HomeMy WebLinkAboutRes2020-018' Sponsored by: Council Member Crites
CITY OF SEWARD, ALASKA
RESOLUTION 2020-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
LOCKING, THREE -BODY, OVERSIZED MORTUARY COOLER FOR
USE BY THE SEWARD VOLUNTEER FIRE DEPARTMENT AND THE
SEWARD VOLUNTEER AMBULANCE CORPS IN AN AMOUNT NOT
TO EXCEED $8,875, AND APPROPRIATING FUNDS
WHEREAS, the Seward Fire Department and Seward Volunteer Ambulance Corps have,
upon occasion, been requested to remove deceased persons from emergency scenes after
clearance by law enforcement; and
WHEREAS, due to winter road closing conditions along the Seward Highway and
increased summertime traffic, delays in coroner and funeral home responses for removal of
deceased persons after some time are becoming increasingly frequent; and
WHEREAS, the City of Seward has no facility within city limits for the proper storage
and refrigeration of deceased persons after removal by such agencies, and the storage building
' behind City Hall is being utilized for such purpose without any health precautions or security
measures; and
WHEREAS, Funeral Source One Supply Company and American Mortuary Coolers
Supply is a recognized national dealer capable of shipping a three (3) body storage unit with
rolling rack system and rolling casters to the City of Seward; and
WHEREAS, pricing provided by Funeral Source One Supply Company and American
Mortuary Coolers Supply meets the competitive bid requirements of the City of Seward
purchasing code 6.10.120; and
WHEREAS, Seward City Code 6.10.120 (A)(5) allows for the sole sourcing of
"Specialized products and professional services" when "supplies, materials, equipment or
contractual services ... can only be furnished by a single dealer, or which have a uniform
published price'; and
WHEREAS, it is in the publids interest to waive the competitive bid process outlined in
Seward City Code to facilitate the expeditious purchase of a locking, three -body, oversized
mortuary cooler.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
' CITY OF SEWARD, ALASKA that:
CITY OF SEWARD, ALASKA
RESOLUTION 2020-018
Section 1. The City Council hereby determines it is in the public's best interest to waive
the competitive bid process requirements outlined in SCC 6.10.130, in order to facilitate
expeditious purchase of a locking, three -body, oversized mortuary cooler for use by the Seward
Volunteer Fire Department and the Seward Volunteer Ambulance Corps. This purchase will
provide area -wide storage in a respectful manner for deceased persons from the City of Seward
and surrounding communities until such time that a coroner or funeral home can properly
remove them.
Section 2. The City Manager is hereby authorized to purchase locking, three -body,
oversized mortuary cooler from Funeral Source One Supply Company and American Mortuary
Coolers Supply, including accessories and delivery to the Seward Volunteer Fire Department.
Section 3. Funding in an amount not to exceed $8,875 is hereby appropriated from the
Motor Pool unreserved fund balance account no. 03000-0000-3400 for expenditure in account
no.03000-0000-7217.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`s
day of March, 2020.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
krenda
City Cls"
Osenga, Seese, Baclam, Butts, Crites, ,..��,.,,�, icily
None
None
None
SEAL •
1
OF
COUNCIL AGENDA STATEMENT
Meeting Date: March 9, 2020
To: City Council
Through: Scott Meszaros, City Manager
From: Council Member Crites
Agenda Item: Authorizing The City Manager To Purchase A Locking, Three -Body,
Oversized Mortuary Cooler For Use By The Seward Volunteer Fire
Department And The Seward Volunteer Ambulance Corps In An Amount
Not To Exceed $8,875, And Appropriating Funds.
BACKGROUND & JUSTIFICATION:
In recent years, the Seward Fire Department and Seward Volunteer Ambulance Corps have been
dispatched to calls for service involving deceased persons due to natural or accidental causes on
an increasing basis. On a number of these calls an individual has passed away at a residence or
scene within the city limits or in a surrounding community such as Bear Creek prior to transport
to the hospital and death is pronounced at the scene. When this occurs, these individuals are either
left in their current location or transported for storage until such time that a coroner or funeral
home can remove them. Due to road conditions and summertime traffic, these removing parties
are often delayed in getting to Seward occasionally for multiple days.
At present, there is no location within the city limits that allows for proper storage of deceased
persons after such events, and these individuals are transported to the storage building behind City
Hall where they are left until a member of the fire department, SVAC or law enforcement can meet
the removing party for pickup. This storage building while locking, is jointly utilized by the Fire
and Police Departments, in addition to both Parks and Recreation and Public Works. As a result,
there is no tracking of the access in and out of this building on a regular basis. With current protocol
there is no precaution taken towards health considerations, the Iack of refrigeration's effect on a
body, separate locking facilities for a body vs the building, or respect towards the deceased. As a
result, it is in the best interest of the City to pursue the purchase of a unit that could properly store
and secure a body until such time that it can be removed. Based on the frequency of these events
and in the nature of being prepared, a three body cooler unit with roll in capabilities is being
recommended for purchase and installation. This unit would have a full roller rack, lessening stress
on the unit and preventing overcrowding between persons. Additionally, it will have a bottom floor
level and rolling casters to allow it to be moved when not in use or to a new future location should
that be necessary.
