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HomeMy WebLinkAbout03082021 City Council PacketSeward City Council Agenda Packet Seward AK photo, taken from a Boeing 767 at 35,000 Ft Can see Seward, boat harbor, Harding Ice field, Homer Spit, and Alaska Peninsula to the west Monday, March 8, 2021 City Council Chambers Beginning at 7:00 p.m. PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS & PUBLIC HEARING TESTIMONY AT MARCH 8, 2021 SEWARD CITY COUNCIL MEETING The Seward City Council will hold a Virtual Regular Meeting on Monday, March 8, 2021. Because the City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments and Public Hearing Testimony has been created. How To Submit Your CITIZEN COMMENTS 1. Email your WRITTEN comments to clerk2cityofseward.net no later than 2:00 p.m. on Monday, March 8, 2021. • Identify whether you want your comments READ ALOUD at the meeting or EMAILED to council upon receipt. In response to your email, you should expect to receive a verification email from the clerk confirming the method of delivery — if you do not receive this email, please call the clerk at 224-4045. • Comments requested to be read aloud will be delivered verbally to council by the City Clerk at the appropriate time during the meeting. 2. If you wish to be called on the telephone during the meeting to provide your comments TELEPHONICALLY, send an email request to the City Clerk along with your contact information to clerkgcityofseward.net, including your full name and the telephone number you wish to have called. • The clerk must receive your request no later than 2:00 p.m. on Monday, March 8, 2021. • Identify whether you wish to be called during the FIRST or SECOND citizen comment period, or both. • If you wish to be contacted for the first Citizen Comment period, please be prepared to answer your phone starting at 7:00 p.m. • If you wish to be contacted for the second Citizen Comment period, there is no estimate of time to expect the call. In response to your email, you should expect to receive a verification email from the clerk — if you do not receive this email, please call the clerk at 224-4045. • All Citizen Comments will be timed and limited to three minutes (first period) or five minutes (second period). The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. How To Virtually ATTEND The Meeting 1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type "City of Seward Alaska" into the search bar. 2. Listen on the radio. Tune to KIBH-FM 91.7 3. Watch on television. Tune into GCI Cable Channel 9. w gCaEK� Attending via ZOOM Enter the following information in the Zoom app or on Zoom.com: Zoom App or www.zoom.us Or Telephone: US: +1 669 900 6833 or 877 853 5247 (Toll Free) Webinar ID 929 3786 0565 Passcode: 899197 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting March 8, 2021 7:00 p.m. Council Chambers Christy Terry Mayor Term Expires 2022 Tony Baclaan Vice Mayor Term Expires 2022 Sue McClure Council Member Term Expires 2023 Sharyl Seese Council Member Term Expires 2021 John Osenga Council Member Term Expires 2021 Liz DeMoss Council Member Term Expires 2023 Ristine Casagranda Council Member Term Expires 2022 Norm Regis Acting City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards 1. Tsunami Preparedness Week ........................... Pg. 4 B. Borough Assembly Report C. City Manager Report ......................................... Pg. 5 D. City Attorney Report ........................................ Pg. 15 E. Other Reports and Announcements — None F. Presentations [Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.] 1. Overview of the 2021 Municipal Camping Plan by Tyler Florence .................................................. Pg. 17 2. Happy Youth Programs & Educational Resources (HYPER) presentation by Casie Warner ............ Pg. 22 City of Seward, Alaska Council Agenda March 8, 2021 Page I 7. PUBLIC HEARINGS — None 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. Ordinances for Introduction *1. Ordinance 2020-004, Establishing A Code Of Ethics For Municipal Officers, Defining A Procedure For A City Manager Conflict Of Interest, And Quantifying The Term "Substantial Financial Interest" ............................................ Pg. 32 B. Resolutions *1. Resolution 2021-027, Extending The Appointment Of Harbormaster Norm Regis As Acting City Manager For Ninety (90) Days Beginning March 16, 2021 And Ending June 16, 2021, With The Option To Extend As Necessary ......................... Pg. 39 *2. Resolution 2021-028, Approving Amendment 92 To The Employment Agreement With The City Clerk...................................................................... Pg. 40 *3. Resolution 2021-029, Authorizing The City Manager To Waive Camping Fees And Other Provisions In The Seward City Code In Order To Accommodate The Alaska SeaLife Center (ASLC) RV Volunteer Program. Pg. 47 4. Resolution 2021-030, Authorizing The City Manager To Establish A New Position Of Parks Maintenance Technician for the Parks & Recreation Department, And Appropriating Funds.................................................................... Pg. 59 C. Other New Business Items * 1. Approval of the February 22, 2021 City Council Regular Meeting Minutes.... Pg. 65 *2. Schedule a Special Meeting on March 17, 2021 at 3:00 p.m. for the purpose of conducting second interviews with city manager candidate. *3. Schedule a Public Meet & Greet for the city manager candidates on March 17, 2021 at 7:00 p.m. at the Harbor Gateway Hotel. 5. Appoint up to three council members to review and select the second interview questions for the city manager candidate interviews on March 17, 2021. 6. Vote and appoint one person to the Planning & Zoning Commission with a term to expire February, 2024. Applicants are: Marie Sellitto and Clare Sullivan...... Pg. 75 7. Schedule a work session to review and discuss the water and sewer tariff changes. Requested for March 15, 2021 at 5: 30 p.m. 8. Schedule a work session to review and discuss mid -cycle budget amendments. Requested on March 22, 2021 at 5: 30 p.m. 9. Discuss providing a letter of support to the North Pacific Fishery Management Council recommending Andy Mezirow be re -appointed to the board........... Pg. 77 10. Discuss the preliminary design and engineering of a gated system for municipal parkinglots.............................................................................. Pg. 78 11.Discuss deciding on a restroom facility design for Williams Park .............. Pg. 109 12. Discuss Planning & Zoning Commission meeting results regarding Fort Raymond property................................................................................. Pg. 188 City of Seward, Alaska March 8, 2021 Council Agenda Page 2 `a 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. Update on 2021 Seward-Obihiro Student Exchange Program ................. Pg. 189 B. Update on Online Business License & Permit Project .......................... Pg. 190 C. Update on Seward City Code Recodification Project ........................... Pg. 191 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. EXECUTIVE SESSION A. Go into executive session to evaluate the City Attorney. 14. ADJOURNMENT City of Seward, Alaska March 8, 2021 Council Agenda Page 3 3 PROCLAMATION WHEREAS, on March 27, 1964 at 5:36 p.m. the most violent earthquake ever to strike North America occurred in Alaska, and WHEREAS, this 9.2 magnitude earthquake claimed the lives of an estimated 139 people, and left thousands more without food, water or shelter; and WHEREAS, March 27, 2021 will mark the 57th anniversary of this tragic and unavoidable event; and WHEREAS, in the aftermath of this tragedy, the City of Seward rose to become the first tsunami -ready community in the State of Alaska; and WHEREAS, every citizen in our community has a duty and a responsibility to be ready for a disaster by knowing what to do before, during, and after an emergency; and WHEREAS, every citizen should sign up for local emergency alerts, prepare grab and go bags, and know how to receive tsunami alerts; and WHEREAS, the State of Alaska recognizes the week of March 21-27, 2021 as Tsunami Preparedness Week. NOW THEREFORE, I, Christy Terry, Mayor of the City of Seward, proclaim March 21-27th as TSUNAMI PREPAREDNESS WEEK in Seward, Alaska and encourage all citizens of the City of Seward to take this time to evaluate their own emergency response and disaster plan. Dated. this 81h Day of lurch, 2021 THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 4 CITY OF SEWARD Norm Regis P.O. BOX 167 Ph: (907) 224-4047 SEWARD, AK 9966 Fax: (907) 224-4038 CITY MANAGER'S REPORT March 8, 2021 The following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: 2/17/2021 Police $9,000 Asbestos remediation, ceiling tile replacement, and paintin 2/17/2021 Parks & Rec $11,400 Assembly and painting of ten 6- and dum sters 2/22/2021 Library $9,000 Repairs on building museum secure storage 3/01/2021 Parking $5,200 Parking pay station annual fees City of Seward Personnel Transactions Separations: Library Part -Time Aide New Hires• Corrections Winter Season Park Maint Winter Season Park Maint Harbor Admin Police Sergeant Electric Operations Supervisor Available Full Time Positions: Patrol Officer Recruit City Manager Electric Field Engineer Department: Library Date of Separation: 2/24/2021 Department: Date of Hire: Police Tentative Start date 3/30/2021 P&R 2/22/2021 P&R 2/23/2021 Harbor 2/23/2021 Police 3/01/2021 Electric 3/16/2021 Department: Police Administration Electric Position Status: Advertising Since 01/27/2020 Advertising Since 12/02/2020 Advertising Since 02/18/2021 Available Seasonal Positions: Department: Position Status: None HARBOR Harbormaster: Norm Regis • The SMIC yard is completely full. We have started lifting vessels for Coast Guard inspections for the 2021 season. • The water in the harbor has been turned off. There is signage throughout the harbor notifying where the winter water spots are located. • The harbor crew has been clearing a lot of snow at the harbor and at SMIC. If we miss something, please let us know. • The 50-ton lifts have slowed down. The entire harbor crew is working as we have adjusted to COVID-19 issues/mandates while continuing to do boat lifts. • The crew is continuing to clean up the last 2 lots at SMIC. This may take some time due to snow removal, but we are making headway. • The harbor crew has done several 330-ton boat lifts this week. • The harbor office is fully staffed. • We have upgraded to the new software and are still working through some minor issues. • The harbor office will be closed on Sundays. Any phone messages received on Sundays are being monitored and responded to by the Sunday harbor crew. • An E-mail the harbor received; On Tue, Feb 23, 2021 at 4:10 PM: "From customer Anita Wells: Please thank everyone working with you at the harbor and at the Seward Parks and Recreation for decades of wonderful visits to your beautiful city and great facilities. In all my travels I have never seen better management, growth, and improvement. Keep up the good work." ELECTRIC Director: Rob Montgomery • Power Operations Supervisor Interviews — Conducted interviews on Wednesday, February 24 for this position, which has been open since November. Interviews went well and an offer was extended to one of the candidates on Friday, February 26. • Field Engineer Interview — Conducted an interview for the Field Engineer position on Friday, February 26. Interview went well. We will wait for the job to officially close out before taking next steps. • Homer Electric Association — Visited with HEA General Manager Brad Janorschke on Thursday, February 25 in his Kenai office to begin relationship building and to discuss electric operations on the Kenai Peninsula and in Alaska. We also toured HEA facilities, including the Bernice Lake Combustion Turbine Plant and the Nikiski Combined Cycle Plant. • Camelot Subdivision (updated from previous report) — Work permit from the Kenai Peninsula Borough was received and crews began trenching work for installing conduit at the back of the Camelot Subdivision. We expect this first phase of the overall project to be completed by March 5. Crews will complete the final phase of pulling wire and making service available in the spring when ground and weather conditions improve. • Seward Electric System — Conducted a conference call with Jack Anderson, an electrical engineer and consultant with Dryden & LaRue. He has considerable knowledge regarding Seward's electric transmission system, and we discussed the improvements and upgrades that must be addressed soon. I will work with our team within the electric department to outline strategies to address and prioritize those improvements, and we'll begin to pull together cost estimates. • Ft. Raymond Substation (Tree Removal) — Electric Department personnel recently removed six trees on the west side of the fenced in substation. The trees were too close in proximity to the substation and were on a slope causing them to lean in the direction of the substation. For safety and reliability reasons, the trees were taken down. VA SEWARD COMMUNITY LIBRARY & MUSEUM Director: Valarie Kingsland SPECIAL BUILDING REPORT The leak in the Museum Secured Storage area was successfully repaired on February 8, 2021. We expect a quote for additional work in this space in early March, which will be scheduled as soon as it can safely be done since it may require shutting down the heat for the entire building. Collections are temporarily moved to the exhibit area to protect them from damage. The Museum is closed during this time, but you may peek through the windows to see the complete museum collection stored on mobile racks. Other museum work is being carried out along with the changing of the window display to highlight artifacts and information about the Museum and our partners, the Resurrection Bay Historical Society and the Seward Community Library Association. The repair work is not expected to impact Library operations, but we will send out a press release if it turns out it will. Updates will be posted to our website at www.cityofseward.us/libmus. Contact Director Kingsland at vkin _ slg andgcityofseward.net or 907-224-4008 with any questions. NEW MUSEUM WINDOW DISPLAY Artifact of the Month March: United States Army Nurse Kit In honor of Women's History Month, the March Artifact of the Month is a United States Army Nurse syringe kit and scissors and forceps kit used during World War I. The objects were donated by Edna Weir, who served in the American Red Cross Army Nurse Corps in France in 1918. Weir lived in Seward from 1952 until her death in 1988. Also featured are photos of Weir in her Army Nurse uniforms. LIBRARY & MUSEUM SERVICES Note hours and services are subject to change as the COVID-19 situation and staff capacity changes. Visit www.cityofseward.us/libmus for updates. Contact us at 907-224-4082 or email Iibmusgcityofseward.net. • Library: Tues-Sat, l lam-8pm for walk in, curbside delivery, and appointment services. • Museum: Temporarily closed for maintenance until spring. • Free WiFi 24/7 outside the building, no password. Walk-in Services • Library Browsing & Borrowing: New books, videos and board games available! Contact us for curbside delivery. • Public Access Computers • Copy/Fax/Print/Scan • Notary Public • Take Home Craft Kits (limited supply) Services by Appointment • Passport Acceptance (limited appointment availability; expect long processing delays) • Meeting Room use (call or email for details) OPEN HALF DAY HOURS: Staff Training and Work Day First Tuesday of the Month, February - May • Tues, April 6: 3-8pm • Tues, May 4: 3-8pm Dedicated training time allows staff to meet all together, acquire training, and to develop work skills, services and programs, as well as focus on projects to better serve our community. We're also in the process of training new staff. Updates will be posted to our website at www.cilyofseward.us/libmus. Thank you for this opportunity to serve you better! TAKE HOME CRAFT/ACTIVITY HITS 211 and 411 Saturdays New Craft Kits in March! Craft/Activity kits for various ages will be available the 2nd and 4ch Saturday of the month while supplies last. Kits include age -appropriate information, activities, and crafts related to a theme for Tots, Children and Teen/Adults. Adult supervision recommended. 2021 SUMMER READING CHALLENGE Planning Stage We're pleased to announce that the Seward Community Library Association approved donating $1000 in support for this important program! Last year's virtual program model was unexpectedly successful, so much so that we're excited to the follow the same format. Expect to see more details later this spring about how people of all ages in our community can participate. FOOD DONATION BIN and FREECYCLE BIN A dry Food Donation Bin is located at the top of the stairs to the library. Canned and dry food left in this bin is donated to our local He Who Will Provide Food Bank. A Freecycle Bin is located nearby for free reusable material such as grocery bags, mailing envelopes, packing supplies, paper and containers in order to promote sustainable living in Seward. ALASKA'S 10 TO TRY READING CHALLENGE Dec 7 - April 15 Join this independent nationwide reading challenge with an Alaskan twist. This challenge encourages participants to read 10 books from 10 different genres by April 15, 2021. Online registration is open statewide to individuals, groups or families at alaska.beanstack.org/reader365, but isn't required to participate. Sponsored by the Alaska State Library. Pick up a checklist and some books at the library and keep reading! 1) Thrills & Chills 2) Fantasy, Science Fiction 3) Historical Fiction 4) Banned Books 5) Graphic Novels 6) Alaskana 7) Award Winner 8) Biography/Memoir 9) Travel 10) Humor PARKS & RECREATION Director: Tyler Florence MISSION Preserve, improve, and promote the city's natural resources, parkland, and recreational opportunities for current and future generations. COVID-19 RESPONSE • Programs and services maybe impacted by COVID-19. Please check program pages for the latest updates. • AVTEC has closed the gym (aka Student Services Center) to the public until further notice. GENERAL • Met with stakeholders to identify shovel -ready projects for the Alaska Long Trail: Most recently the Long Trail was included as one of the projects covered by the G.O. bond proposed by the Governor: "$13.2M to Fairbanks to Seward Multi -Use Recreation Trail Construction." ATI is quickly assembling and growing our coalition to respond to this great opportunity and to be ready with a list of specific, price -tagged, shovel -ready projects in the regions along the length of the trail when the legislature is ready to vote in early Spring - time is of the essence here, and we have about 2 weeks to assemble the list. Some more information on the Governor's project criteria: o Get Alaskans back to work o "Shovel ready" in summer 2021 (assumes a late spring special election; the quotes indicate there may be some flexibility on degree of shovel readiness) o All lands eligible, but a focus on state lands, State Parks o Multi -use (we're hoping not every project, but a healthy share of the total package) o Every legislative district Other members of the Kenai working group so far include Jessica Szelag of KMTA, Tim Charnon and Tyler Glenn of CNF, Willy Dunne of KPB Assembly. • Meeting with the Seward Sports Association on March 1st to discuss upcoming programming. • We are resuming indoor activities with partner facilities as time, space, and mitigation procedures allow. • The invitation to bid for portable toilet rental & service is open until March 5tn UTILIZATION: February 13 — February 26 Cam round Rentals 130 CAMPGROUNDS Seward Parks & Recreation manages 10 campgrounds with over 400 RV and tent sites. Reserve your site today on Campspot visit our campground page for more details: hgps ://www. cilyofseward.us/departments/parks-recreation/campgrounds 10 • Winter camping is in effect. SPORTS & RECREATION Visit RecDesk to view our current program offerings: hqps://seward.recdesk.com/Communiiy/Home /Home AVTEC student center is still closed to the public. Communication on February 10, 2021. Weekly events: Youth Leadership Council meetings, Tuesday from 5pm — 7pm. Location to be determined. Email Jrutled_eg (cr�,cityofseward.net for details. Adult Co-ed Soccer nights at JP Field, Thursday from 5pm — 7pm. Family Soccer Fun night at JP Field co -hosted with Seward Youth 360, Friday from 5pm -7pm Winter Rentals (ice skates, sleds, snowshoes and tubes) available for weekend rentals. Pick up on Thursdays and drop of on Tuesday. Reserve here: htt2s://seward.recdesk.com/Community/Program?category=23 Around the town Scavenger hunts. Posted on Parks and Recreation Facebook page every other Wednesday. Complete and receive a prize. Email pictures to jrutled_eg (cr�,cityofseward.net February Events: Carpool Movie night, February 2/13 featuring Frozen II sponsored by Seward Prevention Coalition, Seward Community Foundation and Seward Arts Council. 14 families in attendance and concessions were provided by Seward Athletic Booster Club. Next Carpool movie night will be March 20, movie TBD. Youth Leadership sold Sewardolopy game bundles, Tuesday February 23 at Safeway from 5pm -7pm. Receive $65 in donations and $125 from the game bundles. The youth sold all but 1 game. They did a great job. New events: Carpool BINGO night, Saturday February 27 4pm — 5:30pm. Registration for this event is still ongoing as of this writing. Yukigassen, Sunday February 2, 2pm-4:00pm. Registration for this event is still ongoing as of this writing. RC Car race for ages 6-13, co -hosted with Seward Youth 360, Saturday March 6, 10-12pm. Branson Pavilion: Sign up here: https://seward.recdesk.com/Community/Program/Detail?programld=165 Spring Race Updates: Pink Cheek is tentative scheduled for May 8. Currently working on mitigation for this race and we anticipate registration will open in Middle of March. Exit Glacier race is scheduled for May 15. Early bird registration starts on March 1. Register here: https://runsignup.com/Race/AK/Seward/exit_lg acier is Collaborations: • Chamber of Commerce to get an annual Kite Festival here in Seward in April. Tentative for 2021 • Kayak Adventures and Seward Wilderness Collective to provide family Kayak tours and Guided Exit Glacier hike for this coming Summer. • Connected with Seward Sports Association to set up meeting to bring more recreational opportunities to the community. Marketing: Alaska News Source: • Yukigassen: https://www.alaskasnewssource.com/2021/02/24/sign-ups-still-open-seward-to-hold- snowball-fi ght-like-tournament/ • Around the town Scavenger hunt: hitps://www.alaskasnewssource.com/2021/02/19/seward- recreation-gets-creative-with-scavenger-hunts-to- _ eg_t-people-outdoors/ • Talked with KSRM radio station about upcoming events with Parks and Recreation. FIRE DEPARTMENT • Reviewing Codes to update to 2018 to include: Fire, Building (Commercial and Residential), Mechanical, Electrical, Existing Buildings, and Plumbing. Will schedule work session when review is complete. • Working with Public Works to clear Fire Hydrants • Completing final paperwork with FEMA and Q for Hazard Mitigation Plans • Numerous Fire & Life Safety Inspections to include all the schools • Numerous building inspections with many coming close to their Completion and many more about to begin. • Installed 3 new Key Secure boxes in apparatus • Training with Volunteers on Boat and Harbor fires • Finalizing resolution for sanitization equipment for the city utilizing grant funds im COMMUNITY DEVELOPMENT Director: Jackie Wilde We have been working with Community Garden by the Bay chairperson, Callie Bacon, to discuss the possibility of a community garden at the new Jesse Lee Memorial park site. Their organization has completed the first stage of a grant application to fund construction of a community garden, and they anticipate being invited to proceed to the next step in the grant process in the days ahead. Moving forward with a grant, it will be important to be able to share the City's support of the project with the funding agency (Alaska DNR, Division of Agriculture). They're excited to share their HOW CAN WE HELP? vision with us and to get everyone's feedback on how we can work towards 4p ITO making a community garden at this site a reality. 4P NEURN17,ON HELP AN ADVICE \/ With help from Council Member Demoss, we have been working with The ASSISTANCE oEVELaPNEu, Seward Wilderness Collective to develop a community composting program. � They have asked for support from the City and Community Development. We DIRECTION -� ;",UA,,- have had one meeting with Trent Gould to get the scope of their needs and plan ir on showing them a couple areas we think this project would work. SOLUTION COMPL�NEE 78.8 %. Of the Jesse Lee demo has been completed. Weather caused the contractor multiple setbacks with hopes to start up again soon. The "Did You Know" flyer this month is about Floodplain Permits. 13 DID YOU KNOW?? ib PERMITS ARE REQUIRED FOR DEVELOPMENT WITHIN A FLOODPLAIN IN THE KENAI PENINSULA BOROUGH In November 1986, the Kenai Borough passed a Flood plain Management Ordinance. Development with- in floodplains is subject to the Borough's floodplain management regulations. It is the responsibility of Developers and Landowners to know the rules. If you plan to build, rebuild, make substantial improvements to existing structures, or conduct excava- tion or earthwork activities within a floodplain, a development permit is required per Kenai Peninsula Borough Code Chapter 21.06 and the City of Seward Code Chapter 15.25. Some activities require a permit to document the activity, but may not be specifically regulated. FOR DEVELOPMENT WITHIN THE CITY OF SEWARD CONTACT THE COMMUNITY DEVELOPMENT DEPARTMENT AT 907-224-4048 TO SEE IF YOUR PROJECT WILL REQUIRE A FLOODPLAIN PERMIT. ACTIVITIES SUBJECT TO EXISTING FLOODPLAIN DEVELOPMENT REGULATIONS INCLUDE BUT NOT ITED TO: 6 Subdividing land within the floodplain Building a residential or commercial structure Garages, storage sheds, and like structures Dredging, filling, mining and excavation Placement of manufactured home Emergency System for Flood Awareness Kenai Borough has the following programs to alert you to a flooding/emergency event. / .Nqm, C.A.N. Community Alert Network Two Mobile Sirens - Turn on your radio ■n FEMA - National Flood Insurance Program (NFIP) Most homeowner's insurance policies do not cover loss from flooding. For more information about the NFIP, askyour insurance company, or call the NFIP toll -free number: 1-800-611-6123, Ext. 29 Jackie C. Wilde, Planner 224-4048 or Andy Bacon, Planning Assistant 224-4049 238 Fifth Avenue, at the corner of Fifth and Adams Our Mission —To provide community resource information services relating to the orderly development of the community, to pro- mote safety and public order, protect the public health and general welfare of the citizens of the community and to stimulate sys- tematic development of transportation, public utilities, school, and other public facilities through implementation of Council and Administration planning, zoning, historic preservation and City land management policies. 