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Home My WebLink About06212021 Historic Preservation Special Meeting Packet Seward Historic Preservation Commission Agenda Packet Special Meeting Monday, June 21, 2021 City Council Chambers Immediately Following Work Session 1 SPECIAL MEETING NOTICE Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special Historic Preservation Commission Meeting on Monday, June 21, 2021 immediately following the work session for the purpose of: Finalize webpage design and presentation of the Certified Local Government (CLG) Grant 20005 Historic Sign Project, and discuss fundraising efforts. The meeting will commence in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meetings. Posted: Thursday, June 17, 2021 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum 2 The City of Seward, Alaska HISTORIC PRESERVATION COMMISSION SPECIAL MEETING AGENDA June 21, 2021 Immediately following work session CouncilChambers Cheryl Seese 1.CALL TO ORDER Chair Term Expires May, 2022 2.PLEDGE OF ALLEGIANCE Sue Ward 3.ROLL CALL Vice Chair Term Expires May, 2023 4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING \[Those who have Tanguy Libbrecht signed in will be given the first opportunity to speak. Time is limited to 3 minutes Commissioner per speaker and 36 minutes total time for this agenda item.\] Term Expires May, 2023 5.APPROVAL OF AGENDA AND CONSENT AGENDA \[Approval of Mary Ann Benoit Consent Agenda passes all routine items indicated by asterisk (*). Consent Commissioner Agenda items are not considered separately unless a commission member so Term Expires May, 2021 requests. In the event of such a request, the item is returned to the Regular Agenda\] Jim Pemberton Commissioner 6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS - None Term Expires May, 2022 Vacant 7.UNFINISHED BUSINESS – None Commissioner Term Expires May, 2023 8.NEW BUSINESS Vacant A.Other New Business Items Commissioner Term Expires May, 2022 1.Finalize webpage design and presentation of the Certified Local Government (CLG) Grant 20005 Historic Sign Project.................................................................................Pg. 8 2.Discuss fundraising efforts.................................................Pg. 16 Stephen Sowell Assistant City Manager 9.INFORMATIONAL ITEMS AND REPORTS – None Valarie Kingsland Library Museum Director 10.CITIZEN COMMENTS Jessica Stallard 11.COMMISSION AND ADMINISTRATION RESPONSE TO Deputy City Clerk CITIZEN COMMENTS 12.ADJOURNMENT Historic Preservation City of Seward, Alaska Commission Agenda June 21, 2021 3 HPC Work Session CLG Grant 20005 Historic Preservation Planning and Advocacy Committee Report 6-21-2021 Mary Ann Benoit Video The video has been updated to remove the reference to getting a coffee at Resurrect Art Coffee House and the vocal volume was increased. It will be updated again when the Thank You sign is updated to include all the donors and I will also be adding attribution for RBHS photo 51.1.7 to the street name slides. Map I worked with Peter to develop the structure of the map. This is the first draft he presented to me. I have already sent edit suggestions related to number locations, missing numbers and some of the narrative. Some of the colors may change and the numbers may have different colors if they are homes or businesses. In other words, it is changing so don’t worry about those details or errors. Key points are that the front is simple, with numbers, addresses, dates. It included all 46 sites. The back did not have room for all the narrative submitted. Details are listed only for sites without signs instead of all sites. We want to encourage people to visit the sites and read the signs to get those details. 4 THIS IS A DRAFT THIS IS A DRAFT 5 A final will be done next week. Are you OK with the direction and having Tanguy and I OK the final so we can print copies to have for the June 28 meeting, or do we need to have another special meeting and vote on it? Additional Narrative The narrative I provided, even the short version was too much for 1 page on the back of the map. We can, however, use the product created to test it and add that to our web page to provide more historical information for those who wish it. Anyone viewing a sign can use the QR code to go to the web page and see this additional narrative, as well as see the map and download it. THIS IS A DRAFT 6 THIS IS A DRAFT Web Page Structure See the attachment for the proposed webpage structure for the Historic Walking Tour. This is the site people connect to with the QR code on the signs. It can be seen at https://www.cityofseward.us/government/boards-commissions/historic-preservation- commission/historic-walking-tour. The content can be refined and updated at any time. The purpose here is to accept or modify the structure so we can have the basic video, map, sources, contributors and sources listed online by June 30. I would like vote to accept this structure so I can work with the city to get this up and running by June 28. 