The URL can be used to link to this page

Home My WebLink About05132021 Historic Preservation Meeting Packet Seward Historic Preservation Commission Agenda Packet RegularMeeting Thursday, May 13, 2021 City Council ChambersBeginning at 7:00 p.m. TEMPORARY PROCESS FOR CITIZEN COMMENTS AT MAY 13, 2021 HISTORIC PRESERVATIONCOMMISSION REGULAR MEETING Historic Preservation Commission will hold a Regular Meeting on Thursday, May 13, 2021 at 7:00 p.m.Becausethe CityofSewardiscurrentlyexperiencing a declaredpublichealthemergencyduetoCoronavirusDisease2019 (COVID-19),alternatemethodsforprovidingCitizen Commentshavebeencreated. You may attend the meeting virtually or in person. HowToVirtuallyAttendTheMeeting The meetingwill beLiveStreamed onthe city’s YouTube page. Log onto YouTube and type “City ofSeward Alaska” into the search bar. Listenontheradio. TunetoKIBH-FM 91.7 Watchontelevision.TuneintoGCI CableChannel9. HowTo SubmitYourCITIZENCOMMENTS Email yourwrittenCitizen Comments tojstallard@cityofseward.netno later than:00 p.m. on Thursday,May 13,2021. Identifywhetheryouwantyour comments READALOUD at themeeting orEMAILED to Historic Preservation Commissionupon receipt. Comments requested to be read aloud will be deliveredverbally to HistoricPreservationCommissionbytheCityClerk attheappropriatetimeduringthemeeting. Ifyouwish to be called onthe telephone during themeeting to provideyour comments telephonically, send an emailrequesttotheCityClerkalongwithyourcontactinformationtojstallard@cityofseward.net,includingyour fullnameandthetelephonenumberyouwishtohavecalled.Theclerkmustreceiveyourrequest no later than:00 p.m. onMay 13,2021. Identifywhetheryouwish to be called during the FIRST orSECOND citizen comment period. Ifyouwish to be contacted for the first Citizen Comment period, please bepreparedtoanswer yourphonestartingat7:00p.m.IfyouwishtobecontactedforthesecondCitizenCommentperiod, there isnoestimate of timetoexpectthecall. AllCitizenCommentswillbetimedandlimitedtothreeminutes(firstperiod)orfiveminutes(secondperiod).The telephonenumberwillbecalledONEtime;ifthereisnoanswer,theclerkwill moveonto thenextcitizen. ThankYouForYourCooperation! 1 The City of Seward, Alaska HISTORIC PRESERVATION COMMISSION REGULAR MEETING AGENDA May 13, 2021 6:00 p.m. Council Chambers Cheryl Seese 1.CALL TOORDER Chair Term Expires May, 2022 2.PLEDGE OFALLEGIANCE Sue Ward 3.ROLLCALL Vice Chair Term Expires May, 2023 4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING \[Those who have Tanguy Libbrecht signed in will be given the first opportunity to speak. Time is limited to 3 minutes Commissioner perspeakerand36minutestotaltimeforthisagendaitem.\] Term Expires May, 2023 5.APPROVAL OF AGENDA AND CONSENT AGENDA \[Approval Mary Ann Benoit of Consent Agenda passes all routine items indicated by asterisk (*). Consent Commissioner Agenda items are not considered separatelyunless a commission member so Term Expires May, 2021 requests. In the event of such a request, the item is returned to the Regular Agenda\] Jim Pemberton Commissioner 6.SPECIALORDERS,PRESENTATIONSANDREPORTS Term Expires May, 2022 Vacant A.Proclamations and Awards – None Commissioner B.City Administration Report Term Expires May, 2023 C.Chair Report Vacant Commissioner D.Certified Local Government (CLG) Grant Reports Term Expires May, 2021 1.Planning&AdvocacyCommitteeReport…………........Pg. 4 E.Historic Overlay District Stephen Sowell Assistant City Manager F.HistoricPreservation Facebook Page………………….........Pg. 7 G.Other Reports and Announcements – None Valarie Kingsland H.Presentations – None Library Museum Director Jessica Stallard ActingCity Clerk City of Seward, Alaska Historic Preservation Agenda May 13, 2021Page 1 2 7.NEW BUSINESS A.Resolutions 1.Resolution 2021-004,Recommending that the 2021 Seward Historic Preservation Awards Be Bestowed to Colleen Kelly and Liberty Miller ……………………..Pg. 11 2.Resolution 2021-005,Recommend Council Accept and AppropriateFundsFrom Amendment 1, Budget Adjustment For TheAlaska Historic Preservation Fund HPF- CLGGrant#20005ForTheSewardHistoricalTour: Public EducationSignage Project……………………………………………………………………………Pg. 13 B.Other New Business Items *1.Approvethe April 8, 2021 Historic Preservation Commission MeetingMinutes....Pg. 25 *2.Approvethe April 19,2021 Historic PreservationCommission Special Meeting Minutes…………………………………………………………………………………Pg. 29 *3.Approve the May 3, 2021 Historic Preservation Commission Special Meeting Minutes…………………………………………………………………………………Pg 31 *4.Approve Historic Preservation Award proclamations to be presented to Colleen KellyandLiberty Millerat the May24, 2021 city council meeting…………………...Pg. 33 5.Schedule a work session with the Port & Commerce Advisory Board (PACAB) on theHistoricOverlayDistrict…………………………………………………………...Pg. 35 6.Update Seward Inventory of Historic Sites. 8.INFORMATIONAL ITEMS AND REPORTS A.Historic Preservation Commission Priorities (as amended & approved by City Council)……………………………………………………………………………Pg. 36 B.HistoricPreservation Commission Meeting Schedule…………………………….Pg. 37 C.Sign Permit 2021-005 Issued to Historic Preservation Commission……………..Pg. 39 9.CITIZEN COMMENTS 10.COMMISSION AND ADMINISTRATIONRESPONSE TO CITIZEN COMMENTS 11.ADJOURNMENT City of Seward, Alaska Historic Preservation Agenda May 13, 2021Page 2 3 CLG Grant 20005 Historic Preservation Planning and Advocacy Committee Report 5-10-2021 Mary Ann Benoit Sign Progress Final sign review was complete by SHPO, Lee Poleske, RBHS, SCLA and all property owners. Received comments back for edits and final approvals from all property owners except the following who did not respond. They previously approved their signs and there have been no significant changes so we assume they are good to go. Van Gilder Seward Depot I compiled all edits and sent to Peter, the sign designer. He completed those requests and sent back to me. I did one final review and he completed those last requests and will be sending to the manufacturer most likely on 5-11. Thank you sign I compiled a list of contributors based on your input including all the property owners, partners and anyone commissioners told me contributed. I worked on the narrative based on some suggestions from the sign designer and worked with Tanguy on wording. I assume the sign designer will have ideas, suggestions and changes.See attached. Walking Tour Information for Map- Progress and Questions I have been working on brief narratives for the walking tour map. In addition to our sign location, I have added some other sites such as: 1.Historic sites that already have a sign a.Hoben Park b.Old Sollys c.Historic Stucco Johnson Home Site d.Cable house 2.Historic Sites with no signs that have been on previous walking tours. We should contact some of these owners to see if they are interested. Seward Hotel Liberty Theatre Ray Building Ballaine House The Line Methodist Church? 