14 BOYD, CHANDLER, FALCONER & MUNSON, LLP Attorneys At Law Suite 302 911 West Eighth Avenue Anchorage, Alaska 99501 Telephone: (907) 272-8401 Facsimile: (907) 274-3698 bcf@bcfaklaw.com March 2, 2021 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: Status Report Dear City Council This is our status report covering activity on legal matters worked on during January and February. Covid-19 We advised on the ability of city council members to attend city council meetings remotely. We advised on the ability of the city to continue a local declaration of emergency after expiration of a state declaration of emergency. We reviewed the status of the current declaration of emergency. Electric Utility We reworked a contract between the City and Mr. Borgeson. We advised on a sole source contracting and a conflict of interest issue. We reviewed an RFP for right of way clearing. Planning We began preparations for a zoning enforcement effort. We advised on the number of votes required for Planning Commission approval of agenda items. Personnel We reviewed proposed changes to the collective bargaining agreement with the Seward Public Employees Association. We advised on a potential disciplinary action. We advised on the process of contracting out human resource functions. We reviewed status of rules regarding W Seward City Council March 2, 2021 Page 2 city employees doing work for the city in connection with a conflict of interest issue. Records Requests We reviewed and advised on a request for city email records. We advised on a request for records concerning the city contract for portable toilets. General Matters We reviewed a draft ethics ordinance. We advised on an executive session issue. We reviewed a new lease with Polar Equipment and a lease renewal with the Chugach Regional Resources Commission for the Alutiiq Pride Marine Institute which operates a shellfish hatchery on the leased property. We reviewed a request from a tenant for an estoppel certificate validating the existence of and compliance with its lease with the City. We analyzed application of building code permit fees for fire safety inspections. We began a second level review of proposed or necessary changes and updates to the city code to be enacted by recodification. We analyzed a potential refund request for money previously granted to Bering Seas Fishermen's Association for initiation of an Alaska Ocean Cluster project. We advised on the Department of Law budget request for local contributions to prosecution costs. Utilities We helped prepare and review a request for proposals for forensic auditing services. You can expect to receive our next status report by April 7. Very truly yours, BOYD, CHANDLER, FALCONER, & MUNSON LLP Brooks W. Chandler ill Overview of the Plan for 2021 Municipal Camping Provide an Awesome Visitor Experience Why? • Improve visitor retention • Improve visitor satisfaction • Attract new visitors • 2021 projected revenue: $1,823,905 How? • Accessibility • Convenience • Quality 18 Booking Improvements • Consolidated booking portals to simplify checkout and backend reporting • Updated booking map for greater accuracy • Improved booking confirmation email clarity using new customization feature • New account feature allows customers to save preferences & view reservation history • Expanded booking window • More flexible cancellation policy ,9 Seward Municipal Campgrounds SewaN Wa�eifiom Camngrawnds Campspot Booking Map �. + I , e I I I � �a _ I Marketing 2020 Google search activity for campground listings 1,782,978 Total searches 341.9469 Direct searches • Added website quick action buttons • Optimized website SEO • Updated all Google Business listings • Uploaded high quality facility photos • Integrated Instagram • New and improved newsletter • Revamped phone answering system 20 Reserve Regisfer Subscribe Follow Jobs Parks & Rec Newsletter Email" I wrould like to receive occasional updates about;' ❑ Municipal Campgrounds [i Programs, Events., Spols &AVTEC gym More Marketing • Anchorage Press (print/digital) • Eagle River Gazette (print) • Warrior (JBER) (print/digital) • ADN Visitors Guide (print) • Great Alaskan Holidays • YouTube video • Facebook posts • Instagram posts • The Mile Post 2021 Edition 2, • Seward Journal • Chamber of Commerce • 2021 Visitor Guide • Pamphlets • Digital ad • Facebook • Info posts on multiple pages • Paid ads • New campground signage What is HYPER? Happy Youth Programs and Educational Resources is a board of volunteers committed to provide resources to caregivers, educators, and organizations that are dedicated to providing care, education, and engagement opportunities to youth aged 0-5 years old and their families in the Seward, AK area. 23 What's the need? Based on the 2020 community needs survey that went out to caregivers of children under the age of 5 and a survey offered to licensed and unlicensed childcare providers Seward has a significant gap in childcare resources. LOCAL DATA Types of Child Care Households Use Families often use a combination of the types of care below. 63% use Family, Friend, or Unlicensed Child Care at least I day per week •48% use Preschool for 2 or more days per week 45% use Parent/Family at Home; staggered schedules for 5 or more days per week 37% use a Babysitter at least I day per week 16% use Licensed In -Home Care for 3 or more days per week Bloom 25 Why does it matter? Early Care & Learning Services Provide a Foundation for a Stable Workforce for Alaska in �he Increased household income ,ice' '�""' -1 VVOrOnrCe W- ith it & 4 k �.4 c '�)rn male than $2 billion in wages i mmally ► Beca uxa of access 10 ECL services, 52,... Alaskans can pii.— eta m S+,�a the workforce. Higher standard of living ►These workers earnan estimated$2.2 bdih In wa9es(totaling$2 bill — ; afteraccounting(or xpendi,g an ECLsernces whda they work). ECLservices make it possible for adults in families to be employed, eam more income, and have a. higher standard of living.. $35,000 �$64,000 4$50 000 Larger population able to Ave.aye r.. sa �n eamirvgc htatw °- Avmrag°mxn n9lw o ainglc Wih°r 4etaym e.,.., ;I. .. ..i,.., participate in the Seward n ha hold with the sacand iasrenv able to w �aaw u� the labor lase hl a � i., . . workforce AA ►16% 1A,CfE55 fO aes de iwo f ceon P. aNp bbea z©, AaOUM WHO i-ENOTF10— Ashrvmg— ECescrvvicez could conrnbwm roe{abor shortage �n Meluau m. I WTIC1PATE W THE WOWWTOWCE. impan�ng AYas4abwneases'ab+tiry tohM and rcta� mmplryees.5uch alabor sAerrage e�Ydc°nr.a,a the ceares°mne eg.w.eYr. 51%Coe McDowell Group. (October 2019( Early Care &Learning in Alaska. Rehteved from www. three da la sk-21thread /business-conmuni tv/ea dv-care-ed uca fion-sumnti t Mat can we do to support Alaska's children? ;DC recommends 5 steps: Strengthen economic supports to families Change social norms to support parents and positive parenting Provide quality care and education early in life Enhance parenting skills to promote healthy child development -Strengthening household financial security -Family-friendly work policies -Public engagement and education campaigns -Legislative approaches to reduce corporal punishment -Preschool enrichment with family engagement -Improved quality of child care through licensing and accreditation -Early childhood home visitation -Parenting skill and family relationship approaches Intervene to lessen harms :Enhanced primary care and prevent future risk •Behavioral parent training programs -Treatment to lessen harms of abuse and neglect exposure -Treatment to prevent problem behavior and later involvement in violence Licensed • Special training and education completed by Child Care Provider. • Clearly written policies and expectations • Parent engagement Safe • Children are always cared for • Outdoor safety • Plan for emergencies and disasters • Someone present that is trained in CPR and First Aid Healthy • Wealthy meals and snacks • Facility cleanliness • Supported children when having difficulties • Physical activity during the day PlayAfl • Toys and games available to children • Activities and schedules accommodate all • Creative expression encouraged (singing, dancing, reading, making art, etc) Community outings are offered Thank your you for time Questions ? Sponsored by: Mayor Terry & Council Member Osenga Introduction Date: March 8, 2021 Public Hearing Date: March 22, 2021 Enactment Date: March 22, 2021 CITY OF SEWARD, ALASKA ORDINANCE 2021-004 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING A CODE OF ETHICS FOR MUNICIPAL OFFICERS, DEFINING A PROCEDURE FOR A CITY MANAGER CONFLICT OF INTEREST, AND QUANTIFYING THE TERM "SUBSTANTIAL FINANCIAL INTEREST" WHEREAS, the proper functioning of democratic government requires ethical behavior by public officials; and WHEREAS, the Seward City Council desires to hold themselves and the City's other municipal officers to the highest standards of conduct possible; and WHEREAS, ethics involves the commitment to take individual responsibility in creating a government that has the trust and respect of its citizens; and WHEREAS, the purpose of this ordinance is to set reasonable standards of conduct for City municipal officers, including the City Manager, so that the public may be assured that its trust in such persons is well placed, and that the City officials and the City Manager themselves are aware of the standards of conduct demanded; and WHEREAS, it is not the intent of this ordinance to set unreasonable barriers that will serve only to deter aspirants from public service. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Seward City Code Chapter 2.01.020 — Conflict of Interest is hereby amended to read as follows: (Deletions are . tri-e-' th-romo, bolded-, and gage Additions are italicized, underlined, and bolded.) 2.01.020 - Conflict of interest. (a) For the purposes of public disclosures required by this section, "municipal officers" shall include the mayor, council members, the city manager, and Seward planning and zoning commissioners, and eommu ity h osp- italboard- m^iheirs These municipal officers shall be Kea CITY OF SEWARD, ALASKA ORDINANCE 2021-004 required to complete the financial disclosure statement form, as prescribed and approved by resolution by the City Council, when initially applyin,- for a vacant elected or appointed position, and annually thereafter so lon,- as they hold the position. to be filled by the eity eoff Heil shall fde a eff"ent eoffffiet of interest statefff- 44-i-th- th- - h eompleted applieatioit forms or- lefters of interest (b) Code of ethics for municipal officers 1. For purposes of this section "city municipal officers" shall include the mayor, council members, city manazer, city clerk, city attorney, and Seward plannin'- and zonin,- commissioners. 2. City municipal officers, while actin,- in such capacity, shall not knowingly make false statements to influence official action. 3. City municipal officers shall not seek office or position or use their office or position for the purpose of obtainin,- anythinz of value for the official, an immediate family member, or a business owned by the council member or in which the council member holds an interest, or for the purpose of influencin,- any matter in which the council member has a substantial financial interest. 4. City municipal officers shall not use the implied authority of office or position for the Purposes of unduly influencin,- the decisions of others or promotin'- a substantial personal interest within the community except when discussin'- in a public meetink a matter before the body. Municipal officers shall refrain from usin'- their title except when duly representin- the city in an authorized capacity. Unless expressly authorized to represent an official position of the city or a body of the city, municipal officers shall refrain from implyin,- their individual representation is that of the City of Seward by the use of their title. 5. City municipal officers shall not, for compensation, represent or assist those representin- private business or personal interests before the city council, administration, or any borou,-h board, commission or agency. Nothin'- herein shall prevent a municipal officer from makinz verbal or written inquiries on behalf of constituents or the zeneral public to members of the city council or from requestin'- explanations or additional information on behalf of such constituents. No municipal officer may solicit or accept a benefit or anythin'- of value from any person for having Performed this service. 6. City municipal officers may not disclose information they know to be confidential concernin,- employees of the city, city property, city government, or other city affairs, includinz but not limited to confidential information disclosed durin'- an executive session, unless authorized or required by law to do so. 7. City municipal officers may not en,-a,-e in business or accept employment with, or serve as a state elected or appointed official or render services for persons where that activity, office, or position is incompatible with the proper discharge of the municipal officer's duties or would tend to impair the municipal officer's independence of iud'-meet in performinz their duties. 33 CITY OF SEWARD, ALASKA ORDINANCE 2021-004 8. For one year after leavin,- office, city municipal officers shall not hold any compensated city office or employment that was created, or the salary or benefits of which were specially increased, in a vote by the council durine the last year the member was in office. 9. City municipal officers shall not accept a-ratuity from any person enzaging in business with the council or havin,- a substantial financial interest in a decision pending with the city. No municipal officer shall -ive a-ratuity to another municipal officer for the Purpose of influencin,- that person's opinion, iud,-meet, action, decision, or exercise of discretion as a council member. This subsection does not prohibit acceptink: a. A meal of reasonable value; b. Discounts or prizes that are zenerally available to the public or lame sections thereof,• c. Gifts presented by an employer to its employees in reco,-nition of meritorious service, or civic or public awards; d. A lawful campai,-n contribution made to a candidate for public office; e. An occasional -ift of insi,-nificant value; f. Any g-ift which would have been offered or given to the officer even if the officer were not a municipal officer. 10. City municipal officers may not use, request or permit the use of city vehicles, equipment, materials or property for any non -city purpose, includin'- but not limited to private financial gain, unless that use is available to the zeneral public on the same terms or unless specifically authorized by the council. This subsection does not prohibit de minimis personal use. 11. An employed municipal officer may not take an active part in a non -city sanctioned political campai,-n or other political activity when on duty. Nothin'- herein shall be construed as preventin- such municipal officers from exercising their voting franchise, contributin- to a campai,-n or candidate of their choice, or expressin'- their political views when not conspicuously representin,- the city. Similarly, any municipal officer may not take an active part in a political campai,-n or other political activity durin'- an official meeting. 12. City municipal officers are stron,-Iv encouraged to dress in business casual attire at council meetin,-s. Business casual is defined as relating to or denotin'- a style of clothing that is less formal than traditional business wear, but is still intended to give a Professional and businesslike impression. 13. City municipal officers may not place items on the dais in such a manner as to outwardly display to the public anythin,- of an ideolomical nature. Ideolo,-ical is defined as based on or relatin,- to a system of ideas and ideals, especially concernin'- economic or political theory and policy. 14. City municipal officers may not attempt to influence another municipal officer's vote or position on a particular item throu,-h contact with the municipal officer's employer or by threateninz financial harm to another municipal officer. 15. A city manager who has or may have a substantial personal or substantial financial interest in an official action shall disclose the facts concerninz those interests to the city council prior to takin,- the official action. If the council determines the manager has a 34 CITY OF SEWARD, ALASKA ORDINANCE 2021-004 substantial personal or substantial financial interest in the action, the council shall excuse the manazer and assi,-n another city employee to the matter. The city administration may adopt written policies settinz forth additional standards and requirements for excusin,- the manazer and assi,-nin,- another city employee to the matter. Such written policies will be approved by the city council. 16. Perhaps the most fundamental role of a council member is communication. Council members will communicate with the public to assess community opinions and needs, and to share the vision and zoals of the city with constituents, and will also communicate with staff to provide policy direction and to gain an understanding of the implications of various policy alternatives. 17. Official correspondence may be requested from council by citizens, businesses, or other public azencies; the mayor shall have the authority to transmit the city's position on policy matters to outside a,-encies on behalf of council, upon informinz council of the request and receivin,- no obiection thereto. City letterhead is available for this purpose and shall be coordinated throu,-h the city clerk and or city manazer to ensure appropriate retention. Council members who wish to prepare letters of recommendation for students or others seekin,- employment or appointment may do so and may use their council title, clearly indicatinz that they are speakinz on their own behalf and not for council as a whole. 18. The City Council delezates to the City Manazer the responsibility to discuss with any Council member, on behalf of the full Council, any perceived or inappropriate interference or encroachment of administrative services. The City Manazer will discuss with the Council member the action and su,-,-est a more appropriate process or procedure to follow. After this discussion, if inappropriate action continues, the City Manazer will report the concern to the full Council. Section 2. Seward City Code Chapter 2.10.035 - Voting - Sequence, procedure, conflicts of interest is hereby amended to read as follows: (Deletions are tri-e' -m- th-roue, olded and it .& Additions are italicized, underlined, and bolded.) 2.10.035 - Voting - Sequence, procedure, conflicts of interest. (a) The voting sequence of the council shall be alternated for each meeting by the city clerk. (b) Any vote of the council may be by voice vote upon demand of any member, either prior or subsequent to any vote. Such vote shall be by roll call. Each member shall answer by the word "yes" or "no." (c) No member of the council may discuss or vote on any question in which the member has a direct or indirect substantial financial interest. Direct or indirect substantial financial interest shall be disclosed to the presiding officer prior to the beginning of debate on the question for a ruling on a request from the member with the substantial financial interest to be excused from the M CITY OF SEWARD, ALASKA ORDINANCE 2021-004 discussion and vote. The decision of the presiding officer on a request by a member of the city council to be excused from discussion and a vote may be overridden by the majority vote of the council. If there are not at least four council members in attendance who are qualified to vote, the matter shall be tabled until the next regular or special meeting at which four council members qualified to vote on the matter are in attendance. (d) A municipal employee or official, other than a member of the city council, may not participate in an official action in which the employee or official has a substantial financial interest. (e) "Substantial financial interest" means a financial interest that would result in a pecuniary -ain or loss exceeding $1,000 in a sin, -le transaction or more than $5,000 in the a,-,-re,-ate in 12 consecutive months. Section 3. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 22nd of March, 2021. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor Kit COUNCIL AGENDA STATEMENT Meeting Date: March 22, 2021 To: City Council From: Christy Terry, Mayor John Osenga, Councilmember Agenda Item: Ordinance Establishing a Code of Ethics for Municipal Officers, defining a procedure for a City Manager Conflict of Interest and qualifying the term `substantial financial interest' BACKGROUND & JUSTIFICATION: The purpose of Establishing a Code of Ethics for Municipal Officers is to continue and enhance a high standard of conduct for city municipal officers and to ensure that trust in these positions is well placed. Additionally, the ordinance will help clarify the term `substantial financial interest'. The proper functioning of democratic government requires ethical behavior by public officials, and the Seward City Council desires to hold themselves and the City's other municipal officers to the highest standards of conduct possible. The intent of this ordinance not to set unreasonable barriers that will serve only to deter aspirants from public service. It is to take individual responsibility in creating a government that has the trust and respect of its citizens. This ordinance is to set reasonable standards of conduct for City municipal officers, including the City Manager, so that the public may be assured that its trust in such persons is well placed, and that the City officials and the City Manager themselves are aware of the standards of conduct demanded. Please note that this item underwent review during its work session held February 22, 2021 at 6:00pm. INTENT: Establishing a Code of Ethics for Municipal Officers, defining a procedure for a City Manager Conflict of Interest and qualifying the Term `Substantial Financial Interest.' CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): X Strategic Plan (document source here) : X Other (list): Council Rules of Procedure and Seward City Charter and Code include Conflict of Interest items X 37 FISCAL NOTE: Approved by Finance Department: N/A ATTORNEY REVIEW: Yes X No Not Applicable RECOMMENDATION: Approval of Ordinance 2021- 004, establishing a Code of Ethics for Municipal Officers, defining a procedure for a City Manager Conflict of Interest and qualifying the term `Substantial Financial Interest.' 38 Sponsored by: City Clerk CITY OF SEWARD, ALASKA RESOLUTION 2021-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, EXTENDING THE APPOINTMENT OF HARBORMASTER NORM REGIS AS ACTING CITY MANAGER FOR NINETY (90) DAYS BEGINNING MARCH 16, 2021 AND ENDING JUNE 16, 2021, WITH THE OPTION TO EXTEND AS NECESSARY WHEREAS, on October 27, 2020, the Seward City Council appointed Harbormaster Norm Regis as Acting City Manager while the recruitment for a new city manager could be initiated via Resolution 2020-091; and WHEREAS, the permanent city manager recruitment process is underway; and WHEREAS, the current appointment for Norm Regis as the Acting City Manager will expire on March 15, 2021 if not extended; and WHEREAS, in order to ensure consistency for City operations, it is necessary to extend the appointment for an additional ninety (90) days; and WHEREAS, a 50% salary increase will be provided for Regis while he serves as Acting City Manager; and WHEREAS, it is the belief of council that continuing the appointment of Norm Regis as Acting City Manager will help make the transition between city managers a smooth one. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Harbormaster Norm Regis is hereby appointed as Acting City Manager beginning March 16, 2021 and ending June 16, 2021. Section 2. Funding for the temporary salary increase of 50% will come from the City Manager Department budget. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 81n day of March, 2021. 39 Sponsored by: City Clerk - CITY OF SEWARD, ALASKA RESOLUTION 2021-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AMENDMENT #2 TO THE EMPLOYMENT AGREEMENT WITH THE CITY CLERK WHEREAS, Brenda Ballou has been employed by the Seward City Council as the City Clerk since October 10, 2017; and WHEREAS, the City Clerk is an at will contract employee of the City Council, and as such, does not participate in standard employee step increases or cost of living adjustments (COLA) as outlined in the Seward City Code, unless approved via resolution as an amendment to the employment agreement; and WHEREAS, the employment agreement states the City Council agrees to review the City Clerk's performance and contract annually, and may consider a salary increase or other amendment(s) to the contract upon favorable review; and WHEREAS, on February 22, 2021, the City Council evaluated the city clerk and the results were highly satisfactory; and WHEREAS, this resolution will amend the employment agreement to increase the annual salary to $87,250; and WHEREAS, this resolution will amend the employment agreement to increase the leave accrual rate to 303.33 hours per year; and WHEREAS, the City Council has also assigned five goals to the city clerk for 2021. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby approves Amendment No. 2 to the city clerk's employment agreement to change the annual base salary to $87,250 and the annual leave accrual rate to 303.33 hours per year. Section 2. The effective date of the salary increase and leave accrual rate shall be retroactive to February 28, 2021. Section 3. Funding in the amount of $16,668 is hereby appropriated from General Fund reserves account no. 01000-0000-3400 to the following accounts: $12,250 to salary line item 01000- 1113-6000 and $4,418 to benefit account nos. 0 1000- 11 13-6XXX. 40 CITY OF SEWARD, ALASKA RESOLUTION 2021-028 Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8t' day of March, 2021. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor :si Council Agenda Statement Meeting Date: March 8, 2021 To: City Council From: Brenda Ballou, City CIerk Agenda Item: City Clerk Employment Agreement, Amendment #2 BACKGROUND & JUSTIFICATION: Brenda Ballou has been employed by the city since January 19, 2011, and entered into a contract with the City Council for city clerk services on October 10, 2017. The city clerk does not participate in standard employee step increases or cost of living adjustments (COLA) as outlined in Seward City Code, and any increase in pay must be by an amendment to the employment agreement via council resolution. The attached resolution reflects an increase to the City Clerk's salary, to $87,250 annually, reflecting the outcome of a satisfactory evaluation by the Seward City Council, which took place on February 22, 2021. Council also approved the city clerk's annual leave accrual rate to be increased to 303.33 hours per year, in keeping with Ordinance 2021-002, recognizing that the city clerk has been with the city for over ten years. Note: The city clerk's evaluation in February, 2020 resulted in council recommending a 3% COLA increase, but the resolution was removed from the agenda at tine request of the city clerk due to concerns over COVID 19. INTENT: Amend the employment agreement for the city clerk. FISCAL NOTE: This resolution would increase annual salary & benefit expenditures in the General Fund by $16,668 to be appropriated from reserves. Annual personnel costs will be formulated into future budgets. Approved by Finance Department: 4 ATTORNEY REVIEW: Yes No X RECOMMENDATION: 028 Council approve Resolution 2021-_...................... . for Amendment #2 of the City Clerk employment agreement with Brenda Ballou. E,N Employment Agreement Amendment #2 City Clerk This agreement approved by the City Council of the City of Seward, effective October 10, 2017, and amended (91) on October 22, 2018 and (#2) on March 8, 2021, is between the City of Seward, Alaska, whose address is PO Box 167, Seward, Alaska 99664 ("City") and Brenda J. Ballou, whose address is PO Box 35M 2102, Seward, AK 99664 (`Ballou" or "City Clerk"). The City agrees to employ Ballou as City Clerk. This agreement shall continue indefinitely under the following terms: 1. The City acknowledges that City Clerk is committed to the ideals of the International Institute of Municipal Clerks ("IIMC"), and both parties mutually desire that City Clerk be subject to and comply with the IIMC Code of Ethics. The City agrees that no member of City Council or any employee of the City may give any order, direction, or make any request that would require the City Clerk to violate the IIMC Code of Ethics. (Attached) 2. City Clerk agrees to devote full-time on behalf of the City, and may continue to engage in her private business so long as it does not interfere with the City Clerk's duties. Professional growth and continuing education, and obtaining and maintaining clerk certifications through training and education, is allowed and encouraged for City Clerk and the staff of the clerk's office. 4. City Clerk is encouraged to participate in community and civic affairs. 5. Travel by the City Clerk shall be in accordance with City Code 3.60.025. Reimbursement for expenditures on behalf of the City shall not be paid unless reimbursement is sought in accordance with standard City procedures, including receipts, vouchers, and supporting material. 6. City Clerk shall accrue annual leave and holidays in accordance with Chapter 3.45 and 3.50 of the Seward City Code at the rate of 303.33 hours per year. City Clerk shall be covered by the standard City health insurance and retirement plans. 