Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
10262020 City Council Packet
Seward City Council Agenda Packet s. x" L _.ay! - a - m i r r, Monday, October 26, 2020 City Council Chambers Beginning at 7:00 p.m. PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS AT OCTOBER 26, 2020 SEWARD CITY COUNCIL MEETING The Seward City Council will hold a Virtual Regular Meeting on Monday, October 26, 2020. Because the City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments has been created. How To Submit Your CITIZEN COMMENTS 1. Email your WRITTEN comments to clerkgcityofseward.net no later than 2:00 p.m. on Monday, October 26, 2020. • Identify whether you want your comments READ ALOUD at the meeting or EMAILED to council upon receipt. In response to your email, you should expect to receive a verification email from the clerk confirming the method of delivery — if you do not receive this email,please call the clerk at 224-4045. • Comments requested to be read aloud will be delivered verbally to council by the City Clerk at the appropriate time during the meeting. 2. If you wish to be called on the telephone during the meeting to provide your comments TELEPHONICALLY, send an email request to the City Clerk along with your contact information to clerkLcityofseward.net, including your full name and the telephone number you wish to have called. • The clerk must receive your request no later than 2:00 p.m. on Monday, October 26, 2020. • Identify whether you wish to be called during the FIRST or SECOND citizen comment period, or both. • If you wish to be contacted for the first Citizen Comment period, please be prepared to answer your phone starting at 7:00 p.m. • If you wish to be contacted for the second Citizen Comment period, there is no estimate of time to expect the call. In response to your email, you should expect to receive a verification email from the clerk—if you do not receive this email, please call the clerk at 224-4045. • All Citizen Comments will be timed and limited to three minutes (first period) or five minutes (second period). The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. THERE WILL BE NO IN PERSON COMMENTS FOR THIS MEETING. How To Virtually ATTEND The Meeting 1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type "City of Seward Alaska" into the search bar. 2. Listen on the radio. Tune to KIBH-FM 91.7 3. Watch on television. Tune into GCI Cable Channel 9. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting October 26, 2020 7:00 p.m. Council Chambers Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE Sue McClure A. SWEAR INNEWLYELECTED OFFICIALS. Vice Mayor 1. Sue McClure, Council Member, Term Expiring October, Term Expires 2023 2023. 2. Liz DeMoss, Council Member, Term Expiring October, Sharyl Seese 2023. Council Member 3. ROLL CALL Term Expires 2021 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE John Osenga ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Council Member signed in will be given the first opportunity to speak. Time is limited to 3 minutes Term Expires 2021 per speaker and 36 minutes total speaking time for this agenda item.] Tony Baclaan 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Council Member of Consent Agenda passes all routine items indicated by asterisk (*). Consent Term Expires 2022 Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] Liz DeMoss 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Council Member Term Expires 2023 A. Proclamations and Awards i. Domestic Violence Awareness Month ............ .... Pg. 4 Vacant Council Member B. City Manager Report ......................................... Pg. 5 Term Expires 2022 C. City Attorney Report ........................................ Pg. 22 D. Other Reports and Announcements [Reports must be submitted to the city clerk no later than noon on the Tuesday preceding the Monday meeting for inclusion in the packet.Five(5) minutes speaking time will be Scott Meszaros allowed for each report.] City Manager 1. Chamber of Commerce Report ........................ Pg. 24 2. CARES Act Funding Update by City Manager Scott Brenda Ballou Meszaros & Acting Finance Director Sam Hickok City Clerk E. Presentations[Presentations are limited to ten minutes each, excluding Brooks Chandler Q&A, and are limited to two per meeting unless increased by council.] City Attorney 1. 2019 Audit Results Presentation by Altman, Rogers & Co. City of Seward, Alaska Council Agenda October 26, 2020 Page I 1 7. PUBLIC HEARINGS —None 8. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda 1. Resolution 2020-078, Amending City Council Rules Of Procedures, Rule 9B, In Order To Ensure Council Ordinances And Resolutions Have Sufficient Time For Financial, Legal, And Managerial Review Prior To The Council Meeting Dates. This item was postponed from September 14, 2020. ....................................... Pg. 26 9. NEW BUSINESS A. Resolutions *1. Resolution 2020-082, Supporting Kenai Peninsula Borough Resolution 2020- 074, A Resolution Advocating For A Reduction Of Halibut Bycatch. ........... Pg. 38 *2. Resolution 2020-083, Authorizing The City Manager To Enter Into A Contract With Harmon Construction To Replace The Retaining Wall At The Little League Field At Fourth Avenue And C Street In The Amount Of$45,850, And Appropriating Funds. ............................................................................................... Pg. 45 *3. Resolution 2020-084, Renaming The North/South Right Of Way Currently Known As Rush Loop To Dunham Drive, Located Within The Gateway Subdivision. Pg. 46 *4. Resolution 2020-085, Authorizing The City Manager To Enter Into A Contract With Municipal Emergency Services For The Purchase Of Self-Contained Breathing Apparatuses Equipment For The Seward Fire Department In An Amount Not To Exceed $269,532.90, And Appropriating Funds. .................................... Pg. 58 *5. Resolution 2020-086, Revising Municipal Camping Fees. ......................... Pg. 82 B. Other New Business Items *1. Approval of the October 12, 2020 City Council Regular Meeting Minutes. ..... Pg. 89 *2. Approval of the October 15, 2020 City Council Special Meeting Minutes. ..... Pg. 95 *3. Confirm that the Port & Commerce Advisory Board (PACAB) should continue to work with the Electric Utility Department to review the city's Interconnect Policy. ............................................................................................ Pg. 97 *4. Reschedule the November 23, 2020 regular city council meeting to November 30, 2020. ...................................................................................... Pg. 98 5. Vote and appoint a new council member to replace the vacancy left by Council Member Dale Butts' resignation. The candidates are: Ristine Casagranda, Sean Corrigan, and Kyle Walker (Council Member Butts' resignation was accepted by council on August 10, 2020). .......................................................... Pg. 99 6.Organization of Council ................................................................. Pg. 103 A. Vice Mayor Vice Mayor will be sworn in immediately. B. Council Liaison to the Planning& Zoning Commission C. Council Representative to the Kenai Peninsula Economic Development District (KPEDD) City of Seward, Alaska Council Agenda October 26, 2020 Page 2 2 C. Council Liaison to the Seward Community Health Center's Coordinating Committee 7. Review the status of council committees and take action: 1) continue by replacing outgoing council members, or 2) sunset. ............................................ Pg. 106 8. Schedule council's attendance for the Alaska Municipal League (AML) Local Government Conference in November and direct the city clerk to register attendees. .............................................................................................. Pg. 108 9. Schedule the following onboarding training for newly elected officials: A. Appeals versus Legislation, and Council Involvement, with City Attorney Brooks Chandler on November 23 or 30, 2020 at 6:00 p.m. Schedule in conjunction with the regular council meeting. B. Understanding the Budget and Financial Statements with Acting Finance Director Sam Hickok. Requested to be scheduled the weeks of November 9 or November 16. C. City infrastructure tours with department heads. 10. Schedule a work session to review and discuss the city's wage & classification study results. Requested to be held no later than November 15. 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. September, 2020 City and Providence Financials ................................. Pg. 121 B. Extra Mile Day Proclamation ......................................................... Pg. 175 C. Prince William Sound Regional Citizens Advisory Council (PWSRCAC) September Report from City Representative Rob Chadwell .................................... Pg. 176 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. EXECUTIVE SESSION A. Go into Executive Session to discuss the city manager's performance, per SCC 2.10.030 (b) (2). 14. ADJOURNMENT City of Seward, Alaska Council Agenda October 26, 2020 Page 3 3 PROCLAMATION WHEREAS, Domestic Violence is a pattern of control in an intimate relationship where one person uses coercion and violence to gain power and control over their partner; and WHEREAS, Domestic Violence is a serious crime that, sadly, impacts Alaskans at a higher rate than in any other state in the nation;and WHEREAS, according to the Centers for Disease Control and Prevention(CDC), 1 in 4 women and 1 in 7 men will experience domestic abuse at some point during their lifetime and according to a statewide study conducted in 2015,40%of Alaskan women experience intimate partner violence in their lifetime;and WHEREAS, everyone, without regard to age, race, religion, gender, or economic status deserves a safe,violence free home;and WHEREAS, Domestic Violence affects children, families, and entire communities, and, too often, children that grow up in homes where domestic violence is taking place can have lifelong repercussions, including increased ACES scores, from the emotional and physical trauma of experiencing or witnessing domestic violence;and WHEREAS, SeaView's Domestic Violence/ Sexual Assault (DVSA) program works to help families experiencing domestic violence to regain safety and stability in their lives, and heal from the trauma of domestic violence; and WHEREAS, it is important to recognize the subtle signs of domestic abuse, know how to support someone in an abusive relationship,and find out where to get help if needed;and WHEREAS, Domestic Violence Awareness Month provides an opportunity for citizens to learn more about preventing domestic violence and to show support for the numerous organizations and individuals who provide critical advocacy,services, and assistance to victims;and WHEREAS, the City of Seward is committed to working with local and state partners to help end Domestic Violence in our community and joining with others across the State of Alaska and the nation in supporting victims of domestic violence and sharing the worthy goals of this month-long observance while also supporting the work of public and private entities that strive to provide the best coordinated response to domestic violence in communities across the state,sending a loud and clear message to abusers that Domestic Violence is not tolerated in Seward. NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby proclaim October 2020 as Domestic Violence Awareness Month and support the crucial work of SeaView's DVSA program and encourage citizens to wear purple and work together to eliminate Domestic Violence in our community. Dated this 26`h day of October,2020. THE CITY OF SEWARD,ALASKA Christy Terry,Mayor CITY OF SEWARD Scott Meszaros P.O. BOX 167 Ph: (907) 224-4047 SEWARD,AK 9966 Fax: (907) 224-4038 CITY MANAGER'S REPORT OCTOBER 26,2020 The following purchase orders between $5,000 and $50,000 have been approved by the City Manager since the last council meeting: 10/12/2020 Electric $10,800 69KV fuse 10/14/2020 Public Works $18,750 Rock fall mitigation 10/14/2020 Public Works $79,099 Vactor truck& shipping RES 2019-088 City of Seward Personnel Transactions Separations: Department: Date of Separation: Community Development Planner Community Dev 12/04/2020 Library Program Coordinator Library 12/31/2020 *current coordinator is moving to a part-time position with the Library on 12/31/2020* New Hires: Department: Date of Hire: Police Dispatcher Police 09/27/2020 Campground Coordinator SPRD 09/30/2020 Harbor Worker II Harbor 10/02/2020 Available Full Time Positions: Department: Position Status: Corrections Officer Police Advertising Since 11/29/2018 Patrol Officer Recruit Police Advertising Since 1/27/2020 Finance Director Finance Advertising Since 4/28/2020 Manager Electric Utility Administration Advertising Since 6/11/2020 Accounting Tech I Finance Advertising Since 9/11/2020 Winter Parks Maintenance SPRD Advertising Since 09/22/2020 Community Development Planner Community Dev Advertising Since 10/07/2020 Library Program Coordinator Library Advertising Since 10/20/2020 Available Seasonal Positions: Department: Position Status: None 5 FINANCE Total CARES business relief phase two applications received: 45 for a total of$45,000. HARBOR 1. The SMIC yard is a couple of boats from being full for the first time ever. Not having enough power stalls is our biggest issue. We are opening another section of the boat yard for vessel storage. 2. The water in the Harbor will start being turned off in early October. 3. The 50-ton lifts are slowing down, the entire harbor crew is working, and we have adjusted to COVID-19 issues/mandates while continuing to do boat lifts. 4. There is a new storage yard on the Harbor side of the bay. This has helped with the shortage of yard space. 5. The 330-ton lifts are slowing down as the season is winding down for some of the larger vessels, we have no waiting list at this time to get lifted into the SMIC yard. 6. The crew is continuing to clean up the last 2 lots at SMIC. This could take some time, but we are making headway. 7. The fish cleaning stations will be closed for the winter. 8. The Harbor office is fully staffed. Our new Harbor Worker 11 has started. 9. The US Coast Guard contacted us about location and designs for the new FRC located at SMIC. The Coast Guard has contacted the Harbormaster's office for the land acquisition for the Coast Guard SMIC site. More information to come later. 10. The Harbormaster has submitted the 2022 Municipal Facility Grant to replace G, K and L-float. City of Seward has scored the highest in the tier two rating. 11. The Harbor has submitted a questionnaire/proposal with EVOSTC for a wash-down pad located at the 50- ton area. 12. The Harbor has upgraded to the new software and are working through some minor issues. 13. Our offices are closed on Sundays. Any phone messages received on Sundays are being monitored and responded to by the Sunday harbor crew. 6 PARKS & RECREATION MISSION Preserve, improve, and promote the city's natural resources,parkland, and recreational opportunities for current and future generations. COVID-19 RESPONSE • Programs and services maybe impacted by COVID-19. Please check program pages or contact us for the latest updates. • AVTEC has closed the gym (aka Student Services Center) to the public until further notice. GENERAL UPDATES • Staff furthered their professional development by attending a virtual 2-day conference hosted by the Alaska Recreation and Parks Association. UTILIZATION: October 2-15 Campground Rentals 250 Facility Rentals 1 CAMPGROUNDS Seward Parks& Recreation manages 10 campgrounds with over 400 RV and tent sites. Reserve your site today on Campspot—visit our campground page for more details: https://www.cilyofseward.us/departments/parks-recreation/campgrounds • Winter camping is in effect. SPORTS & RECREATION AVTEC Gym Seward Parks& Recreation provides public recreation programs at the AVTEC Gym (aka Student Services Center) through a facility use agreement with the school. Visit RecDesk to view the activity calendar, register for a gym membership, and more: https://seward.recdesk.com/Community/Home ACTIVITIES • Family Kite Workshop I Oct. 17th, 1-3 PM I @Branson Pavilion I Open to all ages I FREE o Assemble,paint, and fly a kite your loved ones! Supplies provided. • Halloween Spooktacular I October 31St, 3-6 PM I @Forest Acres I Open to all ages I FREE o Join us for a ghoulish good time. Activities include a haunted trail, games, and treats. RECURRING PROGRAMMING • Adult Coed Kickball I Tuesdays, 6-8 PM (09/29-10/27) 1 @Little League Field 1 19+ 1 FREE • Adult Coed Soccer I Wednesdays, 6-8 PM (09/30-10/28) 1 @Little League Field 1 19+ 1 FREE ELECTRIC • There have been five outages over the past two weeks. Three of the outages were the result of trees in the lines. The other two outages were the result of failed equipment: a fuse on the Town 2 Circuit and a jumper on the transmission line located between Dave's Creek Substation and Lawing Substation. Right-of-way clearing is done as time permits by the line crews. A more aggressive clearing program must be established to compensate for the longer seasons Seward has been experiencing. • New connects are keeping pace with requests by customers. There are approximately seven connects that are"in the hopper"that we expect to get to this season. Our ability to hook everyone up is dependent upon weather staying mild enough to do the necessary trenching. When we mentioned to a customer that we were able to do connects up to the first week of December last year, I was reminded that last year doesn't mean much in Seward. • The Fort Raymond Power Plant operated on October 15, 2020. There have been issues with three of the six generators and EPC has been working in Seward doing the necessary troubleshooting. We intend to run the units more often to provide additional cross-training. • A new installation of a solar system was done by Artic Solar Adventures of Anchorage. We met at the residence on 2nd Avenue to perform an inspection of the system. See Photo. Meters have been sent to National Metering Company to be programed as bi-directional meters. They should be back for installation within fifteen days. V Map IIY y r I T Ve0 w 'pgsE iN rMr LISA. � IlN a� Y` lRil 7 u 8 PUBLIC WORKS • At the last City Council meeting we included a flyer for public comment on the Lowell Creek Tunnel Feasibility Study. The US Army Corp of Engineers also scheduled virtual public meetings to inform and solicit public comment before moving on to the next stage in the process. We hope to now move forward to get the federal funding necessary to proceed with the project. • During the last rain event the gage at the outlet of the tunnel dropped out to 0 cubic feet per second a few times. This gave the impression that the tunnel was blocked or the gage was broken. After talking with NOAA and getting answers from USGS we found the following: "information about why the Lowell gage sensor went to zero a few times during the event. -There are two sensors at the gage; one senses stage and the other senses velocity. The instrument computes discharge at the site by combining these two variables (discharge—velocity x area) and sends the discharge back directly. The problem occurs when the rainfall is so intense that too much waterfalls on the velocity sensor itself; causing it to falsely read zero velocity. The USGS is working on a way to cover the sensor so that it does not have these false readings. " • Lowell Point Road at the rockslide has been mostly cleared and has two lanes open for traffic. The Street Dept will continue to add gravel and widen the road. We expect we will see the usual amount of rocks come off the mountain and will continue our efforts to clear the roadway. We hired Advanced Blasting's specialty "scaling crew"to clear loose rocks and debris while hanging from ropes. They were here quickly on Tuesday 10/13/20and did an excellent job safely clearing the most unstable rocks and trees from high above. Their group was a pleasure to work with. Our local Metco operators did a fantastic job with their excavator throughout this rockslide event and on Thursday 10/15/20 were able to clear along the ocean side of the road and clean debris from behind the large rock-berm on the mountain side of the road. Please continue to drive safe and be courteous to other drivers and pedestrians. • The Water and Wastewater Depts have been very busy flushing sewer mains and doing the seasonal water line shut offs. They have almost finished with the water shutoffs in the Campgrounds and Harbor and will continue the work until finished. Other work scheduled also continues as we head toward the colder months. Please view pictures on the next pages. 9 o itw w ° k T � M � V c „ 5 g u 47 � n 7$ 11 A. Y , X „ w 4 I , .'ry w , • a J F SEWARD COMMUNITY LIBRARY& MUSEUM New Library Schedule Starts Nov. 3" Note: Hours and services are subject to change due to COVID-19 and staff capacity. We continue COVID-19 mitigation practices as recommended by the CDD and Alaska DHSS. Website is kept updated: www.cityofseward.us/libmus Express Service Hours • New Library Hours: Tues-Sat, llam-8pm • Museum Hours: Tues-Thurs by appt., Fri-Sat 12pm-5pm • 1 Hour Limit • Universal Face Coverings • Social Distancing • Hygienic Practices • No COVID-19 symptoms • Services available by walk-in, curbside delivery, or appointment MINI VIRTUAL STORY TIMES Fridays Itam - 11:15am Join us on Facebook Live on Fridays: www.facebook.com/Seward.Communiiy.Library.Museum Watch the recorded video on our Vimeo channel: vimeo.com/sewardlibrarymuseum Mini Story Times last about 10-15 minutes including songs, a rhyme/finger play, and of course, a story! Mini Story Time is developed with preschool-aged children in mind, but all ages are welcome to join in the fun. FALL TAKE HOME CRAFT/ACTIVITY KITS 2ad and 4' Saturdays October 24th- November 13th: Fantastic Fall November 1411—2411: Gratitude Craft/Activity kits continue into the fall! The 2nd and 41h Saturday of the month, new craft kits for all ages will be available to pick up while supplies last! If you wish to reserve kits for your family, email alyon2cityofseward.net. Kits will include age-appropriate information, activities, and crafts related to the themes listed above. NATIONAL FRIENDS OF THE LIBRARY WEEK October 18—24 Friends of Libraries groups have their very own national week of celebration! During this week we would like to encourage membership in the Friends of the Library, and raise awareness about their support of the library and community. Learn more about the Seward Community Library Association by visiting their website: https://www.friendsofsclm.org///. We would like to thank the SCLA for their annual support of our Community Summer Reading Challenge, the Wish Tree Program to add new books to the children's,juniors, and young adult collections annually, and support collection development through funds from the used book sale. 11 BOOK BUNCH: BOOK DISCUSSION FOR KIDS Wednesday,November 18 2 Inn -3Inn Online Meeting via Zoom Meeting ID: 8210617 0312 Join us for November Book Bunch, a book discussion for kids. Share your current reads, favorite books, and bring some silly jokes or riddles to share! Book Bunch is designed with upper elementary age children in mind, but all ages/family members are welcome to attend. BOOKS GET OUR VOTE October 19-November 3 Library Museum Atrium Stop by the Seward Community Library Museum and vote for your favorite book character using the ballot box in the atrium. This fun program helps to educate children about voting and government participation. Votes will be tallied along with other libraries across Alaska! Pick up a special civics-themed craft kit while supplies last. Meet the Candidates: • Pete the Cat from the Pete the Cat series • Molly Mabray from the Molly of Denali series • Greg Heffley from the Diary of a Wimpy Kid series • Raina from the books Smile, Sisters, etc. • Jordan Banks from the book New Kid • Or cast a write-in ballot! COMMUNITY BOOK CLUB Saturday,November 21 Ilam— 12pm online via Zoom Zoom Meeting ID: 854 4039 5205 The Community Book Club will take place the third Saturday of every month, October-April. Our November book will be national bestseller, There There by Tommy Orange. We currently have one copy available to check out, with more coming soon! Check out the eBook or eAudiobook through the Alaska Digital Library by visiting: htlps:Hadl.overdrive.com/. From the book jacket: "Tommy Orange writes of the plight of the urban Native American, the Native American in the city, in a stunning novel that grapples with a complex and painful history, with an inheritance of beauty and profound spirituality; and with a plague of addiction, abuse, and suicide. An unforgettable debut, destined to become required reading in schools and universities across the country." 12 Seward Volunteer Fire Department Departmental Activity Report Current Period: 01/01/2020 to 10/14/2020, Prior Period: 01/01/2019 to 10/14/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Occupancy Inspections and Activities, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Fire Alarm Situations Chemical release, reaction, or toxic condition 1 00:07 0 00:00 Combustible/flammable spills & leaks 2 00:46 1 01:24 Controlled burning 1 00:21 2 00:58 Cover assignment, standby at fire station, move-up 0 00:00 2 189:03 Dispatched and cancelled en route 12 15:10 18 06:03 Electrical wiring/equipment problem 1 03:31 1 01:43 Emergency medical service (EMS) Incident 88 187:22 152 269:49 EMS call where party has been transported 2 02:09 0 00:00 Explosion (no fire) 0 00:00 1 02:16 Extrication, rescue 0 00:00 3 05:18 False alarm and false call, Other 1 03:09 0 00:00 Malicious, mischievous false alarm 2 01:32 0 00:00 Medical assist 5 18:00 4 09:09 Mobile property (vehicle) fire 2 47:51 4 45:05 Natural vegetation fire 1 20:30 6 18:51 Outside rubbish fire 0 00:00 2 02:03 Person in distress 1 01:54 1 01:21 Public service assistance 12 27:31 14 71:17 Rescue or EMS standby 2 68:12 1 14:00 Search for lost person 0 00:00 4 110:05 Smoke, odor problem 1 01:06 1 04:12 Special outside fire 0 00:00 1 02:00 Steam, Other gas mistaken for smoke 0 00:00 3 06:10 Structure Fire 7 81:09 3 43:26 System or detector malfunction 10 31:54 9 13:04 Unauthorized burning 0 00:00 5 13:25 Unintentional system/detector operation (no fire) 23 26:34 15 25:34 Water problem 0 00:00 1 02:12 Wrong location, no emergency found 7 11:41 9 13:03 181 550:35 263 871:39 Inspection Violations Corrected 13 Page 1 Seward Volunteer Fire Department Departmental Activity Report Current Period: 01/01/2020 to 10/14/2020, Prior Period: 01/01/2019 to 10/14/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Occupancy Inspections and Activities, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Inspection Violations Corrected Abatement of electrical hazards. 2 4 Access. 7 2 Address identification. 7 8 Areas without fixed seating. 0 2 Carbon monoxide alarms. 5 0 Ceiling clearance. 8 7 Cleaning. 2 2 Door operations. 0 4 Emergency light inoperable 0 2 Emergency power for illumination. 1 0 Equipment rooms. 4 0 Exit or exit access doorway arrangement. 2 4 Exit sign illumination. 1 0 Extension cord use 1 0 Extension cords. 10 2 Extinguisher installation. 4 7 Extinguishing system service. 3 0 Fire walls, fire barriers and fire partitions. 0 5 Fireblocking and draftstopping. 7 8 General requirements. 4 17 General. 3 1 Hold-open devices and closers. 4 0 Identification. 11 0 Illumination required. 12 13 Inspection, testing and maintenance. 9 0 Key box maintenance. 4 2 Labeling. 7 1 Liquid storage cabinets. 4 0 Locks and latches. 2 0 Means of egress continuity. 2 5 Minimum size. 2 0 Multiplug adapters. 10 6 Opening protectives. 7 1 14 Page 2 Seward Volunteer Fire Department Departmental Activity Report Current Period: 01/01/2020 to 10/14/2020, Prior Period: 01/01/2019 to 10/14/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Occupancy Inspections and Activities, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Inspection Violations Corrected Operations and maintenance. 3 2 Portable fire extinguishers for commercial cooking 1 2 Pump and riser room size. 0 1 Records. 3 12 Securing compressed gas containers, cylinders and 5 0 Signs. 9 0 Standards. 0 2 Systems out of service. 2 0 Unapproved conditions. 8 8 Where required new buildings and structures. 5 3 Where required. 16 15 Working space and clearance. 3 2 "No Smoking" signs. 1 7 201 157 Inspection Violations Discovered Abatement of electrical hazards. 6 4 Access. 11 3 Address identification. 12 11 Alarms. 4 0 Areas without fixed seating. 0 2 Cabinets. 2 0 Carbon monoxide alarms. 9 1 Carbon monoxide detection systems. 1 0 Ceiling clearance. 5 10 Certification of service personnel for portable fi 8 0 Cleaning. 2 6 Door operations. 1 5 Emergency power for illumination. 4 0 Equipment rooms. 9 0 Exit or exit access doorway arrangement. 4 3 Exit sign illumination. 1 0 15 Page 3 Seward Volunteer Fire Department Departmental Activity Report Current Period: 01/01/2020 to 10/14/2020, Prior Period: 01/01/2019 to 10/14/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Occupancy Inspections and Activities, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Inspection Violations Discovered Extension cords. 12 3 Extinguisher installation. 4 14 Extinguishers weighing 40 pounds or less. 1 0 Extinguishing system service. 2 0 Fire walls, fire barriers and fire partitions. 0 5 Fireblocking and draftstopping. 13 16 General requirements. 17 19 General. 10 6 Groups R-2, R-3, R-4 and I-1. 2 0 Hangers and brackets. 3 0 Hold-open devices and closers. 10 5 Identification. 11 4 Illumination required. 25 30 Illumination. 1 0 Inspection, testing and maintenance. 29 13 Internally illuminated exit signs. 1 0 Key box maintenance. 6 4 Labeling. 9 1 Liquid storage cabinets. 4 0 Locks and latches. 4 0 Matters not provided for. 2 0 Means of egress continuity. 5 6 Minimum size. 7 3 Monitoring. 4 0 Multiplug adapters. 9 10 Opening protectives. 6 1 Operations and maintenance. 3 4 Portable fire extinguishers for commercial cooking 0 5 Power source. 1 0 Protecting containers from vehicles. 0 4 Pump and riser room size. 0 1 Records. 5 25 Securing compressed gas containers, cylinders and 7 0 16 Page 4 Seward Volunteer Fire Department Departmental Activity Report Current Period: 01/01/2020 to 10/14/2020, Prior Period: 01/01/2019 to 10/14/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Occupancy Inspections and Activities, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Inspection Violations Discovered Signs. 7 10 Smoke alarms. 2 0 Standards. 3 4 Storage. 1 0 Systems out of service. 7 5 Unapproved conditions. 15 11 Ventilation system. 2 0 Where required new buildings and structures. 13 10 Where required. 31 46 Working space and clearance. 5 4 "No Smoking" signs. 