HomeMy WebLinkAbout07092018 City Council Packet Seward City Council
Agenda Packet
Photo provided by Jessica Fogle;taken by Dylan Stallard
Independence Day Fireworks
Monday, July 9, 2018
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward,Alaska
CITY COUNCIL MEETING AGENDA
AN-AmedcaClty
{Please silence all cellular phones during the meeting}
July 9, 2018 7:00 p.m. Council Chambers
David Squires 1. CALL TO ORDER
Mayor
Term Expires 2019 2. PLEDGE OF ALLEGIANCE
Marianna Keil 3. ROLL CALL
Vice Mayor
Term Expires 2018 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING
Ristine Casagranda [Those who have signed in will be given the first opportunity to
Council Member speak. Time is limited to 3 minutes per speaker and 36 minutes
Term Expires 2018 total time for this agenda item.]
Sue McClure 5. APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member [Approval of Consent Agenda passes all routine items indicated
Term Expires 2019 by asterisk (*). Consent Agenda items are not considered
separately unless a council member so requests. In the event of
Suzi Towsley such a request, the item is returned to the Regular Agenda]
Council Member
Term Expires 2019 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS
A. Proclamations and Awards—None
Jeremy Horn B. Borough Assembly Report
Council Member C. City Manager Report .......................................................... Pg. 4
Term Expires 2019 D. City Attorney Report ........................................................ Pg. 10
E. Other Reports and Presentations
Sharyl Seese 1. Presentation of the City's Draft 2017 Financial Report by
Council Member BDO, USA Inc.
Term Expires 2018
James Hunt
City Manager
Brenda Ballou
City Clerk
Will Earnhart
City Attorney
City of Seward, Alaska Council Agenda
July 9, 2018 Page I
1
7. PUBLIC HEARINGS
[Those who have signed in will be given the first opportunity to speak. Time is limited to
5 minutes per speaker. Anyone wishing to speak a second time may do so only after all
other persons have spoken, and then for I minute.]
A. Ordinances for Public Hearing & Enactment
1. Ordinance 2018-003, To Revise Seward City Code 3.40, Grievance Procedure. This is
the first of two public hearings scheduled for this ordinance. This will come back at
the July 23, 2018 meeting for a second public hearing and enactment. ........... Pg. 11
2. Ordinance 2018-004, Amending Portions Of Seward City Code 15.10.140
Definitions; 15.10.215 Parking; 15.10.220 Development Requirements; 15.10.220
Development Requirements Table; And 15.10.226 Land Uses Allowed Table. Pg. 21
8. UNFINISHED BUSINESS
A. Resolutions
1. Resolution 2018-034, Authorizing A Cost Of Living Increase Of 2.1% For 2018 And
A Separate 2.1% For 2019 For All Non-IBEW Employees With The Exception Of
The City Manager And City Clerk, And Appropriating Funds. This item was
postponed from the April 9, 2018 meeting. ............................................ Pg. 36
9. NEW BUSINESS
A. Resolutions
1. Resolution 2018-058, Authorizing $1,300,000 hi Funding For Hospital Building
Modifications And Purchase Of Replacement CT Scanner And Lab Equipment
Which Has Reached The End Of Useful Life, And Appropriating Funds. ........ Pg. 40
*2. Resolution 2018-059, Accepting A Grant In The Amount Of $990.00 From The
Alaska Highway Safety Office For The FFY2018 High Visibility Enforcement —
DUI Event During The Period Of Independence Day (July 1-5, 2018) And
AppropriatingFunds. .................................................................... Pg. 44
3. Resolution 2018-060, Authorizing The City Manager To Enter Into A Contract With
Jaffa Construction For The Repair And Refurbishment Of The Lowell Canyon
400,000 Gallon Water Storage Tank In An Amount Not To Exceed $548,376.00 And
Appropriating Funds. ..................................................................... Pg. 52
B. Other New Business Items
*1. Approval of the June 25, 2018 Regular Meeting Minutes. .......................... Pg. 64
2. Discuss progress on organization chart updates. (Towsley)
3. Discuss ballot initiative to form an area-wide utility board, and direct the city attorney
and administration to prepare the ballot initiative. (Towsley)
4. Schedule a work session to discuss the current status and renewal of the Health
Resources and Services Administration (HRSA) Grant for the Seward Community
Health Center. (Squires)
City of Seward, Alaska Council Agenda
July 9, 2018 Page 2
2
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A. Clerk's Report on Public Records Requests for June, 2018. ... ... ... ............. .... Pg. 73
B. On-Going City Projects and Goals. ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ............. Pg. 75
C. City of Seward Financial Reports through January April, 2018. ... .............. Pg. 78
11. COUNCIL COMMENTS
12. CITIZEN COMMENTS
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
July 9, 2018 Page 3
3
CITY OF SEWARD Jim Hunt, City Manager
P.O. Box 167 Telephone (907) 224-4047
Seward,AK 99664 Facsimile (907) 224-4038
MANAGER'S REPORT
JUNE 25 —JULY 9
The following purchase orders between $10,000 and $50,000 have been approved by the City Manager since
the last council meeting:
None
ADMINISTRATION
• Interview with KBBI regarding Lowell Point Road emergency declaration.
• Met with Citizens.
• Checked into nuisance reports that were called into the City.
• SMIC meeting.
• Met with Lowell Point Road representatives.
• Staff meetings and additional Department Head meetings.
• Plaque exchange with the Norwegian Jewel.
• Telephone call with UAF regarding their Marine Center projects.
• P & Z workshop.
• Coast Guard XO transition Ceremony.
• Work Session for JAG.
HARBOR
• Conducted meetings with Hamilton Construction and R&M for the Breakwater project on 6/287/5.
• The 330 ton will be shut down for about two weeks sometime in early July (waiting on a more definite
timeframe from the contractor), Hamilton Construction will be pouring concrete at the travelift pit where
it was widened.
• Conducted meetings with PND on the South Harbor Launch Ramp, 75% design is out and we conducted
more on-site meetings, should go out to bid by mid-July.
• The new fisherman float is in place, electrical and water to be installed soon.
• The piling is all installed at the North Dock and we are waiting on the fenders to be installed, Mid-July
or early August.
• The drill rig is preparing for a job in Cook Inlet and they will depart SMIC July 1st
• We are currently working with Hamilton Construction and McKinley fence on the North Dock fence
which should be complete by the 4th of July.
• So far, a 248 lb. is leading the Halibut Derby at this point on June 28, 2018
• We have recovered an extremely large amount of rubbish and trees this past week throughout the harbor
thanks to the wonderful amount rain we have had.
4
PUBLIC WORKS
Director: We had an unusual rain event in June that caused flooding issues in Seward. Equipment operators at
the falls were able to move rock and gravel material just soon enough to keep water flowing under the bridge
and avoid overflow and flood damage there. We worked with KPB to set up road closures and assistance on
Dieckgraeff Road washouts. Fourth of July planning and preparation for the race and crowds have been
ongoing.
Water,Wastewater Utilities: Multiple utility locates with summer customers and construction projects. There
is summer work at all utility facilities from repairs to mowing and brushing. Crews also completed a few more
digs for repairing water lines.
Streets: Painting white cross walks and stop bars on streets is complete after many nice weather days. We will
start working on yellow paint touchups and curbs as weather permits. We were able to touch up the Mount
Marathon base gravel and the jeep trail with the dozer. That work smoothed up the gravel transitions nicely for
runners and hikers. As mentioned above we had flood work at the falls removing gravel on both sides of the
bridge. The operators all did a great job!
Shop: Keeping up on the preventative maintenance and light duty repairs at the shop, as well as helping out the
paint crews when necessary has made for a productive few weeks.
Buildings: Outside work has increased the job duties for buildings personnel. We are working hard to keep up
with the increased duties and customer traffic in the buildings.
w
5
PARKS AND RECREATION
Teen Youth Center
• "Cooking with Catie" on Tuesdays began on the June 29 with 4 teens and the staff. This replaces Taco
Tuesdays.
• Wednesday, Thursday, and Friday night themes start happening on June 291h
• The TRR summer hours: Tuesday through Friday from 5:30 pm to 9 pm. The attendance is around 11
teens that frequently enjoy the programs, hikes, snacks and computers.
• TRR swimming will resume Wednesdays July 1 lth since the pool will be closed Independence Day.
• Summer camp weeks are full. We are working to help the families on the wait list.
• TYC received a$500 grant from Seward Prevention Coalition to provide equipment to the quiet room
for campers and teens.
• We are gearing up for Independence Day at the TYC. We will be hosting the Dunk Tank, Hillbilly
Havoc and have a float in the parade. The Campers are working on our fish for our clean ocean float
theme.
• We have been on several trips thus far this summer with the campers including a hike to Portage
Glacier, the Alaska Botanical Gardens, a Tonsina camp out and a camp out at Kelly Lake Cabin. This
week we are hosting a Family Campout at Trail River Campground and there are 13 families signed up.
• Upcoming July trips include Zip lining at Stony Creek Canopy Adventure, a Major Marine Tour,
Kayaking with Adventure 60 North and a trip to Nikiski pool.
Park Maintenance & Campgrounds
• Our ALPAR youth litter patrol crew started work this week picking up trash and recycling.
• Regular Park Maintenance and Campground Operations
• Boulder Park improvements
• Shower House mixing valve repair
• Lift station electrical repair
• Williams Park site construction
• PARKS playground component repair
• Adams Street restroom painting
• Founders Monument fencing repair
• Ballaine Playground see-saw construction and repair
• Woodlawn cemetery maintenance
• Campground drive grading and calcium chloride application
Parking
• Patched holes in Permit and Center Lots
• Updated scofflaw list, collecting on unpaid tickets
• Preparing for July 3 Fireworks on South Harbor Uplands
Sports &Rec
• We enjoyed over 75 kids during Soccer Play Day, which was a new record. Thank you to the kids,
parents, and coaches!
• Shin guards for sale at Sports & Rec for $5 per pair.
• Windsong Lodge's Youth Soccer League begins July 9 through August 22. Register here.
• Tuesday and Thursday nights remain busy with pick-up basketball games in the AVTEC Gym.
• Tai Chi for arthritis on Tuesday nights, open through July
• A small number of day time users appreciate the Sports & Rec drop-in programs
6
COMMUNITY LIBRARY AND MUSEUM
Magazines and Newspapers
Recently, several out-of-state visitors enthusiastically complimented the library and shared that they were
impressed by the beauty of our spaces, all that we have to offer and our diverse magazine collection. This
spring we changed our magazine subscription vendor for improved service and better value. This service will
even replace issues lost in the mail!
We offer 72 magazines carefully selected to reflect our community's interests and based on the quality of the
publication and positive reviews. Topics include animals, art, bicycling, boats, books/reading, building, buying
guides, cars, cats, dogs, family, finance, fishing, food, genealogy, health, homeschooling, hunting, knitting,
lifestyle, nature, news, outdoor activities,photography,pop culture,psychology, religion, running,
skateboarding, sports, technology, trapping, travel, yoga, youth and more.
Newly added magazines will soon be arriving and include cooking, quilting, gaming, science, sailing, humor,
military, writing, indigenous people, and Alaska women.
Magazines for Youth
We also have 14 magazines for youth, ranging from toddler to young adult located in their respective areas
(Children's Room, Junior Area and Young Adult Room). Titles are selected based on quality of publication
with no or light advertising due to the heavy advertising content in some pop titles that target youth with
consumerism based on things like junk food, newly released movies and toys. We appreciate feedback and
recommendations, so let us know if we're missing your favorite magazine for kids or teens?
Magazines About Alaska
• Alaska Business Monthly
• Alaska History Journal
• Alaska Magazine
• Alaska Parent(children's room)
• Alaska Quarterly Review
• Alaska Trapper
• Alaska Women Speak
• Edible Alaska
• Fish Alaska
• Hunt Alaska
• Last Frontier
Membership Magazines
Magazines included with professional memberships are also made available to the public:
• Alaska History (Alaska Historical Society) (back issues are on AK shelf)
• Alaska Trapper(AK Trapper Assoc.)
• Alliance Review (National Alliance of Preservation Commissions)
• American Libraries (American Library Association)
• History News (American Association for State and Local History)
• Museums (American Alliance of Museums)
• Public Libraries (Public Library Association)
• Rotarian (Rotary Club, Donation)
Check Them Out!
Stop by to check out our magazine collection!! Really, you can check out back issues on your library card! The
current issue is displayed, but back issues are stored behind the display shelf(just lift the shelf up). Have a
magazine or newspaper recommendation? Contact Director Valarie Kingsland at vkin slg andgcityofseward.net
or 907-224-4008.
Newspapers
• Alaska Journal of Commerce
• Anchorage Daily News (ADN)
• Mukluk Telegraph
• Seward Journal Local
Public Review Stuff
Included in our periodical display,pleasantly located at the south facing windows looking over the Library &
Museum Mural Garden and the Resurrection Bay are many public review documents and publications,
including local, regional and statewide visitor guides, newsletters, telephone directories, City and Borough
meeting packets and publications, and a sundry of regular publications from around the state, including
Forum from the Alaska Humanities Forum, Contractor, Boats and Harbor, and more. Want us to display your
local or Alaska newsletter? Send it to PO Box 2389, Seward, AK 99664 or email it to libmusgcityofseward.net
with title and the word"newsletter" in the subject heading.
Upcoming Programs
A MODERATE KITE MAKING WORKSHOP with Tim Morrow will be held on Tuesday,July 241h,4-
6pm, in which participants will have a kite flying in the wind in two hours with simple house hold items. Space
is limited, so call 907-224-4082 to sign up today! Guaranteed fun for all ages!
An INTRO TO PERSIAN DANCE: QASHQAI SCARF DANCE PROGRAM with Mary Ann Benoit will
be held on Thursday,July 19th, 6:30-7:45 in the Community Room for anyone who wants to learn a folk
scarf dance of the Qashqai people from Southern Iran that celebrates the coming of spring. Be sure to wear
comfortable clothes to dance in!
As of 6/29/18,we have 213 people registered for the Summer Reading Program!!! It's not too late to join
this first time community wide Summer Reading Program for all ages!! Stop by to register. It's super easy
with five 10-hour block reading logs over the summer. The last four are optional for additional raffle tickets for
the final grand prize drawings to be held at the Closing Celebration on August 4th (need not be present to win
the grand prizes!).
ELECTRIC
• Juliana started as Rebekah's temp replacement and she is doing very well, but still learning.
• The electric department is working with EPS to upgrade the PLC's that control the backup
generators. This upgrade will allow us to continue a high level cyber security and is in compliance with
current federal standards.
• The line crew found an extremely dangerous gravel berm built up underneath and within touching
distance of the power lines. A reminder to the public that for their safety a minimum clearance of at
least fourteen feet must be maintained for all overhead utility lines;please call 811 or contact the electric
department(907-224-4073) if you are going to start any excavation (digging or piling)within a utility
easement. Compliments to the crew who would not leave the site until it was safe.
8
• The electric department, in conjunction with the finance department, is continuing with minor meter
troubleshooting/repair and replacement/upgrades. The 2S demand meters that were ordered some time
ago have been shipped and should be here mid-July.
• The Electric Department is investigating the feasibility/possibility of boring primary circuits down
Ballaine Blvd and Railway Ave. This will increase the reliability of the downtown area by looping all
the circuits running down the alleys.
FINANCE
NONE
9
Birch Horton Bittner & Cherot
a professional corporation Katherine S. Davies
Respond to Anchorage Office
T 907.263.7234 • F 907.276.3680
kdavies@bhb.com
July 3, 2018
Mayor and Members of the City Council
City of Seward
P.O. Box 167
Seward, AK 99664
RE: City Attorney Report for the period of June 1, 2018 through June 30, 2018
Dear Mayor and City Council:
The following summarizes our activities as City Attorney during the period of
June 1, 2018 through June 30, 2018'.
1. General Matters: The City Attorney's Office provided legal advice on
various issues, including, but not limited to: coordinating with the City Clerk's office to
respond to outstanding public records requests; continuing to revise Ordinance 2018-
003 (Grievance Process) and draft corresponding memorandum to City Council; review
revised Vigor lease assignment documents for JAG Alaska, Inc.; and, review revised
and amended Icicle Seafoods lease. Counsel attended the June 11, 2018 City Council
meeting.
2. Organizing Activity: Review of materials produced to IBEW..
3. Hours Billed. The total number of hours billed by the firm on general
matters in June 2018 is approximately 106 hours.
Please contact me if you have any questions or desire additional information on
any of the matters discussed above.
Sincerely,
BIRCH HORTON BITTNER & CHEROT
V'u."V��
Katherine S. Davies
KSD:tm
cc: Jim Hunt, City Manager
510 L Street, Suite 700,Anchorage,Alaska 99501-1959 1100 Connecticut Ave., NW, Ste. 825,Washington, D.C.20036
T 907.276.1550•800 478.1550• F 907.276.3680 T 202.659.5800•888.482.4727• F 202.659 1027
10
507486\1006\00731793
Sponsored by: Hunt
Introduction: June 25, 2018
Public Hearing: July 9, 2018
Public Hearing: July 23, 2018
Enactment: July 23, 2018
CITY OF SEWARD, ALASKA
ORDINANCE 2018-003
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, TO REVISE SEWARD CITY CODE 3.40, GRIEVANCE
PROCEDURE.
WHEREAS,the current grievance procedure was drafted in 1977 and last updated in 2000;
and
WHEREAS, the current grievance procedure requires a citizen appeal board for all
grievances, regardless of the nature of the complaint; and
WHEREAS, the current time limits are not practical; and
WHEREAS,the current procedure provides the same process for all grievances regardless of
due process rights; and
WHEREAS, the proposed amendments provide more practical time limits; and
WHEREAS, the proposed amendments provide a heightened procedure for significant
disciplinary matters.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, HEREBY ORDAINS that:
Section 1. Seward City Code Section 3.40 is amended as follows:
(Deletions are Bold Strikethrou Additions are Bold Underline; June 25t' edits in italics)
Chapter 3.40. Grievance Procedure
3.40.010. Policy
3.40.015. Discussion of a problem with supervisor.
3.40.020. Definition of a grievance.
3.40.04725. Supervision of grievance procedure.
3.40.025. Diseussion of a problem with sup
3.40.030. Grievance procedure steps.
11
CITY OF SEWARD, ALASKA
ORDINANCE 2018-003
3.40.035. Employee representation.
3.40.045. Violation of r-oeedur-e.
3.40.0-540. Time limits.
3.40.0-545. Extension of time limits.
3.40.0650. No discrimination or reprisals.
3.40.010. Policy.
It is the policy of the City of Seward to treat all employees equitably and fairly in matters
affecting their employment. Pursuant to SCC 3.25.035(a), probationary employees,including
seasonal employees, are excluded from this grievance procedure, but may approach their
supervisor or the appropriate authority to report violations of City code or policy.
employee of the eity will be pr-ovided ample oppor-tunity to tinder-stand and resolve matt
affeeting employment whieh the employee doetiments as being a violation of r-tiles and
regulatio The presentation of any grievance shall be the right of each employee without fear of
reprisal.
The purpose of this article is to resolve disputes at the lowest level possible. Informal
resolution is encouraged. The City has an open-door policy and all employees are encouraged
to discuss matters of concern with members of management,including the City Manager at
any time,without having to file a formal grievance.
(Ord 437, 1977)
3.40.015. Discussion of a problem with supervisor.
Any employee having a problem regarding employment shall first and promptly discuss
the problem with the immediate supervisor. If the problem is not settled and the problem is
defined as a grievance,the employee has the right to present the grievance in accordance with
the procedure outlined in Section 3.40.030. No employee shall be intimidated, harassed,
retaliated against or reflect in their evaluation because they bring forward a problem,concern
or grievance.
(Ord 437, 1977, Ord 2000-011, $1, 2000)
3.40.020. Definition of a grievance.
A grievance is a written complaint by the employee or group of employees alleging a
specific violation of rights under or failure to apply a section or sections of the city charter,city
code, personnel rules and regulations or misapplication or interpretation thereof, or
departmental rules and regulations, which directly pertain to the terms or conditions of
employment of such employee or group of employees by the City of Seward.
12
CITY OF SEWARD, ALASKA
ORDINANCE 2018-003
A grievance is not to resolve general complaints or concerns regarding other employees.
Complaints are resolved at the department level. Personnel policies and Code guide the
behavior and actions of employees; the grievance process addresses the violation,
misapplication or interpretation, or neglect of those policies and Code.
Where there is disagreement about whether a matter is defined as a complaint or a
grievance,the appointing authority's decision shall prevail. Where an employee disagrees with
the appointing authority's decision, the employee may document the disagreement for
placement in their personnel file.
(Orr. 437, 1977)
3.40.0-125. Supervision of grievance procedure.
The appointing authority(City manager,or in regard to the City Clerk's office,the City
Clerk shall oversee the handling of all employee grievances so that they are processed in
accordance with the procedures stated in this chapter. Supervisors and department heads shall keep
the appointing authority and Personnel Officer informed of all grievances in progress.
Assistance in understanding the grievance procedure will be provided by the Personnel
Officer if requested.
(Ord 437, 1977; Ord 610, 1988; Ord 95-05)
employment of sueh employee or- gr-oup of employees_by the City of Seivar-d.
emoWyee-
(Ord-. 4 ' 977)
13
CITY OF SEWARD, ALASKA
ORDINANCE 2018-003
(Ord 43 1 n 77. Ord-. 2000 011 R 1 2000)
3.40.030. Grievance procedure steps.
A. General grievances.
Disciplinary grievances involving dismissal, demotion, or unpaid suspension of more
than one week for regular non-appointed employees will proceed directly to hearing in section
B below. All other grievances shall be handled in the following manner:
Step 1. The aggr-ieved employee or-gr-oup of employees shall present the gr-ievanee or-ally to the
immediat within five wor-king days of its oeetir-r-enee,not ineluding the day of the
period. The super-visor- shall give an or-a! reply within three wor-king days of the date of
presentation of the g i t ineluding the date of presentation-.
An employee shall present their grievance to their immediate supervisor within fifteen (15)
working days from the time of occurrence of the problem. The supervisor shall attempt to
resolve the problem within ten (10)working days after the grievance is timely received from
the employee.
��t if s shall e r-edueed to
wr-iting,dated,signed by the aggrieved employee or-gr-oup of employees and shall be presented
to the department head within wor-king days after- the super-visor- s or-a! reply is given. The
department head shall reply in wr-iting to the- i ithin wor-king days of the date of the
presentation of the wr-itten gr4evanee, not ineluding the day of the presentation.
If the employee has not received an answer from the immediate supervisor within ten (10)
working days,or if the employee feels the answer received is not satisfactory,s/he will reduce
to writing the facts and circumstances of the grievance and present the written statement to
their Department Head within ten (10)working days after the supervisor's deadline in Step
One. The Department Head will investigate the grievance and meet with the employee to
discuss the grievance within five (5) working days. The Department Head will notify the
employee of their decision within five (5) days following the meeting date.
In regard to employees of the Office of the City Clerk,non-disciplinary grievances not resolved
at Step 1 will be forwarded to Council in a confidential informational memorandum and will
not proceed to Step 3.
Step 3. if the_grievanee
Step 2, if the gr-ievanee of any other- employee or- gr-oup of employees is not sett! i In- S t e"r 2,
the wr-itte - . shall be presented along with all pertinent eor-r-espondenee,r-eeor-ds and
infor-mation neetimulated to date to the eity manager- within wor-king days after- the
department head's r-e en, not ineluding the day the response is giveni-with a eopy
14
CITY OF SEWARD, ALASKA
ORDINANCE 2018-003
going to the department head. The eity manager may meet with the aggrieved employee or
group of employees,the immediate supervisory personnel and the department head. The eity
manager shall reply to the grievanee in writing within working days of the date of pr-esentati
of the written gr-ievanee,not ineluding the day of pr-esenta .If the employee has not received
an answer from the Department Head within five(5)working days,or if the employee believes
the answer received is not satisfactory,s/he may appeal in writing to the City Manager within
five(5)working days after the supervisor's final deadline in Step Two.The City Manager,or
Acting City Manager,will investigate the grievance and meet with the employee to discuss the
grievance within five(5)working days.The City Manager,or Acting City Manager,will notify
the employee of their decision within five (5) days following the meeting date. For any
grievance not involving a substantive disciplinary action (unpaid suspension of more than one
week,demotion or termination of employment)and not involvinz the violation,misapplication,
or interpretation or ne-lect of federal, state, or city code, the decision of the City Manager is
final.
The City manager shall maintain a confidential file containing all Step 3 grievance responses
and will provide a general summary of the prior year for review by the City Council annually
in executive session,without identifying specific employee information.
B. Significant disciplinary grievances and violations of City Code.
1. Within seven (7) calendar days of an employee's receipt of a timely request for
arbitration, the Personnel Officer shall secure the assignment of a hearing officer
from the State ofAlaska Office ofAdministrative Hearings, under AS 44.64.030(b),
or shall provide the employee with a list of names of at least three (3) Alaskan
arbitrators. To be included on this list, a proposed arbitrator shall be a member in
good standing with the Alaska Bar Association,preferably with at least five(5)years
ofexperience in employment law;be a current or retired judge with the Alaska Court
System; or be an arbitrator in good standing with a recognized state or national
association of arbitrators, such as the American Arbitration Association. The
employee shall have seven (7) calendar days from receipt of the list to select an
arbitrator from the list. Once an arbitrator is appointed, the parties shall confer with
the arbitrator and select an acceptable date for the arbitration. Unless otherwise
noted by the director, the arbitration shall be held at City Hall.
2. The arbitrator shall conduct the hearing according to generally accepted standards
and procedures for grievance arbitration. The fact that the City may have considered
the merits of the grievance at any point of the grievance procedure shall not
constitute a waiver of the City's right to contest the arbitrability of the underlying
grievance.
15
CITY OF SEWARD, ALASKA
ORDINANCE 2018-003
3. The employee may be represented at arbitration by a duly authorized representative.
If the employee will be represented at arbitration, written notice of such
representation shall be provided to the Personnel Officer at least ten (10)calendar
days before the date set for the arbitration. Once the Personnel Officer receives
notice of such representation, the City shall communicate directly with the
representative on all matters concerning the arbitration, unless otherwise agreed to
by the representative.
4. The arbitrator shall have no authority to add to, alter, delete, or modem any statute,
regulation, ordinance, or labor agreement, or to issue any award on a matter not
raised in the complaint filed by the employee. The arbitrator shall not make any
award involving payment to a party for events, actions, or omissions giving rise to
the grievance.
5. The decision ofthe arbitrator shall be final and binding on all parties and shall only
be subject to appeal in the superior court in accordance with AS 9.43.120
9.43.150. Either party may make application to the superior court to enforce a
decision of the arbitrator.
6. In the application of this section, the term "employee" shall include any duly
authorized representative of the employee who alleges a grievance.
7. Nothing in this section shall be construed to prevent settlement of a grievance by
mutual agreement of the parties at any time. The expenses of the arbitrator shall be
borne by the city.
8. Submission ofa grievance to arbitration shall not act as a stay ofany action unless a
stay is expressly approved by the manager or his designee.
9. The provisions for grievance or arbitration contained in this section shall not apply
to employees who have not successfully completed the probationary period required
by Code at the time of the alleged action or omissions, or to executive employees.
Probationary employees may be subject to discipline without grievance appeal or
pre-disciplinary hearing and may be terminated in accordance with SCC
3.25.035(a).
3.40.035. Employee representation.
Each employee shall be afforded an opportunity to be represented at each of the above steps
by a representative of his/her choice. Employees shall contact and discuss their problems with their
representative only during break periods,lunch hour,before or after work or at any other time when
they are not on duty. However, grievance hearings may be held during work hours.
16
CITY OF SEWARD, ALASKA
ORDINANCE 2018-003
(Ord 437, 1977; Ord 2000-011, §1, 2000)
All appeals fFom diseiplinar-y netion shall be initiated at Step 3 of the gr4evanee
pr-oeedur-e-.
( -Pd-. 4 ' 977)
3.40.045. Violation of r-oeedur-e.
Any employee who takes a gr-ievable issue outside the eity without first attempting4&
diseiplinar-y netion. However-, nothing in this ehapter- shall be deemed to r-evoke any legal
means of redress to the e r+s
(Ord 43 19 77. Opd 61 A, 1 988; 04 2000 011 R 1 20"
3.40.0-40. Time limits.
(a) If the grievance procedures are not initiated within the time limits established by this
chapter,the employee shall be considered as having waived his/her right to grieve the
particular violation and initiation of a grievance for the same act or omission is
thereafter barred.
(b) Any grievance not taken to the next step of the grievance procedure within the time
limits established by this chapter shall be considered settled on the basis of the last
reply made and received in accordance with the provisions of this chapter.
(c) If the city fails to meet or answer any grievance within the time limits prescribed for
such action by this chapter, such grievance shall automatically advance to the next
step.
(d) if the gr-ievanee hearing before the appeal board under- step 4 of the gr4evanee
pr-oeedur-e is not held within 90 days 4om the date of the hearing r-equest, the
— . ee shall be eonsider-ed abandoned and the matter- shall end, exeept if
failtwe to hold the hearing is eaused by the eity's r-eNsal to meet at any time
dur-ing that period,it shall be deemed that the eity has eonsider-ed the gr-ievanee
to be in favor- of the gr-ievant and shall resolve the matter- aeeor-ding4-)'.-
(Ord 437, 1977; Ord 610, 1988; Ord 2000-011, § 1, 2000)
3.40.0-45. Extension of time limits.
17
CITY OF SEWARD, ALASKA
ORDINANCE 2018-003
The time limits prescribed in this chapter for the initiation and completion of the steps of the
grievance procedure may be extended by mutual consent of the parties so involved. Likewise, any
step in the grievance procedure may be eliminated by mutual consent. Mutual consent shall be
indicated in writing and shall be signed by all parties. Although all efforts should be made to
comply with the time limits for initiation and completion of the steps in this grievance
procedure,each time limit may be waived for excusable neglect or impossibility such as illness
or planned leave.
(Ord 437, 1977; Ord 610, 1988)
3.40.0650. No discrimination or reprisals.
Employees are entitled to have grievances resolved without fear of recrimination or penalty.
Employees shall be free from interference,restraint, coercion,discrimination or reprisal in utilizing
or for utilizing the grievance procedures contained in this chapter. Employees shall be free from
interference, restraint, coercion, discrimination or reprisal in testifying in a grievance procedure
conducted under this chapter.
(Ord. 437, 1977; Ord. 92-23)
Section 2. This ordinance shall take effect ten (10) days following its enactment,but does
not apply to current grievances at Step 2 or above.
ENACTED by the City Council of the City of Seward, Alaska,this 23rd day of July, 2018.
THE CITY OF SEWARD,ALASKA
David Squires,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
18
Agenda Statement
Meeting Date: June 25, 2018 '
To: City Council
Through: City Manager Jim Hun
From: City Attorney
Agenda Item: Grievance Ordinance
BACKGROUND & JUSTIFICATION:
Seward City Code Chapter 3.40 was originally adopted in 1977 and subject to minor
revisions in 1988, 1992, 1995,and 2000.There has been confusion as to what constitutes a grievable
action (a violation of code or policy pertaining to the terms and conditions of employment, i.e.
suspension,demotion,reduction in pay,or discharge)versus a personnel policy complaint having its
own resolution process but not affecting the employee's terms of employment, or an operational
complaint that is not subject to a formal procedure(an offensive co-worker for example.)Personnel
policies and Code guide the behavior and actions of employees;the grievance process addresses the
violation,misapplication or neglect of those policies and Code. All employees are protected under
personnel policies and the law from harassment and unfair treatment, and resolution requires
supervisory discretion and management actions beyond the more interpretation of code or policy.
It has also been noted that questions regarding response deadlines and the applicability of the
process to employees not defined as regular employees has not been clear. Again,all employees are
protected under personnel policies and the law from harassment and unfair treatment and are
encouraged to address any concerns with their supervisors. The grievance process applies to all
employees except probationary employees. Probationary employees may be discharged if in the
opinion of the appointing authority they will not achieve satisfactory status within the probationary
period.
The proposed revisions outline the purpose and intent of the grievance procedure to resolve
issues at the lowest possible level and to encourage communication. The changes seek to clarify,
within the ordinance, exactly which employees are eligible to file grievances and what constitutes a
grievance versus a complaint. The code also simplifies the procedure and time limits to make the
process more accessible. The proposed revisions also allow for additional flexibility in regard to
time limits within the procedure.
These revisions are based on the input of employees,citizens,and the administration over the
course of three work sessions, and the review of numerous grievance policies from other
jurisdictions.
19
INTENT:
To simplify the grievance procedure and define terms to make the process more accessible to
employees.
CONSISTENCY CHECKLIST: Yes No NIA
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other (list):
FISCAL NOTE:
No fiscal impact.
Approved by Finance Department: ram„
ATTORNEY REVIEW: Yes X No Not Applicable
RECOMMENDATION:
Ordinance 2018-003
20
Sponsored by: Planning and Zoning Commission
Introduction Date: June 25, 2018
Public Hearing Date: July 9, 2018
Enacted: July 9, 2018
CITY OF SEWARD, ALASKA
ORDINANCE 2018-004
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE 15.10.140
DEFINITIONS; 15.10.215 PARKING; 15.10.220 DEVELOPMENT
REQUIREMENTS; 15.10.220 DEVELOPMENT REQUIREMENTS
TABLE; AND 15.10.226 LAND USES ALLOWED TABLE
WHEREAS, it is in the best interest of the community to periodically review and update
the City zoning code to reflect community changes and needs; and
WHEREAS, it's recognized that developable land within Seward is limited, and
development requirements should reflect the need to allow more productive use of that limited
land without degrading the quality of community life; and
WHEREAS, Development Requirements are primary part of the zoning code
establishing lot sizes, building setbacks and heights; and
WHEREAS, at its November 7, 2017 regular meeting, the Planning and Zoning
Commission discussed Development Requirements as part of that meeting agenda, and heard
public comments thereon; and
WHEREAS,the Planning and Zoning Commission held work sessions on November 28,
2017, January 9, 2018, March 6, 2018, and April 3, 2018 on Title 15 to further discuss
Development Requirements; and
WHEREAS, at its June 5, 2018 meeting, the Planning and Zoning Commission held a
public hearing and recommended City Council approval of the proposed City Code amendments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,HEREBY ORDAINS that:
Section 1. Seward City Code Section 15.10 Planning and Land Use Regulations, Seward
Zoning Code is hereby amended to read as follows ( 1et4r-ettg = deletions and are bold,
Underline = additions and are bold italics):
15.10.140 - Definitions.
A. General interpretation.
21
CITY OF SEWARD, ALASKA
ORDINANCE 2018-004
B. Specific definitions. (Parenthetical references are for cross-reference only.) In this chapter,
unless otherwise provided or the context otherwise requires:
An accessory building shall be considered to be a part of the main building when joined by a
common wall or connected by a breezeway to the main building. Accessory building means any
structure regardless of type of foundation or base support, including skid-mounted or other
moveable structures.
30. Dwelling. A building designed or used exclusively as living quarters for one or more
families.
a. Apartment. Any portion of a building which is designed, built, rented, leased, let
or hired out to be occupied or which is occupied as the home or residence of an
individual for daily living and doing cooking independently of any other
individual or family in the same building (see "Dwelling-9.
b. Apartment, commercial buildinz. Commereial building apartmeat An
apartment located within a building designed to accommodate a mix of residential
and commercial uses.
c. Apartment, efficiency (also called accessory apartment;
mot in law, or- studio,) A single separate dwelling unit consisting of not
more than one habitable room which includes combined kitchen, dining and
sleeping areas with accompanying sanitary facilities, and which is located within
or shares a common wall with a single-family dwelling.
d. Apartment, owner or manager. An apartment within a building that is designed to
be used exclusively as the living quarters for the owner or manager family of that
building or a commercial business located in the building.
e. Apartment, studio. A small apartment less than 350 square feet with a fully
functional kitchen and bathroom.
f. Condominium. A form of housing ownership by which a person may purchase
and own one dwelling unit in a multiunit building or development. Each owner
owns a common interest in such things as the underlying land, common walls,
stairwells, elevators, lobbies, laundry rooms and recreation rooms.
g. Guest house. An accessory building occupied on a temporary basis solely by
nonpaying guests.
h. Mobile home. A factory-built home designed to be used as a year-round
residential dwelling and originally designed and mounted on wheels and/or axle
supports for transportation by another vehicle.
i. Modular home. A factory-built residential structure that is transportable in one or
more sections, is built on a permanent chassis, and is used as a place of human
22
CITY OF SEWARD, ALASKA
ORDINANCE 2018-004
habitation, but which is not constructed with a permanent hitch or other device
allowing transport of the unit other than for the purpose of delivery to a
permanent site, and which does not have wheels or axles permanently attached to
its body or frame. Includes factory-built and manufactured home.
j. Multiple-family. A building designed as a residence for three or more families,
with the number of families in residence not exceeding the number of dwelling
units provided and each living independently of the other under one roof.
k. Single-family, attached. A building containing two or more dwelling units, each
of which has primary ground floor access to the outside and which are attached to
each other by party walls without openings. Also commonly called townhouse,
row house and zero-lot line.
