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Home My WebLink About11042020 PACAB Packet Port & Commerce Advisory Board Agenda Packet A; "�X M" a+:fi Photo Credit: Stefan Nilsson Regular Meeting Wednesday, November 4, 2020 Council Chambers, City Hall 12:00 p.m. PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS AT NOVEMBER 4, 2020 PACAB MEETING PACAB will hold a Virtual Regular Meeting on Wednesday, November 4, 2020 at 12:00 p.m. Because the City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments have been created: How To Virtually Attend The Meeting 1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type "City of Seward Alaska" into the search bar. 2. Listen on the radio. Tune to KIBH-FM 91.7 3. Watch on television. Tune into GCI Cable Channel 9. How To Submit Your CITIZEN COMMENTS 1. Email your written Citizen Comments to jstallard2cityofseward.net no later than 5:00 p.m. on Tuesday, November 3, 2020. Identify whether you want your comments READ ALOUD at the meeting or EMAILED to PACAB upon receipt. Comments requested to be read aloud will be delivered verbally to PACAB by the Deputy City Clerk at the appropriate time during the meeting. 2. If you wish to be called on the telephone during the meeting to provide your comments telephonically, send an email request to the Deputy City Clerk along with your contact information to jstallardgcityofseward.net, including your full name and the telephone number you wish to have called. The clerk must receive your request no later than 5:00 p.m. on November 3, 2020. Identify whether you wish to be called during the FIRST or SECOND citizen comment period. If you wish to be contacted for the first Citizen Comment period, please be prepared to answer your phone starting at 12:00 p.m. If you wish to be contacted for the second Citizen Comment period, there is no estimate of time to expect the call. All Citizen Comments will be timed and limited to three minutes (first period) or five minutes (second period). The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. There will be NO in-person citizen comments for this meeting! Thank You For Your Cooperation! 1 The City of Seward,Alaska SEWARD PORT AND COMMERCE ADVISORY BOARD REGULAR MEETING AGENDA November 4, 2020 12:00 p.m. Council Chambers Laura Schneider 1. CALL TO ORDER Chair Term Expires July,2023 2. PLEDGE OFALLEGIANCE Bruce Jaffa 3. ROLL CALL Vice Chair Term Expires July,2021 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Carl Hughes ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Board Member signed in will be given the first opportunity to speak. Time is limited to 3 minutes Term Expires July,2023 per speaker and 36 minutes total time for this agenda item.] Colby Lawrence 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Board Member of Consent Agenda passes all routine items indicated by asterisk (*). Consent Term Expires July,2022 Agenda items are not considered separately unless a commission member so requests. In the event of such a request, the item is returned to the Regular Lynda Paquette Agenda] Board Member Term Expires July,2021 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Erin Lemas A. Proclamations and Awards—None Board Member B. Alaska Railroad Report by Christy Terry............ ...........Pg 4 Term Expires July,2021 C. Chamber of Commerce Report b Jason Bicklin P 5 P Y g............ g Benjamin Smith D. Harbormaster Report by Norm Regis...........................Pg 8 Board Member E. Other Reports and Announcements—None Term Expires July,2022 F. Presentations—None Stephen Sowell Assistant City Manager Norm Regis Harbor Master Jessica Stallard Deputy City Clerk City of Seward, Alaska Port& Commerce November 4, 2020 Advisory Board Agenda 2 7. UNFINISHED BUSINESS —None 8. NEW BUSINESS A. Other New Business Items *1. Approve the September 2, 2020 Regular Meeting Minutes............................Pg 9 *2. Approve the October 21, 2020 Special Meeting Minutes..............................Pg 13 *3. Confirm the November 18, 2020 work session topic as "Prioritize city, state, and federal priorities; Evaluate the City utility infrastructure for future growth; and Provide input on the Capital Improvement Plan (CIP)" 4.Discuss progress on the Climate Action Plan 5.Discuss a virtual energy fair.................................................................Pg 17 9. INFORMATIONAL ITEMS AND REPORTS [No Action Required]—None 10. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 11. BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 12. ADJOURNMENT City of Seward, Alaska Port& Commerce November 4, 2020 Advisory Board Agenda 3 ALA�KA RAILROAD November 04, 2020 Port and Commerce Advisory Board Port of Seward City of Seward TEL 907.265.2209 Report to the Port and Commerce Advisory Board September Vessel Traffic- • 14 large vessels: normal freight trade, barges mobilizing for projects and fuel deliveries. Vessel traffic starting to switch to project demobilization, winter service and vessel maintenance and repairs. Other Items- • Port follows all State, CDC and US Coast Guard Port continuity protocols. Vessels are fully informed and following travel mandates and quarantine requirements. • Ongoing Cruise Ship Dock/Terminal Development RFP process with our two proposers [Global Ports Holding and Seward Community Partnership (formerly Holistica Destinations)]. If anyone is interested in reviewing the project updates you can check out the website at www.railportseward.com/project-updates. Current timeline is as follows: o Fall/Winter 2020 —Proposal Review and Commercial Negotiations. o Winter/Spring 2021—Terms Agreed/Contract Approved/Contract Signed o Spring 2021— Notice to Proceed • FEDERAL INTERIM REPORT: ECONOMIC IMPACT OF COVID-19 ON THE CRUISE INDUSTRY IN ALASKA, WASHINGTON, AND OREGON distributed to PACAB and Council last week. • Roughly $19.78 million port infrastructure grant issued by the United States Maritime Administration (MARAD) for the City of Seward and the Alaska Railroad Corporation to improve the freight dock and corridor in Seward, Alaska as part of a $25 million dollar project. The project will lengthen and widen the freight dock at the Port of Seward "to accommodate growing freight cargoes and minimize operational conflicts between freight and cruise movements, both onshore and in the harbor." Additionally, the project will include an extension of Port Ave facilitating the safe and efficient movement of passengers and cargo. The City's portion of the grant match is providing gravel materials for the dock fill. • Alaska Railroad Offices are Closed November 11, 26 and 27 in honor of Holidays this month. ChristyTerry, Accredited Marine Port Executive Seward Port Manager 4 PACAB: Chamber of Commerce Executive Director Report (report submitted October 27, 2020) If you weren't able to make it to our 2020 Chamber Membership Fall Meeting, we have the recording of it here: https://us02web.zoom.us/rec/share/8SkfDASQHzJWJuxbcYcwByrrbWOv37Go- 1 ue2yHpd2EDxLgbZCWt-EkGPDRgu1 Dp.HPUQU5lRgoy1toUp Budget/Finances: Continuing to develop a modified budget to provide consistent marketing services with the constant change going on. As things are starting to look like we are going to be down fairly significantly again next summer, we are having conversations as a staff as to how we can continue to make adjustments and shift what we are doing. Website: We are in the middle of working with our vendor in developing our new website and member portal. It will actually serve as so much more than a website for visitors. It will also be so much easier for members to update and maintain their own pages within the website. It will also allow potential customers to find them more easily. It will not only have a visitor/tourism face but also a marine industry face, a conference/wedding destination face, a hometown/resident face, and a community calendar. This will be finished in April. We are currently collecting and working on photos, videos, and text as its being designed so they can add when appropriate. (more information below in the Membership and Communications reports). Visitor Guide: The 2021 Visitor Guide planning is also in full swing. We are just finalizing the membership directory and advertising spaces and will working on content in the coming weeks. This goes to print in late December. Additional Marketing: We are also working on developing some trade materials for both the Marine Industry and Conference/Wedding destination parts. Visitor Services: The visitor Center is open during the week from 10am — 4pm Monday — Friday and are now closed on the weekends. Visitors from out of state are still coming through — although in very small numbers. We've been hearing from some accommodation and excursion members that they had as good a September and October as they've ever had. We are working on a few new things for our visitor center including: - Working with Chugach Corporation to have information available for