0 12 378 326 Occupancy Inspections/Activities CONSULTATION - Assembly 1 00:30 0 00:00 CONSULTATION - Building 0 00:00 1 00:45 CONSULTATION - Site 1 00:30 0 00:00 INSPECTION - Auto Fire Protection System 3 02:45 0 00:00 INSPECTION - Fire / Life Safety 42 35:00 26 13:49 INSPECTION - Fire Alarm 16 07:45 3 01:30 INSPECTION - Hood System 3 01:15 0 00:00 INSPECTION - License 1 00:30 17 08:45 INSPECTION - Other 1 00:15 0 00:00 INSPECTION - Sprinkler System 17 10:00 3 01:30 Lodging Permit Fire and Life Safety 37 18:10 86 43:00 PLAN REVIEW - Architectural 1 01:00 0 00:00 PLAN REVIEW - Fire Protection 1 00:30 0 00:00 PLAN REVIEW - General 0 00:00 1 01:00 PLAN REVIEW - Sprinkler System 1 01:00 0 00:00 125 79:10 137 70:19 17 Page 5 Seward Volunteer Fire Department Departmental Activity Report Current Period: 01/01/2020 to 10/14/2020, Prior Period: 01/01/2019 to 10/14/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Occupancy Inspections and Activities, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Permits Issued Explosives, Storage/Sales - Annual 1 9 1 9 Training Administrative Procedures 1 00:00 6 05:30 Apparatus Check Procedures 33 60:00 36 50:00 Arson Methods and Motives 0 00:00 1 40:00 Bloodborne Pathogens 2 02:00 1 01:00 Blue Light Certification 0 00:00 17 17:00 Boating Skills & Seamanship 0 00:00 9 62:00 Building Construction and Fire Behavior 2 04:00 8 16:00 Cardiovascular System 1 01:00 0 00:00 Care & Maintenance of Equipment 18 36:00 7 14:00 Clean and check ladders 11 22:00 0 00:00 Communications Equipment 0 00:00 17 17:00 Conduct search & rescue in a structure 0 00:00 22 148:00 Connect a pumper apparatus to water supply 0 00:00 7 21:00 CPR and AED Certification 1 02:00 1 04:00 CPR Recertification 0 00:00 1 01:30 Disaster Response and Planning 8 12:00 5 27:00 Electrical Safety 0 00:00 2 01:00 Emergency Childbirth 1 01:00 0 00:00 Emergency Medical Services 26 36:30 2 02:00 ETT Training 0 00:00 9 360:00 Fire Wildland 1 06:00 12 68:00 Fire Behavior 1 02:00 14 122:00 Fire Control, General 0 00:00 19 121:30 Fire Department Organization 1 01:00 0 00:00 Fire Inspections 1 02:00 2 16:00 Fire Investigation 6 06:30 0 00:00 Fire Search Practices 0 00:00 1 04:00 Fire Streams Theory 0 00:00 17 29:00 18 Page 6 Seward Volunteer Fire Department Departmental Activity Report Current Period: 01/01/2020 to 10/14/2020, Prior Period: 01/01/2019 to 10/14/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Occupancy Inspections and Activities, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Training Fire Vessel John Foster 11 36:30 4 08:00 Force entry into a structure 0 00:00 7 24:30 Fundamentals of Fire Suppression 0 00:00 11 88:00 General Building Construction 1 01:00 0 00:00 General Driver Training 0 00:00 13 26:00 General Fire Investigation 3 09:00 16 58:00 GENERAL KNOWLEDGE & SKILLS 9 18:00 30 155:00 Hazardous Materials Overview 8 12:00 0 00:00 Hazmat Awareness and Operations 0 00:00 45 171:30 Hose Deployment 13 39:00 12 42:00 Hose Rolls / Lays 0 00:00 9 13:30 ICS 100 1 03:00 3 07:00 ICS 200 2 07:00 3 09:00 ICS 700 1 03:00 3 12:00 ICS 800 3 08:00 3 09:00 Incident Command System 0 00:00 4 12:00 Mountain Rescue 17 34:00 20 45:30 Nervous System 1 01:00 0 00:00 Officer Development 8 41:00 14 117:00 Overhaul a fire scene 12 12:00 11 33:00 Patient Packaging 13 26:00 13 13:00 Perform horizontal ventilation on a structure 0 00:00 7 24:30 Pre- Planning Disasters 1 01:00 12 42:00 Pre-Fire Plans 25 50:00 12 07:30 Public Service / Events 0 00:00 19 76:00 Pump Operations 7 14:00 0 00:00 Respiratory System 2 02:00 0 00:00 Respond to an apparatus to an emergency scene 0 00:00 9 27:00 SCBA Donning Methods 19 32:30 6 15:00 Set up ground ladders 0 00:00 12 42:00 SKILL Clean & check ropes 0 00:00 11 44:00 SKILL Use SCBA in restricted passage 0 00:00 1 04:00 Specialized Training 2 02:00 3 09:00 19 Page 7 Seward Volunteer Fire Department Departmental Activity Report Current Period: 01/01/2020 to 10/14/2020, Prior Period: 01/01/2019 to 10/14/2019 00:00 to 24:00 All Stations All Shifts All Units Fire Alarm Responses, Training Classes, Occupancy Inspections and Activities, Departmental Events Current Period Prior Period Category Count Staff Hrs Count Staff Hrs Training Sprinkler Systems 1 01:30 0 00:00 Strategic and Tactical Operations 10 15:00 1 08:00 SVFD Business Meeting 161 197:21 121 187:00 Tools and Equipment 0 00:00 9 13:30 Traffic Laws 0 00:00 13 39:00 Transmit & Receive radio communications 13 13:00 8 12:00 Trauma Bleeding Control 2 02:00 11 11:00 Truck company operations 0 00:00 3 20:00 Truck Inspection - Pump Testing 12 24:00 0 00:00 Vehicle Extrication 0 00:00 23 37:00 Water Rescue Training 0 00:00 19 38:00 472 798:51 737 2648:00 20 Page 8 Seward Building Department 2020 Year to Date Projects/Permits PERMITS how many PROJECT VALUE NEW CONST-COMM NEW CONST-RES FEES COLLECTED First Qtr Commercial 8 $ 386,850.00 None first quarter None first quarter $ 5,156.41 Residential 1 $ 1,260.00 $ 82.41 Seasonal 1st Quarter Total 9 $ 388,110.00 $ $ - $ 5,238.82 Demolition 1 1 1 $ (63,200.00) Second Qtr PERMITS how many PROJECT VALUE NEW CONST-COMM NEW CONST-RES FEES COLLECTED Commercial 10 $ 2,779,252.00 $ 2,000,000.00 $ 1,030,000.00 $ 23,105.12 Residential 8 $ 1,409,870.00 Jag wash down pad 3 new homes $ 15,267.60 Seasonal 3 N/A $ 967.62 2nd Quarter Total 21 $ 4,189,122.00 1 $ 2,000,000.00 $ 1,030,000.00 $ 39,340.34 Demolition 1 4 1 $ (175,100.00) Third Qtr PERMITS how many PROJECT VALUE NEW CONST-COMM NEW CONST-RES FEES COLLECTED Commercial 3 $ 26,625.68 none $ 1,129,000.00 $ 762.28 Residential 7 $ 1,136,000.00 6 new homes $ 14,424.96 Seasonal 0 3rd Quarter Total 10 $ 1,162,625.68 $ 1,129,000.00 $ 15,197.24 Demolition 3 $ (163,200.00) Total for the year 9/30 40 $ 5,739,857.68 $ 2,000,000.00 2,139,000.00 $ 59,766.40 Nate:we worked virtually March 16to Mayo,2020 Covid 19 21 Page 9 BOYD, CHANDLER,FALCONER & MUNSON, LLP Attorneys At Law Suite 302 911 West Eighth Avenue Anchorage, Alaska 99501 Telephone: (907) 272-8401 Facsimile: (907) 274-3698 bcf@bcfaklaw.com October 21, 2020 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: Status Report Dear City Council This is our status report covering activity on legal matters since September 24 the date of our last report. Election We prepared an opinion on the counting of absentee ballots in the 2020 municipal election. Jesse Lee Home Discussions have been initiated with the attorneys for the Friends of Jesse Lee Home about resolving the case. We expect to know whether a settlement is achievable by the middle of November. Zoning Enforcement We reviewed historical materials regarding a flood hazard area development permit and have recommended steps to enforce permit requirements of Chapter 15.25. Personnel I have continued to advise on a personnel matter the details of which are not appropriate 22 Seward City Council October 21, 2020 Page 2 to discuss in a public report. Port We have been attempting to have Ocean Beauty provide official paperwork assigning the Icicle Seafoods lease to the post-merger company so far to no avail. Recodification We participated with the City Clerk in a substantial discussion with the senior code attorney for Municode- the vendor assisting with a comprehensive recodification of the city code. This will be an ongoing project with the next step obtaining input from department heads on specific questions identified during the discussion with Municode. You can expect to receive our next status report by November 20. Very truly yours, BOYD, CHANDLER, FALCONER, & MUNSON LLP U).' `-arm. By: Brooks W. Chandler 23 October 26, 2020 City Council Chamber of Commerce — Executive Director Report Meeting October 22, 2020 Board Meeting (report submitted October 16, 2020) ED Specific: If you weren't able to make it to our 2020 Chamber Membership Fall Meeting, we have the recording of it here: https://us02web.zoom.us/rec/share/8SkfDASQHzJWJuxbcYcwByrrbWOv37Go- 1 ue2yHpd2EDxLgbZCWt-EkGPDRgu1 Dp.HpUQU5lRgoy1toUp EVOS: We sent out a letter signed by both Carole and myself in support of "A New Vision for EVOS" as discussed at our next meeting. The Board of Trustees meeting was held this last Wednesday (October 14t"). I checked in with Josie and Rachel afterwards and they said that they haven't heard anything as of yet but will keep me posted when they do. Budget/Finances: Continuing to develop a modified budget to provide consistent marketing services with the constant change going on. As things are starting to look like we are going to be down fairly significantly again next summer, we are having conversations as a staff as to how we can continue to make adjustments and shift what we are doing. As we continue to work through finances, I had a long phone call with the Department of Revenue Gaming this last week. The Mount Marathon race — the lottery or auction for races spots - are not actually gaming activities (although we've been recording them as such financially for years). They may have been at one time if we were running betting pools for who was going to win — not sure about the history there. All that to say is that we are working on filling out the state forms to make those corrections financially. Visitor Services: The visitor Center is open during the week from 10am — 4pm Monday— Friday and are now closed on the weekends. Visitors from out of state are still coming through — although in very small numbers. We've been hearing from some accommodation and excursion members that they had as good a September and October as they've ever had. We are working on a few new things for our visitor center including: - Working with Chugach Corporation to have information available for Alaska Native Culture / History in the area - Display local member artists artwork on the walls in the visitor center (working to get more of our many local artists onboard) Seward Marine Front: At our meeting on October 8t", we spend most of our time discussing the development of marketing materials for the website and print materials as well as marketing strategies in general. We are going to continue this conversation at our next meeting. Page 1 24 Silver Salmon Derby: I spent the morning of October 7t" at the Bear Creek Fish Weir for the Egg Take for our fish restoration program. This is also an educational program that schools across the peninsula attend. There were a number of seward school students in attendance. It was able to have some great conversations with the Program Manager and the Hatchery Manager as well. Upcoming items of interest: 10/19 —Alaska Day — Chamber Holiday 10/21 — PACAB Meeting 10/26 — City Council Meeting - Report 11/5 — Seward Marine Front Committee Meeting 11/11 —Veterans Day — Chamber Holiday Events: 11/16-11/20 — Small Business Start Up Week MEMBERSHIP REPORT: (Aisha) COMMUNICATIONS REPORT: (Kat) PROMOTIONS REPORT: (Marissa) Page 2 25 Sponsored by: Vice Mayor McClure & Council Member Osenga Amended: September 14, 2020 Postponed: September 14, 2020 CITY OF SEWARD, ALASKA RESOLUTION 2020-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING CITY COUNCIL RULES OF PROCEDURES, RULE 9B, IN ORDER TO ENSURE COUNCIL ORDINANCES AND RESOLUTIONS HAVE SUFFICIENT TIME FOR FINANCIAL, LEGAL, AND MANAGERIAL REVIEW AND GIVE THE CITY MANAGER AND DEPARTMENT HEADS THE OPPORTUNITY TO WORK WITH COUNCIL MEMBERS ON THEIR ORDINANCES AND RESOLUTIONS PRIOR TO THE COUNCIL MEETING DATES WHEREAS, agenda items such as resolutions, ordinances, and public hearing items are submitted to City Administration and the City Clerk for review before City Council meetings; and WHEREAS, City Administration and the City Clerk both have deadlines for City Departments to submit items for the Council Agenda; and WHEREAS, City Administration requires City Departments to submit agenda items two weeks before council meetings for financial, legal, and managerial review before Administration submits stated items to the City Clerk's Office one week before Council meetings; and WHEREAS, City Council Rules of Procedures (CCROP), Rule 9B, states that "Council Members who wish to add items to the agenda must present the item in writing to the City Clerk no later than 12:00p.m. on the Tuesday preceding the Monday meeting. The Clerk will prepare the written agenda statement if notified by the Council Member prior to 12:00p.m. Noon on the preceding Monday"; and WHEREAS, the time period between Council submitting agenda items and the Council meeting date is three working days; and WHEREAS, the City Clerk's agenda item deadlines for Council and the City are the same. This leaves no time for the City to respond to Council items before they are published; and WHEREAS, this means Rule 9b prohibits Council agenda items to receive legal, financial, and managerial review before Council meetings, and also prohibits the City and Council to collaborate on agenda items before presented to the Seward Community; and WHEREAS, agenda items require significantly more time to be reviewed financially, legally, and managerially in order to provide correct documentation for agenda items; and 26 CITY OF SEWARD,ALASKA RESOLUTION 2020-078 WHEREAS, amending CCROP, Rule 9b, to state that "City Council is required to submit their agenda items to City Administration no later than 12:00p.m. Noon on the Tuesday two weeks prior to the Monday meeting. City Administration will prepare the written agenda statement if notified by the Council Member prior to 12:00p.m. Noon on the Monday before the Tuesday deadline", would allow adequate time for financial, legal, and managerial review; and WHEREAS, Council agenda items would have the same deadline as City Departments, and agenda items from both entities (City Departments and Council Members) would be submitted to the City Clerk the Tuesday before City Council meetings at 12:00p.m. Noon by City Administration; and WHEREAS, this aligns with Seward City Code, 2.20.035, that states the City Manager "shall be the chief administrative officer of the council and shall perform the duties of his office under authority of and shall be accountable to council. He shall supervise and coordinate the work of the appointed officers and departments of the city...and shall act as coordinator between those officers and other administrative officers'; and WHEREAS, in order for the City Manager to adhere to Code 2.20.035, and successfully act as the Chief Administrative Officer of Council, and to properly coordinate with appointed officers, City Administration should be the department to work with Council Members on their agenda items before meetings; and WHEREAS, the Clerk's duties and responsibilities regarding agenda items are for keeping records and publishing them, as can be found in Code 2.20.045: The City Clerk "keeps all ordinances, resolutions, contracts and agreements of the city and authenticate such records as shall be necessary...shall publish ordinances, resolutions and other legal notices as required"; and WHEREAS, this amendment will reinstate Seward City Code into the City Council Rules of Procedures, and empower the City and Council Members to discuss and create agenda items together with a standardized schedule that gives time for Council to receive the best service possible from the City with sound financial, legal, and managerial review. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council Rules of Procedures, Rule 9B, is hereby amended to state, "City Council is required to submit their agenda items to City Administration no later than 12:00p.m. Noon on the Tuesday two weeks prior to the Monday meeting. City Administration will prepare the written agenda statement if notified by the Council Member prior to 12:00p.m. Noon on the Monday before the Tuesday deadline." 27 CITY OF SEWARD,ALASKA RESOLUTION 2020-078 Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 261h day of October, 2020. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 28 SUBSTITUTE Sponsored by: Vice Mayor McClure & Council Member Osenga Amended: September 14, 2020 Postponed: September 14, 2020 CITY OF SEWARD, ALASKA RESOLUTION 2020-078 Substitute A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING CITY COUNCIL RULES OF PROCEDURES, RULE 913, IN ORDER TO ENSURE COUNCIL RESOLUTIONS AND ORDINANCES HAVE SUFFICIENT TIME FOR FINANCIAL, LEGAL, AND MANAGERIAL REVIEW PRIOR TO THE COUNCIL MEETING DATES WHEREAS, City Administration is here to help City Council research, write, and review its resolutions and ordinances; and WHEREAS, City Administration wants to use this resolution to create an effective timeframe to succeed in doing this; and WHEREAS, City Departments must submit resolutions and ordinances to Administration two weeks before council meetings for financial, legal, and managerial review before they are submitted to the City Clerk's Office for publishing; and WHEREAS, this is different from the procedure that City Council currently follows, which does not allow adequate time for their resolutions and ordinances to receive the same level of review; and WHEREAS, this dilemma can be found in City Council Rules of Procedures (CCROP) Rule 9B which states, "Council Members who wish to add items to the agenda must present the item in writing to the City Clerk no later than 12:00p.m. on the Tuesday preceding the Monday meeting. The Clerk will prepare the written agenda statement if notified by the Council Member prior to 12:00p.m. Noon on the preceding Monday"; and WHEREAS, the time period between Council submitting resolutions and ordinances to the Clerk and the Council meeting date is three working days; and WHEREAS, resolutions and ordinances require significantly more time than three days to be reviewed financially, legally, and managerially in order to provide correct documentation; and WHEREAS, this means Rule 9B prohibits Council resolutions and ordinances to receive legal, financial, and managerial review before Council meetings, and also prohibits the City and Council to collaborate on resolutions before presented to the Seward Community; and 29 CITY OF SEWARD,ALASKA RESOLUTION 2020-078 Substitute Resolution WHEREAS, amending CCROP, Rule 9B, to state that "City Council is required to submit their resolutions and ordinances to City Administration no later than 12:00p.m. Noon on the Tuesday two weeks prior to the Monday meeting. City Administration will prepare the resolution and or ordinance if notified by the Council Member prior to 12:00p.m. Noon on the Monday before the Tuesday deadline", would allow adequate time for financial, legal, and managerial review; and WHEREAS, this would give City Council and City Departments the same deadline to submit resolutions and ordinances to City Administration for review; and WHEREAS, City Administration would then submit all resolutions and or ordinances at the same time to the City Clerk on the Tuesday before City Council meetings at 12:00p.m. Noon; and WHEREAS, this aligns with Seward City Code, 2.20.035, that states the City Manager "shall be the chief administrative officer of the council and shall perform the duties of his office under authority of and shall be accountable to council. He shall supervise and coordinate the work of the appointed officers and departments of the city...and shall act as coordinator between those officers and other administrative officers, "; and WHEREAS, in order for the City Manager to adhere to Code 2.20.035, and successfully act as the Chief Administrative Officer of Council, and to properly coordinate with appointed officers, City Administration should be the department to work with Council Members on their resolutions and ordinances before meetings; and WHEREAS, this amendment will reinstate Seward City Code into the City Council Rules of Procedures, and empower the City and Council Members to discuss and create resolutions and ordinances together with a standardized schedule that gives time for Council to receive the best service possible from the City with sound financial, legal, and managerial review. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council Rules of Procedures, Rule 9B, is hereby amended to state, "City Council is required to submit their resolutions and ordinances to City Administration no later than 12:00p.m. Noon on the Tuesday two weeks prior to the Monday meeting. City Administration will prepare the resolution and or ordinance if notified by the Council Member prior to 12:00p.m. Noon on the Monday before the Tuesday deadline." Section 2. This resolution shall take effect immediately upon adoption. 30 Agenda Statement Meeting Date: September 14, 2020 ' r To: City Council E ri From: Sue McClure, City Council Vice Mayor John Osenga, Councilmember Agenda Item: A Resolution of the City Council of the City of Seward, Alaska Amending City Council Rules of Procedures, Rule 913, in Order to Ensure Council Agenda Items have Sufficient Time for Financial, Legal, and Managerial Review Prior to the Council Meeting Dates BACKGROUND & JUSTIFICATION: This amendment is to empower the City and Council Members to discuss and create agenda items together with a standardized schedule that gives sufficient time for Council to access resources available at the City for financial, legal, and managerial review. These review processes take significant time, and the current procedures do not give the City an opportunity to assist Council with the best service possible. City Council Rules of Procedures (CCROP), Rule 9b,states that "Council Members who wish to add items to tlue agenda must present the item in writing to the City Clerk no later than 12:00p.m. on the Tuesday preceding the Monday meeting. The Clerk will prepare the written agenda statement if notified by the Council Member prior to 12:00p.m. Noon on the preceding Monday. " Thus, the time period between Council submitting agenda items and the Council meeting date is three working days. The City Clerk's agenda item deadline for Council, and for the City, are the same. This leaves no time for the City to respond to Council items before they are published. Meaning, current processes prohibit Council to receive financial, legal, and managerial review before Council meetings, and also prohibits the City and Council to collaborate on agenda items before they are presented to the Seward Community. However,amending Rule 9b to state, "City Council is required to submit theiragenda items to City Administration no later than 12:00p.m. Noon on the Tuesday nvo weeks prior to the Monday meeting. City Administration will prepare the written agenda statement if notified by the Council Member prior to 12:00p.m. Noon on the Monday before the Tuesday deadline", would allow a reasonable amount of time for these review processes to take place. Amending this resolution would allow Council and the City to have a clear outline of the Council Meeting Agenda by giving them time to communicate beforehand since they would then be following the same schedule and procedures for submitting agenda items. This amendment is in accordance with Seward City Code, 2.20.035, also. It states that the City Manager "shall be the chief administrative officer of the council and shall perform the dirties of his office under authority of and shall be accountable to the council.He shall supervise and coordinate 31 the work of the appointed officers and departments of the city, except the city attorney,city clerk and city clerk department, and lie shall act as coordinator between those officers and other administrative officers. " For the City Clerk,their duties for Council agenda items,according to Seward City Code,2.20.045, are to keep records and to publish agenda items: "He shall keep all ordinances, resolutions, contracts and agreements of the city and authenticate such records as shall be necessary. He shall publish ordinances, resolutions and other legal notices as required." Thus,CCROP Rule 9b does not comply with Seward City Code as it is currently written. For the City Manager to follow this Code, to successfully act as the Chief Administrative Officer of the Council, and to also properly coordinate with appointed officers,the agenda item process needs to be amended to have the City be the Acceptor of Council Agenda Items at the suggested deadline stated above. This Resolution's purpose is not to take responsibilities away from the City Clerk. Its purpose is to reinstate Seward City Code into the City Council Rules of Procedures regarding the preparation process for the Council Agenda. By amending CCROP Rule 9b to have Council submit their items to City Administration at the same deadline as City departments, both Council and the City will have a clear understanding of the Council Meeting Agenda at a reasonable time before the meetings occur. Council submitting items to City Administration will also allow a sufficient amount of time for their agenda items to be reviewed legally, financially, and managerially. INTENT: To amend CCROP Rule 9b, enabling Council Members to submit agenda items to City Administration the Tuesday two weeks before Council meetings in order for them to receive sufficient legal, financial, and managerial review before Council Meetings, CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan: 2. Strategic Plan: 3. Other: FISCAL NOTE: Approved by Finance Department: ATTORNEY REVIEW: Yes No--................ Not Applicable RECOM IENDATION• City Council approve Resolution 2020_--07-8,_authorizing the amendment of Council Rules of Procedures (CCROP), Rule 9b, to state that Council Members will submit agenda items to City Administration on the Tuesday two weeks before Council Meetings, in order to empower communication between both entities, and for Council agenda items to have sufficient legal, financial, and managerial review. 32 4 RULE 9. COUNCIL MEETINGS-AGENDA (a) All reports, ordinances,resolutions, contracts, documents or other matters to be submitted to the Council at the regular meeting must be submitted to the City Clerk not later than 12:00 p.m. on the Tuesday preceding the Monday meeting. The City Clerk prepares the agenda for all such matters according to the order of business, numbering each item consecutively. A copy of the agenda and supporting materials must be delivered to Council Members and the City Manager and made available to the press not later than 7:00 p.m. on the Saturday before the regular Council meeting. [SCC§2.10.055 D.] The agenda packet will be available for public inspection at 9:00 a.m. on the day of the meeting. In addition, the agenda will be published in the local newspaper on the Thursday prior to the meeting. (b) Council Members who wish to add items to the agenda must present the item in writing to the City Clerk no later than 12:00 p.m. on the Tuesday preceding the Monday meeting. The Clerk will prepare the written agenda statement if notified by the Council Member prior to 12:00 Noon on the preceding Monday. (c) The Council has the option of deleting any item from the agenda or deferring any item on the agenda to a subsequent Council meeting. Prior to voting on approval of the agenda, an agenda item may be deleted or deferred upon the request of a single Council Member if there is no objection from the remaining members. However, if any member objects,the member wishing to delete or defer an agenda item must so move. This motion requires a second and must receive four affirmative votes for approval. Agenda items may be moved from the consent agenda to the regular meeting agenda upon the request of any member of the Council. (d) No matters other than those on the agenda may be finally acted upon by the City Council provided that matters that seem to be emergencies or of an urgent need by the Mayor or any Council Member or the City Manager,with an explanation of the emergency or urgency stated in open Council meeting, may, with the consent of the Council majority present,be considered and acted upon by the Council. (SCC§2.10.055 E.] RULE 10. WORK SESSIONS Upon written request of the Mayor,City Manager or any two members of the City Council,the Council may hold work sessions for the purpose of planning, studying and discussing any question permitted by law. Work Sessions need have no formal agenda and may be conducted informally so long as such informality is not in conflict with these rules. No formal action may be taken by the Council on any matters discussed in the Work Session until the matter is placed on the Council agenda for a regular or special meeting. Work Sessions generally are held in the City Council Chambers; however, the Council may designate any other location for a particular work session provided that consideration is given to the reasonable accommodation of the public.[SCC§2.10.030 A.4] 3 Council Rules of Procedure Adopted March 14,1994 As Amended Through February 25,2019 33 SECTION II -APPOINTED OFFICIALS The following three city officials are appointed by and report directly to the City Council: City Manager, City Clerk, and City Attorney. They are employed under an employment agreement and are not subject to Title 3 of the Seward City Code. RULE 13. CITY MANAGER The City Manager, as the chief executive officer and head of the executive branch of the City government, or their designee, must attend all meetings of the Council unless excused by the Presiding Officer or Council. The City Manager may take part in the Council's discussion on all matters on the agenda and otherwise concerning the welfare of the City. In the event that the City Manager is unable to attend a council meeting, they will appoint another qualified staff member to attend the meeting on behalf of the City Management. All employees of the City, with the exception of the Attorney and the Clerk and their respective staffs,are appointed by and are responsible to the City Manager. RULE 14. CITY CLERK The City Clerk is the ex-officio Clerk of the Council and, in this role, keeps the official records of the Council meetings, acts as parliamentary advisor to the Council and performs such other duties in the meeting as may be required by the Mayor or the Council. In the absence of the City Clerk,the Clerk will appoint another qualified staff member to act as Clerk of the Council. The Clerk administers all city elections, provides for the codification of all city ordinances, is the custodian of all city records and the city seal, provides administrative support to the Mayor and Council, attests all deeds and other documents of the City,and takes all oaths and affirmations as necessary. RULE 15. CITY ATTORNEY The City Attorney advises the City Council, the City Manager, and the City Clerk on all matters of law. The attorney drafts and assists in drafting ordinances, resolutions, contracts and agreements to be made or entered into by the City, and approves the form of all such instruments. They prosecute violators of the City Code and represent the City in all actions of law. Any Council Member seeking advice from the attorney which will require the expenditure of city funds must first complete a Request for Legal Services Form which must be approved by the City Council and filed in the office of the City Clerk. [Appendix A-]] RULE 16. EVALUATION OF APPOINTED OFFICIALS PURPOSE OF EVALUATION The purpose of providing periodic evaluations of the City Attorney,City Clerk,and City Manager is: • To give the employee timely feedback on his/her performance and to identify areas in which he/she is doing well, along with areas in which improvement may be needed. Evaluation should lead to positive action. 5 Council Rules or Procedure Adapted March 14,1994 As Amended Through February 25.2019 34 2.20.035-City manager duties. The city manager shall have the following duties: 1. He shall be the chief administrative officer of the council and shall perform the duties of his office under authority of and shall be accountable to the council. He shall supervise and coordinate the work of the appointed officers and departments of the city, except the city attorney, city clerk and city clerk department,and he shall act as coordinator between those officers and other administrative officers. 2. He shall sign for the city-approved contracts, leases and agreements as authorized by the city council. 3. He may recommend the council's sale and lease of materials, property, equipment and real estate of the city. 4. He shall negotiate such contracts and leases as the council may authorize. 5. He shall recommend to the council a schedule of fees and rates of all types of services performed by the city departments. 5. He may recommend to the council any basic organization and plans for the city departments and enforce changes as approved by the council. 7. He shall prescribe and enforce such rules and regulations as may be deemed necessary for the operation and management of all offices and departments of the city under his control. B. He shall submit annually a report on the preceding year's financial and administrative activities of the city to the council. 9. He shall present to council a biennial budget proposal for the city, pursuant to§_ .05 5.010 of the Seward City Code. 10. He shall appoint the personnel officer and provide for the management and administration of the city personnel regulations pursuant to Ordinance No. 437, as amended. 11. He shall provide for long and short term and municipal planning. 12. He shall provide input and aid in the field of economic development by working with businesses,groups, and individuals interested in locating in Seward. 13. He shall perform the duties as set forth in the charter. 35 14. He shall perform such other duties as maybe required of him by the council. (Ord. 483, § 1(part), 1980; Ord. 94-49; Ord. 96-07; Ord. 99-14, § 1, 1999; Ord. No.2006-005, § 1, 7- 24-2006; Ord. No.2008-020, § 1, 1-12-2009) Footnotes: —(17)— Charter reference--See charter§5.4 for provisions as to the city manager, Cross reference— Title 3 of this Code for city manager duties as to personnel;see§ 7.10.125 for duties relating to operation of the small boat harbor;see§9.10.020 et seq. for city manager duties as civil defense and disaster director, see§2.01.020 requiring city manager to comply with provisions ofAS 39.50. 2.20,045- City clerk. The position of city clerk is hereby established and the individual appointed by council shall have the following duties: (1) He shall be the clerk of the council, shall attend all meetings of the council and shall keep a record of its proceedings. (2) He shall keep all ordinances, resolutions, contracts and agreements of the city and authenticate such records as shall be necessary. (3) He shall publish ordinances, resolutions and other legal notices as required. (4) He shall administer all city elections and maintain related records. (5) He shall keep informed of all matters pending before the council and other bodies as council may require. (6) He shall keep and maintain appropriate files and records for the accomplishment of his duties. (7) He shall attest to the city manager's signature on all contracts, except as otherwise provided herein,as approved by the council. (8) He shall administer all oaths required by law. (9) He shall be custodian of the city seal and the official records of the city. (10) He shall have the power to appoint deputies, if needed, provided that the appointment of all deputies shall be approved by a majority vote of the council. (11) 36 He shall supervise the city clerk department and shall be responsible for the employment of all employees in the city clerk department subject to the limitations set forth in subsection (10),above. (12) He shall perform the duties set forth in the charter. (13) He shall perform such other duties as maybe required of him bylaw or the city council. (Ord.483, § 1 (part), 1980; Ord.94-49) Footnotes. ---(19)— Charter reference-See charter§5.5 for provisions on the city clerk,see§2.10.095 as to the clerk's responsibility for processing council mail. 37 Sponsored by: Council Member Baclaan CITY OF SEWARD, ALASKA RESOLUTION 2020-082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUPPORTING KENAI PENINSULA BOROUGH RESOLUTION 2020-074, A RESOLUTION ADVOCATING FOR A REDUCTION OF HALIBUT BYCATCH WHEREAS, it has been more than five years since the State of Alaska, through the federal North Pacific Fishery Management Council, agreed to lower Pacific halibut bycatch caps in the face of a diminishing biomass; and WHEREAS, despite efforts on both sides for five years, tying the management of halibut bycatch to the halibut abundance is still not a reality; and WHEREAS, while the federal council struggles with the abundance-based management issue, Alaska's small boat commercial, charter, sport and subsistence fleets and their coastal communities bear the short and long-term impacts that high halibut bycatch creates; and WHEREAS, short-term impacts are felt every year when halibut fishermen in the Bering Sea lose a part of their annual allocation that is tied, not strictly to abundance, but to the forecasted landings of bycatch; and WHEREAS, , long-term impacts are felt by halibut fishermen beyond the Bering Sea, as all sizes (including sub-legals) are removed from the entire biomass forever; and WHEREAS, the loss of the juvenile halibut to future catches in Southcentral and Southeast Alaska represent more than a 1:1 loss to those fishing communities; and WHEREAS, managing the prohibited species bycatch of halibut without tying it to an accurate abundance index of the halibut stocks is a political decision, while managing bycatch using abundance indices for the stock as a whole, is a sustainability decision; and WHEREAS, politically based management decisions that impact a long-lived, wide- ranging species such as Pacific halibut, are indefensible and if the overarching goal is sustainability, abundance-based bycatch management is the only approach; and WHEREAS, tying halibut bycatch to abundance is especially important during low levels of abundance, a situation we have been in for the past eight years., and the halibut population is particularly vulnerable to high caps that leave the gate open for high- Resolution 2020-074 Kenai Peninsula Borough, Alaska Page 2 of 3 take levels that could mark a point of no return for several year-classes of Pacific halibut; and WHEREAS, abundance-based management (ABM) would bring immediate positive 38 CITY OF SEWARD,ALASKA RESOLUTION 2020-082 results to Alaska's rural coastal communities as ABM control of bycatch means coastal communities are more sustainable because they can rely on rigorous and informed management strategies which are not only more consistent and responsive to the health of the resource, but are also more equitable, managing all halibut users on abundance, including those harvesting as bycatch; and WHEREAS, the revenue generated by Alaska's coastal communities mean the state's economy is more stable long-term, as well as more diversified when coastal communities thrive and they cannot thrive with the uncertainty of high prohibited species catches looming over them each year. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council supports the Kenai Peninsula Borough's Resolution 2020-074, A Resolution Advocating For A Reduction Of Halibut Bycatch. Section 2. The Seward City Council strongly encourages the Commissioner of the Alaska Department of Fish and Game (ADF&G) to take the lead in this issue when it comes before the North Pacific Fishery Management Council (NPFMC) this October. Actions to reduce all halibut bycatch caps to levels that are directly tied to the best available scientifically informed indexes of abundance will ensure that all sectors share in conserving the resource. Section 3. Pacific halibut is important to Alaskans culturally, economically, and socially. Halibut, salmon and crab are Alaska's most iconic seafoods. Coastal communities rely upon them, but are sadly losing access to them. Section 4. A copy of this resolution shall be provided to the Commissioner of ADF&G and shall be provided as testimony during the October 14, 2020 public comments section of the NPFMC meeting. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26rh day of October, 2020. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 39 Introduced by: Cooper,Johnson Date: 10/13/20 Action: Vote: KENAI PENINSULA BOROUGH RESOLUTION 2020-074 A RESOLUTION ADVOCATING FOR A REDUCTION OF HALIBUT BYCATCH WHEREAS, it has been more than five years since the State of Alaska,through the federal North Pacific Fishery Management Council, agreed to lower Pacific halibut bycatch caps in the face of a diminishing biomass; and WHEREAS, despite efforts on both sides for five years,tying the management of halibut bycatch to the halibut abundance is still not a reality; and WHEREAS, while the federal council struggles with the abundance-based management issue, Alaska's small boat commercial, charter, sport and subsistence fleets and their coastal communities bear the short and long-term impacts that high halibut bycatch creates; and WHEREAS, short-term impacts are felt every year when halibut fishermen in the Bering Sea lose a part of their annual allocation that is tied,not strictly to abundance,but to the forecasted landings of bycatch; and WHEREAS, long-term impacts are felt by halibut fishermen beyond the Bering Sea, as all sizes (including sub-legals) are removed from the entire biomass forever; and WHEREAS, the loss of the juvenile halibut to future catches in Southcentral and Southeast Alaska represent more than a 1:1 loss to those fishing communities; and WHEREAS, managing the prohibited species bycatch of halibut without tying it to an accurate abundance index of the halibut stocks is a political decision, while managing bycatch using abundance indices for the stock as a whole, is a sustainability decision; and WHEREAS, politically based management decisions that impact a long-lived, wide-ranging species such as Pacific halibut, are indefensible and if the overarching goal is sustainability, abundance-based bycatch management is the only approach; and WHEREAS, tying halibut bycatch to abundance is especially important during low levels of abundance, a situation we have been in for the past eight years., and the halibut population is particularly vulnerable to high caps that leave the gate open for high- Kenai Peninsula Borough,Alaska Resolution 2020-074 Page 1 of 3 40 take levels that could mark a point of no return for several year-classes of Pacific halibut; and WHEREAS, abundance-based management (ABM) would bring immediate positive results to Alaska's rural coastal communities as ABM control of bycatch means coastal communities are more sustainable because they can rely on rigorous and informed management strategies which are not only more consistent and responsive to the health of the resource, but are also more equitable, managing all halibut users on abundance, including those harvesting as bycatch; and WHEREAS, the revenue generated by Alaska's coastal communities mean the state's economy is more stable long-term, as well as more diversified when coastal communities thrive and they cannot thrive with the uncertainty of high prohibited species catches looming over them each year; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. Pacific halibut is important to Alaskans culturally, economically, and socially. Halibut, salmon and crab are Alaska's most iconic seafoods. Coastal communities rely upon them but are sadly losing access to them. SECTION 2. The borough assembly strongly encourages the Commissioner of the Alaska Department of Fish and Game(ADF&G)to take the lead in this issue when it comes before the North Pacific Fishery Management Council this October. Actions to reduce all halibut bycatch caps to levels that are directly tied to the best available scientifically informed indexes of abundance will ensure that all sectors share in conserving the resource. SECTION 3. That a copy of this resolution shall be provided to the Commissioner of ADF&G and shall be provided as testimony during the October 14, 2020 public comments section of the NPFMC meeting. SECTION 4. That this resolution shall become effective immediately upon its adoption. Resolution 2020-074 Kenai Peninsula Borough,Alaska Page 2 of 3 41 ADOPTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS 13TH DAY OF OCTOBER,2020. Kelly Cooper, Assembly President ATTEST: Johni Blankenship, MMC, Borough Clerk- Yes: No: Absent: Kenai Peninsula Borough Alaska Resolution 2020-074 Page 3 of 3 42 Kenai Peninsula Borough Assembly MEMORANDUM TO: Kelly Cooper, Assembly President Members, Kenai Peninsula Borough Assembly FROM: Kelly Cooper, Assembly President Brent Johnson, Assembly Member DATE: October 1, 2020 RE: Resolution 2020- 0-1 , Advocating for a Reduction of Halibut Bycatch (Cooper, Johnson) The North Pacific Fishery Management Council (NPFMC) established by the Magnuson-Stevens Fishery Conservation and Management Act is holding their October Meetings. Currently, a sector of the bottom trawl fishery in the Bering Sea (called the "Amendment 80 Fleet") operates with a "Prohibited Species Catch" (PSC) allowance of halibut and of other species. This PSC is a limit of bycatch of halibut, estimated in pounds, that the collective fleet must stay below in their fishing operations, or face shutdown until the next season. The bycatch of Pacific halibut in the Bering Sea by this fleet is widely seen as unavoidable, as often halibut and the species targeted by the Amendment 80 Fleet share ecosystems and even ecological niches. Commercial and charter harvest of Pacific halibut is managed by the International Pacific Halibut Commission (IPHC). Each year the IPHC determines a Total Constant Exploitation Yield (TCEY) which is an aggregate number in pounds the commission believes can be sustainably removed from the coast- wide stock of the species. This number is annually a product of the IPHC Stock- Assessment (scientifically rigorous estimate of the biomass of Pacific halibut) and through a political process carried out by IPHC commissioners and stakeholder representatives. These processes set the dynamic annual allocations and limits all directed halibut fishers and fleets are subject to. However, before any annual allocation can be set to directed fishers, the Amendment 80 Fleet's PSC of Pacific halibut is subtracted from the coast wide TCEY as a first cut. This cut is not dynamic like the TCEY but static. It is an annual cap that does not change to reflect the change in Pacific halibut abundance or any other biological or ecological characteristic. In times of low halibut abundance, this static allocation to non-directed users of the Pacific halibut 43 Page -2- October 1, 2020 Re: Resolution 2020- b - resource burdens directed users with smaller and smaller cuts of the remaining resource, and could potentially lead to the collapse of coastal Alaskan fisheries and communities if it remains unchanged. The current analysis being presented to NPFMC in October examines the pros and cons of an abundance based PSC (bycatch), potentially changing the PSC from a static number to an annually dynamic one determined based on some index of halibut abundance. At the center of the analysis being presented to the NPFMC is the choice of which halibut abundance index to use. One is the annual IPHC Stock Assessment and the other is the National Marine Fisheries Service Bottom Trawl Survey. Neither index is truly suited to adequately or accurately establishing a PSC for the Amendment 80 Fleet. Both indexes have weaknesses in this specific application, so it comes to picking the lesser of two evils. That said, if preserving the halibut resource is a priority of the council and of any management body or sponsor, an index based on the IPHC Stock Assessment must be promoted. Utilizing an index based on the bottom trawl surveys potentially increases the PSC the Amendment 80 Fleet would have access to. This is due to size and growth- related biological characteristics of the halibut stock. In short, Pacific halibut have experienced declining growth-performance over the past 20-30 years (it takes them longer to grow). This lowered growth-performance has been identified by the IPHC as the primary contributing factor to current levels of low abundance. This is important when a bottom trawl survey is a potential index in setting PSC. The smaller a halibut is, the harder time it has escaping a trawl net, and the more likely it is to be caught. This has led to Bottom Trawl Surveys showing an increase in halibut abundance despite an actually shrinking biomass of the species. Basing a Prohibited Species Catch of this scale on an inaccurate and misleading index which does not capture the trends in abundance does not accomplish the goals or objectives the NPFMC seeks to ensure and does a disservice to every halibut fisher and halibut-dependent community in the state. If an index of halibut abundance has to be chosen from these options or their combination, the IPHC Stock Assessment should be weighted greater of the two options or be considered on its own. We appreciate your support. 44 Resolution 2020-083 is requested to be removed from the agenda. 45 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-084 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE RENAMING OF THE NORTH/SOUTH RIGHT-OF-WAY CURRENTLY KNOWN AS RUSH LOOP TO DUNHAM DRIVE LOCATED WITHIN THE GATEWAY SUBDIVISION WHEREAS,Willard E. Dunham had a history of extraordinary public service along with an exemplary contribution to the City of Seward; and WHEREAS, Willard Dunham was appointed to his first civic position in 1960 where he served as a Planning & Zoning Commissioner; and WHEREAS, in 1982, Dunham was appointed to the Trade Board, where he served until June 1993 when the board was abolished and the Port & Commerce Advisory Board was established to replace it; and WHEREAS, Dunham was immediately appointed to the Port & Commerce Advisory Board, where he served until 1999; and WHEREAS, in 2002, Dunham was elected to City Council where he also served as Vice Mayor from 2005 through 2009; and WHEREAS,in 2009, Dunham was elected as Mayor; and WHEREAS, west of Phoenix Road is a 60-foot platted, north/south right-of-way (ROW) currently known as Rush Loop; and WHEREAS, the developer and residents of this street have been contacted with the City's recommendation to rename the right-of-way, and concur with the designations for this renaming; and WHEREAS, City Council Resolution 85-10 established a Street-Naming and Numbering System to provide a standard approach to the naming and numbering of streets within City limits; and WHEREAS, the Dunham Drive recommendation meets all sections of Resolution 85-10; and WHEREAS, the official naming of any drive surface within the City must be designated by a platting action or a Resolution of the City Council; and WHEREAS, having complied with the public notification process, on October 6, 2020, 46 CITY OF SEWARD,ALASKA RESOLUTION 2020-084 the Seward Planning and Zoning Commission held a public hearing on the recommendation of renaming Rush Loop to Dunham Drive, and no negative responses were heard. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby renames the north/south right-of-way currently known as Rush Loop, located within the Gateway Subdivision, to Dunham Drive. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of October, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 47 Agenda Statement Meeting Date: October 26, 2020 To: City Council From: Scott Meszaros, City Manager_ j Through: Jackie C. Wilde, Community Development Director Agenda Item: Resolution 2020- 084 Renaming of the North/South Right of Way Currently Known as Rush Loop to Dunham Drive Located Within the Gateway Subdivision BACKGROUND & JUSTIFICATION: Willard E. Dunham had a history of extraordinary public service along with an exemplary contribution to the City of Seward. Willard Dunham was appointed to his first civic position in 1960 where he served as a Planning&Zoning Commissioner. In 1982, Dunham was appointed to the Trade Board, where he served until June, 1993 when the board was abolished and the Port & Commerce Advisory Board was established to replace it. Dunham was immediately appointed to the Port & Commerce Advisory Board, where he served until 1999. In 2002, Dunham was elected to City Council where he also served as Vice Mayor from 2005 through 2009. In 2009, Dunham was elected as Mayor. West of the Phoenix Road is a 60-foot platted, north/south right of way (ROW) currently known as Rush Loop. The developer and residents of this street have been contacted with the City's recommendation to rename the right of way.These citizens concur with the City's recommendations concerning the designation for this renaming in honor of Willard Dunham. City Council Resolution 85-10 established a Street-Naming and numbering system provide a standard approach to the naming and numbering of streets within the City limits. The recommendation to rename, Rush Loop to Dunham Drive, meets all sections of the Resolution 85- 10 Street Naming & System. In order to add a road name to the Kenai Peninsula Borough (KPB) E911 Master Street Addressing Guide (MSAG), the road must be officially named by Council Resolution or accepted through platting action. INTENT: Officially renaming the North/South right-of-way known as Rush Loop to Dunham Drive CONSISTENCY CHECKLIST: Yes No NIA L Comprehensive Plan (2030, approved by Council2017): X 2. 1 Strategic Plan (1999): X 3. 1 Other (City Council Resolution 1985-10) X 48 City Council Agenda Statement Resolution 2020-XXX FISCAL NOTE: No known additional costs associated with this resolution. Approved by Finance Department ATTORNEY REVIEW Yes No NIA X Having complied with the public notification process,on October 6, 2020, the Seward Planning and Zoning Commission held a public hearing on the recommendation of renaming Rush Loop to Dunham Drive, no negative responses were heard. The Planning & Zoning Commission unanimously approved Resolution 2020-11 recommending the City Council officially rename Rush Loop to Dunham Drive. RECOMMENDATION: Approve City Council Resolution 2020- 084 _, officially renaming the north/south public right-of- way of Rush Loop to Dunham Drive. 49 Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2020-11 RESOLUTION 2020-11 OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVE THE RENAMING OF THE NORTH/SOUTH RIGHT OF WAY CURRENTLY KNOWN AS RUSH LOOP TO DUNHAM DRIVE LOCATED WITHIN THE GATEWAY SUBDIVISION WHEREAS, Willard E. Dunham had a history of extraordinary public service along with an exemplary contribution to the City of Seward; and WHEREAS, Willard Dunham was appointed to his first civic position in 1960 where he served as a Planning & Zoning Commissioner; and WHEREAS, in 1982, Dunham was appointed to the Trade Board, where he served until June, 1993 when the board was abolished and the Port & Commerce Advisory Board was established to replace it; and WHEREAS, Dunham was immediately appointed to the Port & Commerce Advisory Board, where he served until 1999; and WHEREAS, in 2002, Dunham was elected to City Council where he also served as Vice Mayor from 2005 through 2009; and WHEREAS, in 2009, Dunham was elected as Mayor; and WHEREAS, West of the Phoenix Road is a 60-foot platted, north/south right of way (ROW) currently known as Rush Loop; and WHEREAS, the developer and residents of this street have been contacted with the City's recommendation to rename the right of way, and concur with the designations for this renaming; WHEREAS, City Council Resolution 85-10 established a Street-Naming and numbering system provide a standard approach to the naming and numbering of streets within the City limits; and WHEREAS, the'Dunham Drive recommendation meets all sections of the Resolution 85-10 street Naming & System; and WHEREAS, the official naming of any drive surface within the City must be designated by a platting action or a Resolution of the City Council; and 50 Seward Planning and Zoning Commission Resolution No. 2020-1 l Page 2 of 2 WHEREAS, having complied with the public notification process, on October 6, 2020, the Seward Planning and Zoning Commission held a public hearing on the recommendation of renaming Rush Loop to Dunham Drive. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends the City Council approve the official renaming of Rush Loop to Dunham Drive. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 6'h day of October, 2020. THE CITY OF SEWARD Cin L. Ecklund, Chair AYES: Ecklund, Swann, Seese, Demass, Hatfield NOES: ABSENT: Ambrosiani, Charbonneau ABSTAIN: VACANT: ATTEST: Brenda Ballou, MMC City Clerk (City Seal) 51 CITY OF SEWARD, ALASKA RESOLUTION NO. 85-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING A STREET-NAMING AND NUMBERING SYSTEM WHEREAS, Section 6-8 of the Seward City Code ordains that the City shall assign an address to each lot or building within the City limits; and WHEREAS, the City of Seward is interested in developing a program to provide a standard approach to the naming and numbering of streets; and WHEREAS, the City is desirous that this approach reflect the City's emphasis toward planned growth and development; and WHEREAS, such a system is absolutely essential to the effi- cient operation of health, police and safety services within the commu- nity; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. There is hereby established a uniform system for street naming and for numbering buildings fronting on all streets within the City of. Seward; and, all houses, commercial buildings, and other buildings and structures shall be numbered in accordance with the following provisions: 1. Definitions: "Street" as used herein includes all publicly dedicated rights-of-way, used by vehicular and pedestrian traffic, regardless of its tag name. (i.e. avenue, road, boule- vard, etc.) 2. Street Naming: In addition to the Kenai Peninsula Borough Uniform Street Naming System, the following criteria shall be followed: (a) Choice of Names -- Names should be chosen that relate to the scale and location of the project. (1) Names should be pleasant sounding, appropriate, easy to read (so that the public, and children in particular, can handle the name in an emergency situation) , and should enhance pride of home ownership. i -1- 52 0 • CITY OF SEWARD, ALASKA RESOLUTION NO. 85-10 (2) C_ategories -- Large developments shall use a single significant category; and small subdi- visions should use the same category as the surrounding or adjacent area (which helps to establish locational identity) to choose street names. (3) Unacceptable Street Names -- Avoid names which are frivolous, complicated, or undesirable names; and those which include unconventional spelling and compound words. (b) Affixes -- Unnecessary affixes are to be avoided. Terms that may be utilized are: "East", "West "North", and "South", indicated direction. 3. Designation of Street Numbers: (a) A Plat Book and Property Number Map will be main- tained for the purpose of facilitating a correct numbering system. Said book and map will show the proper numbers for all building lots fronting upon all streets within the City. Said book and map will be kept on file in City Hall by a designee of the City Manager. The book and map will be open to inspection by all interested persons during the office hours of the City of Seward. (b) The Base Lines on the property numbering map origi- nate at the junction of the First Avenue ROW and Railway Avenue. This point will be considered the axis for both North-South and East-West street numbering. (1) All streets running generally North and South shall be numbered from the East-West Base Line consecutively to the corporate limits or the extremity of such street. (2) All streets running generally East and West shall be numbered from the North-South Base Line consecutively to the corporate limits or the extremity of such street. (c) Numbering Intervals, wherever possible, will be assigned as follows: (1) Lots less that 6000 square feet, assign numbers per lot. -2- 53 • 0 CITY OF SEWARD, ALASKA RESOLUTION N0. 85-10 (2) Lots greater that 6000 square feet, utilize a 60' number interval along N-S streets and 30' interval along E-W streets, except in those lots which, by code or covenants can not be further subdivided, then assign numbers by lot. (3) Unsubdivided parcels and tracts, utilize a 60' interval on N-S streets and 30' interval on E-W streets. (d) Numbers for each consecutive block will commence with consecutive hundreds and one. One whole number will be assigned for all lots whether improved or vacant based on the interval frontage noted in 3. (c) above. Odd numbers shall be assigned on the West side of all North-South streets, and even numbers to the East side. On East-West Streets, odd numbers shall be assigned to the South side of the street and even numbers on the North side. (1) Individual business and single family resi- dences, including townhouses and zero-lot line dwellings shall each have a separate number. (2) Multi-family dwelling units and office complex- es shall have a street number with individual apartments/suites/offices designated by either an alphabetical suffix (i.e. 101A, 101B, etc.) or numerical designation (i.e. 101 4th Avenue Apt. 200) . (3) Structures located across lot lines use the number most nearly coincidental with the front entrance of the structure. (4) For corner lots choose either an E-W or N-S number, depending on which direction the main entrance faces. (5) Structures on partial lots fronting an alley rather than a street will be given a number as if it fronted the street with the addition of 'Y' (i.e. 1011�) . (6) Cul-de-sacs providing street frontage for four or less lots will be numbered from the street where the cul-de-sac originates. -3- 54 0 CITY OF SEWARD, ALASKA RESOLUTION NO. 85-10 4. Posting of Designated Street Addresses: (a) The owner or occupant or person in charge of any house or building to which a number has been as- signed will be notified in writing by the City of the number assigned to the same at any time after adoption of this resolution. (b) Within sixty (60) after receipt of such written notification from the City, the owner or occupant or person in charge of a house or building to which a number has been assigned shall affix the number in a conspicuous manner in a conspicuous place. (c) It shall be the duty of such owner, occupant or person in charge thereof upon affixing the new number to remove any different number which might be mistaken for, or confused with, the number assigned to the said structure by the City. (d) Each principal building shall display the number assigned to the frontage on which the front entrance is located. In case a principal building is oc- cupied by more than one business or family dwelling unit, each separate front entrance may display a separate number. (e) Numerals indicating the official numbers for each principal building or each front entrance to such building shall be posted in a manner as to be legible and distinguishable from the street on which the property is located. (f) Once affixed to the structure, numbers shall not be altered, defaced or taken down, except for repair or replacement of such number. 5. New Structures: Whenever any house, building, or structure shall be erected or located in the City of Seward after the establishment of a uniform system of house and building numbering has been completed, in order to preserve the continuity and uniformity of numbers of houses, buildings, or other structures, it shall be the duty of the owner to procure the correct number or numbers as designated by the the City for said property and to immediately fasten the said number or numbers so assigned upon said building as provided by this resolution. No building permit shall be issued for any house, building or structure until the owner has procured from the City -4- 55 ! • CITY OF SEWARD, ALASKA RESOLUTION NO. 85-10 the official number of the premises. Final approval of any structure erected, repaired, altered, or modified after the effective date of this resolution shall be withheld by the City Building Inspector until permanent and proper numbers have been affixed to said structure. 6. Penalties: In the event that the owner or occupant or person in charge of any house or building refuses to comply with the terms of this resolution by failing to affix the number assigned within sixty (60) days after notification, or by failing within said sixty (60) days to remove any old numbers affixed to such house, or house entrance, or elsewhere, which may be confused with the number assigned thereto, shall be subject to civil penalties as provided for in Section 1-10 of the Code of the City of Seward, Alaska, as amended. Section 2. This resolution shall take effect and be in full force immediately upon its adoption. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 14th day of January 19 85 THE CITY OF SEWARD, ALASKA DONALD W. CRIPP MAYOR AYES: Cripps, Hilton, Meehan, Simutis, Williams & Wilson NOES: None ABSENT: Gillespie ABSTAIN: None -5- 56 CITY OF SEWARD, ALASKA RESOLUTION NO. 85-10 ATTEST: APPROVED AS TO FORM: HUGHES, THORSNESS, GANTZ, POWELL AND BRUNDIN, Attorneys for the City of Seward, Alaska Li da S. M phy, Citytlerl,, v Fred B. Arvidson, City Attorney (City Seal) -6- 57 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MUNICIPAL EMERGENCY SERVICES FOR THE PURCHASE OF SELF-CONTAINED BREATHING APPARATUSES EQUIPMENT FOR THE SEWARD FIRE DEPARTMENT IN AN AMOUNT NOT TO EXCEED $269,532.90, AND APPROPRIATING FUNDS WHEREAS, the current Self-Contained Breathing Apparatuses (SCBA) used by the City of Seward Volunteer Fire Department (SVFD) are more than 15 years old, and are built on a 2002 National Standard; and WHEREAS, SCBAs are the air packs that firefighters wear to protect themselves from harmful, toxic, deadly, cancerous fumes, and provide air in oxygen-deficient environments; and WHEREAS, the SVFD has applied for Assistance to Firefighters Federal Grant monies for two years to secure the purchase of the SCBAs, but has not received any grant funds; and WHEREAS, the current SCBAs were purchased in 2004; components of the SCBAs have been upgraded over time, but the pack frame and other key components are at the end of their life cycle; and WHEREAS, the SCBAs are no longer compliant with National Fire Protection Association Standards 1981/1982, are not serviceable due to the lack of production of parts, and are considered obsolete; and WHEREAS, 49 SCBA bottles and Rapid Intervention Team (RIT) Packs are unable to be hydrostatically tested due to their age; and WHEREAS, the current SCBAs are 3MTm ScottTm brand which our firefighters are familiar with, have trained with, and are knowledgeable about; and WHEREAS, existing Scott appliances, compressor, and hoses owned by SVFD would still be compatible with newer models; and WHEREAS, the surrounding Mutual Aid and Automatic Aid agencies, including Bear Creek Volunteer Fire, Lowell Point Volunteer Fire, and Moose Pass Volunteer Fire also utilize Scott SCBAs, and interoperability is crucial; and WHEREAS, Scott SCBAs have in-state resources for repairs, flow testing, and maintenance; and 58 CITY OF SEWARD,ALASKA RESOLUTION 2020-085 WHEREAS,Municipal Emergency Services (MES) is a 3MTm ScottTm distributor for the State of Alaska, and distributes, trains, and maintains Scott equipment; and WHEREAS, MES provides current flow testing and servicing of SVFD's current Scott SCBAs, and we have a solid working relationship established; and WHEREAS, pricing provided by MES is General Services Administration/GPO pricing which meets the competitive bid requirements of the City of Seward purchasing code wherein SCC 6.10.120 (A) (5), allows for the sole sourcing of "Specialized products and professional services" when "supplies, materials, equipment or contractual services which can only be furnished by a single dealer, or which have a uniform published price"; and WHEREAS, Seward City Code also allows sole sourcing under section 6.10.120 (A) (7) "To contractual services purchased from a public utility corporation at a price or rate determined by state or other government authority"; and WHEREAS, it is in the public' s interest to waive the competitive bid process outlined in order to facilitate expeditious purchase of interoperable SCBAs manufactured by 3MTM ScottTM and distributed by Municipal Emergency Services; and WHEREAS, on September 14, 2020, the Seward City Council approved the use of residual CARES Act funds for the purchase of Airpacks for the SVFD. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to approve a sole source purchase agreement with Municipal Emergency Services for replacement SCBAs including accessories, training, and delivery to the Seward Volunteer Fire Department, in an amount not to exceed $269,532.90. Section 2. The Seward City Council hereby determines it is in the public's best interest to waive the competitive bid process requirements outlined in SCC 6.10.130, in order to facilitate expeditious purchase of interoperable Self-Contained Breathing Apparatus equipment and additional accessories (spare cylinders, RIT PACKS) for the Seward Volunteer Fire Department. Section 3. Funding in the amount of $269,532.90 is hereby appropriated to capital equipment account no. 80081-0000-8103. Section 4. This resolution shall take effect immediately upon adoption. 59 Agenda Statement Meeting Date: October 26, 2020 ' To: City Council Through: Scott Meszaros, City Manager S� From: Clinton Crites,Fire Chief Agenda Item: Authorize the City Manager to Enter into a Contract with Municipal Emergency Services for the Purchase of Self-Contained Breathing Apparatuses Equipment for the Seward Fire Department in an Amount Not To Exceed$269,532.90, and Appropriating Funds BACKGROUND &JUSTIFICATION: It is our mission to protect life and property of our community though prevention, education and emergency response. The City of Seward Fire Department last purchased self-contained breathing apparatuses(SCBA's) in 2004 and are NFPA 1981 2002 standard.These SCBA's and their accompanying accessories are no longer under warranty, parts are becoming obsolete, and are behind more than 2 national standards compliant. SCBA's are perhaps the single most important piece of life safety PPE for a firefighter. Having modern,safe and properly functioning SCBA's available for our volunteers is vital to ensure their ability to perform effective life safety operations when called to respond. Newer equipment is expected to be more reliable and less likely to fail during operation keeping our volunteers and our community safer. We are careful about maintaining our SCBA's in a ready state. It becomes increasingly difficult when parts are changing, and costs are higher to replace them. The first training our volunteers receive is putting on a turnout coat,pants, gloves,hoods, helmets and air-packs. SCBA's are essential equipment for our volunteers. Every response vehicle is equipped with SCBA's not just for fire,but hazardous materials and questionable areas that will be entered.The more we teach our volunteers about health risks of cancer and cardiovascular disease, the more they look to us to ensure their health and safety needs are taken care of.We prepare them to properly wear SCBA's,we fit-test annually for health and safety.Purchasing new SCBA's confirms our commitment to our volunteers, contributes to protecting lives and property, and supports our mission of prepared response. Our4500 psi air cylinders were purchased at the same time,are past their serviceable life and will no longer be able to be legally and responsibly filled and used as they are no longer eligible to be hydrostatically tested.SCBA cylinders are tested every 5 years with a maximum of 15-year life span. Our intent is to continue with 4500 psi cylinders to avoid cost of upgrading our compressor. The compressor and fill station are in good working order and a replacement is not necessary for safety at this time. 60 Our Rapid Intervention Team(RIT)packs are in the same position and are in need of replacement. These are emergency packs that firefighters take to a downed or trapped firefighter to provide them more air until they can be safely removed from the hazard. In 2014,the Alaska Fire Chiefs Association received a legislative appropriation for a capitol project to upgrade SCBA statewide. Our area was included in this upgrade and helped our department to have repairs done and upgrade our SCBA's with new safety features.It extended their useful life,but they are still considered 2002 edition SCBA. Our department has attempted a regional SCBA grant from the Federal Assistance to Firefighters Grant for 2 years without success. Our department has lobbied our state representatives for state legislative appropriates for new SCBA's without success for the previous 2 years. For our community it is a huge amount of money to come up with,but without the proper protective gear, our firefighters will fight fire from the outside and see a lot of higher losses when fire does strike. We are requesting sole source product and vendor due to the interoperability with mutual/automatic aid departments,along with muscle memory training that our responders are familiar with,the Scott SCBA. Changing to another brand of SCBA could result in muscle memory failure during an emergency with a fatal outcome. We are requesting approval for sole source due to the current working relationship with the vendor as they already provide training, service, and testing on our current SCBA's.With the end of the fiscal year fast approaching,putting out an RFP would prevent an order and shipment to the City's current policies.Further,any delay only increases the liability of using non-compliant SCBA's. We rely heavily on mutual and automatic aid for fires and large-scale incidents.All the departments on the east side of the peninsula utilize Scott SCBA's. Interoperability is imperative and critical during emergency responses.Our continued use of the Scott SCBA ensures a continued safe working relationship with our surrounding departments. Municipal Emergency Services (MES) provides GPO pricing and meets city code (6.10.115 and 6.10.130) and any delay in immediate purchasing puts the community and our responders at risk. The MES quote provides 34 SCBA's with 34 air cylinders, 34 masks, 34 free air cylinders, and 2 RIT packs with 2 matching air cylinders. Purchasing new Scott SCBA's will bring the Seward Fire Department in compliance with NFPA 1981/1982 2018 edition which should provide at a minimum a 15-year service life. Seward Municipal Code references: 6.10.115 Exemptions from Competitive procurement procedures. 