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Home My WebLink About04262021 City Council Packet Photo Credit: Christy Jordan Monday, April 26, 2021 City Council ChambersBeginning at 7:00 p.m. PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS & PUBLIC HEARING TESTIMONY AT APRIL 26, 2021 SEWARD CITY COUNCIL MEETING The Seward City Council will hold a RegularMeeting on Monday, April 26, 2021. Because the City of Seward is currently experiencing a declared public health emergencydue to Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments and Public Hearing Testimony had been created. You can attend meetingsvirtuallyin the following ways, or you may attend the meetings in person. We simply request that you wear a mask and stay six feet apart from anyone who is not in your household or your social distancing bubble. How To Submit Your CITIZEN COMMENTS 1.Email your WRITTEN comments to clerk@cityofseward.netno later than 2:00 p.m. on Monday, April 26, 2021. Identify whether you want your comments READ ALOUD at the meeting or EMAILED to council upon receipt.In response to your email, you should expect to receive a verification email from the clerk confirming the method of delivery –if you do not receive this email, please call the clerk at 224-4045. Comments requested to be read aloudwill be delivered verballyto council by the City Clerk at the appropriate time duringthe meeting. 2.If you wish to be called onthe telephoneduring the meeting to provide your comments TELEPHONICALLY, send an email request tothe City Clerk along with your contact information to clerk@cityofseward.net, including your full name and the telephone number you wish to have called. The clerk must receive your request no later than 2:00 p.m. on Monday, April 26, 2021. Identify whether you wish to be called during the FIRST orSECOND citizen comment period, or both. If you wish to be contacted for the first Citizen Comment period, please be prepared toanswer your phone starting at 7:00 p.m. If you wish to be contacted for the second Citizen Comment period, there is no estimate of time to expect the call. In response to your email, you should expect to receive a verification email from the clerk – if you do not receive this email, please call the clerk at 224-4045. All Citizen Comments will be timed and limited to three minutes (first period) or five minutes (second period).Public hearing items are limited to five (5) minutes each. The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. How To VirtuallyATTENDThe Meeting 1.The meeting will be Live Streamed on the city’s YouTube page. Log onto YouTube and type “City of Seward Alaska” into the search bar. 2.Listen on the radio. Tune to KIBH-FM 91.7 3.Watch on television. Tune into GCI Cable Channel 9. 1 April 26, 2021 7:00 p.m. Council Chambers Christy Terry 1.CALL TO ORDER Mayor Term Expires 2022 2.PLEDGE OF ALLEGIANCE Tony Baclaan 3.ROLL CALL Vice Mayor Term Expires 2022 4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING \[Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes Sue McClure per speaker and 36 minutes total speaking time for this agenda item.\] Council Member Term Expires 2023 5.APPROVAL OF AGENDA AND CONSENT AGENDA \[Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Sharyl Seese Agenda items are not considered separately unless a council member so requests. Council Member In the event of such a request, the item is returned to the Regular Agenda\] Term Expires 2021 6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS John Osenga Council MemberA.Proclamations and Awards Term Expires 2021 1.Recognizing the Retirement of Melody Moline……...Pg. 2.Municipal Clerks Week………………………………Pg. 6 Liz DeMoss3.WildfireCommunityPreparednessDay……………...Pg. 7 Council Member4.Historic Preservation Month………………………….Pg. 9 Term Expires 2023 B.CityManagerReport.........................................................Pg.10 Ristine Casagranda Council Member C.OtherReportsandAnnouncements\[Reports must be submitted to the city clerkno later than noon on the Tuesday precedingthe Monday Term Expires 2022 meeting for inclusion in the packet. Five (5) minutes speaking timewillbe allowed for each report.\] 1.ChamberofCommerceReport……………………..Pg. 23 D.Presentations\[Presentations are limited to ten minutes each, excluding Norm Regis Q&A, and are limited to two per meeting unless increased by council.\] Acting City Manager 1.Alaska Redistricting Board presentation by Peter Torkelson…………………………………………...Pg. 26 Brenda Ballou 2.Watch the winning video from the Japanese Consulate’s City Clerk Contest: submitted by the Japanese students from the 2019 StudentExchangebetween Obihiro and Seward……Pg. 33 Brooks Chandler City Attorney 2 7.PUBLIC HEARINGS – None 8.UNFINISHED BUSINESS A.Items Postponed from Previous Agenda 1.Resolution 2021-043, Amending The 2021 Budget To Reflect Mid-Cycle Budget Adjustments, And Appropriating Funds…………………………………………Pg.34 9.NEW BUSINESS A.Resolutions 1.Resolution 2021-047, Authorizing The Participation In A Proposed Refinancing By The Alaska Municipal Bond Bank Of Its General Obligation Bonds That Provided FundsTo Purchase The General Obligation Library/Museum Bonds, 2011 Series A Of The City of Seward, Under A Loan Agreement Between The City Of Seward And The Alaska Municipal Bond Bank, And Authorizing The City Manager To Approve A Revised Schedule Of PrincipalAnd Interest Payments On The City Of Seward’s 2011A Bonds, In Accordance With The Loan Agreement, If The Bond Bank Successfully RefinancesItsBonds…………………………………………………...Pg. 40 *2.Resolution 2021-048, Authorizing The City Manager To Purchase A Heavy Duty Volvo EC220EL Crawler Excavator, A Large Tilt-Deck Trailer With The Capacity For Hauling The Excavator, And Various Digging And Trenching Attachments In The Amount From Construction Machinery, LLC, A Large Tilt-Deck Trailer With The Capacity For Hauling The Excavator And Various Digging And Trenching Attachments In The Amount Of $288,671 From Construction Machinery, LLC…................................................................................................................Pg. 53 *3.Resolution 2021-049, Authorizing The City Manager To Purchase A Portable Restroom Skid Unit For Williams Park From Portable Restroom Trailers, LLC In The AmountOf$89,775And Appropriating Funds………………………......Pg. 58 *4.Resolution 2021-050, Authorizing The City Manager To Purchase Portable Restroom Trailers For The Cruise Ship Terminal From Portable Restroom Trailers, LLC In The AmountOf$311,805 And Appropriating Funds…………….......Pg. 65 *5.Resolution 2021-051, Authorizing The City Manager To Purchase A New Volvo L110H Wheel Loader With Bucket Attachments And A Kodiak LMSC3640 Snowblower From Construction Machinery Industrial, LLC (CMI) To Replace A 1996 Oshkosh Snowblower For A Total Amount Not To Exceed $460,735 Utilizing TheSourcewellRFPContract#032119-VCE, And Appropriating Funds…....Pg.79 *6.Resolution 2021-052, Authorizing The City Manager To Sign The Cooperative Agreement Between The City Of Seward Fire Department And Kenai Peninsula Borough For Eastern Peninsula Highway Emergency Service Area (EPHESA)…......................................................................................................Pg. 89 *7.Resolution 2021-053, Approving The Renaming Of Dairy Hill Lane To Chamberlin Road Located North And West Of The Seward Lagoon, In The Cliff Addition to Seward Townsite……………………………………………………………..Pg. 109 3 *8.Resolution 2021-054, Recommending City Council Approve The Walkable Mural Application Guidelines And Administrative Policy……………………….....Pg. 129 9.Resolution 2021-055, Amending The Port & Harbor Tariff Regulations To Increase Vessel Storage Rates In The Seward Marine Industrial Center Yard As Of January 1, 2022………………………………………………………………………...Pg.135 B.OtherNew Business Items *1.ApprovaloftheApril12, 2021 City CouncilRegularMeetingMinutes….......Pg. 145 *2.Non-objection to the renewal of the liquor license for Tony’s Bar –Beverage Dispensary#1153…………………………………………………………........Pg. 154 *3.Non-objection to the renewal of the liquor license for Tony’s Liquor Store –Package Store#1154………………………………………………………………….....Pg.167 *4.Non-objection to the renewal of the liquor license for Oaken Keg #2728 –Package Store#4334…………………………………………………………………......Pg. 180 5.Schedule a work sessionforelectric rates onMay 10, 2021 at5:30 pm……......Pg. 202 6.Schedule a work session to discuss Capital Improvement Plan (CIP) prioritization. Requested on Monday, May 24, 2021 at 5:00 p.m……………………………..Pg. 203 7.Discuss fundingfortheDeveloperReimbursementProgram……………………......Pg. 204 10.INFORMATIONAL ITEMS AND REPORTS\[No Action Required\] A.March, 2021 City and Providence Financials……………………………………..Pg. 205 B.City Clerk’s memo verifying the receiptof the Annual Financial Disclosure Statementsin a timely manner……………………………………………….....Pg. 257 C.Seward Boat HarborWrite-Offs……………………………………………………..Pg.258 11.CITIZEN COMMENTS\[There is nosign in for this comment period. Time is limited to five (5) minutes per speaker.\] 12.COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13.ADJOURNMENT 4 P R O C L A M A T I O N WHEREAS,MelodyMolinejoinedtheCityofSewardonSeptember9,1999,servinginthe FinanceDepartmentformanyyears;and WHEREAS,inSeptember,2008,MelodytransferredtotheHarborDepartment,andher experienceinfinancequicklybecameavaluedasset;and WHEREAS,MelodyhasseentheHarborDepartmentthroughmanychallengesand improvementsovertheyears;and WHEREAS,Melodyimplementedtwosoftwarechanges,andeffectivelyworkedthroughall theissuesthataroseduringthosetransitions;and WHEREAS,Melodysolvednumerousissuesthroughouttheinstallationofthenewelectric programfortheBandCFloatpedestals;and WHEREAS,keeneyeandvastexperiencehashelpedfacilitatemanytariffchanges andimprovementsastheHarborhasgrownovertheyears;and WHEREAS,withoutattentiontodetailandconscientiousness,theHarborwouldnot havehandledsomanychangesandgrowingpainssoproficiently;and WHEREAS,withcompassionandprofessionalism,shehashandleddisgruntled customerswithrespect;and WHEREAS,Melodywasinstrumentalinthesuccessofthe2018AAHPAConference;and WHEREAS,Melodyhasalwaysbeenateamplayer,isarespectedcolleague,andwillbe sorelymissedbyeveryoneattheCity. NOW,THEREFORE,I,ChristyTerry,MayoroftheCityofSeward,Alaska,doherebythank MelodyMolineforhermanyyearsofserviceandhernumerouscontributionstotheCityof Seward,andwishherallthebestinherretirement. th Dated this 26Day of April, 2021THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 5 PROCLAMATION WHEREAS,theofficeoftheProfessionalMunicipalClerkisatime-honoredandvitalpartoflocal governmentsthroughouttheworld;and WHEREAS,theofficeoftheProfessionalMunicipalClerkistheoldestprofessionamongpublic servants;and WHEREAS,theofficeoftheProfessionalMunicipalClerkprovidestheprofessionallinkbetween citizens,localgoverningbodies,andagenciesofgovernmentatotherlevels;and WHEREAS,ProfessionalMunicipalClerkshavepledgedtobeevermindfuloftheirneutralityand impartiality,renderingequalservicetoall;and WHEREAS,theProfessionalMunicipalClerkservesastheinformationcenteronfunctionsoflocal governmentandcommunity;and WHEREAS,ProfessionalMunicipalClerkscontinuallystrivetoimprovetheadministrationofthe affairsoftheirofficethroughparticipationineducationprograms,seminars,workshops,andtheannual meetingsoftheirstateandinternationalprofessionalorganizations;and WHEREAS,itismostappropriatethatwerecognizetheaccomplishmentsoftheofficeofthe ProfessionalMunicipalClerkandtheroletheyserveforthecommunity. NOW,THEREFORE,I,ChristyTerry,MayoroftheCityofSeward,Alaskadoherebyproclaimthe weekofMay2–8,2021asthe nd 52Annual Professional Municipal Clerks Week andextendappreciationtoourProfessionalMunicipalClerksforthevitalservicesperformedandthe exemplarydedicationtothecommunitiestheyrepresent. th DATED THIS 26DAY OF APRIL, 2021THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 6 7 8 PROCLAMATION WHEREAS,historicpreservationisaneffectivetoolformanaginggrowthandsustainable development,revitalizingneighborhoods,fosteringlocalpride,andmaintainingcommunitycharacter whileenhancinglivability;and WHEREAS,historicpreservationisrelevantforcommunitiesacrossthenation,bothurbanand rural,andforAmericansofallages,allwalksoflife,andallethnicbackgrounds;and WHEREAS,itisimportanttocelebratetheroleofhistoryinourlivesandthecontributionsmade bydedicatedindividualsinhelpingtopreservethetangibleaspectsoftheheritagethathasshapedusas people;and WHEREAS,overthecourseofthepastyear,theSewardHistoricPreservationCommissionhas initiatedandcontributedtolocalhistoricpreservationactivitiesandprojects,suchastheCertifiedLocal GovernmentGrant20005PublicEducationSignagewhichpromoteslocalhistoricpropertiesthrough educationalsignageandahistoricwalkingtour. NOW,THEREFORE,I,ChristyTerry,MayoroftheCityofSeward,AlaskadoherebyproclaimMay, 2021as: NATIONAL HISTORIC PRESERVATION MONTH anddocalluponthepeopleofSewardtojointheirfellowcitizensacrosstheUnitedStatesinrecognizing andparticipatinginthisspecialobservance. th DATED THIS 26DAY OF APRIL, 2021 THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 9 The following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: Date Department Description Amount Annual building automation/mechanical $7,590 3/18/2021 Library system schedule service agreement 4/02/2021Public WorksLift station #4 grinder pump replacement$9,622 Maintenance on fire vessel Jon Foster unit $29,500 4/09/2021 Fire #364 4/12/2021 Public WorksReplace flatbed deck on vehicle #115$8,250 *Library & Museum Long Building Technologies, INC. Annual building automation/mechanical system scheduled service agreement (renewable for up to 5 years through 2025). Includes: Bi-Annual PM: AHU1, AHU2, AHU3 and AHU4, Filter changes, Belt tension adjustments, Inspection, Annual belt change; Humidifier: Bi-Annual cleaning, Inspection; Boiler 1 (Oil fired boiler): Biannual inspection, Fall tune up; Controls Front End, Annual PM visit, Update software the first year, Go through controls system, Adjust as requested or required, Bi-Annual: Remote DDC access before or during mechanical PM to address issues while onsite. *Fire There has not been significant upkeep and maintenance on the Fire Rescue Boat, the John Foster, for many years and the vessel is in need of much care. The John Foster will have its engines and pump thoroughly checked and preventive maintenance performed. The hull will be repaired and repainted and all zincs replaced. The electrical system will be reviewed and repaired as necessary. The pump intake valve will be repaired. *Public Works The grinder pump is for wastewater lift station #4 at Forrest Acres. One of the old pumps broke down and required replacement. The photo on the next page shows what is left of the rusted out flatbed frame on unit #115. The cross members are totally gone. This truck is used frequently with the sand/salt mix in the winter and also for calcium chloride application in the summer. The old deck gave us 11 years of service. The new flatbed deck is all aluminum and will resist this type of corrosion for many years. 10 FINANCE Director: Jennifer Pae Once the library bond resolution is approved, it will be forwarded to the bond bank. There has been a two-week delay in pricing due to another community included in the refunding who needs additional th time to pass authorizing legislation. Pricing is now set for May 26 with a closing date within the second or third week of June. The 2020 financial statements are being drafted by Altman Rogers. We are waiting for the financial statements from Providence that are included in our CAFR. Once these draft statements are received, finance will begin working on the management discussion & analysisas well as the statistical section before the final CAFR is produced and presented to Council. As requested, the table below shows our first quarter sales tax receipts: 11 CITY OF SEWARD PERSONNEL TRANSACTIONS Separations: Department: Date of Separation: DMV ClerkPolice4/15/2021 Sports & Rec Assistant SPRD 4/15/2021 Executive Assistant Police Police 4/19/2021 Corrections Officer Police 4/24/2021 Correctional Sergeant Police 4/24/2021 Program Coordinator Library Library 4/27/2021 Accounting Tech II Utility Finance 6/04/2021 New Hires: Department: Date of Hire: Correctional Sergeant Police 4/8/2021 (Internal Promotion) Executive Assistant Police Police 4/28/2021 (Internal Promotion) Available Full Time Positions:Department: Position Status: Patrol Officer RecruitPolice Advertising Since 01/27/2020 Planning Technician Community Development Advertising Since 03/10/2021 Executive Assistant Harbor Harbor Advertising Since 03/19/2021 DMV Clerk Police Advertising Since 04/05/2021 Sports & Rec Assistant SPRD Advertising Since 04/05/2021 Corrections Officer Police Advertising Since 04/12/2021 Accounting Tech II Utility Finance Advertising Since 04/16/2021 Available Seasonal Positions: Department:Position Status: Campground Attendant SPRD Advertising Since 3/12/2021 Campground/Park Maintenance SPRD Advertising Since 3/12/2021 Park Maintenance Worker SPRD Advertising Since 3/12/2021 Seasonal Library Aide Library Advertising Since 4/05/2021 Gardner SPRD Advertising Since 4/19/2021 12 HARBOR Harbormaster: Norm Regis We have currently started lifting vessels for Coast Guard inspections for the 2021 season. ter in the harbor has been turned off. There is signage throughout the harbor notifying where the The wa winter water spots are located. The harbor crew has been working to keep up with the snow/ice melting at SMIC. The 50-ton lifts have picked up as summer season nears. We have adjusted to COVID-19 issues/mandates while continuing to do boat lifts. ew is continuing to clean up the last 2 lots at SMIC. This may take some time due to snow removal, The cr but we are making headway. The harbor crew has done several 330-ton boat lifts this week. The harbor office is short one office staff. We have upgraded to the new software and are still working through some minor issues. The harbor office will be closed on Sundays. Any phone messages received on Sundays are being monitored th and responded to by the Sunday harbor crew. Starting May 9, the harbor office will be open seven days a week. The fish cleaning stations will be opened as soon as the water is turned on. Continuing to have meeting concerning the north east harbor launch ramp. We are at 75% design, and still waiting on the state to appropriate the money that AD&G has received from the feds. In collaboration with Providence Seward Medical Center, the harbor installed a sharps collection bin near the harbor restrooms. After over twenty years of service, this is Melody Moline’s last week at the harbor. She will be greatly missed. Thank you, Melody! 13 ELECTRIC Director: Rob Montgomery Seward’s Power Supply Contract (Update) – Meetings to discuss Seward’s power supply contract were held with three electric utilities (Chugach Electric, HEA and MEA) in Anchorage on Thursday, April 8 and Friday, April 9. All meetings were informative, but moving forward we will focus our negotiations solely with Chugach Electric based on some clear advantages they offer: o Competitive rates o Geographic advantage of facilities to serve Seward o Access to lower-cost gas supplies o Willingness to consider ancillary services in support of Seward We have informed HEA and MEA of our decision to proceed with Chugach Electric, and we are now scheduling meetings with Chugach for ongoing negotiations. The current supply contract with CEA expires in December. Building/Electric Inspections – A meeting was held between Seward’s building inspection officials and electric department representatives to coordinate processes and deadlines for building and electrical inspections. The discussion was informative for both groups and should create efficiencies and synergies between the teams moving forward. This will be especially helpful as more customers seek solar interconnections. Safety Audit (Update) – Don Maynor of the Alaska Power Authority completed a two-day audit of Seward Electric facilities on Friday, April 9. The audit was productive, and he was able to make several recommendations for improvement in our safety policies and procedures. We expect to receive a written report of his findings within the next week or two, and we will use that report for future actions. Right-of-Way Clearing RFP (Update) – Five bids were received for the T-Line right-ow-way (ROW) clearing RFP that closed on Friday, April 9. We are grading the bids and will check references of the finalists before making an offer, which we expect to happen the week of April 19. The purpose of the RFP is to identify a contractor to catch up ROW clearing work in significantly overgrown sections of our transmission right of way. The contract will be for up to two years or when assigned work is completed. EV Charging Stations (Update) – A conference call was conducted on April 12 with a potential vendor and two potential host sites: Seward Chamber of Commerce (Jason Bickling) and Harbor 360 Hotel (Carole Tallman). Jason and Carole are continuing to exchange information with the vendor to finalize project details. Once a vendor is selected, a formal application to serve as host sites will be filed. This EV project is part of an initiative of the Alaska Energy Authority (AEA) to create a direct current fast charging (DCFC) corridor for electric vehicles from the Kenai Peninsula (Seward, Homer and other locations) into Anchorage and up to Fairbanks. Grant money is being made available for approved sites for 80 percent of the overall cost of each DCFC site up to $100,000. Electric Department Facebook Page – A meeting was held with Dustin Phillips of IT to plan for a Facebook page for the Electric Department. Logistical details are being worked on and a target date for launching the page is May 3. Some of the ways we will use the page include: posting outage updates, 14 ng electric department activities, sharing tree trimming schedules, and providing tips on safety promoti and energy conservation. Demand Meters – Still waiting on the arrival of meters to complete the demand meter changeout. There are still 11 meters to be changed out. While we have demand meters in stock, they are not the correct meters for these installations. FIRE & BUILDING DEPARTMENT Fire Chief: Clinton Crites th r ISO BCEGS-Building Codes Effectiveness Grading Schedule audit on April 13 Had ou. With the anticipated upcoming adoptions of 2018 codes we should see an improvement in our rating. This rating affects FEMA Building Resilient Infrastructures and Communities (BRIC) Grants. Planning for the 2021 ORCA Military & Local responder’s All Hazards drill to be held in Seward May st 18-21. This is a full scale all-hazards CBRNE-Chemical, Biological, Radioactive, Nuclear, and Explosive exercise that is intended to test and evaluate the operational capability of the emergency management system in an interactive manner. This exercise will serve as an interagency evaluation of interoperability among local stakeholders and spans from the MAT-SU Borough to Seward. During this exercise the community may see and hear various military, federal, state, and local agencies “responding” to simulated events. Fire & Life Safety Inspections including educational, hotels, motels, and lodgings. YTD: 128 inspections discovering 250 violations. Command 2 out of service for 3 weeks due to mechanical, fingers crossed we get it back next week. Emerg ency Calls year to date: 47 Revie wing Codes to update to 2018 to include: Fire, Building (Commercial and Residential), Mechanical, Electrical, Existing Buildings, and Plumbing. Will schedule work session when review is complete. thth Starting April 8-May 8, we will be working collaboratively with the American Red Cross on the Sound the Alarm campaign. Any citizen on the Eastern Side of the Peninsula can call the fire department to set up an appointment for a smoke detector check or installation if they do not have a working smoke detector. Free smoke detectors will be provided by the American Red Cross. Call 224-3445 to set up an appointment. We can always use volunteers. If you, or someone you know, is interested in serving our community, please give us a call at 224-3445 or stop by at one of our trainings on Wednesday evenings at 7:00 pm. 15 PARKS & RECREATION Director: Tyler Florence MISSION Preserve, improve, and promote the city's natural resources, parkland, and recreational opportunities for current and future generations. COVID-19 ADVISORIES AVTEC has closed the gym (aka Student Services Center) to the public until further notice. UTILIZATION: April 03 – April 15 Campground Rentals16 CAMPGROUNDS Seward Parks & Recreation manages 10 campgrounds with over 400 RV and tent sites. Reserve today on https://www.cityofseward.us/departments/parks- Campspot—visit the Campground page for more details: recreation/campgrounds Advance reservation is open for the entire 2021 summer camping season. SPORTS & RECREATION Visit RecDesk to view our current program offerings: https://seward.recdesk.com/Community/Home Upcoming Events 4/24 Kite Festival 5/01 Super Saturday Cleanup 5/08 Pink Cheeks Triathlon 5/15 Exit Glacier Race Recurrin g Programs Youth Leadership Council meetings, Tuesday from 5pm – 7pm. Location to be determined. Email Jrutledge@cityofseward.net for details. Adult Co-ed Soccer nights at JP Field, Thursday from 5pm – 7pm. Family Soccer Fun night at JP Field co-hosted with Seward Youth 360, Friday from 5pm -7pm Around the town scavenger hunts. Posted on Parks and Recreation Facebook page every other Wednesday. Complete and receive a prize. Email pictures to jrutledge@cityofseward.net *Parks & Recreation intends to hire a gardener for the 2021 summer season who will be responsible for planting and maintaining municipal gardens, flower planters, and general landscaping. 16 PUBLIC WORKS Director: Doug Schoessler Water meter inventory: Out of 141 total water meters, there are only 7 left to inspect. Those 7 customers are either not here yet or there is still ice frozen over the access. With the finance department, we are reviewing the current water meter inventory information to produce a report and proceed with corrections to meter size and monthly water charges. Hopefully, this will be complete by the end of April. We met on-site with the contractor that will do the airline repairs at the Lowell Point Lagoon on 4/16/2021. The lagoon is still frozen over. We will tentatively schedule the repairs for mid-May. We are hoping this warm weather continues and speeds up the repair date. The street department is able to grade most gravel roads, but some are still frozen. Cleaning up the winter sand and debris is next on the list along with many other spring cleanup items. To repor t potholes in city limits, call the Public Works Department at 907-224-4058 from 7:00am to 4:00pm M-F. If outside those hours, please leave a message and it will get forwarded to us. The USACE Lowell Canyon Flood Control link is on the city website as requested at the last Council meeting. It is located under Public Works. Hopefully we are done clearing snow avalanches for this spring! 17 SEWARD LIBRARY & MUSEUM Director: Valarie Kingsland LIBRARY & MUSEUM SERVICES Note hours and services are subject to change due to the COVID-19 situation and staff capacity. Visit www.cityofseward.us/libmus for updates. Contact us at 907-224-4082 or email libmus@cityofseward.net. Library: Tues-Sat, 11am-8pm. Museum: Temporarily closed for maintenance. Free WiFi 24/7 outside the building, no password. Walk-in Services Library browsing & borrowing. Public access computers (walk in or by appointment to ensure access). Copy/Fax/Print/Scan Take Home Craft Kits (limited supply). Contact us to arrange curbside delivery. Services by Appointment Passport Acceptance (limited appointment availability; expect long processing delays). Community Room, Meeting Room, and Research Room use (call or email for details). OPEN HALF DAY: Staff Training and Work Day Tues, May 4: 3-8pm Dedicated training time allows staff to meet all together, acquire training, develop work skills, services and programs, as well as focus on projects to better serve our community. We will focus on preparing for summer. Updates will be posted to our website at www.cityofseward.us/libmus. Thank you for this opportunity to serve you better! Flex line Repairs for Museum Storage Monday, May 10 th Final repairs to the Secure Storage space will take place the week of May 10. We hope to move objects back into Secure Storage shortly after repairs are finished. MUSEUM WINDOW DISPLAY April Artifact of the Month Poetry ‘78’ Book In recognition of National Poetry Month, the April Artifact of the Month is a poetry book published in 1978 by the Graphic Arts Club of Seward High School. Three pages featuring seven different poems are on display, along with the original book. Also featured are historical photos from the museum collection. TAKE HOME CRAFT/ACTIVITY KITS ndth 2and 4 Fridays Through April ndth Craft/Activity kits for various ages will be available the 2 and 4 Friday of the month through April. Kit’s available while supplies last. Kits include age-appropriate information, activities, and crafts related to a theme for Tots, Children, and Teen/Adults. Adult supervision recommended. Ends in April. 