4 420 Third Ave--Norway Maple--<1943-- Beautiful old Norway Maple (Acer platanoides).Mrs. Amend bought this beautiful tree through the Sears catalog in the late 1930s and planted it as a sapling. Information for the Thank You Sign Thank You! This Historic Walking Tour was developed by the Seward Historic Preservation Commission (HPC), inspired by our mission and our Historic Preservation plan. Our passion is to promote the educational, cultural, and economic welfare of Seward by illustrating our history, and the cultural, and architectural characteristics that make Seward unique. Thisproject was made possible with funding from the Alaska State Historic Preservation Office (SHPO) in partnership with and administered by the City of Seward. Thank you to our partners and all the individuals listed and unlisted here who contributed their time, talent, and resources to complete this wonderful project. We are grateful to all. Enjoy! Thank you to the following current and past members of the Seward Historic Preservation Commission for your vision, leadership, and project management, research, development of stories and designs to tell Seward’s history. Seward Historic Preservation Commission- Chair Cheryl Seese, Vice-Chair Sue Ward, and Commissioners Mary Ann Benoit, Tanguy Libbrecht, Jim Pemberton, Sherry Furlong and Fred Woelkers. Thank you to the following members of the City of Seward who assisted on this project for your support in obtaining and fulfilling this grant. City of Seward- Seward City Council, Jackie Wilde, Andy Bacon, Tyler Florence, Doug Schoessler, Brenda Ballou, Karin Corrigan, Jessica Stallard. Thank you to the following members of the Alaska State Historic Preservation Office for funding this grant project and for your support and direction. Alaska State Historic Preservation Office- Judith Bitner, Katie Ringsmuth, and Maria Lewis. Thank you to our Partners Thank you to our partners for providing historical information, sign narratives, narrative review, editing, photos, funding, and for help with sign installation. Resurrection Bay Historical Society- Colleen Kelly, Linda Lasota, Sue McClure and Art LeMaster Seward Community Library Association- Mary Tougas Seward Community Library & Museum- Valarie Kingsland, Elana Yanusz Seward Rotary Club 5 Doug Capra Lee Poleske Thank You to our Contributors (listed in no particular order) Thank you to all the property owners for giving your time, history, photos and being willing to share Seward’s history with others. Thank you to our donors who gave their time, materials or funding to make this project happen. Thank you to our other contributors who gave their time, knowledge or photos to help tell the stories of our history. Property Owners Donors Other Contributors Alaska State Historic Lezlie Wilfer Preservation Office Susie and Bob White Debra Hafemeister Seward Rotary Club Carol Griswald Steven Leirer Fay Gumbleton Bruce Jaffa Michelle Cobble Elsie Dillewaard Jodi and Pete Toloff Tom Mudgett Bruce Jaffa Margaret Anderson Candy (Zentmire) Norman Christina Pichotta Sherri LaRue Jason Audette Don and Judy Clary Micheley Kowalski Dorothy Urbach Shelly and Matt Lindell Doug Wight Elliott Jackson Randy Smith Dixie and Eric Landenburger Mark C Nelson Leona Cange Charles Taylor Valerie Rose Mathew and Meredith Hershock Galena Erickson and Todd Lance We hope you enjoy the tour. Great care has been taken by many to tell stories that are factual, interesting and have a sprinkle of local flavor thrown in. Have fun. 6 Facebook PageReport May 2021 HPC Meeting Mary Ann Benoit April In April, Page likes and followers were up. Page views and post reach were. Materials for April were not posted and will go out in May instead. Our most popular recent posts have been about Brown and Hawkins and the series on What Stories Does Your House Tell. 7 May Posts are about thanking partners and contributors on the walking tour, meeting notifications, a video on the history of our flag by Lee Poleske and history on St Peter’s church which is on the National Register. June I will begin a series on amazing women of Seward’s history starting with Sylvia Sexton. The posts come from the narrative from our sign on the Sexton House (Generation building on Fourth Ave). Pictures are from the Seward Community Library association and link to them to help highlight their collection for the public. 8 July I will continue the series on some of the amazing women of Seward’s history and continue posts that tell the stories from our signs or walking tour such as Mary Lowell, Viola Swetmann, Virginia Darling, Luella McMullin. Mrs. Eugene Hale, Jane Trigg, Mrs. Jessie Ellsworth and Dorothy Urbach and more. August and Beyond Future monthswill tell the stories from our signs on the Seward Historic Walking Tour tohelp share the history we learned developing the tour for anyone online that may not be able to see the tour in person. Additions from Commissioners? May Thank you to all our partners, property owners and contributors for your help so far on the historic walking tour! We are finding such interesting stories and histories on the properties and people. Thank you for caring about sharing our amazing history. Special thanks to Doug Capra, Lee Poleske, Resurrection Bay Historical Society, Seward Community Library Association, Seward Community Library and Museum, the City of Seward, the Alaska State Historic Preservation Office, Jack and Diane Sadusky, and all our property owners helping to find history on your individual homes. Get involved! The Historic Preservation Commission usually meets on the second Thursday all year with additional meetings and work sessions