7. The provisions of Title 3 of the Seward City Code shall not apply to this agreement with the following exceptions: a. 3.15.085. Longevity Bonus. b. 3.15.090. Retirement. c. 3.15.095. Insurance and medical benefits. d. 3.35. Employee Development. City Clerk will have collateral responsibility for employee development within the City Clerk Department. e. 3.45. Annual Leave. The City Council will administer Annual Leave policy for the City Clerk. This includes FMLA (3.45.095) and bereavement leave (3.45.040 f). f. 3.50. Holidays. g. 3.60. Special Provisions. 43 Employment Agreement Amendment #2 City Clerk h. 3.70. Standards Relating to Drugs and Alcohol. i. 3.75. Standards Relating to Employee Conduct. j. 3.80. Worker's Compensation. 8. Because of the peculiar nature of the City Clerk position, it is agreed that the City's business can only succeed if the City Clerk and the City Council enjoy a working relationship based on mutual respect, trust and positive attitudes. It may, therefore, be impossible to quantify "poor performance" or "just cause" for termination given these complexities which often involve personality factors as opposed to legal or contractual factors. It is therefore the intent of both the City and City Clerk, to provide for termination by either the City or City Clerk without resort to any determination of cause or any necessary explanation by the City. Accordingly, this agreement may be terminated as follows: (a) By City Clerk, for any reason or no stated reason, upon giving sixty (60) days written notice to the City. Upon receipt of notice, the City may immediately terminate the relationship, or may require City Clerk to continue for a period not to exceed sixty (60) days at her regular rate of pay from the date of receipt of the notice. The City shall make the election promptly and within fourteen (14) days of the receipt of notice, and the City's failure to make an election shall be deemed as election to terminate the relationship sixty (60) days from the date of receipt of the notice. If the relationship is so terminated, the City shall not be responsible for any severance or termination pay, and City Clerk shall be entitled to any annual leave balance to the date of termination. (b) By the City Council for any reason or no stated reason upon giving written notice to City Clerk. The City Council may, at its option, terminate the relationship immediately and provide City Clerk with sixty(60) days' pay in lieu of notice, or, the City Council may require City Clerk to continue service at her regular rate of pay for a period of sixty (60) days. City Clerk shall be entitled to her annual leave balance at the date of termination. (c) If City Clerk retires from full-time public service with the City, City Clerk will provide six (6) months' notice, and the actual retirement date will be mutually established. 9. The City shall defend, indemnify, and hold City Clerk harmless for claims against City Clerk for acts or omissions resulting from her employment by the City and within the scope of the duties as City Clerk pursuant to Chapter 2.35 of the Seward City Code. 10. The City Council shall provide the City Clerk with a probationary period of nine (9) months from the date of hire, and shall conduct an Initial Evaluation at that time to re-evaluate the City Clerk's goals and provide supportive direction Completed July, 2018. Following this Initial Evaluation, the City Clerk's evaluation will fall in line with the regular schedule as outlined in the City Council Rules of Procedure, Rule 16. 44 Employment Agreement Amendment #2 City Clerk 11. City Clerk shall be paid at the rate of 9 $87,250 per year. The City Council agrees to review City Clerk's performance and contract annually and may consider a salary increase or other amendment(s) to this contract upon favorable review. This agreement is the entire agreement and wherever approval of the City is required, it is understood that such approval will be by the City Council of the City of Seward. This agreement supersedes any previous agreement and may be modified only in writing signed by each of the parties. This agreement will be interpreted and enforced in Alaska in accordance with the laws of the State of Alaska and is subject to all applicable Charter and ordinance provisions of the City of Seward. DATED this day of , 2021. CITY OF SEWARD, ALASKA Christy Terry, Mayor Norm Regis, Acting City Manager (City Seal) Brenda J. Ballou, MMC W Employment Agreement Amendment #2 City Clerk INTERNATIONAL INSTITUTE UE MUNICIPAL CLERKS ProfessianaC, Personaf C O(fe U EthfL, Miesnnp in freedom throughout the 1worCd, allowing increased cooperation between pubiic oftiaCs andother nationaCfy and interwrionaCly, i da 6er¢6y su6scrv6e to thefio(CowiTyrinc!p es and ethics which 1 affirm wiffecvern my personaCcorudct as a number of flMC: `fie uyWconstitutiona.[government andthe taws of my community; ro recordthat which is true andpreserve that which is entrusted to me 'To so conduct mypubfic andprivate (�e as to 6e an example to my as if it were my own; and felfmv citizens; To strive constantly to improve the administration o f the affairs of my To itnarr tom ro ession those standards o qcpua[i andirate ri office consistent with appCicabCe laws and throu h sourcdmanaeement tFuat tphe conduct of the affairs of my o_ice shulCbe ab e reproa h aitid practices to produce contznuedprogress andso uCf(lCmy re5ponsdiCties to meritpuMic confidence in our community; to my community and others. 'TKese didngs i.. as a .a*4er of f;P G 6 pfeai{e ro k in du mted'esr w14 Tc 6e ever mindful of my r�utra( ty and impartiality, rendering eclual parp...s fur u•Gi F u,rrRsernmc,xrlas b-2.Aetbli,hoA: service to aLind to extendthe! same treatment I wish to receive myself (iw-&r signature) %tYeSt; + TYtic eertificatz prmue.; by tPre aerTleerTty ni frc fnteni.a tianafhu[v h�tr ui Muni.iper! Clerks. IINC Executive Threcror HIMC President Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO WAIVE CAMPING FEES AND OTHER PROVISIONS IN THE SEWARD CITY CODE IN ORDER TO ACCOMMODATE THE ALASKA SEALIFE CENTER (ASLC) RV VOLUNTEER PROGRAM WHEREAS, the City of Seward owns the land and building occupied by the Alaska SeaLife Center (ASLC) and, therefore, has a long-standing relationship with the ASLC; and WHEREAS, for the past six years (2015-2020), the City of Seward has provided six RV Utility sites for the ASLC; and WHEREAS, in order to attract volunteers early enough to secure commitments for the 2021 summer season, the ASLC requests that administration seek approval from City Council to waive fees for four (4) RV Utility sites as soon as reasonable; and WHEREAS, the ASLC and the City have agreed to investigate whether a potential lease amendment could offer a longer -term solution to the ASLC's need for volunteer RV parking space; and WHEREAS, the ASLC uses these sites to attract volunteers that serve 20 hours per week in exchange for a free campsite; and WHEREAS, many non-profit organizations like the ASLC rely on volunteers, especially during peak seasons; and WHEREAS, currently, the ASLC reimburses the City $5 per night to offset the utility costs; and WHEREAS, Seward City Code 7.15.020 requires self -registration and payment of camping fees; and WHEREAS, Seward City Code 7.15.010 requires campers that wish to stay longer than fourteen (14) consecutive days relocate to a different campground; and WHEREAS, budgeted revenues for RV Utility sites for 2021 is $495,000; and WHEREAS, based on 2020 occupancy rates, the City expects to realize a loss in revenue of approximately $22,000, offset by the ASLC reimbursement of $2,000 for the season. 47 CITY OF SEWARD, ALASKA RESOLUTION 2021-029 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to waive Camping Fees and relocation requirements, as required under Seward City Code, and to provide four (4) RV Utility sites for the Alaska SeaLife Center's 2021 summer season. Section 2. The 2021 budget is hereby amended to reduce RV Utility revenues, account no. 01000-0000-4351 by $20,000. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 81n day of March, 2021. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 48 Agenda Statement Meeting Date: March 8, 2021 To: City Council From: Norm Regis, Acting City Manager Agenda Item: Waive camping fees and other provisions in the Seward City Code in order to accommodate the Alaska SeaLife Center RV Volunteer Program BACKGROUND & JUSTIFICATION: For the past six years, the City of Seward has provided six Resurrection Campground utility sites (water and electricity hook-up) locations for the Alaska SeaLife Center (ASLC). The ASLC has used these sites to attract volunteers each summer, serving as interpretation volunteers or cashier/ticket salespeople. In order to assist in this program, the City has waived camping fees for these volunteers in exchange for 20 hours per week of volunteer services at the ASLC. To attract volunteers early enough to secure commitments for the 2021 summer season, the ASLC requests that The City of Seward provide four utility campground sites. The administrations of the ASLC and the City have agreed to investigate whether a potential lease amendment could offer a longer -term solution to the ASLC's need for volunteer RV parking space. To offset the electric utility costs for these sites, the ASLC reimburses the City $5 per night per occupied site at the end of each season. In support of the Alaska SeaLife Center, Administration is requesting authorization to waive camping, fees as required by Seward City Code (SCC) 7.15.020 and waiving the fourteen (14) consecutive day stay Iimitation as specified in SCC 7.15.010 for the 2021 season. Projected utility site revenue for 2021 with the new camping fee structure is $495,000. Based on 2020 occupancy rates, we anticipate that this action will result in a loss in revenue of $22,000. INTENT: To waive camping fees and other provisions in the Seward City Code in order to accommodate the Alaska SeaLife Center RV Volunteer Program CONSISTENCY CHECKLIST: Yes No NIA 1. Comprehensive Plan: 2. Strategic Plan: 3. Other: 49 FISCAL NOTE: The 2021 budget will be amended to take into account the impact of this action. Approved by Finance Department:, ATTORNEY REVIEW: Yes No X Not Applicable RECOMMENDATION: 029 City Council approve Resolution 202I- , authorizing the City Manager to waive camping fees and other provisions in the Seward City Code for four RV utility campground sites in order to accommodate the Alaska SeaLife Center RV Volunteer Program 6111 The Alaska SeaLife Center generates and shares scientific: knowledge to promote understanding and stewardship of Alaska's marine ecosystems. February 24, 2021 Norm Regis, Acting City Manager City of Seward PO Box 167 Seward, AK 99664 Re: Use of City RV Spots in 2021 Dear Norm: The Alaska SeaLife Center appreciates our partnership with the City of Seward in providing volunteer sites in the City campgrounds during the past several summers. As you are aware, most zoos and aquariums depend on volunteers for a large part of the workforce. Increasing our volunteer program is critical to support the purpose and mission of the Center and develop a more sustainable future. Similar to what was graciously provided to us in 2020, we are requesting that the City grant utility RV sites in its waterfront campground for Alaska SeaLife Center volunteer use during the 2021 summer season. Instead of the six sites the City has granted us in the past, this year we are requesting use of four sites. As was done in previous years to mitigate the fiscal impact to the City in contributing these sites, we propose to continue to pay $5 per night per site in recognition of the cost to the City in furnishing water and electricity to the sites. We estimate this to be approximately 400 camper - days at cost of $2,000 for the season. We appreciate the waiver of Seward City Code 7.15.010 and 7.15.020, waiving the fourteen consecutive day stay limitation and the camping fees and self -registration that was given to the Alaska SeaLife Center last year and ask for that consideration again. This waiver has been granted in the past by council resolution (see City of Seward Resolutions 2019-014 and 2019- 071). As always, I thank you for the City's continued support of and partnership with the Center and your recognition of its important and vital contribution to Seward and the State of Alaska. Sincerely, Tara L. Riemer, Ph.D. President and CEO 301 Railway Avenue 0 P.O. Box 1329 0 Seward, Alaska 954664-1329 0 Phone (907) 224-6300 0 Fax (907) 224-6320 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-071 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO WAIVE CAMPING FEES AND OTHER PROVISIONS IN THE SEWARD CITY CODE IN ORDER TO ACCOMMODATE THE ALASKA SEALIFE CENTER RV VOLUNTEER PROGRAM WHEREAS, the City of Seward owns the land and building occupied by the Alaska SeaLife Center and, therefore, has a vested interest in and long standing relationship with the Center; and WHEREAS, for the past five years (2015-2019), the City of Seward has provided six RV Utility sites for the Alaska SeaLife Center (ASLC); and WHEREAS, in order to attract volunteers early enough to secure commitments for the 2020 summer season, the ASLC requests approval of this action by the City Council as soon as practicable; and WHEREAS, the administrations of the ASLC and the City have agreed to investigate whether a potential lease amendment could offer a longer -term solution to the ASLC's need for volunteer RV parking space; and WHEREAS, the ASLC uses these sites to attract volunteers that serve 20 hours per week in exchange for a free campsite; and WHEREAS, many non-profit organizations like the ASLC rely on volunteers, especially during peak seasons; and WHEREAS, currently, the ASLC reimburses the City $5 per night to offset the utility costs; and WHEREAS, Seward City Code 7.15.020 requires self -registration and payment of camping fees; and WHEREAS, Seward City Code 7.15.010 requires campers that wish to stay longer than fourteen (14) consecutive days relocate to a different campground; and WHEREAS, budgeted revenues for RV Utility sites for 2019 is $340,000; and WHEREAS, based on 2018 occupancy rates, the City expects to realize a loss in revenue of approximately $12,000. 6% CITY OF SEWARD, ALASKA RESOLUTION 2019-071 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to waive Camping Fees and relocation requirements as required under Seward City Code. Section 2. The 2020 budget will be formulated to consider the impact of lost RV Utility revenue, account No. 0 1000-000-43 5 1, by an estimated $12,000. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of August 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: Horn, McClure, Seese, Osenga, Squires NOES: Lane ABSENT: Towsley ABSTAIN: None ATTEST: Lta - floelf , 4 -'rj" Brenda Bailou, K4MC City Clerk (City S *rsrsri��e�� . 40 • SEAL �''�rw.rNr•� a • 53 Meeting, Date: August 12, 2019 Toy: Seward City Council From: Scott Meszaros, City Manager,,e- Agenda Item: Waiving Camping Fees and Other Code in Order to Accommodate tl Volunteer Program 12M Provisions of the Seward City to Alaska SeaLife Center RV - BACKGROUND & JUSTIFICATION: For the past five years, the City of Seward has provided six Resurrection Campground Utility site (water and electricity hook-up) locations for the Alaska SeaLife Center (ASLC). The ASLC has, used these sites to attract volunteers each summer, serving as interpretation volunteers or cashier/ticket sales people. In order to assist in this program, the City has waived camping fees for these volunteers, in exchange for 20 hours per week of volunteer services at the ASLC. In order to attract volunteers early enough to secure commitments for the 2020 summer season, the ASLC requests approval of this action by the City Council as soon as practicable. The administrations of the ASLC and the City have agreed to investigate whether a potential lease amendment could offer a longer -term solution to the ASLC's need for volunteer RV parking space. To offset the electric utility costs for these sites, the ASLC reimburses the City $5 per night per occupied site at the end of each season. In support of the Alaska SeaLife Center, Administration is requesting authorization to waive camping, fees as required by Seward City Code (SCQ 7.15.020 and waiving the fourteen (14) consecutive day stay limitation as specified in SICC 7.15.010 for the 2020 season. Revenue for RV Utility Camping, in 2016 was $343,47 1, in 2017, $326,596 and in 2018 $337,890. The budgeted revenue for 2019 is $340,,000. Based on 2018 occupancy rates, we anticipate that this action will result in a loss in revenue of $12,000. INTENT: To authorize the City Manager to waive camping fee and 14-day relocation requirements for six RV Utility sites located in the Resurrection Campground for the Alaska SeaLife Center volunteers and to direct administration to bring forward this, budget revision in future draft budgets for consideration, unless directed otherwise. CONSISTENCY CHECKLIST: Yes No NIA 1. Comprehensive Plan (document source here): 2.2.7- Community Partnerships X 2. Strategic Plan (document source here): X 3. 1 Other gist): X FISCAL NOTE: The 2020 budget will be formulated to take into account the impact of this action. WEIR Approved by Finance: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2019- 071 authorizing the City Manager to waive camping fees and 14-day relocation requirements for six RV Utility sites located in the Resurrection Campground for the Alaska SeaLife Center Volunteers. PTA Sponsored by: Bridges CITY OF SEWARD, ALASKA RESOLUTION 2019-014 A RESOLUTION OF THE CITY COUNCIL OF TI-IIE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER 11) WAIVE ("AMPING FEES AND mHER PROVISIONS IN THE SEWARD CITY CODE IN ORDER TO ACCOMMODATE THE AT ASKA SEALIFE CENTER RV VOLUNTEER PROGRAM WHEREAS, fior the past f"bur years (2,015-2018) the City of'Seward has provided six RV Utility sites for the Alaska Seal-Jfie Center (AMA and WHEREAS, the ASIX uses these sites to ltract volunteers that serve 20 hours per week in exchange for as free campsite; and WHEREAS, the ASU'reimburses the City $5 per night to offiset the utility costs; and WHEREAS, Seward Cit.), Code 7'.15,020 requires self -registration eased payment of camping fees; and I -s that Nvish to stay longer than WHEREAS, Seiva,rd City ( ode 7.15.010 requires campej fourteen (14) consecutive days relocate to as diffierent campgrMnd; and WHEREAS, budgeted revenues tbr I;V Utility sites fim. 2019 is $340,000; and WHEREAS, based on 2018 occupaticy rates, the City expects to realize a loss in revenue ot'approximately $12,000. NOW, THEREFOR ' TEl 13E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1, 'Fhe City Manager is authorized to waive camping lees and relocation requirements, as reqUired under Seward City Code, for six RV Utility sites for the Alaska SeaLi R� enter for 201 9 Section 2. "Ibe 2019 1.)udget is hereby, amended to redUCe RV Utility revenue, account No. 0 1000-000-43 51 by $12,000. Section 3. "I'his resolution shall take effiect irnryiediately upon adoption. PASSED AND APPROVED by the City COU1161 Of thC City Of Seward, Alaska, this I I 1h day, ofFebruary, 2019. 1% CITY OF SEWARD, ALASKA RESOLUTION 2019-014 AYES: Not"S: ABSI-NI': AFISTAIN Arits'r: THE ( "ITY OF SEWARD, ALASKA �av d�.S�tjuircs, Ma �or TOW'SIC)(, MCCIUre, Seese, Lane, Squires None 0senga, Horn None I 4ret'ichf-I-jilal'�'o MM i C Ity I (ferk (Cityse4� OF .. P OR j, di� SI"JAL OF tik- "o W7 Agenda Statement Meeting Date: February 11, 2019 To: Seward City Council From: Jeff Bridges, Interim City Manag r Agenda Item: Waiving Camping Fees and Ott wisions Code in Order to Accommodate the Alaska Volunteer Program of the Seward City SeaLife Center RV - BACKGROUND & JUSTIFICATION: For the past four years, the City of Seward has provided six Resurrection Campground Utility site (water and electricity hook-up) locations for the Alaska SeaLife Center (ASLC). The ASLC has used these sites to attract volunteers each summer, serving as interpretation volunteers or cashier/ticket sales people. In order to assist in this program, the City has waived camping fees for these volunteers in exchange for 20 hours per week of volunteer services at the ASLC. To offset the electric utility costs for these sites, the ASLC reimburses the City $5 per night per occupied site at the end of each season. In support of the Alaska SeaLife Center, Administration is requesting authorization to waive camping fees as required by Seward City Code (SCC) 7.15.020 and waiving the fourteen (14) consecutive day stay limitation as specified in SCC 7,15.010 for the 2019 season. Revenue for RV Utility Camping in 2016 was $343,471, in 2017, $326,596 and in 2018 $337,890. The budgeted revenue for 2019 is $340,000. Based on 2018 occupancy rates, we anticipate that this action will result in a loss in revenue of $12,000. INTENT: To authorize the City Manager to waive camping fee and 14-day relocation requirements for six RV Utility sites located in the Resurrection Campground for the Alaska SeaLife Center volunteers and to direct administration to bring forward this budget revision in future draft budgets for consideration, unless directed otherwise. CONSISTENCY CLIE!CKML Yes No N/A Comprehensive Plan (clocument source here): X 2.2.7- Communit Partnerships . . ......... ................ 2. Strategic Plan ((Iocuinent source here): X 3 Other (list): X ---- 1__ I . .......... ....... . . . . . . .. FISCAL NOTE: The budgeted RV -Utility site revenue for ..2019 is $340,000 which...is. consistent with prior years' collections rates when fees have been waived. Therefore, a reduction in budgeted revenues is not required. Approved by Finance: ATTORNEY REVIEW:0 X ... ..... .. RECOMMENDATION: Approve Resolution 2019-014 authorizing the City Manager to waive camping fee and 14-day relocation requirements for six RV Utility sites located in the Resurrection Campground for the Alaska SeaLife Center Volunteers. im Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ESTABLISH THE NEW POSITION OF PARKS MAINTENANCE TECHNICIAN IN THE PARKS & RECREATION DEPARTMENT, AND APPROPRIATING FUNDS WHEREAS, a 2017 mid -cycle budget adjustment amended the Parks Maintenance Technician full-time year-round position to become a summer seasonal position; and WHEREAS, there still exists a critical need for a full-time year-round Parks Maintenance Technician; and WHEREAS, this need is overwhelmingly supported by historical labor data, increasing workload demands, cost -benefit analysis, and staff observations; and WHEREAS, establishing this position will help us meet the public's demand for more park amenities, well -maintained facilities, and timely service; and WHEREAS, this position will help reduce the substantial costs associated with high seasonal worker turnover. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to establish a new full-time position titled Parks Maintenance Technician (Grade 5) in the Parks & Recreation Department. Section 2. Funding in the amount of $86,154 is hereby appropriated from General Fund reserves account no. 01000-0000-3400 to Parks and Recreation Department salaries & benefit account nos. 01000-1410-6XXX. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day of March, 2021. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 59 Meeting Date: To: Through: From: Agenda Item: Agenda Statement March 8, 2021 City Council Norm Regis, Acting City Manager Tyler Florence, Director of Parks & Recreation Establish New Position of Parks Maintenance Technician in the Parks & Recreation Department BACKGROUND & JUSTIFICATION: The 2017 mid -cycle budget adjustment amended the Parks Maintenance Technician full-time year- round position to become a summer seasonal position and the Campground Coordinator summer seasonal position to become a full-time year-round position with benefits in order to provide more consistent training and supervision of the growing campground operations in the summer. While this action achieved the desired effect of improving campground operations, there still exists a significant need for a full-time year-round Parks Maintenance Technician. This need is overwhelmingly supported by historical labor data, increasing workload demands, cost - benefit analysis, and staff observations. For an equivalent amount of seasonal labor, the estimated additional cost of a Parks Maintenance Technician is $36,499 $50,399. This amount will be partially offset by significant savings from reduced staff turnover, which costs an estimated $27,276 — $46,038. These estimates are explored in depth below. Labor data reveal that park maintenance operations have consistently required labor in an amount commensurate with supporting a full-time year-round Park Maintenance Technician. For reference, a full-time year-round employee typically works 2,080 hours annually (40 hrs/wk x 52 wks). The Parks Maintenance division has averaged approximately 6,000 worker hours annually over the past 4 years (2016-2020) with minor deviation. Roughly 4,000 of those hours were incurred during peak summer seasons (Apr. 1 — Sept. 30), and the remaining 2,000 hours were incurred during winter seasons (Oct. 1 — Mar. 31). Of those 6,000 hours, our sole full-time year-round park maintenance employee, the Parks & Campgrounds Supervisor, spent approximately half of their time working on park maintenance, or about 1,000 hours annually (the other half spent mostly on campgrounds, and a minor amount of time spent supporting other department functions, e.g., parking, special events, youth programs). Those 1,000 hours spent on park maintenance were distributed evenly throughout the year, or about 500 hours worked each summer and winter season respectively. Excluding the hours worked by the Parks & Campgrounds Supervisor, Park Maintenance operations require staffing to cover 3,500 hours each summer and 1,500 hours each winter. This workload is sufficient to support a full-time year-round Park Maintenance Technician without risk of overstaffing. Moreover, Park Maintenance's workload is set to increase with the rezoning of the Jesse Lee property to become a park and the likely addition of new facilities on -site, the restroom facility planned for [:317 Williams Campground, and growing campground and park visitation and its attendant impacts on infrastructure. Based on the wage study, the estimated salary (Grade 5 $21.63) and benefits for a full-time year-round Park Maintenance Technician is $72,254—$86,154, with health insurance as the major deciding factor (depending on single or family coverage). At first glance, a direct cost comparison between a full-time year-round position and an equivalent amount of seasonal labor (2,080 hours x $17.19 seasonal rate = $35,755) would suggest that the latter offers significant cost savings over the former in the range of $36,499--$50,399. However, this calculation fails to take into account the less visible, less tangible, and yet still very real costs of over -relying on seasonal workers in lieu of investing in full-time year-round workers. Analyzing labor trends from 2018 and 2019 helps illustrate some of these less visible costs. For each year, Park Maintenance employed roughly 10 seasonal employees. About half of these employees worked for the department previously, while the other half were entirely new hires. In 2019, seasonal staff worked an average length of 18 weeks. Using this information, here are the some of the estimated annual costs associated with seasonal worker turnover: Onboarding Costs: $2,000 - $4,000 Recruiting, advertising, interviewing, background checks, drug testing, hiring paperwork, employee supplies, etc. ($200-$400 per worker X 10 workers). Training Costs: $4,630 . $6,410 A study by Training Magazine found that companies spent an average of $1,286 a year on training per employee in 2019 ($1,286 x 5 new seasonal hires), while Bill Bliss of Bliss & Associates Inc. estimates training accounts for 13% of a position's base salary (13% x $35,755).t1112I Lost Productivity: $20,628 — $35,628 Weeks Productivity Cost 1-4 25 % (5 new seasonal hires x $17.19/hr x 160 hrs) $10,314 5-8 50% (5 new seasonal hires x $17.191hr x 160 hrs) $6,876 9-12 75% (5 new seasonal hires x $17.191hr x 160 hrs) $3,438 12+ 100% TOTAL 1 $20,628 According to Bill Bliss, the employee is only 25% productive for the first four weeks; 507, productive for weeks 5-8; 75% productive for weeks 9-12; and will finally reach full productivity after week twelve.' -Based on this model, our average seasonal worker is fully productive for only 6 weeks. Other research suggests full productivity can take 1-2 years to achieve.3 I. Freifeld, L. 2019 Training Industry Report. Training. November6th, 2019 hups:rYtrainingmag com12019-training•industry report/ 2, Bliss, B. The Business Cost and Impact of Employee Turnover. ERE Recruiting Intelligence. 