18 SUMMER READING CHALLENGE 2021 Planning Stage: June 1, 2021 We will follow last year’s successful program model which will include weekly craft kits. Expect more details about how people of all ages in our community can participate. SUMMER 2021 MOVIE@2 PROGRAM UPDATE Tues-Sat, 2-3pm Start date TBA We are pleased to announce we have been given permission by the Iditarod Historic Trail Alliance and the Seward Community Library Association to show their movies for our Movie@2 Program this summer! We will show the Iditarod National Historic Trail: A History and Waves Over Seward, daily at 2pm, Tuesday- Saturday with appropriate COVID mitigation. Each movie lasts 25 minutes and will be shown back to back with a suggested donation that is split between the three organizations. We thank the Iditarod Historic Trail Alliance and the Seward Community Library Association for giving us special permission to show these movies to the public! FOOD DONATION BIN and FREECYCLE BIN A dry Food Donation Bin is located at the top of the stairs to the library. Canned and dry food left in this bin is donated to our local He Who Will Provide Food Bank. A Freecycle Bin is located nearby for free reusable material such as grocery bags, mailing envelopes, packing supplies, paper, and containers to promote sustainable living in Seward. Freedge We have local volunteers who put up a fridge with free food for the community located in the library. The Freedge will be maintained by community volunteers. We were able to get state guidelines from the Food Safety and Sanitation to pass on to the community volunteers. ========================================= SUMMER READING CHALLENGE FOR ALL AGES 2021 Theme: Reading Colors Your World Ongoing through August 7 Read for 24 hours this summer! Join this special community wide program for ALL AGES. Our program will include take-home craft kits, coloring pages, and other fun take-home activities throughout the summer as we promote participation! All ages welcome! Challenge your entire family to join! There are three age groups: Tots (Age 0 - 5) Child (Age 6 - 17) Adult (Age 18+) There’s more than one way to participate: Reading to a child, sibling, family member, or friend Listening to audiobooks Online news articles and newspapers Magazines, comic books, and graphic novels Ebooks and Eaudiobooks (available at adl.overdrive.com) 19 ter Regis Online at bit.ly/sewardreadingregistration Register your entire household in one online form! In person at the library By phone at 224-4082 Registration Kits Call for curbside delivery or stop by the library to pick up your registration kit, which includes reading logs, age-specific craft kits, supplies, and other fun goodies. Reading Logs Six logs track four hours each in 20-minute blocks, a commonly recommended reading time for students to maintain their reading level over the summer break. We will email you a virtual badge of completion for each log turned in. Turn in all of your reading logs by August 8 and get an “I read for 24 hours!” sticker and a special prize! Weekly Activity/Craft Kits Call for curbside delivery or stop by the library to pick up your registration kit, which includes reading logs, age-specific craft kits, supplies, and more! Why Read ? Children who read for 21 minutes per day see 1.8 million words each year and have scores on standardized tests in the 90th percentile. A child who is reading for 4.6 minutes per day sees .28 million words each year and scores in the 5th percentile on standardized tests. (Anderson, R. C., P. Wilson, and L. Fielding. Growth in reading and how children spend their time outside of school. Reading Research Quarterly 23: 285– 303, www.jstor.org/stable/748043. Supporters We appreciate the support of the Alaska State Library, Sustainable Seward, and the Seward Community Library Association! The Alaska State Library provides registration and promotional materials for the iRead program across the state. The Seward Community Library Association donated $1000 to help purchase supplies for the program. ========================================== Community Wide Summer Reading Challenge! Get ready for a fabulous community-wide Summer Reading Challenge! Our newly expanded and successful program for all ages has been modified to include take-home craft kits. We’re busy planning, so stay tuned for details! Children who read for 21 minutes per day see 1.8 million words each year and have scores on standardized tests in the 90th percentile. A child who is reading for 4.6 minutes per day sees .28 million words each year and scores in the 5th percentile on standardized tests. (Anderson, R. C., P. Wilson, and L. Fielding. Growth in reading and how children spend their time outside of school. Reading Research Quarterly 23: 285–303, ). www.jstor.org/stable/748043 20 u! Thank Yo We appreciate the support of the Alaska State Library, Sustainable Seward, and the Seward Community Library Association! The Alaska State Library provides registration and promotional materials for the iRead program across the state. The Seward Community Library Association donated $1000 to help purchase supplies for the program. COMMUNITY DEVELOPMENT Director: Jackie Wilde We are excited for everyone to meet our new city planner, Courtney Bringhurst.She hails from Pennsylvania, has a master’s degree in landscape architecture and environmental planning, has a bachelor’s degree in recreation management, and has previously worked for the National Forest Service and the Bureau of Land Management in Utah. WELCOME COURTNEY The City of Seward has worked with Seward City Tours for the Free Shuttle for 2021. The free shuttle program is paid for by the Commercial Passenger Vessel (CPV) funds and will start operations May 14, 2021. Contractor Coldfoot is currently unable to work on the completion of the Jesse Lee Demo. They have completed 78% of the job. The work had to stop due to the ground being frozen and covered in snow. They will continue in May once the snow is gone and the ground is no longer frozen. Floodplain Development permits: 0 Preliminary plat review: 2 Business License compliance review 25 NEW business licenses: 7 STR application reviews 15 NEW STR applications: 3 Building Permits: 2 Sign Variance Permit application: 2 Conditional Use Permit application: 1 The “Did You Know” flyer this month is about Lodging/ Short Term Rentals. On the next page. 21 and safety systematic Council of promote to stimulate the Permits contact and . to y and community, ma oning implementation ontact z the c you of . aperwork to may have iday community p through roper Fr ree the p policies you f of dams ermit for A developmentfacilities d p feel inspection, citizens an through public orderly the management permit Fifth of f the Department please safety equired land o other to r onday City life and M welfare the odginga corner and Our Mission l relating 0 with any questions -4 the he school, hours t general t a 224 obtain services and available Development You Need to Know onducts to preservation utilities, c is venue, usiness health reviews A b , pplication process, ffice taff public What historic information .cityofseward.us a ifth s o public s w F ’ w the the ormal 238 zoning, w Community epartment lerk resource n C D Permitting for Nightly Lodging in 3 steps: at: protect Planning re transportation, ity equirements planning, uring Development of Fi C r nitiating d order, community i he t vailable ime code t public a provide y Seward se so Before ToanddevelopmentAdministration u al ContactCommunityThe 22 arelandSFD an Chamber of Commerce – Executive Director Report April 26, 2020 Board Meeting (report submitted April 20) Forecast Update:We are hearing from member businesses that excursions and independent lodging providers are way up. Hotels are starting to go up but bookings are still low in some areas around the state (based on Aspen Hotels – mid level hotel chain) We know that the carrying capacity of the airlines is less than 80% of 2019 levels so that may play a limiting factor with Canada likely being closed to RV traffic again this summer. I believe we will have the strongest independent traveler summer we have had but will end up being between 70-80% of 2019 levels of overall traveler levels. Visitor Services: The visitor Center is currently open during the week from 10am – 4pm Monday – Friday and closed on the weekends. We will be expanding the hours in the day in and open on weekends in May as demand goes up. We are seeing more visitors come through the doors and increasing amounts of visitor guide requests and phone inquiries. We will be opening the Derby Booth as a secondary visitor center this summer. Alutiiq Pride Marine Institute:The staff went on a tour to Alutiiq Pride Marine Institute a couple weeks back. They are rebranding as being a shellfish hatchery is only a small portion of what they do. They are doing a lot of research and work on Ocean Acidification (specific application), fisheries research, kelp farming and experimentation. It was a really fascinating tour and some of the stuff they are doing isn’t being done anywhere else in the world. We are working with them with some of their rebranding pieces and helping them get the word out about what they do. AEV Charging Stations:I have been working with Rob Montgomery and the group that is managing the distribution of the VW Funds that are distributing grants to install AEV Charging Stations. We have picked a place at the visitor center to install them. There will be one high speed and one level 2 station. We are hoping to have this project done this summer. Update: We have submitted our paperwork to AEA for the grant and are in the process of identifying a vendor. Small Business Development Position: Update: We are getting close to having a co-managed job description. We are working on the contract language and getting some clarifications on scope before getting a final draft for approval. I’m hoping we’ll be able to have this posted in early May and hired in June. Seward Music and Arts Festival: We are working with SMAF organizers reimagine their planso that they can hold this year’s event. They are looking at something similar to a shop small weekend where artists can be in local businessesbut also include a street closure with events, food trucks, etc. as well as having a main concern tent downtown somewhere, which would close at 10pm and then local venues can host music from 10pm on. Look for more information from SMAC and SMAF soon! Community Awards: Thankyou to everyone who nominated and voted in the Community Awards. We are currently celebrating a nominee-a-dayonFacebook and that has had a very positive th reception. The event is scheduled for this weekend, April 24with a hybrid event - virtual except for presentation staff and winners. 23 th Website Progress.The website will be going public on May 11. There will be a version available th on April 26for the staff to review and make adjustments. We are really excited for this! KPTMC (Kenai Peninsula Tourism Marketing Council) Board Update: The Executive Director has th resigned as of April 30. The Executive Board (Shanon Davis, Dale Bagley, and Carol Fraser) and Assembly Member (Lane Chesley) met with the mayor and Borough administration in developing plans to move forward. Halibut Tournament: scheduled for June 15-30.We are working on the planning pieces with Elle Zernia. thth 4of July: Vendor Applications are opening soon. We have another 4of July Committee meeting this week. Planning is going forward – permits, insurance, port-a-potties, garbage, recycling, etc.We are planning our traditional pieces and introducing some new ones as well. More information on this soon. MMR: Planningin progress. A crew went up on the mountain this last weekend and did some tree / debris clearing that came down in the fall / winter. Silver Salmon Derby: Committee is meeting and working on the planning for this year’s Derby scheduled from August 14-22. Calendar of Upcoming Events: 5/6 – Marine Committee Meeting Reports from the Staff: MEMBERSHIP REPORT: Total Active Members: 365 Dropped: 1 New: 6 Rejoined: 3 Simpleview CRM/CMS o Supporting transition of content, listings and brand collateral to new platform o Bringing annual applications and processes online (ad sales, vendors, sponsors) 2021 July 4th Festival o Event coordination & planning support 2021 Community Awards o Event coordination & planning support o Like, Share, mark yourself as attending the FB livestream event! Supporting Team/Director/Board w/ o Bylawsand member code of conduct review/development o Transition/goal setting/planning for membership coordinator position into 2021 o Onboarding new staff Engaging partners for 2020-memberprogramming, including o Simpleview - New site launch/Member listing webinars (April/May) o AK SBDC - 4-part online class pack - will be available to members (September 2021) 24 Communications Report o Social Media - see some fun trends below! o Website Redesign CMS content sent to Simpleview for layout on the new website! Teamwide training on CMS management set for late April/ Tentative launch date for May 11 - two weeks of Web Review from April 26 to May 11 will be heavy lift o Marketing Starting to utilize social media marketing again, with some success Anxiously awaiting the next issue of Edible Alaska for our spread! Mapping out different marketing strategies/plans going into the summer, with focuses on different aspects of Seward to focus on (i.e. birding, maritime, etc.) Crowdriff has been a useful resource as we’re receiving more requests for media o Visitor Guide/Leads Submitted 450 organic requests for mailers and 6 boxes toFairbanks - receiving compliments left and right from other Alaska DMOs! PROMOTIONS/PROGRAMS REPORT: 2021 Community Awards o Graphics/social media support Professional Development o CRM training sessions o Active Campaign training webinars Nonprofit support o HYPER - Happy Youth Programs & Education Resources Member programming o Member Listing Webinar Series Other o Working with Aisha, taking over Chamber E-news & processing new member applications 25 26 US Recession Oil Bust Oil Boom Pipeline Pipeline Complete Korean War Source: Alaska Department of Labor and Workforce Development Source: Alaska Department of Labor and Workforce Development 27 , ithin thirty days after the official reporting of the decennial census of the W (a)United States or thirty days after being duly appointed, whichever occurs lastthe board shall adopt one or more proposed redistricting plans. The board shallhold public hearings on the proposed plan, or, if no single proposed plan isagreed on, on all plans proposed by the board. No later than ninety days afterthe board has been appointed and the official reporting of the decennial censusof the United States, the board shall adopt a final redistricting plan and issue aproclamation of redistricting. The final plan shall set out boundaries of houseand senate districts and shall be effective for the election of members of thelegislature until after the official reporting of the next decennial census of theUnited States. Source: Alaska Department of Labor and Workforce Development Source: Alaska Department of Labor and Workforce Development 28 oard laska B A edistricting R IMING . 30 T EPT * September 30 is the currently published deadline, but data may be received sooner (days or weeks)* September 30 is the currently published deadline, but data may be received sooner (days or weeks) 2021 S oard laska B A edistricting R IMING T No fixed date has yet been announced by the Census Bureau UGUST A - example only. for LATE * August 24 is 2021 29 oard B edistricting R IMING . 30 T EPT 2021 S 30 31 32 MEMORANDUM Meeting Date:April 26,2021 From:Brenda Ballou, City Clerk Agenda Item:Japan-Alaska Friendship Video Campaign The Japanese Consulate office in Anchorage sponsored a Sister City video contest to highlight the relationship between Japan and Alaska. They invited everyone in the community to participate. Campaign Overview During these times, exchanges between Japan and Alaska have become difficult due to the spread of COVID-19. For the purpose of energizing the sister city relationships between Japan and Alaska, and in particular to support youth activities, the Consular Office of Japan in Anchorage will carry out the "Japan-Alaska Friendship Video Campaign" to solicit a wide range of original videos from residents or cultural groups in Japan-Alaska sister cities, and to award quality prizes to excellent videos. Winning Video The winning video was created by the Obihiro high school students who participated in the exchange program with Seward in 2019. The link can be found at: https://drive.google.com/file/d/1NIHLLtkRq1WiybFwyD_q8AC4r7msTqWH/view?usp=sharing 33 Sponsored by:Regis Substitute Resolution CITY OF SEWARD, ALASKA RESOLUTION 2021-XXX ON OF THE CITY COUNCILOF THE CITY OF SEWARD, A RESOLUTI ALASKA, AMENDING THE 2021 BUDGET TO REFLECT MID- CYCLE BUDGET ADJUSTMENTS, AND APPROPRIATING FUNDS. WHEREAS, the 2020/2021 Biennial Budget was passed December 9, 2019 reflecting the budget period from January 1, 2020 through December 31, 2021; and WHEREAS,budget adjustments are made at various points duringthe year and these additional mid-cycle budget amendments reflect updated informationsuch as adjustments tosales and bed tax due to changing economic conditions; and WHEREAS,COVID-19 had a significant negative impact on the 2020 summer season, reducing sales and bed tax receipts over $2 million combined; and WHEREAS,it is not anticipated that 2021 activity will bring in sufficient revenues to meet the budgeted revenues passed through the budget cycle at the end of 2019; and WHEREAS,new camping fees go into effect for the 2021 camping season, increasing anticipated camping revenue by $820,000; and WHEREAS, additional federal aid appropriated $579,856 for revenue replacement; and WHEREAS,in order to accurately project budget and actuals, adjustments must be made to the 2021 budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The General Fund 2021Budget is hereby amended and funds are hereby appropriated according to the specific line item adjustments included on the attached Schedule B, as follows: 1) Revenues are adjustedfor anet increaseof $53,873 and 2) Various expenditures are adjustedfor a net increaseof $122,255. Section 2.This resolution shall take effect immediatelyupon adoption. th PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26 day ofApril, 2021. 34 Sponsored by:Regis Postponed:April 12, 2021 CITY OF SEWARD, ALASKA RESOLUTION 2021-043 A RESOLUTION OF THE CITY COUNCILOF THE CITY OF SEWARD, ALASKA, AMENDING THE 2021BUDGET TO REFLECT MID-CYCLE BUDGET ADJUSTMENTS, AND APPROPRIATING FUNDS WHEREAS,the 2020/2021 Biennial Budget was passed December 9, 2019 reflecting the budget period from January 1, 2020 through December 31, 2021;and WHEREAS,budget adjustments are made at various points during the year and these additional mid-cycle budget amendments reflect updated information, such as adjustments to sales and bed tax due to changing economic conditions;and WHEREAS,theCOVID-19 pandemic had a significant negative impact on the 2020 summer season, reducing sales and bed tax receipts over $2 million combined;and WHEREAS,it is not anticipated that 2021 activity will bring in sufficient revenues to meet the budgeted revenues passed throughthe budget cycle at the end of 2019;and WHEREAS,new camping fees go into effect for the 2021 camping season, increasing anticipated camping revenue by $820,000;and WHEREAS,additional federal aid appropriated $579,856 for revenue replacement;and WHEREAS,in order to accurately project budget and actuals, adjustments must be made to the 2021 budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The Seward City Council hereby amends the General Fund 2021 Budget and funds are hereby appropriated according to the specific line item adjustments included on the attached Schedule B, as follows: 1) Revenues are adjusted for a net decrease of $630,144, and 2) Various expenditures are adjusted for a netincrease of $122,255. Section 2.This resolution shall take effect immediatelyupon adoption. th PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this26 day ofApril, 2021. 35 36 37 DescriptionDescription Sales tax revenueHotel/motel room tax Account Name Account Number Travel & SubsistenceTravel & SubsistenceMaintenance & RepairEngineeringMaintenance & RepairContracted ServicesOperating SuppliesMaintenance & RepairSmall Tools & EquipmentOperating SuppliesTravel & SubsistenceTravel & SubsistenceTravel & SubsistenceTravel & SubsistenceMaintenance & Repair 01000-0000-400001000-0000-4020 wĻǝĻƓǒĻ 5ĻĭƩĻğƭĻƭʹ 9ǣƦĻƓķźƷǒƩĻ 5ĻĭƩĻğƭĻƭʹ Department Account Name Sales taxBed taxEstimated Revenue DecreaseFireVolunteersParks Maintenance Parks Maintenance CampgroundsCemeteryCemeteryCemeteryCemeteryTYCTYCMIS LibraryCommunity DevelopmentCommunity DevelopmentEstimated Expenditure Decrease 500.00 1,000.004,324.005,000.009,000.004,000.002,500.006,000.005,000.001,500.003,500.005,500.001,500.00 (350,000) 15,000.0019,750.0084,074.00 (1,680,000) AmountAmount (2,030,000.00) $ $ Schedule "A" DescriptionDescription City of Seward - General Fund Camping feesSALT grantEmail serverGISAsst. City Manager positionCloud backup storage 2021 Proposed Mid-Cycle Budget Adjustments Account Name Account Number 01000-0000-435001000-0000-4251 Contracted ServicesContracted ServicesSalary & BenefitsSubscriptions & Dues wĻǝĻƓǒĻ LƓĭƩĻğƭĻƭʹ 9ǣƦĻƓķźƷǒƩĻ LƓĭƩĻğƭĻƭʹ Department Account Name 9ƭƷźƒğƷĻķ bĻƷ 5ĻĭƩĻğƭĻ źƓ wĻǝĻƓǒĻƭ9ƭƷźƒğƷĻķ bĻƷ LƓĭƩĻğƭĻ źƓ 9ǣƦĻƓķźƷǒƩĻƭ 9ƭƷźƒğƷĻķ ǒƭĻ ƚŅ CǒƓķ .ğƌğƓĭĻ 9ƭƷźƒğƷĻķ wĻǝĻƓǒĻ LƓĭƩĻğƭĻƭ9ƭƷźƒğƷĻķ wĻǝĻƓǒĻ 5ĻĭƩĻğƭĻƭ9ƭƷźƒğƷĻķ 9ǣƦĻƓķźƷǒƩĻ LƓĭƩĻğƭĻƭ9ƭƷźƒğƷĻķ 9ǣƦĻƓķźƷǒƩĻ 5ĻĭƩĻğƭĻƭ9ƭƷźƒğƷĻķ bĻƷ 5ĻĭƩĻğƭĻ źƓ wĻǝĻƓǒĻƭ9ƭƷźƒğƷĻķ bĻƷ LƓĭƩĻğƭĻ źƓ 9ǣƦĻƓķźƷǒƩĻƭ Camping feesGrant revenueEstimated Revenue IncreaseMISGeneral ServicesCity ManagerMISEstimated Expenditure Increase 4,000 35,00012,000 820,000 579,856155,329 (84,074.00) 206,329.00206,329.00630,144.00122,255.00 1,399,856.001,399,856.00 (2,030,000.00) 122,255.00 АЎЋͲЌВВ͵ЉЉ (630,144.00) AmountAmount $ $ $ $ $ $ $ $ $ $ $ $ 38 REVENUE CHANGES:EXPENDITURE CHANGES: City of Seward Mid-Cycle 2021 Budget Adjustments Schedule "B" AccountAccount NameDRCR General Fund 01000-0000-4000 Sales Tax 1,680,000 01000-0000-4020 Hotel/Motel Room Tax 350,000 01000-0000-4251 Federal Grant Revenue 579,856 01000-0000-4350 Camping Fees 820,000 01000-1120-6000 Salaries 93,538 01000-1120-6102 Workers' Comp 784 01000-1120-6200 Annual Leave 7,195 01000-1120-6201 Retirement 6,424 01000-1120-6202 Health Insurance 46,018 01000-1120-6100 Medicare 1,370 01000-1121-7009 Contracted Services 4,000 01000-1121-7301 Subscription & Dues 12,000 01000-1180-7009 Contracted Services 35,000 01000-1220-7302 Travel & Subsistence 1,000 01000-1221-7302 Travel & Subsistence 4,324 01000-1410-7216 Maintenance & Repair 5,000 01000-1410-7010 Engineering 15,000 01000-1411-7216 Maintenance & Repair 9,000 01000-1412-7009 Contracted Services 4,000 01000-1412-7215 Operating Supplies 2,500 01000-1412-7216 Maintenance & Repair 6,000 01000-1412-7217 Small Tools & Equipment 5,000 01000-1430-7215 Operating Supplies 19,750 01000-1430-7302 Travel & Subsistence 1,500 01000-1121-7302 Travel & Subsistence 500 01000-1500-7302 Travel & Subsistence 3,500 01000-1122-7302 Travel & Subsistence 5,500 01000-1122-7216 Maintenance & Repair 1,500 39 Sponsored by:Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-047 A RESOLUTION OF THE CITY COUNCILOF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE PARTICIPATION IN A PROPOSED REFINANCING BY THE ALASKA MUNICIPAL BOND BANK OF ITS GENERAL OBLIGATION BONDS THAT PROVIDED FUNDS TO PURCHASE THE GENERALOBLIGATION LIBRARY/MUSEUM BONDS, 2011 SERIES AOF THE CITY OF SEWARD, UNDER A LOAN AGREEMENT BETWEEN THE CITY OF SEWARD ANDTHE ALASKA MUNICIPAL BOND BANK,AND AUTHORIZING THECITY MANAGER TO APPROVE A REVISEDSCHEDULE OF PRINCIPAL AND INTEREST PAYMENTS ON THE CITYOF SEWARD’S 2011A BONDS, IN ACCORDANCE WITH THE LOAN AGREEMENT, IF THE BOND BANK SUCCESSFULLY REFINANCES ITS BONDS. WHEREAS,the City of Seward, Alaska (the “City”), to finance a portion of the cost of certain library and museum capital improvements, issued and sold its General Obligation Library/Museum Bonds, 2011 Series A, in the original principal amount of $3,480,000 (the “2011A Bond”) to the Alaska Municipal Bond Bank (the “Bond Bank”),as authorized by Resolution No. 2010-129 and 2011-047 of the City adopted January 24, 2011 and June 13, 2011, respectively (together, the “Bond Resolution”), on the terms and conditions set forth in the Bond Resolution and in a loan agreement between the City and the Bond Bank dated as of September 1, 2011 (the “Loan Agreement”); and WHEREAS,the Bond Bank issued and sold its General Obligation Bonds, 2011 Series Three (the “Bond Bank Bonds”), to provide funds to purchase the 2011A Bond, as provided in the Loan Agreement; and WHEREAS,Section 6 of the Loan Agreement provides that payments of principal and interest on the 2011A Bond may be adjusted to reduce debt service on the 2011A Bond if the Bond Bank is able to achieve debt service savings by refunding the Bond Bank Bonds; and WHEREAS,the Bond Bank now intends to issue a series of its general obligation refunding bonds (the “Bond Bank Refunding Bonds”) for the purpose, among others, of refunding all or a portion of the Bond Bank Bonds and achieving debt service savings; and WHEREAS,the Council wishes to approve the City’s participation in this refinancing and to authorize the City Manager or his designee to accept a revised debt service schedule for all or a portion of the outstanding 2011A Bond if the Bond Bank successfully refinances all or a portion of the Bond Bank Bonds; and WHEREAS,the Council approved Resolution No. 2020-063, on August 10, 2020 (the “Original Resolution”) which authorized the City’s participation in the refinancing; and 40 WHEREAS,this resolution will supersedethe Original Resolution in all respects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Approval of Refinancing.The Council herebyapproves the City’s participationin the BondBank’s refinancing of the Bond Bank Bonds and authorizes the City Manageror his designee to approve a revised schedule of principal payment amounts andinterest ratesforall or a portion of the outstanding 2011A Bonds, inaccordancewithSection 6 of the Loan Agreement,so long astherevised debt service schedule isfinancially advantageous to the City. Therevisedschedule of debtservice on the 2011A Bond and other provisions, asmay be required by the Bond Bank,will be setforthinanamendmentto the LoanAgreement(the“Amendatory LoanAgreement”)and a refunding bond in a principal amount not toexceed $2,895,000 (the “2021 Refunding Bond”) to be issuedinexchangeforthe 2011A Bond. Notwithstanding, if only a portion of the 2011A Bond isrefinanced, the 2011A Bond shall be exchangedfor a bond reflecting the portion of the 2011A Bond (the“Exchanged 2011A Bond”) thatwas not refunded. The City Manager or Finance Director is hereby authorized to execute and deliver the Amendatory Loan Agreement on behalf of the Cityand to cause the execution and delivery of the 2021 Refunding Bond and the Exchanged 2011A Bond as the case may be, in accordance with the provisions of the Bond Resolution and this resolution, to the Bond Bank in exchange for the 2011A Bond. The City Manager,City Finance Director,and other appropriate officers and employees of the Cityare also hereby authorized to provide financial information about the Citythat the Bond Bank may require for the official statement for the Bond Bank Refunding Bonds. Notwithstanding the foregoing, principal installments of the 2011A Bond to be refunded by the terms of this resolution are each subject to an aggregate realized debt service savings of at least three percent (3%), net of all issuance costs and underwriting discount, on a present value basis. Section 2.Tax Matters.The 2011A Bond was issued on a tax-exempt basis under Section 103 of the Internal Revenue Codeof 1986, as amended (the “Code”). Subject to applicable law, the 2021 Refunding Bond may be issued on a tax-exempt or taxable basis, as determined by the CityManager, Finance Director, or Acting Finance Director. The Exchanged 2011A Bond shall retain its original tax treatment under the Code. If the 2021 Refunding Bond is issued on a tax-exempt basis: (i) the City covenants not to take or omit to take any action that would cause interest on such Bond to be includable in gross income for federal income tax purposes, and (ii) without limiting the generality of the foregoing, the City covenants that it will not take or permit any action that would cause such 2021 Refunding Bond to be a “private activity bond” as defined in Section 141 of the Code. Furthermore, if the 41 2021 Refunding Bond is issued on a tax-exempt basis, the City’s bond counsel is hereby authorized to rely on the City’s tax covenants herein contained and as set forth in related documents. Section 3. General Authorization. The City Manager, Finance Director,City Clerk, City Attorney, and any other appropriate officers, agents, attorneys and employees of the City are each hereby authorized and directed to cooperate with the Bond Bank and to take such steps,and execute such letters, certificates, agreements, papers, financing statements, assignments or instruments as in their judgment may be necessary, appropriate or desirable to carry out the terms and provisions of, and complete the transactions contemplated by this resolution. Section 4.Prior Acts. Any and all acts heretofore taken by officers, agents, attorneys, and employees of the Cityin connection with refinancingall or a portion of the 2011ABond are hereby ratified and confirmed. Section 5. Resolution SupersedestheOriginal Resolution.This resolution supersedes the Original Resolution inallrespects,andallactionstakenbytheCity pursuant to the Original Resolution areherebyratifiedand confirmed. Section 6. Recitals.Therecitals to this resolution areherebyincorporatedintothis resolution asiffullysetforthherein. Section 7. EffectiveDate.This resolution shall take effect immediately upon adoption. th PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26 day ofApril, 2021. TY OF SEWARD, ALASKA THE CI Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: 42 43 44 45 46 47 48 49 From:Jennifer Pae To:Brenda Ballou Cc:Viana Hammon;Sam Hickok;Norm Regis;Stephen Sowell Subject:Library Bond Refunding Information, Mid-Cycle Budget and My Schedule Date:Wednesday, March 17, 2021 10:36:12 AM Attachments:Seward 2021 Refunding Recommendation.docx Hi Brenda – We just had a conference call with the City’s Financial Advisor and Bond Counsel regarding the th Library Debt Refunding. They recommended that the attached letter be included on the April 12 th Agenda as informational, and the debt legislation will be ready for the docket deadline of April 6 so th it will be included on the April 26 Agenda for consideration by Council. On another note, Sam will be preparing and presenting the Mid-Cycle Budget information for Monday’s (3/22) work session. We hope to have that completed by the end of day today / tomorrow a.m. at the latest. Finally, I will be out of the office and traveling from March 19 – March 26, so Sam will be filling in for th me at meetings during my absence. I will be back and start working remote on Tuesday, March 30. Please let me know if you have any questions, or there is anything else you need. Thanks, ~ Jenn Jennifer Pae Finance Director City of Seward (w)907-224-4064 (c)907-491-0803 jpae@cityofseward.net www.cityofseward.us 50 Blitch Associates, Inc. Don W. Grimes, Sr. Vice President 32 Pirate’s Cove Lane, P.O. Box 66 St. Marks, Florida 32355 (850)570-8528 Don@blitchassociates.com March 16, 2021 Ms. Jennifer Pae, Finance Director City of Seward P.O. Box 167 410 Adams Street Seward, Alaska 99664 Subject: Recommendation Letter relating to 2021 Bond Refunding Through Alaska Municipal Bond Bank Authority (“AMBBA”) Dear Jennifer: Welcome to your new post as Finance Director for the City of Seward. I have been working with the City on all of its bond issues since the early 1980’s and look forward to working with you. We have worked with Sam Hickok both while he served under the Finance Director and while he served as Acting Director including all the preliminary work on this refunding issue. During the summer of 2020, preparations were underway for the refunding transaction and we almost brought it to market but had to pause while litigation was under review in the Supreme Court of the State of Alaska concerning the “moral obligation” pledge of the State of Alaska as it pertains to the Alaska Municipal Bond Bank Authority. Interestingly, the delay will allow the City of Seward’s refunding bonds to be issued on a tax-exempt basis rather than taxable because the bonds to be refunded ($2,660,000) have a call option on September 1, 2021, which will be within 90 days of the proposed delivery date of the refunding bonds (early June, 2021). While interest rates have increased during the delay timeframe, they have not increased enough tooffset the benefit of going tax- exempt so the estimated savings from the transaction have increased during the delay, at least so far. The bonds proposed to be refunded are the 2011 General Obligation bonds for the Library/Museum which were issued through AMBBA. 