1. Single-family, detached. A building designed and/or used exclusively for
occupancy of one family and entirely surrounded by open space on the same lot.
m. Two-family or duplex. A building containing two single-family dwelling units
totally separated from each other by an unpierced wall extending from ground to
roof or unpierced ceiling and floor extending from exterior wall to exterior wall,
except for a common stairwell exterior to both dwelling units.
n. Unit, dwelling unit. A building or separate portion thereof containing kitchen,
living, sleeping accommodations and at least one bathroom and designed to be
occupied exclusively as a residence by one family (see "Apartment").
o. Watchman or caretaker dwelling. An accessory dwelling associated with a
commercial or industrial building or structure for the purpose of housing a
watchman or caretaker and immediate family.
63. Open Area. Open area is any portion of the lot not
a. covered by a structure, or
b. used for Parkinz spaces and maneuverinz.
15.10.215 - Parking.
(a) Except in the CB and the HC districts, there shall be provided permanently maintained off-
street parking for each principal business. It shall be the responsibility of the business owner
to provide and maintain said off-street parking in accordance with this chapter continuously
during the life of the business.
(b) For each principal building or use within a principal building, there shall be no less than the
number of off-street vehicle parking spaces specified under this section:
Land Use Minimum Number of Parking Spaces
Dwellings and Lodges
Single-family and 2-family dwellings 2 parking spaces per dwelling unit
23
CITY OF SEWARD, ALASKA
ORDINANCE 2018-004
and parish houses
Multiple-family dwellings and other 2 parking spaces per dwelling unit plus 1/z space for
places containing multiple dwelling every unit larger than 2-bedrooms or greater than 1,000
units square feet in size
Hotels and motels 1 space per guest unit
Lodging, rooming and boardinghouses I space per guest room plus spaces for the principal
dwelling unit
Dwelling, apartment efficiency 1 off-street parking space in addition to those required
of the principal dwelling
Dwelling, studio apartment I space per dwellinz unit
15.10.220 Development requirements
(a) Table 1 .'r5T10.220 15.10.222, development requirements, is incorporated herein by
reference.,and the restrictions and annotations contained therein are mandatory unless
otherwise modified by this chapter. (See tables at the end of this title; see also section
15.10.210.)
Table '5.'� 15.10.222. Development Requirements
Principally Principally
Zoning Districts Residential Principally Commercial public
RR R1 R2 R3 UR OR AC I HC I CB I I I RM I INS I P
Maximum Lot Coverage (%)
(See Notes 2G and 6, next 30 35 35 40 40 50 50 100* 100 100* 30 50 10
page)
* * * * *
Table 15.10.2220 15.10.222. Development Requirements Table Notes
NOTE 1. Within the HC District, in the area bounded by Fourth Avenue, the boat launch ramp,
the harbor basin and J Float Ramp, building height is limited to 26 feet.
NOTE 2.
a. Buildable/useable area—Lot may have to be larger to have minimum buildable
area available.
b. In the R1, R2, R3, UR, OR , AC and CB Districts, from the Seward
Highway/Phoenix Road intersection South, to include the Bayview Subdivision,
24
CITY OF SEWARD, ALASKA
ORDINANCE 2018-004
3,000 SF and north, 6,000 SF with 30 and 60 foot minimum frontages
respectively, for single-family residences.
c. A single RR lot may be divided into two lots of less than 20,000 SF each if the
reduction below 20,000 SF is to accommodate required widening of an adjacent
right-of-way.
d. In the R1, R2, R3, UR, OR, AC and CB Districts, individual lots of at least 3,000
SF in the Original Townsite, Federal Addition, Laubner Addition, Cliff Addition
and Bayview Addition may be developed for single-family residences provided
all other development requirements of this chapter are met.
e. Multi -Family developments (except studio apartments) with three or more
few units require a minimum of 9,000 SF in the R3, UR, OR, AC and CB
Districts and 20,000 SF in the RM District. All said districts require an additional
1,200 SF per unit of five or more units.
f. Two-Family or duplex developments require a minimum of 6,000 SF in the R2,
R3, UR, OR, AC and CB Districts and 20,000 SF in the RM District. Duplex
developments within the Federal Addition Subdivision require 5,000 SF. All other
development requirements of this chapter shall be met
g Multiple-Family, studio apartments in the OR,AC. CBA HC,I and RM districts
require a minimum of 9,000 SF. The total square footaze required for lot
setbacks shall be reserved as open area. All other requirements set forth in this
chapter shall be met.
NOTE 3. See Notes 2-D and 2-E above.
NOTE 4. From Seward Highway/Phoenix Road intersectionSouth, a five-foot setback, each
side; north, a minimum five-foot setback each side as part of a combined 15-foot setback total
between both sides.
NOTE 5. hi the HC District, parcels abutting mean high tide No rear yard setback; parcels
abutting the waterfront boardwalk—Five feet; and parcels not abutting the waterfront boardwalk
or mean high water mark—Ten feet.
NOTE 6. Excludes setbacks in HC and I.
NOTE 7. 1n the Industrial District, no minimum lot size, width or setbacks are required for
unmanned electronic sites.
NOTE 8. Tract D of USS 1864 Jesse Lee Home Subdivision shall not be used for any uses other
than those allowed in an R1 district, except for a long term care facility, aka skilled nursing care
facility.
Table 15.10.226 Land Uses Allowed
25
CITY OF SEWARD, ALASKA
ORDINANCE 2018-004
KEY:
O -Use Permitted Outright
H - Home Occupation
C -Use Requires Conditional Use Permit
P -Use Requires Administrative Permit
Blank- Use Prohibited
Zoning Districts Principally Residential Principally Principally
Commercial Public
Uses RR R1 R2 R3 UR O A H C I RM INS P
R C C B
Dwelling, apartment in a
commercial building (limited to one O O O O O C
unit)
Dwelling, apartment in a
commercial building (two or more O O C C
units)
Dwelling, apartment, efficiency
O O O O O O O
mother- i ' ,.-� or accessory
Dwelling, apartment, studio C C C C C C
Dwelling, attached single-family, C C C C C C C
i.e.,townhouse, row
Section 2. This Ordinance shall take place ten (10) days following enactment.
ENACTED by the City Council of the City of Seward, Alaska, this 91h day of July, 2018.
THE CITY OF SEWARD,ALASKA
David Squires,Mayor
26
Council Agenda Statement
Meeting Date: July 9, 2018
To: City Council
Through: Jim Hunt, City Manager
Ron Long, Assistant City Manager
From: Jackie C. Wilde, Planner
Agenda Item: Amending portions of the Seward City Code to include 15.10.140
Definitions; 15.10.215 Parking; 15.10.226 Land Uses Allowed Table;
15.10.220 Development Requirements Notes and Table
BACKGROUND & JUSTIFICATION•
At the request of the public, Planning and Zoning Commission, and City Council, city staff has
completed a review of portions of the City Code. In the past five months the Planning and Zoning
Commission held public work sessions on November 7, 2017, November 28, 2017, January 9,
2018, March 6, 2018, and at the Planning & Zoning Commission's regular meeting on April 3,
2018 time was scheduled to discuss, review, and update portions of Title 15 of the City Zoning
Code relating to Development Requirements. Members of the public were present and expressed
comments and concerns during these work sessions relating to the availability of year round
housing for residents of Seward. Members of the public also suggested ways in which the
Development requirements might be changed to allow for higher density in the construction of
studio apartments. At the June 5, 2018 Planning and Zoning Commission approved resolution
2018-006 recommending City Council amend portions of the Seward City Code to include
15.10.140 Definitions; 15.10.215 Parking; 15.10.226 Land Uses Allowed Table; 15.10.220
Development Requirements Notes and Table.
The Commission has reviewed and discussed parking requirements, the Development
Requirements Table, and the Land Uses Allowed Table sections of the Seward City Code in depth.
The Commission has addressed and accommodated public comments and input throughout the
process.
This proposed ordinance creates a new definition in 15.10.140 for studio apartments. A studio
apartment is a multiple family dwelling unit that is less than 350 square feet and contains a fully
functional kitchen and bathroom. The proposed parking requirement for a studio apartment is one
space per unit. Current code requires two spaces per multiple family dwelling unit, plus an
additional half-space for each bedroom in excess of two, or unit greater than 1,000 square feet in
size.
This proposed ordinance will permit the development of higher density multiple family dwellings
that contain studio apartments. Code currently requires multiple family dwellings of up to four
units to have a minimum lot size of 9,000 square feet, with an additional 1,200 square feet per unit
required for five or more units. Studio apartment dwellings will require a minimum lot size of
27
City Council Agenda Statement
Ordinance 2018-OXX
Page 2 of 7
9,000 square feet as well. The quantity of studio apartment units allowed on a lot will be
constrained by the parking requirement and an open area requirement. The open area requirement
specifies that the amount of square footage on a particular lot that is required for setbacks must be
reserved as open area, defined herein as area that is not to be used for parking lots, or structures
on the lot. This means that if a developer wishes to utilize any space in the lot setback for parking,
they must assign an equivalent amount of square footage elsewhere on the lot as open area.
The intent is to allow for higher dwelling unit density while ensuring that areas exist for vegetation,
snow accumulation, and visual relief between structures.
HISTORY
Ordinance 314 was adopted in June of 1962 and set forth minimum lot size requirements for
multiple family dwelling units on a square foot per unit basis that diminished as the number of
units increased. For example, a four-plex would require a minimum 8000 square foot lot, a
dwelling consisting of 5-7 units required 1,500 square feet per unit,and a dwelling of eight or more
units required 1,000 square feet per unit. In 1977 Council passed Ordinance 436, which allowed
for a minimum lot size of 1,500 square feet per average number of units per floor. However,
Ordinance 436 was never ratified by the Kenai Peninsula Borough, which retained zoning
authority in the City of Seward based on statutory powers granted by the State of Alaska. In 1978
the Borough enacted Ordinance 78-26,the preamble of which stated that the KPB retains all zoning
powers within the urban and rural districts of the Borough, and that all zoning within the City of
Seward is controlled by the 1962 Ordinance 314. Ordinance 78-26 went on to specify the minimum
lot size requirement for multiple family dwellings to be 6,000 square feet with 1,000 additional
square feet per unit over 4 units. The City of Seward was granted limited zoning powers in 1989
with Ordinance 626, which adopted Title 15 to the Seward City Code. Ordinance 626 specified
the minimum lot size requirements for multiple family dwellings as 9000 square feet for 3-4 units
with 1,200 square feet for each additional unit of five or more.
Section 1. Seward City Code Section 15.10 Planning and Land Use Regulations, Seward
Zoning Code is hereby amended to read as follows(Strikethroug =deletions and are bold,Underline
=additions and are bald italics):
15.10.140 -Definitions.
A. General interpretation.
B. Specific definitions. (Parenthetical references are for cross-reference only.) In this chapter,unless
otherwise provided or the context otherwise requires:
An accessory building shall be considered to be a part of the main building when joined by a common
wall or connected by a breezeway to the main building. Accessory building means any structure
regardless of type of foundation or base support, including skid-mounted or other moveable structures.
28
City Council Agenda Statement
Ordinance 2018-OXX
Page 3 of 7
30. Dwelling. A building designed or used exclusively as living quarters for one or more families.
a. Apart nent. Any portion of a building which is designed, built, rented, leased, let or
hired out to be occupied or which is occupied as the home or residence of an individual
for daily living and doing cooking independently of any other individual or family in
the same building (se "DweffiRg")
b. Apartment, commercial building. An apartment
located within a building designed to accommodate a mix of residential and
commercial uses.
c. Apartment, of rciencv effieieney - -t- L (also called accessory apartment;
mother- in law, or studio,). A single separate dwelling unit consisting of not more
than one habitable room which includes combined kitchen, dining and sleeping areas
with accompanying sanitary facilities, and which is located within or shares a common
wall with a single-family dwelling.
d. Apartment, owner or manager. An apartment within a building that is designed to be
used exclusively as the living quarters for the owner or manager family of that building
or a commercial business located in the building.
e. Apartment, studio. A small apartment less than 350 square feet with a WA
functional kitchen and bathroom.
f. Condominium.A form of housing ownership by which a person may purchase and own
one dwelling unit in a multiunit building or development. Each owner owns a common
interest in such things as the underlying land, common walls, stairwells, elevators,
lobbies, laundry rooms and recreation rooms.
g. Guest house.An accessory building occupied on a temporary basis solely by nonpaying
guests.
h. Mobile home. A factory-built home designed to be used as a year-round residential
dwelling and originally designed and mounted on wheels and/or axle supports for
transportation by another vehicle.
i. Modular home.A factory-built residential structure that is transportable in one or more
sections, is built on a permanent chassis, and is used as a place of human habitation,
but which is not constructed with a permanent hitch or other device allowing transport
of the unit other than for the purpose of delivery to a permanent site, and which does
not have wheels or axles permanently attached to its body or frame. Includes factory-
built and manufactured home.
j. Multiple-family. A building designed as a residence for three or more families, with
the number of families in residence not exceeding the number of dwelling units
provided and each living independently of the other under one roof.
k. Single-family, attached. A building containing two or more dwelling units, each of
which has primary ground floor access to the outside and which are attached to each
other by party walls without openings. Also commonly called townhouse, row house
and zero-lot line.
29
City Council Agenda Statement
Ordinance 2018-OXX
Page 4 of 7
I. Sin le-famil detached. A building designed and/or used exclusively for occupancy
of one family and entirely surrounded by open space on the same lot.
m. Two-family or duplex. A building containing two single-family dwelling units totally
separated from each other by an unpiereed wall extending from ground to roof or
unpierced ceiling and floor extending from exterior wall to exterior wall, except for a
common stairwell exterior to both dwelling units.
n. Unit, dwelling unit. A building or separate portion thereof containing kitchen, Iiving,
sleeping accommodations and at least one bathroom and designed to be occupied
exclusively as a residence by one family "Apartment").
o. Watchman or caretaker dwelling An accessory dwelling associated with a commercial
or industrial building or structure for the purpose of housing a watchman or caretaker
and immediate family.
63. Open Area. Open area is any portion ojthe lot not
a._covered by a structure, or
b. used for parkin Maces and maneuvering,
15.10.215 - Parking.
(a) Except in the CB and the HC districts, there shall be provided permanently maintained off-street
parking for each principal business. It shall be the responsibility of the business owner to provide
and maintain said off-street parking in accordance with this chapter continuously during the life
of the business.
(b) For each principal building or use within a principal building, there shall be no less than the
number of off-street vehicle parking spaces specified under this section:
Land Use Minimum Number of Parking Spaces
Dwellings and Lodges
Single-family and 2-family dwellings
and parish houses 2 parking spaces per dwelling unit
Multiple-family dwellings and other 2 parking spaces per dwelling unit plus %z space for every
places containing multiple dwelling units unit larger than 2-bedrooms or greater than 1,000 square
feet in size
Hotels and motels 1 space per guest unit
Lodging, rooming and boardinghouses 1 space per guest room plus spaces for the principal
dwelling unit
Dwelling, apartment efficiency 1 off-street parking space in addition to those required of
the principal dwelling
Dwelling. studio apartment .1 Apace per dwelling unit
30
City Council Agenda Statement
Ordinance 2018-OXX
Page 5 of 7
I 5.10.220 Development requirements
(a) Table 1 5.�-10.22015.10.222, development requirements, is incorporated herein by reference,
and the restrictions and annotations contained therein are mandatory unless otherwise
modified by this chapter. (See tables at the end of this title; see also section 15.10.210.)
Table 1 5.'�-ems 15.10.222. Development Requirements
Principally Principally
Zoning Districts Residential � Principally Commercial Public
y
RR R1 R2 R3 UR OR AC HC CB I RM INS I P
Maximum Lot Coverage(%) 30 35 35 40 40 50 150 F1007* 100 100* 30 50 10
(See Notes 2G and 6, next page)
* * * * *
Table 15.10.2 15.10.222. Development Requirements Table Notes
NOTE 1. Within the HC District, in the area bounded by Fourth Avenue, the boat launch ramp, the
harbor basin and]Float Ramp, building height is limited to 26 feet.
NOTE 2.
a. Buildable/useable area—Lot may have to be larger to have minimum buildable area
available.
b. In the R1, R2,R3, UR, OR, AC and CB Districts, from the Seward Highway/Phoenix
Road intersection South, to include the Bayview Subdivision, 3,000 SF and north,
6,000 SF with 30 and 60 foot minimum frontages respectively, for single-family
residences.
c. A single RR lot may be divided into two lots of less than 20,000 SF each if the reduction
below 20,000 SF is to accommodate required widening of an adjacent right-of-way.
d. In the R1, R2, R3, UR, OR, AC and CB Districts, individual lots of at least 3,000 SF
in the Original Townsite, Federal Addition, Laubner Addition, Cliff Addition and
Bayview Addition may be developed for single-family residences provided all other
development requirements of this chapter are met.
e. Multi -Family developments (extent studio apartments) with three or more few
units require a minimum of 9,000 SF in the R3, UR, OR, AC and CB Districts and
20,000 SF in the RM District. All said districts require an additional 1,200 SF per unit
of five or more units.
f. Two-Family or duplex developments require a minimum of 6,000 SF in the R2, R3,
UR,OR,AC and CB Districts and 20,000 SF in the RM District.Duplex developments
31
City Council Agenda Statement
Ordinance 2018-OXX
Page 6 of 7
within the Federal Addition Subdivision require 5,000 SF. All other development
requirements of this chapter shall be met
g Multiple—family,Myltiple-famdy, studio apartments in the OR AC CBD HC I and RM districts
require a minimum o 9,000 SF. The total square footage required for lot setbacks
shall be reserved as open area.All other relluirements set orth in this chapter shall
be met.
NOTE 3. See Notes 2-D and 2-E above.
NOTE 4. From Seward Highway/Phoenix Road intersection--South, a five-foot setback, each side;
north, a minimum five-foot setback each side as part of a combined 15-foot setback total between both
sides.
NOTE 5. In the HC District, parcels abutting mean high tide—No rear yard setback; parcels abutting
the waterfront boardwalk—Five feet; and parcels not abutting the waterfront boardwalk or mean high
water mark—Ten feet.
NOTE 6. Excludes setbacks in HC and 1.
NOTE 7. In the Industrial District, no minimum lot size, width or setbacks are required for unmanned
electronic sites.
NOTE 8. Tract.D of USS 1864 Jesse Lee Home Subdivision shall not be used for any uses other than
those allowed in an R1 district, except for a long term care facility, aka skilled nursing care facility.
Table l 5.10.226 Land Uses Allowed
KEY:
O -Use Permitted Outright
H - Home Occupation
C - Use Requires Conditional Use Permit
P- Use Requires Administrative Permit
Blank- Use Prohibited
Zoning Districts Principally Residential ! Principally Principally
Commercial Public
Uses RR RI R2 R3 UR�OR AC HC CB I RM "INS 'P
I
Dwelling, apartment in a commercial
building(limited to one unit) O O O O O C
Dwelling, apartment in a commercial 0 O C C
building(two or more units)
r-
Dwelling, apartment, efficiency 0 O O O O O O
i�aethef in law or accessory i
32
City Council Agenda Statement
Ordinance 2018-OXX
Page 7 of 7
C C C C Ic C�j
Dwellin,o, apartment, studio — ;— — j
Dwelling, attached single-family,,C C C C
C
i.e.,townhouse, row C C I I
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (2030, approved by Council May 30, 201 7)
1 3.7.1.3 Continue to improve the quality and efficiency of City X
governmental services
• Continue to revise and update the Seward City Code age is
Strategic Plan (Approved by Council Resolution 99-043):
Growth Management and Land Use
2' • Promote Residential and Commercial Development inside the X
City. (page 9)
INTENT:
Amend portions of the Seward City Code to include 15.10.140 Definitions; 15.10.215 Parking;
15.10.226 Land Uses Allowed Table; 15.10.220 Development Requirements Notes and Table.
FISCAL NOTE:
Implementation of the code amendment will have no direct cost to the City.
Approved by Finance Department:
U-.
ATTORNEY REVIEW: Yes X No NIA
RECOMMENDATION.
The Commission recommends the City Council approve the attached Ordinance amending the
Seward City Code 15.10.140 Definitions; 15.10.215 Parking; 15.10.220 Development
Requirements; 15.10.220 Development Requirements Table and 15.10.226 Land Uses Allowed
Table to change, update and accommodate the wishes of the public.
Ordinance 2018-004
33
SPONSORED by: Staff
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2018-006
2018-006 RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF
THE CITY OF SEWARD, ALASKA, RECOMMENDING THE CITY COUNCIL
AMEND PORTIONS OF THE SEWARD CITY CODE TO INCLUDE 15.10.140
DEFINITIONS; 15.10.215 PARKING; 15.10.226 LAND USES ALLOWED
TABLE; 15.10.220 DEVELOPMENT REQUIREMENTS NOTES AND TABLE;
TO CHANGE, UPDATE AND ACCOMMODATE THE WISHES OF THE
PUBLIC
WHEREAS, City Council requested the Planning and Zoning Commission periodically
review and update the City zoning code to reflect community changes and needs; and
WHEREAS, it is recognized that developable land within Seward is limited and
Development Requirements should reflect the need to allow more productive use of that limited
land without degrading the quality of community life; and
WHEREAS, Development Requirements are primary part ofthezoning code establishing
lot sizes, building setbacks and heights; and
WHEREAS, the Planning and Zoning Commission held work sessions on November 28,
2017, January 9, March 6, and April 3, 2018 on Title 15 to discuss Development Requirements; and
WHEREAS, staff has provided a code amendment to provide clarification to the
existing Development Requirements; and
WHEREAS, having complied with the public notification process on June 5, 2018 the
Seward Planning and Zoning Commission held the required public hearing recommending
City Council approves the proposed City Code amendments within this resolution by
ordinance.
NOW, THEREFORE,BE IT RESOLVED by the Seward Planning and Zoning Commission
that:
Section 1. The Commission approves Resolution 2018-006 recommending City Council
approve the proposed City Code amendments within this resolution by Ordinance 2018- , attached
and incorporated herein by reference, be forwarded to the City Council for approval.
Section 2. This resolution shall take place immediately upon its adoption.
34
Seward Planning and Zoning Commission
Resolution 2018-006
Page 2 of 2
PASSED AND APPROVED by the Seward Planning and Zoning Commission on this 5`h day of
June 2018.
THE CITY OF SEWARD, ALASKA
b
Cindy L: cklund, Chair
AYES: Hatfield, Swann, Seese,Ambrosiani, Fleming, Ecklund
NOES:
ABSENT: Charbonneau
ABSTAIN:
VACANT: None
ATTEST:
6,'/' ���
Br nda Ballou, MC tity Clerk
y���GGc¢�e€„gip
(City Seal ,-
E� s
i,
Efts L
35
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2018-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AUTHORIZING A COST OF LIVING INCREASE OF 2.1% FOR
2018 AND A SEPARATE 2.1% FOR 2019 FOR ALL NON-IBEW
EMPLOYEES WITH THE EXCEPTION OF THE CITY MANAGER AND
THE CITY CLERK,AND APPROPRIATING FUNDS
WHEREAS, during the 2018/2019 Budget process, the preliminary budget proposed to
eliminate five positions from the General Fund to address the adverse impacts to Seward of recent
state budget cuts amounting to more than $650,000, plus the addition over the past few years of
$440,000 in new annual debt associated with the acquisition of a 330-ton boat lift at SMIC and a
road improvement general obligation bond,and while employees received no cost of living increase,
the City's merit increases and progressive increases were restored; and
WHEREAS, to avoid layoffs in 2018/2019, one position went unfilled in Finance, one
position is to be eliminated in the City Shop mid-way through 2018 with another Shop position
slated to be cut in 2019,nearly all overtime was eliminated from the General Fund,a vacancy factor
of$150,000 was built into the budget necessitating equivalent personnel savings from hiring delays
in order to meet the budget, and two custodial positions were added back to the budget through a
combination of short-term savings from one-time grant administrative fees paying for SMIC debt in
2018/2019; and
WHEREAS, the City Council agreed to consider reinstating some level of cost of living
increase upon determining the City's financial performance results from 2017, and the estimated
2017 surplus is expected to be at least $220,000, after having transferred $254,544 to the capital
acquisition fund in 2017; and
WHEREAS,the City Council desires to authorize a cost of living increase in the amount of
2.1%for 2018 for all non-IBEW employees, excluding the city manager and the city clerk,and 2.1%
for 2019 for all non-IBEW employees, excluding the city manager and the city clerk, with the
understanding that budget resources are becoming more and more constrained as cities throughout
Alaska feel the downstream impacts of State budget cuts,and it becomes more and more difficult to
sustain status quo services and employment levels, given these budgetary constraints.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section t. A cost of living increase in the amount of 2.1%is hereby authorized for all non-
IBEW employees, not including contract personnel, in regular employment status as of April 9, 2018,
retroactive to their date of hire or January 1, 2018, whichever is later.
36
CITY OF SEWARD,ALASKA
RESOLUTION 2018-034
Section 2. A cost of living increase in the amount of 2.1%is hereby authorized for all non-
IBEW employees,not including contract personnel,in regular employment status as of January 1,2019
and is effective the first day of the first full pay period beginning January, 2019.
Section 3. In the event a new union is formed before the effective date of either of the
authorized cost of living increases proposed by this resolution, all non-IBEW-union employees, other
than the city manager and the city clerk, shall also be eligible to receive these cost of living increases,
subject to the rights of the union to negotiate a labor contract.
Section 4. The 2018 personnel budget is hereby amended and funds are appropriated as
follows: 1)General Fund personnel budget increased$109,894 from the General Fund reserves account
no. 01000-0000-3400; 2) Harbor Fund personnel budget increased $18,697 from the Harbor Fund
reserves account no. 11000-0000-3400; 3)Parking Fund personnel budget increased$2,812 from the
Parking Fund reserves account no. 13000-0000-3400; 4) Electric Fund personnel budget increased
$7,954 from the Electric Fund reserves account no. 15000-0000-3400;5)Water Fund personnel budget
increased $5,791 from the Water Fund reserves account no. 17000-0000-3400; and 6) Sewer Fund
personnel budget increased $4,446 from the Sewer Fund reserves account no. 18000-0000-3400.
Section 5. The 2019 personnel budget is hereby amended and funds are appropriated as
follows: 1)General Fund personnel budget increased$113,793 from the General Fund reserves account
no. 01000-0000-3400; 2) Harbor Fund personnel budget increased $19,196 from the Harbor Fund
reserves account no. 11000-0000-3400; 3)Parking Fund personnel budget increased$2,873 from the
Parking Fund reserves account no. 13000-0000-3400; 4) Electric Fund personnel budget increased
$7,876 from the Electric Fund reserves account no. 15000-0000-3400;5)Water Fund personnel budget
increased $5,910 from the Water Fund reserves account no. 17000-0000-3400; and 6) Sewer Fund
personnel budget increased $4,546 from the Sewer Fund reserves account no. 18000-0000-3400.
Section 6. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 9t'day
of July, 2018.
THE CITY OF SEWARD, ALASKA
David Squires,Mayor
37
Agenda Statement
Meeting Date: April 9, 2018
To: City Council
Through: Jim Hunt, City Manager
From: Kristin Erchinger, Finance Director
Agenda Item: Authorize 2.1%cost of living adjustment for 2018 and 2019 for all employees excluding the
MEW union employees, city manager and city clerk
BACKGROUND & JUSTIFICATION:
Early in the process of preparing the 2018/2019 budget, the City Council and administration shared the goal of
funding a cost of living increase for City employees. A series of significant State budget cuts flowing through to the
City from 2015 to 2018, have constrained the City budget, making it difficult to maintain existing service and
staffing levels let alone offer pay raises to City employees. For example,funding for community jails has declined
$320,000,the State has vacated a number of offices in City Hall reducing lease revenues by$15,000,State revenue
sharing has declined more than$200,000,dispatch contracts have declined$12,500,and other routine State funding
sources have declined.
During the preparation of the 2016/2017 Budget,to balance the budget and avoid layoffs,employee merit increases
and cost of living increases were frozen in 2016 and 2017 and subsequently - based on positive 2015 financial
performance - Council reinstated a one percent one-time bonus to employees on August 6, 2016. During the
2018/2019 budget process,revenue projections fell short of meeting expenditure requirements and to avoid layoffs,
one position was delayed in Finance.one position was identified for elimination in the City Shop mid-way through
2018, another Shop position was identified for elimination in 2019, nearly all overtime was eliminated from the
General Fund budget, a vacancy factor of $150,000 was built into the budget requiring an equivalent level of
personnel cost savings from hiring delays, and two custodial positions were eliminated and then added back to the
budget through a combination of short-term savings generated from one-time grant administrative fees to pay annual
SMIC debt rather than the General Fund in 2018/2019.
When passing the budget for 2018/2019, Council and administration shared the desire to review the City's 2017
financial performance to determine the feasibility of reinstating some measure of cost of living increases after year-
end. Based on preliminary figures from year-end close, it appears the General Fund will close the year with a
surplus of at least$220,000 after the City transferred$254,544 to the Capital Acquisition Fund during the year. The
cost of a 2.1% cost of living in each of 2018 and 2019 is estimated at$109,894 and$113,793, respectively for the
General Fund.
The cost of living of 2.1% each year is available to all employees of the City except those in the IBEW union, the
city manager and the city clerk, as the pay for those employees is negotiated by separate contract.
INTENT:
To authorize a 2.1% cola in 2018 and a 2.1% additional cola in 2019 for all employees of the City except IBEW
union employees, the city manager and the city clerk. In the event a separate union is formed, employees of that
union will be entitled to receive this cola for both 2018 and 2019, subject to the union's right to negotiate a labor
contract.
38
CONSISTENCY CHECKLIST: Yes No NIA
1. Comprehensive Plan X
2. Strategic Plan : X
3. Other (list):
FISCAL NOTE:
The impact of the 2.1%cola in 2018 is $149,594 for all funds, and for 2019 is $154,194 for all funds.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: �,J
City Council approve Resolution 2018-L3,+authorizing a cost of living increase for non-IBEW employees with the
exception of the city manager and city clerk, in the amount of 2.1% for 2018 and another 2.1% for 2019, and
appropriating funds.
39
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2018-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING $1,300,000 IN FUNDING FOR HOSPITAL
BUILDING MODIFICATIONS AND PURCHASE OF REPLACEMENT CT
SCANNER AND LAB EQUIPMENT WHICH HAS REACHED THE END OF
USEFUL LIFE,AND APPROPRIATING FUNDS
WHEREAS,the City of Seward ("City") owns the local hospital and the hospital recently
experienced a catastrophic and unexpected failure of the CT scanner equipment, necessitating the
lease of replacement equipment at a cost of$23,000 per month until such time as the equipment is
replaced; and
WHEREAS, the City and the hospital have been in discussions for more than five years,
regarding the need to relocate the CT scanner into the hospital building, to eliminate the need for
placement of sensitive equipment outside of the building,and to eliminate the need for a conditional
use permit for the CT trailer located outside of the emergency room,in anticipation of the end of the
useful life of the CT scanner; and
WHEREAS, relocation of the CT equipment into the hospital building requires expensive
building modifications, which have now become urgent due to the unexpected failure of the CT
scanner, and conducting the modifications at this time will save money in the long-term through
elimination of the significant temporary costs of leasing equipment; and
WHEREAS,to achieve cost efficiencies during the building modification,it makes financial
sense to also conduct required lab modifications which are necessitated due to recent regulation
changes associated with the replacement of lab equipment that is also nearing the end of its useful
life; and
WHEREAS, funding for this action will come from the 1% sales tax set aside to fund
hospital and long-term care facility capital needs.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to providing funding to the hospital in the
amount of$1.3 million for hospital building modifications to accommodate the new CT scanner and
lab equipment, and to purchase a replacement CT scanner and lab equipment.
Section 2. Funding in the amount of$1.3 million is hereby appropriated from the Healthcare
Enterprise Fund undesignated fund balance account no. 19100-0000-3400 to building and capital
40
CITY OF SEWARD,ALASKA
RESOLUTION 2018-058
equipment accounts no. 19100-0000-8102 and 19100-0000-8103. This appropriation is expected to
result in a short-term deficit in this Fund until such time as sufficient sales tax revenues from the
1% sales tax set aside for Hospital and Long-Term Care Facility purposes replenishes the
undesignated reserves.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 9t'day
of July, 2018.
THE CITY OF SEWARD,ALASKA
David Squires,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
41
COUNCIL AGENDA STATEMENT
Meeting Date: July 9, 2018
Through: James Hunt, City Manage V.
From: Kristin Erchinger, Finance Director
Agenda Item: Appropriation for Hospital Building Modifications and Replacement CT Scanner and
Lab Equipment
BACKGROUND & JUSTIFICATION:
The City and Providence have been seeking a long-term solution to relocate the CT scanner from its present
position outside of the emergency room,into the hospital building. The remedy requires modifications to the
hospital building to relocate the equipment into the building to provide for a longer anticipated useful life of
this sensitive equipment.In addition,the parties have always acknowledged the desire to avoid the need for a
conditional use permit that authorizes temporary placement of the CT scanner trailer outside of the ER,due
to the critical need of this equipment in avoiding unnecessary air transport for patients who would otherwise
be unable to obtain such scans should the equipment be unavailable in Seward.
Recently,the CT scanner experienced a catastrophic failure,resulting in the short-term lease of replacement
equipment,at a cost of$23,000 per month. The parties desire to immediately begin the process of modifying
the building and purchasing a replacement CT scanner in order to both avoid the significant costs of the
short-term lease,and also to achieve the longer-term goal of protecting this equipment. At the same time,it
makes sense to conduct other building modifications now required with respect to lab equipment which is
nearing the end of its useful life,to achieve economies of scale. The parties could not have anticipated the
failure of the equipment or the urgency of the need for these building modifications. Providence staff have
been working as quickly as possible to obtain temporary replacement equipment to ensure the community
continues to have access to CT scan technology, while seeking a longer-terra solution.
The total cost of the project to modify the building, purchase a CT scanner and purchase required lab
equipment is an estimated$1,903,023,as determined by the building and facilities team of Providence. The
staff of Providence Seward was awarded a grant in the amount of$140,000 for this project and will use
$380,000 of existing capital funds, leaving a shortfall of approximately$1.3 million.
CONSISTENCY CHECKLIST: Yes No
1. Comprehensive Plan
2. Strategic Plan
3. Other
4. Not applicable X
FISCAL NOTE:
This appropriation will result in a short-term deficit in the Healthcare Facilities Enterprise Fund cash
reserves. The parties investigated the option of external borrowing and determined that the most cost-
effective option for this project is to utilize the 1% sales tax earmarked for hospital and long-term care
facility funding, to avoid interests costs and to avoid costly delays, since each month that the project is
delayed results in sunk costs in excess of$23,000 per month. It is expected that use of this source of funds
42
will reduce the amount of funding available to cover other healthcare-related needs (including facility
expansion funds and any additional unbudgeted healthcare needs)until such time as reserves are replenished
which is expected to be approximately 4 years. However, this funding source is preferred to the continued
payment of$23,000 per month in lease fees which can be immediately avoided through the purchase of
replacement equipment,resulting in additional costs of$280,000 per year. The Healthcare Enterprise Fund
was previously expected to have no surplus cash available at the end of 2019, due to the shift of funding to
the Seward Mountain Haven Long-Term Care Facility Fund for future bond payments.
Finance Approval
ATTORNEY REVIEW: Yes X No N/A
RECOMMENDATION:
Council approve Resolution 2018- 058 appropriating the amount of$1.3 million in funding for hospital
building modifications and purchase of replacement CT scanner and lab equipment at Providence Seward
Medical and Care Center.
43
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2018-059
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $990.00 FROM
THE ALASKA HIGHWAY SAFETY OFFICE FOR THE FFY2018 HIGH
VISIBILITY ENFORCEMENT — DUI EVENT DURING THE PERIOD OF
INDEPENDENCE DAY (JULY 1-5,2018)AND APPROPRIATING FUNDS
WHEREAS,the Seward Police Department has been awarded a High Visibility Enforcement
—DUI Event Grant from the Alaska Highway Safety Office, in the amount of$990.00; and
WHEREAS, the City is not required to provide any cash or in kind match; and
WHEREAS,the use of these funds must be for the purpose of providing overtime saturation
patrols by the Seward Police Department to conduct high visibility DUI enforcement during
Independence Day (July 1-5, 2018); and
WHEREAS,these funds will be of essential assistance to the Seward Police Department in
the enforcement of DUI violations.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to accept the 2018 Alaska Highway Safety
Office High Visibility Enforcement—DUI Event grant in the amount of$990.00 and enter into a
grant agreement.
Section 2.Funding in the amount of$990.00 is accepted to grant revenue account 901000-
4252-0004 and appropriated to the police department's overtime account 9 01000-1210-6001 in the
amount of$930.00 and to the maintenance and repair account 901000-1210-7216 in the amount of
$60.00.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 9t'day
of July, 2018.
