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HomeMy WebLinkAbout08132020 Historic Preservation PacketSeward Historic Preservation Commission Agenda Packet Regular Meeting Thursday, August 13, 2020 City Council Chambers 6:00 p.m. PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS AT AUGUST 13, 2020 HP MEETING HP will hold a Virtual Regular Meeting on Thursday, August 13, 2020 at 6:00 p.m. Because the City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments have been created: How To Virtually Attend The Meeting 1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type "City of Seward Alaska" into the search bar. 2. Listen on the radio. Tune to KIBH-FM 91.7 3. Watch on television. Tune into GCI Cable Channel 9. How To Submit Your CITIZEN COMMENTS I. Email your written Citizen Comments to jstallardgcityofseward.net no later than 2:00 p.m. on Thursday, August 13, 2020. Identify whether you want your comments READ ALOUD at the meeting or EMAILED to HP upon receipt. Comments requested to be read aloud will be delivered verbally to HP by the Deputy City Clerk at the appropriate time during the meeting. 2. If you wish to be called on the telephone during the meeting to provide your comments telephonically, send an email request to the Deputy City Clerk along with your contact information to jstallardgcityofseward.net, including your full name and the telephone number you wish to have called. The clerk must receive your request no later than 2:00 p.m. on August 13, 2020. Identify whether you wish to be called during the FIRST or SECOND citizen comment period. If you wish to be contacted for the first Citizen Comment period, please be prepared to answer your phone starting at 6:00 p.m. If you wish to be contacted for the second Citizen Comment period, there is no estimate of time to expect the call. All Citizen Comments will be timed and limited to three minutes (first period) or five minutes (second period). The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. There will be NO in -person citizen comments for this meeting! Thank You For Your Cooperation! The City of Seward, Alaska HISTORIC PRESERVATION COMMISSION REGULAR MEETING AGENDA August 13, 2020 6:00 p.m. Council Chambers Cheryl Seese Chair Term Expires May, 2022 Sue Ward Vice Chair Term Expires May, 2023 Tanguy Libbrecht Commissioner Term Expires May, 2023 Wolfgang Kurtz Commissioner Term Expires May, 2022 Mary Ann Benoit Commissioner Term Expires May, 2021 Fred Woelkers Commissioner Term Expires May, 2021 Sherry Dale Furlong Commissioner Term Expires May, 2023 Scott Meszaros City Manager Valarie Kingsland Library Museum Director Jessica Stallard Deputy City Clerk City of Seward, Alaska August 13, 2020 1. CALL TO ORDER 2. PLEDGE OFALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a commission member so requests. In the event ofsuch a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards — None B. City Administration Report C. Chair Report D. Jesse Lee Home E. Fort Raymond Subdivision District F. Certified Local Government Grant G. Seward Historic Inventory List H. Historic Overlay District L Rockwell Kent J. Historic Preservation Facebook Page.......................................Pg. 4 K. Other Reports and Announcements [Reports must be submitted to the city clerk no later than noon on the Tuesday preceding the Thursday meeting for inclusion in the packet. Five (5) minutes speaking time will be allowed for each report.] - None L. Presentations [Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.] — None Historic Preservation Agenda Page I `a 7. PUBLIC HEARINGS —None 8. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda 1. Discuss the 25 properties the commission identified for historic recognition.............Pg. 6 9. NEW BUSINESS A. Resolutions 1. Resolution 2020-03, Recommending Council Accept The 2020 State of Alaska Historic Preservation CLG Grant 920005: Seward Historical Tour: Public Education Signage Project................................................................................................................................Pg. 7 2. Resolution 2020-04, Supporting the Preservation Of Lots 3, 4-5 And N 1/2 Of Lot 6 Block 16 Original Townsite of Seward As Multi -Family Residential (R3)...................Pg. 65 B. Other New Business Items * 1. Approve the July 9, 2020 Regular Meeting Minutes...............................................Pg. 82 2. Discuss the Rockwell Kent Centennial. 3. Discuss Hoben Park. (Seese & Benoit)....................................................................Pg. 86 4. Discuss the implementation of the CLG grant. (Seese)............................................Pg. 42 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] — None It. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COMMISSION AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska August 13, 2020 Historic Preservation Agenda Page 2 3 Facebook Page Updates 8-10-20 Facebook Page Activity Jessica created the new Facebook page. Between July 7, 2020 and August 5, 2020, the Historic Preservation Facebook page had been liked & followed by 24 people and Jessica posted 4 posts to this page. No comments to date except from Commissioner Benoit. All Commissioners should stop by and like the page and send a note to your FB friends to like it. For the July 27, 2020 council meeting, Jessica submitted a memo to council notifying them that HP had launched a Facebook page for education, awareness, and community support of the commission and the Historic Preservation Plan. In this memo, she also informed everyone that this page can be found on Facebook at "City of Seward Historic Preservation" and encouraged everyone to like the page & come learn about Seward's history with us. Posts submitted to Jessica for the coming month include: Alaska's historic preservation community seeks to record and interpret human history through the physical evidence of the past. One way is to preserve the sites, structures, buildings, and objects. Another way is by acquiring and preserving records, photos, books, and documents. People also do research and promote their findings through education. Historic preservation has been used to revitalize communities by bringing in tourism and economic success through community investment. Photo RBHS 41.1.32 of Seward, December 30, 1903 from pg.9 of the Seward Historic Preservation Commission — 2017 Historic Preservation Plan. So, what does the Seward Historic Preservation Commission Do Anyway? The City Code directs the Commission to " act in advisory role to other officials and departments of local government regarding identification and protection of local historic and archaeological resources and review local projects and recommendations about the effect on properties identified in the local historic preservation inventory." Get involved! Membership on the Historic Preservation Commission is open to citizens of The City of Seward and surrounding areas. The Commission usually meets on the second Thursday all year with additional meetings and work sessions scheduled as needed. Learn more at https://www.cityofseward.us/government/boards- commissions/historic-preservation-commission. Our next meeting is on August 13 at 6 pm. Join us on Youtube. r 4. Did you know that Seward has a Historic District? In 1984, a City Council resolution established the Downtown and Jesse Lee Home Historic Districts. In 1988, the Downtown District was expanded to encompass a larger area. "An area containing buildings or places in which historic events occurred or having special public value because of notable architectural or other features relating to cultural or artistic heritage of the community of such significance to warrant conservation and preservation." Photo from pg.11 of the Seward Historic Preservation Commission — 2017 Historic Preservation Plan. Ideas for future posts: 1. A little history on Hoben Park with some photos and notes that we are currently discussing future restoration work. This might be a great time to see if we could get community involvement or buy in to help plant lilacs or to clean and potentially paint sections of the historic fence. 2. Other Ideas? From: Jessica Stallard To: Brenda Ballou Bcc: Cheryl Seese; Fred Woelkers; Mary Ann Benoit; Sherry Furlong; Sue Ward; Tanguy Libbrecht; Valarie Kingsland; Wolfgang Kurtz Subject: 25 Properties Identified for Historic Recognition Date: Friday, July 10, 2020 9:47:09 AM Attachments: Complete CLG Grant Application 2020 - Sianed.pdf Good Morning, HP Commissioners! As requested at last night's meeting, the list of 25 properties identified for historic recognition is being emailed to all commissioners. These are the properties that will be discussed at the August 13, 2020 HP meeting that Chair Seese has requested everyone review before the meeting. As additional background information, I have also attached the 2020 C.L.G. grant to this email. This list of properties (it came out to be 24, not 25) can also be found at the bottom of page 8 of the 2020 C.L.G. grant. 1. Brown & Hawkins 2. Jesse Lee Home 3. Standard Oil Building 4. Urbach's 5. Gebhart House 6. Passenger Depot 7. Bowling Alley 8. St. Peter's Episcopal Church 9. Solly's 10. Swetmann House 11. Van Gilder Hotel 12. Seaview 13. Benny Benson Park 14. Library/Museum (Featuring'64 quake movie/museum visit) 15. Movie Theatre 16. Ballaine House 17. Resurrection Art Coffee House 18. Seward Yacht Club 19. Iditarod Mile 0 20. Millionaire's Row 21. Seward Railroad Depot 22. Dairy Hill 23. Port of Seward 24. Tribal Office SL4,-,C ,Vei y, J SfaV o-Vol, DeVAA, -q Cv- y Otte rkl N oiv-V y P wl� (907)224 -4046 6 Sponsored by: Staff CITY OF SEWARD, ALASKA RESOLUTION 2020-03 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION, RECOMMENDING COUNCIL ACCEPT THE STATE OF ALASKA HISTORIC PRESERVATION FUND MATCHING FY2020 CLG GRANT #20005: SEWARD HISTORICAL TOUR PUBLIC EDUCATION SIGNAGE PROJECT WHEREAS, the State of Alaska, Department of Natural Resources, Historic Preservation Office offers a 40/60 matching Historic Preservation Fund (HPF) Program annually to Certified Local Governments (CLG); and WHEREAS, the City of Seward Historic Preservation Commission (SHPC) has applied for and been awarded several HPF-CLG Grants in the past; and WHEREAS, the commission received notification for FY2020 HPF-CLG grant proposals on December 17, 2019 with an application deadline of January 30, 2020; and WHEREAS, one FY2020 HPF-CLG priority for grant funding is to increase public awareness of historic preservation; and WHEREAS, one of the assigned powers and duties (Ord 94-04 2.30.425) of the SHPC is to work toward the continuing education of citizens regarding local historic preservation and community history; and WHEREAS, the SHPC in discussion with local community groups and business individuals has determined that there is a clear economic benefit to promoting economic tourism and community pride through the continuing education of citizens regarding local historic preservation and community history; and WHEREAS, SHPC and Staff submitted an HPF-CLG Grant application on January 27, 2020 to create public educational signage for a Seward historical tour; and WHEREAS, the HPF-CLG Grant 920005 project was approved and the grant agreement was received by the City Staff on July 17, 2020 from the State Historic Preservation Office; and WHEREAS, the estimated total project cost is $28,825, which includes $11,530 City share for in kind and cash and whereas the cost to the city is anticipated to be deferred significantly by an estimated 300 in kind volunteer hours reimbursable at an estimated rate of $25.43 in addition to in kind services from community groups and businesses and where the sum balance of the remaining project cost of $17,295 will be borne by Federal share; and WHEREAS, there is an additional 8.5% State indirect cost to the City of $1,470; and VA CITY OF SEWARD, ALASKA RESOLUTION 2020-03 WHEREAS, grant funds will be administered by City Staff and expenditures reimbursed after invoices are submitted; and WHEREAS, the period of the grant upon full execution ends June 30, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE SEWARD HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward Historic Preservation Commission urges the Seward City Council to adopt a resolution in support and acceptance of the FY2020 HPF-CLG Grant 920005: Seward Historical Tour: Public Education Signage Project Section 2. Upon council approval, the Seward Historic Preservation Commission will collaborate with City Staff to implement the project, provide necessary in kind volunteer hours and donations, and ensure proper documentation for the FY2020 HPF-CLG Grant 920005. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City of Seward, Alaska, this 13rh day of August, 2020. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jessica Stallard Deputy City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Cheryl Seese, Chair 8 SHPC Agenda Statement Meeting Date: August 13, 2020 To: Seward Historic Preservation Commission From: Library Museum Director Valarie Kingsland, Administrative Liaison to the Commission Agenda Item: A Resolution Of The Seward Historic Preservation Commission, Recommending The City Of Seward Council Accept The State Of Alaska Historic Preservation Fund Matching FY2020 HPF-CLG Grant 920005: Seward Historical Tour: Public Education Signage Project BACKGROUND & JUSTIFICATION: The State of Alaska, Department of Natural Resources, Historic Preservation Office annually offers matching Historic Preservation Fund (HPF) Program grants to Certified Local Governments (CLG). The City of Seward is a Certified Local Government and has received several of these grants in the past. The match consists of 60% Federal Share and 40% Sponsor Share. The Sponsor Share may include in -kind volunteer hours, donated work and funds. An 8.5% State indirect cost on the Federal Share is also required. The Alaska State Historic Preservation office send a notification for a FY2020 HPF-CLG grant proposals on December 17t1i, 2019 with the application deadline of January 30, 2020. The Commission had assigned a CLG Grant committee to work on the application consisting of HP Commissioners Tanguy Libbrecht, Wolfgang Kurtz and Sue Ward due to the very short timeframe between the notification, subsequent HP meetings and the application deadline. This project proposes to install interpretive signs to highlight sites of interest as part of a Historic Seward Walking tour. The grant proposal was approved by the Alaska Historical Preservation Commission, who reviewed the applications submitted, on April 27, 2020. Due to staffing changes at the State Historic Preservation Office and the COVID-19 pandemic situation, the City of Seward did not receive the grant agreement until July 17'1i, 2020. The grant period begins upon full execution of the grant agreement and ends June 30, 2021. The primary purpose of the project is to increase awareness of Seward's historic district sites and their significance. (i.e. sites 50 years or older by creating a walking tour of 25 important historic sites located in Seward. A secondary purpose is SHPC believes there is a cultural and economic benefit to the creation of a walking tour in our historic Seward downtown area. for more identified locations of interest and "things to do in Downtown Seward" for the over 100 cruise ships and their passengers who visit in the summer months. Total Project Costs (see grant application Budget Table) Personal Services: $5,000.00 Contractual: $17,825.00 9 Supplies/Materials: $4,500.00 Travel: $1,500.00 Total Estimated Project Costs: $28,825.00 City Share (see grant application Budget Table) Cash: $2,500.00 In -Kind Goods and Services: $2,381.00 Donated Goods and Services: $7,629.00 (300 volunteers hours x $25.43) Estimated City Share of Project Costs: $12,510.00 Plus 8.5% cash State Indirect on Federal Share: $1,470.00 Total Estimated City Cost: $13,980.00 ($3970.00 cash) Federal Share (see grant application Budget Table) Potential cash reimbursement: $17,295.00 INTENT: Commission approval to recommend Council support and approval of the FY2020 HPF-CLG Grant 420005: Seward Historical Tour: Public Education Signage Project. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan 2.2.3 Support activities initiated by the Seward 1. Historic Preservation Commission (SHPC). 3111111 Promote seasonal x and ear -round tourism, including heritage tourism. Strategic Plan: Growth Management and Land Use Planning pg. 9-11 2 History and Sense of Community pg. 13 x 3. Other (list): FISCAL NOTE: Approved by Finance Department: ATTORNEY REVIEW: Yes No x RECOMMENDATION: 1. A pprove H P Resol uti on 2020-XXX , A Resol uti on Of The Seward H i stori c Preservati on Comm ssi on, To Recommend The Ci ty Of Seward Counci I To Accept The State Of A I aska H i stori c Preservati on Fund M atchi ng FY2020 H PF-CLG Grant #20005: Sevvard H i stori cad Tour: Publ i c Educati on Si gnage Proj ect 2. Di rect staff to put forward a resod uti on to the City Counci I to formal I approve the FY2020 H PF-CLG Grant #20005: Seward H i stori cad Tour: Publ i c Educati on Si gnage Proj ect itt THE STATE Department of Natural Resources 0��LASK—A Divisionof Parks and Outdoor Recreation Office of History and Archaeology GOVERNOR NLc AEL J. DuNLEAvY July 13, 2020 Jessica Stallard, Deputy City Clerk City of Seward P.O. Box 167 Seward, AK 99664 Re: Historic Preservation Fund CLG HPF Grant HPF # 20005: Public Education Signage Dear Ms. Stallard: 550 West 71r Avenue, Suite 1310 Anchorage, AK 99501-3565 Main 907.269.8700 The Alaska Historical Commission met on April 27, 2020 to recommend awards for Historic Preservation Fund (HPF) projects for Certified Local Governments. The City's application, referenced above, was recommended for a 60-40 matching grant. Enclosed are two (2) sets of the grant agreement packet. Please review the agreement and accompanying documents: Assurances, Certifications, and Willingness to Comply with Grant Requirements. Also verify your DUNS on page 1. If you find the agreement acceptable, sign and date page one. In addition, initial pages 2-10 of the agreement, and complete the accompanying documents where necessary throughout each package. Upon completion, return both sets to our office. We will return a set of the executed grant agreement to you. Please note that any work performed prior to full grant execution by both parties is ineligible for reimbursement or match under the HPF grant program. If you have any questions, please e-mail the me at judy.bittner@alaska.gov or call at 907-269- 8715. Sincerely ith E. Bittner State Historic Preservation Officer Cc: Cheryl Seese, Preservation Commission Enc: Grant Agreement Packets (2 sets) is State of Alaska Grant Agreement Historic Preservation Fund Program l° CFDA # 15.904 Seward Historical Tour: Public Education Signage HPF - CLG Grant # 20005 This grant agreement is between State of Alaska, Department of Natural Resources Division of Parks and Outdoor Recreation Office of History & Archaeology 550 W. 71h Avenue, Ste 1310 Anchorage, AK 99501 hereafter the State, and Grantee City of Seward Employer ID Number (EIN): 92-6000086 P.O. Box 167 DUNS: 037996634+0167 Seward, AK 99664 hereafter the Grantee Grantee Contact Name & Title Telephone Number E-Mail Address Naneth Arnbrosiani Grant Manager 907-224-4063 nambrosiani@cityofseward.net ARTICLE 1. Appendices: Appendices and provisions referred to herein are considered part of this agreement. ARTICLE 2. Performance of Services: 2.1 Appendix A: Scope of Work. 2.2 Appendix B: Estimated Budget. 2.3 Appendix C: Special Conditions. 2.4 Appendix D: Payment Processes. 2.5 Appendix E: Standard Provisions. 2.6 Appendix F: OMB Circulars, Regulations and HPF Guidance. 2.7 Appendix G: Digital Product Submission Guidelines. ARTICLE 3. Period of Performance: The period of performance for this grant agreement begins upon full execution and ends June 30, 2021. The period of performance would normally end Sept 2020, but has been extended, per the National Park Service and State of Alaska due to disruptions from the COVID-19 pandemic. ARTICLE 4. Consideration: In consideration of Grantee's performance under this matching grant program, the State shall apply to the National Park service for HPF assistance in a sum not to exceed $18,765 and shall reimburse Grantee, minus applicable State Indirect costs, in accordance with the Estimated Budget in Appendix B and provisions in Appendix D. GRANT Signature of Grantee's Authorized Representative Date Type or Print Name and Title of Grantee Representative STATE of ALASKA Signature: State of Alaska Certifying Officer Date Judith E. Bittner, State Historic Preservation Officer, Office of History & Archaeology Dept of Natural Resources: Division of Parks & Outdoor Recreation 550 W. 7m Avenue, Suite 1310 Anchorage, AK 99501 W Appendix A: Scope of Work Recipient shall design and manufacture, as funds allow, signage describing up to 25 historic sites in Seward. A map of such sites shall also be developed as a public education walking tour of historical sites within the city. The signage shall provide specific information on each site and shall address sites, buildings, structures, and objects, rather than general history in that area. Grant Period of Performance Begins upon Execution and Ends June 30, 2021. Timeline Benchmark Activities & Proiect Deliverables Quarterly Submit written reports to the Office of History and Archaeology (OHA) describing project work during the preceding three months, referencing benchmarks in this scope of work. July — Aug 2020 Recipient and contractor will meet with stakeholders, property owners, and local knowledge bearers to determine information for each sign. Submit list of stakeholders to OHA. Aug 2020 — Feb 2021 Write text, find illustrations, and design sign and panel. Submit drafts to OHA, the Seward Historic Preservation Commission, and other stakeholders for 30-day review and comment. Respond to and incorporate relevant comments into the signs and walking tour map and finalize each. Fabricate signs and prepare for installation. Mar - June 2021 Install signage at identified sites around Seward. Hold a public dedication ceremony and "First Walking Tour." Inform OHA of the event in a timely enough manner that State or Federal officials might attend, if possible. Document event with photographs. Final Reports and Products: Submit the following items to OHA by July 31, 2021. 1. Written report describing project activities conducted with grant funds. Include details: who, what, where, when, why. Describe how the Secretary's Standards were applied. Summarize public outreach, input, and review comments. 2. Final bill ing/reimbursement request with financial documentation supporting claimed eligible costs. 3. One digital copy of each of the final sign and map, with photographs of the signs installed. Digital copy must adhere to Digital Product Submittal Guidelines in Appendix G of this agreement. 