51 Based on current tax-exempt interest rate levels as estimated by AMBBA bond underwriters (Senior Manager is Bank of America Merrill Lynch),the net present value of the interest rate savings on Seward’s bonds will be approximately $525,979 or 19.8% of the par amount of the bonds to be refunded ($2,660,000). They estimate that if interest rates increase by 35 basis points (about 1/3 of 1%), the savings would decrease to an estimated $441,543 or 16.6% of the refunded bonds. Alternatively, should interest rates decrease by the same percentage (35 basis points), savings are estimated at $613,572 or 23.1% of the refunded bonds. We think these estimates are reasonable in today’s market. Generally, net present savings thresholds for tax-exempt refundings have been in the 3% to 5% range so these levels of savings are tremendous. The net present value savings percentage, calculated on an individual maturity basis, are all above those thresholds so we recommend that all the maturities from 2022 to 2036 be included in this refunding issue. The estimated reoffering yields to investors range from 0.43% for one year to 2.25% for 15 years. We agree with many economists who feel interest rates may wellbe on the increase as the economy recovers. Waiting for improvement in the market does not seem prudent. Issuing the refunding bonds on a tax-exempt basis will require an additional resolution at one of your City Council meetingsin Aprilas Resolution 2020-063 passed August 10, 2020 was based on the assumption that the bonds would be taxableand issued in 2020.We would be pleased to answer any questions or concerns you or the City Council may have. We recommend proceeding with this refunding bond issue as proposed by AMBBA. Sincerely, Don W. Grimes Sr. Vice President 52 Sponsored by:Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-048 A RESOLUTION OF THE CITY COUNCILOF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A HEAVY DUTY VOLVO EC220EL CRAWLER EXCAVATOR, A LARGE TILT-DECK TRAILER WITH THE CAPACITY FOR HAULING THE EXCAVATOR, AND VARIOUS DIGGING AND TRENCHING ATTACHMENTS IN THE AMOUNT OF $288,671 FROM CONSTRUCTION MACHINERY, LLC WHEREAS,the Electric Department does not currently own a heavy-duty excavator capable of completing large-scale work associated with construction, power restoration, or clearing; and WHEREAS,owning this heavy-duty piece of equipment will allow crews to improve customer service by taking on and completing more customer jobs than the current equipment is capable of handling; and WHEREAS,the excavator can be shared with Seward’s Public Works Department for large-scale trenching and digging projects; and WHEREAS,cost savings will be realized by eliminating the Electric Department’s need to rent similar-sized excavators to complete projects, and by reducing maintenance expenses related to the wear-and-tear of undersized equipment crews currently must use to complete critical and time-sensitive projects; and WHEREAS,the Electric Department utilized the State of Alaska’s competitive procurement requirements through Sourcewell to select the preferred vendor for this type of equipment, Construction Machinery, LLC. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.T he City Manager is hereby authorized topurchase the Volvo SC220EL Crawler Excavator and associated equipment from Construction Machinery, LLC in the amountof $288,671. Section 2. This purchase follows section SCC 6.01.010.1, “Maximize the purchasing value of public funds in the procurement of goods and services for the City” and SCC 6.10.120(b) of Seward City Code for purchasing, “The City may utilize competitive bids obtained by other governmental units.” 53 Section 3. Funding in the amount of $288,671 is hereby transferred from the Electric Fund Account no. 15000-0000-3710-0000-03000 and appropriated to Motor Pool Capital Equipment Expense Account no. 03000-3000-8103. n 4.This resolution shall take effect immediatelyupon adoption. Sectio th PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26 day ofApril, 2021. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou,MMC City Clerk (City Seal) 54 55 56 ƚƌǝƚ /9 Ώ {ƚǒƩĭĻǞĻƌƌ /ƚƓƷƩğĭƷ vǒƚƷĻtğŭĻ Њ ƚŅ Ћ Quote Valid for 90 days Contract: Date: 3.30.21 032119- VCE Buying Dealership: City of Seward Construction Machinery Industrial, LLC Agency: ContactPrepared James UnreinKirk Currey Person:By: Phone:(907)575-2434 Phone:907.244.7154 Email:Email:k.currey@cmiak.com junrein@cityofseward.net Sourcewell Product Code B - Volvo Pricing Catalog: Hydraulic Crawler Excavators Large ( above 20,000#) A.Catalog / Price Sheet Items being purchased QuanUnit PrTotal Volvo EC220EL 1$197,336$197,336 See next page for machine specs at List Price, Contract Discount, Machine Price TOTAL Purchse Price at Bottom of this Page Sourcewell Machine Price: $197,336 Additional Discount: $0 Subtotal A: $197,336 B.Sourced and/or Non-Contracted Items Description QuanUnit PrTotal Source- Valor 60TS Trailer see separate proposal. Landed price. 1$48,650$48,650 Source-EPIROC Hammer model EC135T, with tool, plate for mounting coupler, pins, frt 0$35,595$0 Source- EPIROC Ho-Pac model HC1050 w adapter and pin kit, frt 0$20,120$0 Source- LEA Dig-N-Rip Frost/ Rock Ripper Bucket, landed price 1$18,915$18,915 Source- PSM Clean-up Bucket 66" x1.95 yd3 w/BOCE and Pin Kit, landed price 1$9,135$9,135 Source- Aftermarket Premier Extended Warranty/ Service Contract - See Sales Proposal pg 4 1$7,200$7,200 1$0 1$0 Subtotal B: $83,900 C.Freight / Installation / Ext Warranty / Trade-Ins / Other Allowances/ Miscellaneous Charges Freight to Seward for the EC220EL $1,400 PDI Volvo EC220EL $1,000 Volvo APS Link Thumb Mounting at CMI $3,780 $1,255 Frieght Thumb Factory to CMI Subtotal C: $7,435 Delivery Date: $288,671 13 months D.TOTAL PURCHASE PRICE (A+B+C): 57 Sponsored by:Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-049 A RESOLUTION OF THE CITY COUNCILOF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TOPURCHASE A PORTABLE RESTROOM SKID UNIT FOR WILLIAMS PARK FROM PORTABLE RESTROOM TRAILERS, LLC IN THE AMOUNT OF $89,775 AND APPROPRIATING FUNDS WHEREAS,the 2030 City of Seward Comprehensive Plan calls for the construction of a new restroom at Williams Park; and WHEREAS, Susan Kaanta donated $100,000 to the City for this project; and WHEREAS,P arks & Recreation conducted extensive research into various restroom options in order to provide the public a facility of the best quality and value; and WHEREAS,on March8, 2021, City Council was presented with several options for restroom facilities at Williams Park; and WHEREAS,City Council directed City Administration to pursue the portable restroom unit option; and WHEREAS,a quote was obtained from Portable Restroom Trailers, LLC for a portable restroom skid unit in the amount of $89,775; and WHEREAS,onl y Portable Restroom Trailers, LLC is able to furnish equipment that meets all of the specifications required, allowing the City to forego the bidprocess and immediately complete this purchase. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City Manager is hereby authorized to enter into a purchase agreement with Portable Restroom Trailers, LLC for the purchase of a portable restroom skid unit as described in the attached quote. Section 2.Funding in the amount of $89,775 is hereby appropriated from Fund Balance Account 01000-0000-3400 to Capital Equipment Account No. 01000-1410-8103. Section 3 .This resolution shall take effect immediatelyupon adoption. th PASSED AND AP PROVED by the City Council of the City of Seward, Alaska, this 26 day ofApril, 2021. 58 59 60 61 62 63 64 Sponsored by:Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-050 A RESOLUTION OF THE CITY COUNCILOF THE CITY OF SEWARD, ALASKA, AUTHORIZINGTHE CITY MANAGER TOPURCHASE PORTABLE RESTROOM TRAILERS FOR THE CRUISE SHIP TERMINAL FROM PORTABLE RESTROOM TRAILERS, LLC IN THE AMOUNT OF $311,805 AND APPROPRIATING FUNDS WHEREAS,onMarch 11, 2020, Governor Dunleavy declared a statewide public health disaster emergency forthe COVID-19 pandemic; and WHEREAS,the City of Seward has continued to see positive test cases in our community; and WHEREAS,the City was awarded a FY2020 Designated Legislative Grant through the State of Alaska Department of Commerce, Community, and Economic Development(DCCED) in the amount of $440,306 for mitigation of COVID-19 spread; and WHEREAS,research was done looking at effective mitigation platforms, and portable restroom trailers werechosen; and WHEREAS,in Attachment A, the scope of work for this grant specifically cites “non- touch restroom facilities” as allowable equipment; and WHEREAS,a quote was received from Portable Restroom Trailers, LLC for threetrailer units in the amount of $311,805; and WHEREAS,only Portable Restroom Trailers, LLC is able to furnish equipment that meets all of the specifications required, allowing the City to forego the bid process and immediately complete this purchase. NOW, THER EFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City Manager is hereby authorized toenter into a purchase agreement with Portable Restroom Trailers, LLC for the purchase of three restroom trailers as described in the attached quote. Section 2. Funding in the amount of $311,805ishereby appropriated from the FY2020 Designated Legislative Grant Agreement 20-CPV-06 account 11103-0000-3400 to capital equipment account no. 11103-0000-8103-0080. Section 3. This resolution shall take effect immediatelyupon adoption. 65 66 67 68 69 70 71 72 73 74 75 76 77 78 Sponsored by:Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-051 A RESOLUTION OF THE CITY COUNCILOF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A NEW VOLVO L110H WHEEL LOADER WITH BUCKET ATTACHMENTS AND A KODIAK LMSC3640 SNOWBLOWER FROM CONSTRUCTION MACHINERY INDUSTRIAL, LLC (CMI) TO REPLACE A 1996 OSHKOSH SNOWBLOWER FOR A TOTAL AMOUNT NOT TO EXCEED $460,735 UTILIZING THE SOURCEWELL RFP CONTRACT #032119-VCE, AND APPROPRIATING FUNDS WHEREAS,the Public Works Department’s 1996 Oshkosh Snowblower is past the anticipated useful life and has continued to have multiple yearly break downs and mechanical issues; and WHEREAS,to continue providing quality service to the Seward community, the Public Works Department needs to replace the 25-year-old snowblower with a new loader/snow blower; and WHEREAS,a new loader/snowblower combination is much less expensive than a new dedicated snowblower; and WHEREAS,not only has the Oshkosh snowblower become inefficient, it is winter use only. In contrast, a loader snowblower gives Public Works multi-purpose equipment with year- round use of the loader and attachments; and WHEREAS,the purchase of the loader snowblower is consistent with the City of Seward’s policy of the Standardization of Equipment; and WHEREAS,t he City of Seward is a member of Sourcewell (National Joint Power Alliance) for government purchasing; and WHEREAS,Sourcewell (FormerlyNJPA -National Joint Power Alliance),issued an RFP for competitive bids for these loaders and snowblowers, and awarded a contract to Construction Machinery Industrial, LLC (CMI) for such equipment; and WHEREAS,Seward City Code 6.10.120(B) allows competitive procurement purchases which utilize competitive bids obtained by other governmental units, and the Public Works Department is purchasing these vehicles utilizing Sourcewell’s joint purchasing contract; and WHEREAS,funds for the purchase of aloader with asnowblower were budgeted in the 2020 Motor Pool budget approved by Council. 79 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City Manager is hereby authorized topurchase the Volvo 110-wheel loader with attachments and the Kodiak 3640 snow blowerfrom Construction Machinery Industrial (CMI)for an amount not to exceed $460,735. Section 2.Funding in the amount of $460,735ishereby appropriated from Motor Pool Reserves account no. 03000-0000-3400 to Capital Equipment account no. 03000-1310-8103 for the purchase of the loader/snowblower combination, replacing the 1996 Oshkosh snowblower. Section 3. The Seward City Council hereby finds that it is in the public interest to purchase this equipment utilizing the competitive procurement RFP contracts by Sourcewell (formally NJPA). Section 4.This resolution shall take effect immediatelyupon adoption. th PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26 day ofApril, 2021. THE CITY OF SEWARD, ALASKA ChristyTerry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou,MMC City Clerk (City Seal) 80 81 82 83 84 85 86 87 88 Sponsored by:Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-052 A RESOLUTION OF THE CITY COUNCILOF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN THE COOPERATIVE AGREEMENT BETWEEN THE CITY OF SEWARD FIRE DEPARTMENT AND KENAI PENINSULA BOROUGH FOR EASTERN PENINSULA HIGHWAY EMERGENCY SERVICE AREA (EPHESA) WHEREAS,onMay 16, 2017, the Kenai Peninsula Borough Assembly adopted Ordinance 2017-09, after recognizing the need for a designated emergency response group for emergencies that occur on the heavily traveled highway that services the Kenai Peninsula and the rest of the state; and WHEREAS,this emergency service area was established to provide consistent and coordinated responses to incidents requiring fire and emergency medical services along this highway corridor; and WHEREAS,the agencies involved in this agreement share the common goal of providing efficient and timely emergency services at the time of crisis along portions of the Seward Highway, the Hope Highway, and the Sterling Highway; and WHEREAS,the City of Seward Fire Department isbeing included in this Cooperative Agreementfor the Eastern Peninsula Highway Emergency Service Area (EPHESA) in the event that our services are needed for an emergency incident,because the Seward Fire Department has mutual aid agreements in place for Moose Pass Volunteer Fire CO. & EMS and Bear Creek Fire Department;and WHEREAS,as a partner agency,the City of Seward Fire Department would be allowed to bill EPHESA for services rendered through this Cooperative Agreement. NOW, THER EFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The Cooperative Agreement betweenthe City of Seward Fire Department and Kenai Peninsula Borough Eastern Peninsula Highway Emergency Services (EPHESA) is in the best interest of the service areas and hereby approved. Section 2. The City Manager is authorized to sign the attached Cooperative Agreement. Section 3. Council authorizes the City Manager and the Fire Chief to approve amendments to this agreement without further review by Council as long as such agreements are within the scope of the original agreement. 89 90 91 Kenai Peninsula Borough Eastern Peninsula Highway Emergency Service Area (EPHESA) Cooperative Agreement March 2021 A.Parties Eastern Peninsula Highway Emergency Service Area (EPHESA) Bear Creek Fire Department Central Emergency Services (CES) Cooper Landing Emergency Services Hope Sunrise Emergency Medical Services, Inc. Moose Pass Volunteer Fire Co. & EMS Seward Volunteer Ambulance Corps SewardFire Department B.Purpose: The agencies involved in this agreement share the common goal of desiring to provide for the most efficient and timely emergency services possible at the time of crisis along portions of the Seward Highway, the Hope Highway and the Sterling Highway. All of the agencies, with the exception of EPHESA, provide some form of fire protection and/or emergency medical services within their respective boundaries. Yet there are areas of theseHighways where no agency has coverage. To ensure greater life and safety coverage, the agencies listed herein desire to work cooperatively to allow for more efficient and wider coverage near the service area boundaries. To accomplish this, the agencies desire to provide the personnel and equipment necessary while EPHESA desires to provide the funding to reimburse the individual agencies. C.Cooperative Agreement The parties to this Agreement agree to work cooperatively to provide consistent and coordinated responses to incidents requiring fire and/or emergency medical services along the heavily traveled highway corridors of the Eastern Peninsula, as outlined in the attached map (Attachment A),within each agency’s capabilities. D.EPHESAshall: 1.Upon request, reimburse agencies that are a party to this Agreement at the rates set forth in Attachment B. Reimbursement rates will be tied to each agency’srating as determined by EPHESA. Reimbursements are optional and shall only be made upon timely submitted invoices. 2.Support efforts to strengthen and assist the growth and development of agencies that are involved in this Agreement. 92 3.Conduct evaluations on the strength and needs of each partner agency, at least annually, to determine personnel, available equipment, and general ability to respond to various needs. 4.Assist participating agencies with the acquisition of life-saving equipment such as extrication equipment, firefighting apparatus and other equipment. 5.Determine the communications plan for dispatch and on-scene communications, as well as minimum standards for responder communication equipment (i.e. subscriber units). EPHESA may also provide supplemental methods of dispatching information including notifications to mobile phones. Any dispatch mechanism outside of radios is provided for convenience and not designed to the same standard as public safety grade radio equipment. These systems may beimpacted by internet equipment issues, scheduled maintenance, mobile carrier network conditions, and other factors that may prevent the timely delivery of messages. E.Participating Agencies shall: 1.Render Emergency Assistance within the area subject to this Agreement subject to operational capability and availability if requested to do so. 2.Cooperate with EPHESA’s request for information regarding personnel, available equipment, and general ability to respond to various needs. 3.Prepare and submit invoices for apparatus, personnel time and other allowable expenses within the timeframes listed in this Agreement. 4.Follow the current EPHESA communications plan which outlines the dispatch channel(s) and facilities to be utilized, and ensure all communications equipment is programmed per the plan. F.Call-Out Procedures: 1.A request to render emergency assistance will describe the type of Emergency, the location of the emergency, the resources and personnel requested, and a brief description of how the requesting agency plans to utilize the requested agency’s resources. 2.If available and able to respond, the requested agency will commit to send, without delay, such public safety personnel, equipment and resources as requested subject to the right, at that agency’s sole discretion, to withhold resources in order to provide reasonable protection for the safety and protection of its local citizens. 3.The dispatch of equipment and personnel is subject to the following conditions: a.The responding agency shall report to the Incident Commander (IC) and shall be subject to the direction of the IC or Officer in Charge (OIC). b.In the event of a major incident such as a configuration or Type I or II wildfire that may affect another area of the Peninsula, a unified command may be established. c.Mutual Aid resources shall be released as soon as their services are no longer required. Resources may have to be released from the incident scene, if an emergency occurs within their primary response area. d.The aid provided must be an authorized power of that agency. e.Unless specifically instructed otherwise, the requesting agency shall have the responsibility of providing food and housing for the responding agency’s personnel (as necessary and until the response is complete). 93 f.Whenever the officials, employees, and volunteers from the responding agency are rendering aid, such persons shall have the powers, duties, rights, privileges, and immunities, and shall receive compensation, incidental to their employment or position as if such aid were being rendered in their home jurisdiction. g.During the period of assistance, the responding agency shall continue to pay its employees according to its then prevailing ordinance, rules, regulations, and practices. The responding agency shall then request reimbursement from the requesting agency. G.Compensation: Compensation will be based upon (a) rating and (b) timely receipt of invoices for apparatus, personnel time, and other allowable expenses. The deadline for receipts is as follows: Quarter 1 (July –September) October 31 Quarter 2 (October –December) January 30 Quarter 3 (January –March) April 30 Quarter 4 (April – June) July 5 Compensation due participating agencies may be applied against outstanding charges for dispatch services from the Soldotna Public Safety Communications Center (SPSCC). LATE INVOICES WILL BE DENIED PAYMENT H.General Provisions: The parties to this agreement jointly agree: 1.It is mutually beneficial to all parties herein to provide emergency assistance in the areas near and outside the boundaries of each agency’s service area. 2.The parties intend the term “Emergency” include, but not be limited to, a human-caused or natural event or circumstance within the boundaries of the Kenai Peninsula, causing or threatening loss of life, damage to the environment, injury to person or property, human suffering, or financial loss, such as, but not limited to, fire, explosion, flood, severe weather, drought, earthquake, volcanic activity, spills or releases of hazardous materials, contamination, utility or transportation emergencies, disease, infestation, civil disturbances, riots, acts of terrorism, sabotage or other disaster. 3.The parties intend that the term “Emergency Assistance” mean employees, equipment, services, materials, or supplies offered during an Emergency by one partyand accepted or requested by another party to assist in maintaining or restoring normal government services when such service has been disrupted by an Emergency and Emergency Assistance is necessary or advisable as determined by the requesting party. I.Term of Agreement: This agreement will be effective with the date of last signing and will terminate on June 30, 2025. 94 J.Modification: ications or termination may be proposed at any time during the period of performance by Modif anyparty and shall become effective upon written approval by both parties. A partyshall be compensated for services only actually provided by the effective date of termination. K.Appropriations/Expenditures: Nothing in this agreement shall obligate any party to the expenditure of funds, or for future payments of money in excess of appropriations authorized. L.Liability: 1.There shall be no liability imposed on any Party or its personnel for failure to respond to an incident due to resource limitations or as a result of any act or omission in good faith to fulfill the terms of this Agreement. 2.For purposes of this Agreement, each Party’s employees shall be deemed to be the employees and agents of that Party only, and under no circumstances shall any employee be deemed to be an employee or agent of any other entity or the other Party. 3.All damages or repairs to any equipment or apparatus shall be the responsibility of the Party that owns such equipment or apparatus, provided however that compensation for damages to equipment or apparatus that occurs during a natural disaster, a state of emergency, as declared by a local, state or federal governing authority, or any other incident for which state or federal aid is provided to the Party requesting aid, shall be distributed to the Party providing aid in proportion to the level of actual involvement while providing cooperativeaid. 4.Nothing contained in this Agreement shall be construed to be a waiver of either Party’s qualified immunity, official immunity, or any other immunity or exemption from liability provided for by law. M.Release of Claims: Except as provided in L(3) above, and to the extent allowed by law, each of the Parties agree to hold harmless and release the other Party from any and all liabilities, suits, claims, judgments, cost or demands for damage to its own property whether directly existing or indirectly arising out of the use of any vehicle, equipment or apparatus being used by either Party during the provision of service pursuant to this Agreement. N.Injuries to Personnel: Any damage or other compensation which is required to be paid to any fire department employee or volunteer by reason of his/her injury occurring while his/her services are being utilized pursuant 95 to this Agreement shall be the sole liability and responsibility of the Party regularly employing that person. O.No Benefit to Third Parties: This Agreement shall not be construed as, or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. P.Conflict with Laws: Nothing in this agreement is intended to conflict with Federal, State or local laws or regulations. If there are conflicts, this agreement will be amended at the first opportunity to bring it into conformance with applicable laws or regulations. Q.Counterparts: The agreement may be executed in counterparts, each of which when so executed shall constitute an original and all of which together shall constitute one and the same instrument. SIGNED WITH AUTHORITY TO EXECUTE: KENAI PENINSULA BOROUGH Charlie Pierce, Mayor Date EASTERN PENINSULA HIGHWAY EMERGENCY SERVICE AREA Richard BrackinDate BEAR CREEK FIRE DEPARTMENT Richard Brackin, Chief Date CENTRAL EMERGENCY SERVICES Roy Browning, Chief Date 96 COOPER LANDING EMERGENCY SERVICES Jennifer Harpe, PresidentDate HOPE SUNRISE EMERGENCY MEDICAL SERVICES, INC. Travis Peterson, Director & VPDate MOOSE PASS VOLUNTEER FIRE CO. & EMS Phillip Ingersoll, ChiefDate SEWARD VOLUNTEER AMBULANCE CORP. Michael H. Moore, President Date SEWARDFIRE DEPARTMENT Clinton Crites, Fire ChiefDate CITY OF SEWARD City ManagerDate ATTEST: Brenda Ballou, MMC, City of Seward Clerk Approved as to sufficiency and form: Patty Burley, Deputy Borough Attorney Date 97 1 LEVEL 1 STIPEND: SINGLE RESPONSE Eastern Peninsula Highway Emergency Service Area Compensation Schedule: Level 1 FIRST RESPONDER RESPONSE REQUIREMENTS & PERFORMANCE STIPEND TASK & PURPOSE. Provide rapid emergency b.APPARATUS: a. response that provides initial BLS Care and Scene Capable of carrying personnel to the scene with Management.BLS Equipment PERSONNEL & TRAINING: d. EQUIPMENT c. *2 Total Certified ETT Responders*Trauma Bag (Preferably EMT 1 Responders)*Patient Stabilization *Annual Emergency Vehicle Operations Training*Oxygen Delivery *ICS 100, 200, 700, 800*Communications: Two-Way *Communications ration w/department & AMLR frequencies STIPEND PER CALL: $300 CANCEL IN ROUTE: $100 GROUND TRANSPORT (Ambulance) RESPONSE REQUIREMENTS TASK & PURPOSE: b. APPARATUS: a. Provide ground transport service that assumes One (1) certified State of Alaska ground transport patient care and transport to an appropriate patient ambulance care facility or higher level of care. PERSONNEL & TRAINING: d. EQUIPMENT: c. *2 total: One (1) Certified EMT 1/Basic Responder*All equipment and supplies to meet State of and one (1) Driver (Preferably ETT)Alaska BLS Ground Transport Ambulance *Meet Level 1 Extrication Guidelines*Communications: Two-way communications *Annual Emergency Vehicle Operations Trainingradio with department and ALMR frequencies. *ICS 100, 200, 700, 800 STIPEND PER CALL: $600 CANCEL IN ROUTE: $100 FIRE/RESCUE EXTRICATION RESPONSE REQUIREMENTS & PERFORMANCE STANDARDS TASK & PURPOSE: b. APARATUS: a. To provide fire protection and/or suppression Structure Engine Type 1 or 2 support and vehicle extrication within the EPHESA.Wildland Engine Type 6 PERSONNEL & TRAINING: d. EQUIPMENT: c. * 2 Total: 1 Certified EMT 1/Basic Responder and/or*Stabilization kit, blocking & cubing Certified Firefighter 1 State of Alaska Responder*Scene lighting and 1 Driver (preferably ETT)*Fire Suppression System (charged lines) *Must meet Level 1 and Level 2 Extrication*Extrication Equipment Guidelines*Standard PPE *Annual emergency vehicle operations training*Traffic Control *Communications: two-way communications * Four (4) hours per quarter fire/extrication training *Every two (2) years, extrication using actualradio with department and ALMR frequencies. equipment and personnel *ICS 100, 200, 700, 800 CANCEL INROUTE:$100 STIPEND PER CALL: $800 References: International Fire Chiefs Association –BLS/ALS Billing ratesfor the Kenai Peninsula Mutual Aid 301, 2010Borough, 2018 Appendix I, Inventory Ambulance Supplies & Equipment FEMAS’s Schedule of Equipment Rates 2017Request for Information (RFI), EPHESA 2019 1 Departments are eligible for either a Level 1 ora Level 2 Stipend anda Level 3 Stipend. 