Alaska Native Culture / History in the area - Display local member artists artwork on the walls in the visitor center (working to get more of our many local artists onboard) Seward Marine Front: At our meeting on October 81", we spend most of our time discussing the development of marketing materials for the website and print materials as well as marketing strategies in general. We are going to continue this conversation at our next meeting. Silver Salmon Derby: Page 1 5 I spent the morning of October 7t" at the Bear Creek Fish Weir for the Egg Take for our fish restoration program. This is also an educational program that schools across the peninsula attend. There were a number of Seward school students in attendance. It was able to have some great conversations with the Program Manager and the Hatchery Manager as well about how we can partner better in the future. Calendar of Upcoming Events: 10/15 — 10/31 —Window for Chamber Board Candidacy Declarations 11/1 — 11/15 — Chamber Board Elections 11/11 — Veterans Day (Chamber Holiday— Visitor Center Closed) 11/16-11/20 — Small Business Start Up Week 11/19 — Chamber Board Meeting 11/20 — Kenai Peninsula Tourism Marketing Council Board Meeting 11/27-11/29 — Shop Small Weekend 11/26 — 11/27 - Thanksgiving / Native American Heritage Day (Chamber Holidays —Visitor Center Closed) COMMUNICATIONS REPORT: (Kat) • Website 0 Findings meeting with Simpleview -- next stage is design introduction by end of October 0 10,000 views in the past two weeks, above average viewing for this time of year • Visitor Guide: 0 Content deadline at end of October, sourcing photos and writing new content to include Alaska Native history, more information on our local parks and a winter spread • Advertising o Took part in a deal with ATIA for print ad in Travel+Leisure - target travelers age 51+, with a household income averaging $98,000, in the state of Texas (specifically the Dallas/Ft. Worth area), one of Alaska's top visitor states. With an approx. reach of over 120,000 readers. o Continued advertising agreement with MyBaseGuide for another year - completely digital this year for military relocation PROGRAM/PROMOTION COORDINATOR REPORT: (Marissa) • Social Media o Instagram: Weekly posts & stories, o Developing Pinterest account • Events outreach/coordination o AK Startup Week - Nov 16-22 https://alaska.startupweek.co/ o Shop Small Weekend - Nov 27-29 • Sign up your business! http://bit.ly/shopsmallsignup MEMBERSHIP REPORT: (Aisha) • Total Active Members: 382 • Dropped: o Inn at Tern Lake o Hill Norvell Alaskan Fishing o Renfro's Lakeside Retreat o Alaska Sportsmen's Club o Trailhead Lodging o Seward Masonic Lodge o Gondwana Eco Tours • New: Page 2 6 o Gateway Hotel o Fish Seward Alaska o Alchemy Wellness o Tiny Solutions o Ninilchik Charters o Seward Wildlife Tours o Graylight Sportfishing • Prospective/Processing Members: o D6 Thermal o U.S. Army o Mermaid Grotto Cafe o A to Z Construction Services o Seward Industrial o Seward Shuttle Service o Anchor and Summit Wellness • MEMBERSHIP RENEWAL DRIVE in full swing o Managing accounts and reaching out individually to members who have not renewed yet or are on the fence. o Finalizing member directory for 2021 SVG • Advertising and listings sales for 2021 Seward Visitor Guide o Finalizing ad space and artwork with partners o At $48k+ in ad sales • VOICE OF THE MEMBERSHIP MEETING - 10/15 0 17 attendees, 5 additional registrations 0 https://us02web.zoom.us/rec/share/hVQvjMj7- oFuJvBhmppBb7ASU MW3DjvjgFNsaeSDcOZSlwMw_ZBSYoEizWVjtoLf.to--6ZnBTJgF8eU0 Page 3 7 PACAB HARBOR 1. The SMIC yard is a couple of boats from being full for the first time ever,the one biggest issue we have now is not enough power stalls, we are opening another section of the boat yard for vessel storage. 2. The water in the harbor has been turned off. 3. The 50 ton lifts are slowing down, the entire harbor crew is working and we have adjusted to COVID-19 issues/mandates while continuing to do boat lifts. 4. There is a new storage yard on the harbor side of the bay, this has helped with the shortage of yard space. 5. The 330 ton lifts are slowing down as the season is winding down for some of the larger vessels, we have no waiting list at this time to get lifted into the SMIC yard. 6. The crew is continuing to clean up the last 2 lots at SMIC, this could take some time but we are making headway. 7. The fish cleaning stations are closed down for the winter. 