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Home My WebLink AboutRes2021-004t Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE PROPOSED CLASSIFICATION & COMPENSATION STUDY AND IMPLEMENTATION PLAN COMPLETED BY GOVHR USA, LLC, AND APPROPRIATING FUNDS WHEREAS, the City identified the need for a compensation study in order to align employee wages with current market rates in the state; and WHEREAS, City Council authorized the city manager to enter into a contract with GovHR USA to review and update the City's Classification and Compensation Plan per Resolution 2019-046;and WHEREAS, GovHR collected Job Analysis Questionnaires from all City employees and interviewed employees based on responses; and WHEREAS, GovHR met with department heads to review questionnaires and job descriptions; and ' WHEREAS, GovHR collected data from Alaskan communities and compared wages and paid time off (PTO) for similar positions; and WHEREAS, GovHR scored positions based on employee responses, department head reviews, and community data to place positions in a more competitive range and this score is referred to as the JFA score; and WHEREAS, administration negotiated with the Seward Public Employees Association (SPEA) to come to an agreement regarding GovHR's results; and WHEREAS, SPEA voted and ratified the new compensation plan and paid time off (PTO) allotments on December 23, 2020; and WHEREAS, the total amount to implement the plan is $415,827.41. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The results of the classification and compensation study are hereby adopted and employees' wages are adjusted accordingly based on the implementation plan. CITY OF SEWARD, ALASKA RESOLUTION 2021-004 Section 2. Funding in the amount of $322,282.28 is hereby appropriated from General Fund reserves account no. 01000-0000-3400 to salary & benefits accounts numbers (based on departments) 01000-xxxx-6xxx. Section 3. Funding in the amount of $75,394.30 is hereby appropriated from Harbor Fund reserves account no. 11000-0000-3400 to salary & benefits accounts numbers 11000-2000- 6xxx. Section 4. Funding in the amount of $4,098.08 is hereby appropriated from Electric Fund reserves account no. 15000-0000-3400 to salary & benefits accounts numbers 15000-3000-6xxx. Section 5. Funding in the amount of $6,883.08 is hereby appropriated from Water Fond reserves account no. 17000-0000-3400 to salary & benefits accounts numbers 17000-4000-6xxx. Section 6. Funding in the amount of $7,169.67 is hereby appropriated from Wastewater Fund reserves account no. 18000-0000-3400 to salary & benefits accounts numbers 18000-4500- 6xxx. Section 7. Implementation of Year One adjustments shall take effect the first pay period following adoption of this resolution. Section 8. This resolution, including implementation of the new pay scale, shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11 " day of January, 2021. &77, SKA hristy Ter , Mayor AYES: NOES: ABSENT: ABSTAIN: AT T: Brenda J. Ballo C City Clerk (City Seal) Baclaan, McClure, DeMoss, Osenga, Terry Seese, Casagranda None None OF j ..'Oft kj •' SEAL 1 • —.— r •:'I'lt' ......... p� lF OF PktS,o 1 AGENDA STATEMENT Meeting Date: January 11, 2021 Through: Norm Regis, Interim City Manager From: Sam Hickok, Acting Finance Director Agenda Item: Accept the proposed classification and compensation study completed by GOVHR USA LLC and implementation plan, and appropriating funds. BACKGROUND & JUSTIFICATION: The City identified the need for a compensation study in order to align City employees' wages with the current state market rates. After City Council authorized the city manager to enter into a contract with GovHR to review and update the City's Classification and Compensation Plan per RES 2019-046, GovHR thoroughly researched how Seward's wages compare to other communities in the state. GovHR collected Job Analysis Questionnaires from all City employees, conducted employee and department head interviews, and collected data from other Alaskan communities to compare wages for similar positions. GovHR scored positions based on employee responses, department head reviews, and community data to place positions in a more competitive range. Administration negotiated with the Seward Public Employees Association (SPEA) to come to an agreement regarding GovHR's results. Part of negotiations added two additional