98 LEVEL 2 STIPEND: FULL RESPONSE Eastern Peninsula Highway Emergency Service Area Compensation Schedule: Level 2 INITIAL CALL FOR SERVICE COMMAND OFFICER Initial call for service feel shall be charged for call out Command officer will coordinate crew efforts, ensure of the Fire Department. After the first hourly rates for the safety of the firefighters and EMS personnel, assess each piece of fire apparatus, rates shall be charged the incident priorities and determine the strategy and under the following table. tactics that will be used. INITIAL CALL-OUT FEE: $600COMMAND VEHICLE FEE (PER HOUR): $200 GROUND TRANSPORT (Ambulance) RESPONSE REQUIREMENTS TASK & PURPOSE: b.APPARATUS: a. Provide ground transport service that assumes One (1) certified State of Alaska ground transport patient care and transport to an appropriate ambulance patient care facility or higher level of care. PERSONNEL & TRAINING: d.EQUIPMENT: c. *2 total: One (1) Certified EMT 1/BasicAll equipment and supplies to meet State of Alaska Responder and one (1) Driver (Preferably ETT)BLS Ground Transport Ambulance *Meet Level 1 Extrication Guidelines Communications: Two-way communications radio * Annual Emergency Vehicle Operations Training *ICS 100, 200, 700, 800with department and ALMR frequencies. AMBULANCE NON-TRANSPORT FEE (Per Hour) AMBULANCE TRANSPORT FEE (will be reimbursed $300 by patient) FIRE/RESCUE EXTRICATION / RESPONSE REQUIREMENTS TASK & PURPOSE: b.APARATUS: a. To provide fire protection and/or suppression *Engine support and vehicle extrication within the *Heavy Rescue EPHESA. *Ladder Truck *Tender *Brush Truck PERSONNEL & TRAINING: d.EQUIPMENT: c. *2 Total: 1 Certified EMT 1/Basic Responder*Stabilization kit, blocking & cubing and/or Certified Firefighter 1 State of Alaska *Scene lighting Responder and 1 Driver (preferably ETT)*Fire Suppression System (charged lines) *Must meet Level 1 and Level 2 Extrication*Extrication Equipment Guidelines*Standard PPE *Annual emergency vehicle operations training*Traffic Control *Four (4) hours per quarter fire/extrication *Communications: two-way communications radio training with department and ALMR frequencies. *Every two (2) years, extrication using actual equipment and personnel *ICS 100, 200, 700, 800 APPARATUS FEE (Per Hour): $300 References: International Fire Chiefs Association – BLS/ALS Billing rates for the Kenai Peninsula Mutual Aid 301, 2010 Borough, 2018 Appendix I, Inventory Ambulance Supplies & Equipment FEMAS’s Schedule of Equipment Rates 2017 Request for Information (RFI), EPHESA 2019 99 LEVEL 3 RESPONSE TIME STIPEND Eastern Peninsula Highway Emergency Service Area MISSION: To provide rapid emergency response that provides initial EMS, ground transport, and fire / rescue extrication services to the Eastern Peninsula Highway Emergency Service Area Benchmark: Maximum Potential Stipend: Stipend 3 is a discretionary stipend which may be awarded to those agencieswho show consistent st achievement in meeting the benchmark(s) by January 1of each year. The decision on whether to awardStipend #3 will be based upon the availability of fundingand will be the sole decision of the EPHESA Coordinator and the Mayor. 100 101 102 103 104 105 106 107 108 Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE RENAMING OF DAIRY HILL LANE TO CHAMBERLIN ROAD LOCATED NORTH AND WEST OF THE SEWARD LAGOON, IN THE CLIFF ADDITION TO SEWARD TOWNSITE WHEREAS, on February 9, 2021,Steven C. Lierer petitioned the Community Development Department requesting that Dairy Hill Lane be renamed and merged with Chamberlin Road; and WHEREAS, Dairy Hill Lane runs from its intersection with the Seward Highway to the first curve near the top of the hill west of the Seward Lagoon; and WHEREAS, Dairy Hill Lane was officially named by Council Resolution 93-032; and WHEREAS, Dairy Hill Lane turns into Chamberlin Road where a portion of U.S. Survey 241 meets Cliff Addition to Seward Townsite; and WHEREAS, in order to alleviate confusion with addressing, and ensure prompt emergency services to the area, there is a need to eliminate Dairy Hill Lane; and WHEREAS, City Council Resolution 85-10 established a street-naming and numbering system to provide a standard approach to the naming and numbering of streets within the City limits; and WHEREAS, the Chamberlin Road recommendation meets all sections of the Resolution 85-10 Street Naming & System; and WHEREAS, the official naming of any drive surface within the City must be designated by a platting action or a resolution of the City Council; and WHEREAS, on April 6, 2021, Planning and Zoning approved Resolution 2021-010 recommending that City Council approve the name change from Dairy Hill Lane to Chamberlin Road. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to approve the official renaming of Dairy Hill Lane to Chamberlin Road. 109 110 111 Sponsored by:Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2021-010 ARESOLUTION 2021-10 OF THE SEWARD CITY COUNCIL APPROVING THE RENAMING OF DAIRY HILL LANETO CHAMBERLIN ROAD LOCATED NORTH AND WEST OF THE SEWARD LAGOON, INTHE CLIFF ADDITION TO SEWARD TOWNSITE WHEREAS,on February 9, 2021Steven C. Liererpetitioned the Community Development Department requesting that Dairy Hill Lanebe renamed and merged with Chamberlin Road; and WHEREAS,Dairy Hill Lane runs from its intersection with the Seward Highway to the first curve near the top of the hill west of the Seward Lagoon; and WHEREAS,Dairy Hill Lane was officially named by Council resolution 93-032; and WHEREAS,Dairy Hill Lane turns into Chamberlin Road where a portion of U.S. Survey 241 meets Cliff Addition to Seward Townsite; and WHEREAS,in order to alleviate confusion with addressing, and ensure prompt emergency services to the area, there is a need to eliminate Dairy Hill Lane;and WHEREAS,City Council Resolution 85-10 established a Street-Naming and numbering system provide a standard approach to the naming and numbering of streets within the City limits; and WHEREAS,the Chamberlin Roadrecommendation meets all sections of the Resolution 85-10 street Naming & System; and WHEREAS,the official naming of any drive surface within the City must be designated by a platting action or a Resolution of the City Council. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commissionthat: Section 1. The Commission recommends the City Council approve the official renaming of Dairy Hill Lane to Chamberlin Road. 112 Section 2. This resolution shall take effect immediately upon its adoption. th PASSED AND APPROVED by the Seward Planning and Zoning Commission this 6day of April, 2021. THE CITY OF SEWARD ______________________ Cindy L. Ecklund, Chair AYES: Charbonneau, Swann, Seese, Sullivan, Ambrosiani, Verhey and Ecklund NOES: ABSENT: ABSTAIN: VACANT: ATTEST: ________________________ Brenda Ballou, MMC City Clerk (City Seal) 113 CALL TO ORDER The April 6,2021 regular meeting of the Seward Planning & Zoning Commissionwas called to order at 7:00 p.m. by Chair Cindy Ecklund. OPENING CEREMONY Commissioner Charbonneau led the pledge of allegiance to the flag. ROLL CALL There were present: Cindy Ecklund presiding, and Clare SullivanGary Seese Nathaniel Charbonneau Vanessa Verhey (telephonically) Tom Swann (telephonically) Craig Ambrosiani (arrived 7:07 p.m.) Comprising a quorum of the Board; and Jackie C. Wilde, Community Development Director Brenda Ballou, City Clerk CITIZENS’ COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Carol Griswold (telephonically)had a comment for the city attorney: as a potential change in the official maps, she wondered if a petition to rename a street required following SCC 15.01.035 amendment process to secure signatures from 51% of the area property owners, as well as posting a notice. She believed that Dairy Hill was a recognizable feature in the Seward landscape, and she thought Chamberlin Road should be renamed to Dairy Hill Lane because no one remembered who Chamberlin was anymore. Griswold believed that Dairy Hill Lane was utterly charming and asked the commission to keep the name. Cheryl Seese (written) was opposed to renaming Dairy Hill Lane to Chamberlin Road because it represented a threat against the preservation of Seward’s history. She suggested naming a different street Chamberlin Road, if possible. Ambrosiani arrived at 7:07 p.m. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Charbonneau/Sullivan) Approval of Agenda and Consent Agenda Motion Passed Unanimous 114 There were no consent agenda items. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Administration Report. Community Development Director Jackie Wilde introduced new City Planner Courtney Bringhurst. City Planner Courtney Bringhurst said she hailed from Pennsylvania; she had a Master’s Degree in Landscape Architecture, and had previously worked for the National Forest Service and the Bureau of Land Management in Utah. She was excited to join the city. Wilde announced thatAndy Bacon had left the city and would be missed. The vacancy for the Planning Technician position was being advertised. Other Reports, Announcements, and Presentations – None Special Items - Election of Chair and Vice-Chair Ecklund opened nominations for the chair. Ambrosiani nominated Ecklund as chair; Sullivan seconded. There were no other nominations. Ecklund called for objections; there were none. Ecklund opened nominations for the vice chair. Charbonneau nominated Swann as vice chair; Ambrosiani seconded. There were no other nominations. Ecklund called for objections; there were none. PUBLIC HEARINGS Resolutions Requiring Public Hearing Resolution 2021-008, of the Planning And Zoning Commission Of The City Of Seward, Alaska, Granting a Conditional Use Permit To Seaview Community Services to Operate Recovery Housing, Substance Abuse Treatment Center, And Medication Assisted Treatment (MAT) Clinic Within A Four (4) Unit Multi Family Dwelling On Lot 21a Block 25, Original Townsite Of Seward Located At 402 Second Avenue; Within The Auto Commercial (AC) Zoning District. Motion (Ambrosiani/Charbonneau) Approve Resolution 2021-008 Wilde said SeaView Community Services applied for a Conditional Use Permit (CUP) to operate a recovery house and substance abuse treatment center at 402 Second Avenue. The property was zoned Auto Commercial (AC). Wilde reviewed the conditions that would be applied by the Fire and Building Departments, and concluded that the Community Development Department was recommending approval of the CUP. 115 Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Grac e Williams read a letter from SeaView’s governing board requestingsupport of this resolution; there would be no zoning changesrequired, and the property would be professionally staffed and operated. She added that she was in favor, personally, of approving this resolution. She understood that the idea of substance misuse was difficult, but the stereotypes were not always accurate. In fact, Williams said, she believed most people knew at least one person who struggled with an addiction problem. Jim Doepken was a pastor in Seward, and was on the board for SeaView. He could see the proposed property from his own house; he was comfortable having this SeaView facility in that location. Surrounding his home was a variety of activities, including nightly rentals, crew housing, and several medical, commercial, and law enforcement activities. He wished to fight against the stigma of substance misuse. The SeaView facility would be dedicated to serving people who were working on recovery, people who were seeking help for their mental health and substance misuse issues. Marie Gage believed in rehabilitation, but did not wish to have the facility located in this particular neighborhood. She had called some of thetreatment centers in other communitiesand learned that they were not located within residential neighborhoods. She reported having spoken to several residents on Sixth Avenue about their experience with the facility in their neighborhood; she said the neighbors had complained about the experiences that had. She suggested perhaps building a new facility over by the Spring Creek Correctional Center. Erik Van Eck could see the proposed facility from his home. He was raising seven children, one of whom had seen a counselor at SeaView; his son had suffered through high turnover in the staff counselorsto whom he was assigned. He believed this treatment center would bring drugs into the neighborhood, and he didn’t want his children exposed to it. He thought this facility should be located in a more commercial area. Zach Joh nson lived near the hospital, which was nearby the proposed facility location. He had small children who played in the neighborhood. He was afraid of how this facility would impact the neighborhood, and suggested that drugs might be planted in secret locations for the facility’sclientswhich could be inadvertently found by children. He knew how difficultit was for recovering addicts to be tempted by their past associates, and worried the neighborhood children could be put at risk. Kameron Kowalski had grown up exposed to drug and alcohol issues within her own family; several people in her family had struggled with addictions. She said her mother may not have died from an overdose in 2004 if there was a facility like this available in Seward at the time. She supported the location for the SeaView facility, and understood that Seward was a sheltered place, but thought parents needed to prepare their children for the real world. Carol Griswold (telephonically) said this structure started in the 1950s as a garage and gas 116 station business, then turned into a single-family home, then a single-family home with two apartments, and most recently a single-family home with three nightly rentals. She thought there was information missing from the packet that were important, including the use as a treatment facility. She believed the floor plans and parking plans were missing spaces dedicated to staff needs, and the dimensions were inaccurate. Putting this treatment facility in this location would be like putting them in a fishbowl, providing no privacy for the facility or the neighboring homes. She wished the commission would listen to the neighbors, most of whom did not wish to have this resolution approved. Lori L andstrom (written) fully supported this resolution. She wished to end the stigma of recovery. Ann Weed (written)supported the work of SeaView and this new facility; it was important to acknowledge a health crisis in the beginning stages. CJ Horn er (written)was a neighbor of this proposed facility. Theystrongly objected to this resolution, and thought there were other locations more appropriate. DianaMorrison(written)lived nearby the proposed facility, and was excited to see this proposed facility. She had first-hand experience with receiving assistance from SeaView in 2013 for guidance, and was grateful that they were available. Art & Yolanda LeMaster (written) were neighbors to the proposed facility. They enjoyed living in this neighborhood, but did not want this new facility next door. They had spoken to residents on Sixth Avenue who said they felt like a prisoner in their own home. They believed this facility should not be located in a residential neighborhood. Naneth Ambrosiani (written)lived in this neighborhood. She opposed having this facility in the neighborhood, and was concerned that it would have a negative impact on her family’s quality of life. She wished to have the quiet neighborhood remain intact, and was concerned about the potential negative impact on property values. Marsha Ambacher (written) supported SeaView’s plans for a new facility. She thought the location was perfect because it was near the SeaViewoffices, and had the hospital nearby. She thought SeaView’s treatment program was well-run and effective. Every person being treated by SeaView was someone’s brother, sister, parent, or friend. She believed that SeaView only accepted clients who wished to take part in the program, and that people who went through their programs became successful and productive in society. Alan Nickell(written) was the police chief in Seward. He supported SeaView and the work they performed. He thought it was crucial to have people suffering from addictions to have a safe space for their recovery. He stated the police department had only one case concerning the Sixth Avenue facility. There was a big difference between the behavior of an addict on the streets and an addict who was in recovery. 117 Richard Cruse(written) supported SeaView’sprogram, but wondered if this was the right location for a new facility; perhaps moving the facility over near Spring Creek would be a better alternative. KevinFinch(written)objected to locating the SeaViewtreatment center in this proposed location. He feared an increase in crime and drugs would result. He believed the Sixth Avenue location had receivedcomplaints bythe police department. He was also concerned with a drop in property values. Kelley Baker (written) strongly supported SeaView’sproposed facility. She believed the mission of this facility aligned with that of Providence Hospital and the city. Christy Skinner Audette Bagula (written) lived nearby the proposed facility location. she recalled the structure being used as a home, and was opposed to having the property used as a methadone clinic. She didn’t think it was the right location, and was concerned with the impact on the neighborhood. Katy Baldwin Johnson(written) supported this resolution. She thought it was critical for SeaView to expand bed availability in order to meet demand in a timely manner; when someone wanted to accept treatment, making them wait for a bed to open up was detrimental.. David Kingsland(written)was in favor of this resolution. The proposed location was in a historically commercially-zoned area; all along Jefferson Avenuewas one commercial endeavor or another. No one else appeared and the public hearing was closed. Ecklund asked Ambrosiani if he expected to have any financial impact, either positive or negative, if this resolution were to be approved since he lived nearby. In response, Ambrosiani stated he did not expect to have any financial impact either way. Ecklund a sked the commission if anyone wanted to have Ambrosiani recused from this item. There were no objections to having Ambrosiani continue. Ambrosiani thought the best location for this facility should be explored by the community, with planning foresight in mind. He thought there was a clear message from the neighboring property owners that they did not want the facility to be located in this neighborhood. Ambrosiani also wondered if the commission should even be entertaining this CUP tonight, because SeaView had not properly receive aCUP fortheir currentlocationon Sixth Avenue; he saw this as a code violation. He thought perhaps the commission should instead be considering where the most appropriate location for a treatment facility should be, and then act accordingly. His desire would be to add a condition requiring the CUP to come back to the commission in one year for another review. Sullivan was concerned that the property had been purchased prior to this CUP coming 118 forward. She thought the presence of this facility may have a negative impact on the neighborhood. She was also concerned with the loss of sales tax and bed tax monies for the city. Having experienceworking in law enforcement, Sullivan was concerned with potential criminalactivities this facility might draw. Charbonneau was concerned with the location of this facility; it was too close to single- family residences. Seese wondered if there could be a different location for this facility. He was concerned with the set-up of the facility inside, and if the rooms were constructed in such a way as to be effective for this use. He suggested perhaps the city should build a newtreatment facilityin another location instead. Ecklu nd stated the packet materials indicated that this CUP request was appropriate and lawful, per city code. She believed the conditions put into theCUP by the fire department would satisfy the internal structure of the building being appropriate and useful. She thought there was more trouble created by untreated drug abusers on the streets than people who were actively receiving help in a treatment facility. Swann t hought this CUP proposed a similar mix of uses as the commission had seen before; he would be in favor of this resolution. Verhey was concerned with this location continuing under a variance from city code, although it was already being used for nightly lodging. She would be in favor of postponing this and deliberating more. Charbonneau pointed out the future land use plan designated this location to be re-zoned to residential in the future. In response, Ecklund said the Comprehensive Plan identified several areas which would support this proposed CUP. Ecklund suggested that the scope of the commission’s authority in this regard was to ensure appropriate conditions were placed upon the CUP request; it was not for the commission to say this facility could not exist in this location. Ambrosiani believed this was an unlisted use, and was concerned that the commission would be shoehorning this CUP in to fit. He was concerned that there was not a definition in city code which specifically identified a treatment facility. He believed the definition needed to be identified before proceeding with the CUP. Swann understood the concerns being expressed, but wanted to keep the discussions relevant to identifying the conditions being placed upon SeaViewfor this CUP. He said it wasn’t up to the commission to allow the facility being in this location, because that was already allowed by city code, but rather to set the conditions for the CUP. Ambrosiani wanted the city code violation on the other SeaView property to be resolved prior to having this CUP approved. In response, Wilde said what was before the commission tonight was the approval of a CUP for this particular location; the building and fire department 119 would address concerns about life safety as part of the CUP. Regarding the Sixth Avenue location, Wilde said SeaView was operating that facility as apartments, and so did not require having a CUP. Wilde said the Community Development Departmentwould look into that issue, but reminded the commission that that was not what was before them for consideration tonight. The commissionsuspended the rules to speak to Christine Sheehan. In response to Ecklund, Executive Director of SeaView Community Services Christine Sheehan said the fence in the back yard of the proposed location was wooden and was approximately six feet high. Sheehan confirmed that no visitors would be allowed to come to the facility. Sheehan stated that most clients in treatment did not have their own vehicles, but there would be two to three staff members on duty who drove vehicles. In response to Sullivan, Sheehan said there would usually be one or two staff people at a time on site for the MAT program. The commission went back on the rules. Motion to Amend (Ambrosiani/Sullivan) Amend Resolution 2021-008 by adding a new condition #H to require this CUP to come back for a one-year review, to include having a public hearing, and also to require SeaView submit quarterly reports to the commission that address the facility’s activities. Ecklund supported havingan annual review, and said if the conditions of the CUP were not upheld, the CUP could be revoked or modified by the commission. Ecklund was surprised to hear earlier that there were complaints about the Sixth Avenue facility; she hoped that people would start reporting their concerns more formally so there was a record of it. Motion to Amend Passed Unanimous Main M otion Passed AYES: Sullivan, Verhey, Seese, Swann, Ecklund NOES: Charbonneau, Ambrosiani The c ommission recessed at 9:27 p.m. The commission resumed at 9:33 p.m. Resolution 2021-009, of the Seward Planning and Zoning Commission, Granting A Variance from Seward City Code 15.20 Signs to Providence Seward Medical Center, Permitting An Exception To The Zoning Code To Allow For Two Additional Signs To Be Permitted On The Premises Located At 417 First Avenue, Within The Institutional (INS) Zoning District. 120 Motion (Charbonneau/Sullivan) Approve Resolution 2021-009 Wilde s aid Providence Hospital applied for a sign variance for the purpose of upgrading existing signs, and installing two additional signs, at their facility. She said the Community Development Department recommended approving the sign variance. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold opposed this sign variance, particularly because the signs that were already there were very bright at night. She didn’t believe Providence needed more signs to identify themselves, or distinguish them from the Seward Community Health Center, nor did she believe their request for a variance met the requirements of city code. No one el se appeared and the public hearing was closed. Charbonneau thought the facility was not very well signed, and thought this would be an improvement. Verhey wondered whythe emergency sign would beremoved; it didn’t seem like a good idea. In re sponse to Ecklund, Ambrosiani said he had not provided input to Providence about their proposed signs. Ecklund stated that allowing this sign variance was in keeping with city code. Motion Passed AYES: Ambrosiani, Charbonneau, Seese, Sullivan, Ecklund NOES: Swann, Verhey NEW BUSINESS Resolution 2021-010, of the Planning And Zoning Commission of the City of Seward, Alaska, Recommending City Council Approve The Renaming of Dairy Hill Lane to Chamberlin Road Located North and West of the Seward Lagoon, in the Cliff Addition to Seward Townsite. Motion (Charbonneau/Sullivan) Approve Resolution 2021-010 Wilde said the request to rename the road originated with a citizen. The portion of road currently called Chamberlin Road, previously named Government Road, was renamed in 1990 to honor E.E. Chamberlin who was a long-time resident, former city council member, former mayor, and territorial senator who lived on that road. Wilde said the Community Development Department 121 recommended renaming Dairy Hill Lane to Chamberlin Road. Charbonneau wondered why the entire road could not be re-named to Second Avenue all the way. In response, Wilde said that wasn’t allowed because the road bent and changed direction from north/south to east/west. Ecklund said the area of Dairy Hill would always remain. Motion Passed Unanimous Resolution 2021-007, of the Planning and Zoning Commission of the City of Seward, Alaska, Recommending City Council Approve the Walkable Mural Application Guidelines and Administrative Policy. Motion (Charbonneau/Sullivan) Approve Resolution 2021-007 Wilde said anapplication and guidelines had been created for a walkable mural program, at the direction of city council. She reminded the commission about the work session that they had in September, 2020. The Community Development Department had worked closely with the Public Works Department to create the program. Upon successfully completing the application process, the applicant would receive a permit from community development to proceed with the design and maintenance. A non-refundable application fee of $500 plus a $1,500 maintenance deposit would be required; for the period of three years, the crosswalk would have to be maintained by the applicant. Charbonneau wondered if there were any concerns with distracted driving. Wilde said in her research, she found no reports of increased safety concerns; rather, there were reports that traffic compliance actually improved. n wondered what the criteria was for approval or denial of design. Wilde said Sulliva community development and public works would review the design proposal againstthe guidelines, looking specifically for certain colors and shapes to ensure the design could not be misinterpreted as traffic signage. Motion Passed AYES: Charbonneau, Swann, Sullivan, Verhey, Ambrosiani, Ecklund NOES: Seese Other New Business Items Set work session topic for May 18, 2021. Ecklund said May 18, 2021 was the graduation for Seward High School. The commission re-scheduled the May 18, 2021 work session to May 20, 2021. 122 The commission set topics for the following work sessions: April 20, 2021 – Reviewdefinitions fordwelling, lodging and housing, and review the land use allowed table May 4, 2021 – Continue to reviewcurrent land use allowed table May 20, 2021 – Review the municipal land plan The commission unanimously approved meeting in a joint work session with the Historic Preservation Commission twice eachyear. INFOR MATIONAL ITEMS AND REPORTS 2021 Planning & Zoning Meeting Schedule City Calendars COMMISSION COMMENTS Sulliva n was learning a lot. Verhey tha nked everyone for their hard work. Charbonneau welcomed Bringhurst to the city, and thanked Wilde for her work. Seese welcomed Bringhurst to the city. Swann obs erved thatsometimes, as commissioners, they had to overcome the public’s wishes in order to comply with legal requirements; it wasn’t easy when that happened. Ecklund agreed that it was hard when the public’s wishes conflicted with the city code. She welcomed Bringhurst. CITIZENS' COMMENTS Kameron Kowalski was disheartened by the citizen’s reaction earlier; she had been the subject of that citizen’s anger. She Tony Bac laan welcomed Clare Sullivan to the Planning & Zoning Commission; he appreciated her service. He welcomed Bringhurst. He was happy the walkable mural process was moving forward. COMMI SSION AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 123 Ambrosiani apologized that Kowalski was the subject of the citizen’s anger. He had been trying to keep track of pros and cons from the public opinions, and was unhappy the public’s wishes could not override city code. ADJOURNMENT The meeting was adjourned at 10:30 p.m. ___________________________ ______________________________ Brenda J. Ballou, MMC Cindy L. Ecklund City Clerk Chair (Cit y Seal) 124 125 126 127 128 Sponsored by:Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-054 A RESOLUTION OF THE CITY COUNCILOF THE CITY OF SEWARD, ALASKA,RECOMMENDING CITY COUNCIL APPROVE THE WALKABLE MURALS APPLICATION GUIDELINES AND ADMINISTRATIVE POLICY WHEREAS,the City Council directed the Planning and Zoning Commission to provide an application for allowing walkable mural crosswalks on city property; and WHEREAS,the Community Development Director worked with the Public Works Director and multiple cities across the United States to make a walkable mural crosswalk application with guidelines; and WHEREAS,after the September 15, 2020 work session, the Planning andZoning Commissionreviewed a draft application allowing walkable mural crosswalks; and WHEREAS,on April 6, 2021,the Planning and Zoning Commission approved resolution 2021-007 recommending the City Council approve the Walkable Mural Crosswalk application as the guidance document for the standards and factors to be applied in considering the establishment of a walkable mural crosswalk. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City Council recommends the attached application and guidelines for permitting Walkable Mural Crosswalks on city-owned property. Section 2.All applications for establishment of a walkable mural crosswalk by any party shall be filed with the Community Development Department. Section 3. City Council hereby adopts the City of Seward Walkable Mural Crosswalk application as theguidancedocumentforthestandardsand factors tobeappliedinconsidering theestablishment of a walkable muralcrosswalk. Section 4.This resolution shall take effect immediatelyupon adoption. th PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26 day ofApril, 2021. 129 City of Seward Walkable Mural Crosswalk Application and Design Guidelines 130 City of Seward Walkable MuralCrosswalk Permit Application Project Information Walkable Mural Crosswalks Proposed Location: City of Seward permits community organizations Anticipated Installation Date: to install Walkable Mural crosswalks to promote neighborhood identity and place by following the guidelines and conditions below. Contact Information Applicant Information (best contact) Name: Design Guidelines Address: •TransverseCrosswalks mustkeep thetwo(2)white transverse lines with reflectivity to be compliant with Phone: minimum crosswalk standards. Artwork must be Email: contained within the two transverse (horizontal) lines. •Longitude Crosswalks must keep the white Entity Information vertical lines with reflectivity to be compliant with Name or Organization: minimum crosswalk standards. Artwork must be Address: contained within solid white vertical lines in a Phone: Longitude (vertical) crosswalk Email: •Artwork shall not contain white, yellow, or red in a way which could be confused as traffic control devices. •No logos, text, or advertising. How to Apply •No octagons or triangles, or shapes that could be confused with a traffic control device. Complete This Application STEP 1 Attach required attachments shown Location Requirements on page two and sign application. •Must be at one of the approved locations where thereis Applications must be turned in 60 days already a marked crosswalk and traffic is requiredto prior to anticipated installation date to stop because of a stop sign or traffic signal. be considered. •Approved on local or collector streets where speeds do not exceed 25 mph. Other streets may be considered at Submit Application the discretion of the Public Works Director. STEP 2 Submit Signed Application and •If pavement is in poor condition, materials will not bond; Attachments to pavement must be in satisfactory condition in order to planning@cityofseward.net receive approval. Community Development and Public Works Materials & Installation STEP 3 Review •Applicant must be a local maintenance district, business Staff will respond to verify receipt, review improvement district, or based entity which application and forwardfor approval to Public agrees to install, maintain, and provide any necessary works. Public Works Staff will review traffic control during installation. application, traffic control and maintenance •Street-Grade Paint must provide a non-slip surface for plan and then return to Community pedestrians and be non-reflective. Development with comments and or •Materials used must be approved by Public Works conditions. for Transportation & Mobility. Approval or Denial •An approved traffic control plan and Working in theRight STEP4 Once review is done by all necessary of Way permit must be issued every time thewalkable departments Community Development will mural/crosswalk requires maintenance.Maximum road closer is 48 hours issue a permit. 131 Attachments to the Application Attach a site plan of your proposed location along with a photograph of existing conditions. The site plan should include: •Application Fee $500- non-refundable •Deposit $1,500 for 3 years •Location of Proposed Crosswalk •Intersecting Street Names •List of Proposed Paint, Materials and Color Specifications •Design Drawing •Working in the Right of Way Permit •Traffic Control Plan & Drawing Applications must be turned in 60 days prior to anticipated installation date to be reviewed. Applications without the above attachments will not be approved. Maintenance and Permit Holder Agreement 1.Walkable Mural/Crosswalk permit holders are responsible for installing and maintaining the art within the crosswalk and understands that the City will not maintain the artwork, and will not replace artwork if the crosswalk fades, is damaged, or is not adequately maintained. Approved permits are valid for 3 years. 2.Walkable Mural/ Crosswalk permit holders understand that roads are subject to repaving and maintenance at any time and that City will not be held responsible for replacing the artwork shall this occur. 3.At the program’s discretion, additional permittee responsibilities may be stated on the Working in the Right of Way permit. 4.No modification shall be made to any crosswalk installation that was authorized by a Working in the Right of Way permit without prior approval from the Community Development and Public Works Director. 5.Failure to maintain approved Walkable Mural crosswalk will result deposit being forfeited and the crosswalk being returned to its prior condition upon repaving the street, or during regularly scheduled maintenance. 6.A traffic control plan and Working in the Right of Way permit must be permitted every time the Walkable Mural crosswalk requires maintenance. 7.Failure to adhere to these permitee responsibilities may result in the issuance of administrative citations, the removal of the crosswalk art, and revocation of the street occupancy. Indemnity Agreement As a condition of the permit requested, the permit holder agrees to defend, indemnify, reimburse and hold harmless City, its appointed and elected officials, agents and employees for, from and against all liabilities, claims, judgments, suits or demands for damages to persons or property arising out of, resulting from, or relating to the work performed under the permit (“Claims”), unless such Claims have been specifically determined by the trier of fact to be the sole negligence or willful misconduct of the City. This indemnity shall be interpreted in the broadest possible manner to indemnify City for any acts or omissions of the holder of the permit or its subcontractors either passive or active, irrespective of fault, including City’s concurrent negligence whether active or passive, except for the sole negligence or willful misconduct of City. By submitting this application, I understand and agree to the above agreements as conditions of the permit requested. Signed: Date: Office use only each department must initial & Date for approval Maintenance Agreement ____________ Fee Paid $________ Deposit Paid$_________ Permit Issued___/___/____ Comments: 132 DESIGN GUIDELINES Crosswalks must contain two white transverse lines with reflectivity to be compliant with minimum crosswalk standards. Artwork must be contained within the two (2) Transverse (horizontal) lines or between the Longitude (vertical) lines. Painting between the solid white vertical lines in a continental crosswalk is not allowed per federal guidelines. Artwork shall not contain, white, yellow, or red in a way which could be confused as traffic control devices. Nor contain logos, text, or advertising. Nor contain octagons or triangles, or shapes that could be confused with a traffic control device. LOCATION REQUIREMENTS Must be at a location where there is already a marked crosswalk. Approved on local or collector streets where speeds do not exceed mph. Arterial streets will be considered at the discretion of the City. If pavement is in poor condition, materials will not bond; pavement must be in satisfactory condition in order to receive approval. MATERIALS & INSTALLATION Applicant must be a local maintenance district, business improvement district, or other community-based entity which agrees to install, maintain, and provide any necessary traffic control during installation. A Right of Way permit is required for install. Street-Grade Paint required Materials used must be approved by Seward Public Works Department. A traffic control plan and working in the Right of Way permit must be issued every time the Walkable Mural crosswalk required maintenance. HOW TO INSTALL AN WALKABLE MURAL CROSSWALK STEP ONE: Complete this application for DESIGN & LOCATION approval. Send completed pages of this document and required attachments to planning@cityofseward.net. The Community Development and Public Works Departments will evaluate the approval of location and design within 15 days. Indemnity Agreement must be signed for the committee to review. STEP TWO: Submit Right of Way Permit Application for INSTALLATION approval. After receiving approval for the design and location for the Walkable Mural crosswalk, the applicant should fill out a working in the Right of Way application. This permits the closure of the street during the installation. Prior to submitting a Right of Way permit, the following items are needed: Traffic Control Plan Certification of Liability Insurance STEP THREE: The Right of Way Permit will be reviewed with 15 days of submittal. Installation may occur within the approved date, time and location on the permit. ATTACHMENTS TO THE APPLICATION Attach a site plan of your proposed location along with a photograph of existing conditions. The site plan should include: Location of Propose Walkable Mural Crosswalk Intersection Street Names Material and Color Specifications Design Drawing on Aerial Photo Application without the above attachments will not be approved. Upon approval of the design, location, and materials, applications must obtain a Right of Way Permit for installation. 133 Marked Crosswalk Guidelines It is important to provide designated facilities for pedestrians in order for them to use the transportation network safely. Crosswalks that are appropriately marked provide pedestrians with a convenient opportunity to cross the street, while maintaining safety. Marked crosswalks direct pedestrians to a designated place to cross, alert drivers as to the potential presence of pedestrians and legally establish the crosswalk at non- intersection locations. Purpose and Scope: The purpose of these Guidelines is to serve as the policy document that guides the city in determining where and how to improve an uncontrolled crosswalk within the city of Seward, on public roadways owned and maintained by the city. These guidelines providedirectiontodetermineif a marked crosswalk isappropriatein a particular location. The guidelines also address installation & maintenance of Walkable Mural crosswalks. These guidelines are intended to be used by city staff in determining whether to mark an uncontrolled crosswalk to ensure efficient function for all users of the roadway and maintain pedestrian safety. When a specific location is being considered for a marked crosswalk – due to public feedback, a new development, or staff recommendation – this document serves as a guide to consistently determine whether installation is warranted or not. Definitions: Unmarked Crosswalk: A legal crosswalk that does not feature any traffic control markings. Marked Crosswalk: A legal crosswalk that features traffic control markings. MidblockCrosswalk: A location not at an intersection,featuringtraffic control markings to indicate that it is a legal crosswalk. Uncontrolled Crosswalk: A legal crosswalk across a roadway approach not controlled by a stop sign or traffic signal. Controlled Crosswalk: A legal crosswalk across a roadway approach controlled by a stop sign or traffic signal. Walkable Murals (Crosswalk):A legally marked crosswalk that promotes neighborhood identity and sense of place which are designed, installed and maintained in accordance with these guidelines. 134 Sponsored by:Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-055 A RESOLUTION OF THE CITY COUNCILOF THE CITY OF SEWARD, ALASKA, AMENDING THE PORT & HARBOR TARIFF REGULATIONS TO INCREASE VESSEL STORAGE RATES IN THE SEWARD MARINE INDUSTRIAL CENTER(SMIC)YARD AS OF JANUARY 1, 2022. WHEREAS,The Port & Commerce Advisory Board held a regular board meeting on April 7, 2021 and approved Resolution 2021-002 to increase SMIC storage rates; and WHEREAS, the current SMIC storage rates have not been increased since 2013; and WHEREAS,the current SMIC storage rates, if increased for inflation alone, would be $0.17 per foot per day for the first year; and WHEREAS,the SMIC storage rates currently fall at the lower end of rates for other comparable Alaska harbors; and WHEREAS,the SMIC yard has continued to grow and improve since the 2013 rates were established. It now providesmore amenitiesand attracts new services as well as new customers; and WHEREAS,the 330-Ton Travelift has been modified to accommodate wider vessels, allowing more vessels access to the SMIC yard and services; and WHEREAS,the cost to maintain and continue improved infrastructure are rising; and WHEREAS,the recommended rate schedule will deter long-term storage ofvessels and allow space for working vessels for short-term storage and repairs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City Manager is hereby authorized toamend the port & harbor tariff regulations to increase vessel storage rates in the Seward Marine Industrial Center Yard, as of January 1, 2022. Section 2.Rates for vessel storage in the SMIC yard will have the following changes: Increase from $0.10 per foot per day to $0.20 per foot per day for the first year (up to 12 months). 135 Increase from $0.20 per foot per day to $0.30 per foot per day for the second continuous year (up to 24 months). Increase to $0.40 per foot per day for the third continuous year (up to 36 months). Increase to $0.50 per foot per day for the fourth continuous year (up to 48 months). Increase and cap at $0.60 per foot per day for anything over 48 continuous months of storage. n 3.This resolution shall take effect on January 1, 2022. Sectio th PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26 day ofApril, 2021. THE CITY OF SEWARD, ALASKA ChristyTerry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Bren da J. Ballou,MMC City Clerk (City Seal) 136 137 138 139 285UPLAND STORAGE (a)Area of Land Available. The City of Seward will make available a limited area of land in the Boat Harbor and the Seward Marine Industrial Center (SMIC) for storage of boats or boats on trailers subject to the following conditions: (1)Space is made available on a first-come, first served basis; (2)No vessel or trailer may be placed on the designated upland storage area without prior permission of the Harbormaster; and, (3)Subject to City of Seward policy and procedures, vessels undergoing active repairs may use upland storage space. Charges assessed depend upon the nature of work being conducted. (b)Calculation ofRates.Charges shall be based on the overall length of the vessel or trailer (whichever is greater) and shall be based on a per-calendar-month charge. (c)Lay Time Rates (1)Boat Harbor. Lay time for upland storage in the Boat Harbor shall be charged at a rate of NINE DOLLARS AND NINETEEN CENTS ($9.19) per day for stays of ten (10) days or less in any calendar month. For stays of eleven (11) days or more in any calendar month, the lay time shall be charged at a rate of NINETY-ONE DOLLARS AND EIGHTY-EIGHT CENTS ($91.88) per calendar month for a vessel, trailer or cradle up to fifty (50) feet in length. The monthly charges for larger vessels shall include an additional ONE DOLLAR AND FIFTY-EIGHT CENTS ($1.58) per foot for each foot over fifty feet in length. (2)Seward Marine Industrial Center. Lay time for upland storage in the Seward Marine Industrial Center shall be charged at a rate of tentwentycents ($0.10)$0.20per linear foot of the overall length of the vessel per calendar dayfor the first year.The second continuous year would be $0.30 per linear foot of the overall length of the vessel per calendar day(up to 24 months). The third continuous year would be $0.40 per linear foot of the overall length of the vessel per calendar day (up to 36 months).The fourth continuous year would be$0.50per linear foot of the overall length of the vessel per calendar day(up to 48 months). Capping at $0.60 per linear foot of the overall length of the vessel per calendar day for anything over 48 continuous months of storage.For stays of longer than one year, the lay time shall be charged at a rate of twenty cents ($0.20) per linear foot of the overall length of the vessel per calendar day after one year. (d)Empty Cradles/Trailers and Equipment. For purposes of this tariff, a vessel trailer or cradle or equipment stored beyond a 10-foot radius of the vessel shall be measured and charged thirty cents ($0.30) per square foot per calendar month. Cradles, trailers or equipment placed or remaining on the upland storage area prior to or after a vessel is stored shall generate storage fees at this rate. 140 Boat Storage/Haul-outcapabilities in AK and beyond.Services listed below are by city- owned harbors only. List does not includeprivately owned yardsor private service providers. (current as of Feb 2021) Seward SMIC storage$0.10/foot per day for the first 12 months Increasing to$0.20/foot per day after 12 months 50 Ton Boat Lift-$236.25/hour plus $21.00/foot over 50 feet, one way 330 Ton Boat Lift-$425.00 per hour plus $21.00/foot over 55 feet, one way Mandatory washdownon entering yard,in season,$2.50/foot per hour (minimum one hour) Homer- $0.25/sq foot per month (no moorage paid) $0.20/sq foot per month for vessels paying TDM, monthly, semi-annual harbor moorage $0.17/sq foot per month for vessels paying annual harbor moorage (calculation LOA X Beam plus a ten- added to the total sq footage) for freight/materials or for lar Amy Woodruff, Admin supervisor. Whittier StorageFrom Oct-March $4.00/foot per month (approx. $0.13/foot/day) From April -Sept $10.50 per day for first 7 days, $21 per day after 7days $75 cleanup fee when boat vacates storage Boat Lift-$274.89/hour. Can only accommodate boats 15 tons or less and btw 22-45 feet. Kodiak Storage$2.90 per foot per day for 1-30 days $1.45 per foot per day for 31 or more days Boat LiftRound Trip is $69-120 per foot depending on length.Wash time billed at $200-300 per hour. 9.17.1Lift, Block, and Launch 9.17.1.1Vessels up to 80' ................................................................................................69.00/ft 9.17.1.281' to 100' ..........................................................................................................................78.00/ft 9.17.1.3101' to 120' ........................................................................................................................94.00/ft 9.17.1.4121' to 150' ......................................................................................................................111.00/ft 9.17.1.5151' and up ......................................................................................................................120.00/ft 141 Valdez Storage $6.25 per day from May 1 Sept 30 $30.00per month, addl $2.00/foot per month for vessels over 30 feet, Oct 1-April 30 Time limit for storage is 9 months Boat Lift75 ton Max -$220 per hour. Port Townsend Storage $0.96/foot per day monthly rate, Boatyard Storage $0.63/foot per day, monthly rate, Workyard Storage $6.77/foot per month, non-working, non-electric storage, 6-mo minimum (approx. $0.23 per foot per day) 2021 Winter discount rate$0.37/foot per day 70/75 TON LIFTS Round Trip Lift Variesfrom$9.36-$14.56/foot depending on length Minimum Hoist $220.00, additional washdown fees $2.30/foot per half hour 300 TON TRAVEL LIFTRound Trip Lift Varies from $18.58$24.71/foot depending on length Minimum Hoist $832.24 Craig JT Brown Boat Yard Storage 0.18/foot per day up to 56 days Increasing to0.29/foot per day from 56 days to one year Increasing to0.58/foot per day over one year -$20.00 per month Boat and Trailer Storage 2-$40.00 per month Hydraulic Trailer . $11.00/footincluding blocking and launching. Cordova Vessel Storage -$2.63/foot per monthup to 12 months(approx. $0.09/foot/day) Increasing to$10.50/foot month over 12 months(approx. $0.35/foot/day) 150TonTravelift-$22.00/ $24.00/- $26.00/ Washdown free up to 2 hours.Rates are one way and do not include blocking. Haines Storage -Upland Storage Fee $0.20/sq.foot per month Vessel Storage Fee (current tenants andpaid in advance) $0.10/sq.foot per month 142 Dillingham StorageSummer -$45.00 /month per 100 sq. feet. Winter -$3.00/day or$90.00/month per 400 sq. feet Petersburg Port storage $0.26 per sq. foot per month. SitkaNoStorage Available Juneau No Boat Storage Available, Gear storage at Auke Bay $0.50 per sq. foot per month Ketchikan No Storage Available 143 144 CALL TO ORDER The April 12, 2021regular meeting of the Seward City Council was called to order at 7:00 p.m. byMayor Christy Terry. OPENING CEREMONY Police Chief Alan Nickellled the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terrypresidingand Tony BaclaanSue McClure Sharyl SeeseJohn Osenga Liz DeMossRistine Casagranda(arrived 7:01 p.m.) comprising a quorum of the Council; and Norm Regis,ActingCity Manager Brenda Ballou, City Clerk Excused Baclaan, Seese AbsentNone CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARINGNone APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/DeMoss)Approval of Agenda and Consent Agenda Terry added a Mayors Report to the agenda. Casagranda removed Resolutions 2021-041, 2021-042, and 2021-043 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2021-039, Accepting The 2021 Volunteer Fire Assistance Grant (VFA) In The Amount Of $4,979 And Authorizing The Matching Funds Of $1,131, And Appropriating Funds. 145 Resolution 2021-040, Authorizing TheCity Manager To Enter Into A Purchase Agreement With Westek Marketing For The Purchase Of The Stancil Multimedia Logging Recorder System, To Include The Necessary Hardware And Technician Travel Accommodations For Installation, For The Police Department InAn Amount Not To Exceed $22,416.80, And Appropriating Funds. Resolution 2021-044,Updating The Mobile Vendor And Roving Vendor Policy For Permitting Vendors On City-Owned Property. Resolution 2021-045, Retroactively Amending The 2020 Budget To Record Expenditures Of Employees Retirement System (PERS) Liability For The Period January Through December, 2020, And Appropriating Funds. Resolution 2021-046, Supporting Legislature Funding To The Alaska Vocational Technical Center (AVTEC) And Other Alaska Educational Institutions Through House Bill 100. Approval of the March 22, 2021 City Council Regular Meeting Minutes. Approval of the March 17, 2021 City Council Special Meeting Minutes. Approval of April 1, 2021 City Council Special Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards National Library Week Recognizing Seward Middle School Students for winning the 2021 State of Alaska Battle of the Books th Recognizing Dallas Seavey for winning his 5Iditarod Championship Recognizing and commending Corrections Officer Jordan Pletsch for saving a life Recognizing and commending Police Officer Morgan Woodard for saving a life Mayors Report.Mayor Christy Terryhad an in-person meeting with Representative Don Young prioritiesto representative young. Terry continued by reading the Seward Firefighters Awards as presented last Saturday. Borough Assembly Report.Assemble Representative Kenn Carpenter was notpresent. 146 City ManagerReport. Acting City ManagerNorm Regisreportedthe following purchase orders between $5,000 and $30,000hadbeen approved by the City Manager since the last council meeting:$17,990 for an alarm auto dialer addition at the Fort Raymond power plant. Casagranda thanked the Electric Department for providinga tour of the power plant. She was impressed by the work being done by the crew at the generator plant.She was excited to have the opportunity to learn more about electric, and looked forwardto future opportunitiesto learn more. Terry wondered when the audit would be completed; in response,Assistant City Manager Stephen Sowellsaid he would provide continual updatesgoing forward in the City Manager Report. Terry thanked Public Works Director Doug Schoessler for providing an update from the Department of Environmental Conservation(DEC)regarding the Lowell Point Sewage Lagoon inspection. McClurewished to pass along that shehad received three unsolicited compliments about the Public Works Department lastweek praisingtheir responsiveness to citizens. In response to Casagranda, Regis confirmed that the new finance director was working full- time for the city, and that the city was no longer paying a contracted vendor for support to the finance department. City Attorney Report. Brooks Chandler said he had submittedarequestfor reimbursement of $25,000 from the BeringSeaFishermans Association(BSFA), per council direction, and had received an emphaticdeclination in response.Chandler said he was poisedand ready to helpthe city with the potential sale of city property. DeMoss wondered what the follow up plan would befor the Ocean Cluster fundsfrom BSFA.Chandlersaid BSFAinformed him that they first yearof operations, and because BSFAdidntstop operationsuntilthey were into thesecond year, they owed the city nothing. Chandler had not heard of any follow up about the State of Alaska seeking local funding for processing misdemeanors, but would inform council if he did. Other Reports and AnnouncementsNone Presentations Chugachmiut Involvement in Seward for the Future presentation by Kelley Baker. PUBLIC HEARINGS Resolution RequiringPublic Hearing Resolution 2021-038,Authorizing The City Manager To Negotiate The Terms For The Sale, At Appraised Market Value,Of 3.31 Acres Of City-Owned Land Located At Fort Raymond 147 Sub, Replat No 1 Lot 7A, With The Physical Address Of 2101 Dimond Boulevard, To Chugachmiut. Motion (McClure/Osenga)Approve Resolution 2021-038 Community Development Director Jackie Wildestated the citya request from Chugachmiutin January, 2021 to purchase 3.31 acres of property at Fort Raymondto build a health clinic. Thisresolutionwould authorize the city manager to begin negotiations with Chugachmiut for the potential sale of thisproperty. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Stephen Wahl, MDsupported Chugachmiuts request and the proposed development of a health clinic. Hethought this was a special opportunity for Seward, and that the facility would be an importantsource of healthcare for a number of villages in the area. Arne Hatch(telephonically) thought this opportunity for Chugachmiutwas very special and would be ofgreat benefit to Seward.This facility would serve Seward, as well as fourneighboring villages. Chugachmiut was one of only five recipients of this awardfrom the IndianHealth Services, from over 40 applicationssubmitted nationwide. Jonathan Gagesupported this resolution because he knew first-hand how important and positiveChugachmiuts services were for the community. Susan Swiderski(in person) supported this sale, and thought it would have a great economic impact on the city. She also thought it would have a positive cultural impact on the community, as well. She grew up in Seward, but had not learned a lot about the Alaska native population, something she was remedying as an adult. She hoped the community wouldincreasetheopportunitiesfor cultural tourism. She believedthe proposal from Chugachmiutwas high-quality and would be professionally executed. No one else appeared and the public hearing was closed. McClurepointed out that, in her understanding, the mapin the packetindicating the proposed propertylines for the sales werecorrect. Wildesaid it was an estimate, but would be more clearly defined throughthe sale negotiation. McClurewanted to ensure that thepublic works shopwould have highway access, were the shop to be relocated in that area. Osenga declared that he had previously sat on the board of Chugachmiut, but that was almost two years ago, and he was no longer affiliated with Chugachmiutin any way. Casagranda wondered who would pay for the survey and the replat. Wilde said that would be negotiated. In response to Casagranda,Regissaid the purchase and sale agreement in the packet was 148 a draft, and was not up for approval tonight, butthefinal versionwould be brought back to council for approval. Casagranda supported this project, but she also thought it was a large parcel. She suggested the cost of thesurvey and replat should be borne by Chugachmiut.She wondered if this sale would allow the parks & recreation warehouse adequate access for emergency vehicles. Wilde said there would be an emergency access created atthe back of the property. Casagranda wondered if the property on which the parks & recreation warehousesat could be included as part of the 3.31 acres,rather than being kept separate. Wilde said she would bring that idea forward during negotiations with Chugachmiut.Casagranda was concerned that not including the parks & recreationwarehouse property into the sale might result inthat parcel being landlocked withnoadequate access. Casagranda wished to see the entirety of the property replatted beforeapprovingthe sale of just a portion of it. She wondered what the approach would be forhavingthe appraisaldone. Regis said the appraisal would be for the 3.31 acres, and the rest of the land would be appraised separately at another time. DeMoss wondered what the plan was for the remainder of the property. Wilde said when the Capital Improvement Plan was discussed,there would be more discussion on the rest of the Fort Raymond property. Chandler said platting would follow after the agreement was signed; this was done intentionallyinterests.Casagranda asked if it was possible to include a reversionary clause thesale agreement so that the city had thefirst right ofrefusal to buy back the property.Chandler said if the city was selling the property at fair market value, it would be highly unusual to include a reversionary clause to that effect. Motion PassedUnanimous UNFINISHED BUSINESS None Council recessed at 8:28 p.m. Council resumed at 8:35 p.m. NEW BUSINESS Resolutions Resolution 2021-041, Supporting Congressional Funding For The Lowell Creek Flood Diversion Feasibility Project. Motion (McClure/Casagranda)Approve Resolution 2021-041 149 Regis said this was a letter of support for the federal government to fund the Lowell Creek diversion project. Casagranda wondered where the feasibility study could be found; she wished to have it on the city website. Public Works Director Doug Schoesslersaid it would be uploaded to the public works pageon the city website. Motion PassedUnanimous Resolution 2021-042, Authorizing The City Manager To Enter Into A Contract With Resurrection Rental To Provide Portable Toilet Rental & Service In The Amount Of $41,477. Motion (McClure/Osenga)Approve Resolution 2021-042 Casagranda was concerned about sewer being dumped into manholes by this vendor. She wanted some assurance that all vendors who bid on this project had the informationabout local dumping options. Parks & Recreation Director TylerFlorencesaid dumping waste must be donein accordance with federal state and local laws. Motion PassedYes: DeMoss, Osenga, McClure, Terry No: Casagranda Resolution 2021-043, Amending The 2021 Budget To Reflect Mid-Cycle Budget Adjustments, And Appropriating Funds. Motion (McClure/Casagranda)Approve Resolution 2021-043 Deputy Finance Director Sam Hickokreminded council about the work session held recently to review the proposed budget adjustmentsand the impacts that COVID-19 would have on this years budget. He said the revenues would be decreasedin the bed tax and sales tax areas, but increased with the new campground rates and the federalSALT grant. The net effect was an estimated $752,000 would be withdrawn from reserves. Casagranda stated, based on her own business, she was already at 75% booked for this summer, and she believed the estimateddeficit was exaggerated.She wondered if there were additional items that could be cut from the budget to save on expenses; she believed taking$750,000 from reserves was unnecessary. In response to DeMoss, Hickok said for theseestimates, he used 2019 camping nights andthe new rate scheduleto project an additional $800,000 in campground revenues this year.DeMoss wondered why the sales tax projections for 2021 werent being forecast using 2019 as a model. Hickok thought that was a good idea. He added that he understood Casagrandas concerns, but that these were conservative projectionsand not meant to be predictive. 