8. The harbor office is fully staffed, the new Harbor Worker 11 has started 9. The US Coast Guard contacted the harbor about location and designs for the new FRC, which will be located at SMIC. The coast guard has contacted me for the land acquisition for the Coast Guard SMIC site. More information to come later. 10. The harbormaster has submitted the 2022 Municipal Facility Grant to replace G, K and L- float, the results are in the City of Seward has scored the highest in the tier two rating. 11. The harbor has submitted a questionnaire/proposal with EVOSTC for a wash-down pad located at the 50 ton area. (No response as of today) (they are meeting October 14, 2020) 12. The Harbor has upgraded to the new software and are working through some minor issues. 13. The harbor office will be closed on Sundays, any phone messages received on Sundays are being monitored and responded to by the Sunday harbor crew. 8 City of Seward,Alaska Port and Commerce Advisory Board Regular Meeting Minutes September 2, 2020 Volume 3,Page CALL TO ORDER The September 2, 2020 regular meeting of the Port & Commerce Advisory Board was called to order at 12:00 p.m. by Chair Laura Schneider. OPENING CEREMONY Benjamin Smith led the pledge of allegiance to the flag. ROLL CALL There were present: Laura Schneider presiding, and Bruce Jaffa (telephonically) Erin Lemas (telephonically) CaA Hughes- Colby Lawrence Lynda Paquette Benjamin Smith comprising a quorum of the board; and Stephen Sowell, Assistant City Manager Norm Regis, Harbormaster Jessica Stallard, Deputy City Clerk Cory Borgeson, Electric Utility Manager Excused—None Absent—Hughes CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING The City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (CO VID-19), so alternate methods for providing Citizen Comments were created. Unless otherwise noted, the following Citizen Comments were submitted in advance and read into the record by the City Clerk: Phil Kaluza commended the board for their continued support of renewable energy. He said his photovoltaic (PV) system was inspected and approved for interconnection by the Electric department on May 15, 2020, but his electric meter was never swapped out. Kaluza disagreed with the Electric department adopting a checklist for solar electric installation. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Paquette/Smith) Approval of Agenda and Consent Agenda Motion Passed Unanimous 9 City of Seward,Alaska Port and Commerce Advisory Board Regular Meeting Minutes September 2, 2020 Volume 3,Page The city clerk read the following approved consent agenda items: Approval of the June 3, 2020 PACAB Regular Meeting Minutes. Reschedule the October 21, 2020 work session to October 14, 2020. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Alaska Railroad Report. Christy Terry said the U.S. Coast Guard ship Healy had a boat engine fire in Kodiak and they went straight to Seattle. She met with the Cruise Lines International Association (CLIA) to discuss COVID-19 mitigation and planning for the 2021 season. In response to Paquette, Terry said this year's music festival and holiday fair had been cancelled. The Ship Escort/Response Vessel System (SERVS) event would be rescheduled from Fall 2020 to Spring 2021. Chamber of Commerce Report — Jason Bickling said the Chamber was excited to move forward with their new website; it would represent Seward's port, harbor, and marine industry. The Chamber membership was increasing. In response to Jaffa, Bickling said he was not expecting the 2021 tourist season to return to normal. The airlines were expecting a significant decrease in air travel for 2021. He said the Seward Chamber of Commerce did not have a direct relationship with the Moose Pass Chamber of Commerce. Harbormaster Report. Harbormaster Norm Regis introduced Assistant City Manager Stephen Sowell. Regis said he would not be able to attend the October 14, 2020 work session. The harbor had received new dumpsters. JAG Alaska had been awarded the United States Naval Ship (USNS) Sioux contract. The U.S. Navy would be in Seward from October 5, 2020 to December 5, 2020. Other Reports,Announcements, and Presentations —None UNFINISHED BUSINESS—None NEW BUSINESS Nominate and elect a commissioner as Chair. Laura Schneider was nominated as Chair. No other nominations were received. Motion (Paquette/Lawrence) Re-elect Laura Schneider as Chair. Motion Passed Unanimous 10 City of Seward,Alaska Port and Commerce Advisory Board Regular Meeting Minutes September 2, 2020 Volume 