4. Minutes of HPC meetings showing its participation in the project. HPF--CLG # 20003_Seward Walking Tour Signage the 2 Grantee Initials Appendix B: Estimated Budget Budget Categories Amount Personal Services 5,000 Contractual 17,825 Supplies/Materials 4,500 Travel 1,500 Estimated Costs 28,825 Calculations for Grant Purposes 28,825 40% Sponsor Share of Project Costs 11,530 60% Federal Share of Project Costs 17,295 8.5% State Indirect on Federal Share 1,470 Total Federal Award 18,765 Potential Reimbursement to Sponsor 17,295 Appendix C: Special Conditions Contractor's Experience & Rates: Consultants/contractors shall have the requisite experience and training in historic preservation or relevant field to oversee the project work. Maximum rates charged to this grant may not exceed 120% of a Federal Civil Service GS-15, step 10 salary, per project location. Current regional salary tables can be found on the Office of Personnel and Management site at https://www.opm.gov/policy-data- oversighUpay-leave/salaries-wages/salary-tables/pdf/2019/AK.pdf Volunteers and Donations: If a person volunteers services outside his profession or trade, volunteer time shall be valued at the Federal minimum wage rate or a higher applicable rate for general laborers, if Grantee documents such, and the rate is approved by the State Historic Preservation Office. See rates compiled for Alaska by the Independent Sector's Value of Volunteer Time by State: https://www.independentsector.org/volunteer time . Donated labor, equipment or materials shall be adequately documented, if used for match project purposes. A form signed by the donor with dates, names, work performed or items donated, valuation of goods/services, and Grantee's signature, or a detailed listing from the Grantee is required. Reports: Narrative and financial reports may be submitted as often as quarterly. Requests for reimbursement must be accompanied by a narrative for the corresponding period, and a Summary of Documentation form with relevant financial backup (e.g., copies of invoices, receipts, checks paid to vendors, payroll ledgers, or timesheets) as needed. Reports are due within thirty (30) days following the quarter, and within thirty (30) days after project completion or end of project period, whichever occurs first. Submit reports to the State by fax, e-mail, United States Postal Service or another carrier to the Grants Administrator: Fax: 907-269-8907 E-mail: samantha.hudson@alaska.gov State of Alaska: Dept of Natural Resources Division of Parks and Outdoor Recreation 550 W. 7' Avenue, Suite 1380 Anchorage, AK 99501 HPF—CLG # 20003_Seward Walking Tour Signage Plge 3 Grantee Initials Covenants: If applicable, a protective covenant shall be attached to the property deed and a copy supplied to the Alaska Office of History and Archaeology (OHA). The covenant will apply when there is a change in ownership; it will be enforceable by Alaska law, and will be monitored by OHA. The covenant is effective upon execution of the document, and shall be recorded prior to disbursement of HPF monies. A grant cannot be repaid to avoid the deed restriction. NEPA Compliance: If grant -assisted activity involves development (construction) or archeology, grantee shall submit an Environmental Screening Worksheet to determine whether a Categorical Exclusion is allowed in accord with the National Environmental Policy Act (NEPA) of 1969. Section 106 Compliance: If grant -assisted activity involves construction or ground disturbance, grantee must complete Section 106 consultation with the State Historic Preservation Office, prior to any such work, per the National Historic Preservation Act (54 U.S.C. 306108). Unanticipated Discovery Protocols: Grantees or contractors shall immediately stop construction in the vicinity of the affected historic or cultural resource and take reasonable measures to avoid and minimize harm to the resource until the SHPO or THPO, grantee or contractor, and Tribes, as appropriate, have determined a suitable course of action within 15 calendar days. Project Sign/Notification: Grantee shall create public notification of the project with a project sign or website posting, as appropriate. Photo documentation of the sign for development projects must be submitted to the State. Costs for fabricating and erecting signage is an eligible grant cost. The sign shall ZD be of adequate design and construction to withstand weather exposure, be easily read from the public right-of-way, and be accessible to the public throughout the project term. At a minimum, all notifications shall contain the following: [Project Name] is supported in part by the Historic Preservation Fund administered by the National Park Service, Department of Interior, and the State of Alaska Office of History & Archaeology. NHPA and Secretary's Standards: Grantee shall comply with provisions of the National Historic Preservation Fund Act (54 U.S.C. 300.101 et sq) and apply the appropriate Secretary of Interior's Standards and Guidelines for Archaeology and Historic Preservation for this grant -assisted project. Appendix D: Payment Processes Reimbursement: Payment shall be made to the Grantee on a cost reimbursement basis. Requests for reimbursement, complete with all necessary backup documentation, shall be processed by the State within 30 days of Grantee submittal. For matching assistance, Grantee must document all eligible project expenses and submit to the State. Retainage: The State may withhold a sum representing up to ten percent (10%) of the total grant amount until acceptable completion of this grant project. Upon receipt and approval of narrative and financial reports, or other necessary documents, the State shall process final reimbursement to Grantee. State Indirect Cost: The State of Alaska includes indirect cost charges as shown in Appendix B. The indirect cost rate may fluctuate during the Period of Performance, but will not exceed 16% for this grant -assisted project. HPF—CLG # 20003—Seward Walking Tour Signage Ohe 4 Grantee Initials Appendix E: Standard Provisions Article 1. Definitions. In this grant agreement, attachments, and amendments, "OHA" means State of Alaska Office of History and Archaeology. "NPS" means National Park Service. "CFR" means Code of Federal Regulations. "HPF" means Historic Preservation Fund. Article 2. Insurance. Grantee is responsible for maintaining necessary liability insurance to cover claims brought by third parties for death, injury, property damage, or other loss resulting from activities performed in connection with this grant agreement. The Grantee shall provide and maintain worker's compensation insurance as required by AS 23.30 for all employees engaged in work under this grant agreement. The Grantee shall require any contractor to provide and maintain worker's compensation insurance for its employees as required by AS 23.30. Article 3. Indemnification. Grantee shall indemnify, save harmless and defend the State and NPS, its officers, agents and employees from liability of any nature or kind, including costs and expenses, for or on account of any and all legal actions or claims of any character whatsoever resulting from injuries or damage sustained by any person or persons or property as a result of any error, omission or negligent act of the Grantee relating to its performance of this grant. Article 4. Non -Discrimination. Grantee shall comply with requirements of Executive Order 11246 as amended; Title VI of the Civil Rights Act of 1964, as amended; Title V, Section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975; and all other Federal laws and regulations prohibiting discrimination on basis of race, color, national or ethnic origin, age, disabilities, religion, gender, or sexual orientation. Article 5. Lobbing. In accepting these funds, Grantee agrees and assures that none of the funds will be used for the purpose of lobbying activities before the Alaska Legislature or United States Congress. Article 6. Business Enterprise Development: Grantee is encouraged to utilize small businesses, minority -owned firms and women's business enterprises to the fullest extent practicable, per national policy pursuant to Executive Order 12432. Article 7. No Assignment or Delegation. The Grantee may not assign or delegate this grant agreement, or any part of it, or any right to any of the money to be paid under it, except with prior written consent of the Certifying Officer. Article 8. Officials Not to Benefit. No member of, or delegate to Congress or the Legislature, or officials or employees of the State or Federal government may share any part of this grant agreement or any benefit to arise from it. Article 9. Partial Invalidity. If any provision of this Agreement be held invalid or unenforceable, the remainder of the Agreement remain valid and shall not be affected. Article 10. Photographs and Data Rights. Grantee shall allow the State of Alaska and the National Park Service royalty -free authority to use and reproduce photographs, reports, and other data produced with this grant. HPF—CLG # 20003_Seward Walking Tour Signage PAPr 5 Grantee Initials Article 11. Records Retention and Access. Grantee shall retain financial and programmatic records, supporting documents and other grant records in accordance with 2 CFR Part 200.333-337. Article 12. Audits. Non -Federal entities that expend $750,000 or more during a year in Federal awards shall have a single or program -specific audit conducted for that year in accordance with 31 USC 7501-7507 and 2 CFR Part 200, Subpart F. Grantee may be subject to 2AAC 45.01, single audit regulations for state grants. If applicable, Grantee must comply with all provisions thereof. Article 13. Changes. Grantee shall obtain prior approval for budget and scope revisions, in accordance with 2 CFR §200.308. Changes requested by the Grantee in writing, if approved, will be formalized in an amendment. Amendments must be dated and signed by the State before the change is considered official and approved. Grantee will receive copies of any such amendments. Budget Flexibility and Amendments. Notwithstanding the provisions of Article 13, "Changes," the Grantee may revise line item or subcategory amounts in the project budget in Attachment B without a formal amendment to this agreement when such revisions are limited to a maximum of 10 % of the total direct costs. Revisions are limited to changes in existing budget line items or categories and must be documented in writing. Budget revisions may not be used to increase any budget item for project administrative expenses. Changes to the budget beyond the limits authorized by this provision may only be made by a formal amendment to this agreement. Article 14. Conflicts of Interest. In procurement of supplies, equipment, construction, and services by recipients and subrecipients, the conflict of interest provisions in 2 CFR § 200.318 apply. Non-federal entities must avoid prohibited conflicts of interest, including any significant financial interest that could cause a reasonable person to question the recipient's ability to provide impartial, technically sound, and objective performance under or with respect to a financial assistance agreement. Article 15. Procurement. The Grantee shall procure supplies, materials, equipment, and services in a manner that is fair and reasonable, conforming to written procurement standards which reflect State and local laws, and applicable Federal law and standards in 2 CFR Chapter 1, § 200.317- 200.326. Article 16. Termination. This agreement may be terminated in whole, or in part, consistent with termination provisions for Agreements found in 2 CFR 200.339 -- 200.342. Article 17. Prohibition on Texting and Driving. Recipient is encouraged to adopt and enforce policies that ban text messaging while driving company -owned or -rented vehicles, government -owned or -rented vehicles or while driving privately -owned vehicles when on official government business or when performing any work for or on behalf of the government (Executive Order 13513). Article 18. Seat Belt Provision. Recipient is encouraged to adopt and enforce on-the-job seat belt use policies for employees when operating company -owned, rented or personally owned vehicles. Article 19. Trafficking in Persons. This award is pursuant to paragraph (g) of Section 106 of the Trafficking Victims Protections Act of 2000, as amended (2 CFR § 175.15). HPF—CLG # 20003—,Seward Walking Tour Signage �Zge 6 Grantee Initials Article 20. Whistle Blower Rights. Grantee shall inform it employees in writing, in the predominant language of the workforce, of employee whistle blower rights and protections under 41 USC 4712. Grantee shall insert the substance of this clause in all subawards or subcontracts over the simplified acquisitions threshold, 42 CFR § 52.203-17 as referenced in 42 CFR § 3.908-9. Article 21. Current Prevailing Rates of Wage and Employment Preference. Certain grant projects are constrained by the provision of Alaska Statute 36: PUBLIC CONTRACTS. To the extent that such provisions apply to the project that is the subject of this grant agreement, the Grantee shall pay the current prevailing rates of wage to employees as required by AS 36.05.010. Article 22. Reporting Requirements. The Grantee shall submit progress reports to the State according to the schedule established in this grant agreement. Article 23. Right to Withhold Funds. The State may withhold payments under this grant agreement for any violation of these provisions. Any grant funds not utilized for the specific purposes stated in the agreement shall be retained by or returned to the State. Article 24. Site Control. If the grant project involves the occupancy and use of real property, the Grantee assures that it has the legal right to occupy and use such real property for the purposes of the grant, and Grantee has legal access to such property. Article 25. Inspections and Retention of Records. The State may inspect, in the manner and at reasonable times it considers appropriate, the Grantee's facilities, records and activities under this grant agreement. The Grantee shall retain property receipts and other grant financial records for at least 3 years after project completion or equipment disposal. Article 26. Confidentiality Agreements. Public Law 113-235 prohibits issuing financial assistance awards to entities that require certain internal confidentiality agreements. Grantees must not require their employees or contractors seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or restricting them from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative or agency authorized to receive such information. Article 27. Conflicts of Interest. Non -Federal entities shall avoid prohibited conflicts of interest, including any significant financial interests that could cause a reasonable person to question the recipient's ability to provide impartial, technically sound, and objective performance under or with respect to this financial assistance agreement. Article 28. Publicity and Press Releases. Press releases about this project shall acknowledge the grant assistance provided by the Historic Preservation Fund, NPS, and the State of Alaska, and copies provided to NPS. Notice of public ceremonies shall be transmitted in timely enough manner so that State of Alaska, Department of Interior, Congressional or other Federal officials can attend, if desired. Article 29. GIS Spatial Data Transfer. One digital copy of all GIS data produced or collected as part of these grant funds will be submitted to the State via data transfer in shapefile (*.shp) or GeoDatabase format. Geographic Data Committee compliant metadata shall be included. Template GeoDatabases and guidelines for creating and submitting GIS data can be found at the NPS Cultural Resource GIS Facility webpage: ht!Rs://www.nps.gov/crgis/crgjs standards.htm HPF—CLG 4 20003_Seward Walking Tour Signage Q,a 7 Grantee Initials F. OMB Circulars, Regulations, and Historic Preservation Fund Guidance Office of Management and Budget (OMB) Circulars and Other Regulations. The following Federal regulations are incorporated by reference into this Agreement. (Full text is at http://www.eefr.gov ) a) Administrative Requirements: 2 CFR, Part 200. Uniform Administrative Requirements, Cost Principles, and Audit Requirement for Federal Awards, in its entirety b) Determination of Allowable Costs: 2 CFR, Part 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart E c) Audit Requirements: 2 CFR, Part 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F d) Procurement Procedures: 2 CFR, Part 200.317-200.326 e) Code of Federal Regulations/Regulatory Requirements: 2 CFR, Part 182 & 1401, Government -wide Requirements for a Drug -Free Workplace 2 CFR, Part 180 & 1400, Non -Procurement, Debarment and Suspension 2 CFR, Part 170: Reporting Subawards and Executive Compensation 2 CFR, Part 175: Trafficking Victims Protection Act of 2000 2 CFR, Part 25: System for Award Management (www.SAM.gov) and Data Universal Numbering System (DUNS) 43 CFR 18: New Restrictions on Lobbying Federal Acquisition Regulation, Clause 52.203-12, Paragraphs (a) and (b): Limitation on Payments to Influence Certain Federal Transactions National Historic Preservation Fund Act (54 U.S.C. 300.101 et sq) HPF Grants Manual: Grantee shall comply with the policies set forth in the Manual. Provisions of said manual are incorporated into and made a part of this project agreement. HPF—CLG # 20003_Seward Walking Tour Signage Mge 8 Grantee Initials G. Digital Product Submission Guidelines The National Park Service's (NPS) State, Tribal, Local, Plans & Grants (STLPG) Division developed these guidelines to outline the digital product submission process for grant recipients. These guidelines specify the types of products that should be submitted, supply guidance on the file names and formats grant recipients should use, and define how submissions should be made. Products submitted digitally may be uploaded and shared with the general public through the Integrated Resource Management A lications (]RMA),,, the NPS's digital repository system. To see grant products that have already been uploaded, go to IRMA, choose Historic Preservation Fund (HPF) under "Select a Park, Office, Program or Region" and select a category of featured content. What to submit: • Provide one digital copy of each deliverable or publication under your grant agreement. • Deliverables and publications include, but are not limited to, the following materials: SUBMIT DO NOT SUBMIT Reports, plans and guidelines (including Digital copies saved on CD/DVD-Rs or flash historic structure reports, design guidelines, drives (unless arrangements have been made with economic impact studies, treatment reports, your grant administrator) historic context statements, preservation plans) Confidential/restricted reports that cannot be Substantive event materials (including viewed by the general public (including programs, proceedings, handouts,photo graphs) archeological reports, architectural reports on federal buildings or restricted sites) Professionally produced content (including books, documentaries, oral histories, Other documentation not intended for the presentations and PSAs) general public (including survey forms, financial records, correspondence) Interpretive products (including books, brochures, posters, interpretive tours, coloring Ephemeral products unlikely to be of future books or other youth -focused products, lesson value to the general public (including flyers, plans) postcards, invitations, meeting minutes) Online content (including websites, story maps, and other web -based projects) o Final grant products may be made available to the general public and should, by default, feature the NPS disclaimer. Printed products must feature a printed disclaimer when feasible. Audio products must include a spoken version of the disclaimer. Video products must include the disclaimer as an on -screen graphic. A disclaimer is not required when it would be unreasonable to do so, such as on size -restrictive publications like postcards or flyers. • For additional questions about the required disclaimer, consult with your NPS grant manager. HPF—CLG # 20003,.,Seward Walking Tour Signage AR,e 9 Grantee Initials Naming files for submission: • Name each file you will be submitting using the following naming convention: [Grant Program]_[Fiscal Year]_[State, if applicable]_[Grantee or Subgrantee]_[Grant Number] —[Short File Description] • Do not use spaces or special characters (#,%,&,?) in the file name. • For "Short File Description," write a brief (less than 50 characters), unique description that would help someone easily and quickly identify the rile. • If files are part of a series, append the number 001, 002, etc. to the end of the description. Ex: Audio files submitted under a FY2018 grant by the DC State Historic Preservation Office SHPO_18 DC_GraiiteeHistol-icDisti-ict_P.17AF00001_JohizDoehitervietv001.iiip3 SHPO_18_DC GrajateeHistoricDistrict_P17AF00001 JohtiDoelfrtervietv002.►np3 ® Use the appropriate abbreviation for your grant program in the file name: Required file formats and resolution standards: • Reports and publications: PDF files saved at 300 ppi (pixels per inch) and 100%n of the original document size. When possible, convert original documents to PDFs (for example, saving as PDFs from Word or InDesign files). Otherwise, save high resolution scans of printed materials as PDFs. • Photos: JPEG or TIFF files saved at a minimum resolution of3000 x 2000 pixels (orb megapixels). o When submitting photographs, include captions, photo credit, and a signed release form (if needed). Photo release fortes are available on the STLPG website. o Development (construction) grants must submit at least one before and one after photograph of work completed under the grant. Refer to the NPS Documenting Historic Places on Film guidelines for more information on photographing a variety of historic environments and buildings. • Videos: MP4 files saved at a resolution of 1280 by 720 pixels. All videos produced with HPF funding should include closed captioning. When reasonable, provide transcripts of videos as Word documents. • Audio: Uncompressed WAV files. When reasonable, provide transcripts of audio files as Word documents. For more information about formatting deliverables, consult the National Archives` Tables of File Formats. Creating an index file for your submission: • Include this information in the index file for each product that is being submitted: Grant Number Subgrant Number (if applicable) Title of Product Filename Product Creator(s) (give full names and their roles; include up to 5 names or organizations) Date Completed Extent (number of pages, photographs, or length of audio/video riles; use when applicable) Description (up to 200 words) Save the index file as a Microsoft Word document using the following naming convention: [Grant Program]_[Fiscal Year]_JState, if applicable]_[ Grantee or Subgrantee]_[Grant Numher]_lndex.doex Ex: SHPO 18 DC GraiiteeHistot-icDi.stric P17AF00001 Inde.,c.clocx HPF--CLG # 20003_Seward Walking Tour Signage �Jge 10 Grantee Initials CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; DRUG -FREE WORKPLACE REQUIREMENTS AND LOBBYING Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 15 CFR Part 26, "Governmentwide Debarment and Suspension (Nonprocurement)" and "Governmentwide Requirements for Drug -Free Workplace" and 15 CFR Part 28. "New Restrictions on Lobbying." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Commerce determines to award the covered transaction, grant, or cooperative agreement. 1.DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS As required by Executive Order 12549, Debarment and Suspension, and implemented at 15 CFR Part 26, for prospective participants in primary covered transactions, as defined at 15 CFR Part 26, Sections 26.105 and 26.110 -- (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this applicationfproposal had one or more public transactions (Federal, Stale or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 2. DRUG -FREE WORKPLACE REQUIREMENTS Alternate I. Grantees Other Than Individuals As required by the Drug -Free Workplace Act of 1988, and implemented at 15 CFR Part 26, Subpart F, for grantees, as defined at 15 CFR Part 26, Sections 26.605 and 26.610 -- A. The grantee certifies that it will or will continue to provide a drug - free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; b) Establishing an ongoing drug -free awareness program to inform employees about-- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— (1) Abide by the terms or the statement, and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the Director, Office of Federal Assistance, Office of Federal Assistance and Management Support, HCHB Room 6051, U.S. Department of Commerce, Washington, DC 20230. Notice shall include the identification number(s) of each affected grant; (0 Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted-- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, Stale, or local health, law enforcement, or other appropriate agency: (g) Faking a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a),(b),(c),(d),(e) and (1). M B. The grantee shall insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance: (Street address, city, county, stale, TIP code):,...