2000. hops llwww cre.net/the-business-cost-and- impact-of-employce-lumover/ 3. Bersin-1. Employee Retention Now a Big Issue: Why the Tide has Turned. Linkedin August 16, 2013. 11�IIr.•.J�.'uxu.Ilfliii:l lfl.ii1l:wfl:lltiLi �4�}1 ZI%41F'�tllll ��3-I iIL}��l-L']ll �Il�ik'�L°fc lC fllli}fr-fl.�l\k'^-}11�75SWCWtf�IhL'�1(IL'_11�ti il�r[I�.I 61 Further productivity is lost in a myriad of ways: supervisors spending additional time reviewing work and correcting mistakes; lack of concentration from soon -departing workers; separation paperwork; loss of job experience and institutional knowledge; remaining staff filling in for departing staff. The cost of making mistakes when maintaining expensive facilities and equipment can add up quickly as can other personnel costs. In 2019 alone, 6 non -park maintenance staff members from other areas within the department directly supported Park Maintenance operations, 3 of whom contributed 150+ hours each. These factors not only negatively impact the bottom line, they are also detrimental to staff morale and organizational effectiveness.--$5,000 in lost productivity costs. Task inefficiency due to high turnover can also incur significant costs, especially in Park Maintenance. After the Director, the next highest compensated position within the department is the Parks & Campgrounds Maintenance Supervisor. This position has historically incurred significant amounts of overtime, and while progress has been made to reduce that overall figure by prioritizing workload, it is hard to envision substantially cutting that rate much further without appropriate staffing support since park maintenance is responsible for so many health safety and property protection tasks. For example, if there is an emergency water leak late at night at the campgrounds and designated seasonal staff fail to respond to the call -out, or if a seasonal employee fails to show up for snow clearing while we're low on staffing, the Parks & Campgrounds Maintenance Supervisor has no choice but to fill in the gaps. A full-time year-round Parks Maintenance Technician could easily offset several thousand dollars in OT costs by reducing the overall amount of OT needed and by shifting the OT incurred to a lower wage rate.—$10,000 in lost productivity/inefficiency costs. In total, the estimated cost of seasonal staff turnover is $27,276 — $46,038. This estimate is conservative and is based on historical patterns and averages. While a full-time year-round Parks Maintenance Technician would not eliminate all of these costs, it would substantially reduce them as well as the less tangible costs. Speaking to the less tangible costs, here are some observations from our Parks & Campgrounds Supervisor: The maintenance side of the Parks & Rec Department is unique in the overall scope of service provided to the city and citizens. In a sense, the position requires one to be a "jack of all trades." Our maintenance employees provide a variety of services, including but not limited to, plumbing, electrical, painting, cleaning, lawncare and landscaping, mechanic work and maintenance on light equipment, snow clearing, installation and maintenance of playground equipment and associated safety inspections, maintenance of ball fields, maintenance of buildings to include restroom facilities, Parks and Rec Warehouse, TYC, providing logistical support for Sports and Rec, maintenance of trails, maintenance of First Lake Weir operations, maintenance of 2nd lake for skating and recreation, maintenance of all campgrounds, etc. I feel this broad scope of work necessitates and would benefit from a full-time employee for a number of reasons. First and foremost, for ownership and accountability. We have been fortunate, overall, to have had good seasonal maintenance employees. However, seasonal employees tend to not care as much for equipment and other resources knowing they will likely not be employed for longer than 9 months. We also see a lot of employees come on board hoping to use the position as a stepping -stone to obtain a permanent position within the City. This creates a revolving door so to speak. Important information and processes get lost in translation and transfer when employees come and go. This creates loss for the city due to mistakes made, lost time in repeatedly training new employees, and an overall lack of efficiency. Prior to retiring from Law Enforcement in 2018, I was recognized by two statewide agencies in Kansas as a subject matter expert in the operation of small Police Departments. Those agencies were the Kansas Association of Chiefs of Police and the Kansas Peace Officers Association. I include this information to note having extensive experience and training in the area of recruitment and retention of employees in a municipal setting. As a Chief of Police, I recognized the importance of not only recruiting quality employees, but more so the retention of quality employees. The cost of retaining employees is always of less expense than the constant recruitment and training of new employees. A dollar value cannot truly be placed on an employee who has invested the time to fully know their position and is able to effectively and efficiently perform their duties. A certain amount of pride and ownership also naturally accompanies employees committed to the vision of their employer through long-term employment. I say all of this also with the understanding of the impact the last year has had on the City's budget. However, I believe the overall benefit and cost is in the favor of a full- time, committed maintenance employee to help the Parks and Recreation Department provide better overall service to the City and the citizens we serve. Respectfully, Adam Sayler In summary, the need for a full-time year --round Parks Maintenance Technician is clear as are the benefits to be gained. We have taken many actions as a department to operate as efficiently and effectively as possible; this past year alone we slashed Parking expenses by $140,485, and we cut $89,615 in programming expenses through strategic partnerships while simultaneously achieving an even greater level of service. These savings are also largely independent of pandemic -related decreases in expenditures. These initiatives were put into motion prior to the pandemic. Investing in a full-time year-round Parks Maintenance Technician will allow us to operate more efficiently and effectively, and will enable us to provide greater and more consistent service to the public. INTENT: Authorize the City Manager to establish the position of Parks Maintenance Technician CONSISTENCY CHECKLIST: Yes No NIA Comprehensive Plan (2030, approved by Council May 30, 2017): 3.6. 1.1 Improve existing and develop additional recreational X infrastructure. Strategic Plan (Approved by Council Resolution 99 043): Provide diverse, year-round, indoor and outdoor recreation X facilities...{ .3) Other (list): 63 FISCAL NOTE: Funding for this position will come from General Fund reserves and then factored into future budgets. Approved by Finance Department: 6W �. ATTORNEY REVIEW: Yes No Not Applicable RECOMMENDATION: Approve Resolution 2021- 030 , authorizing the city manager to establish a new full-time position titled Parks Maintenance Technician in the Parks & Recreation Department. 64 City of Seward, Alaska City Council Meeting Minutes February 22, 2021 Volume 41, Page CALL TO ORDER The February 22, 2021 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Tony Baclaan Sharyl Seese (telephonically) Liz DeMoss comprising a quorum of the Council; and Norm Regis, Acting City Manager Brenda Ballou, City Clerk Excused — None Absent — None Sue McClure John Osenga Ristine Casagranda (telephonically) CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Becky Dunn was excited about a new opportunity for children in Seward; a friend of hers was starting a survival day camp to teach children basic survival skills. Dunn thanked council for getting Second Lake open for ice skating. Lynda Paquette wanted to speak about the city manager hire; she suggested the possibility of hiring a city manager in an interim capacity until a more thorough search could be conducted. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Baclaan/McClure) Approval of Agenda and Consent Agenda Baclaan removed Resolution 2020-082 from the agenda. Terry removed Resolutions 2021-021, 2021-025, and 2021-026 from the consent agenda. Motion Passed Unanimous W City of Seward, Alaska City Council Meeting Minutes February 22, 2021 Volume 41, Page The clerk read the following approved consent agenda items: Resolution 2021-022, Directing The City Manager To Pursue The Return Of $25,000 From The Alaska Ocean Cluster, And Authorizing The City Manager To Provide Those Funds To The Seward Chamber Of Commerce To Assist In The Creation Of A Seward Business Development Position. Resolution 2021-023, Supporting An Exemption To The Passenger Vessel Service Act (PVSA) To Allow The Cruise Ship Industry To Resume Sailing During The 2021 Season. Resolution 2021-024, Opposing That Portion Of The State Of Alaska's Proposed FY 2022 Budget Which Would Charge Home Rule Municipalities For The Prosecution Of State Misdemeanor Crimes Within Each Jurisdiction. Approval of the February 8, 2021 City Council Regular Meeting Minutes. Appoint Nathaniel Charbonneau to the Planning & Zoning Commission with a term to expire May, 2024. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards — None City Manager Report. Acting City Manager Norm Regis reported the following purchase orders between $5,000 and $30,000 had been approved by the City Manager since the last council meeting: $13,700 for diagnostic equipment for the shop for Public Works; $9,700 for dispatch software (annual) for the Police Department; $6,200 and $6,700 for troubleshooting at Ft. Raymond and Lawing, and for planning at SMIC for the Electric Department; $19,900 for light towers and balloon globes for the Electric Department; and, $5,000 for the rental of a rock saw for the Electric Department. Regis said a letter from the city's federal lobbyist indicated that the city may receive an additional $600,000 in CARES Act funding; the amount was based on the census response percentage for the city. Seward's response rate in the 2020 census had been 51.8%. Regis stated that Seaview Community Services had requested a letter of support from the city to obtain grant funding, and asked if there was any objection from council for him to provide that letter. Council unanimously consented to Regis sending the letter. Regis stated he had received a similar request from the Kenai Mountains Turnagain Arm for the Chugach Arts Council; council again consented. Regis read the scoring criteria for the Request for Proposals (RFP) for Forensic Audit Services into the record: Depth of market experience 20 City of Seward, Alaska City Council Meeting Minutes February 22, 2021 Volume 41, Page Past performance 10 Timeline for completion 20 Understanding the work 10 Cost 40 Total 100 Terry stated, at the council work session for the forensic audit, although there may have been some questions, it was her understanding that Regis had been able to get the information he needed to complete the RFP and prepare it for release. Regis confirmed and said he would be releasing it immediately. Seese wondered why there were two charges for the electric for the same reason. Regis didn't know, but said he would follow up. Other Reports and Announcements Chamber of Commerce Report. Chamber of Commerce Executive Director Jason Bickling brought copies of the new 2021 Visitors Guide to show. He commended the chamber staff for putting this together in-house. Bickling reported that the Shop Seward program had been very successful, and there was still time to take part. He appreciated council passing the resolution to support a business economic development position at the chamber. The Mount Marathon Race would run on July 7, 2021, not at the same time as the festival days, in order to mitigate any unwarranted health and safety concerns. DeMoss commended Bickling on the Visitors Guide and the Shop Seward event, and asked if there was an opportunity for businesses to sponsor the 4t' of July fireworks. Bickling said Mr. Park from Subway had been sponsoring the 4t' of July fireworks for many years, and wished to continue, but Bickling would be opening up sponsorship for New Year's Eve fireworks again. Baclaan was very interested in connecting with Bickling to discuss the shortage of childcare options in Seward. Historic Preservation Commission Annual Report. A written report was provided in the packet. Planning & Zoning Commission Annual Report. A written report was provided in the packet. Presentations — None PUBLIC HEARINGS Ordinances for Public Hearing and Enactment M-A City of Seward, Alaska City Council Meeting Minutes February 22, 2021 Volume 41, Page Emergency Ordinance 2021-003, Temporarily Adopting City Council Emergency Regulations Requiring Facial Coverings Inside Buildings Open To The Public In Response To The Rapid Increase In COVID-19 Cases Within The City Of Seward. Motion (Baclaan/Osenga) Enact Ordinance 2021-003 Regis said the current mask mandate would expire tomorrow. What was being brought forward for council tonight for consideration would extend the mask mandate for an additional 60 days. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. All comments were submitted in writing, unless otherwise noted. Lori Landstrom was a local healthcare provider who supported extending the mask mandate to keep Seward's numbers low. Landstrom said masks were an effective way to stop the spread of the virus. Jennifer Appel was not in favor of extending the mask mandate, and thought it should be an individual's choice to wear a mask or not. No one else appeared and the public hearing was closed. Regis said this ordinance was separate from the emergency declaration, and said the city's declaration of emergency would remain in effect, regardless of the outcome of this ordinance. Osenga supported continuing the mask mandate out of concern for the population. McClure concurred; although she believed in individual choice and freedom, she also wanted to do her part to prevent the spread. DeMoss was torn on this ordinance. The feedback she received from the public was split almost 50150. She was hearing more complaints about people not wearing masks, because there was no enforcement of it. Baclaan had considered this carefully, and would not support this ordinance because he didn't want to continue regulating peoples' behavior. Terry said there were federal mandate to wear masks on public transportation. The vaccines were underway, Seward's cases were down, and Seward was the only community on the Kenai Peninsula that had had a mask mandate. She thought council was nimble enough to respond to an increase in cases and, for now, believed this mandate was not necessary. Motion Passed Yes: McClure, Osenga No: Casagranda, Baclaan, Seese, DeMoss, Terry 68 City of Seward, Alaska City Council Meeting Minutes February 22, 2021 Volume 41, Page Resolutions Requiring Public Hearing Resolution 2021-019, Recommending Kenai Peninsula Borough Approval Of The City -Owned: Block 9, Fourth Of July Creek Subdivision, Seward Marine Industrial Center, Coastal Lots; A Replat Of Lots IA And 1B Fourth Of July Creek Subdivision, Seward Marine Industrial Center Polar Seafoods Replat; Located Within The Industrial (I) Zoning District. Motion (Baclaan/McClure) Approve Resolution 2021-019 Regis said he had been working with Polar Seafoods and the US Coast Guard to accommodate everyone's wishes and make things work. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Osenga confirmed that this would help facilitate getting the US Coast Guard into SMIC. Regis concurred, and added the Coast Guard needed a parcel near the water that could be secured and fenced in, and he had worked with the owner of Polar Seafoods to make this plan. Motion Passed Unanimous Resolution 2021-020, Terminating The Existing Lease (2006-048) With Polar Equipment, Inc. And Authorizing The City Manager To Enter Into A New Lease With Polar Equipment, Inc. For Lot IA-2 Block 9, Lot 2A-2 Block 9, And Lot 2 Block 7, Fourth Of July Creek Subdivision, Seward Marine Industrial Center, Kenai Peninsula Borough, Plat Nos. 97-27 And 2021-019 Seward Recording District, Third Judicial District, State Of Alaska. Motion (Baclaan/McClure) Approve Resolution 2021-020 Regis said this would also facilitate getting the US Coast Guard into SMIC. Regis said the current Polar Seafoods lease would expire in June, and was the perfect opportunity to renew their lease in conjunction with the replat. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Terry asked if the vendor had signed the lease. Regis said they had, and the city clerk confirmed she had the signature page. Motion Passed Unanimous UNFINISHED BUSINESS Items Postponed from Previous Agenda City of Seward, Alaska City Council Meeting Minutes February 22, 2021 Volume 41, Page e .. NEW BUSINESS Resolutions Resolution 2021-021, Approving The Port And Commerce Advisory Board's Priorities From February 2021 To February 2022. Motion (Baclaan/McClure) Approve Resolution 2021-021 Regis said PACAB had work sessions to develop these priorities. Motion to Amend (Terry/McClure) Motion to Amend Passed Motion to Amend (Terry/Baclaan) Motion to Amend Passed Main Motion Passed Amend Resolution 2021-021 by striking the last bullet under Short Term Goals to "Evaluate the Blue Pipeline Initiative and give recommendation to Council on the city's continued investment" because it had been completed. Unanimous Amend Resolution 2021-021 under Short Term Goals be relocating the bullet to "Participate in Joint Work Session with Historic Preservation Commission on Downtown Historic Overlay District" to the last position on the list. Unanimous Unanimous Resolution 2021-025, Authorizing The City Manager To Enter Into A Contract With Yukon Fire Protection For Annual Inspection Services For The City's Fire Extinguishers, Fire Alarms, And Sprinkler Systems For A Period Of Three Years, With Two One -Year Extensions, At A Total Cost Not -To -Exceed $6,000 Per Year. Motion (Baclaan/McClure) Approve Resolution 2021-025 Fire Chief Clinton Crites said the funding for these services had already been budgeted, and the anticipated amount that would be spent each year would vary depending on what services were needed each year, but he still wanted to bring this forward to council so they were 70 City of Seward, Alaska City Council Meeting Minutes February 22, 2021 Volume 41, Page aware of the process. Motion to Amend (Terry/Baclaan) Motion to Amend Passed Amend Resolution 2021-025 in the title and Section 3 by striking the dollar amount of "$6,000" and replacing it with "$22,000". Unanimous In response to Terry, Crites confirmed these contracts would cover all departments. Casagranda wondered if someone on staff could be trained and certified to perform these services. Crites said certification was possible, but the materials and equipment for performing the tests would be cost prohibitive. Crites said, in the city, there were eight different types of fire extinguishers alone, ranging from 2.5 pounds to 40 pounds. Casagranda followed up by encouraging training and certification for someone on staff to be able to test as many fire extinguishers as possible. Motion to Amend (Terry/McClure) Motion to Amend Passed Main Motion Passed Amend Resolution 2021-025 in the title by striking the words, "a contract" and replacing it with, "contracts." Unanimous Unanimous Resolution 2021-026, Approving The Historic Preservation Commission's Priorities From February 2021 Through February 2022. Motion (Baclaan/McClure) Motion to Amend (Terry/Baclaan) Motion to Amend Passed Main Motion Passed Approve Resolution 2021-026 Amend Resolution 2021-026 under Public Outreach in the first bullet by striking the words, "Planning and Zoning" and replacing it with, "Community Development" so it reads, "Coordinate efforts with Community Development regarding the identification and protection of local historic and archeological resources." Unanimous Unanimous VA City of Seward, Alaska City Council Meeting Minutes February 22, 2021 Volume 41, Page Other New Business Items Discuss Amending the Land Use Table to allow Light Manufacturing in Central Business District. DeMoss said a local business owner was interested in expanding his business to include manufacturing. Community Development had indicated that the Central Business District did not allow manufacturing. DeMoss said there were several examples of businesses that were already manufacturing in that zone, including soap making, t-shirt screenprinting, jewelry making, and bakeries. McClure wondered why light manufacturing had been disallowed originally. DeMoss said she had researched and could not find an answer to that, but she knew of several other businesses who also would be interested in having light manufacturing businesses in this zone. Osenga wondered if it would be better to ask Planning & Zoning to come back to council with reasons why this light manufacturing should or should not be allowed. Motion (DeMoss/Baclaan) Motion Passed Direct the Planning & Zoning Commission to review making a change to the Land Use Table to allow Light Manufacturing in Central Business District. Unanimous Discuss and score the city manager candidates interviewed on February 11, 2021 and decide next steps. Terry suggested bringing up Janette Bower and Scott McClure to meet them in person for a second round of interviews and allow the public to meet them. Casagranda preferred all three be brought up. Baclaan, Osenga, and McClure wanted to see Bower and McClure. DeMoss wanted to see Bower. Motion (Terry/Casagranda) Motion Passed INFORMATIONAL ITEMS AND REPORTS January, 2021 City and Providence Financials Invite all three city manager candidates to Seward for a second interview and a community meet & greet. Yes: DeMoss, Casagranda, Baclaan, Terry No: McClure, Osenga, Seese r`a City of Seward, Alaska City Council Meeting Minutes February 22, 2021 Volume 41, Page Terry stated there appeared to be some variations in the budget that did not match the financials, and asked administration to look into that. CITIZEN COMMENTS Becky Dunn wanted to reiterate her comments from earlier; her friend would be starting an outdoor survival skills class for children in Seward soon. Laura Schneider thanked council for their careful attention of the Port and Commerce Advisory Board (PACAB) priorities. PACAB had purposefully scheduled additional work sessions now, partly because they took a hiatus over the summer. The reason why the downtown historic district was a collaboration with the Historic Preservation Commission was due to the economic impact it would have on business. Regarding childcare, PACAB was eager to receive direction from council; she was aware of the issue of childcare, and thought perhaps a public forum would help address the situation. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Regis thanked council for a great meeting tonight. He thanked Rob Chadwell for his service as the city's representative on the Prince William Sound Regional Citizens' Advisory Council (PWSRCAC). Assistant City Manager Stephen Sowell thanked the Chamber of Commerce for all their hard work. Casagranda thanked everyone for a smooth meeting tonight. She gave a shout out to Resurrection Recycling for their new business of doing recycling pick-ups. She wanted to reiterate her hope of finding solutions for childcare, and her interest in moving the city's Public Works shop to open up new real estate for development. She congratulated and thanked P&Z Commissioner Nathaniel Charbonneau for his service. Seese thanked everyone for the smooth work session and meeting tonight. DeMoss thanked Lori Landstrom for her input on the mask mandate. She thanked the chamber and thought it was the best Chamber of Commerce that Seward ever had. DeMoss congratulated Charbonneau for serving again, as well as Vanessa Verhey who had recently j oined the commission. Osenga also commended the executive director of the chamber, and asked everyone to stay safe and take care of yourselves. Please keep wearing a mask and continue social distancing. McClure had seen the prototype of the Mary Lowell headstone, and was excited about it. She was disappointed with the response rate that Seward had for the census; it would impact so many 73 City of Seward, Alaska City Council Meeting Minutes February 22, 2021 Volume 41, Page things to come for the next ten years. McClure was no longer on the Mount Marathon Race committee. She hoped everyone would continue to take care and stay safe. Baclaan thanked Bickling for coming tonight; he had high praise for the chamber staff. The Fourth of July Festival would be split apart from the race this year. Baclaan thanked council and administration for a great meeting. Baclaan said he would continue to wear his mask. Terry wished McClure a Happy Birthday. She expressed condolences to the family of Jon Andrews, Sr. Terry encouraged everyone to get outdoors, and get exercise and sunlight. She reminded everyone that businesses could continue to require their own mask mandates. She hoped businesses remained open and children continued to be able to attend school in person. EXECUTIVE SESSION Go into executive session to evaluate the City Clerk. Motion (Terry/) Go into executive session to evaluate the City Clerk following a five minute recess. The city clerk was invited to stay. Clerk's Note: Only council members who were physically present in council chambers took part in the executive session. Council recessed at 8:53 p.m. Council resumed at 8:58 p.m. Council went into executive session at 8:58 p.m. Council came out of executive session at 10:34 p.m. Council directed the city clerk to bring forward a resolution to amend her employment agreement to reflect a raise and an increase in leave accrual. ADJOURNMENT The meeting was adjourned at 10:35 p.m. Brenda Ballou, MMC City Clerk (City Seal) Christy Terry Mayor 74 CITY OF SEWARD, ALASKA APPLICATION FOR THE �� Z021 SEWARD PLANNING AND ZONING COMMISSION OFFICE OF THE CITY CLERK NAME: GL r I c! STREET ADDRESS: (-) 0 J ) ( MAILING ADDRESS: —e)o)( t A 6-a) A (C&q I1 HOME TELEPHONE: � �N 9 / BUSINESS PHONE: E-MAIL ADDRESS:�ti HOW LONG IN THE CITY LIMITS OF SEWARD: PRESENTLY EMPLOYED AT: f List any special training, educaJ�io or b member of the Commission. l l) I Ora which ay hel you as a at H Have you ever developed real property, other than your own personal residence? If so, briefly describe the development: I am specificallinte ested in servipg on e Plannin� pnd Zoning Commission because: Have you ever served on a similar commission elsewher ? Ye or No If so, where? CD 0 �raj'And when? ,�k00 L6 '. OL-6 r Are you vail4 lefo meeti gs T esday venings? fi} W If appointed, are you willing to travel: Often Occasionally Rarely Never re v\ = 6, m Y\.Q- e-6 ed � e s -b—A Signature Date UN- arVL olc� VAR REcEIVEC CITY OF SEWARD, ALASKA APPLICATION FOR THE SEWARD PLANNING AND ZONING COMMISSION NAME: WAR 0 1 202g OFFICE OF -THE CITY CLERK STREET ADDRESS: 611 6id e-T it Ace MAILING ADDRESS: C) r a61 gg6&V HOME TELEPHONE:,f 0-7- 77474G, Z - BUSINESS PHONE: E-MAIL ADDRESS: 1 FAX: CIA HOW LONG IN THE CITY LIMITS OF SEWARD: PRESENTLY EMPLOYED AT: List any special training, education or back ound you have which may help you as a member of the ornr_nission. %,+,-1 , - Have you ever developed real property, othe than your own personal residence? If so, briefly describe the development: I am specifically interested in serving on the Planning and Zoning Comrni� Have you ever served on a similar commission elsewhere? Yes o No If so, where? And when? Are you available for meetings Tuesday evenings? ?f If appointed, are you willing to travel: Often Occasionally Rarely Never Q 4 _ V C Signature Date rV From: Andy Mezirow <crackerjack gci.net> Sent; Thursday, February 18, 2021 11:35 AM To: C h risty Te rry Jason 8ickIing Subject: Letter of support HiMa-vor Terre and Jason_ My name is up for reappointment for my final