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Home My WebLink About12282020 Historic Preservation Work Session Packet Seward Historic Preservation Commission Work Session Packet December 28, 2020 City Council Chambers Beginning at 6:00 p.m. PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTSAT DECEMBER 28, 2020 HISTORIC PRESERVATION COMMISSION WORK SESSION Historic Preservation Commissionwill hold a VirtualRegularMeeting on Monday, December 28, 2020at 6:00 p.m. Because the City of Seward is currently experiencing a declared publichealth emergencydue to Coronavirus Disease 2019 (COVID-19), alternate methods forproviding Citizen Comments have been created: How To VirtuallyAttend The Meeting 1.The meeting will be Live Streamed on the city’s YouTube page. Log onto YouTube and type “City of Seward Alaska” into the search bar. 2.Listen on the radio. Tune to KIBH-FM 91.7 3.Watch on television. Tune into GCI Cable Channel 9. 4.Join Thru Zoom Webinar https://zoom.us/j/95288065665?pwd=UDUrcXdIOXhqNGQvR0k5aXVTdG1jdz09 Passcode: 618855 -To join via phone please use one of the phone numbers below: (Please use the non Toll Free number if calling from a device that will not incur long distance charges) 1 669 900 6833 877 853 5247 (Toll Free) Webinar ID: 952 8806 5665 Passcode: 618855 How To Submit Your CITIZEN COMMENTS 1.Email your writtenCitizen Commentsto kcorrigan@cityofseward.netno later than 12:00 p.m. on Monday, December 28, 2020. Identify whether you want your comments READ ALOUD at the meeting or EMAILED to HISTORIC PRESERVATIONupon receipt. Comments requested to be read aloudwill be delivered verballyto HISTORIC PRESERVATIONby the Acting Deputy City Clerkat the appropriate time duringthe meeting. 2.If you wish to be called onthe telephoneduring the meeting to provide your commentstelephonically, send an email request tothe Acting Deputy City Clerk along with your contact information to kcorrigan@cityofseward.net, including your full name and the telephone number you wish to have called. The clerk must receive your request no later than 12:00 p.m.onMonday,December 28, 2020.Identify whether you wish to be called during the FIRST or SECOND citizen comment period. If you wish to be contacted for the first Citizen Comment period, please be prepared to answer your phonestarting at 6:00 p.m. If you wish to be contacted for the second Citizen Comment period, there is no estimate of time to expect the call. 3.Real-time public comment can be addressed to the Historic Preservation Commission utilizing the Zoom virtual meeting software for remote access. This application will allow users to view the meeting and send a comment or question to the commission via the Chat function. Submitted text comments will be read into the record atthe appropriate points in the meeting at the discretion of the administration. All Citizen Comments will be timed and limited to three minutes (first period) or five minutes (second period).The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. There will be NO in-person citizen comments for this meeting! Thank You For Your Cooperation! CLGGrant20005PublicEducationSignageProject WorkSessionPacket TableofContents CommitteesandTasksͶͶͶͶͶͶͶͶͶͶͶͶtŭ 1 TimelineͶͶͶͶͶͶͶͶͶͶͶͶͶͶͶͶͶͶͶͶ͵tŭ 2 CityCouncilResolution2020079ͶͶͶͶͶ͵͵tŭ 3 CLGGrantAgreementͶͶͶͶͶͶͶͶͶͶͶ͵͵͵͵tŭ 9 CLGGrantApplicationͶͶͶͶͶͶͶͶͶͶͶ͵͵͵͵tŭ 26 CouncilCalendarthruJune2021ͶͶͶͶ͵Ͷ͵͵tŭ 44 CLGGRANT20005PUBLICEDUCATIONSIGNAGE Committees&Tasks Commissioner Libbrecht, “My understanding of how committees