5. supplies, materials, equipment or contractual services which can only be furnished by a single dealer,or which have a uniform published price. 8. the purchase of professional services. Professional services are those that require special knowledge and judgment that includes analysis, evaluation, prediction, planning or recommendations and which results in the production of a report or the completion of a task 61 6.10.130 Where competitive bid proposals are not in the public interest. Restrictions and provisions of this title shall not apply where the city council determines and makes written findings that the public interest would be best served by not requiring competitive bids/proposals. Supporting Justification: MES is a 3M Scott authorized distributor, installer and maintainer in Alaska. MES currently provides training, service, and flow testing to the Seward Fire Department and surrounding agencies.MES is a national contractor with a local office, and the City of Seward would benefit from the discount price schedule as provided. INTENT: Authorize the City Manager to enter into a contract with Municipal Emergency Services for the purchase of self-contained breathing apparatuses equipment for the Seward Fire Department in an amount not to exceed$269,532.90, and appropriating funds CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan 2030 Volume 1, 2.2.9 Ensure a high level of fire protertion within the community nity by periodic evaluation and update of the Fire Master Plan. Support fire services, volunteer fire fighters and equipment. 1. Volume 2, 12.0 Services include fire suppression, search X and rescue, vehicle extrication, inspections,plan reviews, and public training and education. The City of Seward has mutual aid agreements with the Bear Creek Fire Service area, the Moose Pass Volunteer Fire Company, United States Forest Service, and the State of Alaska Division of Forestry. 2. Strategic Plan 1999:page 18,promote safety X EOP June 2007 section 1-6 Response behind the scenes preparation, 3. section 6-25 section 4-8 & 6-25 Determine fire readiness of vehicles X and equipment, control Tres and hazrnat releases. FISCAL NOTE: Funding for this purchase will come from CARES Act federal funds for the life&safety of Seward residents. Approved by Finance Department: ATTORNEY REVIEW: Yes No Not Applicable RECOMMENDATION: 085 City Council approve Resolution 2020-XXX, authorizing Authorize the City Manager to enter into a contract with Municipal Emergency Services for the purchase of self-contained breathing 62 apparatuses equipment for the Seward Fire Department in an amount not to exceed$269,532.90, and appropriating funds. 63 Quote ES RA Date 10/15/2020 Quote# QT1411042 MUNICIPAL EMERGENCY SERVICES Expires 11/14/2020 3801 Fruit Valley Rd. Sales Rep MCSwain, Michael E Suite C PO# Vancouver,WA 98660 Shipping Method FedEx Ground Bill To Ship To SEWARD FIRE DEPARTMENT SEWARD FIRE DEPARTMENT PO BOX 167 316 FOURTH AVENUE SEWARD AK 99664-0167 SEWARD AK 99664 United States X8814026305303 Air-Pak X3 Pro SCBA(2018 Edition)with CGA 34 6,356.12 216,108.08 Cylinder Connection,4.5,Standard Harness with Parachute Buckles, Standard Belt with No Escape Rope, E-Z Flo C5 Regulator with Quick Connect Hose(Rectus fittings), Universal EBSS Accessory Hose, No Airline Connection, No Spare Harness Kit, Pak-Tracker, No Case, Packaged 1 SCBA Per Box(Black) 804722-01 CYL&VLV ASSYCARB,45M I N,4500 34 1,104.05 37,537.70 804722-01 CYL&VLV ASSYCARB,45MIN,4500 34 0.00 0.00 SPARE NO CHARGE CYLINDERS FP1MK0000000000 Vision C5 Facepiece(NIOSH/NFPAApproved) 34 293.41 9,975.94 Medium Face Seal, Kevlar Headnet, No Spare Headnet 201564-01 RIT-PAK FAST ATTACK,4.5,MEDIUM 2 2,072.35 4,144.70 200870-01 CYL&VLV ASSY CARB,30MIN,4500 2 883.24 1,766.48 RIT 30 MIN CYLINDER Subtotal 269,532.90 Shipping Cost(FedEx Ground) 0.00 Total $269,532.90 This Quotation is subject to any applicable sales tax and shipping&handling charges that may apply.Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current local tax information. All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. Custom orders are not returnable.Effective tax rate will be applicable at the time of invoice. II III III IIIIIIII I III IIII IIII III QT1411042 64 SCOTT Fire & Safety 3M TM SCottTM RITmPak Fast Attack Emergency Air-Supply System j scoTT 0 RIT`-PAK 65 w x, � x RIT- Pak Fast Attack A small, lightweight and compact solution for rapid intervention teams When a call comes in for a structure fire with possible entrapment,or a mayday is issued for a firefighter in distress,the last thing that should be on the minds of the RITteam is the equipment needed to perform the rescue.The RIT-Pak Fast Attack is another example of 3M Scott Fire&Safety listening to the fire services community to deliver a user-friendly and intuitive product solution that firefighters can rely on. 3M Scott's RIT-Pak Fast Attack offers a small,lightweight,and compact solution for rapid entry and air replenishment to a firefighter in distress.Developed with input from firefighters and RIT instructors across the country,the RIT-Pak Fast Attack provides an intuitive design enabling RIT teams to focus on locating and assessing the downed firefighter. Carrying Device • A fixed point carabiner on each end of • Multiple storage options for the the bag allows for easy attachment to universal high-pressure charging wand • Hi-viz orange fabric makes it easier the firefighter being rescued;Captive provide greater user flexibility. to identify the bag in low visibility bar design ensures proper orientation conditions,while also offering of the carabiner each and every time. Facepiece improved durability to meet the rigors . A reinforced protective bottom • The facepiece,a modified AV-3000 of the fireground. provides added durability and reduces with SureSeal,has a simple-to-use • Two color-coded storage friction when dragging. donning handle,making it quick and compartments provide separation and easy t strap onto a downed firefighter easy identification of low-pressure and Pneumatics orvicim. high-pressure components. • An external pressure gauge with • Tactile feel pull handles offer easy identification of low-pressure and high- photo luminescent display provides pressure compartments in low visibility continuous monitoring of air pressure remaining. conditions. • A distinct,audible whistle alarm • Low-pressure compartment sized to provides notification when the RIT-Pak allow for facepiece and mask-mounted Fast Attack breathing regulator to remain pre- connected connected for storage. has reached 25/remaining of the � • Reflective strips provide superior rated cylinder pressure. visibility in low light conditions,offer • A universal high-pressure charging abrasion and water resistance,and are wand and a low-pressure hose Y , easy to clean. with dual manifold offer maximum • An easy-to-remove and adjustable versatility for providing emergency length shoulder strap allows for breathing air to a firefighter in distress. convenient carrying and provides • Reflective strips make it easier to supplementary use as a pick-off strap locate the mask-mounted breathing during RIT removal. regulator,universal high-pressure charging wand,and low-pressure hose with dual manifold in low light conditions. 66 Color-Coded Storage Pressure Gauge& Color-Coded High-Pressure Compartment Whistle Storage Compartment Tactile Feel Side includes: "T"Pull Handle Shoulder Strap w/Quick •Cylinder Valve w/Reflective Strip Adjustment Pull Handle •Pressure Reducer Fixed Carabiner •Universal Charge w/Captive Bar Tactile Feel"Ball"Pull T Handle w/ \ Reflective Strip Low-Pressure a Side includes: •Facepiece •Regulator •LP Hose&Manifold AhL Bag Specifications: Small Bag •Length:—22 in. •Width:—7 in. Universal HP Charging Low-Pressure Hose& •Height:—7 in. Wand w/Reflective Strip Dual Manifold •Weight:10.5 Ibs (less cylinder) 90°Cylinder Valve Facepiece Mask-Mounted Regulator Medium Bag High-Pressure Side •Length:—27 in. Low-Pressure Side •Width:—7 in. •Height:—7 in. •Weight:10.8 Ibs (less cylinder) Cylinder Specifications: Cylinder,4.5,15-min •Weight:7.16 Ibs(full) Cylinder,4.5,30 min •Weight:11.24 Ibs(full) Features Cylinder,5.5,30-min •Weight:10.44 Ibs(full) F Cylinder,5.5,45-min Od F •Weight:14.15 Ibs(full) Low-Pressure Hose Facepiece w/ Pressure Gauge& &Dual Manifold Mask-Mounted Whistle Shoulder Strap w/ Cara biner w/ Regulator Quick Adjustment Captive Bar(Fixed) Pull Handle 67 W" Scott'" RIT-Pak Fast Attack Specifications and Ordering information RIT-Pak Fast Attack(Less Cylinder) Part Number Bag Size Pressure Carrying Shoulder 6'EBSS 5'RIC RIT-Pak E-Z Flo Fixed (Psig) Bag Strap Hose Hose Facepieces Regulator Carabiner 201564-01 Medium 4500 X X X X X X X 201564-02 Medium 5500 X X X X X X X 201564-03 Small 4500 X X X X X X X Cylinders DescriptionPart Number 201561-01 4.5,15-min,Cylinder&Valve(900) 200870-01 4.5,30-min,Cylinder&Valve(900) 201567-01 5.5,30-min,Cylinder&Valve(900) 201568-01 5.5,45-min,Cylinder&Valve(900) Replacement Parts(Spares) DescriptionPart Number 201558-01 RIT-Pak Fast Attack,Bag,Medium 201558-02 RIT-Pak Fast Attack,Bag,Small 201600-01 RIT-Pak Fast Attack,Shoulder Strap Assembly 201595-01 RIT-Pak Fast Attack,Facepiece 201605-01 RIT-Pak Fast Attack,E-Z Flo Regulator 31003648 RIT-Pak Fast Attack,Carabiner 3M 3M Scott Fire&Safety Personal Safety Division Monroe Center,P.O.Box 569 Monroe,NC 28111 Phone 1-800-247-7257 Email US-3M-ScottMonroeCSR@mmm.com Web 3MSafety.com H/S7189_RevA_EN 10/18 ISO 9001 Registered. Please recycle.Printed in USA @ 3M 2018.All rights reserved. 3M and Scott are trademarks of 3M. 68 SCOTT" Fire & Safety 3MTM Scott'm Air-Pak'm X3 Pro SCBA Bu *11t to last for those whogo in St. WIMIIl IL IN �0 ,e Sw r r�i i `r , . .r NFPA 1981/1982, 2018 Edition r 1 3MScott.com r - 3 MTM SCottTM Air- Pak TM X3 Pro SCBA ' i . Now certified to NFPA 1981/1982, 2018 Edition Firefighters today face challenges like never before.That's why it is critical to have equipment that evolves with the changing landscape of thejob.We designed the Air-Pak X3 Pro to offer ° enhancements in cleanability,comfort and connectivity,all while delivering the reliability and durability that you have come to trust. e" CO ry w P, 2 I r 3M'"Scott'"Air-Pak'"X3 Pro SCBA NFPA 1981/1982, 2018 Edition Standards Highlights Second Stage Regulator Retention & Removal Strength of interface test added to verify the connection Features that matter. between the facepiece and second stage regulator If the SCBA incorporates a removable regulator,two distinct actions for disconnection are required prior to Easy-to-remove harness allowsfor removal of the regulator cleaning and decontamination to help with exposure -• efforts Pneumatic Data-Logging Natural articulation promotesgreaterAll SCBA shall incorporate data-logging and,at a minimum, range of motion transferring the following events and data points shall be identified and weight . . . more recorded with a date and time stamp for each event: balanced load Initial activation pressure New E-Z • C5 Regulatoroffers SCBA pressure on the high-pressure side of the first enhanced performance with lowerstage pressure reducer breathing resistance,helping to reduce Data-logging at 30-second intervals user burden and improve operational efficiencies Transmission of HUD visual information signals for Redundant safety features afford cylinder breathing air firefighters • _ of • • that 100%,75%,50%and 35%(EOSTI) the SCBA will perform in critical life safety -Breathing rate at 30-second intervals environments -HUD deactivation pressure Electronic • provides Universal Emergency Breathing Safety the firefighter and incident command System (UEBSS) Monitor software New standardized fittings(Rectus type)for all solution with Pro Package)to help manufacturers improve fireground accountability and communications As Long . You Own It Warranty Al providespeace of mind knowing that UEB5 importantyour most backed for your lifetime ownership of the SCBA Universal PASS Tone All PASS devices have a universal sound regardless of the manufacturer -This requirement was originally incorporated into the NFPA 1982,2013 Edition standard as part of aTentative Interim Amendment(TIA) 71 a9 3 0 Safety and performance features for todayfirefighters.'s 5.5 Cylinder Technology As Long As You Own It Warranty minimizes weight and provides peace of mind knowing �Qak-s�e9 profile,helping to reduce that your most important user fatigue,improve investment is backed for your �gRRpa productivity and lifetime ownership of the SCBA decrease injuries 3M Easy-to-Remove Harness O allows for cleaning and ..i�CQT decontamination to help with exposure reduction efforts Central Power Source improves battery management to minimize cost of ownership "Made in the USA" with attention to quality and workmanship r 6 Universal EBSS provides compatibility between SCBA for"Buddy Breathing" "Buddy"Lights �............................................................ enable a 360°view of the ��� firefighter's air pressure and PASS status o Snap-Change Cylinder Connection provides rapid cylinder replacement and improves cylinder charging efficiencies E Redundant Safety Features o afford firefighters peace of I mind knowing that the SCBA will perform in critical life safety environments M RFID-Enabled Bumper \ tracks cylinder fill history and monitors DOT compliance(i.e. \ hydrostatic testing) P9. 72 4 3M-Scott-Air-Pak""X3 Pro SCBA Built on a foundation of redundant safety features,the 3M-Scott- Air-Pak-X3 Pro SCBA provides performance you can trust to help protect firefighters in critical life safety environments. Integrated Drag Rescue Loop provides a horizontal pull strength of 1,000 lbs.to assist with rescuing a downed firefighter Aluminum Alloy Backframe New Harness Materials ..............................••.. / offers a lightweight, offer greater resistance to durable design to chemical exposure and less withstand the rigors of water absorption to help the fireground minimize contamination New E-Z Flo C5 Regulator offers enhanced breathing performance,helping E to reduce user burden Electronic PAR(ePAR) " and improve operational provides wireless efficiencies communication between the firefighter and incident command(using Monitor telemetry software solution with Pro Package)to improve fireground accountability and communications "Buddy"Lights enable a 360°view of the o firefighter's air pressure and PASS status 3M-Scotchlite-Reflective Material enhances visibility of the SCBA when operating in low light conditions, improving safety and accountability on the fireground Naturally Articulating Waist Pad New Buckle Design promotes greater range of provides firm hold to prevent inadvertent motion to the firefighter,while loosening of shoulder and waist straps to help transferring weight to the hips for provide a secure fit of SCBA on the firefighter a more balanced load 73 -P9., 5 Effective Communications Accountability your at Real-time responder SCBA information at-a-glance. Incident Command is tasked with many responsibilities on a fire scene,and personnel accountability is one of ` those items.Knowing the real-time status of a responder's condition allows for effective management of those assets, but it is commonly seen as a difficult thing to accomplish without integral radio communications.In fact,personnel accountability and effective communications are two of the most critical components of a successful fireground operation—and can be the most challenging to preserve. ' The Air-Pak"X3 Pro SCBA seeks to improve both. The patented 3M Scott SEMS II Wireless SCBATelemetry System (with Pro Package),available on the Air-Pak"X3 Pro SCBA, enables vital communication between responders and incident command.When paired with the 3M Scott Monitor Telemetry Software Solution(with Pro Package),incident command can see a responder's air level,PASS,and EVAC data—all standard ri telemetry essentials on a simple,easy-to-understand interface. Additional alert notifications—high flow or no flow full alarm PASS conditions and system integrity alarm—provide enhanced situational intelligence to help guide critical decision making.These alert notifications are the biggest benefit of the Monitor telemetry software solution(with Pro Package). Y 9 Exception Reporting The chaos of a fire scene often develops to where command manages to the exceptions.Telemetry data is important for everyone wearing a SCBA,but immediate action needs to be taken to address the exceptions. MWa6t An alternate view of the incident delivers just these PASS ALARM ACTNEI NO FLOW exceptions or alerts—no news is good news.In SS45-6 -Jones John this case,a blank screen is displayed under normal operations,while exception alerts appear with audible tones during an alarm condition,getting incident Acknowledge kTw to List command's attention at the most critical times. &Silence 74 ePAR Seeking to further improve communications,incident command can leverage SEMS II Pro with the Monitor telemetry software solution(with Pro Package)to electronically check the PAR status of firefighters without the need to broadcast over the radio.Available on the Air-Pak X3 Pro SCBA,a PAR request can be sent to firefighters with an audible and visual alert notification.Firefighters send an acknowledgment back to incident command with a simple click of a button on the PASS console.The ePAR feature helps reduce excess radio traffic in those situations where communications are critical,while maintaining personnel accountability on the fireground. W .; Hazmat Jr.nvironments where loud noises and sudden movements are not desirable, the SEMS II Pro Hazmat feature provides incident command the ability to remotely �; ..o monitor the status of the firefighter _ without requiring animated motion *_ an during a delicate Hazmat operation. Offering the same benefits as ' ,dr the full-featured SEMS II Pro and y r f identified by a yellow console, the SEMS II Pro Hazmat includes a disabled motion sensor(not compliant to NFPA 1982)to prevent inadvertent alarm activation,while providing the safety benefit of a manual "- PASS activation in the event of �� `t't'E eau an emergency. P9. 7 Work smarter and more effectively. ' "M, 3MTM SCottTM " EPIC 3 RDI Voice Communication System IN • ` R The EPIC 3 RDI voice communication AV system enhances SCBA facepiece voice �— intelligibility and delivers clear two-way radio communications when paired with Bluetooth compatible handheld field radios and remote �1 speaker microphones. Integrated noise suppression technology reduces environmental ambient noise �. from the facepiece and radio voice communications,allowing first responders to be clearly heard and understood when communicating with incident victims,team members,incident commanders and remote =_ dispatch. Compatible with all 3M Scott AV-series '-"a facepieces and Air-Pak SCBA,the EPIC 3 RDI ' - provides 3M Scott customers with the safety l ,/ �� and operational benefits of enhanced tactical voice communications. f ! 7 , 3W Scott"Air-Pak"X3 Pro SCBA 1y '' 3MTM Scott"' Sight In-Mask Thermal Imager Unlike other SCBA-integrated thermal imaging devices, Sight combines a camera with a display in the facepiece without the need to reach down to lift an imager up. This gives firefighters hands-free operation for easier communication,victim extraction and tool carrying. Visibility is crucial to reducing search times,hazard '. identification,interior accountability,navigation and egress.Take your situational awareness to a whole new level with Scott Sight. r; Sight Pro Package Sight Pro Package is the next evolution of the industry's f first in-mask,hands-free thermal imaging solution.Pro Package enables new,advanced features that provide firefighters with greater situational awareness during fireground operations. Hot-Spot Tracker Immediately identifies the hottest part of the scene and displays its relative temperature.Ideal for overhaul, search and rescue and risk assessment. Cold-Spot Tracker Immediately identifies the coldest part of the scene and displays its relative temperature.Ideal for hazmat environments. Tactical Video Recording(TVR) Automatically record all the information shown on the IMD for later review. 77 P9 9 akT M sC',6, When you purchase an Air-Pak"' X3 Pro SCBA, compliant to the NFPA 1981, 2018 Edition Gj, * * * Kk standard, you will receive 'gRRAN a bumper-to-bumper warranty for as long as you own the product at no additional cost. ✓ Backframe& Harness NPneumatics Electronics IN 0 • Additional Facepiece 1 Cost ✓ Cylinder With the As Long As You Own It — Air-Pak'" SCBA Warranty, customers will have peace of mind knowing that their most important investment is backed for the lifetime ownership of the product. No more crunching numbers to help manage maintenance costs towards the end of the product's life cycle. This latest warranty from 3M Scott Fire &Safety reinforces our commitment to you —the customer—and further reduces your lifetime cost of ownership for the Air-Pak"X3 Pro SCBA. M P9 78 10 • Your platform for performance, I � � 3M' Scott"Sight 3MTM Scott' 3MTM ScottlM In-Mask Thermal Imager Vision C5 AV-3000 HT With Pro Package Facepiece with Facepiece E-Z Flo C5 with E-Z Flo+ Regulator Regulator 3M'"Scott'"Monitor # "� Telemetry Software Multiple Cylinder Options Solution _ (5.5,Snap-Change, With Pro Package 30-Year) 3MT"Scott-SEMS II 3M' Scott"EPIC 3 RDI Wireless SCBA Telemetry Voice Communication With Pro Package System P9 11 III R IIYI�r. ,'YI�I A� I , : ' '?S rt 3M J.�,�►scorT � I, Learn more at 3MScott.com/X3Pro. 3M'"Scott'"Fire&Safety Personal Safety Division Phone:1-800-247-7257 HS7722 Please recycle.Printed in USA. Monroe Center,P.O.Box 569 Email:US-3M-ScottMonroeCSR@mmm.com 3M,Scott,Air-Pak and Scotchlite are trademarks of 3M. Monroe,NC 28110 Web:3MScott.com ©3M 2020.All rights reserved. 80 ii City of sevvard, .!Kaska City Council Minutes Septclilhe°r N 20"o Volume 41, Page 271 Motion Passed Unanimous Terry C011011 ueci_saying the other page of finance's laydown outlined suggestions on how the remaining funds mig}it be disbursed, and suggested the Review Committee meet again to review and provide a recommendation. Baclaan thankcc] ttac R ev few Committee for their work: he supported having the Review Committee meet again to discuss recommendations. Assistant Cite• Manager Stephen Sowell explained that there were approximately 267 businesses had been identi Pied that were not eligible to receive CARES Act funding previously,and based on the IbLir criteria outlined in the laydown, would receive a small check. In addition, the residential electric customers in the city could easily he proG:'dcd some relief on their utility bill. And, finally, if there "'cre ftinds left over, individual Airpacks could be purchased to refresh the equipment al the fire cicpartnlent. In response to Scese.. Sowell said the small businesses that would qualify for this round of funding would he those that had between $1 — 19,999 in revenues and that had not received any fundin;� previously. In response to Baclaan. Mcsrai-os explained that an Airpack was a breathing apparatus that firefighters wore when enterin-a structure to tip-lit a fire,not unlike wliat soillco e wore when scuba diving.The fire department had 34 Airpack units that had expired and were in need of replacement. Motion (Terry/Baclaan) Accept the recommendations for CARES Act funding as presented on Page 1 of the Finance laydown to include: up to$267,000 for businesses; up to $312,013.63 for electric utility credits; and, any remaining funds will purchase Airpacks for the Fire Department. In response to Seese. Meszaros estimated 1 hat cacli Airpack unit cost approximately$7,700. Motion Passed LInaninious Seese asked for an update on the sidewalk pro,jc et.Meszaros said the. Fourth Avenue portion of the project was being completed. 5cese said in front of the Generations building she saw son7conc trip on the sidewalk, and wonderers 11'(Ii at section of'sidewalk could be patched. l erry tlrarlked the Flcctric Utility Department for setting Field Engineer Rob Larson to finish the construction jobs tier the season. She also wondered w 1wn the Budget Committee would be ready to start looking at the 2021 budget. As well, she was also interested in rescheduling the short- medium- and lone-term lirojects and goals work scission that had been suspended due to CDVID. Mesz arcs said the wage study was bcin- finalized. as welI as thc°water and sewer rate study. The capital improvenients plan also needed to be worked on. Ni1c,lzaros said this year's sales tax 81 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-086 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,REVISING MUNICIPAL CAMPING FEES WHEREAS, Seward Parks & Recreation conducts periodic reviews of municipal camping fees to ensure rates are set appropriately in relation to community values and the department's financial and service delivery goals; and WHEREAS, per Seward City Code § 7.15.010, "Fees for camping in municipal campgrounds shall be set by resolution of the City Council". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby approves the Municipal Camping Fees as follows: SITE SUMMER WINTER Premium RV $50 N/A Partial Hookup (Water/Electric) $45 $25 RV Dry $30 $15 Tent $20 N/A Section 2. Fees are inclusive of sales tax at the prevailing rate. Section 3. This resolution shall take effect ten (10) days following its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 261h day of October, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: 82 AGENDA STATEMENT Meeting Date: October 26,2020 To: City Council From: Scott Meszaros, City Manager Through: Tyler Florence, Director of Parks & Recreation Agenda Item: Revising Municipal Camping Fees BACKGROUND &JUSTIFICATION: Seward Parks & Recreation conducts periodic reviews of municipal camping fees to ensure rates are set appropriately in relation to community values and the department's financial and service delivery goals. Per Seward City Code § 7.15.010,"Fees for camping in municipal campgrounds shall be set by resolution of the City Council."To aid the decision-making process, included herein is market data compiled from similarly situated campground providers offering comparable services, as well as information on cost recovery methodologies commonly used by park and recreation agencies. COST RECOVERY There are a number of factors to consider when setting rates. As a publicly financed park and recreation agency, Seward Parks & Recreation provides basic services to the public at no charge. In order to supplement tax revenue and regulate park use, it is appropriate and necessary to establish fees and other cost recovery practices. The level of cost recovery is based primarily on who benefits from the service provided. Services that benefit the community as a whole are funded mainly through taxpayer dollars. Examples of services that provide broad community benefits include hiking and biking trails,parks, picnic areas,playgrounds,and greenspace. As services increasingly benefit individuals or a limited group of people,it is appropriate to recover costs through fees at an increasing rate. Examples of services that primarily benefit individuals or limited groups include ones offered on an exclusive basis, such as campsite rentals and concession sales. A cost recovery pyramid(Figure 1) is typically used to help illustrate this pricing approach. 83 y_ � iderahie boa¢ 7itidiwidual$ t 4 Individualr"unity gene Considerable Cammu 4 nity Benefit. G Mostly Cotgm unity Benefit Figure 1—Cost Recovery Pyramid The ultimate goal of these pricing strategies is sustainability, or the ability to provide programs and services on an ongoing basis with sufficient funding and community support. PRICING CONSIDERATIONS Additional factors to consider when establishing fees: • Available resources o Staffing o Facilities • Impact on demand o What price points are customers sensitive to? a Secondary impacts, e.g., impact on visitor traffic at local businesses • Ability to pay o Does it create a hardship on specific users? • Service level expectations o Higher prices lead to higher expectations • Comparable Market Rates MARKET RESEARCH Another pricing method commonly used when establishing rates is price benchmarking. Price benchmarking means comparing your prices to comparable providers within the same market segment. See tables below for a comparison of average regional campgrounds rates and our rates (refer to Alaska Campground Rates attachment for full breakdown). This survey was unable to capture sufficient data points to establish average winter rates. 84 REGIONAL AVERAGE NIGHTLY CAMPING FEES r SITE TYPE PEAK SEASON (Jul ) Full Hookup Water/Electric/Sewer) $60 Partial Hookup(Water/Electric) $51 RV D $36 Tent $34 See "Alaska Campground Rates"attachment for full breakdown. CURRENT SEWARD NIGHTLY CAMPING FEES SITE TYPE SUMMER WINTER Partial Hookup Water/Electric) $40 $20 RV D $20 $5 Tent $10 N/A Fees are inclusive of sales tax at the prevailing rate. RECOMMENDATIONS: Recommendation#1: Revise rates as follows: PROPOSED SEWARD NIGHTLY CAMPING FEES SITE TYPE SUMMER WINTER Premium RV $50 NIA Partial Hookup(Water/Electric) $45 $25 RV D $30 $15 Tent $20 N/A Recommendation#2. Establish a"Premium RV" price tier. Based on demand patterns,we recommend creating a"Premium RV"site designation in order to account for the significant increased demand for sites that are otherwise identical in type, save for highly sought-after amenities such as location on the waterfront,larger space,etc. INTENT: Revise munic�pal camping fees based on the data and recommendations rovided herein. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2030, approved by Council May 30, 2017): 3.6.1.1 Improve existing and develop additional recreational X infrastructure. Strategic Plan (Approved by Council Resolution 99-043): Provide diverse,year-round,indoor and outdoor recreation X facilities...( .3) Other(list): 85 FISCAL NOTE: Based on 2019 camper nights,implementing the proposed fee schedule(including the Premium RV price tier) would increase revenue approximately$396,483 or 45% Implementing the proposed fee schedule, minus the Premium RV price tier, would increase revenue approximately$355,233 or about 401--�. Approved by Finance Department: ATTORNEY REVIEW: Yes — No Not Applicable RECOMMENDATION: Approve Resolution 2020. 086. , to revise the municipal camping fees. 86 ALASKA CAMPGROUND RATES Partial Hookup Full Hookup Provider Location Tent RV Dry (W/E) (W/E/S) Notes Anchorage Ship Creek RV Park Anchorage $ 29 $ 54 FH:$49-$59 Centennial Campground Anchorage $ 25 $ 25 $ 35 Municipal provider Creekwood RV Park Anchorage $ 55 Golden Nugget RV Park Anchorage $ 43 $ 45 Denali Rainbow Village Denali $ 57 $ 67 Denali RV Park Denali $ 52 $ 60 PH:$49-$55.FH:$57-$63. Grand View RV Park Glacier View $ 23 $ 38 $ 42 FH:$40-$43 Driftwood Inn RV Park Homer $ 80 FH:$65-$95 Heritage RV Park Homer $ 72 Homer KOA Homer $ 35 $ 35 $ 45 $ 77 FH:$68-$85 Ocean Shores Resort Homer $ 58 Diamond Ranch Resort Kenai $ 65 $ 85 FH:$72-$98 Kenai RV Park Kenai $ 60 $ 75 Montana Creek Campground Mat-Su $ 25 $ 35 $ 50 $ 55 Moose Pass Campgound Moose Pass $ 15 $ 15 $ 30 Ninilchick Volcano View RV Park Ninilchik $ 45 PH:$40-$50 Big Bear RV Park Palmer $ 33 $ 44 $ 50 $ 58 FH:$55-61 Mountain View RV Park Palmer $ 45 Miller's Landing Seward $ 30 $ 40 Renfro's Lakeside Retreat Seward $ 40 $ 45 Seward KOA Seward $ 60 $ 60 $ 65 $20 site lock fee. Stoney Creek RV Park Seward $ 52 $ 57 Twin Peaks Lodge&RV Park Seward $ 26 Edgewater Lodge&RV Park Soldotna $ 49 FH:$47-$51 Kenai River Front Resort Soldotna $ 129 Klondike RV Park Soldotna $ 58 Eagles Rest RV Park Valdez $ 55 FH:$45-65.