HomeMy WebLinkAboutRes2021-056 CITY OF SEWARD,ALASKA
RESOLUTION 2021-056 Sponsored by: Regis
1111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH KENDALL AUTOMOTIVE FOR THE PURCHASE OF
ONE MODEL YEAR 2021 TRANSIT-250 CARGO AWD MEDIUM ROOF
VAN 130" WB BASE WITH AN EXTRA SET OF WINTER TIRES AND
RIMS WITH SENSORS WITH THE COST NOT TO EXCEED$41,160,AND
TO PROFESSIONALLY EQUIP THE VEHICLE WITH NEW POLICE
SAFETY EQUIPMENT, RADIOS AND CUSTOM DECALS WITH THE
TOTAL COST NOT-TO-EXCEED $49,534.96, AND APPROPRIATING
FUNDS.
WHEREAS, the vehicle being replaced is the 1997 Ford Expedition, vehicle#256, which
currently has logged over 126,549 miles; and
WHEREAS, the vehicle is showing extreme wear and tear both mechanically as well as in
the body of the vehicle; and
WHEREAS,the vehicle will often not start or run well,and the doors do not lock.In the cold
months,the locks will seize up making it impossible to open the back doors to load animals;and
WHEREAS,the vehicle was never intended to be an animal control vehicle.It is not properly
equipped with safety equipment or kennels,and presents great risk to both the animal control officer
and the animals being transported;and
WHEREAS, in the event of an emergency evacuation, there is very limited space and no
reliability that the vehicle will start to move the animals and necessary supplies housed at the shelter;
and
WHEREAS, the vehicle must be professionally equipped with certain police equipment,
including: a police radio,safety working lights, a spotlight for low visibility searches,and graphic
installation in the amount of$1,960; and
WHEREAS, the vehicle must be professionally equipped with updated police radios and
necessary equipment through Motorola Solutions not to exceed $6,000; and
WHEREAS, the city has an opportunity to purchase the Animal Control vehicle under the
same contract terms that were offered to the State of Alaska by Kendall Ford through a competitive
bid process;and
WHEREAS, the City Council has determined that the public interest would be best served
by not requiring competitive bids and makes the following findings:
CITY OF SEWARD, ALASKA
RESOLUTION 2021-056
1. Seward City Code Section 6.10.120 B.,provides that the city may utilize competitive
bids obtained by other governmental units; and
2. Kendall Ford in Anchorage, Alaska has been awarded a contract to provide patrol
vehicles for the State of Alaska and the City of Seward has an opportunity to purchase
patrol vehicles at a bid amount not to exceed $41,160.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into an agreement with Kendall
Automotive, in Anchorage, Alaska, for the purchase of one new animal control patrol vehicle as
part of the State of Alaska Police Vehicle Contract, and the necessary accompanying equipment
and installation for an amount not to exceed, $49,534.96 6.10.120(B).
Section 2. Funding in the amount of$49,534.96 is hereby appropriated from Motor Pool Fund
undesignated reserves account no. 03000-000-3400 to Capital Equipment account no. 03000-1212-8103.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10`1'
day of May, 2021.
T I OF WA KA
Christy Terry ayo
AYES: Osenga, McClure, Casagranda, DeMoss, Seese, Baclaan, Terry
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
AS-0J—tri oF
Brenda J. Ballou, MMC G.•'GGsPGR4.%••
City Clerk c i e f' K �� Fp
SEAL ' ••
(City Seal) • .-,--
ti' FOF M.-11, 0.4'
Agenda Statement
Meeting Date: May 10, 2021
To: City Council
Through: Norm Regis, Acting City Manage
From: Alan Nickell, Chief of Police
Agenda Item: Approval for purchase of one Ford Transit-250 Cargo Van for the animal control
officer
BACKGROUND & JUSTIFICATION:
The police department is requesting the purchase of one 2021 Transit-Cargo AWD Medium Roof Van with
an extra set of winter studded tires,wheels,and sensors.If approved,this purchase will be made utilizing the
State of Alaska competitive bid process as allowed under§ 6.10.120(B) of the Seward City Code, which
allows the City to utilize competitive bids obtained by other governmental entities.Kendall Auto has been
awarded contracts to provide police vehicles to the State of Alaska,through an established competitive bid
process.Therefore,the city will save time and money using this streamlined,efficient,and code compliant
process to secure a competitive price.
The current animal control vehicle is the oldest vehicle in the fleet and was never intended or properly
equipped to be an animal control vehicle.It is in disrepair with many mechanical,electrical,and body issues
including,but not limited to:the engine does not turn over on a regular basis;the electric door locks do not
function, which prevents the vehicle from ever being locked; and the locks seize up in the cold winter
months,making it impossible to open the rear and passenger doors.These issues present a variety of dangers
to the animal control officer when loading unruly or aggressive animals for transport. Also, the kennels in
the vehicle are small, and the limited space does not allow for multiple animals to be transported
simultaneously in a safe manner during emergency.
Funds for this purchase are available in the Motor Pool Equipment Account.
Bid amount for the vehicle will not exceed the amount of$49,534.96.
INTENT:
Approve the purchase of one 2021 Transit-Cargo AWD Medium Roof Van with an extra set of winter
studded tires, wheels and sensors utilizing a State of Alaska competitive bid process.
—------------------
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan: (Page 14) Section: Public Safety X
2. I Strategic PIan: (Page 18) Section: Promote a Safe Community X
3. Other(list): X
FISCAL NOTE:
Funding for this purchase will come from the Motor Pool Fund undesignated reserves account no. 03000-
0000-3400 and appropriated to Capital Equipment account no. 03000-1212-8103. Current reserves in the
Motor Pool Fund: $3,982,521.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMAWNDATION:
City Council approve Resolution 2021 056, Authorizing The City Manager To Enter Into A Contract
With Kendall Automotive For The Purchase Of One Model Year 2021 Transit-250 Cargo AWD
Medium Roof Van 130" WB Base With An Extra Set Of Winter Tires And Rims With Sensors With
The Cost Not To Exceed $41,160 And To Professionally Equip The Vehicle With New Police Safety
Equipment, Radios, and Custom Decals With The Total Cost Not To Exceed $49,534.96, and
Appropriating Funds.