scheduled as needed. Our next meeting is May 13at 6 pm. Learn more at https://www.cityofseward.us/government/boards- commissions/historic-preservation. Link for the March 11 meeting packet: (Insert Link) Do you know the history of our Alaska Flag and how some of our Picture will come from link. Seward streets correspond with its history? Watch this video, Bits of History – Alaska Flag Part 1 with Seward’s local historian Lee Poleske. https://www.youtube.com/watch?v=KE-5iJvzNs0 Did you know that Saint Peter’s Episcopal Church is on the National Register of Historic Places? It is Seward’s oldest church (1906), and known for its unique 1925 painting of the Ascension of Christ behind the altar by well-known Dutch artist Jan van Emple. The painting is unique in that it includes the Ascension of our Lord as well as the empty tomb. But Instead of Apostles, van Emple has shown the people of Alaska, including Alaska Natives, a prospector, trapper and 9 homesteader. Find this photo,SCLA-1-550, at the Seward Community Library Association. June Picture will come from link.Sylvia Sexton was an industrious, creative, and adventurous woman who embodied the Alaskan pioneer spirit. One of the most popular young businesswomen of Seward and prominent photographers of Alaska, her beautiful images capture the essence of the daily life of her friends, family, and the outdoor activities she enjoyed (Butler, 2020). She was well known, loved, and active in the community. https://vilda.alaska.edu/digital/collection/cdmg10/id/199/rec/2 Get involved! The Historic Preservation Commission usually meets on the second Thursday all year with additional meetings and work sessions scheduled as needed. Our next meeting is June 10at 6 pm. Learn more at https://www.cityofseward.us/government/boards- commissions/historic-preservation. Link for the May 13 meeting packet: (InsertLink) Sylvia Sexton moved to Seward in 1904 from Sunrise when her father, Picture will come from link.George Sexton, was transferred to become Seward’s first Marshall. She brought her passion for photography with her to Seward. Having a marshal for a father may have made her more comfortable moving freely around the town to capture Seward's daily life in pictures during this turbulent time. She was a well-known photographer on the Kenai Peninsula and famous for her scenic views (Barry 1985). https://vilda.alaska.edu/digital/collection/cdmg10/id/332/rec/12 Sylvia Sexton’sfather, George Sexton bought the Coleman House in 1907 and renamed it the Sexton Hotel in 1913. Sylvia opened her store here in 1907, selling curios, confectioneries, and photography with a partner. Check out this Advertisement for Sylvia’s Place as well as the Sexton Hotel in a 1924 publication of the Pathfinder of Alaska published by the Pioneers of Alaska. Picture will come from link.The Sexton Hotel and her store burned in a fire in 1935. Sylvia was devastated and lost everything. She moved across the street to the former Seward Commercial Company briefly, and then into the annex to the north which is now the Generations building (L. Poleske). She opened her store, Sylvia’s, and operated it until 1951. https://vilda.alaska.edu/digital/collection/cdmg10/id/207/rec/6 Are there any events or ideas other commissioners have that need to be posted? 10 Sponsored by:Seward Historic Preservation Commission CITY OF SEWARD, ALASKA RESOLUTION 2021-004 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION, RECOMMENDING THAT THE 2021SEWARD HISTORIC PRESERVATION AWARDS BE BESTOWED TOCOLLEEN KELLY AND LIBERTY MILLER. WHEREAS,City Council Ordinance No. 2011-001 established the Seward Historic Preservation Award in order to annually recognize an outstanding contribution made by dedicated individuals and/or organizations to preserve the tangible aspects of Seward’s heritage; and WHEREAS,the Seward Historic Preservation Commission has chosenColleen Kelly and Liberty Miller as the 2021Seward Historic Preservation Award recipients; and WHEREAS,Colleen Kelly, a volunteer member of the Resurrection Bay Historical Society Collection Committee, has assisted commissioners in their CLG Grant #20005 Seward Historical Tour: Public Education Signage Project by researchingproperties, finding photos, documents, and records, organizingthese documents into individual files, and uploadingover 100 photos to a shared file for easy access to the commission and sign designer; and WHEREAS, Colleen scanned and re-scannedmany images at a higher resolution to improve image production and worked weekends to help meet tight deadlines; and WHEREAS, Colleen provided a total of 52 document reviews with detailed edits for the sign narratives and reviewed each of them for historical accuracy, which dramatically improved the quality of the narratives from the initial stage to the final stage of the sign design process; and HEREAS, Colleen shared her wealth of knowledge about the history of Seward to W develop sign narratives and was responsive as the stories developed and changed direction or needed different images; and WHEREAS, Colleen Kelly volunteered tremendous amounts of her time and expertise and facilitated connections to assist with and ensure the success of the Seward Historic Walking Tour grant project; and WHEREAS, in appreciation and recognition of Colleen Kelley’s volunteerism with distinction in this and all other respects over the course of her tenure with the Resurrection Bay Historical Society, the City of Seward is pleased to present the 2021 Historic Preservation Award to Colleen Kelly; and WHEREAS, Liberty Miller, owner of13 Ravens Coffee & Books,organized and planned a new historical cemeterywalking tour at Woodlawn Cemetery in the Camelot Subdivision on October 10 and October 24, 2020; and 11 CITY OF SEWARD, ALASKA RESOLUTION 2021-004 ___________________________ WHEREAS, Liberty collaborated with historians Sue McClureand Lee Poleski, both of whom haveextensive experience organizing cemetery tours in the City, to gather information and lead the tours to share many fascinating stories of those laid to restin the Woodlawn Cemetery; and WHEREAS,many individuals from near and far attended this event and the tours sold out quickly; and WHEREAS, all proceeds were donated to the Resurrection Bay Historical