150 McClure statedas the year wore on, the true numbers would become clear; even if funds were appropriatedfrom reserves, it didnt mean they would be used.Casagranda preferred to wait to see how much, if any, fromreserves would benecessarybefore appropriatingany funds. Osenga preferred to take a more conservative approach. Terry wasnt concerned about using a small amount from reserves if it meant providing citizens with the same quality of services as ever; this was a rainy day and that was what reserves were meant to be used for. DeMoss thought the numbers projected for revenues were unrealisticallylowand wished to have more realistic numbers before approving the resolution. In response to Terry, Regis said this resolution could come back with salestax revenues projected based on 2019 numbers. Hickok concurred. Motion to Postpone(Casagranda/DeMoss)Postpone Resolution 2021-043 to April 26, 2021. Terry saidthe Kenai Peninsula Economic Development District (KPEDD) estimated that sales tax revenue would be down 68%;instead of going by anecdotalsummations, she preferred to reach out to hotels and the Chamber of Commerce reservationsin order to see if 2019 numbers would be realistic to model with.Casagranda said she was receiving reports from business owners that the first quarterof 2021 was already record-breaking for revenues; she was confident this year would be strong. Motion to Postpone PassedUnanimous OtherNew Business Items Mayor appoint Special Ad Hoc Council Study Committee of up tothree members for the purpose of Updating the Annual Evaluation Forms and Procedures for the City Manager, City Clerk, and City Attorney. McCluresaid she and Casagranda were on the evaluation committee the last time. The mayor appointed herselfand council membersOsenga and DeMossto the committee. Schedule a work session to learn more about the Public Employees Retirement System (PERS). Terry wished to have a clear understanding of the impact of adding or removing employees from PERS. Casagranda wanted to understand the impact of creating new positions going into PERS. Council scheduled a work sessionon May 24, 2021 at 6:00 p.m. Considerations for resuming pre- 151 Osenga supported reopening the meetings, but wanted to do it safely. DeMoss also wanted to open and also be cautious. McClureconcurred, andbelieved it would be wise to providesome guidance or signagefor safe measures, including how many people could be in chambers at one time. In response to Terry, Osenga and McClure both stated they would be comfortablehaving all council members back in their normal seats at the dais, and both would prefer that masks be worn. Casagranda preferred not towear a mask, and would be happy to sit apart from everyone. Terry stated she would be fine with council members choosing to mask or not, and asked if there were any objections; there were none. Terry stated she would like to request that members of the public wear masks, but if someone had a medical or ethical issue with wearing one, they would still be allowed in. She asked if there were any objections to that suggestion; there were none. Terry preferred to engage with the public rather than continuing to use Zoom. Casagranda knew of someonewho was still not comfortable attending in person. Terry said people could furnish written comments or sign up to be contacted by telephone, so those options would continueto be available asthey hadbeen since COVID started. INFORMATIONAL ITEMS AND REPORTS Letter from Blitch Associates, Inc. recommending the refinancing of the Seward Community Library . CITIZENCOMMENTS Lynda Paquette(in person) speculated on what might happen this summer:some visitors may have beenprovided rainchecks from last year,so not every business would see a full boost in their revenue stream if the visitor had paid last yearand,if the true revenuestream that came from cruise ship passengers could somehow be identified, that would be a helpful number to know. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Regiscongratulated and thanked all the proclamation recipients. Casagrandaechoed that sentiment, and showed how special Sewardwas. She requestedthatadministration start working on a replat for the remaining property at Fort Raymondand bringit forward as soon as possible. DeMosscongratulated everyone who received proclamations tonight. Osengawondered if the request for administration to work on a replat was to be taken as an individual request, or as direction from the body.He thought the topic should have beendiscussed as a bodywhen the resolution was on the floor.He was concerned that one council member, by that 152 request, would be taking up staff time and effort to work on something that was not directed with councils consent. Terry suggested there were two ways to potentially deal with the request: the first would be for an agenda statementto be drafted and brought to council for discussion and direction, and the second would be for the individual council member to have a one-on-one conversation with administration about her wishes, and then administration could provide feedback or redirection to the council member as they saw fit. DeMoss concurred. Osengacongratulated all theproclamation recipients. Be safe. McClurecongratulated all theproclamation recipients. She had watched Lydia Jacoby swim online and was very proud. She was pleased that things were moving ahead witha new animal shelter; she jokingly suggested that everyone who attended the grand openingshouldreceive a free kitten. Terryre-opening meetings; she welcomedback citizens to the meetings. She announced that Sewardteens could receive training from Kenai Peninsula Driving Instruction to prepare them for taking their drivers license test. ADJOURNMENT The meeting was adjourned at 9:23p.m. ______________________________________________________________ Brenda Ballou,MMCChristy Terry City ClerkMayor (City Seal) 153 AGENDA STATEMENT Meeting Date:April 26, 2021 From:Brenda Ballou,City Clerk Agenda Item:Non- Beverage Dispensary #1153 BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal forthe following business: Tonys Bar Beverage Dispensary License #1153 The City of Seward Police Department, Fire Department, Utilities Department,and Leases Departmenthaveno objections to the liquor license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor licenserenewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non-Beverage Dispensary #1153. 154 155 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE th 550 West 7 Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 April 2, 2021 City of Seward Kenai Peninsula Borough Via Email: clerk@cityofseward.net ; bballou@cityofseward.net ; MBerg@kpb.us ; MJenkins@kpb.us ; SNess@kpb.us ; TShassetz@kpb.us ; Re: Notice of Liquor License Renewal Application License DBATypeCityBoroughCommunity Council Number 1153Tony's BarBeverage DispensarySewardKenai Peninsula BoroughNONE 1154Tony's Liquor StorePackage StoreSewardKenai Peninsula BoroughNONE We have received a completed renewal application for the above listed license (see attached application documents) within your jurisdiction. This is the notice required under AS 04.11.480. A local governing body may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of receipt of this notice, and by allowing the applicant a reasonable opportunity to defend the application before a meeting of the local governing body, as required by 3 AAC 304.145(d). If a protest is filed, the board will deny the application unless the board finds that the protest is arbitrary, capricious, and unreasonable. To protest the application referenced above, please submit your written protest within 60 days, and show proof of service upon the applicant and proof that the applicant has had a reasonable opportunity to defend the application before a meeting of the local governing body. Sincerely, Glen Klinkhart, Director amco.localgovernmentonly@alaska.gov 156 STATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD LICENSE NUMBER FORM CONTROL 1153 LIQUOR LICENSE LICENSE RENEWAL APPLICATION DUELICENSE RENEWAL APPLICATION DUE - 2021 2022 YY DECEMBER 31, 2022 (AS 04.11.270(b))DECEMBER 31, 2022 (AS 04.11.270(b)) THIS LICENSE EXPIRES MIDNIGHTTHIS LICENSE EXPIRES MIDNIGHT RR FEBRUARY 28, 2023 UNLESS DATED BELOWFEBRUARY 28, 2023 UNLESS DATED BELOWFEBRUARY 28, 2023 UNLESS DATED BELOW Beverage Dispensary TYPE OF LICENSE: AA $2,500.00 LICENSE FEE: RR Seward 1104 CITY / BOROUGH:CITY / BOROUGH: Kenai Peninsula Borough D/B/A: Tony's Bar OO This license cannot be transferred without permission 135 4th Avenue of the Alcoholic Beverage Control Board Mail Address: PP \[ \] Special restriction - see reverse side Seward Alaska Ventures Inc. ISSUED BY ORDER OF THE PO Box 187 ALCOHOLIC BEVERAGE CONTROL BOARD MM Seward, AK 99664 EE DIRECTOR 04-900 (REV 9/09) THIS LICENSE MUST BE POSTED IN A VISIBLE PLACE ON THE PREMISES TT STATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD LICENSE NUMBERSTATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD LICENSE NUMBER FORM CONTROL 1153 LIQUOR LICENSELIQUOR LICENSE YY LICENSE RENEWAL APPLICATION DUELICENSE RENEWAL APPLICATION DUE - 2021 2022 2022 2022 DECEMBER 31, 2022 (AS 04.11.270(b))DECEMBER 31, 2022 (AS 04.11.270(b)) RR THIS LICENSE EXPIRES MIDNIGHT FEBRUARY 28, 2023 UNLESS DATED BELOWFEBRUARY 28, 2023 UNLESS DATED BELOWFEBRUARY 28, 2023 UNLESS DATED BELOW AA TYPE OF LICENSE: Beverage Dispensary LICENSE FEE: RR $2,500.00 Seward CITY / BOROUGH:CITY / BOROUGH: Kenai Peninsula Borough OO This license cannot be transferred without permission of the Alcoholic Beverage Control Board PP \[ \] Special restriction - see reverse side D/B/A: Tony's Bar ISSUED BY ORDER OF THE MM 135 4th Avenue ALCOHOLIC BEVERAGE CONTROL BOARD Mailing Address: Seward Alaska Ventures Inc. EE PO Box 187 DIRECTOR TT Seward, AK 99664 THIS LICENSE MUST BE POSTED IN A VISIBLE PLACE ON THE PREMISES 04-900 (REV 9/09) 157 Doing Business As: License Number: Tony'sBar1153 License Type: BeverageDispensary Examiner: Transaction #: 100029889 OF Document Received Completed Notes AB-17: Renewal Application 12/2903/26 App and License Fees 12/29 Supplemental Document Received Completed Notes Tourism/Rec Site Statement AB-25: Supplier Cert (WS) AB-29: Waiver of Operation AB-30: Minimum Operation AB-33: Restaurant Affidavit COI / COC / 5 Star FP Cards & Fees / AB-08a Late Fee Names on FP Cards: Yes No Selling alcohol in response to written order (package stores)? Mailing address and contact information different than in database (if yes, update database)? this and next question for sole proprietor)? LGB 1 Response: LGB 2 Response: Waive Protest Lapsed Waive Protest Lapsed 158 159 160 161 162 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West Seventh Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 March 26, 2021 Seward Alaska Ventures Inc. DBA: Tony's Bar , Tony's Liquor Store Via Email: schroder@gci.net Re: Beverage Dispensary License #1153 DBA: Tony's Bar and Package Store License #1154 DBA: Tony's Liquor Store Dear Applicant: I have received your application for renewal of your liquor license. Our staff has reviewed your application after receiving your application and required fees. Your renewal documents appear to be in order, and I have determined that your application is complete for purposes of AS 04.11.510, and AS 04.11.520. Your application is now considered complete and will be sent electronically to your local governing body, your community council if your proposed premises is in Anchorage or certain locations in the Matanuska- Susitna Borough, and to any non-profit agencies who have requested notification of applications. The local governing body will have 60 days to protest the renewal of your license or waive protest. A temporary license has been issued for this establishment. Your application will be scheduled for the June 2021 board meeting for Alcoholic Beverage Control Board consideration. The address and call-in number for the meeting will be posted on our home page. The board will not grant or deny your application at the meeting unless your local government waives its right to protest per AS 04.11.480(a). Please feel free to contact us through the alcohol.licensing@alaska.govemail address if you have any questions. Sincerely, Olivia Frank Occupational Licensing Examiner 163 Division of Corporations, Business and Professional Licensinghttps://www.commerce.alaska.gov/cbp/main/Search/EntityDetail/92266 Department of Commerce, Community, and Economic Development State of Alaska/Commerce/Corporations, Business, and Professional Licensing/Search & Database Download/ Corporations/Entity Details TypeName Legal NameSeward Alaska Ventures, Inc. Entity Type:Business Corporation Entity #:92266 Status:Good Standing AK Formed Date:2/10/2005 Duration/Expiration:Perpetual Home State:ALASKA Next Biennial Report Due:1/2/2023 Entity Mailing Address:P.O. BOX 187, SEWARD, AK 99664 Entity Physical Address:135 FOURTH AVE, SEWARD, AK 99664 Agent Name:Jeffery Schroder Registered Mailing Address:P.O. BOX 187, SEWARD, AK 99664 Registered Physical Address:1123 CLIFF VIEW, SEWARD, AK 99664 Show Former AK Entity #NameTitlesOwned B.Todd SchroderDirector, Secretary, Shareholder, Treasurer50.00 Jeffrey SchroderPresident, Shareholder, Vice President50.00 164 1 of 21/4/2021, 1:11 PM 165 166 AGENDA STATEMENT Meeting Date:April 26, 2021 From:Brenda Ballou,City Clerk Agenda Item:Non- Package Store #1154 BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal forthe following business: TonysLiquor Store Package Store License #1154 The City of Seward Police Department, Fire Department, Utilities Department,and Leases Departmenthaveno objections to the liquor license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor licenserenewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non-Package Store #1154. 167 168 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE th 550 West 7 Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 April 2, 2021 City of Seward Kenai Peninsula Borough Via Email: clerk@cityofseward.net ; bballou@cityofseward.net ; MBerg@kpb.us ; MJenkins@kpb.us ; SNess@kpb.us ; TShassetz@kpb.us ; Re: Notice of Liquor License Renewal Application License DBATypeCityBoroughCommunity Council Number 1153Tony's BarBeverage DispensarySewardKenai Peninsula BoroughNONE 1154Tony's Liquor StorePackage StoreSewardKenai Peninsula BoroughNONE We have received a completed renewal application for the above listed license (see attached application documents) within your jurisdiction. This is the notice required under AS 04.11.480. A local governing body may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of receipt of this notice, and by allowing the applicant a reasonable opportunity to defend the application before a meeting of the local governing body, as required by 3 AAC 304.145(d). If a protest is filed, the board will deny the application unless the board finds that the protest is arbitrary, capricious, and unreasonable. To protest the application referenced above, please submit your written protest within 60 days, and show proof of service upon the applicant and proof that the applicant has had a reasonable opportunity to defend the application before a meeting of the local governing body. Sincerely, Glen Klinkhart, Director amco.localgovernmentonly@alaska.gov 169 STATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD LICENSE NUMBER FORM CONTROL 1154 LIQUOR LICENSE LICENSE RENEWAL APPLICATION DUELICENSE RENEWAL APPLICATION DUE - 2021 2022 YY DECEMBER 31, 2022 (AS 04.11.270(b))DECEMBER 31, 2022 (AS 04.11.270(b)) THIS LICENSE EXPIRES MIDNIGHTTHIS LICENSE EXPIRES MIDNIGHT RR FEBRUARY 28, 2023 UNLESS DATED BELOWFEBRUARY 28, 2023 UNLESS DATED BELOWFEBRUARY 28, 2023 UNLESS DATED BELOW Package Store TYPE OF LICENSE: AA $1,500.00 LICENSE FEE: RR Seward 1150 CITY / BOROUGH:CITY / BOROUGH: Kenai Peninsula Borough D/B/A: Tony's Liquor Store OO This license cannot be transferred without permission 135 4th Ave of the Alcoholic Beverage Control Board Mail Address: PP \[ \] Special restriction - see reverse side Seward Alaska Ventures Inc. ISSUED BY ORDER OF THE PO Box 187 ALCOHOLIC BEVERAGE CONTROL BOARD MM Seward, AK 99664 EE DIRECTOR 04-900 (REV 9/09) THIS LICENSE MUST BE POSTED IN A VISIBLE PLACE ON THE PREMISES TT STATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD LICENSE NUMBERSTATE OF ALASKA - ALCOHOLIC BEVERAGE CONTROL BOARD LICENSE NUMBER FORM CONTROL 1154 LIQUOR LICENSELIQUOR LICENSE YY LICENSE RENEWAL APPLICATION DUELICENSE RENEWAL APPLICATION DUE - 2021 2022 2022 2022 DECEMBER 31, 2022 (AS 04.11.270(b))DECEMBER 31, 2022 (AS 04.11.270(b)) RR THIS LICENSE EXPIRES MIDNIGHT FEBRUARY 28, 2023 UNLESS DATED BELOWFEBRUARY 28, 2023 UNLESS DATED BELOWFEBRUARY 28, 2023 UNLESS DATED BELOW AA TYPE OF LICENSE: Package Store LICENSE FEE: RR $1,500.00 Seward CITY / BOROUGH:CITY / BOROUGH: Kenai Peninsula Borough OO This license cannot be transferred without permission of the Alcoholic Beverage Control Board PP \[ \] Special restriction - see reverse side D/B/A: Tony's Liquor Store ISSUED BY ORDER OF THE MM 135 4th Ave ALCOHOLIC BEVERAGE CONTROL BOARD Mailing Address: Seward Alaska Ventures Inc. EE PO Box 187 DIRECTOR TT Seward, AK 99664 THIS LICENSE MUST BE POSTED IN A VISIBLE PLACE ON THE PREMISES 04-900 (REV 9/09) 170 Doing Business As: License Number: Tony'sBar1153 License Type: BeverageDispensary Examiner: Transaction #: 100029889 OF Document Received Completed Notes AB-17: Renewal Application 12/2903/26 App and License Fees 12/29 Supplemental Document Received Completed Notes Tourism/Rec Site Statement AB-25: Supplier Cert (WS) AB-29: Waiver of Operation AB-30: Minimum Operation AB-33: Restaurant Affidavit COI / COC / 5 Star FP Cards & Fees / AB-08a Late Fee Names on FP Cards: Yes No Selling alcohol in response to written order (package stores)? Mailing address and contact information different than in database (if yes, update database)? this and next question for sole proprietor)? LGB 1 Response: LGB 2 Response: Waive Protest Lapsed Waive Protest Lapsed 171 172 173 174 175 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West Seventh Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 March 26, 2021 Seward Alaska Ventures Inc. DBA: Tony's Bar , Tony's Liquor Store Via Email: schroder@gci.net Re: Beverage Dispensary License #1153 DBA: Tony's Bar and Package Store License #1154 DBA: Tony's Liquor Store Dear Applicant: I have received your application for renewal of your liquor license. Our staff has reviewed your application after receiving your application and required fees. Your renewal documents appear to be in order, and I have determined that your application is complete for purposes of AS 04.11.510, and AS 04.11.520. Your application is now considered complete and will be sent electronically to your local governing body, your community council if your proposed premises is in Anchorage or certain locations in the Matanuska- Susitna Borough, and to any non-profit agencies who have requested notification of applications. The local governing body will have 60 days to protest the renewal of your license or waive protest. A temporary license has been issued for this establishment. Your application will be scheduled for the June 2021 board meeting for Alcoholic Beverage Control Board consideration. The address and call-in number for the meeting will be posted on our home page. The board will not grant or deny your application at the meeting unless your local government waives its right to protest per AS 04.11.480(a). Please feel free to contact us through the alcohol.licensing@alaska.govemail address if you have any questions. Sincerely, Olivia Frank Occupational Licensing Examiner 176 Division of Corporations, Business and Professional Licensinghttps://www.commerce.alaska.gov/cbp/main/Search/EntityDetail/92266 Department of Commerce, Community, and Economic Development State of Alaska/Commerce/Corporations, Business, and Professional Licensing/Search & Database Download/ Corporations/Entity Details TypeName Legal NameSeward Alaska Ventures, Inc. Entity Type:Business Corporation Entity #:92266 Status:Good Standing AK Formed Date:2/10/2005 Duration/Expiration:Perpetual Home State:ALASKA Next Biennial Report Due:1/2/2023 Entity Mailing Address:P.O. BOX 187, SEWARD, AK 99664 Entity Physical Address:135 FOURTH AVE, SEWARD, AK 99664 Agent Name:Jeffery Schroder Registered Mailing Address:P.O. BOX 187, SEWARD, AK 99664 Registered Physical Address:1123 CLIFF VIEW, SEWARD, AK 99664 Show Former AK Entity #NameTitlesOwned B.Todd SchroderDirector, Secretary, Shareholder, Treasurer50.00 Jeffrey SchroderPresident, Shareholder, Vice President50.00 177 1 of 21/4/2021, 2:05 PM 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 Agenda Statement ate: April 26, 2021 Meeting D To: City Council cting City Manager Norm Regis Through: A From: Rob Montgomery, Electric Utility Director Agenda Item: May 10, 2021 Work Session for Electric Rate Study/Tariffs BACKGROUND & JUSTIFICATION: We are requesting a work session at 5:30 p.m. on Monday, May 10, 2021 for the Electric Department Rate Study. At this work session, we will present a proposal for tariffs/rates for the various electric customer groups, and we also will recommend a date of implementationfor the new rates. Asession of 1.5 hours should be sufficient for the presentation of the proposal and any associated Q&A. The City’s consultant, Mike Hubbard, of The Financial Engineering Company,will attend virtually to present information and help answer questions. Adecision on when to bring a formal resolution to Council or schedule another work session will be made following this session. RECOMMENDATION: City Council schedule a Work Session on May 10, 2021 at 5:30 p.m. for the Electric Rate Study/Tariffs. 202 203 BACKGROUND & JUSTIFICATION: INTENT: CONSISTENCY CHECKLIST: : FISCAL NOTE: ATTORNEY REVIEW:____N/A RECOMMENDATION: 204 Page: 1 0.970.362.314.363.210.000.009.867.390.000.000.000.000.000.000.000.000.000.000.000.002.590.008.330.001.750.000.000.000.000.002.570.000.000.02 52.2411.1029.4723.5920.0028.0026.3525.0021.5214.2136.3416.8013.53 Budget % of Annual 854 (716)(992)(160)(955)(550)(250) (3,241)(1,962)(2,774)(6,005)(6,819)(4,000)(2,080)(1,965)(1,300)(8,000)(4,400)(1,700)(5,794) 78,000 (23,911)(36,982)(13,400)(44,316)(15,120)(27,000)(52,800)(20,000)(99,895)(11,675)(10,000)(43,000)(18,610)(18,500) (405,416)(651,540)(130,000)(257,762)(420,000)(112,537)(374,258)(976,322)(269,340)(164,483)(504,939) Budget Variance (5,547,767)(1,056,188) Over/(Under) 0 200600250 1,5001,1003,5002,5002,7747,0007,0004,0001,5002,5002,0001,3008,0004,4001,7006,700 25,00041,60019,00058,00021,00036,00052,80020,00099,89511,67510,00043,00019,10018,500 (78,000) 415,000673,135130,000350,000420,000112,537374,258976,322269,340164,483505,050 Annual Budget 5,602,0001,060,000 0000000000000000000000 405035 784108259854538995181545420490906111 3,8129,5841,0894,6185,6005,8809,000 54,23321,59513,68592,238 Y-T-D Actual 000000000000000000000000000 151050 (75) 784234185538400150 General Fund For 3/31/2021 3,8129,5841,0891,1374,6182,3739,3181,0509,000 45,73692,238 City of Seward Month Actual Monthly Budget-to-Actual Revenue Report -- By Fund 4000 Tax Revenue - Sales4010 Tax Revenue - Real Property4011 Tax Revenue - Personal Property4012 Tax Revenue - Motor vehicle4020 Hotel/Motel Room Tax4030 Payments in Lieu of Tax4031 Contra Payments in Lieu of Tax4040 Penalties and Interest on Taxes4100 Building Permits4101 Permits - Taxi4102 DMV - Drivers License4103 DMV - Motor Vehicles4104 Animal Control Licenses4105 Business License4106 License and Permits - Misc4107 Inspection Fees4202 Jail Contract4203 Dispatch Contract w/State of AK4204 KPB 911 Dispatch4205 Alaska Liquor Tax4206 Alaska Raw Fish Tax4207 Fisheries Resource Landing Tax4251 Grant Revenue - Federal Grants4252 Grant Revenue - State Grants4300 Admin. Exp. - Jail4301 Admin Exp.- Harbor4302 Admin. Exp. - SMIC4303 Admin. Exp.