other interested parties may provide input and the east coast or the Kenai Peninsula, is 125 highway suggestions- The city manavcr )vurks with the Cite miles south of Anchorage and is the gateway to the Council to prioritize projects to be funded by shared Kenai Fjords National Park. The Port of Seward is a Commercial Passenger Vessel Excise 'Fax (CPV} "turnaround port" for cross-gulf itineraries and the revenue. Use of CPV funds is authorized v-ia resolution point of embarkation and disembarkation for many approved by the Seward City Council during die budget Alaska cruise vacations. Seward received 585 port calls process or when projects are considered by the Council. and more dean 1.5 million total cruise visitors between 2007 and 2016. Figures will be updated for 2017 and When eligible ports of call are cities located in a 2018 as available. borough,the city and the borough each receive$2.50 of every$5 passenger fee shared with the port community. Seward Cruise • Visitors In addition to receiving shared CPV revenue directly 2007-2016 from the State of Alaska, Seward also receives CPV Calendar Year Ship Calls Passengers revenue from the Kenai Peninsula Borough after the borough assembly passed an ordinance making the 2007 56 156,014 borough's share of the CPV tax available to Homer acid 2008 65 165,959 Seward through grants. The ordinance stipulates that the hands must be used for port and harbor 2009 70 163,056 __.._ improvements that benefit cruise slip passengers for 2010 56 136,129 purposes that eompiv with state law(AS 43.52.200-298, 2011 54 132,779 SB 256 and FIB 310).I-iomer and Seward cih-managers submit letters to the Kenai Peninsula Borough mayor 2012 51 136,892 to request funding.The grant request specifies how the 2013 50 125,183 project meets die expenditure requirements established in state law. 2014 52 141,442 Priority Projects for CPV Revenue 2015 64 183,124 Project Type 194,36e Shuttle bus service Passenger and vessel services 2007 to 2016 Total 585 1,534,946 Source:Cruise Line Agencies of Alaska. Dredging Part infrastructure 2016 estimate equals lower berth capacity multiplied by 1.05. i Security float completion Port infrastructure PROJECTED NEEDS OF COMMUNITY � Sidewalk from cruise ship Passenger and vessel To help the city safely and efficiently host cruise ship i dock to small boat harbor services Passenger corridor safety and Passenger and vessel passengers,the City of Seward administration considers aesthetic improvements services improvements recommended by the City staff, cruise Cruise dock ambulance i Passenger and vessel indust- , cruise. dock owners, Chamber of Commerce service ± services and other local stakeholders. "I1ne Port and Commerce 1. 37 Harbor float and launch ramp Port infrastructure LEGISLATIVE GRANTS AND CPV PROCEED replacements EXPENDITURES Cruise ship/dock fire fightingPassenger and vessel services In addition to receiving shared CI V revenue, Seward Source:City of Seward. receives legislative grants from the Commercial Vessel Passenger Tax Account for capital projects to upgrade SHARED CPV REVENUE DISTRIBUTION commercial passenger vessel services and Since FY2007,Seward has received nearly$4.2 million infrastructure. in shared CPV revenue from the State of Alaska.The highest shared revenue distribution from the State of SHARED CPV AND CPV LEGISLATIVE GRANT Alaska was$458,750 received during PY2017. REVENUE EXPENDITURES The City, of Seward uses CPS' revenue for port and harbor infrastructure and passenger services. Plans for Shared CPV Revenue Distributionfuture projects include ambulance services to cruise slips, safety and aesthetic improvements to the cruise Fiscal Year City Share Passengers* ship pedestrian wall-tway, continued port and harbor 2007 $16 222 6,489 infrastructure improvements, and cruise terminal 2008 amenities. $367,430 146,972 2009 $345,747 138,299 ExpendituresShared CPV Revenue 2010 $387,413 154,965 Legislative Grants C 2011 $374,293 149,717 1 PY2018 2012 $324,865 129,946 Category Description Expenditures Harbor 2013 Harbor breakwater $2,305,791 $343,265 137,306 Infrastructure 2014 $306,723 122,689 Harbor Harbor launch ramp $419,119 Infrastructure 2015 $347,733 139,093 Harbor Harbor float 544 2016 $447,170 178,$68 infrastructure replacement $*' '418 Harbor Securityznd Fire 2017 $458,750 Data pending InfrastructureProtection-Float for $163,504 �2018 $458,165 Not available - - response vessels Other CPV Ambulance and Fire $150,000 Services services Sources:Alaska Department of Revenue,Tax Division.Shared Taxes and Other CPV Fees Annual Reports (FY2007 to FY2012) and Commercial Passenger Services Fire boat repairs $95,820 Vessel Excise Tax Legislative Review Report(2014). Other CPV Water storage tank $98,010 Services (fire safety) "Only includes passengers that pay the CPV tax. Fiscal year ether CPV Harbor re5traam disbursements are based on passenger numbers during the prior $42,577 ealendaryear_ Services improvement Other CPV Sus transportation for In addition to the direct funding from the State of Services cruise ship passengers $968,791 Alaska,the city has received nearly-$4.2 million in grants Other CPV Harbor Security- from the Kenai Peninsula Borough (betnuccn FY2007 Services United States Coast $332,898 Guard relocation and FY2018). cite managers submit letters to the Kenai Terminal signage, Peninsula Borough mayor to request funding.The grant Port Facilities paving $180,756 request specifies how the project meets the expenditure Dredging cruise ship regLtirenlents cstablished in state law. Port Facilities berthing basins and $857,635 approach Source:City of Seward. 2 38 FUNDING STATUS 11itough September 23, 2018, the City has received FOR MORE INFORMATION: $8,355,552 in total CPV funding and has spent Additional information can be obtained through the cite manager's office at(907)224-4047 or through the 7,559,318, leaving a cash balance of approximately city department at(907)224-4064. $796,231. The available cash is earmarked for 2018 and 2019 budget-related items totaling $150,592 (Fite, SVAC and other services), 2019 Shuttle Bus contract totaling$181,206,an anticipated add-on to the Shuttle Bus contract due to the increased number of cruise ships (cost not pet determined), unspent funds appropriated for Port Avenue improvements totaling S125,000,leaving$339,433 which has been identified as the City's sole source of matching funds to complete the South Harbor Launch Ramp Project. RELATED INFORMATION Relevant documents include: o Seward Comprehensive Plan: hrrl*:!%��i�9>.cit�-i,fs��i;irJ.iz,�l�rrn�meritC.ct�ti°r!V'icnr`�91 I2sr�s'iss� ;.citenf=c rl;�.e;`I)c,cizin<»tt' z�€crit'i�r 39- e Strategic Plan: h,_st� ,�.•.�a�sb�rt<e;���r{�r.,"1)ncuo�i��at(�c°ntd.��'sc.��,'i��'7 • Seward Legislative Priorities Documents State Priorities: lsttn: Ivston•.citz-c3fe�4ard_net weblinl: Doc�'ie ,,Yr.asDx?id=22567&searched=13095c8c-a0e1-43cf- a616-0230e7l ae3 42&xdNd=0 Cite-Priorities: lztt�: Ihistor�.ci#tnfsewar�d.�=cr .�ela]ink�I�oc�'ic w.as12s?id=22566t'�scarcliid=13995c8c-i0c l-=43c1`- a616-02.0CIae342c dbi_d=0 Federal Priorities: httn:!/histon•.cit�,of5c•��-arcl.r�etr weblinkl L)nc�'ic scarcl7id=13995c8c.-af}e1--l3ct- _1616-0231 c-11ac342J,dbid=0 ® Seward Cruise Ship Calendar htt1�:`i<a�.�l.Cf[cv�i> ;art3.u�i t�rNvi�mcnti:rrar�•r et,° 4?0 ® Shuttle Bus�1ap and Schedule: lltttl: iew!4�31_i 3 39 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, DELEGATING AUTHORITY TO THE KENAI PENINSULA BOROUGH TO IMPLEMENT, ADMINISTER, AND ENFORCE THE PROVISION OF THE UNIFORM CODE TO THE ALASKA INTERGOVERNMENTAL REMOTE SALES TAX COMMISSION, AND SUPPORTING ADOPTION OF KENAI PENINSULA BOROUGH ORDINANCE 2020-03 WHEREAS, the City of Seward became a member of the Alaska Intergovernmental Remote Seller Sales Tax Commission (Commission) with the passage of Resolution 2019-109 (adopted November 15, 2019), and approval of a certain Alaska Intergovernmental Remote Seller Sales Tax Agreement(Agreement); and WHEREAS, the purpose of the Commission is to implement a single-level statewide sales tax administration for the collection and remittance of sales tax for goods and services sold by certain remote sellers and marketplace facilitators; and WHEREAS, under the Agreement, each member municipality must adopt the Alaska Uniform Remote Seller Sales Tax Code (Uniform Code) as adopted by the Commission's Board of Directors within one hundred twenty (120) days of adoption of the Uniform Code; and WHEREAS, the Commission adopted the Uniform Code on January 6, 2020; and WHEREAS, the Kenai Peninsula Borough (KPB) has proposed adopting the Uniform Code via KPB Ordinance 2020-03, which will amend Title 5 of the KPB Code of Ordinances (KPB Code), including amendments to KPB Code Section 5.18, and the adoption of KPB Code Section 5.19; and WHEREAS, Seward City Code Section 5.35 delegates the power to assess, collect, and remit sales and use taxes levied to the Kenai Peninsula Borough, in accordance with AS 29.35.170 and Chapter 5.18 of the KPB Code; and WHEREAS, KPB Ordinance 2020-03 authorizes the Commission to implement, administer and enforce the provisions of the Uniform Code on behalf of the Borough; and WHEREAS, it is in the best interest of the City of Seward for the Kenai Peninsula Borough to amend KPB Title 5 to adopt and implement the Uniform Code. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: 40 CITY OF SEWARD,ALASKA RESOLUTION 2020-017 Section 1. The City of Seward concurs in the Kenai Peninsula Borough's authorization and delegation of authority to the Alaska Intergovernmental Remote Sales Tax Commission to implement, administer, and enforce the provisions of the Uniform Code on behalf of the City of Seward. Section 2. The City of Seward supports adoption of Kenai Peninsula Borough Ordinance 2020-03. Section 3. A copy of this resolution shall be forwarded to the Kenai Peninsula Borough and the Alaska Remote Seller Sales Tax Commission. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of February, 2020. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 41 Agenda Statement Meeting Date: February 24, 2020 To: City Council -" From: City Attorney Agenda Item: Resolution 2020-017 "A Resolution Delegating Authority to the Kenai Peninsula Borough to Implement, Administer, and Enforce the Provision of the Uniform Code to the Alaska Intergovernmental Remote Sales Tax Commission, and Supporting Adoption of Kenai Peninsula Borough Ordinance 2020-03" BACKGROUND &JUSTIFICATION: Resolution 2020-017 concurs in the Kenai Peninsula Borough's authorization and delegation of authority to the Alaska Intergovernmental Remote Sales Tax Commission to implement, administer and enforce the provisions of the Uniform Code on behalf of the City of Seward. In addition, the City of Seward supports the adoption of Kenai Peninsula Borough Ordinance 2020-03. INTENT: The intent of the Resolution is to approve the City's support of the proposed Borough ordinance authorizing the Alaska Remote Seller Sales Tax Commission to implement the Uniform Remote Seller Sales Tax Code. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X 3. Other (list): 1 00905809.DOCX 42 FISCAL NOTE: The fiscal impact is yet to be determined but no fiscal note is required at this stage. Approved by Finance Department: ATTORNEY REVIEW: Yes x No Not Applicable 2 00905809.DOCX 43 Introduced by: Cooper,Smalley Date: 01/21/20 Hearing: 02/25/20 Action: Vote: KENAI PENINSULA BOROUGH ORDINANCE 2020-03 AN ORDINANCE AMENDING KPB 5.18 SALES TAX CODE AND ENACTING KPB 5.19 UNIFORM REMOTE SELLER SALES TAX CODE WHEREAS, the inability to effectively collect sales tax on sales of personal property, products or services transferred or delivered into Alaska by sellers who do not have a physical presence in the borough ("remote seller") is eroding the sales tax base of Alaska communities and resulting in revenue losses that are causing imminent harm to residents through the loss of critical funding for local education; and WHEREAS, the harm from the loss of revenue is especially problematic in Alaska because the state has no broad-based sales tax, and sales tax revenues are essential in funding the provision of services by local governments; and WHEREAS, the failure to collect tax on remote sales creates artificial market distortions and competitive advantages for remote sellers by perpetuating tax shelters for businesses that limit their physical presence in the state or its municipalities but still sell goods and services to local consumers without collecting sales tax, something that becomes easier and more prevalent as technology continues to advance; and WHEREAS, the structural advantages for remote sellers, including the absence of point-of-sale tax collection, combined with the general growth of online retail sales, means that the erosion of the sales tax base is a growing problem that will only worsen in the near future if the borough is not able to legally collect remote seller sales tax within the framework of current United States Supreme Court case law; and WHEREAS, the failure to effectively collect sales tax on remote or internet-based sales results in the creation of incentives for businesses to avoid a physical presence in the borough, resulting in less jobs and increasing the share of taxes paid by those consumers who buy from competitors with a physical presence in the borough; and WHEREAS, remote sellers who make a substantial number of deliveries into or have large gross revenues from Alaska benefit extensively from the Alaska market, affecting the economy generally, as well as local infrastructure; and WHEREAS, the recent decision by the United States Supreme Court in South Dakota v. Wayfair ("Wayfair") allows for the amendment of the sales tax code to account for remote sellers who do not have a physical presence in the borough, but do have a taxable connection with the borough; and Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 1 of 27 44 WHEREAS, the Wayfair decision provides guidance that includes the defensibility of a single- level statewide administration of remote sales tax collection and remittance so long as the law is not retroactive in its application and provides a safe harbor to sellers who have limited sales or transactions in Alaska; and WHEREAS, in order to implement a single-level statewide sales tax administration, numerous local taxing jurisdictions within Alaska worked together to establish an intergovernmental entity known as the Alaska Remote Seller Sales Tax Commission (the "Commission"); and WHEREAS, currently 23 municipalities in Alaska are members of the Commission; and WHEREAS, the function and powers of the Commission are set forth in the Alaska Intergovernmental Remote Seller Sales Tax Agreement (the "Agreement"), a cooperative agreement between Commission members; and WHEREAS, as part of the process to implement a remote seller sales tax code and pursuant to Resolution 2019-056, the borough signed the Agreement and is currently a full member of the Commission; and WHEREAS, five of the incorporated cities within the borough are members of the Commission; and WHEREAS, representatives from the borough, the City of Soldotna, and the City of Kenai also currently hold three of the seven Board of Director seats on the Commission; and WHEREAS, under the terms of the Agreement, in order to maintain membership in the Commission, local governments must enact the Uniform Remote Seller Sales Tax Code ("Uniform Code") as adopted by the Commission's Board of Directors; WHEREAS, the Board of Directors adopted the Uniform Code at its meeting on January 6,2020; and WHEREAS, the Uniform Code will govern the collection and remittance of municipal sales tax applicable to remote or internet-based sales; and WHEREAS, the purpose of the Uniform Code is to comply with guidance in Wayfair by providing statewide threshold criteria, streamlined single-level tax administration for remote sellers, and no retroactive application; and WHEREAS, the Uniform Code will provide for streamlined remote sales tax collection and remittance process which is necessary to avoid claims that local municipal tax unduly burdens interstate sellers; and Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 2 of 27 45 WHEREAS, this ordinance will adopt the Uniform Code, amend current borough sales tax code for consistency, and authorize the Commission to administer the remote sales tax collection and remittance for the borough; and WHEREAS, this is the culmination of a process that began in June of 2019 and is the last step before municipal tax collected by remote sellers can be remitted to the borough through the Commission; and WHEREAS, in light of the Wayfair decision, failure to adopt a uniform, streamlined, remote seller sales tax code will jeopardize the ability of the borough and its cities to collect tax on remote sales; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That KPB 5.18.450(A) is hereby amended as follows: 5.18.450. - Tax jurisdiction Point of Taxation. A. The rate of tax to be added to the sale price is based on the place of sale. The place of sale of goods and merchandise is the location of the [RETAIL OUTLET] physicalpresence at which or from which delivery was made. This provision applies to goods delivered to buyers within the borough and to goods delivered to buyers outside the borough but within the state of Alaska.If the invoice includes a charge for installation,then the place of the sale for the goods and service is the retail outlet at which or from which delivery was made. When goods are delivered into the borough from a point outside of the borough and the seller maintains an ongoing physical presence in the borough,then the location of the seller's in-borough presence will determine the place of sale. [IF A SELLER HAS NO ONGOING PHYSICAL PRESENCE IN THE BOROUGH BUT HAS ESTABLISHED NEXUS WITH THE BOROUGH, THE POINT OF DELIVERY WILL DETERMINE THE PLACE OF SALE. IF THE SELLER HAS NO ONGOING PHYSICAL PRESENCE IN, OR NEXUS WITH, THE BOROUGH THE SALE IS NOT SUBJECT TO THE BOROUGH SALES TAX. FOR PURPOSES OF THIS SECTION THE FOLLOWING TERMS ARE DEFINED AS SHOWN BELOW: 1. "NEXUS" MEANS THE SELLER HAS ESTABLISHED A TAXABLE CONNECTION WITHIN THE BOROUGH BY USE OF MARKETING TECHNIQUES, SUCH AS DIRECTED ADVERTISING IN THE BOROUGH VIA TELEPHONE OR INTERNET, OR DOOR-TO-DOOR SALES WITHIN THE BOROUGH, OR BY USE OF CONTRACT WORKERS OR CONTRACT OR COMMISSION AGENTS OR BUSINESSES, WHICH ARE ASSOCIATED WITH THE SELLER'S EFFORTS TO ESTABLISH OR MAINTAIN A MARKET FOR ITS GOODS OR SERVICES, DELIVER THOSE GOODS OR SERVICES, OR PROVIDE WARRANTY OR OTHER REPAIR OR RETURN SERVICES IN THE BOROUGH. Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 3 of 27 46 2. THE "POINT OF DELIVERY" WHERE THERE IS NO ONGOING PHYSICAL PRESENCE IN THE BOROUGH IS THE PLACE WHERE PHYSICAL POSSESSION OF THE GOODS IS TRANSFERRED TO THE CUSTOMER.] SECTION 2. That KPB 5.18.680 is hereby enacted as follows: 5.18.680 Uniform Remote Seller Sales Tax Code Sellers with no physicalpresence in the borough that have remote or internet-based sales in the borough and sellers with a physicalpresence in the borough that have remote or internet-based sales within other taxing jurisdictions in Alaska are subject to KPB 5.19 instead of KPB 5.18. SECTION 3. That KPB 5.19 is enacted as follows: KPB 5.19. Uniform Remote Seller Sales Tax Code 5.19.010. Interpretation. A. In order to prevent evasion of the sales taxes and to aid in its administration, it is presumed that all sales and services by a person or entity engaging in business are subject to the sales tax. B. The application of the tax levied under this Code shall be broadly construed and shall favor inclusion rather than exclusion. C. Exemptions from the tax levied under this Code or from the taxing jurisdiction shall be narrowly construed against the claimant and allowed only when such exemption clearly falls within an exemption defined in this Code or the taxing jurisdiction's Code. D. The scope of this Code shall apply to remote sellers or marketplace facilitators, delivering products or services to Member municipalities adopting this Code, within the state of Alaska. 5.19.020. Title to Collected Sales Tax. Upon collection by the remote seller or marketplace facilitator, title to collected sales tax vests in the Commission for remittance to the taxing_jurisdiction. The remote seller or marketplace facilitator remits collected sales tax to the Commission on behalf of the taxing jurisdiction, from whom that power is delegated, in trust for the taxing_jurisdiction and is accountable to the Commission and taxing jurisdiction. 5.19.030. Imposition—Rate. A. To the fullest extent permitted by law, a sales tax is levied and assessed on all remote sales where delivery is made within the local taxing�jurisdiction(s) that is a Member, within the state of Alaska. Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 4 of 27 47 B. The applicable tax shall be added to the sales price. C. The tax rate added to the sale price shall be the tax rate for the taxing iurisdiction(s)where the prope , or product is sold, or service that was rendered is received, and based on the date the prope . or product was sold or the date the service rendered was received. D. An Address and Tax Rate Database will be made available to remote sellers and marketplace facilitators, indicating the appropriate tax rate to be applied. E. The tax assessed shall be consistent with relevant jurisdictional tax caps, single unit sales, and exemptions. F. When a sale is made on an installment basis, the applicable sales tax shall be collected at each payment, calculated at the sales tax rate in effect, and with the cap applied, at the time of the original sale or the date the service is rendered,based on the local jurisdictions' Codes . G. When a sales transaction involves placement of a single order with multiple deliveries made at different points in time that are separately invoiced,the applicable sales tax shall be collected on each separately invoiced delivery, calculated at the sales tax rate in effect, and with the cap applied, at the time of the original sale or the date the service is rendered. 5.19.040. Obligation to Collect Tax - Threshold Criteria. A. Any remote seller or marketplace facilitator must collect and remit sales tax in compliance with all applicable procedures and requirements of law, provided the remote seller or marketplace facilitator has met one of the following Threshold Criteria ("Threshold Criteria")in the previous calendar year: 1. The remote seller's statewide gross sales, including the seller's marketplace facilitator's statewide gross sales, from the sale(s) of property, products or services delivered into the state meets or exceeds one hundred thousand dollars ($100,000); or 2. The remote seller, including the seller's marketplace facilitator, sold property, products, or services delivered into the state in two hundred (200) or more separate transactions. B. For purposes of determining whether the Threshold Criteria are met, remote sellers or marketplace facilitators shall include all gross sales, from all sales of goods, propem, products, or services rendered within the state of Alaska. 5.19.050. No Retroactive Application. The obligations to collect and remit sales tax required by this chapter are applicable at the effective date of the ordinance adopting the Alaska Remote Seller Sales Tax Code. 5.19.060. Payment and Collection. Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 5 of 27 48 Pursuant to this Code, taxes imposed shall be due and paid by the buyer to the remote seller or marketplace facilitator at the time of the sale of property or product or date service is rendered, or with respect to credit transactions, at the time of collection. It shall be the duty of each remote seller or marketplace facilitator to collect the taxes from the buyer and to hold those taxes in trust for the taxing authority of the taxing jjurisdiction. Failure by the remote seller or marketplace facilitator to collect the tax shall not affect the remote seller's, or marketplace facilitator's, responsibilitypayment to the Commission. 5.19.070. Remote Seller and Marketplace Facilitator Registration Requirement. A. If a remote seller's gross statewide sales within the last calendar year meets or exceeds the Threshold Criteria, the remote seller shall register with the Commission. If a marketplace facilitator's gross statewide sales within the last calendar year meets or exceeds the Threshold Criteria, the marketplace facilitator shall register with the Commission. B. A remote seller or marketplace facilitator meeting the Threshold Criteria shall apply for a certificate of sales tax registration within thirty (30) calendar days of the effective date of this Code or within thirt.0) calendar days of meeting the Threshold Criteria whichever occurs second. Registration shall be to the Commission on forms prescribed b. the Commission. C. An extension may be qpplied for and granted based on criteria established by the Commission,based on evidence produced to describe time necessary o Mdate software or other technical needs, not to exceed ninety (90 D. Upon receipt of a properly executed application, the Commission shall confirm registration, stating the legal name of the remote seller or marketplace facilitator, the primary address, and the primary sales tax contact name and corresponding title. The failure of the Commission to confirm registration does not relieve the remote seller or marketplace facilitator of its duty to collect and remit sales tax. E. Each business entity shall have a sales tax registration under the advertised name. F. The sales tax certificate is non-assignable and non-transferable. 5.19.080. Tax Filing Schedule. A. All remote sellers or marketplace facilitators subject to this Code shall file a return on a form or in a format prescribed by the Commission and shall pay the tax due. B. Filing of sales tax returns are due monthly, quarterly riling is optional upon application and approval by the Commission, consistent with the code of the local jurisdiction. C. A remote seller or marketplace facilitator who has filed a sales tax return will be presumed to be making sales in successive periods unless the remote seller or marketplace facilitator Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 6 of 27 49 files a return showing a termination or sale of the business in accordance with this Code. D. The completed and executed return, together with the remittance in full for the tax due, shall be transmitted to and must be received by the Commission on or before midnight Alaska Standard Time on the due date. Monthly returns are due the last day_ of the immediate subsequent month. Quarterly returns are due as follows: Quarter 1 (January—March) April 30 Quarter 2 (April —June) July 31 Quarter 3 (July— September) October 31 Quarter 4 (October—December) January 31 E. If the last day of the month following the end of the filing period falls on a Saturday, Sunday, federal holiday or Alaska state holiday, the due date will be extended until the next business day immediately following. F. Any remote seller or marketplace facilitator holding a remote seller registration shall file a sales tax return even though no tax may be due. This return shall show why no tax is due. If the remote seller or marketplace facilitator intends to continue doing business a return shall be filed reflecting no sales and a confirmation of the intent to continue doing business and shall continue to do so each filing�period until the entity ceases doing business or sells the business. If the remote seller or marketplace facilitator intends to cease doing_ business, a final return shall be filed along_ with a statement of business closure. G. The remote seller or marketplace facilitator shall prepare the return and remit sales tax to the Commission on the same basis,cash or accrual,which the remote seller or marketplace facilitator uses in preparing its federal income tax return. The remote seller or marketplace facilitator shall sign the return, and transmit the return, with the amount of sales tax and any applicable penalty, interest or fees that it shows to be due, to the Commission. H. Remote sellers and marketplace facilitators failing to comply with the provisions of this Code shall, if required by the Commission and if quarterly filing has been chosen,file and transmit collected sales taxes more frequently until such time as they have demonstrated to the Commission that they are or will be able to comply with the provisions of this Code. Six 6) consecutive on-time sales tax filings, with full remittance of the sales taxes collected, shall establish the presumption of compliance and return to quarterly, filing. I. The preparer of the sales tax return shall keep and maintain all documentation suporting any and all claims of exempted sales and purchases. Documentation for exempted sales should include the number of the exemption authorization card presented by the buyer the time of the purchase; the date of the purchase; the name of the person making the purchase;the organization making the purchase;the total amount of the purchase; and the amount of sales tax exempted. This documentation shall be made available to the Commission upon request. Failure to provide such documentation may invalidate that Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 7 of 27 50 portion of the claim of exemption for which no documentation is provided. 5.19.090 Estimated Tax A. In the event the Commission is unable to ascertain the tax due from a remote seller or marketplace facilitator by reason of the failure of the remote seller or marketplace facilitator to keep accurate books, allow inspection, or file a return, or by reason of the remote seller or marketplace facilitator filing a false or inaccurate return, the Commission may make an estimate of the tax due based on any evidence in their possession. B. Sales taxes may also be estimated, based on any information available, whenever the Commission has reasonable cause to believe that any information on a sales tax return is not accurate. C. A remote seller's or marketplace facilitator's tax liability under this Code may be determined and assessed for a period of six (6) years after the date the return was filed or due to be filed with the Commission. No civil action for the collection of such tax may be commenced after the expiration of the six (6) year period except an action for taxes, penalties and interest due from those filing periods that are the subject of a written demand or assessment made within the six(6)year period,unless the remote seller or marketplace facilitator waives the protection of this section. D. The Commission shall notify the remote seller or marketplace facilitator, in writing that the Commission has estimated the amount of sales tax that is due from the remote seller or marketplace facilitator. The Commission shall serve the notice on the remote seller or marketplace facilitator by delivering the notice to the remote seller's or marketplace facilitator's place of business, or by mailing the notice by certified mail, return receipt requested, to the remote seller's or marketplace facilitator's last known mailing address. A remote seller or marketplace facilitator who refuses the certified mail will be considered to have accepted the certified mail for purposes of service. E. The Commission's estimate of the amount of sales tax that is due from a remote seller or marketplace facilitator shall become a final determination of the amount that is due unless the remote seller or marketplace facilitator,within thiM(30)calendar days after service of notice of the estimated tax: I. Files a complete and accurate sales tax return for the delinquent periods supported by satisfactory records and accompanied by a full remittance of all taxes, interest, penalties, costs and other charges due; or 2. Files a written notice with the Commission appealing the estimated tax amount in accordance with the meal procedures. 3. Arguments or reasons for failure to timely file a return and remit taxes collected shall not be considered a valid basis or grounds for _granting _an meal. The basis and _grounds for granting an meal of an assessment are: Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 8 of 27 51 a. The identity of the remote seller or marketplace facilitator is in error; b. The amount of the debt is erroneous due to a clerical error(and the nature and extent of the error is specified in the request for meal), or c. The remote seller or marketplace facilitator disputes the denial of exemption(s)for certain sales. F. The amount of sales tax finally determined to be due under this section shall bear interest and penalty from the date that the sales tax originally_ was due, plus an additional civil penally of fifty dollars($50)for each calendar month or partial month for which the amount of sales tax that is due has been determined. 