THE CITY OF SEWARD,ALASKA
David Squires, Mayor
44
Agenda Statement
Meeting Date: July 9, 2018
To: City Council
Through: City Manager Jim Hunt
From: Tom Clemons, Chief of Police
Agenda Item: Alaska Highway Safety Grant
(High Visibility Enforcement DUI 4t1' of July Holiday)
BACKGROUND & JUSTIFICATION:
The Alaska Highway Safety Office, AHSO, has requested that the City of Seward continue to
participate in the FFY2018 High Visibility Enforcement DUI Events by providing overtime
saturation patrols. During designated dates, the Seward Police Department will conduct high-
visibility DUI enforcement patrols. AHSO has awarded a grant in the amount of$990.00 for July 1 -
5, 2018.
This program is a 100% grant funded project, with no local matching funds required.
The terms of the grant and the grant budget are attached.
INTENT:
In order to reduce deaths and injuries caused by impaired drivers.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan: 2020 Comprehensive Plan,Vol. I, page 14,
1 Adopted by City Council Resolution No 2005-26. X
Public Safety
"...to ensure the highest level of public safety within the community '
Strategic Plan: City Strategic Plan, page 18, Approved by City Council
Resolution No 99-043
2. Promote a safe community X
"We are a community that promotes the public health safety and welfare
of its residents by ..., providing superior police, ... service"
[3--Lother (list): X
FISCAL NOTE:
There is no local funding requirement to match these grant funds.
Approved by Finance Department: 4/�/—�
ATTORNEY REVIEW: Yes No X Not Applicable
RECOMMENDATION:
City Council approve Resolution 2018- 059 , accepting a grant from the Alaska Highway Safety
Office in the amount of$990.00, and appropriating funds.
45
State of Alaska DOT& PF
Supplemental P.O. Box 112500
Juneau AK 99801-2500
DUI Enforcement
Ph: 907-465-4070
Fx: 907-465-6984
dot alaska gov/highwaysafety
Grantee Name and Address: Title/Short Description:
Seward Police Department
PO Box 167 FFY2018 High Visibility Enforcement-DUI Events
Seward , Alaska 99664
Action Requested 771 New Setup —Revision of Agreement: Please provide change in the Enforcement plan Breakdown.
ACTUAL COST OF OVERTIME TO INCLUDE BENEFITS IS NOT TO EXCEED 99� ��
THE FOLLOWING AMOUNT INCLUDING VEHICLE USAGE
Enforcement Plan Breakdown
B dciet of Time/Hours
Enforcement Period EXPENSE ITEMS HOURS AVERAGE HOURLY Budget
4th of July Holiday Weekend Hours Is 93.00 $ 930.00
18:00,711118 through 06:00715118 Vehicle Usage 10.00 $ 6 00 $ 60.00
Enforcement Period Total: 990.00
Hours $
Vehicle Usage $ 600 S
Enforcement Period Total:
Hours S -
Vehicle Usage Is 6.00 $ -
Enforcement Period Total: $
Hours I $
Vehicle Usage I Is . 6.00 1 $
Enforcement Period Total:
Hours $
Vehicle Usage $ 600 S
Enforcement Period Total: $
Hours $
Vehicle Usage $ 6.00 $
Enforcement Period Total:
Total Hours $ 930.00
Total Vehicle Usagel $ 60.00
GRAND TOTAL of Enforcement Periodl $ 990.00
PurposelObjectives: In order to reduce deaths and injuries caused by impaired drivers,the Grantee will conduct high-visibility DUI enforcement as detailed in
the Alaska Strategic Enforcement Partnership Enforcement Plan submitted to the Alaska Highway Safety Office in April 2006. The Seward Police Department
agrees to participate in the following enforcement blitzes from October 1.2017 through September 30.2018.As a guideline, a minimum of three(3)self-initiated
contacts per hour funded with a'desired outcome'of contacting as many violators as possible should be made Allowable use of funds is for overtime salary
@ 1.5 times the normal rate,wages and benefits of commissioned personnel in direct support of operational activity. To receive reimbursement for
personnel services the department must provide activity sheets,overtime hours worked and the overtime hourly rates for each officer
Agreement are as outlined above for FFY2018 Grant period of October 1,2017-Sep. 30,2018.
Project Control DUI Enforcement Agreement Approved
Accepted for the Grantee by: Grants Administrator: Miles Brookes
6r 2-
Signature Date Signature Date
You may proceed with the activities for the Categories and specific Tasks enumerated in the above Enforcement Agreement. Conditions to this agreement are
as outlined in the"Agreement Conditions"CONDITIONS ARE A PART OF THE PROJECT AGREEMENT AND,AS SUCH,ARE BINDING ON ALL PARTIES
TO THE PROJECT AGREEMENT.
This Enforcement Agreement is cumulative and supersedes all prior Enforcement Agreements.
The AHSO Administrator for this NTP is Tammy Kramer
Issued for the Contracting Agency per ADOT&PF Policy#01 01 050 by Tammy Kramer
Signature Date
as a lighway Safety ice Form, Revision 4/28,116
46
Section 3: Agreement Conditions
THE FOLLOWING CONDITIONS ARE A PART OF THE PROJECT AGREEMENT AND, AS
SUCH, ARE BINDING ON ALL PARTIES TO THE PROJECT AGREEMENT
A Contingent Upon Federal Funding: The award of grant funding is subject to the availability of Federal funding.
The AHSO reserves the right to incrementally fund any awarded grant at any time during the grant period.
B. Match: The Subgrantee agency is expected to provide a local hard dollar match when funding for personnel is
included in this Agreement. The local match is a minimum of 10 percent for first year projects, 50 percent for the
second year of project funding, and 75 percent for the third year of project funding, Funding identified by the
Subgrantee to meet the "hard" match requirement shall not originate from other federal funds or be used as match
for another federal program.
C. Nondiscrimination: The Subgrantee agency will comply with all Federal statutes and implementing regulations
relating to nondiscrimination. These include but are not limited to: (a)Title VI of the Civil Rights Act of 1964 (Pub. L.
88-352), which prohibits discrimination on the basis of race; color or national origin (and 49 CFR Part 21); (b) Title
IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.G. 794),
and the Americans with Disabilities Act of 1990 (Pub. L. 101-336), as amended (42 U.S.C. 12101, et seq ), which
prohibits discrimination on the basis of disabilities(and 49 CFR Part 27); (d)the Age Discrimination Act of 1975, as
amended (42 U.S C 6101-6107), which prohibits discrimination on the basis of age; (e)the Civil Rights Restoration
Act of 1987 (Pub. L. 100-259), which requires Federal-aid recipients and all subrecipients to prevent discrimination
and ensure nondiscrimination in all of their programs and activities, (f) the Drug Abuse Office and Treatment Act of
1972 (Pub. L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (g)the comprehensive
Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (Pub. L 91-616), as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public
Health Service Act of 1912, as amended (42 U.S.C. 290dd-3 and 290ee-3), relating to confidentiality of alcohol and
drug abuse patient records, (i) Title VIII of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.),
relating to nondiscrimination in the sale, rental or financing of housing; 0) any other nondiscrimination provisions in
the specific statute(s)under which application for Federal assistance is being made, and (k)the requirements of any
other nondiscrimination statute(s)which may apply to the application.
D BUY AMERICA Requirement: The Buy America Act, , 49 U.S.C. 53230) prohibits States from using highway safety
grant funds under 23 U.S.G. Chapter 4 to purchase products, unless they are produced in the United States. This
prohibition applies to steel, iron, and all manufactured products, unless the Secretary of Transportation has
determined that it is appropriate to waive the Buy America Act requirement. There is no minimum purchase threshold
that exempts the need for a waiver.The Subgrantee agency agrees not to place any order for, or make any purchase
of, any product which is not produced in the United States without documentation of a written waiver from the U.S.
Department of Transportation. All requests for such waivers shall be submitted to the Alaska Highway Safety Office
(AHSO).
E. Property State and Local Agencies and Other Non-State Subgrantees: Equipment and other property acquired
under this Agreement for use in highway safety projects shall be used and kept in operation for highway safety
purposes. State Agencies: Property management standards described in the `State Property Accounting Manual"
will be used in accounting for equipment purchased under this Agreement. Local Agencies and Other Non-State
Subgrantees: Standards for property management described in 49 CFR 18.32(c) through e) will be used in
accounting for equipment purchased under this Agreement. The Applicant Agency shall seek disposition instructions
from the AHSO prior to disposing of any item of equipment purchased under this project. Nothing in this Agreement
shall prevent the Applicant Agency from following existing property management standards that exceed the
requirements set out in 49 CFR 18.32(c) through (e).
F. Copyright: The AHSO and the U.S. Department of Transportation reserves a royalty-free, nonexclusive and
irrevocable license to reproduce, publish or otherwise use, and to authorize others to use. for State or Federal
government purposes: 1) the copyright in any work developed under a grant, sub grant, or contract under a grant
or sub grant; and 2) any rights of copyright to which a grantee, sub grantee, or a contractor purchases ownership
with grant support.
G. Subcontracts: Services performed, or materials provided, by a Subgrantee`s subcontractor shall align with the
objectives and intent of the grant agreement. The AHSO will not reimburse for work performed by any subcontractor
until a copy of the subcontract is reviewed by the AHSO and deemed to meet the objectives of the grant agreement.
47
H. Sub Awards to Debarred and Suspended Parties: Subgrantees must not make any award(sub grant or contract)
at any tier to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation
in Federal assistance programs under Executive Order 12549, "Debarment and Suspension'.
Instructions for Primary Certification:
1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out
below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot
provide the certification set out below The certification or explanation will be considered in connection with the
department or agency's determination whether to enter into this transaction. However, failure of the prospective
primary participant to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective primary
participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency may terminate this transaction for cause or default.
4 The prospective primary participant shall provide immediate written notice to the department or agency to which
this proposal is submitted if at any time the prospective primary participant learns its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant,
person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the
meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the department or
agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the department or agency entering into
this transaction.
7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled
"Certification Regarding debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction," provided by the department or agency entering into this covered transaction, without modification, in
all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous A
participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non-
procurement Programs.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR Part 9, subpart 9.4, suspended; debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal Government, the department or agency may
terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Covered Transactions
(1) The prospective primary participant certifies to the best of its knowledge and belief, that its principals:
48
(a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by
any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal
or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
record, making false statements, or receiving stolen property;
(c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State
or Local)with commission of any of the offenses enumerated in paragraph (1)(b) of this certification, and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions
(Federal, State, or local)terminated for cause or default.
(2)Where the prospective primary participant is unable to certify to any of the Statements in this certification, such
prospective participant shall attach an explanation to this proposal
I Standards for Americans with Disabilities: Subgrantees, contractors, and others who receive funding from the
State of Alaska, Department of Transportation and Public Facilities, to provide a service or services to the general
public as an agent of the state must certify that all programs, services, and activities operated under the grant or
contract are made available to the general public in compliance with the Americans with Disabilities Act of 1994.
Grant or contract recipients are subject to state review.
J. Procurement Standards: Subgrantees will use their own procurement procedures which reflect applicable State
and local laws and regulations, provided that the procurements conform to applicable Federal law and the standards
identified in 49 CFR 18.36,
K. Progress Reports: The Subgrantee agency shall submit quarterly narrative progress reports by mail or
electronically which must include an update on grant performance measures, by the 15th of the month following the
end of each calendar quarter and an annual evaluation report by November 15th during the life of the project.
L Financial Reports: The Subgrantee agency certifies it has an accounting system capable of properly accounting
for expenditures made under this project. Claims for costs incurred must be submitted on a monthly basis, by the
1511 of the end of the previous month. Claims must be accompanied by supporting documentation which may be
submitted by mail or electronically. Original copies of all supporting documentation submitted electronically must be
kept in the Subgrantee agency's grant project file for at least three years after the end date of the grant.
M News Releases: The AHSO encourages Subgrantee agencies to publicize the Highway Safety project award. The
"Alaska Highway Safety Office"shall be named as the granting agency in any news releases announcing the project
award. Any subsequent news releases written by the Subgrantee agency regarding the project and related activity
shall mention the"Alaska Highway Safety Office".
N. Highway Safety Tag: The "Alaska Highway Safety Office" shall be identified as the sponsor or co-sponsor in any
public information materials developed under a highway safety project. This requirement includes public service
announcements on radio and television, newspaper advertisements, pamphlets and brochures, and promotional
"giveaways" such as bumper stickers, key chains, etc. Promotional items must include both AHSO and Alaska's
"Target Zero" logo or wording to support the Alaska Strategic Highway Safety Plan as well as the type or
national/state slogan of the current national or state driver behavior program: Impaired Driving,Occupant Protection,
Traffic Records, Motorcycle Safety, etc. Examples of a national program include "Click It Or Ticket", and "Drive
Sober Or Get Pulled Over".
O. Record Retention: All financial and programmatic records, supporting documents, statistical records, and other
records of the Subgrantee agency which are required to be maintained by the terms of 49 CFR 18.42 and other
records reasonably considered as pertinent to program regulations or the project agreement must be retained for a
period of three years after submittal of the final claim. Additional record retention requirements may be found in 49
CFR 18.42 and are incorporated and made part of this Agreement by reference The AHSO and the Comptroller
General of the United States, or any of their authorized representatives,shall have the right of access to any pertinent
books,documents, papers, or other records of Subgrantees which are pertinent to the grant, in order to make audits,
examinations, excerpts, and transcripts.
49
P Enforcement: If the Subgrantee agency materially fails to comply with any term of this Agreement, the AHSO may
take one or more of the actions listed in 49 CFR 18,43(a)(1) through (5), as appropriate in the circumstances.
Additional provisions for enforcement are listed in 49 CFR 18.45(b)through (d).
Q. Termination for Convenience: Except as provided in 49 CFR 18.43, this Agreement may be terminated in whole
or in part only as follows: a) by the AHSO with the consent of the Subgrantee agency, in which case the two parties
shall agree upon the termination conditions, including the effective date, and, in the case of partial termination, the
portion to be terminated, or b) by the Subgrantee agency upon written notification to the AHSO, setting forth the
reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated.
If, however, in the case of a partial termination, the AHSO determines that the remaining portion of this Agreement
will not accomplish the purposes for which the award was fmade, the AHSO may terminate the Agreement in its
entirety under either 49 CFR 18.43 or paragraph a) of this section.
R Audit: The Subgrantee agency agrees to arrange for a financial and compliance audit as required under the Single
Audit Act of 1984 and to provide a copy of the final audit report to the AHSO upon request. The CFDA(Catalog of
Federal Domestic Assistance) number of the State and Community Highway Safety Program is 20.600-20.613. The
financial agency responsible for arranging for the audit shall be advised by the Subgrantee agency of this number.
S. Laws of Alaska: This Agreement shall be governed in all respects by the laws of the State of Alaska.
T. Limited English Proficient Persons (LEP) Guidance: Two Federal authorities, Title VI of the Civil Rights Act of
1964 and the Presidential Executive Order (EO) 13166, Improving Access to Services for Persons with Limited
English Proficiency, require the ADOT&PF to provide LEP persons with meaningful access to programs, activities
and services. To fully implement Title VI and EO 13166,the U.S DOT published guidance to its recipients of Federal
assistance on December 14, 2005 in the Federal Register. ADOT&PF is required to take reasonable steps to ensure
meaningful access to their programs and activities by LEP persons. If you have any questions, please contact the
Civil Right Manager, at 907 269-0850.
U. Political Activity(Batch Act): The Subgrantee agency will comply, as applicable, with provisions of the Hatch Act
(5 U.S.C. §§1501-1508) which limit the political activities of employees whose principal employment activities are
funded in whole or in part with Federal funds.
Signature of Subgrantee Project Manager: Date:
50
Section 4: Certification Regarding Federal Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all sub-
award at all tiers(including subcontracts, sub grants, and contracts under grant, loans, and cooperative agreements)and
that all sub recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into, Submission of this certification is a prerequisite for making or entering into this transaction imposed by
section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty
of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local
legislative body Such activities include both direct and indirect(e.g., "grassroots")lobbying activities, with one exception.
This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
Signature of Subgrantee Project Manager: /�r� Date:
51
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2018-060
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH JAFFA CONSTRUCTION FOR THE REPAIR AND
REFURBISHMENT OF THE LOWELL CANYON 400,000 GALLON WATER
STORAGE TANK IN AN AMOUNT NOT TO EXCEED $548,376.00 AND
APPROPRIATING FUNDS
WHEREAS,the Lowell Canyon water storage tanks are essential to the water supply for the
City of Seward; and
WHEREAS, a 2011 engineering survey by Wince-C orthell-Bryson Consulting Engineers
showed the 400,000 gallon tank was in disrepair, and recommended the interior and exterior of the
tank be recoated; and
WHEREAS, the State of Alaska has provided grant funds for refurbishing the Lowell
Canyon water tanks, including engineering, contracting, and administration for up to $575,000.
Pursuant to the grant agreement's 1-year extension,these funds must be used by June 30,2019; and
WHEREAS,Resolution 2017-040 approved Wince-Corthell-Bryson Consulting Engineers
to provide engineering services to design,permit,and provide contract administration support for the
Lowell Canyon water tank refurbishment for a total sum not to exceed $75,020; and
WHEREAS,Wince-Corthell-Bryson Consulting Engineers completed the engineering and
bid documents for repair and refurbishment of the 400,000 gallon water tank, and this project was
put out to competitive bid on June 11, 2018 with a bid opening on June 27, 2018; and
WHEREAS, Jaffa Construction, Inc. was the only responsive bidder, with a bid total of
$548,376.00.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. It is in the public interest for the City of Seward to contract with Jaffa
Construction, Inc. for the Lowell Canyon water tank refurbishment.
Section 2. The City Manager is authorized to enter into a contract with Jaffa Construction,
Inc. for a total sum not to exceed $548,376.00, for repair/construction services on materially the
same terms as in the Contract Agreement attached as Exhibit A.
Section 3. Funding in the amount of$499,980.00 is hereby appropriated from State grant
52
CITY OF SEWARD,ALASKA
RESOLUTION 2018-060
funds account no. 17731-0000-5922 to contract services account number 17331-0000-7009, and
funding in the amount of $48,396.00 is hereby appropriated from the general funds account no.
17000-0000-3400 to contract services account number 17331-0000-7009.
Section 4. This resolution shall take effect immediately upon approval.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 9t'day
of July, 2018.
THE CITY OF SEWARD,ALASKA
David Squires,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
53
Agenda Statement
Meeting Date: July 9, 2018 t ,
To: City Council
Through: City Manager Jim Hunt
From: Doug Schoessler, Public Works Director
Agenda Item: Resolution 2018-060
BACKGROUND&JUSTIFICATION: A 2011 engineering survey of the water tanks conducted
by Wince-Corthell-Bryson Consulting Engineers showed the 400,000-gallon tank was in disrepair
and recommended the interior and exterior of the tank be recoated. Seward's water supply system is
dependent on water stored in the Lowell Canyon tanks. It is essential that the 400,000-gallon tank be
maintained for long-term use.
Resolution 2017-040 approved and awarded a contract to Wince-Corthell-Bryson for design
engineering, bid document preparation, and project management services. They completed the
engineering and the project has been out for competitive bid. The bid opening was conducted on
June 27,2018. Only one bid was received,and that was from Jaffa Construction in the total amount
of$548,376. The bid was checked for accuracy and completeness and was found to be responsive.
INTENT: The intent of this resolution is to approve and award the construction contract for
repair/refurbishment of the Lowell Canyon water tank in a timely manner to Jaffa Construction,Inc.
in the total amount of$548,376.00
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other (list): X
1
507486\1002\00630057
54
FISCAL NOTE:
Funding for this project is from a previously secured state grant and the Water fund.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X— Not Applicable
RECOMMENDATION:
City Council authorize a contract with Jaffa Construction for the Lowell Canyon Water Tank
Refurbishment project.
2
507486\1 002\00630057
55
CITY OF SEWARD, ALASKA
LOWELL CANYON WATER TANK REFURBISHMENT
CONTRACT
THIS CONTRACT is between City of Seward, Alaska (hereinafter called OWNER), and
Jaffa Construction, Inc.
(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
1 . WORK
CONTRACTOR shall complete Work as specified or indicated in the Bid and
Contract Documents. The Work is generally described as follows:
Refurbish the existing 400,000 gallon water tank located at Lowell
Canyon. Work to include sandblasting and recoating the interior and
exterior of the tank, removing and replacing the existing exterior
insulation, residing the tank, and modifying the foundation.
2. CONTRACTING OFFICER & ENGINEER
2.1 . Doug Schoessler is hereinafter called
CONTRACTING OFFICER and is authorized to enter into and administer the
Contract on behalf of the OWNER. CONTRACTING OFFICER has authority to
make findings, determinations and decisions with respect to the Contract and,
when necessary, to modify or terminate the Contract.
2.2. Wince-CorthelI-Bryson is hereinafter called
ENGINEER and is to act as OWNER's representative, assume duties and
responsibilities, and have the rights and authority assigned to ENGINEER in the
Contract Documents in connection with completion of the Work in accordance
with the Contract Documents.
3. CONTRACT TIMES AND LIQUIDATED DAMAGES
3.1 . Contract Times:
3.1 .1 . Work shall be completed and ready for final payment and
acceptance in accordance with Article 11 of the City of Seward General
Conditions no later than October 15, 2018.
3.1 .2. CONTRACTOR shall achieve Substantial Completion no later than
September 30, 2018.
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3.2. Liquidated Damages:
OWNER and CONTRACTOR recognize that time is of the essence of this
Agreement and that OWNER will suffer financial loss if the Work is not
completed within the times specified in paragraph 3.1 . Contract Times
above, plus any extensions thereof allowed in accordance with Article 11
of the City of Seward General Conditions. OWNER and CONTRACTOR
also recognize the delays, expense, and difficulties involved in proving in a
legal or other dispute resolution proceeding the actual loss suffered by
OWNER if the Work is not completed on time. Accordingly, instead of
requiring any such proof, OWNER and CONTRACTOR agree that as
liquidated damages for delay (but not as a penalty) CONTRACTOR shall
pay OWNER $500.00 per day for each calendar day elapsing between the
time stipulated for the Substantial Completion Date and/or $250 per day
for each calendar day elapsing between the time stipulated for Final
Completion Date and the actual date completed in accordance with the
terms hereof.
4. CONTRACT AMOUNT
OWNER shall pay CONTRACTOR the following Not-To-Exceed amount based
on the conformed Bid, included as an Exhibit to this Agreement, subject to
additions and deletions as provided in the Contract Documents:
Five hundred forty-eight thousand, three hundred seventy-six Dollars
(Words)
and zero . Cents $548,376.00
(Words) )
At no time will any provisions of this Agreement make the OWNER or its
representatives liable for payment for performance of work under this Agreement
in excess of the amount that has been appropriated by the Seward City Council
and obligated for expenditure for purposes of this Agreement.
5. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR'S
representations are as set forth as follows:
5.1 . CONTRACTOR has familiarized itself with the nature and extent of the
Contract Documents, work, site, locality, general nature of work to be performed
by OWNER or others at the site that relates to Work required by the Contract
Documents and local conditions and Federal, State, and Local Laws and
Regulations that in any manner may affect cost, progress, performance, or
completion of Work.
Lowell Canyon Water Tank Page 2 of 6 Contract
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5.2. CONTRACTOR has correlated information known to CONTRACTOR and
results of such observations, familiarizations, examinations, investigations,
explorations, tests, studies, and reports with Contract Documents.
5.3. CONTRACTOR has given CONTRACTING OFFICER written notice of
conflicts, errors, ambiguities, or discrepancies that it has discovered in the
Contract Documents and the written resolution thereof by CONTRACTING
OFFICER is acceptable to CONTRACTOR, and the Contract Documents are
generally sufficient to indicate and convey understanding of terms and conditions
for performing and furnishing Work.
6. INSURANCE
The CONTRACTOR shall maintain insurance to these minimum levels:
6.1 . Commercial General Liability: The coverage of $2,000,000 combined
single limit per occurrence, and $2,000,000 General aggregate and Products-
Complete Operations aggregate. The Contractor must assume all insurable risks
and bear any loss or injury to property or persons because of neglect or accident
during the term of the contract, except for the negligence entirely attributable to
the City or its agents.
6.2. Workers' Compensation: Coverage required by State law for the
Contractor and all of its subcontractors. The policy must include employer's
liability coverage of $100,000 per person, and $1 ,000,000 per occurrence. The
Contractor must notify the City and the Alaska Division of Workers'
Compensation promptly when changes in its business operation affect its
insurance status.
6.3. Automobile Liability: Coverage for all owned, hired, and non-owned
vehicles for $1 ,000,000 combined single limit for each occurrence for bodily
injury and property damage.
To the extent allowed by law, the CONTRACTOR shall be required to defend,
indemnify, and hold harmless the OWNER and its officers, employees and
engineers from all damage, loss, injury, or proceedings of any kind in connection
with the performance or activities of the CONTRACTOR, except for damage,
loss, or injury resulting from the OWNER's sole gross negligence or willful
misconduct.
7. MINIMUM WAGE RATES
CONTRACTOR shall ensure that wages paid are the higher of the State or
Federal wage rate on a classification by classification basis for the Lowell Canyon
Water Tank Refurbishment project. Both prevailing wage rates established for
the locality by the Alaska Department of Labor under AS 36.05.010, and
Federal standards in accordance with Subchapter IV of Chapter 31 of Part A of
Subtitle II of Title 40, U.S.C. (commonly referred to as the "Davis Bacon Act")
apply.
Lowell Canyon Water Tank Page 3 of 6 Contract
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58
8. EQUAL EMPLOYMENT OPPORTUNITY
CONTRACTOR shall remain in compliance with Executive Order 11246 of
September 24, 1965, entitled "Equal Employment Opportunity" as amended by
Executive Order 11375 of October 13, 1967, and as supplemented in
Department of Labor regulations (41 CFR 60).
9. INDEMNIFICATION
CONTRACTOR agrees to indemnify, defend and hold harmless OWNER
(including its employees, officers, and agents) from any and all claims, arising in
favor of third parties and arising out of or relating to this Agreement of the
performance of any Work or obligations hereunder.
10. AMENDMENTS
This Agreement may be amended, modified, or extended at any time by mutual
agreement of the Parties, but any such amendment must be in writing, dated,
signed by the Parties, and attached hereto.
11 . CHOICE OF LAW VENUE
The Parties agree that this Agreement shall be governed by the laws of the State
of Alaska, and venue for any dispute shall be in Anchorage, Alaska.
12. REMEDIES OF DEFAULT
The OWNER shall have the right, but not the obligation, to terminate this
Agreement following ten days written notice of default to CONTRACTOR.
CONTRACTOR shall have the right to cure such default within the notice period
and thereby avoid termination, provided that no other default and cure have
occurred in the prior six months. Notwithstanding termination, the OWNER
retains its rights to be reimbursed for all Material removed up to and including the
date of termination, and all other remedies available at law or equity.
13. ENTIRE AGREEMENT
This Agreement contains the entire understanding and agreement between the
Parties with respect to this subject. There are no other written or oral
understandings or promises between the Parties with respect to the subject
matter of this Agreement other than those contained herein, and any prior oral or
written understandings are hereby extinguished.
14. CONTRACT DOCUMENTS
14.1. The Contract Documents which comprise the entire Agreement between
OWNER and CONTRACTOR concerning Work are defined in Article 1 of the City
of Seward General Conditions.
14.2. Except for the Notice to Proceed, and Addenda, these Contract
Documents are also listed in the Table of Contents and are bound in one volume,
identified as Specifications and Contract Documents.
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14.3. Drawings are under separate cover.
14.4. Addenda numbers to , inclusive.
14.5. Exhibits to this Agreement include:
14.5.1 . Conformed Bid Form signed by CONTRACTOR.
14.5.2. Executed Payment Bond in the amount of 100% of the Contract
Amount
14.5.3. Executed Performance Bond in the amount of 100% of the
Contract Amount
14.5.4. Alaska Contractor Certificate of Registration
14.5.5. Alaska Business License
14.5.6. City of Seward Business License
14.5.7. Certificates of Insurance with Endorsements
14.5.8. Kenai Peninsula Borough Tax Compliance Certificate
14.5.9. ADEC EEO Statement of Acknowledgement
14.5.10. Documents submitted by CONTRACTOR prior to execution of
Agreement
15. MISCELLANEOUS
15.1. No assignment by a party hereto of any rights under or interests in the
Contract Documents will be binding on another party hereto without the written
consent of the party sought to be bound; and specifically, but without limitation,
monies that may become due and monies that are due may not be assigned
without such consent (except to the extent that the effect of this restriction may
be limited by law), and unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or discharge the assignor
from any duty or responsibility under the Contract Documents.
15.2. OWNER and CONTRACTOR each binds itself, its partners, successors,
assigns, and legal representatives to the other party hereto, its partners,
successors, assigns, and legal representatives in respect of all covenants,
agreements, and obligations contained in the Contract Documents.
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IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed 2 copy(ies) of
this Agreement. All portions of the Contract Documents have been signed or identified
by OWNER and CONTRACTOR.
OWNER City of Seward, Alaska CONTRACTOR Jaffa Construction, Inc
By: By:
Title: Title:
Date: Date:
ATTEST:
[City Seal] [Corporate seal]
Address for giving notices Address for giving notices
License No.
(Attach evidence of authority to sign and Agent for service of process:
resolution of other documents
authorizing execution of Agreement.)
(If CONTRACTOR is a corporation,
attach evidence of authority to sign.)
END OF SECTION
Lowell Canyon Water Tank Page 6 of 6 Contract
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PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS: that
of as Principal
and of
as Surety, are held and firmly bound unto the City of Seward, P.O. Box 167, Seward, Alaska
99664, as Owner, in the penal sum of $ in lawful money of the United
States, for the payment of which sum well and truly to be made, we bind ourselves, successor,
and assigns,jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a
certain construction contract with the Owner, dated the day of
2018, for the construction of:
Lowell Canyon Water Tank Refurbishment
NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms,
Subcontractors and others furnishing materials for or performing labor in the prosecution of the
Work provided for in such contract, and any authorized extension or modification thereof, and all
insurance premiums on said Work, and for all labor, performed in such Work whether by
Subcontractor or otherwise then this obligation shall be void: otherwise to remain in full force
and effect.
PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees
that no change, extension of time, alteration or addition to the terms of the contract or to the
Work to be performed thereunder or the Specifications accompanying the same shall in any
wise affect its obligation on this Bond, and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the contract or to the Work or to the
Specifications.
PROVIDED, FURTHER, that no final settlement between the Owner and the Contractor shall
abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed in counterparts, each one
of which shall be deemed an original, this day of 2018.
PRINCIPAL: SURETY
By: By:
Address: Address:
Note: Date of Bond must not be prior to date of Contract. If Contractor is Partnership, all
partners must execute Bond.
Lowell Canyon Water Tank Page 1 of 1 Payment Bond
Refurbishment
62
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: that
of as Principal
and of
as Surety, are held and firmly bound unto the City of Seward, P.O. Box 167, Seward, Alaska
99664, as Owner, in the penal sum of $ in lawful money of the United
States, for the payment of which sum well and truly to be made, we bind ourselves, successor,
and assigns,jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a
certain construction contract with the Owner, dated the day of
2018, for the construction of:
Lowell Canyon Water Tank Refurbishment
NOW, THEREFORE, if the Principal shall well and truly perform and complete all obligations
and Work provided for in such contract, and any authorized extension or modification thereof,
and reimburse upon demand of the Owner any sums paid which exceed the final payment due
upon completion,then this obligation shall be void: otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees
that no change, extension of time, alteration or addition to the terms of the contract or to the
Work to be performed thereunder or the Specifications accompanying the same shall in any
wise affect its obligation on this Bond, and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the contract or to the Work or to the
Specifications.
IN WITNESS WHEREOF, this instrument is executed in counterparts, each one
of which shall be deemed an original, this day of 2018.
PRINCIPAL: SURETY
By: By:
Address: Address:
Note: Date of Bond must not be prior to date of Contract. If Contractor is Partnership, all
partners must execute Bond.
Lowell Canyon Water Tank Page 1 of 1 Performance Bond
Refurbishment
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City of Seward,Alaska City Council Minutes
June 25, 2018 Volume 39,Page
CALL TO ORDER
The May 14, 2018 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor David Squires.
OPENING CEREMONY
Lt. Doreen Valadez led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
David Squires presiding and
Marianna Keil Ristine Casagranda
Sue McClure Suzanne Towsley
Jeremy Horn
comprising a quorum of the Council; and
Ron Long, Assistant City Manager
Brenda Ballou, City Clerk
Absent—None
Vacant—One
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Todd Marcus said he lived at Lowell Point and asked if it would be possible to trim the
bushes along the side of Lowell Point Road; he thought in some places it might yield an additional
two to three feet of width advantage. Marcus also said that if additional signage along the road was
added, that would also be helpful.
Tim Jagielski came from Michigan, and was a principal with JAG,a company he started in
2011. Jagielski came tonight to introduce himself and request that an open forum be held on
Wednesday, June 27, 2018 between JAG, council, and the public. JAG had already started hiring
local employees, and the company wanted to be part of the community.
Bill Mans wanted to speak about Resolution 2018-053;the city had been unable to put a tape
through the sewer pipe on his property because of the angles of the pipes.He felt he had already gone
above and beyond his duty to try to discover where the sewer lines went,and thought the city should
step in and assist.
Carol Griswold appreciated the two candidates who put in their applications for council,and
expressed her support for Sharyl Seese because of her involvement in community matters.
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Bob Linville came tonight to support Sharyl Seese as a council candidate because she was
very helpful and involved in the community.
Karin Sturdy said Parks & Recreation revenues were up 19%. The Parking Department
reached$100,000 in June,but permit parking revenues were down.The Teen&Youth Center(TYC)
averaged 50 campers each week. The ALPAR litter patrol group started today; they were still
searching for a leader.
Brooke Andrews was a member of the Port& Commerce Advisory Board(PACAB). She
wished to support Sharyl Seese because of Seese's background in finance.
Iris Darling urged council to appoint Sharyl Seese to council because she was a well-
respected business person in the community, and because she had a background in finance. Darling
thought it was a rare opportunity to fill the vacant council seat with someone so experienced.
Tom Mudgett said he was new to the city, and said he supported Sharyl Seese because her
concerns were with the community.
Sharyl Seese was here to talk about the signs at the Jeep trail; although one of the signs had
been removed,the message to parkers was still unclear, and she worried emergency vehicle access.
Kelley Lane supported Sharyl Seese for the vacant council seat. She encouraged council to
consider the experience that Seese had to offer,particularly the finance area. Lane thanked council
for being dedicated to serving the community.
Tim McDonald encouraged council to consider including all residents out to Mile 8 in the
city's affairs; he thought council needed to step up in the face of opposition and give everyone a
vote.
Patrick Messmer supported Sharyl Seese for council because she has attended council
meetings and was involved.
Lynda Paquette said annexation was a big issue, and there were a lot of considerations that
had to be discussed and addressed. In her recollection, from the last annexation attempts, it wasn't
financially advantageous to annex.Paquette was pleased that Sharyl Seese was throwing her hat into
the ring for council. She agreed that the brush and trees along Lowell Point Road had grown quite a
bit. Paquette implored council to get some kind of signage on Lowell Point Road.
John Osenga was a lifelong Seward resident who worked at Seward Windsong Lodge. He
was a council member for the Qutekcak Native Tribe. Osenga was here to ask for consideration to
appoint him to fill the vacant council seat. He wanted to get involved in the city, listen to citizens,
and learn everything he could about how things worked. He wished to promote the strength and
health of Seward, and to advocate for the City of Seward.
Laura Schneider asked council to have apublic work session to discuss JAG;she said there
were a lot of stakeholders in Seward who had an interest in the shipyard.
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City of Seward,Alaska City Council Minutes
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Mary Lutz would be purchasing the property at 408 Madison from the city, and wished to
know where the sewer line was located and when it had been installed.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Kell/Casagranda) Approval of Agenda and Consent Agenda
Keil pulled Resolution 2018-053 from the agenda.
Keil added an item to Other New Business to schedule a work session with BDO,LLC for an audit
presentation.
Keil added an item to Other New Business to schedule a work session with JAG.
Casagranda removed the Introduction of Ordinance 2018-004 from the consent agenda.
Towsley added an item to Other New Business to discuss scheduling an executive session at the next
council meeting.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Resolution 2018-057,Adopting The Planning And Zoning Commission Priorities From
April 2018 To April 2019.
Approval of the June 11, 2018 Regular Meeting Minutes.
SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Proclamations & Awards —None
Chamber of Commerce Report. Cindy Clock reported that the final details for the 91st
Mount Marathon Race and Festival on July 4, 2018 were being completed. Chamber membership
had grown to 405 businesses.Kenai Mountains Media(KIBH 91.7 FM)would be moving out of the
chamber building in the next couple of months to allow the chamber to expand their staff. The
Halibut Tournament would end on Saturday,June 30,2018,and there had been a 212-pound halibut
brought in yesterday. Clock encouraged everyone to reach out to the assembly to support the
borough's marketing budget.
In response to Casagranda,Clock said the j ob description for the new director position for the
Blue Ocean Incubator Proj ect was posted and encouraged anyone to apply who would be interested.
City Manager Report.Ron Long reported the following purchase orders between$10,000
and $50,000 have been approved by the City Manager since the last council meeting: $227,613 to
Altec for a new Peterbilt; $18,931 to T2 Systems for Luke Pay Stations; $10,560 to Warning Lites
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City of Seward,Alaska City Council Minutes
June 25, 2018 Volume 39,Page
for parking signs, and $10,527 to Puffin Electric for electric rack on N Dock.
