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HomeMy WebLinkAbout03232020 City Council Packet Seward City Council Agenda Packet W, Photo credit:TJ Allen Monday, March 23, 2020 City Council Chambers Beginning at 7:00 p.m. PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS AT MARCH 23, 2020 SEWARD CITY COUNCIL MEETING The Seward City Council will hold a Regular Meeting on Monday, March 23, 2020 to address critical business related to Coronavirus Disease 2019 (COVID-19). Because the City of Seward is currently experiencing a declared public health emergency, alternate methods for providing Citizen Comments have been created: How To Virtually Attend The Meeting 1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type "City of Seward Alaska" into the search bar. 2. Listen on the radio. Tune to KlBH-FM 91.7 3. Watch on television. Tune into GCI Cable Channel 9. How To Submit Your Citizen Comments 1. Email your written Citizen Comments to clerk2cityofseward.net. Emails received by 5:00 p.m. on Monday, March 23, 2020 will be read aloud to council by the City Clerk. 2. Sign up to be called on the telephone during the meeting to provide your comments directly to council telephonically. Call the City Clerk directly at (907) 224-4045, or send your contact information to clerkgcityofseward.net, including your full name and the telephone number you wish to have called. Calls and emails received by the City Clerk by 5:00 p.m. on Monday, March 23, 2020 will be included in the meeting record. Be prepared to answer your phone starting at 7:00 p.m. The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. Citizen Comments will be delivered to council in the order they were received by the City Clerk. All Citizen Comments will be timed and limited to three minutes, as usual. Thank You For Your Cooperation! The critical need to follow healthcare guidelines cannot be emphasized enough right now. We must do everything we can to protect the health and safety of our community. Receiving input from citizens is very important to everyone at the city, and we appreciate everyone's cooperation in respecting our request to attend the meeting virtually. 1 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting March 23, 2020 7:00 p.m. Council Chambers Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE Sue McClure 3. ROLL CALL Vice Mayor Term Expires 2020 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Sharyl Seese signed in will be given the first opportunity to speak. Time is limited to 3 minutes Council Member per speaker and 36 minutes total speaking time for this agenda item.] Term Expires 2021 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval John Osenga of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. Council Member In the event of such a request, the item is returned to the Regular Agenda] Term Expires 2021 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Dale Butts Council Member A. Proclamations and Awards Term Expires 2022 1. Seward's Day Proclamation ............................. Pg. 5 B. City Manager Report ......................................... Pg. 6 Tony Baclaan C. City Attorney Report ......................................... Pg. 14 Council Member D. Other Reports and Announcements [Reports must be submitted to Term Expires 2022 the city clerk no later than noon on the Tuesday preceding the Monday meeting for inclusion in the packet.Five(5) minutes speaking time will be Julie Crites allowed for each report.] Council Member 1. Chamber of Commerce Report ...................... Pg. 17 Term Expires 2020 E. Presentations -None Scott Meszaros City Manager Brenda Ballou City Clerk Holly Wells City Attorney City of Seward, Alaska Council Agenda March 23, 2020 Page 1 2 7. PUBLIC HEARINGS [Public hearing comments are limited to five(5) minutes per person.After all speakers have spoken, a person may speak for a second time for no more than one(1) minute.] A. Ordinances for Public Hearing and Enactment Ordinances 20-002 and 20-003 are due to come for public hearing and enactment tonight, but will be postponed to a future meeting when it is safe for the public to appear and provide testimony, in keeping with CDC guidelines on COVID-19. B. Emergency Ordinance for Enactment 1. Emergency Ordinance 20-004, Temporarily Authorizing The Suspension And/Or Modification Of Various Sections Of The Seward City Code And City Council Rules Of Procedures Manual Regarding Public Meetings And Participation In Order To Ensure The Health, Safety, And Welfare Of Our Community During The Public Health Emergency Caused By COVID-19. ......... ................................ Pg. 20 8. UNFINISHED BUSINESS —None 9. NEW BUSINESS A. Resolutions *1. Resolution 2020-021, Retroactively Amending The 2019 Budget To Record Expenditures Of $315,712.37 Paid By The State Of Alaska On Behalf Of The City Toward The City's Public Employees Retirement System Liability For The Period January Through December, 2019, And Appropriating Funds. ................. Pg. 23 *2. Resolution 2020-022, Authorizing The City Manager To Enter Into An Agreement With Financial Engineering Company For An Electric Rate Study In An Amount Not To Exceed $39,850, And Appropriating Funds. ................................... Pg. 29 *3. Resolution 2020-023, Authorizing A Sole Source Purchase Of A Bobcat Toolcat 5600 From Craig Taylor Equipment Co. Utilizing National Joint Powers Alliance (NJPA) Discounted Pricing Available For Governments In An Amount Not To Exceed $58,671, And Appropriating Funds. ...................................... Pg. 37 *4. Resolution 2020-024, Authorizing Additional Matching Funds In The Amount Of $150,000 For The City's Share Of Funding For The Lowell Creek Flood Diversion Feasibility Study, And Appropriating Funds. ...................................... Pg. 43 *5. Resolution 2020-025, Ratifying Temporary Emergency Operation Rules And Procedures Implemented By The City Manager In Response To The Public Health Emergency Caused By COVID-19. .................................................. Pg. 71 *6. Resolution 2020-026, Declaring A State Of Emergency In Response To The Coronavirus (COVID-19) Outbreak And Requesting State And Federal Relief Assistance. ................................................................................ Pg. 84 City of Seward, Alaska Council Agenda March 23, 2020 Page 2 3 B. Other New Business Items *1. Approval of the March 9, 2020 City Council Regular Meeting Minutes. ...... Pg. 86 *2. Send letter of support for the appointment of Robert Ruffner to the Alaska Board of Fisheries. ................................................................................... Pg. 93 3.Discuss cancelling the Sister City Student Exchange Program. ................... Pg. 94 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. On-going City Project and Goal List ............................................... Pg. 95 B. February, 2020 City and Providence Financials .................................. Pg. 99 C. Letter from Yeosu, South Korea ..................................................... Pg. 164 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska Council Agenda March 23, 2020 Page 3 4 PROCLAMATION N f � WHEREAS, on March 30, 1867, then Secretary of State William H. Seward signed the Alaska Purchase Treaty; and WHEREAS,this treaty negotiated the purchase of Alaska from Russia;and WHEREAS, it was proclaimed by the State of Alaska that this day be celebrated on the last Monday of March each year;and WHEREAS, this day is of special importance to the City of Seward as this city was named in honor of William H. Seward;and NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby acknowledge and recognize William H. Seward for his foresight and wisdom in acquiring Alaska from Russia, and do hereby proclaim Monday,March 30, 2020 as: SEWARD'S DAY Dated this 231"Day of March,2020 THE CITY OF SEWARD,ALASKA Christy Terry,Mayor 5 City of Seward Scott Meszaros 410 Adams Street City Manager P.O. Box 167 Ph: (907)224-4047 Seward,AK 99664 Fax: (907)224-4038 MANAGER'S REPORT THROUGH MARCH 13, 2020 The following purchase orders for between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: None. City of Seward Personnel Transactions from 2/29/2020—3/13/2020 Prepared by Riley Shurtleff, City of Seward Personnel Officer New Hires: Department: Date of Hire: Deputy Fire Chief Fire 3/2/2020 Winter Program Aide SPRD 3/2/2020 Available Full Time Positions: Department: Position Status: Corrections Officer Police Advertising Since 11/29/2018 Harbor Senior Administrative Assistant Harbor Advertising Since 6/11/2019 Patrol Officer Recruit Police Advertising Since 1/27/2020 Library Museum Part Time Aide Library Museum Advertising Since 2/13/2020 Recreation Assistant SPRD Advertising Since 2/24/2020 Available Seasonal Positions: Department: Position Status: Library Museum Aide (Seasonal Only) Library Museum Advertising Since 2/24/2020 Recreation Assistant SPRD Advertising Since 2/24/2020 Harbor Summer Aide—Full Time Harbor Advertising Since 3/10/2020 Harbor Summer Aide—Part Time Harbor Advertising Since 3/10/2020 ALPAR Crew Leader SPRD Advertising Since 3/11/2020 ALPAR Teen Litter Patrol Crew SPRD Advertising Since 3/11/2020 Campground Attendant I-II SPRD Advertising Since 3/11/2020 Gardener SPRD Advertising Since 3/11/2020 Park Maintenance Aide SPRD Advertising Since 3/11/2020 Park Maintenance Worker I-III SPRD Advertising Since 3/11/2020 Parking Lot Attendant SPRD Advertising Since 3/11/2020 Parking Operations Technician SPRD Advertising Since 3/11/2020 Parking Operations Supervisor SPRD Advertising Since 3/11/2020 Program Aide Summer Seasonal (TYC, SPRD Advertising Since 3/11/2020 Teen Rec Room, Sports & Rec at the AVTEC Gym) HARBOR DEPARTMENT • The 50-ton lifts will pick up very soon to get ready for the 2020 fishing season 6 • The 330-ton lifts have started to pick up; we have placed several vessels back into the water for the 2020 fishing season. • All the water has been turned off for the winter. There are four year-round water locations in the harbor located at the F float trestle, at the end of F-float, the T-dock, on the Z-float, and fisherman's float located at SMIC. • We are still working with ADF&G to replace the North East Boat Launch Ramp. Funding is currently available through the same grant and has been approved by the governor. • We are currently fully staffed. • The crew is continuing maintenance throughout the harbor. • The US Coast Guard contacted the harbor about location and designs for the new FRC, which will be located at SMIC, we are currently looking at 3 concepts. More information will come later. • The contractor, MacSwain and Associates, has turned in the final document for the appraisal of the 43 lots leased out by the City of Seward. • Letters to all lessees have been sent out so they know the status of the 2020 appraisals. • We have upgraded to new software and are running parallel for awhile to fix any issues. The department will be bringing a resolution to council with a tariff change early in the year. ELECTRIC DEPARTMENT The Utility Manager, as a board member, attended the March Board Meeting for NWPPA in Reno,NV. Some of the highlights are: • The Corona Virus is impacting the in-person training programs offered by the organization. In response NWPPA is exploring more multimedia and online training to supplement. • The organization reviewed and made extensive upgrades to their website making it more user friendly and easier to use. You can explore the website at www.nwppa.org. • Many of the states legislatively are trying to address concerns about wildfire hazard and mitigation, exploring EV infrastructure and clean energy solutions. • The board considered and approved a total of nineteen resolutions for 2020 that concern the utilities collectively. Some of these resolutions include support of energy efficiency, the use of drones by utilities, support of hydropower as a renewable energy, and support of EV policies. The board will focus on three or four as the highest priority for legislative discussion purposes. A full list of the resolutions and their description can be obtained by contacting the electric utility. • Would like to address the letter to PACAB and City Council. Please note the letter to Mr. Kaluza that the Electric Department have conferred with other utilities, including HEA and CEA, for this particular interconnection and those utilities have confirmed that the information we are asking for is not unreasonable and they would be asking for similar information for a complete application. Our staff went so far as to compare the submitted application to the HEA requirements and found that the request to the customer would be similar, and these results were shared with the customer. The Electric Department is very much supportive of connecting independent power sources; it is our job to ensure that it is done safely and limit the liability to the City. If the City Council (or the recommendation of PACAB)wishes to increase the amount of liability and/or reduce the safety to its employees and/or the infrastructure, then code changes would be required. Please remember that the Council just made changes (with a recommendation from PACAB) to be more like the requirements set out by HEA and the current requirements are also similar to industry standards. PARKS AND RECREATION Parks & Campgrounds Utilization Campground Rentals 78 Pavilion Rentals 0 Highlights • Painting the Boys and Girls Club (TYC) • In the final stages of implementing Campspot, our new campground reservation system. 8 Upcoming • Building booths at the Boys and Girls Club (TYC) • Building signs for the Campgrounds Sports & Recreation Utilization AVTEC Gym 437 Highlights • Rec Volleyball Round Robin Monday! Upcoming • Sports & Recreation will soon roll out a new recreation management platform that will allow us to provide patrons enhanced features, more convenience, and greater value. 9 Seward Volunteer Fire Department Departmental Activity Report (Modified) Current Period: 02/13/2020 to 03/12/2020, Prior Period: 02/13/2019 to 03/12/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Activities (Non-Incident) , Occupancy Inspections and Activities, Hydrant Insp/Repairs, Hydrant Flow Tests, Equipt Maint/Testing, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Fire Alarm Situations Dispatched and cancelled en route 2 02:27 3 00:21 Emergency medical service (EMS) Incident 4 06:56 15 24:31 False alarm and false call, Other 1 03:09 0 00:00 Medical assist 0 00:00 1 01:55 Mobile property (vehicle) fire 0 00:00 2 25:54 Person in distress 1 01:54 0 00:00 Public service assistance 2 01:32 0 00:00 Rescue or EMS standby 1 32:13 0 00:00 Structure Fire 0 00:00 3 43:26 System or detector malfunction 1 00:54 1 03:57 Unintentional system/detector operation (no fire) 5 06:18 0 00:00 17 55:25 25 100:07 Hydrant Activities Flow Tests 1 00:30 0 00:00 1 00:30 0 00:00 Inspection Violations Corrected Ceiling clearance. 2 0 Door operations. 0 1 Extension cords. 2 0 Extinguisher installation. 0 1 Fire walls, fire barriers and fire partitions. 0 1 Fireblocking and draftstopping. 2 0 General requirements. 0 3 Hold-open devices and closers. 2 0 Inspection, testing and maintenance. 2 0 Key box maintenance. 2 0 Opening protectives. 2 0 Portable fire extinguishers for commercial cooking 0 1 * Staff hours for Fire Alarm responses that have an associated EMS alarm record are considered shared hours. Shared hours are posted only with the EMS alarm responses to avoid duplication of staff hours in totals. 03/12/2020 16:16 10 Page 1 Seward Volunteer Fire Department Departmental Activity Report (Modified) Current Period: 02/13/2020 to 03/12/2020, Prior Period: 02/13/2019 to 03/12/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Activities (Non-Incident) , Occupancy Inspections and Activities, Hydrant Insp/Repairs, Hydrant Flow Tests, Equipt Maint/Testing, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Inspection Violations Corrected Unapproved conditions. 0 1 Where required new buildings and structures. 0 2 Where required. 2 1 "No Smoking" signs. 1 2 17 13 Inspection Violations Discovered Access. 3 0 Address identification. 0 1 Cabinets. 1 0 Ceiling clearance. 2 0 Certification of service personnel for portable fi 7 0 Cleaning. 0 1 Exit or exit access doorway arrangement. 2 0 Extension cords. 2 0 Fireblocking and draftstopping. 2 2 General requirements. 2 2 Hangers and brackets. 2 0 Hold-open devices and closers. 2 0 Illumination required. 5 0 Inspection, testing and maintenance. 2 0 Key box maintenance. 2 2 Locks and latches. 2 0 Multiplug adapters. 1 0 Opening protectives. 2 0 Portable fire extinguishers for commercial cooking 0 1 Securing compressed gas containers, cylinders and 2 0 Standards. 1 0 Where required new buildings and structures. 0 2 Where required. 2 2 "No Smoking" signs. 0 2 * Staff hours for Fire Alarm responses that have an associated EMS alarm record are considered shared hours. Shared hours are posted only with the EMS alarm responses to avoid duplication of staff hours in totals. 03/12/2020 16:16 11 Page 2 Seward Volunteer Fire Department Departmental Activity Report (Modified) Current Period: 02/13/2020 to 03/12/2020, Prior Period: 02/13/2019 to 03/12/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Activities (Non-Incident) , Occupancy Inspections and Activities, Hydrant Insp/Repairs, Hydrant Flow Tests, Equipt Maint/Testing, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Inspection Violations Discovered 44 15 Non-Incident Activities Burn Permit 1 30:00 0 00:00 Generator Test Log 1 00:30 2 01:00 Inspection New Project 1 00:30 0 00:00 Meeting 5 05:00 2 02:00 Meeting after hours 4 04:30 0 00:00 NFIRS FH reports to State 0 00:00 1 00:15 SCBA refill, maintenance 2 01:30 0 00:00 Working on Projects 2 03:00 0 00:00 16 4 5:0 0 5 03:15 Occupancy Inspections/Activities CONSULTATION - Site 1 00:30 0 00:00 INSPECTION - Fire / Life Safety 5 03:00 1 01:00 INSPECTION - Fire Alarm 1 00:30 0 00:00 INSPECTION - License 0 00:00 2 01:00 INSPECTION - Sprinkler System 1 00:30 0 00:00 Lodging Permit Fire and Life Safety 15 06:10 18 09:00 23 10:40 21 11:00 Testing/Maintenance of Equipment Issued equipment 8 00:00 2 00:00 PPE Inspection 0 00:00 4 00:00 Tire Repair or Change 0 00:00 1 00:00 8 00:00 7 00:00 Training * Staff hours for Fire Alarm responses that have an associated EMS alarm record are considered shared hours. Shared hours are posted only with the EMS alarm responses to avoid duplication of staff hours in totals. 03/12/2020 16:16 12 Page 3 Seward Volunteer Fire Department Departmental Activity Report (Modified) Current Period: 02/13/2020 to 03/12/2020, Prior Period: 02/13/2019 to 03/12/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Activities (Non-Incident) , Occupancy Inspections and Activities, Hydrant Insp/Repairs, Hydrant Flow Tests, Equipt Maint/Testing, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Training Blue Light Certification 0 00:00 17 17:00 Building Construction and Fire Behavior 0 00:00 8 16:00 Emergency Medical Services 2 02:00 1 01:00 Fire Behavior 0 00:00 14 122:00 Fire Inspections 0 00:00 2 16:00 General Fire Investigation 3 09:00 0 00:00 ICS 100 1 03:00 0 00:00 ICS 200 1 03:00 1 03:00 ICS 700 1 03:00 0 00:00 ICS 800 1 03:00 1 03:00 Officer Development 0 00:00 2 26:00 Pre- Planning Disasters 0 00:00 3 24:00 Pre-Fire Plans 13 26:00 0 00:00 Respond to an apparatus to an emergency scene 0 00:00 9 27:00 SCBA Donning Methods 11 16:30 0 00:00 SVFD Business Meeting 17 19:12 30 50:00 Traffic Laws 0 00:00 13 39:00 Transmit & Receive radio communications 13 13:00 8 12:00 63 97:42 109 356:00 * Staff hours for Fire Alarm responses that have an associated EMS alarm record are considered shared hours. Shared hours are posted only with the EMS alarm responses to avoid duplication of staff hours in totals. 