Loading...
HomeMy WebLinkAbout07122021 City Council PacketSeiva rd CAN Council AI Agenda Packet Monday, July 12, 2021 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting July 12, 2021 7:00 p.m. Council Chambers Christy Terry Mayor Term Expires 2022 Tony Baclaan Vice Mayor Term Expires 2022 Sue McClure Council Member Term Expires 2023 Sharyl Seese Council Member Term Expires 2021 John Osenga Council Member Term Expires 2021 Liz DeMoss Council Member Term Expires 2023 Ristine Casagranda Council Member Term Expires 2022 Janette Bower City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards — None B. Borough Assembly Report C. City Manager Report ......................................... Pg. 4 D. City Attorney Report ....................................... Pg. 18 E. Other Reports and Announcements — None F. Presentations — None City of Seward, Alaska Council Agenda July 12, 2021 Page I 7. PUBLIC HEARINGS [Public hearing comments are limited to five (5) minutes per person. After all speakers have spoken, a person may speak for a second time for no more than one (1) minute.] A. Resolutions Requiring Public Hearing 1. Resolution 2021-073, Amending The Electric Rates And Charges Tariff By Updating The Language For Alternative Power Rebate, Creating A Section For Alternative Power Excess Credit, And Clarifying The Calculation Used When An Alternative Power Source Generates More Power Than Supplied By The City Of Seward ........................ Pg. 20 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. Resolutions *1. Resolution 2021-074, Authorizing The City Manager To Enter Into An Automatic Aid Agreement Between The City Of Seward Fire Department (SFD) And The Lowell Point Volunteer Fire Department (LPVFD) For The Purpose Of Firefighting And Emergency Operations...................................................................................... Pg. 30 *2. Resolution 2021-075, Authorizing The City Manager To Engage The City's On -Call Engineering Firm, R&M Consultants, To Conduct An Environmental Site Assessment (ESA) And Limited Site Investigation (LSI) Of The City -Owned Public Works Facility Located At 434 Sixth Avenue In An Amount Not To Exceed $32,587............... Pg. 39 *3. Resolution 2021-076, Authorizing The City Manager To Repair The City's 2001 G740 Volvo Road Grader, Vehicle 9113, With Construction Machinery Industrial (CMI) In The Amount Of $62,190.41, Plus A 15% Contingency, For A Total Amount Not To Exceed $71,518.98, And Appropriating Funds ........................................... Pg. 44 *4. Resolution 2021-077, Authorizing The City Manager To Enter Into A Memorandum Of Agreement (MOA) With The Kenai Peninsula Borough For The Co -Administration Of Municipal Elections, And Authorizing The Mayor To Sign Kenai Peninsula Borough Joint Resolution 2021-001................... Pg. 53 *5. Resolution 2021-078, Authorizing The City Manager To Enter Into A Contract With Dawson Construction For The Design -Build Of The Seward Animal Shelter Project In The Amount Of $1,755,000, Plus A 10% Contingency, For A Total Amount Not To Exceed $1,930,500, And Appropriating Funds .......................................... Pg. 70 B. Other New Business Items * 1. Approval of the June 28, 2021 City Council Regular Meeting Minutes............ Pg. 145 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. Public Notice for work session on July 26, 2021 at 5: 00 p.m. to discuss the renegotiation of the wholesale power contract with Chugach Electric Association ................. Pg. 151 B. Public Notice for work session on July 26, 2021 at 5:30 p.m. to review and discuss the relocation options for the Public Works facility ......................................... Pg. 152 City of Seward, Alaska Council Agenda July 12, 2021 Page 2 2 C. Public Notice for work session on August 9, 2021 at 5:30 p.m. for a presentation of the City's draft 2020 Financial Report by Altman, Rogers & Co ......................... Pg. 153 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska Council Agenda July 12, 2021 Page 3 City of Seward City Manager's Report July 12, 2021 Mayor Terry and Council Members, Thank you for all that you do to make Seward a great place to work, play, and live. I thoroughly enjoyed my first 4t" of July in Seward and continue to enjoy Seward's sense of community. Below is a snapshot of some of the meetings and activities from June 23 to July 6: So/dotna/Kenai Public Works Shop Building Tour On Wednesday, June 24, Council Member McClure, Public Works Director Doug Schoessler, Assistant City Manager Stephen Sowell and myself traveled to Soldotna and Kenai to tour their public works buildings. The tours were very informative and the information will be valuable as we move forward with moving the public works shop project. Adopt a Garden Program During the June 28, council meeting, Vice Mayor Baclaan inquired about an Adopt a Garden Program. We do have a program but due to staffing issues, it hasn't been widely promoted. Community Development will take over the program and further develop it for 2022. Parking Issues We are aware of an abundant of parking issues this summer. While Director Florence's staff is actively attempting to rectify the situation, a problem exists with citations and towing. The Police Department and Parks & Rec are working together to address the issue. The solution may involve an RFP for towing services, a city impound yard, and development of an administrative fine schedule. More information will be provided as we work towards a long-term solution. Renewable Energy Fund Grant The City received a letter from Alaska Energy Authority (AEA) regarding the Renewable Energy Fund Grant for the heat pump loop project. AEA granted the City "a 90-day extension to provide the COS (City of Seward) more time to make an informed decision as to whether it makes economic sense to pursue this project at this time." Resolution 2018-089 authorized $157,497 as the City's match for the $725,000 grant. Unfortunately, the project cost estimate came back at $3,600,934 for the four -building district. The required City match is $2,875,934. The contractor was asked to rescope the project reducing the number of buildings connected to the district from four to two. The estimate for the new scope of work is $1,440,884. The required City match is $715,884. This amount exceeds the authority given for the project as well. I am concerned about the City's ability to fund the required match. However, due to the possibility of economic stimulus funding for shovel ready projects, I requested an additional extension to allow the City to use the grant funds when and if the economic stimulus funds become available. When I receive AEA's response, I will let you know. 4 City of Seward Personnel Transactions Prepared by Tammy Nickell, City of Seward Human Resources Officer Separations: Water/Waste Water Operator Executive Assistant Police New Hires: Seasonal Park Maintenance Library/Museum Director Available Full Time Positions: Patrol Officer Recruit (2) Sports & Rec Assistant Corrections Officer (2) Accounting Tech II Utility Library Program Coordinator Journeyman Lineman Executive Assistant Fire Police Dispatcher Executive Assistant Police Water/Waste Water Operator Department: Date of Separation: Public Works 06/30/2021 Police 06/30/2021 Department: Date of Hire: SPRD 03/30/2021 Library 07/02/2021 Department: Position Status: Police Advertising Since 01/27/2020 SPRD Advertising Since 04/05/2021 Police Advertising Since 04/12/2021 Finance Advertising Since 04/16/2021 Library Advertising Since 04/23/2021 Electric Advertising Since 05/04/2021 Fire Advertising Since 05/25/2021 Police Advertising Since 06/21/2021 Police Advertising Since 06/22/2021 Public Works Advertising Since 06/30/2021 Available Seasonal Positions: Department: Position Status: Campground Attendant SPRD Advertising Since 03/12/2021 Campground/Park Maintenance SPRD Advertising Since 03/12/2021 Seasonal Library Aide Library Advertising Since 04/05/2021 Gardner SPRD Advertising Since 04/19/2021 As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: Date Department Description Amount 6/30/2021 Library HP Commission CLG HFP Grant #20005 Walking Tour $ 24,185.76 Project Map and Sin Design, Services & Fabrication 7/1/2021 Finance Finance office furniture to replace outdated, unstable, old $ 11,868.42 cubicles Thank you, 12 W City of Seward Department Activity Reports Community Development Jackie Wilde ➢ Community Development is currently working on the final stages of the Jesse Lee Memorial City Park project. Contractor Coldfoot is currently working on the completion of the Jesse Lee Demo, along with Metco starting the final ground prep once ADEC approves the final removal of contaminated soil. ➢ Our office was directed to find out engineering cost of the proposed City subdivision on Hemlock. We will be working with our on -call engineering firm. ➢ Community Development has been working with the police department on the Animal Shelter build and design. ➢ Community Development is working on updating the cemetery data and the brochure. ➢ We will be updating our web page in the next couple weeks with more information and helpful tips. Our mission is to provide community resource information services relating to the orderly development of the community, to promote safety and public order, protect the public health and general welfare of the citizens of the community and to stimulate systematic development of transportation, public utilities, school, and other public facilities through implementation of Council and Administration planning, zoning, historic preservation and City land management policies. HOW CAN WE HELP? INFORMATION HELP ADVICE ASSISTANCE COMMVNln' �EYEL+R 22E DIRECTION GUIDANCE ir A SOLUTION COMPLIANCE Electric Department Director Rob Montgomery ➢ Substation Transformer Testing (Update) — A second round of oil samples has been taken from substation transformers in ongoing work to determine the transformers' condition. These samples will allow us to see if there are trends in the level of deterioration from the initial testing done in late May. ➢ Right-of-way Clearing Seward Hwy — We are targeting the week of July 12 for our contractor, AK Tree Service LLC, to begin clearing work in the transmission corridor near Moose Pass. A project coordination and safety meeting with AK Tree Service is being scheduled for the week of July 5. ➢ Camelot Subdivision (Update) — Electric service is now being provided to two customers on Guinevere Drive, with others planning for service. One of the two customers, who has lived on her property since the '80s, said she has already purchased a refrigerator and can now buy ice cream. She also has purchased a washer and dryer, with plans to buy a TV. Plans are to continue to expand service availability to other sections of the subdivision in the coming weeks. ➢ Seward's Power Supply Contract (Update) — A final review of the wholesale power supply contract with CEA was held on June 21. A short work session will be scheduled with Council later in July to review the highlights. ➢ Job Orders — The electric department completed nine new job orders between June 18 and July 2. 8 Finance Melody Moline ➢ Zoom meeting with Administration, Finance and Greene Forensic Accounting Solutions, LLC regarding the forensic audit. They are planning on being here July 21 and expected to be here for one week. They have been emailing Stephen Sowell regarding travel dates and information requested prior to their arrival. Finance is gathering requesting information to send to them. Craig Greene estimated the audit would take approximately 4 months to finalize. ➢ Finance has processed write offs for Raibow Fiberglass totaling $37,007.12 in uncollectable utility accounts and Electric work order. Raibow Fiberglass who has gone out of business and left town and the write off is done as detailed in Seward City Code Chapter 5.01.040. ➢ We have scheduled meetings between Administration, Finance and department heads for September 9 and 10t". We will discuss the 2022 budget needs. ➢ We have proposed Wednesday October 6, Thursday October 7, Wednesday October 13 and Thursday October 14 for budget work sessions. Once council agrees on these dates, we will be able to reserve council chambers for the work sessions. ➢ The Tsunami Safety Tips and Evacuation Map for Seward were taken to the post office on Friday July 2 for distribution to all 2,190 post office boxes as well as 212 rural delivery customers just outside of Seward. 9 Fire & Building Department Fire Hydrant Testing Fire Hydrant testing on Tuesdays and Thursdays in July. Please flush your water until it is clear u__._ , on these days. We can always use volunteers, if you or someone you know is interested in serving your community, please give us a call at 224-3445 or stop by at one of our trainings on Wednesday evenings at 7:00 pm. Seward Tsunami Brochure The updated Tsunami Brochure has been updated and is being mail to all Post Office Boxes and is available at the Chamber of Commerce, Seward Fire Station, and City TSUNAMI • 0 Hall. Statistical Information: Fire & Life Safety Inspections YTD: 289 inspections discovering 532 violations. Emergency Calls year to date: 121 New Building Permits issued YTD: 26 with a total job valuation of $2,551,068 1�� home fires are started by '1 grills each year, on average u I is the peak month for grill fires, followed by June, May, and August 1 774)0 pati is went to the ER pe• year because ,yy of inj4ries involving grills, including T 9 9 thermal burns of g U.S- households own at least 64%one outdoor BBQ, rill or smoker ff Gas grills contribute to a ■ higher numbers of fires than ��,® _ chadcoal grills. of households awn a gas grill it$] First Three Recipients Announced in the Intelagard Macaw® CAFS Backpack Giveaway June 15, 2021 The National Volunteer Fire Council (NVFC), Intelagard, and National Foam have united to support the volunteer fire service by awarding nine NVFC members with a Macaw® Backpack compressed air foam system (CAFS) and nozzle kit, five gallons of Knockdown® firefighting foam, and four gallons of EasyDECON® DF200. Each package is worth $6,500. Winners are being announced monthly from June through August. The Intelagard Macaw® Backpack provides versatile power in a totally independent and portable CAF system. More powerful than standard fire extinguishers, the multipurpose Macaw® can be used for fire suppression, exposure protection, mop -up, hazardous materials cleanup, and decontamination. National Foam's Knockdown® foam is a unique, environmentally responsible Class A foam concentrate that provides unmatched firefighting performance and flexibility. Knockdown® is specially designed for use in Class A/B foam systems and is excellent for use in CAFS. The first three recipients of this award are the Deansboro (NY) Fire Department, Ottawa Lake (MI) Fire Department, and Seward (AK) Volunteer Fire Department. Seward Volunteer Fire Department The Seward Volunteer Fire Department is a small, mostly volunteer department located along the Alaskan coast. The department protects approximately 24 square miles and a population of 2,300, responding to an average of 300 calls annually, including many in hard -to -reach areas during famously tough Alaskan winters. Despite having 25 registered members, only 10-12 firefighters can respond to calls at any given time. Due to the budgetary impact of COVID-19 and limited resources, purchasing a CAFS backpack on their own would be difficult. "A versatile one -person operation tool such as the Macaw® CAF backpack could save time and manpower while providing safety with reduced volunteers," said executive assistant Janice Melvin. is When you feel the ground shake: • Drop, cover and hold. • Evacuate inland or to higher ground immediately. Do not wait for direction. • Take your 3-day disaster supply kit with you. • Listen to NOAA Weather Radio or the local radio station for information and shelter locations that may be opened and other emergency broadcasts. • Call 911 for life threatening emergencies What can I do to prepare? • Be familiar with your local Emergency Earthquake and Tsunami Plans. • Plan your families' escape route and note the emergency shelter location. • Sign up for Local Nixle emergency text messages at: Text 99664 to 888777 or visit www.nixle.com DISASTER SUPPLYKIT Every home should have a 3-day disaster supply kit. Your kit should be adapted to your personal needs. Keep it light and manageable in case you need to evacuate on foot. Items should include: Maps showing evacuation routes First aid supplies & personal prescriptions Non-perishable foods & utensils Water (1 gallon per person per day) Extra Blankets, poncho & clothes Special foods & infant supplies Plastic bags for garbage & waste Rubber, Latex & heavy-duty gloves Pocket Knife, duct tape, 12" pry bar Tube tent, flash light & batteries Battery -operated AM radio Whistle Dental & personal hygiene items Matches To assemble a disaster kit for 7 days, visit www.ready.alaska.gov for a complete list of supplies. IN TSiJNAMI Safety Tips and Evacuation Map for Seward, Alaska. Plan your family escape route and note emergency shelter locations. Seward High School 2001 Swetmann Avenue AVTEC Student Center 519 Fourth Avenue Evacuation Signs and what they mean: Tsunami evacuation routes were developed to assist coastal residents and visitors find safer locations in case of an earthquake and tsunami. These signs have been placed along roadways to indicate the direction inland and to higher ground. There may be more than one way to reach safer areas. Make sure you know the evacuation routes for your area. DO NOT RETURN to lower areas until instructed to do so. DIECk GRgFFFRD Z HEMLOCK AVE .._.SEA L1ON AVE Seward © Airport u; z z Q L 2 W y 3 BEAR DR �y I j p,VE �O Boat Harbor Lagoon — Do not attempt to cross the lagoon, 1 seek high ground nearest you W a 0 � 15 LU D' Waterfront Resurrection m' Campground Bay LL F Alaska Sealife Center Z BETTE CATO AVE OCL �► O JELLISON AVE vO F Shelter g�RpER AVE © Hospital/Medical QFire Station zu City Hall Tsunami Hazard Zone © Safe Zone Lowell Point State Rec Site 0 1,000 2,000 Feet ` Irirlriil Harbor Harbormaster Norm Regis ➢ The boat lifts are still on a steady pace in the last few weeks with vessels being placed into the water for the summer season and out for maintenance. ➢ We currently have a 1 week waiting list to either get lifted or to be placed into the water. ➢ All the water in the harbor is turned on. ➢ We are still working with the public with COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ A continuous cleanup is still in process on the last 2 lots at SMIC, this could take some time but we are making headway. ➢ The fish cleaning stations are open. ➢ The harbor office is fully staffed. ➢ The Harbor has upgraded to the new software and are still working through some minor issues with the on-line payments. ➢ The harbor office is open seven days a week for the summer season. ➢ Continuing to have meetings concerning the North East harbor launch ramp, we are at the 95% design, still waiting on the State to appropriate the money that AD&G has received from the feds. ➢ We are hoping the Governor keeps the facility grant program in the budget so we can move forward the G, K and L float replacement. ➢ Cook Inlet Aquaculture Association and the Kenai Peninsula CWMA (Cooperative Weed Management Area) have installed two Play Clean Go boot Brush Stations at each of the launch ramps, (picture attached) as part of their invasive species program. 14 Seward Community Library & Museum Bailey Sayler Museum Window Display Dennis Hitt and the Mt. Marathon Junior Race are featured in the Windows of History display. The exhibit tells the story of Dennis Hitt, a Seward High School graduate who fell to his death in a climbing accident on Mt. Alice in 1963. At the time, the 18-year-old Hitt was captain of the Seward Mt. Marathon race team and the trip up Mt. Alice was a training run for the big race. The first Mt. Marathon Junior Race held a year later was dedicated to his memory. The exhibit was created by the Resurrection Bay Historical Society. Summer 2021 Movie 02 Program Tues-Sun, 2-3pm We are showing the lditarod National Historic Trail: A History and Waves Over Seward daily at 2pm, Tuesday -Sunday. Food Donation Bind and Freecyle A dry Food Donation Bin is located at the top of the stairs to the library. Canned and dry food left in this bin is donated to our local He Who Will Provide Food Bank. A Freecycle Bin is located nearby for free reusable material such as grocery bags, mailing envelopes, packing supplies, paper, and containers to promote sustainable living in Seward. Freedge We have local volunteers who put up a fridge with free food for the community located in the library. The Freedge will be maintained by community volunteers. We were able to get state guidelines from the Food Safety and Sanitation to pass on to the community volunteers. Summer Reading Challenge for All Ages 2021 Theme: Reading Colors Your World Ongoing through August 7 Read for 24 hours this summer! Join this special community wide program for ALL AGES. Our program includes take-home craft kits, coloring pages, and other fun take-home activities throughout the summer as we promote participation! Register • Online at bit. ly/sewardreadingregistration Register your entire household in one online form! • In person at the library • By phone at 224-4082 Registration Kits Call for curbside delivery or stop by the library to pick up your registration kit, which includes reading logs, age -specific craft kits, supplies, and other fun goodies. Supporters — Thank You! We appreciate the support of the Alaska State Library, Sustainable Seward, and the Seward Community Library Association! The Alaska State Library provides registration and promotional materials for the iRead program across the state. The Seward Community Library Association donated $1000 to help purchase supplies for the program. W Parks & Recreation Tyler Florence Subscribe to the Parks & Rec Newsletter: https://tinyurl.com/sewardparksnewsletter Register for programs and reserve facilities on RecDesk: https://seward.recdesk.com/Community/Home View additional program details on the Sports & Rec page: https: //www.cityofseward. us/departments/parks-recreation/sports-recreation Campgrounds Seward Parks & Recreation manages 10 campgrounds with over 400 RV and tent sites. Reserve on Campspot today —visit the Campgrounds page for more details: https: //www.cityofseward. us/departments/parks-recreation/campgrounds 2021 Bookings as of 07/01 /21 Period Site Nights Revenue Completed Bookings 13,401 $ 544,325 Advance Bookings 9,330 $ 408,315 Total: 22,731 $ 952,640 Sports & Recreation Tot Time (dependent on facility availabilitA July — August I Tuesdays & Thursdays 111am — Noon I @Branson Pavilion Adult Disc Golf League June 6 — Aug. 14 1 Individual play Youth Soccer League July 12 — August 20 1 Mondays & Wednesdays 1 5:30 — 8:30 PM I @Elementary Soccer Field. Outdoor Sports Club Sundays 1 5:00 — 7:00 PM I @Little League Field Around Town Scavenger Hunt The first week of each month, Sports and Recreation puts out a new Around the Town Scavenger Hunt. Explore Seward and photograph your adventure. Email your pictures to Erutledge@cityofseward.net to receive a prize! Will last the duration of the month. ill Public Works Doug Schoessler ➢ Review with Engineer for Lagoon Study: Met with Engineer to discuss Seward wastewater overview study. we are working with our on -call engineers to plan a study on our current conditions and needs. Hopefully that will lead to conducting a full project to make a 20-year Master Plan for our sewer systems (and water systems). ➢ Wastewater treatment plant visits: Thursday July 1, 2021, we were able to meet with the CRW Engineer in Palmer to review plans of new aeration equipment, then tour the Palmer Correctional Center wastewater facility and the City of Palmer Wastewater Plant. Both were very informative visits showing what kind of new treatment equipment is available. ➢ Public Works Relocation: The CIP meeting went well and we will have another work session to evaluate possible sites to relocate the facility. ➢ Budget preparation: We are reviewing budget information in preparation our fall budget sessions. ➢ FLAP Grant: We are still in dialog with FHWA — Western Lands Highway Division as they work through the data they gathered on their last visit. Streets: ➢ Fourth of July Prep: PW crews distributed barricades, signs, and road closure signage to the locations for the Chamber of Commerce to set up as they are ready. ➢ Potholes: The streets group used the infrared heat trailer to do pothole repairs on Nash Rd hill. Water/Wastewater: ➢ Training: Two operators attended Palmer infrastructure and operation training day and observed operation systems firsthand with the engineer. ➢ Callouts: Many callouts were responded to for water system. We are working on the communication and alarm systems for our water system to reduce false callouts. ➢ Locates: Many locates are being done weekly for construction projects. Shop: ➢ Preventative Maintenance. The shop continues to do the maintenance and repair work daily. 