should be made up based on my notes from previous meetings is below”: GrantandInKindDonations TanguyLibbrecht,CherylSeese MarketingandCommunications MaryAnnBenoit,Libbrecht, VolunteerRecruitmentand CherylSeese,FredWoelkers Engagement HistoricPreservationPlanningand MaryAnnBenoit,SherryFurlong,Sue Advocacy Ward Determine Tasks & Timelines for each Committee: Grant and In Kind Donations: Marketing and Communicaitons Volunteer Recruitment & Engagement Historic Preservation Planning and Advocacy Other Items not put to Committees needing to be completed: Updated12232020kmc 1 CLGGRANT20005PUBLICEDUCATIONSIGNAGE Timeline FromCLGApplication Mar2020May2020:Teamworkingoncontactingpropertyowners,conductingresearch,volunteer recruitmentbegins.Contractssignedforsignage,mapdesign.Pressreleasecomplete oncefundingisconfirmed. May2020Dec2020:Templatedesignandresearch.WorkwithhistorianDougCapratotellourstory andgarnerlocalnewspapercoverage.Designcontinuesofsigntemplates;mapdesignis finalized. Dec2020Mar2021:Mapsintoproduction,signsordered,targetlateinstalltoearlyApril2021for installwithhelpfromcity. Apr2021:Ribboncuttingforhistoricaltour.PublicinvitedforanicecreamsocialatCobble Art(formerlyBrownandHawkins)anda"FirstTour".Supporttobesoughtfromlocal businessestoturntourintoanevent,muchlikecollectingbadgesinapassport,with doorprizesandincentivesforcompletionoftour. FromCLGAgreement Quarterly SubmitwrittenreportstotheOfficeofHistoryandArchaeology(OHA) describingprojectworkduringtheprecedingthreemonths,referencingbenchmarksin thisscopeofwork. JulyΑAug2020 Recipientandcontractorwillmeetwithstakeholders,propertyowners,and localknowledgebearerstodetermineinformationforeachsign.Submitlistof stakeholderstoOHA. Aug2020ΑFeb2021 Writetex t,findillustrations,anddesignsignandpanel.SubmitdraftstoOHA, theSewardHistoricPreservationCommission,andotherstakeholdersfor30dayreview andcomment. Respondtoandincorporaterelevantcommentsintothesignsandwalkingtourmapand finalizeeach.Fabricatesignsandprepareforinstallation. Mar ΑJune2021 InstallsignageatidentifiedsitesaroundSeward.Holdapublicdedication ceremonyand"FirstWalkingTour."InformOHAoftheeventinatimelyenoughmanner thatStateorFederalofficialsmightattend,ifpossible.Documenteventwith photographs. Updated12232020kmc 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 CLGGRANT APPLICATION: FY Departmentof Natural Resources th 550 West 7Avenue, Suite 13 Anchorage, Alaska 99501 Historic Preservation Fund: GrantsforCertified Local Governments Deadline:Applications are due by:00onay,20. TheCertifiedLocalGovernment(CLG)identifiedbelowis applyingfora60-40Historic PreservationFund(HPF)matchinggrantthroughthe Stateof Alaska,Departmentof Natural Resources, Office of History and Archaeology. CLG Name: City of Seward 92-6000086 Federal Tax Identification Number: DUNS: 037996634+0167 Seward Historic Sites Walking Tour - Signage and Map Project Project Title: Typeof CLG Grant Project:(Check projecttypebelow, as applicable) Survey PublicEducation Inventory Predevelopment National Register Nomination Development Historic Preservation Planning Acquisition 28,825.00 a.Total Project Cost (TPC)__________________________ 17,295.00 __________________________ b.Federal Share (60%) 11,530.00 __________________________ c.Sponsor Share (40%) Source of applicant (sponsor)share: (Use figures from ources) 2,500.00 a.Cash$__________________________ 2,381.00 b.In-kind Goods and Services$__________________________ 7,629.00 c.Donated Goods and Services$__________________________ ame, title and