Society; and WHEREAS, thewalking tour provided the citizens of Seward an opportunity to come together safely in an outdoor event to learn about and to share Seward’s history in the middle of a global COVID-19 pandemic; and WHEREAS, thesecemetery tours were also the impetus for the City to replace the long lost headstone of Mary Lowell to commemorate an original Seward homesteaderand influential matriarch; and WHEREAS, thesuccess of the Woodlawn Cemetery tours has inspired future walking tours and events which the community eagerly anticipates; and WHEREAS, in appreciation and recognition of Liberty Miller’s enthusiastic and innovative contribution to the education of Seward’s history by bringing community together and sparking renewed interest in local history, the City of Seward is pleased to present the 2021 Historic Preservation Award to Liberty Miller. NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSIONOF THE CITY OF SEWARD, ALASKAthat: Section 1.Colleen Kelly volunteered her time, expertise and enthusiasm for Seward’s history extensively to ensure the success of the HPF-CLG Grant #20005 Seward Historical Tour: Public Education Signage Project. Section 2.Liberty Miller organized and planned local historical events that contributed to the education of and enthusiasm for Seward’s history and inspired the replacement of Mary Lowell’s cemetery headstone. Section 3.It is hereby recommended that the City Council bestow the 2021 Historic Preservation Awards to Colleen Kelly and Liberty Miller. Section 4. This resolution shall take effect immediately upon adoption. 12 Sponsored by:SewardHistoric Preservation Commission CITY OF SEWARD, ALASKA RESOLUTION 2021-005 A RESOLUTION OF THE CITY COUNCILOF THE CITY OF SEWARD, ALASKA,RECOMMENDINGCOUNCIL ACCEPT AND APPROPRIATE FUNDS FROM AMENDMENT 1, BUDGET ADJUSTMENT FOR THE ALASKA HISTORIC PRESERVATION FUND HPF-CLG GRANT #20005 FOR THE SEWARD HISTORICAL TOUR: PUBLIC EDUCATION SIGNAGE PROJECT WHEREAS,the State of Alaska, Department of Natural Resources,Historic Preservation Office awardeda40/60 matching Historic Preservation Fund (HPF) ProgramGrant #20005 Seward Historical Tour: Public Education Signage Project to the City of Seward, a Certified Local Government (CLG), in the amount of $18,765 in federal funds on July 17, 2020; and WHEREAS,the purpose of this grant project isto install interpretive signs to highlight sites of interest as part of a Historic Seward Walking tour; and WHEREAS,the City of Seward accepted the HPF-CLG Grant #20005 Seward Historical Tour: Public Education Signage Projecton behalf of the Seward Historic Preservation Commission (SHPC) on September 14, 2020; and WHEREAS,the Seward Historic Preservation Commission (HP)began grant work on the projectat the October 8, 2021 HP regular meetingand accumulated 847.45 in kind Commissioner volunteer hours by March, far beyond the 300 hours committed forthe City’s match; and WHEREAS,the commissionresearched, labored and worked with property owners to establish a list of properties, develop signs, submit drafts for review, secure volunteer work for a map and finalize signs for production; and WHEREAS,the commissionsubmitted a request on April 23, 2021 to increase the federal share by $5,235 for a total of $24,000 to cover costs of signage design, production andassociated installationmaterials expected to exceedthe original reimbursementto the City; and WHEREAS,the State Historic Preservation Office submitted Amendment 1, Budget Adjustment for approval on April 30, 2021 to increase the federal share by $5,235 to meet project goals and to use in kind volunteer hours to meet the City’s 40% Sponsor Share of $3,216; and WHEREAS,there is an increase in the 8.5% State Indirect on Fed Share of $410 so the cash cost of this amendment to the City will be $410; and WHEREAS,the Seward Historic Preservation Commissionrecommends accepting the Amendment 1, Budget Adjustment for HPF-CLG Grant #20005 Seward Historical Tour: Public Education Signage Project,so the community of Seward may experience the full benefit of this 13 CITY OF SEWARD, ALASKA RESOLUTION 2021-005 ___________________________ project this summer; and WHEREAS,the period of the grant upon full execution ends June 30, 2021 with no option for an extension. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The Seward Historic Preservation Commission recommends that council accept the Amendment 1, Budget Adjustment for the HPF-CLG Grant #20005 for the Seward Historical Tour: Public Education Signage Project and appropriate the Fed Share of Project Costs of $4825.00 in cash for the City to reimburse the vendors for services rendered for the project and $410 for the State Indirect on Fed Share to be paid by the City in cash. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVEDby the Historic Preservation Commissionof the City of th Seward, Alaska, this 13day ofMay, 2021. THE CITY OF SEWARD, ALASKA Cheryl Seese,Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Jessica Stallard, CMC Acting City Clerk (City Seal) 14 HP CommissionAgenda Statement Meeting Date:May 13, 2021 To: Seward Historic Preservation Commission of the City of Seward, Alaska From: Library & Museum Director, Valarie Kingsland Agenda Item: A Resolution Of The Historic Preservation CommissionOf The City Of Seward, Recommending Council Accept And Appropriate Funds From Amendment 1, Budget Adjustment For The Alaska Historic Preservation Fund HPF-CLG Grant #20005 For The Seward Historical Tour: Public Education Signage Project. BACKGROUND & JUSTIFICATION: The State of Alaska, Department of Natural Resources, Historic PreservationOffice awarded a 40/60 matching Historic Preservation Fund (HPF) Program Grant #20005 in the amount of $18,765 to the Seward Historic Preservation Commission (HP) of the City of Seward, a Certified Local Government(CLG), on July 17, 2020, for theSeward Historical Tour: Public Education Signage Project. This project proposes to install interpretive signs to highlight sites of interest as part of a Historic Seward Walking tour. Seward Council Resolution 2020-079 was approved on September 14, 2020 and funds were appropriated. The match consists of 60% Federal Share and 40% Sponsor Share. The Sponsor Share may include in-kind volunteer