17 CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP Attorneys At Law Suite 302 911 West Eighth Avenue Anchorage, Alaska 99501 Telephone: (907) 272-8401 Facsimile: (907) 274-3698 bcf@bcfaklaw.com July 6, 2021 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: Status Report Dear City Council: This is our status report covering activity on legal matters worked on during June. Electric Utility We reviewed tariff revisions. We analyzed time limitations for correction of billing errors. We reviewed a proposed new contract with Chugach Electric for the purchase of wholesale energy. Personnel We advised on the process for adding levels to existing job positions. We anticipate preparing a letter agreement with SPEA to accomplish this. We participated in two in person negotiation sessions and one follow up conference call with Administration and Seward Public Employees Association bargaining teams. Negotiations went well. We anticipate a one year collective bargaining agreement will be brought forward to city council well in advance of the December 31 expiration date of the current CBA. Planning We again provided advice on an updated application for city contributions to development costs. We will be working on revisions and improvements to the existing ordinance. 18 Seward City Council July 6, 2021 Page 2 General Matters We reviewed an ordinance changing compensation for elected and appointed officials. We prepared a legal opinion in connection with a bond closing. We analyzed the legality of granting public money to a private non-profit group for establishment of a child care facility. We analyzed a proposal for ending city involvement in operation and budgeting for the community health clinic. If this occurs an ordinance change will be required. We reviewed material regarding a proposed federal closure of certain areas of Cook Inlet to commercial salmon fishing. We continued work on the recodification project. We reviewed updated drafts of an MOA with the Kenai Peninsula Borough for administration of elections. We advised on a records request. We advised on the procedure for consideration and adoption of the next budget ordinance. We advised on proposed amendments to the City -Providence contract. We advised on the process for solicitation of private donations for city improvement projects. We reviewed and advised on contracting documents for the animal control shelter project. Utilities We advised on the process for consideration of the next franchise agreement for garbage collection. Legal expenses for services in May totaled $15,478. You can expect to receive our next status report by August 4. Very truly yours, CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP Brooks W. Chandler 19 Sponsored by: Bower Public Hearing: July 12, 2021 CITY OF SEWARD, ALASKA RESOLUTION 2021-073 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE ELECTRIC RATES AND CHARGES TARIFF BY UPDATING THE LANGUAGE FOR ALTERNATIVE POWER REBATE, CREATING A SECTION FOR ALTERNATIVE POWER EXCESS CREDIT, AND CLARIFYING THE CALCULATION USED WHEN AN ALTERNATIVE POWER SOURCE GENERATES MORE POWER THAN SUPPLIED BY THE CITY OF SEWARD WHEREAS, the City's current Electric Tariff contains a section that addresses Alternative Power Rebate; and WHEREAS, that portion of the tariff should be separated into two sections, since there are two separate calculations by which a customer operating an alternative power source may realize a cost benefit on his/her bill; and WHEREAS, the two new sections of the Alternative Power Rebate will be: Alternative Power Rebate and Alternative Power Excess Credit, and will improve a customer's understanding of the ways he/she may benefit from operating an alternative power source; and WHEREAS, the calculation used in the Alternative Power Rebate will remain the same, but the calculation used for the Alternative Power Excess Credit will be updated to better reflect the Electric Department's "non -firm avoided cost" by including line losses so that the customer's potential cost savings are better accounted for; and WHEREAS, the calculation currently used as it relates to a customer's excess energy is based upon the non -firm avoided cost of Seward's wholesale power supplier, Chugach Electric Association, and does not accurately reflect the non -firm avoided cost of Seward's Electric Department; and WHEREAS, the Electric Department consulted with Chugach Electric Association (CEA) and Homer Electric Association (HEA), and also worked with consultant Mike Hubbard of the Financial Engineering Company, to develop an updated calculation that more accurately reflects Seward's non -firm avoided cost; and WHEREAS, the updated calculation for the Electric Department's non -firm avoided cost rate is the sum of Seward's variable cost of purchased power and the energy rate charged by CEA, a sum then adjusted upward by X percent to account for line losses; and WHEREAS, the line loss percent will be updated annually based upon the previous year's line losses and rounded to the nearest half percent; and 20 CITY OF SEWARD, ALASKA RESOLUTION 2021-073 WHEREAS, the new calculation will be used by Seward to determine the excess energy credit for a customer generating more power than being supplied. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby approves amending the Electric Rates & Charges tariff as attached herein and will: • Separate the Alternative Power Rebate into two sections to improve customer understanding and make a distinction between Alternative Power Rebate and Alternative Power Excess Credit; and • Update the language and calculation used to determine a customer's credit when that customer's alternative power source generates more power/kWh than supplied by the City of Seward. Section 2. This resolution shall be implemented on July 15, 2021. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of July, 2021. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) Q Agenda Statement Meeting Date: July 12, 2021 To: City Council Through: City Manager Janette Bower From: Rob Montgomery, Electric Department Director Agenda item: Amending language in the Electric Rates and Charges tariff relating to the Alternative Energy Rebate. The first recommendation is to separate the Alternative Power Rebate into two sections, with one remaining the Alternative Power Rebate and the other being the Alternative Power Excess Credit, since these are two separate calculations for customers who operate alternative power sources. The second recommendation is to update the language and calculation related to the Alternative Power Excess Credit to accurately reflect Seward's "non - firm avoided cost" rate used in the calculation. These recommendations are being made to improve customer understanding and more accurately credit customers producing excess energy. BACKGROUND & JUSTIFICATION: While the calculation for the Alternative Power Rebate will remain the same, we are recommending an update to the language to improve customer understanding. For the Alternative Power Excess Credit, we are recommending an update to the language to improve customer understanding, and also to update the calculation used to determine the Electric Department's non - firm avoided cost rate —a rate used to credit customers for excess energy produced by their alternative energy source. The existing non -firm avoided cost rate used by Seward in calculating a customer's excess energy credit is the same used by Seward's wholesale power supplier, Chugach EIectric Association (CEA). However, Seward's non -firm avoided cost rate should be adjusted upward to account for line losses, which benefits the customer. The updated language for the two calculations is below: Alternative Power Rebate: Calculated by subtracting kWh generated by an alternative power source from the kWh supplied to the customer from the City of Seward during the billing cycle. The difference is multiplied by the City's utility%energy charge and the Cost of Power Adjustment (COPA), which are itemized and shown on the bill. Alternative Power Excess Credit. If a customer's alternative power source generates more kWh than supplied from the City of Seward during the billing cycle, the difference is credited to the customer's account at the non -firm avoided cost rate (dollars per kilowatt-hour) of the City's Electric Department. The non -firm avoided cost rate for Seward is defined as those expenses equal to the variable cost per kilowatt-hour for purchased power during the billing cycle adjusted upward by X percent * to account for line losses. Credits are not provided for capacity. The variable cost of purchased power for Seward is equal to the sum of the base energy rate (BER) and the purchased power & fuel (PP&F) cost as set by Seward's wholesale power supplier. *Tlte percentage used for line losses will be updated annually based on the previous year's line loss rate and rounded to lire nearest half percentage point. Example (based on Seward's May 2021 bill from CEA): 0.01451 (BER) + 0.04623 (PP&F) --' .915 (8.5% line losses) .06638 or 6.638 cents (Seward's "avoided cost" rate) Alternative Power Excess Credit is calculated by multiplying excess kWh from the alternative power source by Seward's avoided cost rate. INTENT: To modify the Electric Rates & Charges tariff with Resolution 2021- relating to the Alternative Energy Rebate by separating into two sections (Alternative Power Rebate and Alternative Power Excess Credit), updating the language to improve customer understanding, and updating the "non -firm avoided cost" rate used to calculate the Alternative Power Excess Credit to more accurately credit customers for excess energy produced by their alternative energy resource. CONSISTENCY CHECKLIST: Yes I No , N/A Comprehensive Plan (1. 3, 3. 7. 3. 1, 3. 7. 3.2) Continue to upgrade 1. and expand utilities to meet existing needs and encourage future X development. 2 Strategic Plan: The mission of the City of Seward government is to X provide quality leadership and.economic wellbeing of its citizens 3. 1 Other (list): I I X FISCAL NOTE: Minimal expense based on current customers that are eligible. Approved by Finance Departmen - ATTORNEY REVIEW: Yes No RECOMMENDATION: For Council to approve Resolution 2021- , amending the Electric Rates & Charges tariff relating to the existing Alternative Energy Rebate to improve customer understanding and better account for a customer's potential cost savings. 23 Electric Rates & Charges 2021 24 ELECTRIC RATES & CHARGES RATES FOR ELECTRICAL POWER BY CLASS OF SERVICE Class of Service Seward Utility Charge Demand Charge Customer Charge /kWh /kW Residential Base rate: $.0964 Summer- $0.1186 N/A $22.10 Winter-41 $0.0820 N/A Small General Service Base rate: $.1103 (Less than 25 kW) Summer- $0.1269 N/A $42.22 Winter- $0.0927 N/A Boat Harbor (Less $0.1103/kWh N/A $42.22 than 25 kW) Large General Service $0.0761 (1" 200kWh/kW) $26 93 $44.23 $0.0264(Additional kWh) $9.94 (175 watts) $14.75 (250watts) Yard Lights N/A N/A $28.09 (400 watts) $70.21 (1000 watts) LED equivalent - (1 /2 of cost Metered Street Lights $0.1464 N/A $44.23 These rates are based, in part, on the cost of energy and demand from Chugach Electric Association (CEA) and will change when there is an adjustment to CEA rates charged to the City of Seward. • Summer is defined to mean the period from April 15 through October 15 with Winter defined as the remainder of the year. * * Demand Charges will be based on the maximum demand recorded over a 15-minute period. Effective January 1, 2012 and each January 1 thereafter, rates will he adjusted based on a five year average of the cost of living as stated in the consumer price index, all items, 1982-84 — 100 for urban wage earners and clerical workers, Anchorage, Alaska area, as published by the U.S. Department of Labor, Bureau of Labor Statistics. (NOTE: 11112014 utilities CPIDatafrom2007-2011). 99 p1bi A Small General Service customer may elect to be billed under the Large General Service schedule. However, the election to change the billing rate from one customer group to another may not be made more often than once every 12 months. Definitions and Miscellaneous Charges System delivery charge: A system delivery Charge (SOC) of $28.75 will be applied to any service that uses less than 150 kVAVmonth, whether or not electric service is used. This replaces the Seward Utility energy charge and the Cost of Power Adjustment and is subject to proration. SOC under this schedule is an addition to the customer charge and is based on a monthly usage of 150 kWh times the energy rate and the COPA. Absent an active customer, the registered property owner will be billed this monthly minimum charge. Cost of Power Adjustment (COPA): The Cost of Power adjustment charge from the Power Provider is a direct pass -through of the monthly total Power bill, including fuel costs, energy charges, customer charges, demand charges, and other miscellaneous adjustments, prorated according to the number of kilowatt hours the Seward Electrical Utility customers consumed during the billing period. The monthly rate for COPA may be modified as frequently as monthly, or through the use of a balancing account intended to reduce rate fluctuations. Seward Fuel Adjustment: The Seward Fuel Adjustment cost may be included in the COPA in the event The City operates the standby generation plant, including fuel, labor, maintenance and repair when the cost exceeds the amount budgeted. The cost will be prorated according to the number of kWh the customers consumed during the billing period. Special Contracts: Special contracts may be negotiated by the Utilities Manager with customers that have a demand in excess of 750 kW or that have unique power requirements that cannot be reasonably addressed by the large general service tariff. Special contracts may include, but are not limited to, provisions for instantaneous demand charges, time of service, interruptible power, minimum and maximum demand, adjustment of demand level, ownership and payment of new distribution facilities, termination charges and power factor. Special contracts must be approved by the City Council. VAR Change (Power Factor Adjustment): All schedules requiring demand metering will be subject to the following power factor adjustment provisions: (1) Demand -metered customer should attempt to maintain a unity power factor. If the power factor falls below ninety percent lagging, the customer will take corrective steps to return the power factor to ninety percent or higher. Also, the following charge for billed kilowatts will apply: Monthly Billing Demand = Maximum Demand x 90% Actual Power Factor (2) All power factor adjustment equipment installed by the customer must be approved by the city. Power factor can be determined by permanently installed monitoring equipment or by periodic testing at reasonable intervals, at the discretion of the City. Standby Generation: The cost of operating the standby generation plant to meet a specific customer's need will be charged directly to that customer. Such cost will be the total cost of operating the plant, 41- including fuel, labor, overtime, maintenance, repair and overhead, less the value of energy generated in excess of customer's need. Other Miscellaneous Fees and Charges: Fees and charges for existing facilities can be found on the following pages, as well as engineering service fees and charges for new facilities. Fees are listed according to service zones as follows: ZONE I Inside City Limits (excluding the Small Boat Harbor). ZONE II City limits to Mile 12, Seward Highway, and all roads connecting to thehighway within this area. ZONE III Mile 12 to Lawing. APUC Regulatory Cost Charge. A special surcharge of 50.000626/kWh imposed on electrical utilities by the Regulatory Commission of Alaska (RCA) in response to the state's intent to assess user fees to support activities of the RCA and departments. This charge was recommended by the RCA as a pass -through charge to retail utilities customers. Alternative Power Rebate: Calculated by subtracting kWh generated by an alternative power source from the kWh supplied to the customer from the City of Seward during the billing cycle. The difference is multiplied by the City's utility/energy charge and the Cost of"PowerAdjustment (COPA), which are itemized and shown on the bill. Alternative Power Excess Credit: If "a customer's alternative power source generates more kWh than supplied from the City ofSeward during the billing cycle, the difference is credited to the customer's account at the non -firm avoided cost rate (dollars per kilowatt-hour) of "the City's Electric Department. The non -firm avoided cost rate for Seward is defined as those expenses equal to the variable cost per kilowatt-hour for purchased power during the billing cvcle—adjusted upward by X percent* to account for line losses. Credits are not provided for capacity. The variable cost of"purchased power for Seward is equal to the sum of"the base energy rate (BER) and the purchased power & fuel (PP&F) cost as set by Seward's wholesale power supplier. *The percentage used for line losses will be updated annually based on the previous year's line loss rate and rounded to the nearest half "percentage point i on 27 EXISTING FACILITIES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Meter Testing, per test, when results determined 75.75 106.06 136.33 meter is accurate Reconnection to approved existing meter installation 30.30 37.88 45.46 Reconnection to approved existing meter installation 212.11 257.52 302.98 outside regular business hours New connection fee 221.14 221.14 221.14 Minimum Deposit - Residential Account 121.54 121.54 121.54 Minimum Deposit - Commercial or Industrial 243.09 243.09 243.09 Account The larger of The larger of The larger of twice the twice the twice the Deposit- Interruptible, Off -Peak Account estimated estimated estimated monthly bill or monthly bill or monthly bill or $243.09 $243.09 $243.09 Tampering with or unauthorized breaking of meter $737.06 737.06 737.06 seal Per Annum interest on delinquent account 10.5% 10.5% 10.5% Door Hanger Fee 35.10 35.10 35.10 Monthly late fee on delinquent account 6.33 6.33 6.33 Dishonored check fee 39.59 39.59 39.59 Seasonal Turn -On Fee and Seasonal Turn -Off Fee S156.50 Tum- $156.50 Turn- $172. 17 Turn - (excludes brand new service; includes new account On On On name or same account name; waived if< 2 months $156.50 Turn- $156.50Turn- $172.17 Tum- between tum-off and turn -on) Off Off Off Reconnection during regular business hours following disconnection of delinquent account $57.32 $71.69 $86.03 Reconnection outside regular business hours following $200.74 243.72 287.79 disconnection of delinquent account Transmission Rate $7.84/kW- per $7.84/kW- $7.84/kW- Month per Month per Month KW 28 NEW FACILITIES - ENGINEERING SERVICE CHARGES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Temporary secondary service $73.71 88.46 103.20 Primary Overhead Extensions (Residence) 73.71 88.46 103.20 Primary Underground Extensions (Residence) 73.71 88.46 103.20 Secondary service 73.71 88.46 103.20 Primary Overhead extensions (Subdivision, Mobile Home Park, Multi -Residence) 147.41 176.95 206.40 Primary Overhead Extensions (Commercial & Industrial) 294.83 353.80 383.28 Primary Underground Extensions (Commercial & Industrial) 294.83 353.80 383.28 Modifications of Existing Facilities 147.41 176.95 206.40 Street Lighting Systems and Yard Lights 73.71 88.46 103.20 NOTE: The Zone Fee or Charge is non-refundable until the service is connected. If the service is constructed and connected, the charge will be adjusted to the actual cost of engineering services. 103 29 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-074 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AUTOMATIC AID AGREEMENT BETWEEN THE CITY OF SEWARD FIRE DEPARTMENT (SFD) AND THE LOWELL POINT VOLUNTEER FIRE DEPARTMENT (LPVFD) FOR THE PURPOSE OF FIREFIGHTING AND EMERGENCY OPERATIONS WHEREAS, the City of Seward, Bear Creek Volunteer Fire Department, Moose Pass Volunteer Fire Company, and Lowell Point Volunteer Fire Department are the emergency responders for the Eastern side of the Kenai Peninsula; and WHEREAS, the City of Seward currently has Automatic Aid Agreement in place with Bear Creek Volunteer Fire Department, and Mutual Aid Agreements with Moose Pass Volunteer Fire Company and State of Alaska Forest Services; and WHEREAS, Alaska Statute § 18.70.150 permits a city to adopt an ordinance or resolution authorizing and permitting their fire department to go to the aid of another city, incorporated entity, fire protection group or territory outside of it; and WHEREAS, having an Automatic Aid Agreement in place between the City of Seward and the Lowell Point Volunteer Fire Department will clarify the two agencies' roles, responsibilities, and dispatch procedures, and help facilitate joint training exercises and communications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into an Automatic Aid Agreement, in accordance with the terms and conditions and in substantial form as attached hereto with the Lowell Point Volunteer Fire Department. Section 2. The City Manager and Seward Fire Chief are authorized to execute and amend the Operations Plan pursuant to this agreement without further review by the Council so long as they do not conflict with the Automatic Aid agreement. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of July, 2021. 30 City Council Agenda Statement Meeting Date: July 12 2021 To: Mayor and Council Members From: Clinton Crites, Fire Chief Thru: Janette Bower, City Manager Agenda Item: Automatic Aid Agreement with the Lowell Point Volunteer Fire Department BACKGROUND & JUSTIFICATION: In the past, the City of Seward has been requested to respond to fire and emergency events in the Lowell Point Area without having a formal aid agreement in place. The Lowell Point Volunteer Fire Department personnel and equipment may not be enough to safely fight fires and they depend on assistance from the City of Seward Fire Department and the Bear Creek Volunteer Fire Department. The Lowell Point Volunteer Fire Department has approached us requesting a formal Automatic Aid Agreement. It is noted that many of the Lowell Point Volunteer Fire Department responders work in the Seward area and can be called upon for additional trained personnel in the event of large-scale emergency within City limits for automatic aid to both departments. The City of Seward currently has an Automatic Aid Agreement with the Bear Creek Volunteer Fire Department, and Mutual Aid Agreements with Moose Pass Volunteer Fire Company and State of Alaska Division of Forestry. This agreement with the Lowell Point Volunteer Fire Department is a much -needed addition to our current aid agreements. Automatic Aid Agreements with neighboring fire departments can significantly impact cost savings on insurance for community members through rate determinations by the Insurance Services Office (ISO) scores for all departments involved. INTENT: Council authorization for the City Manager to execute a mutual aid agreement and operational plan between SFD and Lowell Point Volunteer Fire Department. Increased equipment and man power allowing better protection for the citizens of both communities. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan (document source here): 2030 plan page 27 volume X 2, 12.1 Provide Emergency Medical Services 2 _ Strategic Plan (document source here): 199 Page 18, Promote safe X community Other (list): AS § 18.70.1 S0 permits a city to adopt an ordinance or 3 resolution authorizing and permitting their fire department to go to the X aid of another city, incorporated entity, fire protection group or territory j outside of it 0i FISCAL NOTE: All associated costs are borne by each responding agency, and in this manner, costs for manpower, materials, supplies and equipment are exchanged between the agencies, ultimately resulting in funds being expended for the benefit of the areas. Approved by Finance Department: ATTORNEY REVIEW: Yes No x RECOMMENDATION: Council approve Resolution 2021-074 approving the City Manager to enter into an Automatic Aid Agreement between the City of Seward Fire Department and the Lowell Point Volunteer Fire Department. Kea AGREEMENT FOR EXCHANGE OF AUTOMATIC AID BETWEEN THE CITY OF SEWARD FIRE DEPARTMENT AND LOWELL POINT VOLUNTEER FIRE DEPARTMENT This Automatic Aid Agreement (the "agreement"), is made by and between the City of Seward Fire Department (SFD) and the Lowell Point Volunteer Fire Department (LPVFD). 1. Response to Automatic Aid Requests. a. Both parties to this agreement provide fire protection services within their jurisdictions. b. In return for the services to be provided by SFD, LPVFD agrees to provide a designated fire response, as determined by the Fire Chiefs of SFD and LPVFD. c. In return for the services to be provided by LPVFD, SFD agrees to provide a designated fire response, as determined by the Fire Chiefs of SFD and LPVFD. 2. Emergencies —Information Provided. Upon report of a structure fire through a 9-1-1 Call Center within the automatic aid response area of either service area, SFD or LPVFD will automatically dispatch its nearest available and appropriate designated fire response to that incident location. The automatic aid response areas are determined by the Fire Chiefs of SFD and LPFD and set forth in the Annual Operational Plan. 3. Jurisdiction. "Jurisdiction" is defined to be that political and geographical boundary designating the respective service areas that are party to this agreement. 