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06222020 City Council Packet
Seward City Council Agenda Facet w Monday, June 22, 2020 City Council Chambers Beginning at 7:00 p.m. PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS & PUBLIC HEARING TESTIMONY AT JUNE 229 2020 SEWARD CITY COUNCIL MEETING The Seward City Council will hold a Virtual Regular Meeting on Monday, June 22, 2020. Because the City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments and Public Hearing Testimony have been created: How To Virtually Attend The Meeting 1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type "City of Seward Alaska" into the search bar. 2. Listen on the radio. Tune to KIBH-FM 91.7 3. Watch on television. Tune into GCI Cable Channel 9. How To Submit Your CITIZEN COMMENTS 1. Email your WRITTEN Citizen Comments to clerkgcityofseward. net no later than 2:00 p.m. on Monday, June 22, 2020. • Identify whether you want your comments READ ALOUD at the meeting or EMAILED to council upon receipt. In response to your email, you should expect to receive a verification email from the clerk confirming the method of delivery — if you do not receive this email, please call the clerk at 224-4045. • Comments requested to be read aloud will be delivered verbally to council by the City Clerk at the appropriate time during the meeting. 2. If you wish to be called on the telephone during the meeting to provide your comments TELEPHONICALLY, send an email request to the City Clerk along with your contact information to clerk2cityofseward.net, including your full name and the telephone number you wish to have called. • The clerk must receive your request no later than 2:00 p.m. on June 22, 2020. • Identify whether you wish to be called during the FIRST or SECOND citizen comment period. • If you wish to be contacted for the first Citizen Comment period, please be prepared to answer your phone starting at 7:00 p.m. • If you wish to be contacted for the second Citizen Comment period, there is no estimate of time to expect the call. In response to your email, you should expect to receive a verification email from the clerk— if you do not receive this email, please call the clerk at 224-4045. fj yj��lY 4ZF'Sy,T • All Citizen Comments will be timed and limited to three minutes (first period) or five minutes (second period). The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. 3. If you wish to appear in person to deliver your comments IN PERSON, email your request to clerkgcityofseward. net no later than 2:00 p.m. on Monday, June 22, 2020. • Include a phone number that the clerk can use to contact you that evening. • Identify whether you wish to be called during the FIRST or SECOND citizen comment period. • In response to your request, you will receive an email from the clerk with instructions on how to appear. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting June 22, 2020 7:00 p.m. Council Chambers Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE Sue McClure 3. ROLL CALL Vice Mayor Term Expires 2020 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Sharyl Seese signed in will be given the first opportunity to speak. Time is limited to 3 minutes Council Member per speaker and 36 minutes total speaking time for this agenda item.] Term Expires 2021 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval John Osenga of Consent Agenda passes all routine items indicated by asterisk (*). Consent Council Member Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] Term Expires 2021 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Dale Butts Council Member A. Proclamations and Awards Term Expires 2022 1. Recognizing Spring Creek Correctional Center Employee of the Year Matthew Chezik Postponed from April 13, Tony Baclaan 2020 due to COVID-19....................................Pg. 6 Council Member 2. Certificate of Appreciation for KIBH-FM 91.7........ Pg. 7 Term Expires 2022 3. Recognizing Amateur Radio Week.....................Pg. 8 Julie Crites B. City Manager Report..........................................Pg. 10 Council Member C. City Attorney Report..........................................Pg. 12 Term Expires 2020 D. Other Reports and Announcements [Reports must be submitted to the city clerk no later than noon on the Tuesday preceding the Monday meeting for inclusion in the packet. Five (5) minutes speaking time will be allowed for each report.] Scott Meszaros 1. Chamber of Commerce Report by Jason Bickling.....Pg. 14 City Manager 2. Cook Inlet Aquaculture Association Report by Jess Brenda Ballou Sweatt City Clerk E. Presentations [Presentations are limited to ten minutes each, excluding Holly Wells Q&A, and are limited to two per meeting unless increased by council.] City Attorney 1. Animal Shelter Presentation by Jackie Wilde and Petra Slatter-Smith................................................ Pg. 18 City of Seward, Alaska Council Agenda June 22, 2020 Page 1 3 7. PUBLIC HEARINGS — None 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. Emergency Ordinances Emergency Ordinance 2020-007, Requiring Individuals To Wear Protective Facial Coverings When Within Six Feet Of Individuals Outside Their Household, Except When Certain Exemptions Are Met Or Individuals Are Eating, Drinking, Or Giving Or Receiving Services That Cannot Be Performed While Wearing A Facial Covering....................................................................................Pg. 23 B. Resolutions * 1. Resolution 2020-048, Adopting The Planning And Zoning Commission Priorities From April 2020 To April 2021.........................................................Pg. 30 *2. Resolution 2020-049, Authorizing The City Manager To Sign An Extension For The Special Services Contract Between The City Of Seward And The Department Of Public Safety That Provides Dispatch And Clerical Services To Public Safety Employees In Seward For$36,000......................................................Pg. 35 *3. Resolution 2020-050, Accepting The 2020 State Of Alaska Department Of Public Safety (DPS) Coronavirus (COVID-19) Grant In The Amount Of $5,709.47, And AppropriatingFunds.......................................................................Pg. 39 *4. Resolution 2020-051, Accepting $5,324,326 From The State Of Alaska Under The Coronavirus Aid, Relief, And Economic Security (CARES) Act That Will Be Used To Create A Small Business Economic Relief Grant (SBERG) Established By City Council In Order To Provide Economic Relief To The Community From The Coronavirus Pandemic, And Appropriating Funds.....................................Pg. 42 C. Other New Business Items * 1. Approval of the June 8, 2020 City Council Regular Meeting Minutes.............Pg. 47 *2. Approval of the June 12, 2020 City Council Special Meeting Minutes ............ Pg. 55 *3. Approval of the June 16, 2020 City Council Special Meeting Minutes ............ Pg. 61 4. List of City Council Work Sessions that were either previously scheduled and then suspended, or are awaiting scheduling, due to the COVID-19 public health emergency..................................................................................Pg. 64 5.Evaluate the city attorney candidates.......................................................Pg. 65 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. On -going City Project and Goal List....................................................Pg. 67 B. May, 2020 City and Providence Financials.............................................Pg. 71 C. City Clerk Memo and Public Notice of Vacancy for the City's Representative on the Cook Inlet Aquaculture Association Board............................................Pg. 123 D. City Clerk Memo on 2020 Election......................................................Pg. 124 City of Seward, Alaska Council Agenda June 22, 2020 Page 2 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. EXECUTIVE SESSION A. Go into executive session to discuss strategy for negotiating the city attorney contract. 14. ADJOURNMENT City of Seward, Alaska June 22, 2020 Council Agenda Page 3 61 PROCLAMATION Spring Creek Correctional Center started the Employee of the Month and Employee of the Year program in 1991 to show appreciation and recognize those who display high levels of professionalism; and Correctional Officer II Matthew Chezik has been selected as the Spring Creek Correctional Center's Employee of the Year for 2019; and Chezik began his career in 2006; and WHEREAS, in 2007, he began volunteering for the Shift II Tactical Team, where he spent the next five years learning from his predecessors and peers until mid-2012 when he was voted the Tactical Team Leader for Shift II; and Chezik was instrumental in helping form the Spring Creek Correctional Center Special Operations Response Team (SORT) in 2013, which he was team leader of until mid-2018; and during his time at Spring Creek Correctional Center, Chezik has been a Pepper Ball Technologies Master Instructor/Armoreri; and Chezik was also named the Shift II Morale Officer because he was always quick with a laugh and a smile. NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby recognize and congratulate Correctional Officer II Matthew Chezik on being awarded the SPRING CREEK CORRECTIONAL CENTER EMPLOYEE OF THE YEAR FOR 2019 Dated this 13' day of April, 2020. THE CITY OF SEWARD, AIASKA Christy Terry, Mayor a& s ram, PROCLAMATION Whereas, Amateur Radio operators are celebrating over a century of the miracle of the human voice broadcasting over the airwaves; and Whereas, Amateur Radio has continued to provide a bridge between peoples, societies, and countries by creating friendships and the sharing of ideas; and Whereas, Amateur Radio Operators provided critical communications for the City of Seward after the 1964 earthquake; and Whereas, these Amateur Radio services are performed by nonprofit organizations consisting of volunteers; and Whereas, local enthusiastic citizens have recently formed a new club named the Seward Amateur Radio Club; and Whereas, these volunteers wish to continue the service of past Amateur Radio Operators and provide emergency communications during emergencies, and Whereas, these same individuals wish to demonstrate the technology, skills, and capabilities of Amateur Radio to the public; and Whereas, on June 27 and June 28, 2020, the Seward Amateur Radio Club will participate in the American Radio Relay League (ABBE) Amateur Radio Field Day's national exercise, which is a 24—hour emergency preparedness exercise and demonstration of the Radio Amateurs' skills and readiness to provide self-supporting communications without further infrastructure being required. Now, Therefore, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby officially recognize June 21, 2020 through June 27, 2020 as: Amateur Radio Week Dated this 22nd of June, 2020. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 8 CITY OF SEWARD Scott Meszaros P.O. BOX 167 Ph: (907) 224-4047 SEWARD, AK 9966 Fax: (907) 224-4038 MANAGER'S REPORT JUNE 22, 2020 The following purchase orders between $5,000 and $50,000 have been approved by the City Manager since the last council meeting: 6/4/2020 Harbor New remote -control unit $10,500.00 for 50-tom travelift 6/5/2020 Electric Open PO for fire retardant $15,000.00 clothing 6/5/2020 Electric 2" and 4" conduit $16,900.00 6/9/2020 Public Works Injections pump $6,500.00 replacement- unit #137 City of Seward Personnel Transactions Prepared by Tammy Nickell, City of Seward Personnel Officer Separations: Department: Date of Separation: Police Dispatcher Police 5/27/2020 Manager Electric Utility Electric 6/12/2020 New Hires: Department: Date of Hire: Park Maint. Aide -- Seasonal SPRD 5/30/2020 Parking Operations Tech SPRD 6/09/2020 Park Maint. Aide -- Seasonal SPRD 6/12/2020 Available Full Time Positions: Department: Position Status: Corrections Officer Police Advertising Since 11/29/2018 Patrol Officer Recruit Police Advertising Since 1/27/2020 Recreation Assistant SPRD Advertising Since 2/24/2020 Harbor Admin Assistant Harbor Advertising Since 4/24/2020 Finance Director Finance Advertising Since 4/28/2020 ACM/Project Manager Administration Advertising Since 5/14/2020 Accounting Tech II Finance Advertising Since 5/14/2020 Library Aide Library Advertising Since 5/26/2020 Building/Fire Inspector Fire Advertising Since 5/27/2020 Maintenance Operator/Mechanic Public Works Advertising Since 5/28/2020 9 Available Seasonal Positions: Department: Position Status: ALPAR Crew Leader SPRD Advertising Since 3/11/2020 ALPAR Teen Litter Patrol Crew SPRD Advertising Since 3/11/2020 Campground Attendant 1-11 SPRD Advertising Since 3/11/2020 Park Maintenance Aide SPRD Advertising Since 3/11/2020 Park Maintenance Worker 1-III SPRD Advertising Since 3/11/2020 Parking Lot Attendant SPRD Advertising Since 3/11/2020 Parking Operations Technician SPRD Advertising Since 3/11/2020 Parking Operations Supervisor SPRD Advertising Since 3/11/2020 HARBOR: • The 50-ton lifts have increased • The entire harbor crew is working as we are adjusting to COVID-19 issues/mandates • There is a shortage of yard space for vessels currently on the harbor side of the bay, this is due to COVID-19 and other issues, we are trying to work with vessel owners to assist them the best we can. • The 330-ton lifts have also picked up and the schedule is full up to a week out as well • The crew is cleaning lots at SMIC. • There is a public notice by the fish cleaning station stating that every other hose has been removed to support social distancing. • The harbor is currently short one office staff. • The US Coast Guard contacted the harbor about location and designs for the new FRC, which will be located at SMIC. We are currently looking at three different concepts. More information to come later. • The Harbor has upgraded to the new software and are still running parallel, though we are working through some minor issues. • The tariff change is helping our front office staff greatly. • The harbormaster is working on the 2022 Municipal Facility Grant to replace G, K and L-float. Once again, thank you to Council for approving the resolution so the harbor may pursue the related grant. • The harbor has ordered the dumpsters approved in Resolution 2020-029. They should arrive sometime in July or August. 