hours, donated work and funds. An 8.5% State indirect cost on the Federal Share is also required. The Historic Preservation Commission (HP) began grant work for thisprojectat theirOctober 8, 2021regular meetingandaccumulated 847.45 in kind Commissioner volunteer hours byMarch, far beyond the 300 hours committed to for the City’s match.The commissionresearched, labored and worked with property owners to establish a list of sites, develop signs, submitdrafts for review, secure volunteer work for a map and finalizesigns for production. There has been much community interest and support for this project,as well as monetary donations,to ensure the success ofthis project. The commissionsubmitted a request on April 23, 2021 to increase the federal share of this grant from $18,765 to $24,000, an increase of $5,235, to covercosts of signage design, production and associated installationmaterials expected to exceed the original reimbursement to the City. The State Historic Preservation Office submitted Amendment 1, Budget Adjustment for approval on April 30, 2021 to increase the federal share by $5,235 to meet project goals and to use in kind volunteer hours to meet the City’s 40% Sponsor Share of $3,216. There is also anincrease in the 8.5% State Indirect on Fed Share for Amendment 1 of $410 to be paid in cash bythe City. Amendment 1 Budget Adjustment includesan increaseinthe federal share by $5,235 and moving funds from personal services to contractual services. All other provisions remain the same. The full execution of the grant agreement ends June 30, 2021, with no option for an extension. A presentation for the CLG grant walking tour has been scheduled for the June 28, 2021 council meeting. 15 Cost Categories Original Amend. 1 Change Contractual 17,825 27,971 10,146 Personal Services 5,000 5,000 Supplies &Materials 4,500 2,395 (2,105) Travel 1,500 1,500 Subtotal 28,825 36,866 8,041 Project Costs for Grant Calculation Purposes 40%Sponsor Share of Project 11,530 14,746 3,216(City Cost, vol. hours) 60%Fed. Share of Project Costs 17,295 22,120 4,825(Cash to City) 8.5%State Indirect on Fed Share 1,470 1,880 410 (City Cost, cash) Total Federal Share 18,765 24,000 5,235(Fed Cost) Subtotal 28,825 36,866 8,041 Potential Reimbursement to City 17,295 22,1204,825 INTENT: Thecommission recommends that council acceptthe Amendment 1, Budget Adjustment for the HPF-CLGGrant #20005 for the Seward Historical Tour: Public Education Signage Projectand appropriate the Fed Share of Project Costsof $4825.00in cash for the City to reimburse the vendors for services rendered for the projectand $410for the State Indirect on Fed Shareto be paid by the City in cash. YesNoN/A CONSISTENCY CHECKLIST: Comprehensive Plan2.2.3 Support activities initiated by the Seward 1.Historic Preservation Commission (HP). 3.1.1.1 Promote seasonal x and year-round tourism, including heritage tourism. Strategic Plan:Growth Management and Land Use Planning pg. 9-11 2.x History and Sense of Community pg. 13 Other (list):Seward Historic Preservation Plan 7.1 Opportunities: Educate citizens on historic preservation and the benefits to our community. Historic sites should be identified and labeled. Enhance heritage tourism opportunities. Develop a sense of history among the 3.x populous by recognizing local culture. 8.1 Immediate Action: Identify and share economic benefits of historic preservation. 8.2 Long-term Ambitions: Educate local community about preservation in order to engage them in preservation efforts. FISCAL NOTE: Approved by Finance Department: __________________________ ATTORNEY REVIEW: Yes________ No________ RECOMMENDATION: 1.Approve HPResolution 2021-005, A Resolution Of The Historic Preservation CommissionOf The City Of Seward, Recommending Council Accept And Appropriate Funds From Amendment 1, Budget Adjustment For The Alaska Historic Preservation Fund HPF-CLGGrant #20005 For The Seward Historical Tour: Public Education Signage Project. 16 17 18 19 20 21 22 23 24 City of Seward, AlaskaHistoric Preservation CommissionMeeting Minutes April 8, 2021Volume 3, Page CALL TO ORDER The April 8, 2021meeting of the Historic Preservation Commission was called to order at 6:00p.m. by Chair Cheryl Seese. OPENING CEREMONY ChairCheryl Seeseled the Pledge of Allegiance to the flag. ROLL CALL There were present: Cheryl Seese presiding and Sue Ward(via Zoom)Tanguy Libbrecht (via Zoom) Mary Ann Benoit (via Zoom)Jim Pemberton(via Zoom) comprisinga quorum of the Commission; and Valerie Kingsland, Library and Museum Director Brenda Ballou, City Clerk Excused None AbsentNone VacantTwo CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARINGNone APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Ward/Pemberton)Approval of Agenda and Consent Agenda MotionPassed Unanimous The clerk read the following approved consent agenda items: Approve the February 11, 2021 Regular Meeting Minutes. Approve the March 11, 2021 Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Administration Report.Kingsland was not present to provide a report. 25 City of Seward, AlaskaHistoric Preservation CommissionMeeting Minutes April 8, 2021Volume 3, Page Chair Report. Seese statedthe commission was making good progress. She suggested perhaps waiting to apply for another CLG grant until after the current project was completed. She stated thatthere wouldnt be a quorum for tomorrows work session,so it would have to be cancelled; it was the third week in a row that the Friday work sessionshad to be cancelled. Seese suggested that the Friday standing work sessionsbe cancelled, and thatthe commission should go back to having a work sessionimmediately preceding theregularmonthly meeting; work sessions could also be scheduledat other times when the commission felt it was necessary. Looking ahead, Seese wondered if the commissionwould be amendable to taking a hiatus for the month of July because they would have completed the sign project and might enjoy having a break. By unanimous consent, the commissionscheduled work sessions starting at 6:00 p.m. on May 13 and June 10, 2021 to be followed immediately by regular meetings. By unanimous consent, the commission approved taking a hiatus from meetings and work sessions for the month of July, 2021. The commission scheduled awork