$50 site lock fee. Valdez KOA lVaIdez $ 39 $ 61 $25 site lock fee. AVERAGE $ 34 $ 36 1$ 51 $ 60 NOTES:Data complied September 15-18,2020.Survey conducted via phone and internet search.Figures based on peak season nightly rate(July). Figures rounded to nearest whole dollar.An empty cell means no reliable data was obtained.Site type definitions vary across providers;sites are grouped by the closest related categories defined herein.When providers have multiple site subtypes thatfit within the same broad category(e.g.Full Hookup),an average rate is given. TERMS:W=Water,E=Electric,S=Sewer,PH=Partial Hookup,FH=Full Hookup 87 Fees SUMMER WINTER AMENITY M ° I ' 1 1 1 04/14 RV Partial Hookup(water/electric 50/30/20 amp) 40/night *$tonight RV Dry Site **$20/night 851night Tent Site(max 2 tents per site) 10/night Closed Shower V/10 minutes Closed Dump Station 5/use Closed Trash Service FREE Closed *Water unavailable. **Discounts available for 7 and 14 night stays(dry sites only). Campground WIN�TER CAMPGROUND ■ 1 1 ■ . CAMPING? Alice Ballaine Blvd RV Dry/Tent No Boulder Ballaine Blvd RV Dry/Tent No Forest Acres 2305 Dimond Blvd RV Dry/Tent No Harborside 1118 41h Ave RV Dry No Iditarod Railway Ave RV Dry No Marathon Ballaine Blvd RV Dry No Resurrection 420 Ballaine Blvd RV Partial Hookup/Tent Yes Resurrection South Ballaine Blvd RV Partial Hookup/RV Dry/Tent Yes Spring Creek Nash Road RV Dry/Tent No Williams Ballaine Blvd Tent No 88 City of Seward,Alaska City Council Minutes October 12, 2020 Volume 41,Page CALL TO ORDER The October 12,2020 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Lieutenant Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Sharyl Seese John Osenga Tony Baclaan Julie Crites comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Brooks Chandler, City Attorney Excused—None Absent—None Vacant—One CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING The City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), so alternate methods for providing Citizen Comments were created. Unless otherwise noted, the following Citizen Comments were submitted in advance and read into the record by the City Clerk.- Carol Griswold was stunned and dismayed that her recent by mail ballot for the Municipal Election had been rejected by the Canvass Board for having only one witness signature. She requested that her ballot, along with four other ballots that had been rejected for the same reason,be counted. The city clerk tried several times to contact Senator Dan Sullivan telephonically for comments, but was unsuccessful. The telephone number for council chambers was provided to the Senator so that he could call in. 89 City of Seward,Alaska City Council Minutes October 12, 2020 Volume 41,Page APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Baclaan) Approval of Agenda and Consent Agenda Terry removed the Certification of the October 6,2020 Municipal Election from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2020-081,Authorizing Signatures For All City Bank Accounts And Rescinding All Previous Resolutions In Conflict Herewith. Approval of the September 28,2020 City Council Regular Meeting Minutes. Non-objection for the renewal of the Retail Marijuana License#17758 for The Tufted Puffin, LLC. Senator Dan Sullivan called in. US Senator Dan Sullivan congratulated Seward on receiving a $20 million US Maritime Administration(MARAD)Port Infrastructure Development Grant for a new Alaska Railroad dock at the cruise ship terminal. Sullivan was excited for Seward's future. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Proclamations & Awards—None Bor-ough .Kenn Carpenter did not provide a report. City Manager Report. City Manager Scott Meszaros reported the following purchase order between $5,000 and $30,000 had been approved by the City Manager since the last council meeting: $28,900 for de-icing products for Roads and Streets for Public Works. Meszaros said he would provide an update on the recent electric outages for the next meeting. Meszaros stated there had been approximately 25 CARES Act Round 2 grant applications received to date;the deadline would be October 16,2020. Terry asked when the electric utility credit would be given out to Seward residents. In response, Meszaros said he wanted to see how much money was used for the Round 2 business grants and then determine how much could be given as utility credit. In response to Baclaan, Assistant City Manager Scott Sowell confirmed that the electric credit would likely be higher than the original estimate, but it certainly wouldn't be lower. Terry was looking forward to hearing the update about the electric outages, and also requested to see a management plan for removing brush and vegetation from the electric lines, as 90 City of Seward,Alaska City Council Minutes October 12, 2020 Volume 41,Page well. Other Reports and Announcements —None Presentations —None PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2020-012, Amending Seward City Code Chapter 15 Regarding Commercial Communications Towers To Provide Special Provisions For Such Land Use.This ordinance was introduced on September 28, 2020 and is coming tonight for public hearing and enactment. Motion (McClure/Osenga) Enact Ordinance 2020-012 Community Development Director Jackie Wilde said this ordinance had gone through the Planning&Zoning Commission(P&Z);it had been on P&Z's priorities list for at least seven years. The most significant change that would result would be to require a Conditional Use Permit(CUP) for communications towers rather than allowing outright. Wilde said this would allow for a notification process for neighboring property owners. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. All comments were submitted in writing, unless otherwise noted. Shawn Ushmann from AT&T was familiar with Seward and visited often.His company was interested in developing the services further in Seward. The first responder community in Seward relied upon the AT&T network. Ken Lyons from AT&T was concerned that 911 calls did not always get through. He had some technical concerns with this ordinance; one issue of concern was that this ordinance may prohibit communications towers in residential areas, and he encouraged stealth designs in certain areas of town. Kim Allen from Verizon shared the same concerns as expressed by the AT&T representatives. She wanted a path forward for allowing communications towers in residential areas, and requested that council have one more public hearing on this ordinance before enactment. Carol Griswold appreciated council letting her speak on this topic and apologized for not signing up. She didn't believe this ordinance was ready to enact, and thought there should be an additional public hearing. Griswold expressed concerns about tower heights allowed, location of towers in residential areas,and contradictory information in this ordinance versus other areas of city code. No one else appeared and the public hearing was closed. 91 City of Seward,Alaska City Council Minutes October 12, 2020 Volume 41,Page Terry suggested that AT&T and Verizon had raised some legal concerns. In response, City Attorney Brooks Chandler said both vendors had pointed to the city's regulations under FCC rules; the city could prohibit,or have the effect of prohibiting, communications services.Chandler thought there appeared to be a disconnect between community development using a Conditional Use Permit, and the vendors testifying that a CUP was prohibitive; that issue needed to be resolved. Oftentimes variances were not always uniformly or strictly applied; therefore, there may be some wiggle room for variances to be used in the telecommunications industry.Chandler cautioned that under state law, Title 29 had strict definitions around the use of the term "variance". Terry wondered what kind of technical information P&Z had at their disposal to develop this ordinance.Wilde said P&Z had reviewed ordinances from Kenai and Homer,and had reached out to AT&T and Verizon for their input.Wilde added that some of the discussions also related to how best to ensure residential areas had coverage in the best way possible; one suggestion was to place the towers on the hillsides, disguised as trees. Further, Wilde said the issue that was brought up about having difficulty accessing 911 could have been environmental and due to the construction of the building the 911 call originated from. In response to Terry,Wilde said P&Z received all the comments and input from the vendors while they were drafting this ordinance.In response to McClure,Chandler said he received an early version of this ordinance to review; last Friday, he received the comments from AT&T. Motion Passed Unanimous UNFINISHED BUSINESS —None NEW BUSINESS Other New Business Items Certify the October 6, 2020 Regular Municipal Election Results. City Clerk Brenda Ballou explained that the Canvass Board had met the previous week to count absentee,special needs, and questioned ballots for the October 6,2020 election. The Canvass Board had rejected five by mail ballots because the envelopes contained only one witness signature, when the envelope language required two signatures. After conferring with the city attorney, the recommendation was for council to order a recount of those five ballots so that they could be included in the election results. In response to Osenga,Terry said the city code would be the guiding reference for allowing the five ballots to be counted,since city code did not specify that two witness signatures were required. Motion (Terry/McClure) Order a recount of the five absentee ballots that were rejected by the Canvass Board for having one witness signature. 92 City of Seward,Alaska City Council Minutes October 12, 2020 Volume 41,Page Motion Passed Unanimous Motion (Terry/McClure) Appoint Dorothy Osenga,Susie Urbach,and Mary Tougas to the Recount Board. Motion Passed Unanimous Motion (Terry/McClure) Schedule a Special Meeting on October 15, 2020 at 5:30 p.m. to certify the election results. Motion Passed Unanimous Council directed the city clerk to destroy all absentee by mail envelopes currently on hand,and order new envelopes for future elections. INFORMATIONAL ITEMS AND REPORTS City Clerk's Report on Public Records Requests through October S, 2020. Deputy City Clerk Memo on Records Destruction through December, 2019. Account Write-Offs for Electric, Water, Sewer, Harbor, and SMIC. CITIZEN COMMENTS Carol Griswold thanked council for ordering the recount. Griswold suggested that Seward copy the meeting protocols, equipment, and procedures being used by the City of Soldotna; she thought it would provide better citizen interaction. Also, Griswold wished Seward's city website was like Soldotna's because it was great for searching public records. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Baclaan thanked everyone who participated in the electronics recycling event last Saturday. Happy Indigenous People Day. Osenga encouraged everyone to be careful and safe;wear your face coverings and maintain social distance. Seese thought masking and distancing was important; be safe. McClure encouraged everyone to wear masks and follow the CDC guidelines. It was dark outside and Halloween was coming; watch for children on the streets. The tour at Woodlawn 93 City of Seward,Alaska City Council Minutes October 12, 2020 Volume 41,Page Cemetery last Saturday was well attended and very fun; there would be another tour on October 24, 2020. Terry announced the Port& Commerce Advisory Board's meeting on Wednesday at noon regarding a review of the Seward Marine Industrial Center's development plan.And on October 19, 2020, the Seward Bear Creek Flood Service Area Board would be hosting a presentation from the US Army Corps of Engineers regarding the Lowell Canyon Tunnel feasibility study. Terry was extremely concerned about the reports that 911 was not working for everyone; she said it was imperative that the 911 line was working. EXECUTIVE SESSION Go into executive session regarding the Jesse Lee Home, per SCC 2.10.010 (b) (3) matters pertaining to threatened or pending litigation. Motion (Terry/McClure) Go into executive session to discuss matters pertaining to threatened or pending litigation regarding the Jesse Lee Home, per SCC 2.10.010 (b)(3). Motion Passed Unanimous The city attorney,community development director,city manager,and assistant city manager were invited to remain. Council recessed at 8:24 p.m. for five minutes and then went directly into executive session. Council came out of executive session at 8:58 p.m. ADJOURNMENT The meeting was adjourned at 8:58 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 94 City of Seward,Alaska City Council Special Meeting Minutes October 15, 2020 Volume 41,Page CALL TO ORDER The October 15,2020 special meeting of the Seward City Council was called to order at 5:30 p.m. by Mayor Christy Terry. OPENING CEREMONY Seward City Council led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Sharyl Seese John Osenga Tony Bael a comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Excused—Baclaan, Crites Absent—None Vacant—One CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Osenga) Approval of Agenda and Consent Agenda Terry added the Certification of the October 6, 2020 Municipal Election to the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Certify the October 6,2020 Regular Municipal Election Results. CITIZEN COMMENTS —None 95 City of Seward,Alaska City Council Special Meeting Minutes October 15, 2020 Volume 41,Page COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Osenga congratulated Sue McClure and Liz DeMoss on being elected to city council. Seese requested a report from the Community Development Department on the status of proper licensing for B&Bs in town. McClure appreciated everyone's support during the election,and was happy that the five by mail ballots had been included in the results. Terry congratulated Sue McClure and Liz DeMoss,and thanked Julie Crites for her service. ADJOURNMENT The meeting was adjourned at 5:33 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 96 Council Agenda Statement Meeting Date: October 26,2020 From: Mayor Christy Terry Council Member Anthony Baclaan Agenda Item: Confirm the appropriateness of PACAB's partnership with the Electric Department for updated Interconnect Policy BACKGROUND&JUSTIFICATION: The Port and Commerce Advisory Board(PACAB)continues to collaborate with the Electric Utility to update the Interconnect Policy for alternative energy options in Seward. Most recently in their September Regular Meeting and Work Session,the effort had a productive boost under the leadership of Interim Utility Manager Electric Department Cory Borgeson. In communication with the PACAB Energy Committee, Mr. Borgeson updated PACAB on a process for responding to the 2019 PACAB Resolution calling for the simplification of the current interconnection process for small renewable distributive power sources. While the existing application checklist follows the current City code, he is working to simplify the process and make it more user friendly. The Seward Electric Department held a work session on September 16,2020 with PACAB,stakeholders,other utilities,experts and vendors who install PV systems and other renewable systems to discuss appropriate and acceptable interconnection requirements. This effort is consistent with both City Code and the current priorities set by Council for the Board: 1) 2.30.325 -Powers and duties. (a) It shall be the responsibility of the port and commerce advisory board to: (2) Make recommendations to the city council concerning the design and coordination of projects to promote and develop transportation,trade,energy and commerce throughout Seward; (3) Provide input to the city council on policy and procedural matters involving the establishment and continuance of commercial activity,improving the quality of life and protecting the public's best interest; Council Resolution 2) Resolution 2020-10 Adopting the Port and Commerce Advisory Board Priorities from February 2020 to February 2021 —Explore and promote energy alternative and community sustainability practices INTENT: To confirm Council's desire for PACAB to continue their Interconnect Policy work with Administration. CONSISTENCY CHECKLIST: Where applicable,this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: No expenses specific to this direction to PACAB. Potential fiscal impacts with proposed updates to Interconnect Policy. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council direct the Port and Commerce Advisory Board to continue their Interconnect Policy review and collaboration with the Seward Electric Utility. 97 Memorandum Date: October 26, 2020 From: Brenda Ballou, City Clerk RE: Reschedule the November 23, 2020 City Council Meeting to November 30, 2020 BACKGROUND According to Seward City Code (2.10.030 A.1), regular meetings of the city council shall be held in the council chambers in the Seward City Hall, or at such other place as may be determined by the city council upon consideration of the reasonable accommodation of the public. Regular city council meetings shall be held on the second and fourth Mondays of each month at 7:00 p.m.; provided that any regular meeting may be canceled by the affirmative vote of at least four councilmembers. CONSIDERATIONS This year, due to COVID-19, the annual AML Local Government Conference will be conducted via Zoom and is scheduled to take place over a ten day period, rather than the usual five days. As well, during the first half of November, there will be several onboarding/training events taking place to familiarize newly elected officials to council business. In some years past, council has opted to cancel the second meeting in November due to scheduling conflicts with the AML Local Government Conference and the Thanksgiving Holiday. This year, however, there is an extra week between the last regular council meeting in November and the first regular council meeting in December. RECOMMENDATION In order to allow for a pleasant holiday break following several weeks of training and onboarding, it is recommended that instead of cancelling the November 23rd meeting all together, council reschedule the November 23rd regular meeting to November 30th instead. happy thanksgiving 98 t AGENDA STATEMENT Meeting Date: October 26, 2020 From: Brenda Ballou, City Clerk Agenda Item: Procedures for Filling Council Vacancy BACKGROUND &JUSTIFICATION On August 10, 2020, council officially accepted the resignation of Council Member Dale Butts and directed the city clerk to solicit interest from citizens who wished to fill the position by council appointment for the remainder of the term (October 2022). The notice of vacancy was posted in four public places,emailed to the city clerk's email distribution list, and included in weekly City Calendar publications in the Seward Journal. The deadline for citizens to submit letters of interest was October 16, 2020 at 5:00 p.m. The following citizens submitted letters of interest and financial disclosure statements, and have been verified by the city clerk to meet Charter 2, Section 2 provisions(elector of the city;resided in the city continuously for not less than one year): • Ristine Casagranda • Sean Corrigan • Kyle Walker The council shall be the judge of the election and qualifications of its members.For filling vacancies, council is not limited to the applicants that filled out the paperwork. RECOMMENDATION Council vote on signed ballots provided by the clerk. After the votes are announced, council will motion and second to appoint the candidate receiving the highest number of votes. Any candidate must receive at least four(4)votes to be approved. 99 ECL:VED O C r 0 8 2020 October S,2020 C'` ' :„� HLmfli ira�lla'U'arj'ZT a r,.dl c err,u:rr Ill„ My name is Ristine Casagranda. f am applying for the vacant seat on The Seward City Council. I am looking forward to serving the citizens of Seward over the next two years_ 11 I arrcou,un ing. Having been a hxal€basirness ommerrfor over 18 yearn„and If�ing served on co ur�lli through the last recession and up through the recent economic climax-I believe my experience and knowledge will be a great asset to the citizens of Seward in the upcoming budget. 11 aTn a rr, -dh'aerr off 3 ameeing Q}lydIdnan.. Ill m atL-f!a III! a'rrr .. II srlEnoe l 0 V0a=-:,,a.n Gby/ CowDdIIll and II have the experience and mcord to pruve 11 haute what I takes W be a gaud=jj�rziibr.. I love Seward and I thank you for your vote in offering me,once again,the opportunity to serve the C"iIZEnS 5�,7.EI:df� 100 Sean Corrigan RECEIVED 0 r-�:!0,Ez 0 r T!-i t,- �e*nr� �K 99554 Ockz!�De' 142020 Dear Mayor and City Council Members, | understand that you will soon bo appointing m person to fill the council seat vacated by Cuunci|mmmber Dale Butts. | am submitting my letter of interest to be considered to fill that Council seat, | have 25 years experience in the fire service with 24 years being with the Seward Volunteer Fire Department retiring at the rank of Assistant Fire Chief and over 19 years inB11 Dispatch reaching the position of Dispatch Supervionc iam knowledgeable with public safety and emergency preparedness and | feel that this experience could be valuable being on City Council, | look forward 10 serving nncouncUto continue to serve my community and help Seward grow and thrive | have heard from several residents who have expressed their support inme putting in for the vacant position. Thank you for your consideration and also for your service to our community. Sincerely, f + �0- � 2--4) RECEIVED OCT 162020 OFFICE OF THE CITY CLERK (_vif, rr �^G c �U Imo v fi J/� ,7 w` rc1 ,1v 1 102 Agenda Statement Meeting Date: October 26, 2020 From: Brenda Ballou, City Clerk Agenda Item: Organization of Council BACKGROUND &JUSTIFICATION Seward Charter Chapter 3.3 —Organization of council states,"The council shall meet and organize not later than thirty days after each regular city election." Seward City Code Section 2.10.020 — Organization of council; election of vice mayor states, (a) The city council shall meet and organize not later than thirty days after each regular city election. (b)At its organizational meeting,the council shall elect one of its members to act as vice mayor in the absence of the mayor and the mayor shall make all appointments as required of him. OVERVIEW The following appointments comprise the organization of council: 1. Vice Mayor 2. Council Liaison to the Planning& Zoning Commission* 3. Council Representative to the Kenai Peninsula Economic Development District(KPEDD) • The KPEDD Representative shall serve as Liaison to the Port&Commerce Advisory Board(PACAB) 4. Council Liaison to the Seward Community Health Center's Coordinating Committee *Per City Council Rules of Procedures(CCROP)Rule 29(c),if council liaisons were not appointed, a member of each Board and Commission will arrange to give periodic reports to the City Council during council's regular scheduled meetings. VOTING&APPOINTING PROCEDURES 1. The Mayor/Presiding Officer opens the floor for nominations. 2. The Mayor/Presiding Officer or any council member may then nominate one or more council members for the position. 3. If only one nomination is received, a motion is made to close the nominations and cast a unanimous ballot for the chosen person. That motion will need a second and can be approved by unanimous consent (no roll call is necessary). 4. If more than one nomination is received,paper ballots have been prepared for each council member to sign and vote for a nominee, or council can conduct a voice vote. It takes four affirmative votes to be appointed. 103 COUNCIL ORGANIZATION (Listed in the recommended order for appointment) Vice Mayor In case of the Mayor's absence or temporary disability, the Vice Mayor acts as Mayor during the continuance of the absence. In case of the absence or temporary disability of the Mayor and the Vice Mayor, an Acting Mayor selected by members of the Council acts as Mayor during the continuance of the absences or disabilities. (CCROP Rule 5) Since October, 2018, Council Member Sue McClure has been the Vice Mayor. Clerk's Note: The city clerk must administer an oath to the Vice Mayor. Council Liaison to the Planning & Zoning Commission Resolution 2005-071 allowed future councils the option to either appoint council liaisons,or to have individuals from each of the Boards and Commissions give periodic reports to the City Council at their regular meetings. For the past several years, council has chosen to direct individuals from the Boards and Commissions to give periodic reports to the City Council,but it remains council's option to decide what direction they wish to give the Boards and Commissions. For several years, council has opted to direct the Boards and Commissions to report to council as follows: Planning & Zoning Commission 1 Q 19 Report in person at a council meeting 2Q19 Submit written report to city clerk for inclusion in council packet 3Q19 Report in person at a council meeting 4Q 19 Submit written report to city clerk for inclusion in council packet Port& Commerce Advisory Board* 1 Q 19 Report in person at a council meeting 2Q 19 Submit written report to city clerk for inclusion in council packet 3Q19 Report in person at a council meeting 4Q 19 Submit written report to city clerk for inclusion in council packet Historic Preservation Commission Provide annual report to council *In addition,in October,2019,Council Member Tony Baclaan was appointed the Liaison to the Port & Commerce Advisory Board. 104 Council Representative to the Kenai Peninsula Economic Development District(KPEDD) KPEDD is a 501(C)(4) with a primary focus on economic development through data retention, a business incubation center, loan programs and as a business advocate for the Kenai Peninsula Borough area. KPEDD also partners with local advocacy groups such as the Kenai Young Professionals and Resource Conservation&Development District. The Board of Directors typically meets the third Thursday of every other month. The Board guides the direction of the non-profit organization in areas such as loan recipients, strategic planning, grant opportunities,local business advocacy, partnerships and community updates. The KPEDD term is from January 1 —December 31, 2021. The KPEDD Representative shall serve as Liaison to the Port & Commerce Advisory Board (PACAB). (CCROP Rule 29 (c)) Clerk's Note:In October, 2019, Council Member Tony Baclaan was appointed the Liaison to the Port& Commerce Advisory Board. Since January, 2020, Council Member John Osenga has been council's representative to KPEDD. Council Liaison to the Seward Community Health Center's Coordinating Committee Per Resolution 2014-018,Approving A Co-Applicant Agreement Between The Seward Community Health Center(SCHC)And The City Of Seward,council must select one of its members to serve as the liaison to the Coordinating Committee. Agreement Section 5.1: For purposes of implementing, amending, or renewing this Agreement,the Parties agree to participate in a Coordinating Committee comprised of one member each of the Governing Board,the City Council,the Health Center Executive Director,and the City Manager,or their respective designees. Agreement Section 5.2: Meetings may be called by any one member of the Coordinating Committee and may be held telephonically or electronically. The SCHC Coordinating Committee term is November 1, 2020— October 31, 2021. Since November 1, 2018, Council Member Sharyl Seese has been the city's liaison. RECOMMENDATION Working through the list for Council Organization, follow the Voting&Appointing Procedures to nominate and appoint each position. 105 CITY COUNCIL POLICY WORK GROUP June 24, 2019 Council created a work group consisting of Vice Mayor McClure, Council Member Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies and propose revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To Review The City Of Seward's Personnel Policies For Harassment And Bullying. September 23, 2019 At the September 9, 2019 work session, council reviewed the ordinance with the city attorney, and decided to have the Policy Work Group draft new and/or revise existing policies as they relate to this ordinance. Once the Policy Work Group completes their work, the policies will come back to council in the form of one or more resolutions, and this ordinance will come back at the same time or introduction. October 28, 2019 Council to decide which council member will replace Towsley on this committee. October 28, 2019 Council Member John Osenga will replace Suzi Towsley on this committee. SPECIAL AD HOC CITIZEN ADVISORY COMMITTEE FOR SEWARD AIRPORT August 15, 2019 The Alaska Department of Transportation & Public Facilities (DOT&PF) and the Federal Aviation Administration (FAA) held a Public Hearing to collect comments on the Draft Environmental Assessment and Proposed Action. September 16, 2019 Council conducted a Public Forum to discuss Seward Airport options, develop a timeline/plan, and obtain public input in preparation for the next meeting with the ADOT and FAA. September 23, 2019 Council created a Special Ad Hoc Citizen Advisory Committee with a sunset date of December 31, 2020, and directed the city clerk to solicit interest from citizens. The purpose of the committee is to research options for the Seward Airport, and report back to council. September 24, 2019 City clerk solicited interest from citizens of Seward and the surrounding area. Deadline for letters of interest is October 4, 2019 at 5:00 p.m. October 14, 2019 Nine citizen letters of interest received; council will vote and appoint members at tonight's meeting. October 15, 2019 Council appointed ten citizens to the committee: Bruce Jaffa (Chair), Stephanie Presley, Lynda Paquette, Steve Leirer, Walter Corrigan, Carol Griswold, Bob Linville, Fred Woelkers, Bob Reisner, and Duke Marolf. The clerk notified the citizens and provided contact information for the group. October 25, 2019 Committee's first meeting. November 7, 2019 Committee meeting. December S, 2019 Committee meeting. December 27, 2019 Committee meeting; create bulletpoints. January 9, 2020 City Manager Meszaros, Mayor Terry, Vice Mayor McClure, Committee Chair Jaffa, Harbormaster Regis attended meeting in Anchora e with FAA and DOT. January 13, 2020 Mayor Terry reported out on the January 9` meeting; council requested the Airport Committee provide their recommendations to council on January 27, 2020. January 27, 2020 Wells requested that she have the opportunity to first look at the timeline, and then determine if there was an appropriate cause of action to file an injunction; she would then submit an attorney-client privileged memorandum for council's consideration to decide how to proceed; there was no objection from council. February 10, 2020 Council failed Resolution 20-013, Supporting Seward Airport Alternative 2.2 And Notifying The State Of Alaska Department Of Transportation (ADOT) And The Federal Aviation Administration (FAA) To Move Ahead With Construction. February 10, 2020 Council Failed Resolution 20-014, Directing The City Clerk To Conduct A Special Election To Determine If Seward Voters Wish To Fund An Additional Extension From 3,300 Feet To 4,000 Feet Of The Seward Airport Runway In Conjunction With Approved Alternative 2.2. 1 106 March 17, 2020 Email received from AK DOT&PF stating:Electronic versions of the FONSI and EA are now available for public viewing through at least April 17, 2020 at: www.dot.state.ak.us/cre /sewardair ort/documents.shtml. Hard copies will be made available in Anchorage and Seward one public offices are re-opened to the public. CITY COUNCIL SPECIAL AD HOC COUNCIL BUDGET COMMITTEE May 26, 2020 Council created a 2020 Special Ad Hoc Council Budget Committee consisting of Terry, Baclaan, and Osenga; Crites will serve as "alternative." The purpose of the committee is to meet with administration regarding mid-cycle budget updates and report back to council with recommendations. The committee will start by looking at: 1)wage study results, 2) CARES Actfunding, and 3) mid-cycle budget planning. Clerk's Note: Updates on these committee reports was suspended in July, 2020 per council directive. 