__._ _ Check ❑ if there are workplaces on file that are not identified here. Alternate 11. Grantees Who Are individuals As required by the Drug -Free Workplace Act of 1988, and implemented at 15 CFR 26, Subpart F, for grantees, as defined at 15 CFR Part 26, Sections 26.605 and 26.610 - (A) The grantee certifies that, as a condition of the grant, he or she will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; (B) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or she will report the conviction, in writing, within 10 calendar days of the conviction, to the Director, Office of Federal Assistance, Office of Federal Assistance and Management Support, HCHB Room 6054, U.S. Department of Commerce, Washington, DC 20230. When notice is made to such a central point, it shall include the identification number(s) of each affected grant. 3. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 15 CFR Part 28, for persons entering into a grant, cooperative agreement or contract over $100,000, or loan or loan guarantee over $150,000, as defined at 15 CFR Part 28, Sections 28.105 and 28.110, the applicant certifies that to the best of his or her knowledge and belief, that; (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Farm-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Statement for loan Guarantees and Loan Insurance The Undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above applicable certification(s). NAME OF APPLICANT AWARD NUMBER AND/OR PROJECT NAME PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE SIGNATURE DATE 23 Assur, anew--%ion-voi rSir uc'L:Ioit Programs OMBApprova;No.0348-0040 Public reporting burden fwthis collection of information isesllmaledtoaverage 15 minutes per response, including the time for reviewing ins Iructions, search Ing existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information Please do not return your completed form to the Office of Management and Budget; send it to the address provided by the sponsoring agency. Note: Certain of these assurances may not be applicable to your projector program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case you will be notified. As the duly authorized representative of the applicant 1 certify that the applicant: l Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. Will give the awarding agency, the Comptroller General of the United States, and ifappropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3 Will establish safcguards to prohibit employees from using their positions for a purpose that constitct[cs or presents the appearance of personal of organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. S. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§ 4728-4763) relating to prescribed stan- dards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM`s Standards for a Merit System of Personnel Adminis- tration (5 C.F.R. 900, Subpart F), 6. Will comply with all Federal statutes relating to nondis- crimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimina- tion on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 610l-6107), which prohibits discrimination on the basis of age; (c) the Drug Abuse Office and Treatment Act of 1972 (P.O. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondis- crimination on the basis of alcohol abuse or alcoholism; Previous Editions Usable (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U S C. § 36701 cl seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) un- der which application for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. Will comply, or has already complied, with the require- ments of Titles 11 and III of the Uniform Relocation Assistance and Real Property Acquisition Policies .Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is ac- quired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal partici- pation in purchases. 8. Will comply, as applicable, with the provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§ 276a and 276a-7), the Copeland Act (40 U.S.C. § 276c and 18 U.S.C. §§ 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327.333), regarding labor standards for feder- ally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Pro- tection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insur- able construction and acquisition is S10,000 or more. I I. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures tinder the Na- tional Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 1 1514; (b) notification of violating facilities pursuant to EO 1 1738; (c) protection of wetlands pursuant to EO 1 1990; (e) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of Page 1 of 2 Authorized for Local Reproduction SF-424B (Rev 4192) Prescnbed by OMB Circular A-102 24 project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section, 176(c) of the Clear Air Act of 1955, as amended (42 U.S C. § 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endan- gered Species Act of 1973, as amended, (P.L. 93-205). 12 Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.0 §§ 1271 et seq.) related to protecting compo- nents or potential components of the national wild and Scenic rivers system. 14 15 16. 17 13 Will assist the awarding agency in assuring compliance with Section 106 of the national Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and 18 Historic Preservation Act of 1974 (16 U.S.C. 469a-i et seq.). Will comply with P.L 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. Will comply with the Laboratory Animal Welfare Act of 1966 (P L 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. Will comply with the Lead -Based Paint Poisoning Preven- tion Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984 or OMB Circular No. A-133, Audits of Institutions of Higher Learning and other Non-profit Institutions. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. S-gnature of Authorized Certifying official 1 iflle Apphcanl Organizahm dale Submitted Previous Editions Usable Page 2 of 2 Authorized for Local Reproduction SF4248 (Rev. 4192) Prescribed by OMB Circular A-102 M Willingness to Comply with Grant Requirements 1. 1 understand that this is a grant agreement administered by the State of Alaska Department of Natural Resources, Division of Parks and Outdoor Recreation, Office of History and Archaeology. 2. In accepting these funds, I understand it is my responsibility to comply with all program requirements, pertinent State and Federal regulations, and the grant agreement. 3. In accepting these funds, I understand that project records are subject to audit after project completion, and that if such an audit questions expenditures for which I have been reimbursed, I will return any amount paid for questioned expenditures. 4. 1 understand that no grant or promise of a grant exists until the State Historic Preservation Officer (SHPO) or his/her designee signs the grant agreement, and that any funds expended prior to the grant period or before full grant execution (SHPO signature) may not be reimbursed without specific approval. 5. 1 understand that the State of Alaska may incorporate an indirect cost to help off -set administration of this grant. The percentage of the indirect may fluctuate over the course of the grant but will not exceed amount shown on the grant agreement. Signature Print or Type Name Entity Name and Title Date M State of Alaska Grant Agreement Historic Preservation Fund Program I. CFDA # 15.904 Seward Historical Tour: Public Education Signage HPF - CLG Grant # 20005 This grant agreement is between State of Alaska, Department of Natural Resources Division of Parks and Outdoor Recreation Office of History & Archaeology 550 W. 71h Avenue, Ste 1310 Anchorage, AK 99501 hereafter the State, and G rantee City of Seward Employer ID Number (EIN): 92-6000086 P.O. Box 167 DUNS: 037996634+0 t 67 Seward, AK 99664 hereafter the Grantee Grantee Contact Name & Title Telephone Number E-Mail Address Naneth Ambrosiani Grant Manager 907-224-4063 narnbrosiani@cityofseward.net ARTICLE 1. Appendices: Appendices and provisions referred to herein are considered part of this agreement. ARTICLE 2. Performance of Services: 2.1 Appendix A: Scope of Work. 2.2 Appendix B: Estimated Budget. 2.3 Appendix C: Special Conditions. 2.4 Appendix D: Payment Processes. 2.5 Appendix E: Standard Provisions. 2.6 Appendix F: OMB Circulars, Regulations and HPF Guidance. 2.7 Appendix G: Digital Product Submission Guidelines. ARTICLE 3. Period of Performance: The period of performance for this grant agreement begins upon full execution and ends June 30, 2021. The period of performance would normally end Sept 2020, but has been extended, per the National Park Service and State of Alaska due to disruptions from the OOVlD-19 pandemic. ARTICLE 4. Consideration: In consideration of Grantee's performance under this matching grant program, the State shall apply to the National Park service for HPF assistance in a sum not to exceed $18,765 and shall reimburse Grantee, minus applicable State Indirect costs, in accordance with the Estimated Budget in Appendix B and provisions in Appendix D. GRANTEE Signature of Grantee's Authorized Representative Date Type or Print Name and Title of Grantee Representative STATE of ALASKA Signature: State of Alaska Certifying Officer Date Judith E. Bittner, State Historic Preservation Officer, Office of History & Archaeology Dept of Natural Resources: Division of Parks & Outdoor Recreation 550 W. 71h Avenue, Suite 1310 Anchorage, AK 99501 27 Appendix A: Scope of Work Recipient shall design and manufacture, as funds allow, signage describing up to 25 historic sites in Seward. A map of such sites shall also be developed as a public education walking tour of historical sites within the city. The signage shall provide specific information on each site and shall address sites, buildings, structures, and objects, rather than general history in that area. Grant Period of Performance Begins upon Execution and Ends June 30, 2021. Timeline Benchmark Activities & Proiect Deliverables Quarterly Submit written reports to the Office of History and Archaeology (OHA) describing project work during the preceding three months, referencing benchmarks in this scope of work. July — Aug 2020 Recipient and contractor will meet with stakeholders, property owners, and local knowledge bearers to determine information for each sign. Submit list of stakeholders to OHA. Aug 2020 — Feb 2021 Write text, find illustrations, and design sign and panel. Submit drafts to OHA, the Seward Historic Preservation Commission, and other stakeholders for 30-day review and comment. Respond to and incorporate relevant comments into the signs and walking tour map and finalize each. Fabricate signs and prepare for installation. Mar -June 2021 Install signage at identified sites around Seward. Hold a public dedication ceremony and "First Walking Tour." Inform OHA of the event in a timely enough manner that State or Federal officials might attend, if possible. Document event with photographs. Final Reports and Products: Submit the following items to OHA by July 31, 2021. 1. Written report describing project activities conducted with grant funds. Include details: who, what, where, when, why. Describe how the Secretary's Standards were applied. Summarize public outreach, input, and review comments. 2. Final billing/reimbursement request with financial documentation supporting claimed eligible costs. 3. One digital copy of each of the final sign and map, with photographs of the signs installed. Digital copy must adhere to Digital Product Submittal Guidelines in Appendix G of this agreement. 4. Minutes of HPC meetings showing its participation in the project. HPF—CLG # 20003—Seward walking Tour Signage Ftp 2 Grantee Initials Appendix B: Estimated Budget Budget Categories Amount Personal Services 5,000 Contractual 17,825 Supplies/Materials 4,500 Travel 1,500 Estimated Costs 28,825 Calculations for Grant Purposes 28,825 40% Sponsor Share of Project Costs 11,530 60% Federal Share of Project Costs 17,295 8.5% State Indirect on Federal Share 1,470 Total Federal Award 18,765 Potential Reimbursement to Sponsor 17,295 Appendix C: Special Conditions Contractor's Experience & Rates: Consultants/contractors shall have the requisite experience and training in historic preservation or relevant field to oversee the project work. Maximum rates charged to this grant may not exceed 120% of a Federal. Civil Service GS-15, step 10 salary, per project location. Current regional salary tables can be found on the Office of Personnel and Management site at https://www.opm.goy/policy, oversight/pav-leave/salaries-wages/salary-tables/pdf/2019/AK.pdf Volunteers and Donations: If a person volunteers services outside his profession or trade, volunteer time shall be valued at the Federal minimum wage rate or a higher applicable rate for general laborers, if Grantee documents such, and the rate is approved by the State Historic Preservation Office. See rates compiled for Alaska by the Independent Sector's Value of Volunteer Time by State: https://www.independentsector.orglvolunteer time . Donated labor, equipment or materials shall be adequately documented, if used for match project purposes. A form signed by the donor with dates, names, work performed or items donated, valuation of goods/services, and Grantee's signature, or a detailed listing from the Grantee is required. Reports: Narrative and financial reports may be submitted as often as quarterly. Requests for reimbursement must be accompanied by a narrative for the corresponding period, and a Summary of Documentation form with relevant financial backup (e.g., copies of invoices, receipts, checks paid to vendors, payroll ledgers, or timesheets) as needed. Reports are due within thirty (30) days following the quarter, and within thirty (30) days after project completion or end of project period, whichever occurs first. Submit reports to the State by fax, e-mail, United States Postal Service or another carrier to the Grants Administrator: Fax: 907-269-8907 E-mail: samantha.hudson@alaska.gov State of Alaska: Dept of Natural Resources Division of Parks and Outdoor Recreation 550 W. 7' Avenue, Suite 1380 Anchorage, AK 99501 HPF—CLG 4 20003_Seward Walking Tour Signage k age 3 Grantee Initials Covenants: If applicable, a protective covenant shall be attached to the property deed and a copy supplied to the Alaska Office of History and Archaeology (OHA). The covenant will apply when there is a change in ownership; it will be enforceable by Alaska law, and will be monitored by OHA. The covenant is effective upon execution of the document, and shall be recorded prior to disbursement of HPF monies. A grant cannot be repaid to avoid the deed restriction. NEPA Compliance: If grant -assisted activity involves development (construction) or archeology, grantee shall submit an Environmental Screening Worksheet to determine whether a Categorical Exclusion is allowed in accord with the National Environmental Policy Act (NEPA) of 1969. Section 106 Compliance: If grant -assisted activity involves construction or ground disturbance, grantee must complete Section 106 consultation with the State Historic Preservation Office, prior to any such work, per the National Historic Preservation Act (54 U.S.C. 306108), Unanticipated Discovery Protocols: Grantees or contractors shall immediately stop construction in the vicinity of the affected historic or cultural resource and take reasonable measures to avoid and minimize harm to the resource until the SHPO or THPO, grantee or contractor, and Tribes, as appropriate, have determined a suitable course of action within 15 calendar days. Project Sign/Notification: Grantee shall create public notification of the project with a project sign or website posting, as appropriate. Photo documentation of the sign for development projects must be submitted to the State. Costs for fabricating and erecting signage is an eligible grant cost. The sign shall be of adequate design and construction to withstand weather exposure, be easily read from the public right -of way, and be accessible to the public throughout the project term. At a minimum, all notifications shall contain the following: [Project Name] is supported in part by the Historic Preservation Fund administered by the National Park Service, Department of Interior, and the State of Alaska Office of History & Archaeology. NHPA and Secretary's Standards: Grantee shall comply with provisions of the National Historic Preservation Fund Act (54 U.S.C. 300.101 et sq) and apply the appropriate Secretary of Interior's Standards and Guidelines for Archaeology and Historic Preservation for this grant -assisted project. Appendix D: Payment Processes Reimbursement: Payment shall be made to the Grantee on a cost reimbursement basis. Requests for reimbursement, complete with all necessary backup documentation, shall be processed by the State within 30 days of Grantee submittal. For matching assistance, Grantee must document all eligible project expenses and submit to the State. Retainage: The State may withhold a sum representing up to ten percent (10%) of the total grant amount until acceptable completion of this grant project. Upon receipt and approval of narrative and financial reports, or other necessary documents, the State shall process final reimbursement to Grantee. State Indirect Cost: The State of Alaska includes indirect cost charges as shown in Appendix B. The indirect cost rate may fluctuate during the Period of Performance, but will not exceed 16% for this grant -assisted project. HPF—CLG # 20003—Seward Walking Tour Signage Page 4 Grantee Initials Appendix E: Standard Provisions Article 1. Definitions. In this grant agreement, attachments, and amendments, "OHA" means State of Alaska Office of History and Archaeology. "NPS" means National Park Service. "CFR" means Code of Federal Regulations. "HPF" means Historic Preservation Fund. Article 2. Insurance. Grantee is responsible for maintaining necessary liability insurance to cover claims brought by third parties for death, injury, property damage, or other loss resulting from activities performed in connection with this grant agreement. The Grantee shall provide and maintain worker's compensation insurance as required by AS 23.30 for all employees engaged in work under this grant agreement. The Grantee shall require any contractor to provide and maintain worker's compensation insurance for its employees as required by AS 23.30. Article 3. Indemnification. Grantee shall indemnify, save harmless and defend the State and NPS, its officers, agents and employees from liability of any nature or kind, including costs and expenses, for or on account of any and all legal actions or claims of any character whatsoever resulting from injuries or IF damage sustained by any person or persons or property as a result of any error, omission or negligent act of the Grantee relating to its performance of this grant. Article 4. Non -Discrimination. Grantee shall comply with requirements of Executive Order 11246 as amended; Title VI of the Civil Rights Act of 1964, as amended; Title V, Section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975; and all other Federal laws and regulations prohibiting discrimination on basis of race, color, national or ethnic origin, age, disabilities, religion, gender, or sexual orientation. Article 5. Lobbying. In accepting these funds, Grantee agrees and assures that none of the funds will be used for the purpose of lobbying activities before the Alaska Legislature or United States Congress. Article 6. Business Enterprise Development: Grantee is encouraged to utilize small businesses, minority -owned firms and women's business enterprises to the fullest extent practicable, per national policy pursuant to Executive Order 12432, Article 7. No Assignment or Delegation. The Grantee may not assign or delegate this grant agreement, or any part of it, or any right to any of the money to be paid under it, except with prior written consent of the Certifying Officer. Article 8. Officials Not to Benefit. No member of, or delegate to Congress or the Legislature, or officials or employees of the State or Federal government may share any part of this grant agreement or any benefit to arise from it. Article 9. Partial Invalidity. If any provision of this Agreement be held invalid or unenforceable, the remainder of the Agreement remain valid and shall not be affected. Article 10. Photoara hs and Data Rights. Grantee shall allow the State of Alaska and the National Park Service royalty -free authority to use and reproduce photographs, reports, and other data produced with this grant. HPF—CLG # 20003_Seward Walking Tour Signage PQe 5 Grantee Initials Article 11. Records Retention and Access. Grantee shall retain financial and programmatic records, supporting documents and other grant records in accordance with 2 CFR Part 200.333-337. Article 12. Audits. Non -Federal entities that expend $750,000 or more during a year in Federal awards shall have a single or program -specific audit conducted for that year in accordance with 31 USC 7501-7507 and 2 CFR Part 200, Subpart F. Grantee may be subject to 2AAC 45.01, single audit regulations for state grants. if applicable, Grantee must comply with all provisions thereof. Article 13. Changes. Grantee shall obtain prior approval for budget and scope revisions, in accordance with 2 CFR §200.308. Changes requested by the Grantee in writing, if approved, will be formalized in an amendment. Amendments must be dated and signed by the State before the change is considered official and approved. Grantee will receive copies of any such amendments. Budget Flexibility and Amendments. Notwithstanding the provisions of Article 13, "Changes," the Grantee may revise line item or subcategory amounts in the project budget in Attachment B without a formal amendment to this agreement when such revisions are limited to a maximum of 10 % of the total direct costs. Revisions are limited to changes in existing budget line items or categories and must be documented in writing. Budget revisions may not be used to increase any budget item for project administrative expenses. Changes to the budget beyond the limits authorized by this provision may only be made by a formal amendment to this agreement. Article 14. Conflicts of Interest. In procurement of supplies, equipment, construction, and services by recipients and subrecipients, the conflict of interest provisions in 2 CFR § 200.318 apply. Non-federal entities must avoid prohibited conflicts of interest, including any significant financial interest that could cause a reasonable person to question the recipient's ability to provide impartial, technically sound, and objective performance under or with respect to a financial assistance agreement. Article 15. Procurement. The Grantee shall procure supplies, materials, equipment, and services in a manner that is fair and reasonable, conforming to written procurement standards which reflect State and local laws, and applicable Federal law and standards in 2 CFR Chapter 1, § 200.317- 200.326. Article 16. Termination. This agreement may be terminated in whole, or in part, consistent with termination provisions for Agreements found in 2 CFR 200.339 — 200.342. Article 17. Prohibition on Texting and Driving. Recipient is encouraged to adopt and enforce policies that ban text messaging while driving company -owned or -rented vehicles, government -owned or -rented vehicles or while driving privately -owned vehicles when on official government business or when performing any work for or on behalf of the government (Executive Order 13513). Article 18. Seat Belt Provision. Recipient is encouraged to adopt and enforce on-the-job seat belt use policies for employees when operating company -owned, rented or personally owned vehicles. Article 19. Trafficking in Persons. This award is pursuant to paragraph (g) of Section 106 of the Trafficking Victims Protections Act of 2000, as amended (2 CFR § 175,15). F HPF—CLG # 20003_Seward Walking Tour Signage age 6 Grantee Initials Article 20. Whistle Blower Rights. Grantee shall inform it employees in writing, in the predominant language of the workforce, of employee whistle blower rights and protections under 41 USC 4712. Grantee shall insert the substance of this clause in all subawards or subcontracts over the simplified acquisitions threshold, 42 CFR § 52.203-17 