- Parking Fund4304 Admin. Exp. - Electric4305 Admin. Exp. - Water4306 Admin. Exp. - Sewer4307 Copying Fees4308 Sales Tax Credit4309 Zoning Fees4320 Misc Dog Fees4322 Miscellaneous Dispatching4323 Miscellaneous Police Fees4331 Shop Work Orders4340 P&R: Public Use Fees4341 P&R: Punchard Fees4342 P&R: Class Registrations4343 P&R: Facility Rental4344 P&R: Tournaments4345 P&R: Special Events4347 P&R: Shower Fees4348 P&R: Rock Wall Fees4349 P&R: Pavilion Fees4350 P&R: Camping Fees Revenues Run: 4/19/2021 at 3:24 PM Page: 2 0.750.000.000.000.000.000.007.628.260.000.000.002.08 10.2030.4774.76 (72.52) Budget % of Annual $ 0 (600)(500) (4,000)(1,376) 32,921 (16,000)(13,470)(12,000)(29,550)(30,000)(10,971)(15,704)(17,500) (350,108)(139,739) Budget Variance (11,889,167) Over/(Under) $ 00 600500 4,0001,500 16,00015,00012,00042,50030,00043,47117,00081,00017,500 352,750 Annual Budget 12,142,040 $ 00000000 124 2,6421,5301,296 12,95032,50032,921 (58,739) 252,874 Y-T-D Actual $ 00000000000 580610114 General Fund For 3/31/2021 9,500 32,921 City of Seward 225,971 Month Actual $ Monthly Budget-to-Actual Revenue Report -- By Fund 4351 P&R: Camping w/Utilities4352 P&R: RV Dump Station4353 P&R: Misc Revenue4356 P&R: Cemetery Plot Fees4370 Library Service Revenue4371 Library Circulation Revenue4373 Museum Admissions4380 Land Rents & Leases4382 Jail Facility Rental4383 Municipal Building Rent4400 Fines and Bails4500 GF Interest on Investments4501 GF Penalties & Interest4620 Franchise Fee - Refuse5899 Miscellaneous Revenue5930 Assessment PrincipalTotal Revenues Run: 4/19/2021 at 3:24 PM Page: 1 0.002.680.000.000.241.030.000.001.640.000.005.462.834.760.17 20.8623.1946.2419.8119.1728.1022.1515.7219.9762.4921.3119.8555.2916.2534.3821.0923.4724.2121.3534.8825.1319.8819.6927.4729.8625.9421.1024.6317.9714.13 Budget % of Annual $ 4,3516,9549,8973,0004,0003,9344,5001,2007,1137,101 76,09816,90043,13692,59230,43551,19066,99831,56532,30068,87471,99940,49873,92011,63311,16315,88777,34030,16833,08557,54737,770 156,867203,069299,133749,274113,080262,049463,872104,351228,072154,386101,689 Budget 3,448,5161,912,8036,867,011 Variance (Over)/Under $ 8,0936,9543,0004,0004,0004,5001,2007,5249,000 94,89216,90037,97152,60080,00040,00032,30090,00095,00062,19310,00098,73014,51913,90016,35040,02440,33267,01437,836 204,219251,234416,044962,467115,000117,673252,943399,352589,807104,600314,434220,097104,429106,772 Annual Budget 4,357,5502,269,6598,581,058 $ 0000000 6666 249103411463 3,7427,5361,4108,4352,8862,7371,8999,8567,2475,0839,467 47,35218,79448,16571,86425,08113,00221,12623,00121,69524,81086,36265,71127,089 909,034116,911213,193356,856139,863137,303125,935 Y-T-D Actual 1,714,047 $ 00000000000000 22 232344754591 1,2786,4982,1038,1428,0427,6677,7966,6861,6092,0303,6771,080 10,30914,76841,06171,19771,86410,30352,35438,38024,36617,29417,100 292,833170,875608,819 Month Actual General Fund For 3/31/2021 City of Seward $ Monthly Budget Expenditure Report by Fund 6000 Salaries6001 0900 - Debt Service Overtime6002 Standby Time6100 Medicare6101 Unemployment Insurance6102 Workers' Compensation6200 0900 - Debt Service Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7000 Audit7001 Communications7002 Postage and Freight7003 Banking & Credit Card Fees7004 Insurance7006 Legal7009 Contracted Services7010 Engineering7011 Testing7012 Other Special Services7013 State Lobbying Fees7014 Federal Lobbying Fees7015 Utilities7016 Heating Fuel7017 Rents & Leases7201 Library Books7202 Library Periodicals7203 Library Standing Orders7204 Library Non-Print7205 Library Electronic Materials7208 Museum Collection Supplies7210 Vehicle Supplies7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7214 Janitorial Supplies7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7218 Inmate Meals7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent Personnel Costs:Non-Personnel Costs: Expenditures Run: 4/19/2021 at 3:26 PM Page: 2 0.000.000.000.003.400.002.540.000.000.000.00 53.2040.7928.2825.39 21.84 100.00 Budget % of Annual $$ 0 (761) 6,2507,3779,6606,0005,000 25,00022,50025,048 112,537130,114160,256285,000230,000 Budget 3,377,278 Variance 10,244,289 (Over)/Under $$ 0 6,2507,3776,0005,000 80,00025,00010,00038,00025,700 112,537278,032223,456285,000230,000 Annual Budget 4,526,406 13,107,464 $$ 00000000 340652761 80,00015,50063,200 147,919 Y-T-D Actual 1,149,128 2,863,175 $$ 0000000000000 340 2,500 285,276 894,095 Month Actual General Fund For 3/31/2021 City of Seward $$ Monthly Budget Expenditure Report by Fund 7307 GF Administrative Fee7800 Sister City Program7801 Contributions to Chamber7802 Contributions to Senior Citizens7803 Contributions to B&G Club7804 Elections7805 Promotion7806 Volunteer Fireman Stipend7807 Contingency7810 Miscellaneous Expense8012 Debt Service Interest Expense8103 Capital Equipment8104 Motor Pool Rent8105 Improvements other than Buildings8300 Debt Service PrincipalTotal Non-Personnel Costs: Total Expenditures Run: 4/19/2021 at 3:26 PM Page: 2 0.009.310.004.290.000.005.670.00 25.0025.0024.8162.4919.2844.5923.4724.2119.9260.4717.6833.25 32.83 Budget % of Annual $$$ 149277593 1,0334,4391,3606,0063,6002,0006,2505,6602,000 13,50014,68243,13668,87471,99916,46417,228 249,886 264,568 Budget Variance (Over)/Under $$$ 149500 1,3775,5001,5007,5001,5003,6002,0006,2506,0002,000 18,00019,52690,00095,00020,00018,000 115,000374,350 393,876 Annual Budget $$$ 0.000.000.000.000.00 344.25139.64222.96907.00771.55340.00 4,500.004,844.251,060.661,493.643,536.00 71,864.3221,126.0023,001.00 124,462.77 129,307.02 Y-T-D Actual $$$ 0.000.000.000.000.000.000.00 22.95 344.25426.27479.41771.55340.00 4,500.004,844.258,042.007,667.001,495.00 71,864.3291,108.50 95,952.75 Month Actual For 3/31/2021 City of Seward $$$ General Fund Mayor and Council Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6100 Medicare6102 Workers' CompensationTotal Personnel Costs:7000 Audit7001 Communications7002 Postage and Freight7004 Insurance7013 State Lobbying Fees7014 Federal Lobbying Fees7215 Operating Supplies7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7800 Sister City Program7805 Promotion7807 ContingencyTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 3 0.002.644.070.000.006.132.35 22.0423.4218.6048.5839.4628.87 22.11 Budget % of Annual $$$ 395243955104208 7,2202,0687,0002,816 27,63012,09641,31919,416 60,735 Budget Variance (Over)/Under $$$ 516298104208 1,8577,4162,1567,0003,000 35,44119,98058,09219,884 77,976 Annual Budget $$$ 0.000.000.00 55.4287.75 120.86902.17195.71183.75467.21 7,810.547,883.64 16,772.63 17,239.84 Y-T-D Actual $$$ 7.080.000.000.000.000.00 15.0329.2529.25 830.61223.96418.92 1,495.60 1,524.85 Month Actual For 3/31/2021 City of Seward $$$ General Fund Legislative Boards & Commissions Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6100 Medicare6102 Workers' Compensation6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7002 Postage and Freight7004 Insurance7215 Operating Supplies7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & TrainingTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 4 0.000.00 16.2516.11 16.11 Budget % of Annual $$$ 0 118 66,99867,116 67,116 Budget Variance (Over)/Under $$$ 00 80,00080,000 80,000 Annual Budget $$$ 0.00 (117.50) 13,002.3812,884.88 12,884.88 Y-T-D Actual $$$ 0.000.00 8,141.888,141.88 8,141.88 Month Actual For 3/31/2021 City of Seward General Fund Legal $$$ Monthly Budget-to-Actual Expenditure Report by Department Total Personnel Costs:7006 Legal7215 Operating SuppliesTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 5 0.680.000.000.000.00 16.3637.6815.9832.2424.5618.6417.4352.3128.7959.2921.26 17.92 Budget % of Annual $$$ 285 1,4661,1306,3481,5745,0002,5001,0007,377 17,87713,04973,14919,69737,433 154,952267,971 305,404 Budget Variance (Over)/Under $$$ 700 2,3521,3458,4143,3005,0002,5001,0007,377 18,00019,25889,91027,66247,539 185,250324,529 372,068 Annual Budget $$$ 0.000.000.000.00 123.20886.17214.95415.00 6,208.632,066.301,726.297,964.99 30,297.8316,761.2256,558.3010,106.28 66,664.58 Y-T-D Actual $$$ 0.000.000.000.000.000.000.00 86.62 322.31 3,307.681,215.774,200.004,200.00 11,400.3310,756.2427,088.95 31,288.95 Month Actual For 3/31/2021 City of Seward $$$ General Fund City Clerk Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7004 Insurance7009 Contracted Services7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7804 ElectionsTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 6 6.142.508.880.802.370.000.000.00 (0.48) 24.8632.9526.4512.9942.7919.9519.5661.4113.5890.8053.2718.97 19.81 136.12 Budget % of Annual $$$ 92 390 (759) 2,4181,5197,3864,1831,9684,5562,9766,0497,8108,0391,8694,0004,0004,500 18,26693,76449,673 179,058302,411 352,084 Budget Variance (Over)/Under $$$ 400 3,6072,0655,2005,1005,0003,0007,0001,0002,1008,0008,0004,0004,0004,0004,500 20,99212,91299,90061,300 238,289377,765 439,065 Annual Budget $$$ 9.990.000.000.00 23.93 (38.78) 546.11444.20950.76908.00189.97 1,188.612,726.085,525.646,136.021,017.203,131.912,858.562,130.90 59,230.6475,353.1011,626.64 86,979.74 Y-T-D Actual $$$ 0.000.000.003.990.000.000.000.000.000.000.000.00 377.03176.82828.89283.26152.96440.21 5,560.082,419.682,467.11 11,829.61 12,269.82 Month Actual For 3/31/2021 City of Seward $$$ General Fund City Manager Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7211 Gas & Lube7215 Operating Supplies7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7805 Promotion7807 Contingency8104 Motor Pool RentTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 7 0.000.000.000.490.000.000.00 27.1627.0720.9633.2750.1518.3125.4218.4365.1838.3736.4331.6019.52 24.28 Budget % of Annual $$$ (55) 300 2,0211,2544,9454,4861,2195,0002,2253,5001,7101,000 12,87881,60510,50014,79215,92260,599 132,180234,883 295,482 Budget Variance (Over)/Under $$$ 0 300 2,7711,5869,9195,5003,5005,0003,5003,5002,5001,000 19,29899,90010,50024,00016,00075,300 181,461314,935 390,235 Annual Budget $$$ 0.000.000.000.000.00 77.8854.56 750.04332.47790.00 6,419.704,974.361,013.852,281.219,207.781,274.92 49,281.1418,295.0580,052.7614,700.20 94,752.96 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.000.00 246.56113.04624.09 1,749.352,624.698,683.016,533.727,157.81 16,059.7929,476.44 36,634.25 Month Actual For 3/31/2021 City of Seward General Fund MIS $$$ Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7810 Miscellaneous ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 8 8.391.320.000.000.000.000.570.00 17.1431.1513.9620.0323.7411.3615.7714.1947.1917.4016.0810.21 15.19 Budget % of Annual $$$ (75) 458500 (145) 1,7221,2316,8222,7461,7967,6102,2302,0002,5007,9542,518 14,84682,64430,092 135,258242,523 272,615 Budget Variance (Over)/Under $$$ 00 500500 2,5011,4318,9463,2003,4007,7122,7002,0002,5008,0003,000 18,56493,24033,512 163,233287,915 321,427 Annual Budget $$$ 0.000.000.00 41.9474.9545.95 779.05199.81454.11102.00469.72144.80482.50 3,718.052,124.031,604.473,420.44 27,975.0210,595.6245,391.58 48,812.02 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.00 58.29 210.89215.46102.00144.80462.26 8,058.931,103.091,061.863,766.45 14,259.51 14,721.77 Month Actual For 3/31/2021 City of Seward $$$ General Fund Community Development Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7810 Miscellaneous ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 9 0.000.002.032.260.000.00 19.7944.5018.9016.1344.0644.0816.1320.8617.7935.4544.9799.5943.8395.0727.6320.9657.92 25.14 Budget % of Annual $$$ 125300936 2,2556,3983,5468,0161,3566,6045,6174,0002,4492,4434,3423,9521,0005,000 26,82314,59746,140 387,188223,438664,245 710,385 Budget Variance (Over)/Under $$$ 300 4,0647,8894,2289,7502,1004,0002,5002,5006,0005,0001,0005,000 47,95326,10312,00030,50010,00019,000 482,699266,400839,336109,650 948,986 Annual Budget $$$ 0.000.000.020.00 50.8256.60 682.08744.38 1,808.521,491.101,734.495,396.484,382.601,657.841,047.77 95,510.6721,129.9111,505.7342,961.9730,375.0018,064.0063,510.00 175,089.98 238,599.98 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.020.00 570.10264.34799.18200.58 1,329.066,400.941,305.87 35,089.6111,170.2923,029.3477,853.6817,025.0019,330.65 97,184.33 Month Actual For 3/31/2021 City of Seward General Fund Finance $$$ Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7011 Testing7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7810 Miscellaneous Expense8103 Capital EquipmentTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 10 0.000.002.502.250.000.003.45 69.2833.9117.7764.7033.7445.9627.00 24.28 Budget % of Annual $$$ 614 (347) 3,1721,2345,2951,6211,9551,2009,655 10,00010,00024,37416,56565,338 75,338 Budget Variance (Over)/Under $$$ 0 2,0004,8001,5003,0002,0001,200 10,00010,00025,00015,00025,00010,00089,500 99,500 Annual Budget $$$ 0.000.000.00 45.00 626.12266.50347.20344.62 1,385.611,627.749,705.008,434.651,378.66 24,161.10 24,161.10 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.000.00 406.69 1,500.004,107.006,013.69 6,013.69 Month Actual For 3/31/2021 City of Seward $$$ General Fund General Services Monthly Budget-to-Actual Expenditure Report by Department 6101 Unemployment InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7003 Bank and Credit Card Fees7004 Insurance7009 Contracted Services7010 Engineering7215 Operating Supplies7216 Maintenance & Repair7300 Advertising7301 Subscriptions & Dues7810 Miscellaneous ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 11 0.000.940.003.69 3.69 10.64 Budget % of Annual $$$ 0 (74) 1,5196,9348,379 8,379 Budget Variance (Over)/Under $$$ 00 1,7007,0008,700 8,700 Annual Budget $$$ 0.00 66.0073.98 180.80320.78 320.78 Y-T-D Actual $$$ 0.000.00 22.00 (67.90)(45.90)(45.90) Month Actual For 3/31/2021 City of Seward $$$ General Fund General Services - Copier Monthly Budget-to-Actual Expenditure Report by Department Total Personnel Costs:7215 Operating Supplies7304 Equipment Rent7810 Miscellaneous ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 12 0.000.00 53.2059.50 59.50 100.00 Budget % of Annual $$$ 00 25,000 130,114155,114 155,114 Budget Variance (Over)/Under $$$ 0 80,00025,000 278,032383,032 383,032 Annual Budget $$$ 0.000.00 80,000.00 147,918.50227,918.50 227,918.50 Y-T-D Actual $$$ 0.000.000.000.000.00 0.00 Month Actual For 3/31/2021 City of Seward $$$ General Fund Contributions Monthly Budget-to-Actual Expenditure Report by Department Total Personnel Costs:7801 Contributions to Chamber7802 Contributions to Senior Citizens7803 Contributions to B&G ClubTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 13 0.000.000.000.275.590.000.000.00 22.2117.9917.9220.0724.8333.3517.6321.0821.6119.2510.0959.2823.0916.3612.4421.5457.3811.9811.4229.93 22.26 113.88 Budget % of Annual $$$ (175) 1,6155,4843,3004,3782,0008,5251,9955,2812,5003,500 (1,527) 80,16521,08260,35591,98144,08415,67732,57426,33015,89211,37614,16122,14550,000 867,734493,722225,031 Budget 1,659,123 1,884,154 Variance (Over)/Under $$$ 0 2,0006,1003,3005,0002,0002,0006,0002,5003,500 97,75525,68575,51366,14520,00080,00034,23419,00014,50020,00011,00015,00025,00050,000 122,372599,400321,134 Annual Budget 1,115,5372,102,407 2,423,541 $$$ 0.000.005.350.000.000.00 384.96615.51621.90175.48719.02838.90 4,603.494,322.857,904.283,108.463,123.942,855.00 17,590.3815,157.6830,391.0522,060.8547,425.5111,475.4712,527.0096,103.63 247,802.59105,677.90443,283.94 539,387.57 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.000.000.00 37.76 870.63531.54 3,635.821,805.915,393.589,209.642,098.521,130.621,943.999,361.478,667.001,080.00 83,204.7210,478.3748,010.4725,721.53 161,738.51 187,460.04 Month Actual For 3/31/2021 City of Seward General Fund Police $$$ Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7003 Bank and Credit Card Fees7004 Insurance7009 Contracted Services7012 Other Special Services7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7218 Inmate Meals7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7810 Miscellaneous Expense8104 Motor Pool RentTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 14 2.090.000.000.000.000.000.000.000.000.000.000.00 17.3515.6925.5213.7619.3631.2014.3416.6915.0761.4933.7619.1580.0010.53 15.20 123.01 Budget % of Annual $$$ 979200400 (460) 3,9943,8228,8562,5002,0006,5001,9872,0007,2761,0001,0002,0001,200 38,74029,32125,13713,20530,000 254,794171,157536,348112,537183,797 720,145 Budget Variance (Over)/Under $$$ 200 5,3634,5001,0002,0002,5002,0006,5003,0002,0009,0001,0001,0002,0002,0001,200 45,95233,99831,17219,19423,00030,000 308,295199,800643,774112,537205,437 849,211 Annual Budget $$$ 0.000.000.000.000.000.000.000.000.000.000.00 20.86 678.05 7,212.121,368.754,676.976,034.665,989.302,460.281,012.941,723.571,600.00 53,500.6228,642.5214,143.7121,639.41 107,424.94 129,064.35 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.000.000.000.00 20.86 435.76397.59716.41 2,163.181,884.582,075.683,448.432,460.281,000.001,600.006,195.14 21,795.7415,557.1047,360.47 53,555.61 Month Actual For 3/31/2021 City of Seward General Fund Jail $$$ Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7011 Testing7017 Rents & Leases7212 Uniform Allowance7214 Janitorial Supplies7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7218 Inmate Meals7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7307 GF Administrative Fee7810 Miscellaneous ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 15 0.009.598.880.000.007.505.790.000.000.000.000.000.000.000.00 21.0131.3141.4551.7320.3511.7495.6036.1113.20 19.14 Budget % of Annual $$$ 44 837500500500500 (750) 7,2915,2962,1071,0593,8331,0001,1104,7104,0001,5001,0002,5001,200 62,85530,34223,956 107,978 131,934 Budget Variance (Over)/Under $$$ 0 500500500500 1,2198,0659,0454,3651,2001,0006,0001,0001,2005,0004,0001,5001,0002,5001,200 79,57533,30027,600 135,569 163,169 Annual Budget $$$ 0.000.000.000.000.000.000.000.000.000.00 90.00 749.96381.64773.73140.87955.98289.56 3,749.352,257.872,958.172,166.763,643.17 16,719.5227,590.24 31,233.41 Y-T-D Actual $$$ 0.000.000.000.000.003.990.000.000.000.000.000.000.000.00 56.74 193.80252.08603.04688.63749.36 5,708.421,002.421,385.949,145.70 9,895.06 Month Actual For 3/31/2021 City of Seward $$$ General Fund Animal Control Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7015 Utilities7211 Gas & Lube7212 Uniform Allowance7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7810 Miscellaneous ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 16 5.010.003.193.998.840.003.800.001.470.000.00 25.9324.7720.1527.8042.9020.0724.6816.1343.1360.6123.0441.1316.3815.7819.19 22.00 (22.47) 130.33 Budget % of Annual $$$ 104456324 (637) 2,2025,9837,5481,5412,4345,4124,1869,3505,8858,6201,4436,5701,6761,623 14,30616,81473,19317,50711,38660,000 141,009253,507114,854260,282 513,789 Budget Variance (Over)/Under $$$ 104500324 2,9279,0001,6226,1809,1934,3249,7392,1007,0387,0381,5006,5701,7011,623 17,91623,28710,47891,57530,78413,52060,000 190,378336,561149,244322,104 658,665 Annual Budget $$$ 0.000.000.000.000.00 81.2744.2057.0725.00 724.96138.06388.94 3,609.786,473.124,495.001,451.783,745.683,780.752,737.001,152.652,133.52 (1,581.63) 49,368.6318,382.4683,053.9513,277.1934,389.6661,821.14 144,875.09 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.000.000.000.00 97.28 241.36706.79228.76 1,228.201,923.292,272.759,631.293,650.481,133.021,774.68 (3,133.38) 16,525.6031,822.4911,535.1215,992.75 47,815.24 Month Actual For 3/31/2021 City of Seward $$$ General Fund Fire Department Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7011 Testing7015 Utilities7016 Heating Fuel7210 Vehicle Supplies7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent8104 Motor Pool RentTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 17 0.006.610.000.008.084.864.390.00 16.1540.7924.14 29.53 113.78113.78 Budget % of Annual $$$ 104812 (645)(645)(273) 1,5192,9842,7304,3243,244 17,56822,50055,512 54,867 Budget Variance (Over)/Under $$$ 0 104869 4,6804,6801,5193,2462,8694,3243,869 18,37438,00073,174 77,854 Annual Budget $$$ 0.000.000.00 57.42 273.46262.16139.30805.97625.00 5,325.005,325.00 15,500.0017,663.31 22,988.31 Y-T-D Actual $$$ 0.000.000.000.000.000.000.00 15.0059.70 184.59517.80 2,500.003,277.09 3,277.09 Month Actual For 3/31/2021 City of Seward $$$ General Fund Volunteers Monthly Budget-to-Actual Expenditure Report by Department 6102 Workers' CompensationTotal Personnel Costs:7001 Communications7002 Postage and Freight7009 Contracted Services7212 Uniform Allowance7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7302 Travel & Subsistence7303 Education & Training7806 Volunteer Fireman StipendTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 18 0.000.000.000.000.007.31 99.3629.1075.64 75.64 139.17100.00 Budget % of Annual $$$ 00 14 104220649577998 (849) 2,1273,840 3,840 Budget Variance (Over)/Under $$$ 0 104220649577 2,1685,8002,1683,0001,077 15,763 15,763 Annual Budget $$$ 0.000.000.000.000.00 78.75 873.06 3,017.285,800.002,154.11 11,923.20 11,923.20 Y-T-D Actual $$$ 0.007.460.000.000.000.000.000.000.00 691.78699.24 699.24 Month Actual For 3/31/2021 City of Seward $$$ General Fund Emergency Preparedness Monthly Budget-to-Actual Expenditure Report by Department Total Personnel Costs:7001 Communications7002 Postage and Freight7009 Contracted Services7015 Utilities7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7302 Travel & Subsistence7303 Education & TrainingTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 19 0.000.000.003.350.000.000.008.51 8.51 58.91 Budget % of Annual $$$ 0 (75) 168 (156) 1,5103,1372,324 20,00026,908 26,908 Budget Variance (Over)/Under $$$ 000 168 3,6743,2462,324 20,00029,412 29,412 Annual Budget $$$ 0.000.000.000.00 75.00 108.67156.04 2,164.502,504.21 2,504.21 Y-T-D Actual $$$ 0.000.000.000.000.000.000.00 48.2748.27 48.27 Month Actual For 3/31/2021 City of Seward General Fund SVAC $$$ Monthly Budget-to-Actual Expenditure Report by Department Total Personnel Costs:7002 Postage and Freight7004 Insurance7012 Other Special Services7211 Gas & Lube7215 Operating Supplies7216 Maintenance & Repair7301 Subscriptions & DuesTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 20 0.000.002.840.004.340.000.000.000.00 24.0925.4121.0024.3533.7128.2625.5522.8371.9610.6712.7585.5613.19 24.57 Budget % of Annual $$$ (44) 104426476364324118 1,6605,5535,2822,0071,6581,7922,0742,7012,7134,000 10,46352,02718,713 110,153185,138 203,851 Budget Variance (Over)/Under $$$ 0 104545364324817 2,2267,0297,9682,6011,5191,8561,8442,1682,7012,7134,000 13,83272,52521,556 145,105248,685 270,241 Annual Budget $$$ 0.000.000.000.000.000.00 69.4944.2052.3494.13 565.57593.74198.09699.00 1,476.403,368.632,685.861,093.032,844.02 34,952.2820,497.9063,546.64 66,390.66 Y-T-D Actual $$$ 0.000.000.000.006.370.000.000.000.000.000.000.00 188.06513.66338.41102.45447.23 1,535.171,180.319,144.97 11,921.8424,484.01 24,931.24 Month Actual For 3/31/2021 City of Seward $$$ General Fund Building Inspection Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7211 Gas & Lube7212 Uniform Allowance7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent8104 Motor Pool RentTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 21 6.608.070.003.703.573.028.360.000.001.430.000.007.617.360.000.000.000.000.000.00 9.04 (4.35) 42.8137.9759.4727.3451.3410.0014.13 (48.22) Budget % of Annual $$$ 970850400170 1,3642,0892,0003,2998,9161,0001,2002,1001,2001,0801,0002,000 19,55612,16315,27695,85825,00078,83627,60117,09123,16190,000 150,050298,356285,874 584,230 Budget Variance (Over)/Under $$$ 850400350 2,3852,2722,0001,0003,6001,0001,2002,1001,2001,2001,0002,000 20,30719,60810,30691,86122,00025,00028,00018,50025,00090,000 160,656309,395108,500332,900 642,295 Annual Budget $$$ 0.000.000.000.000.000.000.000.000.000.000.00 30.19 183.28751.20300.99399.04179.70120.00 1,021.027,445.021,408.581,839.05 (4,969.85)(3,996.63) 10,606.3911,040.4313,084.2329,664.0047,025.78 58,066.21 Y-T-D Actual $$$ 0.009.650.000.000.000.000.000.000.000.000.000.000.000.000.00 99.6320.0059.90 431.97587.23300.99947.58 (230.75) 5,226.731,906.798,825.289,290.95 16,846.8810,629.07 27,475.95 Month Actual For 3/31/2021 City of Seward $$$ General Fund Street Operations Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6101 Unemployment Insurance6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7011 Testing7015 Utilities7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7810 Miscellaneous Expense8104 Motor Pool RentTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 22 0.000.000.000.000.000.000.00 53.3643.4257.7051.6064.0667.5935.4316.6764.9020.2742.66 56.23 271.48298.93178.68 Budget % of Annual $$$ 664500500300750250500 3,4556,1701,937 (7,768)(6,865)(7,868) 38,36918,80952,83410,00017,55218,73735,00078,158 130,992 Budget Variance (Over)/Under $$$ 500500300750250500 4,5306,1061,5713,4513,000 82,27312,74852,32812,00010,00050,00023,50035,000 163,007136,300 299,307 Annual Budget $$$ 0.000.000.000.000.000.000.00 906.52 2,651.356,577.571,062.952,000.004,763.00 43,903.8312,298.1210,316.0233,519.3817,867.5832,447.6058,141.13 110,172.79 168,313.92 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.000.00 880.08219.89 1,218.241,683.612,650.635,724.984,405.465,886.24 10,966.4223,343.8510,291.70 33,635.55 Month Actual For 3/31/2021 City of Seward $$$ General Fund Snow and Ice Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6002 Standby Time6100 Medicare6102 Workers' Compensation6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7002 Postage and Freight7009 Contracted Services7211 Gas & Lube7213 Safety Equipment7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7302 Travel & Subsistence7303 Education & Training7810 Miscellaneous Expense8104 Motor Pool RentTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 23 5.780.007.880.000.000.00 33.1854.8835.8019.6228.3835.8323.2431.5719.7940.6754.4229.1331.5244.6427.2520.6036.26 33.90 128.06123.62196.35 Budget % of Annual $$$ 897725890500794 (694)(472) 5,9375,6652,5966,4172,9627,1611,5006,7251,4551,0008,000 (4,721) 46,73228,11789,97523,38611,64215,50282,741 172,716 Budget Variance (Over)/Under $$$ 500 2,4721,9871,1307,3877,9104,0468,0001,5006,5002,0007,6001,5004,9007,3002,0001,0001,0008,000 69,93236,63033,00017,00028,000 131,494129,800 261,294 Annual Budget $$$ 0.000.000.000.00 404.57610.00439.50575.03544.98206.00 3,165.561,090.481,449.552,244.951,449.878,513.331,583.303,537.512,472.389,613.785,358.019,621.00 23,200.1441,518.4512,498.2447,059.73 88,578.18 Y-T-D Actual $$$ 0.000.000.000.000.000.000.00 471.08398.32124.23460.07449.14746.77143.00232.22405.08209.43 7,375.151,008.203,971.261,154.013,083.641,581.942,489.69 14,257.4510,045.78 24,303.23 Month Actual For 3/31/2021 City of Seward $$$ General Fund City Shop Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6002 Standby Time6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7015 Utilities7016 Heating Fuel7211 Gas & Lube7213 Safety Equipment7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7810 Miscellaneous Expense8104 Motor Pool RentTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 24 0.008.350.008.230.000.000.001.200.000.000.000.00 24.6423.1718.6023.0843.6018.7917.4668.5525.9536.2419.3519.8526.55 23.12 Budget % of Annual $$$ (39) 499660200645300250500600100250 (192) 4,9433,9411,3132,6739,1778,2884,8095,928 31,87130,51972,89448,87383,214 156,108 Budget Variance (Over)/Under $$$ 00 650800200800300250500600100250 6,0735,1242,3288,5006,0006,000 42,29033,30089,76510,00066,00013,000 113,300 203,065 Annual Budget $$$ 0.000.000.000.000.000.000.00 38.9672.08 192.19150.59139.70822.51154.77 1,129.661,182.841,015.062,780.695,826.764,711.681,190.95 10,418.8016,869.8317,127.2730,084.68 46,954.51 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.000.00 96.0950.6169.5636.72 384.89394.12577.50280.62922.81 3,416.001,385.946,305.155,713.061,428.928,451.69 14,756.84 Month Actual For 3/31/2021 City of Seward General Fund City Hall $$$ Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7015 Utilities7016 Heating Fuel7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7214 Janitorial Supplies7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7302 Travel & Subsistence7303 Education & Training7810 Miscellaneous ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 25 0.000.000.000.000.00 82.1928.6132.0927.45 27.45 Budget % of Annual $$$ 0 605800250 3,0008,5663,0564,000 20,277 20,277 Budget Variance (Over)/Under $$$ 0 800250 3,4003,0004,5004,000 12,00027,950 27,950 Annual Budget $$$ 0.000.000.000.000.00 2,794.593,433.591,443.917,672.09 7,672.09 Y-T-D Actual $$$ 0.000.000.000.000.000.00 437.19 1,461.891,899.08 1,899.08 Month Actual For 3/31/2021 City of Seward $$$ General Fund Community Center Building Monthly Budget-to-Actual Expenditure Report by Department Total Personnel Costs:7004 Insurance7009 Contracted Services7015 Utilities7016 Heating Fuel7215 Operating Supplies7216 Maintenance & Repair7810 Miscellaneous ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 26 0.005.110.003.19 68.9822.8425.6411.5522.28 22.28 Budget % of Annual $$$ 0 775250884 4,7449,2603,7181,936 21,567 21,567 Budget Variance (Over)/Under $$$ 0 250 2,5005,0005,0001,0002,000 12,00027,750 27,750 Annual Budget $$$ 0.000.00 63.87 255.68115.54 1,724.622,740.421,282.016,182.14 6,182.14 Y-T-D Actual $$$ 0.000.000.000.000.00 110.22933.86920.63 1,964.71 1,964.71 Month Actual For 3/31/2021 City of Seward $$$ General Fund City Hall Annex Monthly Budget-to-Actual Expenditure Report by Department Total Personnel Costs:7004 Insurance7009 Contracted Services7015 Utilities7016 Heating Fuel7213 Safety Equipment7215 Operating Supplies7216 Maintenance & RepairTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 27 0.060.000.000.000.000.000.000.00 (2.82) 33.6931.6625.5122.9559.7515.7128.6515.4269.2154.9023.4969.8821.18 27.68 Budget % of Annual $$$ 0 942585900616225250250301514300 8,8401,9765,4984,5911,5001,7501,000 59,22135,08417,695 106,648 124,343 Budget Variance (Over)/Under $$$ 0 785900500250250500300 1,3784,9106,5002,0006,0001,5001,0001,7501,000 89,30711,47341,62522,450 149,478 171,928 Annual Budget $$$ 0.500.100.000.000.000.000.000.00 (14.08) 436.22200.24274.51698.84 2,633.372,933.636,541.091,002.291,384.191,409.314,755.66 30,086.0042,830.55 47,586.21 Y-T-D Actual $$$ 0.000.000.000.008.700.000.000.000.000.000.00 62.91 134.14791.14498.55160.96390.00 9,251.201,407.892,308.031,058.21 13,955.31 15,013.52 Month Actual For 3/31/2021 City of Seward $$$ General Fund Parks & Rec - Administration Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7003 Bank and Credit Card Fees7004 Insurance7009 Contracted Services7011 Testing7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7810 Miscellaneous ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 28 8.220.000.004.490.000.000.000.000.000.005.702.090.000.000.000.000.000.00 25.8024.6320.3740.4722.5467.8791.4814.9613.5324.1593.3523.4012.3320.44 21.67 111.33102.73151.65 Budget % of Annual $$$ (33) 955700426399766400789 (265)(362)(761) 9,7555,4801,8009,3063,0851,4002,5001,7296,0681,4002,3001,0002,0001,000 89,46410,43817,84215,00018,83312,25920,56112,000 143,820104,414 248,234 Budget Variance (Over)/Under $$$ 00 700700400900 7,2711,8002,3371,0009,6005,0001,4001,2002,5002,0008,0001,4002,3006,0001,0001,0002,0001,000 10,62913,10729,97015,00022,14513,00021,00012,000 120,565185,679131,245 316,924 Annual Budget $$$ 0.000.000.000.000.000.000.000.000.000.000.000.00 44.92 873.79270.53740.61439.11234.00110.98760.75 1,791.152,669.452,601.696,515.224,574.003,311.931,232.761,931.711,061.575,600.77 (9,306.01) 31,101.4612,128.0141,859.5426,828.86 68,688.40 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 25.7921.88 487.91849.90620.40988.42624.44229.98549.91662.42253.14386.32 9,993.604,078.861,610.001,145.065,419.62 17,044.8810,902.77 27,947.65 Month Actual For 3/31/2021 City of Seward $$$ General Fund Parks & Rec - Parks Maintenance Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6101 Unemployment Insurance6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7010 Engineering7011 Testing7015 Utilities7016 Heating Fuel7017 Rents & Leases7210 Vehicle Supplies7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7214 Janitorial Supplies7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7810 Miscellaneous Expense8104 Motor Pool Rent8105 Improvements other than BuildingsTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 29 8.311.073.960.006.862.449.477.690.868.660.001.700.000.001.980.004.040.000.000.000.000.000.000.007.74 8.49 (4.78) 22.8658.6322.2470.08 155.38102.42128.94 Budget % of Annual $$$ (24) 600950300763 7,3683,6474,2431,2001,0341,2005,7831,2008,1564,5002,0002,0001,5009,500 (4,016)(1,447) 10,79613,40050,59319,33245,67016,33019,00015,000 132,330214,718126,556284,746 499,464 Budget Variance (Over)/Under $$$ 600950300 7,6727,2533,7385,5001,3002,5001,2005,9001,0001,2008,5005,0002,5504,5002,0002,0001,5009,500 10,91214,38748,28519,50050,00021,00019,00015,000 144,326237,173128,750308,650 545,823 Annual Budget $$$ 0.000.000.000.000.000.000.000.000.000.000.000.00 91.26 116.36303.93986.70100.00167.87116.64343.54 1,257.401,465.744,330.002,193.711,024.184,669.596,446.911,786.92 (2,308.29) 11,996.1111,269.4422,455.5123,902.50 46,358.01 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 16.2353.49 300.31340.36598.82100.00697.96946.30343.54 3,672.001,622.246,004.631,360.004,201.145,419.63 13,667.39 19,672.02 Month Actual For 3/31/2021 City of Seward $$$ General Fund Parks & Rec - Campgrounds Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6101 Unemployment Insurance6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7003 Bank and Credit Card Fees7004 Insurance7009 Contracted Services7011 Testing7015 Utilities7016 Heating Fuel7210 Vehicle Supplies7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7214 Janitorial Supplies7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7810 Miscellaneous Expense8104 Motor Pool RentTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 30 0.610.000.580.452.420.000.410.000.000.000.000.10 0.19 14.71 Budget % of Annual $$$ 72 283542256128 4,6853,3309,1685,0005,0008,0005,000 23,128 32,296 Budget Variance (Over)/Under $$$ 72 283544262150 4,7143,3309,2055,0005,0008,0005,000 23,150 32,355 Annual Budget $$$ 0.000.422.456.340.050.000.000.000.00 28.8038.0622.0722.07 60.13 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.000.000.000.000.00 0.00 Month Actual For 3/31/2021 City of Seward $$$ General Fund Parks & Rec - Cemetery Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6102 Workers' Compensation6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7004 Insurance7009 Contracted Services7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & EquipmentTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 31 0.009.760.020.000.000.000.000.000.000.000.000.000.000.009.23 18.3767.8211.2315.5934.8472.0717.5812.8113.5736.3766.9924.7445.9711.59 13.84 580.00 Budget % of Annual $$$ 0 (2) 99 500300650702500 1,0442,4791,0005,1033,2851,0623,4881,2962,0001,5911,2001,0611,5001,500 (2,880) 73,60055,59323,00070,00021,072 143,166127,577 270,743 Budget Variance (Over)/Under $$$ 00 500300300650600500 3,2452,7921,0006,0465,0413,8034,0001,5002,0002,5001,2001,3001,2001,5001,500 90,16661,60523,00070,00028,000 173,698140,550 314,248 Annual Budget $$$ 0.000.300.000.000.002.250.000.000.000.000.000.000.04 313.44942.58512.32203.55909.17200.96597.59139.11 2,200.741,756.412,740.956,011.716,927.983,480.00 16,566.0630,531.8912,973.27 43,505.16 Y-T-D Actual $$$ 0.000.000.000.000.000.000.002.250.000.000.000.000.000.000.000.000.000.000.00 53.58 921.71111.04330.16532.49253.67309.50 3,925.321,283.713,093.99 10,198.42 10,507.92 Month Actual For 3/31/2021 City of Seward $$$ General Fund Parks & Rec - Sports & Recreation Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6101 Unemployment Insurance6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7003 Bank and Credit Card Fees7004 Insurance7009 Contracted Services7011 Testing7017 Rents & Leases7210 Vehicle Supplies7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7810 Miscellaneous ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 32 0.020.000.010.000.040.000.220.160.050.000.000.000.000.000.000.000.000.000.000.000.000.000.00 22.4423.6160.68 18.25 213.33 Budget % of Annual $$$ 700500700300500 3,3055,9441,5006,9306,0892,8595,1582,5971,2001,5001,8002,0001,5001,1001,500 33,24819,75012,00029,685 (23,120) 116,061175,936 205,621 Budget Variance (Over)/Under $$$ 700500700300500 3,3055,9441,5006,9326,0892,8656,6503,4001,2001,5001,8002,0001,5001,1001,500 33,30020,40019,75012,00075,500 116,090176,025 251,525 Annual Budget $$$ 0.000.420.002.450.006.340.000.000.000.000.000.000.000.000.000.000.000.000.000.00 28.8052.2690.27 802.81 1,492.06 43,519.9845,814.85 45,905.12 Y-T-D Actual $$$ 0.000.420.002.450.006.340.