03/12/2020 16:16 13 Page 4 Department of Commerce,, THE STATE Community, and OfALASKA Economic Development GOVL'RNOR MIKL DUNLEAVY Division of Community and Regional Affairs ALAS 550 W 7th AVE,STE 1650 Anchorage,AK 99501-3510 Main:907.269.4501 Toll free:877.769.4539 Fax:907.269.4563 To: State of Alaska Local Governments & Other OMA Compliant Entities From: Lynn Kenealy, Local Government Specialist IV Date: March 18, 2020 Re: Open Meetings Act& COVID-19 We have received many questions regarding how city councils and borough assemblies can continue meeting and conducting the business of their communities and regions during this time of COVID-19-related restrictions. This memo is intended to assist and provide information. This memo relates to all meetings required to comply with the Alaska Open Meetings Act, including, but not limited to, city council and borough assembly meetings, city and borough committee meetings, and advisory-only meetings and workshops. The initial concern is how to meet while practicing social distancing while also meeting the requirements of the Open Meetings Act. The Open Meetings Act does not prohibit teleconference meetings, nor does it require council/assembly members to be present in order to count towards a quorum or vote. Indeed, both council/assembly members and the public may participate from remote locations. The Open Meetings Act does prohibit polling, serial communications, and other actions of a council/assembly outside of a public forum. The public must be allowed to attend any venue in which the council/assembly is making decisions and actions. A few particulars to consider: • Materials that will be considered at the meeting need to be available to all participants. The best way to do this is likely by posting materials on a municipal website, posting on Facebook or some other online venue, or providing to all participants via email. Municipal staff could provide printed material to 14 council/assembly members, though this may be substantially more complicated depending on the community, and ensuring social distancing is vital. • Votes at teleconference meetings must be taken by roll call to ensure all participants understand who has voted and how on each item. • If a municipality typically records meetings, a means of recording teleconference meetings will need to be established, whether the regular recording device is used and the call is routed through speakerphone, or some other means of electronic recording is established through a cell phone or computer. • Public notice must include sufficient information for the public to call in as well. While the Open Meetings Act does not require public participation, Alaska Statute 29.20.020 requires an opportunity for the public to be heard at regular and special meetings—though not at advisory-only meetings. Options such as allowing the public to provide comments via email which the clerk or other staff or council member read out loud during the meeting should be considered. The public can also provide public comment telephonically. • It will be more important than ever that the presiding officer enforce rules of procedure such as: only one person speaking at a time, and only upon being addressed by the presiding officer; and naming each speaker explicitly so that all participants understand who is speaking at all times. • Some municipalities have written a requirement into their charter or code that council/assembly members must be physically present in order to count toward a quorum or vote. A non-code ordinance (or emergency ordinance if necessary) may be passed in order to temporarily suspend such rules. DCRA is currently drafting a sample ordinance which can be provided upon request. This ordinance will need to be amended significantly to ensure it is congruent with each individual community. • Consult your code for any other conflicts regarding the utilization of telephonic and remote meetings during this time. Many conflicts may be resolved with a temporary non-code ordinance or emergency ordinance. Municipal staff and attorneys, State of Alaska Division of Community and Regional Affairs (DCRA) Local Government Specialists (LGS), and the Alaska Municipal League (AML) can help. • It is not advised to conduct executive sessions telephonically, as there is no way to ensure who else is on the line. If a telephonic executive session is absolutely necessary, please contact your attorney, AML, or your Local Government Specialist to discuss further. 15 Many municipalities that do no currently use teleconferencing in meetings in any form may struggle at first. There are several tools available, and multi-tool usage might be advisable, utilizing both telephone and internet-based tools. Here are a few suggestions: • GCI and other telephone carriers provide a telephone conference line for cost which multiple individuals may call into at the same time. • Zoom, WebEx, GoToMeeting, Skype, Microsoft Teams, ezTalks, Join.me, ReadyTalk and other online platforms for web-based connection. I suggest speaking with other communities and entities utilizing these platforms to learn which ones work best in your area and with your internet capabilities. Some require more bandwidth than others. Be sure to test the capabilities in-house of a new system before holding a meeting. Please do not hesitate to contact the Division of Community and Regional Affairs Local Government Assistance section for further information and support. If you know who your Local Government Specialist is,please contact them directly. If not,you can contact the Local Government Resource Desk at Lynn.Kenealy2alaska.gov or 907-269-8122. 16 spa ALASKA Chamber of Commerce — Executive Director Report (report submitted March 17th, 2020) CoVid19 Update: I am part of the community planning / response team along with the City, Port, EMS, and health services. We are meeting weekly and talking almost daily to make sure we are all informed. We have moved up the meetings to M, W, F. I worked with the City Clerk and the have provided use of the Chamber's Zoom account to facilitate these meetings online. We are pushing out resources to the members from both the CDC and the US Chamber of Commerce. I have also contacted the offices of the governor and US Senators and representatives in regards to the Jones Act and Legislation that would give businesses immediate relief. We will be pushing out specific ways that businesses can participate advocacy as well as access to resources for relief. After the hit the peak of things, we will host some member meetings to evaluate the impact of the impacts, put all of the concerns, hurdles, and problems on the board and find ways to work together to get help and find solutions. We will continue to keep our schedule in place until that isn't aligned with safety protocols and will cancel or reschedule as necessary. We will also continue to promote visiting Seward and the use of member businesses within those protocols. Director Specific Work: Financial As of April 1 we will be working within a new financial system and practice so that we can provide more transparency and more accurate reporting. Staffing We are in the interview process for the Communications and Marketing position and will hopefully have everyone interviewed by the end of the week. Although it may seem counter intuitive right now to continue with hiring - this position is key right now in making whatever opportunities are possible within the current situation as well as getting the ball rolling when we are "over the hump". Seward Marine Front: The Seward Marine Front Committee is developing a regular meeting schedule as well as working on a more formalized structure. We have pushed out preparation information for a survey to be conducted in the next month that where will gather detailed information to help solve some supply chain issues and create efficiencies. We sent out worksheets for them to be thinking about and gathering information for the survey. After the survey, we will reconvene and be able to make some decisions. Page 1 17 (Postponed) I will be attending a SeaGrant Workshop on Monday and Tuesday (March 16t" and 17t") that will help us work on understanding and estimating our Marine Economy. Doug Ward (Seward Marine Front Committee Member) will be attending with me. Sustainable Tourism Conversation —We had a sustainable Tourism meeting on February 27t" at the Rae Building. There were about 40 people in attendance. I discussed with them the Chamber's role in sustainable tourism. The was a group discussion on good things that are currently happening as well as discussed some issues that the group is currently seeing. We are going to develop a working group that will help further these discussions. This is temporarily put on hold with everything else going on. Blue Pipeline Update Mayor Terry and myself sat in on an interview on Wednesday, March 11 t" for what we believe is a very viable candidate. Upcoming items of interest: 4/2 — Seward Marine Front Committee Meeting (will be held via technology) 4/3-4/5 — Great Alaska Sportsman Show (postponed) Membership: (report from Aisha) Total Active Members: 383 No drops since 1112019 New Members: - Caine's Head Coffee Roasters (small business) (new) -A Mobile Vacation (small business) (new) - Industrial Development Service (small business) Prospective/Processing Members: - Kayaker's Cove (small business - to rejoin after many years) - Portage Transport (small business) (rejoining) - Latitude 60 Marine (fishing charter) (new) Other recent/ongoing projects: July 4th Festival - Vendor Application updated and the process moved online - New non-profit booth option - New vendor selection process (not first come/first serve) - Serving on July 4th event committee w/Sustainable Seward Seward Wellness Week - 312712020 - 41512020 - I believe this has been mostly cancelled but parties are looking for some kind of way to to alternative events MMR Guide • Coordinating with Matias on content deadlines (April) • Design/production schedule (May) Page 2 18 • Soliciting advertising (March) Researching Community Partner membership level Grant Writing: From Start to Funded(8-week class) March 2020: - Seward.com transition from Chambermaster to Simpleview - Expand Member Portal functionality& push for listing updates - Update and renew Chamber Membership materials and info available on Seward.com - Re-development of targeted leads generation program via seward.com as an opt-in marketing benefit for members - Presentation to Membership - State of the Chamber Luncheon (end Aisha's report) Events: Halibut Derby I am working with members of the fishing fleet to transition the Halibut Derby to another lead party. Because some of the pieces, our non profit, gaming permit, etc. We will be a partner that will help promote and support (and be reimbursed so it's not a loss for us) but we won't "own" it. 4t" of J u ly Working on permits for both the 4t" of July Celebration and the Mount Marathon Race. We have the fireworks scheduled and hotel rooms booked for them. This is the last year in the 3 year contract with Lantis Fireworks. We will re-negotiate after that. Subway has been sponsoring the fireworks for the last number of years. Mount Marathon Race We have been sorting out significant issues from last years race — Matias, Karol, Marissa, and myself. With the changes to the website, better communications, and the rule changes, registration itself has gone the best that it ever has with the fewest phone calls / emails from registrants. (less than half from previous years) haven't seen it yet but they did choose an artwork/design winner. SSSD Working on sponsorships, all permitting submitted and tags ordered. Communications/Marketing Staff will be working on revised marketing plan to make the best of the situation with a more local / Alaska focus. Page 3 19 Sponsored by: Meszaros Introduction Date: March 23, 2020 Enactment Date: March 23, 2020 CITY OF SEWARD,ALASKA EMERGENCY ORDINANCE 2020-004 AN EMERGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, TEMPORARILY AUTHORIZING THE SUSPENSION AND/OR MODIFICATION OF VARIOUS SECTIONS OF THE SEWARD CITY CODE AND CITY COUNCIL RULES OF PROCEDURES MANUAL REGARDING PUBLIC MEETINGS AND PARTICIPATION IN ORDER TO ENSURE THE HEALTH, SAFETY, AND WELFARE OF THE SEWARD COMMUNITY DURING A STATE- DECLARED PUBLIC HEALTH EMERGENCY CAUSED BY COVID-19 WHEREAS, the United States Center for Disease Control and Prevention (CDC) has identified Coronavirus Disease 2019 (COVID-19) as a significant public risk; and WHEREAS, on March 11, 2020, Governor Dunleavy issued a declaration of public health disaster emergency in response to the anticipated outbreak of COVID-19 within Alaska's communities; and WHEREAS, on March 11, 2020, the World Health Organization (WHO) designated the COVID-19 outbreak a pandemic; and WHEREAS, various organizations, agencies, and local governments throughout the State of Alaska and within the City of Seward are cancelling or restricting public gatherings, temporarily closing schools and childcare facilities, and restricting non-essential travel in efforts to contain the virus; and WHEREAS, the recommendations of global, federal, state, and local organizations and government entities are changing almost daily in response to new information regarding COVID- 19, which requires the City to be able to act swiftly to comply with these recommendations in its operations; and WHEREAS, in order to protect public health, welfare, and safety, the City needs flexibility in its meeting and notice protocols; and WHEREAS, the City Manager has authority to implement temporary rules and procedures regarding City government organization and operations during an emergency under the City's Emergency Operation Plan; and WHEREAS, the City of Seward has declared an emergency as a result of the outbreak of COVID-19 and the City Manager needs authority to modify and amend meeting procedures 20 CITY OF SEWARD,ALASKA EMERGENCY ORDINANCE 2020-004 immediately, and not after introduction and a public hearing as required for non-emergency ordinances. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. The Seward City Council hereby grants the City Manager authority to temporarily waive and/or modify provisions pertaining to scheduling, publication, notice, cancellation, teleconferencing, video conferencing, and other related meeting procedures for all City commission, committee, and council meetings, so long as: 1) The City Manager's actions comply with State law and the Seward Charter; and 2) The City Manager posts notice of all modifications and/or waivers, and the reasons for such modifications and/or waivers, on the City's website no more than ten (10) business days after implementation. Section 2. The Seward City Council may, by resolution, repeal any modification and/or waiver made by the City Manager under this ordinance. Section 3. This is an Emergency Ordinance and is not permanent in nature, and shall not be codified. Section 4. This ordinance shall take effect on the day it is enacted and shall expire sixty (60) days after its passage, in accordance with Seward City Code 2.15.040. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 23rd day of March, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: 21 2.15.040 - Emergency ordinances. (a) No ordinance shall be passed at the same meeting at which it is introduced unless an emergency is declared to exist by the council. Any ordinance declared by the council as being necessary as an emergency nature for preserving the public health, welfare and safety must contain a statement of the facts upon which the emergency finding is based. This exception shall not be employed for the sole reason that the rules for introduction, reading, etc. of legislation are waived to permit passage on the first reading due to the existence of an emergency. The ordinance may be enacted, amended and enacted, or rejected at the meeting at which it is introduced. The affirmative vote of all members present, or the affirmative vote of three-fourths of the total membership, whichever is less, is required for enactment. The city clerk shall print and make available copies of enacted emergency ordinances and provide for the posting and publication as set forth in § 2.15.035 D. (b) An emergency ordinance may not be used to levy taxes, to grant, renew or extend a franchise, or to regulate a charge for a city service. (c) Emergency ordinances are effective for sixty days. (Ord. 491, § 1(part), 1980) Clerk's Note 3/4 Vote Requirement 7 members = 6 affirmative 6 members = 5 affirmative 5 members =4 affirmative 4 members = 3 affirmative 22 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RETROACTIVELY AMENDING THE 2019 BUDGET TO RECORD EXPENDITURES OF $315,712.37 PAID BY THE STATE OF ALASKA ON BEHALF OF THE CITY TOWARD THE CITY'S PUBLIC EMPLOYEES RETIREMENT SYSTEM LIABILITY FOR THE PERIOD JANUARY THROUGH DECEMBER, 2019, AND APPROPRIATING FUNDS WHEREAS, in accordance with the 2018 Alaska State Legislature's passage of House Bill 286, the State of Alaska Department of Administration, Division of Retirement & Benefits contributed $150,671.01 on behalf of the City of Seward from January through June, 2019. The Alaska Retirement Management Board set the actuarially required rate at 27.58% for the State's fiscal year 2019. The State's contribution was 5.58%, reflecting the difference between the legislative on-behalf rate of 27.58% and the 22% employer "capped" rate with the contribution representing $150,671.01 toward pension costs and $0 toward healthcare costs, on behalf of the City; and WHEREAS, in accordance with the 2019 Alaska State Legislature's passage of House Bill 39, the State of Alaska Department of Administration, Division of Retirement & Benefits contributed $165,041.36 on behalf of the City of Seward from July through December, 2019. The Alaska Retirement Management Board set the actuarially required rate at 28.62% for the State's fiscal year 2020. The State's contribution was 6.62%, reflecting the difference between the legislative on-behalf rate of 28.62% and the 22% employer "capped" rate with the contribution representing $165,041.36 toward pension costs and $0 toward healthcare costs, on behalf of the City; and WHEREAS, in accordance with Generally Accepted Accounting Principles (GAAP), the City must record payments made on its behalf, and must therefore amend the 2019 Budget to account for both the expenditures paid on behalf of the City, and the corresponding revenues paid by the State of Alaska Department of Administration; and WHEREAS, failure to amend the budget to reflect the State's payments on behalf of the City will result in a variance between the actual and budgeted revenues and expenditures, giving the appearance of revenues and expenditures exceeding the annual budget as approved by the Seward City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: 23 CITY OF SEWARD,ALASKA RESOLUTION 2020-021 Section 1. The 2019 Operating Budget shall hereby be retroactively amended to appropriate State Public Employees' Retirement System (PERS) On Behalf Grant Revenues on a pro-rata basis to departments within each fund, in the total amount of$315,712.37 as follows: 1. $249,434.80 from grant revenue account 01000-0000-4201 to General Fund/department expense accounts 01000-lxxx-6201; and 2. $19,110.29 from grant revenue account 11000-2000-5920 to Harbor Fund retirement expense accounts 11000-X-6201; and 3. $34,877.96 from grant revenue account 15000-0000-5920 to Electric Fund retirement expense accounts 15000-X-6201; and 4. $8,268.84 from grant revenue account 17000-0000-5920 to Water Fund retirement expense accounts 17000-X-6201; and 5. $4,020.47 from grant revenue account 18000-0000-5920 to Wastewater Fund retirement expense accounts 18000-X-6201. Section 2. This resolution shall be retroactive to December 31, 2019. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23' day of March, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 24 Council Agenda Statement Meeting Date: March 23, 2020 Through: Scott Meszaros, City Manager From: Tammy Stromberg, Finance Director Agenda Item: State of Alaska PERS on-behalf contributions of$315,712.37 for January through December 2019 BACKGROUND &JUSTIFICATION: The 2018 State legislature passed House Bill 286, appropriating $135,219,000 directly to PERS on behalf of AIaska municipalities and PERS employers, to help offset retirement liability costs to local taxpayers.The City of Seward's portion of this appropriation(for the period January 1 through June 30, 2019) is $150,671.01. The 2019 State Legislature passed House Bill 39 appropriating $159,055,000 directly to PERS on behalf of Alaska municipalities and PERS employers, with the City of Seward's portion of this appropriation (for the period July 1,2019 through December 31, 2019 is $165,041.36. The total amount paid directly to the City's PERS account with the State of Alaska Division of Retirement&Benefits for 2019 is$315,712.37.While the funds did not come directly through the City, we are required to account for the State's contribution as both revenue and an expense/expenditure on the City's financial statements. In 2008, Senate Bill 125 was passed,capping the annual PERS contribution rates for employers at 22%, and creating a cost-sharing plan in which all employers pay the same employer contribution rate. This was a departure form the previous plan,in which every employer was assigned a different employer cost rate, depending on their individual experience. The attached spreadsheet lists PERS employer contribution rates established by the AIaska Retirement Management Board, itemizing the portion of the overall rate paid by the State of Alaska on-behalf of municipal employers, as well as a history of the amount paid by the State on behalf of the City of Seward since 2006 ($6.2 million). Municipalities in Alaska have benefited significantly by the State's coverage of PERS costs in excess of 22%. However, the legislature may, at any time, modify the amount of subsidy provided by the State toward PERS contributions.Any future reduction in the State's current practice of covering contribution rates exceeding 22% will equate to equivalent additional required contributions by the City. INTENT: The intent of this action is to retroactively amend the 2019 budget to account for State contribution on behalf of the City for contributions to the public employee's retirement system for the period January through December, 2019. 