5.19.100. Returns —Filin2 Contents. A. Every remote seller or marketplace facilitator required by this chapter to collect sales tax shall file with the Commission upon forms furnished by the Commission a return setting forth the following information with totals rounded to the nearest dollar: 1. Gross sales; 2. The nontaxable portions separately stating the amount of sales revenue attributable to each class of exemption; 3. Computation of taxes to be remitted; 4. Calculated discount(if applicable)based on taxing jjurisdiction's code; and 5. Such other information as ma,, b�quired by the Commission. B. Each tax return remitted by a remote seller or marketplace facilitator shall be signed (digital or otherwise)by a responsible individual who shall attest to the completeness and accuracy of the information on the tax return. C. The Commission reserves the right to reject a filed return for failure to comply with the requirements of this Code for up to three (3) months from the date of filing. The Commission shall give written notice to a remote seller or marketplace facilitator that a return has been rejected, including the reason for the rejection. 5.19.110. Refunds. A. Upon request from a buyer or remote seller or marketplace facilitator the Commission shall provide a determination of correct tax rate and amount applicable to the transaction. In the case of an overpayment of taxes, the remote seller or marketplace facilitator shall process the refund and amend any returns accordingly. Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 9 of 27 52 B. If the claimant is a remote seller or marketplace facilitator, and the tax refund is owed to any buyer, the remote seller or marketplace facilitator submits, and the Commission approves, a refund plan to all affected buyers. C. The Taxing Jurisdictions may allow a buyer to request a refund directly from the Taxing Jurisdiction. 5.19.120. Amended Returns. A. A remote seller or marketplace facilitator may file an amended sales tax return, with supporting documentation, and the Commission mn accept the amended return,but only in the following circumstances: i. The amended return is filed within one (1) year of the original due date for the return; and ii. The remote seller or marketplace facilitator provides a written justification for requesting approval of the amended return; and iii. The remote seller or marketplace facilitator agrees to submit to an audit upon request of the Commission. B. The Commission shall notify the remote seller or marketplace facilitator in writing (by email or otherwise) whether the Commission accepts or rejects an amended return, including the reasons for any rejection. C. The Commission may adjust a return for a remote seller or marketplace facilitator if, after investigation, the Commission determines the figure included in the original returns are incorrect; and the Commission adjusts the return within two (2) years of the original due date for the return. D. A remote seller or marketplace facilitator may file a supplemental sales tax return, with supporting documentation, and the Commission may accept the supplemental return, but only in the following circumstances: i. The remote seller or marketplace facilitator provides a written justification for requesting approval of the supplemental return; and ii. The remote seller or marketplace facilitator agrees to submit to an audit upon request of the Commission. Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 10 of 27 53 5.19.130. Extension of Time to File Tax Return. Upon written application of a remote seller or marketplace facilitator, stating the reasons therefor, the Commission may extend the time to file a sales tax return but only if the Commission rinds each of the following: 1. For reasons beyond the remote seller's or marketplace facilitator's control, the remote seller or marketplace facilitator has been unable to maintain in a current condition the books and records that contain the information required to complete the return; 2. Such extension is a dire necessity for bookkeeping reasons and would avert undue hardship upon the remote seller or marketplace facilitator; 3. The remote seller or marketplace facilitator has a plan to cure the problem that caused the remote seller or marketplace facilitator to apply for an extension and the remote seller or marketplace facilitator agrees to proceed with diligence to cure the problem; 4. At the time of the application, the remote seller or marketplace facilitator is not delinquent in filing any other sales tax return, in remitting sales tax to the Commission or otherwise in violation of this chapter; 5. No such extension shall be made retroactively to cover existing delinquencies. elinquencies. 5.19.140. Audits. A. Any remote seller or marketplace facilitator who has registered with the Commission,who is required to collect and remit sales tax, or who is required to submit a sales tax return is subject to a discretionary sales tax audit at any time. The purpose of such an audit is to examine the business records of the remote seller or marketplace facilitator in order to determine whether appropriate amounts of sales tax revenue have been collected by the remote seller or marketplace facilitator and remitted to the Commission. B. The Commission is not bound to accept a sales tax return as correct. The Commission may make an independent investigation of all retail sales or transactions conducted within the State or taxing jurisdiction. C. The records that a remote seller or marketplace facilitator is required to maintain under this chapter shall be subject to inspection and copying by authorized employees or agents of the Commission for the purpose of auditing any return filed under this chapter, or to determine the remote seller's or marketplace facilitator's liability for sales tax where no return has been filed. D. In addition to the information required on returns, the Commission may request, and the remote seller or marketplace facilitator must furnish, any reasonable information deemed necessary for a correct computation of the tax. Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 11 of 27 54 E. The Commission may adjust a return for a remote seller or marketplace facilitator if, after investigation or audit, the Commission determines that the figures included in the original_ return are incorrect, and that additional sales taxes are due; and the Commission adjusts the return within two (2)years of the original due date for the return. F. For the purpose of ascertaining the correctness of a return or the amount of taxes owed when a return has not been riled, the Commission may conduct investigations, hearings and audits and may examine any relevant books, papers, statements, memoranda, records, accounts or other writings of any remote seller or marketplace facilitator at any reasonable hour on the premises of the remote seller or marketplace facilitator and may require the attendance of any officer or employee of the remote seller or marketplace facilitator. Upon written demand by the Commission, the remote seller or marketplace facilitator shall present for examination, in the office of the Commission, such books, papers, statements, memoranda, records, accounts and other written material as may be set out in the demand unless the Commission and the person upon whom the demand is made agree to presentation of such materials at a different place. G. The Commission may issue subpoenas to compel attendance or to require production of relevant books, papers, records or memoranda. If any remote seller or marketplace facilitator refuses to obey any such subpoena, the Commissioner may refer the matter to the Commission's attorney for an application to the superior court for an order requiring the remote seller or marketplace facilitator to comply therewith. H. Any remote seller, marketplace facilitator, or person engaged in business who is unable or unwilling to submit their records to the Commission shall be required to pay the Commission for all necessary expenses incurred for the examination and inspection of their records maintained outside the Commission. I. After the completion of a sales tax audit,the results of the audit will be sent to the business owner's address of record. J. In the event the Commission, upon completion of an audit, discovers more than five hundred dollars ($500) in additional sales tax due from a remote seller or marketplace facilitator resulting from a remote seller's or marketplace facilitator's failure to accurately report sales and taxes due thereupon,the remote seller or marketplace facilitator shall bear responsibility for the full cost of the audit. The audit fee assessment will be in addition to interest and penalties applicable to amounts deemed to be delinquent by the Commission at the time of the conclusion of the audit. 5.19.150.Audit protest. A. If the remote seller or marketplace facilitator wishes to dispute the amount of the estimate, or the results of an examination or audit, the remote seller or marketplace facilitator must file a written protest with the Commission, within thigy (30) calendar days of the date of the notice of estimated tax or results of an audit or examination. The protest must set forth: Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 12 of 27 55 1. The remote seller's or marketplace facilitator's justification for reducing or increasing the estimated tax amount, including any missing sales tax returns for the periods estimated; or 2. The remote seller's or marketplace facilitator's reasons for challenging the examination or audit results. B. In processing the protest, the Commission may hold an informal meeting or hearing with the remote seller or marketplace facilitator, either on its own or upon request of the remote seller or marketplace facilitator,and may also require that the remote seller or marketplace facilitator submit to an audit, if one was not previously conducted or a more formal audit, if an estimation audit was previously performed. C. The Commission shall make a final written determination on the remote seller's or marketplace facilitator's protest and mail a copy of the determination to the remote seller or marketplace facilitator. D. If a written protest is not filed within thirty(30) days of the date of the notice of estimated tax or the result of a review, audit or examination,then the estimated tax,review, audit or examination result shall be final, due and payable to the Commission. 5.19.160. Penalties and Interest for Late Filing. A. A late filing fee of twenty-five dollars ($25)per month (or quarter) shall be added to all late-filed sales tax reports in addition to interest and penalties. B. Delinquent sales tax bear interest at the rate of fifteen percent(15%)per annum until paid. C. In addition, delinquent sales tax shall be subject to an additional penalty of 5%per month, or fraction thereof, until a total of 20% of delinquent tax has been reached. The penalty does not bear interest. D. Penalties and interest shall be assessed and collected in the same manner as the tax is assessed and collected, and applied first to penalties and interest, second to past due sales tax. E. The filing of an incomplete return, or the failure to remit all tax, shall be treated as the filing of no return. F. A penalty assessed under this section for the delinquent remittance of sales tax or failure to file a sales tax return may be waived by the Commission, upon written application of the remote seller or marketplace facilitator accompanied by a payment of all delinquent sales tax, interest and penalty otherwise owed by the remote seller or marketplace facilitator, within fort,. -f�(45) calendar days after the date of delinquency. A remote seller or marketplace facilitator may not be granted more than one (1) waiver of penalty Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 13 of 27 56 under this subsection in any one calendar year. The Commission shall report such waivers of penalty to the taxing jjurisdiction, in writing. 5.19.170. Repayment Plans. A. The Commission may agree to enter into a repayment plan with a delinquent remote seller or marketplace facilitator. No repayment plan shall be valid unless agreed to by both parties in writing. B. A remote seller or marketplace facilitator shall not be eligible to enter into a repayment plan with the Commission if the remote seller or marketplace facilitator has defaulted on a repaymentplan in the previous two (2) calendar years. C. The repaymentplan shall include a secured promissory note that substantially complies with the following terms: i. The remote seller or marketplace facilitator agrees to pay a minimum of ten percent(10%)down payment on the tax, interest and penalty amount due. The down payment shall be applied first to penalty, then to accumulated interest, and then to the tax owed. ii. The remote seller or marketplace facilitator agrees to pay the balance of the tax, penalty and interest owed in monthly installments over a period not to exceed two (2) years. iii. Interest at a rate of fifteen percent (15%) per annum shall accrue on the principal sum due. Interest shall not apply to penalties owed or to interest accrued at the time the repaymentplan is executed or accruing during the term of the repayment plan. iv. If the remote seller or marketplace facilitator is a corporation or a limited liabili , entity the remote seller or marketplace facilitator agrees to provide a personal guarantee of the obligations under the repayment plan. V. The remote seller or marketplace facilitator agrees to pay all future tax bills in accordance with the provisions of this chapter. vi. The remote seller or marketplace facilitator agrees to provide a security interest in the form of a sales tax lien for the entire unpaid balance of the promissory note to be recorded by the Commission at the time the repayment plan is signed. The remote seller or marketplace facilitator shall be responsible for the cost of recording the tax lien. D. If a remote seller or marketplace facilitator fails to pay two (2) or more payments as required by the repayment plan agreement, the remote seller or marketplace facilitator shall be in default and the entire amount owed at the time of default shall become Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 14 of 27 57 immediately due. The Commission will send the remote seller or marketplace facilitator a notice of default. The Commission may immediately foreclose on the sales tax lien or take any other remedy available under the law. 5.19.180. Remote Seller or Marketplace Facilitator Record Retention. Remote sellers or marketplace facilitators shall keep and preserve suitable records of all sales made and such other books or accounts as may be necessary to determine the amount of tax which the remote seller or marketplace facilitator is obliged to collect. Remote sellers or marketplace facilitators shall preserve suitable records of sales for a period of six (6)years from the date of the return reporting such sales, and shall preserve for a period of six (6) years all invoices of _goods and merchandise purchased for resale, and all such other books, invoices and records as may be necessary to accurately determine the amount of taxes which the remote seller or marketplace facilitator was obliged to collect under this chapter. 