2 107 NEWLY ELECTED OFFICIALS CONFERENCE AGENDA Building a solid leadership foundation begins with AML's Newly Elected Officials (NEO) Seminar. It is one of Alaska's most highly regarded training programs for local leaders. Officials who would like a refresher course and those who are newly elected to office are invited to attend. The NEO Seminar takes place on Monday, November 9 — Tuesday, November 10. A separate registration fee is required. A $50 discount is offered for NEO participants who also attend the Local Government Conference. Sessions conducted via Zoom, including with teleconference option. All materials will be sent ahead of time. MONDAY, NOVEMBER 9 8:30 am Networking and facilitated discussion 9:00 am Opening Remarks and Introduction to AML • Nils Andreassen, Executive Director, Alaska Municipal League (confirmed) • Stu Graham, President, Board of Directors (confirmed) 9:45 am Break 10:00 am Local Government 101 —Introduction to Title 29 • Fred Smith, Local Government Specialist, DCRA (confirmed) • Andy Durny, Local Government Specialist, DCRA (confirmed) 10:45 am Break 11:00 am Roles and Responsibilities of Municipal Officials • Robert Palmer, Attorney, City and Borough of Juneau (confirmed) • Holly Wells, Attorney, Birch Horton and Bittner (confirmed) Noon Break for lunch 1:00 pm Budgets and Government Accounting • Max Mertz, Mertz and Associates (confirmed) 2:00 pm Break 2:30 pm Local Taxation • Joseph Caissie, Office of the State Assessor(confirmed) 3:15 pm Break 3:30 pm Lobbying Process • Dianne Blumer, Blumer and Associates (confirmed) 4:30 pm Adjourn for day 108 TUESDAY, NOVEMBER 10 8:30 am Networking and facilitated discussion 9:00 am Ethics and Conflict of Interest • Matt Mead, Landye, Bennett, Blumstein LLP (confirmed) 10:15 am Break 10:30 am Open Meetings Act • Jill Dolan, Attorney, Fairbanks North Star Borough(confirmed) • Michael Gatti, Attorney, Jermaine, Dunnagan & Owens PC (confirmed) Noon Break for lunch 1:00 pm Quasi-Judicial Role and Ex Parte Contact • Jill Dolan, Attorney, Fairbanks North Star Borough (confirmed) • Michael Gatti, Attorney, Jermaine, Dunnagan & Owens PC (confirmed) 1:45 pm Break 2:00 pm Parliamentary Procedure and Conducting Meetings • Sheri Pierce, City Clerk, City of Valdez (invited) 3:00 pm Break 3:15pm Questions and Answers with Experienced Municipal Officials • Barbara Jones, Municipal Clerk, Municipality of Anchorage (confirmed) • Gregg Brelsford, Interim Manager(confirmed) 4:30 pm Adjourn 109 AFFILIATES AGENDA Sessions conducted via Zoom, including with teleconference option. All materials will be sent ahead of time. MONDAY, NOVEMBER 9 12-lpm AML Position/Resolutions Committee TUESDAY, NOVEMBER 10 10am-12pm Alaska Remote Seller Sales Tax Commission Annual Meeting o Craig Johnson, Executive Director, Streamlined Sales and Use Tax Commission/Governing Board o Nancy Prosser and Richard Cram, Multistate Tax Commission 12-lpm AML Nominating Committee 2-4:30pm ARSSTC Annual Meeting o MUNIRevs Update and Review o TTR Update and Review o FY20 Financials o FY21 Budget and Update o Policy Update and Potential Code Changes WEDNESDAY, NOVEMBER 11 Recognizing Veteran's Day, all of the Alaskans who have served, and those who continue to serve within local government. THURSDAY, NOVEMBER 12 9am-lpm AMMA New Manager Orientation 9am-12pm Alaska Conference of Mayors o Professional Development—How to Fail Successfully • Andi Mirviss, Programme Manager, Centre for Public Impact • Josh Sorin, Program Director, City Innovation, Centre for Public Impact o Guest Speaker Noon AMLIP Annual Business Meeting 1:00pm Alaska Muncipal Health Trust and Program o RISQ Consulting o Premera 110 2:OOpm Alaska Conference of Mayors —breakout sessions o Boroughs— education and platting/planning o Cities—public safety and health ACoM Legislative Strategy 4:30pm Adjourn FRIDAY, NOVEMBER 13 9am-12pm AMMA Business Meeting 9am-12pm Alaska Conference of Mayors o Professional Development— Crisis Communications • Sarah Erkmann Ward, Blueprint Alaska o Policy Discussion Noon AMLJIA Annual Business Meeting 1:OOpm Joining and Benefits from the Online Sales Tax Program o Clinton Singletary, Alaska Municipal Sales Tax Program, AML o Kara Johnson, Alaska Munciipal Sales Tax Program, AML 2-4:OOpm ACoM Business Meeting o Priorities, strategy, objectives, advocacy goals 4pm Adjourn 111 ALASKA MUNICIPAL LEAGUE CONFERENCE AGENDA MONDAY, NOVEMBER 16 9:00 am Opening/Welcome: Beyond COVID-19 o Nils Andreassen, Executive Director, Alaska Municipal League o Stu Graham, President, Alaska Municipal League 10:00 am Governor Mike Dunleavy, State of Alaska 1lam Break and Sponsor/Exhibitor Visits 12:00 pm Hot Wash— Coordinated Pandemic Response o Bryan Fisher, Incident Commander, Unified Command, DHS&EM o Commissioner Adam Crum, DHSS, State of Alaska o Dr. Anne Zink, Chief Medical Officer, DHSS 1:00 pm Break and Sponsor/Exhibitor Visits 2:00 pm Concurrent Sessions CIP List Management o Mayor Bryce Ward, Fairbanks North Star Borough o Jim Williams, Fairbanks North Star Borough Elections and Voting o Hollister Bundy, President, Inclusion Solutions o Jeannette Lee, Senior Researcher, Sightline Institute 3:30 pm Break and small group socials 4:30 pm Adjourn for day TUESDAY, NOVEMBER 17 9:00 am Concurrent Sessions Manager Evaluations —Hosted by Alaska Municipal Management Association Facilitated by Pat Martel, West Coast Regional Director, ICMA o Mila Cosgrove, Deputy Borough Manager, City and Borough of Juneau o Josie Bahnke, Deputy City Manager, City of Kodiak Strengthening Public Safety—Updating Standards for Law Enforcement Moderated by Paul Ewers, Municipal Attorney, City of Fairbanks o John Skidmore, Deputy Attorney General, Department of Law o Bob Griffiths, Executive Director, Alaska Police Standards Council o AACOP o Joshua Decker, ACLU 112 10:15am Break 10:30 am Concurrent Sessions Alaska Marine Highway System Reform o Admiral Tom Barrett, Chair, AMHS Reform Working Group o Mayor Andrew Cremata, Municipality of Skagway o Mayor Clay Koplin, City of Cordova Leading through Change o Gwen Kennedy, Triple Impact Leadership o Wendy Fraser, Triple Impact Leadership 11:45am Break 12:00 pm Community Block Party—Roll Call,Videos, Silent Auctions 1:00 pm Break and Sponsor/Exhibitor Visits 2:00 pm Elections Results and Legislative Update o Dianne Blumer, AML Lobbyist, Blumer and Associates o Heather Brakes, AML Lobbyist, Legislative Consultants o Nils Andreassen, Executive Director, Alaska Municipal League o James Brooks, Anchorage Daily News o Tim Bradner, Legislative Update 3:30 pm Break and small group socials 4:30 pm Adjourn for day WEDNESDAY, NOVEMBER 18 8:00 am Join Zoom early for informal discussion/networking 9:00 am AML Business Meeting • Alaska Municipal League o Nils Andreassen, Executive Director, Alaska Municipal League • Alaska Municipal League Investment Pool o Peggy MacDonald, President, AMLIP • AML Joint Insurance Association o Brennan Hickok, Deputy Director, AML-JIA • Alaska Remote Seller Sales Tax Commissions o Jeff Rogers, President • Nominating Committee, Candidate Statements o Tim Navarre, Chair 113 • Position Committee and Resolution Committee o Pete Petersen, Chair 11:30am Break and Sponsor/Exhibitor Visits 12:00 pm State Fiscal Policy o Cheryl Frasca, Chair, Fiscal Policy Group, Commonwealth North o Ian Laing, Executive Director, Institute of the North o Bethany Marcum, Director, Alaska Policy Forum 1:00 pm Break and Sponsor/Exhibitor Visits 2:00 pm Concurrent Sessions Community and Regional Jails o Commissioner Nancy Dahlstrom, Dept. of Corrections o Josie Bahnke, Deputy City Manager, City of Kodiak o James Kerr, Chief of Police, Petersburg Borough o Alan Nickell, Lieutenant/Acting Chief of Police, City of Seward Facilities Design and Planning o Leah Boltz, Bettisworth North 3:30 pm Break and small group socials 4:30 pm Adjourn for day THURSDAY, NOVEMBER 19 9:00 am Concurrent Sessions Borough Formation o Mayor Bryce Ward, Fairbanks North Star Borough o Clay Walker, Mayor, Denali Borough Regional Rural Transportation Planning o Carrie Kissel, Associate Director, National Association of Development Organizations o Gabe Philips, AICP, Tribal and Regional Integrated Planning Manager, State of Washington o Theresa Hutchinson, Federal Highway Administration 10:15 am Break 10:30 am Budget Impacts and Decisions During Economic Crisis o Carl Davis, Institute for Taxation and Economic Policy o Mouhcine Guettabi, Institute for Social and Economic Research o Fred Nicely, Senior Tax Counsel, and Priya Nair, Staff Attorney, Council on State Taxation 114 11:45 am Break 12:00 pm Federal Advocacy o Clarence Anthony, Executive Director, National League of Cities o Matt Chase, Executive Director, National Association of Counties 1:00 pm Break and Sponsor/Exhibitor Visits 2:00 pm Concurrent Sessions Local Control of Federally Funded Transportation Projects o John Lohrey, Federal Highway Administration o Stephanie Queen, City Manager, City of Soldotna o Bill Falsey, Municipal Manager, Municiality of Anchorage o Ben White, Deputy Commissioner, DOT&PF CARES Act— Closing out o Neil Steininger, Director, Office of Management and Budget o Eryn Hurley, National Association of Counties o Emily Brock, Government Finance Officers Association 3:30 pm Break and small group socials 4:30 pm Adjourn for day FRIDAY, NOVEMBER 20 9:00 am Economic Development and Recovery—Hosted by AMMA 10:15 am Break 10:30 am Closing Session—Futures o Jonathan King, Principal, Halcyon Consulting o Nils Andreassen, Executive Director, Alaska Municipal League 11:30 am Break 12:00 pm Municipal Awards o Vic Fischer—Presentation of Awards o Recipient Statements 1:00 pm Break and Sponsor/Exhibitor Visits 2:00 pm AML Business Meeting o Results of Voting—Resolutions presented by Pete Peterson o Election Results —Presented by Stu Graham 115 3:30 pm Adjourn 4:00 pm AML Board Meeting o Onboarding of new directors o President's Statement 116 BUSINESS MEETING RESOURCES Priorities, Resolutions & Position Statements An important part of the Annual Local Government Conference is to discuss and approve the 2021 AML Legislative Priorities, Position Statements and adopt Resolutions on key legislative issues. The process is completed at the business meeting during the conference, where the membership will review and adopt the 2021 documents AML Board Of Director Elections Interested in becoming more involved in the Alaska Municipal League? Why not run for a seat on the Board of Directors? Annual Municipal Awards Alaska Municipal League invites you to nominate up to four municipal leaders who have shown extraordinary leadership and commitment to excellence in local government. Now more than ever, it's important to recognize standout leaders and dedication in the good times and not-so- good times. The four categories are: • Municipal Official of the Year • Municipal Employee of the Year • Emerging Municipal Leader • Vic Fischer Local Government Leadership Award Nominations are due by October 16, 2020. 117 NEO NOVEMBER 2020 Monday Tuesday Wednesday Thursday Friday 9 10 11 12 13 8:30 Networking&Facilitated 8:30 Networking&Facilitated Veterans Day Discussion Discussion 9:00 Opening Remarks& 9:00 Ethics&Conflict of Interest Introduction to AML 10:15 Break 9:45 Break 10:30 Open Meetings Act 10:00 Local Government 101& Introduction to Title 29 12:00 Lunch Break 10:45 Break 1:00 Quasi-Judicial Role&Ex Parte Contact 11:00 Roles&Responsibilities of Municipal Officials 1:45 Break 12:00 Lunch Break 2:00 Parliamentary Procedure& Conducting Meetings 1:00 Budgets&Government Accounting 3:00 Break 2:00 Break 3:15 Q&A with Experienced Municipal Officials 2:30 Local Taxation 4:30 Adjourn 3:15 Break 3:30 Lobbying Process 4:30 Adjourn 7:00 City Council Meeting 118 AML CONFERENCE NOVEMBER 2020 Monday Tuesday Wednesday Thursday Friday 16 17 18 19 20 9:00 Opening&Welcome: 9:00 Concurrent Sessions Veterans Day Holiday 9:00 Concurrent Sessions 9:00 Economic Development& Beyond COVID-19 Manager Evaluations Borough Formation Recovery Strengthening Public 8:00Informal Discussion& Regional Rural 10:00 Governor Mike Dunleavy Safety:Updating Standards Networking Transportation Planning 10:15 Break for Law Enforcement 11:00 Break& 9:00 AML Business Meeting 10:15 Break 10:30 Closing Session:Futures Sponsor/Exhibitor Visits 10:15 Break 11:30 Break& 10:30 Budget Impacts& 11:30 Break 12:00 Hot Wash:Coordinated 10:30 Concurrent Sessions Sponsor/Exhibitor Visits Decisions During Economic Pandemic Response Alaska Marine Highway Crisis 12:00 Municipal Awards System Reform 12:00 State Fiscal Policy 1:00 Break&Sponsor/Exhibitor Leading Through Change 11:45 Break 1:00 Break&Sponsor/Exhibitor Visits 1:00 Break&Sponsor/Exhibitor Visits 11:45 Break Visits 12:00 Federal Advocacy 2:00 Concurrent Sessions 2:00 AML Business Meeting • CIP List Management 12:00 Community Block Party: 2:00 Concurrent Sessions 1:00 Break&Sponsor/Exhibitor • Elections&Voting Roll Call,Videos,Silent Auctions Community&Regional Visits 3:30 Adjourn Jails 3:30 Break&Small Group 1:00 Break&Sponsor/Exhibitor Facilities Design&Planning 2:00 Concurrent Sessions 4:00 AML Board Meeting Socials Visits Local Control of Federally 3:30 Break&Small Group Funded Transportation 4:30 Adjourn 2:00 Election Results& Socials Projects Legislative Update CARES Act:Closing Out 4:30 Adjourn 3:30 Break&Small Group 3:30 Break&Small Group Socials Socials 4:30 Adjourn 4:30 Adjourn 119 AFFILIATES NOVEMBER 2020 Monday Tuesday Wednesday Thursday Friday 9 10 11 12 13 12:00—1:00 10:00—12:00 Veterans Day 9:00—1:00 9:00—12:00 AML Position/Resolutions Alaska Remote Seller Sales Tax AMMA New Manager AMMA Business Meeting Committee Commission(ARSSTC)Annual Orientation Meeting 9:00—12:00 9:00—12:00 ACoM 12:00-1:00 Alaska Conference of Mayors AML Nominating Committee (ACoM) 12:00-1:00 7:00 City Council Meeting AML/JIA Business Meeting 2:00—4:30 12:00 ARSSTC Annual Meeting AML Investment Pool Annual 1:00 Business Meeting Joining&Benefits from the 4:30 Adjourn Online Sales Tax Program 1:00 Alaska Municipal Health Trust& 2:00-4:00 Program ACoM Business Meeting 2:00 4:00 Adjourn ACoM Break Out Sessions 4:30 Adjourn 120 Monthly Budget-to-Actual Revenue Report--By Fund Run:10/20/2020 at 3:19 PM Cit of Seward Page: 1 Meral Fund For 9/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 4000 Tax Revenue-Sales 108,724 2,324,075 5,523,175 2,324,075 42.08 4010 Tax Revenue-Real Property 347,088 628,749 1,045,425 628,749 60.14 4011 Tax Revenue-Personal Property 146,198 259,683 405,000 259,683 64.12 4012 Tax Revenue-Motor vehicle 931 16,372 25,000 16,372 65.49 4020 Hotel/Motel Room Tax 584 72,345 644,000 72,345 11.23 4030 Payments in Lieu of Tax 0 11,783 125,000 11,783 9.43 4031 Contra Payments in Lieu of Tax 0 0 (62,500) 0 0.00 4040 Penalties and Interest on Taxes (59) 1,686 1,500 1,686 112.42 4100 Building Permits 8,159 38,052 40,800 38,052 93.26 4101 Permits-Taxi 15 572 1,100 572 52.03 4102 DMV-Drivers License 2,293 15,605 19,000 15,605 82.13 4103 DMV-Motor Vehicles 4,674 34,621 58,000 34,621 59.69 4104 Animal Control Licenses 15 200 200 200 100.00 4105 Business License 210 12,810 21,000 12,810 61.00 4106 License and Permits-Misc 0 2,949 3,500 2,949 84.25 4107 Inspection Fees 0 1,363 0 1,363 0.00 4202 Jail Contract 0 184,476 350,000 184,476 52.71 4203 Dispatch Contract w/State of AK 0 18,000 36,000 18,000 50.00 4204 KPB 911 Dispatch 0 26,400 52,800 26,400 50.00 4205 Alaska Liquor Tax 0 0 16,000 0 0.00 4206 Alaska Raw Fish Tax 0 0 400,000 0 0.00 4207 Fisheries Resource Landing Tax 0 869 2,500 869 34.76 4251 Grant Revenue-Federal Grants 5,999 12,958 23,212 12,958 55.83 4252 Grant Revenue-State Grants 0 7,000 23,004 7,000 30.43 4300Admin.Exp.-Jail 9,175 82,577 110,103 82,577 75.00 4301 Admin Exp.-Harbor 30,818 277,365 369,820 277,365 75.00 4302 Admin.Exp.-SMIC 8,226 74,032 98,710 74,032 75.00 4303 Admin.Exp.-Parking Fund 961 8,652 11,537 8,652 75.00 4304 Admin.Exp.-Electric 80,396 723,560 964,745 723,560 75.00 4305 Admin.Exp.-Water 22,179 199,610 266,147 199,610 75.00 4306 Admin.Exp.-Sewer 13,544 121,899 162,533 121,899 75.00 4307 Copying Fees 172 2,113 7,000 2,113 30.18 4308 Sales Tax Credit 0 2,000 4,000 2,000 50.00 4309 Zoning Fees 405 1,715 1,500 1,715 114.33 4320 Misc Dog Fees 25 475 600 475 79.17 4322 Miscellaneous Dispatching 833 7,500 10,000 7,500 75.00 4323 Miscellaneous Police Fees 170 1,490 2,500 1,490 59.60 4331 Shop Work Orders 0 887 2,000 887 44.36 4340 P&R:Public Use Fees 0 0 1,300 0 0.00 4341 P&R:Punchard Fees 0 2,084 8,000 2,084 26.05 4342 P&R:Class Registrations 0 2,983 42,000 2,983 7.10 4343 P&R:Facility Rental 495 4,277 6,000 4,277 71.29 4344 P&R:Tournaments 0 514 1,700 514 30.24 4345 P&R:Special Events 3,119 6,601 19,100 6,601 34.56 4347 P&R:Shower Fees 2,640 9,213 18,000 9,213 51.18 4348 P&R:Rock Wall Fees 0 110 250 110 44.12 4349 P&R:Pavilion Fees 1,987 3,921 7,000 3,921 56.01 4350 P&R:Camping Fees 30,556 419,353 505,000 419,353 83.04 Monthly Budget-to-Actual Revenue Report--By Fund Run:10/20/2020 at 3:19 PM Cit of Seward Page: 2 Meral Fund For 9/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget 4351 P&R:Camping w/Utilities 35,160 197,339 330,000 197,339 59.80 4352 P&R:RV Dump Station 1,995 13,893 16,000 13,893 86.83 4353 P&R:Misc Revenue 0 48 600 48 7.95 4356 P&R:Cemetery Plot Fees 0 0 500 0 0.00 4357 P&R:Memorial Bench Fees 1,000 1,000 0 1,000 0.00 4370 Library Service Revenue 428 2,409 15,000 2,409 16.06 4371 Library Circulation Revenue 0 558 4,000 558 13.94 4373 Museum Admissions 118 482 12,000 482 4.02 4380 Land Rents&Leases 8,500 34,150 41,900 34,150 81.50 4382 Jail Facility Rental 2,500 22,500 30,000 22,500 75.00 4383 Municipal Building Rent 0 65,000 42,826 65,000 151.78 4400 Fines and Bails 1,511 7,439 17,000 7,439 43.76 4500 GF Interest on Investments (5,908) 207,567 70,000 207,567 296.52 4501 GF Penalties&Interest 37 588 1,500 588 39.21 4611 Gravel Sales 0 38,535 0 38,535 0.00 4620 Franchise Fee-Refuse 0 11,462 17,500 11,462 65.50 4630 City Clerk Fees 0 153 0 153 0.00 4639 Misc Service Fees 515 7,044 0 7,044 0.00 5899 Miscellaneous Revenue 0 45 0 45 0.00 Total Revenues $ 876,388 $ 6,233,711 $ 11,972,087 $ 6,233,711 $ 52.07 Monthly Budget Expenditure Report by Fund Run:10/20/2020 at 3:20 PM City of Seward Page: 1 General Fund g For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 264,785 2,022,009 4,242,586 2,220,577 47.66 6001 Overtime 16,742 96,564 201,858 105,294 47.84 6002 Standby Time 0 4,385 7,969 3,584 55.03 6100 Medicare 5,193 44,349 92,369 48,020 48.01 6101 Unemployment Insurance 0 11,048 14,900 3,852 74.15 6102 Workers'Compensation 11,948 92,626 245,438 152,812 37.74 6200 Leave Time 23,864 193,053 394,305 201,252 48.96 6201 Retirement Benefits 63,382 488,002 955,083 467,081 51.10 6202 Health Insurance 158,739 1,068,547 2,108,306 1,039,759 50.68 6209 PIERS DC Forfeitures 0 (2,713) 0 2,713 0.00 Total Personnel Costs: $ 544,653 $ 4,017,870 $ 8,262,814 $ 4,244,944 $ 48.63 Non-Personnel Costs: 7000 Audit 0 86,583 115,000 28,418 75.29 7001 Communications 10,208 101,241 118,528 17,287 85.42 7002 Postage and Freight 2,237 18,244 37,017 18,773 49.29 7003 Banking&Credit Card Fees 2,153 53,806 47,600 (6,206) 113.04 7004Insurance 0 135,149 244,360 109,211 55.31 7006 Legal (16,484) 68,284 80,000 11,716 85.35 7009 Contracted Services 13,054 302,234 614,639 312,405 49.17 7010 Engineering 0 258 45,000 44,742 0.57 7011 Testing 0 72 6,952 6,880 1.04 7012 Other Special Services 40 47,962 31,900 (16,062) 150.35 7013 State Lobbying Fees 8,042 63,378 90,000 26,622 70.42 7014 Federal Lobbying Fees 7,667 69,003 95,000 25,997 72.63 7015 Utilities 57,975 408,931 581,501 172,570 70.32 7016 Heating Fuel 2,889 42,737 62,516 19,779 68.36 7017 Rents&Leases 40,289 66,705 98,500 31,795 67.72 7201 Library Books 661 2,788 10,000 7,212 27.88 7202 Library Periodicals 0 2,113 3,000 887 70.42 7203 Library Standing Orders 0 0 4,000 4,000 0.00 7204 Library Non-Print 0 2,454 4,000 1,546 61.35 7205 Library Electronic Materials 0 2,306 4,500 2,194 51.25 7208 Museum Collection Supplies 0 0 1,200 1,200 0.00 7210 Vehicle Supplies 0 1,425 7,441 6,016 19.15 7211 Gas&Lube 1,916 45,464 98,268 52,804 46.27 7212 Uniform Allowance 133 6,369 15,000 8,631 42.46 7213 Safety Equipment 0 1,145 11,050 9,905 10.36 7214 Janitorial Supplies 457 1,119 17,500 16,381 6.40 7215 Operating Supplies 15,601 224,112 341,040 116,928 65.71 7216 Maintenance&Repair 2,139 86,740 224,600 137,860 38.62 7217 Small Tools&Equipment 6,314 54,281 146,045 91,765 37.17 7218Inmate Meals 396 7,872 9,000 1,128 87.47 7300 Advertising 3,040 19,208 39,868 20,660 48.18 7301 Subscriptions&Dues 75 33,675 51,476 17,801 65.42 7302 Travel&Subsistence 453 41,122 116,915 75,793 35.17 7303 Education&Training 120 29,875 72,301 42,426 41.32 Monthly Budget Expenditure Report by Fund Run:10/20/2020 at 3:20 PM City of Seward Page: 2 General Fund g For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget 7304 Equipment Rent 0 481 40,253 39,772 1.19 7307 GF Administrative Fee 9,175 82,577 110,103 27,526 75.00 7800 Sister City Program 0 150 6,250 6,100 2.40 7801 Contributions to Chamber 0 278,032 278,032 0 100.00 7802 Contributions to Senior Citizens 0 80,000 80,000 0 100.00 7803 Contributions to B&G Club 0 25,000 25,000 0 100.00 7804 Elections 0 1,347 4,000 2,653 33.68 7805 Promotion 0 2,820 10,000 7,180 28.20 7806 Volunteer Fireman Stipend 2,500 30,500 38,000 7,500 80.26 7807 Contingency 0 3,400 36,000 32,600 9.44 7810 Miscellaneous Expense 10,060 13,387 25,700 12,313 52.09 7811 Miscellaneous Programs 0 350 0 (350) 0.00 8012 Debt Service Interest Expense 0 184,678 234,581 49,903 78.73 8103 Capital Equipment 0 24,516 2,750 (21,766) 891.50 8104 Motor Pool Rent 23,750 213,750 285,000 71,250 75.00 8300 Debt Service Principal 0 220,000 220,000 0 100.00 Total Non-Personnel Costs: $ 204,860 $ 3,187,643 $ 4,841,386 $ 1,653,743 $ 65.84 Total Expenditures $ 749,513 $ 7,205,513 $ 13,104,200 $ 5,898,687 $ 54.99 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 2 General Fund Mayor and Council For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,300.00 11,500.00 18,000 6,500 63.89 6100 Medicare 328.95 879.75 1,377 497 63.89 6102 Workers'Compensation 0.00 0.00 149 149 0.00 Total Personnel Costs: $ 4,628.95 $ 12,379.75 $ 19,526 $ 7,146 $ 63.40 Non-Personnel Costs: 7000 Audit 0.00 86,582.50 115,000 28,418 75.29 7001 Communications (185.76) 4,138.66 5,500 1,361 75.25 7002 Postage and Freight 129.20 1,261.06 1,500 239 84.07 7004Insurance 0.00 242.13 500 258 48.43 7013 State Lobbying Fees 8,042.00 63,378.00 90,000 26,622 70.42 7014 Federal Lobbying Fees 7,667.00 69,003.00 95,000 25,997 72.63 7215 Operating Supplies 97.15 3,565.05 7,500 3,935 47.53 7217 Small Tools&Equipment 0.00 11,870.52 23,000 11,129 51.61 7300 Advertising 2,535.00 12,783.40 20,000 7,217 63.92 7301 Subscriptions&Dues 0.00 65.42 3,600 3,535 1.82 7302 Travel&Subsistence 0.00 5,375.02 18,000 12,625 29.86 7303 Education&Training 0.00 395.00 2,000 1,605 19.75 7800 Sister City Program 0.00 149.98 6,250 6,100 2.40 7805 Promotion 0.00 2,820.00 6,000 3,180 47.00 7807 Contingency 0.00 900.00 32,000 31,100 2.81 Total Non-Personnel Costs: $ 18,284.59 $ 262,529.74 $ 425,850 $ 163,321 $ 61.65 Total Expenditures $ 22,913.54 $ 274,909.49 $ 445,376 $ 170,467 $ 61.73 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 3 General Fund Legislative Boards &Commissions For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 1,694.20 13,242.91 34,755 21,512 38.10 6001 Overtime 64.06 160.15 0 (160) 0.00 6100 Medicare 27.03 205.09 504 299 40.69 6102 Workers'Compensation 12.00 105.80 291 185 36.36 6201 Retirement Benefits 386.27 2,871.85 1,821 (1,051) 157.71 6202 Health Insurance 1,149.23 8,795.83 18,539 9,743 47.45 Total Personnel Costs: $ 3,332.79 $ 25,381.63 $ 55,910 $ 30,528 $ 45.40 Non-Personnel Costs: 7002 Postage and Freight 0.00 17.00 104 87 16.35 7004Insurance 0.00 155.69 624 468 24.95 7009 Contracted Services 0.00 0.00 21,265 21,265 0.00 7215 Operating Supplies (62.32) 968.51 2,156 1,187 44.92 7301 Subscriptions&Dues 0.00 0.00 208 208 0.00 7302 Travel&Subsistence 0.00 576.00 6,000 5,424 9.60 7303 Education&Training 0.00 2,551.72 4,000 1,448 63.79 Total Non-Personnel Costs: $ (62.32)$ 4,268.92 $ 34,357 $ 30,087 $ 12.43 Total Expenditures $ 3,270.47 $ 29,650.55 $ 90,267 $ 60,615 $ 32.85 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 4 General Fund Legal g For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7006 Legal (16,484.44) 68,283.87 80,000 11,716 85.35 Total Non-Personnel Costs: $ (16,484.44)$ 68,283.87 $ 80,000 $ 11,716 $ 85.35 Total Expenditures $ (16,484.44)$ 68,283.87 $ 80,000 $ 11,716 $ 85.35 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 5 General Fund City Clerk For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 8,767.11 99,810.41 165,000 65,190 60.49 6001 Overtime 0.00 1,143.49 18,000 16,857 6.35 6100 Medicare 158.11 1,564.80 2,145 580 72.95 6101 Unemployment Insurance 0.00 (24.25) 0 24 0.00 6102 Workers'Compensation 71.83 829.66 1,228 398 67.56 6200 Leave Time 1,238.28 11,207.61 16,721 5,513 67.03 6201 Retirement Benefits 1,882.78 19,091.68 7,678 (11,414) 248.65 6202 Health Insurance 6,078.97 68,433.30 83,430 14,997 82.02 Total Personnel Costs: $ 18,197.08 $ 202,056.70 $ 294,202 $ 92,145 $ 68.68 Non-Personnel Costs: 7002 Postage and Freight 0.00 15.00 0 (15) 0.00 7003 Bank and Credit Card Fees 0.00 7.34 0 (7) 0.00 7004Insurance 0.00 1,794.08 3,200 1,406 56.07 7009 Contracted Services 0.00 15,633.12 25,050 9,417 62.41 7301 Subscriptions&Dues 0.00 280.00 700 420 40.00 7302 Travel&Subsistence 0.00 1,519.23 5,000 3,481 30.38 7303 Education&Training 0.00 1,231.00 2,500 1,269 49.24 7304 Equipment Rent 0.00 0.00 1,000 1,000 0.00 7804 Elections 0.00 1,347.21 4,000 2,653 33.68 Total Non-Personnel Costs: $ 0.00 $ 21,826.98 $ 41,450 $ 19,624 $ 52.66 Total Expenditures $ 18,197.08 $ 223,883.68 $ 335,652 $ 111,769 $ 66.70 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 6 General Fund City Manager g For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 24,302.40 170,331.99 236,805 66,473 71.93 6100 Medicare 351.68 2,632.13 3,570 938 73.73 6101 Unemployment Insurance 0.00 2,450.92 0 (2,451) 0.00 6102 Workers'Compensation 156.99 1,328.27 2,043 715 65.02 6200 Leave Time 743.42 17,286.82 18,749 1,462 92.20 6201 Retirement Benefits 4,672.92 34,826.98 12,777 (22,050) 272.58 6202 Health Insurance 9,310.65 58,490.60 92,700 34,209 63.10 Total Personnel Costs: $ 39,538.06 $ 287,347.71 $ 366,644 $ 79,296 $ 78.37 Non-Personnel Costs: 7001 Communications 625.79 5,937.50 5,700 (238) 104.17 7002 Postage and Freight 0.50 54.80 500 445 10.96 7004Insurance 0.00 3,283.65 5,100 1,816 64.39 7009 Contracted Services 230.90 2,351.93 5,000 2,648 47.04 7011 Testing 0.00 7.99 0 (8) 0.00 7211 Gas&Lube 0.00 231.96 3,000 2,768 7.73 7215 Operating Supplies 123.96 2,880.08 7,000 4,120 41.14 7216 Maintenance&Repair 0.00 29.00 0 (29) 0.00 7217 Small Tools&Equipment 0.00 3,652.13 1,000 (2,652) 365.21 7300 Advertising 0.00 617.80 2,000 1,382 30.89 7301 Subscriptions&Dues 0.00 11,190.78 8,000 (3,191) 139.88 7302 Travel&Subsistence 0.00 13,836.64 8,000 (5,837) 172.96 7303 Education&Training 0.00 471.96 4,000 3,528 11.80 7805 Promotion 0.00 0.00 4,000 4,000 0.00 7807 Contingency 0.00 2,500.00 4,000 1,500 62.50 7810 Miscellaneous Expense 0.00 90.29 0 (90) 0.00 8104 Motor Pool Rent 448.11 4,032.99 4,500 467 89.62 Total Non-Personnel Costs: $ 1,429.26 $ 51,169.50 $ 61,800 $ 10,629 $ 82.80 Total Expenditures $ 40,967.32 $ 338,517.21 $ 428,444 $ 89,925 $ 79.01 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 7 General Fund MIS g For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 14,214.72 141,430.86 186,194 44,763 75.96 6001 Overtime 97.44 499.74 0 (500) 0.00 6100 Medicare 232.15 2,255.55 2,842 586 79.36 6102 Workers'Compensation 100.78 1,123.13 1,627 504 69.03 6200 Leave Time 1,474.24 14,500.77 19,553 5,052 74.16 6201 Retirement Benefits 3,438.65 32,894.35 10,171 (22,723) 323.41 6202 Health Insurance 8,284.83 66,832.27 92,700 25,868 72.10 Total Personnel Costs: $ 27,842.81 $ 259,536.67 $ 313,087 $ 53,550 $ 82.90 Non-Personnel Costs: 7001 Communications 433.22 3,564.36 6,000 2,436 59.41 7002 Postage and Freight 0.00 79.00 500 421 15.80 7003 Bank and Credit Card Fees 0.00 5.93 0 (6) 0.00 7004Insurance 0.00 2,402.31 3,500 1,098 68.64 7009 Contracted Services 0.00 55.00 10,000 9,945 0.55 7211 Gas&Lube 0.00 39.52 0 (40) 0.00 7215 Operating Supplies 0.94 22,849.28 23,000 151 99.34 7216 Maintenance&Repair 0.00 5,000.00 5,000 0 100.00 7217 Small Tools&Equipment 0.00 9,310.71 15,000 5,689 62.07 7301 Subscriptions&Dues 0.00 14,481.11 15,500 1,019 93.43 7302 Travel&Subsistence 15.00 163.61 3,500 3,336 4.67 7303 Education&Training 0.00 3,366.00 3,000 (366) 112.20 7810 Miscellaneous Expense 0.00 2.48 1,000 998 0.25 Total Non-Personnel Costs: $ 449.16 $ 61,319.31 $ 86,000 $ 24,681 $ 71.30 Total Expenditures $ 28,291.97 $ 320,855.98 $ 399,087 $ 78,231 $ 80.40 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 8 General Fund Community Development For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 12,589.53 108,961.55 159,248 50,286 68.42 6100 Medicare 222.97 1,677.93 2,440 762 68.77 6102 Workers'Compensation 84.91 838.61 1,396 557 60.07 6200 Leave Time 1,243.58 12,350.41 18,109 5,759 68.20 6201 Retirement Benefits 2,762.25 24,609.64 8,728 (15,882) 281.96 6202 Health Insurance 7,809.57 75,326.81 86,520 11,193 87.06 Total Personnel Costs: $ 24,712.81 $ 223,764.95 $ 276,441 $ 52,675 $ 80.94 Non-Personnel Costs: 7001 Communications 294.21 2,401.22 3,150 749 76.23 7002 Postage and Freight 9.40 1,857.65 500 (1,358) 371.53 7004Insurance 0.00 1,879.73 3,300 1,420 56.96 7009 Contracted Services 20.00 146.50 24,000 23,854 0.61 7211 Gas&Lube 0.00 131.66 0 (132) 0.00 7215 Operating Supplies 0.05 2,714.05 2,500 (214) 108.56 7216 Maintenance&Repair 0.00 0.00 2,000 2,000 0.00 7217 Small Tools&Equipment 0.00 192.21 17,500 17,308 1.10 7300 Advertising 179.20 433.20 0 (433) 0.00 7301 Subscriptions&Dues 0.00 614.99 0 (615) 0.00 7302 Travel&Subsistence 0.00 1,361.06 8,500 7,139 16.01 7303 Education&Training 0.00 123.48 3,500 3,377 3.53 7810 Miscellaneous Expense 0.00 123.98 500 376 24.80 Total Non-Personnel Costs: $ 502.86 $ 11,979.73 $ 65,450 $ 53,471 $ 18.30 Total Expenditures $ 25,215.67 $ 235,744.68 $ 341,891 $ 106,146 $ 68.95 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 9 General Fund Finance g For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 24,198.79 260,294.57 445,386 185,091 58.44 6001 Overtime 329.55 3,302.96 3,966 663 83.28 6100 Medicare 399.33 5,582.80 7,754 2,171 72.00 6102 Workers'Co mpe nsatio n 162.04 2,116.33 4,151 2,035 50.98 6200 Leave Time 2,624.17 29,322.58 44,151 14,828 66.41 6201 Retirement Benefits 5,408.13 47,330.23 25,620 (21,710) 184.74 6202 Health Insurance 13,307.54 115,260.54 247,200 131,939 46.63 Total Personnel Costs: $ 46,429.55 $ 463,210.01 $ 778,228 $ 315,017 $ 59.52 Non-Personnel Costs: 7001 Communications 981.20 8,278.09 9,500 1,222 87.14 7002 Postage and Freight 125.70 1,287.11 2,500 1,213 51.48 7004Insurance 0.00 7,365.40 12,000 4,635 61.38 7009 Contracted Services 0.00 27,895.97 39,500 11,604 70.62 7011 Testing 0.00 0.00 300 300 0.00 7012 Other Special Services 40.00 40.00 0 (40) 0.00 7215 Operating Supplies 959.99 12,567.36 25,000 12,433 50.27 7216 Maintenance&Repair 0.00 1,750.00 18,000 16,250 9.72 7217 Small Tools&Equipment 0.00 3,877.61 4,500 622 86.17 7300 Advertising 92.00 685.60 2,900 2,214 23.64 7301 Subscriptions&Dues 50.00 475.00 2,500 2,025 19.00 7302 Travel&Subsistence 0.00 709.82 11,000 10,290 6.45 7303 Education&Training 0.00 1,140.00 5,000 3,860 22.80 7810 Miscellaneous Expense 0.00 0.02 1,000 1,000 0.00 Total Non-Personnel Costs: $ 2,248.89 $ 66,071.98 $ 133,700 $ 67,628 $ 49.42 Total Expenditures $ 48,678.44 $ 529,281.99 $ 911,928 $ 382,645 $ 58.04 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 10 General Fund General Services For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6101 Unemployment Insurance 0.00 0.00 10,000 10,000 0.00 Total Personnel Costs: $ 0.00 $ 0.00 $ 10,000 $ 10,000 $ 0.00 Non-Personnel Costs: 7001 Communications 177.76 3,115.90 2,500 (616) 124.64 7002 Postage and Freight 854.75 6,523.90 5,000 (1,524) 130.48 7003 Bank and Credit Card Fees 0.00 5,139.80 20,000 14,860 25.70 7004Insurance 0.00 245.50 700 455 35.07 7009 Contracted Services 85.00 24,110.00 34,350 10,240 70.19 7010 Engineering 0.00 0.00 25,000 25,000 0.00 7012 Other Special Services 0.00 80.85 0 (81) 0.00 7215 Operating Supplies (48.15) (103.68) 2,500 2,604 (4.15) 7216 Maintenance&Repair 0.00 135.00 500 365 27.00 7300 Advertising 0.00 (244.00) 0 244 0.00 7301 Subscriptions&Dues 0.00 0.00 1,500 1,500 0.00 7810 Miscellaneous Expense 10,000.00 10,231.51 10,000 (232) 102.32 8103 Capital Equipment 0.00 4,498.38 0 (4,498) 0.00 Total Non-Personnel Costs: $ 11,069.36 $ 53,733.16 $ 102,050 $ 48,317 $ 52.65 Total Expenditures $ 11,069.36 $ 53,733.16 $ 112,050 $ 58,317 $ 47.95 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 11 General Fund General Services-Copier For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7215 Operating Supplies (131.67) 437.46 1,800 1,363 24.30 7304 Equipment Rent 0.00 148.00 7,000 6,852 2.11 Total Non-Personnel Costs: $ (131.67)$ 585.46 $ 8,800 $ 8,215 $ 6.65 Total Expenditures $ (131.67)$ 585.46 $ 8,800 $ 8,215 $ 6.65 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 12 General Fund Contributions For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7801 Contributions to Chamber 0.00 278,032.00 278,032 0 100.00 7802 Contributions to Senior Citizens 0.00 80,000.00 80,000 0 100.00 7803 Contributions to B&G Club 0.00 25,000.00 25,000 0 100.00 Total Non-Personnel Costs: $ 0.00 $ 383,032.00 $ 383,032 $ 0 $ 100.00 Total Expenditures $ 0.00 $ 383,032.00 $ 383,032 $ 0 $ 100.00 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 13 General Fund Police g For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000Salaries 63,917.86 286,135.16 1,102,529 816,394 25.95 6001 Overtime 7,743.56 32,154.33 96,232 64,078 33.41 6100 Medicare 1,154.52 5,073.23 25,433 20,360 19.95 6102 Workers'Compensation 4,215.48 19,406.21 74,511 55,105 26.04 6200 Leave Time 7,142.09 33,445.89 116,636 83,190 28.68 6201 Retirement Benefits 12,423.44 53,308.08 65,242 11,934 81.71 6202 Health Insurance 43,014.47 186,455.95 556,200 369,744 33.52 Total Personnel Costs: $ 139,611.42 $ 615,978.85 $ 2,036,783 $ 1,420,805 $ 30.24 Non-Personnel Costs: 7001 Communications 2,132.35 17,679.80 20,000 2,320 88.40 7002 Postage and Freight 43.15 595.75 2,000 1,404 29.79 7003 Bank and Credit Card Fees 0.00 3,654.92 6,100 2,445 59.92 7004Insurance 0.00 41,686.47 80,000 38,314 52.11 7009 Contracted Services 97.55 58,126.83 61,424 3,297 94.63 7012 Other Special Services 0.00 19,894.41 3,300 (16,594) 602.86 7210 Vehicle Supplies 0.00 756.00 0 (756) 0.00 7211 Gas&Lube 302.29 9,658.62 19,000 9,341 50.83 7212 Uniform Allowance 0.00 0.00 5,000 5,000 0.00 7213 Safety Equipment 0.00 0.00 2,000 2,000 0.00 7215 Operating Supplies 10.00 21,680.70 13,500 (8,181) 160.60 7216 Maintenance&Repair 0.00 20,756.47 33,000 12,244 62.90 7217 Small Tools&Equipment 0.00 0.00 12,000 12,000 0.00 7300 Advertising 0.00 235.20 2,000 1,765 11.76 7301 Subscriptions&Dues 0.00 444.21 6,000 5,556 7.40 7302 Travel&Subsistence 437.93 10,154.95 20,000 9,845 50.77 7303 Education&Training 0.00 16,169.73 25,000 8,830 64.68 7304 Equipment Rent 0.00 0.00 4,000 4,000 0.00 7810 Miscellaneous Expense 0.00 167.25 3,500 3,333 4.78 8104 Motor Pool Rent 348.53 3,136.77 50,000 46,863 6.27 Total Non-Personnel Costs: $ 3,371.80 $ 224,798.08 $ 367,824 $ 143,026 $ 61.12 Total Expenditures $ 142,983.22 $ 840,776.93 $ 2,404,607 $ 1,563,831 $ 34.97 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 14 General Fund Jail g For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 12,238.92 60,240.40 305,940 245,700 19.69 6001 Overtime 4,806.06 12,730.36 45,449 32,719 28.01 6100 Medicare 267.28 1,108.09 5,304 4,196 20.89 6101 Unemployment Insurance 0.00 978.33 0 (978) 0.00 6102 Workers'Compensation 1,432.79 6,374.85 33,629 27,254 18.96 6200 Leave Time 1,263.25 5,714.73 28,854 23,139 19.81 6201 Retirement Benefits 3,044.69 13,045.87 18,986 5,940 68.71 6202 Health Insurance 13,474.18 61,165.39 185,400 124,235 32.99 Total Personnel Costs: $ 36,527.17 $ 161,358.02 $ 623,562 $ 462,205 $ 25.88 Non-Personnel Costs: 7001 Communications 278.92 4,335.62 4,500 164 96.35 7002 Postage and Freight 1.50 72.71 1,000 927 7.27 7004Insurance 0.00 12,277.80 23,000 10,722 53.38 7009 Contracted Services 0.00 0.00 2,000 2,000 0.00 7011 Testing 0.00 0.00 200 200 0.00 7017 Rents&Leases 2,500.00 22,500.00 30,000 7,500 75.00 7212 Uniform Allowance 0.00 1,077.29 2,500 1,423 43.09 7214 Janitorial Supplies 0.00 0.00 2,000 2,000 0.00 7215 Operating Supplies 0.00 1,601.38 6,500 4,899 24.64 7216 Maintenance&Repair 0.00 1,535.00 3,000 1,465 51.17 7217 Small Tools&Equipment 0.00 0.00 2,000 2,000 0.00 7218Inmate Meals 396.25 7,872.48 9,000 1,128 87.47 7300 Advertising 0.00 0.00 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 650 650 0.00 7302 Travel&Subsistence 0.00 193.20 2,000 1,807 9.66 7303 Education&Training 0.00 0.00 2,000 2,000 0.00 7307 GF