25 m_..--................................................................................................ ............................................................................................................................................................................................................_ CONSISTENCY CHECKLIST: Yes No NIA 1. Comprehensive Plan (document source here): j X 2 Strategic Plan (document source here): X Other(list): July 24, 2019 and February 3, 2020 letters from SOA DOA; 3. State of Alaska 2018 legislative session, House Bill 286 and 2019 X legislative session, House Bill 39. ATTORNEY REVIEW: Yes X No FISCAL NOTE: The State's contribution of$315,712.37 is considered a State grant award and is recognized as such on the City's financial statements,with an equivalent amount recorded as retirement expense expenditure, allocated on a pro-rata basis, to each dep ent's operating budget. Approved by Finance Department: RECOMMENDATION: Council approve Resolution 2020-021 retroactively amending the 2019 Operating Budget by appropriating $315,712.37 from State grant revenues, to various fund retirement expense accounts, on a pro-rata basis. 26 Pars On-Behalf Allocation for tst half&2nd half of 2079 On-behalf On-behalf PERSOn- July-Dec Jan-Jun behalf Total Account Coda Total Subtotal %of Total 2019 2019 2019 010000900 62010000 OD000 Retirement Benefits 329398.15 329,398.15 32.1% 52,978.57 48,365.67 101,344.24 01000 111162010000 01313110 Retirement Benefits 1937.28 1,937.28 0.2% 311.58 294.45 596.03 010001113 6201000000000 Retirement Benefits 20,650.62 20,650.62 2.0% 3,321.33 3,032.14 6,353.47 01000 2120 62010000 00000 Retirement Benefits 37,253.14 37,253.14 3.6% 5,991.59 5,469.89 11,461.48 010DO 112162DI 0007 00000 Retirement Benefits 232.78 27,032.22 2.6% 4,347.71 3,969.15 8,316.86 030001122 62010000 00000 Retirement Benefits 20,374.24 20,374.24 2.0% 3,276.88 2,991.56 6,26844 020001140 52010038 00000 Retirement Benefits 0.00 58,760.94 5.7% 9,450.78 8,627.89 18,078,68 010001210 62010005 00000 Retirement Benefits 0.00 139,991.77 13.6% 22,515.50 20,555.05 43,070,55 0100012116201 ODDD 00000 Retirement Benefits 30,892.11 30,892.11 3.0% 4,96B.52 4,535.90 9,504.42 010001212 62010000 OODOO Retirement Benefits 11,088.85 11,088.85 1.1% 1,783.47 1,628.18 3,411.65 0100D 1220 62010000 OOD00 Retirement Benefits 21,777.50 21,777.50 2.1% 3,502.57 3,197.60 6,700.17 010001250 62010000 DODDO Retirement Benefits 7,645.80 7,645.80 0.7% 1,229.72 1,122.64 2,352.34 010001310 62010038 00000 Retirement Benefits 20,374.06 20,374.06 2.0% 3,276.85 2,991.53 6.268.38 010001311620100000000D Retirement Benefits 517.12 517.12 0.1% 93.17 75,93 159.11) 010DO 1312 62010000 00000 Retirement Benefits 8,542.36 8,542.36 0.8% 1,373.91 1,254.28 2,62818 020001350 62010000 00000 Retirement Benefits 6,567.18 6,567.18 0.5% 1,D56.23 964.26 2,020,49 010001400 62019545 00000 Retirement Benefits 14,177.88 14,177.88 1.4% 2,280.29 2,081.74 4,362.04 01000 1410 6201 954D ODODD Retirement Benefits 3,274.24 3,274.24 0.3% 526.61 480.76 1,007.37 01000 14116201 ODDO 00000 Retirement Benefits 7,889.03 7,889.03 0.8% 1,268.83 1,158.35 2,427.19 010001420 62019542 OOOOO Retirement Benefits 9,285.06 9,285.06 0.9% 1,493.36 1,353.33 2,856.69 010001430 62019532 00000 Retirement Benefits 3,794.26 3,784.26 0.4% 608.64 555.64 1,164.28 01000143162019526 00000 Retirement Benefits 5,341.09 5,341.09 0.5% 859.03 794.23 1,643.27 010DO 1500 62010000 ODOM Retirement Benefits 24,180.49 24,180.49 2.4% 3,889,06 3,550.43 7,43949 249,434.80 11000 2000 6201 OQQO 00000 Retirement Benefits 15,653.42 15,553.42 1.5% 2,517.61 2,298,40 4,91601 12ODD 200162010000 00000 Retirement Benefits 19,223.89 19,223.89 1.9% 3,091.86 2,822.65 5,914.52 12000 2002 52010000 00000 Retirement Benefits 17,991.23 17,991.23 1.8% 2,893.61 2,642.66 5,535.27 11000 2003 6201000000000 Retirement Benefits 1,189.92 1,189.92 0.1% 191.38 174.72 366.10 11000 2004 62010000 000DO Retirement Benefits 5,244.14 5,244.14 0.5% 843.44 770.00 1,613.44 11000 2005 6201 ODDO ODOM Retirement Benefits 2,811.39 2,811.39 0.3% 452.17 422.80 864.97 19,130 29 15ODQ 3000 6201 0000 00DOG Retirement Benefits 86,794.48 86,794.48 8.5% 13,957,94 12,742.60 26,700.54 15000 3001 6201 0000 00D00 Retirement Benefits 26,579.01 26,579.01 2.6% 4,274.82 3,902.61 8,177.43 34877.96 17000 400D 62010000 00000 Retirement Benefits 26,964.59 26,864.59 2.6% 4,320.75 3,944.54 8,265,29 17DOO 4002 62010000 00000 Retirement Benefits 11.55 11.55 0.0% 1.86 1.70 3.55 8268.84 180004500 62010000 00000 Retirement Benefits 13,067.69 13,067.69 1.3% 2,101.73 11918.73 4,020.47 4Q20.47 1,026,156.70 165,041,36 150,671.011 315,712.37 315,712.37 27 rz s N N N M No N N N N N M N x x x x x x a n m m a ao ao h qr m�*tt a r R 1'f qy y O N N y M M M M M N Yf M N N N N M o � Q cd ,6 d d Ln r; r; n w 6 d aamc� T T T T R N of O o vi of � a z[83 1p al I -9 v,m �a at x81 � � 2 m m o w YI Ifl V Y Y Q gill W � ♦ � Q ej �ri Id m � O � A A a0 W r v m us �i, t o� qr N O 6 Q N O O C V m m N ni o. a o In M = �] m v III � f+ N tlf � n rp u7 � W M N N N N M Y 1f) m h m fO 6 O �m Z 6 tl Ri Q A N f W W Q ai old O u N NN �y m f w w T N r4 N r r Q p IL Q x ae ;y �xp �xp x yx� �xy yx x �xNy x jf m O O N N f'1 l'6 LV 1'1 N N N N 6 N N N N 6 Q Z a R R R R R R R 28 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FINANCIAL ENGINEERING COMPANY FOR AN ELECTRIC RATE STUDY IN AN AMOUNT NOT TO EXCEED $39,850,AND APPROPRIATING FUNDS WHEREAS, the City desires to ensure that electric rate payers are not paying too much for their electric rates; and WHEREAS, the City desires to ensure the utility is sufficiently collecting revenues to cover expenses; and WHEREAS, the City would like to investigate the impacts and implementation of an industrial rate class; and WHEREAS, Financial Engineering Company has performed rate studies for the Electric Utility Department during the previous two budget cycles and has familiarity with Seward's unique circumstances, such as transitioning to the seasonal rate and the Cost of Power Adjustment (COPA)rate design; and WHEREAS, this resolution complies with Seward City Code SCC 6.10.115 and 6.10.120.8 which allows the exemption of competitive procurement procedures for professional services, including financial consultation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into an agreement with Financial Engineering Company for an Electric Rate Study in an amount not to exceed of $39,850, and appropriating funds. Section 2. Funding in the amount of $39,850 is hereby appropriated from the Electric Enterprise account no. 15000-3000-7009. Section 3. The Seward City Council hereby finds that it is in the public's interest to exempt from competitive procurement these services. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd day of March, 2020. 29 Agenda Statement Meeting Date: March 23, 2020 ' To: City Council Through: City Manager Scott Meszaros�� From: John Foutz, Electric Department Director Agenda Item: Enter into an agreement with Financial Engineering Company in an amount not-to-exceed $39,850 to provide a cost of service and rate study for the electric utility for the current budget cycle BACKGROUND & JUSTIFICATION: The City of Seward, as a home ruled city, is not economically regulated by the Regulatory Commission of Alaska (RCA) and, therefore, is the responsibility of the Seward City Council to set the electric rates of the utility. Over the last two budget cycles (four years respectively) the City has made some significant changes to the rate structure for the electric rates, including the implementation of a seasonal rate and the redistribution of costs to the Cost of Power Adjustment (COPA) rate design. It is prudent utility practice to study the cost of service to determine the rates are appropriate for all rate classes. The City. as part of the rate study, is asking for the contractor to analyze, develop and discuss the creation of an industrial rate for very large users. Once reviewed, the Council may vote by resolution to include a new industrial rate in the Electric Utility Tariff. INTENT: To authorize the City Manager to approve the spending of funds in the amount of $39,850 with Financial Engineering Company for the delivery of items outlined in the proposal, including a final written report describing the analysis and findings. CONSISTENCY CHECKLIST: Yes No NIA 1. Comprehensive Plan Comprehensive Plan X 2 Strategic Plan:The mission of the City of Seward government is to X provide quality leadership and economic wellbein of its citizens 3. Other(list): X FISCAL NOTE: A not-to-exceed amount of$39,850 will be appropriated from account 15000- 3000-7009 and follows the City's procur ent procedures as outlined in Seward City Code. Approved by Finance Department: I. . of V ?�- ATTORNEY REVIEW: Yes No 30 RECOMMENDATION: Council approve Resolution 2020-022, authorizing the City Manager to approve a purchase order to Financial Engineering Company for a 2020/2021 rate study and deliverables as outlined in the attached proposal in the amount of$39,850 and appropriating funds. 31 the Financiai Engineering Company 235 Rockland Street,Rockport,Maine 04856 Phone: (207)593-9131 www.FinEngCo.com Cell/Text: (207)691-8347 E-mail: mhubbard@FinEngCo.com March 4, 2020 Mr.John Foutz, Electric Utility Manager City of Seward PO Box 167 Seward,Alaska 99664 Dear John: At your request, attached is a proposed scope of work and budget for a Cost of Service/Rate Design study for the Electric Utility. If you have any questions regarding the attached material, please do not hesitate to call or text me at(207) 691-8347. Very truly yours, THE FINANCIAL ENGINEERING COMPANY r ^� 7), � MICHAEL D.HUBBARD 32 ATTACHMENT 1--SCOPE OF WORK METHODOLOGY Overall—A cost-of-service study is to be performed that properly allocates the Electric Utility's revenue requirements to each customer class. Although the utility is not rate regulated by the Regulatory Commission of Alaska("RCA"),the work will be performed using the guidelines set by the RCA for regulated utilities. Thus, revenue requirements will be allocated to each customer class using appropriate functionalization, classification, and allocation factors set forth in the cost allocation manual developed by the National Association of Regulatory Utility Commissioners (the "NARUC Manual"). Rates will then be designed such that the revenues collected from each customer class will be approximately equal to the allocated revenue requirements. In this way, the "cost causer" becomes the "cost payer." The study will be similar to past studies performed for the City but will differ in one important concept. Historically, rates have been automatically increased each year at a rate equal to the Consumer Price Index ("CPI"). However, the City now desires this analysis to be performed to determine whether the CPI adjustment is warranted. Accordingly,the analysis will investigate the adequacy of rates and whether the individual class rates differ from their allocated cost of service over a two-year period commensurate with the upcoming budget cycle (2020/2021). The City also desires to compare its electric rates with those of other Railbelt utilities as well as various other utilities in the State. These comparisons can then be used to make decisions regarding the need to implement budget adjustments going forward. In short, the results of the analysis will be used as a planning tool during the budget process. Task 1 -Data Request. A data request will be prepared and forwarded to the City. Task 2 — Initial Meeting. A meeting between City personnel and the Financial Engineering Company will be held in Seward. The purpose of the meeting is to: • Review the proposed scope of work and make necessary clarifications, modifications, or additions. • Review data collected from the initial data request and obtain supplemental information as necessary. • Discuss known factors that will change historical operating results. (This process, referred to as normalizing revenue requirements, is discussed in greater detail below.) • Discuss billing history and how billing determinants may change in the near future. 33 Task 3 — Model Update/Analysis. The Revenue Requirements/Cost-of-Service/Rate Design model developed for previous studies will be updated and modified to provide a two-year forecast using the preliminary budgets for 2020/2021. The model will also include actual 2018 operating expenses and expected expenses for 2019 to illustrate changes in line-item budget amounts. Projected revenues will be based on assumed billing determinants and existing rates. Billing determinants will be equal to recent history but modified based on conversations with staff. The model will then allocate the revenue requirements to the various customer classes based on industry-accepted principles. In general terms,variable costs are allocated based on each class'respective energy requirements,fixed generation and distribution costs allocated based on each class' contribution to coincident and non-coincident peak, and customer-related costs based on number of customers. At times, direct assignments are used where costs can be attributed to a specific customer class. Demand data is typically difficult to obtain for those classes that are not demand metered, but the Financial Engineering Company has developed methodologies for estimating these amounts,and these methodologies have been accepted by the Regulatory Commission of Alaska. As part of the analysis, the model shall be modified to include an option of establishing an additional Industrial rate class for very large customers. Billing data of large customers shall be reviewed to determine a logical threshold for this new rate class. Options will be explored that can be implemented to smooth large swings in the monthly Fuel Cost Adjustment will be investigated. Historical amounts will be reviewed as well as the cause of any large swings. From this, options can be developed and provided to the City for consideration. The model will be developed using the Excel platform. Task 4 — Rate Design. The rate model will determine the adequacy of rates under several scenarios. These scenarios include the following. • Overall adequacy. The total utility revenues projected to be collected for 2020 and 2021 will be compared to the total utility revenue requirements for each year based on the following rates. • Existing rates o CPI adjustment for 2020 only o CPI adjustment for 2021 only o CPI adjustment for both 2020/2021 • Other adjustments • Individual Rate Class. How close each rate class' rates are set to cost-of-service will be determined by comparing the revenue requirements allocated to the rate class to 2 34 the projected collected revenues from the rate class. Revenues will be based on the adjustments described above. • Industrial Rate. As described in Task 3, the option of establishing an Industrial rate for very large customers shall be included in the model. The analysis and summary of findings will include both with and without a new Industrial rate. In order to facilitate the understanding of overall rate adequacy and the comparison to other rates (Task 5), an analysis shall be performed that shows how budgeted revenue requirements must change for each $0.025/kWh in rates. In other words, if existing rates were to be reduced by$0.025/kWh,the budget must be decreased by"x amount"to maintain adequate revenues. Tasks—Other Rates. Rates of the Railbelt utilities and selected other utilities within the State will be collected and a comparison made to those of Seward. The comparison will be made for each rate class of Seward and will show monthly bills for various usage levels. The comparison will separate base rates and fuel cost adjustments in the event inferences can be made. If the rates developed in Task 4 are higher than other utilities, a summary shall be provided that shows the budgetary reductions required for rate parity. Task 6 — Written Report A written report describing the analysis and findings will be prepared. The report shall also make reference to industry-accepted practices so that the reader will know that the analysis was performed with no hidden agendas and would meet the requirements of an RCA review. The report shall be written such that those not knowledgeable of the electric utility industry can understand the work performed. Task 7—Presentations. A presentation shall be made to the City Council. The presentation shall summarize the report and provide the Council and public opportunities to have any questions and concerns addressed. The presentation will include a review of current and proposed rates and the calculation of a customer's bill for each rate class. Task 8—Refinement The analysis, rate development, and report will be refined, if required, based on any concerns of the Council. BUDGET A budget to perform the scope of work has been prepared and is summarized below. The budget is based on two site visits (preliminary and presentation). Should a second meeting with Council be required,costs for that work and meeting are separately identified. The work can be performed on a fixed-fee basis or a time and materials with the total billing not to exceed the amount shown on the following page. - 3 - 35 CITY OF SEWARD-ELECTRIC DEPARTMENT RATE STUDY Budget TASK HOURS Labor Expenses Total 1 Data Request 2 $ 400 $ 400 2 initial Meeting/Data Collection Labor 24 4,800 Air Fare 1,100 Car Rental 300 3 days per diem 450 Subtotal 24 4,800 11850 6,650 3 Model Modification/Update 30 6,000 6,000 4 Rate Design 54 10,800 10,800 5 Other Rate Review 8 1,600 1,600 6 Report 24 4,800 4,800 7 Presentations Labor 16 3,200 Air Fare 1,100 Car Rental 200 2 days per diem 300 Subtotal 16 3,200 1,600 4,800 TOTAL 158 $ 31,600 $ 3,450 $35,050 8 Second Presentation Labor 16 3,200 Air Fare 1,100 Car Rental 200 2 days per diem 300 Subtotal 16 3,200 1,600 4,800 TOTAL 174 $ 34,800 $ 5,050 $39,850 -4- 36 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2020-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A SOLE SOURCE PURCHASE OF A BOBCAT TOOLCAT 5600 FROM CRAIG TAYLOR EQUIPMENT CO. UTILIZING NATIONAL JOINT POWERS ALLIANCE (NJPA) DISCOUNTED PRICING AVAILABLE FOR GOVERNMENTS IN AN AMOUNT NOT TO EXCEED $58,671,AND APPROPRIATING FUNDS WHEREAS, the City of Seward has identified the need to purchase a Bobcat Toolcat to conduct regular maintenance of parking lots, driveways, trails, cemeteries, parks, and campgrounds, and maintenance activities, including snow plowing, sweeping, hauling and spreading materials, moving curb stops, and landscaping; and WHEREAS, Seward City Code §6.10.120 (b) authorizes an exemption from the competitive procurement requirements when competitive bids obtained by other governmental units are utilized; and WHEREAS, the City of Seward qualifies for discounted pricing utilizing the National Joint Powers Alliance (NJPA) contract, a public agency that creates national cooperative contract purchasing solutions, for a budget savings of$9,566; and WHEREAS, the purchase of a Bobcat Toolcat allows for interchangeability of component parts, standardized maintenance, uniform tools, and training to repair and maintain standardized equipment, since the fleet includes this standard equipment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council finds it is in the public interest to waive the competitive procurement requirements of the City Code, in accordance with the recitals above which are incorporated herein, according to Seward City Code §6.10.120 (b) which provides an exemption from competitive procurement, when the competitive bids obtained by other governmental units are utilized. Section 2. Funding in the amount of$46,890 is hereby appropriated from the Motor Pool Fund unassigned fund balance account no. 03000-0000-3400 to the capital equipment account no. 03000-0000-8103. An additional $6,000 is appropriated from sports and rec, rents and leases account no. 01000-1420-7017 to Motor Pool Fund capital equipment account no. 03000-0000- 8103; and, $5,781 is appropriated from Parking Fund - General capital equipment account no. 13000-2900-8103 to the Motor Pool fund capital account no. 03000-0000-8103. 37 CITY OF SEWARD, ALASKA RESOLUTION 2020-023 Section 3. The City Manager is hereby authorized to purchase a Bobcat Toolcat from Craig Taylor Equipment Co. utilizing NJPA discounted pricing in an amount not to exceed $58,671. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd day of March, 2020. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 38 Agenda Statement Meeting Date: March 23, 2020 ' To: City Council Through: Scott Meszaros, City Manager, From: Tyler FIorence, Parks & Recreation Director Agenda Item: Bobcat Toolcat Purchase of$58,67I BACKGROUND & JUSTIFICATION: Parks & Recreation and Parking jointly use a Bobcat Toolcat to maintain parking lots, driveways, walking paths and greenspaces. A Toolcat enables us to provide efficient and cost-effective maintenance of public infrastructure. Its many applications include hauling and spreading materials, digging postholes, filling potholes, moving concrete curb stops, and sweeping surfaces. It is also instrumental to snow clearing operations. There is constant high demand for these services across the city and limited equipment, and thus no practical alternative to having our own dedicated machine. On January 7, 2020, the Toolcat was damaged but has since been repaired in is now being used by the harbor. An insurance claim was filed with AMLJIA. AMLJIA covered the loss and issued a check to the City of Seward for$46,890 after the City paid a $10,000 deductible. Parks & Recreation requested and receive a quote from Craig Taylor Equipment Co. on March 3, 2020 for$58,671. The administration has utilized the National Joint Powers Alliance(NJPA)contract with Bobcat to obtain discounted pricing for this equipment,resulting in savings of$9,566.NJPA is a public agency that creates national cooperative contract purchasing solutions on behalf of over 50,000 entities. Seward City Code §6.10.120 (b) authorizes an exemption from the competitive procurement requirements when competitive bids obtained by other governmental units are utilized. Insurance proceeds of$46,890 recognized in the Motor Pool Fund (Motor Pool unassigned fund balance account no. 03000-0000-3400); the reclassification of an overbudgeted appropriation for rents and leases in the General Fund - Parks and Rec department(Sports and Rec, rents and leases account no. 01000-1420-7017); and, an existing capital equipment appropriation for capital equipment in the Parking Fund (capital equipment account no. 13000-0000-8103) will be appropriated to fund the purchase in Motor Pool Fund account no.03000-0000-8103. INTENT: To authorize purchase of a Bobcat Toolcat utilizing the NJPA contract for the negotiated price of $58,671. 39 CONSISTENCY CHECKLIST: Yes No N/A 1. 1 Comprehensive Plan (document source here): X �2ttrategic Plan (document source here): X �3. Other.(list): X i FISCAL NOTE: This amendment budgets the expenditure of insurance proceeds and shifts existing appropriations to the Motor Pool to fund the purchase. Approved by Finance Department: 1Z A ATTORNEY REVIEW: Yes No X Not Applicable RECOMMENDATION: Seward City Council approve Resolution 2020-023 authorizing the sole source purchase of a Bobcat Toolcat 5600 from Craig Taylor Equipment Co. in an amount not to exceed $58,67I and appropriating funds. 40 obcat, Product Quotation Quotation Number: 33453DO33458 Date:2020-03-03 15:03:41 Ship to _ Bobcat Dealer Bill To City of Seward Craig Taylor Equipment Co, City of Seward Attn: tract' Soldotna, AK Attn: tracy P.O. Box 167 44170 KALIFONSKY BEACH P.O. Box 167 Seward, AK 99664 ROAD Seward, AK 99664 Phone: (907) 224-4053 SOLDOTNA AK 99669-8266 Phone: (907) 224-4053 Contact: Michael coverstone Phone: (907)262-5977 E Mail: m.coverstone@cteak.com Description Part No Qty Price Ea. Total Bobcat 5600 M1221 1 $53,554.00 $53,554.00 Adjustable Vinyl Seats Hydraulic Dump Box All-Wheel Steer Instrumentation: Automatically Activated Glow Plugs Hour meter,Job Hours, Speedometer, Auxiliary Hydraulics Tachometer,Fuel Gauge,Engine Variable Flow with dual direction detent Temperature Gauge,and Warning Lights Beverage Holders Joystick, Manually Controlled with Lift Arm Float Bob-Tack Lift Arm Support Boom Float Parking Brake,automatic Cargo Box Support Power Steering with Tilt Steering Wheel Cruise Control Radiator Screen Deluxe Operator Canopy includes: Rear Receiver Hitch Front Window,Rear Window, Seat Belts, Shoulder Harness Front Wipers,and Electrical Power Port Spark Arrestor Muffler Lower Engine Guard Suspension,4-wheel independent Limited Slip Transaxle Tires:27 x 10.5-15 (8 ply),Lug Tread Engine and Hydraulic Monitor with Shutdown Toolcat Interlock Control System(TICS) Front Work Lights Two-Speed Transmission Full-time Four-Wheel Drive Machine Warranty: 12 Months,unlimited hours Horsepower Management Bobcat Engine Warranty:Additional 12 Months or total Roll Over Protective Structure(ROPS).Meets Requirements of 2000 hours after initial 12 month warranty of SAE-J1040&ISO 3471. Falling Object Protective Structure(FOPS) .Meets Requirements of SAE-JI043&IS03449,Level I Dome Light Deluxe Road Package M1221-POI-Col 1 $2,322.00 $2,322.00 Backup Alarm Side Mirrors Turn Signals Horn Flashers Lower Engine Guard Tail Lights Rear Work Lights Brake Lights Headlights Rear View Mirror Cab Enclosure with Heater&Air Conditioning M1221-R02-0O3 1 $4,864.00 $4,864.00 Heavy Duty Battery M1221-R07-02 1 $97.00 $97.00 Attachment Control M1221-R08-02 1 $236.00 $236.00 Power Bob-Tach M1221-R12-0O2 1 $1,099.00 $1,099.00 Traction Control M1221-R16-0O2 1 $545.00 $545.00 Engine Block Heater M1221-A01-CO2 1 $130.00 $130.00 Interior Trim M1221-A01-005 1 $205.00 $205.00 Rear Window Guard 7150926 1 $935.00 $935.00 Total of Items Quoted $63,987.00 41 Freight Charges $4,250.00 Discount City of Seward (S9,566.00) Quote Total - US dollars $58,671.00 Notes: All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes= Customer Acceptance: Purchase Order: Authorized Signature: Print• Sign• Date: 42 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING ADDITIONAL MATCHING FUNDS IN THE AMOUNT OF $150,000 FOR THE CITY'S SHARE OF FUNDING FOR THE LOWELL CREEK FLOOD DIVERSION FEASIBILITY STUDY, AND APPROPRIATING FUNDS WHEREAS, the Seward City Council has adopted federal and state legislative priority lists for many years, and has sought federal and state funds to address the significant threat posed by flooding of Lowell Creek; and WHEREAS, on October 24, 2016, the City accepted a grant from the U.S. Department of the Army in the amount of $1.5 million, which required a match by the City to conduct the first phase of a major flood mitigation project which involves a scoping and feasibility study by the U.S. Army Corps of Engineers (USACE) to identify and evaluate alternatives and prepare a decision document that will recommend a coordinated and implementable solution for flood diversion at the Lowell Canyon Tunnel; and WHEREAS, an initial amount of$50,000 was made by the City of Seward to initiate the U.S. Army Corps project; and WHEREAS, the City Council approved Resolution 2016-068 receiving a grant from the State of Alaska in the amount of$300,000 to use as part of the matching funds; and WHEREAS, the Seward City Council approved Resolution 2016-069 authorizing a payment of initial matching funds equaling $500,000; and WHEREAS, the Seward City Council approved Resolution 2017-073 authorizing an additional payment of $400,000 for the project, to keep the project moving while alternative funding sources were sought; and WHEREAS, the Seward City Council approved Resolution 2019-067 authorizing an additional payment of$150,000 for the project; and WHEREAS, the Seward City Council approved Resolutions 2019-110, 2019-111, and 2019-115, establishing the City's city, state, and federal priorities, seeking funding for the remaining funds owed for the City's match; and WHEREAS, City administration has been contacted by the U.S. Army Corps of Engineers informing them that USACE was seeking the final $200,000 payment of the City match to utilize these funds for project completion; and 43 CITY OF SEWARD,ALASKA RESOLUTION 2020-024 WHEREAS, $50,000 of prior City Council matching appropriations remains available to fund the payment, and an additional appropriation of $150,000 is required to fund the final payment of the $1,500,000 match. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council hereby authorizes a City matching contribution of$150,000 toward the Lowell Creek Flood Division Feasibility Study. Section 2. Funding in the amount of $150,000 is hereby appropriated for transfer from the General Fund unassigned fund balance account number 01000-0000-3400 to the project contracted services account no. 80115-0000-7009. Section 3. The City hereby affirms its commitment to the completion of the project. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd day of March, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 44 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,ACCEPTING GRANT FUNDS FROM THE STATE OF ALASKA DEPARTMENT OF COMMERCE, COMMUNITY AND ECONOMIC DEVELOPMENT IN THE AMOUNT OF$300,000 FOR LOWELL CANYON TUNNEL FLOOD PROTECTION SCOPING AND FEASIBILITY STUDY, AND APPROPRIATING FUNDS WHEREAS,the City of Seward is working in collaboration with multiple state and federal agencies to develop a plan to mitigate flooding in the vicinity of the Lowell Canyon tunnel; and WHEREAS, the City has recently been awarded a grant from the U.S. Department of the Army in the amount of$1.5 Million for the Lowell Creek Flood Diversion Feasibility Study,and the City will be required to provide matching funds which can come from the City and other grant sources; and WHEREAS,the City will continue to seek additional grant funds to complete the study and subsequent improvements; and WHEREAS,the City has been awarded a Designated Legislative Grant, grant no. 17-DC- 004,in the amount of$300,000 from the State of Alaska Department of Commerce,Community and Economic Development for the purpose of flood protection scoping and feasibility study related to flood mitigation for the Lowell Point Tunnel,and will utilize this funding to complete the work with the U.S. Army Corps of Engineers. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to accept State of Alaska Designated Legislative Grant funding for grant no. 17-DC-004 in the amount of$300,000. Section 2. The City Manager is hereby authorized to execute a grant agreement with the State of Alaska in accordance with the essential terms of the agreement provided in substantial form as attached hereto. Section 3. Funds in the amount of $300,000 are hereby appropriated from state grant account no. 80116-0000-4252 to contracted services account no. 80116-0000-7009. Section 4. This resolution shall take effect immediately upon adoption. 45 CITY OF SEWARD,ALASKA RESOLUTION 2016-068 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 241h day of October, 2016. THE CITY OF SEWARD,ALASKA Q4441-) an Bardarson, Mayor AYES: Keil, Squires, McClure, Slater, Bardarson NOES: None ABSENT: Casagranda, Altermatt ABSTAIN: None ATTEST: Jo anna Ki e CMC Clerk (City Seal) • . OF Sr. ''•� ,•..... ... �r V�•,,�o aPo .�;% 0 ; SEAL OF • fir; a. 46 Agenda Statement Meeting Date: October 24, 2016 To: Seward City Council Through: Jim Hunt, City Manage From: Kristin Erchinger, Finance Director Agenda Item: Accepting $300,000 grant from State of Alaska for Lowell Canyon Tunnel BACKGROUND &JUSTIFICATION: The City of Seward is working with the US Army Corps of Engineers to conduct a feasibility study on alternative means of addressing flooding concerns in the vicinity of Lowell Canyon Tunnel. The City has received grant funds from the US Army,but will be required to provide additional funding up to $1.5 million to complete the feasibility study work. The City has been seeking additional sources of funds to satisfy the required City matching funds,and has received a$300,000 designated legislative grant from the State of Alaska Department of Commerce, Community and Economic Development. This grant no. 17-DC-004 is for the purpose of Flood protection Scoping and Feasibility Study, and has a deadline for completion of June 30, 2021. INTENT: This grant will be used to satisfy a portion of the City's cost-sharing for the Lowell Canyon tunnel feasibility study. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan:p. 28 "Determine the best solution and seek adequate 1• funding to rebuild andlor repair the Lowell Creek Diversion Tunnel and Dam X Complex." 2 Strategic Plan:p. i l "Determine the best solution and seek adequate funding to X diminish the Lowell Creek flood potential. " 3. Other(list): FISCAL NOTE: This grant does not require a City match,but will reduce the local matching funds required for the US Army$1.5 million grant. 77/ Approved by Finance Department: X tic ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2016- accepting grant funds in the amount of$300,000 for Flood Protection Scoping and Feasibility Study, and appropriating funds. 47 Sponsored by Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,ACCEPTING GRANT FUNDS FROM THE U.S. DEPARTMENT OF THE ARMY IN THE AMOUNT OF$1.5 MILLION FOR THE LOWELL CREEK FLOOD DIVERSION FEASIBILITY STUDY, APPROVING A COOPERATIVE AGREEMENT FOR THE PROJECT, AUTHORIZING INITIAL MATCHING FUNDS IN THE AMOUNT OF $500,000, AND APPROPRIATING FUNDS WHEREAS,the Seward City Council has adopted federal and state legislative priority lists for many years,seeking federal and state funds to address the significant threat posed by flooding of the Lowell Canyon tunnel; and WHEREAS,the City has been awarded a grant from the U.S.Department of the Army in the amount of$1.5 million,with an equivalent required match by the City,to conduct the first phase of a major flood mitigation project which involves a scoping and feasibility study by the U.S. Army Corps of Engineers to identify and evaluate alternatives and prepare a decision document that will recommend a coordinated and implementable solution for flood diversion at Lowell Canyon tunnel; and WHEREAS,the City's estimated$1.5 million required match for this project can come from the City and/or other grant sources, and the City has received $300,000 from the State of Alaska Department of Commerce,Community and Economic Development to assist with this phase of the project; and WHEREAS, the City will continue to seek other sources of funds to serve as its required match for the project,but must provide initial funds beyond the original $50,000 contributed to the project to enable the U.S. Army Corps of Engineers to begin their feasibility study efforts. Additional funding in the amount of$650,000 will be required to complete the City's share of funding for this phase of the project. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby affirms the Agreement between the Department of the Army and the City of Seward for the Lowell Creek Flood Diversion Feasibility Study dated August 12, 2016, as attached hereto. Section 2. The City Manager is hereby authorized to accept a grant from the U.S. Department of the Army in the amount of$1.5 Million. 48 CITY OF SEWARD, ALASKA RESOLUTION 2016-069 Section 3. Funds in the amount of$2.0 Million are hereby appropriated as follows: 1)$1.5 Million from the federal grant account no. 80114-0000-4251 to contracted services account no. 80114-0000-7009;and,2)$500,000 from the General Fund unassigned reserves account no.01000- 0000-3710-80115, to the project contracted services account no. 80115-0000-7009. Section 4. The City hereby affirms its commitment to fund the remaining required$650,000 of project costs either through City funding or other grant funding sources. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 24d' day of October, 2016. THE CITY OF SEWARD, ALASKA an Bardarson,Mayor AYES: Keil, Squires, McClure, Slater, Bardarson NOES: None ABSENT: Casagranda, Alterman ABSTAIN: None ATTEST: At! P a JJha'nn aKinn , CMC Clerk (City Seal) 061112188e.r OF SP'iy�o'P .. • SEA pp,, L t M Ve A •zqT� OF raw 49 Agenda Statement Meeting Date: October 24, 2016 , To: Seward City Council Through: Jim Hunt, City Mana From: Kristin Erchinger, Finance Director Agenda Item: Accepting$1.5 million grant from U.S. Department of the Army for Lowell Creek Flood Diversion Feasibility Study BACKGROUND & JUSTIFICATION: The City of Seward is working with the US Army Corps of Engineers to conduct a feasibility study on alternative means of addressing flooding concerns in the vicinity of Lowell Canyon Tunnel. This project has been on the City's state and federal legislative priorities lists for a number of years, including most recently on Resolution 2016-12 passed by the Seward City Council on February 8, 2016 (state legislative priorities) and Resolution 2015-105 passed on November 9, 2015 (federal legislative priorities). The purpose of the first phase of this project is for the US Army Corps of Engineers to conduct a scoping and feasibility study to identify and evaluate alternatives and prepare a decision document that will recommend a coordinated and implementable solution for flood diversion at Lowell Canyon tunnel. The City has been awarded a$1.5 million grant from the U.S. Ar ny for this project,with a required match of$1.5 million. INTENT: This grant will be used to conduct a scoping and feasibility study to identify alternatives toward a solution for flood diversion at Lowell Canyon Tunnel. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan:p. 28 "Determine the best solution and seek adequate 1. funding to rebuild and/or repair the Lowell Creek Diversion Tunnel and Dam X Complex." 2 Strategic Plan:p. 11 "Determine the best solution and seek adequatefunding to X diminish the Lowell Creek flood potential." 3. Other(list): Resolution 2016-12 and Resolution 2015-105 X FISCAL NOTE: The City has spent an initial$50,000 on this project,has received State grant funds in the amount of $300,000 to assist with the matching requirements of the grant,and is seeking Council authorization for$500,000 at this time. These contributions will enable the project to proceed while the City seeks additional grant funds for the remainder of the required match. Assuming no additional grants are received, the City will be required to commit to an additional future contribution in the amount of $650,000. Approved by Finance Department: 50 ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2016- accepting grant funds from the U.S. Department of the Army in the amount of$1.5 million for Lowell Creek Flood Diversion Feasibility Study, authorizing a City contribution of$500,000 toward the project, and appropriating funds. 51 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2017-073 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ,, ALASKA, AUTHORIZING ADDITIONAL MATCHING FUNDS IN THE AMOUNT OF$400,000 TOWARDS THE CITY'S SHARE OF FUNDING FOR THE LOWELL CREEK FLOOD DIVERSION FEASIBILITY STUDY,AND APPROPRIATING FUNDS WHEREAS,the Seward City Council has adopted federal and state legislative priority lists for many years,seeking federal and state funds to address the significant threat posed by flooding of the Lowell Canyon tunnel; and WHEREAS,the City has been awarded a grant from the U.S.Department of the Army in the amount of$1.5 million,with a required match by the City,to conduct the first phase of a major flood mitigation project which involves a scoping and feasibility study by the U.S. Army Corps of Engineers to identify and evaluate alternatives and prepare a decision document that will recommend a coordinated and implementable solution for flood diversion at Lowell Canyon tunnel; and WHEREAS,the Seward City Council approved Resolution 2016-069 on October 24,2016, and in Section 4 of that resolution,affirmed its commitment to fund the remaining estimated cost of $650,000, of which this appropriation of$400,000 reflects the first appropriation of the required additional funds. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby authorizes a City matching contribution of$400,000 toward the Lowell Creek Flood Diversion Feasibility Study in accordance with Section 4 of Resolution 2016-069 approved by the Seward City Council on October 24, 2016. Section 2. Funding in the amount of$400,000 is hereby appropriated from the General Fund reserves account no.01000-0000-3710-80115 to the project contracted services account no. 80115- 0000-7009. Section 3. The City hereby affirms its commitment to fund the remaining required$250,000 of project costs either through City funding or other grant funding sources. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 271" day of November, 2017. 52 CITY OF SEWARD, ALASKA RESOLUTION 2017-073 THE CITY OF SEWARD, ALASKA �4Davidires, Mayor AYES: Casagranda, Keil,McClure, Slater, Towsley, Hom, Squires NOES: None ABSENT: None ABSTAIN: None ATTEST: Brenda J. Ballo , MMC City Clerk (City Seal) •• ••''F`�"0j• •y O E{q,'•B s�. • SEAL c #glati°�TF DF•p%%P�•.