5.19.190. Cessation or Transfer of Business. A. A remote seller or marketplace facilitator who sells, leases, conveys, forfeits, transfers or assigns the majority of their business interest, including a creditor or secured party, shall make a final sales tax return within thiM (30) days after the date of such conveyance. B. At least ten (10) business days before any such sale is completed, the remote seller or marketplace facilitator shall send to the Commission,by i1pproved communication(email confirmation, certified first-class mail, postage prepaid) a notice that the remote seller's or marketplace facilitator's interest is to be conveyed and shall include the name, address and telephone number of the person or entity to whom the interest is to be convey C. Upon notice of sale and disclosure of buyer, the Commission shall be authorized to disclose the status of the remote seller's or marketplace facilitator's sales tax account to the named buyer or assignee. D. Upon receipt of notice of a sale or transfer, the Commission shall send the transferee a copy of this Code with this section highlighted._ E. Neither the Commission's failure to give the notice nor the transferee's failure to receive the notice shall relieve the transferee of any obligations under this section. F. Following receipt of the notice, the Commission shall have sixt(60) days in which to perform a final sales tax audit and assess sales tax liability against the seller of the business. If the notice is not mailed at least ten (10) business days before the sale is completed, the Commission shall have twelve (12) months from the date of the completion of the sale or the Commission's knowledge of the completion of the sale within which to begin a final sales tax audit and assess sales tax liability against the seller of the business. The Commission may also initiate an estimated assessment if the requirements for such an assessment exist. Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 15 of 27 58 G. A person acquiring any interest of a remote seller or marketplace facilitator in a business required to collect the tax under this chapter assumes the liability of the remote seller or marketplace facilitator for all taxes due the Commission, whether current or delinquent, whether known to the Commission or discovered later, and for all interest,penalties, costs and charges on such taxes. H. Before the effective date of the transfer, the transferee of a business shall obtain from the Commission an estimate of the delinquent sales tax, penalty and interest, if any, owed by the remote seller or marketplace facilitator as of the date of the transfer,and shall withhold that amount from the consideration payable for the transfer, until the remote seller or marketplace facilitator has produced a receipt from the Commission showing that all tax obligations imposed by this chapter have been paid. A transferee that fails to withhold the amount required under this subsection shall be liable to the Commission and taxing jurisdiction for the lesser of the amount of delinquent sales tax, penalty and interest due from the remote seller or marketplace facilitator as of the date of transfer, and the amount that the transferee was required to withhold. I. In this section, the term "transfer" includes the following: 1. A change in voting control, or in more than fifty percent (50%) of the ownership interest in a remote seller or marketplace facilitator that is a corporation, limited liabifi . company or partnership, or 2. A sale of all or substantially_ all the assets used in the business of the remote seller or marketplace facilitator; or 3. The initiation of a lease, management agreement or other arrangement under which another person becomes entitled to the remote seller's or marketplace facilitator's gross receipts from sales, rentals or services. J. Subsection H of this section shall not apply to any person who acquires their ownership interest in the ongoing business as a result of the foreclosure of a lien that has priority over the Commission's sales tax lien. K. Upon termination, dissolution or abandonment of a corporate business, any officer having control or supervision of sales tax funds collected, or who is charged with responsibility for the filing of returns or the payment of sales tax funds collected, shall be personally liable for any unpaid taxes, interest, administrative costs and penalties on those taxes if such officer willfully fails to pay or cause to be paid any taxes due from the corporation. In addition, regardless of willfulness, each director of the corporation shall be jointly and severally liable for unpaid amounts. The officer shall be liable only for taxes collected which became due during the period he or she had the control, supervthe period he or she had the control, supervision, responsibility or duty to act for the corporation. This section does not relieve the corporation of other tax liabilities or otherwise impair other tax collection remedies afforded by law. Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 16 of 27 59 L. A remote seller or marketplace facilitator who terminates the business without the benefit of a purchaser, successor or assign shall make a final tax return and settlement of tax obligations within thirty (30) days after such termination. If a final return and settlement are not received within thirty(30) days of the termination, the remote seller or marketplace facilitator shall pay a penalty of one hundred dollars ($100), plus an additional penalty of twenty-five dollars($25)for each additional thirty_(30-)dayperiod, or part of such a period, during which the final return and settlement have not been made, for a maximum of six (6) additional periods. 5.19.200. Use of Information on Tax Returns. A. Except as otherwise provided in this chapter, all returns, reports and information required to be filed with the Commission under this Code, and all information contained therein, shall be kept confidential and shall be subject to inspection onlyby- 1. Employees and agents of the Commission and taxing jurisdiction whose job responsibilities are directly related to such returns, reports and information; 2. The person supplying such returns, reports and information, and 3. Persons authorized in writing by the person supplying such returns, reports and information. B. The Commission will release information described in subsection A of this section pursuant to subpoena, order of a court or administrative agency of competent jurisdiction, and where otherwise required by law to do so. C. Notwithstanding subsection A of this section, the following information is available for public inspection: 1. The name and address of sellers; 2. Whether a business is registered to collect taxes under this chapter; 3. The name and address of businesses that are sixly(60)days or more delinquent in filing returns or in remitting sales tax, or both filing returns and remitting sales tax, and, if so delinquent, the amount of estimated sales tax due, and the number of returns not filed. D. The Commission may provide the public statistical information related to sales tax collections, provided that no information identifiable to a particular remote seller or marketplace facilitator is disclosed. E. Nothing contained in this section shall be construed to prohibit the defive!Y to a person, or their duly authorized representative, of a copy of any return or report filed by them, nor to prohibit the publication of statistics so classified as to prevent the identification of Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 17 of 27 60 particular buyers, remote sellers, or marketplace facilitators, nor to prohibit the furnishing of information on a reciprocal basis to other agencies or political subdivisions of the state or the United States concerned with the enforcement of tax laws. F. Nothing contained in this section shall be construed to prohibit the disclosure through enforcement action proceedings or by public inspection or publication of the name, estimated balance due, and current status of payments, and filings_ of any remote seller or marketplace facilitator or agent of any remote seller or marketplace facilitator required to collect sales taxes or file returns under this chapter,who fails to file any return and/or remit in full all sales taxes due within thirty (30) days after the required date for that business. Entry into any agreement whether pursuant to the provisions of this chapter or otherwise shall not act as any prohibition to disclosure of the records of that remote seller or marketplace facilitator as otherwise provided in this chapter. G. A prospective lessee or purchaser of any business or business interest may quire as to the obligation or tax status of any business upon presenting to the Commission a release of tax information request signedby byby the authorized agent of the business. H. All returns referred to in this chapter, and all data taken therefrom, shall be kept secure from public inspection, and from all private inspection. 5.19.210. Violations. A. A remote seller or marketplace facilitator that fails to rile a sales tax return or remit sales tax when due, in addition to any other fiabifily imposed by this Code, shall pay to the Commission all costs incurred by the Commission to determine the amount of the remote seller's or marketplace facilitator's liability or to collect the sales tax, including, without limitation,reviewing and auditing the remote seller's or marketplace facilitator's business records, collection a _gency fees, and actual reasonable attorneyfees, and actual reasonable attorney's fees. B. A person who causes or permits a corporation of which the person is an officer or director, a limited liabili , company of which the person is a member or manager, or a partnership of which the person is a partner, to fail to collect sales tax or to remit sales tax to the Commission as required by this Code shall be liable to the Commission for the amount that should have been collected or remitted, plus any applicable interest and penalty. C. Notwithstanding an. other of law, and whether or not the Commission initiates an audit or other tax collection procedure, the Commission may bring a declaratory judgment action against a remote seller or marketplace facilitator believed to meet the criteria to establish that the obligation to remit sales tax is applicable and valid under local, state and federal law. The action shall be brought in the judicial district of the taxing jurisdiction. D. The Commission may cause a sales tax lien to be filed and recorded against all real and personal property of a remote seller or marketplace facilitator where the remote seller or marketplace facilitator has: Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 18 of 27 61 1. Failed to file sales tax returns for two (2) consecutive filing periods as required by the Code; or 2. Failed within sixty (60) days of the end of the filing period from which taxes were due to either (a) remit all amounts due or (b) to enter into a secured paw agreement as provided in this Code. 3. Prior to filing a sales tax lien, the Commission shall cause a written notice of intent to file to be mailed to the last known address of the delinquent remote seller or marketplace facilitator. E. In addition to other remedies discussed in this Code, the Commission may bring a civil action to: 1. Enjoin a violation of this Code. On application for injunctive relief and a finding of a violation or threatened violation, the superior court shall enjoin the violation. 2. Collect delinquent sales tax, penalty, interest and costs of collection, either before or after estimating the amount of sales tax due. 3. Foreclose a recorded sales tax lien as provided by law. F. All remedies hereunder are cumulative and are in addition to those existing at law or equi1y. 5.19.220. Penalties for Violations. A. A buyer, remote seller, or marketplace facilitator who knowingly or negligently submits false information in a document riled with the Commission pursuant to this Code is subject to a penalty of five hundred dollars ($500). B. A remote seller or marketplace facilitator who knowingly or negligently falsifies or conceals information related to its business activities with the Commission or taxing jurisdiction is subject to a penalty of five hundred dollars ($500j. C. A person who knowingly or negligently provides false information when applying for or a certificate of exemption is subject to a penalty of five hundred dollars ($500). D. Any remote seller or marketplace facilitator who fails to file a return required under this chapter by the due date,regardless of whether any taxes were due for the reporting period for which the return was required,shall be subject to a penalty of twenty-five dollars($25) for the first sales tax return not timely filed. The filing of an incomplete return shall be treated as the filing of no return. Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 19 of 27 62 E. A remote seller or marketplace facilitator who fails or refuses to produce requested records or to allow inspection of their books and records shall pay to the Commission a penally equal to three (3) times any deficiency found or estimated by the Commission with a minimum penalty of five hundred dollars ($500I F. A remote seller or marketplace facilitator who falsifies or misrepresents any record filed with the Commission is guilty of an infraction and subject to a penalty of five hundred dollars $500)per record. G. Misuse of an exemption card is a violation and subject to a penalty of fifty dollars ($50) per incident of misuse; H. Nothing in this chapter shall be construed as preventing the Commission from filing and maintaining an action at law to recover any taxes,penalties, interest and/or fees due from a remote seller or marketplace facilitator. The Commission may also recover attorney's fees in any action against a delinquent remote seller or marketplace facilitator. 5.19.230. Remote Sellers with a phvsical presence in the taxing jurisdiction. A. Sellers with a physicalpresence in a Taxing Jurisdiction and no remote or internet-based sales shall report, remit, and comply with standards, including audit authority, of the Taxing Jurisdiction. B. Sellers with a physicalpresence in a Taxing Jurisdiction that also have remote or internet- based sales where the Point of Delivery is in a different Taxing Jurisdictions shall (i) report and remit the remote or internet sales to the Commission, and (import and remit the in-store sales to the Taxing Jurisdiction. C. Sellers with a physicalpresence in a Taxing Jurisdiction that also have remote or internet- based sales where the Point of Delivery is in the same Taxing Jurisdictions shall report and remit those remote sales to the Taxing Jurisdiction. D. Remote Sellers and marketplace facilitators that do not have a physicalpresence in a Taxing Jurisdiction must report and remit all remote sales to the Commission. E. For all purchases the tax rate added to the sale price shall be as provided in the Taxing Jurisdiction's sales tax code, based on point of delivery. F. A marketplace facilitator is considered the remote seller for each sale facilitated through its marketplace and shall collect, report, and remit sales tax to the Commission. A marketplace facilitator is not considered to be the remote seller for each sale or rental of lodging facilitated through its marketplace, wherein the seller is considered to have a physicalpresence in the Taxing Jurisdiction. Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 20 of 27 63 5.19.240. Remittance of Tax; Remote Seller Held Harmless. A. Any remote seller or marketplace facilitator that collects and remits sales tax to the Commission as provided by law may use an electronic database of state addresses that is certified by the Commission pursuant to subsection (C) of this section to determine the jurisdictions to which tax is owed. B. Any remote seller or marketplace facilitator that uses the data contained in an electronic database certified by the Commission pursuant to subsection (C) of this section to determine the jurisdictions to which tax is owed shall be held harmless for any tax,charge, or fee liabifi , to any taxing jjurisdiction that otherwise would be due solely as a result of an error or omission in the database. C. Any electronic database provider may apply to the Commission to be certified for use by remote sellers or marketplace facilitators pursuant to this section. Such certification shall be valid for three years. In order to be certified, an electronic database provider shall have a database that satisfies the following criteria: 1. The database shall designate each address in the state, including, to the extent practicable, any multiple postal address applicable to one location and the taxing jurisdictions that have the authority t�pose a tax on purchases made by purchasers at each address in the state. 