term on the North pacific Fishery A4anagernent Council_ Broad based letters of support, particularly that emphasize fairness, community engagement and consistent emphasis of sustainability are an important part of the process. There are no other Sex and residents being considered for my seat and unless I do something between now and ),larch 1 -� that is" Notoriously Immoral' I will be reappointed. A letter of support from the City and Chamber tivould be consi stent ,,�,Ith past reappointments and would be greatly appreciated_ The deadline B mid -larch and if you decide to participate, they should be sent to: OFFICE OF BOARDS AND COMMISSIONS 550 West 7th Avenue, Suite 1700 Anchorage, AK 99501 Phone: (907) 269-0006 Fax: (907) 269-7463 Email; boards@alaska.gov Thanks so much considering a letter of support Regards Andy Mezirow 77 (907) 362 -1600 MEMORANDUM Date: 02/26/21 From: Tyler Florence, Director of Parks & Recreation Subject: Preliminary Design & Engineering of a Gated System for Municipal Parking Lots One of the goals of the 2030 City of Seward Comprehensive Plan is to "enforce parking consistently in the downtown and harbor areas" (3.4.1). Being responsible for managing municipal parking lots in the harbor area, our department has taken several actions in order to achieve this goal and to improve the general parking experience for users, including implementing a mobile parking payment solution and moving the seasonal permitting process online. These initiatives resulted in year -over -year cost savings of $140,485 and a profit gain of $27,555 despite a significant drop in revenue due to the pandemic; these savings are largely independent of pandemic -related decreases in expenditures. On the user side, these initiatives have made it easier to access parking services, which in turn boosts compliance rates. As successful as these measures have been, there is still room for improvement. In order to further reduce costs and to provide a better and more consistent parking experience for users, I am recommending we move forward with preliminary design and engineering (see attached task order) of a gated system and am requesting formal support from City Council. Funding for this project would come from the Parking enterprise fund. Project Overview Broad strokes, this project would entail securing lot perimeters to control access points, building the support infrastructure (e.g., islands, power, etc.), and installing the gates and kiosks. The north and south harbor parking lots are prime candidates for this project since their layouts are already mostly secured and securing the remainder would be relatively straightforward. Gates could also be installed at the northeast lot and in the area of the permit and south harbor uplands lots. For the gate and kiosk system, we've been researching a solution offered by FlashPark. They offer a highly customizable system that can be tailored to meet the city's specific needs. It can support both daily and long-term parking, and has a slew of entry/exit access options, e.g., ticket and barcode scanner, mobile, pin code, Bluetooth, RFID, etc. Assuming a total project cost of $200K, estimated breakeven would be 2-3 years based on —$100K increase in annual profit. Profit increase would come from reduced labor costs, increased payment compliance, and elimination of redundant parking management services. The majority of the profit increase would come from reduced labor costs, which we've already proven as a viable strategy. We're also currently failing to capture an estimated $25K-$35K in annual revenue due to non- compliance, stemming from approximately $25,000 in unpaid documented violations and an estimated $5,000-$10,000 in undocumented violations. A gated system would virtually eliminate compliance issues by requiring payment upon entry or exit. (907) 224-4055 I sewardparks@cityofseward.net I www.cityofseward.us 78 Alternative Compliance Strategies We have explored alternative ways to ensure more consistent parking compliance and enforcement and have spoken with parking management professionals from around the country. There are several barriers that make these other approaches unfeasible: • Lack of enforcement tools o Citations ■ We have no effective means for pursuing unpaid citations. ■ Pursuing unpaid citations is labor intensive, costly, and only makes financial sense at an economy of scale that we are nowhere near. ■ Violation fees would need to be much higher for it to be financially worthwhile to contract out to a 3rd party vendor to pursue unpaid citations. ■ The Fair Debt Collection Practices Act sets a high bar for collecting debts, imposing additional costs. ■ Would need to make costly changes in order to meet these requirements, e.g., create a strong parking ordinance with clearly defined fees, use sworn law enforcement officers for parking enforcement, conduct DMV searches for each citation, add additional parking signage, etc. o Tow and Impound ■ Speaking with the few towing operators here in town, they are uninterested in towing and impounding vehicles for minor violations; it is generally not worth their time and expense to do so. We would have to pay a prohibitively expensive amount up front for this service without any guarantee of return, e.g., owner may not reclaim vehicle, the proceeds from selling or scrapping the vehicle may not cover the tow and impound costs. It should be noted that punitive actions are considered measures of last resort. Our goal is to create a positive user experience, which is best served by focusing on ensuring compliance from the outset. • Workforce Challenges • Difficulty recruiting workers for parking jobs. • Limited labor pool to draw from. • Parking workers are seasonal only and typically experience high turnover. • High turnover means low productivity, higher costs, and inconsistent enforcement. Maintaining the Status Quo Another option is to stay the course, however, there are still costs associated with taking no action: • Our current pay kiosks are nearing the end of their service life and need replacing. • We're losing $25K-$35K in annual revenue due to non-compliance and stand to lose more as visitor traffic increases. Undocumented violations could also be higher than estimated. • Non-compliance rates may increase, leading to further loss of revenue. • The parking enforcement season coincides with our peak camping and park maintenance seasons. Chronic understaffing and high turnover in parking creates additional demands on already limited departmental resources, degrading organizational effectiveness. rol In summary, installing automated parking gates would provide a simpler and more consistent user experience, would increase compliance, and would be cheaper to administer. I recommend we move forward with preliminary design and engineering of a gated parking system. Attached are cost estimates and details on a potential gate and kiosk system. Thank you. Respectfully, Tyler Florence Director Parks & Recreation City of Seward tflorence@citvofseward.net 80 February 9, 2021 R&M Project #2734•09 Tyler Florence Director of Parks and Recreation City of Seward PO Box167 Seward, Alaska 99664 RE: On -Call Engineering Services Contract New Task Order (#9): Harbor Parking Lot Kiosks —Engineering Support Dear Mr. Florence, We are pleased to submit this fee proposal to the City of Seward (City) under our On -Call Engineering Services contract for preliminary engineering forthe Harbor Parking Lot Kiosks. We understand that you would like to have engineering assistance for the installation of parking lot kiosks within the small boat harbor parking lots. This preliminary phase of the project will be advanced to a level sufficient to fully define the kiosk locations, protective barriers and amenities around the gates, any civil work around parking lots and provide a construction cost estimate. We will work with you to ensure that the project scope matches your budget. Following preliminary design and cost estimates, R&M will provide a fee proposal and schedule for final design, bid, and construction support. Final design is not included. Survey is not included. A project scope fee and proposal for the services described above is enclosed. We have included the services of CRW Engineering Group, LLC. Their fees are included in our overall project fee cost estimate. We can complete this work in about one month after notice to proceed. Please let us know if you have any comments or questions. Sincerely, R&M CONSULTANTS, INC. John C Daley, PE Enclosure: Project Fee Estimate CRW Letter Proposal and Fee estimate. 81 COST ESTIMATE PER TASK ORDER FIRM: R&M Consultants, Inc. PROJECT TITLE: On -Call Engineering Services Contract TASK NO: 9 TASK DESCRIPTION: Harbor Parking Lot Kiosks DATE: 2/6/2021 SUB- LABOR HOURS PER JOB CLASSIFICATION TASK NO. SUB -TASK DESCRIPTION Project Manager Sr. Structural Engineer Project EIT EIT/Drafter Environmental Manager Environmental Scientist Clerical/Admin Geotechnical Engineer Daley Cumlat 1 Preliminary Design a Project management / Coordination 2 4 b AutoCAD Drawings / Site Plan / Civil Details 16 c Meetings 2 4 d Site visit / Coordination 8 8 TOTAL LABOR HOURS 12 32 0 0 0 0 LABOR RATES ($/HR) $207.20 $112.00 LABOR COSTS ($) $2,486 $0 $3,584 $0 $0 $0 $0 $0 NOTES: -Scope of work as described in fee proposal letter. SUB- TASK EXPENSE ITEM(S) QUANTITY UNIT PRICE TOTAL PRICE ld Mileage 220 $0.95 $209.00 Meals $0.00 Mileage $0.00 Meals $0.00 Mileage $0.00 Meals $0.00 FIRM'S LABOR: $6,070 TOTAL EXPENSES: $209 FIRM'S TOTAL EXPENSES Plus 10% Mark -Up: $230 SUB -CONTRACTORS: Firm and Price Per Task TOTAL SUBCONTRACTOR Plus 10% Mark -Up: $4,301 FIRM: CRW Engineering Group, LLC TOTAL SUB AMOUNT: $3,910 $3,910 TOTAL: $10,601 CRW ENGINEERING GROUP, LLC February 4, 2021 R&M Consultants, Inc 9101 Vanguard Drive Anchorage, Alaska 99507 Attn: John Daley, P.E. Re: City of Seward Automated Parking Lot Kiosks Electrical Proposed Scope & Fee Dear Mr. Daley, CRW Engineering Group is pleased to offer our proposal to provide electrical engineering services in support of R&M Consultants' project for the City of Seward to install automated parking lot kiosks at four Small Boat Harbor parking lots. It is our understanding that the City of Seward desires to close off the perimeter and install a vendor supplied kiosk and gate system with payment feature for these parking lots: • South Harbor Lot • North Harbor Lot • Northeast Launch Lot • South Harbor Uplands Lot Each kiosk and gate system will require electric service and internet connectivity. Additionally, lighting will be provided for each kiosk. SCOPE OF SERVICES CRW Engineering Group proposes to provide the following tasks for concept level design of electrical and communication infrastructure necessary for installation of four kiosks. 1) Review kiosk and gate system vendor data provided by R&M and determine power and communication requirements. It is assumed up to three vendors may be evaluated. 2) Request and review electric system as-builts for Small Boat Harbor area. 3) Coordinate with City of Seward Electric Department and identify any new service location(s) required for each kiosk and gate system. 4) Coordinate with R&M and City of Seward to determine preferred communication system. Determine infrastructure requirements for system to serve new kiosks. 5) Provide rough order of magnitude (ROM) construction cost for electrical and communication systems to serve four kiosks. DELIVERABLES The following deliverables will be provided: Anchorage Office: 3940 Arctic Blvd. Suite 300, Anchorage, AK 99503 1 (907) 562-3252 fax (907) 561-2273 Palmer Office: 808 S. Bailey St. Suite 104, Palmer, AK 99645 1 (907) 707-1352 www.crweng.com 83 February 4, 2021 City of Seward Automated Parking Lot Kiosks Proposed Scope & Fee • Technical memorandum summarizing existing electrical and communication systems and required for the selected kiosk and gate vendor. • Figure(s) showing service or other electrical supply sources. SCHEDULE CRW is prepared to begin immediately and complete all work of this proposal 30 days after receipt of Notice to Proceed. FEE CRW proposes to complete these services on a time and expenses basis in accordance with the attached Fee Proposal. The estimated cost for the Basic Services tasks is $3,910. Assumptions made in preparing this proposal are as follows: 1) R&M Consultants will provide kiosk and gate vendor data. Up to three vendors may be evaluated. 2) R&M Consultants will facilitate communications with City of Seward regarding existing communication systems in use by City. 3) R&M Consultants to provide locations for proposed kiosk and gate systems in AutoCAD format. 4) Estimate 2 hours of review/research for each kiosk system. 5) Communications: assume Wireless 4G or City of Seward WiFi will be used. 6) Electric service figure will be A -size showing service locations only. We look forward to assisting the R&M Consultants with this effort. If you have any questions or comments regarding this proposal, please don't hesitate to contact me. Sincerely, CRW Engineering Group, LLC P,2�, 1 ' a Pete Bellezza, P.E. Principal/Civil Engineer Phone: (907) 646-5640 / email: pbellezza@crweng.com 2 of 2 84 File: TaskA_Parking Lot Kiosks Fee_R1.xls Tab: Sheet1 R&M Consultants, Inc. CONTRACT FEE PROPOSAL - City of Seward Automated Parking Lot Kiosks Electrical Name, Rate & Projected Hours CRW Engineering Group, LLC Cost $ n BASIC SERVICES Revised 1/21/2021 a` w L L w N c c Total cis in co U CRW Total Total Task & Subtask Description $200 $180 $125 $85 Labor Expenses, Subtask Task Conceptual Design Review Vendor Data 1 4 $920 $20 $940 Review Existing Electrical & Communications 2 $360 $10 $370 Electrical Layout / Service -Source 4 4 $1,220 $20 $1,240 Communciations System 2 $360 $10 $370 Technical Memorandum 4 2 $970 $20 $990 Total Task: 1 16 6 0 $3,830 $80 $3,910 $3,910 TOTAL BASIC SERVICES: 1 16 6 0 $3,830 $80 $3,910 $3,910 Notes and Assumptions: 1) R&M Consultants will provide kiosk and gate vendor data. Up to three vendors may be evaluated. 2) R&M Consultants will facilitate communications with City of Seward regarding existing communication systems in use by City. 3) R&M Consultants to provide locations for proposed kiosk and gate systems in AutoCAD format. 4) Estimate 2 hours of review/research for each kiosk system. 5) Communications: assume Wireless 4G or City of Seward WiFi will be used. 6) Electric service figure will be A -size showing service locations only. 85 CRW Engineering Group, LLC Page 1 of 1 Date: 2/4/2021 Seward Hwy - II Ln io South Harbor Lot m _ ro a cu p North Harbor Lot N L s " - 4tn Ave � ` South Harbor —S' - Launch Lot —.._ 74 South Harbor Uplands Lot t ' ag V F t S= d fflm- IU y _ •c' , tau '[i �.. ��1 � . !W _s ti ; p��► @. � '� r. r.� ate' tea^ .r d ■ �. �; � xi 4 z .y X-Float �,✓ Northeast Harbor Launch Lot "' riD RashParking Perfecting the Parking Experience ENTRY/EXIT SMART STATION SAFE. SECURE. SMARTER. A Bluetooth-enabled, cloud -based kiosk with flexible software configurations, seamless integrations, and easy DIY maintenance that guarantees maximum uptime. WORKS WITH: d FlashPARCS ____ d FlashValet �l d FlashMobile FlashMonthly FlashAccess FlashApp OVERVIEW Smart Design Entry/Exit Smart Station brings together all the essential elements needed to manage parking access and revenue control into a single elegant unit. Our physical kiosk is identical for entry, exit, or pay -on -foot. Customizable The Entry/Exit Smart Station also is highly customizable to meet the demands of each parking facility. Whether it will be used to manage transients or monthlies, the software package is simply configured for each machine to meet the needs of the venue. Future -proof Platform The cloud -based software platform powering the logic in all Smart Stations was purpose-built to run in the cloud, offering enhanced scalability, redundancy, and most importantly, since no onsite servers are needed, minimal maintenance and system upkeep. This also allows for easy system reconfiguration as technology and venue needs evolve. 'Jul Ar Cash Acceptance Friendly In addition to traditional credit card payment options, we offer in -lane cash acceptance options. Our cash machines offer an exact change only, or a bill note recycler (BNR) machine that boasts a four -denomination bill recycler, thus eliminating the need to empty and re -fill the machine quite as often. Flash The Total Simple Approach to Parking SMART STATION COMPONENTS 1. Interactive touch -screen display 2. Credit card reader (for payments and access) 3. Ticket/receipt dispenser (pull -tear mechanism) 4. Barcode scanner (mobile and barcodes) 5. Prox/RFID card reader 6. Integrated intercom (video, mic, and speaker) USB-based Components All peripherals on the Smart Station are part of a plug -and -play (USB-based) system and can be swapped out in the existing machine as new technology requires. Easy Maintenance Our unique FlashCare Maintenance Kit contains all the major components, so operators can quickly replace parts in a matter of minutes, minimizing downtime. 88 BENEFITS Total Reliability The Flash Parking platform runs on the Microsoft Azure Cloud Platform, which today powers 90% of Fortune 500 companies. It provides access to monitor and manage all your properties from a single back -end portal via mobile, tablet or desktop. Real-time Decision Making Manage operations in real-time via phone or browser, including rate changes, credit card payments, eParking reservations, electronic validations, and more. Worry -free Compliance m With Flash Parking, you - the parking provider - outsource 98% of the PCI duties to us, the only Level 1 Service Provider. The result is instant and on -going complete PCI compliance. It's that simple! STANDARD FEATURES To view list of featured properties using Flash Parking visit: www.flashparking.com/featured-properties Extreme Weather Rated 0 4%0 The Smart Stations are LIL Certified to withstand all extreme weather conditions, and aluminum built to withstand corrosion. Extending Your Brand aQa The standard shell of the Smart Station comes in a powder -coated silver aluminum; properties looking to extend their brand to the parking facility can wrap their Smart Stations in any design. "What we've seen with Flash has been really remarkable. It's been one of the only solutions we've ever installed, and not had one service or support call 6 months down the road." 77 Ryan Hunt President for Premier Parking The Entry/Exit Smart Station has an extensive list of features tc choose from to build out the perfect solution for each venue. 0 Access via barcoded tickets, RFID/Prox card reader, and a barcode scanne 0 Contract parking management (monthly parking) 0 Help call with a touchscreen activated Voice over IP (VoIP) two-way interacom system 0 4G/LTE back-up network service 0 Bluetooth technology embedded in all Smart Stations 0 Robust, real-time reporting suite with on -demand and scheduled reports and dashboards 0 24/7 phone and online support 0 Ongoing PCI compliant software updates and general software patches 0 Mobile app module (for managing parking operations in the palm of your hand) 89 OPTIONAL FEATURES Display • Multi-lingual module • Display current rate on entry kiosk • Digital rate display via a monitor Payment • Credit card (with emv chip payment option) • Cash acceptance module • Web -based validation: secure access for customers, clients, and merchants to validate online or pre-printed Management • Online monthly parker module • Validations (printed and electronic) • Cash acceptance module • Analytics and business intelligence (bi) solutions SPECS Access • Ticketless access via credit card and mobile number • Monthly parkers entry/exit access via mobile phone interactive voice response (IVR) system • Bluetooth BLE technology to allow monthly parker mobile phone access and connected car integration for monthly and transient access • Third -party Access Control Module (AVI, LPR, and others) • Flash Parking Mobile App Module (BLE) • Long-term Pass/Overnight Hotel Module Open API Platform with Several Integrations • Payment platforms and gateways (USAePay and Payment Express) • Hotel PMS including Micros Opera, Lightspeed Galaxy, Infor and more • Eparking solutions including Spothero/Parking Panda, Parkwhiz, Ticketmaster, Off -Airport Parking and more • AVI readers (Tagmaster and Transcore) and LPR camera systems • Third -party call center solution including Parker Video Intercom two-way video support MEASUREMENTS Dimensions 16"w x 12"d x 52.25h Weight 58 Ibs Color Industrial Gray Locks Yes Wrapping Yes, customized wrapping available ELECTRICAL Voltage 120V Current Consumption —8.0 amps max Power Consumption —1020 watts max PARCS HARDWARE CAPABILITIES Operating Temperature -20' to +140' F Humidity 15-95% rH noncondensing Agency Certifications UL 60950-1 /CSA C22.2 No. 60950-1, and UL 60950-22 Outdoor Use Rating NEMA3R ADDITIONAL INFO Bluetooth Functionality Yes Multi-lingual Yes Communication Options Ethernet/RJ45 with 4G/LTE back-up FlashCare Maintenance Kit Yes (a kit with all major peripheral components available) HEADQUARTERS SALES SUPPORT Flash Parking sales@flash parking.com support@flash parking.com 3801 S. Capital of Texas Highway, Suite 250 800.213.3706 888.737.7465 Austin, TX 78704 90 (7 FlashParking Proposal for: City Of Seward Lot Prepared For: Tyler Florence City Of Seward City Of Seward Lot Created By: James DuFon FlashParking, Inc. (800) 213-3706 james.dufon@flashparking.com Page 1 of 11 91 Flash Customer Quote FlashParking, Inc. The total simple approach to parking 3801 S. Capital of Texas Highway, Suite 250 Quote Nbr: 0-16742-1 AustinTX78704 Date: 10/1/2020 12:30 PM USA Expires On: 10/31/2020 Phone: (800) 213-3706 Prepared By: James DuFon Email: sales@flashparking.com james.dufon@flashparking.com Bill To Ship To City Of Seward City Of Seward Lot Seward, Alaska United States Tyler Florence torence@cityofseward.net Page 2 of 11 92 Product Description Unit Price Qty Discount SubTotal FlashPARCS Smart Station Entry Ruggedized parking station with: $15,000.00 1 $2,500 $12,500.00 - Interactive -customizable touch display - Ticket dispenser - Credit card acceptance - Barcode scanner - RFID reader - Intercom with mic and speaker - BLE Technology (Bluetooth - Addt'I Software Module Required) FlashPARCS Smart Station Exit Ruggedized parking station with: $15,000.00 1 $2,500 $12,500.00 - Interactive -customizable touch display - Receipt dispenser - Credit card acceptance - Barcode scanner - RFID reader - Intercom with mic and speaker - BLE Technology (Bluetooth - Addt'I Software Module Required) FlashPARCS Network Kit Network kit with a primary line and $2,500.00 1 $500 $2,000.00 4G/LTE backup for full connectivity network redundancy and network security. Network Kit Includes the following: Firewal I 8-Port Managed Switch Cell modem FlashCare Maintenance Program Includes: $7,500.00 1 $500 $7,000.00 - 24/7 Online + 1800 Support - FlashCare Kit with replacement parts for all major components for FlashPARCS Smart Station: > Ruggedized parking station with: - SmartStation Touch Screen Display (10") - Ticket dispenser - Credit card acceptance - Barcode scanner - RFID reader - Intercom with mic and speaker > Ticket/receipt thermal printer > Barcode scanner > Magnetic credit card reader > RFID proximity card reader > Relay board > Central USB-peripheral hub > 12V (a.) & 24V (b.) power Supplies Page 3 of 11 93 Product Description Unit Price Qty Discount SubTotal Parking.Pro Magnetic Parking barrier - Specifically designed for high $3,750.00 2 $500 $7,000.00 volume parking applications - Opening / closing times starting at 1.3 sec - High functionality - Only 35 W of power consumption (Magnetic. Parking) - Safe control unit according to EN 13849 - 10 million opening and closing cycles FlashPARCS Magnetic Gate Care Kits include complete gate arm $450.00 1 $0 $450.00 Kit for straight gate arm barrier boom with grey sections, T30 & T40 Torx kit wrenches FlashPARCS - Hardware TOTAL: $41,450.00 Product Description Unit Price Discount SubTotal Implementation-2 Days Setup, Configuration, Commissioning & On- Line training $900.00 $0.00 $1,800.00 Implementation TOTAL: $1,800.00 kok Product Description Unit Price Discount SubTotal Travel and Expenses Travel & Expenses to be billed post $0.00 $0.00 $0.00 installation on final invoice — Market rates for airfare and hotel, per diem rates for meals not to exceed $90 per day per person Travel and Expenses TOTAL: $0.00 Product Description Details Discount SubTotal FlashPARCS Extended Warranty Purchase of additional 12 months 2 Stations - 1 Year $1,500.00 $0.00 warranty on all parts for each FlashPARCS Smart Station from the date of installation in addition to standard warranty. FlashPARCS - Services TOTAL: $0.00 Page 4 of 11 94 Product Description SubTotal Smart Station Installation Includes: $4,500.00 - Data: includes reusing existing data OR pulling new data through the existing pathways - Smart Station Kiosk Installations. Includes bolts & washers & shims as needed. - Existing equipment removal and placing in a designated area within the facility - Disposal at additional cost - Providing and installing new safety and arming loops on all lanes in the scope of the project when new gates are purchased Gate Installation Includes: $2,100.00 - Gate & boom installations done in conjunction with Smart Station installations. - Arming and closing loop channels from gates channels to be scored in conjunction with work (when applicable). Installation TOTAL: $6,600.00 Product Description Discount SubTotal FlashPARCS Software License - -Software upgrades for life of Software (includes all $0.00 $400.00 Monthly PCI upgrades). No surprise fees. -Cloud Born Multi Tenant System -24/7 Online support + online training -Mobile first tech. Change rates, vend gates, real time reporting suite from anywhere. -Scheduled reporting that can be customized and sent to X users. Advance Portal for Customer Support Includes advance functionality for remote $100.00 $0.00 Module - Monthly management of parking facilities. FlashPARCS - Software TOTAL: $400.00 -- ..