•` 53 Agenda Statement Meeting Date: November 27,2017 To: Seward City Council Through: Jim Hunt, City Manag r M� From: Kristin Erchinger, Finance Director Agenda Item: Authorizing a City matching contribution of$400,000 toward the Lowell Creek Flood Diversion Feasibility Study BA KGROUND & .IUSTIFICATION: The City of Seward is working with the US Army Corps of Engineers to conduct a feasibility study on alternative means of addressing flooding concerns in the vicinity of Lowell Canyon Tunnel.This project has been on the City's state and federal legislative priorities lists for a number of years, including most recently on Resolution 2016-066 and Resolution 2016-067 passed on October 24. 2016. The Seward City Council approved Resolution 2016-069 on October 24, 2016, and in Section 4 of that resolution,affirmed its commitment to fund the remaining estimated cost of$650,000, of which that appropriation of$400,00 reflects the first appropriation of the required additional funds. The purpose of the first phase of this project is for the US Army Corps of Engineers to conduct a scoping and feasibility study to identify and evaluate alternatives and prepare a decision document that will recommend a coordinated and implementable solution for flood diversion at Lowell Canyon tunnel. The City has been awarded a$1.5 million grant from the U.S. Army for this project, with a required match of$1.5 million. INTENT: This $400,000 contribution will be used to continue conducting a scoping and feasibility study to identify alternatives toward a solution for flood diversion at Lowell Canyon Tunnel. CONSISTENCY CHECKLIST: Yes No NI A Comprehensive Plan: p. 28 "Determine the best s•olti ion and seek adequate 1. funding to rebuild and/or repair the Lowell Creek Diversion Tunnel and Dam X Complex." 2 Strategic Plan: p. I I"Determine the best solution and seek adeyuate.funding to x diminish the Lowell Creek flood potential. " 3. Other (list): Resolution 2016-069 and Resolution 2016-066 X F1S .A .NOT The City has spent$500,000 on this project,has received State grant funds in the amount of$1.5 million to assist with the matching requirements of the grant, and is seeking Council authorization for$400,000 at this time_ These contributions wlp9enable the project to continue while the City 54 seeks additional grant funds for the remainder of the required match. Assuming no additional grants arc received,the City will be required to commit to an additional future contribution in the amount of$250,000. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2017-073 authorizing a City matching contribution of$400,000 toward the Lowell Creek Flood Diversion Feasibility Study,and appropriating funds. 170 55 f�'�111111 lI. i� Sponsored by: Ilvleszaras CITY OF SEWARD, ALASKA RESOLUTION 2019-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING ADDITIONAL MATCHING FUNDS IN THE AMOUNT OF $150,000 TOWARDS THE CITY'S SHARE OF FUNDING FOR TIIE LOWELL CREEK FLOOD DIVERSION FEASIBILITY STUDY. AND APPROPRIATING FUNDS "L'1'tIEREAS, tlzc Sc�Nard City Council has adopted federal and state le, islative priority lists for n urty years, seeking Federal and state funds to address the significant threat posed by tloodrtrg of the Lowell Canyon tunnel; and WHEREAS,the City has been awarded a grant from the U.S. Department of the Army in the amount of $1.5 million, with a rcquired match by the City, to conduct the first phase of a. major flood mitigation project ti�liicli involves a scoping and teeasihility study by the U.S. Army Corps of Engineers to identity and evaluate alternatives and prepare a decision document that will reconinrcrrd a coordinated and implementable solution for flood diversion at Lowell Canyon tunnel: and WHEREAS, an initial payment of$50,000 was made by the City of Seward to initiate the U.S. Army Corps project; and ,r WHEREAS, the City of Seward received a grant from the State of Alaska in the amount of$300,000 to use as part of the matching funds; and I Vb'I I E RE AS, the Seward City Council approved Resolution 2016-069 authorizing a payment of matching funds equaling $500,000; and WHEREAS, the Seward City Council approved Resolution 2017-073 authorizing an additional p�rornent of4t1(),f}fl0 for the project, to keep the project moving while alternative fum illy sourc:cs were sought; and WHEREAS, the Seward City Council aplroved Resolutions 2018-095 and 2018-096 establishing the City's state and federal priorities. seeking funding for the remaining $250,000 s owed for the City's match; and WHEREAS, administration was contacted by the U.S. Army Corps of Engineers informing them that the Corps was seeking an extension on the project, as they arc nearing the deadline for study completion; and r WHEREAS, the extension will require an additional $300,000 be made available to the Corps should they need to utilize these hands for project completion; and i t i i 56 i CITY OF SEWARD, ALASKA RESOLUTION 21119-067 WHEREAS, the City's match for this is 50%, requiring an additional $150,000 appropriation. NOW, TIIERFFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SENVARD, ALASKA that: Section r. The City Council licreby a itliori•cs a 0ty matching contribution of$150,000 toward the Lowell Creek.Flood Diversion Feasibility Study. Section 2. Funding in the amount of' S 150,000 is hereby appropriated from the General Fund reserves account no. 01000-0000-3710-8011 15 to the project contracted services account no. 8 01.15-0000-3 7 00-01000. Section 3. The City hereby aftirrns its commitment to fund the remaining required $250,000 ofprojcct costs either through City funding or other grant fundin4g sources. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of July, 2019. j THE CITY OF SEWARD,ALASKA David Squires, Mayo AYES: Towsley, Lane, Seese, Osenga, McClure, Horn, Squires NOES: None ABSENT: None ABSTAIN: None ATTEST.- P®r , _ da J. Ballot, NIM( Clerk f � Y Ity �'F' •e p+ d OF 57 Council Agenda Statement Meeting Date: July 22, 2019 To: City Council From: Scott Meszaros, City Manager -:--I-- Agenda Item: Additional funds for Lowell Creek Diversion feasibility study Fat .GROUND & R J'S"FIFICATION: Seward City Council has adopted federal and state legislative priority lists for many years, seeking federal and state funds to address the significant threat posed by flooding of the Lowell Canyon tunnel. The City has been awarded a grant from the U.S. Department of the Army in the amount of $1, 5 million, which requires a match by the City to conduct the first phase of a major flood mitigation project. This scoping and feasibility study by the U.S. Army Corps of Engineers will identify and evaluate alternatives as well as prepare a decision document that will recommend a coordinated and irnplernentable solution for flood diversion at Lowell Canyon tunnel. In order to get the project ject started, the City of Seward made an initial payment of$50,000. Since then, the City has received $300,000 from the State of Alaska to put towards the project, passed Resolution 2016-069 authorizing a$500,000 payment and passed Resolution 2017-073 authorizing a $400,000 payment. Recently,the city administration was contacted by the U.S. Army Corps of Engineers informing the city that the corps is seeking a project extension. This project extension requires additional funding in the amount of $300,000. The City's portion of this additional funding is 50% requiring an additional appropriation of$150,000. The U.S. Army Corps of Engineers does not anticipate the need to utilize these funds, but is required to request them as a part of the project extension request. LN"f L'N"r. Appropriate an additional $150,000 for the U.S. Army Corps of I`ngineers Lowell Creek diversion feasibility study. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: I. 3�8.1.4 .- Alfloodhctzcii-(Zv conlinueplanning with U,S,,I(''E Un(I X P'e(leral Delegationfin,replaceinetilof'the Lowell Creek diversioll tunnel Strategic plan: 2 Page I I — Mitigate I"load Hazards— cletermine the best solution antl X seek cads 3. Other (Iist): X 58 FISCAL NO]I E: There are sufficient funds within general fund reserve account for this appropriation which is necessary for the continuation of the feasibility study. This study is critical for the long-term protection of both residential and commercial properties. Approved by Finance Department: ATTORNEY REVIEW: No RECOMMENDATION: Council approve RCSOILItion 2019- 167 authorizing a City contribution of$1,50,000 for the Lowell Creek flood diversion feasibility study, and appropriating funds, 59 s k i Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD.) ALASKA, ESTABLISHING THE CITY OF SEWARD'S CALENDAR Jr YEAR 2020 CITY LEGISLATIVE PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top legislative priorities; and WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts of City Administration in its lobbying efforts; and WHEREAS, the list of projects are compiled and distributed to the State of Alaska Legislature, Kenai Peninsula Borough, and City of Seward lobbyists;and WHEREAS,the passage of this resolution occurs through a public process; and «'i 1 F.REAS, all projects on this list are consistent with the City Comprehensive and Strategic Plans. NONN', ' 'HEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,that: Section 1. This list of city projects is hereby declared to be the official City priority list for the City of Seward for calendar year 2020: A. PORT, HARBOR,AND INDUSTRIAL AREA 1. $500,000 to add a wash down pad at the 50-Ton Tray elift. 2- $1,000,000 for storm water discharge infrastructure at the Seward Marine Industrial Center. 3. $1,241.250 for JAG Shipyard Environtnental Discharge Controls. 4. $500.000 for engineering and dcslgrl to replace failing infrastructure in the Seward Boat Harbor, including K and L Floats. 5. $240,000 to extend electrical power to X Flout. 6: $500,000 for a 5-ton crane at or near I Dock. 5 7. $250,000 for security infrastructure for city vessel storage yard at the Seward Marine Industrial Center. R $3,100,000 for K and L Float Projects. { 9. $80,000 for design of water/sewer expansion in SMIC boat yard. j 60 CITY OF SEWARD, ALASKA RESOLUTION 2019-110 B. PUBLIC FACILITIES & INFRASTRUCTURE 1. $250,000 for initial design and engineering of a new 120' x 80' metal building to replace and relocate the existing Public Works Facility Shop (City will provide land for the new building). 2 52,R00,000 for construction of the new Public Works Facility.. 3. S 1,000.000 for major maintenance and repairs at the Alaska SeaLife Center. 4 S500,000 for roof rcptairs at the Alaska SeaLife Center. 5. `~r200,000 for desiL,,n and engineering of an indoor multi-use facility. 6. S500.000 to upgrade windows and the building envelope at City Hall. 7 Sc%vcr Systenl Analysis/ Comprehensive Review. 8. S320.000 to ,.address infiltration issues of the wastewater system manholes. C. ELECTRIC 1. S2.5 million to rebuild the electric transmission line from the Seward Highway to the Seward Marine industrial Center futility. 2 $1.5 million to repair and replace. one Haile of transmission line into the Fort Raymond Substation with 115kV compatible equipment because the current 'P condition of the transmission line exceeds the estimated life expectancy of 50 years. 3. $2 million to rebuild obsolete and aging infrastructure and add new distribution infrastructure witl7 the expanding Camelot Subdivision where geographic challenges exist beyond the financial capability of any individual customer. 4. $1.2 million to upgrade transmission conductors and substation transformers to improve the system"s capacity to 1.15kV over existing 69kV capacity. This would help uaiii the transmission system for the entire community and expand the systcm's capabilities, allo�l ing higher capacity projects into the future and giving the community added redundancy in the ctciit ol'a transformer- failure. 5. S300,000 to increase the usable and office space at the electric warehouse. D. ROADS, STREETS,AND ADA ACCESSIBILITY 1. S300,000 for improving City infrastructure for ADA accessibility. 2. S510,000 irar Citywide drainage and storm drain improvements to reduce erosion and flood damage to pae cment and property. 3. S2.9 million for design, engineering and construction to protect Lowell Point Road from further coastal crosion. Thiti road is the sole land access to critical public infrastructure, National and State Parks trailhcads, businesses, and the community of Lowell Point. 61 �j !' CITY OF SEWARD,ALASKA RESOLUTION 2019-110 E. PUBLIC SAFETY E 1. Up to $250,000 fir a needs assessment and conceptual design and engineering for a } replacemcnt Seward Fire Station. The City is experiencing growth on the west side (fuel farm expansion and homes) and in the Seward Marine Industrial Ccntcr (City will provide a snatch of land). 2 Up to $250,000 for initial design and engineering of a Public Safety Building (City will provide a match of land). 3. $1 million for a new animal shelter that is used by City and Borough citizens (City will provide a match of land). 4. $275,000 appropriation to the U.S. Army Corps of Engineers for the City's 50% cost i share for the USAGE Japanese Creek Flood Risk Management Feasibility Study. �? F. BENEFICIAL LEGISLATION `i 1. Support for the U.S. Army Corps of Engineers "Lowell Creek 'funnel Study" to construct a new tunnel through Bear Mountain to protect life, safety, and property of City of'Sc A and residents. 2 Support for feasibility analysis considering pipeline or multi-modal delivery methods of making natural gas available to communities not currently along a pipeline corridor, and usin. Seward's road"rail!hargc connections as demonstration projects. g P 3. Support public:private partnerships to encourage both residential and commercial land development. 4. Sewk and Airport Project Improvements(ADOT). 5. Flood Mitigation Efforts on the Resurrection River. Ca Support analysis and expansion of Ftood Mitigation Efforts within the City. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of Noy ember. 2019. THE CITY OF SEWARD,ALASKA. f F Sue McClure,Vice Mayor i r 62 CITY OF SEWARD, ALASKA RESOLUTION 2019-110 a AYES: Osenga, Butts, Seese, Baclaan, McClure NOES: None ABSENT: Lane, Terry ABSTAIN: None ATTEST: Brenda J. Ball , C City Clerk (City � a OF w 1 63 Sponsored by: Meszaros Approved: November 25, 2019 Reconsidered: November 25, 2019 Postponed: Noy-ember 25, 2019 E CITY OF SENVARD, ALASKA RESOLL.-TI IN 2019-111 i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING THE CITY OF SEWARD'S CALENDAR YEAR 2020 STATE LEGISLATIVE PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top legislative priorities; and WHEREAS, the list of projects are compiled and distributed to the State of Alaska Legislature, Kenai Peninsula Borough, and City of Seward lobbyists; and WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts of City Administration in its lohbying c1l'Orts: and WHEREAS,the pass rgfc ot'this resolL11i0J1 occurs through a public process; and f I WHEREAS, all projects on this list are consistent with the City Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. This list of city projects is hereby declared to he tl)c official STATE priority list for the City of Seward for calendar year 2020: A. BENEFICIAL LEGISLATION 1. Legislative support for maintaining the current level of State contributions into the ' PERS/TRS Retirement System on behalf of local ern errnnents, and for not extending the amortization period, in order to offset unfunded retirement system u, liabilities and to make future contribution rates snore aCi«rdable for the state and local governments. 1 2 Legislati�`c support for the U.S. Array Corps of Engineers "Lowell Creek Tunnel Study" to construct a new tunnel through Bear Mountaiii to protect life, safety, and 3' property of City of Seward residents. 3. 1egislative support for the U.S. Arnie Carps ot' En�ginccrs to design and construct a flood damage control project to protect airport runways and property from flooding. i l64 J� ;V t� CITY OF SEWARD,ALASKA RESOLUTION 2019-111 cif}� 4. Support for continuing Nfcdicaid programs and capital cost reimbursement at not less than current year funding levels. 5. Legislative srtpport for continuing Alaska Energy Authority (AEA) programs that pronnote energy efficiency and conservation to help mitigate the costs of heating homes and businesses not served by natural gas. & Legislative support for feasibility analyses considering pipeline or multi-modal dclivcry nnethods of making natural gas available to conimuunities not currently along a pipeline coiTidor, and using Seward's roact'rall,'barge connections as denwnstration projects. 7. Legislative support for matching Cite firinds towards the non-federal 50% cost share of the U.S. Army Corps of Fttginccrs study required to address the Lowell Canyon Diversion Tunnel hartrcd. Tlne (.'iiy currently owes S266,022. R. C7011tinlled support for the State Dcpartment of Transportation and Public Facilities Municipal Harbors Grant Program. 9 Full funding of the Alaska Police Standards Council in order to return to frill reimbursement of Police Recruit training costs.. 1Q Frill (biicliitg of'the Alaska Department of Corrections in order to return 100% of the operational costs of the Jail to the State of Alaska. 11. Full funding of the AIaska Departnicnt of Corrections in order to continue State operation of the Spring ('reek C'orrcctiondrd Center, the only maximum-security prison in the State of Alaska. 12. Full f'iinding of the Alaska Vocational Technical Center (AVTEC) in order to continue vocational training and investment in local communities and trades. The City seeks support for AVTEC as it provides students with skills and career paths that benefit the State and local economy. 13. Legislative support fnr- expanding acccs�: to mental health and substance use disorder treatment and recovery, to include expansion and renovation of the Seaview Comniunity Services existing behavioral health treatment facility. 14. Reinstate State funding for the Silvertip Maintenance Station year-round operations on the Seward Highway. ' 65 i t r CITY OF SEWARD, ALASKA 1 RESOLUTION 2019-111 S. CAPITAL PROJECTS Recognizing the current government sector fiscal reality and its potential private sector economic impacts, the City of Seward is limiting its capital improvcnient project requests to those where the State's participation would leverage other significant funding complete projects already underway, address projects of immediate life and safety, and enable projects that could be eligible under a statewide bond package if the State pursues and the voters approve such a plan. 1. S3.050,000 for design and construction of a new Public Works Facility (City will pro%yide land for the new building). j 2 $8 million to design and rebuild the electric transmission line from the Seward High%vay to the Seward Marine Industrial Center facility and upgrade the Spring 1 Creel: substation by securing an alternative feed transIbrmer to add capacity and reduce system outages and provide continuous ser%icc(luring maintenance periods. i 3. $12 million to upgrade transmission conductors and substation transformers to improve the system's capacity to I I5kV over existing 69 kV capacity. This would help unify the transmission system for the entire community and expand the system's capabilities, allowing highercapacity projects into the future. �j 4. $2.5 million to rebuild the electric transmission line from the Seward Highway to the Seward Marine Industrial Center facility. 1 5. $1,ODU,OL}(J tmr systcnis maintenance and repairs at the Alaska SeaLife Center. 6t $500,000 for a hull washwater collection and treatment system at the 50-Ton Travelift. 7. $1,241,250 for JAG Shipyard Environmental Discharge Controls. 8. Continued support for Alaska Energy Authority (AEA) grants program. in order to it expand district heat loop systems and other alternatvc energy pr•njects.. r j 9. $1,000,000 for the design, engineering and construction of an Animal Shelter and J dog park facility !I 1Q $8.1 million for the Alaska Department of Transportation to repair and restore the 1i existing runway 13-31 in order to accommodate larger aircraft and provide effective disaster response ,u 7 i 66 i a CITY OF SEWARD,ALASKA RESOLUTION 2019-111 C. CR L;I S E 1':kSSENGER VESSEL TAX REGIONAL IMPACT FUND OR CRU I S E SHIP GzVNIBL1NGTAX 1. Appropriating funding for the Alaska Railroad Corporation Seward Marine Terminal Expansion project sLtpp(-)rtin(-, both passen-er and freight activities. Section 2. This resolution shall take effect imincdjatel�! upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`h day of December, 2019. T E I O 7�' SKA i isty Ter , yo AYES: Butts, Baclaan, McClure, Osenga, Seese, Lane, T rry NOES: None y, ABSENT: None ABSTAIN: None ATTEST: Brenda J. Ballou, MC City Clerk .