7 Historic Walking Tour Webpage Design M.Benoit 6-16-21 I propose the following structure to set up the Historic Walking Tour Landing page.at https://www.cityofseward.us/government/boards-commissions/historic-preservation- commission/historic-walking-tour. The content can be refined and updated later. The purpose here is to accept or modify the structure so we can have the basic video, map, sources, contributors and sources listed online by June 30. Banner across top Seward Historical Walking Tour The Seward Historic Preservation Commission, with a grant from the Alaska State Historic Preservation Office, worked with partners and the public to create a historic walking tour with 26 signs, 46 sites, a map, and web page. Now that you are here, you have become part of our story. Let's take a quick tour of our 26 signs. When you take the tour in person, you can start wherever you choose. Pick up a map at the Seward Community Library & Museum and discover all the details of Seward’s amazing history for yourself. Thank you to all our partners, donors, contributors, and especially the property owners willing to share Seward's history with others. Find out what the Historical Walking Tour is all about in this short informative video. 8 This video graphic is a place holder. It has been updated to remove the reference to getting a coffee at Resurrect Art Coffee House and the vocal volume was increased. It will be updated again when the Thank You sign is up include all the donors and will add attribution for RBHS photo 51.1.7 to the street name slides. Walking Tour Map With this map, you can start wherever you like to enjoy the Seward Historical Walking Tour. Pick up a map at the Seward Community Library & Museum or download one here. Learn the details of the historic sites by visiting the sites and reading the signs. Sites without a sign have more detail on the back of the map. 9 10 Note-this is not the final map or narrative. This is a place holder and example that will be updated when done. Download your walking tour map here. (link to a downloadable pdf). Learn More about all the historic sites on the walking tour. Download this additional information here. (link to a downloadable pdf). 11 Note-this is not the final narrative. It is being updated. This is a place holder and example that will be updated. 12 Thank You to Our Partners, Contributors and Donors 13 Update after the new digital image showing new donors is created. Sources, References, Credits Books Barry, Mary J. 1986. Seward Alaska: A History of the Gateway City Vol I: Prehistory to 1914. Barry, Mary J. 1993. Seward Alaska: A History of the Gateway City. Vol. II: 1914 – 1923 The Railroad Construction Years. Barry, Mary J. 1995. Seward Alaska: A History of the Gateway City. Vol. III: 1924-1993 Growth, Tragedy, Recovery, Adaptation. Capra, Doug. 2014. The Spaces Between- Stories form the Kenai Mountains to The Kenai Fjords. A Kenai Mountains Turnagain Arm National Heritage Area Publication. Seward, Alaska. Capra, Doug. 1996. Something to Be Remembered: Stories from Seward History. A Yankee-Sourdough Publication. Seward, Alaska. Family After All: Alaska’s Jesse Lee Home, 2007. Vol. I compiled by Raymond L. Hudson. Vol. I, Unalaska, 1889-1925 Vol. II by Jacquelin Pels. Seward, 1925-1965. Vol. II by Jacquelin Pels. Seward, 1925-1965. Lund, Robert. 1955. The Alaskan. Bantam Books. Mow, Amy. 2018. , Snapshots of Seward: A History in Photos. Seward, AK: Seward Community Library Association, 2010, 102 pp. Paulsteiner, John. 1975. Seward, Alaska: The Sinful Town on Resurrection Bay. Williams, Patricia Ray. 2014. There’s a Freedom Here: My 100 years in Alaska. Historical Records Alaska Department of Natural Resources: Historical Books online. Seward District, General Index and Deed Books. Magazines or Journals S tandard Oil Bulletin. January 1924. Online Publications, Reports, Journals, and Resources Bateman, Annaliese Jacobs. 2002. Regulated Vice: A History of Seward’s Red Light District, 1914-1954. Report prepared for the Seward Visitor Center Compliance Project, National Park Service, Alaska Support Office. 14 Capra, D. 2020.- Standard Oil Comes to Seward. Seward Journal. Capra, D. 2018- Chicago West. Seward Journal. Capra, D. 2017. Coffee, dogs and crusty old-timers. The Resurrect Art Coffee House Gallery. A presentation for the 100 year anniversary. Mason, Rachel. (2021). RED LIGHT DISTRICT ETHNOHISTORY IN SEWARD, ALASKA. Mork, Kelsey A., 2017. Historical atlas of Seward, Alaska : Seward's downtown district through historical images and maps. Seward Historic Preservation Commission, webpage. Seward Community Library Association, Alaska’s Digital Archives Local Publications and Organizations 1984 Seward Visitors Guide. Resurrection Bay Historical Society. General Information. http://www.resbayhistorical.org/generalinformation/ Seward Community Library and Museum. General information. 