as referenced in 42 CFR § 3.908-9. Article 21. Current Prevailing Rates of Wage and Employment Preference. Certain grant projects are constrained by the provision of Alaska Statute 36: PUBLIC CONTRACTS. To the extent that such provisions apply to the project that is the subject of this grant agreement, the Grantee shall pay the current prevailing rates of wage to employees as required by AS 36.05.010. Article 22. Reporting Requirements. The Grantee shall submit progress reports to the State according to the schedule established in this grant agreement. Article 23. Right to Withhold Funds. The State may withhold payments under this grant agreement for any violation of these provisions. Any grant funds not utilized for the specific purposes stated in the agreement shall be retained by or returned to the State. Article 24. Site Control. If the grant project involves the occupancy and use of real property, the Grantee assures that it has the legal right to occupy and use such real property for the purposes of the grant, and Grantee has legal access to such property. Article 25. Inspections and Retention of Records. The State may inspect, in the manner and at reasonable times it considers appropriate, the Grantee's facilities, records and activities under this grant. agreement. The Grantee shall retain property receipts and other grant financial records for at least 3 years after project completion or equipment disposal. Article 26. Confidentiality Agreements. Public Law 113-235 prohibits issuing financial assistance awards to entities that require certain internal confidentiality agreements. Grantees must not require their employees or contractors seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or restricting them from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative or agency authorized to receive such information. Article 27. Conflicts of Interest. Non -Federal entities shall avoid prohibited conflicts of interest, including any significant financial interests that could cause a reasonable person to question the recipient's ability to provide impartial, technically sound, and objective performance under or with respect to this financial assistance agreement. Article 28. Publicity and Press Releases. Press releases about this project shall acknowledge the grant assistance provided by the Historic Preservation Fund, NPS, and the State of Alaska, and copies provided to NPS. Notice of public ceremonies shall be transmitted in timely enough manner so that State of Alaska, Department of Interior, Congressional or other Federal officials can attend, if desired. Article 29. GIS Spatial Data Transfer. One digital copy of all GIS data produced or collected as part of these grant funds will be submitted to the State via data transfer in shapefile (*.shp) or GeoDatabase format. Geographic Data Committee compliant metadata shall be included. Template GeoDatabases and guidelines for creating and submitting GIS data can be found at the NPS Cultural Resource GIS Facility webpage: https://www.nps. og v/cr i� s/crgis standards.htrn HPF—CLG # 20003_Seward Walking Tour Signage Qe 7 Grantee Initials F. OMB Circulars, Regulations, and Historic Preservation Fund Guidance Office of Management and Budget (OMB) Circulars and Other Regulations. The following Federal regulations are incorporated by reference into this Agreement. (Full text is at http://www.ecfr.go ) a) Administrative Requirements: 2 CFR, Part 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirement for Federal Awards, in its entirety b) Determination of Allowable Costs: 2 CFR, Part 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements far Federal Awards, Subpart E c) Audit Requirements: 2 CFR, Part 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F d) Procurement Procedures: 2 CFR, Part 200.317-200.326 e) Code of Federal Regulations/Regulatory Requirements: 2 CFR, Part 182 & 1401, Government -wide Requirements for a Drug -Free Workplace 2 CFR, Part 180 & 1400, Non -Procurement, Debarment and Suspension 2 CFR, Part 170: Reporting Subawards and Executive Compensation 2 CFR, Part 175: Trafficking Victims Protection Act of 2000 2 CFR, Part 25: System for Award Management (www.SAM.gov) and Data Universal Numbering System (DUNS) 43 CFR 18: New Restrictions on Lobbying Federal Acquisition Regulation, Clause 52.203-12, Paragraphs (a) and (b): Limitation on Payments to Influence Certain Federal Transactions National Historic Preservation Fund Act (54 U.S.C. 300.101 et sq) HPF Grants Manual: Grantee shall comply with the policies set forth in the Manual. Provisions of said manual are incorporated into and made a part of this project agreement. HPF—CLG # 20003_seward Walking Tour Signage Rage 8 Grantee Initials G. Digital Product Submission Guidelines The National Park Service's (NPS) State, Tribal, Local, Plans & Grants (STLPG) Division developed these guidelines to outline the digital product submission process for grant recipients. These guidelines specify the types or products that should be submitted, supply guidance on the file names and formats grant recipients should use, and define how submissions should be made. Products submitted digitally may be uploaded and shared with the general public through the Integrated Resource Management Applications (]RMAJ the NPS's digital repository system. To see grant products that have already been uploaded, go to IRMA, choose Historic Preservation Fund (HPF) under "Select a Park, Office, Program or Region" and select a category of featured content. What to submit: • Provide one digital copy of each deliverable or publication under your grant agreement. • Deliverables and publications include, but are not limited to, the following materials: SUBMIT DO NOT SUBMIT Reports, plans and guidelines (including Digital copies saved on CD/DVD-Rs or flash historic structure reports, design guidelines, drives (unless arrangements have been made with economic impact studies, treatment reports, your grant administrator) historic context statements, preservation plans) Confidential/restricted reports that cannot be Substantive event materials (including viewed by the general public (including programs, proceedings, handouts, photographs) archeological reports, architectural reports on federal buildings or restricted sites) Professionally produced content (including books, documentaries, oral histories, Other documentation not intended for the presentations and PSAs) general public (including survey forms, financial records, correspondence) Interpretive products (including books, brochures, posters, interpretive tours, coloring Ephemeral products unlikely to be of future books or other youth -focused products, Iesson value to the general public (including flyers, plans) postcards, invitations, meeting minutes) Online content (including websites, story maps, and other web -based prc jccts) o Final grant products may be made available to the general public and should, by default, feature the NPS disclaimer. Printed products must feature a printed disclaimer when feasible. Audio products must include a spoken version of the disclaimer. Video products must include the disclaimer as an on -screen graphic. A disclaimer is not required when it would be unreasonable to do so, such as on size -restrictive publications like postcards or flyers. For additional questions about the required disclaimer, consult with your NPS grant manager. HPF—CLG # 20G03_Seward Walking Tour Signage Page 9 Grantee Initials Naming files for submission: • Name each file you will be submitting using the following naming convention: [Grant Programl_[Fiscal Year]_[State, if applicable] —[Grantee or Subgrantee]_[Grant Number]_[Short File Description] • Do not use spaces or special characters (#,%,&,7) in the file name. • For "Short File Description," write a brief (less than 50 characters), unique description that would help someone easily and quickly identify the file. • if files are part of a series, append the number 001., 002, etc. to the end of the description. Ex: Audio files submitted under a FY2018 grant by the DC State Historic Preservation Office SHPO_18_DC_Grari teeHistoricDis7rict_P 17AF00001 _JolziiDoelntervieg-001. r2tP3 SHPO_18 DC G1•tt22teeHistorieDistt•ict_P17AF00001 Joht2Doelt2ter►,iettv002.mp3 ® Use the appropriate abbreviation for your grant program in the file name: Required file formats and resolution standards: • Reports and publications:PDF files saved at 300 ppi (pixels per inch) and 100% ofthe original document sire. When possible, convert original documents to PDFs (for example, saving as PDFs from Word or InDesign files). Otherwise, save high resolution scans of printed materials as PDFs. • Photos: JPEG or TIFF files saved at a minimum resolution of3000 x 2000 pixels (or 6 megapixels). o When submitting photographs, include captions, photo credit, and a signed release form (if needed). Photo release forms are available on the STLPG websitc. o Development (construction) grants must submit at least one before and one after photograph of work completed under the grant. Refer to the NPS Documenting Historic Places on Film guidelines for more information on photographing a variety of historic environments and buildings. • Videos: MP4 files saved at a resolution of 1280 by 720 pixels. All videos produced with HPF funding should include closed captioning. When reasonable, provide transcripts of videos as Word documents. • Audio: Uncompressed WAV files. When reasonable, provide transcripts of audio files as Word documents. • For more information about formatting deliverables, consult the National Archives' Tables of File Formats. Creating an index file for your submission: • Include this information in the index file for each product that is being submitted: Grant Number Subgrant Number (if applicable) Title of Product Filename Product Creator(s) (give full names and their roles; include up to 5 names or organizations) Date Completed Extent (number of pages, photographs, or length of audio/video files; use when applicable) Description (up to 200 words) Save the index file as a Microsoft Word document using the following naming convention: [Grant Program]_[Fiscal Year]_[State, if applicable] —[Grantee or Subgrantee]_[Grant Number]_lndex.docx Ex: SHPO 18 DC Gi-ai?teeHistoricDistric PI7AFO0001 I22tle_r.doex HPF—CLG # 20003—,Seward waltzing Tour Signage Page 10 Grantee Initials CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; DRUG -FREE WORKPLACE REQUIREMENTS AND LOBBYING Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 15 CFR Part 26, "Governmentwide Debarment and Suspension (Nonprocurement)" and "Governmentwide Requirements for Drug -Free Workplace" and 15 CFR Part 28, "New Restrictions on Lobbying." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Commerce determines to award the covered transaction, grant, or cooperative agreement. 1.DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS As required by Executive Order 12549, Debarment and Suspension, and implemented at 15 CFR Part 26, for prospective participants in primary covered transactions, as defined at 15 CFR Part 26, Sections 26.105 and 26.110 -- (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 2. DRUG -FREE WORKPLACE REQUIREMENTS Alternate 1. Grantees Other Than Individuals As required by the Drug -Free Workplace Act of 1988, and implemented at 15 CFR Part 26, Subpart F, for grantees, as defined at 15 CFR Part 26, Sections 26.605 and 26.610 -- A. The grantee certifies that it will or will continue to provide a drug - free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; b) Establishing an ongoing drug -free awareness program to inform employees about-- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— (1) Abide by the terms of the statement, and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the Director, Office of Federal Assistance, Office of Federal Assistance and Management Support, HCHB Room 6054, U.S. Department of Commerce, Washington, DC 20230. Notice shall include the identification number(s) of each affected grant; (1) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted-- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency: (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a),(b),(c),(d),(e) and (f). 37 B. The grantee shall insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance: (Street address, city, county, state, ZIP code): --- Check ❑ if there are workplaces on file that are not identified here. Alternate ll. Grantees Who Are Individuals As required by the Drug -Free Workplace Act of 1988, and implemented at 15 CFR 26, Subpart F, for grantees, as defined at 15 CFR Part 26, Sections 26.605 and 26.610 - (A) The grantee certifies that, as a condition of the grant, he or she will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; (B) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or she will report the conviction, in writing, within 10 calendar days of the conviction, to the Director, Office of Federal Assistance, Office of Federal Assistance and Management Support, HCHB Room 6054, U.S. Department of Commerce, Washington, DC 20230. When notice is made to such a central point, it shall include the identification number(s) of each affected grant. 3. LOBBYING As required by Section 1352, Title 31 of the U.S, Code, and implemented at 15 CFR Part 28, for persons entering into a grant, cooperative agreement or contract over $100,000, or loan or loan guarantee over $150,000, as defined at 15 CFR Part 28, Sections 28.105 and 28.110, the applicant certifies that to the best or his or her knowledge and belief, that; (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Statement for loan Guarantees and Loan Insurance The Undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply With the above applicable certihcation(s). NAME OF APPLICANT AWARD NUMBER AND/OR PROJECT NAME PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE SIGNATURE DATE 38 Ass urances—Non-Constructlion Programs OMB Approval No. 0348.0040 Public reporting burden for [his collection ofinformation isestimated toaverage 15 minutes per response, including the time for reviewing instructions, searchinq existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Please do not return your completed form to the Office of Management and Budget; send it to the address provided by the sponsoring agency . ]Vote: Certain of these assurances may not be applicable to your projector program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to Certify to additional assurances. If such is the case you will be notified. As the duly authorized representative of the applicant I certify that the applicant: I . Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. WiI] give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with gencrally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the intergovernmental Personnel Act of 1970 (42 U.S.C. §§ 4728-4763) relating to prescribed stan- dards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM`s Standards for a Merit System of Personnel Adminis- tration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondis- crimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1693, and I685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimina- tion on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6)07), which prohibits discrimination on the basis of age; (c) the Drug Abuse Office and Treatment Act of 1972 (P.O. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondis- crimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 cc-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vill of the Civil Rights Act of 1968 (42 U.S C. § 36701 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) un- der which application for Federal assistance is being made; and 6) the requirements of any other nondiscrimination statute(s) which may apply to the application. Will comply, or has already complied, with the require- ments of Titles I1 and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is ac- quired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal partici- pation in purchases. Will comply, as applicable, with the provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§ 276a and 276a-7), the Copeland Act (40 U.S.C. § 276c and 18 U.S.C. §§ 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for feder- ally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Pro- tection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insur- able construction and acquisition is S10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the Na- tional Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 1 IS 14- (b) notification of violating facilities pursuant to EO 1 1738; (c) protection of wetlands pursuant to EO 1 1990; (e) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of Page 1 of 2 SF-4248 (Rev. 4192) Previous Editions usable Authorized for Local Reproduction Prescribed by OMB Circular A-102 project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endan- gered Species Act of 1973, as amended, (P.L. 93-205). 12, Will comply with the Wild and Scenic Rivers Act of 1968 (16 U,S.C. §§ 1271 et seq.) related to protecting compo- nents or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the national Historic Preservation Act of 1966, as amended (16 U.S.C, 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). Signature of Authonxed Certifying Otriciai Ap ph caul Organizalion Previous Editions Usable 14, Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 iJ.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Preven- tion Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984 or OMB Circular No. A-133, Audits of Institutions of Higher Learning and other Non-profit Institutions. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. Title Oa leSul>mt%ed Page 2 of 2 Authorized for Local Reproduction SF-424D (Rev. 4192) Prescribed by OMB Citcular A-102 Willingness to Comply with Grant Requirements 1. 1 understand that this is a grant agreement administered by the State of Alaska Department of Natural Resources, Division of Parks and Outdoor Recreation, Office of History and Archaeology. 2. In accepting these funds, I understand it is my responsibility to comply with all program requirements, pertinent State and Federal regulations, and the grant agreement. 3. In accepting these funds, I understand that project records are subject to audit after project completion, and that if such an audit questions expenditures for which I have been reimbursed, I will return any amount paid for questioned expenditures. 4. 1 understand that no grant or promise of a grant exists until the State Historic Preservation Officer (SHPO) or his/her designee signs the grant agreement, and that any funds expended prior to the grant period or before full grant execution (SHPO signature) may not be reimbursed without specific approval. 5. 1 understand that the State of Alaska may incorporate an indirect cost to help off -set administration of this grant. The percentage of the indirect may fluctuate over the course of the grant but will not exceed amount shown on the grant agreement. Signature Print or Type Name Entity Name and Title Date to CLG GRANT APPLICATION: FY20 Office of History & Archaeology Alaska Department of Natural Resources 550 West 7"' Avenue, Suite 1310 Anchorage, Alaska 99501 Historic Preservation Fund: Grants for Certified Local Governments Deadline: Applications are due by 12:00 noon on Thursday, January 30, 2020. The Certified Local Government (CLG) identified below is applying for a 60-40 Historic Preservation Fund (HPF) matching grant through the State of Alaska, Department of Natural Resources, Office of History and Archaeology. CLG Name: City of Seward Federal Tax Identification Number: 92-6000086 DUNS: 037996634+0167 Project Title : Seward Historic Sites Walking Tour - Signage and Map Project Type of CLG Grant Project: (Check project type below, as applicable) ❑ Survey ❑ Inventory ❑ National Register Nomination ✓❑ Historic Preservation Planning ✓❑ Public Preservation Education ❑ Predevelopment ❑ Development ❑ Acquisition Budget Summary. Federal Award Request (includes State Indirect) : $ a. Total Project Cost (TPC) b. Federal Share (60%) c. Sponsor Share (40%) Source of applicant (sponsor) share: a. Cash b. In -kind Goods and Services c. Donated Goods and Services $ 28,825.00 $ 17,295.00 $ 11,530.00 (Use figures from "Sources" box on budget form) $ 2,500.00 $ 2,381.00 $ 7,629.00 Name, title and contact information for the following Grant Manager: Naneth Ambrosiani Mailing Address: P.O. Box 167 City, State, Zip: Seward, AK 99664 Telephone: 907-224-4063 E-mail Address: nambrosiani@cityofseward.net HPF Grant Application for CLGs 12 Rev: Dec 2019 Preservation Commission Chair: Cheryl Seese Mailing Address: PO Box 1971 Seward, AK 99664 Telephone: 907-351-9138 E-mail Address: cherylseese@gmail.corn CLG Contact: Jessica Stallard, Deputy City Clerk Mailing Address: PO Box 167 Seward, AK 99664 Telephone: 907-224-4046 E-mail Address: istallard@eityofseward.net i i ature: Au zed Government Official r-c 6-ff s.— M.II 2 gal' CA4� Name and Title (Print or Type) a4 Ce,.. xNIJ Comm nity Name Notary Seal % 2- 7Z-0-2,U Date f� Subscribed and sworn before me this day of -,-I-cA n " G r Y , 20 a My commission expires A Y., Notary for the State of Alaska HPF Grant Application for CLGs 2 Rev: Dec 2019 43 Willingness to Comply with Grant Requirements I understand that this is a 60-40 matching grant application through the Historic Preservation Fund (HPF) administered by the State of Alaska Department of Natural Resources, Office of History and Archaeology. 2. Should this project be awarded, I understand that the State levies an indirect cost which may vary throughout the course of the grant period, but will not exceed the amount stated in the executed grant agreement. 3. If awarded an HPF grant, I understand that it is my responsibility to comply with all pertinent State and Federal regulations, the State -Local Grant Agreement, and requirements outlined in the Historic Preservation Fund: Certified Local Government Grants Manual. 