10 PARKS & RECREATION: Here are the latest updates concerning COVID-19: • Protective health measures remain in effect for all facilities. • Campsites are available by online reservation only with the exception of Spring Creek which is first come, first served. Campgrounds will begin operating at full site capacity starting in late June. • Pavilions and ball fields are available for online reservation through RecDesk. • All in -person programs and events are cancelled until further notice. • In coordination with AVTEC, the gym (aka Student Services Center) is closed to the public. Parks and Campgrounds: Utilization Campground Rentals 2,181 Pavilion Rentals 0 is BIRCH HORTON BITTNER & CHEROT A PROFESSIONAL CORPORATION MEMORANDUM TO: CITY COUNCIL MEMBERS MAYOR TERRY FROM: HOLLY C. WELLS RE: CITY ATTORNEY REPORT — MAY 2020 CLIENT: CITY OF SEWARD FILE NO.: 507,486.1006 DATE: JUNE 17, 2020 The following report provides the City Council with a summary of the matters worked on by the City Attorney during May 2020. If you would like to review the invoice for May time, or any other invoice, please let the City Manager know and we will be sure to provide you a copy of the requested invoice(s). Given the attorney -client privileged nature of many of the services we provide for the City of Seward ("City"), our Firm's goal is to provide a monthly report containing the information needed to fully inform Council of the nature of the legal services provided the previous month, while protecting the City's confidential information. Mav Leaal Services The City's general legal counsel services were more substantial in May, 2020 when compared to the previous months, resulting in 66.20 hours of general legal services. Legal service fees arose primarily from labor negotiations with the IBEW, personnel matters, public records responses, analysis regarding public records requests, and guidance on leases and land use enforcement. The vast majority of May's billable general service hours arose from personnel issues. COVID-19 May 2020 also required the City to continue to engage in COVID-19 preparedness and response in the City, resulting in substantial legal services in that arena. In total, the City spent approximately 49 hours on COVID-19 matters for a total of $10,957. These fees should be fully reimbursable under federal and State assistance programs. Legal services regarding COVID-19 involve guidance on personnel and May 2020 Attorney Report Page 1 of 2 00932076.DOCX 12 leave matters, waiver and release documents, lease term amendments and adjustments, federal and state law interpretation, and the creation of local governance and recovery plans and policies. Bradley Lake Electric and Other Legal Disputes Outside General Legal Services The City also continued representing the City in the ongoing lawsuit regarding Bradley Lake management. Mr. Earnhart spent 1.20 hours advising management and protecting the City's interests in the suit for a total of $270. In addition to the Homer Electric Bradley Lake Dispute and general legal services, the Firm also represented the City in an AKOSH citation matter for a total of .50 hours at $112.50. Based upon Council directive at a previous Council meeting, the Firm will be submitting a quarterly litigation report that will provide more information on this litigation. Additionally, Mr. Earnhart will make himself available to discuss this matter with Council at its July meeting if follow up is needed. Lease Negotiations, Enforcement, and Compliance The Firm addressed several lease issues during May, 2020, including lease term negotiations and review with Icicle Seafoods. The lease enforcement and compliance issues required approximately 1.2 hours in legal services. Lease discussions with Icicle Seafoods were included in the hours for general legal services and invoiced under the flat fee agreement. Conclusion I will be in attendance at the June 22, 2020 Council meeting to answer any questions Council may have regarding this written report. May 2020 Attorney Report Page 2 of 2 00932076.DOCX 13 Chamber of Commerce — Executive Director Report (report submitted June 16, 2020) Budget/Finances: Continuing to develop a modified budget to provide consistent marketing services with the constant change going on. We are in the second stage of the application process of the ATIA EDA grant, which required another set of information that the EDA is requiring now that they have our application in front of them. Visitor Services: The visitor Center is open during the week from 9am — 4pm and on the weekends from 10am — 4pm. The traffic has definitely picked up this last week — including during the week. We are also working on a tentative plan for using the Derby Booth as a visitor center extension this summer. We have already been using it as an information window site as well as a place to have visitor guides and fishing regulations. During the month of July, we will have some resources and staff it during busy times. We will be putting a cartoon photo cut out down in the harbormaster's office area soon. We took delivery of it a couple of weeks ago. We are awating hardware for us to mount it in the pavement. When that arrives, we will put it up. Seward Marine Front: The marine industry is very busy right now (a good thing) and so we are taking a break until August. Sustainable Tourism Conversation — This has been put on hold temporarily. We will be scheduling a check in call with them sometime during June. There are definitely a number of new issues coming up that this group could help tackle. Website - We are working through the RFP process for a potential vendor Blue Pipeline Incubator: There is renewed applicant interest for the BPI position. (I would imagine due to the effects of COVID19 on the economy). We had one interview last week and two more this week. Upcoming items of interest: 6/17 — 4t" of July Committee Meeting 6/23 — SSD Committee Meeting 6/25 — KPTMC Board Meeting 7/2-7/5-4 th of July Activity Events: Halibut Derby The Halibut Derby is up and running from June 15-30. Elle Zernia is doing a majority of the work on this and we are doing some supporting pieces for this year. Our new Derby Software is up and running. Page 1 14 Registration Page: hbt.seward.com Results Page: https-//hbt.seward.com/tv.php?id=26 4t" of July The 4t" of July Committee has met 3 times now. At our last meeting we made the decision to not hold the parade. (See 4t" of July Plan Attachment) I presented our 4t" of July plans on the State Call for Large Gatherings on how we our plan is actually a form of mitigation for the crowds that will be attending here on the 4t". It received positive comments from DHS. Mount Marathon Race Cancelled until 2021 SSSD Silver Salmon Derby Committee is meeting more regularly between now and the Derby. We are working through the planning process and are going to be actively getting sponsors in the coming month or so. MEMBERSHIP REPORT: (Aisha) Total Active Members: 390 New Members: o Hutchings Auto Group (Classic Membership) o AK Extreme Microclean (Classic Membership - 2nd business) Prospective/Processing Members: o Mermaid Grotto Cafe (new small business) Virtual Chamber Lunch sessions - pivoted to online educational opportunities • June 11, 2020 -Penny Gage & Melissa Moody -Grow with Google o Get your business online with Google July 4th Festival • Ongoing committee meetings with ED • July 4th Vendor application processing and communication • July 4th Member Sentiment Survey - Dashboard results Seward.com/CRM • NEW www.Seward.com/members microsite w/ updated information o NEW Simpleview Marketplace online membership application • Seward.com - Updates still needed: Chamber Bylaws, Privacy Policy, Moving to Seward, Seward Conferences, Development, Resources • Finalizing NEW invoicing procedures through CRM with Vergeben Community Support • Seward Virtual Bar Hop - Virtual tip jar donations distributed to participating businesses Promotions & Programming Coordinator position development • Working with Marissa to create a standard framework around social media event promotion and support, developing instagram and facebook channels and growing audiences Member Promotional Support Page 2 15 • Industry specific Open Business one -sheets for Visitor Center window display and social media posts • Seward Open for Business slides/pdf released via Facebook for easily portable/down load able information (updated as often as possible). • Supporting community non -profits with social media promotional assistance, including Seward Community Library, Seward Prevention Coalition, Seward Community Foundation, SeaView and Seward Community Health Center • First Fridays promotional support via social media channels • Seward Halibut Tournament Member Communications • AK CARES ACT small business funding • Show up for Alaska co -marketing opportunities More ongoing projects: • AlaskaCounts Census even with City of Seward Community Development • Design and bulk -purchase of branded PPE for Chamber and local businesses • Chamber By -Laws - Input on changes • Research & Development of Mentorship/OJT Program with Seward HS • Research & Development of Community Partner membership level • Re -development of targeted leads generation program via seward.com as an opt -in marketing benefit for members PROMOTIONS & PROGRAMMING REPORT (Marissa) Member Promotional Support • Industry specific Open Business one -sheets for Visitor Center window display and social media posts • Seward Open for Business slides/pdf released via Facebook for easily portable/down load able information (updated as often as possible) • First Friday graphics and Recurring Event created to help promote First Fridays in Seward Social Media • Graphics and event created for weekly Industry specific COVID-19 Check -In calls, Virtual Chamber Lunches, Brown Bag Lunch Series (Seward Community Foundation), • AK Cares Grant Blog Post / FB event Halibut Tournament • Transferring information, promotional materials, social media handles to Elle Zernia • 11 x 17 and 8.5 x 11 posters for tournament promotion and information Seward Silver Salmon Derby • Facebook event promotion • Social media channels/website used for all communications • Working with Q to add information to the website COMMUNICATIONS REPORT: (Kat) Social Media: • Messaging: Broadcasting local deals and highlighting activities in Seward, moving toward promoting visitation, activities and driving traffic to Seward. • Analytics • Increase in 111 followers, at 9154 (want 10,000 so we can get a blue check!) • 15% of our follower base is from Anchorage, with 25% of our followers being Alaska based -- A good sign for in -state travel to Seward Page 3 16 Branding: Facebook name change to Visit Seward, so all visitor accounts are under same brand name Visitor Resources/Events: • Revising Visitor Center resources and transforming into posts and landing pages on Seward.com - Focusing on changing demographics in post COVID-19 landscape (younger adventurers, locals vs. cruisers) • Begin work on the 2021 visitor guide - working with a local photographer (Janessa) to determine needed resources, have ability to photograph over a longer period of time, instead of one week in July. • Evaluating changes and needs in 2021 Visitor Guide • Solidifying messaging around July 4th, creating press releases Seward.com/Web Development • Added a "Locals Deals" landing page, collecting information from chamber members on what deals they are offering. Connect the Local Deals Landing Page with ATIA Show Up For Alaska Finishing a wedding landing page, to promote Seward as a wedding destination Updates and revisions to Halbut Derby website, transfer of ownership Sessions Pageviews 5759 14521 Avg. Session duration Bounce Rate 1 m 59s 55.91 % T 24Ve s 30 Lays Page 4 17 � n *4 18 U. W J W G Q w am O 0 p }10 w W Z N c Lu Q Lu cm J d _ofg N O dJ J O Z A 1 Q Q co 19 I ®� w A\ \\> 120- - - - i..�" �/" 1FC". a '� r � + % �; /.�'Q _r � •� dye �� so Sponsored by: Council Members Crites & Osenga Introduction Date: June 22, 2020 Enactment Date: June 22, 2020 CITY OF SEWARD, ALASKA EMERGENCY ORDINANCE 2020-007 AN EMERGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REQUIRING INDIVIDUALS TO WEAR PROTECTIVE FACIAL COVERINGS WHEN WITHIN SIX FEET OF INDIVIDUALS OUTSIDE THEIR HOUSEHOLD, EXCEPT WHEN CERTAIN EXEMPTIONS ARE MET OR INDIVIDUALS ARE EATING, DRINKING, OR GIVING OR RECEIVING SERVICES THAT CANNOT BE PERFORMED WHILE WEARING A FACIAL COVERING WHEREAS, the United States Center for Disease Control and Prevention (CDC) has identified Coronavirus Disease 2019 (COVID-19) as a significant public risk; and WHEREAS, on March 11, 2020, Governor Dunleavy issued a declaration of public health disaster emergency in response to the anticipated outbreak of COVID-19 within Alaska's communities; and WHEREAS, the City of Seward also declared a local emergency as a result of the COVID-19 outbreak; and WHEREAS, on April 9, 2020, President Donald J. Trump declared that a statewide emergency exists in Alaska; and WHEREAS, on March 29, 2020, the World Health Organization indicated in a scientific brief that COVID-19 is spread primarily by respiratory droplets produced when an infected person coughs or sneezes; and WHEREAS, the CDC recommends wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain, and acknowledges that a significant portion of individuals with COVID-19 are asymptomatic, but can still spread the virus to others; and WHEREAS, the Alaska Department of Health and Social Services "highly recommends that all Alaskans wear a cloth face covering in public settings where other social distancing measures are difficult to maintain"; and WHEREAS, City Council finds that it is very difficult to maintain social distancing requirements identified by the CDC and Alaska's chief medical officer in certain circumstances, and that the use of facial coverings by the public will protect the City's most vulnerable populations from COVID-19; and 23 CITY OF SEWARD, ALASKA EMERGENCY ORDINANCE 2020-007 WHEREAS, requiring individuals to comply with federal and state medical guidance regarding facial coverings is necessary to preserve public health and safety during the COVID- 19 pandemic; and WHEREAS, the City acknowledges the importance of every individual's Constitutional right to privacy and due process, but finds that the facial covering regulation is narrowly tailored to preserve these Constitutional rights while protecting the public from an immediate threat to life and safety. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Emergency Declaration. Pursuant to SCC 2.15.040, Council declares that a state of emergency exists that requires immediate action by City Council to preserve the public health, welfare, and safety of the Seward community and protect it from the spread of COVID- 19. Section 2. City Council Emergency Regulation No. 2. Council hereby adopts the following temporary emergency regulation, which shall be entitled City Council Emergency Regulation No. 2: Council Emergency Regulation No. 2: Except as otherwise provided in this regulation, all individuals in Seward must wear a cloth covering over their nose and mouth when they cannot maintain six feet of space between themselves and individuals outside their household. Individuals under the age of four, individuals with trouble breathing, and individuals with a medical condition that prevents them from wearing a cloth covering over their nose and mouth are exempt from this regulation. Facial coverings need not be worn when: 1. Individuals are alone or only with members of their household; 2. Individuals are eating or drinking in compliance with State of Alaska public health mandates; or 3. Individuals are receiving lawful services that cannot be adequately performed while the service provider or the recipient is wearing a facial covering. Section 3. Council Emergency COVID-19 Regulations Commentary. City Council hereby acknowledges that it is in the public's best interest to have published commentary approved by Council regarding the scope and application of the regulations adopted by Council regarding COVID-19. Therefore, Council also adopts commentary attached to this Emergency Ordinance as Exhibit A regarding Council Emergency Regulation No. 2. 