4. Command Authority. a. When the aiding department arrives before the jurisdictional department, the aiding department will take the necessary action dictated by the situation. b. Upon arrival of the jurisdictional department, the operational responsibility for the situation will be immediately assumed by the jurisdictional department. c. The aiding department personnel will be under direction of the officer in charge of the jurisdictional department, working cooperatively with the aiding department's officer in charge. d. The aiding department will be released from the scene as soon as practical by the officer in charge of the jurisdictional department. 5. Withdrawal of Resources or Assignment Turndown. a. If, after arrival at the emergency scene or staging area with the resources as identified in the annual operational plan, it becomes necessary to withdraw a portion or all of such resources in order to address an emergency situation in the jurisdiction served by the SFD & LPVFD Automatic Aid Agreement / 2021 Page 114 33 aiding department, such withdrawal may be initiated at the sole discretion of the officer in charge of the aiding department. b. Such withdrawal may also be made at the sole discretion of the officer in charge of the aiding department if they determine that the aiding department's resources are being subjected to unnecessary or unreasonable danger. c. In either case, the officer in charge shall coordinate the withdrawal with the jurisdictional department's officer in charge in a manner that avoids endangering personnel of either department. d. It is mutually understood and agreed that this agreement does not relieve either party from the necessity and obligation of using its own resources to provide fire protection within any part of its own jurisdiction. e. In the event a jurisdictional department ever fails to respond to an incident within its jurisdiction to which an aiding department has responded, at the sole discretion of the aiding department, this agreement may be terminated by the aiding department immediately, or within a reasonable time thereafter. f. It is further agreed that either party may terminate the agreement at any time by giving written notice to the other party at least thirty (30) days prior to the date of termination. 6. Responsibilily for Costs & Liability. a. Each party desires to provide to the other a reasonable, professional and reciprocal exchange of fire response services on a day-to-day basis at no additional cost. b. Each party shall bear its own costs for responding to an automatic aid request. c. Each responding agency shall be responsible for its own liabilities incurred traveling to the scene, at the scene and returning to the station of origin. d. In rendering emergency services, each agency will bear the responsibility for its own acts and any liability incurred by such acts. Each party waives all claims against the other party for compensation for loss, damage, personal injury or death occurring as a consequence of the performance of this agreement. e. Each party agrees to carry sufficient general liability insurance and insurance on their personnel and equipment, including coverage for damage to other equipment and personnel through error or omission. Parties will provide proof of insurance upon request. 7. Annual Oueratin-a Plan. a. It is in the best interests of the citizens of SFD and LPVFD to be provided the most expeditious and professional response to suppress fires. The details as to amounts and type of assistance to be dispatched, response areas methods of requesting aid, and the names or ranks of persons authorized to send and receive such requests, lists of personnel and resources which will be utilized, shall be developed by the Fire Chiefs of SFD and LPVFD. b. Such details shall be recorded in an Operational Plan by Fire Chiefs of SFD and LPVFD. SFD & LPVFD Automatic Aid Agreement / 2021 Page 214 34 8. The Operational Plan shall be approved and signed by the agencies and the Seward City Mayor and City Manager, dated and attached hereto. Integration: This Agreement and all appendices embody the entire agreement of the parties. There are no promises, terms, conditions, or obligations other than those contained herein; this agreement shall supersede all previous communications, representations, or agreements, either oral or written, between the parties. This agreement shall only be amended, modified or changed by a writing executed by authorized representatives of the parties. 9. Mutual Aid Agreement It is mutually understood that incidents other than structure fires will be on a Mutual Aid request basis. The Fire Chief, or their designee, can request resources of the other agency for other types of emergencies. When resources of either department are requested, they will offer vehicles, services and personnel to assist the other department in their emergency as needed and when available. 9. Warranty of Authority. By execution of this Agreement, each person signing on behalf of an entity warrants that: (1) This Agreement is executed on behalf of a valid legal entity; (2) Such entity has the full right and authority to undertake the action contemplated by this Agreement; (3) The execution of this Agreement by the signatory has been duly and properly authorized by the Party on whose behalf said Agreement is executed in accordance with Alaska laws, regulations, agreements and procedures governing the authority of such person or entity to execute this Agreement on behalf of such Party; and (4) The consent of all persons or entities whatsoever necessary to the due execution of this Agreement has been obtained. AGREEDED BY: CITY OF SEWARD FIRE DEPARTMENT Clinton Crites, Fire Chief Date: 'g f �f `--Loi CITY OF SEWARD LN Janette Bower, City Manager Date: SFD & LPVFD Automatic Aid Agreement 12021 LOWELL POINT VOLUNTEER F DEP E By: Karl Van Buskirk, Fire Chief Date: 06 — C7 `;�- --Z ► Z / COM TY O L PO1NT j By: +N�i"A � Lowell Point Community Council President Date: q -T W Page 314 ATTEST: Date: Brenda Ballou City Clerk (City Seal) SFD & LPVFD Automatic Aid Agreement 12021 Page 414 M OPERATIONAL PLAN (Exhibit A) AUTOMATIC AID AGREEMENT BETWEEN CITY OF SEWARD FIRE DEPARTMENT and LOWELL POINT VOLUNTEER FIRE DEPARTMENT This Operational Plan between City of Seward Fire Department (SFD) and the Lowell Point Volunteer Fire Department (LPVFD) is for automatic aid response of fire apparatus and personnel for structure fires. The purpose of the Plan is to outline the procedures For carrying out an automatic aid response between SFD and LPVFD. This Plan is a guide for day-to-day operations, and may be revised, amended or altered annually by mutual consent of SFD and LPVFD with approval by Seward and Lowell Point Fire Chief's for the purpose of carrying out the original intent of the Automatic Aid Agreement. In addition, this Plan may be cancelled by the City or Community of Lowell Point on behalf of either entity after a 30-day notice has been given to the other party involved in the Automatic Aid Agreement. I. AUTOMATIC AID RESPONSE AREAS AND AMOUNT AND TYPE OF ASSISTANCE a. SFD will automatically respond to a LPVFD alarm for any structural fire within the Community of Lowell Point (map attached), and will provide engine and personnel on a first alarm response. Unless re -directed by the Incident Commander (IC), the response will be to the fire scene. If necessary, the additional responders will accompany the engine in another vehicle suitable for emergency response. The deployment of designated automatic aid will depend on current staffing and conditions, and be at the discretion of the Fire Chief, or On -Call Command Officer. b. LPVFD will automatically respond for any structural fire within the SFD boundaries (map attached), and will provide tanker/pumper and personnel on a first alarm response. Unless re -directed by the IC, the response will be to the fire scene. If the tanker/pumper responding can only safely carry two personnel, the additional responders will accompany the tanker/pumper in a vehicle suitable for emergency response. The deployment of designated automatic aid will depend on current staffing and conditions, and be at the discretion of the Fire Chief or On -Call Command Officer. c. Cancellation may occur in small uncomplicated incidents that may be false alarms, out on arrival, out immediately after arrival, etc. by the officer in charge of the jurisdictional department. H. TRAINING Joint training exercises shall be carried out annually under the direction of the Chief or the Chief s or Training Officers in each department. Classroom instruction should be available upon request by each department, and should include ICS and unified command exercises. III. COMMUNICATIONS a. RADIO —Dispatch shall announce by radio that an Automatic Aid is needed on the responding agency's dispatch channel. This will occur without direction by either SFD & LPVFD Automatic Aid Operational Plan 12021 Page 112 37 department for fire incidents. The responding agency, after notifying dispatch that they are en route, will switch to the requesting agency's dispatch channel and advise the IC they are in route. b. The responding agency will communicate with the IC unless advised otherwise. c. Radio traffic will be kept to a minimum. d. Clear text will be used at all times. IV. FIRE INCIDENT REPORTING Each agency shall be responsible for reporting the incident in accordance with their department policy and procedures, V. REVISIONS The Operational Plan shall be cooperatively developed, reviewed annually and become part of the Automatic Aid Agreement upon consent of the agencies and execution by the City Manager for the City of Seward and President of the Lowell Point Community Council. APPROVED: CITY OF SEWARD FIRE DEPARTMENT DEPARTMENT By: Clinton Crites, Fire Chief Date: CITY OF SEWARD By: Janette Bower, City Manager Date: ATTEST: By: Brenda Ballou, City Clerk Efate: LOWELL POINT VOLUNTEER FIRE By: Karl Van Buskirk, Fire Chief Date: ej16-0.�Z-_Zd7- f CO ITY c.�- i� �tc.a. ��w., bµa {u ✓�. Lowell Point Community Council President Date:1�' �2( -r SFD & LPVFD Automatic Aid Operational Plan / 2021 Page 212 38 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENGAGE THE CITY' S ON -CALL ENGINEERING FIRM, R&M CONSULTANTS, TO CONDUCT AN ENVIRONMENTAL SITE ASSESSMENT (ESA) AND LIMITED SITE INVESTIGATION (LSI) OF THE CITY -OWNED PUBLIC WORKS FACILITY LOCATED AT 434 SIXTH AVENUE IN AN AMOUNT NOT TO EXCEED $32,587 WHEREAS, the City of Seward wants to assess the environmental condition of the City - owned Public Works Department facility located at 434 Sixth Avenue, Kenai Peninsula Borough parcel numbers 14817004 and 14817005, for potential future sale; and WHEREAS, the Environmental Site Assessment (ESA) — Phase I process is designed to support maintaining Landowner Liability Protection (LLP) provisions of the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) by evaluating the property for Recognized Environmental Conditions resulting from past or current land use; and WHEREAS, based on the potential Recognized Environmental Conditions, a Phase II ESA: Limited Site Investigation (LSI) will be performed; and WHEREAS, it is in the public's best interest to engage the services of the City's on - call engineering firm, R&M Consultants, to conduct a Phase 1 and Phase 2 Environmental Site Assessment, and deliver a Phase I ESA Report and a Phase II ESA LSI Report. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to engage the services of the City's on - call engineering firm, R&M Consultants, to conduct a Phase 1 and Phase 2 Environmental Site Assessment, and deliver a Phase I ESA Report and a Phase II ESA LSI Report, for the City - owned Public Works Department facility located at 434 Sixth Avenue, for an amount not to exceed $32,587. Section 2. No appropriation is necessary, and funding in the amount of $32,587 will be split equally between the City Shop, Streets, Water and Wastewater contracted services in the amount of $8,146.75 from the current budgets. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of July, 2021. 39 City Council Agenda Statement Meeting Date: July 12, 2021 To: City Council Through: Janette Bower, City Manager From: Doug Schoessler, Public Works Director Agenda Item: Environmental Site Investigation for Public Works and Shop Location __.. BACKGROUND & JUSTIFICATION: The City of Seward wishes to conduct a new, current, environmental soils investigation of the Public Works location on 6`h Ave to assess soil conditions in order to prepare for future sale of lots at this location. A qualified, experienced firm will conduct the Phase I and Phase II assessments this summer and fall and provide reports of their findings. This information will help us to move forward toward making this property available once we move Public Works to a new location. We contacted our on -call engineering firm (R&M Consultants) and they provided us a written scope of work and cost to complete the environmental investigation in a timely manner for a not to exceed amount of $32,587 and are only waiting for a "notice to proceed". CONSISTENCY CHECKLIST: Yes No NIA 1. Comprehensive Plan: 3.2_ 1. 2 expand year-round housing X 2. Strategic Plan: Growth Mgmt and Land use pg3, X 3. Other (list). Council request to move forward to relocate Public Works X FISCAL NOTE: No financial impact since it will be equally split between the City Shop Department, Streets Department, Water General Department and Wastewater Generai Department in an amount not to exceed $8,146.75 per department. Approved by Finance Department: ATTORNEY REVIEW: Yes No Not Applicable X RECOMMENDATION: City Council authorize the City Manager to enter into a contract with R&M Consultants to conduct an environmental site assessment of the City Public Works property on 6'� Avenue. for an amount not -to - exceed $32,587. Res2021-075 Cre] iz March 2021 R&M No. ES-oo Doug Schoessler City of Seward PO Box 167 Seward, Alaska 99664 via e-mail: doug@cityofseward.net RE: Phase I ESA and Phase II Limited Site Investigation: City of Seward Shop Dear Mr. Schoessler: R&M Consultants, Inc. (R&M) appreciates the opportunity to provide this estimate for the above referenced work. Our Earth Sciences Department consists of geologists, geotechnical engineers, and environmental specialists with extensive experience evaluating environmental site conditions as well as the regulations and standards that outline Phase I Environmental Site Assessment (ESA) and Phase II ESAs. The scope of work and fee estimate provided herein is based on our phone conversation on 4 March 2021. SCOPE OF WORK PhaseIESA We understand that the City of Seward wants to assess the environmental condition of Kenai Peninsula Borough parcel number 14817005 located at 434 Sixth Avenue (Subject Property) in Seward, Alaska for potential sale. To support this goal, the City of Seward has requested that a Phase I ESA be prepared for the Subject Property. Phase I ESAs will be prepared according to ASTM E 1527 (current) to satisfy the all appropriate inquires (AAI) rule ofthe Comprehensive Environmental Response, Compensation and Liability Act (CERCLA). The Phase I ESA process is designed to support maintaining Landowner Liability Protection (LLP) provisions of CERCLA by evaluating the Subject Property for recognized environmental conditions (REC) resulting from past or current land use. Our assessment would begin with desktop research along with a site visit of the Subject Property in accordance with ASTM procedures followed by preparation of a report of our findings. Desktop research includes review of regulatory databases and records, environmental liens, activity and use limitations, physical setting sources (mapping and aerial photography), state and local agency records (i.e. fire department, health department, city planning or development agencies, utilities, etc.), historical use records, and conducting interviews. To meet ASTM guidelines, records that are readily ascertainable within a reasonable time or cost will be reviewed. A User Ouestionnaire must be completed by the Phase I ESA "User" (City of Seward) to the best of their knowledge for a Phase i ESA to be AAI compliant and to maintain LLP provisions of CERCLA. The wording and format of this questionnaire are directly from the ASTM E 1527 standard. The site visit allows evaluation of potential RECs identified by initial desktop research based on observations of the current environmental condition of the Subject Property. A site visit includes visual assessment of existing structures and current land use to evaluate if evidence suggests potential release of petroleum or other hazardous substance to soil or groundwater. A Phase I ESA does not include invasive testing such as, but not limited to, to Mr. Schoessler 12 March 2021 Page 2 of 3 drilling, test pitting, or building material testing (asbestos or lead). This site visit will be combined with the Phase II LSI investigation field work. The report will include a discussion of the following: • Research and site visit methodology • Data gaps and failures (if applicable) • Records review, • Interview with current users • ERIS report for each Subject Property (includes Chain of Title and Lien Search, historical topographic maps, and aerial photos) • Site visit observations including photographs • Assessment of potential environmental conditions • Recommendations/Findings Phase II ESA: Limited Site Investigation Based on past site use and history, a Phase I ESA is likely to determine that the Subject Property is affected by RECs. RECs may result from potential petroleum releases from the 1964 Earthquake and potential polychlorinated biphenyl (PCB) releases due to storage of electrical equipment with insulating oil containing PCBs. Additional RECs may be present and will be incorporated in the investigation plan. Based on the potential RECs, a Phase II ESA: Limited Site Investigation (LSI) will be performed as described below. Prior to planning the field investigation, a majority of the desktop research for the Phase I ESA will be initiated to inform test boring location. The Phase II ESA LSI field investigation will be combined with the Phase I ESA site visit. Based on potential RECs present for the Subject Property, up to three test borings will be advanced to investigate for the presence or absence of contamination. Test borings will be advanced to 25 feet below ground surface and up to two chemical samples will be collected from each test boring to test for potential contaminants. Chemical samples will be tested by an analytical laboratory for analytes consistent with the identified REC and ADEC Field Sampling Guidance. Potential analytical tests include, volatile organic compounds (VOC), gasoline - range organics (GRO), diesel -range organics (DRO), residual -range organics (RRO), PCBs, Resource Conservation and Recovery Act (RCRA) metals, polycyclic aromatic hydrocarbons (PAH), and ethylene dibromide (EDB). The cost estimate assumes all constituents will be tested for, but the actual test program will be adjusted based on preliminary project planning. Following the investigation, a report will be prepared that includes the following: • Summary of field investigation and data • Site conditions and investigation methodology • Analytical results • Recommendations/Findings • Site maps Ak Innovating Today for Alaska's Tomorrow 42 Mr. Schoessler 12 March 2021 Page 3 of 3 ASSUMPTIONS • City of Seward will provide right of entry to the Subject Property. • Contact information for City of Seward personnel familiar with the Subject Property will be provided to R&M. • City of Seward will complete a Phase 1 ESA User Questionnaire for the Subject Property. • Field investigation will be completed in a single field day. • Field work for both Phase I ESA and the Phase II ESA LSI will be combined into one trip. DELIVERABLES • Phase I ESA Report (1) • Phase II ESA LSI Report (1) FEE AND SCHEDULE This cost proposal is prepared in a Time and Material (T&M) Not to Exceed (NTE) basis as summarized in the following table. Task Cost Task 1: Phase I ESA $5,252 Task 2: LSI Field Activities $21,735 Task 3: LSI Reporting $5,600 Total Cost(T&M NTE) $32,587 R&M proposes to begin performing this work once the ground is clear of snow, assumed to be in late April to late May. The Phase I ESA report will be prepared within two weeks following the completion of field work, and the Phase 11 ESA LSI report will be prepared within two months following completion of field work (laboratory data can take two to four weeks to be completed). Please contact me should you have any questions regarding our proposal. Thankyou for reviewing our proposal; please contact me with any questions. Sincerely, R&M Consultants, Inc. Christopher D. Fell, CPG Senior Geologist A& Innovating Today for Alaska's Tomorrow 43 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO REPAIR THE CITY'S 2001 G740 VOLVO ROAD GRADER, VEHICLE #113, WITH CONSTRUCTION MACHINERY INDUSTRIAL (CMI) IN THE AMOUNT OF $62,190.41, PLUS A 15% CONTINGENCY, FOR A TOTAL AMOUNT NOT TO EXCEED $71,518.98, AND APPROPRIATING FUNDS WHEREAS, the City's 2001 G740 Volvo Road Grader is an essential piece of equipment used by the Public Works Department; and WHEREAS, to continue providing the most cost-effective and highest level of service possible to the community, it is in the City's best interest to repair the road grader rather than purchase a new one; and WHEREAS, the road grader developed transmission problems that were not previously anticipated or budgeted; and WHEREAS, the Public Works Shop does not have the specialized equipment necessary to complete all the repairs; and WHEREAS, Seward City Code 6.10.120(b) allows the City to utilize a specific product or professional services which can only be furnished by a single dealer; and WHEREAS, Construction Machinery Industrial (CMI), the only Volvo dealer in state, provided an estimate of $62,190.41 to repair the City's 2001 G740 Volvo Road Grader; and WHEREAS, there is an additional 15% contingency included, which brings the total amount to $71,518.98; and WHEREAS, the amount of $10,000 will be returned to the City as long as the transmission core is sufficient for rebuild. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to repair the City's 2001 G740 Volvo Road Grader, Vehicle 9113, in the estimated amount of $62,190.41, plus a 15% contingency. Section 2. The Seward City Council finds it is in the public's best interest to sole source the repairs with Construction Machinery Industrial (CMI) as the only Volvo dealership in state who can perform the work. 44 CITY OF SEWARD, ALASKA RESOLUTION 2021-076 Section 3. Funding in the amount not to exceed $71,518.98 is hereby appropriated from the Motor Pool reserves account No. 03000-0000-3400, to Motor Pool Repair and Maintenance Account N. 03000-1310-7216. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of July, 2021. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor W City Council Agenda Statement Meeting Date: July I2, 2021 To: City Council Through: Janette Bower, City Manager From: Doug Schoessler, Public Works Director Agenda Item: Sole Source request for 2001 G740 Volvo Road Grader Repair BACKGROUND & JUSTIFICATION: It has been determined that the 2001 G740 Volvo Road Grader currently used by the Public Works Department needs major repairs. These transmission problems were not expected or budgeted for in the 2021 Budget. The Public Works Shop does not have the equipment to complete all of these repairs and recommends that it be repaired sole source by the only Volvo dealer in -state, Construction Machinery Industrial, LLC (CMI) in Anchorage. It will be necessary to remove and replace the transmission as well as other needed repairs that can be done while it is apart. The estimated cost of repairs was quoted by CMI at $62,190.41. (See Attached). There is a core charge for the old transmission of $10,000 included. We will receive that credit back as long as the core is good for rebuild. Due to the specific nature of the parts and repairs, and per Seward City Code 6.40.120(5) allowing for the purchase of specialized products and professional service which can only be furnished by a single dealer, or which have a uniform published price, staff feels it is in the City's best interest to sole source the to CMI in Anchorage as they are the closest authorized Volvo maintenance shop. INTENT: The intent is to repair the 2001 G740 Volvo Road Grader to a dependable condition. The work will be performed by certified Volvo mechanic's at CMI located in Anchorage, Alaska. This will extend the life of this 2001 Road Grader by 4-5 years in leu of replacement, new grader value near $450,000. CONSISTENCY CHECKLIST: Yes No N/A 1' Comprehensive Plan: 1.3.3 Public Facilities and Services 2.2.4 fundingfor repair of infrastructure. X 2. Strategic Plan: Pg. 4 Transportation Facilities X 3. Other: X Ell FISCAL NOTE: The City has received an estimate of $62,190.41 for repair of the Volvo road grader from CMI. Funding for the repair in the amount not to exceed $71,518.98 (estimate plus 15% contingency) is to be appropriated from Motor Pool reserves account No. 03000-0000-3400, to the Motor Pool Repair and Maintenance Account No. 03000-1310-7216. The need for these repairs was unforeseen and therefore funding was not included in the budget. Q Approved by Finance Department: ATTORNEY REVIEW: Yes No Not Applicable X RECOMMENDATION: City Council approve Resolution 2021-076, authorizing the expenditure of $62,190.41for the repairs of the 2001 G740 Volvo Road Grader by, CMI. 47 Construction Machinery Estimate Industrial 5400 Homer Drive Anchorage, AK 99518 907-563-3822 Number Date 330076 06/24/2021 Location Status ANC Needs Est. Customer PO Invoice 2516 Bill To Customer Machine CITY OF SEWARD [439848] CITY OF SEWARD [439848] Stock #: 253733 P 0 BOX 167 P 0 BOX 167 Make/Model: VOLVO G740 SEWARD, AK 99664 SEWARD, AK 99664 SIN: X033198X 907-224-3331 (company) 907-224-3331 (company) Description: GRADER Total hours as of 06/24/2021: 5796 Notes INSPECT MACHINE FOR DISCREPANCIES TROUBLESHOOT MACHINE RUNABILITY TROUBLESHOOT PARKING BRAKE CONTACT MIKE @ 224-4095 Jobs Customer Approval 1 INSPECT MACHINE FOR DISCREPANCIES - PROVIDE Estimated Cost ESTIMATE FOR REPAIR Parts: $0.00 ❑ Yes [-]No Work Requested LABOR $900.00 Subtotal: $900.00 Initial: INSPECT MACHINE FOR DISCREPANCIES AND SERVICE REQUIRED - PROVIDE ESTIMATE FOR REPAIR ADDITIONAL PARTS AND LABOR MAY BE REQUIRED TO COMPLETE REPAIRS Customer Approval 12 TROUBLESHOOT MACHINE RUNABILITY Estimated Cost Work Requested Parts: $0.00 [--]Yes ❑ No TROUBLESHOOT MACHINE RUNABILITY ISSUE - PROVIDE ESTIMATE FOR LABOR $900.00 REPAIR Subtotal: $900.00 Initial: ADDITIONAL LABOR MAY BE REQUIRED TO COMPLETE DIAGNOSIS ADDITIONAL LABOR AND PARTS MAY BE REQUIRED TO COMPLETE REPAIR Customer Approval 3 TROUBLESHOOT PARKING BRAKE ISSUE Estimated Cost Work Requested Parts: $0.00 ❑ Yes ❑ No TROUBLESHOOT PARKING BRAKE INOP LABOR $600.00 Subtotal: $600.00 Initial: Customer Approval 4 REPLACE TRANSMISSION Estimated Cost Work Requested Parts: $30,750.00 ❑ Yes ❑ No REMOVE AND REPLACE TRANSMISSION LABOR $12,000.00 Generated 06/25/2021 at 08:06.30 by Shannon Hewlett 48 Page 1 / 5 Construction Machinery Industrial 5400 Honer Drive Anchorage, AK 99518 907-563-3822 Number Date 330076 06/24/2021 Location Status ANC Needs Est. Customer PCB Invoice 2516 Initial: ADDITIONAL PARTS AND LABOR MAY BE REQUIRED GIVEN BOLTS Subtotal: $42,750.00 BREAK/SEIZED ETC Parts Invoice 764456 Part No. Description Qty List Ext NOTE 1 YEAR 2000 HOUR WARRANTY 1.00 $0.00 $0.00 FOB:FACTORY 89225RX TRANSMISSION 1.00 $20,750.00 $20,750.00 89225RXC CORE CHARGE 1.00 $10,000.00 $10,000,00 Customer Approval 5 REPLACE PARKS NG R.Rr,IXE CABLE Estimated Cost Work Requested Parts: $454.42 ❑ Yes ❑ No REPLACE PARKING BRAKE CABLE LABOR $600.00 Initial: Parts Subtotal: $1,054.42 Invoice 762974 F Part No. Description Qty List Ext 1 016066 CABLE 1.00 $454.42 $454.42 Customer Approval 8 RF1=LACE BOTH FI OH7 WHEEL SEALS Estimated Cost Work Requested Parts: $32.80 ❑ Yes ❑ No REPLACE BOTH FRONT WHEEL SEALS - FOUND LEAKING LABOR $1,200.00 Initial parts Subtotal: $1,232.80 Invoice 764460 Part No. Description Qty List Ext 24947 SEAL 2.00 $16.40 $32.80 CusLamer ALir oval 7 REPLACE PINS AND RE SHIM CIRCLE LIFT CYLINDERS Estimated Cost - BOTH LOOSE Parts: $77.19 ❑ Yes ❑ No Work Requested LABOR $1,200,00 Subtotal: $1,277.19 Initial: REPLACE CIRCLE LIFT CYLINDER PINS AND RE SHIM - EXCESSIVE PLAY FOUND Parts Invoice 764471 Part No. Description Qty List Ext 80762 BUSHING 1,00 $77.19 $77.19 Customer Approval 8 CIRCLE IS VERY LOOSE - REPLACE BUSHINGS AND RE Estimated Cost SHIM Parts: $1,659.34 ❑ Yes ❑ No Work Requested LABOR $1,200.00 Subtotal: $2,859.34 REPLACE BUSHINGS AND ADJUST SHIMS AT CIRCLE - FOUND WITH Generated 06/2512021 at 08:06:30 by Shannon Hewlett 49 Page 2 / 5 Construction Machinery Estimate Industrial 5400 Homer Drive Anchorage, AK 99518 907-563-3822 Number Date 330076 06/24/2021 Location Status ANC Needs Est. Customer PO Invoice 2516 Initial: EXCESSIVE PLAY Parts Invoice 764476 Part No. Description Qty List Ext 58978 GUIDE PLATE 3.00 $358.93 $1,076,79 69781 WEAR PLATE 3.00 $154.28 $462.84 87022 WEAR PLATE 1,00 $119.71 $119.71 Customer-kpproval 9 MGALBO,�%Rl) 1-00SE - REPLACE BUSHINGS AND RE Estimated Cost SHIM Parts: $472.44 ❑ Yes ❑ No Work Requested LABOR $1,200.00 Subtotal: $1,672.44 Initial: REPLACE BUSHINGS AND RE SHIM MOALBOARD - FOUND WITH EXCESSIVE PLAY Parts Invoice 764462 Part No. Description Qty List Ext 22150 SHIM 2.00 $38.24 $76.48 22151 SHIM 2.00 $37.30 $74.60 22152 SHIM 2.00 $56.20 $112.40 22153 SHIM 2.00 $104.48 $208.96 Customer Approval 10 REPLACE PINS AND COUPLER FOR BLADE SIDE Estimated Cost SHIFT Parts: $6,244.22 ❑ Yes ❑ No Work Requested LABOR $900.00 Subtotal: $7,144.22 Initial: REPLACE PINS AND COUPLER FOR BLADE SIDE SHIF Parts Invoice 764466 Part No. Description Qty List Ext 18C1234 PIN 5.00 $215.50 $1,077.50 18C1018 PIN 4.00 $129.90 $519.60 80961 PISTON ROD 5,00 $921.91 $4,609.55 5OA-164OZI HEXAGON SCREW 2.00 $12.94 $25.88 50A-1632ZI HEXAGON SCREW 1.00 $11.69 $11.69 Custarne.,� Pkpproval 11 TROUBLESHOOT CAB LIGHTS IN50P Estimated Cost Work Requested Parts: $0.00 ❑ Yes ❑ No TROUBLESHOOT CAB LIGHTS INOP LABOR $600.00 Subtotal: $600.00 Initial: ADDITIONAL PARTS AND LABOR MAY BE REQUIRED TO REPAIR Generated 0612512021 at 08:06:30 by Shannon Hewlett 50 Page 3 / 5 Construction Machinery Estimate Industrial 5400 Homer Drive Anchorage, AK 99518 907-563-3822 Number Date 330076 06/24/2021 Location Status ANC Needs Est. Customer PO Invoice 2516 Customer Approval 12 TROUBLESHOOT TACHOMETER - INOP Estimated Cost Work Requested Parts: $0.00 ❑ Yes ❑ No TACHOMETER INOPERATIVE - TROUBLESHOOT LABOR $300.00 Subtotal: $300.00 Initial: ADDITIONAL PARTS AND LABOR MAY BE REQUIRED TO COMPLETE REPAIR Customer Approval 13 TROUBLESHOOT ENGINE TEMP LIGHT ALWAYS ON Estimated Cost Work Requested Parts: $0.00 ❑ Yes ❑ No TROUBLESHOOT ENGINE TEMP LIGHT ALWAYS ON LABOR $300,00 Subtotal: $300.00 Initial: ADDITIONAL PARTS AND LABOR MAY BE REQUIRED TO COMPLETE REPAIR Customer Approval 14 REPAIR CONSOLE LOCK IN CAB Estimated Cost Work Requested Parts: $0.00 ❑ Yes ❑ No REPAIR CONSOLE LOCK IN CAB LABOR $600.00 Subtotal: $600.00 Initial: ADDITIONAL PARTS AND LABOR MAY BE REQUIRED UPON INSPECTION/DISASSEMBLY Customer Approval SERVICE MANUAL REQUIRED AND JOB HAZARD Estimated Cost ANALYSIS FORM (JHA) Parts: $0.00 []Yes []No Work Requested LABOR $0.00 Initial: Technicians assigned to this work order must have a copy of the Service Manual Associated with the make and model of the equipment to be worked on. Prior to Subtotal: $0.00 commencing any work the technician will have read and understood safety concerns and recommended procedures by manufacturer for the tasks associated with the work to be performed. Is a Job Hazard Analysis Form (JHA) required for the tasks on this WO? YES or NO Total: $62,190.41 Estimated Credit Card Surcharge: $1, 554.76 2.5% surcharge on all VISA and MASTERCARD payments Terms: Net 30 days; except for equipment invoices, which are due upon receipt. Returns: Authorized within 30 days of invoice date, with a minimum of 15% restocking charge plus return freight. Non -Returnable items include; hoses, gaskets, seals, electrical, & opened kits. Service charge of 1 % per month assessed on all past due accounts. Generated 06/25/2021 at 08:06:30 by Shannon Hewlett 51 Page 4 / 5 Construction Machinery Estimate Industrial 5400 Homer Drive Anchorage, AK 99518 90 i-563-3822 nrttilruriinn \�arhinary Ind��clria 1, I. I f- Authorized Signer: Number Date 330076 06/24/2021 Location Status ANC Needs Est. Customer PO Invoice 2516 Generated 0612512021 at 08:06:30 by Shannon Hewlett 52 Page 5 / 5 Sponsored by: City Clerk CITY OF SEWARD, ALASKA RESOLUTION 2021-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF AGREEMENT (MOA) WITH THE KENAI PENINSULA BOROUGH FOR THE CO -ADMINISTRATION OF MUNICIPAL ELECTIONS, AND AUTHORIZING THE MAYOR TO SIGN KENAI PENINSULA BOROUGH JOINT RESOLUTION 2021-001 WHEREAS, each year, the city clerk collaborates with the borough clerk's office to cooperatively administer the annual regular municipal election; and WHEREAS, historically, the borough clerk furnishes voting equipment, programming and testing services, voter pamphlet production and distribution, election board training, ballot printing, and absentee in -person voting for city residents; and WHEREAS, in exchange, the city clerk secures the locations for election board training and election day, provides staff for absentee in -person voting for all borough ballots for the two weeks prior to election day, assists with securing election board workers, and furnishes candidate information and proposition language for the city ballot; and WHEREAS, the costs incurred for the election board workers has historically been split 50/50 between the city and the borough because election day activities involve both city and borough ballots; and WHEREAS, this arrangement between the city and borough has been conducted cooperatively and satisfactorily for many years; and WHEREAS, the purpose of this MOA is to memorialize election activities, in keeping with past practices, and to establish fair, predictable, and equitable costs, responsibilities, and distributions of work for both offices; and WHEREAS, the Kenai Peninsula Borough Assembly approved KPB Joint Resolution 2021-001 on July 6, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into the Memorandum of Agreement (MOA) for Municipal Elections between the City of Seward and the Kenai Peninsula Borough in substantial form as attached herein. Section 2. The Seward City Council hereby authorizes Mayor Terry to sign Kenai Peninsula 53 CITY OF SEWARD, ALASKA RESOLUTION 2021-077 Borough Joint Resolution 2021-001 for the purpose of intergovernmental administration of borough and city elections. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of July, 2021. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 54 Meeting Date: July 12, 2021 To: City Council From: Brenda BalIou, City Clerk Agenda Item: MOA with KPB for Elections BACKGROUND & JUSTIFICATION: The Kenai Peninsula Borough and the City of Seward work cooperatively to administer elections, and the collaboration is very effective for providing safe and secure elections in the most efficient and cost-effective way possible. The city does not own its own election equipment, outside of the voting booths, and must rely upon the borough or state to furnish the actual voting machines. The proposed MOA is not anticipated by the city clerk to have a substantial effect on the budget. INTENT: Enter into a cooperative agreement with the Kenai Peninsula Borough to formalize cost -sharing for elections. CONSISTENCY CHECKLIST: 1. Comprehensive Plan (document source here): 2. Strategic Plan (document source here): Yes No N/A 3. I Other (list): FISCAL NOTE: N'; Approved by Finance De artment: ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve Resolution 2021-077 to enter a Memorandum of Agreement between the City of Seward and the Kenai Peninsula Borough for elections. 611 Memorandum of Agreement Between Kenai Peninsula Borough and the Cities of Kenai, Homer, Seldovia, Seward, and Soldotna For the Intergovernmental Administration of Borough and City Municipal Elections This Memorandum of Agreement (hereinafter the "Agreement") is by and between the Kenai Peninsula Borough, whose address is 144 North Binkley Street, Soldotna, AK 99669, (hereinafter "Borough") and the participating Cities of Kenai, Homer, Seldovia, Seward, and Soldotna (hereinafter "Cities," or "City") whose addresses are included on the signatory page below, for the purpose of intergovernmental administration of the Borough and the Cities' local municipal elections (hereinafter "municipal elections"). WHEREAS, Article X, Section 13 of the Alaska Constitution authorizes local government to enter into agreements for the cooperative or j oint administration of any function or power, unless otherwise prohibited by law or charter; and WHEREAS, AS 29.35.010(13) provides authority for the Borough to enter into intergovernmental cooperative agreements for the joint administration of a borough function or power; and WHEREAS, historically the borough and five (5) of the cities within the borough (Homer, Kenai, Seldovia, Seward, and Soldotna) have collaborated on the administration of the annual regular municipal election; and WHEREAS, the Borough and the Cities share a common goal and find that it serves public interest to work together to minimize costs, increase efficiencies and to ensure municipal elections are conducted in a fair and consistent way throughout the borough; and WHEREAS, the parties hereto wish to memorialize past practices and understandings through this written document which shall constitute their specific agreement on terms and conditions related to roles, responsibilities, permissions and fees associated with the Borough's administration of municipal elections; THE PARTIES THEREFORE AGREE, in consideration of the mutual promises contained in this Agreement and the services and fees provided, as set forth below: 1. PURPOSE AND INTENT This Agreement is established and entered into between the parties for the purpose of jointly administering municipal elections. This Agreement contemplates basic and core election services for municipal elections, including special elections. The Borough Clerk's Office will be primarily responsible for providing the basic and core election services as set out below. The Cities agree to pay the Borough for reasonable costs related to the election services pursuant to the fee schedule established below, or as amended by mutual written agreement of the parties. In -line with current and past practices, the Borough's Clerk's Office will collaborate with the City Clerk's Offices regarding administration of municipal elections. MEMORANDUM OF AGREEMENT— LOCAL ELECTIONS Page*of 11 2. BOROUGH'S OBLIGATIONS a. Election and Ballot Programming: i. The Borough Clerk's Office will program the election(s) and ballot(s) for all regular and special municipal elections. ii. Each City will pay an administration fee for this service as set out in Section 3 below. Each City will provide final approval of ballot proofs to the Borough Clerk's Office. iii. Ballots shall be delivered to each City at least 15 days before each regular election and at least 10 days before each special or runoff election. b. Logic and Accuracy Testing i. The Borough Clerk's Office will ensure all ballots and equipment is tested and set for municipal elections. ii. Each City will pay an administration fee for this service as set out in Section 3 below. iii. Copies of the logic and accuracy testing will be provided to each City. c. Voter Pamphlet— to include Borough and Cities candidates and issues i. The Borough Clerk's Office will provide the Cities forms for candidate and ballot propositions submissions, and sample ballots, to be included in the Information Brochure (aka Voter Pamphlet). The completed forms will be submitted to the Borough Clerk's Office camera ready. ii. Each City will pay an administration fee for this service as set out in Section 3 below. d. Shared services for absentee voting i. The Borough Clerk's Office will open an absentee voting site two weeks prior to the regular election and provide for absentee voters to have access to borough and city ballots for all precincts within the borough. ii. This is an in -kind service; there is no administrative charge for this service. e. Election worker recruitment, training, and administration i. The Borough Clerk's Office will, in collaboration with each City, recruit, train, and provide for administration of all shared election workers, to include election judges, election officials, canvass board, election board, and any other similar terms in City or Borough codes referring to election workers. Election workers hired for a regular municipal election will be considered temporary employees of the Borough. ii. Each City will pay or cause to be paid an administration fee for this service as set out in Section 3 below. iii. For the purposes of Workers' Compensation and all other employment related matters Election Workers shall be considered temporary employees of the Borough. iv. Because City of Seldovia is within the Seldovia/Kachemak Bay voting precinct which is a by mail precinct for the borough, the Borough Clerk's MEMORANDUM OF AGREEMENT— LOCAL ELECTIONS Page?_7of 11 Office will only be responsible for hiring an absentee voting official to work on Seldovia/Kachemak elections. f. Equipment delivery and storage i. The Borough Clerk's Office will provide for all necessary election equipment to be delivered to polling sites and absentee voting stations, unless specific arrangements are otherwise made with individual cities. g. Precinct/Polling Site Rental i. In the event a polling site requires a rental charge, the KPB will handle all aspects of securing the site for use. ii. Each City will pay an administration fee for this service as set out in Section 3 below. h. Special elections support i. Section 2(a) through (g) above do not apply to City special elections. ii. Unless specific arrangements are otherwise made with individual cities, the Borough Clerk's Office will program ballots, provide logic and accuracy testing, and provide for use of Borough election equipment for the City's special election which will include print ready artwork to printer, ballot tabulator, ADA compliant tablet, ballot printer, and ballot box per precinct for special elections conducted by a City. iii. Each City will pay an administration fee for this service as set out in Section 3 below. The Borough will not provide for an absentee voting site for special elections conducted by a City. Each City will pick up the Borough election equipment that it will use in its special election. 3. CITIES OBLIGATIONS AND FEES a. The Cities' respective Clerk's Office will open an absentee voting site two weeks prior to the regular election and provide for absentee voters to have access to borough ballots for precincts within or near the city limits. Except that it is understood City of Soldotna and the KPB will share an absentee voting site at the Borough Administration Building located at 144 N. Binkley Street. b. The Cities' respective Clerk's Office will provide all candidate information and proposition language in order to accommodate timelines for ballot programming and voter pamphlet information. c. By signing this Agreement, Cities consent to the following fee schedule: Service Cost Description Ballot Programming $500 per regular See description of services in election 2(a) above. Logic and Accuracy $100 per regular See description of services in Testing election 2(b) above. Voter Pamphlet $100 per page See description of services in 2 c above. MEMORANDUM OF AGREEMENT —LOCAL ELECTIONS Page?8of 11 Shared services for No charge, in kind See description of services in absentee voting service provided 2(d) above. Election worker 50% of wages and Wages are based on the current recruitment, training, employer's share of election worker hourly rate as set and administration FICA for all election by the Division of Elections officials working at polling locations See description of services in within city's 2(e) above. jurisdiction. Equipment delivery and No charge See description of services in storage 2(f) above. Precinct rental or lease 50150, with a See description of services in fees maximum charge to 2(g) above. the city of $50 if charged by the site City's Special Elections $1500 flat rate See description of services in 2(h) above. 4. ELECTION WEBPAGES AND LOCAL INFORMATION The parties agree that the Borough and each City shall continue to maintain, with each party continuing to bear respective associated costs, its own election webpage and other information items regarding municipal elections. 5. WITHDRAWAL a. If the Borough or a City wants to withdraw from agreement They must provide 4 months' written notice. b. The Borough or a City cannot cancel or terminate this agreement within 90 days of the regular municipal election. 6. TERM OF AGREEMENT This Agreement shall be in effect for five (5) years beginning , 2021 and terminating , 2026. This Agreement is eligible for two (2) 5-year renewals by mutual written consent of the parties. MEMORANDUM OF AGREEMENT— LOCAL ELECTIONS Pageb%of 11 7. CITY AND KPB CODE AND STATE LAW This Agreement does not supersede any City or KPB code or state law. If a provision of this Agreement conflicts with KPB or City code or state law, the respective code and state law controls. 8. WORKERS' COMPENSATION; LIABILITY INSURANCE Each Party shall be responsible for the purchase and maintenance of minimum insurance coverage as specified in paragraphs (a) and (b) of this section. Insurance coverage shall be in acceptable form, and for the amounts specified by the Borough, or as required by law, whichever is greater. Insurance coverage shall remain in effect for the life of this Agreement, and any extensions thereto. This insurance shall be primary. a. Commercial general/automobile liability insurance of not less than $1,000,000 combined single limit bodily injury and property damage per occurrence. b. Worker's Compensation and Employer's Liability insurance shall be provided for all employees and volunteers as per Alaska State Statutes. 9. DEFAULT Failure of either party to fully perform its obligations under the terms of this Agreement will constitute a default. If default is not cured, within 30 days, by full performance under this Agreement, then the non -defaulting party may immediately terminate the Agreement by delivering written notice to the defaulting party. 10. AMENDMENT OF AGREEMENT This Agreement may only be modified or amended by written agreement of the parties. II. COUNTERPARTS; ELECTRONIC SIGNATURE This Agreement may be executed in counterparts and may be executed by way of facsimile or electronic signature in compliance with AS 09.80, each of which when so executed shall constitute an original and all of which together shall constitute one and the same instrument. 12. ENTIRE AGREEMENT This Agreement constitutes the entire agreement between the parties. There are no other understandings or agreements between the parties, either oral or memorialized in writing regarding the matters addressed in this Agreement. The parties may not amend this Agreement unless agreed to in writing with both parties signing through their authorized representatives. MEMORANDUM OF AGREEMENT— LOCAL ELECTIONS Page&of 11 13. SAVINGS CLAUSE If any provision of this Agreement shall be invalidated on any ground by any court of competent jurisdiction, then the invalidated provision shall remain in force and effect only to the extent not invalidated and the remainder of this Agreement shall not be affected thereby and shall remain in full force and effect. 