4. Should this project be awarded, I understand that project records are subject to audit after project completion, and that if such an audit questions expenditures for which I have been reimbursed I will return an amount equal to the questioned expenditures. I understand that no grant exists until the State Historic Preservation Officer (SHPO) signs the State -Local Grant Agreement, even if the Alaska Historical Commission recommends funds for my project. Any funds expended before the performance period specified on the fully executed grant agreement or before obtaining the SHPO's signature may not be reimbursed without specific approval. v. Z 7 Za ture: Aut or' e al Government Official Da e Name and Title (Print or Type) 44 CLG GRANT APPLICATION: FY20 CLG: City of Seward Project Name: Seward Historic Sites Walking Tour-Signage and Map Project PROJECT INFORMATION f. PROJECT DESCRIPTION a. Provide a brief introduction to your project including the aim, scope and significance of the project to your community. PROJECT DESCRIPTION The primary purpose of the project is to increase awareness of Seward's historic district sites and their significance. (i.e. sites 50 years or older). We intend to do this by creating a walking tour of important historic sites located in Seward. We have identified 25 such sites, many of which are of historic significance not only to Seward but to the State of Alaska. Examples of the importance to the early development of the state would be the bank and vault located in Brown and Hawkins through which most of the early gold from the interior passed through on its way south or the Cable House which significantly shortened the time it took for news to be sent to and from Alaska and lastly the story of how Anchorage received its name because of the SS Bertha delivering goods for sale at the mouth of Ship Creek, the need for an elaborate anchoring system due to large tides in Cook Inlet and a township that developed. A secondary purpose is we believe there is a cultural and economic benefit to the creation of a walking tour in our historic Seward downtown area. Discussions have been informally held with both local community and tourism companies that indicate a need and desire for more identified locations of interest and "things to do in WPF Grant Application for CLGS 451 Rev: Dec 2020 Downtown Seward" for the over 100 cruise ships and their passengers who visit in the summer months. It should be noted there is much local community support from the City of Seward, Rotary and others. Our intent and plan of action is to: Order and install signage at approximately 25 historical sites. • Each site will feature signage with a cohesive theme detailing the importance to the City of Seward and the story behind the structure or point of interest. ® The tour will be supported by a printed map which will be carried by local hotels, restaurants, and businesses. ® We have been offered support from the City of Seward's personnel. The City Manager has indicated full support for this project_ • Budget allowing, we will also install directional signage to establish the parameters of the walking tour. • The above will result in a comprehensive inventory and display of historic properties that will add to Seward's position as a destination for both in -state and out-of-state visitors. There is both a cultural and economic benefit to the city by completing this project. b. List any previous HPF grants this project has received. (Cite HPF # or grant name) While not specific to this project, the City of Seward has received and successfully completed several previous HPF grants. FY2017: Historic Preservation Education (NAPC Forum) $2966 FY2016: Historic Preservation Plan: $1300 FY2015: Education: Alaska Historic Preservation Conf. National Trust: $3426 FY2012: Local Historic Preservation training, communities including Seward $29,076 FY2010: Providing Public Access to cemetery information: $5,328 FY2010: Iditarod Trail Centennial monument structure: $21,828 FY2009: Local HP Commission Training: $24,611 for CLG Commissions including Seward FY2009: Seward development/Pre-development of Hoben Park planters: $6,300 c. Briefly describe the relationship of this project to past, present, or future preservation work. This project is a continuation of efforts to produce a consistent inventory and awareness of Seward's rich history since the formation of the city. A physical inventory has been completed of all known historic sites and buildings. This is a continuous work in progress. For purposes of this project, we are focusing on 25 known cultural sites in order to foster interest in this project. We believe that this is relevant to future preservation work as the creation of a walking tour provides a tangible asset for tourism as well as cultural pride. By increasing public awareness of sites of historical interest and by showing the economic benefit to individuals and businesses alike, we believe we can increase interest and investment in the preservation of Seward's historical sites and buildings. Essentially, this represents a commitment in increased promotion of the culture and importance of subject buildings, artifacts and history. 2. PRESERVATION OBJECTIVES How does the project relate to annual CLG grant priorities established for this fiscal year? (Cite relevant HPF Grant Application for CLGs 462 Rev: Dec 2020 grant priorities and explain how each relates to your project.) Projects that install interpretive signs calling attention to significant historic places, and produce educational materials emphasizing historic preservation and that educate property owners about historic preservation laws and programs, especially about archaeological resources on lots with buildings. This project proposes to install interpretive signs to highlight sites of interest as part of a Historic Seward Walking tour. We will produce a map that will allow visitors as well as members of the local community to gain deeper knowledge about Seward's rich history. Each sign will depict, in a consistent format, historical pictures (where available) as well as narrative about the relevance of the structure or site to Seward's history. Part of the process will involve educating owners of said properties about the value of their property to Seward's history. In some cases, owners may have extensive knowledge. In many cases, they do not. That is where the HP commission, Benny Benson High School and the city can assist with archives and research. Other than installing signs, that is the significant portion of work that will be completed: Taking the inventory that has been created and cataloging the history behind the structure. This will all result in interesting, informative signage (similar to one attached for Govt. Cable house) that will entice viewers to want to know more about and to support historic preservation. This may also encourage property owners to be more aware of historic preservation guidance and/or laws that may benefit them through available funding from preservation programs. Again, this represents a shift in culture with a "why" to preservation efforts. Part of establishing the history of buildings may also include education and research on the archaeological resources on the lots (perhaps for a future project). Example of a current sign which is installed at the Government Cable House (Telegraph House) The historic Government Cable Office was constructed in 1905 by the U.S. Army Signal Corps as part of the Washington Alaska Military Cable and Telegraph System or WAMCATS. Telegraph service from the US Northwest was first established to Valdez, with a submarine cable being extended to Seward in the summer of 1905. The people and equipment in this office connected Seward with the rest of the United States. Before the telegraph line, outside news arrived via steam ship, then carried by dog sled to the interior. Often, waiting on a reply from Washington DC could take up to a year! The first message over the line was on August 7, 1905 to the president of the Alaska Central Railway, A.C. Frost, in Chicago: "This first message transmitted over Alaska Cable connects Seward from this day to the great city of Chicago. "Among initial regular users of the telegraph line was the local newspaper. Frank Ballaine, the owner of the Seward Daily Gateway, began featuring the previous day's news from the rest of the United States in his paper. The front room of the building was open to the public to send and receive messages, with the central part serving as the operator's station. Army personnel operated the office and lived on the second floor. In 1918 the Navy established a radio office in Seward. Consequently, when an earthquake severed the submarine cable line, it was deemed unnecessary to repair. However, in December 1941, the U.S. Army Alaska Communications System cable between Seattle and Seward was re-established. This permitted important dispatches to be transmitted via cable, protecting them from enemy interception over radio circuits. During that time this building was utilized as housing for ACS personnel. The government retained ownership until 1961, and since that time the building has served as a private home and summer rental currently owned by Tanguy and Marcella Libbrecht. Below is an example of the type of signage that we would install at said locations: HPF Grant Application for CLGs 4-A Rev: Dec 2020 „o t, �— wsiiioirewruipwra.o�..rrirwgq,"°01 Y'1AFIoA�i�lfl��dt�I��tallk�Ikrnow Tha -We aft* ,M. oaf S eus by to Ill Amy ard Cmpwr p+athtWA MYwit.paat.Ail hiata['� Uos ria 7ayoKfr [ 2ANV2ps w.me Ama Onus adAaar aaa hat".. embil hwd OD saaid- aka a SAWN&' tatty Mm watsmad b hhword In M Smms wt 12ML The swi awa.apw eau mw l rww b [aY®pa b ds ®.yef.r d IN Aiwa CAMS FW” tR G sasae6 -'AYrrsYtSaa�t.e n�ao XmiiwC4il ft-0.411l Rillleft a opt po ^a.. Am a%Slhr ngWsr uwrS as ft; has ash Me kr.0 newspal Ill tamer, l a d m. ti- nil' G+M• beg+W ball Ow a dayl adwa hem hw r d tr.1A+ftd BMrw w +s it "l r* idoil n ww *Asda n anwar w stwam 00 days a *mks Aw ws Ill AMV O WW"W oprfabd IN nsrr, wan ""M r al mw "d-9 tart' cart. m wn PL [ wa 4MMN2 mAaQwd wntus hued W du se cm tsar ad ax ndanp_ a aw saeara W d law Of " s 51i pdta ►ra'+^p r dr operiar d W— S-Am m+,Rrn.aa unw. as earmq:a.a aaw.raa na taw 0 t9ac 8t M* m r 1 r Iarl hma, redo ca�ama Mar.'.�ea+ m Fuza.a ryp Gaon e W mC�saw0 6v !.a �9 "s apr. ff+a wits nd � ,Is npm�rw rmw gv wavrmra raa*wra a.rr,e»sr„e arc:. ana — Maa r ."" ,. sow none and m• i _ Isis . • 2. Projects that address the rehabilitation of historic properties and leverage funds and resources. Restoring and preserving defining elements of historic properties and addressing sustainability of them are encouraged. This project leverages funding by creating interest from the business sector in how Historic Tourism can bring more visitors who will stay longer and spend more money in the town of Seward. Simply put, there is an economic advantage to creating the tour. Owners of said sites will receive the benefit of research and signage at no personal cost. We will be applying for funding with Kenai Mountain Turnagain Arm Corridor Association as well as they were instrumental in the original cable house signage and have indicated interest in our project. a. How does the project relate to the goals and objectives of the State Historic Preservation Plan. (Cite relevant goals or objectives and how your project would further them.) 1. Increase knowledge and understanding of Alaska's heritage and historic preservation. Will be accomplished by creating a walking tour that highlights the importance of structures and sites to the formation of Seward in early 1900's. Interesting anecdotes including the fact that Seward was once considered for the state capital (as evidenced by telegraph to Seward telegraph station.) The map will take the visitor through the downtown area and the key points of interest, relating them to Alaska History. 2. Preserve Alaska's cultural resources. We believe that more sites will be preserved or brought closer to original once a light is shined on them for their historical significance. Owners will see both the cultural and economic benefit of preserving or restoring their historical buildings. HPF Grant Application for Cl-Gs 484 Rev: Dec 2020 3. Increase awareness of environmental, social, and economic benefits of historical preservation: We will increase awareness and civic support through our public information campaign, interpretive signage and maps available at all major hotels and tour attractions. We have garnered interest from several tourism entities: AK Magazine, Coast Magazine, Visit Anchorage, City of Seward, Seward Rotary, etc. The social benefit is through articles to be written in local papers, through Doug Capra, a local historian and celebrated author who has written many books. Our HP Commission is now fully staffed with an energetic team ready to promote the social and economic benefits. The City of Seward has indicated strong support for heritage tourism. We believe we can get support from many local businesses as our tour will encourage visitors to spend more time in downtown Seward and spend more money. Currently, they are dropped off at the Sealife Center and left on their own to explore. 4. Strengthen local preservation efforts: This is the logical follow up to the Historic Preservation plan that was written two years ago. This is also the first step in increasing public awareness and support of the value of Historic Tourism. We have presented a vision of a downtown overlay and HP standards to Planning and Zoning and the Seward City Council. To galvanize their support, we want to show the economic benefit of preserving Seward's historic structures. b. Describe how the project meets an identified historic preservation priority of your community. Does the project contribute to the implementation of your local historic preservation plan? If so, how? Answers below httpsa/www.cityofseward.us/home/showdocument?id=434 1) Promote economic incentives, historical preservation and education. Local and out-of-state visitors choose Seward as a destination for many reasons, particularly sightseeing and fishing. Their stay could be extended with more to visit, more to see. There is a distinct advantage in promoting our cultural heritage and corresponding sites. One only needs to read publications about early Alaska to comprehend the significance of Seward to the formation and development of our great state. From Seward.com: With numerous transportation options available, cruise guests can easily arrive in Seward a day or two before their cruise departure date or remain in Seward following the end of their cruise. Seward is serviced daily from Anchorage with scheduled motor coach service and the Alaska Railroad. Taxis, other options available. 2017 Historic Preservation Plan Chapter 7: 7.1 Opportunities -Page 33 2) To enhance understanding of economic heritage tourism as a means for not only historic preservation but also for creating economic opportunity that will encourage a continued dedication to preserving the structures, sites, vessels and artifacts that define Seward's heritage. Visitors are looking for an "experience" and a story to bring home. They wish to take pictures, mail postcards or obtain a tangible item that reflects the uniqueness of the location they choose as a travel destination. This project will serve to grow the reputation of Seward as a place of significant historical importance to Alaskan and U.S. history. Visitors may better appreciate the beauty and resources of Seward when they gain a deeper appreciation of the structures. 2017 Historic Preservation Plan: Chapter 5 Early Seward Pages 13-15 3) Promote historic preservation initiatives and projects as enumerated in the 2017 HP plan. Note specific properties that have been identified for our walking tour. Brown and Hawkins, Jesse Lee Home, Standard Oil Building, Urbach's, Gebhart House, Passenger Depot, Bowling Alley, St. Peter's Episcopal Church, Solly's, Swetmann House, Van Gilder Hotel, Seaview, Benny Benson Park, Library/Museum (Featuring '64 quake movie/museum visit), Movie Theatre, Ballaine House, Resurrection Art Coffee House, Seward Yacht Club, Iditarod Mile 0, Millionaire's Row, Seward Railroad Depot, Dairy Hill, Port of Seward, Tribal Office. HPF Grant Application for CLGs 495 Rev: Dec 2020 2017 Historic Preservation Plan: Chapter 3 The Historic Preservation Plan pages 5-8 3. PROJECT PERSONNEL- This project does not involve survey, inventory, or National Register Nomination. If not identified in the application, the Office of History and Archaeology must review selection of Project Manager prior to finalization of the contract with the individual. That said, project managers have displayed knowledge and commitment to HP Standards, historical plans and renovation guidelines.. 1) Primary: Tanguy Libbrecht, Recipient of two past HPF Grants, familiar with historical signage requirements and deep interest in HP. Experienced in renovation efforts with SHPO and KMTA assistance for the Govt. Cable Office. This National Register property is almost back to original 1905 condition. 2) Secondary: Wolfgang Kurtz. Experience designing and building set designs, expertise in basic mechanical and facility maintenance. Knowledge of local contractors to aid with HPC. 3) Iris Darling: Brown and Hawkins family. Owner of another National Register property with several renovation projects completed with SHPO. Well documented and executed. a. Identify the local government personnel who will act as Grants Manager for the project. Primary Grant Administrator: Naneth Ambrosiani, Finance Accounting Technician III. Second Grant Administrator: Valarie Kingsland, Seward Community Library and Museum Director City Manager Scott Meszaros will assist with ensuring city assistance. A letter of support is attached. b. Describe the local historic preservation commission's role in the project. Attach a resolution from the commission supporting the project. The 2019 HP Resolution for this project is attached. A 2020 revised one is being prepared for our February 13 meeting. It will be forwarded following the meeting. • Local HP group will take our existing inventory and develop cohesive narrative/pictures to go onto each site's signage. They will ensure that we follow a consistent methodology. This will require research and collaboration with Resurrection Bay Historical Society, City Library and Museum, UAF and UAA Archives, state and municipal archives, etc. • Group will take all necessary photos of current structures and research originals for narrative signs. • Group will plan and design an appropriate map to take visitors on historical sites walking tour. They will work with a contractor after soliciting appropriate bids. • Group will solicit and engage volunteers, city officials and local partners to ensure project is a success from design to install and promotion. c. Identify volunteer personnel and their tasks. We estimate a minimum of 300 cumulative volunteer hours to complete this project. This will be reflected in our budget estimates. This is based on a minimum of four 3-hour work sessions with six commissioners each plus independent research and meetings tied to the project. HPF Grant Application for CLGs 506 Rev: Dee 2020 Commissioner/ Chair Cheryl Seese: Lead overall research effort, plan work sessions. Seek community support, letters, etc. Commissioner/ Vice Chair Sue Ward: Historical research, community presentations with Rotary, P & Z, etc, Fundraisers as needed. Sue is a former state librarian. Commissioner Iris Darling: Historical research. Commissioner Darling's family owned Brown and Hawkins for over 100 years. Commissioner Darling is highly involved in the community, the commission, and projects, such as Hoben Park. Commissioner Wolfgang Kurtz: Pictures and research, contracting with local vendors Commissioner John French: Assist with research and editing of interpretive signage, help ensure overall historical accuracy. John is a former University professor. Commissioner Tanguy Libbrecht: Co -Project manager. Contact with Fossil graphics who will produce signage. Tanguy Is the CEO of a non-profit and long-time owner of the Cable/Telegraph house from 1905. Commissioner Mary Ann Benoit: Recently joined commission. Experience in Decor and staging. Will assist with design of signage. Deputy Clerk Jessica Stallard: Is an accomplished administrator, notary public and offers great support for the commission and project. Note: By agreeing to participate in this grant, all commissioners will abide by the terms of the grant as it pertains to assisting project administrators with timely submission of data and receipts in order to allow administration to prepare and file appropriate grant progress reports. Commissioners will also keep track of their volunteer hours, either during official meetings or time that is spent on own for project. Commissioners will provide this information in a timely manner to the administration. This information is vital to project reporting and as a means of attributing proper credit for the value of volunteer hours, thereby reducing cash outlay for the project. d. Identify any contractors to be used and expected duties. Attach resumes for all qualified historic preservation professionals working on the project. Design of map: Yuit communications. Https://goyuit.com/ This company can also handle future website design, or any marketing needed to go along with map on a future project. Sign design: Corvus Designs: $10,000 http://www.corvus-design.com/project/. They specialize in creating signs just like the one that is in front of the Cable House. They do the design and Fossil graphics produces them. The Cable House sign design was about $500.00. One should anticipate that some signs will cost more than others as there may be photo or image rights to pay for. 25 signs x Avg. of $400 per sign=$10,000. Corvus is the go -to for Kenai Mountains Turnagain Arm organization. We may also pursue support from them for this project. Stainless Steel Posts: Dowland-Bach Corporation. Address: 6130 Tuttle PI, Anchorage, AK 99507 Phone: (907) 562-5818. They produced the sign base for the cable house in a very weather and accident durable stainless steel. Stainless bases would be an alternative to 4" treated wood posts. We are seeking a bid for this and basing our original request on wood. Budget allowing, we will move to the stainless model. We have requested a bid already from this vendor. HPF Grant Application For CLGs 517 Rev: Dec 2020 Map Printing: Vistaprint.com Street signage if project allows: www.safetysign.com Signage: Fossil graphics. 4. WORK PLAN- Ensure you thoroughly address all items necessary for your project type. See Applying for Certified Local Government Grants: Writing a Successful Application for more detail. Use continuation sheets if needed. a. Explain how the project will be undertaken. Following preliminary project approval, we will meet with City Manager and City Clerk to confirm project timeline and needed city support. We will accept bid from signage company and engage design company in the design of a map. Committees with start on assignments: Map design, historical research, outreach to property owner, signage templates, community presentations and volunteer recruitment. Contact will also be made with local businesses, tourism companies, hotels to notice that funding is received and project underway. HP work sessions will be calendared out to increase frequency of work and stay on a timeline. Our goal is to complete all signs and install by May 2021, which is within the stated CLG timeline of September 2021. A workgroup made up of commissioners and/or volunteers will complete research and design of all signage and map. Commissioners will also seek in kind and funding to support activities beyond the funding requested in this grant. The city anticipates covering some of the overall cost. The rest will come from the grant of private funding. a. Describe the geographic area encompassed by the proposed project. For survey, inventory, development, and National Register nomination projects, attach maps of the project area. Include the estimated number of buildings, structures, sites, square miles, etc., to be addressed. Subject area from small Boat Harbor to the Railway Ave. From 1"Ave to Ballaine Boulevard 6 To 9 hora9 pA^ f snunuwt' HaPl' Northot a Saward e Van Buren St. C.5t. t�ah 8.5t. � ay 4ro.: k5t. Re .... - Monroe St, _ i -4.. Madisw St. Jefferson St. RewBray lion -a Adams 5t. VWxMrpion St "`"` North of.u`° Poad d Seward Vofnt Downtown Seward O List of structures is identified in this document. some other measure of distance? HPF Grant Application for CLGs 528 Revs Dec 2020 Cobble Art (formerly Brown and Hawkins), Jesse Lee Home, Standard Oil Building, Urbach's, Gebhart House, Passenger Depot, Bowling Alley, St. Peter's Episcopal Church, Solly's, Swetmann House, Van Gilder Hotel, Seaview, Benny Benson Park, Library/Museum (Featuring '64 quake movie/museum visit), Movie Theatre, Ballaine House, Resurrection Art Coffee House, Seward Yacht Club, Iditarod Mile 0, Millionaire's Row, Seward Railroad Depot, Dairy Hill, Port of Seward, Tribal Office. b. Cite any planning studies, condition assessments, design drawings, research reports, publications, or other sources of relevant information you plan to use for this project. Information has been identified from these sources: • The Resurrection Bay Historical Society holds significant documents and artifacts in Seward Library & Museum. Many photographs, artifacts and files as well as school records, registries, phone books. • Seward Community Library: Local newspapers, cabinets full of info on characters and events that shaped Seward's history. • City of Seward Community Development: Zoning and building construction and demolition records, aerial photographs, flat maps and inventory, Seward Historic site inventory. • City of Seward Clerk's Office: Disaster records, voter registration records, census info, meeting minutes. • Alaska Court System: Vital statistics and civil records. • Alaska State recording Office: For researching property info. • Other: Kenai Fjords National Park Service, church records, Qutekcak Native tribe • Doug Capra: Extensive research and writings • Lee Poleske: Extensive research and writings. c. Provide a work schedule showing months, expected activities, and benchmarks to achieve throughout the grant period of performance. 