Regarding Lowell Point Road signage, Long said the city would be installing cautionary
signs,not traffic signs. Regarding the brush along the side of the road,the city would take a look at
the conditions and if it was safe for workers to access, they could address the problem.
In response to Keil, Long said the Luke pay stations referred to in the purchase order report
were replacements.
Casagranda commented that council had not received any financial reports since December,
2017.In response,Finance Director Kris Erchinger said there had not been enough staff to provide
the reports, and their priority had been working on the meter exchange project and providing
undisrupted billing services.Erchinger said her department would provide them as soon as possible.
In response to McClure,Long said removing the overhead electric lines at the lagoon would
be a two-step process: first, the overhead lines would need to be removed, and second, the poles
would be chopped down to a safe height and the top cross bars replaced to allow birds to perch.
However, the current priority for the city was to address customer issues while the weather was
cooperative.Long added that the underground lines were energized,and the overhead lines were de-
energized.
In response to Towsley,Long did not have an estimated timeframe for getting the signs up on
Lowell Point Road.
Other Reports,Announcements and Presentations
Statements from applicants interested in the vacant City Council seat:John Osenga and
Sharyl Seese.
PUBLIC HEARINGS
Resolutions Requiring Public Hearing
Resolution 2018 0-43,Author-izing The Competitive Sales Of The Property Deseribed As West
,�Of Lots 19 And 20,Bloeli 30 Original Twwnsite Of Seward,Tax Par-eel 1D No. 14813010,408
Madison, For The Amount Of$40,052 To Mary Lutz in Aeeordanee With Seward City Co
This resolution was pulled from the agenda.
Resolution 2018-055,Approving An Amended And Restated 20 Year Lease With Two Five-
Year Extensions With Icicle Seafoods For Lots 2A,3A Block 2 Marina Subdivision Replat No.
96-28, Seward,Alaska.
Motion (Kell/Casagranda) Approve Resolution 2018-055
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City of Seward,Alaska City Council Minutes
June 25, 2018 Volume 39,Page
Long said the current lease was exhausted,and this new lease would update the language and
terms to be more in keeping with current protocols,and would address items such as CPI escalators,
performance clauses, etc.
Notice ofthe public hearing being posted and published as required by law was noted and the public
hearing was opened.
Carol Griswold said she supported Icicle Seafoods because they had been a strong
community contributor for many years. She remained concerned, however, with the employee
tents/housing situation; she wished to abolish the use of tents for employees entirely, and felt that
employees deserved better. She asked to have language added to the contract to require safe housing
for the employees.
No one else appeared to address the Council and the public hearing was closed.
In response to Casagranda, Long said the original contract had yielded approximately
$75,000 in revenue annually and the new lease would yield $124,000.
Motion Passed Unanimous
Resolution 2018-056, Approving A License For Real Property With The United States
Government For Continued Use Of A Portion Of Lot 1 Block 10 Fourth Of July Creek
Subdivision, To Be Used For A Weather Radio Transmitter Site.
Motion (Keil/Casagranda) Approve Resolution 2018-056
Long said this lease was a 15 foot x 20 foot piece of property across the bay that was used by
the National Oceanic and Atmospheric Administration (NOAA) for a weather station.
Notice ofthe public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared to address the Council and the public hearing was closed.
Motion Passed Unanimous
UNFINISHED BUSINESS
Ordinances for Introduction
Ordinance 2018-003,To Revise Seward City Code 3.40,Grievance Procedure.The introduction
of this ordinance was postponed from the June 11, 2018 meeting. After introduction tonight, this
ordinance will come for a public hearing on July 9, 2018, and a second public hearing and
enactment on July 23, 2018.
Motion (Kell/Casagranda) Introduce Ordinance 2018-003
Long said referred to the laydown resolution that had been provided by the city attorney.
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City of Seward,Alaska City Council Minutes
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In response to Squires, Erchinger summarized the suggested changes proposed by the city
attorney. The first difference would be to address any abuse of the grievance process through city
policy. A second change would include alleged violations of city code in the hearing process, along
with questions of substantive discipline. Third, there was a recommendation to eliminate having
citizens act as a hearing board and instead utilize the state Office of Administrative Hearings(OAH)
in order to mitigate blurry lines between legislation and quasi-judicial duties.
Motion to Amend (Keil/McClure) Amend Ordinance 2018-003 by adopting the
substitute version as provided by the city
attorney.
Motion to Amend Passed Unanimous
Keil commented that she wished any council member who desired to make amendments to
this ordinance going forward, to please provide the information to administration in advance to
enable ample time to prepare.
Main Motion Passed Unanimous
Other New Business
Ordinance 2018-004, Amending Portions Of Seward City Code 15.10.140 Definitions;
15.10.215 Parking; 15.10.220 Development Requirements; 15.10.220 Development
Requirements Table;And 15.10.226 Land Uses Allowed Table. This ordinance was introduced
tonight and will come for public hearing and enactment on July 9, 2018.
Motion (Keil/Casagranda) Introduce Ordinance 2018-004
City Planner Jackie Wilde said these proposed code changes were primarily brought
forward by citizens. The Planning & Zoning Commission had held several work sessions and
meetings on this topic,and had considered lots of citizen input.Wilde summarized the impact of this
ordinance: there was a section added to the Notes to require Open Space, a change to parking
requirements,and a definition for Studio Apartment was added.The Open Space of a property would
now be based on the total area of the property minus setbacks.
In response to Casagranda, Wilde said the impact of this code change would support more
high-density housing,and would allow the opportunity to build on a smaller lot.Long concurred that
this would support high-density housing.
Motion Passed Unanimous
Vote and appoint a qualified candidate to fill the council vacancy with a term to expire
October,2018.Applicants are: John Osenga and Sharyl Seese.
City Clerk Brenda Ballou passed out ballots to council,collected them,and read the first vote
counts: three (3)votes for Osenga and three (3)votes for Seese.
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Ballou explained that the tie vote enabled council to recast their ballots.
Ballou passed out ballots to council,collected them,and read the second vote counts: two (2)
votes for Osenga and four (4)votes for Seese.
Motion (Keil/Casagranda) Appoint Sharyl Seese to the vacant council
seat with a term to expire October, 2018.
Motion Passed Unanimous
City Clerk Brenda Ballou swore in new council member Seese and she took her seat at the
dais.
Schedule a work session with City Attorneys Holly Wells and Katie Davies to discuss Conflicts
of Interest, Ethics, and Public Records Requests.
Council scheduled a work session on Wednesday, July 18, 2018 at 5:30 p.m.
Schedule a work session with BDO, LLC for an audit presentation.
Council scheduled a work session on Monday, July 9, 2018 at 4:30 p.m.
Schedule a work session with JAG.
Council scheduled a work session on Wednesday, June 27, 2018 at 6:00 p.m.
Discuss scheduling an executive session at the next council meeting.Towsley wished to schedule
an executive session for matters the immediate knowledge of which would clearly have an adverse
effect on the finances of the city, and matters pertaining to threatened or pending litigation. In
response to Keil,Towsley stated her concern was in response to a letter dated February 14,2018 and
statements made during the council meeting on May 14, 2018.
INFORMATIONAL ITEMS AND REPORTS
On-Going City Projects and Goals.
Kenai Peninsula Borough Industry Appreciation Day invitation.
COUNCIL COMMENTS
Keil made an appeal to local residents for homestays for visiting students and adults from
Obihiro,Japan. She thanked John Osenga for applying for the council vacancy,and encouraged him
to consider running in the election in October.
McClure was the city's representative on the Kenai Peninsula Economic Development
District (KPEDD); they met every two months and she had been attending telephonically. She
thanked everyone for attending the June 21, 2018 solstice cemetery walk. McClure thanked both
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City of Seward,Alaska City Council Minutes
June 25, 2018 Volume 39,Page
candidates for being bold and putting in for the council vacancy; she encouraged John Osenga to
apply in the fall. She had attended the last SOS Pets meeting, and the project for the new animal
shelter was moving along. McClure thanked everyone for coming out tonight.
Towsley thanked John Osenga and Sharyl Seese for putting their names in the hat. She
thanked the citizens for coming and speaking.
Casagranda thanked Public Works for responding to citizen requests for signage on Lowell
Point Road, and she thanked administration for listening to the people. She welcomes Sharyl Seese
to council, and thanked John Osenga for running. Casagranda thanked everyone for coming,giving
input, and paying attention, and wished everyone a Happy 4t' of July holiday.
Seese said the cemetery tour was great. She thanked everyone for voting her in, and was
hoping to be able to get into the finances.
Squires thanked Joe Fong for inviting him to a rededication ceremony at Seward Mountain
Haven. Squires had had the opportunity to present a city plaque to the captain of the Norwegian
Jewel for its maiden voyage.
CITIZEN COMMENTS
Bob Linville thanked John Osenga for running;he appreciated everyone who was serving on
council.Linville's main concern was the JAG lease,and he asked if the public would be able to see a
draft lease at the work session.Linville wished to see Alaska employment credits be included in the
JAG lease.
Brad Snowden wanted to talk about his proposal for a cruise ship dock, and shared his
dream of having the Alaska Railroad tracks run right into downtown.
Lynda Paquette said it was time to do something to give residents outside of city limits a
voice;there were a lot of people who were not being represented. One of the frustrations for Lowell
Point residents was that the landslide along Lowell Point Road had happened in 2012; that was a
long time ago.Paquette wished to see some kind of work done to mitigate the rockslides along that
road. Paquette said she had received an email from one of her customers on June 17, 2018 who
complained about the condition of Lowell Point Road; she would be asking the city to reimburse her
for that lost reservation.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Keil agreed that local hire was a good thing, but sometimes certain skills required simply
hiring the right person. Regarding annexation, Keil believed that citizens should bring the concept
forward and not wait for council.
Long said the work session with JAG would review the shipyard lease.
Squires agreed with Keil that annexation should originate from citizens.
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City of Seward,Alaska City Council Minutes
June 25, 2018 Volume 39,Page
Regarding advisory boards, Squires reminded council that they had no legal authority for
activities outside of city limits.
ADJOURNMENT
The meeting was adjourned at 9:08 p.m.
Brenda J. Ballou, MMC David Squires
City Clerk Mayor
(City Seal)
72
REQUESTS FOR PUBLIC RECORDS
City Clerk's Report
Updated for July 9,2018 City Council meeting
DOCUMENT EMAIL SENT TO CITY
DATE MANAGER& EMAIL SENT TO RESPONSE
REQUESTED BY REQUESTED NOTES
RECEIVED (Summary) ASSISTANT CITY CITY ATTORNEY PROVIDED
MANAGER
Accident Report for City
May 4 Suzi Towsley Manager's Vehicle Yes No June 7 30 minutes staff time
2012-2018
May 15 Lexis Nexis Police Report Yes No June 13 10 minutes staff time
Electric Meter invoices,
May 15 Ristine Casagranda purchase orders,payables Yes No June 20 3 hours staff time
Jan—Present 2018
May 21 Metropolitan Police Report Yes No June 14 Referred to State Troopers
Reporting Bureau
June 1 Diana Rhodes Police Report Yes No Pending
June 4 Suzanne Towsley TYC Budget 2008-2018 Yes(sent by clerk June 6) No June 7
June 6 Thomas Hibpshman Police Report Yes No June 11 15 minutes staff time
June 7 Lynda Paquette 1983 Meter Request for Yes No June 25*
Installation
June 7 Lynda Paquette Original Paperwork for 3 Yes No June 28*
Meter Installations
June 11 Jana Lage Police Report Yes No Pending
Emails exchanged between
June 18 Angela Ebberson Assistant City Manager and Yes No June 25
herself,May 2017-March
2018
June 18 Lisa Henry Police Report Yes No Pending
June 19 Brad Snowden ASLC As Built&Plat of Yes No Pending
old Ferry Dock
June 21 Brad Snowden Plat of Green Belt(South Yes No Pending
End)from Adams south
*The clerk's office inadvertently submitted this request to admin late on June 25,thereby extending the response time. The clerk informed the requestor of the situation
immediately,once discovered.
73
REQUESTS FOR PUBLIC RECORDS
City Clerk's Report
Updated for July 9,2018 City Council meeting
DOCUMENT EMAIL SENT TO CITY
DATE MANAGER& EMAIL SENT TO RESPONSE
REQUESTED BY REQUESTED NOTES
RECEIVED (Summary) ASSISTANT CITY CITY ATTORNEY PROVIDED
MANAGER
June 25 Cindy Wade Police Report Yes No July 2 20 minutes staff time
June 29 Katy Soellers Police Report Yes No Pending
June 29 Elizabeth Police Report Yes No Pending
Schwendeman
July 2 Wolfgang Kurtz Lease for Peninsula Yes No Pending
Communications
July 2 Lexis Nexis Police Report Yes No Pending
July 3 Marcy Brown Police Report Yes No Pending
74
CITY PROJECTS & GOALS
Updated for July 9, 2018 City Council meeting
The following list of City Council projects and goals was reviewed, discussed, and updated at the February 12,
2018 City Council meeting.
1. ADA ACCESSIBLE PARKING AT CITY HALL
Council directed the city clerk to provide a history of why the location for municipal elections
was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. City
Clerk history and status provided February 27, 2018. First floor restrooms currently under
renovation to provide one large ADA-accessible family restroom, in addition to one men's and
one women's restroom. The first floor restrooms in City Hall were completed May 14, 2018.
Fifth Avenue parking is not practical due to challenges with grade and distance; Adams Street
parking must be reserved for Police Department access; Public Works is currently researching
the feasibility of a modification to the SE corner of the back lot, as well as modifications to
second floor restrooms.
2. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS
BUILDING
Administration is currently reviewing a concept public private proposal to house the Quint
(ladder truck) on the city-side of the bay.
3. DISCUSSION ON AIR FORCE RECREATION CAMP SITE
Council held a joint work session with the Planning & Zoning Commission on February 28,
2018. Directed administration to have Community Development bring forward multiple land
use concepts. (Previous council work session was held September 25, 2017). April 9, 2018 work
session to discuss development concepts. Following April 9, 2018 work session, administration
has initiated the rezone of the property to Auto Commercial (AC), the replatting of lots
generally as presented at the work session, and the creation of a subdivision and utility
development plan.
4. SALTWATER HEAT PUMP PROJECT
The state capital budget approved $725,000 for this project; currently awaiting Governor
Walker's signature. Administration is working with the design engineer to update costs and ROI
models in order to identify any potential funding shortfall and prepare strategies for additional
funding sources, if necessary.
5. ENERGY EFFICIENCY OF CITY HALL
6. GROUND TRANSPORTATION FOR AMBULANCE SERVICES
Directed administration to provide an update on ground transportation for ambulance services.
7. ANIMAL SHELTER IMPROVEMENTS
(Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward
Animal Shelter, In An Amount Not To Exceed$6,851.00, And Appropriating Funds.) March 19,
2018 work session; directed administration to look into potential locations and funding options.
Resolution 2018-049 approved at the May 29, 2018 meeting, authorizing the creation of the
Animal Shelter Relocation Fund and approving start-up funds.
75
8. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING
POSSIBILITIES FOR MEETINGS
Directed the city attorney to provide advice on teleconferencing possibilities for elected and
appointed officials. City Attorney opinion provided February 14, 2018.
9. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC
REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1)
Directed administration to provide an update on the status of modifying the tsunami warning
announcement to include specific radio information, and also request the borough add a sticker
to their brochures which identifies the Seward radio station. Resolution 2018-019 designated
KIBH-FM 91.7 as the city's official radio station for emergencies, and authorized the City
Manager to work with borough to include radio station information in tsunami warning
broadcasts.
10. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO
SEWARD
It.AFFORDABLE HOUSING(INCLUDING SUMMER WORKER HOUSING)
Council will hold a work session in May, 2018.
(Previous council work sessions were held on May 22, 2017, June 12, 2017, and July 11, 2017)
12. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION
Directed administration to provide an update on the Seward Community Health Care Center
expansion. March 12, 2018 council meeting authorized to pay up to $1,500 in travel expenses
for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018 (April
14-18, 2018 trip to Washington, DC)
13. BUILDING MAINTENANCE
14. LED LIGHT CONVERSIONS
15. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE
ANIMAL SHELTER AND SOS PETS
16. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES
17. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING
RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES,
AND PUBLIC INFORMATION DISSEMINATION
18. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE
RESIDENTIAL HOUSING
76
COUNCIL COMMITTEES
1. February 26, 2018, council created an Ad Hoc Committee consisting of Council Member Horn,
Council Member Casagranda, and Mayor Squires to work with administration to develop a
Request for Proposals for conducting a third party investigation of city personnel matters.
Update: At the May 29, 2018 council meeting, the city manager was directed to contact the
DCRA and arrange for an audit of administration, personnel, and council. Based on the results
ofthat event, council will decide whether or not to continue with this committee.
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PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:38 PM Cil of Seward Page: 1
eneral Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
4000 Tax Revenue-Sales 41,726 41,726 416,667 (374,941) 5,000,000 (4,958,274) 0.83
4010 Tax Revenue-Real Property 4,370 4,370 80,000 (75,630) 960,000 (955,630) 0.46
4011 Tax Revenue-Personal Property 3,383 3,383 26,667 (23,284) 320,000 (316,617) 1.06
4012 Tax Revenue-Motor vehicle 1,621 1,621 2,083 (462) 25,000 (23,379) 6.48
4020 Hotel/Motel Room Tax (4,022) (4,022) 41,667 (45,689) 500,000 (504,022) (0.80)
4030 Payments in Lieu of Tax 0 0 7,500 (7,500) 90,000 (90,000) 0.00
4031 Contra Payments in Lieu of Tax 0 0 (2,100) 2,100 (25,200) 25,200 0.00
4040 Penalties and Interest on Taxes 179 179 125 54 1,500 (1,321) 11.95
4100 Building Permits 0 0 4,167 (4,167) 50,000 (50,000) 0.00
4101 Permits-Taxi 310 310 100 210 1,200 (890) 25.87
4102 DMV-Drivers License 1,298 1,298 1,750 (453) 21,000 (19,703) 6.18
4103 DMV-Motor Vehicles 2,941 2,941 4,667 (1,726) 56,000 (53,059) 5.25
4104 Animal Control Licenses 15 15 21 (6) 250 (235) 6.00
4105 Business License 5,940 5,940 1,500 4,440 18,000 (12,060) 33.00
4106 License and Permits-Misc 50 50 167 (117) 2,000 (1,950) 2.50
4202 Jail Contract 0 0 29,167 (29,167) 350,000 (350,000) 0.00
4203 Dispatch Contract w/State of AK 0 0 3,000 (3,000) 36,000 (36,000) 0.00
4204 KPB 911 Dispatch 0 0 4,380 (4,380) 52,560 (52,560) 0.00
4205 Alaska Liquor Tax 0 0 1,583 (1,583) 19,000 (19,000) 0.00
4206 Alaska Raw Fish Tax 0 0 23,333 (23,333) 280,000 (280,000) 0.00
4207 Fisheries Resource Landing Tax 0 0 333 (333) 4,000 (4,000) 0.00
4252 Grant Revenue-State Grants 0 0 0 0 10,014 (10,014) 0.00
4300 Admin.Exp.-Jail 7,626 7,626 7,626 0 91,513 (83,887) 8.33
4301 Admin Exp.-Harbor 29,973 29,973 29,973 0 359,680 (329,707) 8.33
4302 Admin.Exp.-SMIC 8,000 8,000 8,000 0 96,004 (88,004) 8.33
4303 Admin.Exp.-Parking Fund 935 935 935 0 11,221 (10,286) 8.33
4304 Admin.Exp.-Electric 78,191 78,191 78,191 0 938,293 (860,102) 8.33
4305 Admin.Exp.-Water 21,571 21,571 21,571 0 258,849 (237,278) 8.33
4306 Admin.Exp.-Sewer 13,173 13,173 13,173 0 158,077 (144,904) 8.33
4307 Copying Fees 602 602 417 185 5,000 (4,398) 12.04
4308 Sales Tax Credit 0 0 333 (333) 4,000 (4,000) 0.00
4309 Zoning Fees 467 467 17 450 200 267 233.65
4311 Zoning Fees (234) (234) 0 (234) 0 (234) 0.00
4320 Misc Dog Fees 20 20 100 (80) 1,200 (1,180) 1.67
4322 Miscellaneous Dispatching 833 833 833 0 10,000 (9,167) 8.33
4323 Miscellaneous Police Fees 110 110 167 (57) 2,000 (1,890) 5.50
4331 Shop Work Orders 911 911 208 703 2,500 (1,590) 36.42
4340 P&R:Public Use Fees 6 6 209 (203) 2,500 (2,494) 0.22
4341 P&R:Punchard Fees 458 458 584 (126) 7,000 (6,542) 6.54
4342 P&R:Class Registrations 5,942 5,942 3,750 2,192 45,000 (39,059) 13.20
4343 P&R:Facility Rental 440 440 209 231 2,500 (2,060) 17.61
4344 P&R:Tournaments 0 0 142 (142) 1,700 (1,700) 0.00
4345 P&R:Special Events 0 0 1,583 (1,583) 19,000 (19,000) 0.00
4347 P&R:Shower Fees 0 0 1,250 (1,250) 15,000 (15,000) 0.00
4348 P&R:Rock Wall Fees 0 0 42 (42) 500 (500) 0.00
4349 P&R:Pavilion Fees 280 280 333 (53) 4,000 (3,720) 7.01
4350 P&R:Camping Fees 37 37 36,667 (36,630) 440,000 (439,963) 0.01
4351 P&R:Camping w/Utilities 1,505 1,505 28,333 (26,828) 340,000 (338,495) 0.44
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:38 PM Cil of Seward Page: 2
eneral Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
4352 P&R:RV Dump Station 0 0 1,167 (1,167) 14,000 (14,000) 0.00
4353 P&R:Misc Revenue 0 0 42 (42) 500 (500) 0.00
4354 P&R:Work Orders 0 0 500 (500) 6,000 (6,000) 0.00
4370 Library Service Revenue 567 567 792 (225) 9,500 (8,933) 5.97
4371 Library Circulation Revenue 333 333 333 0 4,000 (3,667) 8.32
4373 Museum Admissions 0 0 1,500 (1,500) 18,000 (18,000) 0.00
4380 Land Rents&Leases 3,075 3,075 2,892 183 34,700 (31,625) 8.86
4382 Jail Facility Rental 2,500 2,500 2,500 0 30,000 (27,500) 8.33
4383 Municipal Building Rent 0 0 3,333 (3,333) 40,000 (40,000) 0.00
4400 Fines and Bails 600 600 1,417 (817) 17,000 (16,400) 3.53
4500 GF Interest on Investments 5,384 5,384 2,500 2,884 30,000 (24,616) 17.95
4501 GF Penalties&Interest 92 92 83 9 1,000 (908) 9.22
4620 Franchise Fee-Refuse 9 9 1,417 (1,408) 17,000 (16,991) 0.05
4630 City Clerk Fees 36 36 25 11 300 (264) 11.91
4639 Misc Service Fees 9 9 0 9 0 9 0.00
Total Revenues $ 241,262 $ 241,262 $ 899,924 $ (658,663) $ 10,809,061 $ (10,567,802) $ 2.23
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:39 PM City of Seward Page: 1
General Fund g
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 198,471 198,471 341,403 142,932 4,140,104 3,941,633 4.79
6001 Overtime 13,877 13,877 1,667 (12,210) 20,000 6,123 69.39
6002 Standby Time 908 908 0 (908) 0 (908) 0.00
6009 Personnel Vacancy Factor 0 0 (12,500) (12,500) (150,000) (150,000) 0.00
6100 Medicare 4,447 4,447 6,822 2,375 82,497 78,050 5.39
6101 Unemployment Insurance 0 0 342 342 4,100 4,100 0.00
6102 Workers'Compensation 11,358 11,358 18,338 6,980 220,509 209,151 5.15
6200 Leave Time 21,346 21,346 33,515 12,169 405,587 384,241 5.26
6201 Retirement Benefits 49,415 49,415 74,025 24,610 892,131 842,716 5.54
6202 Health Insurance 107,160 107,160 156,472 49,312 1,906,233 1,799,073 5.62
6203 In Lieu of FICA 0 0 165 165 1,975 1,975 0.00
Total Personnel Costs: $ 406,982 $ 406,982 $ 620,249 $ 213,267 $ 7,523,136 $ 7,116,154 $ 5.41
Non-Personnel Costs:
7000 Audit 0 0 9,167 9,167 111,295 111,295 0.00
7001 Communications 9,464 9,464 10,227 763 122,708 113,244 7.71
7002 Postage and Freight 4,728 4,728 3,453 (1,275) 41,442 36,714 11.41
7003 Banking&Credit Card Fees 511 511 2,650 2,139 31,800 31,289 1.61
7004Insurance 107,215 107,215 20,029 (87,186) 240,316 133,101 44.61
7006 Legal 18,770 18,770 6,667 (12,103) 80,000 61,230 23.46
7009 Contracted Services 11,696 11,696 58,322 46,626 358,836 347,140 3.26
7010 Engineering 0 0 167 167 2,000 2,000 0.00
7011 Testing 0 0 525 525 6,286 6,286 0.00
7012 Other Special Services (665) (665) 2,692 3,357 32,300 32,965 (2.06)
7013 State Lobbying Fees 5,042 5,042 7,250 2,208 87,000 81,958 5.80
7014 Federal Lobbying Fees 7,667 7,667 7,917 250 95,000 87,333 8.07
7015 Utilities 46,695 46,695 48,118 1,423 577,429 530,734 8.09
7016 Heating Fuel 4,976 4,976 5,600 624 67,200 62,224 7.40
7017 Rents&Leases 2,500 2,500 4,405 1,905 75,400 72,900 3.32
7201 Library Books 105 105 833 728 10,000 9,895 1.05
7202 Library Periodicals 0 0 250 250 3,000 3,000 0.00
7203 Library Standing Orders 0 0 333 333 4,000 4,000 0.00
7204 Library Non-Print 0 0 333 333 4,000 4,000 0.00
7205 Library Electronic Materials 0 0 375 375 4,500 4,500 0.00
7208 Museum Collection Supplies 0 0 100 100 1,200 1,200 0.00
7210 Vehicle Supplies 537 537 548 11 6,576 6,039 8.17
7211 Gas&Lube 7,651 7,651 7,706 55 92,454 84,803 8.28
7212 Uniform Allowance 618 618 1,166 548 13,989 13,371 4.42
7213 Safety Equipment 305 305 1,059 754 12,700 12,395 2.40
7214 Janitorial Supplies 906 906 1,365 459 16,376 15,470 5.53
7215 Operating Supplies 18,976 18,976 27,455 8,479 329,438 310,462 5.76
7216 Maintenance&Repair 30,769 30,769 17,034 (13,735) 204,374 173,605 15.06
7217 Small Tools&Equipment 2,705 2,705 6,231 3,526 82,881 80,176 3.26
7218 Inmate Meals 0 0 833 833 10,000 10,000 0.00
7300 Advertising 1,043 1,043 3,539 2,496 42,456 41,413 2.46
7301 Subscriptions&Dues 6,556 6,556 3,268 (3,288) 39,220 32,664 16.72
7302 Travel&Subsistence 7,489 7,489 10,491 3,002 131,084 123,595 5.71
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:39 PM City of Seward Page: 2
General Fund g
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
7303 Education&Training 6,990 6,990 4,709 (2,281) 56,507 49,517 12.37
7304 Equipment Rent 1,371 1,371 5,484 4,113 43,264 41,893 3.17
7307 GFAdministrative Fee 7,626 7,626 7,626 0 91,513 83,887 8.33
7800 Sister City Program 0 0 2,042 2,042 24,500 24,500 0.00
7801 Contributions 0 0 21,077 21,077 252,923 252,923 0.00
7802 Contributions to Senior Citizens 75,000 75,000 6,250 (68,750) 75,000 0 100.00
7803 Contributions to B&G Club 0 0 2,083 2,083 25,000 25,000 0.00
7804 Elections 0 0 333 333 4,000 4,000 0.00
7805 Promotion 0 0 917 917 11,000 11,000 0.00
7806 Volunteer Fireman Stipend 8,333 8,333 2,833 (5,500) 34,000 25,667 24.51
7807 Contingency 0 0 584 584 7,000 7,000 0.00
7810 Miscellaneous Expense 848 848 1,875 1,027 22,500 21,652 3.77
8012 Debt Service Interest Expense 0 0 21,146 21,146 253,756 253,756 0.00
8102 Buildings 3,300 3,300 0 (3,300) 0 (3,300) 0.00
8103 Capital Equipment 0 0 292 292 3,500 3,500 0.00
8300 Debt Service Principal 0 0 25,899 25,899 310,784 310,784 0.00
Total Non-Personnel Costs: $ 399,727 $ 399,727 $ 373,258 $ (26,469) $ 4,152,507 $ 3,752,780 $ 9.63
Total Expenditures $ 806,709 $ 806,709 $ 993,507 $ 186,798 $ 11,675,643 $ 10,868,934 $ 6.91
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:38 PM City of Seward Page: 3
Harbor Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5000 Land Rents&Leases 90,871 90,871 32,893 57,978 394,715 (303,844) 23.02
5001 Land Lease Credits 0 0 (2,500) 2,500 (30,000) 30,000 0.00
