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Home My WebLink About04192021 Historic Preservation Special Meeting Packet Seward Historic Preservation Commission Agenda Packet SpecialMeeting April 19, 2021 City Council ChambersImmediately following the work session PUBLICNOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS AT APRIL 19, 2021 HISTORIC PRESERVATIONCOMMISSION SPECIALMEETING Historic Preservation Commission will hold a Virtual Regular Meeting on Monday, April 19,2021 immediately following their work sessionbecausetheCityofSewardiscurrentlyexperiencing a declaredpublichealth emergencyduetoCoronavirusDisease2019(COVID-19),alternatemethodsforprovidingCitizen Commentshave beencreated: HowToVirtuallyAttendTheMeeting 1.The meeting will be Live Streamed on the city’s YouTube page. Log onto YouTube and type “City of SewardAlaska” into the search bar. 2.Listen on the radio. TunetoKIBH-FM 91.7 3.Watchontelevision.TuneintoGCI Cable Channel 9. HowTo SubmitYourCITIZENCOMMENTS 1.Email your written Citizen Comments tojstallard@cityofseward.netno later than 3:00 p.m. on Monday, April 19, 2021. Identify whether you want your comments READ ALOUD at the meeting or EMAILED to Historic Preservation Commission upon receipt. Comments requested to be read aloud will be delivered verbally to HistoricPreservationCommissionbytheDeputyCityClerk attheappropriatetimeduringthemeeting. 2.If you wish to be called on the telephone during the meeting to provide your comments telephonically, send an emailrequesttotheDeputyCityClerkalongwithyourcontactinformationtojstallard@cityofseward.net, includingyourfullnameandthetelephonenumberyouwishtohavecalled.Theclerkmustreceiveyour request no later than 3:00 p.m. on April 19, 2021. Identify whether you wish to be called during the FIRST or SECOND citizen comment period. IfyouwishtobecontactedfortheCitizen Comment period, there isno estimate of timetoexpectthe call. AllCitizenCommentswillbetimedandlimitedtothreeminutes(firstperiod)orfiveminutes(secondperiod).The telephonenumberwillbecalledONEtime;ifthereisnoanswer,theclerkwill moveonto thenextcitizen. ThankYouForYourCooperation! 1 2 NOTICE TO THE PUBLIC SPECIAL MEETING NOTICE Historic Preservation Commission Virtual Meeting Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special Meeting of the Historic Preservation Commission on Monday, April 19,2021 immediately following the work sessionfor the purpose of: Discuss and vote on procedures for recognition and consistent stewardship of stakeholders and collaborators of the Certified Local Government (CLG) 20005 Walking tour project. TheSpecialMeetingwillcommenceintheSewardCityCouncil Chambers locatedin CityHallat410AdamsStreet,Seward.Allinterestedpersonsareinvitedtoattendthe meetings. POSTED:Thursday, April 15, 2021 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum 3 The City of Seward, Alaska HISTORIC PRESERVATION COMMISSION SPECIALMEETING AGENDA April 19, 2021 Immediately Following Work Session Council Chambers Cheryl Seese 1.CALL TOORDER Chair Term Expires May, 2022 2.PLEDGE OFALLEGIANCE Sue Ward 3.ROLLCALL Vice Chair Term Expires May, 2023 4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING \[Those who have Tanguy Libbrecht signed in will be given the first opportunity to speak. Time is limited to 3 minutes Commissioner perspeakerand36minutestotaltimeforthisagendaitem.\] Term Expires May, 2023 5.APPROVAL OF AGENDA AND CONSENT AGENDA \[Approval Mary Ann Benoit of Consent Agenda passes all routine items indicated by asterisk (*). Consent Commissioner Agenda items are not considered separatelyunless a commission member so Term Expires May, 2021 requests. In the event of such a request, the item is returned to the Regular Agenda\] Jim Pemberton Commissioner 6.SPECIAL ORDERS,PRESENTATIONSANDREPORTS - None Term Expires May, 2022 Vacant 7.UNFINISHED BUSINESS – None Commissioner Term Expires May, 2023 8.NEW BUSINESS Vacant A.Other New Business Items Commissioner Term Expires May, 2022 1.Discuss and vote on procedures for recognition and consistent stewardship of stakeholders and collaborators of the Certified Local Government (CLF) 20005 Walking tour project. Stephen Sowell 9.INFORMATIONAL ITEMS AND REPORTS – None Assistant City Manager 10.CITIZEN COMMENTS Valarie Kingsland Library Museum Director 11.COMMISSION AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Jessica Stallard Deputy City Clerk 12.ADJOURNMENT City of Seward, Alaska Historic Preservation Commission Agenda April 19, 2021 4 HP CLG PROJECT # 20005 Walking Tour Project Report for work session-Tanguy Libbrecht RHFM OQNFQDRR9 Report from Mary Ann Benoit. She will detail how 26 signs are just about complete and ready to go to production. Once ordered, expected delivery is around Mid-June (See timeline) ATCFDS We are on track with some help. I contacted the State of Alaska SHPO to let them know that posts, brackets, production are exceeding original estimates, in great part because of the strong demand of our project. They are going to increase the reimbursement to 24,000 from $17,825, There is not anticipated extra cost to the city as our volunteer hours and in kind will cover our portion of the match. While this amount will cover the Cost of design of signs, production, posts, brackets, delivery, it will not cover the cost of digging, concrete, install. This will need to