3,Page Nominate and elect a commissioner as Vice Chair. Bruce Jaffa was nominated as Vice Chair. No other nominations were received. Motion (Schneider/Paquette) Re-elect Bruce Jaffa as Vice Chair. Motion Passed Unanimous Provide recommendation to council on high vessel property tax. Regis recommended that the board leave the high vessel property tax as it is. He said there was a waiting list for all of the harbor boat slips. In response to Lawrence, Regis said he did not know the total number of boats lost to other ports due to the high tax rate. He recommended vessel owners appeal the tax if they disagreed with it. In response to Jaffa, Regis said the moorage contracts and leases cover all of the harbor expenses. The taxes go into the General Fund and not the Harbor Enterprise Fund. In response to Smith, Regis said an explanation of how the high vessel property tax was divided was available on the borough website. Motion (Schneider/Jaffa) The Port and Commerce Advisory Board recommends making no changes to the high vessel property tax at this time, pending further review. Schneider said she would be including the board's recommendation in her report to council. Motion Passed Unanimous Review the energy committee's recommendations on the Interconnect Policy. Electric Utility Manager Cory Borgeson said he was glad to work with the board and stakeholders to simplify the city's interconnect policy. He hoped to utilize the other railbelt utilities' expertise on this topic. The city's current meters allowed customers with solar panels to benefit from them. Borgeson hoped to have a recommendation on the Interconnect Policy to the board by October, 2020. Motion (Schneider/Paquette) Change the September 16, 2020 work session topic from "Evaluate the Blue Pipeline Initiative" to "Evaluate the City's Interconnect Policy". Motion Passed Unanimous 11 City of Seward,Alaska Port and Commerce Advisory Board Regular Meeting Minutes September 2, 2020 Volume 3,Page Lemas left the meeting at 1:00 p.m. Discuss the Energy Fair. The board directed the Energy committee to bring forward a list of topics for informational Zoom webinars at the October meeting. INFORMATIONAL ITEMS AND REPORTS Port& Commerce Advisory Board Budget Report through August 21, 2020. CITIZEN COMMENTS—None BOARD AND ADMINISTRATIVE RESPONSE TO CITIZEN COMMENTS Jaffa was excited that meetings had resumed. He welcomed Electric Utility Manager Cory Borgeson. Smith congratulated the Alaska Sealife Center on meeting their goal and being able to remain open. He congratulated JAG on the contract with the U.S. Navy. He welcomed Borgeson. Lawrence said he would not be at the September 16, 2020 work session. Paquette welcomed Borgeson. She was excited that the meetings were returning to normal. She congratulated the Alaska Sealife Center. She reminded everyone to register to vote. Schneider welcomed the new members of administration. She reminded everyone to fill out the U.S. Census. She was grateful the board was able to attend meetings telephonically during the COVID-19 pandemic. Regis was excited to have a U.S. Navy ship in Seward this winter. ADJOURNMENT This meeting was adjourned at 1:11 p.m. Jessica Stallard, CMC Laura Schneider Deputy City Clerk Chair (City Seal) 12 City of Seward,Alaska Port and Commerce Advisory Board Special Meeting Minutes October 21, 2020 Volume 3,Page CALL TO ORDER The October 21, 2020 special meeting of the Port & Commerce Advisory Board was called to order at 12:05 p.m. by Chair Laura Schneider. OPENING CEREMONY Council Member Tony Baclaan led the pledge of allegiance to the flag. ROLL CALL There were present: Laura Schneider presiding, and Bruce Jaffa Erin Lemas (telephonically) Cad Hughes- Gelby hawfeftee Lynda Paquette Benjamin Smith comprising a quorum of the board; and Stephen Sowell, Assistant City Manager Matt Chase, Deputy Harbormaster Jessica Stallard, Deputy City Clerk Excused—Hughes, Lawrence Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING The City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), so alternate methods for providing Citizen Comments were created. Unless otherwise noted, the following Citizen Comments were submitted in advance and read into the record by the Deputy City Clerk: Mareth Griffith supported a rebate, pay-over-time, or on-bill-repayment program to help interested homeowners add heat pumps to their houses. She strongly encouraged that any rebate or incentive program adopted by the City of Seward be made available to electric customers both inside and outside of city limits. Phil Kaluza commended the board for promoting heat pumps in Seward and encouraged them to continue their efforts. Steve Leirer was concerned with pollution and contamination from vessel hull pressure washing on Lot 7 of the old Raibow yard. He requested that the city have a design, drawings, and plans for a wash station at this location by February 1, 2021. 