24 CITY OF SEWARD, ALASKA EMERGENCY ORDINANCE 2020-007 Section 4. Penalties and enforcement. A violation of this Emergency Ordinance shall constitute a violation of an emergency mandate and shall be punishable by a fine of no more than $25. Section 5. Codification. This ordinance is an emergency ordinance, is not permanent in nature, and shall not be codified. Section 6. Effective Date. This ordinance shall take effect on the day it is enacted and shall remain in effect for sixty (60) days in accordance with SCC 2.15.040 or until the declaration of emergency regarding COVID-19 expires without renewal. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 22"d day of June, 2020. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor W COUNCIL AGENDA STATEMENT Meeting Date: June 22, 2020 To: City Council From: Councilmember Crites and Councilmember Osenga Agenda Item: Emergency Ordinance 2020-007 — Facial Coverings BACKGROUND & JUSTIFICATION: The Center for Disease Control (CDC) has repeatedly recommended individuals wear cloth facial coverings to slow the spread of COVID-19. Public health officials throughout the nation have echoed the CDC's recommendations, leading many states and local jurisdictions to require facial coverings to combat COVID-19. States currently requiring members of the public to wear facial coverings include Illinois, Utah, Maine, Maryland, Michigan, Massachusetts, New Jersey, New York, and Rhode Island. Many other states, like Alaska, recommend the use of facial coverings by the public when social distancing measures are difficult to maintain and require certain employees to wear facial coverings when interacting with the public. Several Alaska municipalities have adopted facial coverings requirements or strong recommendations as well. While initially the CDC and other healthcare professionals were uncertain about the effectiveness of cloth facial coverings in preventing the spread of COVID-19, the benefits of these coverings have become increasingly clear as the nation combats this pandemic. On June 10, 2020, more than 200 Alaska healthcare workers signed a letter to Governor Dunleavy requesting the State require facial coverings in public places. Currently, COVID-19 cases in Alaska are sharply increasing. The ability to maintain proper social distancing is becoming increasingly more difficult with the influx of summer visitors and workers. Despite strong encouragement from Council members, and the State of Alaska, individuals continue to frequent crowded places such as the grocery store without facial coverings. The facial covering requirement adopted via this Ordinance could save lives and preserve the health and safety of Seward residents and visitors in a very direct way. Under the proposed Ordinance, individuals do not need to wear facial coverings when shopping, playing outside, walking their dogs, boating, fishing, hiking, biking, running or engaging in any activity so long as the activity can be done while maintaining six feet of space between the individual and others who are not members of that individual's household. Similarly, visitors and residents are not required to wear facial coverings while eating or drinking. This ensures that the public is able to visit eating and drinking establishments, which are open for business under State of Alaska public health mandates. Additionally, individuals under the age of four, individuals with trouble breathing, and individuals with medical conditions that prevent them from wearing a cloth covering over their nose and mouth are exempt from the regulation. Individuals also do not need to wear a facial covering if doing so would interfere with the receipt 00922511. DOCX Q- or delivery of services allowed by State of Alaska public health mandates. For example, an individual does not need to wear a mask while giving a speech, receiving dental care, receiving facial cosmetic or aesthetic services, singing or playing an instrument. Under this regulation, an individual may use any type of cloth covering so long as it covers their nose and mouth, including but not limited to bandanas, cloth masks, scarves, masks with plastic or vinyl inserts, and gaiters. The commentary to the proposed regulation attempts to provide the public clear guidance on how and when facial coverings are required. INTENT: The intent of the Ordinance is to adopt a facial covering requirement that protects the health and safety of all Seward visitors and residents from COVID-19 while also ensuring that facial coverings are only required when needed. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Comprehensive Plan: 1.3.1 - Economic Development 2.2.7 - Community Partnerships X 2.2.8-City Government 2.2.11 Economic Base 3.1 Economic Development Strategic Plan (document source here) : X Page 5- Economic Base Other (list): X FISCAL NOTE: There is no financial expenditure impact associated with this Ordinance. Approved by Finance Department: ATTORNEY REVIEW: Yes X No RECOMMENDATION: Introduce and approve Emergency Ordinance 2020-007. If the Ordinance is adopted, Sponsors also recommend that a motion be made directing the City Manager to develop information and guidance materials for the public regarding the adoption of the requirement and the use of facial coverings. 00922511.D0CX 27 • Main Office (907) 224-4050 CITY OF SEWARD • Police (907) 224-3338 • Harbor (907) 224-3138 P.O. Box 167 • Fire (907) 224-3445 410 Adams Street • City Clerk (907) 224-4046 Seward, Alaska 99664.0167 • Community Development (907) 22-4049 • Utilities (907) 224-4050 • Fax (907) 224-4038 Seward City Council Emergency COVID-19 Regulation No.2 FACIAL COVERINGS Except as otherwise provided in this regulation, all individuals in Seward must wear a cloth covering over their nose and mouth when they cannot maintain six feet of space between themselves and individuals outside their household. Individuals under the age of four, individuals with trouble breathing, and individuals with a medical condition that prevents them from wearing a cloth covering over their nose and mouth are exempt from this regulation. Facial coverings need not be worn when: 1. Individuals are alone or only with members of their household; 2. Individuals are eating or drinking in compliance with State of Alaska public health mandates; or 3. Individuals are receiving lawful services that cannot be adequately performed while the service provider or the recipient is wearing a facial covering. Per Ordinance 20-007 (non -code), enacted June 22, 2020 and effective June 22, 2020. This ordinance shall remain in effect for sixty (60) days, or until the declaration of emergency regarding CO VID-19 expires without renewal. 28 CITY COUNCIL EMERGENCY COVID-19 REGULATIONS COMMENTS In Emergency Ordinance 2020-007, the Seward City Council adopted its second Emergency COVID-19 regulation. This regulation constitutes a law and is enforceable under the Seward City Code. In an effort to keep the public informed and provide greater insight regarding the application and scope of Council regulations, Council will also, as needed, adopt commentary to the regulations and post these comments on the City website. Council Emergencv COVID-19 Regulation No. 2 Under the City facial covering requirement, individuals do not need to wear facial coverings when shopping, playing outside, walking their dogs, boating, fishing, hiking, biking, running, or engaging in any activity so long as the activity can be done while maintaining six feet of space between the individual and others who are not members of that individual's household. Similarly, visitors and residents are not required to wear facial coverings while eating or drinking. This ensures that the public is able to visit eating and drinking establishments, which are open for business under State of Alaska public health mandates. Additionally, individuals under the age of four, individuals with trouble breathing, and individuals with medical conditions that prevent them from wearing a cloth covering over their nose and mouth are exempt from the regulation. Individuals also do not need to wear a facial covering if doing so would interfere with the receipt or delivery of services allowed by State of Alaska public health mandates. For example, an individual does not need to wear a mask while giving a speech, receiving facial cosmetic or aesthetic services, singing or playing an instrument. Under this regulation, an individual may use any type of cloth covering so long as it covers their nose and mouth, including but not limited to bandanas, cloth masks, scarves, masks with plastic or vinyl inserts, and gaiters. The CDC has numerous resources regarding the use of masks on its website. Council recommends all individuals review that information to ensure the safe and most effective use of facial coverings under Council Emergency COVID-19 Regulation No. 2. This comment was adopted via Emergency Ordinance 2020-007. SEWARD CITY COUNCIL EMERGENCY COVID-19 RULES COMMETNARY-6/16/20 Page 1 of 1 00940558.DOCX 29 Sponsored by: Planning and Zoning Commission CITY OF SEWARD, ALASKA RESOLUTION 2020-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE PLANNING AND ZONING COMMISSION PRIORITIES FROM APRIL 2020 TO APRIL 2021 WHEREAS, the Planning and Zoning Commission and Seward City Council held a joint work session to review and update the Planning and Zoning Commission's annual priorities list on February 25, 2020; and WHEREAS, the Seward City Council Rules of Procedure, adopted March 14, 1994, states that the City Council should meet in an annual joint work session with the commission to address areas of mutual concern; and WHEREAS, at their June 2, 2020 meeting, the Planning and Zoning Commission approved Resolution 2020-07 recommending council adoption of the commission's April 2020 to April 2021 priority list. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The following list of Planning and Zoning's priorities for April 2020 through April 2021 is hereby adopted: APRIL 2020 TO APRIL 2021 PRIORITIES Short and Medium Term 1) Review/ Update all of Title 15 2) Support Council in exploring available funding / policy for infrastructure development (hold jointly with City council, if possible) 3) Current planning and zoning, including the subdivision of land 4) Provide research, analysis, and insights in an accessible and straightforward way on current topics — including demographics, housing, lodging, economic development, resiliency and sustainability. 5) Promote public interest and understanding of the comprehensive plan and review process 6) Communication tower education / work session with an industry expert, and recommend draft ordinance to Council Continuing 1) Look at current and future community needs to identify a wide range of strategies and investments that support the neighborhood's growth and vitality. 2) Ground truthing of City for Comprehensives Plan 30 CITY OF SEWARD, ALASKA RESOLUTION 2020-048 3) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the outstanding health and safety issues, such as snow removal, illegal camping, junk vehicles, etc. --This is an ongoing review 4) Identify and implement land use and zoning changes as well as other actions needed to support the short-term recovery and long-term vitality of City 5) Seward Marine Industrial Center new zoning district 6) Fort Raymond Property planning and platting (former USAF Rec. Camp) 7) Did You Know Code Education 8) Planning & Zoning Commissioner training a. Seek additional training funding if possible Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22"d day of June, 2020. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 0i Council Agenda Statement Meeting Date: June 22, 2020 To: City Council Through: Scott Meszaros, City Manager From: Jackie C. Wilde, Community Development Directo?�, Agenda Item: Resolution Adopting the Planning and Zoning Commission Priorities from April 2020 to April 2021. BACKGROUND & JUSTIFICATION: Annually, the Planning and Zoning Commission establishes priorities. The Commission began this year's process by reviewing their Priority List at their joint work session with Council on February 25, 2020. During the joint work session, the Commission and Council reviewed and updated the Planning and Zoning Draft Priorities List. At their June 2, 2020 meeting the Planning and Zoning Commission approved Resolution 2020-07 recommending Council adoption of the Commission's April 2020 to April 2021 Priority List CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: Most of the priorities which the Commission I. wishes to work on are an outgrowth of goals and objectives established in X the Comprehensive Plan. 2 Strategic Plan: The Strategic Plan also identifies many of the priorities addressed by the Commission. X Planning and Zoning Rules of Procedure: Rule 34 (c.) "The 3 Commission shall meet in a joint work session with the City Council in March of each year to discuss areas of mutual interest." X INTENT: Adopt the April 2020 to April 2021 Planning and Zoning Priorities List. FISCAL NOTE: The City will have no costs associated with the approval of the Planning and Zoning Priorities List. Approved by Finance Department:_ ` RECOMMENDATION: Approve Resolution 2020-048, recommending City Council approval of the Planning and Zoning Commission Priorities from April 2020 to April 2021. WA Sponsored by: Planning and Zoning Commission CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2020-07 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVAL OF THE PLANNING AND ZONING COMMISSION PRIORITIES FROM APRIL 2020 TO APRIL 2021 WHEREAS, the Planning and Zoning Commission and Seward City Council held a joint work session. reviewed and updated the Planning azid Zoning annual Priorities List on February 25, 2020; and WHEREAS, the Seward. City Council Rules of Procedure. adopted March 14, 1994, state that the Council should meet in an annual joint work session with the Commission to address areas of mutual concern; and WHEREAS, Council will address a resolution adopting these recommendations. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The following list of priorities with status updates and timelines is hereby recommended to the City Council for approval: APRII, 2020 TO APRIL 2021 PRIORITIES Short and Medium Term 1) Review/ Update all of Title 15 2) Support Council in exploring available funding 1 policy for infrastructure development (hold jointly with City council, if possible) 3) Current planning and zoning, including the subdivision of land 4) Provide research, analysis, and insights in an accessible and straightforward way on current topics — including demographics, housing, lodging, economic development, resiliency and sustainability. 