5100 Transient Moorage 11,076 11,076 47,917 (36,841) 575,000 (563,924) 1.93
5101 Moorage 93,728 93,728 95,833 (2,105) 1,150,000 (1,056,272) 8.15
5102 Wharfage 0 0 4,000 (4,000) 48,000 (48,000) 0.00
5103 Boat Lift Fees (118) (118) 9,777 (9,895) 117,325 (117,443) (0.10)
5105 Harbor Power Sales 40,313 40,313 31,055 9,258 372,665 (332,352) 10.82
5150 Shower Fees 197 197 1,250 (1,053) 15,000 (14,803) 1.32
5153 Fuel Pumping Fee 2,555 2,555 1,709 846 20,500 (17,945) 12.46
5154 Waiting List Fees 126 126 657 (531) 7,885 (7,759) 1.60
5155 Towing Fees 0 0 75 (75) 900 (900) 0.00
5156 Pumping Boats 0 0 25 (25) 300 (300) 0.00
5157 North Harbor Launch Fee 0 0 2,813 (2,813) 33,750 (33,750) 0.00
5158 South Harbor Launch Fee 0 0 1,705 (1,705) 20,460 (20,460) 0.00
5800 Labor&Services 53 53 458 (406) 5,500 (5,448) 0.95
5890 Collection of Doubtful Accounts 200 200 100 100 1,200 (1,000) 16.67
5899 Miscellaneous Revenue 2 2 83 (81) 1,000 (998) 0.21
5901 EF Investment Interest 0 0 417 (417) 5,000 (5,000) 0.00
5905 EF Penalties and Interest 1,368 1,368 833 535 10,000 (8,632) 13.68
5940 Amortization of Contributions-in-Aid 0 0 94,723 (94,723) 1,136,678 (1,136,678) 0.00
5941 Amortization of Bond Premiums 0 0 3,598 (3,598) 43,172 (43,172) 0.00
Total Revenues $ 240,371 $ 240,371 $ 327,421 $ (87,051) $ 3,929,050 $ (3,688,680) $ 6.12
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:39 PM City of Seward Page: 3
Harbor Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 27,102 27,102 43,599 16,497 523,175 496,073 5.18
6001 Overtime 166 166 3,355 3,189 40,253 40,087 0.41
6002 Standby Time 706 706 956 250 11,468 10,762 6.16
6100 Medicare 428 428 829 401 9,953 9,525 4.30
6101 Unemployment Insurance 0 0 42 42 500 500 0.00
6102 Workers'Compensation 2,315 2,315 3,132 817 37,589 35,274 6.16
6200 Leave Time 3,435 3,435 4,912 1,477 58,942 55,507 5.83
6201 Retirement Benefits 7,250 7,250 11,660 4,410 139,910 132,660 5.18
6202 Health Insurance 19,317 19,317 23,909 4,592 286,907 267,590 6.73
Total Personnel Costs: $ 60,719 $ 60,719 $ 92,394 $ 31,675 $ 1,108,697 $ 1,047,978 $ 5.48
Non-Personnel Costs:
7001 Communications 1,029 1,029 1,083 54 13,000 11,971 7.91
7002 Postage and Freight 299 299 792 493 9,500 9,201 3.15
7003 Bank and Credit Card Fees 10,926 10,926 4,250 (6,676) 51,000 40,074 21.42
7004Insurance 66,301 66,301 6,859 (59,442) 82,300 15,999 80.56
7006 Legal 0 0 833 833 10,000 10,000 0.00
7009 Contracted Services 2,933 2,933 7,944 5,011 95,320 92,387 3.08
7011 Testing 239 239 83 (156) 1,000 761 23.87
7015 Utilities 9,006 9,006 10,300 1,294 123,600 114,594 7.29
7016 Heating Fuel 907 907 833 (74) 10,000 9,093 9.07
7100 General Power for Resale 35,313 35,313 25,525 (9,788) 306,300 270,987 11.53
7211 Gas&Lube 1,173 1,173 1,542 369 18,500 17,327 6.34
7212 Uniform Allowance 150 150 0 (150) 0 (150) 0.00
7213 Safety Equipment 249 249 625 376 7,500 7,251 3.31
7214 Janitorial Supplies 478 478 917 439 11,000 10,522 4.35
7215 Operating Supplies 1,226 1,226 3,000 1,774 36,000 34,774 3.41
7216 Maintenance&Repair 1,385 1,385 4,334 2,949 52,000 50,615 2.66
7217 Small Tools&Equipment 380 380 1,459 1,079 17,500 17,120 2.17
7300 Advertising 184 184 417 233 5,000 4,816 3.68
7301 Subscriptions&Dues 0 0 125 125 1,500 1,500 0.00
7302 Travel&Subsistence 1,110 1,110 833 (277) 10,000 8,890 11.10
7303 Education&Training 0 0 333 333 4,000 4,000 0.00
7304 Equipment Rent 148 148 83 (65) 1,000 852 14.84
7321 Harbor General Indirect Costs 0 0 39,021 39,021 468,251 468,251 0.00
7322 Harbor Admin Indirect Costs 0 0 38,362 38,362 460,337 460,337 0.00
7324 Gen Fund Indirect Costs 29,973 29,973 29,974 1 359,680 329,707 8.33
7325 Harbor Internal Cost Allocation 0 0 (88,195) (88,195) (1,058,334) (1,058,334) 0.00
7330 P.I.L.T. 11,860 11,860 15,796 3,936 189,558 177,698 6.26
7331 Reclass PILTto Transfer-Out (11,860) (11,860) (15,796) (3,936) (189,558) (177,698) 6.26
7808 Bad Debt Expense 0 0 1,000 1,000 12,000 12,000 0.00
7810 Miscellaneous Expense 25 25 292 267 3,500 3,475 0.71
7900 Depreciation Expense 0 0 149,095 149,095 1,789,143 1,789,143 0.00
8012 Debt Service Interest Expense 0 0 18,710 18,710 224,525 224,525 0.00
8104 Motor Pool Rent 0 0 5,334 5,334 64,000 64,000 0.00
8300 Debt Service Principal 0 0 42,863 42,863 514,354 514,354 0.00
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:39 PM City of Seward Page: 4
Harbor Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Non-Personnel Costs: $ 163,434 $ 163,434 $ 308,626 $ 145,192 $ 3,703,476 $ 3,540,042 $ 4.41
Total Expenditures $ 224,153 $ 224,153 $ 401,020 $ 176,867 $ 4,812,173 $ 4,588,020 $ 4.66
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:38 PM City of Seward Page: 4
SMIC Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5000 Land Rents&Leases 44,223 44,223 14,978 29,245 179,745 (135,522) 24.60
5001 Land Lease Credits (3,122) (3,122) 0 (3,122) 0 (3,122) 0.00
5101 Moorage 0 0 1,083 (1,083) 13,000 (13,000) 0.00
5102 Wharfage 0 0 521 (521) 6,250 (6,250) 0.00
5103 Boat Lift Fees 0 0 11,745 (11,745) 140,941 (140,941) 0.00
5104 Storage Fees 8,727 8,727 9,583 (857) 115,000 (106,274) 7.59
5106 SMIC Power Sales 9,872 9,872 4,917 4,955 59,000 (49,129) 16.73
5109 Washdown Pad Fees 0 0 433 (433) 5,200 (5,200) 0.00
5153 Fuel Pumping Fee 0 0 250 (250) 3,000 (3,000) 0.00
5800 Labor&Services 0 0 83 (83) 1,000 (1,000) 0.00
5940 Amortization of Contributions-in-Aid 0 0 63,987 (63,987) 767,846 (767,846) 0.00
Total Revenues $ 59,700 $ 59,700 $ 107,580 $ (47,881) $ 1,290,982 $ (1,231,284) $ 4.62
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:39 PM City of Seward Page: 5
SMIC Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 1,587 1,587 4,548 2,961 54,584 52,997 2.91
6001 Overtime 0 0 427 427 5,129 5,129 0.00
6100 Medicare 25 25 78 53 932 907 2.64
6102 Workers'Compensation 169 169 560 391 6,710 6,541 2.52
6201 Retirement Benefits 392 392 145 (247) 1,735 1,343 22.57
6202 Health Insurance 872 872 2,280 1,408 27,369 26,497 3.19
Total Personnel Costs: $ 3,045 $ 3,045 $ 8,038 $ 4,993 $ 96,459 $ 93,414 $ 3.16
Non-Personnel Costs:
7001 Communications 0 0 42 42 500 500 0.00
7002 Postage and Freight 578 578 459 (119) 5,500 4,922 10.51
7004Insurance 7,533 7,533 1,492 (6,041) 17,900 10,367 42.08
7006 Legal 839 839 1,250 412 15,000 14,162 5.59
7009 Contracted Services 735 735 2,501 1,766 30,000 29,265 2.45
7015 Utilities 1,250 1,250 1,427 177 17,126 15,876 7.30
7016 Heating Fuel 322 322 417 95 5,000 4,678 6.44
7100 General Power for Resale 5,712 5,712 4,083 (1,629) 49,000 43,288 11.66
7211 Gas&Lube 1,103 1,103 667 (436) 8,000 6,897 13.78
7215 Operating Supplies 0 0 500 500 6,000 6,000 0.00
7216 Maintenance&Repair 313 313 3,000 2,687 36,000 35,687 0.87
7217 Small Tools&Equipment 0 0 125 125 1,500 1,500 0.00
7300 Advertising 0 0 250 250 3,000 3,000 0.00
7321 Harbor General Indirect Costs 0 0 5,452 5,452 65,425 65,425 0.00
7322 Harbor Admin Indirect Costs 0 0 5,360 5,360 64,320 64,320 0.00
7323 SMIC General Indirect Costs 0 0 13,909 13,909 166,911 166,911 0.00
7324 Gen Fund Indirect Costs 8,000 8,000 8,000 0 96,004 88,004 8.33
7325 Harbor Internal Cost Allocation 0 0 (13,909) (13,909) (166,911) (166,911) 0.00
7330 P.I.L.T. 1,488 1,488 2,282 794 27,396 25,908 5.43
7331 Reclass PILTto Transfer-Out (1,488) (1,488) (2,282) (794) (27,396) (25,908) 5.43
7900 Depreciation Expense 0 0 84,868 84,868 1,018,409 1,018,409 0.00
8300 Debt Service Principal 0 0 8,167 8,167 98,008 98,008 0.00
Total Non-Personnel Costs: $ 26,385 $ 26,385 $ 128,060 $ 101,675 $ 1,536,692 $ 1,510,307 $ 1.72
Total Expenditures $ 29,430 $ 29,430 $ 136,098 $ 106,668 $ 1,633,151 $ 1,603,721 $ 1.80
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:38 PM City of Seward Page: 5
Parking Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5200 S.Harbor Lot 0 0 10,417 (10,417) 125,000 (125,000) 0.00
5201 N.Harbor Lot 0 0 5,167 (5,167) 62,000 (62,000) 0.00
5202 N.E.Ramp Lot 0 0 3,750 (3,750) 45,000 (45,000) 0.00
5204 S.Harbor Uplands Lot 0 0 2,083 (2,083) 25,000 (25,000) 0.00
5205 Slip Holder Parking Passes 0 0 2,000 (2,000) 24,000 (24,000) 0.00
5206 Employee Passes 0 0 750 (750) 9,000 (9,000) 0.00
5210 Vehicle w/Trailer 0 0 1,667 (1,667) 20,000 (20,000) 0.00
5211 Visitor Parking Permits 0 0 54 (54) 650 (650) 0.00
5212 Fines-Parking Tickets 0 0 167 (167) 2,000 (2,000) 0.00
5901 EF Investment Interest 0 0 583 (583) 7,000 (7,000) 0.00
Total Revenues $ 0 $ 0 $ 26,638 $ (26,638) $ 319,650 $ (319,650) $ 0.00
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:39 PM City of Seward Page: 6
Parking Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 1,075 1,075 9,915 8,840 118,977 117,902 0.90
6001 Overtime 0 0 302 302 3,625 3,625 0.00
6100 Medicare 21 21 671 650 8,049 8,028 0.26
6101 Unemployment Insurance 0 0 125 125 1,500 1,500 0.00
6102 Workers'Compensation 15 15 103 88 1,237 1,222 1.18
6201 Retirement Benefits 130 130 398 268 4,779 4,649 2.72
6202 Health Insurance 446 446 476 30 5,714 5,268 7.81
Total Personnel Costs: $ 1,687 $ 1,687 $ 11,990 $ 10,303 $ 143,881 $ 142,194 $ 1.17
Non-Personnel Costs:
7001 Communications 144 144 267 123 3,200 3,056 4.49
7002 Postage and Freight 0 0 83 83 1,000 1,000 0.00
7003 Bank and Credit Card Fees 0 0 708 708 8,500 8,500 0.00
7004Insurance 1,343 1,343 208 (1,135) 2,500 1,157 53.74
7009 Contracted Services 0 0 375 375 4,500 4,500 0.00
7011 Testing 0 0 42 42 500 500 0.00
7012 Other Special Services 0 0 750 750 9,000 9,000 0.00
7015 Utilities 40 40 83 43 1,000 960 4.02
7210 Vehicle Supplies 0 0 333 333 4,000 4,000 0.00
7211 Gas&Lube 0 0 125 125 1,500 1,500 0.00
7212 Uniform Allowance 0 0 83 83 1,000 1,000 0.00
7213 Safety Equipment 0 0 83 83 1,000 1,000 0.00
7214 Janitorial Supplies 0 0 21 21 250 250 0.00
7215 Operating Supplies 119 119 750 631 9,000 8,881 1.33
7216 Maintenance&Repair 0 0 833 833 10,000 10,000 0.00
7217 Small Tools&Equipment 0 0 417 417 5,000 5,000 0.00
7300 Advertising 0 0 83 83 1,000 1,000 0.00
7301 Subscriptions&Dues 0 0 625 625 7,500 7,500 0.00
7302 Travel&Subsistence 0 0 292 292 3,500 3,500 0.00
7303 Education&Training 0 0 167 167 2,000 2,000 0.00
7304 Equipment Rent 0 0 208 208 2,500 2,500 0.00
7307 GFAdministrative Fee 935 935 935 0 11,221 10,286 8.33
7330 P.I.L.T. 0 0 2,084 2,084 25,012 25,012 0.00
7331 Reclass PILTto Transfer-Out 0 0 (2,084) (2,084) (25,012) (25,012) 0.00
7900 Depreciation Expense 0 0 1,574 1,574 18,893 18,893 0.00
8103 Capital Equipment 0 0 7,667 7,667 92,000 92,000 0.00
8104 Motor Pool Rent 0 0 1,083 1,083 13,000 13,000 0.00
Total Non-Personnel Costs: $ 2,581 $ 2,581 $ 17,795 $ 15,214 $ 213,564 $ 210,983 $ 1.21
Total Expenditures $ 4,268 $ 4,268 $ 29,785 $ 25,517 $ 357,445 $ 353,177 $ 1.19
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:38 PM City of Seward Page: 6
Electric Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 108,868 108,868 114,400 (5,532) 1,372,805 (1,263,937) 7.93
5302 Residential fuel factor 150,706 150,706 117,459 33,247 1,409,509 (1,258,803) 10.69
5303 Residential customer charge 41,822 41,822 41,229 593 494,745 (452,923) 8.45
5310 SG Service 67,670 67,670 71,390 (3,720) 856,677 (789,007) 7.90
5312 SG fuel factor 61,664 61,664 51,291 10,373 615,493 (553,829) 10.02
5313 SG Customer Charge 18,436 18,436 18,469 (33) 221,624 (203,188) 8.32
5320 LG Service 140,034 140,034 111,439 28,595 1,337,268 (1,197,234) 10.47
5322 LG fuel factor 175,013 175,013 149,195 25,818 1,790,339 (1,615,326) 9.78
5323 LG customer charge 3,785 3,785 3,757 28 45,081 (41,296) 8.40
5324 LG demand charge 101,280 101,280 116,582 (15,302) 1,398,988 (1,297,708) 7.24
5340 Spec.Contract Energy 18,737 18,737 32,840 (14,103) 394,081 (375,344) 4.75
5342 Special Contract fuel factor 45,658 45,658 40,757 4,901 489,083 (443,425) 9.34
5343 Spec.Contract customer charge 84 84 87 (3) 1,038 (954) 8.12
5345 Special Contract Demand 32,227 32,227 34,273 (2,046) 411,273 (379,046) 7.84
5350 Harbor Fund Power Sales 26,124 26,124 26,250 (126) 315,000 (288,876) 8.29
5352 Harbor power fuel factor 18,910 18,910 9,167 9,743 110,000 (91,090) 17.19
5360 Street&Yard 5,987 5,987 5,833 154 70,000 (64,013) 8.55
5362 Yard Light Fuel 996 996 333 663 4,000 (3,004) 24.89
5801 Turn on Fees 2,481 2,481 1,667 814 20,000 (17,519) 12.40
5802 Equipment Rental 0 0 1,667 (1,667) 20,000 (20,000) 0.00
5803 Joint Pole Use 0 0 833 (833) 10,000 (10,000) 0.00
5804 Work Order Revenue 0 0 1,667 (1,667) 20,000 (20,000) 0.00
5890 Collection of Doubtful Accounts 0 0 83 (83) 1,000 (1,000) 0.00
5899 Miscellaneous Revenue 0 0 417 (417) 5,000 (5,000) 0.00
5901 EF Investment Interest 0 0 583 (583) 7,000 (7,000) 0.00
5905 EF Penalties and Interest 4,757 4,757 4,167 590 50,000 (45,243) 9.51
5940 Amort.of CIA-General 0 0 81,422 (81,422) 977,062 (977,062) 0.00
5941 Amort.Bond Premium 0 0 1,153 (1,153) 13,834 (13,834) 0.00
Total Revenues $ 1,025,239 $ 1,025,239 $ 1,038,410 $ (13,171) $ 12,460,900 $ (11,435,661) $ 8.23
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:39 PM City of Seward Page: 7
Electric Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 48,791 48,791 134,037 85,246 1,014,439 965,648 4.81
6001 Overtime 1,265 1,265 5,815 4,550 69,762 68,497 1.81
6002 Standby Time 6,517 6,517 7,621 1,104 91,451 84,934 7.13
6100 Medicare 1,082 1,082 1,426 344 17,091 16,009 6.33
6102 Workers'Compensation 4,087 4,087 6,987 2,900 83,831 79,744 4.88
6200 Leave Time 5,120 5,120 7,505 2,385 90,065 84,945 5.68
6201 Retirement Benefits 10,244 10,244 15,333 5,089 184,003 173,759 5.57
6202 Health Insurance 16,291 16,291 23,777 7,486 285,306 269,015 5.71
6204 Meal Allowance 0 0 593 593 7,125 7,125 0.00
6205 Electric Union Benefits 156 156 1,738 1,582 20,850 20,694 0.75
Total Personnel Costs: $ 93,553 $ 93,553 $ 204,832 $ 111,279 $ 1,863,923 $ 1,770,370 $ 5.02
Non-Personnel Costs:
7001 Communications 1,143 1,143 1,791 648 21,500 20,357 5.32
7002 Postage and Freight 343 343 1,875 1,532 22,500 22,157 1.52
7003 Bank and Credit Card Fees 5,561 5,561 4,667 (894) 56,000 50,439 9.93
7004Insurance 29,552 29,552 5,167 (24,385) 62,000 32,448 47.66
7006 Legal 0 0 5,000 5,000 60,000 60,000 0.00
7009 Contracted Services 15,439 15,439 157,167 141,728 718,163 702,724 2.15
7010 Engineering 4,331 4,331 2,500 (1,831) 30,000 25,669 14.44
7011 Testing 0 0 125 125 1,500 1,500 0.00
7012 Other Special Services 935 935 1,250 315 15,000 14,065 6.23
7015 Utilities 13,921 13,921 13,375 (546) 160,500 146,579 8.67
7016 Heating Fuel 1,460 1,460 1,500 40 18,000 16,540 8.11
7017 Rents&Leases 67 67 1,917 1,850 23,000 22,933 0.29
7101 Chugach Power Purchases 16,516 16,516 184,259 167,743 2,211,106 2,194,590 0.75
7102 Power Fuel Costs 0 0 238,883 238,883 2,866,594 2,866,594 0.00
7103 Fuel for Generators 0 0 8,334 8,334 100,000 100,000 0.00
7210 Vehicle Supplies 457 457 833 376 10,000 9,543 4.57
7211 Gas&Lube 1,168 1,168 2,708 1,540 32,500 31,332 3.60
7212 Uniform Allowance 0 0 125 125 1,500 1,500 0.00
7213 Safety Equipment 85 85 500 415 6,000 5,915 1.42
7215 Operating Supplies 8,084 8,084 15,250 7,166 242,010 233,926 3.34
7216 Maintenance&Repair 614 614 7,501 6,887 90,000 89,386 0.68
7217 Small Tools&Equipment 436 436 2,916 2,480 35,000 34,564 1.25
7300 Advertising 629 629 500 (129) 6,000 5,371 10.49
7301 Subscriptions&Dues 25,000 25,000 7,084 (17,916) 85,000 60,000 29.41
7302 Travel&Subsistence 2,096 2,096 2,334 238 28,000 25,904 7.49
7303 Education&Training 2,000 2,000 2,334 334 28,000 26,000 7.14
7304 Equipment Rent 213 213 2,917 2,704 35,000 34,787 0.61
7307 GFAdministrative Fee 78,191 78,191 78,191 0 938,293 860,102 8.33
7330 P.I.L.T. 81,638 81,638 76,087 (5,551) 913,040 831,402 8.94
7331 Reclass PILTto Transfer-Out (81,638) (81,638) (76,087) 5,551 (913,040) (831,402) 8.94
7808 Bad Debt Expense 0 0 2,500 2,500 30,000 30,000 0.00
7810 Miscellaneous Expense 153 153 2,917 2,764 35,000 34,847 0.44
7900 Depreciation Expense 0 0 130,989 130,989 1,571,868 1,571,868 0.00
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:39 PM City of Seward Page: 8
Electric Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
8010 Utility Deposit Interest 113 113 100 (13) 1,200 1,087 9.38
8012 Debt Service Interest Expense 90,600 90,600 15,450 (75,150) 185,400 94,800 48.87
8014 Amortization of Bond Issue Costs 0 0 1,742 1,742 20,903 20,903 0.00
8101Infrastructure 0 0 17,500 17,500 210,000 210,000 0.00
8102 Buildings 0 0 1,667 1,667 20,000 20,000 0.00
8103 Capital Equipment 5,385 5,385 4,583 (802) 55,000 49,615 9.79
8104 Motor Pool Rent 0 0 22,500 22,500 270,000 270,000 0.00
8200 Work Order Sal/Benefit credits 0 0 (5,000) (5,000) (60,000) (60,000) 0.00
8201 Work Order Operating Supply credits 0 0 (2,500) (2,500) (30,000) (30,000) 0.00
8300 Debt Service Principal 0 0 13,333 13,333 160,000 160,000 0.00
Total Non-Personnel Costs: $ 304,492 $ 304,492 $ 956,784 $ 652,292 $ 10,372,537 $ 10,068,045 $ 2.94
Total Expenditures $ 398,045 $ 398,045 $ 1,161,616 $ 763,571 $ 12,236,460 $ 11,838,415 $ 3.25
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:38 PM City of Seward Page: 7
Water Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 41,857 41,857 39,810 2,047 477,719 (435,862) 8.76
5310 SG Service 8,216 8,216 10,861 (2,645) 130,337 (122,121) 6.30
5320 LG Service 15,729 15,729 18,344 (2,615) 220,132 (204,403) 7.15
5330 SMIC Sales 3,777 3,777 5,038 (1,261) 60,451 (56,674) 6.25
5340 Spec.Contracts 1,522 1,522 23,713 (22,191) 284,553 (283,031) 0.53
5801 Turn on Fees 0 0 851 (851) 10,206 (10,206) 0.00
5806 Ship Water 194 194 7,019 (6,825) 84,233 (84,039) 0.23
5807 Hydrant Rentals 9,191 9,191 10,000 (809) 120,000 (110,809) 7.66
5899 Miscellaneous Revenue 0 0 851 (851) 10,206 (10,206) 0.00
5901 EF Investment Interest 0 0 426 (426) 5,109 (5,109) 0.00
5905 EF Penalties and Interest 62 62 171 (109) 2,046 (1,984) 3.01
5940 Amort.of CIA-General 0 0 15,503 (15,503) 186,036 (186,036) 0.00
Total Revenues $ 80,548 $ 80,548 $ 132,587 $ (52,039) $ 1,591,028 $ (1,510,480) $ 5.06
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:39 PM City of Seward Page: 9
Water Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 10,917 10,917 15,297 4,380 183,556 172,639 5.95
6001 Overtime 553 553 350 (203) 4,192 3,639 13.19
6002 Standby Time 384 384 813 429 9,754 9,370 3.94
6100 Medicare 176 176 285 109 3,428 3,252 5.12
6102 Workers'Compensation 752 752 1,016 264 12,191 11,439 6.17
6200 Leave Time 1,085 1,085 1,562 477 18,745 17,660 5.79
6201 Retirement Benefits 2,795 2,795 3,657 862 43,874 41,079 6.37
6202 Health Insurance 6,199 6,199 7,619 1,420 91,426 85,227 6.78
Total Personnel Costs: $ 22,861 $ 22,861 $ 30,599 $ 7,738 $ 367,166 $ 344,305 $ 6.23
Non-Personnel Costs:
7001 Communications 585 585 917 332 11,000 10,415 5.32
7002 Postage and Freight 40 40 542 502 6,500 6,460 0.62
7003 Bank and Credit Card Fees 572 572 500 (72) 6,000 5,428 9.54
7004Insurance 7,277 7,277 900 (6,377) 10,800 3,523 67.38
7006 Legal 0 0 417 417 5,000 5,000 0.00
7009 Contracted Services 1,052 1,052 6,250 5,198 75,000 73,948 1.40
7011 Testing 607 607 917 310 11,000 10,393 5.51
7015 Utilities 18,820 18,820 21,583 2,763 259,000 240,180 7.27
7211 Gas&Lube 77 77 875 798 10,500 10,423 0.74
7213 Safety Equipment 118 118 250 132 3,000 2,882 3.93
7214 Janitorial Supplies 25 25 0 (25) 0 (25) 0.00
7215 Operating Supplies 126 126 3,708 3,582 44,500 44,374 0.28
7216 Maintenance&Repair 1,203 1,203 2,167 964 26,000 24,797 4.63
7217 Small Tools&Equipment 15 15 542 527 6,500 6,485 0.24
7300 Advertising 0 0 83 83 1,000 1,000 0.00
7301 Subscriptions&Dues 0 0 142 142 1,700 1,700 0.00
7302 Travel&Subsistence 0 0 467 467 5,600 5,600 0.00
7303 Education&Training 0 0 467 467 5,600 5,600 0.00
7304 Equipment Rent 0 0 667 667 8,000 8,000 0.00
7307 GFAdministrative Fee 21,571 21,571 21,571 0 258,849 237,278 8.33
7330 P.I.L.T. 6,439 6,439 9,222 2,783 110,660 104,221 5.82
7331 Reclass PI LT to Transfer-Out (6,439) (6,439) (9,222) (2,783) (110,660) (104,221) 5.82
7808 Bad Debt Expense 0 0 167 167 2,000 2,000 0.00
7810 Miscellaneous Expense 0 0 150 150 1,800 1,800 0.00
7900 Depreciation Expense 0 0 32,683 32,683 392,199 392,199 0.00
8012 Debt Service Interest Expense 0 0 1,808 1,808 21,697 21,697 0.00
8104 Motor Pool Rent 0 0 417 417 5,000 5,000 0.00
8300 Debt Service Principal 0 0 11,262 11,262 135,147 135,147 0.00
Total Non-Personnel Costs: $ 52,088 $ 52,088 $ 109,452 $ 57,364 $ 1,313,392 $ 1,261,304 $ 3.97
Total Expenditures $ 74,949 $ 74,949 $ 140,051 $ 65,102 $ 1,680,558 $ 1,605,609 $ 4.46
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:38 PM City of Seward Page: 8
Wastewater Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 54,724 54,724 52,752 1,972 633,024 (578,300) 8.64
5310 SG Service 11,470 11,470 17,017 (5,547) 204,204 (192,734) 5.62
5320 LG Service 20,263 20,263 24,589 (4,326) 295,065 (274,802) 6.87
5330 SMIC Sales 3,447 3,447 3,267 180 39,206 (35,759) 8.79
5809 Water/Seward Misc.Service 0 0 212 (212) 2,548 (2,548) 0.00
5901 EF Investment Interest 0 0 171 (171) 2,046 (2,046) 0.00
5905 EF Penalties and Interest 116 116 128 (12) 1,532 (1,416) 7.58
5940 Amort.of CIA-General 0 0 33,204 (33,204) 398,445 (398,445) 0.00
Total Revenues $ 90,020 $ 90,020 $ 131,340 $ (41,320) $ 1,576,070 $ (1,486,050) $ 5.71
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:39 PM City of Seward Page: 10
Wastewater Enterprise Fund
For 1/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 6,185 6,185 11,569 5,384 138,833 132,648 4.46
6001 Overtime 0 0 264 264 3,170 3,170 0.00
6002 Standby Time 535 535 541 6 6,492 5,957 8.25
6100 Medicare 113 113 229 116 2,738 2,625 4.13
6102 Workers'Compensation 417 417 733 316 8,799 8,382 4.74
6200 Leave Time 1,052 1,052 1,523 471 18,272 17,220 5.76
6201 Retirement Benefits 1,793 1,793 2,784 991 33,416 31,623 5.36
6202 Health Insurance 3,664 3,664 4,643 979 55,713 52,049 6.58
Total Personnel Costs: $ 13,759 $ 13,759 $ 22,286 $ 8,527 $ 267,433 $ 253,674 $ 5.14
Non-Personnel Costs:
7001 Communications 525 525 692 167 8,300 7,775 6.33
7002 Postage and Freight 110 110 391 281 4,700 4,590 2.34
7003 Bank and Credit Card Fees 759 759 667 (92) 8,000 7,241 9.49
7004Insurance 3,158 3,158 667 (2,491) 8,000 4,842 39.47
7006 Legal 0 0 1,000 1,000 12,000 12,000 0.00
7009 Contracted Services 17 17 8,750 8,733 105,000 104,983 0.02
7011 Testing 1,440 1,440 2,250 810 27,000 25,560 5.33
7015 Utilities 13,553 13,553 17,750 4,197 213,000 199,447 6.36
7016 Heating Fuel 0 0 292 292 3,500 3,500 0.00
7017 Rents&Leases 0 0 17 17 200 200 0.00
7211 Gas&Lube 773 773 808 35 9,700 8,927 7.97
7213 Safety Equipment 0 0 125 125 1,500 1,500 0.00
7215 Operating Supplies 323 323 1,417 1,094 17,000 16,677 1.90
7216 Maintenance&Repair 587 587 2,459 1,872 29,500 28,913 1.99
7217 Small Tools&Equipment 0 0 333 333 4,000 4,000 0.00
7300 Advertising 0 0 33 33 400 400 0.00
7301 Subscriptions&Dues 10,440 10,440 375 (10,065) 4,500 (5,940) 232.00
7302 Travel&Subsistence 0 0 433 433 5,200 5,200 0.00
7303 Education&Training 0 0 317 317 3,800 3,800 0.00
7304 Equipment Rent 0 0 500 500 6,000 6,000 0.00
7307 GFAdministrative Fee 13,173 13,173 13,173 0 158,077 144,904 8.33
7330 P.I.L.T. 7,192 7,192 7,827 635 93,924 86,732 7.66
7331 Reclass PILTto Transfer-Out (7,192) (7,192) (7,827) (635) (93,924) (86,732) 7.66
7808 Bad Debt Expense 0 0 167 167 2,000 2,000 0.00
7810 Miscellaneous Expense 0 0 100 100 1,200 1,200 0.00
7900 Depreciation Expense 0 0 29,942 29,942 359,306 359,306 0.00
8012 Debt Service Interest Expense 0 0 1,479 1,479 17,744 17,744 0.00
8104 Motor Pool Rent 0 0 417 417 5,000 5,000 0.00
8300 Debt Service Principal 0 0 4,811 4,811 57,733 57,733 0.00
Total Non-Personnel Costs: $ 44,858 $ 44,858 $ 89,365 $ 44,507 $ 1,072,360 $ 1,027,502 $ 4.18
Total Expenditures $ 58,617 $ 58,617 $ 111,651 $ 53,034 $ 1,339,793 $ 1,281,176 $ 4.38
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:47 PM City of Seward Page: 1
General Fund g
For 2/28/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 277,901 476,372 682,805 206,433 4,140,104 3,663,732 11.51
6001 Overtime 17,226 31,104 3,333 (27,771) 20,000 (11,104) 155.52
6002 Standby Time 1,179 2,087 0 (2,087) 0 (2,087) 0.00
6009 Personnel Vacancy Factor 0 0 (25,000) (25,000) (150,000) (150,000) 0.00
6100 Medicare 5,722 10,169 13,645 3,476 82,497 72,328 12.33
6101 Unemployment Insurance 0 0 683 683 4,100 4,100 0.00
6102 Workers'Compensation 16,335 27,693 36,678 8,985 220,509 192,816 12.56
6200 Leave Time 29,874 51,220 67,028 15,808 405,587 354,367 12.63
6201 Retirement Benefits 66,352 115,767 148,048 32,281 892,131 776,364 12.98
6202 Health Insurance 146,832 253,992 312,945 58,953 1,906,233 1,652,241 13.32
6203 In Lieu of FICA 0 0 329 329 1,975 1,975 0.00
Total Personnel Costs: $ 561,421 $ 968,404 $ 1,240,494 $ 272,090 $ 7,523,136 $ 6,554,732 $ 12.87
Non-Personnel Costs:
7000 Audit 0 0 19,628 19,628 111,295 111,295 0.00
7001 Communications 9,001 18,465 20,449 1,984 122,708 104,243 15.05
7002 Postage and Freight 424 5,152 6,908 1,756 41,442 36,290 12.43
7003 Banking&Credit Card Fees 521 1,032 5,300 4,269 31,800 30,769 3.24
7004Insurance 21 107,236 40,051 (67,185) 240,316 133,080 44.62
7006 Legal 22,327 41,097 13,333 (27,764) 80,000 38,903 51.37
7009 Contracted Services 18,083 29,779 85,637 55,858 358,836 329,057 8.30
7010 Engineering 0 0 333 333 2,000 2,000 0.00
7011 Testing 143 143 1,046 903 6,286 6,143 2.28
7012 Other Special Services 1,060 395 5,383 4,988 32,300 31,905 1.22
7013 State Lobbying Fees 8,042 13,084 14,500 1,416 87,000 73,916 15.04
7014 Federal Lobbying Fees 7,667 15,334 15,833 499 95,000 79,666 16.14
7015 Utilities 48,814 95,509 96,239 730 577,429 481,920 16.54
7016 Heating Fuel 8,416 13,392 11,200 (2,192) 67,200 53,808 19.93
7017 Rents&Leases 2,642 5,142 10,858 5,716 75,400 70,258 6.82
7201 Library Books 1,449 1,554 1,667 113 10,000 8,446 15.54
7202 Library Periodicals 0 0 500 500 3,000 3,000 0.00
7203 Library Standing Orders 0 0 667 667 4,000 4,000 0.00
7204 Library Non-Print 601 601 667 66 4,000 3,399 15.03
7205 Library Electronic Materials 0 0 750 750 4,500 4,500 0.00
7208 Museum Collection Supplies 0 0 200 200 1,200 1,200 0.00
7210 Vehicle Supplies 0 537 1,096 559 6,576 6,039 8.17
7211 Gas&Lube 4,873 12,524 15,408 2,884 92,454 79,930 13.55
7212 Uniform Allowance 268 886 2,331 1,445 13,989 13,103 6.33
7213 Safety Equipment 249 554 2,117 1,563 12,700 12,146 4.36
7214 Janitorial Supplies 3,888 4,794 2,729 (2,065) 16,376 11,582 29.28
7215 Operating Supplies 23,032 42,008 54,907 12,899 329,438 287,430 12.75
7216 Maintenance&Repair 20,274 51,042 34,061 (16,981) 204,374 153,332 24.97
7217 Small Tools&Equipment 1,323 4,028 12,458 8,430 82,881 78,853 4.86
7218 Inmate Meals 0 0 1,667 1,667 10,000 10,000 0.00
7300 Advertising 2,177 3,220 7,076 3,856 42,456 39,236 7.58
7301 Subscriptions&Dues 3,509 10,064 6,537 (3,527) 39,220 29,156 25.66
7302 Travel&Subsistence 12,439 19,929 26,162 6,233 131,084 111,155 15.20
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:47 PM City of Seward Page: 2
General Fund g
For 2/28/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
7303 Education&Training 2,821 9,811 9,419 (392) 56,507 46,696 17.36
7304 Equipment Rent 1,201 2,572 8,920 6,348 43,264 40,692 5.95
7307 GFAdministrative Fee 7,626 15,252 15,252 0 91,513 76,261 16.67
7800 Sister City Program 0 0 4,083 4,083 24,500 24,500 0.00
7801 Contributions 126,462 126,462 42,154 (84,308) 252,923 126,462 50.00
7802 Contributions to Senior Citizens 0 75,000 12,500 (62,500) 75,000 0 100.00
7803 Contributions to B&G Club 0 0 4,167 4,167 25,000 25,000 0.00
7804 Elections 0 0 667 667 4,000 4,000 0.00
7805 Promotion 0 0 1,833 1,833 11,000 11,000 0.00
7806 Volunteer Fireman Stipend 2,333 10,667 5,667 (5,000) 34,000 23,333 31.37
7807 Contingency 0 0 1,166 1,166 7,000 7,000 0.00
7810 Miscellaneous Expense 365 1,213 3,751 2,538 22,500 21,287 5.39
8012 Debt Service Interest Expense 70,900 70,900 42,293 (28,607) 253,756 182,856 27.94
8102 Buildings 0 3,300 0 (3,300) 0 (3,300) 0.00
8103 Capital Equipment 5,353 5,353 583 (4,770) 3,500 (1,853) 152.95
8300 Debt Service Principal 0 0 51,797 51,797 310,784 310,784 0.00
Total Non-Personnel Costs: $ 418,304 $ 818,031 $ 721,950 $ (96,081) $ 4,152,507 $ 3,334,476 $ 19.70
Total Expenditures $ 979,725 $ 1,786,435 $ 1,962,444 $ 176,009 $ 11,675,643 $ 9,889,208 $ 15.30
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:47 PM City of Seward Page: 3
Harbor Enterprise Fund
For 2/28/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 37,400 64,502 87,197 22,695 523,175 458,673 12.33
6001 Overtime 325 491 6,709 6,218 40,253 39,762 1.22
6002 Standby Time 997 1,703 1,911 208 11,468 9,765 14.85
6100 Medicare 651 1,079 1,661 582 9,953 8,874 10.84
6101 Unemployment Insurance 0 0 83 83 500 500 0.00