2. The information contained in the electronic database shall be updated as necessary and maintained in an accurate condition. In order to keep the database accurate, the database provider shall provide a convenient method for taxing jjurisdictions that may be affected by the use of the database to inform the provider of apparent errors in the database. The provider shall have a process in place to promptly correct any errors brought to the provider's attention. 5.19.250. Definitions. For purposes of this chapter, the following definitions shall apply: "Buyerpurchaser" means a person to whom a sale of grope , or product is made or to whom a service is furnished. "Commission" means the Alaska Intergovernmental Remote Sales Tax Commission established by Agreement between local government taxing jurisdictions within Alaska, and delegated tax collection authority. "Delivered electronically" means delivered to the purchaser by means other than tangible storage media. Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 21 of 27 64 "Entity-based exemption" means an exemption based on who purchases the product or who sells the product. An exemption that is available to all individuals shall not be considered an entity- based exemption. "Goods for resale" means: A. the sale of goods by a manufacturer, wholesaler or distributor to a retail vendor; sales to a wholesale or retail dealer who deals in the property sold, for the purpose of resale by the dealer. B. Sales of personal property as raw material to a person engaged in manufacturing components for sale,where the property sold is consumed in the manufacturing process of, or becomes an ingredient or component part of, a product manufactured for sale b. the manufacturer. C. Sale of personal property as construction material to a licensed building contractor where the property sold becomes part of the permanent structure. "Marketplace facilitator" means a person that contracts with remote sellers to facilitate for consideration, regardless of whether deducted as fees from the transaction, the sale of the remote seller's property or services through a physical or electronic marketplace operated by the person, and engages: A. Directly or indirectly, through one or more affiliated persons in any of the following: (i) Transmitting or otherwise communicating the offer or acceptance between the bum and remote seller; (ii)Owning _or operating the infrastructure,electronic or physical,or technology operating the infrastructure,electronic or physical,or technology that brings buyers and remote sellers together; (iii) Providing a virtual currency that buyers are allowed or required to use to purchase products from the remote seller; or (iv) Software development or research and development activities related to any of the activities described in (b) of this subsection (3), if such activities are directly related to a physical or electronic marketplace operated by the or an affiliated person; and B. In any of the following activities with respect to the seller's products: (i)Paymentprocessing services; (ii) Fulfillment or storage services; (iii) Listing products for sale; Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 22 of 27 65 (iv) Setting prices; (v)Branding sales as those of the marketplace facilitator; (vi) Order taking, (vii) Advertising or promotion, or (viii)Providing customer service or accepting or assisting with returns or exchanges. "Member" means a taxing jurisdiction that is a signatory of the Alaska Remote Sales Tax Intergovernmental Agreement, thereby members of the Commission, and who have adopted the Remote Seller Sales Tax Code. "Monthly" means occurring once per calendar month. "Nonprofit organization" means a business that has been granted tax-exempt status b. the Internal Revenue Service (IRS); means an association, corporation, or other organization where no part of the net earnings of the organization inures to the benefit of any member, shareholder, or other individual, as certified by registration with the IRS. "Person" means an individual, trust, estate, fiduciary,partnership, limited liability company limited liabilitypartnership, corporation, or any other legal entity. "Physicalpresence" means a seller who establishes any one or more of the following within a local taxing jurisdiction: 1. Has any office, distribution or sales house, warehouse, storefront, or any other place of business within the boundaries of the local taxing jurisdiction; 2. Solicits business or receiving orders through any employee, agent, salesman, or other representative within the boundaries of the local taxing jjurisdiction or engages in activities in this state that are significantly associated with the seller's ability to establish or maintain a market for its products in this state; 3. Provides services or holds inventory within the boundaries of the local taxing jurisdiction, 4. Rents or Leases property located within the boundaries of the local taxing jjurisdiction. A seller that establishes a physicalpresence within the local taxing jjurisdiction in any calendar year will be deemed to have a physicalpresence within the local taxing jurisdiction for the following calendar year. "Point of delivery" means the location at which propertyproduct is delivered or service rendered. Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 23 of 27 66 A. When the product is not received or paid for by the purchaser at a business location of a remote seller in a Taxing Jurisdiction, the sale is considered delivered to the location where receipt by the purchaser (or the purchaser's recipient, designated as such by the purchaser)occurs, including the location indicated by instructions for delive ,relied by the purchaser(or recipient) and as known to the seller. B. When the product is received or paid for by purchaser who is physically present at a business location of a Remote Seller in a Taxing Jurisdiction the sale is considered to have been made in the Taxing Jurisdiction where the purchaser is present even if delivery of the product takes place in another Taxing Jurisdiction. Such sales are reported and tax remitted directly to the Taxing Jurisdiction not to the Commission. C. For products transferred electronically, or other sales where the remote seller or marketplace facilitator lacks a delivery address for the purchaser, the remote seller or marketplace facilitator shall consider the point of delivery the sale to the billing address of the bum "Product-based exemptions" means an exemption based on the description of the product and not based on who purchases the product or how the purchaser intends to use the product. "Property" and "product" means both tangible property, an item that can be seen, weighed, measured, felt, or touched, or that is in any other manner perceptible to the senses; and intangible_ property, anything that is not physical in nature (i.e., intellectual property, brand recognition, goodwill, trade, copyright_ and patents). "Quarter" means trimonthly periods of a calendar year; January-March, April-June, July- September, and October-December. "Receive or receipt" means A. Takings possession of property; B. Making first use of services; or C. Taking possession or making first use of digital goods, whichever comes first. The terms "receive" and"receipt" do not include temporary possession by a shipping company on behalf of the purchaser. "Remote sales" means sales of goods or services by a remote seller or marketplace facilitator. "Remote seller" means a seller or marketplace facilitator making sales of goods or services delivered within the State of Alaska, without having a physicalpresence in a taxing jjurisdiction, or conducting business between taxing jurisdictions, when sales are made by internet, mail order, Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 24 of 27 67 phone or other remote means. A marketplace facilitator shall be considered the remote seller for each sale facilitated through its marketplace. "Resale of services" means sales of intermediate services to a business the charye for which will be passed directlyby that business to a specific bum "Sale" or "retail sale" means any transfer of property for consideration for any purpose other than for resale. "Sales or purchase price" means the total amount of consideration, including cash, credit, property, products, and services, for which property products, or services are sold, leased, or rented, valued in money, whether received in money or otherwise, without any deduction for the following: A. The seller's cost of the property or product sold; B. The cost of materials used, labor or service cost, interest, losses, all costs of transportation to the seller, all taxes imposed on the seller, and any other expense of the seller; C. Charges by the seller for any services necessary to complete the sale, other than delivery and installation charges; D. Delivery charges, E. Installation charges; and F. Credit for any trade-in, as determined by state law. "Seller" means a person making sales of property products, or services, or a marketplace facilitator facilitating sales on behalf of a seller. "Services" means all services of every manner and description, which are performed or furnished for compensation, and delivered electronically or otherwise outside the taxing jurisdiction (but excluding any that are rendered physically within the taxing jurisdiction, including but not limited to: A. Professional services; B. Services in which a sale of property or product may be involved, includingspropem or products made to order; C. Utilities and utility services not constituting a sale of property or products, including but not limited to sewer,water, solid waste collection or disposal, electrical,telephone services and repair, natural gas, cable or satellite television, and Internet services; D. The sale of transportation services; Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 25 of 27 68 E. Services rendered for compensation by any person who furnishes any such services in the course of his trade, business, or occupation, including all services rendered for commission, F. Advertising, maintenance, recreation, amusement, and craftsman services. "Tax cap" means a maximum taxable transaction. "Taxing jurisdiction" means a local government in Alaska that has a sales tax and is a member of the Alaska Remote Sellers Sales Tax Commission. "Transferred electronically" means obtained by the purchaser by means other than tangible storage media. 5.19.260 Supplemental Definitions. The Commission shall promulgate Suplemental Definitions that are incorporated into this Remote Seller Sales Tax Code. Supplemental Definitions are available at www.arsstc.org. Provisions of the Suplemental Definitions that are amended, deleted, or added prior to or after the effective date of the latest amendment to this chapter shall be applicable for purposes of this chapter on the effective date provided for such amendments, deletions, or additions, including retroactive provisions. SECTION 4. That the Alaska Intergovernmental Remote Sales Tax Commission is hereby authorized to implement, administer, and enforce the provisions of KPB 5.19 Uniform Remote Seller Sales Tax Code. This authority remains in full force and effect until the assembly revokes this authorization or otherwise withdraws from the Alaska Remote Seller Sales Tax Commission. SECTION 5. This ordinance is effective March 1, 2020. ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS *DAY OF *,2020. Kelly Cooper, Assembly President ATTEST: Johni Blankenship, MMC, Borough Clerk Ordinance 2020-03 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 26 of 27 69 Yes: No: Absent: Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2020-03 Page 27 of 27 70 DocuSign Envelope ID:3C8C2007-BD2F-4839-BCE6-668EE1FF9AAD Kenai Peninsula Borough Finance Department MEMORANDUM TO: Members, Kenai Peninsula Borough Assembly THRU: Kelly Cooper, Assembly President '<e 11 Hal Smalley, Assembly Vice-President (�J . FROM: Brandi Harbaugh, Finance Director Sean Kelley, Deputy Borough Attorney DATE: January 9, 2020 RE: Ordinance 2020--03, Amending KPB 5.18 Sales Tax Code and Enacting KPB 5.19- Uniform Remote Seller Sales Tax Code (Cooper, Smalley) In order to implement a single-level statewide sales tax administration, numerous local taxing jurisdictions within Alaska banded together to establish an intergovernmental entity known as the Alaska Remote Seller Sales Tax Commission (the "Commission"). This ordinance represents the culmination of a process that began in June of 2019 and is the last step before municipal tax collected by remote sellers can be remitted to the borough through the Commission. The recent decision by the United States Supreme Court in South Dakota v. Wayfair ("Wayfair") allows for the amendment of the sales tax code to account for remote sellers who do not have a physical presence in the borough, but do have a taxable connection with the borough. Remote sellers who make a substantial number of deliveries into or have large gross revenues from Alaska benefit extensively from the Alaska market, affecting the economy generally, as well as local infrastructure. The Wayfair decision provides guidance that includes the defensibility of a single-level statewide administration of remote sales tax collection and remittance so long as the law is not retroactive in its application and provides a safe harbor to sellers who have limited sales or transactions in Alaska. There are currently 23 municipalities in Alaska that are members of the Commission. The function and powers of the Commission are set forth in the Alaska Intergovernmental Remote Seller Sales Tax Agreement (the "Agreement"), a cooperative agreement between Commission members. 71 DocuSign Envelope ID:3C8C2007-BD2F-4839-BCE6-B68EE1FF9AAD Page -2- January 9, 2020 RE: Ordinance 2020-D_3 On November 5, 2019, the assembly unanimously passed Resolution 2019-056 authorizing the borough to become a member of the Commission and authorizing the mayor to sign the Agreement on behalf of the borough. Five of the incorporated cities within the borough are members of the Commission. In addition, representatives from the borough, the City of Soldotna, and the City of Kenai also comprise three of the seven Board of Director seats on the Commission. Under the terms of the Agreement, in order to maintain membership in the Commission, local governments must enact the uniform Remote Seller Sales Tax Code ("Uniform Code") as adopted by the Commission's Board of Directors. The Board of Directors adopted the Uniform Code at its meeting on January 6, 2020. The Uniform Code will govern the collection and remittance of municipal sales tax applicable to remote or internet-based sales. The purpose of the Uniform Code is to comply with guidance in Wayfair by providing a statewide threshold criteria, streamlined single-level tax administration for remote sellers, and no retroactive application. The Uniform Code will provide for streamlined remote sales tax collection and remittance process which is necessary to avoid claims that local municipal tax unduly burdens interstate sellers. This ordinance will adopt the Uniform Code, amend current borough sales tax code for consistency, and authorize the Commission to administer remote sales tax collection and remittance. In light of the Wayfair decision, failure to adopt a uniform, streamlined, remote seller sales tax code will jeopardize the ability of the borough and its cities to collect tax on remote sales. Your consideration of this ordinance is appreciated. 