14. OBLIGATIONS All of the Borough's and the Cities obligations as specified in Sections 1 and 2 are subject to lawful appropriations, if necessary, for the specific purpose of carrying out the Borough and City's obligations. KENAI PENINSULA BOROUGH 144 N BINKLEY STREET SOLDOTNA, AK 99669 By: Charlie Pierce, Mayor Date: ATTEST: Johni Blankenship, Borough Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Sean Kelley, Deputy Borough Attorney MEMORANDUM OF AGREEMENT— LOCAL ELECTIONS PageAof 11 CITY OF KENAI 210 FIDALGO AVE. KENAI, AK 99611 By: Paul Ostrander, City Manager ATTEST: Jamie Heinz, City Clerk MEMORANDUM OF AGREEMENT— LOCAL ELECTIONS PageF2of 11 CITY OF HOMER 491 E. PIONEER AVE. HOMER, AK 99603 By: Rob Dumouchel, City Manager Date: ATTEST: Melissa Jacobsen, City Clerk MEMORANDUM OF AGREEMENT— LOCAL ELECTIONS Page&!3of 11 CITY OF SELDOVIA PO DRAWER B SELDOVIA, AK 99663 By: , City Manager Date: ATTEST: Heidi Geagel, City Clerk MEMORANDUM OF AGREEMENT— LOCAL ELECTIONS Pageb%of 11 CITY OF SEWARD PO BOX 167 SEWARD, AK 99664 By: , City Manager Date: ATTEST: Brenda Ballou, City Clerk MEMORANDUM OF AGREEMENT— LOCAL ELECTIONS Page 19 of 11 CITY OF SOLDOTNA 177 N BIRCH ST. SOLDOTNA, AK 99669 By: Stephanie Queen, City Manager Date: ATTEST: Shellie Saner, City Clerk MEMORANDUM OF AGREEMENT— LOCAL ELECTIONS Page JA of 11 KENAI PENINSULA BOROUGH CITY OF HOMER CITY OF KENAI CITY OF SELDOVIA CITY OF SEWARD CITY OF SOLDOTNA JOINT RESOLUTION NO.2021-001 A JOINT RESOLUTION OF THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH AND COUNCILS OF THE CITIES OF HOMER, KENAI, SELDOVIA, SEWARD AND SOLDOTNA RESPECTIVELY, FOR THE PURPOSE OF INTERGOVERNMENTAL ADMINISTRATION OF BOROUGH AND CITY ELECTIONS WHEREAS, Article X, Section 13 of the Alaska Constitution authorizes local government to enter into agreements for the cooperative or joint administration of any function or power, unless otherwise prohibited by law or charter; and WHEREAS, AS 29.35.010(13) provides authority for the Borough to enter into intergovernmental cooperative agreements for the joint administration of a borough function or power; and WHEREAS, historically the borough and five (5) of the cities within the borough (Homer, Kenai, Seldovia, Seward, and Soldotna) have collaborated on the administration of the annual regular municipal election; and WHEREAS, the Borough and the Cities share a common goal and find that it serves public interest to work together to minimize costs, increase efficiencies and to ensure municipal elections are conducted in a fair and consistent way throughout the borough; NOW, THEREFORE, BE IT RESOLVED BY THE KENAI PENINSULA BOROUGH ASSEMBLY AND THE COUNCILS OF THE CITY OF HOMER, CITY OF KENAI, CITY OF SELDOVIA, CITY OF SEWARD AND CITY OF SOLDOTNA: SECTION 1. That the borough administration and administrations for the Cities of Homer, Kenai, Seldovia, Seward, and Soldotna respectively are authorized, upon approval of this resolution by the borough assembly and respective councils for each city, to execute a Memorandum of Agreement substantially in the form of the attached agreement, for the purpose of intergovernmental administration of Borough and City Elections. SECTION 2. That this resolution takes effect immediately upon adoption of the Kenai Peninsula Borough Assembly and the City Councils of the City of Homer, City of Kenai, City of Seldovia, City of Seward and the City of Soldotna. Joint Resolution No. 2021-001 Page 1 of 3 67 APPROVED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS DAY OF , 2021. Brent Hibbert, Assembly President ATTEST: Johni Blankenship, MMC, Borough Clerk APPROVED BY THE COUNCIL OF THE CITY OF HOMER THIS DAY OF , 2021. Ken Castner, Mayor ATTEST: Melissa Jacobsen, MMC, City Clerk APPROVED BY THE COUNCIL OF THE CITY OF KENAI THIS DAY OF , 2021. Brian Gabriel Sr., Mayor ATTEST: Jamie Heinz, MMC, City Clerk APPROVED BY THE COUNCIL OF THE CITY OF SELDOVIA THIS DAY OF , 2021. ATTEST: Heidi Geagel, City Clerk Joint Resolution No. 2021-001 Page 2 of 3 Jeremiah Campbell, Mayor 68 APPROVED BY THE COUNCIL OF THE CITY OF SEWARD THIS DAY OF , 2021. Christy Terry, Mayor ATTEST: Brenda Ballou, MMC, City Clerk APPROVED BY THE COUNCIL OF THE CITY OF SOLDOTNA THIS DAY OF , 2021. ATTEST: Michelle M. Saner, MMC, City Clerk Paul Whitney, Mayor Joint Resolution No. 2021-001 Page 3 of 3 69 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH DAWSON CONSTRUCTION FOR THE DESIGN - BUILD OF THE SEWARD ANIMAL SHELTER PROJECT IN THE AMOUNT OF $1,755,000, PLUS A 10% CONTINGENCY, FOR A TOTAL AMOUNT NOT TO EXCEED $1,930,500, AND APPROPRIATING FUNDS WHEREAS, for a number of years, council, administration, and the community have made the City's Animal Shelter a priority; and WHEREAS, on May 29, 2018, Resolution 2018-049 authorized the creation of the Animal Shelter Relocation Fund; and WHEREAS, on September 24, 2018, Resolution 2018-080 approved 605 Sea Lion Avenue as the location for a new animal shelter; and WHEREAS, the current facility, located at 420 Sixth Avenue, is outdated and has outlived its useful capability; and WHEREAS, the current facility doesn't have enough space to adequately store food, medications, and supplies, or house the animals it serves; and WHEREAS, the current facility has no ability to quarantine sick animals from healthy ones, which can endanger the wellbeing of the entire facility; and WHEREAS, the current facility has no indoor, heated, or plumbed restroom facilities for employees or the public; instead, there is a portable toilet located in the front yard; and WHEREAS, the current facility has inadequate space for citizens considering adoption to allow interaction with animals inside the facility; and WHEREAS, the new Animal Shelter will meet standards set forth by the American Society for the Prevention of Cruelty to Animals; and WHEREAS, the new Animal Shelter will solve the above issues and serve the community of Seward for decades; and WHEREAS, the City received four proposals submittals which were scored by the City Manager, Assistant City Manager, Police Chief, Deputy Chief Police and Community Development Director; and 70 CITY OF SEWARD, ALASKA RESOLUTION 2021-078 WHEREAS, Dawson Construction scored the highest with 77 points, followed by F & W Construction Company, Inc., with 64.4 points, Criterion General with 56.5 points, and Boretide Construction with 44.1 points; and WHEREAS, Dawson Construction will perform the services as outlined in the proposal and within the attached contract for $1,755,000; and WHEREAS, there will be a 10% contingency included, to bring the total to $1,930,500. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract with Dawson Construction in substantially the form attached hereto for the Seward Animal Shelter Project Professional Services for Design -Build in the amount of $1,755,000 plus a 10% contingency, for a total amount not to exceed $1,930,500. Section 2. Funding in the amount of $1,000,000 is hereby appropriated from the general fund undesignated reserves account no. 01000-0000-3710-80015 to the animal shelter fund account no. 80015- 0000-3700-01000. Section 3. Funding in the amount of $930,500 is hereby appropriated from the proceeds received from the sale of municipal lands through December 31, 2021. In the event that municipal land sale proceeds do not reach $930,500 before December 31, 2021, any remaining portion of the $930,500 will be converted to an Interfund Loan from the Motor Pool Internal Service Fund to be repaid over a period of fifteen (15) years at an interest rate of 5%, in annual payments of approximately $65,000 per year. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of July, 2021. AYES: NOES: ABSENT: ABSTAIN: THE CITY OF SEWARD, ALASKA Christy Terry, Mayor VA City Council Agenda Statement Meeting Date: July 12, 2021 To: Seward City Council Through: Janette Bower, City Manager From: Alan Nickell, Police Chief Jackie C. Wilde, Community Development Director Agenda Item: Authorizing the City Manager to execute a contract with Dawson Construction for Design Build Services for the Seward Animal Shelter BACKGROUND & JUSTIFICATION: The City of Seward Community, Council and administration have made the City's Animal Shelter relocation a priority through Council action, administrative support and community input. Seward City Council passed Resolution 2018-049 which authorized the creation of the Animal Shelter relocation fund, Resolution 2018-080 which selected 605 Sea -Lion Avenue as the new Animal Shelter location as well as Resolutions 2018-094 and 095 which placed the Animal Shelter relocation on the City and State legislative priorities list in order to seek funding and support. City Code was also amended through Ordinance 2019-007 to allow for animal shelters within the Institutional Zoning District. The current building is outdated and has outlived its useful capabilities. The shelter doesn't have enough space to adequately store food, medications and supplies or house the animals it serves. Our current shelter has no ability to quarantine sick animals from healthy ones which can endanger the entire shelter facility. There is no indoor, heated, or plumbed restroom facility for employees and the public. The shelter currently utilizes a portable toilet located in the front of the yard and lacks proper ventilation. The construction of a new shelter in a new location will solve the above issues and serve the community of Seward for decades to come. The City issued an RFP for Design Build Services for the Animal Shelter project. The RFP was issued on May 11, 2021 and was published in ADN May 16 & 20, 2021 and the Seward Journal on May 13 & 20, 2021 for circulation. Submittals were accepted through the CIerk's Department with a deadline of June 11, 2021. Four proposals were properly submitted and scored as summarized below: Company Price — 50% Technical —15% �I Qualifications —15% Schedule _ 5% Project Management —15% Point Total 100 Dawson l 40 11.6 8.8 4.6 12.4 i 77.4 F & W 1 34.2 13.4 1 8.2 68.2 Criterion General 21 11.8 8.8 4.8 11.2 57.6 Boretide 28.2 8 3.6 2.4 6.2 48.4 rya Dawson Construction will perform the services as outlined in their RFP and within the attached contract for $1,755,000 with a 10 % contingency for a total of $1,930,500. INTENT: Execute a contract with Dawson Construction to perform services as proposed in their submittal and the attached contract. CONSISTENCY CHECKLIST: Yes,, No I N/A Comprehensive Plan: 2.2.7- Community Partnerships -Approve resolutions of support for endeavors and projects of various organizations and individuals which benefit the community 1. 2.2.9 -Public Safety -Identify & support an appropriate site for a new X animal control shelter. Improve the safety of city owned buildings 3.7.1.5 — Plan to relocate and rebuild selected facilities to improve compatibility with land uses and increase cost-effectiveness of services 2. Strategic PIan: f X 3. Other: X FISCAL NOTE: The animal shelter does not generate sufficient income to support debt service on a revenue bond. Therefore, the administration proposes funding this project as follows: 1) appropriate $1,000,000 from the General Fund undesignated reserves account no. 01000-0000-3710-80015 and 2) appropriate $930,500 from the proceeds received from the sale of municipal lands into the animal shelter fund account no. 80015- 0000-3700-01000. In the event that land sale proceeds do not reach $930,500 before 12/31/2021any remaining portion of the $930,500 will be converted to an interfund loan from the Motor Pool Internal Service Fund to be repaid over a period of fifteen (15) years at an interest rate of 5%, in annual payments of approximately $65,000 per year. Approved by Finance: ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve Resolution 2021- 078 authorizing the City Manager enter into a contract with Dawson Construction the design build of the animal shelter. 73 Professional Services Agreement for Seward Animal Shelter Design Build This AGREEMENT, made and entered into this day of June 2021 by and between the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough and organized under the laws of the State of Alaska, hereinafter referred to as the "City" and Dawson Construction. LLC), a Contractor authorized to do business in Alaska, with offices located in, Juneau, Alaska 99803 hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the City of Seward wishes to enter into a contract with an independent contractor / firm to design and build the Seward Animal Shelter and WHEREAS, in response to a request for a proposal, Dawson Construction, LLC submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner; and NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITION 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit A: Contractor's Proposal for Build and Design Services dated June 11, 2021 Exhibit B: Contractor's Certificate of Insurance Exhibit C: Contractor's Clarifications & Conditions 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the City in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "City" shall all mean the City of Seward, Alaska. 1.4 "Contracting Officer" shall mean Community Development Director, Jackie C. Wilde, and include any successor or authorized representative. 1.5 "Project" shall mean the Animal Shelter is owned by the City of Seward. - Dawson Construction- Seward Animal Shelter -2021- -Page 1 of 8- 74 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This Agreement shall remain in full force and effect until the Project has been completed and further, until all claims and disputes have been concluded. The work is considered complete when the City has found acceptable the finished product of all work described in Contractor's Scope of Services or changes thereto. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3.0 FEES, The total fees shall not exceed $ 1,755,000.00. 4.0 SCOPE OF SERVICES. The City and the Contractor have agreed upon the scope of work described in Exhibit A, to build and design an animal shelter based on standard industry practice. This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all work described herein shall be as described in Exhibit A. 6.0 PERSONNEL/ORGANIZATION 6.1 Key Personnel. Work and services provided by the Contractor will be performed by: Chad McGraw. 6.2 Changes in Key Personnel. The Contractor shall give the City reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the City to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the City. 7.0 STANDARD OF PERFORMANCE, The Contractor agrees to provide all required professional labor, material, equipment, tools, supervision, transportation, disposal costs and other amenities necessary to complete the project and any additions or changes thereto. The Contractor accepts the relationship of trust and confidence established between it and the City by this Agreement. The Contractor covenants with the City to furnish its best skill and judgment, and to further the interest of the City at all times through efficient business administration and management. The Contractor shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder require professional judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable profession. - Dawson Construction- Seward Animal Shelter -2021- -Page 2 of 8- 75 8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. Contractor's failure to meet any such deadlines or required performance may adversely imperil other contractual obligations of the City. If the Contractor fails to meet the agreed upon schedule within Exhibit A, the Contractor shall pay as liquidated damages and not as penalty $200.00 per day for each day after May 9, 2022, the final site inspection for either site remains unaccepted by the City. 9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor, the City, or the service which may be in effect now or during performance of the services. 10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold harmless the City from and against any claim of, or liability for, negligent acts, errors, and omissions of the Contractor under this agreement, including attorney fees and costs. The Contractor is not required to indemnify, defend, or hold harmless the City for a claim of, or liability for, the independent negligent acts, errors, and omissions of the City. If there is a claim of, or liability for, a joint negligent act, error, or omission of the Contractor and the City, the indemnification, defense, and hold harmless obligation of the Contractor, and liability of the parties, shall be apportioned on a comparative fault basis. In this provision, "Contractor" and "City" include the employees, agents, and Contractors who are directly responsible, respectively, to each. In this provision, "independent negligent acts, errors, and omissions of the City" means negligence other than in the City's selection, administration, monitoring, or controlling of the Contractor, or in approving or accepting the Contractor's work or the Contractor's sub -Contractors. 111 INSURANCE. The Contractor understands that no City insurance coverage, including Workers' Compensation, are extended to the Contractor while completing the terms of this Agreement. The Contractor shall carry adequate (commercially reasonable coverage levels) insurance covering Workers' Compensation, general public liability, automobile, professional liability, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Contractor shall not commence work under this Agreement or any work on any phase of the Project until the Contractor provides the City with certificates of insurance evidencing that all required insurance has been obtained. These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. City is an additional insured thereunder as respects liability arising out of or from the work performed by Contractor of City of Seward. b. City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. - Dawson Construction- Seward Animal Shelter -2021- -Page 3 of 8- 76 c. Insurer waives all rights of subrogation against City of Seward and its employees or elected officials. d. The insurance coverage is primary to any comparable liability insurance carried by the City of Seward. Upon request, Contractor shall permit the City to examine any of the insurance policies specified herein. Any deductibles or exclusions in coverage will be assumed by the Contractor, for account of, and at the sole risk of the Contractor. The minimum amounts and types of insurance provided by the Contractor shall be as set forth in Exhibit B. subject to revision at the City's request in order to provide continuously throughout the term of the Agreement a level of protection consistent with good business practice and accepted standard of the industry. 12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its sub -Contractors pertaining to this Agreement. 14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and save the City harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the City a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 15.0 NONWAIVER. No failure of the City or Contractor to insist upon the strict performance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. - Dawson Construction- Seward Animal Shelter -2021- -Page 4 of 8- 77 17.0 SUSPENSION OR TERMINATION. 17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the City terminates this Agreement it will pay the Contractor a sum equal to the percentage of work completed and accepted by the City that can be substantiated by the Contractor and the City, offset by any amounts owed to the City. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 172 Convenience Suspension or Termination. The City may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish, and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the City or its Representative, the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the City (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the City's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, marital status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age, or marital status. - Dawson Construction- Seward Animal Shelter -2021- -Page 5 of 8- 78 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent Contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the City. 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage, Alaska. 26.0 CHANGES IN SCOPE OF WORK. 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Contractor, will be done at the sole expense of the Contractor. 262 Changes in Scope of Work. The City or its representative may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of work. - Dawson Construction- Seward Animal Shelter -2021- -Page 6 of 8- 79 26.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; b. in the amount of fee to be paid; and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 26.4 Any claim by the Contractor for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the City or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the City or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the City Council and obligated for expenditure for purposes of this Agreement. 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 27.3 Nothing in this Section shall affect the right of the City under Section 17 to terminate this Agreement. 28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the City or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. - Dawson Coustructiou- Seward Auimal Shelter -2021- -Page 7 of 8- 80 29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: Jackie C. Wilde, Community Development Director City of Seward PO Box 167 Seward, Alaska 99664-0167 Todd Rawls Secretary Dawson Construction, LLC PO Box 30920 Bellingham, WA 98228-2920 IN WITNESS WHEREOF, the parties have executed this Agreement. City of Seward By: Janette Bower Title: City Manager Date: ATTEST: Brenda Ballou, MMC City Clerk (City seal) Dawson Construction By: Todd Rawls Title: Secretary Date: July 8, 2021 - Dawson Construction- Seward Animal Shelter -2021- -Page 8 of 8- 81 Dawson Construction Price Proposal -Seward Animal Shelter Phase Description Quantity U/M Total DESIGN FEES 1 LS $140,000.00 GENERAL REQUIREMENTS 1 LS $160,000.00 CONCRETE 1 LS $190,000.00 PRE FABRICATED STRUCTURE 1 LS $710,000.00 THERMAL AND MOISTURE PROTECTION 1 LS $205,000.00 PLUMBING AND HVAC 1 LS $100,000.00 ELECTRICAL AND COMMUNICATIONS 1 LS $50,000.00 EARTHWORK AND SITE IMPROVEMENTS 1 LS $200,000.00 PROJECT TOTAL 1 LS $1,755,000.00 82 Exhibit A Dawson Prepared for: City of Seward Lj LI 92 0 Proposal Date June 11, 2021 83 Exhibit A Da WSO n NORTH ►RM ARCHITECTURE June 1 1, 2021 City of Seward Jackie C. Wilde Community Development Director 907.224.4048 planning@cityofseward.net RE: City of Seward Request for Proposal for the Seward Animal Shelter Project Dear Ms. Wilde and the selection committee, ALASKA 907.780.1500 907.780.1501 P.O. Box 35825 Juneau, AK 99803 WASH INCTON 360.756.1000 360.756.1001 P.O. Box 30920 (98228) 405 32nd Street, Suite 110 Bellingham, WA 98225 dawson.com Congratulations on taking this step to find a design build team to help you design and build the new Seward Animal Shelter. Dawson Construction, NorthForm Architecture, and our design partners are thrilled at this oppor- tunity to develop a relationship with the City of Seward (COS). We understand the current shelter is obsolete and must be replaced with a resilient, durable facility which limits cross contamination between animals and provides a safe temporary home for displaced animals. We accept all the terms, conditions, and requirements contained in this RFP. Dawson/North Form is the best design build team to deliver this project for the following reasons: ✓ Partnership: Our team is currently working with the City of Cordova on the Design/Build Prince William Sound Science Center, which will allow for a seamless transfer to the Seward Animal Shelter by this team. We have an established relationship working through the design build process and are poised to deliver a successful d/b experience for the City. ✓ Best Value: Our team are experts at finding cost saving solutions tailored to the unique building conditions in Alaska. Dawson's 54 years of building in remote, coastal Alaska provides our clients with a list of common val- ue engineering and constructability ideas which take into account the extreme weather conditions, scheduling and logistics challenges, and the importance of designing simple, resilient, and durable facilities and systems that your maintenance team has the capacity to service and repair. ✓ Scheduling: Building in Alaska involves a "Race to Roof" before the winter sets in. Not only does this allow crews to continue building indoors during winter, it also helps accelerate schedules, increase safety and quali- ty, and can provide cost savings by avoiding costly cold weather construction techniques. We are confident we can deliver this project within your desired time frame. ✓ Experience: Dawson has delivered over $50M in design build contracts. We are comfortable with this deliv- ery method and have worked with clients such as Sealaska Heritage Institute, City of Cordova, United States Forest Service, United States Coast Guard, City and Borough of Juneau, and the Ketchikan General Hospital, among others. We are confident our team will deliver a successful project for the City of Seward that produc- es win -win solutions for all stakeholders. Thankyou for reviewing Dawson/NorthForm's qualifications for the Seward Animal Shelter. We lookforward to the opportunity to meet with you and discuss the project further. Sincerely, Kendall Nielsen Vice President Dawson Construction 84 Exhibit A CITY OF SEWARD ANIMAL SHELTER PROJECT UNDERSTANDING C PROJECT UNDERSTANDING We understand the project requires an exterior and interior concept design created in collaboration with the City of Seward and our design build team and which adheres to all required codes for design build. Our team is comprised of Alaska based architects, engineers, and contractor who are licensed to work in the state of Alaska. Please find our team's Alaska Business Licenses at the end of this proposal. Deliverables will include: ✓ Exterior design including elevations. ✓ Site plan including building location on the site, access, exterior features, utilities, parking, site drainage, public dog wash, etc. This site plan will in- clude details on avoiding impacts to the neighboring City of Seward Public Water supply well. ✓ Interior design including space allocations for desired functions. ✓ Internal systems which limit cross contamination and the spread of disease between animals. ✓ A durable, resilient design for the structure, HVAC, heat, water, electricity, and waste water systems which are simple for maintenance and repair. ✓ Use of non -porous materials which can withstand rigorous washing and disinfection. ✓ Square footage calculations ✓ Construction budget Dawson NORTH RM 85 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER EXPERIENCE Above: Design -build USCG Fast Re- sponse Cutter Homeport Upgrades project in Ketchikan. Recent Design -Build Projects: ✓ Prince William Sound Science Center (ongoing) ✓ Sealaska Heritage Arts Campus (ongoing) ✓ USFS Juneau Research Lab ✓ USCG Fast Response Cutter Home - port Upgrades ✓ Soboleff/McRae Veterans Village ✓ Ketchikan General Hospital MRI Replacement ✓ Airport Improvement Projects ✓ White Cliff School Renovation ✓ Haines Assisted Living Facility ✓ Pioneer Way Apartments Precon ✓ 405 32nd StreetTI (URS Corpora- tion) ✓ BP Cherry Point Refinery Above Ground Truck Scale ✓ Bellingham Golf & Country Club New Turf Center ✓ Bellingham Golf & Country Club New Clubhouse ✓ 32nd Street Office Building B ✓ 32nd Street Office Building A ✓ Everson Post Office ✓ Whatcom Community