sessionon April 19, 2021 at 7:15 p.m. and on May 17, 2021 at 6:15 p.m. for the sign project. Certified Local Government (CLG) Grant Reports Planning& Advocacy Committee Report.Benoitreported that the permit applications for all the signs had been submitted to Community Development. As well, all draft signs had been reviewed and submitted to the vendor for production. Benoit expected the Walking Tour to include all 25 signed locations, as well as an additional 15-25 locations. She announced the city website would have a landing page for the Walking Tour that could be found at www.cityofseward.us/walkingtour. Historic Preservation Facebook Page. Benoit announced the Facebook interaction had increased between 500-700% since her last report. Historic OverlayDistrict. Wardsaidshe was a committee of one, and this project could be focused on more readily after the sign project had been completed. Other Reports and Announcements None PresentationsNone NEW BUSINESS Other New Business Items Discuss the plan for National Historic Preservation Month in May, 2021. Seese said a proclamation was ready to be completed, and she knew of at least one nomination had been received.The deadlinefor nominations would be April 20, 2021. She encouraged everyone to consider nominating someone. 26 City of Seward, AlaskaHistoric Preservation CommissionMeeting Minutes April 8, 2021Volume 3, Page Discuss planning an Open House in May or June 2021 in celebration of CLG Grant 20005 Completion. Seese stated the Open House would be held at the end of June. Libbrecht said, due to COVID-19, the state did not expect HP to conduct a public gathering; rather, it would suffice if HP held a small meeting to publicly announce the project was completed.He added that handing out flyers about the Walking Tour would satisfy the grant requirements. Ward wanted to make council aware of the project, particularly the quality of the work that had been done. She said a sample of the signs could be put together in a PowerPointslide presentation that could be shown to council. Benoit concurred that a slide show would be relatively easy to create. Byunanimous consent,the commission approved providing a short presentation to council at the June 28, 2021 city council meeting. Discuss the plansfor supporting Hoben Park flowersand planters. Seese said many plants could not hold up to the sea salt spray. Ward would be happy to help water the plants and flowers. Benoit said some of the plants that were planted last fall may not have survived the winter, but she could get some more clippings. Seese thought there was aMountain Ash tree that needed to be removed, as well as some weeds, from the corner of the park. Benoit said she had spoken with Community Development Director Jackie Wilde about the original fountain that was in Hoben Park. Wilde had a piece of the fountain in her office. Benoit said she was given contact informationfor another person in town who had another piece of the original fountain; Benoit planned on contacting thatperson to ask for the piece to be returned. INFORMATIONAL ITEMS AND REPORTS Historic Preservation Commission Priorities (as amended & approved by City Council). Historic Preservation CommissionMeeting Schedule. Request for the April 23, 2021 Historic Preservation Commission Special Meeting. By unanimous consent, the special meeting was re-scheduled to May 3, 2021 at 6:15p.m. CITIZEN COMMENTSNone BOARDAND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 27 City of Seward, AlaskaHistoric Preservation CommissionMeeting Minutes April 8, 2021Volume 3, Page Wardwas pleased with the progress on the sign project; she was impressed with the quality and professionalism of the signs. Benoithoped everyone liked the signs. Seesecongratulated everyone on doingsuch agood job. ADJOURNMENT The meeting was adjourned at 7:50p.m. ________________________________________________________________________ Brenda J. Ballou, MMCCheryl Seese City ClerkChair (City Seal) 28 City of Seward, AlaskaHistoric Preservation Commission Special Meeting Minutes April 19, 2021Volume 3, Page CALL TO ORDER The April 19, 2021specialmeeting of the Seward Historic Preservation Commissionwas called to order at 8:55 p.m. by Chair Cheryl Seese. OPENING CEREMONY Chair Cheryl Seese led the Pledge of Allegiance to the flag. ROLL CALL There were present: Cheryl Seese presiding, and Sue WardMary Ann Benoit (telephonically) Tanguy Libbrecht (telephonically)Jim Pemberton(telephonically) comprising a quorum of the Commission; and Valarie Kingsland, Library Museum Director Jessica Stallard, Acting City Clerk Excused – None Absent – None Vacant –Two CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING – None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Libbrecht/Ward) Approval of Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. NEW BUSINESS Discuss and vote on procedures for recognition and consistent stewardship of stakeholders and collaborators of the Certified Local Government (CLG) 20005 Walking tour project. Motion (Libbrecht/Ward) Accept an additional $6,125 from State Historic Preservation Office as 29 City of Seward, AlaskaHistoric Preservation Commission Special Meeting Minutes April 19, 2021Volume 3, Page reimbursement, meaning total reimbursement to the City of Seward will be $24,000 vs. the original $17,825 to allow for completion of CLG grant #20005. Motion Passed Unanimous Motion (Benoit/Ward) Invite the Seward Rotary Club to be a partner on the Seward historic walking tour, CLG grant 20005, and addtheir logo to the sign for their contributions. Motion Passed Unanimous Motion (Benoit/Ward) Create an additional sign panel at the Seward Community Library and Museum to honor all of the contributors tothe Seward historic walking tour, CLG grant 20005. Motion Passed Unanimous CITIZEN COMMENTS – None COMMISSIONAND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Seese thanked the commissioners and the clerk. She welcomed Deputy City ClerkJessica Stallard back. Libbrecht and Benoit welcomed back Stallard. ADJOURNMENT The meeting was adjourned at 9:07 p.m. ________________________________ ____________________________________ Jessica Stallard, CMC Cheryl Seese ActingCity Clerk Chair (City Seal) 30 City of Seward, AlaskaHistoric Preservation Commission Special Meeting Minutes May 3, 2021Volume 3, Page CALL TO ORDER The May 3, 2021specialmeeting of the Seward Historic Preservation Commissionwas called to order at 6:20 p.m. by Chair Cheryl Seese. OPENING CEREMONY Chair Cheryl Seese led the Pledge of Allegiance to the flag. ROLL CALL There were present: Cheryl Seese presiding, and Sue WardMary Ann Benoit Tanguy Libbrecht Jim Pemberton comprising a quorum of the Commission; and Valarie Kingsland, Library Museum Director Jessica Stallard, Deputy City Clerk Excused – None Absent – None Vacant –Two CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING – None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Ward/Benoit) Approval of Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. NEW BUSINESS Vote on the nominations for the annual Historic Preservation Award. Motion (Ward/Benoit) Award Liberty Miller and Colleen Kelly the 2021 Historic Preservation Award. 