contact information for the following: Naneth Ambrosiani _________________________________________ Manager: P.O. Box 167 _________________________________________ MailingAddress: Seward, AK 99664 _________________________________________ 907-224-4063 Telephone: _________________________________________ E-mail Address: nambrosiani@cityofseward.net _________________________________________ HPF Grant Application for CLGs1Rev: 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 misc. Other Various 15003000 Total Supplies & Materials d Materials rate schedule for Alaska at the following site: n u F y Posts & Screws r n o o i g 0.004,500.001,500.00 t e a t Serv Total v a Personal r C Printed e LƓķĻƦĻƓķĻƓƷ {ĻĭƷƚƩ s t e s r o P C c table. i y r b o s t l s i i a H t e D Time SpentTotal BaseFringe t e .ǒķŭĻƷ {ǒƒƒğƩǤ g d u B . 1 Per HPF Manual 13-1, compensation for consultants involving HPF grants is limited to no more than 120% of a GS-15 step 10.Currently, that ceiling for Alaska is $94.42 an hour.Volunteer time may be valued using the https://www.independentsector.org/volunteer_time Basebase unit table to show your planned 60-40 split by cost category. (See example.) 5,000.005,000.000.000.00 Limitations: 125.00 ContractPersonal Services .ǒķŭĻƷ {ǒƒƒğƩǤ Totals17,825.00 Yuit Comm. . The total should at least equal 40% of your Total Project Cost (TPC) as shown in this example, cell E23. Digging: Metco2,500.00 Fossil Industries13, Equipment Rental 2,200.00 * (Do Not Exceed $24,000 for HPF Federal Grant Share.) table should auto-populate the "Totals" column in the yellow table. If needed, add rows etc, to show calculations of proposed costs for your project. 1,470 Totals 11,53017,29518,76517,295 28,825 d r .ǒķŭĻƷ 5ĻƷğźƌƭ a w{ƚǒƩĭĻ ƚŅ {ƦƚƓƭƚƩγƭ ağƷĭŷźƓŭ {ŷğƩĻ e S .ǒķŭĻƷ 5ĻƷğźƌƭ 2,5002,3817,629 Match 12,510 f 40% City o ) y t i 9006001,500 ours C Grant h 3,0002,0005,0002,7001,8004,500 10,6957,13017,825 17,29511,53028,825 60% HPF Seward Historic Sites Walking Tour-Signage and Map Project (40% of TPC) : : Total Project Cost (TPC) t G c 25.43 x 300 Cash Expenditures e L ($ Other j Airfare In-Kind Contributions C o Total $ 8.5% State Indirect on Federal Share Potential Reimbursement to Sponsor First, complete the blue Sponsor Matching Share40% of TPC r HPF Federal Grant Share 60% of TPC : Donations & Volunteerism P Contractual Travel: Per Diem: Meals Per Diem: Lodging Personal Services 9ƭƷźƒğƷĻķ /ƚƭƷƭ Cost Category* Federal Award Request (includes State Indirect) Supplies & Materials Directions Second, totals for each cost category in the However, you will need to enter amounts in the 60% and 40% columns in the yellow Finally, enter amounts in the pink table: Ќ͵ {ƚǒƩĭĻ ƚŅ /źƷǤγƭ ağƷĭŷźƓŭ {ŷğƩĻ 41 42 43 44 Saturday 12/23/2020 9:30 AM 291623306 February 2021 123456 78910111213 141516171819202122232425262728 SuMoTuWeThFrSa Friday 12 Jan 1, 2181522295 January 2021 Thursday 3456789 10111213141516171819202122232425262728293031 SuMoTuWeThFrSa Regular Meeting (Council Chamber) 6:00pm 10:00pm HPC 3171421284 1 Wednesday PACAB MtgPACAB Work Session(Chambers) 12:00pm 2:00pm 12:00pm 2:00pm 3061320273 Tuesday Mtg - Cancelled (Council Chambers)Work Session (Council Chambers) 7:00pm 10:30pm P&Z 6:00pm 9:30pm P&Z 2951219262 Monday Work Session (Council Chambers)Mtg (Council ChambMtg (Chambers) 5:30pm 7:00pm CC 7:00pm 10:30pm CC 7:00pm 10:30pm CC 284111825Feb 1 Sunday Dec 27310172431 12/27 - 1/11/3 - 81/10 - 151/17 - 221/24 - 291/31 - 2/5 January 2021 Council Calendar 45 Saturday 12/23/2020 9:30 AM 61320276 