6102 Workers'Compensation 3,242 5,558 6,266 708 37,589 32,031 14.79
6200 Leave Time 4,804 8,239 9,823 1,584 58,942 50,703 13.98
6201 Retirement Benefits 9,263 16,513 23,318 6,805 139,910 123,397 11.80
6202 Health Insurance 24,549 43,866 47,819 3,953 286,907 243,041 15.29
Total Personnel Costs: $ 81,231 $ 141,951 $ 184,787 $ 42,836 $ 1,108,697 $ 966,746 $ 12.80
Non-Personnel Costs:
7001 Communications 1,005 2,034 2,167 133 13,000 10,966 15.65
7002 Postage and Freight 1,644 1,943 1,583 (360) 9,500 7,557 20.45
7003 Bank and Credit Card Fees 643 11,569 8,500 (3,069) 51,000 39,431 22.68
7004Insurance 0 66,301 13,716 (52,585) 82,300 15,999 80.56
7006 Legal 8 8 1,667 1,659 10,000 9,992 0.08
7009 Contracted Services 3,120 6,052 15,886 9,834 95,320 89,268 6.35
7011 Testing 206 445 167 (278) 1,000 555 44.47
7015 Utilities 8,580 17,586 20,600 3,014 123,600 106,014 14.23
7016 Heating Fuel 416 1,323 1,667 344 10,000 8,677 13.23
7100 General Power for Resale 34,963 70,276 51,050 (19,226) 306,300 236,024 22.94
7211 Gas&Lube 932 2,105 3,083 978 18,500 16,395 11.38
7212 Uniform Allowance 0 150 0 (150) 0 (150) 0.00
7213 Safety Equipment 486 734 1,250 516 7,500 6,766 9.79
7214 Janitorial Supplies 757 1,235 1,833 598 11,000 9,765 11.23
7215 Operating Supplies 1,156 2,382 6,000 3,618 36,000 33,618 6.62
7216 Maintenance&Repair 10,970 12,354 8,666 (3,688) 52,000 39,646 23.76
7217 Small Tools&Equipment 493 873 2,916 2,043 17,500 16,627 4.99
7300 Advertising 0 184 833 649 5,000 4,816 3.68
7301 Subscriptions&Dues 195 195 250 55 1,500 1,305 13.02
7302 Travel&Subsistence 2,170 3,280 1,667 (1,613) 10,000 6,720 32.80
7303 Education&Training 0 0 667 667 4,000 4,000 0.00
7304 Equipment Rent 148 297 167 (130) 1,000 703 29.67
7321 Harbor General Indirect Costs 0 0 78,042 78,042 468,251 468,251 0.00
7322 Harbor Admin Indirect Costs 0 0 76,723 76,723 460,337 460,337 0.00
7324 Gen Fund Indirect Costs 29,973 59,947 59,947 0 359,680 299,733 16.67
7325 Harbor Internal Cost Allocation 0 0 (176,389) (176,389) (1,058,334) (1,058,334) 0.00
7330 P.I.L.T. 14,793 26,653 31,594 4,941 189,558 162,905 14.06
7331 Reclass PILTto Transfer-Out (14,793) (26,653) (31,594) (4,941) (189,558) (162,905) 14.06
7808 Bad Debt Expense 0 0 2,000 2,000 12,000 12,000 0.00
7810 Miscellaneous Expense 0 25 583 558 3,500 3,475 0.71
7900 Depreciation Expense 0 0 298,191 298,191 1,789,143 1,789,143 0.00
8012 Debt Service Interest Expense 0 0 37,421 37,421 224,525 224,525 0.00
8104 Motor Pool Rent 0 0 10,666 10,666 64,000 64,000 0.00
8300 Debt Service Principal 0 0 85,726 85,726 514,354 514,354 0.00
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:47 PM City of Seward Page: 4
Harbor Enterprise Fund
For 2/28/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Non-Personnel Costs: $ 97,865 $ 261,298 $ 617,245 $ 355,947 $ 3,703,476 $ 3,442,178 $ 7.06
Total Expenditures $ 179,096 $ 403,249 $ 802,032 $ 398,783 $ 4,812,173 $ 4,408,924 $ 8.38
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:47 PM City of Seward Page: 5
SMIC Enterprise Fund
For 2/28/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 3,284 4,871 9,098 4,227 54,584 49,713 8.92
6001 Overtime 179 179 855 676 5,129 4,950 3.49
6100 Medicare 55 79 156 77 932 853 8.51
6102 Workers'Compensation 231 399 1,118 719 6,710 6,311 5.95
6201 Retirement Benefits 830 1,222 289 (933) 1,735 513 70.43
6202 Health Insurance 2,216 3,088 4,563 1,475 27,369 24,281 11.28
Total Personnel Costs: $ 6,795 $ 9,838 $ 16,079 $ 6,241 $ 96,459 $ 86,621 $ 10.20
Non-Personnel Costs:
7001 Communications 0 0 83 83 500 500 0.00
7002 Postage and Freight 794 1,372 916 (456) 5,500 4,128 24.95
7004Insurance 0 7,533 2,983 (4,550) 17,900 10,367 42.08
7006 Legal 3,907 4,745 2,500 (2,245) 15,000 10,255 31.64
7009 Contracted Services 0 735 4,999 4,264 30,000 29,265 2.45
7015 Utilities 1,494 2,744 2,854 110 17,126 14,382 16.03
7016 Heating Fuel 465 787 833 46 5,000 4,213 15.74
7100 General Power for Resale 6,974 12,686 8,167 (4,519) 49,000 36,314 25.89
7211 Gas&Lube 306 1,409 1,333 (76) 8,000 6,591 17.61
7215 Operating Supplies 0 0 1,000 1,000 6,000 6,000 0.00
7216 Maintenance&Repair 14,192 14,505 6,000 (8,505) 36,000 21,495 40.29
7217 Small Tools&Equipment 0 0 250 250 1,500 1,500 0.00
7300 Advertising 0 0 500 500 3,000 3,000 0.00
7321 Harbor General Indirect Costs 0 0 10,905 10,905 65,425 65,425 0.00
7322 Harbor Admin Indirect Costs 0 0 10,721 10,721 64,320 64,320 0.00
7323 SMIC General Indirect Costs 0 0 27,819 27,819 166,911 166,911 0.00
7324 Gen Fund Indirect Costs 8,000 16,001 16,001 0 96,004 80,003 16.67
7325 Harbor Internal Cost Allocation 0 0 (27,819) (27,819) (166,911) (166,911) 0.00
7330 P.I.L.T. 2,403 3,891 4,567 676 27,396 23,505 14.20
7331 Reclass PILTto Transfer-Out (2,403) (3,891) (4,567) (676) (27,396) (23,505) 14.20
7900 Depreciation Expense 0 0 169,735 169,735 1,018,409 1,018,409 0.00
8300 Debt Service Principal 0 0 16,335 16,335 98,008 98,008 0.00
Total Non-Personnel Costs: $ 36,132 $ 62,517 $ 256,115 $ 193,598 $ 1,536,692 $ 1,474,175 $ 4.07
Total Expenditures $ 42,927 $ 72,355 $ 272,194 $ 199,839 $ 1,633,151 $ 1,560,796 $ 4.43
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:47 PM City of Seward Page: 6
Parking Enterprise Fund
For 2/28/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 1,572 2,648 19,830 17,182 118,977 116,329 2.23
6001 Overtime 0 0 604 604 3,625 3,625 0.00
6100 Medicare 25 47 1,342 1,295 8,049 8,002 0.58
6101 Unemployment Insurance 0 0 250 250 1,500 1,500 0.00
6102 Workers'Compensation 42 56 206 150 1,237 1,181 4.54
6201 Retirement Benefits 156 286 797 511 4,779 4,493 5.98
6202 Health Insurance 590 1,036 952 (84) 5,714 4,678 18.14
Total Personnel Costs: $ 2,385 $ 4,073 $ 23,981 $ 19,908 $ 143,881 $ 139,808 $ 2.83
Non-Personnel Costs:
7001 Communications 178 322 533 211 3,200 2,878 10.06
7002 Postage and Freight 0 0 167 167 1,000 1,000 0.00
7003 Bank and Credit Card Fees 0 0 1,417 1,417 8,500 8,500 0.00
7004Insurance 0 1,343 417 (926) 2,500 1,157 53.74
7009 Contracted Services 0 0 750 750 4,500 4,500 0.00
7011 Testing 0 0 83 83 500 500 0.00
7012 Other Special Services 0 0 1,500 1,500 9,000 9,000 0.00
7015 Utilities 40 80 167 87 1,000 920 8.04
7210 Vehicle Supplies 0 0 667 667 4,000 4,000 0.00
7211 Gas&Lube 0 0 250 250 1,500 1,500 0.00
7212 Uniform Allowance 0 0 167 167 1,000 1,000 0.00
7213 Safety Equipment 0 0 167 167 1,000 1,000 0.00
7214 Janitorial Supplies 0 0 42 42 250 250 0.00
7215 Operating Supplies 2,885 3,004 1,500 (1,504) 9,000 5,996 33.38
7216 Maintenance&Repair 0 0 1,667 1,667 10,000 10,000 0.00
7217 Small Tools&Equipment 0 0 833 833 5,000 5,000 0.00
7300 Advertising 0 0 167 167 1,000 1,000 0.00
7301 Subscriptions&Dues 0 0 1,250 1,250 7,500 7,500 0.00
7302 Travel&Subsistence 17 17 583 566 3,500 3,483 0.49
7303 Education&Training 0 0 333 333 2,000 2,000 0.00
7304 Equipment Rent 0 0 417 417 2,500 2,500 0.00
7307 GFAdministrative Fee 935 1,870 1,870 0 11,221 9,351 16.67
7330 P.I.L.T. 0 0 4,169 4,169 25,012 25,012 0.00
7331 Reclass PILTto Transfer-Out 0 0 (4,169) (4,169) (25,012) (25,012) 0.00
7900 Depreciation Expense 0 0 3,149 3,149 18,893 18,893 0.00
8103 Capital Equipment 0 0 15,333 15,333 92,000 92,000 0.00
8104 Motor Pool Rent 0 0 2,167 2,167 13,000 13,000 0.00
Total Non-Personnel Costs: $ 4,055 $ 6,636 $ 35,596 $ 28,960 $ 213,564 $ 206,928 $ 3.11
Total Expenditures $ 6,440 $ 10,709 $ 59,577 $ 48,868 $ 357,445 $ 346,736 $ 3.00
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:47 PM City of Seward Page: 7
Electric Enterprise Fund
For 2/28/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 64,426 113,217 214,074 100,857 1,014,439 901,222 11.16
6001 Overtime 3,576 4,840 11,628 6,788 69,762 64,922 6.94
6002 Standby Time 7,003 13,520 15,243 1,723 91,451 77,931 14.78
6100 Medicare 1,363 2,445 2,848 403 17,091 14,646 14.31
6102 Workers'Compensation 5,913 10,000 13,973 3,973 83,831 73,831 11.93
6200 Leave Time 6,751 11,871 15,011 3,140 90,065 78,194 13.18
6201 Retirement Benefits 13,443 23,686 30,667 6,981 184,003 160,317 12.87
6202 Health Insurance 21,397 37,688 47,551 9,863 285,306 247,618 13.21
6204 Meal Allowance 0 0 1,188 1,188 7,125 7,125 0.00
6205 Electric Union Benefits 156 311 3,475 3,164 20,850 20,539 1.49
Total Personnel Costs: $ 124,028 $ 217,578 $ 355,658 $ 138,080 $ 1,863,923 $ 1,646,345 $ 11.67
Non-Personnel Costs:
7001 Communications 2,113 3,256 3,584 328 21,500 18,244 15.14
7002 Postage and Freight 294 637 3,750 3,113 22,500 21,863 2.83
7003 Bank and Credit Card Fees 6,453 12,014 9,333 (2,681) 56,000 43,986 21.45
7004Insurance 0 29,552 10,333 (19,219) 62,000 32,448 47.66
7006 Legal 0 0 10,000 10,000 60,000 60,000 0.00
7009 Contracted Services 12,131 27,570 226,496 198,926 718,163 690,593 3.84
7010 Engineering 0 4,331 5,000 669 30,000 25,669 14.44
7011 Testing 206 206 250 44 1,500 1,294 13.73
7012 Other Special Services 859 1,795 2,500 705 15,000 13,205 11.96
7015 Utilities 15,623 29,544 26,750 (2,794) 160,500 130,956 18.41
7016 Heating Fuel 2,579 4,040 3,000 (1,040) 18,000 13,960 22.44
7017 Rents&Leases 7,129 7,196 3,833 (3,363) 23,000 15,804 31.29
7101 Chugach Power Purchases 369,147 385,663 368,518 (17,145) 2,211,106 1,825,443 17.44
7102 Power Fuel Costs 706,854 706,854 477,766 (229,088) 2,866,594 2,159,740 24.66
7103 Fuel for Generators 0 0 16,666 16,666 100,000 100,000 0.00
7210 Vehicle Supplies 475 932 1,667 735 10,000 9,068 9.32
7211 Gas&Lube 6,586 7,755 5,417 (2,338) 32,500 24,745 23.86
7212 Uniform Allowance 0 0 250 250 1,500 1,500 0.00
7213 Safety Equipment 128 213 1,000 787 6,000 5,787 3.55
7215 Operating Supplies 5,628 13,712 89,510 75,798 242,010 228,298 5.67
7216 Maintenance&Repair 970 1,584 14,999 13,416 90,000 88,417 1.76
7217 Small Tools&Equipment 1,642 2,078 5,834 3,756 35,000 32,922 5.94
7300 Advertising 308 937 1,000 63 6,000 5,063 15.62
7301 Subscriptions&Dues 2,320 27,320 14,166 (13,154) 85,000 57,680 32.14
7302 Travel&Subsistence 5,201 7,297 4,666 (2,631) 28,000 20,703 26.06
7303 Education&Training 4,897 6,897 4,666 (2,231) 28,000 21,103 24.63
7304 Equipment Rent 1,215 1,427 5,833 4,406 35,000 33,573 4.08
7307 GFAdministrative Fee 78,191 156,382 156,382 0 938,293 781,911 16.67
7330 P.I.L.T. 84,009 165,648 152,173 (13,475) 913,040 747,392 18.14
7331 Reclass PILTto Transfer-Out (84,009) (165,648) (152,173) 13,475 (913,040) (747,392) 18.14
7808 Bad Debt Expense 0 0 5,000 5,000 30,000 30,000 0.00
7810 Miscellaneous Expense 0 153 5,833 5,680 35,000 34,847 0.44
7900 Depreciation Expense 0 0 261,979 261,979 1,571,868 1,571,868 0.00
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:47 PM City of Seward Page: 8
Electric Enterprise Fund
For 2/28/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
8010 Utility Deposit Interest 100 213 200 (13) 1,200 987 17.75
8011 Bonding Expense (2,200) (2,200) 0 2,200 0 2,200 0.00
8012 Debt Service Interest Expense 0 90,600 30,900 (59,700) 185,400 94,800 48.87
8014 Amortization of Bond Issue Costs 0 0 3,484 3,484 20,903 20,903 0.00
8101Infrastructure 0 0 35,000 35,000 210,000 210,000 0.00
8102 Buildings 0 0 3,333 3,333 20,000 20,000 0.00
8103 Capital Equipment 0 5,385 9,167 3,782 55,000 49,615 9.79
8104 Motor Pool Rent 0 0 45,000 45,000 270,000 270,000 0.00
8200 Work Order Sal/Benefit credits 0 0 (10,000) (10,000) (60,000) (60,000) 0.00
8201 Work Order Operating Supply credits 0 0 (5,000) (5,000) (30,000) (30,000) 0.00
8300 Debt Service Principal 0 0 26,667 26,667 160,000 160,000 0.00
Total Non-Personnel Costs: $ 1,228,849 $ 1,533,343 $ 1,884,732 $ 351,389 $ 10,372,537 $ 8,839,194 $ 14.78
Total Expenditures $ 1,352,877 $ 1,750,921 $ 2,240,390 $ 489,469 $ 12,236,460 $ 10,485,539 $ 14.31
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:47 PM City of Seward Page: 9
Water Enterprise Fund
For 2/28/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 13,203 24,120 30,593 6,473 183,556 159,436 13.14
6001 Overtime 1,170 1,723 699 (1,024) 4,192 2,469 41.10
6002 Standby Time 551 936 1,626 690 9,754 8,818 9.59
6100 Medicare 220 395 572 177 3,428 3,033 11.53
6102 Workers'Compensation 1,006 1,758 2,032 274 12,191 10,433 14.42
6200 Leave Time 1,419 2,504 3,124 620 18,745 16,241 13.36
6201 Retirement Benefits 3,496 6,292 7,312 1,020 43,874 37,582 14.34
6202 Health Insurance 7,814 14,013 15,238 1,225 91,426 77,413 15.33
Total Personnel Costs: $ 28,879 $ 51,741 $ 61,196 $ 9,455 $ 367,166 $ 315,425 $ 14.09
Non-Personnel Costs:
7001 Communications 593 1,179 1,833 654 11,000 9,821 10.72
7002 Postage and Freight 27 67 1,083 1,016 6,500 6,433 1.03
7003 Bank and Credit Card Fees 742 1,314 1,000 (314) 6,000 4,686 21.90
7004Insurance 0 7,277 1,800 (5,477) 10,800 3,523 67.38
7006 Legal 0 0 833 833 5,000 5,000 0.00
7009 Contracted Services 0 1,052 12,500 11,448 75,000 73,948 1.40
7011 Testing 375 982 1,833 851 11,000 10,018 8.92
7015 Utilities 19,721 38,541 43,167 4,626 259,000 220,459 14.88
7211 Gas&Lube 1,021 1,099 1,750 651 10,500 9,401 10.46
7213 Safety Equipment 28 146 500 354 3,000 2,854 4.87
7214 Janitorial Supplies 0 25 0 (25) 0 (25) 0.00
7215 Operating Supplies 664 790 7,417 6,627 44,500 43,710 1.78
7216 Maintenance&Repair 5,804 7,007 4,333 (2,674) 26,000 18,993 26.95
7217 Small Tools&Equipment 234 249 1,083 834 6,500 6,251 3.83
7300 Advertising 0 0 167 167 1,000 1,000 0.00
7301 Subscriptions&Dues 227 227 283 56 1,700 1,473 13.35
7302 Travel&Subsistence 0 0 933 933 5,600 5,600 0.00
7303 Education&Training 0 0 933 933 5,600 5,600 0.00
7304 Equipment Rent 0 0 1,333 1,333 8,000 8,000 0.00
7307 GFAdministrative Fee 21,571 43,142 43,142 1 258,849 215,708 16.67
7330 P.I.L.T. 6,725 13,164 18,443 5,279 110,660 97,496 11.90
7331 Reclass PILTto Transfer-Out (6,725) (13,164) (18,443) (5,279) (110,660) (97,496) 11.90
7808 Bad Debt Expense 0 0 333 333 2,000 2,000 0.00
7810 Miscellaneous Expense 0 0 300 300 1,800 1,800 0.00
7900 Depreciation Expense 0 0 65,367 65,367 392,199 392,199 0.00
8012 Debt Service Interest Expense 0 0 3,616 3,616 21,697 21,697 0.00
8103 Capital Equipment 17,387 17,387 0 (17,387) 0 (17,387) 0.00
8104 Motor Pool Rent 0 0 833 833 5,000 5,000 0.00
8300 Debt Service Principal 0 0 22,525 22,525 135,147 135,147 0.00
Total Non-Personnel Costs: $ 68,394 $ 120,484 $ 218,897 $ 98,413 $ 1,313,392 $ 1,192,908 $ 9.17
Total Expenditures $ 97,273 $ 172,225 $ 280,093 $ 107,868 $ 1,680,558 $ 1,508,333 $ 10.25
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:47 PM City of Seward Page: 10
Wastewater Enterprise Fund
For 2/28/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 9,638 15,823 23,139 7,316 138,833 123,010 11.40
6001 Overtime 87 87 528 441 3,170 3,083 2.74
6002 Standby Time 619 1,154 1,082 (72) 6,492 5,338 17.78
6100 Medicare 155 268 456 188 2,738 2,470 9.78
6102 Workers'Compensation 667 1,084 1,467 383 8,799 7,715 12.32
6200 Leave Time 1,393 2,445 3,045 600 18,272 15,827 13.38
6201 Retirement Benefits 2,458 4,250 5,570 1,320 33,416 29,166 12.72
6202 Health Insurance 5,325 8,989 9,285 296 55,713 46,724 16.13
Total Personnel Costs: $ 20,342 $ 34,100 $ 44,572 $ 10,472 $ 267,433 $ 233,333 $ 12.75
Non-Personnel Costs:
7001 Communications 533 1,058 1,383 325 8,300 7,242 12.75
7002 Postage and Freight 52 162 784 622 4,700 4,538 3.44
7003 Bank and Credit Card Fees 809 1,569 1,333 (236) 8,000 6,431 19.61
7004Insurance 0 3,158 1,333 (1,825) 8,000 4,842 39.47
7006 Legal 0 0 2,000 2,000 12,000 12,000 0.00
7009 Contracted Services 1,037 1,053 17,500 16,447 105,000 103,947 1.00
7011 Testing 1,860 3,300 4,500 1,200 27,000 23,700 12.22
7015 Utilities 14,949 28,502 35,500 6,998 213,000 184,498 13.38
7016 Heating Fuel 1,163 1,163 583 (580) 3,500 2,337 33.22
7017 Rents&Leases 0 0 33 33 200 200 0.00
7211 Gas&Lube 786 1,559 1,617 58 9,700 8,141 16.07
7213 Safety Equipment 0 0 250 250 1,500 1,500 0.00
7215 Operating Supplies 33 356 2,833 2,477 17,000 16,644 2.09
7216 Maintenance&Repair 300 887 4,916 4,029 29,500 28,613 3.01
7217 Small Tools&Equipment 0 0 667 667 4,000 4,000 0.00
7300 Advertising 0 0 67 67 400 400 0.00
7301 Subscriptions&Dues 71 10,511 750 (9,761) 4,500 (6,011) 233.59
7302 Travel&Subsistence 0 0 867 867 5,200 5,200 0.00
7303 Education&Training 0 0 633 633 3,800 3,800 0.00
7304 Equipment Rent 0 0 1,000 1,000 6,000 6,000 0.00
7307 GFAdministrative Fee 13,173 26,346 26,346 0 158,077 131,731 16.67
7330 P.I.L.T. 7,734 14,927 15,654 727 93,924 78,997 15.89
7331 Reclass PILTto Transfer-Out (7,734) (14,927) (15,654) (727) (93,924) (78,997) 15.89
7808 Bad Debt Expense 0 0 333 333 2,000 2,000 0.00
7810 Miscellaneous Expense 0 0 200 200 1,200 1,200 0.00
7900 Depreciation Expense 0 0 59,884 59,884 359,306 359,306 0.00
8012 Debt Service Interest Expense 0 0 2,957 2,957 17,744 17,744 0.00
8104 Motor Pool Rent 0 0 833 833 5,000 5,000 0.00
8300 Debt Service Principal 0 0 9,622 9,622 57,733 57,733 0.00
Total Non-Personnel Costs: $ 34,766 $ 79,624 $ 178,724 $ 99,100 $ 1,072,360 $ 992,736 $ 7.43
Total Expenditures $ 55,108 $ 113,724 $ 223,296 $ 109,572 $ 1,339,793 $ 1,226,069 $ 8.49
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:45 PM Clty of Seward Page: 1
General Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
4000 Tax Revenue-Sales 0 580,531 1,250,000 (669,469) 5,000,000 (4,419,469) 11.61
4010 Tax Revenue-Real Property 0 5,791 240,000 (234,209) 960,000 (954,209) 0.60
4011 Tax Revenue-Personal Property 0 4,350 80,000 (75,650) 320,000 (315,650) 1.36
4012 Tax Revenue-Motor vehicle 0 1,621 6,250 (4,629) 25,000 (23,379) 6.48
4020 Hotel/Motel Room Tax 0 0 125,000 (125,000) 500,000 (500,000) 0.00
4030 Payments in Lieu of Tax 0 0 22,500 (22,500) 90,000 (90,000) 0.00
4031 Contra Payments in Lieu of Tax 0 0 (6,300) 6,300 (25,200) 25,200 0.00
4040 Penalties and Interest on Taxes 0 294 375 (81) 1,500 (1,206) 19.62
4100 Building Permits 1,343 2,983 12,500 (9,517) 50,000 (47,017) 5.97
4101 Permits-Taxi 0 449 300 149 1,200 (751) 37.40
4102 DMV-Drivers License 1,743 3,728 5,250 (1,523) 21,000 (17,273) 17.75
4103 DMV-Motor Vehicles 5,037 9,887 14,000 (4,114) 56,000 (46,114) 17.65
4104 Animal Control Licenses 5 30 63 (33) 250 (220) 12.00
4105 Business License 1,080 8,620 4,500 4,120 18,000 (9,380) 47.89
4106 License and Permits-Misc 39 698 500 198 2,000 (1,302) 34.91
4202 Jail Contract 92,238 92,238 87,500 4,738 350,000 (257,762) 26.35
4203 Dispatch Contract w/State of AK 9,000 9,000 9,000 0 36,000 (27,000) 25.00
4204 KPB 911 Dispatch 0 0 13,140 (13,140) 52,560 (52,560) 0.00
4205 Alaska Liquor Tax 0 12,250 4,750 7,500 19,000 (6,750) 64.47
4206 Alaska Raw Fish Tax 0 0 70,000 (70,000) 280,000 (280,000) 0.00
4207 Fisheries Resource Landing Tax 2,477 2,477 1,000 1,477 4,000 (1,523) 61.93
4252 Grant Revenue-State Grants 0 0 2,701 (2,701) 10,014 (10,014) 0.00
4300 Admin.Exp.-Jail 7,626 22,878 22,878 0 91,513 (68,635) 25.00
4301 Admin Exp.-Harbor 29,973 89,920 89,920 0 359,680 (269,760) 25.00
4302 Admin.Exp.-SMIC 8,000 24,001 24,001 0 96,004 (72,003) 25.00
4303 Admin.Exp.-Parking Fund 935 2,805 2,805 0 11,221 (8,416) 25.00
4304 Admin.Exp.-Electric 78,191 234,573 234,573 0 938,293 (703,720) 25.00
4305 Admin.Exp.-Water 21,571 64,712 64,712 0 258,849 (194,137) 25.00
4306 Admin.Exp.-Sewer 13,173 39,519 39,519 0 158,077 (118,558) 25.00
4307 Copying Fees 1,254 2,482 1,250 1,232 5,000 (2,518) 49.64
4308 Sales Tax Credit 0 0 1,000 (1,000) 4,000 (4,000) 0.00
4309 Zoning Fees 248 729 50 679 200 529 364.50
4311 Zoning Fees 0 (234) 0 (234) 0 (234) 0.00
4320 Misc Dog Fees 105 145 300 (155) 1,200 (1,055) 12.08
4322 Miscellaneous Dispatching 833 2,500 2,500 0 10,000 (7,500) 25.00
4323 Miscellaneous Police Fees 140 360 500 (140) 2,000 (1,640) 18.00
4331 Shop Work Orders 26 1,012 625 387 2,500 (1,488) 40.47
4340 P&R:Public Use Fees 0 11 625 (614) 2,500 (2,489) 0.45
4341 P&R:Punchard Fees 514 1,215 1,750 (535) 7,000 (5,785) 17.36
4342 P&R:Class Registrations 1,103 7,674 11,250 (3,576) 45,000 (37,326) 17.05
4343 P&R:Facility Rental 275 864 625 239 2,500 (1,636) 34.58
4344 P&R:Tournaments 561 561 425 136 1,700 (1,139) 32.99
4345 P&R:Special Events 1,155 2,143 4,750 (2,607) 19,000 (16,857) 11.28
4347 P&R:Shower Fees 0 0 3,750 (3,750) 15,000 (15,000) 0.00
4348 P&R:Rock Wall Fees 135 206 125 81 500 (294) 41.12
4349 P&R:Pavilion Fees 354 1,242 1,000 242 4,000 (2,758) 31.05
4350 P&R:Camping Fees 93 229 110,000 (109,771) 440,000 (439,771) 0.05
4351 P&R:Camping w/Utilities 1,533 3,762 85,000 (81,238) 340,000 (336,238) 1.11
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:45 PM Cil of Seward Page: 2
eneral Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
4352 P&R:RV Dump Station 0 0 3,500 (3,500) 14,000 (14,000) 0.00
4353 P&R:Misc Revenue 0 0 125 (125) 500 (500) 0.00
4354 P&R:Work Orders 0 0 1,500 (1,500) 6,000 (6,000) 0.00
4370 Library Service Revenue 785 2,006 2,375 (369) 9,500 (7,494) 21.12
4371 Library Circulation Revenue 290 938 1,000 (62) 4,000 (3,062) 23.45
4373 Museum Admissions 0 0 4,500 (4,500) 18,000 (18,000) 0.00
4380 Land Rents&Leases 7,375 11,700 8,675 3,025 34,700 (23,000) 33.72
4382 Jail Facility Rental 2,500 7,500 7,500 0 30,000 (22,500) 25.00
4383 Municipal Building Rent 0 0 10,000 (10,000) 40,000 (40,000) 0.00
4400 Fines and Bails 774 2,026 4,250 (2,224) 17,000 (14,974) 11.92
4500 GF Interest on Investments 306 7,725 7,500 225 30,000 (22,275) 25.75
4501 GF Penalties&Interest 0 108 250 (142) 1,000 (892) 10.80
4620 Franchise Fee-Refuse 3 12 4,250 (4,238) 17,000 (16,988) 0.07
4630 City Clerk Fees 6 118 75 43 300 (182) 39.41
4639 Misc Service Fees 3 12 0 12 0 12 0.00
Total Revenues $ 292,802 $ 1,270,401 $ 2,702,462 $ (1,432,063) $ 10,809,061 $ (9,538,662) $ 11.75
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:48 PM City of Seward Page: 1
General Fund g
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 440,669 917,041 1,024,207 107,166 4,140,104 3,223,063 22.15
6001 Overtime 38,524 69,628 5,000 (64,628) 20,000 (49,628) 348.14
6002 Standby Time 1,660 3,748 0 (3,748) 0 (3,748) 0.00
6009 Personnel Vacancy Factor 0 0 (37,500) (37,500) (150,000) (150,000) 0.00
6100 Medicare 9,416 19,584 20,462 878 82,497 62,913 23.74
6101 Unemployment Insurance 0 0 1,025 1,025 4,100 4,100 0.00
6102 Workers'Compensation 23,373 51,066 55,015 3,949 220,509 169,443 23.16
6200 Leave Time 43,603 94,824 100,545 5,722 405,587 310,764 23.38
6201 Retirement Benefits 103,209 218,977 222,074 3,097 892,131 673,154 24.55
6202 Health Insurance 228,864 482,856 469,416 (13,440) 1,906,233 1,423,377 25.33
6203 In Lieu of FICA 0 0 494 494 1,975 1,975 0.00
Total Personnel Costs: $ 889,318 $ 1,857,724 $ 1,860,738 $ 3,014 $ 7,523,136 $ 5,665,412 $ 24.69
Non-Personnel Costs:
7000 Audit 0 0 28,795 28,795 111,295 111,295 0.00
7001 Communications 9,269 27,734 30,678 2,944 122,708 94,974 22.60
7002 Postage and Freight 646 5,797 10,363 4,566 41,442 35,645 13.99
7003 Banking&Credit Card Fees 403 1,435 7,950 6,515 31,800 30,365 4.51
7004Insurance 0 107,236 60,080 (47,156) 240,316 133,080 44.62
7006 Legal 19,114 60,211 20,000 (40,211) 80,000 19,789 75.26
7009 Contracted Services 19,143 48,922 112,959 64,037 358,836 309,914 13.63
7010 Engineering 0 0 500 500 2,000 2,000 0.00
7011 Testing 303 447 1,572 1,125 6,286 5,839 7.10
7012 Other Special Services 0 395 8,075 7,680 32,300 31,905 1.22
7013 State Lobbying Fees 8,042 21,126 21,750 624 87,000 65,874 24.28
7014 Federal Lobbying Fees 7,667 23,001 23,750 749 95,000 71,999 24.21
7015 Utilities 43,072 138,582 144,357 5,775 577,429 438,847 24.00
7016 Heating Fuel 7,315 20,707 16,800 (3,907) 67,200 46,493 30.81
7017 Rents&Leases 2,642 7,784 17,313 9,529 75,400 67,616 10.32
7201 Library Books 837 2,391 2,500 109 10,000 7,609 23.91
7202 Library Periodicals 0 0 750 750 3,000 3,000 0.00
7203 Library Standing Orders 0 0 1,000 1,000 4,000 4,000 0.00
7204 Library Non-Print 1,225 1,827 1,000 (827) 4,000 2,173 45.67
7205 Library Electronic Materials 0 0 1,125 1,125 4,500 4,500 0.00
7208 Museum Collection Supplies 1,014 1,014 300 (714) 1,200 186 84.52
7210 Vehicle Supplies 24 561 1,644 1,083 6,576 6,015 8.54
7211 Gas&Lube 8,799 21,324 23,114 1,790 92,454 71,130 23.06
7212 Uniform Allowance 1,041 1,927 3,497 1,570 13,989 12,062 13.77
7213 Safety Equipment 529 1,083 3,177 2,094 12,700 11,617 8.53
7214 Janitorial Supplies 3,569 8,363 4,094 (4,269) 16,376 8,013 51.07
7215 Operating Supplies 30,769 72,777 82,362 9,585 329,438 256,661 22.09
7216 Maintenance&Repair 4,338 55,380 51,095 (4,285) 204,374 148,994 27.10
7217 Small Tools&Equipment 2,807 6,835 18,689 11,854 82,881 76,046 8.25
7218 Inmate Meals 0 0 2,500 2,500 10,000 10,000 0.00
7300 Advertising 4,332 7,552 10,615 3,063 42,456 34,904 17.79
7301 Subscriptions&Dues 858 10,923 9,807 (1,116) 39,220 28,297 27.85
7302 Travel&Subsistence 12,492 32,421 36,654 4,233 131,084 98,663 24.73
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:48 PM City of Seward Page: 2
General Fund g
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
7303 Education&Training 2,531 12,342 14,129 1,787 56,507 44,165 21.84
7304 Equipment Rent 1,201 3,774 12,354 8,580 43,264 39,490 8.72
7307 GFAdministrative Fee 7,626 22,878 22,878 0 91,513 68,635 25.00
7800 Sister City Program 0 0 6,125 6,125 24,500 24,500 0.00
7801 Contributions 0 126,462 63,231 (63,231) 252,923 126,462 50.00
7802 Contributions to Senior Citizens 0 75,000 18,750 (56,250) 75,000 0 100.00
7803 Contributions to B&G Club 0 0 6,250 6,250 25,000 25,000 0.00
7804 Elections 0 0 1,000 1,000 4,000 4,000 0.00
7805 Promotion 325 325 2,750 2,425 11,000 10,675 2.95
7806 Volunteer Fireman Stipend 2,333 13,000 8,500 (4,500) 34,000 21,000 38.24
7807 Contingency 0 0 1,750 1,750 7,000 7,000 0.00
7810 Miscellaneous Expense 462 1,675 5,626 3,951 22,500 20,825 7.45
8012 Debt Service Interest Expense 0 70,900 63,439 (7,461) 253,756 182,856 27.94
8102 Buildings 0 3,300 0 (3,300) 0 (3,300) 0.00
8103 Capital Equipment 0 5,353 875 (4,478) 3,500 (1,853) 152.95
8300 Debt Service Principal 0 0 77,696 77,696 310,784 310,784 0.00
Total Non-Personnel Costs: $ 204,728 $ 1,022,764 $ 1,064,218 $ 41,454 $ 4,152,507 $ 3,129,743 $ 24.63
Total Expenditures $ 1,094,046 $ 2,880,488 $ 2,924,956 $ 44,468 $ 11,675,643 $ 8,795,155 $ 24.67
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:45 PM City of Seward Page: 3
Harbor Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5000 Land Rents&Leases 7,814 98,685 98,679 6 394,715 (296,030) 25.00
5001 Land Lease Credits 0 0 (7,500) 7,500 (30,000) 30,000 0.00
5100 Transient Moorage 31,143 58,224 143,750 (85,526) 575,000 (516,776) 10.13
5101 Moorage 102,055 293,249 287,500 5,749 1,150,000 (856,751) 25.50
5102 Wharfage 0 31,604 12,000 19,604 48,000 (16,396) 65.84
5103 Boat Lift Fees 2,835 3,189 29,331 (26,142) 117,325 (114,136) 2.72
5105 Harbor Power Sales 35,957 114,894 93,166 21,728 372,665 (257,771) 30.83
5150 Shower Fees 357 884 3,750 (2,866) 15,000 (14,116) 5.89
5153 Fuel Pumping Fee 0 2,555 5,125 (2,570) 20,500 (17,945) 12.46
5154 Waiting List Fees 284 630 1,971 (1,341) 7,885 (7,255) 7.99
5155 Towing Fees 53 0 225 (225) 900 (900) 0.00
5156 Pumping Boats 0 63 75 (12) 300 (237) 21.00
5157 North Harbor Launch Fee 0 0 8,438 (8,438) 33,750 (33,750) 0.00
5158 South Harbor Launch Fee 0 0 5,115 (5,115) 20,460 (20,460) 0.00
5800 Labor&Services 105 210 1,375 (1,165) 5,500 (5,290) 3.82
5890 Collection of Doubtful Accounts 200 400 300 100 1,200 (800) 33.33
5899 Miscellaneous Revenue 0 253 250 3 1,000 (747) 25.31
5901 EF Investment Interest 0 0 1,250 (1,250) 5,000 (5,000) 0.00
5905 EF Penalties and Interest 2,548 4,968 2,500 2,468 10,000 (5,032) 49.68
5940 Amortization of Contributions-in-Aid 0 0 284,171 (284,171) 1,136,678 (1,136,678) 0.00
5941 Amortization of Bond Premiums 0 0 10,793 (10,793) 43,172 (43,172) 0.00
Total Revenues $ 183,351 $ 609,808 $ 982,264 $ (372,456) $ 3,929,050 $ (3,319,242) $ 15.52
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:48 PM City of Seward Page: 3
Harbor Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 51,483 115,985 130,795 14,810 523,175 407,190 22.17
6001 Overtime 1,366 1,856 10,064 8,208 40,253 38,397 4.61
6002 Standby Time 1,483 3,186 2,867 (319) 11,468 8,282 27.78
6100 Medicare 878 1,956 2,489 533 9,953 7,997 19.66
6101 Unemployment Insurance 0 0 125 125 500 500 0.00
6102 Workers'Compensation 4,166 9,724 9,398 (326) 37,589 27,865 25.87
6200 Leave Time 5,252 13,492 14,736 1,244 58,942 45,450 22.89
6201 Retirement Benefits 13,528 30,042 34,978 4,936 139,910 109,868 21.47
6202 Health Insurance 35,035 78,901 71,727 (7,174) 286,907 208,006 27.50
Total Personnel Costs: $ 113,191 $ 255,142 $ 277,179 $ 22,037 $ 1,108,697 $ 853,555 $ 23.01
Non-Personnel Costs:
7001 Communications 527 2,561 3,250 689 13,000 10,439 19.70
7002 Postage and Freight 258 2,201 2,376 175 9,500 7,299 23.17