72 DocuSign Envelope ID:6E44A6DF-8767-46C3-A3EC-A4ADF39415DF Kenai Peninsula Borough Finance Department MEMORANDUM TO: Members, Kenai Peninsula Borough Assembly THRU: Kelly Cooper, Assembly President >CC Hal Smalley, Assembly Vice-President l-O). - �• - FROM: Brandi Harbaugh, Finance Director L Sean Kelley, Deputy Borough Attorney DATE: February 13, 2020 RE: Amending Ordinance 2020--03, Amending KPB 5.18 Sales Tax Code and Enacting KPB 5.19 - Uniform Remote Seller Sales Tax Code (Cooper, Smalley) To avoid potential confusion for local sellers and to avoid potential conflict between KPB 5.18 Sales Tax Code and KPB 5.19 Uniform Remote Seller Sales Tax Code, two amendments to Ordinance 2020-03 are offered. The following show the amendments with the changes shown. (Please note the changes are in bold with additions underlined and deletions crossed out.) ➢ Amend Section 1 to read as follows: SECTION 1. That KPB 5.18.450(A) is hereby amended as follows: 5.18.450. - Tax jurisdiction—Point of Taxation. A. The rate of tax to be added to the sale price is based on the place of sale. The place of sale of goods, services, and merchandise is the location of the seller's [RETAIL OUTLET] physical presence at which or from which delivery was made, including installation charges and In-store pickups. [Is- Pr03Visier� . It:ne made. When goods aFe deliveFed into the bGFOugh kem a pGInt eukide of ihe the plaGeel sale.] [IF A SELLER HAS NO ONGOING PHYSICAL PRESENCE IN THE BOROUGH BUT HAS ESTABLISHED NEXUS WITH THE BOROUGH, THE POINT OF DELIVERY WILL DETERMINE THE PLACE OF SALE. IF THE SELLER HAS NO ONGOING PHYSICAL 73 DocuSign Envelope ID:6E44A6DF-8767-46C3-A3EC-A4ADF39415DF Page -2- January 23, 2020 RE: Amending Ordinance 2020-03 PRESENCE IN, OR NEXUS WITH, THE BOROUGH THE SALE IS NOT SUBJECT TO THE BOROUGH SALES TAX. FOR PURPOSES OF THIS SECTION THE FOLLOWING TERMS ARE DEFINED AS SHOWN BELOW: 1 . "NEXUS" MEANS THE SELLER HAS ESTABLISHED A TAXABLE CONNECTION WITHIN THE BOROUGH BY USE OF MARKETING TECHNIQUES, SUCH AS DIRECTED ADVERTISING IN THE BOROUGH VIA TELEPHONE OR INTERNET, OR DOOR-TO- DOOR SALES WITHIN THE BOROUGH, OR BY USE OF CONTRACT WORKERS OR CONTRACT OR COMMISSION AGENTS OR BUSINESSES, WHICH ARE ASSOCIATED WITH THE SELLER'S EFFORTS TO ESTABLISH OR MAINTAIN A MARKET FOR ITS GOODS OR SERVICES, DELIVER THOSE GOODS OR SERVICES, OR PROVIDE WARRANTY OR OTHER REPAIR OR RETURN SERVICES IN THE BOROUGH. 2. THE "POINT OF DELIVERY" WHERE THERE IS NO ONGOING PHYSICAL PRESENCE IN THE BOROUGH IS THE PLACE WHERE PHYSICAL POSSESSION OF THE GOODS IS TRANSFERRED TO THE CUSTOMER.] ➢ Insert a new Section 3 to read as follows: SECTION 3. That KPB 5.18.900 is hereby amended to include a definition of "Physical presence" as follows: "Physical presence" means a seller who establishes any one or more of the following within the borough: 1. Has any office, distribution or sales house, warehouse, storefront, or any other place of business within the boundaries of the local taxing iurisdiction; 2. Solicits business or receiving orders through any employee, agent, salesman, or other representative within the boundaries of the borough or engages in activities in the borough that are significantly associated with the seller's ability to establish or maintain a market for its products in the borough; 3. Provides services or holds inventory within the borough; 4. Rents or Leases property located within the boundaries of the borough. A seller that establishes a physical presence within the borough in any calendar year will be deemed to have a physical presence within the borough for the following calendar year. ➢ Renumber the remaining Sections 74 Introduced By: City Manager Date: February 12, 2020 Action: Adopted Vote: 5 Yes, 0 No, 1 Absent CITY OF SOLDOTNA RESOLUTION 2020-009 A RESOLUTION DELEGATING AUTHORITY TO IMPLEMENT, ADMINISTER, AND ENFORCE THE PROVISION OF THE UNIFORM CODE TO THE ALASKA INTERGOVERNMENTAL REMOTE SALES TAX COMMISSION, AND SUPPORTING ADOPTION OF KENAI PENINSULA BOROUGH ORDINANCE 2020-03 WHEREAS, the City of Soldotna became a member of the Alaska Remote Seller Sales Tax Commission ("the Commission") with the passage of Resolution 2019-057 (adopted November 13, 2019); and WHEREAS, the purpose of the Commission is to implement a single-level statewide sales tax administration, for the collection and remittance of sales tax for goods and services sold by remote sellers (i.e. internet orders); and WHEREAS, per the Alaska Intergovernmental Remote Seller Sales Tax Agreement, each member municipality must adopt the Alaska Uniform Remote Seller Sales Tax Code as adopted by the Commission's Board of Directors ("Uniform Code"); and WHEREAS, the Commission adopted the Uniform Code on January 6, 2020; and WHEREAS, the Kenai Peninsula Borough has proposed adopting the Uniform Code by Kenai Peninsula Borough Ordinance 2020-03, which will amend Title 5 of the Kenai Peninsula Borough Code of Ordinances; and WHEREAS, Section 3.08.020 of the Soldotna Municipal Code incorporates Title 5 of the Kenai Peninsula Borough Code of Ordinances as if fully set forth in the Soldotna Municipal Code; and WHEREAS, Section 4 of Ordinance Kenai Peninsula Borough Ordinance 2020-03 authorizes the Commission to implement, administer and enforce the provisions of the Uniform Code on behalf of the Borough; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOLDOTNA, ALAS KA: Section 1. That the City of Soldotna concurs in the Kenai Peninsula Borough's authorization and delegation of authority to the Alaska Intergovernmental Remote Sales Tax Commission to implement, administer and enforce the provisions of the Uniform Code on behalf of the City of Soldotna. Section 2. That the City of Soldotna supports adoption of Kenai Peninsula Borough Ordinance 2020-03. Section 3. A copy of this resolution shall be forwarded to the Kenai Peninsula Borough and the Alaska Remote Seller Sales Tax Commission. Section 4. This resolution shall become effective immediately upon its adoption. 20RES009 Page 1 of 2 75 ADOPTED BY THE CITY COUNCIL THIS 12TH DAY OF FEBRUARY, 2020. Pie S'pr g'u�, Ma o ATTEST:_ \\ col\ �nn Q' ' Mic Sa er, , ity Clerk Yes: Whitney, Ruffridge, P. Parker, Carey, Chilson No: None Absent: L. Parker 20RES009 Page 2 of 2 76 City of Seward,Alaska City Council Minutes February 10, 2020 Volume 41,Page CALL TO ORDER The February 10, 2020 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Lieutenant Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure char-,! Seese John Osenga Tony Baclaan Dale Butts Vacant comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Excused— Seese Absent—None Vacant—One CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Liz DeMoss was an applicant for the vacant council seat. She had lived in Seward for 13 years, had children in the schools, and ran a local year-round business; her family had made many improvements to the building in which their business was located. DeMoss was also a licensed realtor and was familiar with many of the challenges throughout the community. She wanted to serve as an open minded individual who believed all groups and persons deserved to be heard; she came with no personal agendas or special interests. DeMoss admired the professionalism and integrity of the current council, and she hoped to be a positive, contributing member of council. Julie Crites was an applicant for the vacant council seat. She was a family nurse practitioner at Seward Community Health Center (SCHC). She and her family had been in Seward for three years; her husband was recently promoted to fire chief. Her daughter attended Seward Elementary School. Crites had previous board experience,having served on Southern Region EMS Council until recently, and was currently serving as Secretary for the Seward Volunteer Fire Department. Crites looked forward to serving on council to address housing issues. 77 City of Seward,Alaska City Council Minutes February 10, 2020 Volume 41,Page Bruce Jaffa had spoken at previous meetings on electric rates. He recalled the cold temperatures in January, and encouraged council to keep an open mind about various alternative energy solutions and ideas that may come forward,as well as those that are being pursued currently like the hydro project. Lynda Paquette spoke as a member of the Seward Airport Committee, and pointed to the laydowns provided tonight.In Paquette's experience,the message she received when speaking with the Alaska Department of Transportation(ADOT)directly was very different from what she heard in council chambers from members of the public and from people who cared about the airport's future. Paquette thought the ADOT had convinced themselves that their plans for Seward's airport aligned with what the people of Seward wanted. The airport was the state's property, and they could do with it what they wished. The Airport Committee wished council would pursue steps towards transitioning ownership of the airport to the city. She requested that council not approve the airport resolution tonight. On another note, Paquette endorsed Liz DeMoss for council. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Osenga) Approval of Agenda and Consent Agenda McClure moved the appointment and swearing in of a new council member to the first item of new business with no objection from council. Terry removed Resolutions 20-011, 20-012, and 20-015 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2020-010, Adopting The Port And Commerce Advisory Board Priorities From February 2020 To February 2021. Approval of the January 27, 2020 City Council Regular Meeting Minutes. Non-objection to the renewal of liquor license# 177—Beverage Dispensary—Tourism for the Breeze Inn. Issue letter of support for the recertification of the Prince William Sound Regional Citizens Advisory Council (PWSRCAC). Establishing a procedure for scheduling presentations, in keeping with Council Rules of Procedures,Rule 9(e) Council Meetings —Agenda. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards 78 City of Seward,Alaska City Council Minutes February 10, 2020 Volume 41,Page In Memoriam for John French,PhD Borough Assembly Report. Kenn Carpenter apologized for missing the last council meeting;he had been out moose hunting.He congratulated the Seward High School boys basketball team for playing so well, as well as the girls team. The borough passed the resolution for Japanese Creek Feasibility Study. Borough Mayor Charlie Pierce met with the school board last week where he recommitted to funding the school budget to the cap. The borough was being proactive with the abandoned vehicles on borough roads. In response to Terry, Carpenter said citizens should contact the borough road department to report abandoned vehicles on borough roads; if on state roads, call the State Troopers. City Manager Report.Scott Meszaros reported the following purchase orders over$5,000 had been approved by the City Manager since the last council meeting: No report provided. Meszaros apologized for abruptly leaving the last meeting. Meszaros said the proposals for the city attorney firm needed to be scored;he requested that two members of council join him in scoring the proposals,per city code. Terry said she wished to conduct the interviews for city attorney in a public forum. Baclaan favored all of council reviewing the proposals. Motion (Terry/McClure) Schedule a Special Meeting on February 24, 2020 at 5:00 p.m. to review and score the city attorney proposals. Motion Passed Unanimous Meszaros wondered which council members would be travelling to Washington, D.C. in April for the legislative meetings.In response,Terry directed the city clerk to include an agenda item on February 24,2020 to make that decision, and to include the city's Federal Legislative Priorities in the packet. In response to Baclaan,Public Works Director Doug Schoessler said he was still on track to present the results of the Water& Wastewater Rate Study to council on February 24, 2020. In response to Baclaan, Schoessler said the FEMA funding paperwork for Lowell Point Road came through last week, and Hamilton Construction was busy procuring rock for the road repairs. In response to Baclaan, Schoessler said the city had a Mutual Aide Agreement(MOA)with the Alaska Department of Transportation (ADOT) for snow removal and vegetation cutting along Third Avenue. For the recent snow removal project, the state pulled the snow to the center of the road, and then the city removed it; in return, the state painted the yellow and white lines on all the city streets. In response to Baclaan, Schoessler said he hadn't researched whether grooving lines under the street painting helped to preserve the paint longer,but he would be willing to look into it. 79 City of Seward,Alaska City Council Minutes February 10, 2020 Volume 41,Page Terry wondered if the borough had provided the city's 4Q19 sales tax figures yet. Finance Director Tammy Stromberg said she had received those figures. Terry requested for the sales tax information to be distributed as soon as possible,and requested the budget books be released as soon as possible as well. Other Reports,Announcements and Presentations Prince William Sound Regional Citizens Advisory Council(PWSRCAC)report by Rob Chadwell NEW BUSINESS Other New Business Vote and appoint a qualified candidate to fill the council vacancy with a term to expire October,2020. Applicants are: Julie Crites,Brad Snowden, and Liz DeMoss. City Clerk Brenda Ballou passed out ballots to council,collected them,and read the first vote counts: 5 votes for Crites and 1 vote for DeMoss. Motion (McClure/Osenga) Appoint Julie Crites to the vacant council seat with a term to expire October, 2020. Motion Passed Unanimous Swear-in and seat a new council member with a term to expire October, 2020. City Clerk Brenda Ballou swore in new council member Crites and she took her seat at the dais. Resolution 2020-011,Authorizing Signatures For All City Bank Accounts And Rescinding All Previous Resolutions In Conflict Herewith. Motion (McClure/Osenga) Approve Resolution 2020-011 Terry had removed this item from the consent agenda because she wished to make an amendment. Motion to Amend (Terry/Baclaan) Amend Resolution 2020-011 by striking "Sam Hickok, Assistant Finance Director" and replacing it with "Norm Regis, Harbormaster." 80 Citv of Seward,Alaska Citv Council Minutes February 10, 2020 Volume 41, Page Terry wished to make the amendment in order maintain some consistency and longevity. Meszaros added that the harbormaster was often put in acting status when the city manager traveled. Motion to Amend Passed Yes: McClure, Butts, Crites, Baclaan, Terry No: Osenga Motion to Amend (Baclaan/Terry) Amend Resolution 20-011 in Section 2 by striking the word "one" and replacing it with the word "two" so that it reads, "Any two of the above persons..." Motion to Amend Failed Yes: Baclaan No: McClure, Osenga, Crites, Butts, Terry Motion to Amend (Baclaan/) Amend Resolution 20-011 in Section 3 by striking the word "one" and replacing it with the word "two" so that it reads, "Any two of the above persons..." Motion died for lack of second. Main Motion Passed Yes:McClure,Butts,Osenga,Crites,Terry No: Baclaan Resolution 2020-012, Approving A Contract For External Audit Services With Altman, Rogers & Co. For The Years 2019, 2020, And 2021, And Extending The Deadline For Completion. Motion (McClure/Osenga) Approve Resolution 2020-012 Stromberg said the city was fortunate to receive three very good proposals from financial audit firms, and added that any one of these firms would do a good job. Motion to Amend (Baclaan/Terry) Amend Resolution 20-012 in Section 3 by adding the word "first" so that it reads, "...following the close of the first year, with the understanding it will be completed within 160 following the close of the first year end..." Motion to Amend Passed Unanimous 81 City of Seward,Alaska City Council Minutes February 10, 2020 Volume 41,Page Main Motion Passed Unanimous Resolution 2020-013,Supporting Seward Airport Alternative 2.2 And Notifying The State Of Alaska Department Of Transportation (ADOT) And The Federal Aviation Administration (FAA) To Move Ahead With Construction. Motion (McClure/Osenga) Approve Resolution 2020-013 Meszaros stated he had spoken with the ADOT and FAA today;they had completed their Environmental Analysis (EA), and said they intended to move forward with Alternative 2.2 as planned. At the last council meeting,the city attorney was directed to investigate the viability of the city filing an injunction to stop the work from progressing at the airport,Meszaros said,and the result of that was that the city did not have grounds to file an injunction. Meszaros said when he first started, he had been directed to send letters to the ADOT and FAA on behalf of the city in support of Alternative 1.1.The result was that it compromised his neutrality in the situation,so now he wanted council direction on how to proceed. Meszaros said the choices before council tonight were to approve either or both of the airport resolutions, fail either or both of the airport resolutions, or take no action on either or both resolutions. Council suspended the rules to speak with Bruce Jaffa. In response to Butts, Seward Airport Committee Chair Bruce Jaffa said the ADOT had indicated that their intent was to move forward with Alternative 2.2. Jaffa said he believed that there would be some form of opposition that would stop ADOT from moving forward with the project,but thought it probably wouldn't be a result of any council action tonight. If council approved the resolution tonight, then council would be ceding valuable property from the Resurrection River, with no protection of important Seward infrastructure, and would be deeming the views, opinions, and work of the citizens of Seward to be worthless. Jaffa said he had reviewed ten years' worth of meeting notes and found that former City Manager Jim Hunt and former Assistant City Manager Ron Long both had clear ideas about the importance of keeping the 4,200 foot runway. He said former Interim City Manager Jeff Bridges did not understand the situation and accepted the idea that a 4,000 foot runway was equal to a 4,200 foot runway, and it wasn't. if this resolution was passed,Jaffa said the city would be saying goodbye to future C-130s, a whole class of aircraft. Council went back on the rules. In response to McClure,Meszaros said the ADOT would remove the tarmac from the top of the current long runway, and would install armor rock against it to protect from river flooding. Baclaan noted that council had already approved the city's State Legislative Priorities, and that included supporting Alternative 1.1. 