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 28.8052.2690.27 734.64 14,506.6615,241.30 15,331.57 Month Actual For 3/31/2021 City of Seward $$$ General Fund Parks & Rec - TYC Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6101 Unemployment Insurance6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7011 Testing7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7214 Janitorial Supplies7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training8104 Motor Pool RentTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 33 0.940.000.821.550.004.060.490.805.100.000.000.000.000.000.000.000.000.000.000.004.30 1.65 29.13 Budget % of Annual $$$ 687824850250100150500250550250900500 2,4363,7172,4436,2001,000 47,55541,42399,08518,98030,480 129,565 Budget Variance (Over)/Under $$$ 687831250100150500250550250900500 2,4743,7172,5461,2006,2001,000 48,00641,62599,88620,00031,850 131,736 Annual Budget $$$ 0.006.810.000.000.000.000.000.000.000.000.000.000.000.00 38.41 450.99103.37201.98801.56349.58 1,020.001,369.58 2,171.14 Y-T-D Actual $$$ 0.000.874.970.000.000.000.000.000.000.000.000.000.000.000.000.00 43.2613.1846.04 108.32340.00340.00 448.32 Month Actual For 3/31/2021 City of Seward $$$ General Fund Parks & Rec - The Rec Room Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6001 Overtime6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7004 Insurance7009 Contracted Services7011 Testing7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7214 Janitorial Supplies7215 Operating Supplies7216 Maintenance & Repair7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & TrainingTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 34 0.000.001.030.000.001.640.000.003.108.412.170.008.081.760.005.39 21.8322.3917.0139.3542.8711.2620.1715.9125.2963.0112.5838.2832.3811.8756.2928.6022.88 21.24 Budget % of Annual $$$ 800473 3,7841,7777,1046,3504,4399,0008,1141,8519,8973,0004,0003,9344,5001,2002,5195,8703,0002,2065,4031,0714,000 14,59011,35262,94930,86010,99112,457 192,265115,250334,770210,236 545,006 Budget Variance (Over)/Under $$$ 800500 4,8762,1418,5009,0002,1003,0004,0004,0004,5001,2002,6006,0003,0002,4005,5001,5004,000 24,05612,43613,50012,00072,00950,00012,00010,00012,00028,500 245,962129,870419,341272,609 691,950 Annual Budget $$$ 0.000.000.000.000.000.000.000.00 65.5480.6297.0026.94 364.27249.17102.69129.99194.00429.00 1,091.849,466.085,331.842,148.202,149.787,560.739,060.493,885.771,009.50 53,697.4614,620.2384,571.7219,139.7216,043.1062,372.24 146,943.96 Y-T-D Actual $$$ 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 264.35123.02160.96241.26 2,301.832,320.736,914.841,008.573,137.971,669.614,286.68 18,278.8730,203.6410,505.05 40,708.69 Month Actual For 3/31/2021 City of Seward $$$ General Fund Library/Museum Monthly Budget-to-Actual Expenditure Report by Department 6000 Salaries6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7009 Contracted Services7011 Testing7012 Other Special Services7015 Utilities7016 Heating Fuel7017 Rents & Leases7201 Library Books7202 Library Periodicals7203 Library Standing Orders7204 Library Non-Print7205 Library Electronic Materials7208 Museum Collection Supplies7214 Janitorial Supplies7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7810 Miscellaneous ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 1 0.00 17.3217.3228.2813.94 16.03 Budget % of Annual $$$ 606,159606,159160,256230,000390,256 996,415 Budget Variance (Over)/Under $$$ 733,138733,138223,456230,000453,456 Annual Budget 1,186,594 $$$ 0.00 63,200.0063,200.00 126,979.50126,979.50 190,179.50 Y-T-D Actual $$$ 0.000.000.00 29,060.6229,060.62 29,060.62 Month Actual For 3/31/2021 City of Seward $$$ General Fund Debt Service Monthly Budget-to-Actual Expenditure Report by Department 6201 Retirement BenefitsTotal Personnel Costs:8012 Debt Service Interest Expense8300 Debt Service PrincipalTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Total Expenditures Run: 4/19/2021 at 3:23 PM Page: 3 0.000.003.947.320.310.000.007.820.000.000.00 26.9112.6926.3636.9217.3710.9229.1721.0014.1217.07 170.77 Budget % of Annual $ (638)(237) 3,751 (9,916)(6,681)(1,200)(1,383) 63,247 (48,500)(19,462)(29,907)(20,500)(20,000)(13,740)(58,257) (291,632)(511,621)(854,206)(112,393)(237,830)(974,557) Budget Variance (3,145,662) Over/(Under) $ 900300 7,5005,3001,2001,500 48,50012,00021,00030,00020,50020,00016,00058,257 (63,247) 398,990586,000117,000377,000974,557 Annual Budget 1,160,0003,793,257 $ 0000000 6393 819263117 4,6072,0841,5389,0512,260 74,379 107,358305,794139,170647,596 Y-T-D Actual $ 000000000 9347 789252158368805 For 3/31/2021 9,2802,658 36,94097,22747,795 City of Seward 196,412 Month Actual Harbor Enterprise Fund $ Monthly Budget-to-Actual Revenue Report -- By Fund 5000 Land Rents & Leases5001 Land Lease Credits5100 Transient Moorage5101 Moorage5102 Wharfage5103 Boat Lift Fees5105 Harbor Power Sales5150 Shower Fees5153 Fuel Pumping Fee5154 Waiting List Fees5155 Towing Fees5156 Pumping Boats5157 North Harbor Launch Fee5158 South Harbor Launch Fee5800 Labor & Services5890 Collection of Doubtful Accounts5899 Miscellaneous Revenue5901 EF Investment Interest5905 EF Penalties and Interest5940 Amortization of Contributions-in-Aid5941 Amortization of Bond PremiumsTotal Revenues Revenues Run: 4/19/2021 at 3:24 PM Page: 3 6.540.005.978.439.131.230.007.467.277.010.640.000.646.100.000.000.000.000.000.000.930.000.000.00 23.1327.2216.9617.5337.6518.6817.0220.8219.4087.1911.9119.6417.7328.2618.7227.2412.3714.7314.7321.69 Budget % of Annual $ 9,0368,9694,0009,1119,2691,3048,3911,0005,5665,1001,3413,8312,0403,537 37,48233,49539,62410,68863,62010,75284,75215,33710,38334,05249,32223,69810,13510,00086,56823,56664,000 429,794121,323282,223965,946101,314220,244517,800496,381374,258162,868 (162,868) Budget 2,368,893 Variance (1,142,727) (Over)/Under $ 4,0009,6901,3201,0007,6505,1001,5304,0802,0403,570 40,10312,41610,80140,61763,55113,26069,48083,94610,20096,20610,20018,87011,22036,72053,04023,85010,20010,00023,56664,000 559,134149,198340,103126,072307,000517,800496,381374,258191,000110,550 (191,000) Annual Budget 1,219,9232,368,893 (1,142,727) $ 000000000000 166533 579931837152189249 2,6213,3801,8327,1222,5725,8601,8093,5332,0842,6683,718 23,92727,87557,88073,19411,45424,75886,75628,13223,982 (28,132) 129,340253,977 Y-T-D Actual $ 0000000000000000000 27169288 221642931545738 1,1442,5286,9089,7631,2252,3733,7711,1041,1891,508 56,68227,14010,17929,86650,675 105,028 Month Actual For 3/31/2021 City of Seward $ Harbor Enterprise Fund Monthly Budget Expenditure Report by Fund 6000 Salaries6001 Overtime6002 Standby Time6100 Medicare6101 Unemployment Insurance6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7003 Bank and Credit Card Fees7004 Insurance7006 Legal7009 Contracted Services7011 Testing7015 Utilities7016 Heating Fuel7100 General Power for Resale7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7214 Janitorial Supplies7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7321 Harbor General Indirect Costs7322 Harbor Admin Indirect Costs7324 Gen Fund Indirect Costs7325 Harbor Internal Cost Allocation7330 P.I.L.T.7331 Reclass PILT to Transfer-Out7808 Bad Debt Expense7810 Miscellaneous Expense7900 Depreciation Expense8012 Debt Service Interest Expense8013 Amortize Deferred Loss on Bonds8104 Motor Pool Rent Personnel Costs:Non-Personnel Costs: Expenditures Run: 4/19/2021 at 3:26 PM Page: 4 0.005.72 9.07 Budget % of Annual $$ 560,000 Budget 4,043,526 5,009,472 Variance (Over)/Under $$ 560,000 Annual Budget 4,288,965 5,508,888 $$ 0 245,439 499,416 Y-T-D Actual $$ 0 104,327 209,355 Month Actual For 3/31/2021 City of Seward $$ Harbor Enterprise Fund Monthly Budget Expenditure Report by Fund 8300 Debt Service PrincipalTotal Non-Personnel Costs: Total Expenditures Run: 4/19/2021 at 3:26 PM Page: 4 0.000.000.000.003.330.000.000.000.00 27.0868.9411.2847.4520.5613.40 Budget % of Annual $ 84 (500) (4,349)(6,000)(8,200)(1,500)(1,000)(1,450)(1,000) (52,552)(55,610) (131,077)(177,432)(482,529)(923,115) Budget Variance Over/(Under) $ 0 500 6,0008,2001,5001,0001,5001,000 14,00070,000 179,745200,000100,000482,529 Annual Budget 1,065,974 $ 0000000 5084 9,651 48,66822,56847,44814,390 142,859 Y-T-D Actual $ 0000000000 For 3/31/2021 3,9207,4926,952 16,60434,968 City of Seward Month Actual SMIC Enterprise Fund $ Monthly Budget-to-Actual Revenue Report -- By Fund 5000 Land Rents & Leases5101 Moorage5102 Wharfage5103 Boat Lift Fees5104 Storage Fees5106 SMIC Power Sales5109 Washdown Pad Fees5110 Crane Fees5153 Fuel Pumping Fee5800 Labor & Services5802 Equipment Rental5899 Miscellaneous Revenue5905 EF Penalties and Interest5940 Amortization of Contributions-in-AidTotal Revenues Revenues Run: 4/19/2021 at 3:24 PM Page: 5 2.580.000.710.000.005.481.430.000.000.000.000.000.000.000.002.92 5.53 32.8028.1420.0844.5136.5756.2321.0831.7843.0117.3123.4317.4317.43 272.57 Budget % of Annual $$$ 752510 (996) 6,8715,8565,5707,5442,9066,2485,7851,5303,060 (2,830) 40,34614,53765,53215,30024,15011,91838,86636,19465,30862,67899,89522,405 (22,405) 137,087806,078 (137,087) Budget 1,192,544 1,258,076 Variance (Over)/Under $$$ 0 510 7,0531,0467,3281,6405,6105,1008,1606,1201,5303,060 60,04126,19817,23815,30030,60017,46947,00036,72065,30862,67899,89527,136 (27,136) 103,306137,087806,078 (137,087) Annual Budget 1,228,376 1,331,682 $$$ 0000000000 40 182294996335526 1,4724,4709,6946,4505,5512,1948,1341,9124,731 (4,731) 19,69511,66137,77435,832 73,606 Y-T-D Actual $$$ 0000000000000000 7992 461550722466 6,2131,3943,4781,9382,9901,1537,819 11,717 19,536 Month Actual For 3/31/2021 City of Seward SMIC Enterprise Fund $$$ Monthly Budget Expenditure Report by Fund 6000 Salaries6001 Overtime6100 Medicare6102 Workers' Compensation6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7004 Insurance7006 Legal7009 Contracted Services7015 Utilities7016 Heating Fuel7100 General Power for Resale7211 Gas & Lube7213 Safety Equipment7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7321 Harbor General Indirect Costs7322 Harbor Admin Indirect Costs7323 SMIC General Indirect Costs7324 Gen Fund Indirect Costs7325 Harbor Internal Cost Allocation7330 P.I.L.T.7331 Reclass PILT to Transfer-Out7900 Depreciation ExpenseTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Expenditures Run: 4/19/2021 at 3:26 PM Page: 5 0.000.000.000.000.007.500.000.000.830.000.000.000.000.000.000.00 (0.09) 37.1027.6928.4026.0855.2024.3222.3522.3042.2028.0047.8512.2422.03 Budget % of Annual $ 0 (800) (1,090)(2,136)(5,120) (46,901)(65,110)(51,610)(17,973)(20,310)(10,240)(20,480)(30,000)(40,036)(14,000) (898,419)(514,725)(638,191)(470,555)(230,574)(623,315)(386,645)(467,867)(434,000)(221,450)(975,887) Budget Variance (1,023,870)(1,401,285)(1,455,485) (10,068,074) Over/(Under) $ 0 800 1,0904,0965,120 46,90171,68020,48020,48010,24020,48030,00040,00014,000 514,725891,273636,568230,574497,910505,829434,000285,000112,640975,887 Annual Budget 1,428,2431,415,9151,391,2721,851,6401,455,485 12,912,328 $ 00000000000000 (36) 170 1,9602,507 37,96263,55047,53020,070 529,824392,045253,082166,013767,957450,355111,265 Y-T-D Actual 2,844,254 $ 000000000000000 669919170 For 3/31/2021 6,448 82,76268,93736,57018,93521,26320,303 City of Seward 169,239157,969214,394190,413988,991 Month Actual Electric Enterprise Fund $ Monthly Budget-to-Actual Revenue Report -- By Fund 5300 Residential5302 Residential fuel factor5303 Residential customer charge5310 SG Service5312 SG fuel factor5313 SG Customer Charge5320 LG Service5322 LG fuel factor5323 LG customer charge5324 LG demand charge5327 RES Alternate Energy5340 Spec. Contract Energy5342 Special Contract fuel factor5343 Spec. Contract customer charge5345 Special Contract Demand5350 Harbor Fund Power Sales5352 Harbor power fuel factor5360 Street & Yard5362 Yard Light Fuel5801 Turn on Fees5802 Equipment Rental5803 Joint Pole Use5804 Work Order Revenue5890 Collection of Doubtful Accounts5899 Miscellaneous Revenue5901 EF Investment Interest5905 EF Penalties and Interest5940 Amort. of CIA - General5941 Amort.Bond PremiumTotal Revenues Revenues Run: 4/19/2021 at 3:24 PM Page: 6 8.774.236.260.007.177.045.284.392.970.002.350.000.000.000.008.35 20.1827.9434.1124.9612.6318.1819.8925.3724.2930.3221.7511.6817.5113.3267.5613.7832.6723.9813.3228.2531.6313.4613.6724.5011.5453.5415.6515.65 Budget % of Annual $ (207) 5,5821,0007,0014,8525,435 45,36966,29912,26573,39087,43814,98519,44516,40380,55721,59546,60260,93313,24495,62014,01220,41595,18833,67516,10392,89724,83917,49527,52828,67235,36020,48032,849 726,525168,562223,043408,544141,480976,185799,710 (799,710) Budget 1,423,4581,650,4882,768,487 Variance (Over)/Under $ 0 7,3731,0005,6206,144 62,95816,34584,00121,50422,01619,88492,93866,56051,08065,00015,36018,43223,55210,24038,91217,00097,16025,60037,65428,19228,67235,36020,48035,840 910,172100,626106,860210,420298,872426,569142,016102,400187,392976,185948,131 (948,131) Annual Budget 1,819,1312,300,4002,982,359 $ 00000 897768761207709664 4,0801,7916,5192,5713,4814,4794,0672,1164,4203,1377,2123,2395,2374,2632,991 17,58934,32710,61119,42241,85875,82912,38144,96518,02546,39645,91220,159 183,647395,673649,912213,872148,421 (148,421) Y-T-D Actual $ 0000000000000000 56 156411761563 2,5391,2553,3887,8831,2873,1653,0091,4351,0911,8703,0151,3371,9649,817 56,95211,16113,31730,88311,84615,373 127,534268,743213,872 Month Actual For 3/31/2021 City of Seward $ Electric Enterprise Fund Monthly Budget Expenditure Report by Fund 6000 Salaries6001 Overtime6002 Standby Time6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health Insurance6204 Meal Allowance6205 Electric Union BenefitsTotal Personnel Costs:7001 Communications7002 Postage and Freight7003 Bank and Credit Card Fees7004 Insurance7006 Legal7009 Contracted Services7010 Engineering7011 Testing7012 Other Special Services7015 Utilities7016 Heating Fuel7017 Rents & Leases7101 Chugach Power Purchases7102 Power Fuel Costs7103 Fuel for Generators7210 Vehicle Supplies7211 Gas & Lube7212 Uniform Allowance7213 Safety Equipment7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7220 CHC Medications7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7307 GF Administrative Fee7330 P.I.L.T.7331 Reclass PILT to Transfer-Out7808 Bad Debt Expense7810 Miscellaneous Expense Personnel Costs:Non-Personnel Costs: Expenditures Run: 4/19/2021 at 3:26 PM Page: 7 0.003.080.000.000.002.436.230.00 50.0016.5011.80 13.26 Budget % of Annual $$ 1,191 81,72520,903 (68,298)(37,509) 143,360329,360276,480180,000 Budget 1,606,8319,311,219 Variance 10,734,677 (Over)/Under $$ 1,229 20,903 (70,000)(40,000) 163,450143,360394,454276,480180,000 Annual Budget 1,606,831 10,556,724 12,375,855 $$ 00000 38 (1,702)(2,491) 81,72565,094 Y-T-D Actual 1,245,505 1,641,178 $$ 000000 14 6,570 (1,702)(2,491) 542,006 669,540 Month Actual For 3/31/2021 City of Seward $$ Electric Enterprise Fund Monthly Budget Expenditure Report by Fund 7900 Depreciation Expense8010 Utility Deposit Interest8012 Debt Service Interest Expense8014 Debt Service Amortization of Bond Issue Costs8101 Infrastructure8103 Capital Equipment8104 Motor Pool Rent8200 Work Order Sal/Benefit credits8201 Work Order Operating Supply credits8300 Debt Service PrincipalTotal Non-Personnel Costs: Total Expenditures Run: 4/19/2021 at 3:26 PM Page: 6 3.032.320.650.000.000.000.00 24.9211.9719.5033.3624.6815.49 Budget % of Annual $ (500) (36,118)(16,606)(93,986)(99,427)(10,000)(15,000) (392,667)(139,971)(178,706)(175,007)(205,000) Budget Variance (1,362,988) Over/(Under) $ 500 54,20017,00094,60010,00015,000 523,000159,000222,000180,475132,000205,000 Annual Budget 1,612,775 $ 0000 394614 5,468 19,02943,29418,08232,573 130,333249,787 Y-T-D Actual $ 0000 172206 For 3/31/2021 9,1797,6042,386 43,46413,90510,90187,817 City of Seward Month Actual Water Enterprise Fund $ Monthly Budget-to-Actual Revenue Report -- By Fund 5300 Residential5310 SG Service5320 LG Service5330 SMIC Sales5340 Spec. Contracts5801 Turn on Fees5806 Ship Water5807 Hydrant Rentals5899 Miscellaneous Revenue5901 EF Investment Interest5905 EF Penalties and Interest5940 Amort. of CIA - GeneralTotal Revenues Revenues Run: 4/19/2021 at 3:24 PM Page: 8 0.000.228.430.001.820.850.002.570.000.000.000.000.000.000.00 22.3244.2220.5323.4317.8825.7723.4419.7121.9910.8811.4817.2915.6220.4517.8251.9311.6311.6315.05 16.42 106.58100.00100.00 Budget % of Annual $$$ 00 842 (746) 2,6367,1742,3118,9124,8829,3295,1509,5609,9033,0906,6381,0305,6205,7688,2402,0601,8545,150 10,70215,84435,06287,69594,59937,66830,19098,424 (98,424) 142,560303,984212,220269,340622,443 Budget 1,353,742 1,657,726 Variance (Over)/Under $$$ 4,7269,0273,0185,5155,1503,0906,6951,0301,7515,7685,7688,2402,0601,8545,150 13,03321,34645,79610,00011,27911,33094,81211,33010,81545,83530,75015,523 183,519109,224389,689266,770269,340111,382622,443141,321 (111,382) Annual Budget 1,593,619 1,983,308 $$$ 0000000000 57 707633213912560909148 2,0901,8532,3315,5021,0881,9501,7708,167 40,95910,73421,52985,70512,07654,55012,95815,523 (12,958) 141,321239,877 325,582 Y-T-D Actual $$$ 0000000000000000 21 977688244844524560108400366399167 1,5863,7029,802 13,33431,17720,04415,523 141,321179,433 210,610 Month Actual For 3/31/2021 City of Seward Water Enterprise Fund $$$ Monthly Budget Expenditure Report by Fund 6000 Salaries6001 Overtime6002 Standby Time6100 Medicare6102 Workers' Compensation6200 0900 - Debt Service Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7003 Bank and Credit Card Fees7004 Insurance7006 Legal7009 Contracted Services7011 Testing7015 Utilities7211 Gas & Lube7213 Safety Equipment7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7307 GF Administrative Fee7330 P.I.L.T.7331 Reclass PILT to Transfer-Out7808 Bad Debt Expense7810 Miscellaneous Expense7900 Depreciation Expense8012 Debt Service Interest Expense8104 Motor Pool Rent8300 Debt Service PrincipalTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Expenditures Run: 4/19/2021 at 3:26 PM Page: 7 0.000.000.000.00 25.0618.9020.8222.0069.0017.47 Budget % of Annual $ (3,100)(4,250)(8,000)(1,000) (22,112) (524,585)(162,195)(224,320)(398,445) Budget Variance (1,348,007) Over/(Under) $ 4,2508,0001,000 28,35010,000 700,000200,000283,300398,445 Annual Budget 1,633,345 $ 0000 6,2386,900 37,80558,980 175,415285,338 Y-T-D Actual $ 0000 For 3/31/2021 2,1022,269 58,51713,08419,23195,203 City of Seward Month Actual Wastewater Enterprise Fund $ Monthly Budget-to-Actual Revenue Report -- By Fund 5300 Residential5310 SG Service5320 LG Service5330 SMIC Sales5801 Turn on Fees5809 Water/Seward Misc. Service5901 EF Investment Interest5905 EF Penalties and Interest5940 Amort. of CIA - GeneralTotal Revenues Revenues Run: 4/19/2021 at 3:24 PM Page: 9 0.009.180.000.003.910.000.000.000.000.000.000.000.000.000.000.000.000.006.15 9.43 22.6037.6628.9422.5416.3327.3322.5524.6723.5312.1612.5018.6142.3521.8815.2411.9318.3064.8715.7015.70 Budget % of Annual $$$ 206412 2,6244,8881,9178,8497,5104,2364,7523,1758,1631,5456,1514,1204,6355,3563,9146,1802,0601,2365,150 13,72129,08657,44511,51012,36021,72534,00081,66914,50458,128 (81,669) 115,585234,115178,341190,329164,483482,863 Budget 1,237,044 1,471,159 Variance (Over)/Under $$$ 206412 4,2096,8792,4758,5494,8418,2443,6059,9911,5454,1204,6355,3563,9146,1802,0601,2365,150 10,57618,88237,55676,25714,14212,36027,81017,51035,38596,88014,50458,128 (96,880) 149,332306,166196,372224,540164,483482,863 Annual Budget 1,318,141 1,624,307 $$$ 0000000000000000 558605430 1,5851,9911,7275,1618,4701,0392,6323,4926,0851,8281,385 33,74718,81272,05118,03134,21111,35915,21181,097 (15,211) 153,148 Y-T-D Actual $$$ 000000000000000000000 94 505560172544507560641635 2,1562,6199,3003,120 10,24326,09917,92610,99034,473 60,572 Month Actual For 3/31/2021 City of Seward $$$ Wastewater Enterprise Fund Monthly Budget Expenditure Report by Fund 6000 Salaries6001 Overtime6002 Standby Time6100 Medicare6102 Workers' Compensation6200 Leave Time6201 Retirement Benefits6202 Health InsuranceTotal Personnel Costs:7001 Communications7002 Postage and Freight7003 Bank and Credit Card Fees7004 Insurance7006 Legal7009 Contracted Services7011 Testing7015 Utilities7016 Heating Fuel7017 Rents & Leases7211 Gas & Lube7213 Safety Equipment7215 Operating Supplies7216 Maintenance & Repair7217 Small Tools & Equipment7300 Advertising7301 Subscriptions & Dues7302 Travel & Subsistence7303 Education & Training7304 Equipment Rent7307 GF Administrative Fee7330 P.I.L.T.7331 Reclass PILT to Transfer-Out7808 Bad Debt Expense7810 Miscellaneous Expense7900 Depreciation Expense8012 Debt Service Interest Expense8104 Motor Pool Rent8300 Debt Service PrincipalTotal Non-Personnel Costs: Personnel Costs:Non-Personnel Costs:Total Expenditures Expenditures Run: 4/19/2021 at 3:26 PM Printed By cole.white INC_DET_OPS_1WD_EAL Printed On 4/15/21 @ 1:00 PM Dept AllDepartments - AllDepartments 12712.6%509325.0% 7,99098.6% 96,56810.4%40,588(265.9%)29,845(34.5%)17,42882.6% 449,14732.1%390,71812.0%120,04956.2%246,45454.4%534,5866.8%708,186(22.5%)252,19122.6%684,13518.2%238,615(35.6%) Year-To-Date 66083.2% 2,56495.7%2,156(40.4%)1,48046.1% 64,761(204.0%)10,742(273.6%) Budget% VariancePr. Year% Variance 470,99126.0%469,528(6.8%)125,89831.2%226,55950.4%416,394(19.6%)796,251(9.0%)290,99633.0%810,45131.0%203,224(59.2%)598,33873.9%(297,316)(450.0%)598,33873.9%(297,316)(450.0%)599,81873.9%(296,807)(451.4 %)601,60573.0%(289,198)(459.9%)601,60573.0%(289,198)(459.9%) (19,797)365.7% 110111 3,0272,163 Actual86,56852,59340,139 593,297437,566112,312498,116867,789195,075559,369323,533 (67,332) 2,967,2622,934,6971.1%2,501,17718.6%4,458,8534,275,2144.3%3,515,17326.8%8,456,9778,150,4303.8%6,856,21623.3%1,120,5791,180,1965.1%1,144,6372.1%1,372,0521,512,8569.3%1,607,70814.7%6,586,8096,221,1795. 9%4,713,92239.7%6,519,4776,285,9403.7%4,754,51137.1%3,489,6543,570,5572.3%3,113,310(12.1%)5,478,8065,687,6023.7%5,051,826(8.5%)5,478,8065,687,6023.7%5,051,826(8.5%)1,040,6711,040,6711,042,8331,040,89 11,040,891 Reported as of March 2021 Providence St. Joseph Health Detail Statement of Operations (Whole Dollars) 110 - PROVIDENCE SEWARD MED CENTER - MGD Gross Service Revenues:Total Gross Service RevenuesRevenue Deductions:Total Net Operating RevenuesExpenses from Operations:Other Expenses from Operations:Net Income fully burdenedFully burdened includes allocated costs 85695.7%Depreciation Expense220100.0%Interest and Amortization132(1,582.9%)Taxes and Licenses7945.6%Non-Operating Gain (Loss) 3,852(459.6%)Professional Fees Expense 42,06852.9%Charity Care75,688(48.7%)Other Deduction Expense32,902(78.1%)Other Operating Revenue62,318(22.8%)Other Expenses (6,499)1,501.6%Negotiated Contracts Budget% Variance 133,102116.9%Acute Care - Inpatient967,35415.9%Acute Care - Outpatient148,9387.1%Primary Care394,015(12.6%)Medicare Medicaid505,272(32.0%)Revenue Deductions139,101(45.5%)Bad Debt Deduction268,425(4.1 %)Employee Benefits101,34350.2%Supplies273,61023.6%Purchased Services Expense262,04965.5%Net Operating Income262,04965.5%Net Operating Income fully burdened262,84365.3%263,13964.8%EBIDA fully burdened263,13964.8%EBIDA Month-To-Date - 37 838 7,2222,226 Actual19,83491,08321,55850,46776,549 288,710159,447443,547112,579667,043202,447279,470209,114433,605433,605434,443433,642433,642 1,120,7001,564,8301,473,7246.2%Long-term Care3,133,6872,723,11815.1%2,264,1962,078,7458.9%Net Service Revenue2,271,4182,111,6477.6%1,198,3931,138,842(5.2%)Salaries and Wages1,837,8131,849,5970.6%Othe r Expenses from Operations1,837,8131,849,5970.6%Total Operating Expenses 2020 7,094 24,35161,462 625,877360,100 Pr. Year 2021 7,524 MarchDecember Actual22,91648,947 544,931478,703 1,329,6601,119,2672,081,2692,116,382 10,674,8047,198,89713,035,6229,311,23515,139,80711,451,96713,363,7739,376,388 (1,824,982)(2,137,042)(1,776,034)(2,075,579) Total Current LiabilitiesLong Term DebtOther Long Term LiabilitiesTotal Net Assets LIABILITIES & NET ASSETSCurrent Liabilities:Accounts PayableAccrued CompensationPayable to Contractual AgenciesOther Current LiabilitiesCurrent Portion of Long Term DebtTotal LiabilitiesNet Assets:UnrestrictedTemporarily RestrictedTotal Liabilities and Net Assets -- 2020 50,18289,382 Reported as of March 2021 583,648 (16,800)(16,800) Pr. Year Providence St. Joseph Health Balance Sheet (Whole Dollars) 110 - PROVIDENCE SEWARD MED CENTER - MGD -- 2021 MarchDecember Actual74,65116,81016,810 710,045521,243 6,739,2905,030,3553,563,6541,893,1491,738,0801,746,471 11,087,6417,557,33413,363,7739,376,388 Total Current AssetsAssets Whose Use is LimitedProperty Plant Equipment NetOther LT Assets ASSETSCurrent Assets:Cash and Cash EquivalentST InvestmentsAccounts Receivable, NetSupplies InventoryOther Current AssetsAssets Whose Use is Limited:Mgmt Designated Cash and InvestmentsGift Annuities,Trust and OtherTotal Assets MEMORANDUM Meeting Date:April 26, 2021 From:Brenda Ballou,City Clerk Agenda Item:Verifying Timely Receipt of the 2021 Annual Financial Disclosure Forms This memo is to inform you that all 2021 Financial Disclosure forms for City Council and the Planning and Zoning Commission were received by the city clerk in a timely manner. The 2021 Financial Disclosure Forms cover the calendar year from January 1 - December 31, 2020. s the original forms retention schedule. The forms received included: City Manager Seward City Council Seward Planning and Zoning Commission Vacant* Christy Terry, Mayor Cindy Ecklund, Chair Tony Baclaan, Vice Mayor Tom Swann, Vice Chair Sue McClure Gary Seese Sharyl Seese Craig Ambrosiani John Osenga Nathaniel Charbonneau Liz DeMoss Vanessa Verhey Ristine Casagranda Clare Sullivan *The new city manager will start on May 24, 2021, and will have 30 days to complete the form. April 2021May 2021 SuMoTuWeThFrSaSuMoTuWeThFrSa April 2021 1231 456789102345678 111213141516179101112131415 1819202122232416171819202122 25262728293023242526272829 3031 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY Mar 28293031Apr 123 12:00pm City Council Special Meeting 45678910 7:00pm P&Z Mtg 12:00pm PACAB 6:00pm HPC (Council MtgRegular Chambers)Meeting (Council Chamber) 11121314151617 5:30pm CC Work Session (Review Design Plans and Discuss Next Steps for 7:00pm CC Mtg (Council Chambers) 18192021222324 7:15pm HPC 6:00pm P&Z 12:00pm PACAB Work Session Work Session Work Session (CLG Grant (discuss (Chambers) 20005)updates to the 2014 9:15pm HPC Municipal Special Lands Meeting Management (Walking Tour Plan) Project) 252627282930May 1 7:00pm CC Mtg (Chambers) Council Calendar14/19/2021 1:12 PM May 2021June 2021 SuMoTuWeThFrSaSuMoTuWeThFrSa May 2021 112345 23456786789101112 910111213141513141516171819 1617181920212220212223242526 2324252627282927282930 3031 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY Apr 252627282930May 1 2345678 6:15pm HPC 6:00pm P&Z 12:00pm PACAB Special Work Session Mtg Meeting (for (Council 6:00pm P&Z HP Awards)Chambers) Work Session 7:00pm P&Z Mtg (review land (Council use table) Chambers) 9101112131415 7:00pm CC Mtg 6:00pm HPC (Council Work Session Chambers)(CLG Grant 20005) 7:00pm HPC Regular Meeting 16171819202122 6:15pm HPC 12:00pm PACAB 6:00pm P&Z Work Session Work Session Work Session (CLG Grant (Chambers)(Council 2005)Chambers) 23242526272829 6:00pm CC Work Session (PERS) 7:00pm CC Mtg (Chambers) 3031Jun 12345 Council Calendar24/19/2021 1:12 PM June 2021July 2021 SuMoTuWeThFrSaSuMoTuWeThFrSa June 2021 12345123 678910111245678910 1314151617181911121314151617 2021222324252618192021222324 2728293025262728293031 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY May 3031Jun 12345 7:00pm P&Z Mtg (Council Chambers) 6789101112 6:00pm HPC Work Session (CLG Grant 20005) 7:00pm HPC Regular Meeting (Council Chamber) 13141516171819 7:00pm CC Mtg 6:00pm P&Z (Council Work Session Chambers)(Council Chambers) 20212223242526 6:15pm HPC Work Session (CLG Grant 20005) 27282930Jul 123 7:00pm CC Mtg (Chambers) Council Calendar34/19/2021 1:12 PM