College Building 2 C EXPERIENCE DAWSON BACKGROUND Dawson has been building in Alaska and Northwest Washington since 1967. Our local relationships and knowledge of the market provide our clients the highest level of service in the community, lowest costs, and best value. Types of Projects and Services Dawson has successfully delivered hundreds of alternative delivery method projects, including 18 design -build contracts. We have been working with alter- native delivery methods like Design-build/CMGC in Coastal Alaska for decades and are skilled with the unique challenges and opportunities associated with these delivery models. The relative dollar value of our contract delivery meth- ods are split between 65% negotiated/Design-build/best value contacts and 35% competitive bid. Working with these two procurement methods provides the benefits of exceptional customer service while maintaining competitive pricing. Self -Perform Capabilities One of the advantages Dawson brings to the project is our ability to compet- itively self -perform work utilizing available crews from the local community. Along with a lower cost and consistent quality, our self -perform capabilities give us greater flexibility in coordinating schedules, and greater control over critical portions of work. It provides us with a better feel for the flow of the work and the ability to get in front of potential issues that may be lingering just below the surface. This all leads to more reliability, lower cost, and greater value for the COS. Scopes of work we have the capability to self -perform include: • Civil/Site Work and Utilities » Doors and Door Hardware • Steel Erection and Installation » Rough and Finish Carpentry • Miscellaneous Metals Installation » Exterior Cladding & Installation • Concrete » Roofing • Framing Dawson NORTH RM 86 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER L NORTHFORM ARCHITECTURE BACKGROUND EXPERIENCE NorthForm Architecture (NFA) is the bold re -envisioning of an Alaskan architec- tural firm. Its company leadership has more than six decades of collective ex- perience in Alaska designing some of the most technically challenging facilities in the state including laboratories, healthcare facilities, and higher education projects. NFA is founded on the principles of highly responsive service, streamlined effi- ciency and value, and innovative design. Our design approach is based on the belief that"it's the client's project 'We listen and learn from our clients, respect their vision, and then skillfully apply our technical abilities, experience, and un- derstanding of northern sustainable design to bring the client's vision to life. On the Seward Animal Shelter project, NFA will coordinate and manage the design team; complete the architectural design depicted in the Bridging Doc- uments; provide interior design, and building systems coordination; and will guide the project through permitting. NFA was founded in 2016 by two partners and designers of legacy firm Living- ston Slone. Two similar projects we have worked on with Dawson are: ✓ Copper River Native Association Regional Health Clinic (Tazlina) ✓ E.A. Jenny Rasmuson Community Health Center (Skagway) NFA recently completed programming and conceptual design for the new Seward Community Health Center and they continue to provide guidance as the organization seeks project funding. Dawson NORTH 4 RM $' Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER EXPERIENCE PRINCE WILLIAM SOUND SCIENCE CENTER DESIGN/BUILD CORDOVA, AK PROJECT DESCRIPTION Construction of the new Prince William Sound Science Center including a welcoming lobby, exhibit space, administrative space, teaching spac- es, laboratories, future build -out space, and a heated warehouse for storage and maintenance. The design -build project involves site devel- opment, construction of the 23,500 sf main building. A 5,900 sf, two bedroom residence and dormitory with a commercial kitchen and dining area may be added at a later date. The facility will include a running seawater supply for scientific research and educational purposes at a later date. TEAM MEMBERS DETAILS OWNER Prince William Sound Science Center Rich Rogers 907.424.5800 ARCHITECT NorthForm Architecture Scott Veerman 907.339.9200 VALUE $15.5 M j DURATION Chad McGraw Kendall Nielsen Micah Schoming Nicholas April 2021 -April 2022 Sr. EM Project Executive Civil Design Choromanski Structural Design Da W SO f l NORTH 4iRM $$ ARCHITECTURE Exhibit A CITY OF SEWARD ANIMAL SHELTER EXPERIENCE EA JENNY RASMUSON COMMUNITY HEALTH CENTER ($6.6M; SKAGWAY, AK) ✓ IN FA, ✓ Remote ✓ Durable, Dawson Location Simple Systems This community health center provides access to essential medical services including radiology, dental, behavioral health, a laboratory, and urgent care to a small, rural community. The "craftsman style" exterior of the building reflects the community's environment, with cedar wood siding and river rock masonry mirroring the surrounding woods and natural creek that runs through the site. CRNA REGIONAL HEALTH CLINIC ($14.8M, TAZLI NA, AK) ✓ NFA, ✓ Alter- ✓ Durable, ✓ Remote Dawson native Simple Location Delivery Systems The Copper River Native Association (CRNA) Regional Health Clinic is a multipurpose medical facility serving the greater Tazlina and Glennallen area of Central Alaska. The LEED Silver facility provides general medical, dental, and psychology services. The structural steel building is 31,000 square feet on concrete foundation with a membrane roof that holds its own water treat- ment and waste water treatment facilities. SKAGWAY PUBLIC SAFETY FACILITY ($13M; SKAGWAY, AK) ✓ Animal ✓ Chad ✓ Remote ✓ Durable, Control McGraw Location Simple Systems This 26,000 sf CM/GC project was constructed to house the Skagway Fire Department, Police Department, and Jail Cells. The new three-story, steel framed structure features administrative office space for both the fire department and police department, holding cells for the police department, animal control, emergency dispatch, and sleeping and living spaces for the fire department. The holding cells are steel framed with concrete walls and doors. Security systems were installed throughout the fa- cility including secure access doors and security cameras. Da W SO f l NORTH �, RM 89 ARCHITECTURE Exhibit A CITY OF SEWARD ANIMAL SHELTER STAFF PLAN STAFF PLAN Our Design Build team is made up of Dawson Construction, NorthForm Ar- chitecture, CRW Engineering Group, and 360 Modular. This team is currently working together in Cordova, AK at the Prince William Sound Science Center. Our established design build relationship means we can hit the ground running on the Seward Animal Shelter with cost and schedule saving solutions. Dawson NORTH ARCHITECTURE DESIGN PHASE Project Executive Sr. Estimator/ _ — Lead Architect Manager Kendall Nielsen Chad McGraw Ryan Johnson CCRw ENGINEERING GROUP LLC CIVIL DESIGN Micah Schoming CCRw ENGINEERING GROUP LLC STRUCTURAL DESIGN Nicholas Choromanski MODULAR PREFABRICATION 360 Modular Dawson NORTH iRM 90 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER STAFF PLAN QUALIFICATIONS Chad brings extensive knowledge of work in Alaska and has relationships with local suppliers and labor force. He emphasizes a realistic front end budget with no surprises. This approach is accomplished by identifying materials and methods which provide savings, without reducing scope. Chad is an expert at bringing value to his projects during preconstruction. He saved over $400,000 on the Kettleson Library project and over $300,000 on the Harrigan Hall proj- ect. Chad also brings these value added services to his hard bid projects, such as Central Peninsula Hospital, where he volunteered VE services to save the owner $120,000. RELEVANT PROJECT EXPERIENCE ✓ Prince William Sound Science Center Design Build (w/NorthForm) Construc- CHAD McG RAW tion of the new Prince William Sound Science Center including a welcoming lobby, exhibit space, administrative space, teaching spaces, laboratories, ESTIMATOR future build -out space, and a heated warehouse for storage and mainte- MANAG E R nance. The design -build project involves site development, construction of the 23,500 sf main building. ✓ Skagway Public Safety Facility (CM/GC) New construction of a 26,000 sf, 23 YEARS EXPERIENCE three-story, steel framed structure to house the Skagway Fire Department, Police Department, Animal Control, and Jail Cells. The building features administrative office space for both the fire department and police depart- EDUCATION/CERTIFICATIONS ment, holding cells for the police department, animal control spaces, emer- University of Alaska, B.B.A. gency dispatch, and sleeping and living spaces for the fire department. Business Administration ✓ Kodiak Courthouse Interior Renovation Interior renovations at the Kodiak Courthouse including hazardous materials abatement, interior renovation REFERENCES of two courtrooms and the Clerk's counter. The entire project was complet- ed within 60 days of mobilization. City of Sitka Cropper City ✓ BIHA Multi -Family Housing This joint venture with McG Constructors, Inc. 907.738.0461 was completed in 3 phases. Each phase involved new construction of two, 2-story fourplex housing units, totaling 6 buildings with 24 units. The units Dennis Gray built in the prior two phases where occupied by 16 families during the third City of Hoonah phase of construction. The project was completed 33 days ahead of sched- 907.947.2948 ule and was under budget. Cliff Richter ✓ Harrigan Centennial Hall Renewal This joint venture with McG Construc- Baranof Island Housing Authority tors, Inc. had the goal of expanding the functionality of the building. Up- 907.747.5088 grades included the addition of a museum and visitor center and updating the 4,000 sf theater with contemporary technology. New construction involved reconstruction of new exterior walls and roof, new windows and doors, interior partitions, and finishes. Energy efficient upgrades such as a new envelope, heating system, and light fixtures decreased annual energy usage by more than 50% and eliminated the use of fuel oil. ✓ Kettleson Memorial Library Expansion to the existing library, providing additional multi -purpose space for public gatherings and meetings, as well as individual study rooms, a teen room, and a media room. Work includ- ed replacing the building's thermal envelope, roof replacement, and a full modernization of the building's systems. $378,000 worth of VE options were presented to the owner to reduce project costs, all of which were accepted. Dawson NORTH RM 91 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER STAFF PLAN KENDALL NIELSEN PROJECT EXECUTIVE 20YEARS EXPERIENCE EDUCATION Brigham Young University, B.S. Construction Management REFERENCES Kimberly McHugh Cumming Corporation 253.579.6050 Lincoln Ferris Seattle Central College 425.766.7346 Miro Petrovic US Healthvest 281.615.4483 QUALIFICATIONS Kendall has worked in the construction industry for 20 years. His large scale project experience spans 12 states and the island of Guam, including CM/GC and complex renovations. Kendall prides himself on collaboration and building his teams around the owner's vision. He is a strong proponent of getting the job done right the first time and doing the right thing. RELEVANT PROJECT EXPERIENCE ✓ Prince William Sound Science Center Design Build (w/NorthForm) Construc- tion of the new Prince William Sound Science Center including a welcoming lobby, exhibit space, administrative space, teaching spaces, laboratories, future build -out space, and a heated warehouse for storage and mainte- nance. The design -build project involves site development, construction of the 23,500 sf main building. ✓ Sealaska Heritage Instructional Arts Campus Design Build New construc- tion of an Arts Instructional Building; below -ground -level concrete parking structure connected to the existing underground parking area under the neighboring One Sealaska Plaza; an open pedestrian plaza; an open canopy structure adjacent to the One Sealaska Plaza building; and landscaping and arts installation as required by the owner. Work includes complete site devel- opment on a zero -lot line in the center of downtown Juneau, and across the street from the operating downtown Transit Center. ✓ Valdez Fire Station No. 1 CM/GC New construction of 18,800 SF, two-sto- ry, six -bay, Fire Station in Valdez, Alaska. The building features four drive through apparatus bays and two bays for smaller vehicles. Administrative, training, and dayroom functions occur on the first floor and firefighter dorms and support spaces are located on the second floor. Work also included underground utilities, flashing road signs, and site preparation, supply, and erection of a Training Tower. The Fire Station was delivered three months ahead of schedule despite beginning in the middle of the 2020 pandemic. ✓ Ketchikan Water Street Bridge Rehabilitation Removal and replacement of existing timber and concrete trestle structures and girder bridges and associated earthwork, grading, temporary utilities to Water Street residents during construction, new permanent utilities and placement of asphalt concrete surfaces. The project was split into 9 phases over a time span of 2 years. ✓ Central Peninsula Hospital Phase VI This project included a 27,000 sf ad- dition and remodel to the existing Central Peninsula Hospital Building. The occupied project was constructed with a concrete foundation system, steel structural frame, and composite floor systems. Dawson NORTH RM 92 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER STAFF PLAN NORTHFaRM ARCHIT€cTVRE Ryan Johnson, AIA, NCARB Ryan Johnson, AIA, NCARB, is a registered Architect in the state of Alaska. Since 2004 Ryan has been involved in healthcare, military, housing, laboratory, and higher education projects throughout Alaska. Much of his professional design experience has been in rural Alaska, so he is familiar with the unique challenges of construction in remote areas as well as logistical planning efforts necessary for those projects to succeed. Ryan has built a solid reputation on his thoroughness, logical approach, and attention to detail. His science background provides a physical intuition and working language for coordinating design solutions to structural, climatic, and other technical challenges. He has provided design, project management, survey, planning, and construction administration services for a variety of clients. His project experience ranges from trailer -sized health clinics in the Yukon-Kuskokwim delta to large, multi -story projects in Anchorage. Relevant Project Experience Atka Health Clinic and Quarantine Shelter These design -build projects for the City of Atka began with an RFP that was based on a clinic concept by another architect. When design -build bids came in, the owner learned that their budget was half of what was needed for the existing design. Ryan worked with the builder to redesign the project to fit the budget. Halfway through clinic design, the owner came into funds for a Quarantine Shelter. To take advantage of efficiencies with the existing clinic construction, the owner hired the same team to build the shelter right across the street from the clinic. Both projects are modular in nature, manufactured out of state. Ryan worked closely with the manufacturer to coordinate construction documents with factory practices and to reduce field time. These projects are currently under construction. Homer Medical Center Expansion Ryan was project manager and project architect for this addition and remodel. The addition brings the facility to 10,500 SF total, over half of which was added as part of this project. New spaces include exam rooms, a procedure room, x-ray, lab, drug storage, charting areas, and offices. The original layout was linear and required providers to spend a lot of time walking between exam rooms and office areas. The new layout creates a "racetrack" or loop circulation pattern with more centralized charting areas and office space distributed to accommodate a pod work concept. Other upgrades include fire sprinklers and a mechanical ventilation system. The existing clinic provides a vital community service and was therefore kept open during construction. Several design details were created specifically to aid in the phasing of construction, giving added flexibility for the contractor and owner to accommodate the medical staff and public. BBAHC Dental Clinic & Administrative Offices, Dillingham This 7,400 SF, $11M project for Bristol Bay Area Health Corporation provided updated dental facilities and created space to allow several administrative departments to move out of Kanakanak hospital. Ryan served as project manager and designer for this unique project. Seward Animal Shelter Design -Build Dawson NORTH RM 93 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER 11 STAFF PLAN ICRw ENGINEERING GROUP LLC Micah Schoming, PE Micah is a project engineer/manager with 19 years of experience working throughout Alaska on a broad spectrum of vertical and horizontal projects for public agencies and private developments. His civil site design includes grading and drainage, vehicle and pedestrian circulation, Americans with Disabilities Act (ADA) access and routes, water and sewer utilities, and storm drainage facilities. Micah is proficient at coordinating with architects and other engineering teams on vertical construction projects, as well as leading the design of horizontal projects. Micah's capabilities include preparing construction drawings, extensive client coordination, technical specifications, report writing, and design review. Project budgets range from several thousand dollar contracts to multimillion dollar high profile developments. Relevant Project Experience City of Seward Northeast Harbor Grading and Drainage Improvements, Seward Micah was the Project Engineer for upgrades to the existing parking lot and boat launch for the City of Seward's Northeast Harbor. Uplands work included a substantial change in grades of the parking lot and vehicle circulation areas, in order to effectively convey site runoff from the two -acre site to either an on - site, storm drainage system or directly to the tidal waters of Resurrection Bay. This included a series of drainage channels and scour protection devices. Site improvements consisted of new asphalt pavement for the parking areas, a boat launch apron, and access to the new Z Float. Delivery of documents included preparation of drawings and special provision specifications. Micah also provided assistance to the Owner during the construction phase. City of Seward Electrical Facility Site Improvements, Seward As Project Engineer, Micah prepared civil site design improvements for the City of Seward Electrical Facility. The site design involved the spatial layout of a 60- foot by 90-foot building, an associated vehicle parking area, vehicle circulation upgrades, and maintaining pedestrian access between the City owned park and public roadway. Project challenges included limited space to place the new building and parking area, and vehicle circulation to the existing plant facilities. The site design accommodated pedestrian access between the recreational park on the east side of the facility to Sea Lion Avenue. The grading design included significant fill for the building pad and parking area that transitioned quickly to the lower, existing ground surface. It was a challenge for the grading plan to achieve the proper slopes of the building pad and parking area, which were placed at a higher elevation than the existing lower ground elevations. Surface runoff also required a creative solution since drainage could not convey onto the adjacent property, and required a special, drainage ditch to intercept all site runoff along the property line and convey to a public right-of-way. City of Seward Dairy Hill Drainage Improvements, Seward Micah was the Project Engineer and Project Manager for developing design documents to improve several roadway culverts for the historical Dairy Hill region, a residential and commercial subdivision located in the central district of Seward, between the base of Mount Marathon and the lagoon. Design documents included the replacement of undersized and damaged culverts critical to conveying upland runoff through the project area. New culvert sizes ranged between 24 inches and 48 inches in diameter, with one location requiring two, parallel barrel culverts since the existing roadway elevation could not be raised enough to meet the required depth of cover for one large culvert. Dawson NORTH 4,iKM 94 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER C RW ENGINEERING GROUP LLC STAFF PLAN 12 Nicholas Choromanski, PE, SE Nicholas is a structural engineer with over 14 years of experience designing structures in Alaska and throughout the United States. He provides the CRW team with expertise in developing cost-efficient and creative solutions to meet the structural requirements for projects. Nicholas has demonstrated an exceptional ability to work closely with owners and architects to meet the demands of building construction schedules and building functions. Nicholas is proficient with all forms of project delivery and has completed designs for numerous Design - Build and Construction Manager/General Contractor projects. He consistently explores economical, sustainable, and constructible building solutions. Nicholas joined CRW in 2017. Relevant Project Experience Prince William Sound Science Center, Design Build (w/ Dawson), Cordova Nicholas was the Structural Engineer for this 2-story, 24,000-square-foot, science center. This fast -tracked, design -build project will provide a new campus facility including exhibit spaces, administrative offices, classrooms, and laboratories. The structural systems consisted of structural steel frame, concentric -braced frame, and reinforced concrete foundations. The structural and civil design were both fast -tracked so construction could begin in the early spring. The facility is currently in construction and scheduled to be completed in the spring of 2022. Critical Secondary Water Supply Plant, Design Bid (w/ Dawson), Sitka Nick is the Structural Engineer for the new filter plant building and the critical secondary water intake for the City and Borough of Sitka. The structural building system is a pre-engineered metal building supported by reinforced concrete foundations. The project is being designed and coordinated with other members of the design team using building information modeling software. The project is currently in design. Sitka Wastewater Treatment Plant Reno, Design Bid (w/ Dawson), Sitka Nicholas is the Structural Engineer for the renovations of the Sitka Wastewater Treatment Plant. The treatment plant is a two-story, cast -in -place concrete structure with steel -framed roof, and a detached cast -in -place clarifier structure with structural steel roof. Structural renovation items included the demolition of the existing exterior wall thermal envelope and installation of new insulated metal wall panels, new steel support structures for new air handling units and roof top exhaust fans. *C Street and International Office Building, Design Build, Anchorage Lead Structural Engineer for this $22.1 million, fast -track design -build project consisting of a 4-story, 100,000-square-foot office building. Nicholas oversaw the design from concept through construction. The structural systems consisted of a structural steel frame, eccentric -braced frame, and reinforced concrete foundations. Dawson NORTH 4►RM 95 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER MANAGEMENT PLAN MANAGEMENT PLAN Throughout design we will be focused on resiliency and predictability. Dawson's mission is to build with predict- ability and we always aim for"no surprises.' On design build project such as this it will be crucial to have tremendous organization and honest communication so that we achieve your project goals. We consider you —the City of Seward —to be part of the design -build team. Dawson/North Form will foster a collabora- tive integrated design approach which engages all stakeholders, tracks key interests, and solicits feedback and com- mentary early and often. We hope to earn your trust and confidence as a partner and team member, working together with you toward a common goal. Our approach is to listen to you to identify your most important desires for the project and carry it along from con- cept to completion. We do not intend to deviate from your concept, redesign what is envisioned, or redo what you have already accomplished. Rather, our goal is to deliver the best value for the City of Seward while achieving your project goals. In the next few pages we will tell the story of how we will engage with the team to develop a final set of construction documents that can be permitted and built, capturing the vision and passion embraced by the City of Seward. INTEGRATED DESIGN APPROACH CITY OF SEWARD COMMU- MEP NITY MEM- ENGINEERS BERS FACILI- CX AGENT TIES MAN- AGER �LASKp CIVIL ENGINEER STRUC- TURALEN- GINEER LAND - COST SCAPE AR- CHITECT SUPPLY ESTIMATOR PARTNERS Dawson NORTH ,'iRM ARCHITECTURE ARCHITECT MEP CONTRAC- TORS Dawson NORTH 4 RM 96 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER MANAGEMENT PLAN We use the Revit model to not only communicate structure but to calculate quantities. For ex- ample, the blue color in the model above highlights flooring square footage. For you, this means: ✓ More accurate budgets. HOW WE DESIGN: USE OF TECHNOLOGY With the current state of the world, many of our communications will happen through virtual means. Appropriate use of technology will be critical for every- one to relay intent and vision. Tools we will use for collaboration include: ✓ Microsoft Teams for virtual meetings and screen sharing ✓ Bluebeam Studio Session for 2D PDF reviews where everyone can see each other's comments in real time. This collaboration saves days of pass- ing notes back and forth and is a real game changer when working with and getting feedback from subs and suppliers as the design morphs and develops. ✓ We already have a working Revit model of the new facility which we have been utilizing within our design team.This model will be used in sev- eral ways during design: • Upon selection, we will continue to build on it and use it as an illustra- tion tool in our meetings. • Basis for Quantity take -offs Clash Detection Constructability Reviews ✓ Faster take -offs. We then take this working model and use it in the field: our construction crews ✓ Lower costs. will reference it for completing their work, and back -check it for Quality Control. This"build it before we build it" approach produces great results with added quality and efficiency. VIRTUAL MEETINGSWITH MICROSOFT TEAMS Teams is an excellent tool for virtu- al meetings and conference calls. Screen sharing gives us the ability to review drawings and design options together in a virtual setting. Dawson/NFA has been successful- ly utilizing Teams in the last year to accelerate the Prince William Sound Science Center project. Dawson NORTH RM 97 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER MANAGEMENT PLAN 15 HOW WE DESIGN: EXPERTS TAKING THE LEAD This is an Animal Shelter where animal safety and eliminating cross -contam- ination is the primary focus. The project has some very complex areas and systems that require expert attention to ensure we deliver a highly functioning, resilient design. Our plan is to LISTEN, ask questions, and offer ideas where we think the group might benefit. We're excited about delivering an effective facility for the City of Seward and all of those involved with the Animal Shelter. HOW WE DESIGN: QUALITY FIRST Quality control during design is critical. Ideas and concepts discussed in meet- ings need to be followed up on and integrated into the design once agreed upon. This design QA/QC process follows the same procedure as our construc- tion QA/QC process that was modeled after the Army Corp of Engineers QA/QC Program. An example of this could look like the following: ✓ Dawson/NFA brings a color scheme "concept"to the group and ask what each team member thinks (see option sample below). ✓ We discuss that wayfinding and entry discovery might be easier for the public if color is used on the building in a certain way. ✓ We present potential ideas to the group, and ask for the team's feedback. ✓ If the group likes option D. Copper Accent, we would make a note in our Value Engineering Log, distribute the log to the group, integrate the change into the drawing package, and then complete the cycle by checking the box on the log that the change has been incorporated into the project. This system will be followed with opportunities like fixture selections, window options, and roofing schemes for example. Dawson NORTH RM 98 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER USING VIRTUAL DESIGN & CONSTRUCTION TO DELIVER BESTVALUE Chad McGraw, Senior Estimator Manager, will lead the team through the VDC process, resulting in: ✓ Ensuring quality during design and construction. ✓ Lower cost for COS by reducing risk and increasing quality. ✓ More reliable schedules. ✓ Better control over the project details and schedule; NO Surprises. MODEL BY ARCHITECT RevP 0 CONDITION THE MODE RevP MODEL BY DAWSON RevP TekV r-I 0 SUBCON- TRACTOR BID PACKAGES Bluebeam® QUANTITY TAKEOFF Assemble® CONSTRUCT - I BI LITY Assemble® Navis® 0 0 CLASH VISINE DETECTION *--► PROCESS Navis® Navis® Condition the Model: Filter or add details to ensure we are ana- lyzing the correct data. I � t 1 I u„I RevP 11 11 1 III 1 1 �11 U® Bid Packages: We can filter the model to isolate "doors and hard- ware" scope. Visine Process: "Get Field Shop Drawings: the red out" and resolve Develop field shop all conflicts. drawings utilizing preci- sion, accuracy, and 3D perspectives. Da W SO f l NORTH iRM 99 ARCHITECTURE MANAGEMENT PLAN 0 CONFIRM BUDGET �UANTITIE :--► UPDATE Assemble® Excel® SD/DD/CD 0 0 FIELD SHOP TRIMBLE FIELD DRAWINGS DATA INSTALLA Tekla® ~� ENTRY ~� TION Bluebeam® Trimble® Clash Detection: Run sweep of the areas that compete for the same space. Field Installation: Use information from the model to layout in the field. Budget Update: Show color -coded visual map of changes between drawing iterations. 02110_1 CITY OF SEWARD ANIMAL SHELTER a17 HOW WE DESIGN: COST ALIGNMENT MANAGEMENT PLAN We expect to provide a significant amount of early estimating as we work through design concepts, vision, and programming. Our approach to estimat- ing analyzes each element of an assembly so that we can isolate more costly elements and look for possible alternatives, such as roofing systems or wall sections. We will be offering continuous budgeting expertise and analysis on these key features of work: ✓ Civil —How elevations and grades affect overall excavation quantities. ✓ Envelope —Types, prefabrication, doors/window finishes. ✓ Structural —Steel vs. Wood, how shipping and material procurement/ escalation affects price. ✓ MEP —Key components, fixture selection, cost vs. performance. In our constant effort to provide predictability in design and construction, it is imperative to know what the full cost of the project is: not only during construc- tion but also within the life -cycle of the facility. We will investigate and explore opportunities that allow for value -adding decisions to be made by the COS. TARGET VALUE DESIGN Traditional Estimating Target Value Design Eq As a Design -Builder we follow a "Target Value Design" approach. We design around the budget, not the other way around. Accurate and timely mini -es- timates and over the shoulder reviews will be critical to maintain design and budget alignment. As the graphic above shows, this method reduces "surprises" by changing the paradigm, as the Contractor and Design team works collabora- tively with each other through document development. Dawson NORTH RM 100 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER MANAGEMENT PLAN HOW WE DESIGN: DRAWING PACKAGE PREPARATION We will have three major design iterations: ✓ 100% Schematic Design ✓ 50% Construction Documents ✓ 95% Construction Documents At each of these points we will provide schedule and budget updates for discussion and review. The goal is to make sure our budget is aligned with the design concepts and COS'vision. We anticipate self -performing 70% of the work on site, so we will be able to quickly update our budgets without having to rely on outside subcontractors. At the 50% mark, we will begin analyzing sam- ple materials that have been tested in similar island/coastal communities and course correct if needed. We can also look at preparing mock-ups for review of performance. The 95% set will be ready to submit for permit, and nearly ready to build from. We will finalize budgets, provide a submittal book with materials selected, and begin procuring materials and equipment. It is likely that our prefabricated ma- terials will be in progress but there will be time to make adjustments if needed. Updated Critical Path Method (CPM) project schedules will be issued with each design iteration. Deliverables at the 95% design update will include: ✓ Updated CPM Schedule ✓ Submittals on Building Materials ✓ Specifications Information Incorporated in Plans ✓ Distribution of Electronic Drawing Files After we have submitted for permits, we will continue to refine details within the documents, but the real "heavy lifting" will be complete. Dawson NORTH 4 RM 101 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER MANAGEMENT PLAN 19 HOW WE BUILD: NO SURPRISES Collaboration and communication are key to a successful design -build project. Our approach to the work can be described as Resilient Collaboration, and will be carried out by our cohesive team. Our team advantage can be described by the five words below and will offer the COS an unmatched expertise and the best project experience. A preliminary schedule is included on the following page and will be built upon by the team throughout the design/build process to ensure we meet your delivery deadlines. 4 a "On behalf of the U.S. Forest Service (USFS), thank you so much for your contributions to the new laboratory... The facility meets our needs while remaining remarkably environmentally friendly. Its beautiful design emphasizes long-term sustainability, energy efficiency, and a strong connection to the surrounding landscape. I appreciate the role you played in creating the new lab, which will be a vital hub for natural resource research collaboration in the region for years to come.' -Robert Mangold, USFS Station Manager, re: USFS Juneau Design -Build Laboratory project Dawson NORTH RM 102 Exhibit A ARCHITECTURE SEWARD ANIMAL SHELTER n MANAGEMENT PLAN Dawson NORTHP9RM 103 Exhibit A CITY OF SEWARD ANIMAL SHELTER REFERENCES REFERENCES Please see references on key personnel resumes. "Dawson Construction's amazing attention to detail has made this building a landmark that will forever be a part of Juneau. Their atten- tive team worked around the clock with su- perior work ethic and competence. The Daw- son Construction crew was able to complete the project within budget and within the time frame, working with uncommon requests and needs. The crew themselves were extremely profes- sional, courteous, and highly skilled. Our staff moved into the building before construction was complete so there was daily interaction between Sealaska Heritage Staff and Dawson Construction. They were helpful, amicable to all requests and became like members of the team.' -Lee Kadinger, Sealaska Heritage Institute, RE: Walter Soboleff Building project Dawson NORTH RM 104 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER SERVICES SERVICE PLAN SERVICES INCLUDE ✓ Completion of design and construction of project depicted in the Bridging Documents. ✓ Weekly project meetings with Owner— assumed via teleconference or video conference. ✓ Travel to project site as required to perform the work. SCOPE CLARIFICATIONS AND ASSUMPTIONS GENERAL ✓ We have excluded contingency but recommend that the owner carry 5% for design and 3% for construction. ✓ Book specifications are not required. Short form specs or simple product selections on the drawings will be sufficient. ✓ Design submittals will be in PDF format. ✓ The City of Seward will, upon contract award, provide a list of building equipment that is to be accommodated, with dimensional, power, plumb- ing, data, and other requirements for each item. (Examples include office copiers, water coolers, animal equipment, etc.) ✓ Design team site trips included in the fee are as follows: Architectural: 3 trips Civil: 1 trip Structural: 1 trip ✓ A drainage analysis not required or requested. ✓ Landscaping provided by others. ✓ ATraffic Impact Analysis not required or requested ✓ Design standards shall reference either MASS 2015 Edition for all construc- tion requirements or DOT Highways ✓ Onsite daily construction inspection and observation by design team not requested or provided ✓ Civil document preparation for agency or utility applications not included (beyond what's already required for the building permit) ✓ Additive Alternates not included ✓ The foundations will be designed according to the recommendations out- lined in the Fort Raymond Substation Facility soils report. ✓ Record Drawings are not included in this Scope of Work. 0330000 — Concrete ✓ Conventional concrete foundations with crawlspace. ✓ 4,000 PSI Concrete included for all Structural Concrete 4"thick slab on grade construction ✓ Typical Reinforcing at all structural concrete. Fibermesh at Slab locations. ✓ All Special Inspections are by Owner. 050500 — Metals ✓ Chain Link Fence for Exterior Kennels at depicted in RFP drawings. Dawson NORTH 4 RM 105 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER SERVICES BASE PROJECT ASSUMPTIONS & EXCLUSIONS 066000 —Wood, Plastics, Composites ✓ Wood Framed, Pre -Fabricated Structures will be built off site and shipped complete to the project site for installation. 070700 —Thermal and Moisture Protection ✓ No slab or foundation insulation will be provided ✓ R-21 Insulation to be provided at Exterior wall framing. ✓ R-13 Sounds batts to be provided at Interior partition framing ✓ R-38 —Value at Roof Construction ✓ 10 Mil Underslab Vapor Barrier to be provided at slab on grade locations. 6 Mil Vapor Barrier to be provided at exterior walls and attic locations ✓ 24 Ga. Metal Roofing provided with all associated flashings. Standard Col- ors and Standard Manufacturer's warranty provided. ✓ Ice and Watershield underlayment to be provided at all Metal Roofing loca- tions. ✓ 24 Ga. Metal Wall panel to be provided at all indicated siding locations. Standard Colors and Standard Manufacturer's warranty provided. ✓ Typical Rain Screen Underlayment system utilizing Vaproshield wall shield and furring strips. ✓ All required flashings to be provided for a weather —tight envelope at all roofing and siding locations. We have included a $10,000 allowance for snow stops, gutters, and downspouts. ✓ All required joints sealants have been included. 088000 - Doors/Hardware/Windows ✓ Vinyl windows at exterior. ✓ HIM Doors and Frames Throughout. ✓ All required to provide the finish hardware. 099000 — Finishes ✓ Exposed slab finish. No flooring included. ✓ Textured drywall with Level 4 finish. 100000 — Specialties ✓ No interior fixtures, furnishings, wood coverings, lockers, cabinets, count- ers, toilet and bath accessories are included. 132600 - Pre -fabrication ✓ Assume Prefabrication construction for the building. Site construction for the outdoor kennels. 210000 - Fire Suppression ✓ Fire Sprinklers: Assume fire pump not required. No flow information based upon 4"water service. Water Service may need to be upgraded, which is not included in our price. Dawson NORTH 4 RM 106 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER SERVICES 220000 — Plumbing • 45-Gallon Electric Hot Water Heater • Std Laundry Sink • American Standard Toilet • Std Bathroom Sink 230000-HVAC ✓ Multi -room mini split systems 260000 — Electrical ✓ Per RFP 280000 — Security/Fire Alarm ✓ Fire Alarm: Code Minimum. 310000 - Civil ✓ Owner to provide AutoCAD base map or topobase of the project site prior to NTP. ✓ Owner shall provide additional Geotechnical recommendations for the clas- sified fill thicknesses below structural foundation and vehicle traffic areas. ✓ The design team will use industry standards or typical depths to define thicknesses of classified material of driveway/parking areas and below buildings since the current version of the geotech report does not include this information. Future recommendations by the owners geotechnical en- gineer may differ than the Design -Build team, however the cost of meeting those recommendations are not reflected in the project cost and will be resolved with the owner. ✓ 152 LF of 8" DIP Water Extension on Sealion Avenue ✓ 100 LF of 4" DIP Water service to Building. ✓ 80 LF of 12"CMP ✓ Clear and Grub 5,000 SF, removing all trees, stumps, and overburden. Un- suitable soils are excluded. ✓ Building Site Grade Work, Rough Grade for Driveway, Parking, and Building including 500 yards of pit run material. ✓ Excavation for Footings and Set Grade for all slabs. ✓ Street sidewalk Cutting and Prep ✓ 2,000 SF of Street Patching including D-1 Preparation ✓ Pathway Re -Alignment Dawson NORTH 4 RM '°' Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER SERVICES SERVICES EXPECTED OF THE CITY ✓ All Permits and Fees ✓ Utility Connect Fees, Transformers, Main Power to the Building. Our work starts at the New Service on the Building. ✓ TV, Telephone ✓ All Special Inspections ✓ Intrusion Detection System Video Surveillance System Paging System ✓ FF&E Planning and Procurement ✓ Transformers, power poles, and other local utility primary fees. ✓ Fire Pump ✓ Unsuitable soils ✓ Signage ✓ SWPPP ✓ Cold Weather Work ✓ Outdoor play area to be gravel ✓ Conditional Use Permit by City ✓ Exterior kennels to be gravel ✓ No site electrical, light poles, etc. ✓ Landscaping (if desired) ✓ Paving (if desired) ✓ Visual display surfaces (if desired) ✓ Window coverings (if desired) Da W SO n NORTH RM 108 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER FAIR EMPLOYMENT QUALIFICATIONS FOR BIDDERS C11111701IFSEWAXIGLALASKA This onf=remqdaym=tpnK±i=fnrfiw dUddm is part of fl= bad dmmmmt and =nt U reb mA wi& vmw iad Fugue b comFide &M fmn may be duffinie cze fir n gem of ymwbid_ It wi7lbe nezmuy to submit d= form as an amend bafta in mdm for 1>m cdy W mmmlam andup4o-dak f& mt ycw pnTma >a egmd oppodundy amplqmezt- As mpsed by fed®1 and state hem and n VAffbam the cdy may recut ad&twm aWml � l oppmtmity infinmofim fiam yun- 'T='cr'cpdeqplqyM=rwoM t6epnwhl a afn A dismwMzkMg pw om oafie basis ofrur, wkw, ftr�. nffboml ongm tw This gwf71 be mmkffted by &e porgy agmi and his w71 be a farms in dig whd6u yuur firm is b be rcb i d an dw dWs bid >ist_ FLEW ANSWIM ALL THE FOULCWHW QUESrXKR5- S =ON A Rowan Ca na i l C Nme of Fbm Ahem405 32nd Sbwt Suite Ilk Bdbgham. WA Nye of H®ems Gd Number of FuH Tizm F�by® l0 ]Da Telghoae ff 360_756_1ODO 13®oa F■t Fmm �d smok DMM36 SECTION B Do Ym Hare A Wnhzn Equal met PaW YES X NO Jf Yes Plese Attach Copy ffNc� Do Yaa Plm to Adopt in The New Fvmrt7 YES NO SEION C Da Yan Ham A Writes Affiimati m Actmm Pd cy? Y NO lfYeikPlmwAftffiCupy ff Nc� I3b Yaa Plm to Adopt in The New RTkim7 YES NO SEION D Do Yna Uh7im AThas m Actor Q FTognert Na dim s5 Sn& a Ad a tisn AR Pel wkccs with The Egoal Oppnhafty CIREW, g Mods to Remnt Mmx" and Female Jnh Apphcmft amd REvkwing Jab-7 g Prime$ to Fmmw Thod No Di=kiwh3ry HyaIft Fmie YES X NO SEION E >ll Nidsm Nme of Officer of -Fmz pEkd Sigaatme of OTZW zr;:4�� IMAM J=e k 2021 FORMS Da W SO n NORTH iRM 109 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER 27 FORMS Equal Employment Opportunity Policy Dawson Construction is an equal opportunity employer. We believe every employee has the right to work in an environment that is free from all forms of unlawful discrimination. Consistent with applicable laws, Dawson Construction makes all decisions involving any aspect of the employment relationship without regard to race, color, sex, pregnancy, creed, religion, age, marital or nursing mother status, national origin, ancestry, citizenship, the presence of any sensory, mental, or physical disability, medical or genetic information, military or veteran status, sexual orientation, gender identity, gender expression, or any other status or characteristic protected by applicable local, state, or federal law. Discrimination and/or harassment based on any of those factors are inconsistent with our philosophy of doing business and will not be tolerated. This policy of non-discrimination applies to all aspects of recruiting and employment, including compensation, benefits, advancement, transfers, and reductions in force. As part of Dawson's equal employment opportunity policy, the Company will also take affirmative action as called for by applicable laws, Executive Orders, and job contracts to ensure that minority group individuals, females, protected veterans, and qualified disabled persons are introduced into our workforce, and are considered as promotional opportunities arise. Pete Dawson, President, fully supports the Company's equal opportunity and affirmative action policies. Dawson Construction will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as apart of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Dawson Construction or (c) consistent with Dawson Construction's legal duty to furnish information. To implement this policy, Dawson will also make the following efforts: • Dawson will send job announcements to agencies and community -based organizations it designates in the employment and training field. • Dawson will maintain applicant flow data, in compliance with state and federal laws, for all persons who submit written and on-line applications for an open position ("applicants"). Each Affirmative Action Information sheet filled out by an applicant will be maintained for a period of three (3) years. • Dawson will disseminate an Equal Employment Opportunity policy to its employees in its personnel manual. For reporting please contact: Michelle Lankhaar Human Resources 405 32nd Street, Suite 110 Bellingham, WA 98225 (360) 756.1000 ext. 217 Unlawful Discrimination and Harassment Policy Introduction Dawson Construction is committed to providing a work environment that is free of unlawful discrimination and unlawful harassment. Unwelcome actions, words, jokes, or comments based on an individual's race, color, sex, pregnancy, creed, religion, age, marital or nursing mother status, national origin, ancestry, citizenship, the presence of any sensory, mental, or physical disability, medical or genetic information, military or veteran status, sexual orientation, gender identity, gender expression, or any other legally protected characteristic will not be tolerated. Individuals who experience or observe possible unlawful harassment or discrimination are strongly encouraged to report their concerns without fear of reprisal. We take these matters very seriously and will make every effort to ensure that complaints of harassment or discrimination are resolved promptly, effectively, and as confidentially as possible. So that each employee has a better understanding of the type of behavior that is prohibited, sexual and other prohibited harassment are briefly discussed below. Sexual Harassment Sexual harassment is a form of unlawful harassment by members of the same or opposite sex. In general, it involves unwelcome conduct that is of a sexual nature or based on gender. Sexual harassment may include a range of subtle and not -so -subtle behaviors and may involve individuals of the same or different genders. Depending on the circumstances, behaviors that constitute sexual harassment may include, but are not limited to, the following: unwanted sexual advances or requests for sexual favors; sexual jokes or innuendo; verbal abuse of a sexual nature; comments about an individual's body, sexual prowess, sexual experience, practice or desires, or sexual deficiencies; leers, whistles, or touches; insults or obscene comments or gestures; display of sexually suggestive objects or pictures; and other physical or verbal conduct or visual material of a sexual nature. Dawson Construction does not tolerate sexual harassment of its employees on the job, regardless of whether the unwelcome behavior is by co-workers, supervisors, managers, vendors, or clients. Conduct prohibited by this policy is unacceptable Over Dawso l NORTH ►RM 110 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER in the workplace and in any work -related setting outside the workplace, such as business trips, business meetings, and business -related social events. State and federal anti -discrimination laws prohibit harassment when: submission to or rejection of such conduct is used as the basis of a tangible employment action affecting the individual, such as decisions relating to hiring, firing, promotions, assignments, or pay; or, the conduct creates an intimidating, hostile, or offensive work environment that affects the terms and conditions of a person's job. FORMS Other Prohibited Harassment Like sexual harassment, we strictly prohibit harassment on the basis of any other legally protected characteristic, such as race, ethnicity, national origin, age, disability, religion, citizenship, veteran status, or sexual orientation. Prohibited harassing conduct may include inappropriate jokes or innuendo; epithets, slurs, or negative stereotyping; display in the workplace of offensive materials; and other physical or verbal conduct or visual material. Supervisory Oversight We expect all supervisors to take affirmative steps to protect employees from unlawful harassment. This includes demonstrating and communicating appropriate standards of workplace conduct, monitoring such conduct, and promptly reporting any alleged incidents or concerns to the next level of management, to the HR Department, an HR representative at Personnel Management Systems, Inc., or to the Company President. Reporting Procedures and Guidelines Dawson encourages all employees to report any perceived incident of discrimination, harassment, or retaliation, regardless of the offender's identity or position. Anyone who believes that he or she is a recipient of such conduct by any manager, employee, vendor, customer, or client of the Company should do the following: If it is comfortable and practical for you to do so, identify the offensive behavior to the offender and request that it stop. If it is not comfortable or practical for you to confront the offender directly, or if you have done so and the behavior is continuing, promptly notify your direct supervisor, department manager or project manager, the HR Department, the Company President, or an HR representative at Personnel Management Systems, Inc. ANY COMPLAINTS THAT DAWSON'S POLICIES HAVE BEEN VIOLATED WILL BE FOLLOWED BY A FAIR, TIMELY, AND THOROUGH INVESTIGATION THAT PROVIDES ALL PARTIES WITH DUE PROCESS AND REACHES REASONABLE CONCLUSIONS BASED ON THE EVIDENCE COLLECTED. WE PROHIBIT RETALIATION FOR REPORTING SUCH CONCERNS OR FOR COOPERATING WITH ANY INVESTIGATION, AND WE TAKE REASONABLE STEPS TO ENSURE THAT THE COMPLAINING PARTY DOES NOT SUFFER REPRISALS OR RETALIATION. The investigation will be conducted as discretely as possible, consistent with the need to investigate. Discipline If an investigation shows that any manager or employee has engaged in harassment or discrimination against any coworkers, independent contractors, interns, and/or volunteers in violation of our policy, Dawson will take appropriate disciplinary action or corrective measures, including, but not limited to, mandatory counseling, training, additional supervision, transfer, change of job duties, removal of supervisory responsibilities, demotion, suspension, or termination of employment. This list is illustrative only. The Company at its sole discretion will determine the level of disciplinary action or corrective measure that is appropriate in any specific situation. This policy does not create a mandatory step or progressive disciplinary policy and does not in anyway alter the Company's status as an "at -will" employer or create a contract between an employee and the Company with respect to the level of disciplinary action appropriate in any situation. Thank you, Kendall Nielsen Updated June 2021 President Da W SO f l NORTH 4iRM ARCHITECTURE III Exhibit A CITY OF SEWARD ANIMAL SHELTER FORMS NON COLLUSIVE AFFIDAVIT Insert Originals CITY OF SEWARD NON -COLLUSIVE AFFIDAVIT OF PROPOSER The undersigned proposer, having fully informed themselves regarding the accuracy of the statements made herein certifies that; (1) the proposer developed the bid independently and submitted it without collusion with, and without any agreement, understanding, or planned common course of action with any other entity designed to limit independent bidding or competition, and (2) the proposer, its employees and agents have not communicated the contents of the bid to any person not an employee or agent of the proposer and will not communicate the proposal to any such person prior to the official opening of the proposal. The undersigned proposer further certifies that this statement is executed for the purpose of inducing the City of Seward to consider the proposal and make an award in accordance therewith. Dawson Construction LLC Legal Name of P po, /F rrn Signature and itle Kendall Nielsen, President Printed Name of Title Person PO Box 30920 - Bellingham. WA 98228-2920 Business Address June 2. 