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Home My WebLink AboutRes2021-035 CITY OF SEWARD,ALASKA RESOLUTION 2021-035 Sponsored by: Regis A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE AN AEROCLAVE DECONTAMINATION SYSTEM FROM AEROCLAVE, LLC IN THE AMOUNT OF$84,534.20,AND APPROPRIATING FUNDS WHEREAS, on March 11, 2020, Governor Dunleavy declared a statewide public health disaster emergency for the COVID-19 pandemic; and WHEREAS,the City of Seward has continued to see positive test cases in our community; and WHEREAS, the City was awarded a FY2020 Designated Legislative Grant through the State of Alaska Department of Commerce,Community,and Economic Development(DCCED)in the amount of$440,306 for mitigation of COVID-19 spread; and WHEREAS, research was done looking at effective mitigation platforms, and the AeroClave decontamination system was chosen; and WHEREAS, in Attachment A, the scope of work for this grant specifically names "electronic sprayers to transport and touch surfaces, and fogging machines for motor coaches and trains"as allowable equipment; and WHEREAS, AeroClave decontamination equipment is approved by the Federal Government and General Services Administration(GSA) contract procurement; and WHEREAS, quote number 1491633000012740033 was received from AeroClave, LLC with GSA pricing amount of $84,534.20 for two mobile and two portable decontamination systems; and WHEREAS, GSA pricing allows the City to forego the bid process and immediately complete this purchase. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a purchase agreement with AeroClave, LLC for the purchase of four AeroClave decontamination systems, as described in Quote 1491633000012740033 and as attached herein. Section 2. Funding is hereby appropriated from the FY2020 Designated Legislative Grant Agreement 20-CPV-06 account 11103-0000-3400 to capital equipment account no. 1 1 1 03-0000- CITY OF SEWARD, ALASKA RESOLUTION 2021-035 8103-0080. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22"d day of March, 2021. THE ' I 'Y OF EWARD, ALASKA hrAr/ JP1A sty Terr Ma AYES: Seese, Casagranda, DeMoss, Osenga, Baclaan, McCI - NOES: None ABSENT: None ABSTAIN: None ATTEST: Brenda J. allou, MMC City Clerk (City Sealy ,ss$ h"1•o .•�� OF SEI,i'', • = SEAL • •., OF Ar- Agenda Statement Meeting Date: March 22, 2021 To: City Council Through: Norm Regis, Acting City Manager From: Clinton Crites,Fire Chief Agenda Item: Allowing the City Manager to enter into an agreement with AeroClave LLC for the purchase of decontamination equipment for the purpose of mitigating the risk of coronavirus disease (COVID 19) in the amount $84,534.20 and appropriating funds. BACKGROUND &JUSTIFICATION: The Seward community has now experienced the negative effects from the coronavirus for a year. During this time, the Seward Fire Department has been researching the best ways to mitigate virus risks and funding for necessary mitigation measures. On July 27,2020, City Council approved Resolution 2020-59 to accept grant funds from FY 2020 Designated Legislative Grant received through DCCED in the amount of$440,306 for the purpose of responding to and mitigating the risks of coronavirus disease(COVID-19). After much research, AeroClave LLC was determined to provide the best and most affordable equipment for decontamination of the Cruise Ship Terminal. AeroClave LLC was founded in 2003 for the purpose of developing, manufacturing, and selling systems capable of decontamination commercial and military aircraft from pandemic-producing viruses. These units have been vetted by the Federal Government under General Services Administration contracts, so competitive bidding is not required from the City. The $84,534.20 purchase price will provide the community with two large model 6110 room decontamination units that can be easily set up and operated to provide coverage for large areas.Two portable model 3110 units will also be purchased for use in smaller settings and in emergency response vehicles.Both models of AeroClave decontamination units use EPA approved hydrostatic fogging of specially formulated disinfectant to effectively guard against COVID-19, and also MRSA, HIV-1, Hepatitis B & C, HIN,other forms of viruses,plus molds and mildew. This decontamination equipment will enhance the City of Seward's protection in the months to come. These units will not only help mitigate against COVID-19 risks as tourists and seasonal workers return,it will also help guard against other viruses that arrive as we reopen our community. FY 2020 Designated Legislative Grant received through DCCED,lists the purchase of"electrostatic sprayers to transportation and touch surfaces,and fogging machines for motor coaches and trains"in the Scope of Work,Attachment A. INTENT: For City Council to approve the City Manager to enter into a contract for$84,534.20 for the purchase of two AeroClave model 6110 systems and two AeroClave model 3110 systems and the additional applicators and decontamination solution necessary for the process. ...................................... _.._ CONSISTENCY CHECKLIST: Yes No N/A - ---- Comprehensive Plan (docttntent source here): 2030 plait volume 1, 1.2 *Maintain the health and safety of residents 1. and visitors. X 3.8.1 promote community safety from natural disasters through tniti,eation measures _ -------- --------- 2 1 Strategic Plan (document source here): X { 1999 plan page 19 *promote a safe cotntnuniq r................ ---_ _--- Other(list): Gov Dunleavy Covid 19 disaster declaration and FY2020 3' Designated Legislative Grant 20-CPV-06 through DCCED X FISCAL NOTE: Funding for this purchase will come from the State of Alaska Department of Commerce, Community, and Economic Development (DCCED) grant 20-CPV-06 accepted and approved through RES 2020 059. Grant funds of$355,771.80 will remain. Approved by Finance Department: -- / ATTORNEY REVIEW: Yes__ _____________„a No X____ ________. Not Applicable_______ .. RECOMMENDATION: City Council approve Resolution 2021- ,authorizing the City Manager to enter into a contract for$84,534.20 for the purchase of two AeroClave model 6110 systems and two AeroClave model 3110 systems,and the additional applicators and decontamination solution necessary for the process.