Administrative Fee 9,175.25 82,577.25 110,103 27,526 75.00 7810 Miscellaneous Expense 0.00 190.00 1,200 1,010 15.83 Total Non-Personnel Costs: $ 12,351.92 $ 134,232.73 $ 202,653 $ 68,421 $ 66.24 Total Expenditures $ 48,879.09 $ 295,590.75 $ 826,215 $ 530,626 $ 35.78 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 15 General Fund Animal Control For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000Salaries 5,147.60 49,297.75 78,175 28,877 63.06 6001 Overtime 381.14 2,276.57 0 (2,277) 0.00 6100 Medicare 80.17 775.06 1,194 419 64.91 6102 Workers'Compensation 218.78 2,729.91 7,895 5,165 34.58 6200 Leave Time 527.32 5,159.22 8,304 3,145 62.13 6201 Retirement Benefits 1,216.32 11,758.92 4,273 (7,486) 275.19 6202 Health Insurance 1,322.23 12,392.48 30,900 18,508 40.11 Total Personnel Costs: $ 8,893.56 $ 84,389.91 $ 130,741 $ 46,351 $ 64.55 Non-Personnel Costs: 7001 Communications 22.55 270.32 1,200 930 22.53 7002 Postage and Freight 0.00 0.00 500 500 0.00 7004Insurance 0.00 942.59 1,000 57 94.26 7012 Other Special Services 0.00 956.40 0 (956) 0.00 7015 Utilities 496.03 5,906.52 6,000 93 98.44 7211 Gas&Lube 0.00 72.79 1,000 927 7.28 7212 Uniform Allowance 0.00 0.00 1,200 1,200 0.00 7215 Operating Supplies 0.00 743.22 5,000 4,257 14.86 7216 Maintenance&Repair 0.00 40.48 3,000 2,960 1.35 7217 Small Tools&Equipment 0.00 0.00 1,500 1,500 0.00 7300 Advertising 0.00 0.00 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 500 500 0.00 7302 Travel&Subsistence 0.00 0.00 2,500 2,500 0.00 7303 Education&Training 0.00 0.00 500 500 0.00 7304 Equipment Rent 0.00 0.00 500 500 0.00 7810 Miscellaneous Expense 0.00 0.00 1,200 1,200 0.00 Total Non-Personnel Costs: $ 518.58 $ 8,932.32 $ 26,600 $ 17,668 $ 33.58 Total Expenditures $ 9,412.14 $ 93,322.23 $ 157,341 $ 64,019 $ 59.31 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 16 General Fund Fire Department For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 14,078.72 48,357.58 189,431 141,073 25.53 6100 Medicare 212.46 730.78 2,905 2,174 25.16 6101 Unemployment Insurance 0.00 4,810.00 0 (4,810) 0.00 6102 Workers'Compensation 1,004.10 3,635.62 17,736 14,100 20.50 6200 Leave Time 1,363.41 5,597.53 21,862 16,264 25.60 6201 Retirement Benefits 2,700.34 8,908.04 10,392 1,484 85.72 6202 Health Insurance 9,955.85 37,342.29 84,975 47,633 43.95 Total Personnel Costs: $ 29,314.88 $ 109,381.84 $ 327,301 $ 217,918 $ 33.42 Non-Personnel Costs: 7001 Communications 795.41 7,580.36 9,000 1,420 84.23 7002 Postage and Freight 95.00 775.21 1,591 816 48.72 7004Insurance 0.00 12,901.16 30,192 17,291 42.73 7009 Contracted Services 87.20 790.08 6,241 5,451 12.66 7011 Testing 0.00 0.00 102 102 0.00 7015 Utilities 11,539.67 102,939.99 146,374 43,434 70.33 7016 Heating Fuel 380.65 6,491.04 9,016 2,525 71.99 7210 Vehicle Supplies 0.00 669.12 4,241 3,572 15.78 7211 Gas&Lube 319.67 1,644.09 9,551 7,907 17.21 7212 Uniform Allowance 132.60 2,795.84 750 (2,046) 372.78 7213 Safety Equipment (374.50) 519.98 2,000 1,480 26.00 7215 Operating Supplies (101.95) 4,163.56 6,902 2,738 60.32 7216 Maintenance&Repair (267.50) 6,479.81 18,260 11,780 35.49 7217 Small Tools&Equipment 960.00 2,818.59 6,902 4,083 40.84 7300 Advertising 0.00 994.20 318 (676) 312.64 7301 Subscriptions&Dues 25.00 1,225.00 1,000 (225) 122.50 7302 Travel&Subsistence 0.00 2,859.39 6,425 3,566 44.50 7303 Education&Training 0.00 524.95 1,649 1,124 31.83 7304 Equipment Rent 0.00 0.00 1,592 1,592 0.00 8104 Motor Pool Rent 5,974.84 53,773.56 60,000 6,226 89.62 Total Non-Personnel Costs: $ 19,566.09 $ 209,945.93 $ 322,106 $ 112,160 $ 65.18 Total Expenditures $ 48,880.97 $ 319,327.77 $ 649,407 $ 330,078 $ 49.17 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 17 General Fund Volunteers For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6102 Workers'Compensation 0.00 4,163.00 4,500 337 92.51 Total Personnel Costs: $ 0.00 $ 4,163.00 $ 4,500 $ 337 $ 92.51 Non-Personnel Costs: 7001 Communications 0.00 7.46 102 95 7.31 7002 Postage and Freight 0.00 623.51 853 229 73.10 7212 Uniform Allowance 0.00 56.49 1,750 1,694 3.23 7213 Safety Equipment 374.50 374.50 0 (375) 0.00 7215 Operating Supplies 9,810.45 11,469.25 17,674 6,205 64.89 7216 Maintenance&Repair 39.80 1,736.64 2,776 1,039 62.56 7217 Small Tools&Equipment 0.00 9,152.88 23,730 14,578 38.57 7302 Travel&Subsistence 0.00 0.00 4,241 4,241 0.00 7303 Education&Training 0.00 1,336.90 4,000 2,663 33.42 7806 Volunteer Fireman Stipend 2,500.00 30,500.01 38,000 7,500 80.26 Total Non-Personnel Costs: $ 12,724.75 $ 55,257.64 $ 93,126 $ 37,869 $ 59.34 Total Expenditures $ 12,724.75 $ 59,420.64 $ 97,626 $ 38,206 $ 60.87 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 18 General Fund Emergency Preparedness For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7001 Communications 0.00 2,707.23 2,127 (580) 127.28 7002 Postage and Freight 0.00 0.00 102 102 0.00 7009 Contracted Services 0.00 0.00 6,300 6,300 0.00 7015 Utilities 211.41 1,902.69 2,127 224 89.45 7215 Operating Supplies 0.00 1,208.07 3,000 1,792 40.27 7216 Maintenance&Repair 498.60 498.60 216 (283) 230.83 7217 Small Tools&Equipment 0.00 0.00 636 636 0.00 7302 Travel&Subsistence 0.00 0.00 1,500 1,500 0.00 7303 Education&Training 0.00 0.00 800 800 0.00 Total Non-Personnel Costs: $ 710.01 $ 6,316.59 $ 16,808 $ 10,491 $ 37.58 Total Expenditures $ 710.01 $ 6,316.59 $ 16,808 $ 10,491 $ 37.58 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 19 General Fund SVAC g For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 165 165 0.00 7004Insurance 0.00 2,619.58 3,604 984 72.69 7012 Other Special Services 0.00 20,000.00 20,000 0 100.00 7211 Gas&Lube 34.60 449.60 3,183 2,733 14.13 7216 Maintenance&Repair 0.00 0.00 2,241 2,241 0.00 Total Non-Personnel Costs: $ 34.60 $ 23,069.18 $ 29,193 $ 6,123 $ 79.02 Total Expenditures $ 34.60 $ 23,069.18 $ 29,193 $ 6,123 $ 79.02 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 20 General Fund Building Inspection For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 9,283.19 74,803.47 145,105 70,302 51.55 6100 Medicare 152.33 1,153.21 2,226 1,073 51.81 6102 Workers'Compensation 324.32 948.31 7,029 6,081 13.49 6200 Leave Time 667.57 7,619.36 13,832 6,213 55.09 6201 Retirement Benefits 1,021.52 4,374.93 7,968 3,593 54.91 6202 Health Insurance 6,987.18 52,221.02 69,525 17,304 75.11 Total Personnel Costs: $ 18,436.11 $ 141,120.30 $ 245,685 $ 104,566 $ 57.44 Non-Personnel Costs: 7001 Communications 242.94 1,919.97 1,649 (271) 116.43 7002 Postage and Freight 0.00 78.30 102 24 76.76 7004Insurance 0.00 1,096.44 1,490 394 73.59 7009 Contracted Services 43.61 255.48 2,000 1,745 12.77 7211 Gas&Lube 0.00 155.08 534 379 29.04 7212 Uniform Allowance 0.00 188.13 0 (188) 0.00 7215 Operating Supplies 0.00 615.15 1,808 1,193 34.02 7216 Maintenance&Repair 0.00 160.42 357 197 44.94 7217 Small Tools&Equipment 0.00 1,851.01 2,127 276 87.02 7301 Subscriptions&Dues 0.00 49.95 318 268 15.71 7302 Travel&Subsistence 0.00 249.68 2,649 2,399 9.43 7303 Education&Training 0.00 0.00 802 802 0.00 7304 Equipment Rent 0.00 254.10 2,661 2,407 9.55 8104 Motor Pool Rent 398.32 3,584.88 4,000 415 89.62 Total Non-Personnel Costs: $ 684.87 $ 10,458.59 $ 20,497 $ 10,040 $ 51.02 Total Expenditures $ 19,120.98 $ 151,578.89 $ 266,182 $ 114,606 $ 56.95 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 21 General Fund Street Operations For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 16,443.83 133,883.34 156,588 22,705 85.50 6001 Overtime 601.36 10,948.15 2,342 (8,606) 467.47 6002 Standby Time 0.00 2,612.37 0 (2,612) 0.00 6100 Medicare 252.87 2,278.93 2,221 (58) 102.61 6102 Workers'Compensation 1,799.41 17,363.95 19,798 2,434 87.71 6200 Leave Time 1,385.44 12,104.86 19,138 7,033 63.25 6201 Retirement Benefits 2,747.81 23,024.40 10,049 (12,975) 229.12 6202 Health Insurance 13,884.50 119,957.10 85,241 (34,716) 140.73 Total Personnel Costs: $ 37,115.22 $ 322,173.10 $ 295,377 $ (26,795) $ 109.07 Non-Personnel Costs: 7001 Communications 12.62 145.04 1,000 855 14.50 7002 Postage and Freight 40.00 250.00 3,500 3,250 7.14 7004Insurance 0.00 15,315.16 22,000 6,685 69.61 7009 Contracted Services 44.14 4,437.56 25,000 20,562 17.75 7011 Testing 0.00 0.00 1,000 1,000 0.00 7015 Utilities 7,225.28 76,245.87 108,500 32,254 70.27 7211 Gas&Lube 839.74 7,610.10 28,000 20,390 27.18 7212 Uniform Allowance 0.00 150.00 850 700 17.65 7213 Safety Equipment 0.00 24.10 1,200 1,176 2.01 7215 Operating Supplies 2,042.32 23,668.00 25,000 1,332 94.67 7216 Maintenance&Repair 604.09 5,680.68 20,000 14,319 28.40 7217 Small Tools&Equipment 0.00 976.25 2,100 1,124 46.49 7300 Advertising 0.00 136.00 400 264 34.00 7301 Subscriptions&Dues 0.00 25.98 350 324 7.42 7302 Travel&Subsistence 0.00 1,497.09 1,200 (297) 124.76 7303 Education&Training 120.00 539.00 1,200 661 44.92 7304 Equipment Rent 0.00 0.00 1,000 1,000 0.00 7810 Miscellaneous Expense 59.90 538.29 2,000 1,462 26.91 8104 Motor Pool Rent 8,962.26 80,660.36 90,000 9,340 89.62 Total Non-Personnel Costs: $ 19,950.35 $ 217,899.48 $ 334,300 $ 116,401 $ 65.18 Total Expenditures $ 57,065.57 $ 540,072.58 $ 629,677 $ 89,606 $ 85.77 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 22 General Fund Snow and Ice For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 0.00 80,190 80,190 0.00 6001 Overtime 0.00 3,113.26 4,448 1,335 69.99 6002 Standby Time 0.00 494.40 5,992 5,498 8.25 6100 Medicare 0.00 58.28 1,536 1,478 3.79 6102 Workers'Compensation 0.00 308.92 12,429 12,120 2.49 6201 Retirement Benefits 0.00 336.81 3,365 3,028 10.01 6202 Health Insurance 0.00 1,312.24 48,556 47,244 2.70 Total Personnel Costs: $ 0.00 $ 5,623.91 $ 156,516 $ 150,893 $ 3.59 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 3,000 3,000 0.00 7009 Contracted Services 0.00 0.00 12,000 12,000 0.00 7211 Gas&Lube 0.00 16,998.64 10,000 (6,999) 169.99 7213 Safety Equipment 0.00 0.00 500 500 0.00 7215 Operating Supplies 0.00 43,303.56 50,000 6,696 86.61 7216 Maintenance&Repair 0.00 3,218.01 25,000 21,782 12.87 7217 Small Tools&Equipment 0.00 19.98 500 480 4.00 7300 Advertising 0.00 0.00 300 300 0.00 7302 Travel&Subsistence 0.00 0.00 750 750 0.00 7303 Education&Training 0.00 0.00 750 750 0.00 7810 Miscellaneous Expense 0.00 146.80 500 353 29.36 8104 Motor Pool Rent 3,485.32 31,367.88 35,000 3,632 89.62 Total Non-Personnel Costs: $ 3,485.32 $ 95,054.87 $ 138,300 $ 43,244 $ 68.73 Total Expenditures $ 3,485.32 $ 100,678.78 $ 294,816 $ 194,137 $ 34.15 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 23 General Fund City Shop For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,488.27 60,363.91 69,817 9,453 86.46 6001 Overtime 0.00 6,054.38 2,472 (3,582) 244.92 6002 Standby Time 0.00 1,278.52 1,977 698 64.67 6100 Medicare 126.21 1,257.88 1,129 (129) 111.42 6101 Unemployment Insurance 0.00 (28.13) 0 28 0.00 6102 Workers'Compensation 404.07 5,105.27 7,386 2,281 69.12 6200 Leave Time 608.44 5,743.00 7,910 2,167 72.60 6201 Retirement Benefits 328.40 4,036.24 4,040 4 99.91 6202 Health Insurance 3,788.90 33,454.77 33,990 535 98.43 Total Personnel Costs: $ 12,744.29 $ 117,265.84 $ 128,721 $ 11,455 $ 91.10 Non-Personnel Costs: 7001 Communications 879.61 7,325.86 8,000 674 91.57 7002 Postage and Freight 899.00 1,009.29 1,500 491 67.29 7004Insurance 0.00 3,392.74 6,500 3,107 52.20 7009 Contracted Services 141.69 2,977.73 2,000 (978) 148.89 7015 Utilities 1,864.89 23,439.97 33,000 9,560 71.03 7016 Heating Fuel 1,127.36 11,706.98 17,000 5,293 68.86 7211 Gas&Lube 106.04 1,814.58 7,600 5,785 23.88 7213 Safety Equipment 0.00 117.94 1,500 1,382 7.86 7215 Operating Supplies 2,774.42 16,163.47 28,000 11,837 57.73 7216 Maintenance&Repair 2,312.79 20,064.89 4,900 (15,165) 409.49 7217 Small Tools&Equipment 0.00 1,430.85 7,300 5,869 19.60 7300 Advertising 0.00 84.40 0 (84) 0.00 7301 Subscriptions&Dues 0.00 2,626.33 2,000 (626) 131.32 7302 Travel&Subsistence 0.00 327.67 1,000 672 32.77 7303 Education&Training 0.00 452.78 1,000 547 45.28 7810 Miscellaneous Expense 0.00 0.00 1,000 1,000 0.00 8103 Capital Equipment 0.00 12,433.77 0 (12,434) 0.00 8104 Motor Pool Rent 796.65 7,169.85 8,000 830 89.62 Total Non-Personnel Costs: $ 10,902.45 $ 112,539.10 $ 130,300 $ 17,760 $ 86.37 Total Expenditures $ 23,646.74 $ 229,804.94 $ 259,021 $ 29,215 $ 88.72 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 24 General Fund City Hall For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,251.20 29,334.76 41,240 11,905 71.13 6100 Medicare 46.82 449.30 634 185 70.87 6102 Workers'Compensation 341.60 3,825.31 5,922 2,097 64.59 6200 Leave Time 375.11 3,598.12 4,997 1,399 72.01 6201 Retirement Benefits 715.26 6,863.91 2,270 (4,594) 302.37 6202 Health Insurance 1,322.23 11,824.96 30,900 19,075 38.27 Total Personnel Costs: $ 6,052.22 $ 55,896.36 $ 85,963 $ 30,067 $ 65.02 Non-Personnel Costs: 7001 Communications 72.91 685.71 800 114 85.71 7002 Postage and Freight 0.00 0.00 200 200 0.00 7004Insurance 0.00 4,949.47 8,500 3,551 58.23 7009 Contracted Services 254.98 11,714.92 10,000 (1,715) 117.15 7010 Engineering 0.00 258.30 0 (258) 0.00 7015 Utilities 5,743.49 49,872.12 66,000 16,128 75.56 7016 Heating Fuel 0.00 8,827.29 10,000 1,173 88.27 7211 Gas&Lube 0.00 152.25 700 548 21.75 7212 Uniform Allowance 0.00 0.00 300 300 0.00 7213 Safety Equipment 0.00 0.00 250 250 0.00 7214 Janitorial Supplies 501.73 501.73 0 (502) 0.00 7215 Operating Supplies 0.00 3,632.77 6,000 2,367 60.55 7216 Maintenance&Repair 0.00 3,333.35 6,000 2,667 55.56 7217 Small Tools&Equipment 0.00 80.31 500 420 16.06 7300 Advertising 0.00 84.40 0 (84) 0.00 7302 Travel&Subsistence 0.00 0.00 600 600 0.00 7303 Education&Training 0.00 0.00 600 600 0.00 7810 Miscellaneous Expense 0.00 468.00 250 (218) 187.20 Total Non-Personnel Costs: $ 6,573.11 $ 84,560.62 $ 110,700 $ 26,141 $ 76.39 Total Expenditures $ 12,625.33 $ 140,456.98 $ 196,663 $ 56,208 $ 71.42 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 25 General Fund Community Center Building For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7004Insurance 0.00 2,274.09 3,400 1,126 66.89 7009 Contracted Services 0.00 450.00 3,000 2,550 15.00 7015 Utilities 1,134.69 8,803.71 12,000 3,196 73.36 7016 Heating Fuel 0.00 1,113.79 5,500 4,386 20.25 7215 Operating Supplies 0.00 2.04 800 798 0.26 7216 Maintenance&Repair 0.00 1,703.58 4,000 2,296 42.59 7810 Miscellaneous Expense 0.00 0.00 250 250 0.00 Total Non-Personnel Costs: $ 1,134.69 $ 14,347.21 $ 28,950 $ 14,602 $ 49.56 Total Expenditures $ 1,134.69 $ 14,347.21 $ 28,950 $ 14,602 $ 49.56 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 26 General Fund City Hall Annex For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7004Insurance 0.00 1,402.19 2,500 1,098 56.09 7009 Contracted Services (1,576.76) 634.85 5,000 4,365 12.70 7015 Utilities 1,030.15 9,440.90 12,000 2,559 78.67 7016 Heating Fuel 0.00 3,351.75 7,000 3,648 47.88 7213 Safety Equipment 0.00 0.00 250 250 0.00 7215 Operating Supplies 70.00 808.03 1,000 192 80.80 7216 Maintenance&Repair 0.00 300.00 2,000 1,700 15.00 Total Non-Personnel Costs: $ (476.61)$ 15,937.72 $ 29,750 $ 13,812 $ 53.57 Total Expenditures $ (476.61)$ 15,937.72 $ 29,750 $ 13,812 $ 53.57 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 27 General Fund Parks &Rec-Administration For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,295.38 81,411.66 87,110 5,698 93.46 6100 Medicare 105.79 1,194.24 1,344 150 88.86 6102 Workers'Compensation 46.85 623.58 766 142 81.41 6200 Leave Time 774.53 7,400.03 11,191 3,791 66.12 6201 Retirement Benefits 1,599.48 17,997.91 4,789 (13,209) 375.82 6202 Health Insurance 1,586.79 17,932.88 38,625 20,692 46.43 Total Personnel Costs: $ 11,408.82 $ 126,560.30 $ 143,825 $ 17,264 $ 88.00 Non-Personnel Costs: 7001 Communications 526.72 4,930.52 6,500 1,569 75.85 7002 Postage and Freight 0.00 1.00 900 899 0.11 7004Insurance 0.00 1,278.49 2,000 722 63.92 7009 Contracted Services 97.55 1,253.95 500 (754) 250.79 7011 Testing 0.00 64.36 250 186 25.74 7215 Operating Supplies 0.00 2,147.09 4,500 2,353 47.71 7216 Maintenance&Repair 0.00 0.00 250 250 0.00 7217 Small Tools&Equipment 0.00 0.00 500 500 0.00 7300 Advertising 0.00 484.00 1,000 516 48.40 7301 Subscriptions&Dues 0.00 1,186.38 500 (686) 237.28 7302 Travel&Subsistence 0.00 0.00 1,750 1,750 0.00 7303 Education&Training 0.00 0.00 1,500 1,500 0.00 7810 Miscellaneous Expense 0.00 0.00 300 300 0.00 8103 Capital Equipment 0.00 0.00 2,750 2,750 0.00 Total Non-Personnel Costs: $ 624.27 $ 11,345.79 $ 23,200 $ 11,855 $ 48.90 Total Expenditures $ 12,033.09 $ 137,906.09 $ 167,025 $ 29,119 $ 82.57 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 28 General Fund Parks &Rec-Parks Maintenance For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 5,490.54 78,559.71 109,747 31,187 71.58 6001 Overtime 413.09 5,441.70 10,629 5,187 51.20 6100 Medicare 288.20 4,599.68 6,507 1,907 70.69 6101 Unemployment Insurance 0.00 317.34 1,800 1,483 17.63 6102 Workers'Compensation 516.60 7,565.05 11,924 4,359 63.44 6200 Leave Time 390.20 3,934.55 0 (3,935) 0.00 6201 Retirement Benefits 125.31 1,577.80 2,283 705 69.11 6202 Health Insurance 1,373.72 18,430.42 27,810 9,380 66.27 Total Personnel Costs: $ 8,597.66 $ 120,426.25 $ 170,700 $ 50,273 $ 70.55 Non-Personnel Costs: 7001 Communications 29.46 269.21 1,000 731 26.92 7002 Postage and Freight 0.00 18.55 700 681 2.65 7004Insurance 0.00 6,393.02 9,500 3,107 67.29 7009 Contracted Services 340.00 7,919.16 5,000 (2,919) 158.38 7010 Engineering 0.00 0.00 20,000 20,000 0.00 7011 Testing 0.00 0.00 1,400 1,400 0.00 7015 Utilities 10,587.26 21,410.35 21,500 90 99.58 7016 Heating Fuel 0.00 98.50 1,200 1,102 8.21 7017 Rents&Leases 0.00 0.00 2,500 2,500 0.00 7210 Vehicle Supplies 0.00 0.00 2,000 2,000 0.00 7211 Gas&Lube 155.31 2,202.44 8,000 5,798 27.53 7212 Uniform Allowance 0.00 1,266.51 700 (567) 180.93 7213 Safety Equipment 0.00 22.60 1,400 1,377 1.61 7214 Janitorial Supplies 0.00 0.00 2,300 2,300 0.00 7215 Operating Supplies 10.00 6,606.40 12,500 5,894 52.85 7216 Maintenance&Repair 811.00 1,850.69 20,500 18,649 9.03 7217 Small Tools&Equipment 2,141.74 3,870.52 6,000 2,129 64.51 7300 Advertising 166.40 1,461.60 1,000 (462) 146.16 7301 Subscriptions&Dues 0.00 0.00 400 400 0.00 7302 Travel&Subsistence 0.00 601.30 900 299 66.81 7303 Education&Training 0.00 390.00 1,000 610 39.00 7304 Equipment Rent 0.00 0.00 3,000 3,000 0.00 7810 Miscellaneous Expense 0.00 55.38 1,000 945 5.54 8103 Capital Equipment 0.00 7,584.00 0 (7,584) 0.00 8104 Motor Pool Rent 1,194.97 10,754.73 12,000 1,245 89.62 Total Non-Personnel Costs: $ 15,436.14 $ 72,774.96 $ 135,500 $ 62,725 $ 53.71 Total Expenditures $ 24,033.80 $ 193,201.21 $ 306,200 $ 112,998 $ 63.10 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 29 General Fund Parks &Rec-Campgrounds For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 8,072.96 106,132.63 132,420 26,287 80.15 6001 Overtime 2,305.95 16,356.69 10,912 (5,445) 149.90 6100 Medicare 362.67 5,849.81 6,898 1,048 84.80 6101 Unemployment Insurance 0.00 20.34 600 580 3.39 6102 Workers'Compensation 713.91 9,957.87 13,174 3,216 75.59 6200 Leave Time 0.00 0.00 8,092 8,092 0.00 6201 Retirement Benefits 1,027.36 9,575.18 3,650 (5,925) 262.33 6202 Health Insurance 3,763.66 23,186.69 44,805 21,618 51.75 Total Personnel Costs: $ 16,246.51 $ 171,079.21 $ 220,551 $ 49,471 $ 77.57 Non-Personnel Costs: 7001 Communications 617.21 5,577.30 5,500 (77) 101.41 7002 Postage and Freight 0.00 92.81 1,300 1,207 7.14 7003 Bank and Credit Card Fees 2,152.73 44,815.80 19,500 (25,316) 229.82 7004Insurance 0.00 1,479.45 2,500 1,021 59.18 7009 Contracted Services 4,971.25 32,707.87 13,000 (19,708) 251.60 7011 Testing 0.00 0.00 950 950 0.00 7015 Utilities 15,725.21 78,167.92 125,000 46,832 62.53 7016 Heating Fuel 0.00 199.82 300 100 66.61 7210 Vehicle Supplies 0.00 0.00 1,200 1,200 0.00 7211 Gas&Lube 158.25 3,783.64 5,800 2,016 65.24 7212 Uniform Allowance 0.00 834.53 1,000 165 83.45 7213 Safety Equipment 0.00 86.18 1,200 1,114 7.18 7214 Janitorial Supplies 0.00 40.12 9,500 9,460 0.42 7215 Operating Supplies 258.54 22,641.29 18,000 (4,641) 125.78 7216 Maintenance&Repair 0.00 4,769.81 19,000 14,230 25.10 7217 Small Tools&Equipment 2,141.74 2,558.12 5,000 2,442 51.16 7300Advertising 0.00 369.00 2,500 2,131 14.76 7301 Subscriptions&Dues 0.00 0.00 4,500 4,500 0.00 7302 Travel&Subsistence 0.00 0.00 2,000 2,000 0.00 7303 Education&Training 0.00 103.15 2,000 1,897 5.16 7304 Equipment Rent 0.00 0.00 15,000 15,000 0.00 7810 Miscellaneous Expense 0.00 1,151.06 1,500 349 76.74 8104 Motor Pool Rent 946.02 8,514.18 9,500 986 89.62 Total Non-Personnel Costs: $ 26,970.95 $ 207,892.05 $ 265,750 $ 57,858 $ 78.23 Total Expenditures $ 43,217.46 $ 378,971.26 $ 486,301 $ 107,329 $ 77.93 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 30 General Fund Parks &Rec-Cemetery For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000Salaries 358.26 1,469.09 4,600 3,131 31.94 6001 Overtime 0.00 404.93 283 (122) 143.08 6100 Medicare 27.41 128.58 71 (58) 181.10 6102 Workers'Compensation 30.42 166.59 531 364 31.37 6201 Retirement Benefits 0.00 11.43 256 245 4.46 6202 Health Insurance 0.00 118.07 3,090 2,972 3.82 Total Personnel Costs: $ 416.09 $ 2,298.69 $ 8,831 $ 6,532 $ 26.03 Non-Personnel Costs: 7004Insurance 0.00 59.92 150 90 39.95 7009 Contracted Services 0.00 0.00 5,000 5,000 0.00 7015 Utilities 48.96 175.92 0 (176) 0.00 7215 Operating Supplies 0.00 0.00 4,500 4,500 0.00 7216 Maintenance&Repair 0.00 0.00 3,000 3,000 0.00 7217 Small Tools&Equipment 0.00 0.00 5,000 5,000 0.00 Total Non-Personnel Costs: $ 48.96 $ 235.84 $ 17,650 $ 17,414 $ 1.34 Total Expenditures $ 465.05 $ 2,534.53 $ 26,481 $ 23,946 $ 9.57 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 31 General Fund Parks &Rec-Sports& Recreation For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,627.20 38,948.04 88,147 49,199 44.19 6001 Overtime 0.00 1,373.55 3,185 1,811 43.13 6100 Medicare 67.22 1,654.27 2,766 1,112 59.81 6101 Unemployment Insurance 0.00 0.00 1,000 1,000 0.00 6102 Workers'Compensation 188.55 2,180.37 5,933 3,753 36.75 6200 Leave Time 517.00 3,237.20 5,600 2,363 57.81 6201 Retirement Benefits 1,020.00 5,514.77 3,710 (1,805) 148.65 6202 Health Insurance 1,398.98 8,289.12 57,165 48,876 14.50 Total Personnel Costs: $ 7,818.95 $ 61,197.32 $ 167,506 $ 106,309 $ 36.53 Non-Personnel Costs: 7001 Communications 276.83 2,783.66 4,200 1,416 66.28 7002 Postage and Freight 0.00 130.00 1,500 1,370 8.67 7003 Bank and Credit Card Fees 0.00 181.73 2,000 1,818 9.09 7004Insurance 0.00 1,049.18 2,500 1,451 41.97 7009 Contracted Services 20.00 9,967.35 15,000 5,033 66.45 7011 Testing 0.00 0.00 500 500 0.00 7017 Rents&Leases 37,789.20 44,046.88 64,000 19,953 68.82 7211 Gas&Lube 0.00 134.61 300 165 44.87 7212 Uniform Allowance 0.00 0.00 300 300 0.00 7213 Safety Equipment 0.00 0.00 300 300 0.00 7215 Operating Supplies 0.00 7,294.14 28,000 20,706 26.05 7216 Maintenance&Repair 0.00 0.00 600 600 0.00 7217 Small Tools&Equipment 1,070.87 1,070.87 1,250 179 85.67 7300 Advertising 0.00 261.20 1,200 939 21.77 7301 Subscriptions&Dues 0.00 0.00 300 300 0.00 7302 Travel&Subsistence 0.00 0.00 1,500 1,500 0.00 7303 Education&Training 0.00 0.00 1,500 1,500 0.00 7304 Equipment Rent 0.00 0.00 500 500 0.00 7811 Miscellaneous Programs 0.00 350.00 0 (350) 0.00 Total Non-Personnel Costs: $ 39,156.90 $ 67,269.62 $ 125,450 $ 58,180 $ 53.62 Total Expenditures $ 46,975.85 $ 128,466.94 $ 292,956 $ 164,489 $ 43.85 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 32 General Fund Parks &Rec-TYC For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 3,451.59 114,895 111,443 3.00 6001 Overtime 0.00 223.50 3,259 3,036 6.86 6100 Medicare 0.00 268.99 5,925 5,656 4.54 6101 Unemployment Insurance 0.00 1,311.27 1,500 189 87.42 6102 Workers'Compensation 0.00 141.69 6,859 6,717 2.07 6200 Leave Time 0.00 0.00 5,944 5,944 0.00 6201 Retirement Benefits 0.00 38.30 2,797 2,759 1.37 6202 Health Insurance 0.00 156.99 30,900 30,743 0.51 Total Personnel Costs: $ 0.00 $ 5,592.33 $ 172,079 $ 166,487 $ 3.25 Non-Personnel Costs: 7001 Communications 821.01 7,096.22 7,600 504 93.37 7002 Postage and Freight 0.00 0.00 500 500 0.00 7004Insurance 0.00 1,456.71 3,400 1,943 42.84 7009 Contracted Services 1,360.00 40,774.16 190,000 149,226 21.46 7011 Testing 0.00 0.00 1,200 1,200 0.00 7016 Heating Fuel 0.00 88.78 0 (89) 0.00 7211 Gas&Lube 0.00 384.50 1,500 1,116 25.63 7212 Uniform Allowance 0.00 0.00 500 500 0.00 7213 Safety Equipment 0.00 0.00 350 350 0.00 7214 Janitorial Supplies 0.00 0.00 700 700 0.00 7215 Operating Supplies 0.00 2,253.64 19,000 16,746 11.86 7216 Maintenance&Repair 0.00 630.20 2,000 1,370 31.51 7217 Small Tools&Equipment 0.00 677.96 2,000 1,322 33.90 7300 Advertising 0.00 0.00 700 700 0.00 7301 Subscriptions&Dues 0.00 0.00 300 300 0.00 7302 Travel&Subsistence 0.00 69.50 1,500 1,431 4.63 7303 Education&Training 0.00 0.00 1,500 1,500 0.00 8104 Motor Pool Rent 1,194.97 10,754.73 12,000 1,245 89.62 Total Non-Personnel Costs: $ 3,375.98 $ 64,186.40 $ 244,750 $ 180,564 $ 26.23 Total Expenditures $ 3,375.98 $ 69,778.73 $ 416,829 $ 347,051 $ 16.74 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 33 General Fund Parks &Rec-The Rec Room For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 4,477.64 47,183 42,705 9.49 6001 Overtime 0.00 380.60 681 300 55.89 6100 Medicare 0.00 175.39 813 638 21.57 6102 Workers'Compensation 0.00 522.13 2,416 1,894 21.61 6200 Leave Time 0.00 251.74 2,942 2,690 8.56 6201 Retirement Benefits 0.00 747.23 2,483 1,736 30.09 6202 Health Insurance 0.00 1,845.83 38,625 36,779 4.78 Total Personnel Costs: $ 0.00 $ 8,400.56 $ 95,143 $ 86,742 $ 8.83 Non-Personnel Costs: 7001 Communications 0.00 30.89 0 (31) 0.00 7004Insurance 0.00 484.70 1,200 715 40.39 7009 Contracted Services 1,360.00 12,440.82 20,000 7,559 62.20 7011 Testing 0.00 0.00 250 250 0.00 7016 Heating Fuel 58.51 619.29 0 (619) 0.00 7211 Gas&Lube 0.00 0.00 100 100 0.00 7212 Uniform Allowance 0.00 0.00 150 150 0.00 7213 Safety Equipment 0.00 0.00 100 100 0.00 7214 Janitorial Supplies 0.00 0.00 500 500 0.00 7215 Operating Supplies 0.00 534.95 5,900 5,365 9.07 7216 Maintenance&Repair 0.00 144.42 1,000 856 14.44 7300 Advertising 0.00 0.00 550 550 0.00 7301 Subscriptions&Dues 0.00 0.00 250 250 0.00 7302 Travel&Subsistence 0.00 0.00 900 900 0.00 Total Non-Personnel Costs: $ 1,418.51 $ 14,255.07 $ 30,900 $ 16,645 $ 46.13 Total Expenditures $ 1,418.51 $ 22,655.63 $ 126,043 $ 103,387 $ 17.97 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 34 General Fund Library/Museum For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 17,024.54 159,570.41 244,081 84,511 65.38 6100 Medicare 328.58 2,795.05 4,831 2,036 57.86 6101 Unemployment Insurance 0.00 1,212.08 0 (1,212) 0.00 6102 Workers'Compensation 122.33 1,265.61 2,115 849 59.84 6200 Leave Time 1,526.36 14,578.22 21,720 7,142 67.12 6201 Retirement Benefits 2,882.42 25,751.77 12,278 (13,474) 209.74 6202 Health Insurance 10,925.51 89,321.28 120,510 31,189 74.12 Total Personnel Costs: $ 32,809.74 $ 294,494.42 $ 405,535 $ 111,041 $ 72.62 Non-Personnel Costs: 7001 Communications 1,173.19 10,460.51 13,000 2,539 80.47 7002 Postage and Freight 39.29 3,501.66 7,000 3,498 50.02 7004Insurance 0.00 6,721.41 12,000 5,279 56.01 7009 Contracted Services 5,476.78 47,591.02 72,009 24,418 66.09 7011 Testing 0.00 0.00 800 800 0.00 7012 Other Special Services 0.00 6,990.50 8,600 1,610 81.28 7015 Utilities 2,368.07 30,624.86 49,000 18,375 62.50 7016 Heating Fuel 1,322.74 10,239.83 12,500 2,260 81.92 7017 Rents&Leases 0.00 158.27 2,000 1,842 7.91 7201 Library Books 661.49 2,787.96 10,000 7,212 27.88 7202 Library Periodicals 0.00 2,112.58 3,000 887 70.42 7203 Library Standing Orders 0.00 0.00 4,000 4,000 0.00 7204 Library Non-Print 0.00 2,454.07 4,000 1,546 61.35 7205 Library Electronic Materials 0.00 2,306.44 4,500 2,194 51.25 7208 Museum Collection Supplies 0.00 0.00 1,200 1,200 0.00 7214 Janitorial Supplies (44.44) 577.45 2,500 1,923 23.10 7215 Operating Supplies (213.21) 7,697.36 12,000 4,303 64.14 7216 Maintenance&Repair (1,860.00) 6,922.81 28,000 21,077 24.72 7217 Small Tools&Equipment 0.00 870.30 6,000 5,130 14.51 7300Advertising 67.60 821.80 3,000 2,178 27.39 7301 Subscriptions&Dues 0.00 1,010.00 2,400 1,390 42.08 7302 Travel&Subsistence 0.00 1,628.21 5,500 3,872 29.60 7303 Education&Training 0.00 1,079.00 2,500 1,421 43.16 7304 Equipment Rent 0.00 78.58 4,000 3,921 1.96 7810 Miscellaneous Expense 0.00 222.09 500 278 44.42 Total Non-Personnel Costs: $ 8,991.51 $ 146,856.71 $ 270,009 $ 123,153 $ 54.39 Total Expenditures $ 41,801.25 $ 441,351.13 $ 675,544 $ 234,194 $ 65.33 Monthly Budget-to-Actual Expenditure Report by Department Run:10/20/2020 at 3:21 PM City of Seward Page: 1 General Fund Debt Service For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6201 Retirement Benefits 13,978.22 139,505.70 729,457 589,951 19.12 6209 PIERS DC Forfeitures 0.00 (2,713.33) 0 2,713 0.00 Total Personnel Costs: $ 13,978.22 $ 136,792.37 $ 729,457 $ 592,664 $ 18.75 Non-Personnel Costs: 8012 Debt Service Interest Expense 0.00 184,678.13 234,581 49,903 78.73 8300 Debt Service Principal 0.00 220,000.00 220,000 0 100.00 Total Non-Personnel Costs: $ 0.00 $ 404,678.13 $ 454,581 $ 49,903 $ 89.02 Total Expenditures $ 13,978.22 $ 541,470.50 $ 1,184,038 $ 642,567 $ 45.73 Monthly Budget-to-Actual Revenue Report--By Fund Run:10/20/2020 at 3:19 PM City of Seward Page: 3 Harbor Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5000 Land Rents&Leases 8,083 305,976 398,990 305,976 76.69 5001 Land Lease Credits 0 0 (63,246) 0 0.00 5100 Transient Moorage 90,936 421,652 587,000 421,652 71.83 5101 Moorage 976 1,148,068 1,163,000 1,148,068 98.72 5102 Wharfage 27,869 42,439 48,000 42,439 88.41 5103 Boat Lift Fees 13,002 71,884 117,000 71,884 61.44 5105 Harbor Power Sales 26,520 312,579 377,000 312,579 82.91 5150 Shower Fees 1,055 10,091 12,000 10,091 84.09 5153 Fuel Pumping Fee 0 10,568 28,000 10,568 37.74 5154 Waiting List Fees 410 3,119 7,500 3,119 41.58 5155 Towing Fees 105 473 900 473 52.50 5156 Pumping Boats 63 9,206 300 9,206 3,068.60 5157 North Harbor Launch Fee 1,297 19,037 33,750 19,037 56.41 5158 South Harbor Launch Fee 1,117 13,832 20,500 13,832 67.47 5800 Labor&Services 420 2,626 5,500 2,626 47.75 5890 Collection of Doubtful Accounts 0 0 1,000 0 0.00 5899 Miscellaneous Revenue 12 3,496 1,500 3,496 233.08 5901 EF Investment Interest 0 83,948 20,000 83,948 419.74 5905 EF Penalties and Interest 37 5,522 10,000 5,522 55.22 5940 Amortization of Contributions-in-Aid 0 0 967,554 0 0.00 5941 Amortization of Bond Premiums 0 0 58,257 0 0.00 Total Revenues $ 171,902 $ 2,464,516 $ 3,794,505 $ 2,464,516 $ 64.95 Monthly Budget Expenditure Report by Fund Run:10/20/2020 at 3:20 PM City of Seward Page: 3 Harbor Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 36,241 378,766 609,527 230,761 62.14 6001 Overtime 1,933 26,577 50,116 23,539 53.03 6002 Standby Time 1,117 10,178 12,185 2,007 83.53 6100 Medicare 831 7,603 11,696 4,093 65.00 6101 Unemployment Insurance 0 1,294 5,000 3,706 25.88 6102 Workers'Compensation 1,800 22,996 40,554 17,558 56.70 6200 Leave Time 5,361 51,246 67,122 15,876 76.35 6201 Retirement Benefits 9,529 93,659 162,629 68,970 57.59 6202 Health Insurance 24,504 226,774 346,491 119,717 65.45 6209 PIERS DC Forfeitures 0 (740) 0 740 0.00 Total Personnel Costs: $ 81,316 $ 818,353 $ 1,305,320 $ 486,967 $ 62.69 Non-Personnel Costs: 7001 Communications 1,448 12,449 13,020 571 95.61 7002 Postage and Freight 174 2,755 9,600 6,845 28.70 7003 Bank and Credit Card Fees 4,071 44,694 66,000 21,306 67.72 7004Insurance 0 64,794 83,756 18,962 77.36 7006 Legal 0 0 10,000 10,000 0.00 7009 Contracted Services 3,719 72,795 115,246 42,451 63.17 7011 Testing 0 0 1,320 1,320 0.00 7012 Other Special Services 40 40 0 (40) 0.00 7015 Utilities 17,580 91,313 124,940 33,627 73.09 7016 Heating Fuel 425 4,722 10,200 5,478 46.30 7100 General Powerfor Resale 13,212 222,488 310,000 87,512 71.77 7211 Gas&Lube 670 9,054 15,500 6,446 58.41 7212 Uniform Allowance 0 329 1,000 671 32.90 7213 Safety Equipment 457 5,337 6,500 1,163 82.11 7214 Janitorial Supplies 510 8,983 14,000 5,017 64.16 7215 Operating Supplies 0 9,311 33,000 23,689 28.21 7216 Maintenance&Repair 0 23,013 53,500 30,487 43.02 7217 Small Tools&Equipment 1,093 90,573 93,620 3,047 96.75 7300 Advertising 0 281 5,000 4,719 5.62 7301 Subscriptions&Dues 50 158 1,800 1,642 8.77 7302 Travel&Subsistence 0 7,149 11,500 4,351 62.17 7303 Education&Training 0 1,575 2,500 925 63.00 7304 Equipment Rent 0 0 2,000 2,000 0.00 7321 Harbor General Indirect Costs 42,345 381,102 508,136 127,034 75.00 7322 Harbor Admin Indirect Costs 51,515 463,634 618,179 154,545 75.00 7324 Gen Fund Indirect Costs 30,818 277,365 369,821 92,456 75.00 7325 Harbor Internal Cost Allocation (105,698) (951,279) (1,268,372) (317,093) 75.00 7330 P.I.L.T. 0 152,423 192,156 39,733 79.32 7331 Reclass PILTto Transfer-Out 0 (152,423) (192,156) (39,733) 79.32 7808 Bad Debt Expense 0 0 7,000 7,000 0.00 7810 Miscellaneous Expense 0 493 3,500 3,007 14.07 7900 Depreciation Expense 0 0 2,376,678 2,376,678 0.00 8012 Debt Service Interest Expense 58,550 126,000 134,900 8,900 93.40 Monthly Budget Expenditure Report by Fund Run:10/20/2020 at 3:20 PM City of Seward Page: 4 Harbor Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget 8013 Amortize Deferred Loss on Bonds 0 0 23,568 23,568 0.00 8103 Capital Equipment 0 2,151 0 (2,151) 0.00 8104 Motor Pool Rent 5,333 48,000 64,000 16,000 75.00 8300 Debt Service Principal 315,000 315,000 530,000 215,000 59.43 Total Non-Personnel Costs: $ 441,312 $ 1,334,279 $ 4,351,412 $ 3,017,133 $ 30.66 Total Expenditures $ 522,628 $ 2,152,632 $ 5,656,732 $ 3,504,100 $ 38.05 Monthly Budget-to-Actual Revenue Report--By Fund Run:10/20/2020 at 3:19 PM City of Seward Page: 4 SMIC Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5000 Land Rents&Leases 0 145,975 179,745 145,975 81.21 5101 Moorage 4,049 38,221 15,000 38,221 254.80 5102 Wharfage 0 725 6,250 725 11.60 5103 Boat Lift Fees 19,910 164,397 200,000 164,397 82.20 5104 Storage Fees 14,434 133,506 105,000 133,506 127.15 5106 SMIC Power Sales 3,025 54,271 70,000 54,271 77.53 5109 Washdown Pad Fees 4,477 11,673 8,200 11,673 142.36 5110 Crane Fees 104 468 0 468 0.00 5153 Fuel Pumping Fee 0 0 3,000 0 0.00 5800 Labor&Services 0 1,327 1,000 1,327 132.70 5901 EF Investment Interest 0 2,699 0 2,699 0.00 5905 EF Penalties and Interest 0 204 0 204 0.00 5940 Amortization of Contributions-in-Aid 0 0 505,980 0 0.00 Total Revenues $ 45,999 $ 553,466 $ 1,094,175 $ 553,466 $ 50.58 Monthly Budget Expenditure Report by Fund Run:10/20/2020 at 3:20 PM City of Seward Page: 5 SMIC Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 5,749 61,616 59,139 (2,477) 104.19 6001 Overtime 537 