13 City of Seward,Alaska Port and Commerce Advisory Board Special Meeting Minutes October 21, 2020 Volume 3,Page Tony Baclaan said in person that he provided a laydown of Council Resolution 2020- 082 advocating for the reduction of halibut bycatch. This was a good first step towards opening up more fishing days,which he believed every business would benefit from. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Jaffa/Paquette) Approval of Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Proclamations —None Other Reports, Announcements, and Presentations —None UNFINISHED BUSINESS—None NEW BUSINESS Discuss the proposed Heat Pump Rebate Program. The board suspended the rules to speak to Interim Electric Utility Manager Cory Borgeson. Interim Electric Utility Manager Cory Borgeson recommended special electric rates that would accommodate heat pump users. He would welcome heat pump systems and try to make the rates fair for all ratepayers. In response to Schneider, Borgeson said Seward did not have a system in place for off- peak rates for heat pump systems. In response to Smith, Borgeson said the City of Seward could handle an increase in heat pump users, even if they had to use generators to power them. In response to Jaffa, Borgeson said the City of Seward's contract would end with Chugiach Electric at the end of 2021. In response to Schneider, Borgeson said the electric department wanted to encourage heat pump rebate programs and would come up with the money for it if they were directed to do so. The board went back on the rules. 14 City of Seward,Alaska Port and Commerce Advisory Board Special Meeting Minutes October 21, 2020 Volume 3,Page Motion (Paquette/Smith) Direct Chair Schneider to draft a letter to council on the proposed heat pump rebate program. Motion Passed Unanimous Discuss having virtual webinars in place of an Energy Fair. Smith suggested the Chamber of Commerce sponsor a zoom webinar in place of an Energy Fair in Spring, 2021. Jaffa wanted to make sure this platform would reach all audiences. He suggested utilizing the newspaper, local radio station, and flyers for advertisement. The board directed the clerk to add this topic to the November 4, 2020 meeting agenda. Erin Lemas left the meeting at 1:00 p.m. Review and approve PACAB's report to council. Motion (Jaffa/Paquette) Approve the report to council. Motion to Amend (Schneider/Jaffa) Amend the report by striking the last sentence in the Climate Action Plan section and adding "PACAB fully supports Council Resolution 2020-082 in support of Borough Resolution 2020-074, a resolution advocating for the reduction of halibut bycatch" at the end of the halibut bycatch section. Motion to Amend Passed Unanimous Main Motion Passed Unanimous Recommend a schedule for implementation of the city interconnect policy. The board suspended the rules to speak to Interim Electric Utility Manager Cory Borgeson. Interim Electric Utility Manager Cory Borgeson said October, 2021 was a reasonable deadline for implementing an interconnect policy. The board went back on the rules. Motion (Schneider/Jaffa) Direct the clerk to send the interconnect policy implementation schedule to council and recommend they direct the city 15 City of Seward,Alaska Port and Commerce Advisory Board Special Meeting Minutes October 21, 2020 Volume 3,Page manager to report on its progress quarterly until completion no later than Sept. 30, 2021. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS—None CITIZEN COMMENTS The City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (CO VID-19), so alternate methods for providing Citizen Comments were created. Unless otherwise noted, the following Citizen Comments were submitted in advance and read into the record by the Deputy City Clerk: Tony Baclaan said in person that he appreciated the board making the energy fair more equitable. He thanked the board members for their hard work. He looked forward to continuing to work on the Rural Energy Savings Program (RESP) with the board. The climate cohort had a reorientation scheduled for 4:00 p.m. on October 21, 2020. He suggested a "Did You Know?" column in the newspaper. BOARD AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Chase thanked the board members for their hard work. Smith was in favor of a"Did You Know?" column in the newspaper. Paquette was in favor of a"Did You Know?" column. She wanted the Alaska Municipal League (AML)virtual conference added to the November 4, 2020 meeting agenda. Jaffa thanked the board and administration. He said Absentee-In-Person Voting had begun at city hall. He was excited to work towards an energy-efficient policy. Schneider thanked Mareth Griffith and Phil Kaluza for their comments. She thanked the harbormaster for working towards acquiring funding for the wash down pad. She thanked MIS, the clerk, administration, and Tony Baclaan. ADJOURNMENT This meeting was adjourned at 1:30 p.m. Jessica Stallard, CMC Laura Schneider Deputy City Clerk Chair (City Seal) 16 / v / 0( a0? u r c /ajq n s - 4- Possible Topics for Energy Fair/Zoom session discussions Each discussion would run for approximately 1 hour with Q&A 1) Solar Resources Discuss how to estimate the energy available from a given site using basic models and computer simulation software. Demonstrate how to compare competing panel types and inverter systems in order to best meet your needs. This session could include demonstrations using the NREL SAM, PVWATTS or similar modeling tools. Topics such as shading, weather, snow cover,weather, azimuth and tilt angles can also be included. • Include links to free software residents can download • Provide examples of actual system performance versus predictions 2) Types of Solar Installations Discuss the various ways solar can be implemented. Compare grid tied inverter and micro inverter systems, solar thermal and off grid installations. Different system costs, installation requirements and performance expectations could be compared and contrasted. • Provide simplified 1 line drawings for each type of system • Provide use case examples for types of systems 3) Solar PV Safety A review of case studies regarding electrical and fire safety. This discussion would include features of a solar installation designed to ensure the safety of the system user, first responders, and electrical line crews. 4) Grid-tie and Net-metering A review of local and state policies regarding net meter agreements,billing,utility responsibilities and customer responsibilities. Show how the application process works. • Provide examples of completed applications and one line diagrams • Provide examples for billing 17 November 2020 November2020 December2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 1 2 3 4 5 6 7 F6:00pm P&Z 12*06pm PACAB Joint Work Mt Session- HPC 5:30pm CC (Seward Special Mtg Librar Council 7:00pm P&Z Mtg 6:30pm CC Work (Seward Session Librar Council 8 9 10 11 12 13 14 6:00pm CC Work TVeterans'Day 6:00pm HPC Session Regular (Council Meeting Cham bers) (Council 7:00pm CC Mtg 6:00pm HPC (Council Work Chambers) Session-Cance Iled Council 15 16 17 18 19 20 21 6:00pm CC Work 6:00pm P&Z 12:00pm PACAB Session Work Session Work Session (Council (Council Chambers Chambers Chambers 22 23 24 25 26 27 28 6:00pm CC ThanksgivingCit Holida ___ Training Session (Council Chambers 7:00pm CC Mtg Chambers 29 30 Dec 1 2 3 4 5 Council Calendar 1 10/27/2020 4:09 PM 18 021 December 2020 December2020 JanuaryTh SuMo TuWe Th Fr Sa SuMo TuWe We Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9101112 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 29 30 Dec 1 2 3 4 5 7:00pm P&Z Mtg I 12.001pm PACAB (Council Mt Cham bers 6 7 8 9 10 11 12 6:00pm HPC Regular Meeting Council 6:00pm HPC Work Session-Cance Iled Council 13 14 15 16 17 18 19 7:00pm CC Mtg 6:00pm P&Z 12:00pm PACAB (Council Work Session Work Session Chambers (Council Chambers Cham bers 20 21 22 23 24 25 26 12:00pm City Christmas Holiday Holiday 27 28 29 30 31 Jan 1, 21 2 7:00pm CC Mtg Chambers Council Calendar 2 10/27/2020 4:09 PM 19 January 2021 February 2021 January 2021 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 27 28 29 30 31 Jan 1, 21 2 3 4 5 6 7 8 9 7:00pm P&Z Mtg 12:00pm PACAB (Council Mt Cham bers 10 11 12 13 14 15 16 ------------ 7:00pm CC Mtg 6:00pm HPC (Council Regular Cham bers Meetin 6:00pm HPC Work Session-Cance 17 18 19 20 21 22 23 6:00pm P&Z 12:00pm PACAB Work Session Work Session (Council Chambers Cham bers 24 25 26 27 28 29 30 7:00pm CC Mtg Cham bers 31 Feb 1 2 3 4 5 6 Council Calendar 3 10/27/2020 4:09 PM 20