7003 Bank and Credit Card Fees 2,157 13,726 12,750 (976) 51,000 37,274 26.91
7004Insurance 0 66,301 20,575 (45,726) 82,300 15,999 80.56
7006 Legal 0 8 2,500 2,492 10,000 9,992 0.08
7009 Contracted Services 2,957 9,009 23,830 14,821 95,320 86,311 9.45
7011 Testing 0 445 250 (195) 1,000 555 44.47
7015 Utilities 9,050 26,636 30,900 4,264 123,600 96,964 21.55
7016 Heating Fuel 399 1,721 2,500 779 10,000 8,279 17.21
7100 General Power for Resale 36,968 107,244 76,575 (30,669) 306,300 199,056 35.01
7211 Gas&Lube 1,097 3,202 4,625 1,423 18,500 15,298 17.31
7212 Uniform Allowance 0 150 0 (150) 0 (150) 0.00
7213 Safety Equipment 111 845 1,875 1,030 7,500 6,655 11.27
7214 Janitorial Supplies 0 1,235 2,750 1,515 11,000 9,765 11.23
7215 Operating Supplies 422 2,805 9,000 6,195 36,000 33,195 7.79
7216 Maintenance&Repair 2,846 15,200 13,000 (2,200) 52,000 36,800 29.23
7217 Small Tools&Equipment 635 1,508 4,375 2,867 17,500 15,992 8.62
7300 Advertising 1,741 1,925 1,250 (675) 5,000 3,075 38.51
7301 Subscriptions&Dues 180 375 375 0 1,500 1,125 25.02
7302 Travel&Subsistence 0 3,280 2,500 (780) 10,000 6,720 32.80
7303 Education&Training 0 0 1,000 1,000 4,000 4,000 0.00
7304 Equipment Rent 148 445 250 (195) 1,000 555 44.51
7321 Harbor General Indirect Costs 0 0 117,064 117,064 468,251 468,251 0.00
7322 Harbor Admin Indirect Costs 0 0 115,085 115,085 460,337 460,337 0.00
7324 Gen Fund Indirect Costs 29,973 89,920 89,921 1 359,680 269,760 25.00
7325 Harbor Internal Cost Allocation 0 0 (264,584) (264,584) (1,058,334) (1,058,334) 0.00
7330 P.I.L.T. 13,839 40,492 47,390 6,898 189,558 149,066 21.36
7331 Reclass PILTto Transfer-Out (13,839) (40,492) (47,390) (6,898) (189,558) (149,066) 21.36
7808 Bad Debt Expense 0 0 3,000 3,000 12,000 12,000 0.00
7810 Miscellaneous Expense 0 25 875 850 3,500 3,475 0.71
7900 Depreciation Expense 0 0 447,286 447,286 1,789,143 1,789,143 0.00
8012 Debt Service Interest Expense 71,850 71,850 56,131 (15,719) 224,525 152,675 32.00
8104 Motor Pool Rent 0 0 16,000 16,000 64,000 64,000 0.00
8300 Debt Service Principal 0 0 128,589 128,589 514,354 514,354 0.00
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:48 PM City of Seward Page: 4
Harbor Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Non-Personnel Costs: $ 161,319 $ 422,617 $ 925,873 $ 503,256 $ 3,703,476 $ 3,280,859 $ 11.41
Total Expenditures $ 274,510 $ 677,759 $ 1,203,052 $ 525,293 $ 4,812,173 $ 4,134,414 $ 14.08
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:45 PM City of Seward Page: 4
SMIC Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5000 Land Rents&Leases 600 45,423 44,936 487 179,745 (134,322) 25.27
5001 Land Lease Credits 0 (3,122) 0 (3,122) 0 (3,122) 0.00
5101 Moorage 251 251 3,250 (2,999) 13,000 (12,749) 1.93
5102 Wharfage 0 0 1,563 (1,563) 6,250 (6,250) 0.00
5103 Boat Lift Fees 19,759 31,618 35,235 (3,617) 140,941 (109,323) 22.43
5104 Storage Fees 8,753 25,685 28,750 (3,065) 115,000 (89,315) 22.33
5106 SMIC Power Sales 11,280 31,123 14,750 16,373 59,000 (27,877) 52.75
5109 Washdown Pad Fees 0 0 1,300 (1,300) 5,200 (5,200) 0.00
5153 Fuel Pumping Fee 0 0 750 (750) 3,000 (3,000) 0.00
5800 Labor&Services 0 0 250 (250) 1,000 (1,000) 0.00
5899 Miscellaneous Revenue 51,045 51,045 0 51,045 0 51,045 0.00
5940 Amortization of Contributions-in-Aid 0 0 191,961 (191,961) 767,846 (767,846) 0.00
Total Revenues $ 91,688 $ 182,023 $ 322,745 $ (140,722) $ 1,290,982 $ (1,108,959) $ 14.10
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:48 PM City of Seward Page: 5
SMIC Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 8,194 13,065 13,647 582 54,584 41,519 23.94
6001 Overtime 127 306 1,283 977 5,129 4,823 5.97
6100 Medicare 119 198 233 35 932 734 21.25
6102 Workers'Compensation 791 1,191 1,678 487 6,710 5,519 17.74
6201 Retirement Benefits 1,907 3,129 434 (2,695) 1,735 (1,394) 180.33
6202 Health Insurance 5,112 8,201 6,842 (1,359) 27,369 19,168 29.96
Total Personnel Costs: $ 16,250 $ 26,090 $ 24,117 $ (1,973) $ 96,459 $ 70,369 $ 27.05
Non-Personnel Costs:
7001 Communications 0 0 125 125 500 500 0.00
7002 Postage and Freight 150 1,522 1,375 (147) 5,500 3,978 27.68
7004Insurance 0 7,533 4,475 (3,058) 17,900 10,367 42.08
7006 Legal 287 5,032 3,750 (1,282) 15,000 9,968 33.55
7009 Contracted Services 0 735 7,500 6,765 30,000 29,265 2.45
7015 Utilities 1,474 4,219 4,282 63 17,126 12,907 24.63
7016 Heating Fuel 299 1,086 1,250 164 5,000 3,914 21.73
7100 General Power for Resale 6,844 19,529 12,250 (7,279) 49,000 29,471 39.86
7211 Gas&Lube 727 2,135 2,000 (135) 8,000 5,865 26.69
7215 Operating Supplies 92 92 1,500 1,408 6,000 5,908 1.53
7216 Maintenance&Repair 1,320 15,825 9,000 (6,825) 36,000 20,175 43.96
7217 Small Tools&Equipment (384) (384) 375 759 1,500 1,884 (25.60)
7300 Advertising 0 0 750 750 3,000 3,000 0.00
7301 Subscriptions&Dues (23) (23) 0 23 0 23 0.00
7321 Harbor General Indirect Costs 0 0 16,356 16,356 65,425 65,425 0.00
7322 Harbor Admin Indirect Costs 0 0 16,081 16,081 64,320 64,320 0.00
7323 SMIC General Indirect Costs 0 0 41,728 41,728 166,911 166,911 0.00
7324 Gen Fund Indirect Costs 8,000 24,001 24,001 0 96,004 72,003 25.00
7325 Harbor Internal Cost Allocation 0 0 (41,728) (41,728) (166,911) (166,911) 0.00
7330 P.I.L.T. 3,203 7,094 6,849 (245) 27,396 20,302 25.89
7331 Reclass PILTto Transfer-Out (3,203) (7,094) (6,849) 245 (27,396) (20,302) 25.89
7900 Depreciation Expense 0 0 254,602 254,602 1,018,409 1,018,409 0.00
8101Infrastructure 48,740 48,740 0 (48,740) 0 (48,740) 0.00
8300 Debt Service Principal 0 0 24,502 24,502 98,008 98,008 0.00
Total Non-Personnel Costs: $ 67,526 $ 130,042 $ 384,174 $ 254,132 $ 1,536,692 $ 1,406,650 $ 8.46
Total Expenditures $ 83,776 $ 156,132 $ 408,291 $ 252,159 $ 1,633,151 $ 1,477,019 $ 9.56
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:45 PM City of Seward Page: 5
Parking Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5200 S.Harbor Lot 0 0 31,250 (31,250) 125,000 (125,000) 0.00
5201 N.Harbor Lot 0 0 15,500 (15,500) 62,000 (62,000) 0.00
5202 N.E.Ramp Lot 0 0 11,250 (11,250) 45,000 (45,000) 0.00
5204 S.Harbor Uplands Lot 0 0 6,250 (6,250) 25,000 (25,000) 0.00
5205 Slip Holder Parking Passes 47 47 6,000 (5,953) 24,000 (23,953) 0.19
5206 Employee Passes 0 0 2,250 (2,250) 9,000 (9,000) 0.00
5210 Vehicle w/Trailer 0 0 5,000 (5,000) 20,000 (20,000) 0.00
5211 Visitor Parking Permits 0 0 163 (163) 650 (650) 0.00
5212 Fines-Parking Tickets 33 33 500 (467) 2,000 (1,967) 1.64
5901 EF Investment Interest 0 0 1,750 (1,750) 7,000 (7,000) 0.00
Total Revenues $ 80 $ 80 $ 79,913 $ (79,833) $ 319,650 $ (319,570) $ 0.03
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:48 PM City of Seward Page: 6
Parking Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 2,086 4,734 29,744 25,010 118,977 114,243 3.98
6001 Overtime 0 0 906 906 3,625 3,625 0.00
6100 Medicare 35 82 2,012 1,930 8,049 7,967 1.02
6101 Unemployment Insurance 0 0 375 375 1,500 1,500 0.00
6102 Workers'Compensation 27 83 309 226 1,237 1,154 6.73
6201 Retirement Benefits 550 835 1,195 360 4,779 3,944 17.48
6202 Health Insurance 744 1,781 1,429 (352) 5,714 3,933 31.16
Total Personnel Costs: $ 3,442 $ 7,515 $ 35,970 $ 28,455 $ 143,881 $ 136,366 $ 5.22
Non-Personnel Costs:
7001 Communications 144 466 800 334 3,200 2,734 14.57
7002 Postage and Freight 0 0 250 250 1,000 1,000 0.00
7003 Bank and Credit Card Fees 0 0 2,125 2,125 8,500 8,500 0.00
7004Insurance 0 1,343 625 (718) 2,500 1,157 53.74
7009 Contracted Services 0 0 1,125 1,125 4,500 4,500 0.00
7011 Testing 0 0 125 125 500 500 0.00
7012 Other Special Services 0 0 2,250 2,250 9,000 9,000 0.00
7015 Utilities 69 149 250 101 1,000 851 14.93
7210 Vehicle Supplies 0 0 1,000 1,000 4,000 4,000 0.00
7211 Gas&Lube 0 0 375 375 1,500 1,500 0.00
7212 Uniform Allowance 0 0 250 250 1,000 1,000 0.00
7213 Safety Equipment 0 0 250 250 1,000 1,000 0.00
7214 Janitorial Supplies 0 0 63 63 250 250 0.00
7215 Operating Supplies 0 3,004 2,250 (754) 9,000 5,996 33.38
7216 Maintenance&Repair 760 760 2,500 1,740 10,000 9,240 7.60
7217 Small Tools&Equipment 0 0 1,250 1,250 5,000 5,000 0.00
7300 Advertising 123 123 250 127 1,000 877 12.25
7301 Subscriptions&Dues 0 0 1,875 1,875 7,500 7,500 0.00
7302 Travel&Subsistence 0 17 875 858 3,500 3,483 0.49
7303 Education&Training 0 0 500 500 2,000 2,000 0.00
7304 Equipment Rent 0 0 625 625 2,500 2,500 0.00
7307 GFAdministrative Fee 935 2,805 2,805 0 11,221 8,416 25.00
7330 P.I.L.T. 6 6 6,253 6,247 25,012 25,006 0.03
7331 Reclass PILTto Transfer-Out (6) (6) (6,253) (6,247) (25,012) (25,006) 0.03
7900 Depreciation Expense 0 0 4,723 4,723 18,893 18,893 0.00
8103 Capital Equipment 0 0 23,000 23,000 92,000 92,000 0.00
8104 Motor Pool Rent 0 0 3,250 3,250 13,000 13,000 0.00
Total Non-Personnel Costs: $ 2,031 $ 8,667 $ 53,391 $ 44,724 $ 213,564 $ 204,897 $ 4.06
Total Expenditures $ 5,473 $ 16,182 $ 89,361 $ 73,179 $ 357,445 $ 341,263 $ 4.53
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:45 PM City of Seward Page: 6
Electric Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 108,798 341,642 343,201 (1,559) 1,372,805 (1,031,163) 24.89
5302 Residential fuel factor 103,015 416,684 352,377 64,307 1,409,509 (992,825) 29.56
5303 Residential customer charge 43,094 128,022 123,686 4,336 494,745 (366,723) 25.88
5310 SG Service 56,578 187,621 214,169 (26,548) 856,677 (669,056) 21.90
5312 SG fuel factor 50,830 186,200 153,873 32,327 615,493 (429,293) 30.25
5313 SG Customer Charge 19,887 58,095 55,406 2,689 221,624 (163,529) 26.21
5320 LG Service 72,669 304,548 334,317 (29,769) 1,337,268 (1,032,720) 22.77
5322 LG fuel factor 125,343 493,195 447,585 45,610 1,790,339 (1,297,144) 27.55
5323 LG customer charge 3,915 11,639 11,270 369 45,081 (33,442) 25.82
5324 LG demand charge 85,721 294,075 349,747 (55,672) 1,398,988 (1,104,913) 21.02
5340 Spec.Contract Energy 16,438 55,661 98,520 (42,859) 394,081 (338,420) 14.12
5342 Special Contract fuel factor 37,221 143,251 122,271 20,980 489,083 (345,832) 29.29
5343 Spec.Contract customer charge 84 253 260 (7) 1,038 (785) 24.36
5345 Special Contract Demand 31,780 96,490 102,818 (6,328) 411,273 (314,783) 23.46
5350 Harbor Fund Power Sales 20,358 70,081 78,750 (8,669) 315,000 (244,919) 22.25
5352 Harbor power fuel factor 15,153 57,139 27,500 29,639 110,000 (52,861) 51.94
5360 Street&Yard 5,979 17,994 17,500 494 70,000 (52,006) 25.71
5362 Yard Light Fuel 558 2,466 1,000 1,466 4,000 (1,534) 61.66
5801 Turn on Fees 1,720 4,679 5,000 (321) 20,000 (15,321) 23.40
5802 Equipment Rental 0 0 5,000 (5,000) 20,000 (20,000) 0.00
5803 Joint Pole Use 0 0 2,500 (2,500) 10,000 (10,000) 0.00
5804 Work Order Revenue 0 0 5,000 (5,000) 20,000 (20,000) 0.00
5890 Collection of Doubtful Accounts 0 0 250 (250) 1,000 (1,000) 0.00
5899 Miscellaneous Revenue 0 0 1,250 (1,250) 5,000 (5,000) 0.00
5901 EF Investment Interest 0 0 1,750 (1,750) 7,000 (7,000) 0.00
5905 EF Penalties and Interest 1,167 10,413 12,500 (2,087) 50,000 (39,587) 20.83
5940 Amort.of CIA-General 0 0 244,266 (244,266) 977,062 (977,062) 0.00
5941 Amort.Bond Premium 0 0 3,459 (3,459) 13,834 (13,834) 0.00
Total Revenues $ 800,308 $ 2,880,148 $ 3,115,225 $ (235,077) $ 12,460,900 $ (9,580,752) $ 23.11
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:48 PM City of Seward Page: 7
Electric Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 94,529 207,747 294,111 86,364 1,014,439 806,692 20.48
6001 Overtime 6,793 11,633 17,443 5,810 69,762 58,129 16.68
6002 Standby Time 10,731 24,251 22,863 (1,388) 91,451 67,200 26.52
6100 Medicare 2,096 4,541 4,274 (267) 17,091 12,550 26.57
6102 Workers'Compensation 8,328 18,328 20,959 2,631 83,831 65,503 21.86
6200 Leave Time 10,535 22,406 22,517 111 90,065 67,659 24.88
6201 Retirement Benefits 20,966 44,652 46,002 1,350 184,003 139,351 24.27
6202 Health Insurance 32,201 69,888 71,328 1,440 285,306 215,418 24.50
6204 Meal Allowance 200 200 1,782 1,582 7,125 6,925 2.80
6205 Electric Union Benefits 156 467 5,213 4,746 20,850 20,383 2.24
Total Personnel Costs: $ 186,535 $ 404,113 $ 506,492 $ 102,379 $ 1,863,923 $ 1,459,810 $ 21.68
Non-Personnel Costs:
7001 Communications 1,127 4,383 5,375 992 21,500 17,117 20.39
7002 Postage and Freight 407 1,044 5,625 4,581 22,500 21,456 4.64
7003 Bank and Credit Card Fees 5,982 17,996 14,000 (3,996) 56,000 38,004 32.14
7004Insurance 0 29,552 15,500 (14,052) 62,000 32,448 47.66
7006 Legal 0 0 15,000 15,000 60,000 60,000 0.00
7009 Contracted Services 4,511 32,082 275,663 243,581 718,163 686,081 4.47
7010 Engineering 0 4,331 7,500 3,169 30,000 25,669 14.44
7011 Testing 0 206 375 169 1,500 1,294 13.73
7012 Other Special Services 1,182 2,976 3,750 774 15,000 12,024 19.84
7015 Utilities 15,830 45,374 40,125 (5,249) 160,500 115,126 28.27
7016 Heating Fuel 1,715 5,754 4,500 (1,254) 18,000 12,246 31.97
7017 Rents&Leases 33 7,229 5,750 (1,479) 23,000 15,771 31.43
7101 Chugach Power Purchases 57,745 443,407 552,777 109,370 2,211,106 1,767,699 20.05
7102 Power Fuel Costs 288,561 995,415 716,649 (278,766) 2,866,594 1,871,179 34.72
7103 Fuel for Generators 0 0 25,000 25,000 100,000 100,000 0.00
7210 Vehicle Supplies 552 1,484 2,500 1,016 10,000 8,516 14.84
7211 Gas&Lube 1,132 8,886 8,125 (761) 32,500 23,614 27.34
7212 Uniform Allowance 0 0 375 375 1,500 1,500 0.00
7213 Safety Equipment 668 881 1,500 619 6,000 5,119 14.68
7215 Operating Supplies 4,804 18,516 104,760 86,244 242,010 223,494 7.65
7216 Maintenance&Repair 913 2,496 22,500 20,004 90,000 87,504 2.77
7217 Small Tools&Equipment 1,914 3,992 8,750 4,758 35,000 31,008 11.40
7300 Advertising 130 1,067 1,500 433 6,000 4,933 17.78
7301 Subscriptions&Dues 0 27,320 21,250 (6,070) 85,000 57,680 32.14
7302 Travel&Subsistence 2,414 9,712 7,000 (2,712) 28,000 18,288 34.69
7303 Education&Training 75 6,972 7,000 28 28,000 21,028 24.90
7304 Equipment Rent 213 1,640 8,750 7,110 35,000 33,360 4.69
7307 GFAdministrative Fee 78,191 234,573 234,573 0 938,293 703,720 25.00
7330 P.I.L.T. 63,931 229,579 228,260 (1,319) 913,040 683,461 25.14
7331 Reclass PILTto Transfer-Out (63,931) (229,579) (228,260) 1,319 (913,040) (683,461) 25.14
7808 Bad Debt Expense 0 0 7,500 7,500 30,000 30,000 0.00
7810 Miscellaneous Expense 76 229 8,750 8,521 35,000 34,771 0.65
7900 Depreciation Expense 0 0 392,968 392,968 1,571,868 1,571,868 0.00
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:48 PM City of Seward Page: 8
Electric Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
8010 Utility Deposit Interest 111 324 300 (24) 1,200 876 27.01
8011 Bonding Expense 0 (2,200) 0 2,200 0 2,200 0.00
8012 Debt Service Interest Expense 0 90,600 46,350 (44,250) 185,400 94,800 48.87
8014 Amortization of Bond Issue Costs 0 0 5,226 5,226 20,903 20,903 0.00
8101Infrastructure 0 0 52,500 52,500 210,000 210,000 0.00
8102 Buildings 0 0 5,000 5,000 20,000 20,000 0.00
8103 Capital Equipment 12,779 18,164 13,750 (4,414) 55,000 36,836 33.03
8104 Motor Pool Rent 0 0 67,500 67,500 270,000 270,000 0.00
8200 Work Order Sal/Benefit credits 0 0 (15,000) (15,000) (60,000) (60,000) 0.00
8201 Work Order Operating Supply credits 0 0 (7,500) (7,500) (30,000) (30,000) 0.00
8300 Debt Service Principal 0 0 40,000 40,000 160,000 160,000 0.00
Total Non-Personnel Costs: $ 481,065 $ 2,014,405 $ 2,733,516 $ 719,111 $ 10,372,537 $ 8,358,132 $ 19.42
Total Expenditures $ 667,600 $ 2,418,518 $ 3,240,008 $ 821,490 $ 12,236,460 $ 9,817,942 $ 19.76
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:45 PM City of Seward Page: 7
Water Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 40,655 124,438 119,430 5,008 477,719 (353,281) 26.05
5310 SG Service 8,453 26,429 32,584 (6,155) 130,337 (103,908) 20.28
5320 LG Service 15,024 45,712 55,033 (9,321) 220,132 (174,420) 20.77
5330 SMIC Sales 3,809 13,776 15,113 (1,337) 60,451 (46,675) 22.79
5340 Spec.Contracts 1,936 5,004 71,138 (66,134) 284,553 (279,549) 1.76
5801 Turn on Fees 431 528 2,552 (2,024) 10,206 (9,678) 5.18
5806 Ship Water 198 589 21,058 (20,469) 84,233 (83,644) 0.70
5807 Hydrant Rentals 10,481 29,056 30,000 (944) 120,000 (90,944) 24.21
5899 Miscellaneous Revenue 0 0 2,552 (2,552) 10,206 (10,206) 0.00
5901 EF Investment Interest 0 0 1,277 (1,277) 5,109 (5,109) 0.00
5905 EF Penalties and Interest 0 139 512 (373) 2,046 (1,907) 6.77
5940 Amort.of CIA-General 0 0 46,509 (46,509) 186,036 (186,036) 0.00
Total Revenues $ 80,987 $ 245,671 $ 397,758 $ (152,087) $ 1,591,028 $ (1,345,357) $ 15.44
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:48 PM City of Seward Page: 9
Water Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 19,778 43,898 45,890 1,992 183,556 139,658 23.92
6001 Overtime 667 2,390 1,049 (1,341) 4,192 1,802 57.00
6002 Standby Time 684 1,619 2,439 820 9,754 8,135 16.60
6100 Medicare 311 706 857 151 3,428 2,722 20.60
6102 Workers'Compensation 1,303 3,061 3,048 (13) 12,191 9,130 25.11
6200 Leave Time 2,129 4,634 4,686 53 18,745 14,112 24.72
6201 Retirement Benefits 4,943 11,235 10,969 (266) 43,874 32,639 25.61
6202 Health Insurance 10,922 24,936 22,857 (2,079) 91,426 66,490 27.27
Total Personnel Costs: $ 40,737 $ 92,479 $ 91,795 $ (684) $ 367,166 $ 274,687 $ 25.19
Non-Personnel Costs:
7001 Communications 1,140 2,319 2,750 431 11,000 8,681 21.08
7002 Postage and Freight 23 90 1,625 1,535 6,500 6,410 1.38
7003 Bank and Credit Card Fees 604 1,918 1,500 (418) 6,000 4,082 31.97
7004Insurance 0 7,277 2,700 (4,577) 10,800 3,523 67.38
7006 Legal 0 0 1,250 1,250 5,000 5,000 0.00
7009 Contracted Services 0 1,052 18,750 17,698 75,000 73,948 1.40
7011 Testing 375 1,357 2,750 1,393 11,000 9,643 12.33
7015 Utilities 19,179 57,720 64,750 7,030 259,000 201,280 22.29
7211 Gas&Lube 0 1,099 2,625 1,526 10,500 9,401 10.46
7213 Safety Equipment 24 170 750 580 3,000 2,830 5.66
7214 Janitorial Supplies 29 53 0 (53) 0 (53) 0.00
7215 Operating Supplies 307 1,097 11,125 10,029 44,500 43,404 2.46
7216 Maintenance&Repair 84 7,091 6,500 (591) 26,000 18,909 27.27
7217 Small Tools&Equipment 98 347 1,625 1,279 6,500 6,154 5.33
7300 Advertising 0 0 250 250 1,000 1,000 0.00
7301 Subscriptions&Dues 0 227 425 198 1,700 1,473 13.35
7302 Travel&Subsistence 241 241 1,400 1,159 5,600 5,359 4.31
7303 Education&Training 0 0 1,400 1,400 5,600 5,600 0.00
7304 Equipment Rent 0 0 2,000 2,000 8,000 8,000 0.00
7307 GFAdministrative Fee 21,571 64,712 64,712 0 258,849 194,137 25.00
7330 P.I.L.T. 6,479 19,643 27,665 8,022 110,660 91,017 17.75
7331 Reclass PILTto Transfer-Out (6,479) (19,643) (27,665) (8,022) (110,660) (91,017) 17.75
7808 Bad Debt Expense 0 0 500 500 2,000 2,000 0.00
7810 Miscellaneous Expense 0 0 450 450 1,800 1,800 0.00
7900 Depreciation Expense 0 0 98,050 98,050 392,199 392,199 0.00
8012 Debt Service Interest Expense 21,697 21,697 5,424 (16,273) 21,697 0 100.00
8103 Capital Equipment 0 17,387 0 (17,387) 0 (17,387) 0.00
8104 Motor Pool Rent 0 0 1,250 1,250 5,000 5,000 0.00
8300 Debt Service Principal 135,147 135,147 33,787 (101,360) 135,147 0 100.00
Total Non-Personnel Costs: $ 200,519 $ 321,001 $ 328,348 $ 7,347 $ 1,313,392 $ 992,391 $ 24.44
Total Expenditures $ 241,256 $ 413,480 $ 420,143 $ 6,663 $ 1,680,558 $ 1,267,078 $ 24.60
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:45 PM City of Seward Page: 8
Wastewater Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 55,244 167,181 158,256 8,925 633,024 (465,843) 26.41
5310 SG Service 10,316 35,290 51,051 (15,761) 204,204 (168,914) 17.28
5320 LG Service 16,981 59,687 73,766 (14,079) 295,065 (235,378) 20.23
5330 SMIC Sales 407 7,375 9,802 (2,427) 39,206 (31,831) 18.81
5809 Water/Seward Misc.Service 0 0 637 (637) 2,548 (2,548) 0.00
5901 EF Investment Interest 0 0 512 (512) 2,046 (2,046) 0.00
5905 EF Penalties and Interest 0 235 383 (148) 1,532 (1,297) 15.37
5940 Amort.of CIA-General 0 0 99,611 (99,611) 398,445 (398,445) 0.00
Total Revenues $ 82,948 $ 269,768 $ 394,018 $ (124,250) $ 1,576,070 $ (1,306,302) $ 17.12
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:48 PM City of Seward Page: 10
Wastewater Enterprise Fund
For 3/31/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 15,286 31,110 34,709 3,599 138,833 107,723 22.41
6001 Overtime 163 250 793 543 3,170 2,920 7.89
6002 Standby Time 1,234 2,388 1,623 (765) 6,492 4,104 36.78
6100 Medicare 237 505 685 180 2,738 2,233 18.43
6102 Workers'Compensation 908 1,992 2,200 208 8,799 6,807 22.64
6200 Leave Time 2,090 4,535 4,568 33 18,272 13,737 24.82
6201 Retirement Benefits 3,756 8,006 8,354 348 33,416 25,410 23.96
6202 Health Insurance 7,655 16,644 13,929 (2,715) 55,713 39,069 29.87
Total Personnel Costs: $ 31,329 $ 65,430 $ 66,861 $ 1,431 $ 267,433 $ 202,003 $ 24.47
Non-Personnel Costs:
7001 Communications 1,079 2,137 2,075 (62) 8,300 6,163 25.75
7002 Postage and Freight 98 260 1,175 915 4,700 4,440 5.53
7003 Bank and Credit Card Fees 821 2,390 2,000 (390) 8,000 5,610 29.88
7004Insurance 0 3,158 2,000 (1,158) 8,000 4,842 39.47
7006 Legal 0 0 3,000 3,000 12,000 12,000 0.00
7009 Contracted Services 1,117 2,170 26,250 24,080 105,000 102,830 2.07
7011 Testing 2,005 5,305 6,750 1,445 27,000 21,695 19.65
7015 Utilities 13,423 41,924 53,250 11,326 213,000 171,076 19.68
7016 Heating Fuel 0 1,163 875 (288) 3,500 2,337 33.22
7017 Rents&Leases 0 0 50 50 200 200 0.00
7211 Gas&Lube 1,225 2,783 2,425 (358) 9,700 6,917 28.69
7213 Safety Equipment 0 0 375 375 1,500 1,500 0.00
7215 Operating Supplies 0 356 4,250 3,894 17,000 16,644 2.09
7216 Maintenance&Repair 147 1,034 7,375 6,341 29,500 28,466 3.51
7217 Small Tools&Equipment 57 57 1,000 943 4,000 3,943 1.42
7300 Advertising 0 0 100 100 400 400 0.00
7301 Subscriptions&Dues 0 10,511 1,125 (9,386) 4,500 (6,011) 233.59
7302 Travel&Subsistence 540 540 1,300 760 5,200 4,660 10.38
7303 Education&Training 0 0 950 950 3,800 3,800 0.00
7304 Equipment Rent 0 0 1,500 1,500 6,000 6,000 0.00
7307 GFAdministrative Fee 13,173 39,519 39,519 0 158,077 118,558 25.00
7330 P.I.L.T. 6,636 21,563 23,481 1,918 93,924 72,361 22.96
7331 Reclass PILTto Transfer-Out (6,636) (21,563) (23,481) (1,918) (93,924) (72,361) 22.96
7808 Bad Debt Expense 0 0 500 500 2,000 2,000 0.00
7810 Miscellaneous Expense 0 0 300 300 1,200 1,200 0.00
7900 Depreciation Expense 0 0 89,826 89,826 359,306 359,306 0.00
8012 Debt Service Interest Expense 0 0 4,436 4,436 17,744 17,744 0.00
8104 Motor Pool Rent 0 0 1,250 1,250 5,000 5,000 0.00
8300 Debt Service Principal 0 0 14,433 14,433 57,733 57,733 0.00
Total Non-Personnel Costs: $ 33,685 $ 113,307 $ 268,089 $ 154,782 $ 1,072,360 $ 959,053 $ 10.57
Total Expenditures $ 65,014 $ 178,737 $ 334,950 $ 156,213 $ 1,339,793 $ 1,161,056 $ 13.34
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:46 PM Cil of Seward Page: 1
eneral Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
4000 Tax Revenue-Sales 74,935 655,465 1,666,667 (1,011,202) 5,000,000 (4,344,535) 13.11
4010 Tax Revenue-Real Property 2,265 8,056 320,000 (311,944) 960,000 (951,944) 0.84
4011 Tax Revenue-Personal Property 1,863 6,213 106,667 (100,454) 320,000 (313,787) 1.94
4012 Tax Revenue-Motor vehicle 2,790 4,411 8,333 (3,922) 25,000 (20,589) 17.64
4020 Hotel/Motel Room Tax 19,499 19,499 166,667 (147,168) 500,000 (480,501) 3.90
4030 Payments in Lieu of Tax 0 0 30,000 (30,000) 90,000 (90,000) 0.00
4031 Contra Payments in Lieu of Tax (32,580) (32,580) (8,400) (24,180) (25,200) (7,380) 129.29
4040 Penalties and Interest on Taxes 362 656 500 156 1,500 (844) 43.73
4100 Building Permits 1,556 4,539 16,667 (12,128) 50,000 (45,461) 9.08
4101 Permits-Taxi 187 636 400 236 1,200 (564) 52.98
4102DMV-Drivers License 1,105 4,833 7,000 (2,168) 21,000 (16,168) 23.01
4103 DMV-Motor Vehicles 6,722 16,608 18,667 (2,059) 56,000 (39,392) 29.66
4104 Animal Control Licenses 25 55 83 (28) 250 (195) 22.00
4105 Business License 2,160 10,780 6,000 4,780 18,000 (7,220) 59.89
4106 License and Permits-Misc 822 1,521 667 854 2,000 (479) 76.03
4202 Jail Contract 0 92,238 116,667 (24,429) 350,000 (257,762) 26.35
4203 Dispatch Contract w/State of AK 0 9,000 12,000 (3,000) 36,000 (27,000) 25.00
4204 KPB 911 Dispatch 0 0 17,520 (17,520) 52,560 (52,560) 0.00
4205 Alaska Liquor Tax 0 12,250 6,333 5,917 19,000 (6,750) 64.47
4206 Alaska Raw Fish Tax 0 0 93,333 (93,333) 280,000 (280,000) 0.00
4207 Fisheries Resource Landing Tax 0 2,477 1,333 1,144 4,000 (1,523) 61.93
4252 Grant Revenue-State Grants 0 0 10,014 (10,014) 10,014 (10,014) 0.00
4300 Admin.Exp.-Jail 7,626 30,504 30,504 0 91,513 (61,009) 33.33
4301 Admin Exp.-Harbor 29,973 119,893 119,893 0 359,680 (239,787) 33.33
4302 Admin.Exp.-SMIC 8,000 32,001 32,001 0 96,004 (64,003) 33.33
4303 Admin.Exp.-Parking Fund 935 3,740 3,740 0 11,221 (7,481) 33.33
4304 Admin.Exp.-Electric 78,191 312,764 312,764 0 938,293 (625,529) 33.33
4305 Admin.Exp.-Water 21,571 86,283 86,283 0 258,849 (172,566) 33.33
4306 Admin.Exp.-Sewer 13,173 52,692 52,692 0 158,077 (105,385) 33.33
4307 Copying Fees 636 3,118 1,667 1,451 5,000 (1,882) 62.36
4308 Sales Tax Credit 1,000 1,000 1,333 (333) 4,000 (3,000) 25.00
4309 Zoning Fees 0 729 67 662 200 529 364.50
4311 Zoning Fees 0 (234) 0 (234) 0 (234) 0.00
4320 Misc Dog Fees 25 170 400 (230) 1,200 (1,030) 14.17
4322 Miscellaneous Dispatching 833 3,333 3,333 0 10,000 (6,667) 33.33
4323 Miscellaneous Police Fees 150 510 667 (157) 2,000 (1,490) 25.50
4330 Street Work Orders 1,136 1,136 0 1,136 0 1,136 0.00
4331 Shop Work Orders 35 1,047 833 214 2,500 (1,453) 41.88
4332 GF Equipment Rental 570 570 0 570 0 570 0.00
4340 P&R:Public Use Fees 20 31 834 (803) 2,500 (2,469) 1.23
4341 P&R:Punchard Fees 477 1,692 2,334 (642) 7,000 (5,308) 24.17
4342 P&R:Class Registrations 10,504 18,178 15,000 3,178 45,000 (26,822) 40.40
4343 P&R:Facility Rental 142 1,006 834 172 2,500 (1,494) 40.26
4344 P&R:Tournaments 1,308 1,869 567 1,302 1,700 169 109.95
4345 P&R:Special Events 8,932 11,075 6,333 4,742 19,000 (7,925) 58.29
4347 P&R:Shower Fees 0 0 5,000 (5,000) 15,000 (15,000) 0.00
4348 P&R:Rock Wall Fees 37 243 167 76 500 (257) 48.60
4349 P&R:Pavilion Fees 234 1,476 1,333 143 4,000 (2,524) 36.89
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:46 PM Cil of Seward Page: 2
eneral Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
4350 P&R:Camping Fees 2,173 2,402 146,667 (144,265) 440,000 (437,598) 0.55
4351 P&R:Camping w/Utilities 6,033 9,794 113,333 (103,539) 340,000 (330,206) 2.88
4352 P&R:RV Dump Station 0 0 4,667 (4,667) 14,000 (14,000) 0.00
4353 P&R:Misc Revenue 168 168 167 1 500 (332) 33.55
4354 P&R:Work Orders 0 0 2,000 (2,000) 6,000 (6,000) 0.00
4370 Library Service Revenue 971 2,977 3,167 (190) 9,500 (6,523) 31.34
4371 Library Circulation Revenue 389 1,327 1,333 (6) 4,000 (2,673) 33.17
4373 Museum Admissions 0 0 6,000 (6,000) 18,000 (18,000) 0.00
4380 Land Rents&Leases 2,450 14,150 11,567 2,583 34,700 (20,550) 40.78
4382 Jail Facility Rental 2,500 10,000 10,000 0 30,000 (20,000) 33.33
4383 Municipal Building Rent 0 0 13,333 (13,333) 40,000 (40,000) 0.00
4400 Fines and Bails 190 2,216 5,667 (3,451) 17,000 (14,784) 13.03
4500 GF Interest on Investments 6,822 14,547 10,000 4,547 30,000 (15,453) 48.49
4501 GF Penalties&Interest 0 108 333 (225) 1,000 (892) 10.85
4620 Franchise Fee-Refuse 4,902 4,914 5,667 (753) 17,000 (12,086) 28.90
4630 City Clerk Fees 30 148 100 48 300 (152) 49.41
4639 Misc Service Fees 0 12 0 12 0 12 0.00
Total Revenues $ 293,847 $ 1,564,246 $ 3,609,698 $ (2,045,453) $ 10,809,061 $ (9,244,816) $ 14.47
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:49 PM City of Seward Page: 1
General Fund g
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 288,268 1,205,310 1,408,892 203,582 4,140,104 2,934,794 29.11
6001 Overtime 12,820 82,448 6,667 (75,781) 20,000 (62,448) 412.24
6002 Standby Time 0 3,748 0 (3,748) 0 (3,748) 0.00
6009 Personnel Vacancy Factor 0 0 (50,000) (50,000) (150,000) (150,000) 0.00
6100 Medicare 6,873 26,457 27,933 1,476 82,497 56,040 32.07
6101 Unemployment Insurance 1,323 1,323 1,367 44 4,100 2,777 32.26
6102 Workers'Compensation 16,807 67,873 73,809 5,936 220,509 152,636 30.78
6200 Leave Time 29,036 123,860 137,479 13,619 405,587 281,727 30.54
6201 Retirement Benefits 65,716 284,693 299,944 15,251 892,131 607,438 31.91
6202 Health Insurance 150,436 633,292 654,459 21,167 1,906,233 1,272,941 33.22
6203 In Lieu of FICA 0 0 658 658 1,975 1,975 0.00
Total Personnel Costs: $ 571,279 $ 2,429,004 $ 2,561,208 $ 132,204 $ 7,523,136 $ 5,094,132 $ 32.29
Non-Personnel Costs:
7000 Audit 55,000 55,000 37,962 (17,038) 111,295 56,295 49.42
7001 Communications 10,057 37,791 40,905 3,114 122,708 84,917 30.80
7002 Postage and Freight 2,012 7,809 13,813 6,004 41,442 33,633 18.84
7003 Banking&Credit Card Fees 819 2,253 10,600 8,347 31,800 29,547 7.09
7004Insurance 50 107,286 80,107 (27,179) 240,316 133,030 44.64
7006 Legal 23,098 83,309 26,667 (56,642) 80,000 (3,309) 104.14