come from private entities. Note that I will ask for a motion from the commission for me to send the request in to the SHPO to accept the additional funding. I have made Ms. Naneth Ambrosiani aware in finance. I will also be sending her all invoices received to date, as well as any estimates. We have received interest from Rotary Club of Seward to offer a donation. Bruce Jaffa has also helped as have private homeowners. Fundraising committee will need to convene and dial this in. We also need to discuss how in kind and donor recognition will occur as a matter of consistent policy. H g`ud qdptdrsdc ` rodbh`k lddshmf enkknvhmf sgd 3-08 vnqj rdrrhnm to discuss and vote on how to consistently receive any funding and recognize time and monetary donations, whether it be signs, on maps, or a combination or derivative of either or both. RHFM HMRS@KK9 Noshnmr9 5 City of Seward: Neither public works or Parks and Rec can assist. Neither has the equipment, staff, or resources. Both Cntf in Public Works and Sxkdq in Parks and Rec have been contacted. Assistance from city departments seems unlikely at this point., Aqtbd I`ee` with Jaffa construction has indicated willingness to help with install, short of digging the holes. I will discuss with him if he would be willing to donate cement, backfill or expertise. We will need to seek private options. Bnllhrrhnmdq Odladqsnm has indicated he can operate equipment. HP SIGNAGE PROJECT TIMELINE (WORKING PLAN) 04.18.21 WHONotes MB, CS, SW, TL, FWProperty load to be shared amongst commissioners. Ongoing task. MB, CS, SW, TL, FWCompleted Any laydowns to be submitted before meeting. Notes will be kept for legislative HP Commissionhistory HP CommissionMary Ann will present latest recommendations from the committee. Letter ready for approval at Feb 11 Meeting. Both for above and below funding Tanguyline. No intent to put people into a 20' Setback. Bigger concern is city of right of way (Street) Identify where line is. On second between Washingtonand Adams, houses are built right up into street. Grandfathered. Tricky part is looking at a case by case basis. Setback is defined as required minimum difference from right of way or lot line only landscaping,parking,etc.is permitted. Will send Mary Annletter and properties and permit. Does not need to know size. Ms. Kingsland noted this as a reasonable timeline, needto verify report was Valariereceived. Cannot guarantee sign will be complete if not received by this time. Ongoing All Commissionersrequests. Ongoing orders. May take a couple of days to a couple of weeks: Time Mary ann to provide to Tanguy ordersensitive Commissioners have been advising properties not selected they may be on a Tanguyfuture round and/or if enough info, may be on the walking tour, no sign. Cannot guarantee sign will be complete if not received by this time. Ongoing MB, CS, SW, TLrequests. Ongoing review. Katie at state has been reviewing in batches. Mary and committee AnnPer Peter as Corvus 6 Tanguy spoke to state and they will increase budget by to $24,000 reimbursed to City. Match has already been met. Will not resultin extra funding needed by Tanguy city. Mary Ann has provided all revisions to Peter for review. Once complete will Peter and Mary Annneed final review by property owners. Valarie KingslandNeed to let Valarie know this is due Tanguy is working on thisCost of map design is going to be included in the originaldesign cost Peter Briggs-CorvusOn Track Peter Briggs-Corvus I-Zone/Peter to verify Will need to budget and for these. Color on one side, black and white narrative 5,000 Maps estimatedonother Received c/o?Sent to City of Seward? May require equipment rental and volunteers coordination. City does not have Volunteer/In Kind Committeescapacity to help. Will need to find in kind. Jaffa construction, others? Coordinated with City and HPNot required Valarie Kingsland V@KJHMF SNTQ L@O: To be set up as a TRI-Fold Something similar to this, like they did for Valdez. After speaking to Peter, he has agreed to design the walking tour map, all color with points of interest on one side and black and white narrative on the other for NO ADDITIONAL COST. 26 signs will be in production, while there will be close to 30-40 properties on the map. Printing will be an extra, very reasonable cost From Peter: He gave me two quotes to show the range from simple to more fancy. 5,000 trifold 8.5x11 B&W (20 lb. normal bond paper) = $300 (6 cents each roughly) 5,000 trifold 8.5x11 full color with full bleed (nicer 24 lb. paper) = $895 (18 cents roughly each) 7 ADDITIONAL NOTES: 113,23// Qdrtqqdbshnm A`x Snnk Qdms`k 'Kdhe( Mini Excavator is best: Have to dig a larger hole with back blade Available: Hard to dictate if available MINI T 4000 Lv No special license is needed. Easy to learn. Sauna Tubes very helpful for pouring concrete 8 You can drive it, can be very slow. Rubber tracked. Vddj9 #01//.VJ Drshl`sd 0 Gntq odq onrs COMMITTEES: Time to start working on some fundraising and eventually volunteers. This will be subject of further discussion. Need to also re\[work committees. Historic Preservation committee is very active, others will now come into play: 1)Volunteer recruitment and engagement 2)Fundraising and In-Kindpartnerships 3)Marketing-Radio, newspaper, Facebook Respectfully submitted for consideration: Commissioner Tanguy Libbrecht 9