82 City of Seward,Alaska City Council Minutes February 10, 2020 Volume 41,Page McClure wondered how effective a vote of Seward citizens would be for obtaining a clear indication that the people were willing to pay for the airport,because the airport affected so many people outside of city limits. Terry wished to have a work session with the Seward Bear Creek Flood Service Area Board (SBCFSAB) and the U.S. Army Corps of Engineers (USACE) to start talking about moving the Resurrection River in order to protect the city's infrastructure. Butts concurred with Baclaan and reiterated that council had made its decision regarding the airport when it passed the city's State Legislative Priorities. Terry recited the priority: "$8.1 million for the Alaska Department of Transportation to repair and restore the existing runway 13-31 in order to accommodate larger aircraft and provide effective disaster response." Baclaan was concerned that if the river flooding wasn't mitigated, the entire airport would continue to be eroded over time. Osenga was concerned about the timing of all the projects being discussed. In response to Osenga,Meszaros said he was told that Alternative 2.2 would be done, regardless of what the city said; he added that if the city wished to pay for the additional 700 feet of runway to be added onto the planned 3,300 foot runway, the city would have to provide a check and a Memorandum of Understanding to the ADOT by September. In response to Osenga, Meszaros said four years ago, the estimate for the additional 700 feet of runway was $8.1 million; in today's money, it may be $10-12 million. Terry asked for council consent that, if this resolution failed tonight, she and Baclaan would be authorized to speak about other options and alternatives with legislators when they went to Juneau next week. There was no objection from council. Motion Failed Unanimous Resolution 2020-014, Directing The City Clerk To Conduct A Special Election To Determine If Seward Voters Wish To Fund An Additional Extension From 3,300 Feet To 4,000 Feet Of The Seward Airport Runway In Conjunction With Approved Alternative 2.2. Motion (McClure/Osenga) Approve Resolution 2020-014 Motion Failed Unanimous Resolution 2020-015,Amending The City Council Rules Of Procedures,Rule 26 Order Of Business, And Rule 27 Addressing The Council By The Public. Motion (McClure/Osenga) Approve Resolution 2020-015 Motion to Amend (Terry/McClure) Amend Resolution 20-015 by moving the 83 City of Seward,Alaska City Council Minutes February 10, 2020 Volume 41,Page Chamber of Commerce Report down to Other Reports and Announcements. Motion to Amend Passed Unanimous Clerk's Note: The Chamber of Commerce Report is a standing report delivered monthly. There was no change made to the frequency of the report. Motion to Amend (Terry/McClure) Amend Resolution 20-015 by requiring reporters to provide comments during Citizen Comments. Baclaan was concerned that requiring reporters to speak during citizen comments would take away from the public's opportunity to speak. Motion to Amend Failed Yes: Crites, Terry No: Butts, Osenga, McClure, Baclaan Motion to Amend (McClure/Terry) Amend Resolution 20-015 by allowing each reporter five (5) minutes of speaking time. Motion to Amend Passed Unanimous Main Motion Passed Unanimous Other New Business Update on the work session schedule on February 12,2020 to review and discuss the Capital Improvement Plan priorities, and the Ongoing Projects & Goals list. Meszaros wanted to take more time, engage a facilitator, and do a good j ob identifying the city's priorities for capital improvement projects. Terry expressed concerns about the cost of hiring a facilitator, and the timing; specifically, she was concerned that there were critical projects currently underway that would require decisions imminently, like the heat loop project. Baclaan recalled a previous discussion in council about reaching out to David Paperman or Jen Leahy to facilitate, and he wondered if they had been contacted. McClure concurred with the sentiment of keeping costs down,but felt the consultants being suggested had specific expertise. 84 City of Seward,Alaska City Council Minutes February 10, 2020 Volume 41,Page In response to Butts, Meszaros said the big picture CIP session could be held in the fall. In the short term, Meszaros said he would engage the department heads to provide a short list of immediate CIP needs. Terry said she would like the work session to be rescheduled in the fall. Motion (McClure/Osenga) Cancel the work session on February 12, 2020 to review and discuss the Capital Improvement Plan priorities, and the Ongoing Projects & Goals list. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS On-Going City Project and Goal List. City Clerk's Report on Public Records Requests through February 3, 2020. December, 2019 City and Providence Financials. COUNCIL COMMENTS Crites was happy to be here. Baclaan attended the ASLC Gala as a volunteer; it was a successful fundraiser. He congratulated Crites and welcomed her to council. Butts welcomed Crites,and thanked everyone for submitting their applications.He thanked everyone who attended the meeting tonight. Butts thought the city was starting to move forward. Osenga thanked everyone for submitting applications, and welcomed Crites. McClure welcomed Crites,and thanked everyone for coming to the meeting. She appreciated the adjustments made to the agenda tonight. McClure reminded everyone the National Ocean Science Bowl (NOSB)would be held this weekend. Terry thanked everyone who applied for the council vacancy; she thanked Liz DeMoss for applying and encouraged her to run in the October election. She welcomed Crites to council. Terry said the airport project was a "knot" of a situation that involved the river, the runways, and infrastructure. Terry said she and Baclaan would be traveling to Juneau next week, and would be bringing the state legislative priorities with them. CITIZEN COMMENTS Suzi Towsley encouraged council to include the airport committee members in the discussion with the flood board. 85 City of Seward,Alaska City Council Minutes February 10, 2020 Volume 41,Page Norm Regis had spoken with the U.S. Coast Guard today; the Coast Guard re-confirmed today that they would be going to SMIC. Bruce Jaffa welcomed Crites; he appreciated council's efforts, which he knew was not always easy. Jaffa attended the Gala and enjoyed it very much. Jaffa wanted to see the airport funding spent wisely. The village of Kaktovich had recently suffered a devastating loss of its school; he implored the community of Seward to assist that village in any way possible. Regarding the airport, he considered the primary, critical issue to be flood control. Lynda Paquette said the original Alternative 1.1 was not exactly what the city wanted;there had been some modifications based on the wishes of the Seward community.Paquette thought there needed to be a work session to explore airport ownership possibilities. She added that extending the runway to 4,000 feet would still not be long enough;it needed to be 4,200 feet. She didn't believe the state wanted to maintain ownership, and felt strongly that the city could pursue more alternatives. Rissie Casagranda congratulated Crites. Casagranda was concerned with the level of communication,which translated to the perception of transparency,particularly with the city attorney Request for Proposals. She was also concerned that the city manager would have authority to control presentations, and wondered what would happen if the city manager didn't like someone. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS McClure said the change to council comments at the end of the agenda combined council comments with response to citizen comments. Terry confirmed with the clerk that RFP and Bid notices were placed on the city website. Meszaros said medical transport flights were prohibited from landing in Seward when there was flooding. He added that C-130s required 5,200 foot runways, not 4,200 feet. ADJOURNMENT The meeting was adjourned at 9:17 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 86 Agenda Statement Meeting Date: February 24, 2020 From: Brenda Ballou, City Clerk Agenda Item: Joint work sessions with the Boards and Commissions to review annual priorities BACKGROUND & JUSTIFICATION: Per the City Council Rules of Procedure,the City Council and the Planning&Zoning Commission meet annually in March to review the commission's yearly priorities: City Council Rules of Procedure, Rule 35: (c) Reports to Council. (1) Planning and Zoning Commission. The Council liaison to the Planning Commission shall make regular reports to the Council regarding the activities of the Planning Commission. In addition,the Council shall meet in a joint work session with thePlanning Commission in March of each year to discuss any areas of mutual interest. While not required, council has also had similar work sessions with its other boards and commissions,specifically the Historic Preservation Commission and the Port&Commerce Advisory Board, to review annual priorities. The practice has been well received and useful. RECOMMENDATION: Schedule a joint work session with the Planning & Zoning Commission, the Port & Commerce Advisory Board, and the Historic Preservation Commission in March to review annual priorities. These can be on the same day, or separate days, depending on the council's preferences. For council's consideration: Monday, March 9, 2020 Planning& Zoning Commission 5:15 p.m. Port& Commerce Advisory Board 5:45 p.m. Historic Preservation Commission 6:15 p.m. 87 PUBLIC NOTICE CITY COUNCIL WORK SESSION NOTICE IS HEREBY GIVEN that the Seward City Council will conduct a work session on the following items of business: CITY COUNCIL WORK SESSION TBD Council Chambers TOPIC: Discuss Electric Department rates, classifications, utility infrastructure management, current contract regarding power factor adjustment penalty, current status/process of selling electric utility, update on current demand meter project, update on the air-to-air project, clarifying billing, and timeline or schedule for pole replacement. The work session will commence in the Seward City Council Chambers located in City Hall at 410 Adams Street, Seward. All interested persons are invited to attend the meetings. POSTED: TBD City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum 88 COUNCIL AGENDA STATEMENT Meeting Date: February 24, 2020 From: Christy Terry, Seward Mayor Agenda Item: Schedule a Joint Council/Seward Bear Creek Flood Service Area Board Work Session to discuss diverting the Resurrection River back to the east bank channel BACKGROUND & JUSTIFICATION: a September 1995 Resurrection River and Seward Airport The Seward Airport will continue to be threatened by flood damage if the project does not include mitigation with the Resurrection River northeast of the Seward Airport. Flooding events have restricted the runway to aircraft with a weight of 12,500 pounds or less, eliminating some aircraft that could utilize the longer runway during normal operations, or during emergencies. Additionally,flooding by the Resurrection River and increases to the base flood elevations impacting private property is being used as a major impediment to fixing the long runway. Diverting the river back to the east bank channel is the best long-term solution. As essential as runway improvements are, flood mitigation in several areas in and around Seward is an issue that will not go away. With regards to the airport,this is a difficult and ongoing task, as the airport is built on the floodplain of the Resurrection River Delta, and rivers tend to do what they naturally do, regardless of nearby man-made constructions and best intentions. With the glaciers melting at an ever-increasing rate in recent decades, increased sediment deposits, flooding, and migrating river channels will continue to be a problem. The Seward-Bear Creek Flood Service Area, a service area of the Kenai Peninsula Borough, was created in 2003 to provide flood planning and mitigation services to the Seward-Bear Creek community. The SBCFSA Board of Directors is comprised of elected residents of the service area. The Board is tasked to determine flood planning needs and to advise and facilitate flood hazard reduction measures. The Service Area works in cooperation with the City of Seward, Borough departments, and various state and federal agencies to achieve watershed-wide goals. 89 While other potential Boards, Commissions and Committees (including Planning and Zoning Commission,Port and Commerce Advisory Board,Ad Hoc Airport) are also interested parties and have knowledge and expertise, specifically inviting all these groups would potentially raise the requested work session participants to 34 plus. Making the work session goal of this meeting unmanageable. This initial meeting between SBCFSA Board, Staff, Seward City Council and Administration,is a good start to identifying steps moving forward with a project. The meeting will be publically noticed and everyone, as with all Council Meetings, is welcome to attend. INTENT: Invite the Seward Bear Creek Flood Service Area Board to a Joint Work Session with Seward City Council to discuss mitigation possibilities and projects to divert the Resurrection River back to the east bank channel. CONSISTENCY CHECKLIST: Where applicable,this resolution is consistentwith the Seward City Code,Charter,Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: No budget impacts at this time. Approved by Finance Department: NA ATTORNEY REVIEW: Yes No X RECOMMENDATION: Schedule a Joint Council/Seward Bear Creek Flood Service Area Board Work Session to discuss project steps to divert the Resurrection River back to the east bank channel. Clerk's Note: The SBCFSAB would be available to meet for a Joint Work Session on Monday, March 16, 2020 at 6:00 p.m. in Council Chambers. 90 Legislative Meetings Washington, D.C. April 19-23, 2020 Choose two (2) council members to attend, along with the city manager and harbormaster. Cost Estimates RT Air 1200 pp Hotel 4 nights = 1550 pp Meals/Mileage 300 pp (includes taxi) Total 3,050 pp `Assume arrival on Sunday, April 19th and departure on Thursday, April 23'6 Mayor & Council 2020 Budget Travel 15,300 Approx. current Balance Other Travel To Keep In Mind for 2020 November—AML Conference in Anchorage • Mayor—AcoM & Conference • Newly Elected Officials (potential for two in 2020) • Council Members— Conference • Estimate— 1,100 pp 91 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING THE CITY OF SEWARD'S CALENDAR YEAR 2020 FEDERAL LEGISLATIVE PRIORITIES f �r WHEREAS, the City annually compiles a list of projects or issues that are identified as ji top Federal legislative priorities; and j' WHEREAS, the list of projects is compiled and distributed to the Kenai Peninsula BOTOLIgh.. our congressional delegation and City of Seward federal lobbyist; and WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts of City Administration in its lobbying efforts; and WHEREAS,the passage of this resolution occurs through a public process; and a4 WHEREAS, all projects on this list are consistent with the City Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The following list of legislative projects is hereby declared to be the official '( FEDERAL legislative priority list of the City of Seward for 2020: i A. APPROPRIATIONS AND GRANTS 1. Appropriating funding for the development of the new U.S. Coast Guard Fast Response Cutter facilities, as well as hoiricport support facilities. t 2. $266,022 appropriation to the t:.S. Army Corps of Engineers for the City's 50% } remaining cost share for the Lowell Creek Flood Diversion Feasibility Study. '( 3. $7 million for a comprehensive Seward Flood Mitigation Program on the watershed level by the U.S. Army Corps of Engineers. 