Seward City Code 6.10.120 (A) 5 allows for the sole sourcing of "Specialized products and
professional services" when "supplies, materials, equipment or contractual services which can only
be furnished by a single dealer, or which have a uniform published price;" Additionally, sole -
sourcing is allowed under section "T To contractual services purchased from a public utility
corporation at a price or rate determined by state or other government authority."
A recognized national dealer, with the capability to ship to Alaska, Funeral Source One Supply
and American Mortuary Coolers Supply is a recommended vendor for this purchase. Staff with
previous funeral home employment experience are familiar with these units, their assembly, use
and maintenance. For all these reasons we believe the public's interest is best served by sole
sourcing the purchase of a three -body storage cooler unit from Funeral Source One Supply and
American Mortuary Coolers Supply. This purchase will include the storage unit, top mounted
refrigeration unit/compressor, 3-tiered roller rack and rolling casters.
ia11Ojel19
To utilize the General Fund for the purchase of a locking, three -body oversized mortuary cooler
unit and associated equipment from Funeral Source One Supply and American Mortuary Coolers
Supply in accordance with Council approval, and appropriating funds.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document
Strategic Plan (document sourc
Other (list):
FISCAL NOTE:
Funding will be appropriated from Motor Pool unreserved fund balance account no. 03000-0000-
3400 for expenditure in account no. 03000-0000-7217.
Approved by Finance Department: ::�
ATTORNEY REVIEW: Yes No K_ Not Applicable
RECOMMENDATION:
Council approve Resolution 2020-018 determining that it is in the public interest to waive the
competitive bid process outlined in Seward City Code Section 6.10.130, authorizing the City
Manager to purchase locking, three -body, oversized mortuary cooler from Funeral Source One
Supply Company and American Mortuary Coolers Supply, including accessories and delivery to
the Seward Volunteer Fire Department in the amount of $8.875.
:-A
2/18/2020 3 Body Oversized Mortuary Cooler- AMC Model #3BX I American Mortuary Coolers — Funeral Source One Supply Company & Arnehoan
ortuary
COOrLERS & F,0WPMFNT
o-888-792-93t5
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Weighs 92 Ibs.
Cronta,ct Us,
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Customer Installation DifficuIffyLevel-
r i disclairner regarding shippire rise
Basic Tools Needed: Cam -Lock wrench (provided), power drill,
basic • a+ww tape
100% American Made Mortuary Coolers. These are never to be
confused with imported products. We also provide a fulIl range of
Customer is fully responsible for offloading on site with proper
equipment.
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Full R,oller Rack System (pictured) adds 3 tier easy glide roller
system. This is not standard and must be upgraded $798.00 at
the time of order only.
Upgraded black, tan, or white exterior color $395. Upgraded
colors must be added at the time of order (musf order by
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What is an upgrade co[or? Anything other than silver exterior. All
units are silver exterior and inferior unless col�or is added at the
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Roilling Casters (pictured) select this from the drop down m�enu.
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Casters are not included and, are only pictured for reference. N
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4 casters are swivel and locking. Casters are not included.
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Delivery requirement for assembled units
A Forklift and or appropriate equipment is required to unload the
cooler. Customer is responsible for any damage incurred a, cy�q,7,�t Ljs
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the unit is in possession of the freight carrier. No exceptions to
this policy. When ordering the assembled product, the customer
assumes full responsibility for the un-loading.
We
strive to offer e fastest
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average lead time is 2�-3 weeks in some cases we have an
Ambient all I: ' , !' i; 95 degrees.
area your new cooler will be placed is over 95 degrees, you will
need to purchase an upsized compressor. Please note, any
warranty will be voidif the correct compressor is not purchased
for your space. If you choose not to upsize your compressor, you
will IM be at w legaltemperatureremains.
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Shipping Quote: $1,383
The unit is in stock
On Tue, Feb 18, 2020,at 1:39 PM Funeral Source One Supply Company & American Mortuary Coolers
(Shopify) <mailer(d)sho-pify.com> wrote:
Body:
Hello,
Reaching out to you to obtain a quote on shipping for a
MAXX 3 body storage system to Seward, Alaska 99664, We
are looking at this unit for a municipal storage based on
occasional deaths/ lack of unit at the local hospital.
Thank you,
T.R.Ward
Funeral Source One Supply Company & American Mortuary Coolers
Post Office Box 26
Fall Branch, Tennessee, 37656
Direct Cell: 540-205-0 101
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