2020: Dependent on grant award date and completion deadline: • Mar 2020-May 2020: Team working on contacting property owners, conducting research, volunteer recruitment begins. Contracts signed for signage, map design. Press release complete once funding is confirmed. • May 2020-Dec 2020: Template design and research. Work with historian Doug Capra to tell our story and garner local newspaper coverage. Design continues of sign templates; map design is finalized. • Dec 2020-Mar 2021: Maps into production, signs ordered, target late install to early April 2021 for install with help from city. • Apr 2021: Ribbon cutting for historical tour. Public invited for an ice cream social at Cobble Art (formerly Brown and Hawkins) and a "First Tour". Support to be sought from local businesses to turn tour into an event, much like collecting badges in a passport, with door prizes and incentives for completion of tour. Note: After Installation of signs, city will assist in maintenance of signage locations, which would consist of keeping snow or other debris away from signs so that visitors may enjoy public access. d. If this is a development project, describe your public outreach component. How and when did you involve the public, any potentially affected agencies, entities, and tribes. List which entities and individuals contacted, dates of involvement, and comments received. HRF Grant Applicakion for CLGs 54 Rev Dec 2020 HP Meetings are open to the public and noticed. We have interest from the local paper, historian and the local tribe. We have made presentations at Rotary and at Planning and Zoning meetings. Tourism companies and businesses have expressed interest and are eager for us to complete the project. 5. FINAL PRODUCTS a. Describe publications, workshops, audio-visual materials, reports, websites, brochures, survey materials, nominations, interpretive signs etc., that will be produced as part of the proposed project. Identify the intended audience and where the public will be able to access these materials. Describe how you will inform you community about the project. 25 interpretive signs as specified below: 0 1/2" Exterior CHPL Graphic. o Panel Size: 22" x 34" 0 4 Threaded Inserts w/ Tamper Resistant Bolts. o Single Wood Post Plate (45 Degree). Powder Coated Aluminum. o Mounting Plate is 12"h x 12"w o Mounts to the top of a 4"x4" wooden post. • A map that will be distributed free of charge at Chamber of Commerce and area businesses. 6. ADDITIONAL INFORMATION a. Attach letters of commitment and support, as appropriate, from teachers, historical societies, museums, Native groups, and others. (Note attachments below.) • Seward Senior Center • Resurrection Bay Historical Society • City Manager Meszaros on behalf of the City of Seward • Chamber of Commerce. • Pioneers of Alaska b. Attach any other relevant information, such as copies of photographs. (Note attachments below.) • Signage Example (large copy) • Sign Quote from Fossil Graphics • ** Note: Additional letters of support may be forthcoming from Kenai Fjords National Park Service and Qutekcak Native Tribe. Additionally, verbal support has been received from several tour companies and local businesses. Their letters will be added as an additional supplement in short order. 7. BUDGET: Maximum Federal Request of $24,000 (includes State indirect cost) Your budget submittal shall consist of four parts: three tables and one narrative. See example tables and blank form in Excel, and narrative portion to complete below. a. Budget Details table showing how costs were estimated. b. Budget Summary table identifying planned cost share of 60% and 40%. c. Matching Share table showing sources of match. d. Narrative explaining costs in detail. BUDGET NARRATIVE: Describe activities to be performed under Personal Services, Contractual Services, Supplies/Materials, Travel, and Other cost categories. HPF Grant Application for CLGs 5410 Rev: Dec 2020 a. Personal Services: describe work each position/person will perform for the proposed project. Corvus Designs: $10,000http://www.corvus-desi.qn.com/promect/. They specialize in creating signs just like the one that is in front of the Cable House. They do the design and Fossil graphics produces them. The Cable House sign design was about $500.00. One should anticipate that some signs will cost more than others as there may be photo or image rights to pay for. 25 signs x Avg. of $400 per sign=$10,000. Corvus is the go -to for Kenai Mountains Turnagain Arm organization. We may also pursue support from them for this project. Design of map: $3000.00 Yuit communications. Htti2s://goyuit.com/ This company can also handle future website design, or any marketing needed to go along with map on a future project. b. Contractual: List contractor name(s), if known. Describe work each will perform. Metco Services: $2500 Digging for install of signs and backfill. Resurrection Bay Tool Rental: $2200 Equipment rental for diggings and install. c. Supplies/Materials: Describe types of materials and/or supplies required for this project, how they relate to the project, estimated quantities, etc. Home Depot: $1500 Posts and Screws based on prices from Home Depot for 25 signs. ($60.00 per sign to include post, screws and concrete) d. Travel: Identify who will be traveling, how many trips are anticipated, trip purpose, and destination. No anticipated, or negligible travel. e. Other: Identify other costs which do not fall into one of the above categories. Explain purpose and relevance to this proposed project. $1500 budgeted for un-anticipated supplies related to install. In Kind will be provided to cover the remainder of project cost (see budget tables.) This will come in the HPF Grant Application for GLGs 5`11 Rev'. Dec 2020 form of volunteer hours for research, putting sign templates together, and help with installation. CHECKLIST Applicant, has your entity: o maintained current certification under the Certified Local Government program? o signed and notarized this application? o signed the form titled: Willingness to Comply with Grant Requirements? o provided the information requested on each page of the application package? o included a public outreach component? o attached maps showing location of project? o attached photographs or clear photocopies showing overall character of properties for ■ survey, inventory, National Register nomination, predevelopment and development projects? o attached letters of support from the community and, if needed, property owners? o attached a resolution from the City or Borough's governing body (or indicate one has been requested prior to the Alaska Historical Commission meeting to recommend awards.) o explained historic preservation commission involvement in the project, and addressed its role in the review process? o checked your budget for accuracy? Deadline: Applications are due by 12:00 noon on Thursday, January 30, 2020. Only complete, signed, dated, notarized applications will be considered. Submit applications (and questions) to the HPF Grants Administrator at lean.ayers(a)alaska.gov HPF Grant Application for CLGs 5612 Rev: Oec 2020 M fV LU O) N _ U CQ � mC CQC m C O) X V L s L� bC: )� mO U 0 ++ N O ra C 0 Q 0 0 U Q LD V L o C � oL o +r >.v o 4 Q (n m L L Y � � O 0 01 >O V > O 0 O N 0 �O L C _ Q O O) m o � +a cr m 0 U M 3 N N 0 O L C3) N NO ate-+ m am-� O) 0 O) N 0- 6 N 0 ate+ v m 7 C O) 0 E c v v o v rya o v=� o c LD O N Q� - V N Q z V C 3 Vl O Z C O) 4� 4� m 0 -0 LO +m+ 1 b Uu U C:.Q ct +� C V 0 N S O O Ln l� E U 2 O F I 0 0 0 O v O Q O LL 1U o fa [O O �.aY a, cL H u_ cu 7 a) � s H Z a � O O C a N m O o n O 0 Lr Q. 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Z A C a s ." a N o a O a a z) FY m'tC a-a L COO tE .0 ei .L.. � .LN• f��sc cai ��s'' 3 Ufl3 � y U�tce: (D a .0 o Amy �• Q G �Ud BEY O o t° `w� `su3�° Z iD �p o Y,p a7 o' Q O_ to moQoo 1] L a�raY c,w Zd61 w • av : U� N a •e• N aatl C L O a O C 7 L L g E •.� C_ m C }' C O O a U Cs C a C C N Q•1 N a_ a a L C C Y �• L �1 C- U 43 G1 U N N N O 7, N U fa .G rL-� O N ca O O T7 - ,, c L �w 0 iNtl J N C7 co wL„ a a Uy a 'L7 O 7 O O a Qi mN O '> C= v Or O o O m N U =^ U L U a U L N C. fv C -O — Q O — o ? , .La-O 2 m a O a f A N T @ } d N 7 N� ti co O U N cp O O @? E a a E a N O } d c u l6 LTi C4 Q1CD. O a O a Vf E C E a O O '6 N N ?. a O cu IN .o a C @ N 1 - 1 1 Ell ib E� SO �O C ) y a C I— E E 1 R }O O CP co L U N .O a L a d. O a N OE a@ CrL 1 F ca H '� a FQ CO(4 N O L 0 F FOSSIL INDUSTRIES, INC. 44 Jefryn Boulevard f N o U s T R i E s Deer Park, NY 11729 800-244-9809 631-254-9200 Fax: 631-254-4172 www.FossilGraphics.com To: Tanguy Libbrecht Downtown Seward LLC. PO Box 92823 Anchorage, AK 99509 Phone#:907-529-9709 Fax#: Tag dame: Part Numher ON naccrintenn QUOTE F85083 DATE: 1-31-19 PAGE: 1 Account Executive: Angie Edwards ID #: 1093721 P-h Pvf E12-052-T4 25 1/2" Exterior CHPL Graphic. Panel Size: 22" x 34" Threaded Inserts w/ Tamper Resistant Bolts. 414.00 10,350.00 WPP1212-45 25[Single Wood Post Plate (45 Degree). Powder Coated Aluminum. Mounting Plate is 12"h x 12"w Mounts to the top of a 4"x4" wooden post. 113.0 2,825.00 I99810 i ofor Sample - 8" x 10" x 1 /16" CHPL, Used in production for color matching and resolution. includes shipping. 40.00 40.00 All Fossil panels feature our exclusive 12-Color HD Printing. Digital files must conform to Fossil File Prep Guidelines (FossilGraphics.com) Electronic layout proofs provided at no charge. Features are indicated in Part Numbers: "-P" = Custom Shape; "-T" = Threaded Inserts; "-D" = Double Sided; "-H" Holes; "MURAL'- Indicates panels built to go directly beside another panel. Shipping and handling will be added to your final invoice. Quote valid 90 days. Order produced under our standard Terms and Conditions of Sale (FossilGraphics.com/terms). For installation info or to determine best thickness of CHPL to meet your requirements (FossilGraphics.com/guide). TERMS: 60% Deposit / Balance Net 10 After Delivery Please sign to authorize production: 1 / Print: Subtotal: $13,215.00 Subtotal: 13,215.00 Shipping: 0 %Tax: 0.00 TOTAL: $13,215.00 Deposit Due: 7,929.00 13 January 2020 Resurrection Bay Historical Society PO BOX 55 Seward, AK 99664 rbhsl903@gmail.com To Whom It May Concern: I am writing this as President of the Resurrection Bay Historical Society, and with support from the board of directors. We are in support of the CLG Grant (Certified Local Government Grant) request from the Seward Historic Preservation Commission. The goals of the grant are (1) To identify 25 buildings and places of historic value to Seward. (2) To research the history of those buildings and places. (3) To install informative signs at the site of these buildings and properties. (4) To develop a brochure/walking tour to be distributed at various sites in Seward. The RBHS supports these goals. Thank you, r, Sue McClure, President D January 20, 2020 Seward Chamber of Commerce PO Box 749 Seward, AK 99664 (907) 224-8051 d i recto r(o-)sewa rd . com To whom it may concern, My name is Jason Bickling and I am the Executive Director of the Chamber of Commerce. I am writing this letter on behalf of myself and with support from the board of directors. We are voicing our support of the CLG Grant (Certified Local Government Grant) request from the Seward Historic Preservation Commission. The goals of the grant are to identify 25 buildings and places of historic value to Seward, to research the history of those buildings and places, to install informative signs at the site of these buildings and properties, and to develop a brochurelwalking tour to be distributed at various sites in Seward. Having the Seward Visitor Center under the chamber umbrella (with almost 17,000 visitors last year), we communicate with many of the tourists throughout their stay and assist them in finding activities to enjoy during their visit. This puts us in the ideal position of not only being able to support the Seward Historic Preservation Commission's goals but also helping them to achieve them. We can pass out brochures for the walking tour at the Chamber of Commerce to our visitors and help them to better understand Seward's history. From a local perspective, this will also be an asset to our residents and our schools for education about our own community. It is things like this that enrich our community and add to the list of things that make Seward a great place to live. If you have any questions, please do not hesitate to contact me. Sincerely, Jasonr1ing, Executive Director Seward Chamber of Commerce spa ALASKA 61 CITY OF SEWA" P.O. BOX 167 SEWARD, ALASKA 99664-0167 January 13, 2020 RE: CITY OF SEWARD SUPPORT LETTER FOR CLG GRANT APPLICATION To Whom it May Concern, • Main Office (907) 224-4050 • Police (907) 224-3338 • Harbor (907) 224-3138 • Fire (907) 224-3445 • City Clerk (907) 224-4046 • Community Development (907) 224-4049 • Utilities (907) 224-4050 • Fax (907) 224-4038 The City of Seward supports the Seward Historical Preservation Commission's efforts to receive the Certified Local Government (CLG) Grant. The initial effort is to obtain a grant to install property signage and to update and develop a walking map of the historic district. Specific goals of the grant request is to identify 25 buildings and places of historic value in Seward and install signs/plaques on these properties to educate visitors on the history of each location. An example of the proposed concept is the sign currently displayed in front of The Cable House, at 219 6th Ave. The plan for the walking tour is to collaborate with the bus companies to have them drop visitors off at Sweet Darlin's, or locations where they will receive a walking map of the downtown historic district. The informative signage and walking brochure are valuable efforts towards developing the historic significance of local assets and directing visitors as well as locals to them. The City of Seward certainly appreciates having the ability to endorse this effort, it has our full support and backing. Sincerely, G� Scott W. Meszaros, CM, CMC Seward City Manager 62 Pioneers of Alaska Men's Igloo #9 and Women's Igloo #9 P© Box 671 Seward, AK 99664 poasawardmw9(@cimaii.com Certified Local Government Grants January 16, 2020 Our organization is a fraternal organization that was founded in Nome, Alaska in 1907 and is the only one of many Alaska based fraternal organizations still in existence and going strong. Here is our main website: http:,'iwww.pioneersofalaska.oroi Today there are 16 Men and 16 Women Subordinate Igloos that are active in Alaska. The Grand Igloo unites Alaska's Pioneers by meeting once each year with the subordinate Igloos taking turns hosting these conventions. Delegates from all the subordinate igloos attend, and Grand Igloo officers are elected from these subordinate igloos to represent the whole. The purpose of the Pioneers of Alaska is "to preserve the names of all Alaska's pioneers on its rolls; to collect and preserve the literature and incidents of Alaska's history; and to promote the best interests of Alaska." The Pioneers of Alaska have a rich history in Alaska's territorial and early statehood days. They have many accomplishments that continue to make Alaska "The Great Land" that it is today, Our two local Igloos, have helped fund local murals in our area; supported some of our young Iditarod participants, and donated to various other historical projects. Since history and preserving history is our primary purpose, we urge you to support the Seward Historical Commission on their project to help develop signs for Seward's walking tour of historical sites. Whenever possible, we aid various groups and causes in our area and fully believe in the work SHC has done for Seward. Sincerely, Dawn Campbell Seward Igloos #9 Recording Secretary Page 1 of 1 63 Dana Paperman, Executive Director PO Box 1195 336 Third Avenue Seward, AK 99664 January 27, 2020 Dear Jean Ayers, For over 100 years, many Seward citizens have enriched our sense of place and community, Without the hard work and civic pride of those that came before us, Seward would not be the exemplary city it is today. The Senior Center supports the Seward Historic Preservation Commission in applying for a CLG grant to fund upcoming projects that will enhance our city. SHPC plans include creating historic plaques for historic properties around town, Directional Signs directing visitors to our Historic District and a walking tour map of Seward's various historical sites to see. We are proud of our community and are happy to see its history show cased. As our Senior Center hosts such a rich resource of Seward's History in the Seniors it serves we would like to affirm our support of the Seward Historic Preservation Commission's plans and work for the betterment of our community. We are pleased with SHPC's past efforts and are excited to see the results of this plan. Sincerely, 62ranal 94�& lilalfil Dana Paperman Seward Senior Center 336 Third Avenue Seward, Alaska 99664. 64 Sponsored by: Historic Preservation Commission CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2020-04 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA, SUPPORTING THE PRESERVATION OF LOTS 3, 4-5 AND N 1/2 OF LOT 6 BLOCK 16 ORIGINAL TOWNSITE OF SEWARD AS MULTI -FAMILY RESIDENTIAL (R3) WHEREAS, Applicant Ristine Cassagranda (Big Mama Love LLC) has applied with adjacent land owners Peter Cannava and Charles Buswell to have Lots 3, 4-5 and N 1/2 of Lot 6 rezoned and Ristine Cassagranda listed the possibility of putting in a cell tower or other commercial uses in her application; and WHEREAS, The Planning & Zoning Commission passed Resolution 2020-06 supporting this zoning change on July 21, 2020; and WHEREAS, the ordinance introducing this code change will be brought before the City Council at the August 24, 2020 city council meeting and the public hearing and enactment of this ordinance will occur at the September 14, 2020 city council meeting; and WHEREAS, the Seward Historic Preservation Commission supports preserving Lots 3, 4-5 and N 1/2 of Lot 6 Block 16 as multi -family residential (R3) as part of Seward's downtown historic district; and WHEREAS, the commission supports the historic significance of this neighborhood, which contains the historic 1916 Swetmann House, one of the best examples of Stucco Johnson homes in Seward, and wants to preserve as much of the historic character of this neighborhood as possible; and WHEREAS, The Central Business District allows commercial satellite dishes, towers, poles, and antennas up to 16 feet in diameter and 75 feet high. Despite best efforts to blend in, a new cell tower would entail replacing the historic landscaping with gravel and surrounding the property with a six-foot fence. This is incompatible with this lovely, landscaped, neighborhood in the historic district and is opposed by several of the adjacent property owners and neighbors; and WHEREAS, in addition to the applicant's desire for a communications tower, there are 47 other outright commercial uses allowed in commercial business (CB) zones vs 12 outright uses allowed in multi -family residential (R3) zones. If the parcels are rezoned, then any of these other uses would be allowed and many of these uses may not be in harmony with maintaining the historic character of the downtown historic district; and WHEREAS, lot coverage is allowed to increase from 40% in multi -family residential 65 CITY OF SEWARD, ALASKA RESOLUTION 2020-04 zones to 100% in commercial business zones, which could affect the landscaping that makes this historic area so beautiful; and WHEREAS, Seward's goals as listed in the 2017 Historic Preservation Plan are to promote historic preservation as an economic development tool, and provide incentives to encourage economic development, community engagement in preservation, and community appreciation for Seward's history. Economically, the preservation of downtown and historic areas increases foot traffic and tourism, which enhances the patronage of local businesses; and WHEREAS, Seward strives to promote preservation in key areas through designation and promotion of historic districts. Preserving traditions and landmarks and surrounding area creates a unique sense of place that encourages community building and allows all residents — old, new, and seasonal — to engage locally and create a connection with their surroundings; and WHEREAS, the development of the original Historic Preservation Plan in 1996 was spurred by concern over progressive loss of local historical character, particularly within the downtown area. Physical preservation, maintaining traditions, and retaining an intangible "sense of place" were identified as important to the citizens of Seward. Communities that prioritize historic preservation can create a linkage to the past that engages and inspires people in Seward's historic prominence, unique location, and accessibility make it one of the few Alaskan communities with potential to achieve these goals. NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA that: Section 1. The commission supports maintaining the current zoning of Lots 3, 4-5 and N 1/2 of Lot 6 Block 16 Original Townsite of Seward as Multi -Family Residential (R3) in an effort to preserve Seward's downtown historic district. Section 2. This resolution shall take place immediately upon adoption. PASSED AND APPROVED by the Seward Historic Preservation Commission of the City of Seward, Alaska, this 131h day of August, 2020. THE CITY OF SEWARD, ALASKA Cheryl Seese, Chair AYES: Agenda Statement Meeting Date: August 13, 2020 To: Seward Historic Preservation Commission From: Commissioner Mary Ann Benoit Agenda Item: A Resolution Of The Seward Historic Preservation Commission of the City of Seward, Alaska Supporting The Preservation Of Lots 3, 4-5 And N 1/2 Of Lot 6 Block 16 Original Townsite Of Seward As Multi -Family Residential (R3) BACKGROUND & JUSTIFICATION: At the June 11, 2020 Historic Preservation Commission meeting, a concerned citizen came before the commission asking them to help her preserve these lots history as they were within Seward's Historic District. At the July 21, 2020 Planning & Zoning Commission meeting, the commission passed Resolution 2020-06, which supported changing Lots 3, 4-5 And N 1/2 of Lot 6 Block 16 from Multi -Family Residential (R3) to the Commercial Business (CB) zoning district. Seward's goals as listed in the 2017 Historic Preservation Plan as promoting historic preservation as an economic development tool, and providing incentives to encourage economic development, community engagement in preservation, and community appreciation for Seward's history. At the March 9, 2020 council meeting, council approved the Historic Preservation Commission's priorities for the year 2020, which included coordinating efforts with Planning & Zoning regarding identification and protection of local historic and archeological resources, promote economic incentives, historical preservation and education, and promoting the Historic Overlay District. INTENT: To preserve the downtown historic district and maintain the zoning of Lots 3, 4-5 and N 1/2 of Lot 6 Block 16 Original Townsite of Seward as Multi -Family Residential (R3) CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here):2.2.1 Small Town Feel 1. and Atmosphere, 2.2.2 Natural Environment and Open Space, 3.9.2.3 X Preserve the Quiet of Residential Neighborhoods Strategic Plan (document source here): History and Sense of 2. Community: "Maintain Seward's small town character throughout the X growth process" Other (list): 3 • 2017 Historic Preservation Plan: promote historic preservation X as an economic development tool and provide incentives to encourage economic development, encourage community 67 engagement in preservation, and community appreciation for Seward's history • 2020 Historic Preservation Commission Priorities: Coordinate efforts with Planning & Zoning regarding identification and protection of local historic and archeological resources; promote economic incentives, historical preservation and education; and promote the Historic Overlay District FISCAL NOTE: Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Commission approval to recommend council support the preservation of Lots 3, 4-5 and N 1/2 of Lot 6 Block 16 Original Townsite of Seward as Multi -Family Residential (R3). 