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Home My WebLink About09172008 Historic Preservation Minutes City of Seward, Alaska Historic Preservation Commission Minutes September 17, 2008 Volume 2, Page 140 rn. Call to Order The September 17, 2008 regular meeting of the Seward Historic Preservation Commission was called to order at 6:30 p.m. by Chair Tom Swann. Opening Ceremony Commissioner Carpenter led the Pledge of Allegiance to the flag. Roll Call There were present: Chair Tom Swann presiding, and Jolund Luther Greg Carpenter Doug Capra comprising a quorum of the Commission; and Donna Glenz, Associate Planner Patty Linville, Library Director Anne Bailey, Executive Liaison ,,.�. Ryan Reynolds, Library Staff Absent were: Linda Lasota- Excused John French- Excused Special Reports City Administration Report - Associate Planner Donna Glenz reported on the following issues: • City Council Work Sessions had been scheduled for September 23 and 24, 2008 at 7:00 p.m. to discuss the Efficiency Study. • At the October 13, 2008 City Council would appoint a five member special Ad Hoc Citizens Advisory Committee to name the Long Term Care Facility. If interested a letter of intent was due to the Clerk's Office by 5:00 p.m. on October 6, 2008. • Agenda item number 5 under Other Reports, Announcements and Presentations had been cancelled due to a city employee emergency. • Due to the human resource organization the Executive Liaison position will be transferred to fulfill the Administrative Assistant position for the City Manager. Library Director Patty Linville and Ryan Reynolds would provide staff support for the Commission. • Thanked Bailey for her help with the Boards and Commissions. City of Seward, Alaska Historic Preservation Commission Minutes September 17, 2008 Volume 2, Page 141 • Thanked the Commission for all the work they did for the City and stated she had enjoyed working with the Commission for the past eight years. • Introduced Library Director Patty Linville and Library Staff Ryan Reynolds as the new staff for the Historic Preservation Commission. Library Director Patty Linville reported on the following issues: • The Alaska Statehood Grant group had met and she provided an overview of the event occurring May 1 -2, 2009. Linville requested the Commission add the Alaska Statehood Experience Grant as New Business Item E. • Requested the Commission add the FY'09 Certified Local Government Grant to the agenda as New Business Item F. • Linville stated she and Reynolds were excited to be the staff for the Historic Preservation Commission. Other Reports, Announcements & Presentations - Friends of the Jesse Lee Home Update- Swann- Swann stated there had been a problem with the request for bids, the project was moving forward and they would break ground in 2009. Website Updates- Luther- None Hoben Park- Karin Sturdy - Glenz reported the fountain had been completed, the Parks and Recreation Department had submitted a check request to pay Harmon Construction and the maintenance staff was researching ordering a cover for the fountain. She concluded the Finance Department was responsible for the final submission and the FY'2007 Certified Local Government grant would be completed in time. Alaska Historical Society- Doug Capra Capra stated the Alaska Historical Society Conference would be held in Anchorage from October 15 -18, 2008. He described the Conference to the Commissioners. Luther stated he would attend the Conference from October 16 -18, 2008. Linville stated she would be attending on October 16, 2008. Swann requested the Hoben Park report be removed from future agendas and the Alaska Statehood Experience Grant be added. City of Seward, Alaska Historic Preservation Commission Minutes September 17, 2008 Volume 2, Page 142 ' J ' ' ' ' :• : • [Pulled by staff until further notice.] Citizens' Comments on Any Subject Except Those Items Scheduled For Public Hearing — None Approval of Agenda and Consent Agenda Motion (Carpenter/Luther) Approve the Agenda and Consent Agenda Swann added New Business Item E. Alaska Statehood Experience Grant and New Business Item F. Fiscal Year 2009 CLG Grant Discussion. Main Motion Passed as Amended Unanimous Consent The following items were approved under the Consent Agenda: August 20, 2008 Historic Preservation Regular Meeting Minutes Public Hearing — None Unfinished Business- None New Business - Seward's Day Celebration Follow -Up Glenz stated at the last Historic Preservation Meeting they requested more information about the request by the Pioneers to participate in the city -wide Seward's Day Celebration. She stated the Pioneers were going to do a small project and staff recommended the Commission discuss participating in the celebration in 2009 or in 2010. Capra stated he thought the Commission had enough on the agenda and consider doing it on 2010. Luther suggested doing a Fireside Chat in conjunction with the celebration. The Commission further discussed participating in the Seward's Day Celebration. By general consensus, the Historic Preservation Commission declined participating in the 2009 celebration; requested staff send the Pioneers a letter and consider participating in 2010. CLG Grant Discussion City of Seward, Alaska Historic Preservation Commission Minutes September 17, 2008 Volume 2, Page 143 Luther stated he had not taken photos yet. Swann explained to Linville the FY'08 CLG grant, the requirements and the site inventory list. In response to Carpenter, Bailey stated staff would post the notice for the Commission to take photos in October. "Eye to Eye with Ivan" National Guard Movie Discussion Glenz reported the Commission would host "Eye to Eye with Ivan" on September 30, 2008 at the Rae Building. She provided a brief overview of the logistics for the event and staff recommended the Commission determine who would bring refreshments and other logistics. Swann and Luther stated they would not be present. The Commission discussed the event in more detail and staff would help coordinate the details. Alaska Statehood Experience Grant Luther discussed some of the symposium speaker concern s raised by the Alaska Statehood Experience Group. The Commission discussed the speakers and the logistics of the event in more details. Linville clarified the library museum and the historical society would help with the event and would like to focus on the Seward connection. The Commission further discussed the logistics of the symposium. Fiscal Year 2009 CLG Grant Discussion Linville stated the City had received the 2009 Certified Local Government Grant; the Commission had completed the Hoben Park Fountain grant and were working on one right now. Linville recommended the Commission not apply for the 2009 CLG grant due to staff changes and other commitments. In response to Capra, Bailey discussed the logistics of the grant and what projects the grant was looking for. Luther stated the Commission had created a grant priority list last year to prepare for upcoming grants. City of Seward, Alaska Historic Preservation Commission Minutes September 17, 2008 Volume 2, Page 144 Carpenter and Capra recommended not applying for the 2009 CLG Grant and waitin g until 2010. Swann suggested writing the grant for the Hoben Park Planters. Luther agreed with Swann and wanted to pursue applying for the grant. The Commission and staff discussed the grant in greater detail. By general consensus, the Commission decided to apply for the FY'09 CLG Grant. The Commission set a work session to Discuss the FY'09 CLG Grant on September 22, 2008 at 6:30 p.m. and a Special Meeting on September 23, 2008 at 6:30 p.m. Informational Items - (No action required)- None Commission Comments - Carpenter thanked Bailey and Glenz for their hard work and welcomed Linville and Reynolds. He apologized for missing the Hoben Park site visit and he wanted to start taking photos of the historical sites. Capra apologized for missing so many meetings this summer. Luther thanked Glenz and Bailey and hoped they would have the same interaction with the new staff. Luther reminded the Commission there was a Historic Preservation vacancy. Swann welcomed Linville and Reynolds. Citizens' Comments [Limit to 5 minutes per individual- Each individual has one opportunity to speak] - None Commissions and Administration Response to Citizens' Comments- None The meeting was adjourned at 7:37 p.m. / r 1--nru Anne Bailey z ho s Swann, Chair Executive Liaison •. e ,...,. (City Seal) its" j • A - . -Q • x_A