-. Product Description Unit Price Qty Discount SubTotal Managed Network Services with 4G/ LTE Back-up for Term of Software Fee Included 2 $0 $0.00 Real-time Reporting Suite for Term of Software Fee Included 2 $0 $0.00 24/7 Phone and Online Support for Term of Software Fee Included 2 $0 $0.00 Ongoing PCI compliance + Software Updates and general soflware patches for Term of Software Fee Included 2 $0 $0.00 Mobile App Module (for managing parking operations) for Term of Software Fee Included 2 $0 $0.00 Page 5 of 11 95 Product Description Unit Price Qty Discount SubTotal FlashPARCS Warranty Standard Warranty for the initial 12 months on $0.00 2 $0 $0.00 all parts for each FlashPARCS Smart Station from the date of installation. FlashPARCS - Managed Services TOTAL: $0.00 Page 6 of 11 96 Quote Summary Product Type Discount Subtotal FlashPARCS - Hardware $6,500 $41,450.00 FlashPARCS - Services $1,500 $1,800.00 Installation $0 $6,600.00 FlashPARCS - Software $100 $400.00 FlashPARCS - Managed Services $0 $0.00 Total $8,100 $50,250.00 **Taxes not included Page 7 of 11 97 Optional Products Product Description Unit Price Qty Discount SubTotal Custom Wrapping for FlashPARCS Station $850.00 2 $0 $1,700.00 Product Description Unit Price Discount SubTotal Shipping and Handling-4 Units We need to confirm costs for shipping to Alaska $250.00 $0 $1,000.00 Product Description Discount SubTotal Validation Module - Monthly Electronic or Printed validations from any browser, $0.00 $75.00 or via Mobile App or via Text - for unlimited users & departments. Access via Credit Card and Mobile Parkers have the option to access parking facility $0.00 $75.00 Number - Monthly via Credit Card or by entering Mobile Number. eParking Online Reservation - FlashParking is integrated with all major eParking $0.00 $50.00 Monthly Online Reservations. Onscreen Kiosk Banner Advertising - Digital banner adds can be presented onscreen at $0.00 $25.00 Monthly Entry, Exit or Pay on Foot Smart Stations. Monthly Parkers Access via Mobile Registered parkers can access parking facility by $0.00 $50.00 Phone (IVR) - Monthly calling from their registered mobile phone. Thus reducing call for help volumes. Online Monthly Parker Module - With auto online enrollment, auto-billing/invoicing, $0.00 $75.00 Monthly and credit card payment. Transient - Pay on Entry Module - Parkers can prepay on entry. $0.00 $50.00 Monthly Overnight - Pay on Entry Module - Overnight Guests can prepay on entry. $0.00 $75.00 Monthly FlashBeacon Access - Monthly Parkers can take advantage of Bluetooth $0.00 $75.00 technology with FlashBeacon by using our FlashParking Mobile App for accessing parking facility, mobile payment, and more. Page 8 of 11 98 Quote Summary - Optional Products Product Type Discount Subtotal FlashPARCS - Hardware $0 $1,700.00 FlashPARCS - Shipping $0 $1,000.00 FlashPARCS - Software $0 $550.00 Total $0 $3,250.00 TOTAL: $0 Page 9 of 11 99 DISCLAIMERS FlashPARCS equipment • Equipment orders are subject to a 50% deposit payment at time of signing to ensure timely delivery of project. FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation. The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first. Delivery Lead Time • Smart Stations and Magnetic Barrier Gates delivered and installed on average within 3-4 weeks for standard installations of 10 units or less - from time of contract signature (contingent upon credit approval and good standing of existing accounts receivable). Excludes orders with LED Barriers, Custom Wrapping for Smart Stations, LPR Cameras, AVI Readers or any other third -party equipment as these may have longer lead times from manufacturer. Standard Installation • Internet connectivity and electricity is required and is to be provided by venue or parking operator. • Installation quote is based on the information provided by client. All other requirements not provided by the client before installation are subject to review, and additional fees may be assessed to cover the work. • Assumes a concrete surface on each lane, that the concrete is in good enough condition to install the saw cut loop, it has no major cracks and is not post tension construction. If the location is post tension construction then please inform install team during the kickoff process to send a concrete contractor to perform a surface penetration scan to ensure it is safe to make the cut for the loop, additional fees will apply. • All work installation services to be performed during normal business hours, Monday through Friday, excluding holidays, by non -union labor. • Reusing or running one ethernet cable from the network demarcation point to the FlashPARCS Smart Station Kiosk using existing pathway or conduit ** • Mounting FlashPARCS network kit with back-up LTE in each lot or garage (will be pre -configured prior to shipping) • Removing old entry (ticket/spitter) or exit (exit verifier) machine • Removing old gate (when applicable) • Cutting, installing & calibrating new arming and safety loops • Connecting both loops to the gate • Bolting down the Smart Station kiosk (they immediately get their configuration from the cloud infrastructure upon powering -up) • Bolting down gate • Running 3 pairs of cables from the Smart Station Kiosk to gate for (a) gate vend, (b) arming loop detection, and (c) closing loop detection • Clean up: placing old machine and gate in a designated area within the facility (Old Equipment disposal not included) • Testing all components: getting a ticket, and every entry or exit method including real credit card payment transaction, microphone & speakers (placing a support call), barcode scanner, proximity card reader, Bluetooth access, vending gate and loop detection • Extending or re-routing existing electrical power lines to new SmartStation Kiosk and gate ** ** Not to exceed 15 feet *** Old Equipment disposal not included in price Exclusions: All utility company charges, deposits and fees if any; Repairs for unforeseen underground utilities that may become damaged during installation of underground conduits; Performance and Payment Bonds. All other requirements if any are extra and are subject to review; (All Permit and Inspections are a Pass Through - plus Service Fees if applicable). Page 10 of 11 100 Gates Gates manufacturer provides a limited warranty on its barriers that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two years from the date of first use provided that the operating instructions have been complied with, no unauthorized servicing of machine components has taken place, and that no mechanical damage to the machines is evident. *Merchant services related to the processing of credit card transactions must be sourced and paid for directly by the owner/parking operator. In addition, the following policy related to credit card gateway services applies: • Magnetic stripe readers (non-EMV): FlashParking uses USAePay as the gateway for magnetic stripe reader applications. The FlashParking software subscription fee includes gateway related charges for the first 5,000 magnetic stripe card reader -based payment transactions, per location/per month. FlashParking will bill at a rate of $49 per location for each additional 5,000 credit card transactions for those months where the gateway transaction volume allowance is exceeded. • Chip readers(EMV): FlashParking uses Windcave as the gateway for chip reader applications. Windcave requires a separate gateway agreement with the owner/parking operator. Payment gateway transaction fees apply and are payable directly to Windcave (https://www.windcave.con-i/) *FlashPARCS Mobile Payments ($0.35 per mobile payment transaction). *Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical or civil work, and any other item non specified in this quote unless otherwise clearly stated in the proposal. Equipment Service Options: A) Self -Served with 24/7 Remote Hands FlashParking Support Team: FlashParking designed its solutions with simplicity and efficiency as the driving tenets. We supply every customer with a FlashCare maintenance kit containing all the replacements components needed for every machine and gate supplied by FlashParking. Should any of them fail, the client can easily remove the failed part and insert the replacement part with assistance from our remote hands 24/7 support team. B) Remote/Smart Hands Support: Should you chose not to use our Self -Served with 2417 Remote Hands FlashParking Support option. FlashParking employs an extensive network of highly vetted, independent repair technicians under the following terms below: Regions Mon -Fri Mon -Fri (all day Sat) Sundays and Holidays 8:00 am-4:00 pm 4:00 pm-8:00 am All day AK, CA, HI, NY, TX, WA & Puerto Rico $177.80 $267.40 $357.00 AZ, CO, OR & PA $141.68 $212.52 $283.36 Everywhere else (US only) $130.20 $195.30 $260.40 Plus Travel $110/per trip Billing is in whole hours only (every fractional hour is billed as an hour). Response time varies by market. On average it can be within 4-6 hours. Page 11 of 11 101 Equipment List: 1A — KLSmartStationl Entry Kiosk 1B—KLSmartctationl Exit Kiosk 3A—Magnetic Parking Pro Entry Gate 3B— Magnetic Parking Pro Exit Gate 4C— Bollard Post w' ISLAND and Equipment Placement Island mounting Notes for Entry or Exit Lanes Distance between middle of kiosk and gate arm minimum 12'to avoid long cars hitting gate arm when pulling up to the kiosk. Island height max 6" to make kiosk screen at the correct compliant height, if island is less than 6 inches, kiosk base will need to be raised the appropriate inches and will require mortar around a kiosk base. Kiosk Base will be mounted 1" from edge ofthe curb Kiosk Base contains a 6" x 8" hole cutout for placing or routing conduit to come from underneath the kiosk. See base measurements. Island width requires minimum 3' wide Island length minimum 19Ft to allow for placement of kiosks, gates and bollards } WIRING Z Z Lu W High Voltage power supply from closet source 1- 120v 20Amp circuit for ENTRVLane with cutoff breaker \ Entry • . . . . . . .I l oo l �J Kiosk Base Exit Kiosk Base Exit Gate High Voltage power supplyfrom / closet source 1- 120v 20Amp circuit for EXIT Lane with cutoff breaker m x Network Ethernet cable to each kioskfrom network equipment location. m x Cabling Requirements and Notes • • • • • • • • • • • • • • • • • %" conduit for 8 wire strand Communication Cable between kiosk and corresponding gate • • • • • • • • 1" pipe for Network Ethernet cable to each kiosk supplied from Network Room or Network Closet — — —Electrical in %" conduit— Each Gate and Kiosk pair requires separate 120V - 20 Amp Circuit with a breaker shutoff — — — 103 LOOPS } g o O z O Z J W J !W Top of Arming loop .18" 0 Va ---t--------------------------------- Entry Gate Kiosk Base Exit Kiosk Base � rL � i 1 Exit Gate is — — — — — — —1 a I o YC ',, Top of Arming loop X m4-18"� 1 o Q V LOOPS Placements and Notes 1) Top of the arming loops need to be placed in the middle oft he kiosk 2) Closing loops need to be placed 18" past the middle of the Gate 3) Loops can be either 2'X6' or 3'X6' 'Loops will be inspected in case existing loops can be reused or need to be moved or recut to adjust their position. 104 18.000 14.789 oc R,A�69 11.191 2.481 0 n o o n o a ro v ro ro rl W W M 52.250 51.500 49.625 43.875 41.335 31.250 0 0 3.700 6.000 12.000 12.500 ...... 18.000 u-i o ci ro ri ............................. ........... ........ .... .... ...... ... IN ............................. .......................... ...... '.... '..... . .... ----------- -------- ........ ...... ... ..........106........ .... .. . . .. . Flash ��-Ilarking "EATURES, BENEFIT! , AN [D) A I I ire Our three core differentiators—future-ready infrastructure, unrivaled intelligence, and world -class customer experience —are supported by a unique set of features and corresponding benefits that position FlashParking as the best solution on the market and answer the question "why us?". u PARKWAY 14 i, O Upgrade components individually as new technology emerges -4 gain new capabilities without Plug -and -play, replacing the entire machine USB-based system (PARCS) O Easy to perform DIY maintenance and replace components as needed -4 minimal downtime and no maintenance technician required / 0 0 0 0 O No on -site software programming required -4 kiosks are ready to use upon arrival O Remote software updates performed automatically-4 constantly run up-to-date software with virtually Cloud -based zero downtime software Future -ready O Abilityto mirror programming on any new kiosk -4 scale operations up or down as needs change Infrastructure O Software configuration changes are easy to make across an entire system of kiosks or portfolio of garages Aforward-looking philosophy that reduces the long-term costs of updating O Direct sales philosophy-4 reduces costs and hassle of purchase with new technologies, Direct business O No distributor or third -party deployment team -4 unmatched installation times upgrading as needs change, model Q Increased customization capabilities and driving innovation and O Collapsed supply chain -4 customer feedback influences product development industry leadership O Historical, future, and current environment visibility O Price dynamically based on supply and demand Data analytics O Data -based decision making and strategy O Drive revenues O Maximize asset value L O Anytime, anywhere access to system or portfolio -wide analytics (i.e. reporting, rate changes, SMS Cloud -based validations) software O Easy mobile management (operational tasks that can be managed away from the venue) O Unified platform across portfolio -� streamlined management Unrivaled Cloud Intelligence PCI DSS Level O Abilityto process over 300,000 credit card transactions each year safely and securely Powerful business 1 service O Reduced risk of a credit card data breach intelligence offers deep, provider o O FlashParking assumes 99/0 of the responsibility in maintaining compliance broad ecosystem visibility that powers operational efficiency Open API O Ability to interface and mutually share data with consumer -facing apps software Q Integrations with third -party products platforms, and services -4 broader set of capabilities O Increased convenience PARCS & valet = O Seamless user experience 1 platform Q Maximized space utilization O Increased visibility-4 reduced revenue leakage Softwa re development O Empowers partners to connect FlashParking programs to existing or new apps (Example: Texas kit Medical Center) World Class Customer Experience O Deliver innovative features today that will become expectations tomorrow(i.e. mobile payments, Deliver benefits of Bluetooth access) O Intuitive user interface-4 rease-of-use, reduced support calls innovative technologies Cutting -edge to delight users, drive user -facing O Third -party integrations deliver additional features and stay ahead of technologyloyalty, O Constantly exceeding expectations competitors O Increased customer loyalty 108 '� 99 QLgsK�' MEMORANDUM Date: 02/25/21 From: Tyler Florence, Director of Parks & Recreation Subject: Deciding on a Restroom Facility Design for Williams Park The 2030 City of Seward Comprehensive Plan calls for the construction of a new restroom at Williams Park. The City has also received a financial donation from the community for this project. We have researched various design and cost options, including lower -cost portable trailer/skid units, mid -range cost prefabricated building kits, and higher -cost custom build from the ground up. We now have a clearer picture of the design and cost parameters each option entails. Based on this information, we are requesting formal direction from City Council as to which option to pursue. Respectfully, Tyler Florence Director Parks & Recreation City of Seward tflorence@cityofseward.net (907) 224-4055 1 sewardparks@cityofseward.net I www.cityofseward.us 109 Overview of Williams Restroom Facility Options Trailer/Skid Unit Prefab Building Kit Custom Build Option 1 Custom Build Option 2 Cost Estimate $120K-$175K $250K-$300K $481,845 $667,171 Size - sq. ft. 189 336 693 960 Cost per sq. ft. $794 $893 $695 $695 Standard Toilets 5 (2M/3F) 1 (1F) 3 (1M/2F) 3 (1M/2F) ADA Toilets 1 (Unisex) 2 (1M/1F) 2 (1M/1F) 2 (1M/1F) Urinals 2 1 1 1 Lavatories 3 2 4 4 Showers 0 0 0 2 (1M/1F) ADA Showers 0 0 0 2 (1M/1F) Features -Heating/cooling -Includes int. fixtures -2 drinking fountains -2 drinking fountains -Electric hand dryer -Maint. closet -Ext. wash station -Ext. wash station -Baby changing station -Opt. drink fountains -Maint. closet -Maint. closet -Shower units available -Covered entry -Covered entry Cost Breakdown Unit: $75K-$100K Building design, supply, See attached cost See attached cost Shipping: $15K delivery: $75K-$100K summary. summary. Site work: $30K-$60K Site work: $175-$200K Pros -Fast install -Proven design -Highly customizable -Highly customizable -Good value -Durable -Superior features -Superior features Cons -May require more -Least value for size & -Higher cost variability -Higher cost variability frequent servicing ($). amenities. -Greater potential for -Greater potential for -May not be as durable delays delays as other options. -No maint. closet. *Final cost depends on many factors, e.g., material choices, optional features, bid for services, etc. Campground Sanitary Facility Guidelines In order to gain a better sense of what amenities to include in our facility design, we compiled campground sanitary facility guidelines from various sources. We found that amenity ratios are largely based on the number of sites and available utilities at each campground. For reference, Williams has 37 campsites and no individual water or sewer connections. Below are representative examples of sanitary facility ratios for campgrounds without individual water and sewer connections. Campground Sanitary Facilities - Virginia Department of Health Campsites Toilets Lavatories* Showers* 1-15 2 2 2 16-30 4 4 2 31-45 6 6 2 *Provision of showers & lavatories optional, but if provided this schedule applies. Source: https:Hlaw.lis.virginia.gov/admincode/titlel2/agency5/chapter450/section100/ Campground Sanitary Facilities - Indiana Department of Health Number of Campsites Toilets M F Urinals* 1-15 1 1 0 16-30 1 2 1 31-45 2 3 1 *Toilets may be substituted for the required number of urinals on a one -for -one basis. Source: https://www.in.gov/isdh/21961.htm ifdt, Campground Sanitary Facilities - Michigan Department of Health Sites Toilets M F Urinals Lavatories M F 1-15 1 1 1 1 1 16-30 1 2 1 2 2 31-45 2 2 1 3 3 SHOWER SCHEDULE Sites 1-45 Male 1 Female 1 A campground owner has the option of providing showers. A campground that constructs a service building that has showers shall comply with this schedule. Source: https://www.michigan.gov/documents/deq/deq-dwrpd-eh-CG_Rules_Print_Copy_1-30_270451_7.pdf Based on our campground layout and these sanitary guidelines, we researched restroom designs that could satisfy these criteria while also meeting our other facility parameters: ADA accessible, durable, low maintenance, vandalism resistant, and weather resistant. These designs are presented in greater detail below: Facility Options in Depth — Portable Trailer/Skid Unit I spoke with a representative from Portable Restroom Trailers LLC, a company that provides mobile restroom equipment and services. They offer a wide variety of restroom and shower trailer/skid units with various upgrade options. Production time for a base model is currently 12-14 weeks plus shipping time (longer production time for custom orders). These units can operate self-contained or be hooked up to permanent utility connections. Facility Options in Depth — Prefab Building Kit I spoke with a representative from Romtec, a company that designs and manufactures building kits. They also provide building plan sets and specifications, which can then be put out to bid or purchased directly. Lead time for production and delivery is currently 3-4 months. Facility Options in Depth — Custom Build We contacted R&M Consultants to work on preliminary engineering, architectural design, and cost estimation for the restroom facility. They delivered these products in short order (Concept 01.12.2021) for a cost of $11,889. The initial cost estimate for a 960 sq. ft. facility came in at $1,060,205 ($1,104.38/SF). We requested that they re- examine the design and cost estimate, including reducing the facility scope and features, in order to hone in on a more achievable budget range. At no additional cost, they provided us a revised cost estimate for the original concept of 960 sq. ft. for a total cost of $667,171 ($694.97/SF), and a reduced concept plan (Concept 02.23.2021) and cost estimate for a 693 sq. ft. facility for $481,845 ($693.30/SF). Please see attached documents for further details on each facility option. ISO ADA Portable Restrooms 4 7 Station Park ModeL Skid Unit I Maui Series Available to Order $73,205.00 Financing as Low as $1,091.87 per month for QBO' 'Qualified Buyers Only x Mid -Size a 5 Toilets (� 1 ADA Toilets 6 2 Urinals Z. Up to 75o Guests A ADA Compliant Upgrades 19 Non -Skid Flooring (Coin Rubber) • $2,800.00 19 Electric Tongue Jack • $395.00 O Washdown Package • $1,400.00 * Baby Changing Station • $875.00 O Stereo - AMP with 2 Speakers & USB/SD Card Player • $680.00 p Electric Hand Dryer • $95o.00 O Direct to Sewer - Add Full Flush Toilets - 5 Toilets • $2,375.00 Heat Package Upgrades 4 Season Package +$4,980.00 GFI Outlet Upgrades O Add s GFI Outlet • $180.00 O Add 2 GFI Outlet • $36o.00 19 Add 3 GFI Outlet • $540.00 O Add 4 GFI Outlet • $720.00 ADA Ramp Upgrades 1 ADA Ramp +$4,400.00 SKU# CHSK337510 Oty 112 Overview The charming ADA Portable Restrooms • 7 Station Park Model Skid Unit I Maui Series features a designer two tone gray and white interior with all the amenities of home. This unit includes a women's suite with four staLLs with white 6 panel privacy doors, double sink vanity with solid surface countertops and white cabinetry. The men's suite features two urinals, one stall with white six paneL privacy door, single sink vanity with solid surface countertop and white cabinetry. The ADA portable restrooms suite features ADA toilet, sink, and grab rails. Each suite in this portable restrooms unit contains pedal flush china toilets, framed mirrors, and black stone vinyl flooring. Paper towel dispensers and double roll toilet paper holders are included for customer install Air conditioning and heat strips keep your guests comfortable, while the exterior Lighting ensures safe entry and exit. 'Ramp not included, available upgrade. Smarter Restrooms ARR -An interactive tool allowing portable restroom rentals fleet owners to monitor operational systems for their trailer(s) from any smartphone, tablet, or computer. You can easily maintain systems operations with the ability to monitor waste and freshwater tank Levels, power, and interior climate control ALL Skid/Park Model units require the buyer to have equipment in place to unload the unit off the flatbed. Please contact your sales specialist for details on what equipment is needed for your specific model Financing available with deposit and approved credit. Call us today for more information at 1-866-818-4137. Features/Specifications Model Year: Newest Model Stations: 8 Standard Toilets: 5 ADA Toilets: i Urinals: 2 Sinks: 3 Fresh Water Tank (Gallons): Direct Connection Waste Tank (Gallons): Direct Connection Water Heater: Yes Smarter Restrooms App: Yes Mechanics Room: Yes Box Length: 29' Box Width: 8.5' A/C Unit Type (BTU):13.5 A/C Unit Count: 1 Water Supply: City Water- Pressurized Water System- Garden Hose Power Supply/Cords: (1-5) 3o Amp Cords Motion Sensor Step Lights: No Warranty Information: This new unit has a 5-year limited trailer manufacturer warranty on the trailer frame and axles and a 2-year limited warranty on the trailer as a whole. Sealant, electrical components, hydraulics, hoses, wall coverings, trim and paint are warranted for 1 year, and 1-3 year warranty on Individual appliances. Registration details are provided by their individual appliance manufacturers and are 11 c1a�ted in the component binder located in the mechanics room on the backside of the trailer. Floor Plan Lu)0 225 Product Questions 114 wzm PoitTAb[F Res-ritoom 'TRAikRS, LLC l000e Sierra III Multi -User — Public Restroom Model 2061 Request a Quote 0 Model2002 o Model2004 o Model2011 o Model2016 a Model2022 a Model2024 o Model2043 o Made[ 2047 o Model2048 o Model2061 a Model2012 o Model 2079 o Mod'el2080 a Made12081 o Made12082 o Made[ 2098 •o Model2099 Call Us Today- 541.496.35441 e � B1og About this Restroom Building Model This Pes.raoandm's wmmoan _ssp-cc,1sme.. restroomith twc a si . =ar each side. The central mechanical room on this restroom building offers ample space for the building utilities while remaining small enough to reduce the footprint ana cost of this ADA restroom floor plan. This public restroom build-ng is perfect for popular locations that have space or budget limi.a:ions, including campgrounds, small parks, or golf courses. Learn More View CAD Bid Public View Case Drawings Specifications Procurement Studies Romtec Architectural Restroom About Romtec Restroom 118 Design Construction M� � � `f(\\�� \ LEGEND SYMBOL DESCRIPTION AREA/ QUANTITY --- GABLE VENT 4 RIDGE VENT 2 EXTERIOR WALL LIGHTS 4 INTERIOR WALL LIGHTS 2 INTERIOR CEILING LIGHTS 1 ® FLOOR DRAIN 3 WALL HYDRANT 1 WALL FAUCET 1 W ELECTRICAL OUTLET 1 CONCRETE WALK (BY INSTALLER) YVALL TYPE 5GHEDULE 8" REINFORCED CONCRETE MASONRY C ) o GROUTED SOLID ALL BLOCK WALL WITH MORTAR JOINTS, W - CELLS RUNNING o BOND PATTERN. E— w THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A o PRELIMINARY ARCHITECTURAL REPRESENTATION OF 14'-0" THE BUILDING. ALL DIMENSIONS, FEATURES AND r COMPONENTS SHOWN ON THESE PRELIMINARY m a ROOF LINE DRAWINGS MAY OR MAY NOT BE PART OF THE F" QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY o LJ AND SERVICES" VI LETTER PRODED WITH YOUR QUOTE n/ FOR ROMTECS PROPOSED SCOPE OF SUPPLY. LL 1 �z FD / o WOMEN o 0 o� CONCRETE WALK O0 (BY INSTALLER) DRINKING FOUNTAINS F i (OPTIONAL NOT INCLUDED) a z 0 H51 0 MEGH HB FD DF 6 0 O g o ry RIDGE DF gP 3VTR o TYP (4) 0d K FD mo J w wWFO 0 wm.NOU MEN / °v��= 'm �E2061 ANI. FLOOR PLANSCALE: 1/4'=1'-0B za� ELEVATION VIEW rt Sr -ALE; 1/4" = 1'-0" FA WALL M GONGRETE NFORGED N B ELEVATION VIEW in W, i IV. 910ml�k 1 Vanguard Drive Anchorage, AK 99507 • 907522.1707 R&M CONSULTANTS, INC. 212 Front Street il150. Fairbanks, AK 99701. 907.452,5270 TASK ORDER NO. o8: Williams Campground Restroom This task order is subject to the terms and conditions of the Agreement for On -Call Engineering Services between R&M Consultants, Inc. (Engineer) and City of Seward (Owner) dated April 15, 2019 and any amendments thereto. This task order shall not be binding until it has been properly signed by both parties. Upon execution, this task order shall supplement the Agreement as it pertains to the task described below. 1. Task Order Name: Williams Campground Restroom Preliminary Design 2. Description of Services to be Performed by Engineer: Preliminary engineering, architectural design, and cost estimating for a restroom facility at Williams Park in Seward Alaska. R&M will subcontract the services of KPB Architects and HMS Cost Estimating. Refer to our fee proposal dated 1/4/21 which provides a detailed scope of work and fee estimate breakdown. Payments to Engineer: Owner shall pay Engineer on a T&M basis in accordance with the contract rate schedule. Total Estimated fee is $11,889 and will not be exceeded without prior written approval and task order amendment. IN WITNESS WHEREOF, the parties have executed this Task Order as of the Effective Date first above written under the hands of their duly authorized representatives. R&M CONSULTANTS, INC. Lendle C. Story, CEO (Signature) 01 /06/2021 City of Seward Tyler Florence, Director of Parks & Recreation (Signature) (Date) (Date) V*�k mm Innovating Today for Alaska's Tomorrow 01 /06/2021 MIA, CITY OF SEWARD RESTROOM & SHOWER FACILITY SEWARD, ALASKA CONCEPT 01.12.2021 II OWNER �, 'III iil,. III CITY OF SEWARD Ph: 907.784.3323 j MECHANICAL ENGINEER - -L __-- ARCHITECT KPB ARCHITECTS 500 IF STREET, SUITE ARCHITECTS ANCHORAGE,ALAS KA 95010 Ph: 907.274.7443 CIVIL &STRUCTURAL - - ENGINEER CONSULTANTS - 910E VANGUARD DR 9101 ANCHORAGE, ALAS KA 9950 Ph: 90].522.1 ]07 8= Q 1 2 3 1 2 3 L A^ j- --- -- - -- --- -- - -- 0-- --- --- -- - -- --- -- - -- -- - -- a 0 iLo29 SF - - - - B L-L- - - - - - ml - - -L B o R Q re O O --{ 122 SF - - -L LL 0 0 l w = o D -- - - - - - - - _- D U O FLOOR PLAN - LEVEL 1 ROOF PLAN ...