7009 Contracted Services 35,483 84,404 140,281 55,877 358,836 274,432 23.52
7010 Engineering 0 0 667 667 2,000 2,000 0.00
7011 Testing 621 1,068 2,097 1,029 6,286 5,218 16.99
7012 Other Special Services 323 718 10,767 10,049 32,300 31,582 2.22
7013 State Lobbying Fees 8,042 29,168 29,000 (168) 87,000 57,832 33.53
7014 Federal Lobbying Fees 7,667 30,668 31,667 999 95,000 64,332 32.28
7015 Utilities 35,821 174,403 192,476 18,073 577,429 403,026 30.20
7016 Heating Fuel 6,967 27,675 22,400 (5,275) 67,200 39,525 41.18
7017 Rents&Leases 2,712 10,496 23,767 13,271 75,400 64,904 13.92
7201 Library Books 35 2,426 3,333 907 10,000 7,574 24.26
7202 Library Periodicals 0 0 1,000 1,000 3,000 3,000 0.00
7203 Library Standing Orders 0 0 1,333 1,333 4,000 4,000 0.00
7204 Library Non-Print 323 2,150 1,333 (817) 4,000 1,850 53.75
7205 Library Electronic Materials 0 0 1,500 1,500 4,500 4,500 0.00
7208 Museum Collection Supplies 0 1,014 400 (614) 1,200 186 84.52
7210 Vehicle Supplies 32 593 2,192 1,599 6,576 5,983 9.02
7211 Gas&Lube 6,131 27,455 30,819 3,364 92,454 64,999 29.70
7212 Uniform Allowance 845 2,772 4,664 1,892 13,989 11,217 19.82
7213 Safety Equipment 581 1,664 4,233 2,569 12,700 11,036 13.10
7214 Janitorial Supplies 5,108 13,471 5,459 (8,012) 16,376 2,905 82.26
7215 Operating Supplies 31,972 104,749 109,812 5,063 329,438 224,689 31.80
7216 Maintenance&Repair 13,125 68,505 68,126 (379) 204,374 135,869 33.52
7217 Small Tools&Equipment 3,037 9,872 33,045 23,173 82,881 73,009 11.91
7218 Inmate Meals 0 0 3,333 3,333 10,000 10,000 0.00
7300 Advertising 2,284 9,836 14,152 4,316 42,456 32,620 23.17
7301 Subscriptions&Dues 1,874 12,797 13,073 276 39,220 26,423 32.63
7302 Travel&Subsistence 14,056 46,476 47,144 668 131,084 84,608 35.46
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:49 PM City of Seward Page: 2
General Fund g
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
7303 Education&Training 2,079 14,421 18,835 4,414 56,507 42,086 25.52
7304 Equipment Rent 3,979 7,753 15,787 8,034 43,264 35,511 17.92
7307 GFAdministrative Fee 7,626 30,504 30,504 0 91,513 61,009 33.33
7800 Sister City Program 1,471 1,471 8,167 6,696 24,500 23,029 6.01
7801 Contributions 0 126,462 84,308 (42,154) 252,923 126,462 50.00
7802 Contributions to Senior Citizens 0 75,000 25,000 (50,000) 75,000 0 100.00
7803 Contributions to B&G Club 0 0 8,333 8,333 25,000 25,000 0.00
7804 Elections 0 0 1,333 1,333 4,000 4,000 0.00
7805 Promotion 1,043 1,368 3,667 2,299 11,000 9,632 12.43
7806 Volunteer Fireman Stipend 2,333 15,333 11,333 (4,000) 34,000 18,667 45.10
7807 Contingency 0 0 2,334 2,334 7,000 7,000 0.00
7810 Miscellaneous Expense 571 2,246 7,499 5,253 22,500 20,254 9.98
7811 Miscellaneous Programs 500 500 0 (500) 0 (500) 0.00
8012 Debt Service Interest Expense 0 70,900 84,585 13,685 253,756 182,856 27.94
8102 Buildings 0 3,300 0 (3,300) 0 (3,300) 0.00
8103 Capital Equipment 0 5,353 1,167 (4,186) 3,500 (1,853) 152.95
8300 Debt Service Principal 95,000 95,000 103,595 8,595 310,784 215,784 30.57
Total Non-Personnel Costs: $ 382,677 $ 1,405,439 $ 1,414,574 $ 9,135 $ 4,152,507 $ 2,747,068 $ 33.85
Total Expenditures $ 953,956 $ 3,834,443 $ 3,975,782 $ 141,339 $ 11,675,643 $ 7,841,200 $ 32.84
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:46 PM City of Seward Page: 3
Harbor Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5000 Land Rents&Leases 90,871 189,555 131,571 57,984 394,715 (205,160) 48.02
5001 Land Lease Credits 0 0 (10,000) 10,000 (30,000) 30,000 0.00
5100 Transient Moorage 51,480 109,704 191,667 (81,963) 575,000 (465,296) 19.08
5101 Moorage 88,547 381,796 383,333 (1,537) 1,150,000 (768,204) 33.20
5102 Wharfage 293 31,897 16,000 15,897 48,000 (16,103) 66.45
5103 Boat Lift Fees 12,511 15,700 39,108 (23,408) 117,325 (101,625) 13.38
5105 Harbor Power Sales 33,834 148,728 124,222 24,506 372,665 (223,937) 39.91
5150 Shower Fees 673 1,557 5,000 (3,443) 15,000 (13,443) 10.38
5153 Fuel Pumping Fee 955 3,510 6,834 (3,324) 20,500 (16,990) 17.12
5154 Waiting List Fees 410 1,040 2,628 (1,589) 7,885 (6,846) 13.18
5155 Towing Fees 0 0 300 (300) 900 (900) 0.00
5156 Pumping Boats 0 63 100 (37) 300 (237) 21.00
5157 North Harbor Launch Fee 841 841 11,250 (10,409) 33,750 (32,909) 2.49
5158 South Harbor Launch Fee 187 187 6,820 (6,633) 20,460 (20,273) 0.91
5800 Labor&Services 53 263 1,833 (1,571) 5,500 (5,238) 4.77
5890 Collection of Doubtful Accounts 0 400 400 0 1,200 (800) 33.33
5899 Miscellaneous Revenue 4 257 333 (76) 1,000 (743) 25.72
5901 EF Investment Interest 0 0 1,667 (1,667) 5,000 (5,000) 0.00
5905 EF Penalties and Interest (187) 4,782 3,333 1,449 10,000 (5,218) 47.82
5940 Amortization of Contributions-in-Aid 0 0 378,893 (378,893) 1,136,678 (1,136,678) 0.00
5941 Amortization of Bond Premiums 0 0 14,391 (14,391) 43,172 (43,172) 0.00
Total Revenues $ 280,472 $ 890,280 $ 1,309,683 $ (419,405) $ 3,929,050 $ (3,038,772) $ 22.66
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:49 PM City of Seward Page: 3
Harbor Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 33,913 149,898 174,391 24,493 523,175 373,277 28.65
6001 Overtime 1,885 3,741 13,417 9,676 40,253 36,512 9.29
6002 Standby Time 992 4,177 3,823 (354) 11,468 7,291 36.43
6100 Medicare 588 2,544 3,318 774 9,953 7,409 25.56
6101 Unemployment Insurance 672 672 167 (505) 500 (172) 134.30
6102 Workers'Compensation 2,691 12,415 12,530 115 37,589 25,174 33.03
6200 Leave Time 4,273 17,764 19,648 1,884 58,942 41,178 30.14
6201 Retirement Benefits 7,988 38,029 46,637 8,608 139,910 101,881 27.18
6202 Health Insurance 18,524 97,425 95,636 (1,789) 286,907 189,482 33.96
Total Personnel Costs: $ 71,526 $ 326,665 $ 369,567 $ 42,902 $ 1,108,697 $ 782,032 $ 29.46
Non-Personnel Costs:
7001 Communications 1,059 3,621 4,333 712 13,000 9,379 27.85
7002 Postage and Freight 240 2,442 3,167 725 9,500 7,058 25.70
7003 Bank and Credit Card Fees 2,396 16,122 17,000 878 51,000 34,878 31.61
7004Insurance 0 66,301 27,434 (38,867) 82,300 15,999 80.56
7006 Legal 0 8 3,333 3,325 10,000 9,992 0.08
7009 Contracted Services 3,335 12,344 31,774 19,430 95,320 82,976 12.95
7011 Testing 114 559 333 (226) 1,000 441 55.91
7015 Utilities 9,004 35,639 41,200 5,561 123,600 87,961 28.83
7016 Heating Fuel 1,259 2,981 3,333 352 10,000 7,019 29.81
7100 General Power for Resale 27,043 134,287 102,100 (32,187) 306,300 172,013 43.84
7211 Gas&Lube 989 4,191 6,167 1,976 18,500 14,309 22.66
7212 Uniform Allowance 0 150 0 (150) 0 (150) 0.00
7213 Safety Equipment 627 1,472 2,500 1,028 7,500 6,028 19.63
7214 Janitorial Supplies 396 1,631 3,667 2,036 11,000 9,369 14.83
7215 Operating Supplies 248 3,053 12,000 8,947 36,000 32,947 8.48
7216 Maintenance&Repair 2,762 17,962 17,334 (628) 52,000 34,038 34.54
7217 Small Tools&Equipment 115 1,623 5,834 4,211 17,500 15,877 9.27
7300 Advertising 358 2,283 1,667 (616) 5,000 2,717 45.67
7301 Subscriptions&Dues 0 375 500 125 1,500 1,125 25.02
7302 Travel&Subsistence 105 3,385 3,333 (52) 10,000 6,615 33.85
7303 Education&Training 100 100 1,333 1,233 4,000 3,900 2.50
7304 Equipment Rent 148 593 333 (260) 1,000 407 59.35
7321 Harbor General Indirect Costs 0 0 156,083 156,083 468,251 468,251 0.00
7322 Harbor Admin Indirect Costs 0 0 153,445 153,445 460,337 460,337 0.00
7324 Gen Fund Indirect Costs 29,973 119,893 119,894 1 359,680 239,787 33.33
7325 Harbor Internal Cost Allocation 0 0 (352,778) (352,778) (1,058,334) (1,058,334) 0.00
7330 P.I.L.T. 0 40,492 63,186 22,694 189,558 149,066 21.36
7331 Reclass PILTto Transfer-Out 0 (40,492) (63,186) (22,694) (189,558) (149,066) 21.36
7808 Bad Debt Expense 0 0 4,000 4,000 12,000 12,000 0.00
7810 Miscellaneous Expense 160 185 1,167 982 3,500 3,315 5.29
7900 Depreciation Expense 0 0 596,380 596,380 1,789,143 1,789,143 0.00
8012 Debt Service Interest Expense 0 71,850 74,842 2,992 224,525 152,675 32.00
8104 Motor Pool Rent 0 0 21,334 21,334 64,000 64,000 0.00
8300 Debt Service Principal 0 0 171,451 171,451 514,354 514,354 0.00
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:49 PM City of Seward Page: 4
Harbor Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Non-Personnel Costs: $ 80,431 $ 503,050 $ 1,234,493 $ 731,443 $ 3,703,476 $ 3,200,426 $ 13.58
Total Expenditures $ 151,957 $ 829,715 $ 1,604,060 $ 774,345 $ 4,812,173 $ 3,982,458 $ 17.24
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:46 PM City of Seward Page: 4
SMIC Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5000 Land Rents&Leases 42,417 87,840 59,914 27,926 179,745 (91,905) 48.87
5001 Land Lease Credits (3,122) (6,243) 0 (6,243) 0 (6,243) 0.00
5101 Moorage 0 251 4,333 (4,082) 13,000 (12,749) 1.93
5102 Wharfage 0 0 2,084 (2,084) 6,250 (6,250) 0.00
5103 Boat Lift Fees 25,805 57,423 46,980 10,443 140,941 (83,518) 40.74
5104 Storage Fees 7,680 33,365 38,333 (4,969) 115,000 (81,636) 29.01
5106 SMIC Power Sales 10,586 41,709 19,667 22,042 59,000 (17,291) 70.69
5109 Washdown Pad Fees 664 664 1,733 (1,069) 5,200 (4,536) 12.76
5153 Fuel Pumping Fee 0 0 1,000 (1,000) 3,000 (3,000) 0.00
5800 Labor&Services 0 0 333 (333) 1,000 (1,000) 0.00
5899 Miscellaneous Revenue 0 51,045 0 51,045 0 51,045 0.00
5940 Amortization of Contributions-in-Aid 0 0 255,949 (255,949) 767,846 (767,846) 0.00
Total Revenues $ 84,030 $ 266,054 $ 430,326 $ (164,273) $ 1,290,982 $ (1,024,929) $ 20.61
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:49 PM City of Seward Page: 5
SMIC Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 7,934 20,999 18,195 (2,804) 54,584 33,585 38.47
6001 Overtime 0 306 1,710 1,404 5,129 4,823 5.97
6100 Medicare 111 309 310 1 932 623 33.20
6102 Workers'Compensation 793 1,983 2,237 254 6,710 4,727 29.56
6201 Retirement Benefits 1,774 4,903 578 (4,325) 1,735 (3,168) 282.58
6202 Health Insurance 4,617 12,817 9,123 (3,694) 27,369 14,552 46.83
Total Personnel Costs: $ 15,229 $ 41,317 $ 32,153 $ (9,164) $ 96,459 $ 55,142 $ 42.83
Non-Personnel Costs:
7001 Communications 0 0 167 167 500 500 0.00
7002 Postage and Freight 1,580 3,103 1,834 (1,269) 5,500 2,397 56.41
7004Insurance 0 7,533 5,967 (1,566) 17,900 10,367 42.08
7006 Legal 800 5,832 5,000 (832) 15,000 9,168 38.88
7009 Contracted Services 0 735 10,001 9,266 30,000 29,265 2.45
7015 Utilities 1,348 5,567 5,709 142 17,126 11,559 32.50
7016 Heating Fuel (54) 1,032 1,667 635 5,000 3,968 20.65
7100 General Power for Resale 6,182 25,711 16,333 (9,378) 49,000 23,289 52.47
7211 Gas&Lube 451 2,586 2,667 81 8,000 5,414 32.33
7215 Operating Supplies 0 92 2,000 1,908 6,000 5,908 1.53
7216 Maintenance&Repair 16,575 32,399 12,000 (20,399) 36,000 3,601 90.00
7217 Small Tools&Equipment 16 (368) 500 868 1,500 1,868 (24.54)
7300 Advertising 0 0 1,000 1,000 3,000 3,000 0.00
7301 Subscriptions&Dues 0 (23) 0 23 0 23 0.00
7321 Harbor General Indirect Costs 0 0 21,809 21,809 65,425 65,425 0.00
7322 Harbor Admin Indirect Costs 0 0 21,439 21,439 64,320 64,320 0.00
7323 SMIC General Indirect Costs 0 0 55,637 55,637 166,911 166,911 0.00
7324 Gen Fund Indirect Costs 8,000 32,001 32,002 1 96,004 64,003 33.33
7325 Harbor Internal Cost Allocation 0 0 (55,637) (55,637) (166,911) (166,911) 0.00
7330 P.I.L.T. 0 7,094 9,131 2,037 27,396 20,302 25.89
7331 Reclass PILTto Transfer-Out 0 (7,094) (9,131) (2,037) (27,396) (20,302) 25.89
7900 Depreciation Expense 0 0 339,470 339,470 1,018,409 1,018,409 0.00
8101Infrastructure 0 48,740 0 (48,740) 0 (48,740) 0.00
8300 Debt Service Principal 0 0 32,669 32,669 98,008 98,008 0.00
Total Non-Personnel Costs: $ 34,898 $ 164,940 $ 512,234 $ 347,294 $ 1,536,692 $ 1,371,752 $ 10.73
Total Expenditures $ 50,127 $ 206,257 $ 544,387 $ 338,130 $ 1,633,151 $ 1,426,894 $ 12.63
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:46 PM City of Seward Page: 5
Parking Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5200 S.Harbor Lot 0 0 41,667 (41,667) 125,000 (125,000) 0.00
5201 N.Harbor Lot 0 0 20,667 (20,667) 62,000 (62,000) 0.00
5202 N.E.Ramp Lot 0 0 15,000 (15,000) 45,000 (45,000) 0.00
5203 Boulder Field Lot 93 93 0 93 0 93 0.00
5204 S.Harbor Uplands Lot 0 0 8,333 (8,333) 25,000 (25,000) 0.00
5205 Slip Holder Parking Passes 1,963 2,009 8,000 (5,991) 24,000 (21,991) 8.37
5206 Employee Passes 0 0 3,000 (3,000) 9,000 (9,000) 0.00
5210 Vehicle w/Trailer 1,869 1,869 6,667 (4,798) 20,000 (18,131) 9.35
5211 Visitor Parking Permits 0 0 217 (217) 650 (650) 0.00
5212 Fines-Parking Tickets 0 33 667 (634) 2,000 (1,967) 1.64
5901 EF Investment Interest 0 0 2,333 (2,333) 7,000 (7,000) 0.00
Total Revenues $ 3,925 $ 4,004 $ 106,551 $ (102,547) $ 319,650 $ (315,646) $ 1.25
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:49 PM City of Seward Page: 6
Parking Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 3,524 8,258 39,659 31,401 118,977 110,719 6.94
6001 Overtime 570 570 1,208 638 3,625 3,055 15.72
6100 Medicare 186 268 2,683 2,415 8,049 7,781 3.33
6101 Unemployment Insurance 2,117 2,117 500 (1,617) 1,500 (617) 141.11
6102 Workers'Compensation 158 241 412 171 1,237 996 19.52
6201 Retirement Benefits 448 1,284 1,593 309 4,779 3,495 26.86
6202 Health Insurance 666 2,446 1,905 (541) 5,714 3,268 42.81
Total Personnel Costs: $ 7,669 $ 15,184 $ 47,960 $ 32,776 $ 143,881 $ 128,697 $ 10.55
Non-Personnel Costs:
7001 Communications 183 650 1,067 417 3,200 2,550 20.30
7002 Postage and Freight 0 0 333 333 1,000 1,000 0.00
7003 Bank and Credit Card Fees 0 0 2,833 2,833 8,500 8,500 0.00
7004Insurance 0 1,343 833 (510) 2,500 1,157 53.74
7009 Contracted Services 0 0 1,500 1,500 4,500 4,500 0.00
7011 Testing 40 40 167 127 500 460 8.00
7012 Other Special Services 0 0 3,000 3,000 9,000 9,000 0.00
7015 Utilities 71 220 333 113 1,000 780 22.01
7210 Vehicle Supplies 0 0 1,333 1,333 4,000 4,000 0.00
7211 Gas&Lube 152 152 500 348 1,500 1,348 10.17
7212 Uniform Allowance 0 0 333 333 1,000 1,000 0.00
7213 Safety Equipment 124 124 333 209 1,000 876 12.44
7214 Janitorial Supplies 0 0 83 83 250 250 0.00
7215 Operating Supplies 118 3,122 3,000 (122) 9,000 5,878 34.68
7216 Maintenance&Repair 1,604 2,364 3,333 969 10,000 7,636 23.64
7217 Small Tools&Equipment 0 0 1,667 1,667 5,000 5,000 0.00
7300 Advertising 49 171 333 162 1,000 829 17.12
7301 Subscriptions&Dues 595 595 2,500 1,905 7,500 6,905 7.93
7302 Travel&Subsistence 0 17 1,167 1,150 3,500 3,483 0.49
7303 Education&Training 0 0 667 667 2,000 2,000 0.00
7304 Equipment Rent 0 0 833 833 2,500 2,500 0.00
7307 GFAdministrative Fee 935 3,740 3,740 0 11,221 7,481 33.33
7330 P.I.L.T. 0 6 8,337 8,331 25,012 25,006 0.03
7331 Reclass PILTto Transfer-Out 0 (6) (8,337) (8,331) (25,012) (25,006) 0.03
7900 Depreciation Expense 0 0 6,298 6,298 18,893 18,893 0.00
8103 Capital Equipment 0 0 30,667 30,667 92,000 92,000 0.00
8104 Motor Pool Rent 0 0 4,333 4,333 13,000 13,000 0.00
Total Non-Personnel Costs: $ 3,871 $ 12,538 $ 71,186 $ 58,648 $ 213,564 $ 201,026 $ 5.87
Total Expenditures $ 11,540 $ 27,722 $ 119,146 $ 91,424 $ 357,445 $ 329,723 $ 7.76
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:46 PM City of Seward Page: 6
Electric Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 103,015 444,657 457,602 (12,945) 1,372,805 (928,148) 32.39
5302 Residential fuel factor 70,717 487,401 469,836 17,565 1,409,509 (922,108) 34.58
5303 Residential customer charge 43,041 171,063 164,915 6,148 494,745 (323,682) 34.58
5310 SG Service 55,401 243,022 285,559 (42,537) 856,677 (613,655) 28.37
5312 SG fuel factor 35,134 221,334 205,164 16,170 615,493 (394,159) 35.96
5313 SG Customer Charge 19,670 77,765 73,875 3,890 221,624 (143,859) 35.09
5320 LG Service 83,677 388,225 445,756 (57,531) 1,337,268 (949,043) 29.03
5322 LG fuel factor 96,258 589,453 596,780 (7,327) 1,790,339 (1,200,886) 32.92
5323 LG customer charge 3,824 15,463 15,027 436 45,081 (29,618) 34.30
5324 LG demand charge 114,807 408,882 466,329 (57,447) 1,398,988 (990,106) 29.23
5340 Spec.Contract Energy 37,100 92,761 131,360 (38,599) 394,081 (301,320) 23.54
5342 Special Contract fuel factor 26,398 169,649 163,028 6,621 489,083 (319,434) 34.69
5343 Spec.Contract customer charge 86 339 346 (7) 1,038 (699) 32.65
5345 Special Contract Demand 34,819 131,308 137,091 (5,783) 411,273 (279,965) 31.93
5350 Harbor Fund Power Sales 15,155 85,236 105,000 (19,764) 315,000 (229,764) 27.06
5352 Harbor power fuel factor 7,813 64,952 36,667 28,285 110,000 (45,048) 59.05
5360 Street&Yard 5,729 23,723 23,333 390 70,000 (46,277) 33.89
5362 Yard Light Fuel 289 2,756 1,333 1,423 4,000 (1,244) 68.89
5801 Turn on Fees 3,157 7,836 6,667 1,169 20,000 (12,164) 39.18
5802 Equipment Rental 0 0 6,667 (6,667) 20,000 (20,000) 0.00
5803 Joint Pole Use 0 0 3,333 (3,333) 10,000 (10,000) 0.00
5804 Work Order Revenue 0 0 6,667 (6,667) 20,000 (20,000) 0.00
5890 Collection of Doubtful Accounts 0 0 333 (333) 1,000 (1,000) 0.00
5899 Miscellaneous Revenue 0 0 1,667 (1,667) 5,000 (5,000) 0.00
5901 EF Investment Interest 0 0 2,333 (2,333) 7,000 (7,000) 0.00
5905 EF Penalties and Interest (16) 10,397 16,667 (6,270) 50,000 (39,603) 20.79
5940 Amort.of CIA-General 0 0 325,687 (325,687) 977,062 (977,062) 0.00
5941 Amort.Bond Premium 0 0 4,611 (4,611) 13,834 (13,834) 0.00
Total Revenues $ 756,074 $ 3,636,222 $ 4,153,633 $ (517,411) $ 12,460,900 $ (8,824,678) $ 29.18
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:49 PM City of Seward Page: 7
Electric Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 54,362 262,109 374,146 112,037 1,014,439 752,330 25.84
6001 Overtime 9,852 21,486 23,254 1,768 69,762 48,276 30.80
6002 Standby Time 7,011 31,262 30,483 (779) 91,451 60,189 34.18
6100 Medicare 1,192 5,732 5,696 (36) 17,091 11,359 33.54
6101 Unemployment Insurance 652 652 0 (652) 0 (652) 0.00
6102 Workers'Compensation 5,686 24,014 27,943 3,929 83,831 59,817 28.65
6200 Leave Time 6,285 28,691 30,022 1,331 90,065 61,374 31.86
6201 Retirement Benefits 13,205 57,857 61,333 3,476 184,003 126,146 31.44
6202 Health Insurance 21,889 91,778 95,101 3,323 285,306 193,528 32.17
6204 Meal Allowance 344 544 2,375 1,831 7,125 6,581 7.63
6205 Electric Union Benefits 156 623 6,950 6,327 20,850 20,227 2.99
Total Personnel Costs: $ 120,634 $ 524,748 $ 657,303 $ 132,555 $ 1,863,923 $ 1,339,175 $ 28.15
Non-Personnel Costs:
7001 Communications 1,693 6,076 7,166 1,090 21,500 15,424 28.26
7002 Postage and Freight 3,355 4,399 7,500 3,101 22,500 18,101 19.55
7003 Bank and Credit Card Fees 6,718 24,715 18,667 (6,048) 56,000 31,285 44.13
7004Insurance 0 29,552 20,667 (8,885) 62,000 32,448 47.66
7006 Legal 0 0 20,000 20,000 60,000 60,000 0.00
7009 Contracted Services 60,990 93,072 324,830 231,758 718,163 625,091 12.96
7010 Engineering 5,058 9,389 10,000 611 30,000 20,611 31.30
7011 Testing 20 226 500 274 1,500 1,274 15.07
7012 Other Special Services 957 3,933 5,000 1,067 15,000 11,067 26.22
7015 Utilities 10,500 55,874 53,500 (2,374) 160,500 104,626 34.81
7016 Heating Fuel 698 6,452 6,000 (452) 18,000 11,548 35.84
7017 Rents&Leases 33 7,263 7,667 404 23,000 15,737 31.58
7101 Chugach Power Purchases 16,516 459,923 737,035 277,112 2,211,106 1,751,183 20.80
7102 Power Fuel Costs 0 995,415 955,531 (39,884) 2,866,594 1,871,179 34.72
7103 Fuel for Generators 0 0 33,334 33,334 100,000 100,000 0.00
7210 Vehicle Supplies 317 1,801 3,333 1,532 10,000 8,199 18.01
7211 Gas&Lube 1,554 10,440 10,833 393 32,500 22,060 32.12
7212 Uniform Allowance 0 0 500 500 1,500 1,500 0.00
7213 Safety Equipment 321 1,202 2,000 798 6,000 4,798 20.03
7215 Operating Supplies 15,364 33,880 120,010 86,130 242,010 208,130 14.00
7216 Maintenance&Repair 0 2,496 30,001 27,505 90,000 87,504 2.77
7217 Small Tools&Equipment 3,436 7,427 11,666 4,239 35,000 27,573 21.22
7300 Advertising 0 1,067 2,000 933 6,000 4,933 17.78
7301 Subscriptions&Dues 0 27,320 28,334 1,014 85,000 57,680 32.14
7302 Travel&Subsistence 2,352 12,064 9,334 (2,730) 28,000 15,936 43.09
7303 Education&Training 2,050 9,022 9,334 312 28,000 18,978 32.22
7304 Equipment Rent 213 1,853 11,667 9,814 35,000 33,147 5.29
7307 GFAdministrative Fee 78,191 312,764 312,764 0 938,293 625,529 33.33
7330 P.I.L.T. 0 229,579 304,347 74,768 913,040 683,461 25.14
7331 Reclass PILTto Transfer-Out 0 (229,579) (304,347) (74,768) (913,040) (683,461) 25.14
7808 Bad Debt Expense 0 0 10,000 10,000 30,000 30,000 0.00
7810 Miscellaneous Expense 0 229 11,667 11,438 35,000 34,771 0.65
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:49 PM City of Seward Page: 8
Electric Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
7900 Depreciation Expense 0 0 523,956 523,956 1,571,868 1,571,868 0.00
8010 Utility Deposit Interest 107 431 400 (31) 1,200 769 35.90
8011 Bonding Expense 0 (2,200) 0 2,200 0 2,200 0.00
8012 Debt Service Interest Expense 0 90,600 61,800 (28,800) 185,400 94,800 48.87
8014 Amortization of Bond Issue Costs 0 0 6,968 6,968 20,903 20,903 0.00
8101Infrastructure 0 0 70,000 70,000 210,000 210,000 0.00
8102 Buildings 0 0 6,667 6,667 20,000 20,000 0.00
8103 Capital Equipment 17,066 35,230 18,333 (16,897) 55,000 19,770 64.05
8104 Motor Pool Rent 0 0 90,000 90,000 270,000 270,000 0.00
8200 Work Order Sal/Benefit credits 0 0 (20,000) (20,000) (60,000) (60,000) 0.00
8201 Work Order Operating Supply credits 0 0 (10,000) (10,000) (30,000) (30,000) 0.00
8300 Debt Service Principal 0 0 53,333 53,333 160,000 160,000 0.00
Total Non-Personnel Costs: $ 227,509 $ 2,241,915 $ 3,582,297 $ 1,340,382 $ 10,372,537 $ 8,130,622 $ 21.61
Total Expenditures $ 348,143 $ 2,766,663 $ 4,239,600 $ 1,472,937 $ 12,236,460 $ 9,469,797 $ 22.61
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:46 PM City of Seward Page: 7
Water Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 42,038 166,476 159,240 7,236 477,719 (311,243) 34.85
5310 SG Service 9,264 35,693 43,446 (7,753) 130,337 (94,644) 27.39
5320 LG Service 16,643 62,355 73,377 (11,022) 220,132 (157,777) 28.33
5330 SMIC Sales 3,857 17,633 20,150 (2,517) 60,451 (42,818) 29.17
5340 Spec.Contracts 9,310 14,314 94,851 (80,537) 284,553 (270,239) 5.03
5801 Turn on Fees 1,814 2,342 3,402 (1,060) 10,206 (7,864) 22.95
5806 Ship Water 198 786 28,078 (27,292) 84,233 (83,447) 0.93
5807 Hydrant Rentals 11,074 40,130 40,000 130 120,000 (79,870) 33.44
5899 Miscellaneous Revenue 2,674 2,674 3,402 (728) 10,206 (7,532) 26.20
5901 EF Investment Interest 0 0 1,703 (1,703) 5,109 (5,109) 0.00
5905 EF Penalties and Interest 0 139 682 (543) 2,046 (1,907) 6.77
5940 Amort.of CIA-General 0 0 62,012 (62,012) 186,036 (186,036) 0.00
Total Revenues $ 96,872 $ 342,542 $ 530,343 $ (187,801) $ 1,591,028 $ (1,248,486) $ 21.53
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:49 PM City of Seward Page: 9
Water Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 14,556 58,453 61,185 2,732 183,556 125,103 31.84
6001 Overtime 1,780 4,169 1,397 (2,772) 4,192 23 99.46
6002 Standby Time 810 2,429 3,251 822 9,754 7,325 24.90
6100 Medicare 249 956 1,143 187 3,428 2,472 27.88
6102 Workers'Compensation 1,173 4,234 4,064 (170) 12,191 7,957 34.73
6200 Leave Time 1,419 6,053 6,248 195 18,745 12,692 32.29
6201 Retirement Benefits 3,965 15,200 14,625 (575) 43,874 28,674 34.64
6202 Health Insurance 8,547 33,482 30,475 (3,007) 91,426 57,944 36.62
Total Personnel Costs: $ 32,499 $ 124,976 $ 122,388 $ (2,588) $ 367,166 $ 242,190 $ 34.04
Non-Personnel Costs:
7001 Communications 49 2,368 3,667 1,299 11,000 8,632 21.53
7002 Postage and Freight 615 705 2,167 1,462 6,500 5,795 10.85
7003 Bank and Credit Card Fees 630 2,548 2,000 (548) 6,000 3,452 42.47
7004Insurance 0 7,277 3,600 (3,677) 10,800 3,523 67.38
7006 Legal 0 0 1,667 1,667 5,000 5,000 0.00
7009 Contracted Services 14,595 15,646 25,000 9,354 75,000 59,354 20.86
7011 Testing 375 1,732 3,667 1,935 11,000 9,268 15.74
7015 Utilities 16,219 73,939 86,333 12,394 259,000 185,061 28.55
7211 Gas&Lube 590 1,688 3,500 1,812 10,500 8,812 16.08
7213 Safety Equipment 720 890 1,000 110 3,000 2,110 29.66
7214 Janitorial Supplies 0 53 0 (53) 0 (53) 0.00
7215 Operating Supplies 503 1,599 14,833 13,234 44,500 42,901 3.59
7216 Maintenance&Repair 3,732 10,823 8,667 (2,156) 26,000 15,177 41.63
7217 Small Tools&Equipment 918 1,264 2,167 903 6,500 5,236 19.45
7300 Advertising 0 0 333 333 1,000 1,000 0.00
7301 Subscriptions&Dues 0 227 567 340 1,700 1,473 13.35
7302 Travel&Subsistence 0 241 1,867 1,626 5,600 5,359 4.31
7303 Education&Training 0 0 1,867 1,867 5,600 5,600 0.00
7304 Equipment Rent 0 0 2,667 2,667 8,000 8,000 0.00
7307 GFAdministrative Fee 21,571 86,283 86,283 0 258,849 172,566 33.33
7330 P.I.L.T. 0 19,643 36,887 17,244 110,660 91,017 17.75
7331 Reclass PILTto Transfer-Out 0 (19,643) (36,887) (17,244) (110,660) (91,017) 17.75
7808 Bad Debt Expense 0 0 667 667 2,000 2,000 0.00
7810 Miscellaneous Expense 0 0 600 600 1,800 1,800 0.00
7900 Depreciation Expense 0 0 130,733 130,733 392,199 392,199 0.00
8012 Debt Service Interest Expense 0 21,697 7,232 (14,465) 21,697 0 100.00
8103 Capital Equipment 0 17,387 0 (17,387) 0 (17,387) 0.00
8104 Motor Pool Rent 0 0 1,667 1,667 5,000 5,000 0.00
8300 Debt Service Principal 0 135,147 45,049 (90,098) 135,147 0 100.00
Total Non-Personnel Costs: $ 60,517 $ 381,514 $ 437,800 $ 56,286 $ 1,313,392 $ 931,878 $ 29.05
Total Expenditures $ 93,016 $ 506,490 $ 560,188 $ 53,698 $ 1,680,558 $ 1,174,068 $ 30.14
PRELIMINARY Monthly Budget-to-Actual Revenue Report-- By Fund
Run:6/28/2018 at 9:46 PM City of Seward Page: 8
Wastewater Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 56,915 224,095 211,008 13,087 633,024 (408,929) 35.40
5310 SG Service 13,781 49,072 68,068 (18,996) 204,204 (155,132) 24.03
5320 LG Service 21,639 81,325 98,355 (17,030) 295,065 (213,740) 27.56
5330 SMIC Sales 1,964 9,339 13,069 (3,730) 39,206 (29,867) 23.82
5809 Water/Seward Misc.Service 0 0 849 (849) 2,548 (2,548) 0.00
5901 EF Investment Interest 0 0 682 (682) 2,046 (2,046) 0.00
5905 EF Penalties and Interest 0 235 511 (276) 1,532 (1,297) 15.37
5940 Amort.of CIA-General 0 0 132,815 (132,815) 398,445 (398,445) 0.00
Total Revenues $ 94,299 $ 364,066 $ 525,357 $ (161,291) $ 1,576,070 $ (1,212,004) $ 23.10
PRELIMINARY Monthly Budget Expenditure Report by Fund
Run:6/28/2018 at 9:49 PM City of Seward Page: 10
Wastewater Enterprise Fund
For 4/30/2018
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 8,828 39,938 46,278 6,340 138,833 98,895 28.77
6001 Overtime 262 512 1,057 545 3,170 2,658 16.14
6002 Standby Time 326 2,713 2,164 (549) 6,492 3,779 41.80
6100 Medicare 136 640 913 273 2,738 2,098 23.39
6102 Workers'Compensation 543 2,536 2,933 398 8,799 6,264 28.82
6200 Leave Time 1,393 5,928 6,091 163 18,272 12,344 32.44
6201 Retirement Benefits 2,154 10,160 11,139 979 33,416 23,256 30.41
6202 Health Insurance 4,593 21,236 18,571 (2,665) 55,713 34,477 38.12
Total Personnel Costs: $ 18,235 $ 83,663 $ 89,146 $ 5,483 $ 267,433 $ 183,770 $ 31.28
Non-Personnel Costs:
7001 Communications 538 2,675 2,767 92 8,300 5,625 32.22
7002 Postage and Freight 688 948 1,566 618 4,700 3,752 20.18
7003 Bank and Credit Card Fees 833 3,223 2,667 (556) 8,000 4,777 40.28
7004Insurance 0 3,158 2,667 (491) 8,000 4,842 39.47
7006 Legal 0 0 4,000 4,000 12,000 12,000 0.00
7009 Contracted Services 134 2,304 35,000 32,696 105,000 102,696 2.19
7011 Testing 1,605 6,910 9,000 2,090 27,000 20,090 25.59
7015 Utilities 9,766 51,690 71,000 19,310 213,000 161,310 24.27
7016 Heating Fuel 0 1,163 1,167 4 3,500 2,337 33.22
7017 Rents&Leases 0 0 67 67 200 200 0.00
7211 Gas&Lube 616 3,399 3,233 (166) 9,700 6,301 35.05
7213 Safety Equipment 110 110 500 390 1,500 1,390 7.33
7215 Operating Supplies 35 391 5,667 5,276 17,000 16,609 2.30
7216 Maintenance&Repair 76 1,110 9,834 8,724 29,500 28,390 3.76
7217 Small Tools&Equipment 90 147 1,333 1,186 4,000 3,853 3.68
7300 Advertising 0 0 133 133 400 400 0.00
7301 Subscriptions&Dues 0 10,511 1,500 (9,011) 4,500 (6,011) 233.59
7302 Travel&Subsistence 0 540 1,733 1,193 5,200 4,660 10.38
7303 Education&Training 0 0 1,267 1,267 3,800 3,800 0.00
7304 Equipment Rent 0 0 2,000 2,000 6,000 6,000 0.00
7307 GFAdministrative Fee 13,173 52,692 52,692 0 158,077 105,385 33.33
7330 P.I.L.T. 0 21,563 31,308 9,745 93,924 72,361 22.96
7331 Reclass PILTto Transfer-Out 0 (21,563) (31,308) (9,745) (93,924) (72,361) 22.96
7808 Bad Debt Expense 0 0 667 667 2,000 2,000 0.00
7810 Miscellaneous Expense 0 0 400 400 1,200 1,200 0.00
7900 Depreciation Expense 0 0 119,768 119,768 359,306 359,306 0.00
8012 Debt Service Interest Expense 0 0 5,915 5,915 17,744 17,744 0.00
8104 Motor Pool Rent 0 0 1,667 1,667 5,000 5,000 0.00
8300 Debt Service Principal 0 0 19,244 19,244 57,733 57,733 0.00
Total Non-Personnel Costs: $ 27,664 $ 140,971 $ 357,454 $ 216,483 $ 1,072,360 $ 931,389 $ 13.15
Total Expenditures $ 45,899 $ 224,634 $ 446,600 $ 221,966 $ 1,339,793 $ 1,115,159 $ 16.77
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