HomeMy WebLinkAboutRes2021-042 CITY OF SEWARD, ALASKA Sponsored by: Regis
RESOLUTION 2021-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH RESURRECTION RENTAL TO PROVIDE
PORTABLE TOILET RENTAL& SERVICE IN THE AMOUNT OF$41,477
WHEREAS, the demand for public restroom facilities in City parks and campgrounds
exceeds existing supply; and
WHEREAS, portable toilets are a cost-effective, short-term solution to meeting this
demand; and
WHEREAS,the City developed a scope of work and advertised a competitive bid package
according to SCC 6.10.210; and
WHEREAS, two bids were received by the deadline of March 2, 2021; and
WHEREAS, the City reviewed the bids and concluded Resurrection Rental was the
Llowest, most qualified, and responsive bidder with a bid amount of$41,477.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1.The City Manager is hereby authorized to enter into a contract with Resurrection
4 Rental to provide portable toilet rental & service in substantial form as attached hereto.
Section 2.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12`h
day of April, 2021.
T E I 0 SEWARD, ALASKA
is Ter , Ma
AYES: DeMoss, Osenga, McClure, Terry
NOES: Casagranda
ABSENT: Seese, Baclaan
ABSTAIN: None
II
CITY OF SEWARD,ALASKA
RESOLUTION 2021-042
ATTEST:
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Brenda J. Ballou, MMC A c -} ;„ c .' + Y c / e r k
City Clerk
(City Seal)
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Agenda Statement
Meeting Date: April 12, 2021
To: City Council
Through: Norm Regis, Acting City Manager �315-
From: Tyler Florence, Director of Parks & Recreation
Agenda Item: Contract with Resurrection Rental for Portable Toilet Rental & Service
BACKGROUND & JUSTIFICATION:
Parks & Recreation has historically contracted out for portable toilet services in order to meet the
public demand for restroom facilities in city parks and campgrounds, especially during the high-
traffic summer season. Service locations include First Lake, Jon Perry Ball Field, and
campgrounds such as Spring Creek, Harborside, Resurrection, and Williams. Contracted service,,
include seasonal unit rentals and servicing to meet baseline demand, as well as on-call unit rentals
and servicing to meet surges in visitor traffic as needed.
Based on historical usage patterns,we developed a scope of work and advertised a competitive bid
package according to SCC 6.10.210. City Administration received two bids by the deadline of
March 2, 2021. After reviewing the bids, it was concluded that Resurrection Rental was the lowest,
most qualified, and responsive bidder with a bid amount of $41,477. City Administration
recommends proceeding with entering into a contract with Resurrection Rental for portable toilet
rental and service,
INTENT:
Provide the public with adequate, clean and well-maintained portable toilet facilities in city parks
and campgrounds.
CONSISTENCY CHECKLIST: Yes No NIA
Comprehensive Plan (2030, approved by Council May 30, 2017):
3.6.1.1 Improve existing and develop additional recreational X
infrastructure.
Strategic Plan (Approved by Coun it Resolution 99 043):
Provide diverse,year-round,indoor and outdoor recreation X
facilities... .3
Other(list):
92
FISCAL NOTE:
Funding for this contract is included in the 2021 budget in the campground department under
contracted services account number 01000 14I 1-7009.No further appropriation necessary.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No Not Applicable
RECOMIVIENDATION:
Approve Resolution 2021-042, authorizing the city manager to enter into a contract with
resurrection rental to provide portable toilet rental and service in the amount of$41,477 and
appropriating funds.
93
CONTRACT
CITY OF SEWARD, ALASKA
PORTABLE TOILET RENTAL& SERVICE
CONTRACT("Contract"), between the City of Seward,Alaska, herein called the City,acting by and through
its City Manager, and upon signing; this document shall serve as the notice to proceed, and
�e 5 t�le-k-e C I kS e4,
Company Name A
Company Address(Street or PO Box, City, S ate. Zip)
alan
Individual Partnership Joint Venture Sale Proprietorship Corporation
❑ ❑ ❑ ;9 C
incorporated under the laws of the State of Alaska, its successors and assigns, herein called the Contractor,
is effective the date of the signature of the City Manager on this document.