5) Promote public interest and understanding of the comprehensive plan and review process b) Communication tower education f work session with an industry expert, and recommend draft ordinance to Council 33 Continuinz 1) Look at current and future community needs to identify a wide range of strategies and investments that support the neighborhood's growth and vitality. 2) Ground truthing of City for Comprehensives Plan 3) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the outstanding health and safety issues, such as snow removal, illegal camping, junk vehicles, etc. --This is an ongoing review 4) Identify and implement land use and zoning changes as well as other actions needed to support the short-term recovery and long-term vitality of City 5) Seward Marine Industrial Center new zoning district 5) Fort Raymond Property planning and platting (former USAF Rec. Camp) 7) Did You Know Code Education 8) Planning & Zoning Commissioner training a. Seek additional training funding if possible Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning. and Zoning Commission this 2"d day of June, 2020. THE CITY OF SEWARD, ALASKA r"' — —, �_ �'_r , ; , �r, , - , 0 Cindg. Ecklund, Chair AYES: Hatfield, Swann, DeMoss, Ambrosiani, Seese, Charbonneau, Ecklund NOES: ABSENT: ABSTAIN: VACANT: Brenda Ballou, City Clerk .•••%tt4 OF se;v•`,, o Ci �G t�;w d ~ SEALC1401) OFrA`1c��'••` 34 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2020-049 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN AN EXTENSION FOR THE SPECIAL SERVICES CONTRACT BETWEEN THE CITY OF SEWARD AND THE DEPARTMENT OF PUBLIC SAFETY THAT PROVIDES DISPATCH AND CLERICAL SERVICES TO PUBLIC SAFETY EMPLOYEES IN SEWARD FOR $36,000 WHEREAS, the City of Seward has entered into an agreement for the past twenty (20) fiscal years to provide dispatch and clerical services to Alaska State Troopers and Fish and Wildlife Protection Officers in Seward; and WHEREAS, the State of Alaska compensates the City of Seward for providing these services for their personnel; and WHEREAS, this agreement proposes the amount of compensation for dispatch services consistent with the previous agreement at $36,000; and WHEREAS, the attached extension would continue services through June 30, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to sign an extension of a Special Services contract between the City of Seward and the Department of Public Safety providing dispatch and clerical services to public safety employees in the Seward area for $36,000. Section 2. There is no appropriation required for this resolution as it has already been included in the 2020 budget. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22"d day of June, 2020. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor W Agenda Statement Meeting Date: June 22, 2020 To: Scott Meszaros, City Manager From: Alan Nickell, Acting Chief of Police Agenda Item: A Resolution Authorizing the City Manager to Sign an Extension for the Special Services Contract Between the City of Seward and the Department of Public Safety that Provides Dispatch and Clerical Services to Public Safety Employees in Seward for $36,000 BACKGROUND & JUSTIFICATION: The City of Seward has entered into an agreement for the past twenty fiscal years to provide dispatch and clerical services to the Alaska State Troopers and Fish and Wildlife Protection Officers in the Seward community. The amount of compensation for that contract is $36,000, and the attached extension would continue the services at this rate through June 30, 2021. INTENT: To authorize the City Manager to sign an extension for the Special Services Contract between the City of Seward and the Department of Public Safety. CONSISTENCY CHECKLIST: Yes No NA 1 Comprehensive Plan: (Page 14) Public Safety X 2 Strategic Plan: (Page 18) Promote a Safe Community X 3 Other: X FISCAL NOTE: The City of Seward will receive the sum of $36,000 from the State of Alaska for this contract. These funds have been anticipated and are already included in the 2020 budget. Approved by Finance Department: / Y-14 ATTORNEY REVIEW: Yes No X RECOMMENDATION: Recommend approval of Resolution 2020-049, authorizing the City Manager to sign an extension for the Special Services Contract between the City of Seward and the Department of Public Safety that provides dispatch and clerical services to public safety employees in Seward for $36,000. 36 ALASKA DEPARTMENT OF PUBLIC SAFETY CONTRACT FOR SPECIAL SERVICES July 1, 2020 to June 30, 2021 GENERAL PROVISIONS The parties. The parties to this contract are the Alaska Department of Public Safety (hereinafter referred to as the "Department") and the City of Seward (hereinafter referred to as the "City"). Sole Agreement. The City and the Department undertake this contract under the terms set forth below. This contract is the sole agreement between the parties relating to special services, and there are no other agreements, express or implied. Effective Date/Termination/Amendments. This contract is effective July 1, 2020 and continues in force until June 30, 2021. Either party may terminate the agreement with thirty (30) days written notice to the other party. This agreement may be amended by written agreement of the parties. 1. The Department will pay the City for services provided in accordance with, and under the terms of, this contract. Payments will be made quarterly in the amount of $9,000.00, for a total of $36,000.00. Payment for services provided under this contract will be made in four payments in the amount of and covering the period indicated below: Period Covered Amount Payment Process Can Be Initiated 07/01 /19 - 09/30/19 $9,000.00 10/01 /19 10/01 /19 - 12/31 /19 $9,000.00 01 /01 /20 01 /01 /20 - 03/31 /20 $9,000.00 04/01 /20 04/01 /20 - 06/30/20 $9,000.00 06/01 /20 12 Month Total $36,000.00 2. The City will provide and perform the services specified in this contract to the satisfaction of the Department, in support of Department personnel and operations. SPECIFIC PROVISIONS 3. The City will: a. Permit continued access to and utilization of the Data Master. Continue to provide parking for state vehicles. Page 1 of 2 37 ALASKA DEPARTMENT OF PUBLIC SAFETY CONTRACT FOR SPECIAL SERVICES July 1, 2020 to June 30, 2021 b. Permit continued transport and security of prisoners from the Seward City Jail to Seward Court for hearings and arraignments. IN WITNESS OF THIS AGREEMENT, the undersigned duly authorized officers have subscribed their names on behalf of the City and the Department respectively. For the City of Seward: For the Department of Public Safety: By Printed Name Official Title Date is Printed Name Official Title Date Page 2 of 2 38 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2020-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE 2020 STATE OF ALASKA DEPARTMENT OF PUBLIC SAFETY (DPS) CORONAVIRUS (COVID-19) GRANT IN THE AMOUNT OF $5,709.47, AND APPROPRIATING FUNDS WHEREAS, the COVID-19 pandemic entered the United States at the end of January 2020 and the first cases were confirmed in Alaska in March 2020; and WHEREAS, the Seward Fire Department runs under automatic aid when the Seward Volunteer Ambulance Corp has medical calls; and WHEREAS, over 75% of the emergency responses by Seward Volunteer Firefighters are medical; and WHEREAS, the health risks from COVID-19 far exceed the medical emergencies hat we normally encounter since this virus causes a need for personal protective equipment (PPE) beyond our normal use at considerable additional costs; and WHEREAS, after recognizing this need, Alaska's Department of Public Safety (DPS) offered a reimbursement grant for which the Seward Fire Department applied and was awarded $5,709.47. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The 2020 Department of Public Safety COVID-19 Grant Award in the amount of $5,709.47 is hereby accepted and appropriated to the fire department's volunteer small tools account 01000-1221-7217. Section 2. From the grant, $2,627.47 will reimburse the fire department for equipment previously ordered, and the remaining $3,082.00 will be used to order equipment upon acceptance of grant funds as stated in the grant application. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of June, 2020. 39 Agenda Statement Meeting Date: June 22, 2020 To: City Council Through: City Manager, Scott MeszarOs From: Fire Chief, Clinton Crites Agenda Item: Acceptance of The State of Alaska Department of Public Safety (DPS) COVID 19 Grant in the Amount of $5,709.47. BACKGROUND & JUSTIFICATION: Beginning in January 2020, the coronavirus (COVID-19) crisis had begun around the world, and by March, Alaska experienced positive cases of COVID 19. Emergency responders hurried to become educated and prepare themselves to protect with better personal protective equipment (PPE). The Seward Fire Department volunteer emergency responders are on automatic aid with Seward Volunteer Ambulance Corp. Over 75% of the emergency response calls each year are for medical events. As we worked to prepare and protect our responders, we incurred additional expenses for equipment we had not previously needed to include in our budget. The State of Alaska Department of Public Safety (DPS) recognized this enormous strain and, in April, offered a supplemental grant to help offset these purchases. The City of Seward Fire Department applied for this grant to reimburse our department for the protective equipment we had already purchased and for the purchase of additional specialized equipment that we could not afford. We were recently awarded $5,709.47 in grant funds from the DPS. The acceptance of these funds will reimburse the Seward Fire Department for $2,627.47 in funds already used. The additional $3,082,00 will allow us to purchase equipment that we need and have not been able to acquire. INTENT: To accept the grant funds from DPS for the purpose of reimbursement of funds already spent on personal protective equipment, and to allow future purchase of additional protective equipment. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): 1. 2030 Vol 1- 2.2.9 Public Safety; support fire service by supporting X volunteers and equipment Strategic Plan (document source here): 2 Promote a safe community X 40 Other (list): Mission statement for the Seward Fire Department, 3. "Dedicated to the protection of life and property through protection, X education and emergency response." FISCAL NOTE: The DPS COVID 19 Grant award in the amount of $5,709.47 will be appropriated to the Volunteer grant revenue account 01000-1221-4252 to be expended out of the small tools & equipment account 01000-1221-7217. Approved by Finance Department: ATTORNEY REVIEW: Yes No_ Not Applicable RECOMMENDATION: Approve Resolution 2020-050, Accepting The 2020 State of Alaska Department Of Public Safety (DPS) Coronavirus (COVID-19) Grant In The Amount Of $5,709.47, And Appropriating Funds. ►s Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2020-051 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING $5,324,326 FROM THE STATE OF ALASKA UNDER THE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT THAT WILL BE USED TO CREATE A SMALL BUSINESS ECONOMIC RELIEF GRANT (SBERG) ESTABLISHED BY CITY COUNCIL IN ORDER TO PROVIDE ECONOMIC RELIEF TO THE COMMUNITY FROM THE CORONAVIRUS PANDEMIC, AND APPROPRIATING FUNDS WHEREAS, on January 31, 2020, the United Sates Department of Public Health and Human Services Secretary, Alex Azar, declared a public emergency for the novel coronavirus (COVID-19) beginning on January 27, 2020; and WHEREAS, on March 11, 2020, Governor Mike Dunleavy signed a Public Health Disaster Emergency Declaration that provided for health mandates to be issued when deemed necessary by the Alaska Department of Health and Social Services, the Alaska Chief Medical Officer, the Alaska Division of Public Health, and the Office of the Governor; and WHEREAS, on March 17, 2020, Governor Dunleavy, in recognition of the tremendous negative economic consequences of imposing social and business restrictions to avoid a rapid spread of the virus, created the Alaska Economic Stabilization Team, a bipartisan group of leaders working with the Dunleavy Administration on a plan to protect the state's economy from the impact of Coronavirus (COVID-19) in Alaska; and WHEREAS, on March 18, 2020, Scott Meszaros, City Manager of the City of Seward, issued a Declaration of a Local Emergency, later ratified and extended by the Seward City Council through a monthly series of resolutions, which continue to be "a wide -spread financial and public health emergency that will require unexpected expenditures of public funds that should be separately accounted, to perhaps be eligible for Emergency Disaster Relief'; and WHEREAS, the Dunleavy Administration has issued a series of compulsory, and later suggestive, directives and mandates that closed many businesses; placed restrictions on those businesses that might remain open; ceased most interstate and intrastate travel, and generally kept most citizenry isolated and at home; and WHEREAS, the Dunleavy Administration has issued a series of compulsory, and later suggestive directives and mandates including "stay at home" orders, the banning of all gatherings of more than ten people for social, spiritual, and recreational purposes, and further imposed that any activities outside the home meet social distancing and personal safety requirements; and EVA CITY OF SEWARD, ALASKA RESOLUTION 2020-051 WHEREAS, the message of avoiding unnecessary personal interactions as a preventive measure also caused more online shopping, and a reduction of local trade; and WHEREAS, the cumulative effects of the State mandates and restrictions have caused significant negative economic impacts on Seward's small businesses and employees; and WHEREAS, small businesses are the backbone of the City's economy and provide employment opportunities and essential services to the community; and WHEREAS, the continued disruption and slow re-entry have depleted reserves of many small businesses and created a serious, and, in many cases, critical danger to their economic viability; and WHEREAS, the State of Alaska received $562.5 million in federal funding under the Coronavirus Aid, Relief, and Economic Security (CARES) Act that is directed to Alaska's municipalities for direct relief designed to help meet each community's costs associated with coping with COVID-19; and WHEREAS, funds from this program may be used to provide small business grants to businesses that suffered interruptions caused by the required State restrictions and mandates related to COVID-19; and WHEREAS, the City of Seward's total allocation is $5,324,326.00; and WHEREAS, this resolution accepts the CARES Act Grant funding and authorizes the City Manager to sign the grant agreement; and WHEREAS, the first of three equal distributions to the City is scheduled to be in the amount of $ 1,470,626.00; and WHEREAS, the Seward City Council believes the COVID-19 pandemic and actions taken as a result of the pandemic have created immediate necessity for economic relief to the small businesses within the City of Seward. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. City Council approves the City of Seward accepting these federal funds under the CARES Act in the amount of $5,324,326.00 in order to begin creating a Small Business Economic Relief Grant (SBERG) Program to respond to the economic hardships for businesses in the City of Seward as a matter of necessity as a result of the COVID-19 pandemic and associated health mandates. 43 CITY OF SEWARD, ALASKA RESOLUTION 2020-051 Section 2. Funding is hereby appropriated from COVID-19 CARES Act fund 80082- 0000-4252 to 80082-0000-XXXX for purposes authorized by the City's COVID-19 CARES Act Funding Program to be adopted by City Council. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of June, 2020. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 44 Agenda Statement Meeting Date: June 22, 2020 To: City Council From: City Manager, Scott Meszaros Agenda Item: Resolution of the City Council of the City of Seward, Alaska to accept $5,324,326.00 from the State of Alaska under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) that will be used to create a Small Business Economic Relief Grant (SBERG) established by Council in order to provide economic relief to the community from the Coronavirus Pandemic BACKGROUND & JUSTIFICATION: In order to stop the spread of the coronavirus (COVID-19), Governor Dunleavy issued many state health mandates that imposed several social and business restrictions in Seward that forced business to close or restrict public access due to social distancing requirements. Because of this, small businesses in Seward are experiencing great economic impacts due to reduced revenue and trade as citizens have been forced to shop online and visit open businesses elsewhere. Now that the State of Alaska has received $562.5 million in federal funding in Coronavirus Aid, Relief, and Economic Security Act (CARES Act) in order to provide direct relief to small businesses impacted by COVID 19, it will allocate a total $5,324,326.00 to The City of Seward in three equal distributions in the amount of $I,470,626.00 upon the council's approval of this resolution. After Council approves to accept the CARES Act funding, The City of Seward will adopt the Small Business Economic Relief Grant (SBERG) established by Council with the details provided in that resolution in order to distribute funds to businesses, organizations, and nonprofit organizations that follow CARES Act prescription. INTENT: To accept the CARES Act funding in the amount of $5,324,326.00 in order for The City of Seward and The Seward City Council to create a Small Business Economic Relief Grant (SBERG) that follows CARES Act instructions on the process of distributing funds to eligible entities in the Seward community. CONSISTENCY CHECKLIST 1 I Comprehensive Plan eR ATTORNEY REVIEW: X Yes No FISCAL NOTE: The COVID 19 CARES Act funds will be tracked through a separate fund and distributed as outlined by the City's COVID 19 CARES Act Funding Program (SBERG) once adopted by City Council. Approved by Finance Department: RECOMMENDATION: For Council to approve Resolution 2020-051, autborizing the City of Seward to accept $5,324,326.00 from the State of Alaska under the CARES Act so that council may establish SBERG in order to provide economic relief to the Seward community. er1 City of Seward, Alaska City Council Minutes June 8, 2020 Volume 41, Page x CALL TO ORDER The June 8, 2020 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Lt. Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Sharyl Seese John Osenga Tony Baclaan Dale Butts Julie Crites comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Jessica Stallard, Deputy City Clerk Excused — None Absent — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING The City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (CO VID-19), so alternate methods for providing Citizen Comments were created. Unless otherwise noted, the following Citizen Comments were submitted in advance and read into the record by the Deputy City Clerk: Virginia Randazzo thanked council for responding to the pandemic with quick action and leadership. She encouraged everyone to wear masks in shared public spaces. Pat Domitrovich spoke (in person) about his recent separation from the City of Seward. He had never been written up or reprimanded in his 30 years working for the electric utility until he began working for the City of Seward. During his time with the city, he had been written up and verbally reprimanded several times. He asked council to pay special attention to the city's electric department. EVA City of Seward, Alaska City Council Minutes June 8, 2020 Volume 41, Page x Rissie Casagranda spoke (in person) about the rezoning application she submitted to the Planning and Zoning Commission (P & Z). She said P & Z added lots onto her rezoning application, and she felt that she should no longer have to incur the application fee. She said the pandemic was hurting small businesses. Max Pfeiffenberger spoke (in person) about Seward's need for an outdoor basketball court. He encouraged council to provide more activities for Seward's youth. He asked council to renovate the basketball court in Forest Acres. He was interested in leading this project and fundraising for it. He requested that council bring forward a resolution to renovate the Forest Acres basketball court through community fundraising. Maya Moriarty supported the renovation of the Forest Acres basketball court. Norm Regis spoke (in person) about the JAG Lease resolution that was coming before council for public hearing and enactment. He asked council to remove this resolution from the agenda. Dorene Lorenz was upset that the Friends of the Jesse Lee Home was not notified that R & M Consulting had completed their survey of the Jesse Lee Home. She encouraged council to refrain from making any decisions regarding the Jesse Lee Home until a city attorney firm was hired. Connor Spanos supported the renovation of the Forest Acres basketball court. Liz DeMoss encouraged council and administration to support small businesses and the local economy. Brad Snowden spoke (telephonically) about the Coronavirus Aid, Relief, and Economic Security (CARES) Act funding. He encouraged council to use this money to help small businesses. Peter Spanos supported the renovation of the Forest Acres basketball court. Dana Paperman spoke (telephonically) about senior services. The Senior Center started serving meals to seniors on March 13, 2020. The closure of senior centers was extended on June 5, 2020 by the governor. She thanked council for their service. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Osenga) Approval of Agenda and Consent Agenda Terry removed Resolution 2020-044 from the agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: 48 City of Seward, Alaska City Council Minutes June 8, 2020 Volume 41, Page x Resolution 2020-046, Extending The City's Current State Of Emergency In Response To The Coronavirus (COVID-19) Outbreak, And Requesting State And Federal Relief Assistance. Resolution 2020-047, Authorizing The City Manager To Approve An Intergovernmental Cooperative Agreement Between The State Of Alaska Department Of Natural Resources (DNR) Division Of Forestry And The City Of Seward For Fire Protection. Approval of the May 26, 2020 City Council Special Meeting Minutes. Approval of the May 26, 2020 City Council Regular Meeting Minutes. Approval of the new liquor license # 5872 and Restaurant Designation Permit for The Lone Chicharron Taqueria. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards — None Borough Assembly Report — None City Manager Report. Scott Meszaros reported the following purchase orders between $5,000 and $30,000 had been approved by the City Manager since the last council meeting: $7,000 to SMIC for overhead door for SMIC shop; $5,100 to Public Works for calcium chloride for streets; and $5,700 to Public Works for clutch replacement — Streets sweeper truck. Meszaros thanked the harbor staff for saving a sinking vessel and commended them for their hard work. He thanked Tim Dillon for his assistance working on the applications and processes for the CARES Act funds. June 12, 2020 would be Electric Utility Manager John Foutz's last day with the City of Seward. In response to Baclaan, Meszaros said the water and sewer rate studies were almost complete and a work session would be scheduled to review these studies. Seese wanted to talk about the ads for the Finance Director and Accounting Technician 11 positions. She wanted to know why the Finance Director position was not advertised in the city newspaper. Meszaros said the Finance Director position was advertised online. In response to Baclaan, Community Development Director Jackie Wilde said planning for the Fort Raymond Subdivision would resume after the Capital Improvement Plan was approved. Terry requested that an agenda statement showing work sessions postponed due to COVID- 19 be brought before council at the June 22, 2020 meeting. Terry wanted to talk about the Senior Center, the trash on the road at the new city access pullout on Nash Road, and the Forest Acres basketball court. She suggested a community event to 49 City of Seward, Alaska City Council Minutes June 8, 2020 Volume 41, Page x clean up Nash Road. Harbormaster Norm Regis said he would place a dumpster on Nash Road. She requested that Meszaros reach out to Dana Paperman about the Senior Center's needs. She also requested that Parks and Recreation Director Tyler Florence reach out to Max Pfeiffenberger about renovating the Forest Acres basketball court. Meszaros said the Forest Acres basketball court project was budgeted for, but not funded, at this time. Seese wanted to talk about the fees for reserved camping spots; she wanted to know if individuals were charged for placing a tent on their reserved camping spot. Meszaros said it cost an additional $10 to have a tent on a reserved R/V spot. Meszaros said campers were required to print camping permits and place them in their camper windows. Baclaan and Seese were concerned that not everyone had access to printers. Meszaros said the Parks and Recreation Department regularly verified that owners of camping spots had paid for camping permits. Crites said she had seen the Parks and Recreation Director verifying camping permits and parking permits. In response to Butts, Meszaros said Public Works would be paving streets this summer. In response to Butts, Regis said the harbor was expecting new dumpsters this month. Butts said the corner of Fourth and Port Avenue needed some attention, and he asked if someone could fix the electrical box on the sidewalk in front of the fire station. Crites said the electrical box was being worked on. Seese asked that the pothole at the end of the driveway at the post office be fixed. Crites wanted to talk about wearing masks in public spaces. She said the City of Anchorage was now mandating that masks be worn in public spaces, and she wanted Seward to adopt a similar resolution. Baclaan wanted to talk about when city services would be open at full capacity. Meszaros said most of the city offices were open, some by appointment only, and the library plan was on the city website. The city was trying to minimize the spread of COVID-19. Seese wanted to talk about the Fourth of July. Chamber Director Jason Bickling (telephonically) said the streets would be shut down and used for Fourth of July vendors. The chamber was working on putting together a parade and fireworks display. Other Reports and Announcements — None Presentations Jesse Lee Home Presentation by R & M Consultants Alaska SeaLife Center Presentation by Tara Reimer PUBLIC HEARINGS 619, City of Seward, Alaska City Council Minutes June 8, 2020 Volume 41, Page x Resolutions for Public Hearing and Enactment Resolution 20 044, Authorizing The City Manager- To Enter- into A New Lease With JAG — Alaska ine. For- Lot 4C Bloek 7 in The Fourth Of july Cr-eek Subdivision Of The Sewar-d Alar-ine industrial Center-, Kenai Peninsula Borough, Plat No. 2015 14 Seward Reeor-ding Distr-it, Third judieial Distr-iet,tate nz aka. is resolution was removed from the agenda. Resolution 20-045, Amending The Port And Harbor Tariff To Provide Automatic Change From Transient Daily Rate To A Rate Equal To 15 Days Transient Moorage For A 30 Day Period. Motion (McClure/Seese) Enact Resolution 20-045 Harbormaster Norm Regis said he worked with the Port and Commerce Advisory Board on this resolution. There would be an automatic switch from daily rates to monthly rates, and it would save boat owners up to $600. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Motion Passed NEW BUSINESS Unanimous Vote on the recommendation for representative to KPB Planning Commission. Letters of Interest and applicant information will be provided as a laydown because the deadline for submission is June 8, 2020 at 5: 00 p.m. City Clerk Brenda Ballou said the terms for the Kenai Peninsula Borough Planning (KPB) Planning Commission were three years and Seward's current seat would expire in July 2020. A letter of interest had been received from Cindy Ecklund and provided as a laydown. Motion (McClure/Baclaan) Recommend Cindy Ecklund as the city's representative for the KPB Planning Commission. Motion Passed Unanimous Review and approve the city's letter to Kenai Peninsula Borough Mayor Charlie Pierce for maintaining Seward's seat on the KPB Planning Commission. Meszaros said Community Development Director Jackie Wilde would be drafting a letter to the borough mayor. Wilde said the borough was considering removing Seward's seat on the KPB Planning Commission for this year. Seese encouraged Seward citizens to write letters to the KPB Borough Assembly encouraging them to maintain Seward's seat on the KPB Planning Commission. 62 City of Seward, Alaska City Council Minutes June 8, 2020 Volume 41, Page x Review and discuss options for alternate meeting locations for City Council, Planning & Zoning Commission, Port & Commerce Advisory Board, and the Historic Preservation Commission. Ballou said options for alternate meeting locations were the Seward Library's Community Room and the high school auditorium. In response to Osenga, Ballou said no microphones were available for use in the Library Community Room. In response to Crites, Terry said the Alaska Railroad Terminal could be an option for an alternate meeting location, but there was no heat in the building. In response to Osenga, Ballou said she was not sure if the Library Community Room had call -in capability. Ballou said the current meetings did not infringe on the public's rights to access the business of council. Baclaan said the public's rights had not been infringed on, but processes changing had caused stress in the community. The city clerk was directed to hold the June 12, 2020 special meeting in the Library Community Room at the Seward Community Library and Museum. INFORMATIONAL ITEMS AND REPORTS On -Going City Project and Goal List City Clerk's Report on Public Records Requests through June 2, 2020 April, 2020 City and Providence Financials Prince William Sound Regional Citizens Advisory Council (PWSRCAC) Board ofDirectors Meeting Highlights from May, 2020 Update on Seward's Summer Cruise Ship Schedule Alaska Department of Transportation Notice of Seward Highway Mile 0-8 Pavement Resurfacing Project CITIZEN COMMENTS The City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), so alternate methods for providing Citizen Comments were created. 