31 City of Seward, AlaskaHistoric Preservation Commission Special Meeting Minutes May 3, 2021Volume 3, Page Benoit said she attended the cemetery tourthat Liberty Miller put on in October, 2020 and it was a great way to get the community interested in Seward’s history. She applauded Liberty Miller for all of her hard work. She said Colleen Kelly had spent countless hours assisting the commission with their CLG Grant and working with the Resurrection Bay Historical Society (RBHS). Libbrecht said Colleen Kelly’s enthusiasm and love of history was remarkable. Seese said Colleen Kelly was a valuable link toSeward’s history. Ward said she was not familiar with Liberty Miller but she was apparently one of the movers and shakers for getting the new headstone for Mary Lowell. In response to Benoit, Kingsland said there was a long history of awarding multiple awards because so many individuals were deserving of this award.She said she had tried to nominate Colleen Kelly in the past for the time, dedication, and enthusiasm that she had contributed to RBHS. She said theenthusiasm for Liberty Miller’s cemetery tour was evident in the nominations and Colleen Kelly was very deserving of this award. Motion Passed Unanimous Draft the proclamation(s) to present the award(s) at the May 10, 2021 City Council meeting. Motion (Ward/Libbrecht) Appoint Seese and Ward to work with Kingsland on the Historic Preservation Award proclamations for the May 24, 2021 council meeting. Motion Passed Unanimous CITIZEN COMMENTS– None COMMISSIONAND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Seese thanked Kingsland, the clerk, and the commissioners. Benoit thanked Liberty Miller and Colleen Kelly fortheir contributions to Seward’s history. She thanked the commissioners for their hard work. Ward echoed Benoit’s sentiments. She was excited to work with Kingsland. Libbrecht echoed the commissioners’ sentiments. Pemberton echoed the commissioners’ sentiments. 32 PROCLAMATION WHEREAS, the Seward Historic Preservation Award is presented annually to recognize an individual or organization whose efforts and contributions help preserve the tangible aspects of SewardÔs history and heritage; and WHEREAS, in 2020, the Seward Historic Preservation Commission was awarded HPF- CLG Grant #20005 Seward Historical Tour: Public Education Signage Project to install interpretive signs to highlight historical sites of interest for a walking tour to be completed June 30, 2021; and WHEREAS, Colleen Kelly, a volunteer member of the Resurrection Bay Historical Society Collection Committee, met with commissioners to research properties, find photos, documents, and records, all organized into individual files, and uploaded over 100 photos to a shared file for easy access to the commission and sign designer; and WHEREAS, Colleen re-scanned many images at a higher resolution to improve image production and worked weekends to help meet tight deadlines and scanned other photos for the project that were not part of the Resurrection Bay Historical Society collection; and WHEREAS, Colleen provided a total of 52 document reviews with detailed edits for the sign narratives and reviewed each of them for historical accuracy which dramatically improved the quality of the narratives from the initial stage to the final stage of the sign design process; and WHEREAS, Colleen shared her wealth of knowledge about the history of Seward to develop sign narratives and was responsive as the stories developed and changed direction or needed different images; and WHEREAS, Colleen Kelly volunteered extensively of her time and expertise and facilitated connections to assist with and ensure the success of the Seward Historic Walking Tour grant project; and WHEREAS, in appreciation and recognition of Colleen KellyÔs volunteerism with distinction in this and all other respects over the course of her tenure with the Resurrection Bay Historical Society, the City of Seward is pleased to present the 2021 Historic Preservation Award to: Colleen Kelly NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby congratulate Colleen Kelly and thank her for her dedication and commitment to preserving SewardÔs history. th Dated this 24 day of May, 2021 THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 33 P R O C L A M A T I O N WHEREAS,theSewardHistoricPreservationAwardispresentedannuallytorecognizeindividuals,groups ororganizationswhoseeffortsandcontributionshelppreserveSeward’shistoryandheritage;and WHEREAS,LibertyMiller,ownerof13RavensCoffee&Books.organizedandplannedanewhistorical cemeterywalkingtouratWoodlawnCemeteryintheCamelotSubdivisiononOctober10andOctober24, 2020;and WHEREAS,LibertycollaboratedwithSueMcClureandLeePoleski,bothofwhomhaveextensive experienceorganizingcemeterytoursintheCity,togatherinformationandleadthetourstosharemany fascinatingstoriesofthoselaidtorestintheWoodlawnCemetery;and WHEREAS,manyindividualsfromnearandfarattendedthiseventandthetourssoldoutquickly;and WHEREAS,allproceedsweredonatedtotheResurrectionBayHistoricalSociety;and WHEREAS,thiswalkingtourprovidedthecitizensofSewardanopportunitytocometogethersafelyinan outdooreventtolearnaboutandtoshareSeward’shistoryinthemiddleofaglobalCOVID-19pandemic;and WHEREAS,thesecemeterytourswerealsotheimpetusfortheCitytoreplacethelonglostheadstoneof