68 Sponsored by: Applicant CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMIISSION RESOLUTION 2020-06 RESOLUTION 2020-06 OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVAL OF THE REZONING OF LOTS 2, 3, 4-5 AND N'/z OF LOT 6 BLOCK 16 FROM MULTI -FAMILY RESIDENTIAL (R3) TO CENTRAL BUSINESS DISTRICT (CB) WHEREAS, Applicant Big Mama Love LLC via owner Ristine Cassagranda has submitted an application and the filing fee, with and adjacent lot owners Charles Buswell, and Peter Cannava requesting Lots 2, 3, 4, 5 & N1/2 6 Block 16, Original T'ownsite of Seward, be rezoned from Multi -Family Residential (R3) to Central Business District (CB), and WHEREAS, the current Zoning. Designation of the parcels is Multi -Family Residential (R3) and the Future Land Use map recornmends the property be zoned Central Business District (CBD); and WHEREAS, the Seward City Code SCC § 15.01.035, Amendments, (b) (1 c) allows the initiation of the zoning change by a petition a majority of the property owners in the area to be amended WHEREAS, the Seward City Code SCC § 15.01.035, Amendments, (b) (3) allows the consideration of this rezone because the parcels are contiguous to the requested zoning district and would bring the parcels into conformance with the Land Use Plan; and WHEREAS, goal 3.2.2.1 of the Seward Comprehensive Plan is to, "Maintain community vision through the rigorous implementation and update of the Comprehensive and Land Use Plans"; and WHEREAS, an objective of the Seward Strategic Plan is to, "Work towards bringing the Zoning Map into conformance with the Land Use Plan"; and WHEREAS, the public notification process was complied with and the appropriate public hearing as required by Seward City Code § 15.01,040 was conducted by the Commission on .]Line 2, 2020. 15R30 Seward Planning and Zoning Resolution 2020-06 Page 2 NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Seward Planning and Zoning Commission supports the proposed Zoning change of Lots 2, 3, 4, 5 & N1/2 6 Block 16, Original Townsite of Seward, be rezoned from Multi -Family Residential (R3) to Central Business District (CB); and recommends that Ordinance 2020 be forwarded to City Council for approval. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 2nd day of June 2020. AYES: NOES: ABSENT: ABSTAIN: VACANT: None ATTEST: Brenda Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Cindy L. Ecklund Chair 161430 P&Z Agenda Statement Meeting Date: July 21, 2020 Through: Jackie C. Wilde, Community Development Director From: Eric A. Kozielski, Planner Agenda Item: Resolution 2020-06 of the Planning and Zoning Commission of the City of Seward, Alaska, Recommending City Council Approval of the Rezoning of Lots 2, 3, 4-5 And N'/a Qf Lot 6 Block 16 Original Townsite Seward from Multi -Family Residential (R3) to Central Business District (CB) This resolution was Thought forward on June 2, 2020 for a public hectring and was postponed; it is corning back tonight for a secoiicl j1rd is hearing. BACKGROUND & ,111STIF IC.ATION: Attached for the Commission's review and recommendation to the Seward City Council is Resolution 2020-06, amending the zoning designation of Lots 2, 3. 4-5 & N1/2 Lot 6 Block 16, Original Townsite of Seward, from Multi -Family Residential (R3) to Central Business District (CB). (see attached map) The applicant submitted for a Land Use flan Amendment - Rezoning and paid the requisite filing fee on May 8, 2020. The proposed area to be amended included three (3) parcels consisting of approximately .31 acres. The applicant is requesting this rezone in order to bring the lots into compliance with the I uture. Land Use Plan approved in the 2030 Comprehensive Plan and to provide for f`Lituiv commercial uses allowed within the Central Business District, possibly for a communicationLS tower. Tlic Central Business District (CB) is intended to provide for an area of convenient, L1t1r,1eti\ e. concentrated commercial development primarily intended for retail, financijl, ewt:rtainment and professional scr� iccs occurrinL, within enclosed tructures. Regulations appkinu to this /Mle Ears desh—ned to enc(RIF"Ite d LoMPLIct "coup of businesses ofthe t\pc Miich are mute ilk beneficial and located close C110L.tgh together to encourage walk-in trade. The Future Land Use Map appi,o ed in the 2030 Comprehensive Plan, dehnc�itcs Lots 2, 3, 4-5 & N1/2 Lot 6 Block 16, Original Townsite of Seward, as Central Business District (CB). These lots are currently zoned Multifamily District (R3). The area is less than 1 acre; however, the requested rezone meets the requirement for public hearing per Seward City Code SCC § 15.01.035, Amendments, (b) (3) which allows the consideration of this 177130 Seward Planning and Zoning Commission Agenda Statement— Resolution 2020-06 Page 2 of 5 rezone because the parcels are contiguous to the requested zoning district or would bring the parcels into conformance with the Land Use Plan. SURROUNDING LAND USE AND ZONING North of the requested rezone is Lot 1 Block 16. It is zoned Central Business District (CB) and contains a General Commercial business. To the south is one parcel. S1/2 Lot 6 & Lots 7-8 Block 16. This parcel is zoned Multifamily Residential (R3) there is one Residential Dwelling existing. The lots east across 5`" Ave. are zoned Central Business (CB) and Multifamily Residential (R3). There are 3 Residential Dwellings on 3W Lots and 5 Residential Vacant lots making up 3 parcels. Three of the vacant lots are used as oft -street parking sites for hotels.. The lots directly west across the ally are zoned Central Business (CB). There are currently Commercial Businesses and Residential Vacant lots across the alley from the rezone area. FLOODPLAIN STATUS All of the lots are located in FEMA designated, Zone X. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive flan (2030, approved by Council May 30, 2017): 3.2.2.1 Maintain community vision through the rigorous implementation and update of the Comprehensive and Land Use Plans (page 1-14) I . * Update the zoning code in order to implement the Comprehensive Plan X and bring the zoning map into conformance with the Land Use Plan (page 1-14, bullet 3) Strategic Plan (Approved 6v Council R <olufion 99-043): Pursue the community's vision through r �orous implementation of the 2. Comprehensive and Land Use Plans. ( Pub,>r, W-11, Large Ballet 2) X Update the Zoning Code in order to implenicnt the Comprehensive Plan (Pines 10-11. Small Bullet 4 Seward City Code SCC § 15.01.035, Amendments i h ): (1) Changes in this title may be iniui ii d !7� The follm\ in<. petition of a majority of tlhe pi-o ,e r'.\ <M ncr� i n 1I is <i c° t � o is �!m �nacd;. 3, (3) Except for an ordinance• :61CI-ing the 30111I,L1111 X zoning districts or an ordinance which brim_; ii-ai-c(I IlIk-0111ornrsnc�• with the land use plan, no orcli.own'L. %,.. ithin the City didI be considered if the area ercwiin )aawsed by the �'!-dinance contains less than one acre. not ii, :li.id ri tr: t „i Jl l,-,\ rights -of -way. 181f30 Seward Planning and Zoning Commission Agenda Statement — Resolution 2020-06 Page 3 of 5 STAFF COMMENTS: Staff has re\ iewed the Rezoning application and no objections were reported. Department Comments No Comment NIA Building Department x Public Works Department x Harbor Department x Police Department x Electric Department x PUBLIC COMMENT: Property owners within three hundred (300) feet of the proposed land use action were notified of the requested rezone. Public notice signs were posted on the property, and all other public hearing requirements of Seward City Code § 15. 01.040 were complied with. At the time of publication, staff has received one request for more information from an adjacent land owner but no comments. The first 300ft mailing missed the co-owner of Lot 2, 337 Fifth Avenue. Staff was made aware of this and that the co-owner objects to their property being rezoned. Staff had followed the normal procedure for this mailing and for receiving an application. Since this occurrence staff has added additional steps for verification of all owners and will send mailings to any second address listed with the KPB Tax Assessing Department as well. Public comment at the first meeting included objection to the rezone from the co-owner of Lot 2 Block 16, Ms. Coppock. Ms. Coppock stated she was against any additional commercial uses on this portion of Fifth Avenue, that the character of the immediate area was historical and residential. She also brought up the concern that the procedure used for public noticing could be missing property owners with differing addresses from the first listed in the assessor's information. The applicant Ms. Casagranda spoke on behalf of the rezoning for the purpose of allowing for commercial uses on the property and bringing the parcels into conformance with the Future Land Use map within the Comprehensive Plan. Any public comment received after this publication will be presented as a laydown to the Commission and the public at the July 21, 2020 meeting. RECOMMENDATION: At the June 2°d public hearing staff recommended postponing to the July 7, 2020 meeting for the opportunity to contact the additional owners of parcels zoned Multi -family (R3) between Jefferson and Adams Streets on Fifth Avenue. The purpose was to assess if there was support to change the zoning for all these lots to Central Business (CB). 191f30 Seward Planning and Zoning Commi; Agenda Statement — Resolution 2020-€v( Page 4 of 5 Staff mailed letters to the eight (8) land owners, summarizing the proposed change and how it could change the land uses possible on their land. We also explained that given the current development requirements rebuilding would require greater setbacks from property lines than the homes currently have, if no change were atf`ected. The result of this inquiry is summarized as: The two (2) property owners bookending the proposed rezoning (including Lot 2 which is listed in the proposal) disagree with being included in the staff proposed rezone, and oppose the original rezone application. Two (2) of the parcel owners continue to support the rezoning either as staff proposed or just their lots. On the east side of Fifth Avenue, one (1) did not want to be included but had no further comment. Two (2) owners could not affiirm they wanted to be part of the proposed rezone and had no comment on the individual lots being rezoned_ And one ( l) offered no communication at all. Of those in objection, Ms. Cange has sent a letter to the commission which is included in the agenda packet. Ms. Cange did not speak but was in attendance for the first meeting. Ms. Coppock in a telephone conversation with staff, stated that there were several historical residences in this portion of Fifth Avenue and putting a commercial structure or communications tower here would change the character of the area. She was also critical of staff for promoting the rezone of all the multi -family lots on the block, she felt staff was working too hard to accommodate a rezoning. Mr. Hearn stated he did not want to be involved in a rezone but had no comment otherwise. Of those in c:tipport. Mr. Cannava was interested in the ability to develop a commercial use on I sti I:, t Nit had no plans to at this time. Ms. Casagranda has commercial plans for her lw ;;rnd �i.° fires this rezone so that she may move forward on them. Based on the cc7i7riT} wiL'<iiion with owners, Community Development staff cannot recommend moving k'ir�� and with rezoning all Multi -family parcels on Fifth Avenue between Jefferson and ;`Adams Streets. Based on the opposition from the owner with greater land tenure for Lot 2, staff recommends amending the rezoning application to remove Lot 2 from the original application prior to discussion on this rezoning. In removing Lot 2 from the proposed application, there is no longer contiguous zoning with Central Business (CB) and the proposed area is still less than one acre. With this recommendation it is necessary to examine whether this would constitute spot zoning or contract zoning. Does public necessity, convenience or general welfare require the rezone? Per the land use plan the public vision is to develop the Central Business district and increase the commercial density in this area. There is interest in this location for a possible communications tower which would increase the convenience for the City's residents, businesses, and visitors, regarding their connectivity to this technology during peak usage times (Tourism Season). This area is also part of the Historic District of ,Seward so any development 201f30 Seward Planning and Zoning Commission Agenda Statement — Resolution 2020-06 Page 5 of 5 should be sensitive to the historic nature of the area. Does the rezone includeatleast one acre, excluding streets and rights -of -ways? The !f1t1 +•'i'i`fii�i'L! in the (AJ'2ginal staffrecommendation was approxiryrtriL' l CV %t'; tlaorr fr,�c'!�rr.Gr�i �rl! �rrrrair,ir',' Multifamily (R3) zoned lots in the area between J ,,,'(T.ni.I ai7d hh,r nl 1 : fr;r h� Proposed sed rezone w it c 1, rc r po e as approximately .31 acres, b�• r,.�rrrr.G Lot 2 that i� uld be .24 acre- ttpproximalely. Does this small -parcel zoning constitute spot zoning? Does the proposed amendment comply with the comprehensive plan? The proposed amendment is consistent with the Comprehensive r i rjr o, indicated in the Agenda Statement. However, in changing the zol dng r,P ,% 2 ;,; ,he 8 parcels it takes an area with inconsistent zon P,I� (rnrl increa-v,s the; mco,r.,! ,,,.'ncies between adjacent parcels, rather than decreasing those• iriconsi.sic iic•iccr y i� f is ,n-able. Would the Commission be willing to o(c e/,t air i o ; i , r ; c -wi,isihle outright land uses in Central Business (CB) to locate heti,ti�cer? d7c .' re rl:° r irrl dwellings? A good example to consickr is a communications tower as it i.� rj k po.s.)ibic tt.sc tisied in the application. f ?ioi Own, there could be a claim of spot zoning. What is the effect of the zoning amendment on the owners and on the community at large? The current zoning of Multifamily tR31 limits the developmeni notentiol to a single dwelling unit residence on any of the .311 _ji,o lgIze lots ,r'i(c• I') ;/w � c- ,,' ilia lots. Any multifamily development would require a Con(blir�+trri ,� 1'; rnri !>i rc�ortirtu it benefits the applicants' ability to develop their lots, for cr c rtlllrYierC i[ii lJarr;r7r .se. The adjacent land owners would potentially have a residential dit c cling between 2 commercial businesses, or communication tower and businesses. The community benefits would include the potential for a new commercial enterprise or better cellular coverage. These lots are within the Historic District identified in the 01i, of ;Seward Zoning Map, the historical ',Swetman House " is adjacent to the lots t)ropo: ed jor rezoning. The benefit to the two lots becoming commercial may be a del?�N)r ,: if ro the character ref the area and the adjacent property owners. Does the size of the zoning amendment suggest that "spot zoning" is occurring? This is a small parcel zoning,- Is the proposed area the appropriate boundaries of the prol used amendment based upon the alleged benefits of the rezone on the coinmui,im'? The minimum appropriate boundary for this to maintain the benefit to the crrmmailiti' ImI ,olc ,mlyd the public would include a contiguous group gf'parcels on the iawc -�t side of i IN., d f u.m..te. The owners of the parcels in objection to this rezone are the or,t;� Hurt woulr/ he nec'cscrry to rezone with the applicants to avoid increasing arty itrc r�rtti�lt' rc„ tF, the Compvhensive plan. 211f30 231T30 LAND 'USE-.. Teic��C!OnlO t" i u ;-a At' A �da n fU uSlu lrKd`0,' 44 sC Lc 4>PL REZONIN, �MENDMENI,­­ Ln e C, f VM P!anr 2c acTe's pares VCLI�­� am*-3' it conlpiy with the Comprehortsive V�Wl? g," =Q 1 perj� rs r, rn tf ;e S tx,: to )."t an my TI'latorl.-sts are, tm �,Cne-,�Ljied fo!- -4&tor cny if all 81 Pf, 1 urderstald that Ws Aviv] nn't less than fu4 il, advance of th R new regularly [4w. meet,, eld Tv,- -7 31.0 rc,". S300 pup1qfirl, a q v_ 1 n e t w app on- ?coot of ov� p an Jic;m-t Li �kw applicant's narne. eS ' 1,1.,ndicol"19tMe sptcific The A:,"? 0Tel,,:.. . -4 or, sewarT, m 1he Community Dev of sign.m.".or-as of 51,% bi, owners involv.L.C1 jr, the rezoned area (Attach a separat* 7V ......... .... CITY OF SEWARD 410 ADAMS STREET p0 BOX 167 SEWARD AK 99664 phone: (907) 224-4050 Lookup Name 11122 COMMUNITY DEVELOPMENT R,sCEIPT # 33685 5/o6/2020 Received From pnMq t Tvne C ec # pests Check 0001209 Due 300.00 Tendered 300.00 Change Due Des intl°n' Re -Zone Application-Ristine Casagranda-335 5th Ave. Taxes Payable -Sales 19.63280.37 Zoning Fees July 1, 2020 Seward Planning & Zoning Commission Regarding: Resolution 2020-06 Commissioner's I attended the planning and zoning meeting on June 2 2020. 1 felt that the majority of the homeowners that live on fifth avenue between Adams and Jefferson were not sufficiently represented. Or did they really have an idea how the change would impact the area. This area is in the original townsite of Seward and has considerable historic value. Seward is considered a small community with a significant historical background. To destroy the value you have to make more of an offer to tourists who visit the community would be a shame. The Seward historical society has worked hard to bring forward a plan to give the visitor another option while discovering more on their visit. I heard that one of the other options was a cell tower placed on one of the properties. If you look to the side of my property you will see that the city has several towers and satellite dishes in place. I do not object to them being there because it is a safety issue for the citizens of Seward. But i do object to having another tower placed on the other side of my home, It was brought up that rental property is needed in Seward. At this time there are several multi units being build in and around the city. Look at the empty units that are standing today. Yes I know that tourism is down because of the Virus, but do we really need more empty units within our city ? And what about those units that are empty ? will they be foreclosed on in the near future ? I hope you give serious consideration to keeping the area in question a residential area, for the good of our community. Sincerely, Leona Cange 327 5th Ave.. REGE.IVED JUL 0 2 2020 � p( Per ......... F-J"'V- 27P130 City of Seward, Alaska Historic Preservation Commission Minutes July 9, 2020 Volume, Page CALL TO ORDER The July 9, 2020 regular meeting of the Historic Preservation Commission was called to order at 6:15 p.m. by Chair Cheryl Seese. OPENING CEREMONY Cheryl Seese led the Pledge of Allegiance to the flag. ROLL CALL There were present: Cheryl Seese presiding, and Stte Ala-r-d Wolfgang Kurtz (telephonically) Tanguy Libbrecht (telephonically) comprising a quorum of the Commission; and Fred Woelkers Mary Ann Benoit (telephonically) Sherry Furlong (telephonically) Jessica Stallard, Deputy City Clerk (telephonically) Excused — Ward Absent — None Vacancy — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING — None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Woelkers/Libbrecht) Motion Passed These items were approved on the consent agenda: Approval of Agenda and Consent Agenda Unanimous Approval of the June 11, 2020 Regular Meeting Minutes. Approval of the Founder's Day Proclamation. SPECIAL ORDERS, PRESENTATIONS, AND REPORTS Proclamations and Awards — None 82 City of Seward, Alaska Historic Preservation Commission Minutes July 9, 2020 Volume, Page City Administration Report — None Chair Report — None Jesse Lee Home — None Fort Raymond Subdivision District — None Certified Local Government (C.L.G.) Grant — Libbrecht said the Alaska Association of Historic Preservation (A.A.H.P) had approved the commission's application for the 2020 C.L.G. grant, but the commission was still waiting to receive the contract. After the contract was received, the funding for the grant would need to be approved by city council. Seward Historic Inventory List — None Historic Overlay District — None Rockwell Kent. Seese said the Evening at Brown & Hawkins had been cancelled due to COVID-19. Historic Preservation Facebook Page. Benoit said the Resurrection Bay Historical Society approved the commission using their photos for the commission's Facebook page. She hoped to use the Facebook page to promote the Downtown Seward Walking Tour and Rockwell Kent presentations. Other Reports, Announcements and Presentations — None PUBLIC HEARINGS — None UNFINISHED BUSINESS — None NEW BUSINESS Resolutions Resolution 2020-002, Recommending That the 2020 Seward Historic Preservation Award Be Bestowed to Iris Darling, and John S. French Posthumously. Motion (Woelkers/Benoit) Motion to Amend (Benoit/) Motion failed due to lack of second. Approve Resolution 2020-002 Amend Resolution 2020-002 by adding a "Whereas" stating, "Iris Darling was one of the leaders of the march on Washington St". 