6% City of Seward, Alaska City Council Minutes June 8, 2020 Volume 41, Page x Unless otherwise noted, the following Citizen Comments were submitted in advance and read into the record by the City Clerk: Rissie Casagranda spoke (in person) about council changing meeting locations and the CARES Act funding. She thanked council for considering ways to allow more public access to the meetings. She was in favor of keeping meetings at the council chambers with proper social distancing measures. She said there was little appreciation in Seward for small businesses, and she encouraged council to use the CARES Act funding for small businesses. The COVID-19 pandemic had caused her to lose business and revenue this summer. She thanked Terry, McClure, and Meszaros for holding a meeting on the CARES Act funding. Jackie Wilde spoke (in person) about council meeting locations and renovating the Forest Acres basketball court. She encouraged council to move forward with renovating the Forest Acres basketball court. The Planning and Zoning Commission had a meeting in Council Chambers last week and allowed citizens to attend the meeting in small groups while wearing masks. She wanted presentations to be presented electronically. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Meszaros said he supported small businesses and he hoped the CARES Act funding helped them. He thanked council for their service. He said citizens sending in emails to be read aloud and being allowed to call in to the meeting during citizen comments allowed more individuals to participate in the council meeting. Crites wanted masks to be mandatory when attending public meetings. Osenga thanked the citizens and presenters for their comments. He asked everyone to wear masks. Butts thanked the citizens for their comments. He congratulated Carlyn Nichols for receiving the Alaska Society for Technology in Education (ASTE) Teacher of the Year award. He encouraged everyone to be careful when burning fires. He thanked Cindy Ecklund for volunteering to be Seward's representative on the KPB Planning Commission. He thanked Max Pfeiffenberger for speaking on the renovation of the Forest Acres basketball court; Butts supported this project. He thanked Electric Utility Manager John Foutz for his service. He thanked the Seward Police Department for their professionalism. Baclaan thanked the Seward Police Department for participating in Seward's peaceful rally and protest. He thanked the clerk for her hard work. He believed that adding the new Building Inspector position should have waited until the budget review. Baclaan wanted to reassess the permit fee structure for next year. He thanked everyone for participating in tonight's meeting. 53 City of Seward, Alaska City Council Minutes June 8, 2020 Volume 41, Page x Seese thanked the citizens for their comments. She supported renovating the Forest Acres basketball court. She wanted everyone to wear masks. She encouraged council to rewatch the council meetings. She thanked the harbor staff for assisting the sinking vessel. She thanked the Seward Police Department for participating in the peaceful march and rally. She was excited to start reviewing the budget. McClure was glad that Cindy Ecklund would be Seward's representative on the KPB Planning Commission. She encouraged everyone to write letters to the KPB mayor in favor of keeping Seward's seat on the KPB Planning Commission. She was excited for the renovation of the Forest Acres basketball court. She encouraged everyone to participate in the June 12, 2020 special meeting and give council feedback on the new meeting location. She encouraged everyone to call the Chamber of Commerce if they had questions about the Fourth of July. June 21, 2020 was the Solstice and the annual cemetery tour put on by Lee Poleske would start at 10:30 p.m. McClure said June 21, 2020 was her mom's 90th birthday and her mom might be the oldest Seward resident who had been born and raised in Seward. Terry thanked Seward and the Seward Police Department for participating in the peaceful rally and march. She said Norm Regis was now a Marine Port Executive. She thanked Tim Dillon and Jason Bickling for working with small businesses to obtain CARES Act funding. She encouraged everyone to attend the June 12, 2020 special meeting at the Library Community Room. Attorney interviews were scheduled for June 16, 2020 at 11:00 a.m. and 1:00 p.m. She welcomed the new planner, Eric Kozielski. She encouraged citizens to utilize the Alaska Housing Relief. Terry suggested having an agenda item to schedule a budget committee meeting at the June 22, 2020 council meeting. She encouraged everyone to fill out the U.S. Census online. She encouraged Seward's youth to participate in sports. She said her son's college career had been funded by a basketball scholarship. ADJOURNMENT The meeting was adjourned at 9:40 p.m. Jessica Stallard Deputy City Clerk (City Seal) Christy Terry Mayor 54 City of Seward, Alaska City Council Special Meeting Minutes June 12, 2020 Volume 41, Page CALL TO ORDER The June 12, 2020 special meeting of the Seward City Council was called to order at 5:30 p.m. by Mayor Christy Terry. OPENING CEREMONY City Manager Scott Meszaros led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Sharyl Seese John Osenga Tony Baclaan Dale Butts Julie Crites comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Holly Wells, City Attorney (arrived 6: 01 p.m.) Excused — None Absent — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tara Reimer wanted to provide an update on operational and financial impact scenarios at the Alaska SeaLife Center (ASLQ, and provided council with a laydown. She said the best cost savings she could propose for the ASLC was $500,000; any additional cost-cutting measures beyond that would start affecting revenue production. At $500,000, there would be a 38% staff reduction, no education programs, and the facility would be closed from November through February. Reimer said, to put this in perspective, the ASLC was expecting to lose $2.8 million this summer; the PPP grant provided $1 million, so the residual gap was $1.8 million. The ASLC could cut $500,000 as mentioned above, which left a net loss of $1.3 million; they were asking the city for $500,000 to help offset the $1.3 million loss. Reimer added that the ASLC was the anchor tenant in the city's downtown area, and was the city's largest visitor asset. Dianne Dubuc was a small business owner who was concerned that non -profits in Seward would take the majority of the CARES Act funding. She proposed promoting Seward over the 4th of July by providing a blanket 10% discount across the city, and use the funding to make up the shortfall. 61i City of Seward, Alaska City Council Special Meeting Minutes June 12, 2020 Volume 41, Page Carole Tallman suggested council consider using some of the funding to help utility customers by forgiving a portion of their bills. Craig Ambrosiani advised businesses in Seward to consider the cost of masking and protecting their employees and customers against the cost of losing business due to a community outbreak. Carol Griswold submitted a comment in writing which the clerk read into the record. Griswold was concerned about the way the COVID-19 testing results were reported. She thought it was misleading to report a case in Seward when the person was not actually located in Seward at the time, or conversely, to report a case in Anchorage when the person was actually located in Seward. Griswold also suggested replacing the use of the term "social distancing" with "physical distancing." APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Seese) Motion Passed There were no consent agenda items. NEW BUSINESS Approval of Agenda and Consent Agenda Unanimous Emergency Ordinance 2020-006, Adopting The City's COVID-19 Recovery Plan And The "Community Outbreak Rules" That Will Be Effective Only During A Local Orange Alert Under That Plan, And Ratifying Revisions To The City's Emergency COVID-19 Rules. Motion (McClure/Osenga) Motion (Terry/McClure) Motion Passed Enact Emergency Ordinance 2020-006 Lay Emergency Ordinance 2020-006 to await the arrival of the City Attorney. Yes: Crites, Butts, Seese, McClure, Osenga, Terry No: Baclaan Emergency Ordinance 2020-006 was laid on the table. Review and discuss the Federal CARES Act. Clerk's Note: CARES means Coronavirus Aid, Relief, and Economic Security; it was a $2 trillion economic reliefpackage passed by Congress on March 27, 2020 to provide fast and direct economic assistance for American workers, families, and small businesses. 67. City of Seward, Alaska City Council Special Meeting Minutes June 12, 2020 Volume 41, Page Kenai Peninsula Economic Development District (KPEDD) Executive Director Tim Dillon said he had been working closely with the state to gather information and help cities across the peninsula. Kenai and Homer had both started pushing money out to their communities, and Seldovia and Soldotna would be starting in the next week or so. Dillon said these funds would not make anyone whole, but they could help improve the quality of life for many. The goal was to assist as many people and businesses as possible. City Attorney Holly Wells arrived. Dillon said the disbursement of the funds would take place over the coming months, and people needed to consider where they wanted to be in three to six months from now. He was especially concerned about the Alaska SeaLife Center because they were a special case; they were a unique facility on the peninsula and it was in everyone's best interest to keep it afloat. Dillon suggested that the city engage a non-profit organization to help disburse the funds in the most effective way. As well, he said the city should also consider hiring a consultant to help manage the funds because the city didn't have enough staff on hand to do the work in the short term. Terry appreciated the overview and stated for the public that the plan would come back to council for adoption at a future date, and it was important for council to hear from the community in the meantime. Meszaros said there seemed to be steady changes and modifications to the rules for how these funds could be spent; he appreciated working with Tim Dillon and Kenai City Manager Paul Ostrander to keep up with all the changes. In response to Terry, City Attorney Holly Wells said there were tax implications to Individual Assistance Grants. Wells said this presented more challenges than anyone anticipated. Butts wondered what the City Review Committee would look like; he would be interested in serving on such a committee as a council member. Terry thought the review committee would be charged with reviewing the rules that council put in place, and wondered if council members should not be on the committee in case there was an appeal. Meszaros said the review committee would review a request for funds and then submit the request to finance for a check to be cut. Dillon said the entire process should take no more than 30 minutes for a person or business to apply, get reviewed, and approved; the goal was to say yes and get the money out as quickly as possible. Terry said her understanding now was that the review committee would simply review the applications and make sure they were complete. Baclaan suggested the Chamber of Commerce might be a good place to manage these funds. Meszaros said, as the plan was currently written, the minimum threshold for a business to apply for funds from the city was $50,000 in gross revenues. Butts said he wanted to spend every penny of these funds. Terry concurred and said council did not want to leave any money unspent. Terry added that the application period deadline was September 25, 2020, and that payments would 57 City of Seward, Alaska City Council Special Meeting Minutes June 12, 2020 Volume 41, Page be disbursed in batches on an ongoing basis. Crites said these funds would be expended on a first come, first served basis; when the funds were exhausted, the program was over. Baclaan wondered what was included in the proposed $1 million for First Responder and Incident Management Team Payroll and Related City Emergency Expenditures. In response, Meszaros said all of the expenses that were incurred by the city since the beginning of the emergency were being tracked and itemized. As a follow up, Terry stated council wished to know how accurate this estimate was in relation to actual expenses. In response, Meszaros guessed the city had spent over $2 million. Terry said, before council could approve the funding amounts, council would want to see actual numbers. Meszaros said he would need additional accounting staff in order to provide that information. Terry stated the proposal for Individual Assistance Grants was $1,074,326, and wondered when the city would know how and when those funds could be distributed to individuals. In response, Wells said she was watching and learning from what other communities were doing in order to avoid potential pitfalls. Wells particularly wanted to avoid experiencing a "claw back' of the funds. Dillon stated that the funds would be paid out in thirds, and 80% of the first check had to be distributed before the second check would be given to the city. Dillon said the first two-thirds of the funds should be disbursed directly to businesses and individuals, and the city should wait until the last third was received to keep any funds for itself. The goal was to get the funds into the community. Baclaan said the city currently had a balance of $1.8 million in the Commercial Passenger Vessel (CPV) fund, and wondered what the plans were for using those funds. In response, Meszaros said because there were no cruise ships coming to Seward this year, the city wouldn't receive any CPV money next year, so the current fund balance would have to get the city through next year as well. Baclaan suggested maybe taking some money from the CPV fund and combining it with some CARES Act funding in order to help the Alaska SeaLife Center (ASLC). In response to McClure's concerns that CPV funds could be used to help the ASLC, Wells said she believed the ASLC would be an acceptable use of those funds, but she would be willing to do some research to confirm. Council requested Wells look into this option. Terry wanted to support the non -profits in the city; there were 60 non -profits in Seward, nine of which were considered "major". Meszaros suggested engaging council's Budget Committee to help work through some of the issues. Council directed the city manager and city attorney to continue working on the plan and bring it back to council for review. Council took Ordinance 2020-006 from the table. The main motion was back on the floor. Crites was concerned that the facial covering rule was an encouragement rather than a requirement. In response, Wells said if the Orange Alert rules had to be activated, the city would be under an extreme situation; she, too, was concerned that the facial covering would be a suggestion 58 City of Seward, Alaska City Council Special Meeting Minutes June 12, 2020 Volume 41, Page under those circumstances. Wells stated she was observing a lot of movement, in general, towards facial covering mandates; they were lawful and could be structured in such a way that would mitigate public concern. Motion to Amend (Baclaan/McClure) Motion to Amend Passed Main Motion Passed Motion (Baclaan/McClure) Motion Passed CITIZEN COMMENTS Amend Emergency Ordinance 2020-006 by striking Rule 0-1 Facial Coverings from the "Code Orange" Community Outbreak Rules. Unanimous Unanimous Direct the City Manager to bring back a resolution to strongly encourage facial coverings when physical distancing cannot be observed in public places. Yes: Butts, McClure, Osenga, Baclaan, Seese, Terry No: Crites Tara Reimer appreciated all the work that was done to put this information together, and asked that the Alaska SeaLife Center be considered as a standalone operation rather than being lumped together with all other non -profits. Lynda Paquette was disappointed that the mask provision had been removed. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Meszaros welcomed more input about the CARES Act funding. In response to Terry, Meszaros said the community could email him with their suggestions. Crites thanked everyone for coming to the meeting, and hoped that people would take a step back and really consider the importance of wearing masks. Baclaan thanked everyone for attending the meeting and for providing input. He thanked Tim Dillon, Holly Wells, and Scott Meszaros for putting together all the information. Baclaan agreed with wearing masks and thought it was a simple thing to do to protect people. Seese also thought wearing a mask was important to protect others. She appreciated the public coming to the meeting. 6T] City of Seward, Alaska City Council Special Meeting Minutes June 12, 2020 Volume 41, Page McClure thanked Tim Dillon, and said KPEDD was a gem of the borough. She agreed with wearing masks in public places. She thought this had been a productive meeting. Terry said the special meeting on June 16, 2020 would be held in council chambers. She wondered where council wanted to hold the June 22, 2020 regular meeting. In response, McClure was in favor of holding the next meeting in council chambers. Baclaan thought that if tonight's meeting was held in council chambers, there would have been too many people; he wished to stay at the library. Osenga thought they should ask permission from the library to continue using the library. Terry wanted to have no misunderstanding about the procedure for the next regular meeting — it would be held in council chambers and citizens would contact the city clerk to provide their comments. ADJOURNMENT The meeting was adjourned at 8:50 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 60 City of Seward, Alaska City Council Special Meeting Minutes June 16, 2020 Volume 41, Page CALL TO ORDER The June 16, 2020 special meeting of the Seward City Council was called to order at 11:00 a.m. by Mayor Christy Terry. OPENING CEREMONY City Clerk Brenda Ballou led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Dale Bttt4s comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Holly Wells, City Attorney Excused — Osenga, Crites, Butts Absent — None Sharyl Seese Tony Baclaan ryes CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING — None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Baclaan) Motion Passed There were no consent agenda items. NEW BUSINESS Approval of Agenda and Consent Agenda Unanimous Terry provided an overview of the procedure for conducting the interviews. Each firm would have up to 15 minutes to provide a presentation to council, followed by council members taking turns to ask pre -determined interview questions. Council members were advised to take notes that they could refer back to later when the interviews were scored. 61 City of Seward, Alaska City Council Special Meeting Minutes June 16, 2020 Volume 41, Page Conduct interviews with city attorney firm candidates. Boyd, Chandler, Falconer & Munson, LLP Attorney Brooks Chandler provided a brief presentation. He said he had first moved to Alaska in 1977, and by 1986 had started his own law firm in Anchorage. His firm served as the longest serving city attorney firm in the history of the cities of Nome, Dillingham, and Unalaska. Chandler stated that he would personally handle 85-90% of the work for Seward for at least the first year so that he could get a clear understanding of the issues facing the city. He would be assisted by his partner, Patrick Munson, who had a specialty in labor and employment. Chandler said his understanding was that assignments would be routed to his firm through the city manager, city clerk, or the mayor in order to control the budget and prioritize the work. He provided a flat fee option, and would want to define the scope of work; he didn't recommend continuing with the current fee structure being used by the city. Chandler said he loved being a municipal attorney, and that local government was the purest form of democracy. He understood that hundreds of hours of service were provided by local elected and appointed officials, and he appreciated those who served because they wanted to contribute to their community. Council conducted a round robin interview of the candidate. Council recessed at 11:47 a.m. Council resumed at 1:00 p.m. Landeye, Bennett, Blumstein, LLP Attorneys Matt Mead and Leslie Need provided a brief presentation. Mead said LBB was established in 1979; they had 18 attorneys in Alaska, and 12 more in a second office in Portland, Oregon. Mead said some of their current clients included the cities of Wasilla, Emmonak, and Chignik, as well as the Northwest Arctic Borough. LBB also worked closely with the Alaska Municipal League. The firm had expertise with native corporations and tribal governments, real estate property, banking and bankruptcy, general litigation, taxation, utilities (telephone), remote seller sales tax, and labor and employment. Need said she and Mead would be the primary points of contact for Seward, and they would assign work to the appropriate attorney within their firm. She said they would also be responsible for keeping an eye on the budget and bills. Mead and Need said the cost proposals they provided could be adjusted as council wished. They offered to provide training to council members, as well as employees. They were prepared to attend council meetings as often as desired. 62 City of Seward, Alaska City Council Special Meeting Minutes June 16, 2020 Volume 41, Page Mead and Need said they believed that open communication was important. Mead said he would rather be fired for giving good advice than be retained for giving bad advice. Council conducted a round robin interview of the candidate. Council directed the city clerk to provide a score sheet at the June 22, 2020 council meeting so the body could conduct an evaluation of the interview and make a selection. CITIZEN COMMENTS — None COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Seese thanked all the attorneys for traveling to Seward for the interviews today, and was glad the weather was good. Baclaan agreed it was a nice day, and thanked the attorneys for driving to Seward. McClure thanked the attorneys and said it was always sunny in Seward. Terry agreed that it was always sunny in Seward, and was thankful for the traffic because it meant visitors. ADJOURNMENT The meeting was adjourned at 1:57 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 63 Memo To: City Council From: Scott Meszaros, City Manager Date: June 22, 2020 Re: Work Sessions Mayor & Council Members: Provided is a list of our Work Sessions since they were suspended due to the Declaration of Emergency for COVID-19: • Joint meeting with SBCFSAB to discuss mitigation measures for Resurrection River (Stephanie Presley) Electric Department: 1) utility infrastructure management, including Fort Raymond station fence; 2) current contract regarding power factor adjustment penalty; 3) current status/process of selling electric utility, including pros/cons; 4) update on current demand meter project and review/clarification of policy; 5) update on the air-to-air project, including potential rebates; 6) clarifying billing; and, 7) discuss having employee(s) on call for generator coverage • Water and Sewer Rate Study (Brian Mantz at GovRates) • Wage Study (JoEllen Cademartori at GovHR) • Capital Projects Workshop (short-term): o Discuss the Ongoing Projects & Goals List, and prioritize each project as Short-, Mid-, or Long -Term o Review CIP Budget Document o Determine 2020/2021 Projects • Capital Projects/Strategic Plan (long-term) 64 CITY ATTORNEY CANDIDATE EVALUATION FORM June 22, 2020 (Interviews were conducted June 16, 2020) Boyd, Chandler, Falconer & Munson, LLP Brooks Chandler RESPONSES TO INTERVIEW QUESTIONS Describe your understanding of who you work for in relationship to the City's manager/council form of government How would you deal with differing (perhaps conflicting) policy positions among Council Members and/or other city officials What do you think are some of the challenges you may face here; why do you want to be Seward's attorney Describe a time when you faced a professional ethical dilemma and describe what you did about it If you learn of an illegal act and/or compromising act committed by the City Manager, a member of the City Council, or the City Clerk; how would you handle it What do you feel are the most pressing legal issues facing Alaska municipalities Some department heads are contacting you with complaints about other department heads, the clerk or the manager; what do you do How would you handle a client that's insisting on moving forward with an issue that you know is fraught with legal risk We have a lot of great candidates; what specific skill do you bring to the position that would single you out from the crowd The City Manager and City Department Heads, when authorized by the manager, routinely consult with the legal counsel and sometimes need a quick response to a question. How do you perceive the method of contact with you and in what amount of time can we expect an initial response to a question Can you please clarify your monthly fixed rate and how expenses such as travel, hotels, incidentals, legal consulting time is billed PRESENTATION & OVERALL IMPRESSION Quality of Presentation Professional Appearance & Demeanor Energy & Enthusiasm Proposed Workflow & Fee Structure Understanding of Seward & Community Communication Skills Knowledge & Experience Council Member: SCORE KEY: Assign a numeric value to fQr each item below using the following scale 1 = Lacking 2 = Qualified 3 = Outstanding CITY ATTORNEY CANDIDATE EVALUATION FORM June 22, 2020 (Interviews were conducted June 16, 2020) Landeye, Bennett, Blumstein, LLP Leslie Need & Matt Mead RESPONSES TO INTERVIEW QUESTIONS Describe your understanding of who you work for in relationship to the City's manager/council form of government How would you deal with differing (perhaps conflicting) policy positions among Council Members and/or other city officials What do you think are some of the challenges you may face here; why do you want to be Seward's attorney Describe a time when you faced a professional ethical dilemma and describe what you did about it If you learn of an illegal act and/or compromising act committed by the City Manager, a member of the City Council, or the City Clerk; how would you handle it What do you feel are the most pressing legal issues facing Alaska municipalities Some department heads are contacting you with complaints about other department heads, the clerk or the manager; what do you do How would you handle a client that's insisting on moving forward with an issue that you know is fraught with legal risk We have a lot of great candidates; what specific skill do you bring to the position that would single you out from the crowd The City Manager and City Department Heads, when authorized by the manager, routinely consult with the legal counsel and sometimes need a quick response to a question. How do you perceive the method of contact with you and in what amount of time can we expect an initial response to a question Can you please clarify your monthly fixed rate and how expenses such as travel, hotels, incidentals, legal consulting time is billed PRESENTATION & OVERALL IMPRESSION Quality of Presentation Professional Appearance & Demeanor Energy & Enthusiasm Proposed Workflow & Fee Structure Understanding of Seward & Community Communication Skills Knowledge & Experience Council Member: SCORE KEY: Assign a numeric value to fQr each item below using the following scale Do 1 = Lacking 2 = Qualified 3 = Outstanding ONGOING CITY PROJECTS & GOALS June 22, 2020 City Council Meeting ADA ACCESSIBLE PARKING AT CITY HALL April 27, 2020 On April 13, 2020, council approved Resolution 20-030, awarding the contract to Harmon Construction. June 1, 2020 Construction began; anticipate three weeks to completion. June 16, 2020 Alaska Division of Elections approved moving the city's polling location back to City Hall. RETAINING WALL AT CITY HALL September 27, 2019 Postponed until springtime, along with ADA accessible parking at City Hall project. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING September 27, 2019 1 Staff working with DOT regarding the shop property. DISCUSSION ON AIR FORCE RECREATION CAMP SITE October 28, 2019 The agenda item "Discuss the Fort Raymond property and engineering report, and give direction to the city manager on how to proceed" was removed, from the agenda. INCENTIVIZE FAMILY ENTERTAINMENT -TYPE BUSINESSES TO COME TO SEWARD April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the city would like to see options presented to city council that would include sizable lots suitable for these types of businesses. SALTWATER HEAT PUMP PROJECT September 23, 2019 1 Presentation on PA CAB on Wednesday 9118119. Engineering estimates will be obtained. ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project) September 23, 2019 1 No updates at this time. GROUND TRANSPORTATION FOR AMBULANCE SERVICES April 22, 2019 1 No updates at this time. ANIMAL SHELTER RELOCATION — new location is at 605 Sea Lion Drive September 27, 2019 1 City Manager received survey work estimates and will schedule for an upcoming meeting. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) September 23, 2019 1 City manager scheduling a conversation with Kenn Carpenter to discuss. AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING) November 12, 2019 Council directed the city manager to bring forward a Resolution for Public Hearing on December 9, 2019. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding expansion. 67 ONGOING CITY PROJECTS & GOALS June 22, 2020 City Council Meeting BUILDING MAINTENANCE October 22, 2019 1 Library HVAC cleaning and maintenance updates. LED LIGHT CONVERSIONS January 28, 2019 1 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES September 27, 2019 1 Presented idea for Parks &Rec regarding Nordic Skiing ideas. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC INFORMATION DISSEMINATION April 19, 2019 1 The city conducted a community -wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING September 23, 2019 1 Stoney Creek electrical expansion. LOWELL POINT ROAD STORM DAMAGE REPAIR May 22, 2020 Road surfacing work will begin May 29, 2020 and continue for two weeks. June 5, 2020 Construction completed. 1999 STRATEGIC PLAN October 15, 2019 1 Council requested funding in the 2020 budget to allow or the plan to be updated. METER EXCHANGE PROJECT August 26, 2019 The demand meter policy has been finalized and is included in the packet this evening. Finance is working with the software company to develop methods for exporting pertinent data in order to determine demand meter locations moving forward. UPDATES ARE NOTED IN RED. 68 ONGOING CITY PROJECTS & GOALS June 22, 2020 City Council Meeting CITY COUNCIL POLICY WORK GROUP June 24, 2019 Council created a work group consisting of Vice Mayor McClure, Council Member Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies and pro ose revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To Review The City Of Seward's Personnel Policies For Harassment And Bullying. September 23, 2019 At the September 9, 2019 work session, council reviewed the ordinance with the city attorney, and decided to have the Policy Work Group draft new and/or revise existing policies as they relate to this ordinance. Once the Policy Work Group completes their work, the policies will come back to council in the form of one or more resolutions, and this ordinance will come back at the same time or introduction. October 28, 2019 Council to decide which council member will replace Towsley on this committee. October 28, 2019 Council Member John Osenga will replace Suzi Towsley on this committee. SPECIAL AD HOC CITIZEN ADVISORY COMMITTEE FOR SEWARD AIRPORT August 15, 2019 The Alaska Department of Transportation & Public Facilities (DOT&PF) and the Federal Aviation Administration (FAA) held a Public Hearing to collect comments on the Draft Environmental Assessment and Proposed Action. September 16, 2019 Council conducted a Public Forum to discuss Seward Airport options, develop a timeline/plan, and obtain public input in preparation for the next meeting with the ADOT and FAA. September 23, 2019 Council formed a Special Ad Hoc Citizen Advisory Committee with a sunset date of December 31, 2020, and directed the city clerk to solicit interest from citizens. The purpose of the committee is to research options for the Seward Airport, and report back to council. September 24, 2019 City clerk solicited interest from citizens of Seward and the surrounding area. Deadline for letters of interest is October 4, 2019 at 5: 00 p.m. October 14, 2019 Nine citizen letters of interest received; council will vote and appoint members at tonight's meeting. October 15, 2019 Council appointed ten citizens to the committee: Bruce Jaffa (Chair), Stephanie Presley, Lynda Paquette, Steve Leirer, Walter Corrigan, Carol Griswold, Bob Linville, Fred Woelkers, Bob Reisner, and Duke Marolf. The clerk notified the citizens and provided contact information for the group. October 25, 2019 Committee's first meeting. November 7, 2019 Committee meeting. December 5, 2019 Committee meeting. December 27, 2019 Committee meeting; create bullet points. January 9, 2020 City Manager Meszaros, Mayor Terry, Vice Mayor McClure, Committee Chair Jaffa, Harbormaster Regis attended meeting in Anchorage with FAA and DOT. January 13, 2020 Mayor Terry reported out on the January 9` meeting; council requested the Airport Committee provide their recommendations to council on January 27, 2020. January 27, 2020 Wells requested that she have the opportunity to first look at the timeline, and then determine if there was an appropriate cause of action to file an injunction; she would then submit an attorney -client privileged memorandum for council's consideration to decide how to roceed; there was no objection from council. February 10, 2020 Council failed Resolution 20-013, Supporting Seward Airport Alternative 2.2 And Notifying 69 ONGOING CITY PROJECTS & GOALS June 22, 2020 City Council Meeting The State Of Alaska Department Of Transportation (ADOT) And The Federal Aviation Administration (FAA) To Move Ahead With Construction. February 10, 2020 Council Failed Resolution 20-014, Directing The City Clerk To Conduct A Special Election To Determine If Seward Voters Wish To Fund An Additional Extension From 3,300 Feet To 4, 000 Feet Of The Seward Airport Runway In Conjunction With Approved Alternative 2.2. March 17, 2020 Email received from AK DOT&PF stating: Electronic versions of the FONSI and EA are now available for public viewing through at least April 17, 2020 at: www.dot.state.ak.us/cre /sewardair ort/documents.shtml. Hard copies will be made available in Anchorage and Seward one public offices are re -opened to the public. CITY COUNCIL SPECIAL AD HOC COUNCIL STUDY CONEUITTEE May 26, 2020 Council created a 2020 Special Ad Hoc Council Budget Committee consisting of Terry, Baclaan, and Osenga; Crites will serve as "alternative. " The purpose of the committee is to meet with administration regarding mid -cycle budget updates and report back to council with recommendations. 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At the time, Jess Sweatt was appointed as the City's representative with a term expiring in May, 2019. The CIAA does not recognize terms for their board members, so this is a city -imposed rule that was established to stay in keeping with all the other City representative terms. On June 11, 2020, the city clerk notified CIAA and Jess Sweatt of the delay, and informed them that a notice of vacancy would be published. Jess Sweatt was invited to submit a letter of interest. Because the term officially expired in May, 2019, the current term will be filled through May, 2022. '4tw5ttP MEMORANDUM Meeting Date: June 22, 2020 From: Brenda Ballou, City Clerk Agenda Item: 2020 Federal, State & Municipal Elections OVERVIEW 2020 ELECTION DAYS Election Election Da v Polls Open Poll Location Primary August 18 7 am — 8 pm Council Chambers Municipal October 6 7 am — 8 pm Council Chambers General November 3 7 am — 8 pm Council Chambers VOTER REGISTRATION The deadline for voter registration is thirty (30) days prior to Election Day (must be postmarked or received by the Division of Elections). Below are the deadlines: Election Election Da v Registration Deadline Primary August 18 July 19 (July 17 @ 5 pm w/City Clerk) Municipal October 6 Sept 6 (Sept 4 @ 5 pm w/City Clerk) General November 3 Oct 4 (Oct 2 @ 5 pm w/City Clerk) There are two ways to register: • Online with the State of Alaska at https:/tps://voterregistration.alaska.gov/ In person with the City Clerk Alaska law allows for same day voter registration for the purpose of voting for president and vice president of the United States. This includes absentee in person, absentee by mail (if application is received by deadline), and questioned ballots (on Election Day). CHECK VOTER REGISTRATION STATUS Check on the status of your registration at https://myvoterinformation.alaska.gov If, when you registered, you requested your address to be kept private, this feature will not work for you. Instead, you will call the Division of Elections directly at (866) 948-8683. 2020 Elections - OVERVIEW '4tw5ttP ABSENTEE IN PERSON VOTING Alaska is a "no excuse" state, which means you do not need a reason to vote absentee in person. Starting 15 days before Election Day, you can vote in person with the City Clerk whenever it's most convenient for you. Bring a form of identification (driver's license, State ID, etc.). The City Clerk's office is open Monday — Friday from 8 am — 5 pm and will not close its doors during this time. Election First Day Last Day Primary August 3 August 17 Municipal September 21 October 5 General October 19 November 2 ABSENTEE BY MAIL VOTING Alaska is a "no excuse" state, which means you do not need a reason to vote absentee by mail. For the Primary (August 18) and General (November 3) Elections, apply to receive your ballot by mail: • Apply online at htlp://www.elections.alaska.gov/Core/votingbymail.php • Apply in person with the City Clerk Your application must be received ten (10) days before Election Day. For the Municipal (October 6) Election, apply in person with the City Clerk. The Municipal application can be used for both the Kenai Peninsula Borough ballot and the City of Seward ballot. • Application deadline is September 28, 2020 at 5:00 p.m. You will receive your ballot in the mail. Voting by mail requires that you sign the ballot envelope in the presence of a witness (must be someone over 18 years old). If you choose to return your ballot by mail, you will furnish the return postage. Otherwise, you can return your sealed ballot to the City Clerk any time before the polls close on Election Day. ELECTION DAY POLLING LOCATION Seward City Hall is currently undergoing construction that will be completed by the end of June. A brand new handicapped accessible ramp is being installed, along with two brand new handicapped accessible parking spots, on the west side of City Hall. Because of these improvements, the Alaska Division of Elections approved moving the city's official polling location for Election Day back to City Hall. For all 2020 elections, all voting will take place in City Hall. 2020 Elections - OVERVIEW '4tw5ttP RECOGNIZED POLITICAL PARTIES IN ALASKA The following political parties are currently recognized in Alaska: • Alaska Republican Party • Alaska Democratic Party • Alaska Independence Party The following political groups have filed an application with the Division of Elections for the purpose of seeking status as a recognized political party: • Alaska Constitution Party • Green Party of Alaska • OWL Party • Moderate Party of Alaska • Patriot's Parry of Alaska • Progressive Party of Alaska • Alaska Libertarian Party • UCES' Clowns Party • Veterans Party of Alaska • Alliance Party of Alaska PRIMARY ELECTION (August 18, 2020) Alaska law allows a recognized political party to select who may participate in their party's primary. Republican ballot may be voted by anyone registered as: • Republican • Non -Partisan • Undeclared Democratic ballot may be voted by anyone registered as: • Any Party Independence ballot may be voted by anyone registered as: • Any Party 2020 Elections - OVERVIEW '4tw5ttP MUNICIPAL ELECTION (October 6, 2020) Any qualified voter living within the Seward city limits for at least one year prior to August 15, 2020 may file a declaration of candidacy for one of two (2) available council seats that will be filled at the Regular Municipal Election to be conducted on Tuesday, October 6, 2020. The Council Member seats currently held by Sue McClure and Julie Crites are available. Both are three (3) year terms expiring in October, 2023. Candidate filing packets will be available in the office of the City Clerk beginning Monday, July 20, 2020, and may be filed with the clerk from Monday, August 3 at 8:00 a.m. through Monday, August 17, 2020 at 12:00 p.m. The City Clerk's office will not close from Monday — Friday between 8:00 a.m. — 5:00 p.m. during this period. The City Clerk's office will not accept applications prior to August 3, 2020 at 8:00 a.m., or after August 17, 2020 at 12: 00 p. m. Questions concerning candidate filing or any other aspect of the election should be directed to the City Clerk's office at 224-4046. The deadline for City Council to approve any Ballot Propositions is August 10, 2020. GENERAL ELECTION (November 3, 2020) For each recognized political party, the candidate with the highest number of votes from each race in the August primary election will advance to the general election. If a winning candidate from the primary election of a recognized political party withdraws on or before 64 days prior to the general election, the vacancy may be filled through party petition by the respective recognized political party no later than 64 days prior to the general election. Candidates who do not represent a political party (no -party candidates) certified by the director will appear on the general election ballot. Judicial candidates filing for retention will appear on the general election ballot. A space will be provided in each candidate race on the general election ballot for voters to record the name of a write-in candidate certified by the director. The general election ballot is an open ballot and all candidates, regardless of their party affiliation, will appear on the ballot. 2020 Elections - OVERVIEW 20 June 2020 Junee Th Ju1We Th SuMo TuWFr Sa SuMo TuFr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14151617181920 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY May 31 Jun 1 2 3 4 5 6 7:00pm P&Z Mtg 12:00pm PACAB (Council Mtg (Council Chambers) Chamber 7 8 9 10 11 12 13 7:00pm CC Mtg 6:00pm HPC 5:30pm CC (Council Chambers Regular Meeting Special Mtg (Seward -Council Libra 6:00pm Cancelled -HP C Work Session 14 15 16 17 18 19 20 11:00am CC Special Mtg (Council ham berspm P&Zork Sessionouncilham r bers 21 22 23 24 25 26 27 7:00pm CC Mtg Chambers 28 29 30 Jul 1 2 3 4 Council Calendar 1 6/16/2020 4:39 PM July 2020 July 2020 SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August 2020 SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 161718192021 22 23 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jun 28 29 30 Jul 1 2 3 4 Cit Holida Independence Da 5 6 7 8 9 10 11 III 7:00pm P&Z Mtg 6.00pm HPC (Council Work Session Cham bers (Council Chamber 7:30pm HPC Regular Meeting (Council 12 13 14 15 16 17 18 7:00pm CC Mtg (Council Chambers 19 20 21 22 23 24 25 6:00pm P&Z Work Session (Council Cham bers 26 27 28 29 30 31 Aug 1 7:00pm CC Mtg Chambers Council Calendar 2 6/16/2020 4:39 PM August 2020 August 2020 SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 161718192021 22 23 24 25 26 27 28 29 30 31 September 2020 SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jul 26 27 28 29 30 31 Aug 1 2 3 4 5 6 7 8 7:00pm P&Z Mtg (Council Cham bers 9 10 11 12 13 14 15 ------------ 7:00pm CC Mtg 6:00pm HPC (Council Work Session Cham bers Council 7:30pm HPC Regular Meetina ..... 16 17 18 19 20 21 22 6:00pm P&Z Work Session (Council Cham be 23 24 25 26 27 28 29 7:00pm CC Mtg (Cham bers 30 31 Sep 1 2 3 4 5 Council Calendar 3 6/16/2020 4:39 PM