15 MEMORANDUM MeetingDate: June 21, 2021 To: Historic Preservation Commission From: Jessica Stallard, Deputy City Clerk Agenda Item: Discuss Fundraising Efforts. The work of the commission on the Seward Historic Walking Tour is nearing completion, and every commissioner is to be commended for their hard work and commitment to this project. You have created an activity that every resident and visitor in Seward will enjoy for years to come. Your love of the community and the historical events that shaped it is evident in the passion you demonstrate for the service you provide. Seward is truly lucky to have such a dedicated commission. However, at this time, it is also my unfortunate duty to bring your attention to a matter of concern over actions taken by the commission in recent weeks, and a request that the commission take swift action tonight to remedy the situation so that the project may continue without blemish. At the December 20, 2020 Historic Preservation Commission work session, the following committees wereassigned to address various components of the CLG Grant 2005 Historic Preservation Walking Tour project: Marketing Historic Preservation Planning & Advocacy Marketing & Communications Grant and In-Kind Donations Volunteer Recruitment & Engagement No fundraising committee was assigned. However, on June 4, 2021, a letter was sent to the public soliciting monetary donations for this project. Soliciting funds from the public by a government entity is an action that should not be taken lightly. It requires consideration and approval from the commission as a body, at the very least, in order to properly define: the appropriateness of the ask, the targeted goal for funds raised, the intended use of the funds, sign-off from the finance department for the accounting of the funds a clear plan for how excess funds will be used (or returned) if the fundraising exceeds the goal documentation for the donors which outlines how their taxpayer dollars will be used, etc. 16 In addition to concerns about fundraising, the commission is alsoaware that official records (i.e., correspondence sent to the public bythe commission) becomesan official record of the city, and as such, should not only receive prior review and approval from the body before mailing, but should be furnished to the clerk for proper record keeping. In an effort to assist, I have created a list of items that I request the commission review, discuss, and complete so that the proper documentation and approvals are in place to see this project through: 1. Goal of the community fundraising effort: $ ____________________________ 2. Purpose (Intention) for use of the funds: 3. When is the deadline for donations to be received, or is it an ongoing effort? 4. What is the plan if more donations than needed are received? 5. Did Seward Historic Preservation Office (SHPO) increasing the budget for the Certified Local Government Grant (CLG) by $5,235 on April 30, 2021 effect the amount being requested from donations? 6. How many donations have been received to date? 17 HISTORIC WALKING TOUR COMMUNITY FUNDRAISING EFFORTS What is the target amount for fundraising efforts? How many funds have been received to date and what account are these funds going into? What is the specific use of these requested funds? When is the deadline for donations to be received, or is it an ongoing effort? Does the public have a copy of the Donor Sign that their names will be on if they donated money to the historic walking tour project? If not, then one needs to be provided to the clerkand the public. If the commission receives more donations than needed, then where will the additional funds go or will they be returned to the donors? Did Seward Historic Preservation Office (SHPO) increasing the budget for the Certified Local Government Grant (CLG) by $5,235 on April 30, 2021 change the amount being requested for donations? 18 June 2021July 2021 SuMoTuWeThFrSaSuMoTuWeThFrSa June 2021 12345123 678910111245678910 1314151617181911121314151617 2021222324252618192021222324 2728293025262728293031 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY May 3031Jun 12345 7:00pm P&Z WS (Complete Review of the 2014 Municipal Land Use Plan; Start Review of the Land Use Table and 6789101112 7:00pm CC Work 6:15pm HPC Session (Best Work Session use $1Million (CLG Grant from 20005) Norwegian 7:00pm HPC Cruises) Meeting 13141516171819 5:00pm CC Work 5:00pm P&Z Session Work Session (Discuss (Council Developer Chambers) Reimbursemen t Program) 7:00pm CC Mtg (Council Chambers) 20212223242526 6:15pm HPC Work Session (CLG Grant 20005) 7:00pm HPC Special Mtg (CLG Grant discussion) 27282930Jul 123 5:00pm CC Work Session (CIP) 7:00pm CC Mtg (Chambers) Council Calendar16/18/2021 4:24 PM 19 July 2021August 2021 SuMoTuWeThFrSaSuMoTuWeThFrSa July 2021 1231234567 45678910891011121314 1112131415161715161718192021 1819202122232422232425262728 25262728293031293031 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY Jun 27282930Jul 123 45678910 HOLIDAY5:00pm P&Z WS 7:00pm P&Z Mtg (Council Chambers) 11121314151617 7:00pm CC Mtg (Council Chambers) 18192021222324 6:00pm P&Z Work Session (Council Chambers) 25262728293031 7:00pm CC Mtg (Chambers) Council Calendar26/18/2021 4:24 PM 20 August 2021September 2021 SuMoTuWeThFrSaSuMoTuWeThFrSa August 2021 12345671234 891011121314567891011 1516171819202112131415161718 2223242526272819202122232425 2930312627282930 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY Aug 1234567 6:00pm P&Z Joint Work Session - HPC (Council Chambers) 7:00pm P&Z Mtg (Council Chambers) 891011121314 7:00pm CC Mtg 6:15pm HPC (Council Work Session Chambers)(Council Chambers) 7:00pm HPC Regular Meeting (Council Chamber) 15161718192021 6:00pm P&Z Work Session (Council Chambers) 22232425262728 7:00pm CC Mtg (Chambers) 293031Sep 1234 Council Calendar36/18/2021 4:24 PM 21