83 City of Seward, Alaska Historic Preservation Commission Minutes July 9, 2020 Volume, Page Main Motion Passed Unanimous Other New Business Discuss the 2017 Heritage Programmatic Agreement on national forests in Alaska. Furlong was interested in attending the National Park Service's review on the programmatic agreement on August 4, 2020. Woelkers was concerned that national forests might not be within the commission's jurisdiction. Discuss proposed committees. The commission created the following committees: Grants and In Kind Donations, Marketing and Communications, Volunteer Recruitment and Engagement, and Historic Preservation Planning and Advocacy. Furlong volunteered to serve on the Historic Preservation Planning and Advocacy committee. Benoit volunteered to serve on the following committees: Marketing and Communications, Historic Preservation Planning and Advocacy, and Volunteer Recruit and Engagement committees. Seese and Libbrecht volunteered to serve on the Grants and In Kind Donations committee. The deputy clerk reminded the commissioners that no more than three commissioners should be on a committee. Discuss the Jesse Lee Home. Seese said a public hearing resolution to demolish the Jesse Lee Home would be brought before council on July 13, 2020. She asked the commissioners to submit public hearing comments to the clerk by 2:00 p.m. on July 13, 2020. Discuss Rockwell Kent Evenings. Seese said the Rockwell Kent Evenings had been cancelled for June and July. She wanted to celebrate Founder's Day and the 100th anniversary of Rockwell Kent with the Resurrection Bay Historical Society in August. Discuss Hoben Park. Benoit found a list that showed historic plants and trees in Seward at the following locations: a 12' tall lilac at 320 Third Resurrect Art Coffee House; a lilac and Sitka roses at 437 Third, the Ballaine House; and a pink flowering crab apple and lilac on Third and Jefferson where the Train Car used to be. With the owners' permission, Benoit wanted to dig up these trees and plant them at Hoben Park. She suggested the commission consider pursing a C.L.G. grant to complete the work on Hoben Park. Libbrecht suggested the debut of the walking tour coincide with the opening of Hoben Park. 84 City of Seward, Alaska Historic Preservation Commission Minutes July 9, 2020 Volume, Page Motion (Furlong/Libbrecht) Meet at Hoben Park on July 20, 2020 at 7:30 p.m. to review the work completed on Hoben Park. Motion Passed Unanimous Discuss the 25 properties the commission identified for historic recognition. Motion to Postpone (Seese/Kurtz) Postpone "Discuss the 25 properties the commission identified for historic recognition" to August 13, 2020. Motion to Postpone Passed Unanimous INFORMATIONAL ITEMS AND REPORTS — None CITIZENS COMMENTS — None COMMISSION AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Woelkers said the lilacs at the Seward Airport were in bloom. Benoit thanked everyone for listening to her report on Hoben Park. Kurtz wanted to nominate Mary Berry for the 2021 Historic Preservation Award. Furlong thanked Benoit for her report on Hoben Park. She was disappointed that the commission did not have more of a discussion on the Jesse Lee Home. Seese thanked Benoit for her report on Hoben Park. She thanked Libbrecht for creating the committees. She thanked the commissioners and the clerk for their hard work and participation in the meeting. ADJOURNMENT The meeting was adjourned at 8:17 p.m. Jessica Stallard Deputy City Clerk (City Seal) Cheryl Seese Chair 85 Hoben Park Update At previous meetings we discussed that Hoben Park historically had lilacs and roses. The Ballaine House and Resurrect Art are both listed on the historic tree and shrub atlas as having historic lilac trees and the Ballaine House is listed as having historic rose bushes as well. We discussed asking for permission to collect shoots or plants for planting at Hoben in the spring or fall (whenever is determined to be the best collecting and planting time) from these owners. I contacted both owners and received permission from each to collect lilacs. Marilee of the Ballaine house also gave permission to collect roses. Thank you to all for your generous support. I will continue to research the best time to collect these and plant for the greatest success and will discuss collecting and planting these with Rotary at our 8-11-20 board meeting as a service project. I will touch base with Parks and Rec to determine suitable locations for planting and when we can do the project, after we determine through HPC if we would like the lilacs planted closer together as a hedge of shrubs or farther apart as trees. I contacted my forester friend Mitch Michaud, and invited him to come and core, age, and examine the condition of the 2 spruce tree sin Hoben Park so we can determine ages and if there is a reason to remove the smaller tree. He will be coming to Seward sometime in the next week or two. MI Hoben Park Site Visit Notes Attended: Mary Ann Benoit, Chery Seese, Sherry Furlong, Lindsay (Parks and Rec) Topics Discussed History Original parts of the park (west wall) • Items that had been replaced (north wall, fountain, planters • Historic plants (lilacs, roses) and locations (lilacs were in a hedge along south side, and rose locations were unknown) Plants • Lilacs historically were on the south side along the area where the sidewalk is now. Preliminary research shows they should be planted 12 'from the sidewalk to makes sure the roots will not damage the sidewalk. Plants can be planted 6-8' apart to create a hedge or 10' or more apart to promote tree like growth. Historically there was a hedge. We discussed the idea that because the park is now smaller because some land was taken when Railway Ave was put in, and because a hedge 12 feet from the sidewalk would make the park seem smaller, that maybe planting for tree growth rather than creating a hedge would help make the park feel more spacious and open. They could be planted in a line that lines up with the existing shrubs (elderberry, honeysuckle, pea shrub) on the east side as that is about 12 feet from the sidewalk. • Roses- Roses were historically in the park but their location is unknown. Cheryl mentioned that selecting an appropriate location would be important because children could be using the park and we would not want them to get injured by the thorns. We thought maybe the northwest and southwest corners could be good locations. • We looked at existing plants (2 spruce trees on west side, original Black Cottonwood in center, and elderberries, honeysuckle, Japanese pea shrub, Mountain Ash on the east side. WE discussed the idea of removing the smaller spruce on the west side because it is crowding the larger spruce but want to check on the age of both trees by coring since tree size is not an indicator of age and it would be important to know if either tree is historic first. • We discussed potentially removing the Siberian Pea shrub which may be an invasive plant and planting a historic lilac bush from Sue Ward's property there after removal. Sherry has a chainsaw and truck and offered to do it and could pull the stump out with a chain and haul off the slash. • Mary Ann was informed by Carol Griswald that the honeysuckle on the east side is a heritage shrub. • No one knows if the elderberries have been there long or what their history is. • The smaller spruce tree appears to be crowding the larger spruce and looks less healthy. There was some discussion about the possibility of removing it. The ages need to be determined by coring. 87 • The southwest corner along the original wall has some weeds that could be removed. There is also high bush cranberry. Possibly some could be removed and rose bushes planted. Benches • We discussed adding 2-3 benches (design to be determined). Historically, Hoben Park had benches but the pictures we all have seen do not show them Lindsay said they may have historic photos in their files. We discussed ideas for cement benches that would coordinate with the fountain and planters, or benches using a green to match the historic depot next door. More research is needed to determined what style may have been there in the past of what the style of benches were during that time period. Stairs • Historically there were stairs from the street side down into the park. There is an area there now where we believe the stairs were and for safety, once the fence is installed, we should also install stairs and a handrail. Lamp Posts • The existing lamp posts we think were an addition (date unknown) and are not historic. There is one that appears missing on the other side of where the stairs probably originally were. We should look into getting another lamp post as part of a future grant. Fence • Mary Ann checked out the historic fence at the Parks and Rec warehouse. There are 15 pieces that are 7', 1 3/ 'long, so about 108' fence total. The fence pieces are 16" high, with a central decorative element that is 17" high. It has simple metal posts that are 4 %" apart. The fence is rusty and would need to be cleaned and treated/painted before installing. We reviewed pictures. The design is very simple. According to the architects proposal for the guardrail outside the fence, the fence is wrought iron. According to a letter from SHPO, if wrought iron it needs to be cleaned by hand with wire brushes and then painted. We had some discussion of ways to get the community involved in cleaning and painting the fence, and maybe putting it up so people would have more buy in about the restoration of their park. • We had discussion about the architect's recommendations to build a fence outside the historic fence and how it would look for safety. Sherry mentioned that this additional fence was not a requirement and that it was not safe now with no fence there either. Public Rest Room • Sherry suggested that the park should have a public restroom because there are no near -by restrooms. Mary Ann is against the idea because of the aesthetics and small size in the small historic site. Cheryl mentioned the public has restrooms available for use a Zudy's and the Sea Life Center on either side of the park. Questions for Tyler • How do we with work with Parks and Rec to do something like removing the Siberian Pea Shrub, cutting out elderberry, planting roses and lilacs 88 • Is there a way to look at historic files that Parks and Rec have on Hoben Park to see if there are old photos or information that would be helpful regarding bench and rose bush locations, where the old birdhouse was, what the fence on the east side looked like etc.? 89 Hoben Park Questions 1) The commissioners are interested in attempting to pull out the Siberian Pea and prune the Honeysuckle in an effort to tidy up Hoben Park. Do they need permission to do this, or may they assist city employees in this endeavor? 2) Can the Historic Preservation Commission remove trees from Hoben Park? 3) Does the commission need permission to put up bird houses at Hoben Park? 4) In the side of the tree that faces the water, there is some sort of gray material in a hole in the tree trunk up high. Does it serve a purpose? 5) Where would the best place be to plant rosebushes in Hoben Park? Were there safety concerns associated with planting rosebushes in Hoben Park? 6) Is there a way to look at historic files that Parks and Rec have on Hoben Park to see if there are old photos or information that would be helpful regarding bench and rose bush locations, where the old birdhouse was, what the fence on the east side looked like, etc.? O Sponsored by: Staff CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2007-01 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION, RESCINDING HISTORIC PRESERVATION RESOLUTON 2006-08, RELATING TO THE HEIGHT OF THE HOBEN PARK RETAINING WALL AND SUPPORTING HOBEN PARK HISTORIC ARCHITECT CONSULTANT GARY GILLETTE'S RECOMMENDATIONS WHEREAS, the Commission at its October 11', 2006 Regular Meeting approved Resolution 2006-08 entitled: A Resolution of the Seward Historic Preservation Commission, requesting the City Administration to increase the height of the Hoben Park concrete retaining walls to an approximate height of 50 to 52 inches, and replace original or replica wrought iron fence commensurate with the authorized design criteria; and WHEREAS, subsequently Hoben Park Historic Architect Consultant Gary Gillette performed a site visit, and consulted with the Seward Historic Preservation Commission and the State Historic Preservation Office; and WHEREAS, subsequently Hoben Park Historic Architect Consultant Gary Gillette provided the Commission and Administration with recommendations and plans; and WHEREAS, rebuilding the concrete wall to a sub -total height of approximately 32 to 36 inches would be historically inaccurate when being viewed from within Hoben Park. NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA that: Section 1. Historic Preservation Resolution 2006-08 is hereby rescinded. Section 2. The Historic Preservation Commission supports Administration following Hoben Park Historic Architect Consultant Gary Gillette's recommendations. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the Historic Preservation Council of the City of Seward, Alaska, this 21 st day of March, 2007. 3 91 Agenda Statement Meeting Date: Wednesday, October 11, 2006 To: Through: From: Agenda Item: Historic Preservation Commission D. Scott Willier Christy Terry, Executive Liaison Resolution 2007-01, rescinding Historic Preservation Resolution 2006-08, relating to the height of the Hoben Park retaining wall and supporting Hoben Park Historic Architect Consultant Gary Gillette's recommendations. BACKGROUND & JUSTIFICATION: The Historic Preservation Commission at its October Ild', 2006 Regular Meeting approved Resolution 2006-08 entitled: A Resolution of the Seward Historic Preservation Commission, requesting the City Administration to increase the height of the Hoben Park concrete retaining walls to an approximate height of 50 to 52 inches, and replace original or replica wrought iron fence commensurate with the authorized design criteria. Approval of this resolution preceded Commission discussions with State Historic Preservation Officer's Architectural Historian Dough Gasek and a site visit followed by recommendations from Hoben Park Historic Architect Consultant Gary Gillette. Gasek recommended adhering to the historically accurate view of the wall from within Hoben Park, and both parties recommended installation of the existing wrought iron and needed replicated pieces without increasing the height of the concrete. Hoben Park Historic Architect Consultant Gary Gillette has provided site plans for the proposed rehabilitation of Hoben Park which have been submitted to the State Historic Preservation Officer. Conditionally that office has concurred with Planner Scott Williams' finding of No Historic Properties Adversely Affected The State Historic Preservation Officer has also provided additional specifications that must be incorporated into the final Hoben Park Fence Project. RECOMMENDATION: Historic Preservation Commission approve Resolution 2007-01. { 12 REHABILITATION OF HOBEN PARK SEWARD, ALASKA Pagel of 3 BACKGROUND The City of Seward has received two historic preservation grants to perform rehabilitation work at Hoben Park. The first grant is currently in effect while the second grant will be executed within a couple of months, depending on federal budget approval. The first grant is focused on the restoration/replication of the wrought iron fence that existed atop the concrete retaining walls along the north and west side of the park. The second grant is focused on replication of the concrete and stone water fountain located within the park. In December 2006 I, Gary H. Gillette, Architect, contracted with the City of Seward to develop concepts for rehabilitation and replication of the fence and fountain elements of Hoben Park. On December 16, 2006 I met with the Seward Historic Commission to discuss issues regarding the rehabilitation of Hoben Park. I also investigate the site, met with staff, observed the salvaged fence and fountain elements, and discussed options to address the requirement for a guardrail to be part of the project. FENCE There are 19 sections (approx 1331) of the original fence that remain in storage at the Parks and Recreation shop. It is recommended that these original sections be installed, along with new replicated sections, atop the original and newer concrete retaining walls. The existing fencing elements would be sandblasted, primed and painted black. The newly fabricated fencing element would be primed and painted black to match. A new guardrail would be constructed of galvanized metal such that it would contrast in color with the original fence. The guardrail would be mounted on the street side of the concrete retaining wall setting it apart from the original fence. The vertical elements of the guardrail IJI- bar stock IVILIfiniscent of the vertical elerimits of the original fence. The herizorttal elements of the guardrail would be square tubes mounted at an angle such that the section appears diamond like. This would discourage people from sitting on the fence. The retaining wall is 6" above the sidewalk thus may constitute a tripping hazard. Therefore Seward's insurance company suggested that a 42" guardrail be installed to protect the public at this location. The height from the sidewalk to the grade of the park is less than 30" thus a guardrail is not required by code. With the original fence in place it may be acceptable to install a 36" guardrail to accomplish the same level of protection. The lower guardrail would be less inviting for leaning and sitting. The height of guardrail issue should be presented to the insurance company for comments. The fence/guardrail concepts are shown in the attached drawings. Gary h. Gillette, architect 1001 Basin Road s Juneau, Alaska REHABILITATION OF HOBEN PARK SEWARD, ALASKA Page 2 of 3 FOUNTAIN The rehabilitation concept is to replicate a new fountain that would be as close as possible to the original size and feature the same or similar materials. The original concrete base of the fountain is extant on the park site. It has received serious freeze and thaw damage over the years such that it is not feasible to rehabilitate this element. The original upright "pillar" section of the fountain was found at a second hand shop in Seward and purchased by the city. It is constructed of what appears to be hand packed concrete with quartz stones set into the concrete. The piece is fragile and it may not be feasible to use it for the replication of the fountain. The "birdbath" section of the fountain is privately owned and currently used in the owner's garden. The owner is not amenable to donating or selling it to the city and is not willing to allow photos or dimensions being taken of the piece. This is unfortunate as the information would be valuable in accurately replicating the fountain. From observations of historic photographs it appears that the edges of the "birdbath" features larger quartz stones imbedded in the concrete. Dimensions of the fountain will be calculated based on the available existing pieces and historic photographs. The concept for providing the water flow to the fountain would be a self contained recirculating pump system. This concept would require electricity to the fountain site but no plumbing. The fountain base would be constructed with an outlet pipe to keep the water level. from overflowing the top of the base pool. In the winter the pool would be drained, the piping drained, and the fountain covered to protect it from freeze and thaw cycles. The mechanics of the recirculating. system would be set in an underground vault with access for maintenance. STEPS INTO PARK The new steps into the park would be required to meet today's building code thus the original configuration could not be replicated. a requires s be instaffed along with the steps. The concept drawing shows the general configuration for poured in place concrete steps and metal handrails. While there are other options for step construction (wood, metal, etc) the concrete steps are in character with the original and the other elements of the park. ORA COMMENTS Recently I spoke with Doug Gasek, Historian with the Alaska Office of History and Archaeology. I presented him with the concept of re -using the existing fence elements and replicating new elements to provide the original placement of the fence. He was very amenable to this concept as he did not realize any of the original fencing existed. He also approved the concept of a separate guardrail that allowed the original fence to stand on its own. Regarding the fountain, Mr. Gasek agreed that the only feasible approach was to replicate the original as closely as possible to size and materials. He had hoped the base would be salvageable Gary h. Gillette, architect 1001 Basin Road s(P Juneau, Alaska REHABILITATION OF HOBEN PARK SEWARD, ALASKA Page 3 of 3 but was convinced that it was damaged beyond repair based on my observations. He prefers that the fountain remain in the original location although he would consider allowing it to be relocated upon presentation of sufficient evidence that it would be more appropriate in a different location. I agreed to investigate this further and provide information to him. RECOMMENDATIONS In December the Historic Commission approved the general approach of the fence/guardrail. The Commission should review the attached conceptual drawings and determine its preferred option relative to height and configuration of the guardrail. I would recommend that the concrete steps into the park be configured as shown in the concept. The final details would be generated once approved by the Commission. The Commission should discuss the fountain replication concept and determine if this approach is acceptable. The recirculating pump system and winter protection scheme should also be discussed and considered for approval. Once this direction is made by the Commission fiuther conceptual drawings would be generated. Given the nature of the project and funding schedule I would recommend that the fence restoration/replication be bid as a design -build project. This would mean that final structural details would be developed by the contractor's engineer. This is a relatively simple installation and a design -build process might be more efficient and less costly. The steps into the park would likely be part of the bid for the fence. This would make sense as there will be concrete and metal work associated with both elements. The construction of the fountain portion will be later thus other bidding options may be appropriate. This will be investigated fiuther and a recommendation made. Gary h. Gillette, architect 1001 Basin Road 95 % Juneau, Alaska to gnu 0 a z y OQ A � r0 vi y x cr CD •o CD C r j w Q` y 0 ao 5yz Fig „oh � O tT7 t --- .. . _ _.. _ .)E-_ 0 'It Ac" 97 Anna 'A C F. I V-6" 98 10 0 b 99 Sponsored by: Staff CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2006-M A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION - COMMISSION, REQUESTING THE CITY ADMINISTRATION TO INCREASE THE HEIGHT OF THE HOBEN PARK CONCRETE RETAINING WALLS TO AN APPROXIMATE HEIGHT OF 50 TO 52 INCHES, AND REPLACE ORIGINAL OR REPLICA WROUGHT IRON FENCE COMMENSURATE WITH. THE AUTHORIZED DESIGN CRITERIA WHEREAS, it is the intent of this project to restore the park to its period of historic significance, approximately 1920s to 1940s, and it is appropriate to carefully consider the design criteria of the replacement wrought iron fence; and WHEREAS, the new retaining wall inside Hoben Park was dramatically reduced in size, caushig issues which must now be dealt with; and WHEREAS, the suggested new Hoben Park fencing shall meet the Secretory of the Interior's Standards and Guidelines for Rehabilitation, and law WHEREAS, rebuilding the concrete wall to a sub -total height of approximately 32 to 36 inches will allow the wrought iron fence original height of 18 inches to be used, still providing a safe height, pleasing aesthetics and historic accuracy. NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA that. Section 1. The Historic Preservation Commission requests the concrete retaining wall be added or a heieht of 32 to 36 inches. Section 2. The listed design criteria of the wrought iron fence is hereby adopted. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the Historic Preservation Council of the City of Seward, Alaska, this 11 m day of October, 2006. 100 CITY OF SEWARD, ALASKA Historic Preservation Commission 1 2006-08 Page 2 of 2 THE CITY OF SEWARD Historic Preservation Commission Shannon Kovac, Chair AYES: Carpenter, Hershock, Huber, Kovac, Luther, Swann NOES: None ABSENT: None ABSTAIN: None ATTEST: J wis Ci Clerk N i Mj SARAH PALIN, GOVERNOR DEPARTMENT OF NATURAL RESOURCES 550 W. 77H AVENUE, SUITE 1310 DIVISION OF PARKS AND OUTDOOR RECREATION ANCHORAGE, ALASKA 99501-3565 OFFICE OF HISTORYAND ARCHAEOLOGY ; PHONE: (907) 269-8721 FAX. (907) 269-8908 March 1, 2007 File No.: 3130-1R BPF 06472 Hoben Park Rehabilitation Scott Williams Seward Planner Seward Historic Preservation Commission PO Box 167 Seward, AK 99664-0167 Subject: Hoben Park Rehabilitation Dear Mr. Williams: This office received your letter and site plans on February 21, 2007 concerning the proposed rehabilitation of Hoben Park in Seward. We reviewed this undertaking for potential impacts to historic and archaeological resources pursuant to Section 106 of the National Historic Preservation Act. We conditionally concur with your finding of No Historic Properties Adversely Affected. The Seward Historic Preservation Commission must submit the specifications to this office prior to finalization of the contract. The specifications must adhere to The Secretary of the Interior's Standards for Rehabilitation and incorporate the following suggestions previously discussed and approved by your office. • The new fence should not be attached to the historic wall. Attach the new fence to the sidewalk and use appropriate brackets that secure it. • Galvanized fixtures corrode with iron. Use stainless steel. • Use an appropriate medium when cleaning the metal. Beads and walnut shells are appropriate blasting materials at a psi under 70. If the iron is wrought, blasting should NOT be used. Wrought iron is much softer than cast iron and severe damage can occur to the historic fabric. If the fence is wrought iron, wire brushes must be used to remove the paint. • Identify the paint and primer that will be used. Since complete repainting will occur, current best practices recommend two primer coats (usually zinc bases), a coat of micaceous iron oxide, and two coats of alkyd paint. Epoxy paints should NOT be used. • The fountain should NOT be relocated. • The historic fence should be connected to the wall as it was historically. (cont)l Q `V State Historic Preservation Officer Page 2 of 2 2/28/2007 Please address these conditions in the project specifications to ensure the Hoben Park rehabilitation meets The Secretary of the Interior's Standards for Rehabilitation. Please contact Doug Gasek at 269-8726 if you have any questions or need further assistance. Sincerely, Judith E. Bittner State Historic Preservation Officer JEB:dfg wi rY r w � 41 _ 1 + 1 I Ate' } kh L4 WS f[11.7