1,853 6,921 5,068 26.77 6100 Medicare 102 958 1,034 76 92.63 6102 Workers'Compensation 489 5,381 7,214 1,833 74.59 6201 Retirement Benefits 1,555 14,555 1,614 (12,941) 901.78 6202 Health Insurance 4,103 41,935 24,309 (17,626) 172.51 6209 PIERS DC Forfeitures 0 (55) 0 55 0.00 Total Personnel Costs: $ 12,535 $ 126,243 $ 100,231 $ (26,012) $ 125.95 Non-Personnel Costs: 7001 Communications 0 0 500 500 0.00 7002 Postage and Freight 28 3,256 5,500 2,244 59.20 7003 Bank and Credit Card Fees 0 56 0 (56) 0.00 7004Insurance 0 8,895 16,200 7,305 54.91 7006 Legal 0 1,817 15,000 13,183 12.11 7009 Contracted Services 1,520 7,529 40,000 32,471 18.82 7015 Utilities 2,127 24,833 17,126 (7,707) 145.00 7016 Heating Fuel 509 1,970 5,000 3,030 39.39 7100 General Powerfor Resale 1,641 40,066 47,000 6,934 85.25 7211 Gas&Lube 65 5,361 8,000 2,639 67.01 7213 Safety Equipment 0 754 0 (754) 0.00 7215 Operating Supplies 0 1,412 6,500 5,088 21.73 7216 Maintenance&Repair 0 32,273 35,500 3,227 90.91 7217 Small Tools&Equipment 555 1,265 1,500 235 84.36 7300 Advertising 0 0 3,000 3,000 0.00 7301 Subscriptions&Dues 0 735 0 (735) 0.00 7321 Harbor General Indirect Costs 5,341 48,067 64,089 16,022 75.00 7322 Harbor Admin Indirect Costs 6,497 58,476 77,968 19,492 75.00 7323 SMIC General Indirect Costs 11,397 102,571 136,762 34,191 75.00 7324 Gen Fund Indirect Costs 8,226 74,032 98,711 24,679 75.00 7325 Harbor Internal Cost Allocation (11,397) (102,571) (136,762) (34,191) 75.00 7330 P.I.L.T. 0 28,684 26,156 (2,528) 109.67 7331 Reclass PILTto Transfer-Out 0 (28,684) (26,156) 2,528 109.67 7900 Depreciation Expense 0 0 806,078 806,078 0.00 8101Infrastructure 0 597 0 (597) 0.00 Total Non-Personnel Costs: $ 26,509 $ 311,394 $ 1,247,672 $ 936,278 $ 24.96 Total Expenditures $ 39,044 $ 437,637 $ 1,347,903 $ 910,266 $ 32.47 Monthly Budget-to-Actual Revenue Report--By Fund Run:10/20/2020 at 3:19 PM City of Seward Page: 5 Parking Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5200 S.Harbor Lot 7,023 73,030 125,000 73,030 58.42 5201 N.Harbor Lot 8,616 79,041 95,000 79,041 83.20 5202 N.E.Ramp Lot 2,764 37,603 47,000 37,603 80.01 5204 S.Harbor Uplands Lot 3,589 23,495 18,000 23,495 130.53 5205 Slip Holder Parking Passes 93 19,178 27,000 19,178 71.03 5206 Employee Passes 0 4,439 10,000 4,439 44.39 5208 S.W.Harbor Lot 0 458 1,000 458 45.79 5209 Company Vehicle Pass 0 654 0 654 0.00 5210 Vehicle w/Trailer 0 6,075 24,000 6,075 25.31 5211 Visitor Parking Permits 0 1,636 1,200 1,636 136.29 5212 Fines-Parking Tickets 47 790 2,500 790 31.59 5899 Miscellaneous Revenue (20) 10 0 10 0.00 5901 EF Investment Interest 0 25,165 10,000 25,165 251.65 Total Revenues $ 22,112 $ 271,574 $ 360,700 $ 271,574 $ 75.29 Monthly Budget Expenditure Report by Fund Run:10/20/2020 at 3:20 PM City of Seward Page: 6 Parking Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 24 6,243 126,156 119,913 4.95 6001 Overtime 115 1,765 5,591 3,826 31.57 6100 Medicare (13) 285 8,980 8,695 3.17 6101 Unemployment Insurance 0 462 3,500 3,038 13.20 6102 Workers'Compensation 7 470 11,412 10,942 4.12 6201 Retirement Benefits 82 1,203 3,938 2,735 30.55 6202 Health Insurance 132 2,318 6,180 3,862 37.51 Total Personnel Costs: $ 347 $ 12,746 $ 165,757 $ 153,011 $ 7.69 Non-Personnel Costs: 7001 Communications 120 788 3,250 2,462 24.26 7002 Postage and Freight 0 1 1,000 999 0.10 7003 Bank and Credit Card Fees 2,871 10,061 10,000 (61) 100.61 7004 Insurance 0 1,636 3,200 1,564 51.13 7009 Contracted Services 0 3,053 3,000 (53) 101.77 7011 Testing 0 0 600 600 0.00 7012 Other Special Services 0 0 3,000 3,000 0.00 7015 Utilities 70 634 1,000 366 63.42 7210 Vehicle Supplies 0 0 3,000 3,000 0.00 7211 Gas&Lube 0 65 1,250 1,185 5.19 7212 Uniform Allowance 0 0 1,000 1,000 0.00 7213 Safety Equipment 0 0 1,000 1,000 0.00 7214 Janitorial Supplies 0 0 250 250 0.00 7215 Operating Supplies 0 2,686 13,000 10,314 20.66 7216 Maintenance&Repair 0 0 9,000 9,000 0.00 7217 Small Tools&Equipment 0 0 5,000 5,000 0.00 7300 Advertising 0 327 300 (27) 109.00 7301 Subscriptions&Dues 0 0 5,000 5,000 0.00 7302 Travel&Subsistence 0 0 1,000 1,000 0.00 7303 Education&Training 0 0 1,000 1,000 0.00 7304 Equipment Rent 0 0 750 750 0.00 7307 GF Administrative Fee 961 8,652 11,537 2,885 75.00 7330 P.I.L.T. 0 17,944 28,056 10,112 63.96 7331 Reclass PILTto Transfer-Out 0 (17,944) (28,056) (10,112) 63.96 7805 Promotion 0 0 2,000 2,000 0.00 7900 Depreciation Expense 0 0 29,023 29,023 0.00 8101Infrastructure 0 0 150,000 150,000 0.00 8103 Capital Equipment 0 5,740 4,219 (1,521) 136.06 8104 Motor Pool Rent 1,083 9,750 13,000 3,250 75.00 Total Non-Personnel Costs: $ 5,105 $ 43,393 $ 276,379 $ 232,986 $ 15.70 Total Expenditures $ 5,452 $ 56,139 $ 442,136 $ 385,997 $ 12.70 Monthly Budget-to-Actual Revenue Report--By Fund Run:10/20/2020 at 3:19 PM City of Seward Page: 6 Electric Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 142,027 1,225,121 1,411,506 1,225,121 86.80 5302 Residential fuel factor 107,685 1,152,826 1,300,312 1,152,826 88.66 5303 Residential customercharge 44,845 403,223 508,693 403,223 79.27 5310 SG Service 95,365 761,724 880,829 761,724 86.48 5312 SG fuel factor 60,853 576,151 629,108 576,151 91.58 5313 SG Customer Charge 11,219 101,767 227,872 101,767 44.66 5320 LG Service 111,593 887,120 1,374,968 887,120 64.52 5322 LG fuel factor 178,776 1,692,267 1,829,941 1,692,267 92.48 5323 LG customer charge 4,183 35,851 46,352 35,851 77.35 5324 LG demand charge 169,825 1,225,391 1,438,428 1,225,391 85.19 5340 Spec.Contract Energy 12,977 149,153 492,075 149,153 30.31 5342 Special Contract fuel factor 17,545 225,962 499,902 225,962 45.20 5343 Spec.Contract customer charge 44 393 1,077 393 36.53 5345 Special Contract Demand 17,475 178,129 428,914 178,129 41.53 5350 Harbor Fund Power Sales 10,250 145,405 280,000 145,405 51.93 5352 Harbor power fuel factor 7,694 121,902 111,320 121,902 109.51 5360 Street&Yard 6,217 56,456 70,840 56,456 79.69 5362 Yard Light Fuel 432 4,391 4,048 4,391 108.48 5801 Turn on Fees 3,023 12,520 20,240 12,520 61.86 5802 Equipment Rental 0 0 20,240 0 0.00 5803 Joint Pole Use 0 0 10,120 0 0.00 5804 Work Order Revenue 0 109,125 20,240 109,125 539.16 5805 Chugach Coop Divid. 0 30,889 0 30,889 0.00 5890 Collection of Doubtful Accounts 0 0 800 0 0.00 5899 Miscellaneous Revenue 0 16,441 5,060 16,441 324.91 5901 EF Investment Interest 0 159,438 30,000 159,438 531.46 5905 EF Penalties and Interest 0 6,685 40,000 6,685 16.71 5940 Amort.of CIA-General 0 0 975,887 0 0.00 5941 Amort.Bond Premium 0 0 14,000 0 0.00 Total Revenues $ 1,002,028 $ 9,278,330 $ 12,672,772 $ 9,278,330 $ 73.21 Monthly Budget Expenditure Report by Fund Run:10/20/2020 at 3:20 PM City of Seward Page: 7 Electric Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 63,035 599,475 893,050 293,575 67.13 6001 Overtime 11,027 43,652 61,252 17,600 71.27 6002 Standby Time 11,122 94,209 97,951 3,742 96.18 6100 Medicare 1,359 11,511 15,975 4,464 72.06 6101 Unemployment Insurance 0 (31) 0 31 0.00 6102 Workers'Compensation 3,557 42,876 81,749 38,873 52.45 6200 Leave Time 5,686 60,430 98,982 38,552 61.05 6201 Retirement Benefits 14,412 137,987 206,218 68,231 66.91 6202 Health Insurance 19,582 197,087 281,352 84,265 70.05 6204 Meal Allowance 1,328 2,295 7,286 4,991 31.49 6205 Electric Union Benefits 148 1,464 21,252 19,788 6.89 Total Personnel Costs: $ 131,256 $ 1,190,955 $ 1,765,067 $ 574,112 $ 67.47 Non-Personnel Costs: 7001 Communications 1,335 13,341 21,758 8,417 61.31 7002 Postage and Freight 257,584 271,060 19,692 (251,368) 1,376.50 7003 Bank and Credit Card Fees 0 66,984 91,849 24,865 72.93 7004Insurance 0 40,417 65,780 25,363 61.44 7006 Legal 2,310 11,253 50,540 39,287 22.27 7009 Contracted Services 30,395 114,909 426,049 311,140 26.97 7010 Engineering 3,486 9,152 65,000 55,848 14.08 7011 Testing 123 950 1,000 50 94.99 7012 Other Special Services 1,007 16,746 15,000 (1,746) 111.64 7015 Utilities 14,449 126,318 141,554 15,236 89.24 7016 Heating Fuel 243 8,278 18,216 9,938 45.45 7017 Rents&Leases 30 17,846 23,276 5,430 76.67 7101 Chugach Power Purchases 195,706 1,653,566 2,273,442 619,876 72.73 7102 Power Fuel Costs 0 2,008,286 3,200,000 1,191,714 62.76 7103 Fuel for Generators 26,278 32,501 100,600 68,099 32.31 7210 Vehicle Supplies 1,044 7,731 10,120 2,389 76.40 7211 Gas&Lube 603 17,047 38,456 21,409 44.33 7212 Uniform Allowance 190 4,994 17,000 12,006 29.37 7213 Safety Equipment 3,133 7,236 5,560 (1,676) 130.15 7214 Janitorial Supplies 0 27 0 (27) 0.00 7215 Operating Supplies 12,393 208,728 185,196 (23,532) 112.71 7216 Maintenance&Repair 707 4,369 95,720 91,351 4.56 7217 Small Tools&Equipment 40 2,024 25,180 23,156 8.04 7300 Advertising 0 537 6,072 5,535 8.85 7301 Subscriptions&Dues 5,335 6,070 36,627 30,557 16.57 7302 Travel&Subsistence 73 5,247 28,096 22,849 18.67 7303 Education&Training 0 3,362 28,336 24,974 11.86 7304 Equipment Rent 0 0 35,180 35,180 0.00 7307 GF Administrative Fee 80,396 723,560 964,745 241,185 75.00 7330 P.I.L.T. 0 648,814 928,967 280,153 69.84 7331 Reclass PILTto Transfer-Out 0 (648,814) (928,967) (280,153) 69.84 7808 Bad Debt Expense 0 (980) 20,000 20,980 (4.90) Monthly Budget Expenditure Report by Fund Run:10/20/2020 at 3:20 PM City of Seward Page: 8 Electric Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget 7810 Miscellaneous Expense 1,396 1,543 35,180 33,637 4.38 7900 Depreciation Expense 0 0 1,585,249 1,585,249 0.00 8010 Utility Deposit Interest 17 102 1,214 1,112 8.41 8012 Debt Service Interest Expense 0 171,950 171,950 0 100.00 8014 Debt Service Amortization of Bond Issue Costs 0 0 20,903 20,903 0.00 8101Infrastructure 0 0 140,240 140,240 0.00 8103 Capital Equipment 83,543 207,750 55,540 (152,210) 374.06 8104 Motor Pool Rent 30,000 270,000 360,000 90,000 75.00 8200 Work Order Sal/Benefit credits 0 19,211 (70,000) (89,211) (27.44) 8201 Work Order Operating Supply credits 0 0 (40,000) (40,000) 0.00 8300 Debt Service Principal 0 170,000 170,000 0 100.00 Total Non-Personnel Costs: $ 751,816 $ 6,222,115 $ 10,440,320 $ 4,218,205 $ 59.60 Total Expenditures $ 883,072 $ 7,413,070 $ 12,205,387 $ 4,792,317 $ 60.74 Monthly Budget-to-Actual Revenue Report--By Fund Run:10/20/2020 at 3:19 PM City of Seward Page: 7 Water Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 44,111 394,798 517,000 394,798 76.36 5310 SG Service 16,034 115,583 157,000 115,583 73.62 5320 LG Service 21,819 158,504 220,000 158,504 72.05 5330 SMIC Sales 4,259 38,112 54,000 38,112 70.58 5340 Spec.Contracts 25,709 178,608 178,000 178,608 100.34 5801 Turn on Fees 2,101 10,903 16,000 10,903 68.14 5806 Ship Water 203 1,825 93,000 1,825 1.96 5807 Hydrant Rentals 10,771 97,071 130,000 97,071 74.67 5899 Miscellaneous Revenue 0 37 10,000 37 0.37 5901 EF Investment Interest 0 52,228 15,000 52,228 348.18 5905 EF Penalties and Interest 0 161 500 161 32.11 5940 Amort.of CIA-General 0 0 205,000 0 0.00 Total Revenues $ 125,007 $ 1,047,830 $ 1,595,500 $ 1,047,830 $ 65.67 Monthly Budget Expenditure Report by Fund Run:10/20/2020 at 3:20 PM City of Seward Page: 9 Water Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 12,202 131,295 180,304 49,009 72.82 6001 Overtime 1,293 6,358 4,632 (1,726) 137.27 6002 Standby Time 569 5,394 8,817 3,423 61.17 6100 Medicare 318 2,471 2,951 480 83.74 6102 Workers'Compensation 778 8,478 12,788 4,310 66.30 6200 Leave Time 1,535 15,181 19,833 4,652 76.55 6201 Retirement Benefits 3,286 32,932 44,852 11,920 73.42 6202 Health Insurance 10,600 93,167 101,352 8,185 91.92 6209 PIERS DC Forfeitures 0 (217) 0 217 0.00 Total Personnel Costs: $ 30,581 $ 295,059 $ 375,529 $ 80,470 $ 78.57 Non-Personnel Costs: 7001 Communications 550 5,087 10,000 4,913 50.87 7002 Postage and Freight 27 2,640 5,500 2,860 48.00 7003 Bank and Credit Card Fees 0 7,148 10,950 3,802 65.28 7004Insurance 0 10,685 11,000 315 97.14 7006 Legal 0 0 5,000 5,000 0.00 7009 Contracted Services 0 6,696 92,050 85,354 7.27 7011 Testing 2,150 12,715 11,000 (1,715) 115.60 7015 Utilities 22,162 180,588 259,000 78,412 69.72 7016 Heating Fuel 537 1,353 0 (1,353) 0.00 7210 Vehicle Supplies 0 137 0 (137) 0.00 7211 Gas&Lube 115 2,340 10,500 8,160 22.28 7213 Safety Equipment 0 535 3,000 2,465 17.83 7214 Janitorial Supplies 0 37 0 (37) 0.00 7215 Operating Supplies 2,561 11,359 44,500 33,141 25.53 7216 Maintenance&Repair 51 6,395 30,000 23,605 21.32 7217 Small Tools&Equipment 0 1,935 6,500 4,565 29.77 7300 Advertising 0 0 1,000 1,000 0.00 7301 Subscriptions&Dues 0 922 1,700 778 54.24 7302 Travel&Subsistence 0 69 5,600 5,531 1.22 7303 Education&Training 0 100 5,600 5,500 1.79 7304 Equipment Rent 0 0 8,000 8,000 0.00 7307 GF Administrative Fee 22,179 199,610 262,991 63,381 75.90 7330 P.I.L.T. 0 69,632 110,000 40,368 63.30 7331 Reclass PILTto Transfer-Out 0 (69,632) (110,000) (40,368) 63.30 7808 Bad Debt Expense 0 0 2,000 2,000 0.00 7810 Miscellaneous Expense 17 150 1,800 1,650 8.34 7900 Depreciation Expense 0 0 628,253 628,253 0.00 8012 Debt Service Interest Expense 0 17,612 17,612 0 100.00 8104 Motor Pool Rent 417 3,750 5,000 1,250 75.00 8300 Debt Service Principal 0 0 139,232 139,232 0.00 Total Non-Personnel Costs: $ 50,766 $ 471,863 $ 1,577,788 $ 1,105,925 $ 29.91 Total Expenditures $ 81,347 $ 766,922 $ 1,953,317 $ 1,186,395 $ 39.26 Monthly Budget-to-Actual Revenue Report--By Fund Run:10/20/2020 at 3:19 PM City of Seward Page: 8 Wastewater Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 58,983 525,113 691,000 525,113 75.99 5310 SG Service 20,761 150,644 198,000 150,644 76.08 5320 LG Service 27,754 208,766 280,000 208,766 74.56 5330 SMIC Sales 2,020 18,155 28,000 18,155 64.84 5801 Turn on Fees 442 12,241 9,800 12,241 124.90 5809 Water/Seward Misc.Service 475 1,740 4,200 1,740 41.44 5901 EF Investment Interest 0 56,851 8,000 56,851 710.64 5905 EF Penalties and Interest 0 302 1,000 302 30.19 5940 Amort.of CIA-General 0 0 398,445 0 0.00 Total Revenues $ 110,435 $ 973,812 $ 1,618,445 $ 973,812 $ 60.17 Monthly Budget Expenditure Report by Fund Run:10/20/2020 at 3:20 PM City of Seward Page: 10 Wastewater Enterprise Fund For 9/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 10,078 97,222 148,043 50,821 65.67 6001 Overtime 313 5,003 4,209 (794) 118.86 6002 Standby Time 649 5,731 6,832 1,101 83.89 6100 Medicare 245 1,893 2,450 557 77.29 6102 Workers'Compensation 491 5,806 10,565 4,759 54.95 6200 Leave Time 1,202 13,646 18,802 5,156 72.57 6201 Retirement Benefits 2,184 24,164 37,252 13,088 64.87 6202 Health Insurance 7,629 66,802 70,761 3,959 94.41 6209 PIERS DC Forfeitures 0 (219) 0 219 0.00 Total Personnel Costs: $ 22,791 $ 220,048 $ 298,914 $ 78,866 $ 73.62 Non-Personnel Costs: 7001 Communications 535 5,001 8,300 3,299 60.25 7002 Postage and Freight 27 2,587 4,700 2,113 55.04 7003 Bank and Credit Card Fees 0 9,045 13,730 4,685 65.88 7004 Insurance 0 3,122 8,004 4,882 39.01 7006 Legal 0 0 12,000 12,000 0.00 7009 Contracted Services 0 2,391 122,050 119,659 1.96 7011 Testing 2,495 23,220 27,000 3,780 86.00 7015 Utilities 16,122 129,807 218,000 88,193 59.54 7016 Heating Fuel 0 0 3,500 3,500 0.00 7017 Rents&Leases 0 0 200 200 0.00 7211 Gas&Lube 125 3,995 9,700 5,705 41.18 7213 Safety Equipment 0 387 1,500 1,113 25.80 7214 Janitorial Supplies 0 15 0 (15) 0.00 7215 Operating Supplies 144 24,985 17,000 (7,985) 146.97 7216 Maintenance&Repair 32 7,637 34,500 26,863 22.14 7217 Small Tools&Equipment 0 1,325 4,000 2,675 33.12 7300 Advertising 0 0 400 400 0.00 7301 Subscriptions&Dues 0 0 4,500 4,500 0.00 7302 Travel&Subsistence 0 0 5,200 5,200 0.00 7303 Education&Training 0 200 3,800 3,600 5.26 7304 Equipment Rent 0 0 6,000 6,000 0.00 7307 GF Administrative Fee 13,544 121,899 162,533 40,634 75.00 7330 P.I.L.T. 0 64,498 96,880 32,382 66.58 7331 Reclass PILTto Transfer-Out 0 (64,498) (96,880) (32,382) 66.58 7808 Bad Debt Expense 0 0 2,000 2,000 0.00 7810 Miscellaneous Expense 0 0 1,200 1,200 0.00 7900 Depreciation Expense 0 0 482,864 482,864 0.00 8012 Debt Service Interest Expense 0 15,363 15,363 0 100.00 8104 Motor Pool Rent 417 3,750 5,000 1,250 75.00 8300 Debt Service Principal 0 57,270 57,270 0 100.00 Total Non-Personnel Costs: $ 33,441 $ 411,999 $ 1,230,314 $ 818,315 $ 33.49 Total Expenditures $ 56,232 $ 632,047 $ 1,529,228 $ 897,181 $ 41.33 Providence St.Joseph Health INC_DIET_OPS_ ID EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Dept AIIDepartments-AIIDepartments Detail Statement of Operations(Whole Dollars) Printed On 10/720 @ 3:07 PM Reported as of September 2020 Printed By cole.white Month-To-Date Year-To-Date Actual Budget %Variance Actual Budget %Variance Pr.Year %Variance Gross Service Revenues: 288,847 290,125 (0.4%) Acute Care-Inpatent 1,761,246 1,886,214 (6.6%) 1,628,033 8.2% 936,716 1,212,341 (22.7%) Acute Care-Outpatent 8,902,040 10,838,618 (17.9%) 10,414,840 (14.5%) 125,391 79,763 57.2% Pnmary Care 1,372,707 1,007,330 36.3% 1,751,867 (21.6%) 1,144,423 1,648,557 3(0.6%) Long-term Care 10,709,079 12,752,110 (16.0%) 12,401,550 1(3.6%) 2,495,376 3,230,786 21 2.8%) Total Gross Service Revenues 22,745,072 26,484,272 (14.1%) 26,196,291 11 3.2%) Revenue Deductions: 22,729 34,539 34.2% Chanty Care 313,348 326,163 3.9% 288,953 (8.4%) 200,882 504,875 60.2% Medicare Medicaid 2,994,453 4,140,849 27.7% 3,380,311 11.4% 145,469 118,179 (23.1%) Negotiated Contracts 576,651 871,130 33.8% 834,745 30.9% 21,227 65,196 67.4% Other Deducfion Expense 655,178 826,783 20.8% 906,373 27.7% 390,308 722,789 46.0% Revenue Deductions 4,539,630 6,164,925 26.4% 5,410,382 16.1% 46,425 264,475 82.4% Bad Debt Deducfion 755,332 2,178,574 65.3% 2,077,487 63.6% 2,058,643 2,243,521 (8.2%) Net Service Revenue 17,450,110 18,140,773 (3.8%) 18,708,422 (6.7%) 1,039 15,132 9(3.1%) Other Operating Revenue 255,800 87,176 193.4% 1,062,460 7(5.9%) 2,059,682 2,258,653 (8.8%) Total Net Operating Revenues 17,705,909 18,227,949 (2.9%) 19,770,883 11 0A%) Expenses from Operations: Other Expenses from Operations: 959,018 1,095,918 12.5% Salanes and Wages 9,377,579 11,148,708 15.9% 8,689,518 (7.9%) 262,005 297,366 11.9% Employee Benefits 2,335,745 2,776,908 15.9% 2,201,534 (6.1%) 34,517 12,903 (167.5%) Professional Fees Expense 110,216 121,391 9.2% 177,603 37.9% 61,579 100,843 38.9% Supplies 810,215 846,461 4.3% 767,498 (5.6%) 249,927 227,675 (9.8%) Purchased Services Expense 1,866,573 2,079,433 10.2% 1,816,811 (2.7%) 37 1,260 97.1% Depreciation Expense 3,777 11,506 67.2% 11,527 67.2% 146 - - Interest and Amortzafion 1,366 - - 873 (56.4%) 6,196 - - Taxes and Licenses 25,113 - - 38,189 34.2% 86,270 90,894 5.1% Other Expenses 744,222 785,125 5.2% 895,404 16.9% 1,659,694 1,826,858 9.2% Other Expenses from Operations 15,274,805 17,769,531 14.01/6 14,598,957 (4.6%) 1,659,694 1,826,858 9.2% Total Operating Expenses 15,274,805 17,769,531 14.01/6 14,598,957 (4.6%) 399,988 431,795 (7A%) Net Operating Income 2,431,104 458,418 430.31/6 5,171,925 51 3.0%) 399,988 431,795 (7A%) Net Operating Income fully burdened 2,431,104 458,418 430.3% 5,171,925 (53.0%) 676 308 119.9% Non-Operating Gain(Loss) 2,789 1,580 76.5% 1,993 39.9% 400,665 432,102 (7.3%) Net Income fully burdened 2,433,893 459,998 429.11/6 5,173,918 51 3.0%) 400,171 433,055 (7.6%) EBIDA fully burdened 2,436,246 469,924 418.4% 5,184,326 (53.0%) 400,171 433,055 (7.6%) EBIDA 2,436,246 469,924 418.4% 5,184,326 (53.0%) Fully burdened includes allocated costs Providence St.Joseph Health BAL_SH_SUM_WD_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Entity-110 Balance Sheet(Whole Dollars) Printed On 10/7/20 @ 3:05 PM Reported as of September 2020 Printed By cole.white September December September December 2020 2019 2020 2019 Actual Pr.Year Actual Pr.Year ASSETS LIABILITIES&NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalent 5,214,426 415,381 Accounts Payable 1,476,918 486,363 ST Investments - - Accrued Compensation 1,186,564 906,303 Accounts Receivable,Net 2,469,857 3,287,874 Payable to Contractual Agencies 4,946,551 19,352 Supplies I nventory 64,443 36,212 Other Current Liabilities 4,425,962 6,937,866 Other Current Assets 593,842 2,312,689 Total Current Liabilities 12,035,995 8,349,884 Total Current Assets 8,342,568 6,052,156 Assets Whose Use is Limited: Other Long Term Liabilities (891,774) 1,427,201 Mgmt Designated Cash and Investments - - GiftAnnuities,TrustandOther (220,860) (217,979) Total Liabilities 11,144,220 9,777,085 Assets Whose Use is Limited (220,860) (217,979) Net Assets: Unrestricted (2,182,945) (2,703,781) Property Plant Equipment Net 51,053 446,088 Temporarily Restricted 43,356 49,837 Total Net Assets (2,139,589) (2,653,945) Other LT Assets 831,871 842,875 Total Liabilities and Net Assets 9,004,632 7,123,140 Total Assets 9,004,632 7,123,140 ta ; PaLATI O N Wf fEP-IFAS, sewar�i's citizevLs recogvt,Lze that a specLnL vibravLcu exists throLtghovt the evLtLre covu.vuuvdt winevt, its L"EViO LVnL resLdents coLLectivel� "go the extra vvt.LLe" throLcgh persovLaL effort, VoLLcviteerisvw a" servLce; nv�J WH-ER.EAS, okK covvt,wt.Ltvdtu evLcoArages its citizevt,s to vttiaxLvvdze their persoAnL covvtributLon to the cD1Kvu.Ltvdtu bU gMv g of thewt.seLves whoLeheartea(L� ovt,d with totoL of fort, cOVAA- . tvKewt R" cooVLctioo, to their Ln�%Vic�kaL avvtb�t�ov,,s, fawL�LU, fr�ev� s a vd co VK VKLtvat /- a lAzi WI fePeAs, sewarci residevLts choose to sKAt a LLght ovL avid celebrate LvLc�LvLovaLs awl orgavt zatLovLs who "go the extra vvt.iLC ir, oro(er to vutMze a c�Lfferev�,ce nAV Lift vp feLLow vU.mLbers of their covvt vu.Ltvdt�; a" MteRFA.S, we ackzAowLOge the vudssLov�, of the Extra MLLe Avv.erico Fouvt,OlatLovt to create SOD "Extra MLLe" cities avuo( states ivr, Avu.erica ivL 2020 ovk,G we cowt.vKevt,oi 1C.-he '533 vw2�ors avJ clt� Leac{ers who st000( Ltp cwz, joivttLu recogvLizeol Extra MUe Da� 0V1, NOVeVuber 1, 2011- NOW, THtEP-EFDR.E, E, ChrLst� Term, MRUor of sewa0, ALnslza, c{o hereby prOCLaL� NOVen't.ber 1, 2020 to be Extra MLLe D2I ov,,d iwge each l n oLCr covvt.vvt,Lcvdt� to ta4,e tiK"e m, this dRL to vt,00t oo.LU "go the extra ndLe" Lvv his or her owv,, life, bmt to Mso tho-c;e nrot�.IL.d tC17. who care iA their efforts 0�0 cov)tivlitwt.evLt to v,. aRze their orgavLizatLovls, f2ndLies CIAd covvtwtuv�it�u a betterpLace Lw whLch to Live a" wo rl . Dated this 20ty Dad Of DctOber, 2020 -�-�-}E D� EWARD, ALASK'A 175 Ch r,,sY Te 41, Mau Highlights from the September Board of Directors meeting Regional Citizens'Advisory Council The Prince William Sound Regional Citizens'Advisory Council held a Board meeting on September 17 and 18, 2020.The meeting was held via videoconference due to COVID-19 considerations.The following is a synopsis of actions and discussions that took place at that meeting.This report is not all inclusive. Items o Interest: Hilcorp/Harvest on their spill response capabilities Several representatives from Hilcorp and Harvest Alaska joined the meeting to discuss the company's capabilities, strategies,and structure for responding to an oil spill related to the company's future activities in Prince William Sound. Hilcorp staff reported that the company trains their own incident management team. In the case of a large spill, they would pull staff from other areas of Alaska to respond in Prince William Sound.They noted that they would be relying on equipment from SERVS for the cleanup response and would bring in additional out of region equipment if needed. Council members questioned the representatives about the source of this additional equipment. Hilcorp/Harvest's plan for this additional equipment was not clear from the ensuing discussion,and the Council will continue efforts to verify capabilities. SERVS is required by law to be prepared to control,contain,and clean up a spill of 300,000 barrels (12,600,000 gallons) within 72 hours.The largest tankers in the Prince William Sound system are owned by the Overseas Shipholding Group (OSG) and will be used to ship Hilcorp/Harvest's oil. Each OSG tanker can hold over 1,300,000 barrels (54,600,000 gallons). ADEC's Commissioner and Board discuss public scoping The Commissioner for the Alaska Department of Environmental Conservation (ADEC),Jason Brune,joined the meeting with an update on potential future changes to Alaska's oil spill laws and regulations. Beginning last fall,the department asked the public for input on Alaska's statutes and regulations covering contingency planning for oil spills.The Council has been concerned that this "public scoping"was too broad for effective input and that this approach has shifted the burden to the public to justify and defend these regulations and statutes. Other concerns include maintaining transparency as the department has follow-up communications with industry and other stakeholders,and the department's capacity for this review while the department is losing staff and facing drastically reduced funding in the coming years. The Council was encouraged to hear a promise from the commissioner that any proposed changes will be given more than the required 30-day public comment period. Radar Outage in Prince William Sound U.S. Coast Guard Commander Patrick Drayer reported on staffing changes and ongoing projects. He reported that the Coast Guard's radar system is still down across Prince William Sound. In answer to questions from Council members, CDR Drayer noted that the radar systems are obsolete. He explained that the original manufacturers are no longer in business and that original design drawings are not available. Some attempts to fabricate new parts to repair the existing equipment have failed,as the parts did not fit or were not compatible. CDR Drayer also noted that budget decisions to make repairs to the system are not made locally and that this problem is affecting systems around the country,not just in Prince William Sound. Meanwhile,the Coast Guard is using a combination of VHF radio,cameras,and Automatic Identification System (AIS) to track vessels in Prince William Sound.AIS is a map-based online monitoring system. Onboard AIS systems transmit information such as the vessel's name,course,speed,heading,and destination,among other details. Council members voiced concern,as not all vessels are required to have AIS installed on board and some that are 176 required don't appear on the AIS system. Only vessels above 20 meters are required to broadcast their location. Smaller vessels or objects such as fishing vessels,recreational boats or kayaks,or icebergs may not show up on AIS. Potential Tsunami Hazard in Western Prince William Sound LCDR Bart Buesseler provided an update regarding survey work NOAA conducted in support of a potential Barry Arm landslide and resulting tsunami hazard. Earlier this year,a group of scientists identified an unstable mountain slope in Barry Arm,which has the potential to slide and create a tsunami that could threaten the nearby community of Whittier.The scientists stated that a tsunami is possible within the next year and likely within 20 years.While this threat is not expected to impact the Valdez Marine Terminal,its unexpected discovery prompts the question of whether other areas nearer to Valdez might have similar potential. Buesseler directed the Council to NOAA's website with information about this work: www.bit.ly/NOAAmodel July press release from DNR: www.bit.ly/BarryArm AVTEC simulator tour A representative from AVTEC Maritime Training Center,located in Seward,presented a virtual tour of their maritime training simulator.This tool simulates the bridge of a vessel,complete with navigation controls.Trainees are surrounded by up to 300 degrees of screens to create an immersive virtual field of view.Various computer models are available that can simulate the navigation of a variety of vessels,such as tankers,tugs,and cruise ships. An in-person tour for Council members was to be held during this meeting but was delayed until September 2021 due to COVID-19 restrictions. Research Pro 'ects: The Board heard updates on three Council research projects and accepted two final reports: ReportApproved: Drill monitoring Staff presented the 2019 Drill Monitoring Annual Report to the Board.This yearly report summarizes the drills and exercises that were attended,observed,and evaluated by Council staff and contractors. These reports have great value in tracking the history of spill preparedness and response by Alyeska/SERVS and the associated shippers.They are instrumental in identifying operational issues and tracking the lessons learned during these events.These reports have proven to be valuable tools in addressing recurring problems,improving the prevention and response system,assisting contingency plan workgroups,and in planning large unannounced drills. 2019 Drill Monitoring Annual Report: www.bit.ly/2019Drills Report Approved:Analysis ofgenes helping to identify invasive species This final report provided the results of an analysis on the genes of plankton gathered in Port Valdez and Prince William Sound in 2018 and 2019.The goal of the project is to identify marine invasive species in Prince William Sound. For this project,the Council partnered with the Prince William Sound Science Center,who collected the samples,and Moss Landing Marine Laboratory in California,who conducted the genetic analysis. The Council monitors for marine invasive species which could potentially arrive in ballast water or on the hull of the crude oil tankers arriving at the Valdez Marine Terminal.These tankers dock in ports known to harbor marine invasive species. Some invasive species could cause significant economic and environmental harm if reproducing populations became established locally. Metagenetic Analysis of 2018 and 2019 Plankton Samples from Prince William Sound,Alaska: www.bit.ly/GeneticStud Update: How has subsistence harvest changed over time in the Exxon Valdez oil spill region? Council staff and researchers from the Alaska Department of Fish and Game (ADF&G) updated the Board on a joint project to assess how the subsistence harvest of natural resources has changed over time in Exxon Valdez oil spill 177 impacted communities. Researchers are using subsistence harvest data collected by ADF&G from pre-1989 through 2014 and attempting to determine the cause of trends observed in the data. This project is helping the Council to assess the potential long-term social consequences of the Exxon Valdez oil spill and other factors that may be currently affecting the collection and use of subsistence resources in the spill- affected region. A draft report by ADF&G was presented to the Board.The final report for this project will be on the agenda for the January 2021 meeting of the Board of Directors.View the presentation: www.bit.ly/SubsistenceHarvest Council Business: Council logo to be updated The Council recently undertook a project to improve communications and outreach strategies,as well as the public's perception of the Council and our reputation with key audiences.To remain effective,it is important to evaluate the Council's public relations strategies,image,messaging,and the manner in which we solicit volunteers and public input to look for efficiencies and recommendations for improvement.As part of this project,the Council is updating its logo,which was approved at this meeting.A rollout of the updated logo and associated materials will begin later this fiscal year. December in-person events cancelled/January Board meeting to be virtual Due to COVID-19 and municipal restrictions on group gatherings,the Board cancelled all in-person events for December 2020. Staff will be developing virtual events to replace the annual Volunteer Workshop and Science Night.The annual Volunteer Appreciation Party is cancelled for 2020. The Board also moved to hold the January 2021 Board of Directors meeting as a virtual event. Council offices remain closed due to COVID-19. Both Council offices (Anchorage and Valdez) remain temporarily closed to the public as a safety precaution due to COVID-19. Council staff are conducting business remotely.Updates on this situation are available on our website: www.bit.ly/PWSRCACvirusupdates Additional Actions The Board took several additional actions,including: • Approval of contracts for a review of rescue tugboat best available technology and a survey of winter marine birds. • Acceptance of the FY2020 Financial Audit and FY2021 budget modifications. • Amendments to the Council's Bylaws and Board Policies. Details are available in the meeting's briefing documents: www.bit.ly/MoreActions Council Project Updates Updates on current projects can be found on our website: www.bit.ly/UpdatesSept2020 (PDF/x MB). Nr 1 '}, Questions?More information? Contact us: 1.L I A I� SSG Any questions or requests for further information can be directed to Amanda Johnson ,Z RC/�C o at amanda.johnson@pwsrcac.org or Jennifer Fleming at fleming@pwsrcac.org. Board meeting are routinely recorded. Excerpts of the audio and/or video of agenda Regional Citizens'Advisory Council items can be made available upon request. 178 November 2020 November2020 December2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 1 2 3 4 5 6 7 IIIII 6:00pm P&Z 12:O0pm PA-CAB Joint Work Mt ......................... Session- HPC (Seward Librar 7:00pm P&Z Mtg (Seward Librar 8 9 10 11 12 13 14 7:00pm CC Mtg Veterans'Day 6:00pm HPC (Council Regular Chambers Meeting Council 6:00pm HPC Work Session-Cance ---!Led-(Council 15 16 17 18 19 20 21 6:00pm P&Z 12:00pm PACAB Work Session Work Session (Council Chambers Chambers 22 23 24 25 26 27 28 7:00pm CC Mtg ThanksgivingCit Holida ___ Chambers 29 30 Dec 1 2 3 4 5 Council Calendar 1 10/21/2020 4:37 PM December 2020 December2020 JanuaryTh SuMo TuWe Th Fr Sa SuMo TuWe We Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9101112 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 29 30 Dec 1 2 3 4 5 7:OOpm P&Z Mtg 12It m PACAB (Council ........................ Cham bers) 6 7 8 9 10 11 12 6:OOpm HPC Regular Meeting Council 6:OOpm HPC Work Session-Cance Iled Council 13 14 15 16 17 18 19 7:00pm CC Mtg 6:OOpm P&Z 12:OOpm PACAB (Council Work Session Work Session Chambers (Council Chambers Cham bers 20 21 22 23 24 25 26 12:OOpm City Christmas Holiday Holiday 27 28 29 30 31 Jan 1, 21 2 7:OOpm CC Mtg Chambers Council Calendar 2 10/21/2020 4:37 PM January 2021 February 2021 January 2021 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 27 28 29 30 31 Jan 1, 21 2 3 4 5 6 7 8 9 7:00pm P&Z Mtg 12:00pm PACAB (Council Mt Cham bers 10 11 12 13 14 15 16 ------------ 7:00pm CC Mtg 6:00pm HPC (Council Regular Cham..b.....e.fs Meeting_ 6:00pm HPC Work Session-Cance 17 18 19 20 21 22 23 6:00pm P&Z 12:00pm PACAB Work Session Work Session (Council Chambers Cham bers 24 25 26 27 28 29 30 7:00pm CC Mtg (Cham bers 31 Feb 1 2 3 4 5 6 Council Calendar 3 10/21/2020 4:37 PM