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HomeMy WebLinkAbout08272014 Historic Preservation Minutes City of Seward,Alaska Historic Preservation Commission Minutes August 27, 2014 Volume 2, Page 245 Call to Order The August 27,2014 regular meeting of the Historic Preservation Commission was called to order at 6:08 p.m. by Chair Linda Lasota. Opening Ceremony Commissioner French led the pledge of allegiance to the flag. Roll Call There were present: - Linda Lasota presiding, and John French Wadeen Hepworth Laura Erickson(arrived at 6:25 p.m.) Wolfgang Kurtz comprising a quorum of the Commission; an Valarie Kingsland, Library Museum Director Rachel James, Program Coordinator Jim Hunt, City Manager Brenda Ballou, Deputy City Clerk Vacancy- One Absent-Hedman Special Reports City Administration Report,Library Museum Director Valarie Kingsland said tomorrow would be Founders Day and there would be a celebration at the library for the public. The new Collections Coordinator would start next week. Kingsland would attend the Museums Alaska Conference in Seward from October 1-4, 2014 with the new Collections Coordinator. Kingsland reported that Parks and Recreation Director Karin Sturdy asked whose responsibility it was to maintain the plaque at the Founders Memorial;City Manager Jim Hunt added that Dan Seavey had recently asked the city to reaffirm its commitment to the care and maintenance of the Founders Memorial. French reported that the Parks and Recreation Department had declined to maintain the Hoeben Park planters;Hunt said the city would take care of the planters if French would send him a written request to that effect. City of Seward,Alaska Historic Preservation Commission Minutes August 27, 2014 Volume 2, Page 246 New Commissioner Welcome Wolfgang Kurtz said he was interested in Seward's history and was active throughout the community.He saw opportunities for public education,and the restoration and preservation of many locations. He wanted to help raise awareness and felt like he had a good handle on what Seward's historical assets were. Wadeen Hepworth said it was an honor to be a commissioner and was excited to be involved. She wanted to make a difference and have a part in identifying important places. Other Reports,Announcements and Presentations -None Citizens' comments on agenda items not scheduled for public hearing and other items not included on the agenda. -None Approval of Agenda and Consent Agenda Motion (French/Kurtz) Approve the Agenda Lasota moved Unfinished Business to follow Informational Items and Reports. French added Item B to Informational Items and Reports for the Alaska Museums Conference. There were no consent agenda items. Motion Passed Unanimous Laura Erickson said she was happy to be on the commission. Public Hearings -None New Business Historic Preservation Award The commission directed administration to advertise for nominations in the local newspapers with a deadline of Tuesday, September 30, 2014. Further, administration was asked to check the plaque for this award and determine if a new one needed to be ordered.Nominations would then appear on the October 15, 2014 Historic Preservation Commission agenda for consideration. Informational Items and Reports (No action required) 2014 Founders Day Proclamation Alaska Museums Conference City ofSewarc,Alaska Historic Preservation Commission Minutes August 27, 2014 Volume 2, Page 247 Unfinished Business Historic Preservation Plan Project Update Hunt said this plan was funded some years ago with approximately $13,000 in Certified Local Government (CLG) grant money and there was nothing outlined in the city's budget for repaying the grant in the event that the deadline for submission was not met. He reminded the commission that the plan was a living document and the commission could continue to work on the plan and develop it.His recommendation was that the commission approve the plan and submit it for the September 22,2014 City Council meeting in order to satisfy the grant requirements. French said he believed that Juneau had received three separate CLG grants over the course of three years and were able to piggyback them,which essentially resulted in providing them with an extension period. The public comment period on the plan was open until September 5, 2014 and French didn't believe that allowed the commission enough time to digest the feedback and incorporate any necessary changes. Hunt suggested the commission submit the plan in its draft form; even in its current draft form,submitting the plan to the City Council for approval was both adequate and appropriate.Hunt and Program Coordinator Rachel James agreed that the commission could finalize the draft form of the plan at the HP meeting on September 17,2014 meeting,and then submit the plan for review at the Planning and Zoning Commission meeting on October 7, 2014, and for review at the City Council meeting on October 13,2014.James said her understanding of the grant requirements was that no grant money could be spent after September 30, 2014 and materials would have to be submitted by mid-October. Hepworth supported the idea of submitting the plan in draft form to the City Council for approval with the understanding that all public and commissioner comments would be considered. Lasota was in favor of putting forward the draft plan forward to the Planning and Zoning Commission and then City Council for approval as suggested. She added that in order to apply for a new CLG grant to further the work on the plan, the commission would have to complete the application by October 6, 2014. The commission scheduled a work session to follow the regular HP meeting on September 17, 2014 to discuss applying for a new CLG grant to continue refining the Historic Preservation Commission plan. The commission scheduled a meeting on September 23,2014 to turn in the current CLG grant to the State Historic Preservation Office (SHPO). Commission Comments French said the laydowns he provided tonight related to strengthening the Historic Preservation Commission plan. City of Seward,Alaska Historic Preservation Commission Minutes August 27, 2014 Volume 2, Page 248 James said Appendix A of the grant agreement gave the direction that the Historic Preservation Commission must submit a draft of the plan to Planning and Zoning Commission,but not to City Council for approval. She felt that was an oversight and recommended that the commission follow through with their intention to submit the plan to City Council on October 13, 2014. Citizens' Comments -None Commission& Administration Response to Citizens' Comments -None Adjournment The meeting was adjourned at 7:35 p.m. "ft/ni/i�. , A,- Brenda J. Ba 7, CMC Linda Lasota, Chair ATTEST: I / OLA I,...��a Jo anna Ki OMC C. Clerk (City Seal) .0,0 gloom/0D ® 4°' \ ♦ SEAL, o a, 4' #* oft VCIA, sNikel s 9 O F F+� 61` �'et/Gn®®9 ape69