�A1.01 RCPLEGEND Im R Ilm Hill Hill Hill Hill o Immmimllumllm u u Hill I FM TM7 77TM7 U Hill ffuu TM Hill Hill FM TM Hill 11111111 11111111 11 11111 11 2111111 1111 Hi mill 11 111111 LI fl E tl E t t H 0 ill III Hill 111111 111,11111 111111 t 0 IH mill �1111111111 (:�REFLECTED CEILING PLAN - LEVEL I PLATE 8 6 ELEVATION SOUTH ELEVATION VEST (�)ELEVATION NORTH ELEVATION �EAST EXTERIOR MATERIAL LEGEND --�2.00 HMS Project No. 21006 CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA PREPARED FOR: KPB Architects 500 L Street, Suite 400 Anchorage, Alaska 99501 January 22, 2021 4103 Minnesota Drive • Anchorage, Alaska 99503 p: 907.561.1653 • f., 907.562.0420 • e: mail@hmsalaska.com WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 2 DATE: 1 /22/2021 DRAWINGS AND DOCUMENTS Level of Documents: (7) concept design drawings and (3) as -built drawings Date: January 19, 2021 Provided By: KPB Architects of Anchorage, Alaska RATES Pricing is based on current material, equipment and freight costs. Labor Rates: Davis Bacon wage rates working 60 hours per week Premium Time: 16.70% BIDDING ASSUMPTIONS Contract: Standard construction contract without restrictive bidding clauses Bidding Situation: Competitive bids assumed Bid Date: Spring 2021 Start of Construction: Summer 2021 Construction Time: (2) months EXCLUDED COSTS 1. A/E design fees 2. Administrative and management costs 3. Furniture, furnishings and equipment (except those specifically included) 4. Remediation of contaminated soils or abatement of any hazardous materials, if found during construction 128 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY PAGE 3 CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 1/22/2021 HMS Project No.: 21006 GENERAL When included in HMS Inc.'s scope of services, opinions or estimates of probable construction costs are prepared on the basis of HMS Inc.'s experience and qualifications and represent HMS Inc.'s judgment as a professional generally familiar with the industry. However, since HMS Inc. has no control over the cost of labor, materials, equipment or services furnished by others, over contractor's methods of determining prices, or over competitive bidding or market conditions, HMS Inc. cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from HMS Inc.'s opinions or estimates of probable construction cost. This estimate assumes normal escalation based on the current economic climate. HMS Inc. will continue to monitor this, as well as other international, domestic and local events, and the resulting construction climate, and will adjust costs and contingencies as deemed appropriate. Due to the rapidly evolving nature of the COVID-19 coronavirus pandemic and its as -yet unknown affect on the economy, and more specifically the construction industry, HMS Inc. is incorporating an additional contingency titled Unique Market Risk'. The amount provided for in the estimate will be adjusted as the situation continues to change and the effect on construction pricing becomes more predictable. GROSS FLOOR AREA Total Gross Floor Area: 960 SF 129 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 CONCEPT DESIGN COST SUMMARY PAGE 4 DATE: 1 /22/2021 01 -SITE WORK Material... $ 68,243 $ 73,887 Total $ 142,130 02-SUBSTRUCTURE 8,112 7,526 15,638 03-SUPERSTRUCTURE 30,680 16,168 46,848 04 - EXTERIOR CLOSURE 123,013 56,862 179,875 05 - ROOF SYSTEMS 6,167 6,098 12,265 06 - INTERIOR CONSTRUCTION 18,494 5,373 23,867 07 - CONVEYING SYSTEMS 0 0 0 08 - MECHANICAL 103,598 43,938 147,536 09 - ELECTRICAL 20,111 16,897 37,008 10 - EQUIPMENT 0 0 0 11 -SPECIAL CONSTRUCTION 0 0 0 SUBTOTAL: 12 -GENERAL REQUIREMENTS $ 378,418 $ 226, 749 $ 605,167 234,439 SUBTOTAL: 13 - CONTINGENCIES $ 839,606 220,599 TOTAL ESTIMATED CONSTRUCTION COST: COST PER SQUARE FOOT: GROSS FLOOR AREA: $ 1,060,205 $ 1104.38 /SF 960 SF 130 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 ELEMENTAL SUMMARY PAGE 5 DATE: 1 /22/2021 01 - Element SITE WORK 011 - Hazmat Abatement Material $ 0 Labor $ 0 Total MateriallLabor $ 0 Total Cost $ 142,130 Cost per SF $ 148.05 0.00 012 - Site Preparation 6,215 6,225 12,440 12.96 013 - Site Improvements 0 0 0 0.00 014 - Site Mechanical 40,644 40,483 81,127 84.51 015 - Site Electrical 21,384 27,179 48,563 50.59 02- SUBSTRUCTURE 021 - Standard Foundations $ 0 $ 0 $ 0 $ 15,638 $ 16.29 0.00 022 - Slab on Grade 8,112 7,526 15,638 16.29 023 - Basement 0 0 0 0.00 024 - Special Foundations 0 0 0 0.00 03 - SUPERSTRUCTURE 031 - Floor Construction $ 0 $ 0 $ 0 $ 46, 848 $ 48.80 0.00 032 - Roof Construction 30,680 16,168 46,848 48.80 033 - Stair Construction 0 0 0 0.00 04 - EXTERIOR CLOSURE 041 - Exterior Walls $ 31,658 $ 32,375 $ 64,033 $ 179, 875 $ 187.37 66.70 042 - Exterior Doors and Windows 91,355 24,487 115,842 120.67 05 - ROOF SYSTEMS 051 - Roofing $ 6,167 $ 6,098 $ 12,265 $ 12,265 $ 12.78 12.78 052 - Skylights 0 0 0 0.00 06 - INTERIOR CONSTRUCTION 061 - Partitions and Doors $ 0 $ 0 $ 0 $ 23, 867 $ 24.86 0.00 062 - Interior Finishes 0 0 0 0.00 063 - Specialties 18,494 5,373 23,867 24.86 07 - CONVEYING SYSTEMS $ 0 $ 0 $ 0 $ 0.00 131 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 ELEMENTAL SUMMARY PAGE 6 DATE: 1 /22/2021 Element 08 - MECHANICAL 081 - Demolition Material $ 0 Labor $ 0 Total MateriallLabor $ 0 Total Cost $ 147,536 Cost per SF $ 153.68 0.00 082 - Plumbing 100,898 40,436 141,334 147.22 083 - HVAC 2,700 3,502 6,202 6.46 084 - Fire Protection 0 0 0 0.00 085 - Special Mechanical Systems 0 0 0 0.00 09 - ELECTRICAL 091 - Demolition $ 0 $ 0 $ 0 $ 37,008 $ 38.55 0.00 092 - Service and Distribution 2,880 3,865 6,745 7.03 093 - Lighting and Power 17,231 13,032 30,263 31.52 094 - Special Electrical Systems 0 0 0 0.00 10 - EQUIPMENT 101 - Fixed and Movable Equipment $ 0 $ 0 $ 0 $ 0 $ 0.00 0.00 102 - Furnishings 0 0 0 0.00 11 - SPECIAL CONSTRUCTION $ 0 $ 0 $ 0 $ 0.00 SUBTOTAL DIRECT WORK. 12 - GENERAL REQUIREMENTS 121 - Mobilization $ 378,418 $ 226,749 $ 8,750 $ 605,167 $ 234,439 $ 244.21 9.11 122 - Operation Costs 150,865 157.15 123 - Profit 74,824 77.94 13 - CONTINGENCIES 131 - Estimator's Contingency 20.00% $ 167,921 $ 220,599 $ 229.79 174.92 131 - Unique Market Risk 3.50% 35,263 36.73 132 - Escalation Contingency 1.67% 17,415 18.14 TOTAL ESTIMATED CONSTRUCTION COST. GROSS FLOOR AREA: $1,060,205 $1,104.38 /SF 960 SF 132 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 7 DATE: 1 /22/2021 01 - SITE WORK 012 - Site Preparation QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ SWPPP plan and maintenance Site survey and staking Temporary construction fencing Excavate 24" unsuitable material and haul to disposal (1,200 SF) Import average of 24" NFS imported material for grade, compacted (1,200 SF) Soil compaction test SUBTOTAL: Labor Premium Time 1 EA Not Required 1 LOT 500.00 500 1500.00 1,500 2000.00 2,000 200 LF 9.00 1,800 4.50 900 13.50 2,700 90 CY 20.00 1,800 20.00 1,800 108 CY 30.00 3,240 10.50 1,134 40.50 4,374 3 EA 225.00 675 225.00 675 $ 6, 215 $ 5, 334 $ 11,549 16.70% 891 891 TOTAL ESTIMATED COST: $ 6,215 $ 6,225 $ 12,440 133 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 8 DATE: 1 /22/2021 01 - SITE WORK 014 - Site Mechanical QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ WATER MAIN Connection and fee to existing service 4" diameter water main Trenching and backfill 6" PVC marker tape SANITARY SEWER 4" to 6" diameter ductile iron Trenching and backfill 6" PVC marker tape SUBTOTAL: Labor Premium Time SUBTOTAL: Subcontractor's Overhead and Profit on Material and Labor 1 LOT 2500.00 2,500 1500.00 1,500 4000.00 4,000 400 LF 60.00 24,000 40.00 16,000 100.00 40,000 400 LF 8.00 3,200 20.00 8,000 28.00 11,200 400 LF 0.60 240 0.35 140 0.95 380 50 LF 70.00 3,500 45.00 2,250 115.00 5,750 50 LF 8.00 400 20.00 1,000 28.00 1,400 50 LF 0.60 30 0.35 18 0.95 48 $ 33, 870 $ 28, 908 $ 62, 778 16.70% 4,828 4,828 $ 33, 870 $ 33, 736 $ 67, 606 20.00% 6,774 6,747 13,521 TOTAL ESTIMATED COST: $ 40,644 $ 40,483 $ 81,127 134 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 9 DATE: 1 /22/2021 01 - SITE WORK 015 - Site Electrical QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ PRIMARY POWER TO BUILDING Connection and fee to existing service 1 LOT 1500.00 1,500 1000.00 1,000 2500.00 2,500 Primary power to building, including conduit and conductors 400 LF 25.00 10,000 20.00 8,000 45.00 18,000 Building connection 1 LOT 250.00 250 500.00 500 750.00 750 Site lighting, including circuits 2 FXT 2000.00 4,000 1500.00 3,000 3500.00 7,000 Trenching and backfill 450 LF 4.00 1,800 15.00 6,750 19.00 8,550 6" PVC marker tape 450 LF 0.60 270 0.35 158 0.95 428 SUBTOTAL: $ 17,820 $ 19,408 $ 37,228 Labor Premium Time 16.70% 3,241 3,241 SUBTOTAL: $ 17,820 $ 22,649 $ 40,469 Subcontractor's Overhead and Profit on Material and Labor 20.00% 3,564 4,530 8,094 TOTAL ESTIMATED COST: $ 21,384 $ 27,179 $ 48,563 135 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 10 DATE: 1 /22/2021 02 - SUBSTRUCTURE 022 - Slab on Grade QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ 6" D1 subbase, compacted (960 SF) 22 CY 40.00 10 mil vapor barrier 960 SF 0.10 4,000 psi x 6" thick concrete slab on grade with thickened edge (960 SF) 23 CY 185.00 Concrete waste (5%) 1 CY 185.00 Cure and finish slabs 960 SF 0.30 Bar reinforcement to slab 1,750 LBS 0.80 1/4"xl" deep construction joints with filler 124 LF 1.00 Finish seal coat slab 960 SF 0.40 Special inspections for concrete 1 LOT 500.00 SUBTOTAL: Labor Premium Time 16.70% 880 8.50 187 48.50 1,067 96 0.18 173 0.28 269 4,255 80.00 1,840 265.00 6,095 185 60.00 60 245.00 245 288 1.50 1,440 1.80 1,728 1,400 0.70 1,225 1.50 2,625 124 3.00 372 4.00 496 384 1.20 1,152 1.60 1,536 500 500.00 500 $ 8,112 $ 6, 449 $ 14, 561 1,077 1,077 TOTAL ESTIMATED COST: $ 8,112 $ 7,526 $ 15,638 136 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 11 DATE: 1 /22/2021 03 - SUPERSTRUCTURE 032 - Roof Construction QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ 6"x6" pre -manufactured timber trusses, 24" o/c (18) 2"x4" rough sawn purlins between trusses 2"x6" T&G roof decking 5/8" pressure treated sheathing on top of decking Miscellaneous Simpson connections, strapping, hangers, etc. Special inspections SUBTOTAL: Labor Premium Time 576 LF 28.00 16,128 8.00 4,608 36.00 20,736 880 LF 2.10 1,848 3.00 2,640 5.10 4,488 1,720 SF 4.85 8,342 2.50 4,300 7.35 12,642 1,720 SF 2.10 3,612 1.05 1,806 3.15 5,418 1 LOT 250.00 250 500.00 500 750.00 750 1 LOT 500.00 500 500.00 500 $ 30, 680 $ 13,854 $ 44, 534 16.70% 2,314 2,314 TOTAL ESTIMATED COST: $ 30,680 $ 16,168 $ 46,848 137 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 12 DATE: 1 /22/2021 04 - EXTERIOR CLOSURE 041 -Exterior Walls QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL 3 $ RATE TOTAL $ $ Note: Quantities include all interior wall assemblies. 2"x6" pressure treated sill plate 2"x6" pressure treated studs, 16" o/c, including top plates 4"x10" headers (3) 1/2" pressure treated plywood sheathing, each side (2) 1"x3' pressure treated furring, 16" o/c 1"x vertical T&G cedar siding and trims, each side Self -adhered vapor retarder Self -adhered air barrier 6" batt insulation Simpson holddown Paint and stain siding Seal CMU 140 LF 2.05 287 2.00 280 4.05 567 1,480 LF 2.05 3,034 1.60 2,368 3.65 5,402 12 LF 6.40 77 4.50 54 10.90 131 1,972 SF 1.95 3,845 1.20 2,366 3.15 6,211 986 SF 0.70 690 0.65 641 1.35 1,331 1,972 SF 5.30 10,452 3.00 5,916 8.30 16,368 986 SF 0.60 592 0.50 493 1.10 1,085 986 SF 0.85 838 0.70 690 1.55 1,528 986 SF 0.75 740 0.55 542 1.30 1,282 8 EA 35.00 280 50.00 400 85.00 680 1,972 SF 0.30 592 1.60 3,155 1.90 3,747 1,786 SF 0.20 357 1.20 2,143 1.40 2,500 138 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 13 DATE: 1 /22/2021 04 - EXTERIOR CLOSURE 041 -Exterior Walls QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ Note: Quantities include all CMU walls. 8" wide x 48" high honed CMU base walls, fully grouted and reinforced (including sink wash station) 5/8"x8" galvanized anchor bolt, 32" o/c SUBTOTAL: Labor Premium Time 910 SF 10.50 9,555 9.00 8,190 19.50 17,745 84 EA 3.80 319 6.00 504 9.80 823 $ 31, 658 $ 27, 742 $ 59, 400 16.70% 4,633 4,633 TOTAL ESTIMATED COST: $ 31,658 $ 32,375 $ 64,033 139 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 14 DATE: 1 /22/2021 04 - EXTERIOR CLOSURE 042 - Exterior Doors and Windows QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ DOORS 30"x7'0" insulated galvanized hollow metal frame 3 EA 270.00 810 95.00 285 365.00 1,095 30"x7'0" insulated galvanized hollow metal single door 3 EA 670.00 2,010 70.00 210 740.00 2,220 Single door heavy duty security hardware set 3 EA 1275.00 3,825 525.00 1,575 1800.00 5,400 6'0"x8'0" galvanized recessed sliding security gate assembly, lockable 1 EA 1800.00 1,800 600.00 600 2400.00 2,400 TRANSLUCENT PANELS Square translucent wall panels, heavy duty (2) 868 SF 75.00 65,100 15.00 13,020 90.00 78,120 Triangular translucent wall panels at trusses, heavy duty 184 SF 95.00 17,480 20.00 3,680 115.00 21,160 MISCELLANEOUS Caulk door and panel frames, each side 822 LF 0.35 288 1.70 1,397 2.05 1,685 Paint doors and frames 120 SF 0.35 42 1.80 216 2.15 258 SUBTOTAL: $ 91,355 $ 20,983 $ 112,338 Labor Premium Time 16.70% 3,504 3,504 TOTAL ESTIMATED COST: $ 91,355 $ 24,487 $ 115,842 140 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 15 DATE: 1 /22/2021 05 - ROOF SYSTEMS 051 - Roofing QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ SLOPED ROOF ASSEMBLY Ice and water shield lapped Malarkey Windsor glass fiber reinforced, laminated roofing New pre -formed hip/ridge asphalt shingles 24 gauge prefinished rake/eave (lashings with drip edge VTR flashing Flue flashing MISCELLANEOUS New 30"x24" wall air louver Roofing inspections SUBTOTAL: Labor Premium Time 1,640 SF 0.95 1,558 0.85 1,394 1.80 2,952 1,640 SF 1.85 3,034 1.75 2,870 3.60 5,904 40 LF 2.60 104 2.55 102 5.15 206 180 LF 2.60 468 1.80 324 4.40 792 6 EA 48.00 288 60.00 360 108.00 648 1 EA 85.00 85 75.00 75 160.00 160 2 EA 65.00 130 50.00 100 115.00 230 1 LOT 500.00 500 500.00 500 $ 6,167 $ 5, 225 $ 11,392 16.70% 873 873 TOTAL ESTIMATED COST: $ 6,167 $ 6,098 $ 12,265 141 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 16 DATE: 1 /22/2021 06 - INTERIOR CONSTRUCTION 061 - Partitions and Doors QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ Note: All CMU, partitions, and doors are included in Element 04 Exterior - Closure. TOTAL ESTIMATED COST: 142 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 17 DATE: 1 /22/2021 06 - INTERIOR CONSTRUCTION 063 -Specialties QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL 3 $ RATE TOTAL $ $ Note: All toilet accessories are detention grade. ADA toilet partition 2 EA 2050.00 4,100 300.00 600 2350.00 4,700 Standard toilet partition 3 EA 1550.00 4,650 250.00 750 1800.00 5,400 ADA shower room door 2 EA 650.00 1,300 180.00 360 830.00 1,660 Standard shower room door 2 EA 500.00 1,000 160.00 320 660.00 1,320 Toilet paper holder 5 EA 48.00 240 30.00 150 78.00 390 Soap dispenser 4 EA 52.50 210 33.00 132 85.50 342 Paper towel dispenser 2 EA 110.00 220 75.00 150 185.00 370 Coat hook 15 EA 30.00 450 20.00 300 50.00 750 18N36" mirror 4 EA 230.00 920 65.00 260 295.00 1,180 Sanitary napkin disposal 3 EA 55.00 165 30.00 90 85.00 255 Waste receptacle 2 EA 95.00 190 30.00 60 125.00 250 18" grab bar 4 EA 55.00 220 40.00 160 95.00 380 36" grab bar 4 EA 70.00 280 50.00 200 120.00 480 48" grab bar 4 EA 80.00 320 60.00 240 140.00 560 143 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 18 DATE: 1 /22/2021 06 - INTERIOR CONSTRUCTION 063 -Specialties QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ Koala folding stainless steel baby changing station Door signage Miscellaneous detention accessories where required Fire extinguisher, bracket mounted Corner guard SUBTOTAL: Labor Premium Time 2 EA 1550.00 3,100 210.00 420 1760.00 3,520 3 EA 42.00 126 19.00 57 61.00 183 1 LOT 750.00 750 250.00 250 1000.00 1,000 1 EA 75.00 75 25.00 25 100.00 100 2 EA 89.00 178 40.00 80 129.00 258 $ 18,494 $ 4, 604 $ 23, 098 16.70% 769 769 TOTAL ESTIMATED COST: $18,494 $ 5,373 $ 23,867 144 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 19 DATE: 1 /22/2021 08 - MECHANICAL 082 - Plumbing QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ FIXTURES Floor mounted water closet with concealed flush valve, detention grade 3 EA 2300.00 6,900 375.00 1,125 2675.00 8,025 Floor mounted water closet with concealed flush valve, ADA detention grade 2 EA 2550.00 5,100 375.00 750 2925.00 5,850 Wall mounted urinal, detention grade 1 EA 3450.00 3,450 395.00 395 3845.00 3,845 Wall mounted lavatory and faucet, detention grade 4 EA 1425.00 5,700 325.00 1,300 1750.00 7,000 Counter mounted lavatory and faucet at dish wash station, detention grade 3 EA 1050.00 3,150 280.00 840 1330.00 3,990 Drinking fountain, detention grade 2 EA 1560.00 3,120 225.00 450 1785.00 3,570 Service sink and faucet, detention grade 1 EA 3850.00 3,850 445.00 445 4295.00 4,295 ADA shower stall, including valves, shower head, etc., detention grade 2 EA 10500.00 21,000 1050.00 2,100 11550.00 23,100 Standard shower stall, including valves, shower head, etc., detention grade 2 EA 8750.00 17,500 850.00 1,700 9600.00 19,200 4" diameter floor drain 3 EA 125.00 375 120.00 360 245.00 735 Freeze proof hose bib 1 EA 137.00 137 110.00 110 247.00 247 145 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 20 DATE: 1 /22/2021 08 - MECHANICAL 082 - Plumbing QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ EQUIPMENT On demand electric hot water heater 1 EA 1800.00 1,800 600.00 600 2400.00 2,400 Rough -in for lavatory, including supply, waste, and vent 7 EA 550.00 3,850 750.00 5,250 1300.00 9,100 Rough -in for water closet, including supply, waste, and vent 5 EA 450.00 2,250 950.00 4,750 1400.00 7,000 Rough -in for showers and service sink, including supply, waste, and vent 5 EA 600.00 3,000 850.00 4,250 1450.00 7,250 Rough -in for balance of fixtures and equipment 6 EA 400.00 2,400 600.00 3,600 1000.00 6,000 MISCELLANEOUS Disinfect and test systems 1 LOT 200.00 200 350.00 350 550.00 550 Pipe guides, labels, signs, etc. 1 LOT 300.00 300 500.00 500 800.00 800 SUBTOTAL: $ 84,082 $ 28,875 $ 112,957 Labor Premium Time 16.70% 4,822 4,822 SUBTOTAL: $ 84,082 $ 33,697 $ 117,779 Subcontractor's Overhead and Profit on Material and Labor 20.00% 16,816 6,739 23,555 TOTAL ESTIMATED COST: $100,898 $ 40,436 $ 141,334 146 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 21 DATE: 1 /22/2021 08 - MECHANICAL 083 - HVAC QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ VENTILATION Automatic exhaust fan and associated ductwork, (lashings, etc. 2 EA 750.00 1,500 500.00 1,000 1250.00 2,500 MISCELLANEOUS Mechanical mobilization, demobilization, submittals, etc. 1 LOT 500.00 500 1000.00 1,000 1500.00 1,500 Manuals and operations training 1 LOT 250.00 250 500.00 500 750.00 750 SUBTOTAL: $ 2,250 $ 2,500 $ 4,750 Labor Premium Time 16.70% 418 418 SUBTOTAL: $ 2,250 $ 2,918 $ 5,168 Subcontractor's Overhead and Profit on Material and Labor 20.00% 450 584 1,034 TOTAL ESTIMATED COST: $ 2,700 $ 3,502 $ 6,202 147 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 22 DATE: 1 /22/2021 09 - ELECTRICAL 092 - Service and Distribution QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ 60 amp, 120/208 volt, three phase, 42 circuit subpanel 1 EA 950.00 60 amp feeder to new panel 1 EA 500.00 Conduit and conductors to new equipment (2) 1 LOT 250.00 Grounding to building and equipment 1 LOT 450.00 Test and tag service 1 LOT 250.00 SUBTOTAL: Labor Premium Time 16.70% SUBTOTAL: Subcontractor's Overhead and Profit on Material and Labor 20.00% 950 660.00 660 1610.00 1,610 500 350.00 350 850.00 850 250 400.00 400 650.00 650 450 850.00 850 1300.00 1,300 250 500.00 500 750.00 750 $ 2, 400 $ 2, 760 $ 5,160 461 461 $ 2, 400 $ 3, 221 $ 5, 621 480 644 1,124 TOTAL ESTIMATED COST: $ 2,880 $ 3,865 $ 6,745 148 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 23 DATE: 1 /22/2021 09 - ELECTRICAL 093 - Lighting and Power QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ Note: All fixtures and devices are detention grade. Linear LED surface mounted fixture Exterior LED linear light fixture LED exit sign Emergency light fixture Emergency exterior light fixture Occupancy sensor, ceiling mounted Single pole switch Occupancy sensor switch Photocell and contactor Duplex receptacle, GFCI Junction box Fractional HP motor connection Thermal overload switch and motor connection 1" diameter EMT conduit 10 EA 650.00 6,500 110.00 1,100 760.00 7,600 2 EA 650.00 1,300 125.00 250 775.00 1,550 2 EA 450.00 900 90.00 180 540.00 1,080 2 EA 650.00 1,300 120.00 240 770.00 1,540 1 EA 650.00 650 120.00 120 770.00 770 2 EA 130.00 260 65.00 130 195.00 390 3 EA 12.00 36 40.00 120 52.00 156 2 EA 85.00 170 60.00 120 145.00 290 1 EA 148.00 148 95.00 95 243.00 243 6 EA 35.00 210 60.00 360 95.00 570 4 EA 6.00 24 20.00 80 26.00 104 2 EA 48.00 96 75.00 150 123.00 246 2 EA 120.00 240 90.00 180 210.00 420 100 LF 2.35 235 7.20 720 9.55 955 149 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 24 DATE: 1 /22/2021 09 - ELECTRICAL 093 - Lighting and Power QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ 3/4" diameter EMT conduit 1/2" diameter EMT conduit #8 XHHW copper conductors #10 XHHW copper conductors #12 XHHW copper conductors Test and tag lighting and power Electrical mobilization, demobilization, submittals, etc. SUBTOTAL: Labor Premium Time SUBTOTAL: Subcontractor's Overhead and Profit on Material and Labor 200 LF 1.35 270 6.40 1,280 7.75 1,550 200 LF 1.00 200 4.83 966 5.83 1,166 500 LF 0.82 410 1.05 525 1.87 935 1,000 LF 0.52 520 0.85 850 1.37 1,370 1,000 LF 0.34 340 0.64 640 0.98 980 1 LOT 50.00 50 200.00 200 250.00 250 1 LOT 500.00 16.70% 20.00% 500 1000.00 1,000 1500.00 1,500 $ 14,359 $ 9, 306 $ 23, 665 1,554 1,554 $ 14,359 $ 10,860 $ 25, 219 2,872 2,172 5,044 TOTAL ESTIMATED COST: $ 17,231 $ 13,032 $ 30,263 150 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 25 DATE: 1 /22/2021 12 - GENERAL REQUIREMENTS QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ MOBILIZATION Mobilization/demobilization and set-up Barge freight (rest with unit rates) Miscellaneous air freight OPERATION COSTS Project manager (part time) Working superintendent Quality control Expediting (part time) Site offices and equipment (minimal) Consumables (minimal) Construction equipment and tools Communications, faxes, etc. Dumpster Porta can and maintenance 1 LOT 1000.00 1,000 3000.00 3,000 4000.00 4,000 5 TONS 500.00 2,500 150.00 750 650.00 3,250 1,000 LBS 1.25 1,250 0.25 250 1.50 1,500 12 HRS 115.00 1,380 115.00 1,380 2 MOS 250.00 500 9500.00 19,000 9750.00 19,500 2 MOS By Superintendent 2 MOS 100.00 200 1500.00 3,000 1600.00 3,200 2 MOS 750.00 1,500 350.00 700 1100.00 2,200 2 MOS 500.00 1,000 500.00 1,000 2 MOS 3000.00 6,000 500.00 1,000 3500.00 7,000 2 MOS 600.00 1,200 600.00 1,200 1 MOS 350.00 350 350.00 350 2 MOS 210.00 420 200.00 400 410.00 820 151 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 26 DATE: 1 /22/2021 12 - GENERAL REQUIREMENTS QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ OPERATION COSTS (Continued) Temporary barriers, protection, signage, etc. As-builts, schedules, submittals, etc. Regular clean-up Regular debris disposal Final clean-up, punch list and trade damage repairs Per diem (50% imported crew) Travel cost from Anchorage SUBTOTAL: Home Office Overhead and Profit Bonds Insurances 1 LOT 300.00 300 700.00 700 1000.00 1,000 1 LOT 250.00 250 500.00 500 750.00 750 2 MOS 100.00 200 500.00 1,000 600.00 1,200 2 MOS 250.00 500 350.00 700 600.00 1,200 960 SF 0.25 240 0.50 480 0.75 720 210 MD 300.00 63,000 300.00 63,000 10 RT 150.00 1,500 300.00 3,000 450.00 4,500 $ 81, 910 $ 35, 860 $ 117,770 3.50% 25,303 10.00% 74,824 0.85% 6,996 1.15% 9,546 TOTAL ESTIMATED COST: $ 234,439 152 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 21006 PAGE 27 DATE: 1 /22/2021 13 - CONTINGENCIES QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE TOTAL MATERIAL/LABOR RATE TOTAL RATE TOTAL 131 - ESTIMATOR'S CONTINGENCY The estimator's allowance for architectural and engineering requirements that are not apparent at an early level of design documentation 20.00% $ 167,921 Unique market risk 3.50% $ 35,263 132 - ESCALATION CONTINGENCY The allowance for escalation from the date of estimate to the proposed bid date of spring 2021 at the rate of 3.50% per annum (4 months) 1.67% $ 17,415 TOTAL ESTIMATED COST: $ 220,599 153 Tyler Florence From: Jean Cumlat <JCumlat@rmconsult.com> Sent: Tuesday, February 23, 2021 11:31 AM To: Tyler Florence Cc: John Daley; Troy Nesset; Jae Shin Subject: Seward Williams Campground Attachments: 2021 0112_WILLIAMS CAMPGROUND RESTROOM.PDF; 2021 0223_WILIAMS CAMPGROUND RESTROOM_CONCEPT_REV 1.pdf, 2021 02 22_Williams Camp Restroom & Shower, Concept, Rev. 2.pdf External Email: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Tyler, Please see attached for a few files — the original concept plans (960 SF) , the reduced concept plans (693.3 SF) and the updated HMS cost estimate. A few things to note: • The HMS cost estimate is based on the original concept plans and the cost per SF is $694.97, for a total of about $667,171 (960 SF). • If we apply this cost per SF to the reduced concept plans, we get a total of about $481,845 (693.3 SF). Let us know if you would like to discuss, we are available. Thank you, Jean Cumlat, EIT Staff Engineer R&M CONSULTANTS, INC. 9101 Vanguard Drive Anchorage, Alaska 99507 907.646.9697 direct Facebook Linkedln rmconsult.com Innovating Today forAlaska's Tomorrow 1 154 CITY OF SEWARD RESTROOM & SHOWER FACILITY SEWARD, ALASKA CONCEPT 02.23.2021 IIIII I III III I i OWNER CITYOFSEWARD Ph: 907.784.3323 I I I - J IIIII - -- MECHANICAL ENGINEER xxx ARCHITECT KPB ARCHITECTS 500 L STREET, SUITE ARCHITECTS ANCHORAGE,AL SKA 95010 Ph: 907.274.7443 - - CIVIL &STRUCTURAL ENGINEER CONSULTANTS - 910E VANGUARD DR 9101 ANCHORAGE, ALAS KA 9950 Ph: 90].522.1 ]07 ROOF ASSEMBLIES EXTERIOR WALL ASSEMBLIES REFERENCED NOTES MCI` (D T ROOF ASSEMBLY WALL ASSEMBLY A- - - - - - - 182 SF E �F - - - - - - - - - - - - - - - - - -- C"EIEI Eo R�(2D IN - - - - - - - - - - - - ------------ ----- -- _____�______: --- - -- ---- FLOOR PLAN - LEVEL 1 ROOF PLAN RCPLEGEND REFERENCED NOTES � o..oE��o werEvxEmEv � ��oaoaa�. Q Y �vvEunwrncruvEonueEvruss 10)� swsexrwwwexe� �i) �. � uaweuuee 77TM min tt Hill g U p w � = o O O w ��REFLECTED CEILING PLAN - LEVEL 1 ...�A1.50 ELEVATION SOUTH ELEVATION WEST EXTERIOR MATERIAL LEGEND i ELEVATION NORTH ELEVATION EAST „ -,-o �A2.00 QgeQ Q BUILDING SECTION 3 o,aeo 0 -- -i --- -�i �BU I LDING SECTION 2 r BUILDING SECTION 1 a 6 quo s.K �o.,E��ow�Ea�Ea.Ea ,00aoaa. -..400 O` CONCEPT PLAN 01.19.2021 960 GROSS SQUARE FEET Q � Q PLAN - LEVELI 0 O' CONCEPT PLAN (REV 1) 02.23.2021 693 GROSS SQUARE FEET Q3 FLOOR PLAN - LEVEL 1 0 ,O HMS Project No. 21006 CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA PREPARED FOR: KPB Architects 500 L Street, Suite 400 Anchorage, Alaska 99501 February 22, 2021 4103 Minnesota Drive • Anchorage, Alaska 99503 p: 907.561.1653 • f., 907.562.0420 • e: mail@hmsalaska.com WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 DRAWINGS AND DOCUMENTS Level of Documents: (7) concept design drawings and (3) as -built drawings Date: January 19, 2021 Provided By: KPB Architects of Anchorage, Alaska RATES Pricing is based on current material, equipment and freight costs. Labor Rates: Davis Bacon wage rates working 60 hours per week Premium Time: 16.70% BIDDING ASSUMPTIONS Contract: Standard construction contract without restrictive bidding clauses Bidding Situation: Competitive bids assumed Bid Date: Spring 2021 Start of Construction: Summer 2021 Construction Time: (2) months EXCLUDED COSTS 1. A/E design fees 2. Administrative and management costs 3. Furniture, furnishings and equipment (except those specifically included) 4. Remediation of contaminated soils or abatement of any hazardous materials, if found during construction 162 PAGE 2 DATE: 2/22/2021 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY PAGE 3 CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) DATE: 2/22/2021 HMS Project No.: 21006 GENERAL When included in HMS Inc.'s scope of services, opinions or estimates of probable construction costs are prepared on the basis of HMS Inc.'s experience and qualifications and represent HMS Inc.'s judgment as a professional generally familiar with the industry. However, since HMS Inc. has no control over the cost of labor, materials, equipment or services furnished by others, over contractor's methods of determining prices, or over competitive bidding or market conditions, HMS Inc. cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from HMS Inc.'s opinions or estimates of probable construction cost. This estimate assumes normal escalation based on the current economic climate. HMS Inc. will continue to monitor this, as well as other international, domestic and local events, and the resulting construction climate, and will adjust costs and contingencies as deemed appropriate. Due to the rapidly evolving nature of the COVID-19 coronavirus pandemic and its as -yet unknown affect on the economy, and more specifically the construction industry, HMS Inc. is incorporating an additional contingency titled Unique Market Risk'. The amount provided for in the estimate will be adjusted as the situation continues to change and the effect on construction pricing becomes more predictable. Review comments received February 12 and 22, 2021, have been incorporated into this estimate. GROSS FLOOR AREA Total Gross Floor Area: 960 SF 163 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 CONCEPT DESIGN COST SUMMARY PAGE 4 DATE: 2/22/2021 01 -SITE WORK Material... $ 39,431 $ 44,307 Total $ 83,738 02-SUBSTRUCTURE 8,112 7,526 15,638 03-SUPERSTRUCTURE 30,680 16,168 46,848 04 - EXTERIOR CLOSURE 77,183 46,126 123,309 05 - ROOF SYSTEMS 6,167 6,098 12,265 06 - INTERIOR CONSTRUCTION 18,494 5,373 23,867 07 - CONVEYING SYSTEMS 0 0 0 08 - MECHANICAL 42,194 38,841 81,035 09 - ELECTRICAL 20,111 16,897 37,008 10 - EQUIPMENT 0 0 0 11 -SPECIAL CONSTRUCTION 0 0 0 SUBTOTAL: 12 -GENERAL REQUIREMENTS $ 242,372 $ 181,336 $ 423,708 131,988 SUBTOTAL: 13 - CONTINGENCIES $ 555,696 111,475 TOTAL ESTIMATED CONSTRUCTION COST: COST PER SQUARE FOOT: GROSS FLOOR AREA: $ 667,171 $ 694.97 /SF 960 SF 164 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 ELEMENTAL SUMMARY PAGE 5 DATE: 2/22/2021 01 - Element SITE WORK 011 - Hazmat Abatement Material $ 0 Labor $ 0 Total MateriallLabor $ 0 Total Cost $ 83, 738 Cost per SF $ 87.23 0.00 012 - Site Preparation 6,215 6,225 12,440 12.96 013 - Site Improvements 0 0 0 0.00 014 - Site Mechanical 11,832 10,903 22,735 23.68 015 - Site Electrical 21,384 27,179 48,563 50.59 02 - SUBSTRUCTURE 021 - Standard Foundations $ 0 $ 0 $ 0 $ 15, 638 $ 16.29 0.00 022 - Slab on Grade 8,112 7,526 15,638 16.29 023 - Basement 0 0 0 0.00 024 - Special Foundations 0 0 0 0.00 03 - SUPERSTRUCTURE 031 - Floor Construction $ 0 $ 0 $ 0 $ 46, 848 $ 48.80 0.00 032 - Roof Construction 30,680 16,168 46,848 48.80 