��ss6aaaeeebe,I • F ' . e (Cityv 1 r n r SE - OF ^ s� 67 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING THE CITY OF SEWARD'S CALENDAR YEAR 2020 FEDERAL LEGISLATIVE PRIORITIES f �r WHEREAS, the City annually compiles a list of projects or issues that are identified as ji top Federal legislative priorities; and j' WHEREAS, the list of projects is compiled and distributed to the Kenai Peninsula BOTOLIgh.. our congressional delegation and City of Seward federal lobbyist; and WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts of City Administration in its lobbying efforts; and WHEREAS,the passage of this resolution occurs through a public process; and a4 WHEREAS, all projects on this list are consistent with the City Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The following list of legislative projects is hereby declared to be the official '( FEDERAL legislative priority list of the City of Seward for 2020: i A. APPROPRIATIONS AND GRANTS 1. Appropriating funding for the development of the new U.S. Coast Guard Fast Response Cutter facilities, as well as hoiricport support facilities. t 2. $266,022 appropriation to the t:.S. Army Corps of Engineers for the City's 50% } remaining cost share for the Lowell Creek Flood Diversion Feasibility Study. '( 3. $7 million for a comprehensive Seward Flood Mitigation Program on the watershed level by the U.S. Army Corps of Engineers. 4. $3 million appropriation for Lowell Point Road storm surge mitigation, bank t stabilization and erosion control project, through a future Section 103 study by the 1 U.S. Army Corps of Engineers. 5. $1 million appropriation for erosion control projects, through a future Section 14 study by the U.S. Army Corps of Engineers, for the Seward. Marine Industrial Center �i ,i 68 CITY OF SEWARD,ALASKA RESOLUTION 2019-115 and the Alaska Railroad Dock. 6. S2.490 nidlion in the Highway Transportation Bill for design, engineering, constrLiction and protection from coastal erosion for the Lowell Point Road, the sole land access to residences, critical infrastructure, and a State Parks trailhead. 7. Appropriating funding for the Alaska Railroad Corporation Seward Marine Terminal Fxpansion project supporting both passenger and freight activities. This play also involve a collaboration ��ith the Alaska Railroad to seek BUILD Act grants or funding in a future Highway Transportation bill. 8. $9.5 million for the U.S. Army Corps of Engincc1"s to design and construct a flood damage control project to protect the airport 111liw iy s and property from flooding. 9. $8.1 million [E)r the Federal A%iation Adimnistr rtion (FAA) to repair and restore the existing runway 13-31 in order to accommodate larger aircraft and provide effective disaster response. 10. $1 million for engineer study of Lowell Canyon Hydro to analyze resource and produce a report quantifying potential. B. AUTHORIZATIONS AND BENEFICIAL LEGISLATION 1. Authorization language inicn(fng the Water ResOUrce Development Act of 2007 (Public Law 110-114, 121 STAT, 1205) to rcutrirc the U.S. Anny Corps of Engineers to continue the operation and maintenance of the Lowell Canyon Tunnel until such time that an alternative method of flood diversion has been constructed and a determination by the Corps that the City of Seward and its residents are no longer at risk of catastrophic flooding. 2. Support the U.S. Army Corps of Engineers study, to construct the new tunnel for Lowell Creek through Bear Mountain to protcct life. saicty, and property for City of Seward Residents, 3. Support the cstahlishmciit of a Prescott grant program within the Fish & Wildlife Service budget to provide support for a stranding,, network and responding to marine mammal live stranding and mortalities throughout Alaska. Section 2. This resolution shall take effect immediately upon its adoption. 69 f f CITY OF SEWARD,ALASKA RESOLUTION 2019-115 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9ch day of December, 2019. l TH IT F S WARD, ALASKA 7 ;r 1 i t` sty Terry, ay or AYES: Seese, Butts, Lane, Osenga, Baclaan, McClure, Terry NOES: None ABSENT: None f; ABSTAIN: None ATTEST: r, Brenda J. aklou, MMC City Clerk coo y r za'1 N FY ti w 10 OF ■ o• d� '� i �r 'llie'• A 4.'1' w. r E I r ' 70 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RATIFYING TEMPORARY EMERGENCY OPERATION RULES AND PROCEDURES IMPLEMENTED BY THE CITY MANAGER IN RESPONSE TO THE PUBLIC HEALTH EMERGENCY CAUSED BY COVID-19 WHEREAS, on March 11, 2020, Governor Dunleavy declared a statewide public health disaster emergency; and WHEREAS, the Governor's declaration activated Seward's Emergency Operation Plan under AS 26.23.020(e) and Seward City Code 9.10.025; and WHEREAS, SCC 9.10.025 empowers the City Manager to serve as the Director of Civil Defense and Disaster; and WHEREAS, it is in the City's best interest for the City Manager to have the authority needed to adopt policies and procedures to protect the public's health, welfare, and safety as the City responds to the global public health emergency posed by Coronavirus Disease 2019 (COVID-19) so long as the rules comply with the federal, state, and local laws that govern during a state of emergency. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager, in his role as Director of Civil Defense and Disaster, has authority to and shall adopt "Emergency Rules Regarding COVID-19 Containment" that comply with and promote the recommendations of the State of Alaska and the CDC. These rules shall go into effect immediately, but will only be effective without Council approval for ninety (90) days. Council may repeal any Emergency Rule Regarding COVID-19 Containment via resolution. Section 2. The Emergency Rules Regarding COVID-19 Containment shall be posted on the City website. The City Clerk shall provide City Council members notice of new rule postings no more than five days after the rules are implemented. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23' day of March, 2020. 71 CITY OF SEWARD TEMPORARY OPERATION RULES AND PROCURES REGARDING THE COVID-19 PUBLIC HEALTH EMERGENCY City Manager Scott Meszaros, in his capacity as the Director of Civil Defense and Disaster, hereby institutes the following temporary emergency rules and procedures in response to the COVID-19 public health emergency. These rules and procedures shall be effective until April 24, 2020 and are necessary to protect the public health, welfare, and safety within the boundaries of the City of Seward. These rules and procedures may be identified as the "Emergency COVID-19 Rules" for ease of reference. These rules shall be posted on the City website and the City Clerk shall provide City Council members notice of these rules within five days of their adoption. City Council may repeal these rules in whole or in part via resolution. Rule 1. Electronic City Council Meetings. Any regular or special meetings of the City Council should be conducted via electronic means, including audio or video conference, unless the Mayor determines that a meeting must be conducted at City Hall and that doing so does not pose a risk to the public health, safety, and welfare. The City Clerk shall post telephone number(s) to call into telephonic or video conference meetings on the City of Seward website and on the written agenda for all regularly scheduled and special meetings. Council shall ensure that reasonable accommodations are made to afford the public a right to be heard telephonically. Telephonic participation by the public is not ideal but is reasonable when weighed against the substantial risk to public health, welfare, and safety posed by group gatherings during the COVID-19 outbreak. In the event the Mayor determines an in- person meeting is necessary and does not pose a risk to public health, welfare, and safety, no more than five members of the public shall enter the same space to make comments at one time. The public may also submit written public comments for all telephonic or video conference Council meetings. The public written comments shall be read into the record during the public comment period at all Council meetings held electronically, except Council work sessions. If written public comments exceed three minutes, the first three minutes of the written comment shall be read during the meeting. Written comments must include the name of the contributor in order to be read publicly during telephonic or video conference meetings. Current time limits placed on public comments and testimony shall apply to telephonic and written public comments submitted under this rule. The City must continue to comply with meeting attendance and scheduling requirements under the Seward City Charter Section 3.2. Rule 2. Council Meeting Notice and packet materials. The City Clerk shall provide the public and media notice that is reasonable under the circumstances for all emergency special meetings held by Council. All special meetings and agenda items shall be posted on the City website no less than six hours before a special meeting. Failure to post the meeting materials shall not invalidate the actions taken by Council during an emergency meeting if Council states the reason for the failure to post Temp. COVID-19 Rules and Procedures-3/18/20 Page 1 of 3 72 adequate notice or provide materials and clearly finds that the notice and material access provided during the meeting was sufficient and reasonable in light of the emergency circumstances underlying the meeting. Rule 3. Meetings of Boards and Commissions. The City Manager may cancel meetings of any board or commission if he finds that cancellation is necessary to protect public health, safety, and welfare. Any such cancellation shall automatically extend such deadlines for required actions by such board or commission as is specified in the cancellation notice. All board and commission meetings may be held electronically in the same manner proscribed for Council meetings in Rule 1. Rule 4. Suspension of all Non-essential meetings and agenda items. All non-essential government meetings shall be postponed until no earlier than April 24, 2020. Non-essential action items shall also be postponed until no earlier than April 24, 2020 unless doing so would pose substantial financial harm on the City or another party. Any person objecting to the postponement of an action item may notify the City Manager in writing regarding his or her objection. The City Manager shall review any written objections received and shall determine if the objection warrants consideration of an action item by Council or the appropriate commission or board before April 24, 2020. The City Manager shall notify the Mayor of all written objections received and his determination. Upon receipt of a written objection, the Mayor may override the City Manager's decision to postpone an action item. Rule 5. Licensed or Permitted Activities. The City Manager may suspend licenses or permits for special events or any other licenses or permits issued by the City which in the judgment of the City Manager could impact the public health or well-being of residents or visitors to the community. Rule 6. Purchases. The City Manager may authorize any purchase for which funds are available reasonably related to the emergency. Such purchases may be made without following each formal requirement of Title 6 of the Seward City Code. Rule 7. Personnel Policies. The City Manager may adjust any personnel policies related to leave time, other benefits or terms and conditions of employment as are reasonably related to providing sufficient staffing during the term of the emergency while protecting City employees and the community from COVID-19. Rule 8. Bargaining Units. The City Manager is hereby authorized to enter into such temporary agreements, including memoranda of understanding with the City's bargaining units in order to promote the provision of City services and the health and safety of the public and employees during the emergency. Rule 9. City Facilities. The City Manager may close City facilities or limit hours of operation as is reasonably required to protect the health of the public and employees of the City. Temp. Emergency COVID-19 Rules and Procedures- 3/19/20 Page 2 of 3 73 Rule 10. Public Access to City Facilities. City offices and facilities are closed to the public until April 24, 2020 except as specified in this rule. The Harbormaster office and the Police Department dispatch window remain open to the public for service. City services and departments remain accessible to the public via telephone and email. Individuals may request appointments for in-person meetings with City staff, which will be accommodated if doing so will not jeopardize the health or safety of the community of Seward or its members. Rule 11. Private Facilities. The City Manager may require businesses and commercial enterprises operating within the City to close or limit operations if necessary to protect public health, welfare, and safety. The City Manager may only order such closures or impose limitations on private businesses and commercial enterprises when the State of Alaska formally recommends that such action be taken. Any action by the City Manager under this rule must be narrowly tailored to meet State of Alaska recommendations. Rule 12. Amounts Due and Owing. The City Manager, upon the recommendation of the Finance Director, is hereby authorized to extend deadlines for payment related to any amounts due and owing to the City. Rule 13. Duration. These rules are adopted and immediately effective by Emergency Order March 19, 2020. These rules are effective up to the date specified within the rule. If no date is specified within the rule, the rule is effective for 90 days from the date of enactment. Council may repeal any or all of these rules by resolution. No rule shall remain in effect for longer than is necessary to protect the public health, safety, and welfare from the emergency public health crisis caused by COVID-19. Temp. Emergency COVID-19 Rules and Procedures- 3/19/20 Page 3 of 3 74 STATE OF ALASKA DECLARATION OF PUBLIC HEALTH DISASTER EMERGENCY WHEREAS,the United States Centers for Disease Control and Prevention(CDC) has identified COVID- 19, a respiratory disease that can result in serious illness or death and that is a new strain of coronavirus not previously identified in humans, as posing a significant public health risk. WHEREAS,on January 30, 2020,the World Health Organization designated the outbreak of COVID-19 as a Public Health Emergency of International Concern; WHEREAS,on January 31, 2020, United States Health and Human Services Secretary Alex M. Azar II declared a public health emergency for the United States to aid the nation's healthcare community in responding to COVID-19; WHEREAS, COVID-19 has been spreading in other states,and throughout Canada, resulting in implementation of public health actions to contain the spread of COVID-19; WHEREAS, the Commissioner of the Department of Health and Social Services(DHSS) has certified that it is highly probable that an outbreak of COVID-19 will occur in this state in the near future in accordance with Alaska Statute 26.23.900(2)(E); WHEREAS,the imminent threat of an outbreak of COVID-19 will impact every community in the State of Alaska and will significantly affect the life and health of Alaskans statewide; WHEREAS, a statewide response under Alaska Statute 18.15.390,coordinated by DHSS, is needed to fully address this condition of public health importance; THEREFORE, on this 11`h day of March,2020, under the authority granted by Alaska Statute 26.23.020(c), I hereby declare that a condition of public health disaster emergency exists statewide, and this condition is of sufficient severity and magnitude to warrant a public health disaster emergency declaration in order to provide assistance. FURTHER,the Commissioners of the Department of Military and Veterans Affairs(DMVA)and DHSS are hereby authorized to use funds made available for these purposes,that are considered necessary for public health disaster assistance. I anticipate spending of state funds under Alaska Statutes 26.23.020(i) and(k)and 26.23.050. The Commissioner of DMVA is further authorized to task state departments and agencies in accordance with the State Eme ncy Operations Plan.The Commissioner of DHSS is authorized to exercise the provisions pr ided under Alaska Statute 18.15.390(1-12). By: Mike Dunleavy Governor 75 This declaration will allow the governor to exercise his emergency powers to help meet, mitigate, and respond to the dangers posed by COVID-19. Specifically it will allow the Governor to: • Activate the state's disaster response and recovery aspects of state, local, and interjurisdictional disaster emergency plans • Direct distribution of any supplies, equipment, materials, and facilities assembled, stockpiled, or arranged to be made available under the state's disaster act • Use all available resources of the state government and of each political subdivision of the state as reasonably necessary to cope with the disaster • Transfer personnel or alter the functions of state departments and agencies or units in order to perform or facilitate performance of disaster emergency services • Make provisions for the availability and use of temporary emergency housing • Allocate food, water, fuel, clothing, medicine, or supplies • Assure the release of funds from the state's Disaster Relief Fund to local or state agencies, and "set the table" for the state to obtain further federal disaster assistance In conjunction with AS 18.15.390, and in coordination with DMVA, provide greater authority to respond quickly to an outbreak in appropriate circumstances, including by: • Close, direct, compel evacuation of, or decontamination of any facility if there is reasonable cause to believe the facility may endanger public health • Adopting and enforcing measures to provide for safe disposal of infectious waste or contaminated material as may be reasonable and necessary to respond to the disaster • And additional authorities. 76 of T Department of THE STATE Health and Social Services 01ALASKA OFFICE OF THE COMMISSIONER Anchorage -= � GOVERNOR MIKE DUNLEAVY 3601 C Street,Suite 902 Anchorage,Alaska 99503-5923 �F wLwS�� Main: 907.269.7800 Fax: 907.269.0060 Juneau 350 Main Street,Suite 404 Juneau,Alaska 99801-1149 Main: 907.465.3030 Fax: 907.465.3068 COVID-19 DISASTER CERTIFICATION MEMORANDUM TO: The Honorable Michael J. Dunleavy Governor THRU: Ben Stevens Chief of Staff FROM: Adam Crum Commissioner DATE: March 11, 2020 SUBJECT: 2020 COVID-19 Novel Coronavirus Disaster Certification A novel (new) coronavirus, SARS-CoV-2, has been identified and infecting humans since December 2019, causing an infection known as COVID-19.The infection is highly contagious, due to community(person-to-person) spread and an exponential infection rate. • On January 30, 2020 the World Health Organization declared that the outbreak of COVID-19 was a Public Health Emergency of International Concern. • On January 31, 2020 the United States Department of Health and Human Services Secretary Alex Azar declared a public health emergency for COVID-19, with retroactive effect to January 27, 2020. • To date, over 100,000 cases of COVID-19 have been confirmed worldwide, and over 600 cases in the United States. Because COVID-19 is a new disease in humans, no one has an existing immunity to this virus. It appears likely that transmission can occur before the onset of symptoms. As such, some people who are infected could inadvertently transmit the virus to others. COVID-19 can cause severe disease, including pneumonia and death. Older individuals and people with serious underlying health 77 2020 COVID-19 Disaster Certification Memo Page 2 of 2 conditions (e.g., lung disease, heart disease, or diabetes) or immune disorders are at increased risk for severe illness. There have been no confirmed cases of infection with the novel coronavirus in Alaska. For these reasons, under Alaska Statute 26.23.900(2)(E), I certify that an outbreak of COVID-19 has a high probability of occurring in the near future. I further certify that a disaster exists in the form of the imminent threat of widespread injury and loss of life due to illness and fatalities caused by COVID- 19. Adam Crum Commissioner, Department of Health and Social Services 78 rr STATE CAPITOL `r" " �� ��...',. 550 West Seventh Avenue,Suite 1700 P.O. Box 110001 ' ' _.