HomeMy WebLinkAboutRes2004-054
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Sponsored by: Shealy
CITY OF SEWARD, ALASKA
RESOLUTION 2004-54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, TO APPROVE AWARDING THE NORTH SEWARD WATER
SYSTEM IMPROVEMENTS PROJECT TO PENINSULA
CONSTRUCTION, INC. AND AUTHORIZING THE CITY MANAGER
TO SIGN THE CONTRACT
WHEREAS, the City of Seward advertised for bids on the North Seward Water System
Improvements Project on March 22, 2004; and
WHEREAS, a total of 8 bids were received on the Bid Opening date of April 22; and
WHEREAS, bids were reviewed by the City's consulting engineers, CR W Engineering; and
WHEREAS, it is their recommendation, along with the City, to award the project to
Peninsula Construction in the amount of$348,382.49; and
WHEREAS, Peninsula Construction, Inc. meets all bid requirements, and submitted the lowest
bid for this project; and
WHEREAS, the engineer's estimate was $609,000.00; and
WHEREAS, the City received a $396,600 Grant #76911 from ADEC; and
WHEREAS, the estimated project cost totaled $566,571.00 of which the City's matching
portion is $169,950.00 as approved by Resolution 2002-087; and
WHEREAS, a contingency fee of 10% is requested to cover any unforeseen costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The North Seward Water System Improvement Project is hereby awarded to
Peninsula Construction, Inc. for the bid amount of$348,382.49 subject to the terms and conditions
of its bid, the City's bid documents, and execution of the contract with the City. The City Manager is
hereby authorized to complete and sign the contract and all other documents with terms consistent
with the City's bid documents and the bid. The amount approved for this contract shall not exceed
$383,220.73, consisting of the bid amount of $348,382.49 plus a contingency fee of 10 percent.
CITY OF SEWARD, ALASKA
RESOLUTION 2004-54
Section 2. Funds in the amount of$169,950.00 were previously appropriated and will come
from the Water Fund Balance account 701-0000-3050 pursuant to Resolution 2002-087.
Section 3. Grant #76911 funding in the amount of $396,600 was appropriated in line item
704-7042-5390.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council ofthe City of Seward, Alaska, this
10th day of May, 2004.
THE CITY OF SEWARD, ALASKA
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Vanta Shafer, May-i
AYES:
NOES:
ABSENT:
ABSTAIN:
Branson, Valdatta, Clark, Amberg, Shafer
None
Dunham
None
ATTEST:
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J Lews
City Clerk ",UIII.""
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Agenda Statement
Meeting Date: May 10, 2004
Through: Phil Shealy, City Manager
Through: W.C. Casey, Director of Public Works
From: Saundra Fletcher, Admin. Assistant Public Works
Agenda Item: Awarding the North Seward Water System Improvements Project
to Peninsula Construction, Inc.
BACKGROUND & JUSTIFICATION:
The City of Seward advertised for bids on the North Seward Water System Improvements Project on March 22,
2004. A total of 8 bids were received on the Bid Opening date of April 22. Bids were reviewed by our consulting
engineers, CRW Engineering. It is their recommendation, along with the City, to award the project to Peninsula
Construction, Inc. in the amount of $348,382.49. They have met all bid requirements, and submitted the lowest bid
for this contract. The Engineer’s estimate was $609,000.00. (See attached list for all 8 bids)
The City of Seward has received a $396,600 Grant #76911 from ADEC for construction of the Gateway to Forest
Acres water line. (North Seward Water System Improvements Project) The estimated project cost totaled
$566,571.00 of which the City’s matching portion is $169,950.00. The matching portion of the grant will come from
the Water Fund Balance account 701-0000-3050. This was approved by Resolution 2002-087.
Approval of a contingency fee of 10% is requested to cover any unforeseen costs. Because the bid is below the
estimated project cost, the City feels comfortable this project will remain within budget.
CONSISTENCY CHECKLIST:
Yes No
1. Comprehensive Plan _X_ ___
2. Strategic Plan ___ ___
3. Other ___ ___
4. Not applicable ___ ___
FISCAL NOTE:
The City’s matching portion to Grant #76911 will be funded, in the amount of $169,950.00 from the Water Fund
Balance account 701-0000-3050. Grant #76911 line item is 704-7042-5390.
Approved by Finance Department: ________________________
RECOMMENDATION:
Council Approve Resolution 2004-___, awarding Peninsula Construction, Inc. to construct the North Seward Water
System Improvement Project.