033 - Stair Construction 0 0 0 0.00 04 - EXTERIOR CLOSURE 041 - Exterior Walls $ 31,658 $ 32,375 $ 64,033 $ 123,309 $ 128.45 66.70 042 - Exterior Doors and Windows 45,525 13,751 59,276 61.75 05 - ROOF SYSTEMS 051 - Roofing $ 6,167 $ 6,098 $ 12,265 $ 12,265 $ 12.78 12.78 052 - Skylights 0 0 0 0.00 06 - INTERIOR CONSTRUCTION 061 - Partitions and Doors $ 0 $ 0 $ 0 $ 23, 867 $ 24.86 0.00 062 - Interior Finishes 0 0 0 0.00 063 - Specialties 18,494 5,373 23,867 24.86 07 - CONVEYING SYSTEMS $ 0 $ 0 $ 0 $ 0.00 165 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 ELEMENTAL SUMMARY PAGE 6 DATE: 2/22/2021 Element 08 - MECHANICAL 081 - Demolition Material $ 0 Labor $ 0 Total MateriallLabor $ 0 Total Cost $ 81,035 Cost per SF $ 84.41 0.00 082 - Plumbing 39,494 35,339 74,833 77.95 083 - HVAC 2,700 3,502 6,202 6.46 084 - Fire Protection 0 0 0 0.00 085 - Special Mechanical Systems 0 0 0 0.00 09 - ELECTRICAL 091 - Demolition $ 0 $ 0 $ 0 $ 37,008 $ 38.55 0.00 092 - Service and Distribution 2,880 3,865 6,745 7.03 093 - Lighting and Power 17,231 13,032 30,263 31.52 094 - Special Electrical Systems 0 0 0 0.00 10 - EQUIPMENT 101 - Fixed and Movable Equipment $ 0 $ 0 $ 0 $ 0 $ 0.00 0.00 102 - Furnishings 0 0 0 0.00 11 - SPECIAL CONSTRUCTION $ 0 $ 0 $ 0 $ 0.00 SUBTOTAL DIRECT WORK. 12 - GENERAL REQUIREMENTS 121 - Mobilization $ 242,372 $181,336 $ 8,750 $ 423,708 $ 131, 988 $ 137.49 9.11 122 - Operation Costs 73,715 76.79 123 - Profit 49,523 51.59 13 - CONTINGENCIES 131 - Estimator's Contingency 15.00% $ 83,354 $ 111,475 $ 116.12 86.83 131 - Unique Market Risk 3.50% 22,367 23.30 132 - Escalation Contingency 0.87% 5,754 5.99 TOTAL ESTIMATED CONSTRUCTION COST. GROSS FLOOR AREA: $ 667,171 $694.97 /SF 960 SF 166 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 7 DATE: 2/22/2021 01 - SITE WORK 012 -Site Preparation QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ SWPPP plan and maintenance Site survey and staking Temporary construction fencing Excavate 24" unsuitable material and haul to disposal (1,200 SF) Import average of 24" NFS imported material for grade, compacted (1,200 SF) Soil compaction test SUBTOTAL: Labor Premium Time 1 EA Not Required 1 LOT 500.00 500 1500.00 1,500 2000.00 2,000 200 LF 9.00 1,800 4.50 900 13.50 2,700 90 CY 20.00 1,800 20.00 1,800 108 CY 30.00 3,240 10.50 1,134 40.50 4,374 3 EA 225.00 675 225.00 675 $ 6, 215 $ 5, 334 $ 11, 549 16.70% 891 891 TOTAL ESTIMATED COST: $ 6,215 $ 6,225 $ 12,440 167 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 8 DATE: 2/22/2021 01 - SITE WORK 014 -Site Mechanical QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ WATER MAIN Connection and fee to existing service 4" diameter water main Trenching and backfill 6" PVC marker tape SANITARY SEWER 4" to 6" diameter ductile iron Trenching and backfill 6" PVC marker tape SUBTOTAL: Labor Premium Time SUBTOTAL: Subcontractor's Overhead and Profit on Material and Labor 1 LOT 2500.00 2,500 1500.00 1,500 4000.00 4,000 50 LF 60.00 3,000 40.00 2,000 100.00 5,000 50 LF 8.00 400 20.00 1,000 28.00 1,400 50 LF 0.60 30 0.35 18 0.95 48 50 LF 70.00 3,500 45.00 2,250 115.00 5,750 50 LF 8.00 400 20.00 1,000 28.00 1,400 50 LF 0.60 30 0.35 18 0.95 48 $ 9, 860 $ 7, 786 $ 17, 646 16.70% 1,300 1,300 $ 9, 860 $ 9, 086 $ 18, 946 20.00% 1,972 1,817 3,789 TOTAL ESTIMATED COST: $11,832 $10,903 $ 22,735 168 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 9 DATE: 2/22/2021 01 - SITE WORK 015 -Site Electrical QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ PRIMARY POWER TO BUILDING Connection and fee to existing service Primary power to building, including conduit and conductors Building connection Site lighting, including circuits Trenching and backfill 6" PVC marker tape SUBTOTAL: Labor Premium Time SUBTOTAL: Subcontractor's Overhead and Profit on Material and Labor 1 LOT 1500.00 1,500 1000.00 1,000 2500.00 2,500 400 LF 25.00 1 LOT 250.00 2 FXT 2000.00 450 LF 4.00 450 LF 0.60 16.70% 20.00% 10,000 20.00 8,000 45.00 18,000 250 500.00 500 750.00 750 4,000 1500.00 3,000 3500.00 7,000 1,800 15.00 6,750 19.00 8,550 270 0.35 158 0.95 428 $ 17,820 $ 19,408 $ 37, 228 3,241 3,241 $ 17,820 $ 22, 649 $ 40, 469 3,564 4,530 8,094 TOTAL ESTIMATED COST: $ 21,384 $ 27,179 $ 48,563 169 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 10 DATE: 2/22/2021 02 - SUBSTRUCTURE 022 - Slab on Grade QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ 6" D1 subbase, compacted (960 SF) 22 CY 40.00 10 mil vapor barrier 960 SF 0.10 4,000 psi x 6" thick concrete slab on grade with thickened edge (960 SF) 23 CY 185.00 Concrete waste (5%) 1 CY 185.00 Cure and finish slabs 960 SF 0.30 Bar reinforcement to slab 1,750 LBS 0.80 1/4"xl" deep construction joints with filler 124 LF 1.00 Finish seal coat slab 960 SF 0.40 Special inspections for concrete 1 LOT 500.00 SUBTOTAL: Labor Premium Time 16.70% 880 8.50 187 48.50 1,067 96 0.18 173 0.28 269 4,255 80.00 1,840 265.00 6,095 185 60.00 60 245.00 245 288 1.50 1,440 1.80 1,728 1,400 0.70 1,225 1.50 2,625 124 3.00 372 4.00 496 384 1.20 1,152 1.60 1,536 500 500.00 500 $ 8,112 $ 6, 449 $ 14, 561 1,077 1,077 TOTAL ESTIMATED COST: $ 8,112 $ 7,526 $ 15,638 170 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 11 DATE: 2/22/2021 03 - SUPERSTRUCTURE 032 -Roof Construction QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ 6"x6" pre -manufactured timber trusses, 24" o/c (18) 2"x4" rough sawn purlins between trusses 2"x6" T&G roof decking 5/8" pressure treated sheathing on top of decking Miscellaneous Simpson connections, strapping, hangers, etc. Special inspections SUBTOTAL: Labor Premium Time 576 LF 28.00 16,128 8.00 4,608 36.00 20,736 880 LF 2.10 1,848 3.00 2,640 5.10 4,488 1,720 SF 4.85 8,342 2.50 4,300 7.35 12,642 1,720 SF 2.10 3,612 1.05 1,806 3.15 5,418 1 LOT 250.00 250 500.00 500 750.00 750 1 LOT 500.00 500 500.00 500 $ 30, 680 $ 13,854 $ 44, 534 16.70% 2,314 2,314 TOTAL ESTIMATED COST: $ 30, 680 $16,168 $ 46, 848 171 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 12 DATE: 2/22/2021 04 - EXTERIOR CLOSURE 041 -Exterior Walls QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL 3 $ RATE TOTAL $ $ Note: Quantities include all interior wall assemblies. 2"x6" pressure treated sill plate 2"x6" pressure treated studs, 16" o/c, including top plates 4"x10" headers (3) 1/2" pressure treated plywood sheathing, each side (2) 1"x3" pressure treated furring, 16" o/c 1"x vertical T&G cedar siding and trims, each side Self -adhered vapor retarder Self -adhered air barrier 6" batt insulation Simpson holddown Paint and stain siding Seal CMU 140 LF 2.05 287 2.00 280 4.05 567 1,480 LF 2.05 3,034 1.60 2,368 3.65 5,402 12 LF 6.40 77 4.50 54 10.90 131 1,972 SF 1.95 3,845 1.20 2,366 3.15 6,211 986 SF 0.70 690 0.65 641 1.35 1,331 1,972 SF 5.30 10,452 3.00 5,916 8.30 16,368 986 SF 0.60 592 0.50 493 1.10 1,085 986 SF 0.85 838 0.70 690 1.55 1,528 986 SF 0.75 740 0.55 542 1.30 1,282 8 EA 35.00 280 50.00 400 85.00 680 1,972 SF 0.30 592 1.60 3,155 1.90 3,747 1,786 SF 0.20 357 1.20 2,143 1.40 2,500 172 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 13 DATE: 2/22/2021 04 - EXTERIOR CLOSURE 041 -Exterior Walls QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ Note: Quantities include all CMU walls. 8" wide x 48" high honed CMU base walls, fully grouted and reinforced (including sink wash station) 5/8"x8" galvanized anchor bolt, 32" o/c SUBTOTAL: Labor Premium Time 910 SF 10.50 9,555 9.00 8,190 19.50 17,745 84 EA 3.80 319 6.00 504 9.80 823 $ 31, 658 $ 27, 742 $ 59, 400 16.70% 4,633 4,633 TOTAL ESTIMATED COST: $ 31,658 $ 32,375 $ 64,033 173 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 14 DATE: 2/22/2021 04 - EXTERIOR CLOSURE 042 -Exterior Doors and Windows QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ DOORS 30"x7'0" insulated galvanized hollow metal frame 3 EA 270.00 810 95.00 285 365.00 1,095 30"x7'0" insulated galvanized hollow metal single door 3 EA 670.00 2,010 70.00 210 740.00 2,220 Single door heavy duty security hardware set 3 EA 1275.00 3,825 525.00 1,575 1800.00 5,400 6'0"x8'0" galvanized recessed sliding security gate assembly, lockable 1 EA 1800.00 1,800 600.00 600 2400.00 2,400 TRANSLUCENT PANELS Square translucent wall panels, heavy duty (2) 300 SF 75.00 22,500 15.00 4,500 90.00 27,000 Triangular translucent wall panels at trusses, heavy duty 150 SF 95.00 14,250 20.00 3,000 115.00 17,250 MISCELLANEOUS Caulk door and panel frames, each side 822 LF 0.35 288 1.70 1,397 2.05 1,685 Paint doors and frames 120 SF 0.35 42 1.80 216 2.15 258 SUBTOTAL: $ 45,525 $ 11,783 $ 57,308 Labor Premium Time 16.70% 1,968 1,968 TOTAL ESTIMATED COST: $ 45,525 $13,751 $ 59,276 174 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 15 DATE: 2/22/2021 05 - ROOF SYSTEMS 051 - Roofing QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ SLOPED ROOF ASSEMBLY Ice and water shield lapped Malarkey Windsor glass fiber reinforced, laminated roofing New pre -formed hip/ridge asphalt shingles 24 gauge prefinished rake/eave (lashings with drip edge VTR flashing Flue flashing MISCELLANEOUS New 30"x24" wall air louver Roofing inspections SUBTOTAL: Labor Premium Time 1,640 SF 0.95 1,558 0.85 1,394 1.80 2,952 1,640 SF 1.85 3,034 1.75 2,870 3.60 5,904 40 LF 2.60 104 2.55 102 5.15 206 180 LF 2.60 468 1.80 324 4.40 792 6 EA 48.00 288 60.00 360 108.00 648 1 EA 85.00 85 75.00 75 160.00 160 2 EA 65.00 130 50.00 100 115.00 230 1 LOT 500.00 500 500.00 500 $ 6,167 $ 5, 225 $ 11,392 16.70% 873 873 TOTAL ESTIMATED COST: $ 6,167 $ 6,098 $ 12,265 175 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 16 DATE: 2/22/2021 06 - INTERIOR CONSTRUCTION 061 -Partitions and Doors QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL 3 $ RATE TOTAL $ $ Note: All CMU, partitions, and doors are included in Element 04 - Exterior Closure. TOTAL ESTIMATED COST: 176 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 17 DATE: 2/22/2021 06 - INTERIOR CONSTRUCTION 063 -Specialties QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL 3 $ RATE TOTAL $ $ Note: All toilet accessories are commercial grade. ADA toilet partition 2 EA 2050.00 4,100 300.00 600 2350.00 4,700 Standard toilet partition 3 EA 1550.00 4,650 250.00 750 1800.00 5,400 ADA shower room door 2 EA 650.00 1,300 180.00 360 830.00 1,660 Standard shower room door 2 EA 500.00 1,000 160.00 320 660.00 1,320 Toilet paper holder 5 EA 48.00 240 30.00 150 78.00 390 Soap dispenser 4 EA 52.50 210 33.00 132 85.50 342 Paper towel dispenser 2 EA 110.00 220 75.00 150 185.00 370 Coat hook 15 EA 30.00 450 20.00 300 50.00 750 18N36" mirror 4 EA 230.00 920 65.00 260 295.00 1,180 Sanitary napkin disposal 3 EA 55.00 165 30.00 90 85.00 255 Waste receptacle 2 EA 95.00 190 30.00 60 125.00 250 18" grab bar 4 EA 55.00 220 40.00 160 95.00 380 36" grab bar 4 EA 70.00 280 50.00 200 120.00 480 48" grab bar 4 EA 80.00 320 60.00 240 140.00 560 177 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 18 DATE: 2/22/2021 06 - INTERIOR CONSTRUCTION 063 -Specialties QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ Koala folding stainless steel baby changing station Door signage Miscellaneous detention accessories where required Fire extinguisher, bracket mounted Corner guard SUBTOTAL: Labor Premium Time 2 EA 1550.00 3,100 210.00 420 1760.00 3,520 3 EA 42.00 126 19.00 57 61.00 183 1 LOT 750.00 750 250.00 250 1000.00 1,000 1 EA 75.00 75 25.00 25 100.00 100 2 EA 89.00 178 40.00 80 129.00 258 $ 18,494 $ 4, 604 $ 23, 098 16.70% 769 769 TOTAL ESTIMATED COST: $18,494 $ 5,373 $ 23,867 178 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 19 DATE: 2/22/2021 08 - MECHANICAL 082 -Plumbing QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL 3 $ RATE TOTAL $ $ FIXTURES Note: All bathroom fixtures are commercial grade. Floor mounted water closet with concealed flush valve Floor mounted water closet with concealed flush valve, ADA Wall mounted urinal and flush valve Wall mounted lavatory and faucet Counter mounted lavatory and faucet at dish wash station Drinking fountain Service sink and faucet ADA shower stall, including valves, shower head, etc. Standard shower stall, including valves, shower head, etc. 4" diameter floor drain Freeze proof hose bib 3 EA 750.00 2 EA 800.00 1 EA 725.00 4 EA 480.00 3 EA 440.00 2 EA 1200.00 1 EA 685.00 2 EA 2150.00 2 EA 1700.00 3 EA 125.00 1 EA 137.00 179 2,250 250.00 1,600 250.00 725 250.00 1,920 210.00 1,320 200.00 2,400 225.00 685 235.00 4,300 480.00 3,400 440.00 375 120.00 137 110.00 750 1000.00 500 1050.00 250 975.00 840 690.00 600 640.00 450 1425.00 235 920.00 960 2630.00 880 2140.00 360 245.00 110 247.00 MI 2,100 975 2,760 1,920 2,850 920 5,260 4,280 735 247 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 20 DATE: 2/22/2021 08 - MECHANICAL 082 -Plumbing QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ EQUIPMENT On demand electric hot water heater 1 EA 1800.00 1,800 600.00 600 2400.00 2,400 Rough -in for lavatory, including supply, waste, and vent 7 EA 550.00 3,850 750.00 5,250 1300.00 9,100 Rough -in for water closet, including supply, waste, and vent 5 EA 450.00 2,250 950.00 4,750 1400.00 7,000 Rough -in for showers and service sink, including supply, waste, and vent 5 EA 600.00 3,000 850.00 4,250 1450.00 7,250 Rough -in for balance of fixtures and equipment 6 EA 400.00 2,400 600.00 3,600 1000.00 6,000 MISCELLANEOUS Disinfect and test systems 1 LOT 200.00 200 350.00 350 550.00 550 Pipe guides, labels, signs, etc. 1 LOT 300.00 300 500.00 500 800.00 800 SUBTOTAL: $ 32,912 $ 25,235 $ 58,147 Labor Premium Time 16.70% 4,214 4,214 SUBTOTAL: $ 32,912 $ 29,449 $ 62,361 Subcontractor's Overhead and Profit on Material and Labor 20.00% 6,582 5,890 12,472 TOTAL ESTIMATED COST: $ 39,494 $ 35,339 $ 74,833 180 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 21 DATE: 2/22/2021 08 - MECHANICAL 083 - HVAC QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ VENTILATION Automatic exhaust fan and associated ductwork, (lashings, etc. MISCELLANEOUS Mechanical mobilization, demobilization, submittals, etc. Manuals and operations training SUBTOTAL: Labor Premium Time SUBTOTAL: Subcontractor's Overhead and Profit on Material and Labor 2 EA 750.00 1,500 500.00 1,000 1250.00 2,500 1 LOT 500.00 500 1000.00 1,000 1500.00 1,500 1 LOT 250.00 250 500.00 500 750.00 750 $ 2, 250 $ 2, 500 $ 4, 750 16.70% 418 418 $2,250 $2,918 $5,168 20.00% 450 584 1,034 TOTAL ESTIMATED COST: $ 2,700 $ 3,502 $ 6,202 181 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 22 DATE: 2/22/2021 09 - ELECTRICAL 092 -Service and Distribution QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ 60 amp, 120/208 volt, three phase, 42 circuit subpanel 60 amp feeder to new panel Conduit and conductors to new equipment (2) Grounding to building and equipment Test and tag service SUBTOTAL: Labor Premium Time SUBTOTAL: Subcontractor's Overhead and Profit on Material and Labor 1 EA 950.00 950 660.00 660 1610.00 1,610 1 EA 500.00 500 350.00 350 850.00 850 1 LOT 250.00 250 400.00 400 650.00 650 1 LOT 450.00 450 850.00 850 1300.00 1,300 1 LOT 250.00 250 500.00 500 750.00 750 $ 2, 400 $ 2, 760 $ 5,160 16.70% 461 461 $ 2, 400 $ 3, 221 $ 5, 621 20.00% 480 644 1,124 TOTAL ESTIMATED COST: $ 2,880 $ 3,865 $ 6,745 182 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 23 DATE: 2/22/2021 09 - ELECTRICAL 093 -Lighting and Power QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL 3 $ RATE TOTAL $ $ Note: All fixtures and devices are detention grade. Linear LED surface mounted fixture Exterior LED linear light fixture LED exit sign Emergency light fixture Emergency exterior light fixture Occupancy sensor, ceiling mounted Single pole switch Occupancy sensor switch Photocell and contactor Duplex receptacle, GFCI Junction box Fractional HP motor connection Thermal overload switch and motor connection 1" diameter EMT conduit 10 EA 650.00 6,500 110.00 1,100 760.00 7,600 2 EA 650.00 1,300 125.00 250 775.00 1,550 2 EA 450.00 900 90.00 180 540.00 1,080 2 EA 650.00 1,300 120.00 240 770.00 1,540 1 EA 650.00 650 120.00 120 770.00 770 2 EA 130.00 260 65.00 130 195.00 390 3 EA 12.00 36 40.00 120 52.00 156 2 EA 85.00 170 60.00 120 145.00 290 1 EA 148.00 148 95.00 95 243.00 243 6 EA 35.00 210 60.00 360 95.00 570 4 EA 6.00 24 20.00 80 26.00 104 2 EA 48.00 96 75.00 150 123.00 246 2 EA 120.00 240 90.00 180 210.00 420 100 LF 2.35 235 7.20 720 9.55 955 183 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 24 DATE: 2/22/2021 09 - ELECTRICAL 093 -Lighting and Power QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ 3/4" diameter EMT conduit 1/2" diameter EMT conduit #8 XHHW copper conductors #10 XHHW copper conductors #12 XHHW copper conductors Test and tag lighting and power Electrical mobilization, demobilization, submittals, etc. SUBTOTAL: Labor Premium Time SUBTOTAL: Subcontractor's Overhead and Profit on Material and Labor 200 LF 1.35 270 6.40 1,280 7.75 1,550 200 LF 1.00 200 4.83 966 5.83 1,166 500 LF 0.82 410 1.05 525 1.87 935 1,000 LF 0.52 520 0.85 850 1.37 1,370 1,000 LF 0.34 340 0.64 640 0.98 980 1 LOT 50.00 50 200.00 200 250.00 250 1 LOT 500.00 16.70% 20.00% 500 1000.00 1,000 1500.00 1,500 $ 14,359 $ 9, 306 $ 23, 665 1,554 1,554 $ 14,359 $ 10,860 $ 25, 219 2,872 2,172 5,044 TOTAL ESTIMATED COST: $17,231 $13,032 $ 30,263 184 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 25 DATE: 2/22/2021 12 - GENERAL REQUIREMENTS QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ MOBILIZATION Mobilization/demobilization and set-up Barge freight (rest with unit rates) Miscellaneous air freight OPERATION COSTS Project manager (part time) Working superintendent Quality control Expediting (part time) Site offices and equipment (minimal) Consumables (minimal) Construction equipment and tools Communications, faxes, etc. Dumpster Porta can and maintenance 1 LOT 1000.00 1,000 3000.00 3,000 4000.00 4,000 5 TONS 500.00 2,500 150.00 750 650.00 3,250 1,000 LBS 1.25 1,250 0.25 250 1.50 1,500 12 HRS 115.00 1,380 115.00 1,380 2 MOS 250.00 500 9500.00 19,000 9750.00 19,500 2 MOS By Superintendent 2 MOS 100.00 200 1500.00 3,000 1600.00 3,200 2 MOS 750.00 1,500 350.00 700 1100.00 2,200 2 MOS 500.00 1,000 500.00 1,000 2 MOS 3000.00 6,000 500.00 1,000 3500.00 7,000 2 MOS 600.00 1,200 600.00 1,200 1 MOS 350.00 350 350.00 350 2 MOS 210.00 420 200.00 400 410.00 820 185 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 26 DATE: 2/22/2021 12 - GENERAL REQUIREMENTS QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ OPERATION COSTS (Continued) Temporary barriers, protection, signage, etc. 1 LOT 300.00 300 700.00 700 1000.00 1,000 As-builts, schedules, submittals, etc. 1 LOT 250.00 250 500.00 500 750.00 750 Regular clean-up 2 MOS 100.00 200 500.00 1,000 600.00 1,200 Regular debris disposal 2 MOS 250.00 500 350.00 700 600.00 1,200 Final clean-up, punch list and trade damage repairs 960 SF 0.25 240 0.50 480 0.75 720 Per diem 0 MD Local Crew Travel cost from Anchorage 10 RT 150.00 1,500 300.00 3,000 450.00 4,500 SUBTOTAL: $ 18,910 $ 35,860 $ 54,770 Home Office 3.50% 16,747 Overhead and Profit 10.00% 49,523 Bonds 0.85% 4,630 Insurances 1.15% 6,318 TOTAL ESTIMATED COST: $131,988 186 WILLIAMS CAMPGROUND RESTROOM AND SHOWER FACILITY CITY OF SEWARD, ALASKA CONCEPT DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE (REVISION 2) HMS Project No.: 21006 PAGE 27 DATE: 2/22/2021 13 - CONTINGENCIES QUANTITY UNIT MATERIAL LABOR TOTAL UNIT RATE $ TOTAL MATERIAL/LABOR $ RATE TOTAL $ $ RATE TOTAL $ $ 131 - ESTIMATOR'S CONTINGENCY The estimator's allowance for architectural and engineering requirements that are not apparent at an early level of design documentation 15.00% $ 83,354 Unique market risk 3.50% $ 22,367 132 - ESCALATION CONTINGENCY The allowance for escalation from the date of estimate to the proposed bid date of spring 2021 at the rate of 3.50% per annum (3 months) 0.87% $ 5, 754 TOTAL ESTIMATED COST: $111,475 187 Meeting Date To: Through: From: Agenda Item: Agenda Statement March 8, 2021 City Council Norm Regis, Acting City Manager Jackie Wilde, Community Development Director Discuss P&Z meeting results regarding Fort Raymond property BACKGROUND & JUSTIFICATION: City Administration would like to discuss the March 2, 2021 Planning and Zoning meeting results regarding the Fort Raymond property. INTENT: CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan: 2. Strategic Plan: 3. Other: FISCAL NOTE: Approved by Finance Department: N/A ATTORNEY REVIEW: Yes No Not Applicable X 188 MEMORANDUM 4t45K4 Meeting Date: March 8, 2021 From: Brenda Ballou, City Clerk Agenda Item: Update on 2021 Seward-Obihiro Student Exchange Program The 2020 Student Exchange Program between Seward and Obihiro was cancelled due to the COVID- 19 pandemic. There were three Seward high school students who had applied for and been accepted into the program before it was cancelled, and it was unfortunate that they could not participate in the program. With the advent of the COVID-19 vaccines, we have renewed hope that the 2021 exchange might take place. Although nothing is set in stone, the city clerk's office is moving forward on the assumption that the exchange will take place in 2021. All three students who were accepted last year were contacted and all three have confirmed their interest in taking part this year. The students are: Wren Dougherty, Kylie Mullaly, and Rowan Bean. One opening is still available for a fourth student to join the group. Word from Obihiro is that they will be making decisions in late March and early April, after their new fiscal year starts, and considering the status of COVID-19 activity in their area. 189 MEMORANDUM 4t45K4 Meeting Date: March 8, 2021 From: Brenda Ballou, City Clerk Agenda Item: Update on the Online Business License Program In August, 2020, council approved Resolution 2020-067, entering into a contract with Dude Solutions for an online business license, permit, and inspection portal. There was a kickoff meeting held with the various departments who will be using the portal; the workflow process was sketched out, and each department uploaded the appropriate documents and templates to the project in Basecamp. Several more meetings have been held since the kick off meeting, and the upload work has been completed on the city's end. Last week, the IT director had a teleconference with the vendor and confirmed that the vendor will be building out the platform in March. The IT director also made clear to the vendor that the city's priority was to accomplish the business license portal first, per council direction. Once the platform has been designed, the city will have the opportunity to review the forms and workflows, and begin testing. Testing is anticipated to begin in April, with the project being finalized and launched mid -summer. 190 MEMORANDUM 4t45K4 Meeting Date: March 8, 2021 From: Brenda Ballou, City Clerk Agenda Item: Update on the Seward City Code Recodification Project In May, 2020, council approved Resolution 2020-040, contracting with Municode for the purpose of reviewing and recodifying the Seward City Code. The reason for performing recodification of city code is to ensure it aligns with the city's Charter, Alaska Statutes, the Alaska Constitution, and Federal laws, if appropriate. The first milestone accomplished was in September, 2020 when the Municode attorney completed his initial review of Seward City Code and furnished his comments and recommendations. Shortly thereafter, the city clerk and city attorney had a teleconference with Municode to review and discuss the recommendations, and the city attorney provided the city clerk with confirmation that certain recommendations would be acceptable. The city clerk assimilated all the recommendations that were greenlighted by the city attorney into a redlined 324-page document. In October, 2020, the next milestone completed was a department head review of the redlined document. The city clerk met with department heads and reviewed the document, and then all department heads were asked to review those portions of city code that applied directly to their departments, and provide feedback on requests for updates and changes. This feedback was assimilated into the working redlined document by the city clerk, and redistributed to the department heads for a second review. In January, 2021, the city clerk met with department heads for a second review of the updated code document. Edits were discussed, recommendations were noted, and questions were documented to be posed to the city attorney. In February, 2021, the city clerk finished assimilating the additional feedback into the document, and forwarded it to the city attorney so he could begin the legal review. The city clerk and city attorney have a tentative teleconference scheduled on March 4, 2021 to discuss the proposed updates. Once that review has been accomplished, the next steps will be: • Schedule a short series of work sessions (up to three) with council to present the proposed changes and updates; obtain council input and feedback. Post a link on the city website of the draft code language to allow the public easy access to review. • Finalize the document (i.e., the entire work of the Seward City Code) and present it to council on an agenda as an ordinance for consideration; the city clerk's recommendation to council will be to introduce at the first meeting, and plan for at least two public hearings before enacting. • Once enacted, furnish the approved city code language to Municode for updating online and hard copy. ils March 2 021 SuMo March 2021 April TuWe Th Fr Sa SuMo TuWe Th Th Fr Sa 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Feb 28 Mar 1 2 3 4 5 6 6:00pm P&Z IIIIII 12:00pm PACAB 11111110:45am HPC Joint WS M.t Work Session w/Flood Board (Certified Local (Hazards Government Overview and (CLG) Grant 7:00pm P&Z Mtg 20005 Public (Council Education Chambers Signage) _._._. 7 8 9 10 11 12 13 5:00pm CC Joint 6:00pm HPC 10:45am HPC WS (Review Regular Work Session Annual Meeting (Certified Local Priorities (Council Government 7:00pm CC Mtg Chamber (CLG) Grant (Council 20005 Public Chambers _ Education Since 14 15 16 17 18 19 20 6:00pm P&Z 12:00pm PACAB 10:45am HPC Joint Work Work Session Work Session Session with (Discuss and (Certified Local PACAB review Seward Government 3:00pm Special (Discuss SMIC (CLG) Grant zoning overlay Meeting - 2nd 20005 Public district) Interviews for Education City Manager Sia.nage 21 22 23 24 25 26 27 7:00pm CC Mtg 10:45am HPC (Chambers) Work Session (Certified Local Government (CLG) Grant 20005 Public Education Signageh_ 28 29 30 31 Apr 1 2 3 HOLIDAY Council Calendar 1 3/1/2021 12:44 PM 192 21 SuMo TuWFr Sa SuMo TuWTh Fr Sa April 2021 April a Th May e Th 1 2 3 1 4 5 6 7 8 910 2 3 4 5 6 7 8 11 12 13 14 15 16 17 9 10 11 12 13 14 15 18 19 20 21 22 23 24 16 17 18 19 20 21 22 25 26 27 28 29 30 23 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Mar 28 29 30 31 Apr 1 2 3 10:45am HPC Work Session (Certified Local Government (CLG) Grant 20005 Public Education Signage) 4 5 6 7 8 9 10 6:00pm HPC 7:00pm P&Z Mtg 12:00pm PACAB .......... 10:45, HPC (Council „�,. Mt Regular Work Session Chambers) Meeting (Certified Local (Council Government Chamber (CLG) Grant 20005 Public Education Sinae g..... ._._._._._. 11 12 13 14 15 16 17 10:45am HPC 7:00pm CC Mtg (Council Work Session Chambers) (Certified Local Government (CLG) Grant 20005 Public Education Sig.nage 18 19 20 21 22 23 24 6:00pm P&Z 12:00pm PACAB 10:45am HPC Work Session Work Session Work Session (discuss Chambers (Certified Local updates to the Government 2014 (CLG) Grant Municipal 20005 Public Lands Education Management SignageL _ 25 26 27 28 29 30 May 1 10:45am HPC 7:00pm CC Mtg (Chambers) Work Session (Certified Local Government (CLG) Grant 20005 Public Education Sinae ......ag.e. ._._._._ Council Calendar 2 3/1/2021 12:44 PM 193 May 2021 May June 21 a Th e Th SuMo TuWFr Sa SuMo TuWTh Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 2021 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Apr 25 26 27 28 29 30 May 1 2 3 4 5 6 7 8 6:00pm P&Z 10:45am HPC 12:00pm PACAB Joint Work Mtg Work Session Session - HPC (Certified Local 7:00pm P&Z Mtg Government (Council (CLG) Grant Chambers) 20005 Public 9 10 11 12 13 14 15 7:00pm CC Mtg 6:00pm HPC 10:45am HPC (Council Regular Work Session Chambers) Meeting (Certified Local (Council Government Chamber) (CLG) Grant 20005 Public 16 17 18 19 20 21 22 6:00pm P&Z 12:00pm PACAB 10:45am HPC Work Session Work Session Work Session (Council (Chambers) (Certified Local Cham bers) Government (CLG) Grant 20005 Public 23 24 25 26 27 28 29 7:00pm CC Mtg 10:45am HPC (Chambers) Work Session (Certified Local Government (CLG) Grant 20005 Public 30 31 Jun 1 2 3 4 5 Council Calendar 3 3/1/2021 12:44 PM 194