�. Anchorage,AK 99501 uneau AK 99811-0001 _ _ 1907 269 7450 907-465-3500 Governor Michael J. Dunleavy STATE OF ALASKA ADMINISTRATIVE ORDER NO. 315 I, Mike Dunleavy, Governor of the State of Alaska, under the authority of Article 111, Sections 1 and 24, Constitution of the State of Alaska, find and direct the following: BACKGROUND Recently, the United States Centers for Disease Control (CDC) has determined that COVID-19, a respiratory disease that can result in serious illness or death and that is a new strain of coronavirus not previously identified in humans, poses a significant public health risk. Further, the CDC has classified the public health threat posed by COVID-19 as "high", both globally and in the United States, and has advised that COVID-19 will continue to occur globally and in the United States. Accordingly, the United States Department of Health and Human Services Secretary Alex Azar declared a public health emergency for COVID-19 on January 31, 2020, retroactively applicable to January 27, 2020. Currently, we are not aware of any diagnosed cases of COVID-19 in Alaska, but in anticipation of possible cases, and in order to ensure that Alaska's public is educated about the public health risk, I issue this Order. ORDER I direct the Department of Health and Social Services to establish, coordinate, and manage an information management structure to monitor COVID-19 developments, provide public health information, make recommendations for further responses, and implement actions to address the COVID-19 outbreak. Further, I direct the Department of Health and Social Services to consider its current statutory authority should it be necessary to implement public health measures under AS 18.15.355 — 18.15.385, and direct that it shall do so, as necessary,to address public health and safety. This Order is to alert all departments, agencies, officials, and state entities to the seriousness of COVID-19, and of the need to stay informed and comply with official state, national, and global health directives. 79 Administrative Order No. 315 COVID-19 Directive Page 2 of 2 All state departments, officials, and public corporations are to treat requests from the Department of Health and Social Services and the Chief Medical Officer, related to preparation and responses to the COVID-19 outbreak, as of the highest priority. All State departments, officials, and public corporations are further directed to use available resources and take actions reasonably necessary to implement steps recommended by the Department of Health and Social Services to address COVID-19. The Department of Military and Veterans' Affairs is instructed to consider possible recommendations to the Governor, in consultation with the Department of Health and Social Services, regarding potential further action to protect public health and safety. This Order takes effect immediately. DATED at Juneau, Alaska on this day of March 2020. Mike bunl y Governor 80 AS 26.23.020. The Governor and Disaster Emergencies. (a) The governor is responsible for meeting the dangers presented by disasters to the state and its people. (b) The governor may issue orders, proclamations, and regulations necessary to carry out the purposes of this chapter, and amend or rescind them. These orders, proclamations, and regulations have the force of law. (c) If the governor finds that a disaster has occurred or that a disaster is imminent or threatened, the governor shall, by proclamation, declare a condition of disaster emergency. The disaster emergency remains in effect until the governor finds that the danger has passed or the disaster has been dealt with so that the emergency no longer exists. The governor may terminate the disaster emergency by proclamation. A proclamation of disaster emergency may not remain in effect longer than 30 days unless extended by the legislature by a concurrent resolution. The proclamation must indicate the nature of the disaster, the area threatened or affected, and the conditions that have brought it about or that make possible the termination of the disaster emergency. A proclamation to declare a condition of disaster emergency must also state whether the governor proposes to expend state funds to respond to the disaster under (i) or (j) of this section. (d) An order or proclamation issued under AS 26.23.010 - 26.23.220 shall be disseminated promptly by means calculated to bring its contents to the attention of the general public and, unless prevented or impeded by circumstances attendant upon the disaster, promptly filed with the Alaska division of homeland security and emergency management, the lieutenant governor, and the municipal clerk in the area to which it applies. (e) A proclamation of a disaster emergency activates the disaster response and recovery aspects of the state, local, and interjurisdictional disaster emergency plans applicable to the political subdivisions or areas in question, and constitutes authority for the deployment and use of any force to which the plan or plans apply and for use or distribution of any supplies, equipment, materials, and facilities assembled, stockpiled, or arranged to be made available under AS 26.23.010 - 26.23.220 or any other provision of law relating to disaster emergency response. (f) During the effective period of a disaster emergency, the governor is commander in chief of the organized and unorganized militia and of all other forces available for emergency duty. The governor may delegate or assign command authority by appropriate orders or regulations. (g) In addition to any other powers conferred upon the governor by law, the governor may, under AS 26.23.010 - 26.23.220, (1) suspend the provisions of any regulatory statute prescribing procedures for the conduct of state business, or the orders or regulations of any state agency, if compliance with the provisions of the statute, order, or regulation would prevent, or substantially impede or delay, action necessary to cope with the disaster emergency; (2) use all available resources of the state government and of each political subdivision of the state as reasonably necessary to cope with the disaster emergency; (3) transfer personnel or alter the functions of state departments and agencies or units of them for the purpose of performing or facilitating the performance of disaster emergency services; (4) subject to any applicable requirements for compensation under AS 26.23.1601 commandeer or utilize any private property, except for all news media other than as specifically provided for in AS 26.23.010 - 26.23.220, if the governor considers this necessary to cope with the disaster emergency; (5) direct and compel the relocation of all or part of the population from any stricken or threatened area in the state if the governor considers relocation necessary for the preservation of life or for other disaster mitigation purpose; (6) prescribe routes, modes of transportation, and destinations in connection with necessary relocation; 81 (7) control ingress to and egress from a disaster area, the movement of persons within the area, and the occupancy of premises in it; (8) suspend or limit the sale, dispensing, or transportation of alcoholic beverages, explosives, and combustibles; (9) make provisions for the availability and use of temporary emergency housing; (10) allocate or redistribute food, water, fuel, clothing, medicine, or supplies; and (11) use money from the oil and hazardous substance release response account in the oil and hazardous substance release prevention and response fund, established by AS 46.08.010 , to respond to a declared disaster emergency related to an oil or hazardous substance discharge. (h) The governor may expend during a fiscal year not more than $500,000 of state funds per incident to prevent, minimize, or respond to the effects of an incident that may occur or occurs in the state and that, in the determination of the governor, poses a direct and imminent threat of sufficient magnitude and severity to justify state action. Before expending funds under this subsection to respond to an incident, the governor shall provide a financing plan to cope with the incident to the legislature in the same manner prescribed for disaster emergencies under AS 26.23.025 (a). (i) If the governor declares a condition of disaster emergency, the governor may expend during a fiscal year not more than $1,000,000 of state funds per disaster declaration, including the assets of the disaster relief fund, to (1) save lives, protect property and public health and safety, or lessen or avert the threat of the disaster that poses a direct and imminent threat of sufficient severity and magnitude to justify state action; (2) implement provisions of law relating to disaster relief to cope with the disaster; (3) alleviate the effects of the disaster by making grants or loans to persons or political subdivisions on terms the governor considers appropriate or by other means the governor considers appropriate. (j) If the disaster described in the governor's proclamation to declare a condition of disaster emergency is a fire, the governor may expend state funds as necessary to save lives or protect property and public health and safety. (k) The governor may expend more than $500,000 of state funds to cope with an incident under (h) of this section or more than $1,000,000 of state funds to cope with a disaster under (i) of this section under the following circumstances: (1) if the legislature is in session, the legislature approves a financing plan to cope with the incident or disaster that identifies the amount in excess of the expenditure limits that is to be expended from state funds; or (2) if the legislature is not in session, either (A) the governor convenes a special session of the legislature within five days after declaring the condition of disaster emergency or within five days after providing a financing plan to cope with an incident to the legislature and the legislature convenes in special session and approves a financing plan to cope with the incident or disaster that identifies the amount in excess of the expenditure limits that is to be expended from state funds; or (B) the presiding officers of both the house of representatives and the senate agree that a special session should not be convened and so advise the governor in writing. 82 SCC 9.10.025 - Director powers in event of disaster or state of extreme emergency. In the event of the proclamation of disaster or local emergency, as provided in this chapter, or the proclamation of a state of disaster or a state of extreme emergency by the governor or the director of the state disaster office, the director is hereby empowered: (1) To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such disaster or emergency; provided, that such rules and regulations must be confirmed at the earliest practicable time by the city council; (2) To obtain vital supplies and equipment and such other properties found lacking and needed for the protection of the life and property of the people, and bind the city for the fair value thereof; and if required, immediately to commandeer the same for the public use; (3) To require emergency services of any city officer or employee, and in the event of a proclamation of a state of disaster or state of extreme emergency by the governor in the region in which the city is located, to command the aid of as many citizens of this community as he thinks necessary in the execution of his duties. Such persons shall be entitled to all privileges, benefits and immunities as are provided for regular city employees; (4) To requisition necessary personnel, and material, of any city department or agency; (5) In the event the city manager is appointed civil defense director, he is to execute all of his ordinary powers as city manager, and all of the special powers conferred upon him by this chapter, or by resolution adopted pursuant thereto, and all powers conferred upon him by any statute, or agreement, approved by the city council, or by any other lawful authority, and to exercise complete authority over the city and to exercise all power vested in the city by the constitution and the general laws of the city charter. (Ord. 349, § 5.103, 1966) 83 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, DECLARING A STATE OF EMERGENCY IN RESPONSE TO THE CORONAVIRUS (COVID-19) OUTBREAK AND REQUESTING STATE AND FEDERAL RELIEF ASSISTANCE WHEREAS, the United States Centers for Disease Control and Prevention (CDC) has identified Coronavirus Disease 2019 (COVID-19) as a respiratory disease that can result in serious illness or death, that is a new strain of coronavirus not previously identified in humans, and that poses a significant public health risk; and WHEREAS, on January 30, 2020, the World Health Organization (WHO) designated the outbreak of COVID-19 as a Public Health Emergency of International Concern; and WHEREAS, on January 31, 2020, United States Health and Human Services Secretary Alex M. Azar II declared a public health emergency for the United States to aid the Nation's healthcare community in responding to COVID-19; and WHEREAS, COVID-19 has been spreading in other states, and throughout Canada, resulting in the implementation of public health actions to contain the spread of COVID-19 across North America; and WHEREAS,the Commissioner of the Department of Health and Social Services (DHSS) has certified that it is highly probable that an outbreak of COVID-19 will occur in this state in the near future in accordance with Alaska Statute 26.23.900(2)(E); and WHEREAS, on March 11, 2020, Governor Dunleavy declared a statewide public health disaster emergency; and WHEREAS, the Governor's declaration activated Seward's Emergency Operation Plan under AS 26.23.020(e) and Seward City Code 9.10.025; and WHEREAS, SCC 9.10.025 empowers the City Manager to serve as the Director of Civil Defense and Disaster. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. For the City of Seward, Alaska, there is declared a threatened local public health disaster as a result of the spread of Coronavirus (COVID-19). 84 CITY OF SEWARD,ALASKA RESOLUTION 2020-026 Section 2. The City Manager, in his role as Director of Civil Defense and Disaster per SCC 9.10.025, shall adopt "Emergency Rules Regarding COVID-19 Containment" that comply with and promote the recommendations of the State of Alaska and the Centers for Disease Control and Prevention (CDC). Section 3. To the extent there are federal and/or state funds available to assist the City in mitigating the public health disaster and the economic impacts of this disaster, this declaration demonstrates the City's need for such funds. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd day of March, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 85 City of Seward,Alaska City Council Minutes March 9, 2020 Volume 41,Page CALL TO ORDER The March 9, 2020 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Sharyl Seese John Osenga Tony Baclaan Dale Butts Julie Crites comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Excused—None Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Brad Snowden had lived in Seward for over 50 years,and tonight he wished to speak about Seward's future. He wanted the long-range future of Seward to include imagination,research, and reality. He thought differences amongst people was healthy, whether a person was pro-growth or against growth; growth meant change, and some people wanted Seward to remain exactly how it was. But change in life happened. On another note, Snowden was encouraged that council was inquiring about developing the bench across the bay. He also intended to reach out to Congressman Don Young to ask if Young still supported Seward developing its airport for larger aircraft. Bruce Jaffa thought it was important for all the city's boards and commissions, and even groups that were non-city,to have a collective,unified vision.He appreciated the j oint work sessions held earlier tonight and wanted to see more of them. He and his wife had just returned from traveling the west coast, and he made several observations along the way related to the benefits of planning. For example,in Seattle,they require developers to publicly post large,clear,and specific information about their proj ect well in advance so the public is informed and has ample opportunity to comment. At one point, Jaffa said he would have thought that to be onerous on the developer, but now he thinks the purpose behind planning future development was critical to steering a community in the 86 City of Seward,Alaska City Council Minutes March 9, 2020 Volume 41,Page direction that people wanted to see.He encouraged council to consider requiring public exposure of proposed plans for development. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Seese) Approval of Agenda and Consent Agenda McClure removed Resolution 20-019 from the consent agenda. Terry removed the February 24, 2020 Special Meeting Minutes from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Ordinance 20-002,Amending The Land Use Plan And Zoning Designation Of Forest Acres Lots 00, PP, NN, BJ And XX From Single Family Residential (Rl) To Multi-Family Residential(R3). This ordinance was introduced and will come for public hearing and enactment on March 23, 2020. Ordinance 20-003, Amending Seward City Code Sections 5.35.015 And 5.35.035 To Incorporate Kenai Peninsula Borough Code Chapter 5.19, Which Adopts The Uniform Remote Sellers Sales Tax Code. This ordinance was introduced and will come for public hearing and enactment on March 23, 2020. Resolution 20-018, Authorizing The City Manager To Purchase A Locking, Three-Body, Oversized Mortuary Cooler For Use By The Seward Volunteer Fire Department And The Seward Volunteer Ambulance Corps In An Amount Not To Exceed $8,875, And Appropriating Funds. Resolution 20-020,Supporting Alaska House Bill 198,An Act Relating To Aggravating Factors Considered At Sentencing. Approval of the February 24, 2020 City Council Regular Meeting Minutes. Appoint Fred Woelkers to the Historic Preservation Commission with a term to expire May, 2021. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Proclamations & Awards —None Borough Assembly Report.Kenn Carpenter reported the borough mayor was working on the budget; the borough budget was expected to be in the black this year,including full funding for 87 City of Seward,Alaska City Council Minutes March 9, 2020 Volume 41,Page the school district. The assembly had passed a support resolution for House Bill 198. The borough had matched the city's funds of$135,000 for the Japanese Creek Feasibility Study. McClure thanked Carpenter for his vote in support of House Bill 198. Carpenter said he had been on the fence,because in his personal beliefs he did not approve of homosexuality,but he also felt strongly about not passing judgements against people, so he voted to support the bill. Baclaan thanked Carpenter for his support, as well, and said it had made a difference. Terry said when she had been in Juneau, she had witnessed Assembly representatives there working on behalf of the borough and the cities, and she asked Carpenter to take her thanks back to all of them for their support. City Manager Report.Scott Meszaros reported the following purchase orders over$5,000 had been approved by the City Manager since the last council meeting: $5,400 for Online Catalog and Interlibrary Loan Access Subscription for the Library; and$15,000 for Accounting Services for Accounts Payable audit preparation. Meszaros said he had finalized the Memorandum of Understanding(MOU)for the Japanese Creek Feasibility Study project. Meszaros said he had hired a new Executive Liaison, Viana, but she was unable to attend tonight's meeting. He also said he hired a new field engineer,Pat, in the Electric Department. Fire Chief Clinton Crites introduced new Deputy Fire Chief Kate McCoy who moved to Seward from the Yellowstone area. Terry wondered if the search for the unfilled positions of Corrections Officer and Senior Administrative Assistant at the harbor could be broadened or enhanced in order to attract good candidates. In response to Terry's inquiry about what involvement the city would have in Wellness Week, Fire Chief Crites said on April 4,2020 the Fire and Police Departments would have a booth with resources for public education and information, and also sign up assistance for Nixle.Library Director Valarie Kingsland said the library was setting up a display for wellness,and was ramping up literature and resources. Meszaros added that he had contacted the city's health insurance provider, and that had resulted in employees receiving Teledoc information. Terry wanted to inform the community that the city had met with healthcare officials last week, and had issued a press release today regarding preparation and coordination to address the Coronavirus. Terry read the press release and reassured the public that all the healthcare and emergency response agencies in Seward were working in cooperation with the city on this issue,and information would continue to be shared as things progressed. Terry said the city had received news that Spenard Builders Supply would be going out of business at the end of March; she wondered if council wished to have a work session with the 88 City of Seward,Alaska City Council Minutes March 9, 2020 Volume 41,Page Chamber of Commerce,or preferred to wait to see if the market responded. Osenga preferred to wait to see what developed. Baclaan asked if council could speak with the Chamber of Commerce. Council suspended the rules to speak with Jason Bickling. Chamber of Commerce Executive Director Jason Bickling said the chamber was working with some people about how to turn this business closure into an opportunity for other businesses to come in and fill