The Contractor,for and in consideration of the payment or payments herein specified and agreed to by the
City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the
work and labor required per the terms specified in the Portable Toilet Rental&Service bid packet as bid by
the Contractor with bid and prices named below. It is distinctly understood and agreed that no claim for
additional work or materials, done or furnished by the Contractor and not specifically herein provided for,
will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by this
Contract, unless such work or materials is ordered in writing by the City. In no event shall the City be liable
for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are
required by the Contract or on written order furnished by the City. Any such work or materials which may
be done or furnished by the Contractor without written order first being given shall be at the Contractor's
own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for
compensation for work or materials done or furnished without such written order.
The Contractor further covenants and agrees that a1I materials shall be furnished and delivered and all work
and labor shall be done and performed, in every respect, to the satisfaction of the City, on or before:
March 31,2022 or within 14 calendar days following the date of notice to proceed. It is
expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason,
except with the written consent of the City, to complete the furnishing and delivery of materials and the
doing and performance of the work before the aforesaid date, the City shall have the right to deduct from
any money due or which may become due the Contractor.
The Contractor further covenants and agrees that the all services will be done under the administration of
and to the complete satisfaction of the City subject to the inspection at all times and approval by any
regulatory agency of the Local, State, or Federal Government of the United States of America, and in
accordance with the laws of the State of Alaska and the City of Seward.
For purposes of this Contract, Contracting Officer means Adam Sayler or any other person
designated by the City Manager.
The Contractor is an independent contractor and not an employee or agent of the City.
City of Seward Portable Toilet Rental&Service CONTRACT
Page 1 of 3
94
Payment for services under this Contract shall be made in accordance with the following bid schedule:
All shipping, delivery, and fuel charges must be included in the bid price. The City will pay no additional
shipping, delivery, and fuel charges.
CATEGORY A—PORTABLE TOILET RENTAL & SERVICING
Item Unit Type Quantity Bid Price for
Summer Season
(Apr. 1 —Sept. 30
1. Standard unit serviced twice per week 13 $37,752
2. ADA accessible unit serviced twice per week 1 $3,630
CATEGORY B —SERVICING OF CITY-OWNED PORTABLE TOILETS
Item Service Frequency Quantity Bid Price for
Winter Season
(Oct. 1 - Mar. 31
1. Serviced once per week 1 $65
CATEGORY C —ADDITIONAL (NON-SCHEDULED) UNIT RENTAL & SERVICING
Item Unit Type Bid Price Per Unit
1. Standard unit serviced twice per week $200 1 er week
2. ADA accessible unit serviced twice per week $200 1 er week
3. Additional non-scheduled service $50 1 er visit
CATEGORY D—DELIVERY TERMS (TIME REQUIRED FOR DELIVERY AFTER RECEIPT OF
ORDER)
Item Service Bid
1. Additional non-scheduled unit rental *Sarre day service to be provided when
contractor is notified before 4:00 PM.
2. Additional non-scheduled service "Same day service to be provided when
contractor is notified before 5:00 PM,
Monday—Saturday.
'The City shall notify the Contractor of the need for additional non-scheduled services using the following
contact methods:
Contractor Phone Number
, e- 5G-frr_��Ci� aCIr CGGam+
Contractor Email
City of Seward Portable Toilet Rental&Service CONTRACT
Page 2 of 3
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IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to
its terms and conditions.
CONTRACTOR
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Company Name
natur of Authorized Company Representative
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T.t�Q�G�ir�3 4� �1 I Cdis l 10e�)
Name and Title
3A9AI
Date
CITY OF SEWARD
Signature of City Manager
Name
Date
Co Clerk
(ATTEST)
City of Seward Portable Toilet Rental&Service CONTRACT
Page 3 of 3
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