March 2021 123456 78910111213 141516171819202122232425262728293031 SuMoTuWeThFrSa Friday 51219265 February 2021 123456 Thursday 78910111213 141516171819202122232425262728 SuMoTuWeThFrSa Regular Meeting (Council Chamber) 6:00pm 10:00pm HPC 41118254 2 Wednesday PACAB MtgPACAB Work Session(Chambers) 12:00pm 2:00pm 12:00pm 2:00pm 31017243 Tuesday Joint Work Session - HPC (Council ChambMtg (Council Chambers)Work Session (Council Chambers) 6:00pm 7:00pm P&Z 7:00pm 10:30pm P&Z 6:00pm 9:30pm P&Z 2916232 Monday Mtg (Council Chambers)Mtg (Chambers) 7:00pm 10:30pm CC 7:00pm 10:30pm CC Feb 181522Mar 1 Sunday Jan 317142128 Jan 31 - Feb 6Feb 7 - 13Feb 14 - 20Feb 21 - 27Feb 28 - Mar 6 February 2021 Council Calendar 46 Saturday 123 12/23/2020 9:30 AM April 2021 61320273 45678910 1112131415161718192021222324252627282930 SuMoTuWeThFrSa Friday 51219262 March 2021 123456 Thursday 78910111213 141516171819202122232425262728293031 SuMoTuWeThFrSa Regular Meeting (Council Chamber) 6:00pm 10:00pm HPC 4111825Apr 1 3 Wednesday PACAB MtgPACAB Work Session(Chambers) 12:00pm 2:00pm 12:00pm 2:00pm 310172431 Tuesday Mtg (Council Chambers)Work Session (Council Chambers) 7:00pm 10:30pm P&Z 6:00pm 9:30pm P&Z 29162330 Monday Mtg (Council Chambers)Mtg (Chambers) 7:00pm 10:30pm CC 7:00pm 10:30pm CC Mar 18152229 Sunday Feb 287142128 Feb 28 - Mar 6Mar 7 - 13Mar 14 - 20Mar 21 - 27Mar 28 - Apr 3 March 2021 Council Calendar 1 47 Saturday 12/23/2020 9:30 AM May 2021 3101724May 1 23456789101112131415 16171819202122232425262728293031 SuMoTuWeThFrSa Friday 29162330 123 April 2021 Thursday 45678910 1112131415161718192021222324252627282930 SuMoTuWeThFrSa Regular Meeting (Council Chamber) 6:00pm 10:00pm HPC Apr 18152229 4 Wednesday PACAB MtgPACAB Work Session(Chambers) 12:00pm 2:00pm 12:00pm 2:00pm 317142128 Tuesday Mtg (Council Chambers)Work Session (Council Chambers) 7:00pm 10:30pm P&Z 6:00pm 9:30pm P&Z 306132027 Monday Mtg (Council Chambers)Mtg (Chambers) 7:00pm 10:30pm CC 7:00pm 10:30pm CC 295121926 Sunday Mar 284111825 Mar 28 - Apr 3Apr 4 - 10Apr 11 - 17Apr 18 - 24Apr 25 - May 1 April 2021 Council Calendar 48 Saturday 12/23/2020 9:30 AM June 2021 May 181522295 12345 6789101112 131415161718192021222324252627282930 SuMoTuWeThFrSa Friday 1 3071421284 May 2021 Thursday 23456789101112131415 16171819202122232425262728293031 SuMoTuWeThFrSa Regular Meeting (Council Chamber) 6:00pm 10:00pm HPC 2961320273 5 Wednesday PACAB MtgPACAB Work Session(Chambers) 12:00pm 2:00pm 12:00pm 2:00pm 2851219262 Tuesday Joint Work Session - HPC (Council ChambMtg (Council ChambWork Session (Council Chambers) 6:00pm 7:00pm P&Z 7:00pm 10:30pm P&Z 6:00pm 9:30pm P&Z 274111825Jun 1 Monday Mtg (Council Chambers)Mtg (Chambers) 7:00pm 10:30pm CC 7:00pm 10:30pm CC 26310172431 Sunday Apr 2529162330 4/25 - 305/2 - 75/9 - 145/16 - 215/23 - 285/30 - 6/4 May 2021 Council Calendar 49 Saturday 123 12/23/2020 9:30 AM July 2021 51219263 45678910 111213141516171819202122232425262728293031 SuMoTuWeThFrSa Friday 41118252 June 2021 12345 Thursday 6789101112 131415161718192021222324252627282930 SuMoTuWeThFrSa Regular Meeting (Council Chamber) 6:00pm 10:00pm HPC 3101724Jul 1 6 Wednesday PACAB MtgPACAB Work Session(Chambers) 12:00pm 2:00pm 12:00pm 2:00pm 29162330 Tuesday Mtg (Council Chambers)Work Session (Council Chambers) 7:00pm 10:30pm P&Z 6:00pm 9:30pm P&Z Jun 18152229 Monday Mtg (Council Chambers)Mtg (Chambers) 7:00pm 10:30pm CC 7:00pm 10:30pm CC 317142128 Sunday May 306132027 May 30 - Jun 5Jun 6 - 12Jun 13 - 19Jun 20 - 26Jun 27 - Jul 3 June 2021 Council Calendar