the gap, and possibly add in the marine industry component as well. Bickling said the chamber was monitoring the situation and would keep council informed of developments. Council went back on the rules. Other Reports and Announcements Travel report for the Alaska Municipal League (AML)Winter Conference by Mayor Terry and Council Member Baclaan. Seward Bear Creek Flood Service Area Board(SBCFSAB)report for February,2020. Presentations —None PUBLIC HEARINGS —None UNFINISHED BUSINESS —None NEW BUSINESS Resolution 2020-019, Adopting The Historic Preservation Commission Priorities from February 2020 To February 2021. Motion (McClure/Osenga) Approve Resolution 2020-019 Motion to Amend (McClure/Seese) Amend Resolution 2020-019 in the Seward Historic Structures & Sites section in the 6tb bullet by striking the words, "promote the preservation of and replacing it with the word "evaluate" so that it reads, "Track and evaluate the Jesse Lee Home." Motion to Amend Passed Unanimous Main Motion Passed Unanimous Other New Business 89 City of Seward,Alaska City Council Minutes March 9, 2020 Volume 41,Page Approve the February 24, 2020 Special Meeting Minutes. Motion (Terry/McClure) Approve the February 24,2020 Special Meeting Minutes. Motion to Amend (Terry/McClure) Amend the minutes in the Jermain, Dunnagan&Owens,PC section in the first paragraph by striking the word"fired"and replacing it with the word"hired"so that it reads, "Meszaros said this firm was recently hired by the City of Homer..." Motion to Amend Passed Unanimous INFORMATIONAL ITEMS AND REPORTS On-Going City Project and Goal List. Terry reminded everyone that there would be a meeting in the fall to review the city's Capital Improvement Projects (CIP) list, but wondered if there could be a meeting in May to review the short-term projects and goals. Council scheduled a work session on May 12, 2020 at 6:00 p.m. to discuss the Ongoing Projects& Goals List, and to prioritize each item as Short-Term, Mid-Term, or Long-Term. City Clerk's Report on Public Records Request through March 2, 2020. CITIZEN COMMENTS Phil Kaluza wanted to share his experience with council on applying with the city for the installation of solar panels at his home. He recalled that council had unanimously passed the Interconnect Policy ordinance that had gone through PACAB in November, 2019. Following that, Kaluza said he submitted his application to connect solar panels,and got them installed so he could start using them in the spring;the building inspector signed off on the installation. The only problem now, was that the switch was off. Kaluza said this was because the electric utility manager had not approved the interconnection, and tonight he was here to ask council how one city employee was allowed to dictate the energy policy for the entire city. Lynda Paquette was on the Port& Commerce Advisory Board (PACAB), and said at the last PACAB work session,it seemed like there was some misinformation provided about solar panel warranties and the relative payback on the investment, which had been provided by the Electric Utility Department. Paquette was concerned about conflicting information about the city's interconnect capabilities, and suggested the city bring in a consultant to clarify and smooth out the city's interconnect and alternative energy issues. 90 City of Seward,Alaska City Council Minutes March 9, 2020 Volume 41,Page Bruce Jaffa thanked council for the efficient meeting tonight. He wanted to reiterate the potential impact on Seward on the coronavirus and the cruise ship industry the extent was unknown. He reminded everyone that Seward would not remain strong if it was a one industry town.Jaffa said the city's best place to put its energy relating to the airport would be to address the flood mitigation of the Resurrection River.Regarding capital projects,Jaffa thought development needed to be done under a unified vision;the sewage lagoons also needed to be addressed.He supported the concept of annexing the city all the way to Fourth of July Creek,and building out the utility infrastructure all the way out there. Faye Herold thought Seward was fortunate to be on the road system because 20%of Alaskan residents were not on the road system and had to rely on the ferry system. She thought Seward needed to stand up on behalf of the communities affected by the loss of the ferry system. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Baclaan said a community swap meet would be put on by the Parks&Recreation Department in cooperation with the Census on March 21, 2020 at AVTEC; there would be census information available. In the census, children under 5 year olds were the least counted, as well as couch surfers; they all needed to be considered and included in the census count—every child needed to be counted. Wellness Week would start on March 27, 2020 with a kick off by the Seward Pride Alliance(SPA) event called Alphabet Soup at the Rez Art coffeehouse. SPA was also hosting a training called Choosing Our Roots,which was designed to provide assistance and housing for LGTBQ youth who were displaced from their homes.Baclaan thanked the chamber for meeting with him today about all the sustainable-minded groups;pooling resources and working cooperatively together would benefit everyone.Baclaan thanked all the boards and commissions for their service.He appreciated council's support of House Bill 198. Crites thanked the boards and commissions for tonight's work sessions. She encouraged people to volunteer for the fire department and the ambulance corps. Osenga thanked the boards and commissions; the work session was very informative. He thanked Terry and Baclaan for the work they did in Juneau. Butts thanked all the boards and commissions.He wished the boys and girls basketball teams good luck next weekend at state. Butts reminded everyone that the governor's visit tomorrow had been cancelled. He thanked the city clerk's office for their diligence in managing public records requests. Wash your hands! Seese thanked all the boards and commissions for the information they shared tonight. She thanked Terry and Baclaan for the good report from Juneau. McClure echoed everyone's sentiments. She appreciated council's support on House Bill 198.McClure had signed up for Nixle,and recommended everyone sign up for it.McClure met with SOS Pets recently, and reported that the architectural drawings were in and things were moving 91 City of Seward,Alaska City Council Minutes March 9, 2020 Volume 41, Page towards the next phase—fundraising. She also met the new Museum Curator and was excited for the future of the museum. Terry thought the work session with the boards and commissions tonight was great;they had a lot of work on their plates. She cheered for the cheerleaders for their competitions at state next week, as well. Terry wondered if the new field engineer would be able to help smooth out the department's interconnect process. Meszaros said he would follow through with Phil Kaluza's interconnect application. ADJOURNMENT The meeting was adjourned at 8:04 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 92 March 23, 2020 Governor Mike Dunleavy State Capitol, 3rd Floor PO Box 110001 Juneau, AK 99811 RE: Reappointment of Robert Ruffner to Alaska Board of Fisheries Dear Governor Dunleavy: On behalf of the Seward City Council, I would like to request that you reappoint Robert Ruffner to the Alaska Board of Fisheries this legislative session. Our community has had the opportunity to work with and get to know Mr. Ruffner over several years with his previous work with Kenai Watershed Forum. The focus of his work has been habitat improvement and reclamation, particularly for anadromous fish streams. He and the Forum have also been an extremely valuable resource for our local Flood Service Area Board as they consider and implement flood mitigation strategies, again calling upon his expertise in habitat for salmon streams. We've learned from this experience that Mr. Ruffner's first concern is for the overall good of the resource. This has been reaffirmed by his previous service on the Board of Fisheries. We believe that concern will continue to serve the Board well as it considers the issues before it, and that Mr. Ruffner will help the Board fulfill the responsibility to manage the resource for the benefit of all the people of the State, and not to benefit any particular user group at the expense of another. We believe the ability to work productively within a group of people with different objectives that they are passionate about would be of great value to any board, and the people of Alaska would be well served by having Mr. Ruffner's ability utilized at the Board of Fisheries. We respectfully request that you to reappoint Robert Ruffner's nomination to the Alaska Board of Fisheries. Thank you for your consideration, Christy Terry Mayor cc: Senator Peter Micciche Representative Ben Carpenter 93 MEMO Date: March 17, 2020 To: Seward City Council From: Jessica Stallard, Deputy City Clerk RE: Status of the 2020 International Student Exchange Program with Obihiro,Japan Since 1968, Seward has had a sister-city relationship with Obihiro,Japan. Seward and Obihiro have exchanged students each year since 1973. We are hoping to exchange students with Obihiro again this year, but we need to put the health and well-being of our students first. With the Coronavirus rapidly spreading in the United States and other countries, we are uncertain of the status of the 2020 International Student Exchange Program at this time. Both Seward and Obihiro have expressed interest in moving forward with the Student Exchange Program this year, but this could change if the Coronavirus (COVID-19) keeps spreading. We are actively monitoring the situation and I am staying in close contact with Elaine, the program coordinator in Obihiro, Japan. There has only been one confirmed case of COVID-19 in Tokachi and Japan is at a Level 2 Travel Advisory, "Exercise Increased Caution". The individual is from a town south of Obihiro but is being hospitalized in Obihiro. On March 12, 2020, the first confirmed case of Coronavirus was reported in Alaska and the individual is being hospitalized in Anchorage and since then, two more cases in Alaska have been confirmed. We have three students who have been accepted into the student exchange program for this year, and none of the students or parents has expressed any concerns about the Coronavirus. They have been informed that we are keeping a close eye on the spread of the virus and if the risk becomes too severe, then this year's program will be cancelled in an effort to protect our students from this virus. Please know that we are staying in close communication with Japan, and both Obihiro and Seward have our students' best interests at heart. 94 ONGOING CITY PROJECTS & GOALS March 23, 2020 City Council Meeting ADA ACCESSIBLE PARKING AT CITY HALL September 27, 2019 At the September 23, 2019 meeting, Public Works Director Doug Schoessler reported that he received an engineer's estimate of$36,000 plus a$3,000 contingency for the project. Schoessler recommended that the project be delayed until the springtime to avoid potential winter salt damage to the new concrete. There was no ob jection rom council. March 13, 2020 Invitation to Bid released: Install an exterior concrete stairway and an exterior ADA- accessible concrete ramp at City Hall. Bids due April 3, 2020. RETAINING WALL AT CITY HALL September 27, 2019 Postponed until springtime, along with ADA accessible parking at City Hall project. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING September 27, 2019 1 Staff working with DOT regarding the shop property. DISCUSSION ON AIR FORCE RECREATION CAMP SITE October 28, 2019 The agenda item "Discuss the Fort Raymond property and engineering report, and give direction to the city manager on how toproceed"was removed rom the agenda. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the city would like to see options presented to city council that would include sizable lots suitable for these types of businesses. SALTWATER HEAT PUMP PROJECT September 23, 2019 1 Presentation on PA CAB on Wednesday 9118119. Engineering estimates will be obtained. ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project) September 23, 2019 1 No updates at this time. GROUND TRANSPORTATION FOR AMBULANCE SERVICES April 22, 2019 1 No updates at this time. ANIMAL SHELTER RELOCATION—new location is at 605 Sea Lion Drive September 27, 2019 1 City Manager received survey work estimates and will schedule for an upcoming meeting. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) September 23, 2019 1 City manager scheduling a conversation with Kenn Carpenter to discuss. AFFORDABLE HOUSING(INCLUDING SUMMER WORKER HOUSING) November 12, 2019 Council directed the city manager to bring forward a Resolution for Public Hearing on December 9, 2019. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding expansion. 1 95 ONGOING CITY PROJECTS & GOALS March 23, 2020 City Council Meeting BUILDING MAINTENANCE October 22, 2019 1 Library HVAC cleaning and maintenance updates. LED LIGHT CONVERSIONS January 28, 2019 1 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES September 27, 2019 1 Presented idea for Parks &Rec regarding Nordic Skiing ideas. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC,ENGAGING OUTSIDE AGENCIES,AND PUBLIC INFORMATION DISSEMINATION April 19, 2019 1 The city conducted a community-wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING September 23, 2019 1 Stoney Creek electrical expansion. IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS January 6, 2020 Giant television installed in council chambers to allow for more streamlined presentation process and improved viewing by the public audience and council seated at the dais. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC January 6, 2020 Work session to demonstrate new website and discuss the city's social media and communications policies. LOWELL POINT ROAD STORM DAMAGE REPAIR February 14, 2020 Hamilton resumed construction on Lowell Point Road;public service announcement sent out to notes the public of intermittent traffic delays and caution about heavy equipment and workers March 18, 2020 Hamilton notified city of intention to resume work starting March 18 and going through March 22. 1999 STRATEGIC PLAN October 15, 2019 1 Council requested funding in the 2020 budget to allow for the plan to be updated. METER EXCHANGE PROJECT August 26, 2019 The demand meter policy has been finalized and is included in the packet this evening. Finance is working with the software company to develop methods for exporting pertinent data in order to determine demand meter locations movie onward. UPDATES ARE NOTED IN RED. 2 96 ONGOING CITY PROJECTS & GOALS March 23, 2020 City Council Meeting COUNCIL COMMITTEES CITY COUNCIL POLICY WORK GROUP June 24, 2019 Council created a work group consisting of Vice Mayor McClure, Council Member Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies and propose revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To Review The City Of Seward's Personnel Policies For Harassment And Bullying. September 23, 2019 At the September 9, 2019 work session, council reviewed the ordinance with the city attorney, and decided to have the Policy Work Group draft new and/or revise existing policies as they relate to this ordinance. Once the Policy Work Group completes their work, the policies will come back to council in the form of one or more resolutions, and this ordinance will come back at the same time or introduction. October 28, 2019 Council to decide which council member will replace Towsley on this committee. October 28, 2019 Council Member John Osenga will replace Suzi Towsley on this committee. 3 97 ONGOING CITY PROJECTS & GOALS March 23, 2020 City Council Meeting SPECIAL AD HOC CITIZEN ADVISORY COMMITTEE FOR SEWARD AIRPORT August 15, 2019 The Alaska Department of Transportation & Public Facilities (DOT&PF) and the Federal Aviation Administration (FAA) held a Public Hearing to collect comments on the Draft Environmental Assessment and Proposed Action. September 16, 2019 Council conducted a Public Forum to discuss Seward Airport options, develop a timeline/plan, and obtain public input in preparation for the next meeting with the ADOT and FAA. September 23, 2019 Council formed a Special Ad Hoc Citizen Advisory Committee with a sunset date of December 31, 2020, and directed the city clerk to solicit interest from citizens. The purpose o the committee is to research o tions or the Seward Air ort, and report back to council. September 24, 2019 City clerk solicited interest from citizens of Seward and the surrounding area. Deadline for letters of interest is October 4, 2019 at 5:00 p.m. October 14, 2019 Nine citizen letters of interest received; council will vote and appoint members at tonight's meeting. October 15, 2019 Council appointed ten citizens to the committee: Bruce Jaffa (Chair), Stephanie Presley, Lynda Paquette, Steve Leirer, Walter Corrigan, Carol Griswold, Bob Linville, Fred Woelkers, Bob Reisner, and Duke Marolf. The clerk notified the citizens and provided contact in ormation or the group. October 25, 2019 Committee's first meeting. November 7, 2019 Committee meeting. December 5, 2019 Committee meeting. December 27, 2019 Committee meeting; create bullet points. January 9, 2020 City Manager Meszaros, Mayor Terry, Vice Mayor McClure, Committee Chair Jaffa, Harbormaster Regis attended meeting in Anchorage with FAA and DOT. January 13, 2020 Mayor Terry reported out on the January 9` meeting; council requested the Airport Committee provide their recommendations to council on January 27, 2020. January 27, 2020 Wells requested that she have the opportunity to first look at the timeline, and then determine if there was an appropriate cause of action to file an injunction; she would then submit an attorney-client privileged memorandum for council's consideration to decide how to proceed; there was no objection from council. February 10, 2020 Council failed Resolution 20-013, Supporting Seward Airport Alternative 2.2 And Notifying The State Of Alaska Department Of Transportation (ADOT) And The Federal Aviation Administration (FAA) To Move Ahead With Construction. February 10, 2020 Council Failed Resolution 20-014, Directing The City Clerk To Conduct A Special Election To Determine If Seward Voters Wish To Fund An Additional Extension From 3,300 Feet To 4,000 Feet Of The Seward Airport Runway In Conjunction With Approved Alternative 2.2. March 17, 2020 Email received from AK DOT&PF stating:Electronic versions of the FONSI and EA are now available for public viewing through at least April 17, 2020 at: www.dot.state.ak.us/cre /sewardair ort/documents.shtml. 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I 1 . p N NHnrH Mr,w 1 IJl I U1 1 m m Wa R 1-1 \ mmmrb m-b N r1 I N I ry I m m min !i. m G m ri mb.+Hbrl.tr h i F ;h ; m m m.r m0\•• Gtr11p•NV•M m 1 O 1 d I W W mb >t SrIMr thm=WWrn d l m l m I Ln uUI1 w o 11 GI H O G th M H H ; UI ;N i rl ri rf y p N 1,4 I rl l~ v v It rj A F 163 0� T ■ o T Honorable Mayor Christy Terry of Seward, AK. Greetings from Yeosu! This is Kwon Oh-bong, the mayor of Yeosu city, South Korea. I pray for you and your citizens a peaceful and healthy life at this time of the difficulty that all the worlds are in a critical situation due to the expansion of Corona-19. In this regard, I would express my deep gratitude to your continuous support and interest in the exchange and cooperation between the two cities. We've got informed that Corona-19 is recently expanding within the U.S. that threatens life in your country. We hope that you will stand strong with an aggressive and adequate response to this issue. South Korea is under tension that the first case of infection occurred in January then mass infection cases incurred in a certain region in the middle of February that caused infection cases of rapid increment up to now. In our city, Yeosu, one case of Corona-19 infection occurred at the bottom of February. Our city is strengthening activities of quarantine not to expand this case. Although the state government is on duty to provide face masks in the name of 'masks for public use' but is in a hard time supporting the item to the market and the public due to the lack of the raw resources. Hence, it is a critical situation that needs to get help and support from our international sister/friendly cities. 164 Hopefully, I sincerely wish that we could overcome this challenge that all of us are facing now with the hands of our international sister/friendly cities together to help each other. As the last word, I would like to have time to meet and discuss our future with you soon after we overcome this situation. I pray for Seward city eternal development and your citizens' peace and good health. 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