MaryLowelltocommemorateanoriginalSewardhomesteaderandinfluentialmatriarch;and WHEREAS,thesuccessoftheWoodlawnCemeterytourshasinspiredfuturewalkingtoursandevents whichthecommunityeagerlyanticipates;and WHEREAS,inappreciationandrecognitionofLibertyMiller’senthusiasticandinnovativecontributionto theeducationofSeward’shistorybybringingcommunitytogetherandsparkingrenewedinterestinlocal history,theCityofSewardispleasedtopresentthe2021HistoricPreservationawardto: LIBERTY MILLER NOW,THEREFORE,I,ChristyTerry,MayoroftheCityofSeward,Alaska,doherebycongratulateLiberty MillerandthankherforherdedicationandcommitmenttopreservingSeward’shistory. th Datedthis24dayofMay,2021THECITYOFSEWARD,ALASKA Christy Terry, Mayor 34 MEMORANDUM MeetingDate: May 13, 2021 From:Jessica Stallard, ActingCityClerk Agenda Item: Schedule a work session with the Port & Commerce Advisory Board (PACAB) on the Historic Overlay District. BACKGROUND & JUSTIFICATION: At theMay 5, 2021 PACAB meeting, the board set their priorities for the second half of 2021. One of their priorities was to schedule a work session with the Port & Commerce Advisory Board (PACAB) on the Historic Overlay District. The board would like to schedule this joint work session with the Historic Preservation Commission in October, 2021 at one ofthe commission’s regularly scheduled evening work sessions. RECOMMENDATION: Schedule a work session with the Port & Commerce Advisory Board (PACAB) on the Historic Overlay District for October 14, 2021 at 6:00 p.m. 35 TheSeward City Council hereby approves the following list of Priorities and Goals for the Historic Preservation Commission from February 2021 through February 2022: ANNUAL REPORTING Annual report to council Annual Certified Local Government (CLG) grant report to the State Historic Preservation Office PUBLIC OUTREACH Coordinate efforts with Community Developmentregarding the identification and protection of local historic and archaeological resources Enhance understanding of the economic benefits of Heritage Tourism Celebrate National Historic Preservation Month in May by proclamation Award the Annual Seward Historic Preservation Award in May Improve the Seward Historic Preservation Commission online presence SEWARD HISTORIC STRUCTURES & SITES Review local projects and recommendations about the effect on properties identified in the local historic preservation inventory Update, review, and submit the Seward Inventory of Historic Sites to the Offices of History and Archaeology according to the guidelines for the Alaska Heritage Resources Survey, with annual review Promote and continue to nominate structures and sites to Seward Local Register Support the historic Hoben Park and assist with planters Engender the preservation and use of the Jesse Lee Home properties for Park use Track and monitor the progress of the Fort Raymond Subdivision Identify the Ten Most Endangered Historic Properties in Seward SEWARD HISTORIC PRESERVATION PLAN (Last updated 2017) Promulgate economic incentives, historical preservation and education Develop historic preservation initiatives and projects Advance the Historic Overlay District OTHER COMMISSION TASKS Generate ideas, set priorities, and submit an application for consideration, and take action on CLG grant opportunities that stimulate knowledge of local history, heritage tourism and cultural awareness 36 July 8June 10May AprMarFebJanMeeting Approved by Historic Preservation Commission at the February 11, 2021 meeting 14 11 8 1 13 1 REVIEW RESULTS of PRIORITIESproclamation (August Plan, rHistoric OverlayCLG Celebration!HP Award PresentationUpdate Seward Inventory of historic sitesGovernment Grant (CLG)Begin discussing potential Certified Local MayReview and approve HP Award Historic Preservation MonthReview, Discuss and approve plan for National June in celebration of CLG completionDiscuss having an Open House in May 2021March)POST Nominations & Review and discuss Historic Preservation MayDiscuss and plan for Historic Preservation Month in (last Monday in MarchGovernment Grant (CLG)Begin Quarterly Joint Work Sessions P&ZAnnual Business ) discussing potential Certified Local Awards Walking Tour 2021 Historic Preservation Commission Priorities & Schedule 28 ) ) , and celebration DATE UNKNOWN DATE UNKNOWN (proclamation in proclamation or in Advance CLG Celebration!AwardsRecipient HistorPreservation MonthCarry out planned cBegin Monthfor National Historic Preservation Review, Discuss and approve plan (last Monday in March)POST MonthNational Historic Preservation WinnersHistory Award NominationsSupport Hoben ParkGive Annual Priority ListSchedule APPROVE Priorities 2021 elebration Report p lanning for CLG Open House? Historic Overlay Annual Report to Council s to Council ic Preservation National Historic activities. & Flowers Proclamation CLG work & PRIORITIESREVIEW RESULTS of winner(s).scheduled April 20; Special Meeting was nDeadline for HP Award & P&Z Joint Work Session with Council Results ominations History & on April 23 to was extended to Jesse Lee vote on 37 Joint Work Sessions with the Council as needed or requestedQuarterly Joint Work Sessions with P&ZMonitor Continue Seward Historic Preservation Online presence thru FacebookGenerate ideas and set priorities for new CLG GrantONGOING TASKS & PROJECTS:Dec(HolidayNovOctSeptAug 14 9 12 11 9 historic properties and make recommendations as appropriate ) Review Annual Results vs Prioritiesin JanuaryDiscuss and revise annual Priority List for approval to CouncilReview, discuss, approve and plan Annual Report REVIEW RESULTS of Brainstorm 2022 ProjectsHistoric OverlaySeward Historic Preservation PlanGrant ResearchSeward Local RegisterResearch structuresHistory and ArcheologyPreservation Inventory ListReview, revise, and update online Seward Historic 2021 Historic Preservation Commission Priorities & Schedule , sites, promote and nominate PRIORITIES ~ Submit to Offices of to NominationsNotice to Solicit Historic Award Lists Create Annual Review & Priorities places and buildingsEconomical Value of Historical Educate the Historical Value, OverlayMonitor Development of Historic Seward Historic Preservation PlanDevelop plan to update 2017 Seward Local RegisterAward Structures & Sites to to celebrate? for 2022 PRIORITIESREVIEW RESULTS of Grant Research 38 39 40 41