tiers of the annual leave accrual to include personnel with 10- 14 years of service at 303.33 hours per year and 15+ years of service at 347.1 hours per year. The current accrual in SCC 3.45.015(a) caps the accrual rate at 6+ years of service at 240 hours per year. Upon passage of this resolution, Administration will bring forward the appropriate code change to account for this annual leave adjustment. The SPEA voted and ratified the new compensation plan and annual leave schedule at their December 23, 2020 meeting. INTENT: The intent of this action is to accept the proposed classification and compensation study by GovHR to adjust employee wages. CONSISTENCY CHECKLIST: Yes I No I NIA 1. I Comprehensive Plan (document source here): I I I X i"M 2. ! Strategic Plan (docuinent source here): X 3. Other (list): X ATTORNEY REVIEW: -Yes vX------- _No FISCAL NOTE: Funding for this compensation and PTO adjustment will come from reserves of each fund based on number of employees in that fund. Future budgets will include adjusted wages and benefits. Approved by Finance Department: RECOMMENDATION: Council approve Resolution 2021::004 allowing the city manager to accept the proposed classification and compensation study completed by GovHR USA LLC and implementation plan. 111.1K. Table 1 Proposed Increase in Annual Wages $252,416.00 Benefit Rate PERS 22.00% $ 55,531.52 Medicare 1.45% $ 3,660.03 Workers Comp 8.04% $ 20,294.25 Annual Leave $ 83,924.61 Benefit Estimate $163,410.41 Wage Estimate $252,416.00 Total Cost Wages+Benefits $415,826.41 PIERS Medicare Workers Comp Annual Leave Wages Total Per Fund General Fund $44,696.10 $ 2,945.88 $ 16,334.39 $ 56,498.91 $201,807.00 $ 322,282.28 Harbor Fund $ 7,449.35 $ 490.98 $ 2,722.40 $ 20,143.57 $ 44,588.00 $ 75,394.30 Electric Fund $ 677.21 $ 44.63 $ 247.49 $ 76.74 $ 3,052.00 $ 4,098.08 Water Fund $ 1,354.43 $ 89.27 $ 494.98 $ 3,459.40 $ 1,485.00 $ 6,883.08 Wastewater Fund $ 1,354.43 $ 89.27 $ 494.98 $ 3,745.99 $ 1,485.00 $ 7,169.67 $55,531.52 $ 3,660.03 $ 20,294.25 $ 83,924.61 $252,416.00 $ 415,826.41 Seward, AK Comprehensive Table Table 2 Position Title New Grade JFA Total New Salary or Current Salary Current Annual SalaryPercentile FY2020 Range 50th Cost to Implement Directors and Senior Managers Chief of Police 13 745 115,065 86,961 121,745 - Finance Director 745 - - - Fire Chief 740 88,628 88,628 - Assistant City Manager 735 88,629 88,629 - Harbormaster 12 715 101,192 101,192 80,894 113,251 - Utility Director 710 - - - MIS Director 705 80,894 80,288 606 Director of Public Works 700 100,265 100,256 - Director of Community Development 695 80,894 79,601 1,293 Deputy Finance Director 695 80,894 70,970 9,924 Deputy Police Chief 690 96,845 96,845 - Deputy Fire Chief 690 80,894 62,733 18,161 Operations Supervisor 11 685 - - 75,250 105,350 - Parks & Recreation Director 680 88,317 88,317 - Deputy Harbormaster 675 75,250 70,970 4,280 Planner 660 - - - Patrol Sergeant 10 650 83,138 83,138 70,000 98,000 - Library Director 635 78,312 78,312 - Supervisors and Advanced Technical Human Resources Officer 9 595 71,455 51,480 65,885 89,326 19,975 Senior Computer Technician 585 71,455 67,558 3,897 Building Inspector 580 88,628 88,628 - Building/Fire Inspector 580 65,885 56,805 9,080 Corporal 580 81,370 81,370 - Street Foreman 8 560 69,037 55,432 59,895 81,206 13,605 Harbor Worker III 555 64,959 64,293 666 Parks and Camps Operations Supervisor 555 59,895 54,080 5,815 Water/Wastewater Foreman 555 72,738 72,738 - Accounting Supervisor 545 65,915 65,915 - MIS Tech 540 62,367 54,080 8,287 Shop Foreman 560 69,037 68,557 480 Patrol Officer 540 79,622 79,622 - PatrolOfficer 540 60,611 60,611 - PatrolOfficer 540 79,622 79,622 - PatrolOfficer 540 70,096 70,096 - PatrolOfficer 540 70,096 71096 Clerk's Note: Items marked in GREEN were previously typos that were identified and corrected by City Council. Seward, AK Comprehensive Table Table 2 Position Title New Grade JFA Total New Salary or Current Salar Y Current Annual Salary Y FY2020 Range 50th Percentile Cost to Implement Correctional Sergeant 7 530 54,450 50,211 54,450 73,823 4,239 Water/Wastewater Operator 515 56,805 56,805 - Water/Wastewater Operator 515 54,450 51,480 2,970 Water/Wastewater Operator 515 62,733 62,733 - Maintenance Mechanic Operator 515 54,450 48,984 5,466 Maintenance Mechanic Operator 515 54,450 47,778 Maintenance Mechanic Operator 515 54,450 