4. $3 million appropriation for Lowell Point Road storm surge mitigation, bank t stabilization and erosion control project, through a future Section 103 study by the 1 U.S. Army Corps of Engineers. 5. $1 million appropriation for erosion control projects, through a future Section 14 study by the U.S. Army Corps of Engineers, for the Seward. Marine Industrial Center �i 1± 92 ,i CITY OF SEWARD,ALASKA RESOLUTION 2019-115 and the Alaska Railroad Dock. 6. S2.490 nidlion in the Highway Transportation Bill for design, engineering, constrLiction and protection from coastal erosion for the Lowell Point Road, the sole land access to residences, critical infrastructure, and a State Parks trailhead. 7. Appropriating funding for the Alaska Railroad Corporation Seward Marine Terminal Fxpansion project supporting both passenger and freight activities. This play also involve a collaboration ��ith the Alaska Railroad to seek BUILD Act grants or funding in a future Highway Transportation bill. 8. $9.5 million for the U.S. Army Corps of Engincc1"s to design and construct a flood damage control project to protect the airport 111liw iy s and property from flooding. 9. $8.1 million [E)r the Federal A%iation Adimnistr rtion (FAA) to repair and restore the existing runway 13-31 in order to accommodate larger aircraft and provide effective disaster response. 10. $1 million for engineer study of Lowell Canyon Hydro to analyze resource and produce a report quantifying potential. B. AUTHORIZATIONS AND BENEFICIAL LEGISLATION 1. Authorization language inicn(fng the Water ResOUrce Development Act of 2007 (Public Law 110-114, 121 STAT, 1205) to rcutrirc the U.S. Anny Corps of Engineers to continue the operation and maintenance of the Lowell Canyon Tunnel until such time that an alternative method of flood diversion has been constructed and a determination by the Corps that the City of Seward and its residents are no longer at risk of catastrophic flooding. 2. Support the U.S. Army Corps of Engineers study, to construct the new tunnel for Lowell Creek through Bear Mountain to protcct life. saicty, and property for City of Seward Residents, 3. Support the cstahlishmciit of a Prescott grant program within the Fish & Wildlife Service budget to provide support for a stranding,, network and responding to marine mammal live stranding and mortalities throughout Alaska. Section 2. This resolution shall take effect immediately upon its adoption. 93 f f CITY OF SEWARD,ALASKA RESOLUTION 2019-115 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9ch day of December, 2019. l TH IT F S WARD, ALASKA 7 ;r 1 i t` sty Terry, ay or AYES: Seese, Butts, Lane, Osenga, Baclaan, McClure, Terry NOES: None ABSENT: None f; ABSTAIN: None ATTEST: r, Brenda J. aklou, MMC City Clerk coo y r za'1 N FY ti w 10 OF ■ o• d� '� i �r 'llie'• A 4.'1' w. r E I r ' 94 PLANNING AND ZONING COMMISSION NOTICE OF VACANCY The City Council is seeking applications from citizens of Seward interested in serving on the Planning and Zoning Commission. There are two (2) seats available with terms expiring February 29,2023. Planning and Zoning (P&Z) holds regular meetings on the 1st Tuesday of every month and work sessions the 3rd Tuesday of every month or at other times as needed if requested by the Chair. Application forms are available in the Office of the City Clerk. Completed applications and financial disclosure forms must be filed with the clerk. Applications received by the clerk by 5:00 p.m. on Friday, February 14, 2020 will be on the February 24,2020 City Council meeting agenda for consideration. Please call the City Clerk's Office at 907-224-4046 if you have questions or need more information. POSTED: Tuesday,January 21,2020 City Hall Bulletin Board U.S. Post Office Harbormaster's Office Seward Community Library Museum 95 RECEIVE© CITY OF SEWARD, ALASKA JAN 2 8 2020 APPLICATION FOR THE OFFICE OF THE SEWARD PLANNING AND ZONING COMMISSIONI CITY CLERK NAME: CI L STREET ADDRESS: MAILING ADDRESS: O , c W �C- �L LC-( c e[� HOME TELEPHONE: 67-;)4-3-2-03 W�M PHONE: E-MAIL ADDRESS: if6kk'0Acrq Lc-'k4V-\FAX: HOW LONG IN THE CITY LIMITS OF SEWARD: l� PRESENTLY EMPLOYED AT: re_� 2 A , '5 List any special training, education or background you have which may help you as a member of the Co ission. ah C e f+ t Y-c1" Have you ever developed real property, o herthan your own personal residence? If so, briefly describe the development: j,_,) I am specifically interested in serving on the Planning and Zoning Commission because: Have you ever served on a similar commission elsewhere?OLea r No If so, where? And when? ,Z 8 Q I _ Z Q D &A,ti -1 Cs Are you available for meetings Tuesday evenings? If appointed, are you willing to travel: Often Occasionally Rarely Never Signature Date 96 RECEIVEID FEB 10 2020 OFFICE OF THE CITY OF SEWARD, ALASKA CITY CLERK APPLICATION FOR THE SEWARD PLANNING AND ZONING COMMISSION NAME: Jessi Bradshaw STREET ADDRESS: 611 6"Ave, Seward AK 99664 MAILING ADDRESS: PO Box 2513, Seward AK 99664 HOME TELEPHONE: 404-313-3980 BUSINESS PHONE: E-MAIL ADDRESS:_jessistudio@gmail.com FAX: HOW LONG IN THE CITY LIMITS OF SEWARD: 5 years PRESENTLY EMPLOYED AT: LinkedIn List any special training, education or background you have which may help you as a member of the Commission. As a User Experience Designer at a tech company, my day job is to plan how people use products in the most delightful and intuitive way. While aesthetics are apart of my work, the majority is also creating the overall architecture of digital products, organizing what gets built, and how. Another big part is doing user research, which means talking with people about their lives and how they use to accomplish their work. User research means empathizing with people and understanding their biggest needs in order to design solutions to help. I also have a passion for architecture, developing buildings and building community through creating intentional spaces for humans to enjoy and interact. I'm excited about applying the design thinking from the digital space to serve the community in the physical world. Have you ever developed real property, other than your own personal residence? If so, briefly describe the development: Yes. We've purchased and renovated 8 homes, rangingfi-om single family homes to 3 & 4 unit residential buildings. In the past we've renovated, and rented to long term renters. And/or sold upgraded homes to other residents. We've also built our own home and are in the process of building as niche BnB outside of town. 97 I am specifically interested in serving on the Planning and Zoning Commission because: Part of the reason I am so passionate about being apart of the Planning and Zoning Commission is because I know that everything changes and evolves over time, particularly towns. If we are intentional about the change, the outcome will be better for the community than if we are not thoughtful about it. I grew irp in small town in Idaho which had very little thoughtfulness about change, right near Jackson Hole, WlY where it was very though illy planned. Have you ever served on a similar commission elsewhere? Yes or No If so, where? And when? Are you available for meetings Tuesday evenings? Yes. If appointed, are you willing to travel: Often Occasionally Rarely Never a '), 2/9/2020 Signa re Date 98 RECEIVED FEB 13 2020 CITY OF SEWARD, ALASKA OFFICE OF THE APPLICATION FOR THE CITY CLERK SEWARD PLANNING AND ZONING COMMISSION NAME: L z 04,m© S-3 STREET ADDRESS: D/ J24 v, ;n A— MAILING ADDRESS: [% L HOME TELEPHONE: BUSINESS PHONE: E-MAIL j ADDRESS: �I�'GC �� / - FAX: HOW LONG IN THE CITY LIMITS OF SEWARD: PRESENTLY EMPLOYED AT: List any special training, education or background you have which may help you as a member of the Commission. ar�'� � • L _ _�t--�_ « to " _11L o Have you ever developed real property, other than your own personal residence? If so briefly describe the development: -::I—, Dcv q Gca»'+.r✓�eari r /< �� rJ 9 r_ f .�(s.0 rx r cv` ✓t r i 1'1 Ci lJ I am specifically interested in serving on the Planning and Zoning Commission because: Have you ever served on a similar commission elsewhere? Yes o Q If so, where? And when? Are you available for meetings Tuesday evenings? t'S If appointed, are you willing to travel: _,<_Often_Occasional Iy Rarely Never ign�re Date 99 ONGOING CITY PROJECTS & GOALS February 24, 2020 City Council Meeting ADA ACCESSIBLE PARKING AT CITY HALL September 27, 2019 At the September 23, 2019 meeting, Public Works Director Doug Schoessler reported that he received an engineer's estimate of$36,000 plus a$3,000 contingency for the project. Schoessler recommended that the project be delayed until the springtime to avoid potential winter salt damage to the new concrete. There was no ob jection rom council. RETAINING WALL AT CITY HALL September 27, 2019 1 Postponed until springtime, along with ADA accessible parking at City Hall project. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING September 27, 2019 1 Staff working with DOT regarding the shop ro er . DISCUSSION ON AIR FORCE RECREATION CAMP SITE October 28, 2019 The agenda item "Discuss the Fort Raymond property and engineering report, and give direction to the city manager on how toproceed"was removed from the agenda. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the city would like to see options presented to city council that would include sizable lots suitable for these types of businesses. SALTWATER HEAT PUMP PROJECT September 23, 2019 1 Presentation on PA CAB on Wednesday 9118119. Engineering estimates will be obtained. ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project) September 23, 2019 1 No updates at this time. GROUND TRANSPORTATION FOR AMBULANCE SERVICES April 22, 2019 1 No updates at this time. ANIMAL SHELTER RELOCATION—new location is at 605 Sea Lion Drive September 27, 2019 1 City Manager received survey work estimates and will schedule for an upcoming meeting. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) September 23, 2019 1 City manager scheduling a conversation with Kenn Carpenter to discuss. AFFORDABLE HOUSING(INCLUDING SUMMER WORKER HOUSING) November 12, 2019 Council directed the city manager to bring forward a Resolution for Public Hearing on December 9, 2019. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding expansion. 1 100 ONGOING CITY PROJECTS & GOALS February 24, 2020 City Council Meeting BUILDING MAINTENANCE October 22, 2019 1 Library HVAC cleaning and maintenance updates. LED LIGHT CONVERSIONS January 28, 2019 1 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES September 27, 2019 1 Presented idea for Parks &Rec regarding Nordic Skiing ideas. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC,ENGAGING OUTSIDE AGENCIES,AND PUBLIC INFORMATION DISSEMINATION April 19, 2019 1 The city conducted a community-wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING September 23, 2019 1 Stoney Creek electrical expansion. IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS January 6, 2020 Giant television installed in council chambers to allow for more streamlinedpresentation process and improved viewing by the public audience and council seated at the dais. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC January 6, 2020 Work session to demonstrate new website and discuss the city's social media and communications policies. LOWELL POINT ROAD STORM DAMAGE REPAIR February 14, 2020 Hamilton resumed construction on Lowell Point Road;public service announcement sent out to notes the public of intermittent traffic delays and caution about heavy equipment and workers 1999 STRATEGIC PLAN October 15, 2019 1 Council requested funding in the 2020 budget to allow or the plan to be updated. METER EXCHANGE PROJECT August 26, 2019 The demand meter policy has been finalized and is included in the packet this evening. Finance is working with the software company to develop methods for exporting pertinent data in order to determine demand meter locations moving forward. 2 101 ONGOING CITY PROJECTS & GOALS February 24, 2020 City Council Meeting COUNCIL COMMITTEES CITY COUNCIL POLICY WORK GROUP June 24, 2019 Council created a work group consisting of Vice Mayor McClure, Council Member Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies and propose revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To Review The City Of Seward's Personnel Policies For Harassment And Bullying. September 23, 2019 At the September 9, 2019 work session, council reviewed the ordinance with the city attorney, and decided to have the Policy Work Group draft new and/or revise existing policies as they relate to this ordinance. Once the Policy Work Group completes their work, the policies will come back to council in the form of one or more resolutions, and this ordinance will come back at the same time or introduction. October 28, 2019 Council to decide which council member will replace Towsley on this committee. October 28, 2019 Council Member John Osenga will replace Suzi Towsley on this committee. 3 102 ONGOING CITY PROJECTS & GOALS February 24, 2020 City Council Meeting SPECIAL AD HOC CITIZEN ADVISORY COMMITTEE FOR SEWARD AIRPORT August 15, 2019 The Alaska Department of Transportation & Public Facilities (DOT&PF) and the Federal Aviation Administration (FAA) held a Public Hearing to collect comments on the Draft Environmental Assessment and Proposed Action. September 16, 2019 Council conducted a Public Forum to discuss Seward Airport options, develop a timeline/plan, and obtain public input in preparation for the next meeting with the ADOT and FAA. September 23, 2019 Council formed a Special Ad Hoc Citizen Advisory Committee with a sunset date of December 31, 2020, and directed the city clerk to solicit interest from citizens. The purpose o the committee is to research o tions or the Seward Air ort, and report back to council. September 24, 2019 City clerk solicited interest from citizens of Seward and the surrounding area. Deadline for letters of interest is October 4, 2019 at 5:00 p.m. October 14, 2019 Nine citizen letters of interest received; council will vote and appoint members at tonight's meeting. October 15, 2019 Council appointed ten citizens to the committee: Bruce Jaffa (Chair), Stephanie Presley, Lynda Paquette, Steve Leirer, Walter Corrigan, Carol Griswold, Bob Linville, Fred Woelkers, Bob Reisner, and Duke Marolf. The clerk notified the citizens and provided contact in ormation or the group. October 25, 2019 Committee's first meeting. November 7, 2019 Committee meeting. December 5, 2019 Committee meeting. December 27, 2019 Committee meeting; create bullet points. January 9, 2020 City Manager Meszaros, Mayor Terry, Vice Mayor McClure, Committee Chair Jaffa, Harbormaster Regis attended meeting in Anchorage with FAA and DOT. January 13, 2020 Mayor Terry reported out on the January 9` meeting; council requested the Airport Committee provide their recommendations to council on January 27, 2020. January 27, 2020 Wells requested that she have the opportunity to first look at the timeline, and then determine if there was an appropriate cause of action to file an injunction; she would then submit an attorney-client privileged memorandum for council's consideration to decide how to proceed; there was no objection from council. February 10, 2020 Council failed Resolution 20-013, Supporting Seward Airport Alternative 2.2 And Noting The State Of Alaska Department Of Transportation (ADOT) And The Federal Aviation Administration (FAA) To Move Ahead With Construction. 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