HomeMy WebLinkAboutRes2021-062' CITY OF SEWARD, ALASKA Sponsored by: Bower
RESOLUTION 2021-062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
2022 CHEVY 3500 4X4 REGULAR CAB TRUCK WITH FLATBED,
HIDDEN LIFT GATE, AND V-PLOW FOR THE HARBOR
DEPARTMENT, WAIVING COMPETITIVE PROCUREMENT
PROCEDURES IN ORDER TO UTILIZE THE STATE OF ALASKA'S
PROCUREMENT CONTRACT, IN AN AMOUNT NOT TO EXCEED
$59,549.55
WHEREAS, the Harbor Department's plow truck Vehicle Unit #462 is over 10 years old
with more than 90,000 miles and requires frequent maintenance to remain in-service; and
WHEREAS, the Motor Pool Fund includes funding to replace this vehicle, as approved in
the 2021 budget; and
WHEREAS, a vehicle with a lift gate and plow is needed for the Seward Harbor to move
equipment and plow fire lanes and parking lots throughout the harbor; and
' WHEREAS, Vehicle Unit #462 will be placed in the next surplus sale; and
WHEREAS, Seward City Code 6.10.120(B) exempts from competitive procurement
requirements/purchases which utilize competitive bids obtained by other governmental units, and
the harbor department is purchasing this vehicle utilizing the State of Alaska's purchasing contract;
and
WHEREAS, the harbor staff received three bids for the equipment; separating the vehicle
from the equipment purchase saved over $1,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to purchase a 2022 Chevy 3500 4X4
from Alaska Sales and Service in an amount not to exceed $32,413, with funding to come from
the Motor Pool Internal Service Fund, as approved in the 2021 Budget.
Section 2. The Seward City Council hereby finds that it is in the public interest to exempt the
purchase of this truck from competitive procurement requirements, as the City is utilizing the State of
Alaska's purchasing contract for this purchase.
' Section 3. The flatbed, hidden lift gate, and V-plow will be purchased separately from
Quality Equipment Sales in an amount not to exceed $27,136.55, with funding to come from the
Motor Pool Internal Service Fond, as approved in the 2021 Budget.
CITY OF SEWARD, ALASKA
RESOLUTION 2021-062
Section 4. The City's 2010 Chevy Flatbed Vehicle Unit #462 is declared surplus to the
City's needs and can be sold to the public.
Section 5. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 246
day of May, 2021.
Terry,
AYES: Osenga, McClure, Casagranda, DeMoss, Seese, Baclaan, Terry
NOES: None
ABSENT: None ,
ABSTAIN: None
ATTEST:
(City
• tY SEAL •
OF
1
Agenda Statement
Meeting Date: May 24, 2021
To: City Council
Through: Janette Bower, City Manager
From: Norm Regis, Harbormaster
Agenda Item: Purchase a new plow truck to replace unit #462
BACKGROUND & JUSTIFICATION:
The Harbor Department needs to replace one of the five harbor vehicles, 9462. The replacement plan
for harbor vehicles is based upon age and wear. Unit #462 has been in the shop most recently to
replace rear lighting, rear axle bearings, rear axle carrier assembly, rear bed repair, brake
replacement, transfer case repair, and the plow broke in half this past winter. This type of vehicle is
what the harbor uses to plow all the fire lanes and parking lots throughout the harbor.
This vehicle was budgeted for replacement in FY 2021 for $80,000.
Harbor staff recommends the purchase of a 2022 Chevrolet Silverado 3500 HD CC 4WD Reg cab
171 WB from Alaska Sales and Service using the State bidding list. According to SCC 6.10.120.B
"The City may utilize competitive bids obtained by other governmental units." The listed price for
plain chassis extended cab truck is $32,413.00.
The harbor staff made several calls and received three quotes for the flatbed, hidden lift gate and a
V-plow and Quality equipment sales was the low bidder in the amount of $27,136.55, by the harbor
crew calling around and requesting the package sold separately saved the city roughly $1,000.00
$80,000.00 has been budgeted to replace this vehicle with plow and hidden lift gate, the harbor did
come in under the budgeted amount for the complete vehicle.
INTENT:
To purchase a reliable replacement plow truck to replace unit 462 for a vehicle with over 90,000
miles with maintenance/transmission issues.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (document source here):
X
2.
Strategic Plan (document source here):
X
3.
Other (Iist):2021 Motor Pool Fund
X
`R
FISCAL NOTE:
The 2021 Motor Pool Fund budget includes $80,000 for this purchase under Capital Equipment
account no. 03000-2000-8103 (see page 187 note (d) of the budget book). Since the quote for this
purchase came in under budget, the unspent funds will return to fund balance at the end of the year.
No appropriation necessary.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approve Resolution 2021- , authorizing the City Manager to approve the purchase
a 2022 Chevrolet Silverado 3500 HD CC 4WD Reg cab Chassis from Alaska Sales and Service for
$32,413.00 and a flatbed, hidden lift gate and v-plow from Quality Equipment Sales for $27,136.55
for a total amount not -to -exceed $59,549.55 and declare the 2010 Chevy 3500 plow truck number
462 as surplus public property upon delivery of the new vehicle.
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