50,211 4,239 Dispatch Supervisor 525 56,705 52,770 3,935 Harbor Worker II 500 54,450 47,778 6,672 Harbor Worker II 500 1 54,450 45,489 8,961 Harbor Worker II 500 54,450 44,408 10,042 Harbor Worker II 500 59,696 59,696 - Harbor Worker II 500 55,432 55,432 - Animal Control Officer 6 485 51,550 45,490 49,500 67,112 6,060 Curator 485 49,500 43,306 6,194 Dispatcher 475 59,500 40,206 9,294 Dispatcher 475 49,500 - - Dispatcher 475 51,500 46,633 4,917 Dispatcher 475 49,500 44,408 5,092 Office Manager - Harbor 475 68,162 68,162 - Office Manager - Harbor In Training 475 49,500 43,306 6,194 Accounting Technician III 460 49,500 - - Campground Coordinator 5 450 45,000 37,315 45,000 61,011 7,685 Corrections Officer 445 45,000 46,634 - Corrections Officer 445 54,080 54,080 - Corrections Officer 445 45,000 43,305 1,695 Corrections Officer 445 45,000 41,225 3,775 Parking Operations Supervisor 440 - - - Deputy City Clerk 435 46,634 46,634 - Program Coordinator - Sports and Rec 435 45,000 42,265 2,735 Field Engineer 420 - - - Program Coordinator - Library 420 45,000 41,226 - Parks Maintenance Technician 415 - - - Accounting Technician II (Utility) 415 55,973 55,973 - Accounting Technician II (Utility) 415 53,290 53,290 - Accounting Technician II (A/P) 1 415 1 45,000 1 42,2661 2,734 Administrative and Technical Technician- Library 4 400 43,258 33,758 43,258 58,648 9,500 Executive Assistant - CM Office 390 45,489 45,489 - Executive Assistant - Fire 390 52,770 52,770 - Clerk's Note: Items marked in GREEN were previously typos that were identified and corrected by City Council. Seward, AK Comprehensive Table Table 2 Position Title New Grade JFA Total New Salary or Current Salary Current FY2020 Range 50th Annual SalaryPercentile Cost to Implement Executive Assistant - Parks & Recreation 390 - - - Executive Assistant - Public Works 390 43,258 42,266 - Executive Assistant - Police 390 46,633 46,633 - Planning Technician 390 46,488 46,488 - Accounting Technician I (Payroll) 385 43,285 39,229 4,029 Executive Assistant -Electric 390 43,258 40,206 3,052 Executive Assistant -Clerk 380 49,860 38,812 11,048 Executive Assistant -Harbor 380 43,258 35,485 7,773 Executive Assistant -Harbor 380 - - - Custodian - Municipal Buildings 3 345 42,266 42,266 39,325 53,317 - DMV Clerk 345 41,225 41,225 - Recreation Assistant 345 39,325 35,485 3,840 Part -Time Animal Control Assistant 335 39,325 34,632 4,693 No Positions in Grade 2 - I - I - 35,750 48,470 - Part -Time Aides 1 280 32,500 30,597 32,500 44,063 1,903 Campground Attendants -Seasonal 275 32,500 30,597 1,903 Gardeners 270 32,500 30,597 1,903 Parking Lot Attendant 250 32,500 30,597 1,903 Program Aides -Seasonal (Summer Camp) 245 32,500 30,597 1,903 Total Cost to Implement 252,416 SEWARD PROPOSED PAY RANGES Table 3 Administrative and Technical 2.05% Between Each Step (A-P) 10% Between Each Grade (1-4) 35% Range Spread from Minimum to Maximum Grade A B C D E F G H I J K L M N O P 1 32,500 33,166 33,846 34,540 35,248 35,971 36,708 37,461 38,229 39,012 39,812 40,628 41,461 42,311 43,178 44,063 2 35,750 36,483 37,231 37,994 38,773 39,568 40,379 41,207 42,051 42,913 43,793 44,691 45,607 46,542 47,496 48,470 3 39,325 40,131 40,954 41,793 42,650 43,524 44,417 45,327 46,257 47,205 48,172 49,160 50,168 51,196 52,246 53,317 4 43,258 44,144 45,049 45,973 46,915 47,877 48,858 49,860 50,882 51,925 52,990 54,076 55,185 56,316 57,470 58,648 Supervisors and Advanced Technical 2.05% Between Each Step (A-P) 10% Between Each Grade (5-9) 35% Range Spread from Minimum to Maximum Grade A B C D E F G H I J K L M N O P 5 45,000 45,923 46,864 47,825 48,805 49,806 50,827 51,868 52,932 54,017 55,124 56,254 57,407 58,584 59,785 61,011 6 49,500 50,515 51,550 52,607 53,686 54,786 55,909 57,055 58,225 59,419 60,637 61,880 63,148 64,443 65,764 67,112 7 54,450 55,566 56,705 57,868 59,054 60,265 61,500 62,761 64,047 65,360 66,700 68,068 69,463 70,887 72,340 73,823 8 59,895 61,123 62,376 63,655 64,959 66,291 67,650 69,037 70,452 71,896 73,370 74,874 76,409 77,976 79,574 81,206 9 65,885 67,235 68,613 70,020 71,455 72,920 74,415 75,941 77,497 79,086 80,707 82,362 84,050 85,773 87,532 89,326 Directors and Senior Managers Open Ranges 7.5% Between Each Grade (10-13) 40% Range Spread from Minimum to Maximum Grade A B I C I D I E I F I G I H I I J I K I L I M I N 1 O P 10 70,000 98,000 11 75,250 105,350 12 80,894 113,251 13 86,961 121,745