2021 Date Subscribed and sworn to me this 2nd day of June , 20 21 �,��tlttll�rrrr Notary ublic �.� A My Commission Expires December 10, 2024 Q`:�yih. 7i'e'q�i P rrrrl I I 1 H 1�\ Animal Shelter Design -Build RFP- City of Seward - Page 10 of 21 DawsonNORTH 4 RM 12 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER COMPLETED W9 FORM FORMS Request for Taxpayer Give Form to the Form (Rev. October2018) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service ► Go to www.irs.gov/FormW9 for instructions and the latest information. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. Dawson Construction, LLC 2 Business name/disregarded entity name, if different from above M a 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to m following seven boxes. certain entities, not individuals; see c- instructions on page 3): c ❑ Individual/sole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate .r di c single -member LLC Exempt payee code (if any) C. o ❑J Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► P o Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check Exemption from FATCA reporting in E LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is (. code if any) a another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that 2 is disregarded from the owner should check the appropriate box for the tax classification of its owner. y ❑ Other (see instructions)► (Applies to accounts maintained outside the U.S.) y5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (optional) 405 32nd St., Suite 110 6 City, state, and ZIP code Bellingham, WA 98225 7 List account number(s) here (optional) RiUM Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given online 1 to avoid Social security number backup withholding. For individuals, this is generally your social security number (SSN). However, fora resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and I Employer identification number Number To Give the Requester for guidelines on whose number to enter. F__F_1 F_T__F_T__F Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later. Sign Signature of ` /l Here U.S. person ► /�� Z/' Date ► 6/ 2/ 2021 General Instructions • Form 1099-DIV (dividends, including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise • Form 1099-MISC (various types of income, prizes, awards, or gross noted. proceeds) Future developments. For the latest information about developments • Form 1099-B (stock or mutual fund sales and certain other related to Form W-9 and its instructions, such as legislation enacted transactions by brokers) after they were published, go to www.irs.gov/FormW9. • Form 1099-S (proceeds from real estate transactions) Purpose of Form • Form 1099-K (merchant card and third party network transactions) An individual or entity (Form W-9 requester) who is required to file an • Form 1098 (home mortgage interest), 1098-E (student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T (tuition) identification number (TIN) which may be your social security number • Form 1099-C (canceled debt) (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number •Form 1099-A (acquisition or abandonment of secured property) (EIN), to report on an information return the amount paid to you, or other Use Form W-9 only if you are a U.S. person (including a resident amount reportable on an information return. Examples of information alien), to provide your correct TIN. returns include, but are not limited to, the following. If you do not return Form W-9 to the requester with a TIN, you might • Form 1099-INT (interest earned or paid) be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) Da W SO f l NORTH 4iRM 113 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER FORMS ALASKA BUSINESS LICENSES Alaska Business License # 1036873 Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing PO Box 110806, Juneau, AK 99811-0806 This is to certify that DAWSON CONSTRUCTION, LLC PO BOX 35825, JUNEAU, AK 99803 owned by DAWSON CONSTRUCTION LLC is licensed by the department to conduct business for the period October 30, 2019 to December 31, 2021 for the following line(s) of business: 23 - Construction of r17 This license shall not be taken as permission to do business in the state without having complied with the other requirements of the laws of the State or of the United States. Td This license must be posted in a conspicuous place at the business location. It is not transferable or assignable. Julie Anderson Commissioner Da W SO f l NORTH 4iRM 114 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER FORMS Alaska Business License # 1047882 Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing PO Box 110806, Juneau, AK 99811-0806 This is to certify that NORTHFORM ARCHITECTURE 2525 GAM BELL ST STE 404, ANCHORAGE, AK 99503 owned by NORTHFORM ARCHITECTURE, LLC is licensed by the department to conduct business for the period October 6, 2020 to December 31, 2022 for the following line(s) of business: 54 - Professional, Scientific and Technical Services a1 of THE This license shall not be taken as permission to do business in the state without having complied with the other requirements of the laws of the State or of the United States. Td This license must be posted in a conspicuous place at the business location. It is not transferable or assignable. ,. Julie Anderson 41. Commissioner Da W SO f l NORTH 4iRM 115 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER STAFF PLAN License#:AE 5 State of Alaska Effective: 11 /5/2019 /2019 Expires: 12131 /2021 Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing State Board of Registration for Architects, Engineers, and Land Surveyors Licensee: RYAN S. JOHNSON License Type: Registered Professional Architect Status: Active Commissioner: Julie Anderson Relationships Designations Relation License Type # License Type Owners/Entities NameIDBA No designations found. Firm 119231 Authorized Limited Liability NorthForm Architecture. North Form Architecture. Company LLC North Form RYAN S. JOHNSON 1626 KATRINA CIRCLE ANCHORAGE, AK 99508-3513 Wallet Card State of Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing State Board of Registration for Architects, Engineers, and Land Surveyors RYAN S. JOHNSON As Registered Professional Architect License Effective Expires AELA14285 111512019 12/31/2021 Da W SO f l NORTH 4iRM 116 ARCHITECTURE Exhibit A CITY OF SEWARD ANIMAL SHELTER STAFF PLAN Ucee#:AELC10568 State of Alaska Effectidve: 1111812019 Expires: 12/31/2021 Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing State Board of Registration for Architects, Engineers, and Land Surveyors Licensee: MICAH K SCHOMING License Type: Registered Professional Civil Engineer Status: Active Commissioner. Julie Anderson license#:AE7180 State of Alaska Effective: 11127/2012019 Expires: 12/3112021 Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing State Board of Registration for Architects, Engineers, and Land Surveyors Licensee: NICHOLAS JAMES CHOROMANSKI License Type: Registered Professional Structural Engineer Status: Active Commissioner: Julie Anderson Dawson NORTH 4 RM "' Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER FORMS Alaska Bus!— u,eese a 305118 Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing PO Box 110806, Juneau, AK 99811-0806 This is to certify that CRW ENGINEERING GROUP, LLC 3940 ARCTIC BLVD STE 300, ANCHORAGE, AK 99503-5789 owned by CRW ENGINEERING GROUP, LLC is licensed by the department to conduct business for the period October 25, 2019 to December 31, 2021 for the following line(s) of business: 54 - Professional, Scientific and Technical Services OF TgE g d�, This license shall not be taken as permission to do business in the state without having "" 7a complied with the other requirements of the laws of the State or of the United States. This license must be posted in a conspicuous place at the business locetion. It is not transferable or assignable. Julie Anderson 0�"dnA9� Commissioner Dawson NORTH ►RM 118 Exhibit A ARCHITECTURE 120 . ' Ohi T o Q �oLLODHERMo 0 io GHT DROP YST Ri —GE SH—ING 0 a � o � oow � 0 7 E. INDOOR CHAINLINK FPNCP O 1= 0 y - - - - CHAIN LINE IT11 "R �- - -0 G r UK 4 ❑❑ ❑❑ L ��IlOIVYE9lBV@N@IIIYIIYINII�I������ T - T ", 1� ", � - T 4 � `4 ,I it Exh 0 0 Dawson DAWSCON-01 MJOHNSON 7 ACORO CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 7/6/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (425) 489-4500 (A/C, No):(425) 485-8489 Hub International Northwest LLC PO Box 3018 Bothell, WA 98041 E-MAIL now.info@hubinternational.com INSURERS AFFORDING COVERAGE NAIC # INSURERA:Alaska National Insurance Company 38733 INSURED INSURERB:Allied World National Assurance Company 10690 INSURERC:Sirius International Insurance Corp14400 Dawson Construction, LLC INSURER D : PO Box 30920 Bellingham, WA 98228-2920 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR X X 20KLY30047 11/1/2020 11/1/2021 DAMAGE TO RENTED PREMISES Ea occurrence 500,000 $ MED EXP (Any oneperson) $ 15,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY X PECOT- LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident 1,000,000 $ X BODILY INJURY Perperson) $ ANY AUTO X X 20KAS30047 11/1/2020 11/1/2021 OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ PROPERTY DAMAGE Per accident $ HIRED L NON -OWNED AUTOS ONLY AUTOS ONLY $ B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS -MADE 03104103 11/1/2020 11/1/2021 AGGREGATE $ 1,000,000 DED X RETENTION $ 10,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/ R/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? EXCLUDED, (Mandatory in NH) N / A X 20KW S30047 11/1/2020 11/1/2021 X PER OTH- STATUTE ER E.L. EACH ACCIDENT 1,000,000 $ E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1,000,000 $ C Professional Liab. CPPL00011952 11/1/2020 11/1/2021 Occ: 1,000,000 Agg: 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Seward Animal Shelter City of Seward is included as Additional Insured, coverage is primary and non-contributory and waiver of subrogation applies per the attached forms/endorsements. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Seward Y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 167 Seward, AK 99664-0167 AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Exhibit B JW Alaska National INSURANCE COMPANY CONTRACTORS' GENERAL LIABILITY ENHANCEMENT ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Coverage afforded under this extension of coverage endorsement does not apply to any person or organization covered as an additional insured on any other endorsement now or hereafter attached to this Coverage Part. SCHEDULE OF COVERAGES ARE SUMMARIZED BELOW 1. Miscellaneous Additional Insureds 8 additional insured extensions. Primary and Noncontributory Insurance 2. Damage To Premises Rented to You Limit increased to $500,000. 3. Medical Payments Limits increased to $15,000. Reporting period increased to three years from the date of accident. 4. Non -owned Watercraft Increased to 50 feet. 5. Supplementary Payments Cost of bail bonds increased to $10,000. Daily loss of earnings increased to $500. 6. Newly Formed Or Acquired Organizations Coverage extended to the end of the policy period or the next anniversary of this policy's effective date. 7. Liberalization Clause 8. Unintentional Failure To Disclose Hazards 9. Notice of Occurrence 10. Broad Knowledge of Occurrence 11. Bodily Injury - Extension of Coverage 12. Expected Or Intended Injury Reasonable force - bodily injury or property damage. 13. Blanket Waiver of Subrogation Waiver of subrogation where required by written contract or written agreement. 14. In Rem Actions 1. MISCELLANEOUS ADDITIONAL INSUREDS Section II Who Is An Insured is amended to include as an additional Insured any person or organization described in Paragraphs 2.a. through 2.h. below whom you are required to add as an additional insured on this policy under a written contract or written agreement. However, the written contract or written agreement must be: 1. Currently in effect or becoming effective during the term of this policy; and 2. Executed prior to the "bodily injury", "property damage" or "personal injury and advertising injury", but Only the following persons or organizations are additional insureds under this endorsement and coverage provided to such additional insureds is limited as provided herein: a. State or Governmental Agency or Subdivision or Political Subdivi- sions Any state or governmental agency or subdivision or political subdivision that has issued a permit in connection with operations performed by you or on your behalf and that you are required by any ordinance, law or building code to include as an additional insured on this coverage part is an additional insured, but only with respect to liability for "bodily injury", "property damage", "personal and advertising injury" arising out of such operations. ANIC GL 1187 07 16 Exhibit B Page 1 of 6 JV Alaska National INSURANCE COMPANY The insurance provided to such state e. Owners or Other Interests From or political subdivision does not apply Whom Land Has Been Leased to any "bodily injury", "property damage" or "personal and advertising An owner or other interest from whom injury" arising out of operations land has been leased by you but only performed for that state or political with respect to liability arising out of subdivision. the ownership, maintenance or use of that specific part of the land leased to b. Controlling Interest you and subject to the following additional exclusions: Any persons or organizations with a controlling interest in you but only This insurance does not apply to: with respect to their liability arising out of: (1) Any "occurrence" which takes place after you cease to lease (1) Their financial control of you, or that land; or (2) Premises they own, maintain or (2) Structural alterations, new con - control while you lease or occupy struction or demolition operations these premises. performed by or on behalf of such additional insured. This insurance does not apply to structural alterations, new construc- f. Co-owner of Insured Premises tion and demolition operations performed by or for such additional A co-owner of a premises co -owned insured. by you and covered under this insurance but only with respect to the c. Managers or Lessors of Premises co -owners liability as co-owner of such premises. A manager or lessor of premises but only with respect to liability arising out g. Lessor of Equipment of the ownership, maintenance or use of that specific part of the premises Any person or organization from leased to you and subject to the whom you lease equipment. Such following additional exclusions: person or organization is an additional insured only with respect to This insurance does not apply to: their liability for "bodily injury", "property damage" or "personal and (1) Any "occurrence" which takes Advertising injury" caused, in whole place after you cease to be a or in part, by your maintenance, oper- tenant in that premises; or ation or use of equipment leased to you by such person or organization. (2) Structural alterations, new con- A person's or organization's status as struction or demolition operations an additional insured under this performed by or on behalf of endorsement ends when their written such additional insured. contract or written agreement with you for such leased equipment ends. d. Mortgagee, Assignee or Receiver With respect to the insurance A mortgagee, assignee or receiver afforded these additional insureds, but only with respect to their liability the following additional exclusions as mortgagee, assignee, or receiver apply: and arising out of the ownership, maintenance, or use of a premises by This insurance does not apply: you. (1) To any "occurrence" which takes This insurance does not apply to place after the equipment lease structural alterations, new construc- expires; or tion or demolition operations performed by or for such additional insured. Exhibit B ANIC GL 1187 07 16 Page 2 of 6 JV Alaska National INSURANCE COMPANY (2) To "bodily injury", "property damage", or "personal and advertising injury" arising out of the sole negligence of such additional insured. h. Owners, Lessees or Contractors (1) Such person or organization is an additional insured for "bodily injury", "property damage" and "personal and advertising injury" if, and only to the extent that, the injury or damage is caused by negligent acts or omissions of you or your subcontractor in the performance of "your work" to which the written contract applies. This person or organi- zation does not qualify as an additional insured with respect to injury or damage caused in whole or in part by independent negligent acts or omissions of such person or organization. (2) However, this insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of an architect's, engineer's, or surveyor's rendering of or failure to render any professional services including: i. the preparing, approving, or failing to prepare or approve maps, drawings, opinions, reports, surveys, change orders, design or specifications; and ii. supervisory, inspection, or engineering services. (3) The insurance provided to this additional insured, does not cover "bodily injury" or "property damage" caused by your negligent acts and omissions in the performance of "your work" that occurs within the "products - completed operations hazard", unless the written contract contains a specific requirement that you procure completed operations coverage or coverage within the "products -completed operations hazard" for the additional insured. However, even if coverage within the "products -completed operations hazard" is required by the written contract, such coverage is available to the additional insured only if the "bodily injury" or "property damage" occurs prior to the end of the time period during which you are required by the written contract to provide such coverage or the expiration date of the policy, whichever comes first. Any insurance provided to an additional insured designated under Paragraphs 2.a. through 2.g. above does not apply to "bodily injury" or "property damage" included within the products -completed operations hazard." Primary And Noncontributory Insurance The following is added to the Other Insurance Condition and supersedes any provision to the contrary: This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured under such other insurance; and (2) You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. Section III - Limits of Insurance, the following is added: With respect to the insurance afforded to the additional insureds described in Paragraphs a. through h. above, the most we will pay on behalf of such additional insured is the amount of insurance: (1) Required by the contract or agreement; or (2) Available under the applicable Limits of Insurance shown in the Declarations; ANIC GL 1187 07 16 whichever is less. Exhibit B Page 3 of 6 JW Alaska National INSURANCE COMPANY This provision shall not increase the applicable Limits of Insurance shown in the Declaration. 2. Damage To Premises Rented to You SECTION III — LIMITS OF INSURANCE, Paragraph 6. is replaced by the following: 6. Subject to Paragraph 5. above, the Damage to Premises Rented to You Limit is the most we will pay under Coverage A for damages because of "property damage" to any one premises, while rented to you, or in the case of damage by fire, while rented to you or temporarily occupied by you with permission of the owner. If a limit is shown for Damage to Premises Rented to You the most we will pay under Coverage A for damages because or "property damage" to any one premises is the Limit shown in the Declarations or $500,000, whichever is greater. 3. MEDICAL PAYMENTS A. Section III — Limits of Insurance, Paragraph 7. is replaced by the following: 7. Subject to Paragraph 5. above the Medical Expense Limit is the most we will pay under Coverage C for all medical expenses because of "bodily injury" sustained by any one person. If a limit is shown for Medical Expense in the Declarations the most we will pay under Coverage C for all medical expenses because of "bodily injury" sustained by any one person is the Limit shown in the Declarations or $15,000, whichever is greater. B. This provision 5. (Medical Payments) does not apply if Section I - Coverage C Medical Payments is excluded either by the provisions of the Coverage Part or by endorsement. C. Paragraph 1.a.(3)(b) of Section I - Coverage C - Medical Payments, is replaced by the following: (b) The expenses are incurred and reported to us within three years of the date of the accident; and 4. NON -OWNED WATERCRAFT A. If endorsement CG 21 09, CG 21 10, CG 24 50, or CG 24 51 is attached to the policy, Paragraph A. 2. g. (2) (b) is replaced by the following: (b) A watercraft that you do not own that is: (i) Less than 50 feet long: and (ii) Not being used to carry persons or property for a charge. B. If Paragraph A. does not apply, Paragraph g. (2) of 2. EXCLUSION under SECTION I — COVERAGES, COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE LIABILITY is replaced by the following: (2) A watercraft that you do not own that is: (a) Less than 50 feet long; and (b) Not being used to carry persons or property for a charge. 5. SUPPLEMENTARY PAYMENTS A. Under Section I - Supplementary Payments - Coverage A and B, Paragraph 1.1b., the limit of $250 shown for the cost of bail bonds is replaced by $10,000; B. In Paragraph 1.d., the limit of $250 shown for daily loss of earnings is replaced by $500. 6. NEWLY FORMED OR ACQUIRED ORGANIZATIONS Paragraph 3.a. of Section II - Who Is An Insured is deleted and replaced by the following: Coverage under this provision is afforded only until the end of the policy period or the next anniversary of this policy's effective date after you acquire or form the organization, whichever is earlier. ANIC GL 1187 07 16 Exhibit B Page 4 of 6 JW Alaska National INSURANCE COMPANY 7. LIBERALIZATION CLAUSE If we adopt a change in our forms or rules which would broaden coverage for contractors under this endorsement without an additional premium charge, your policy will automatically provide the additional coverages as of the date the revision is effective in your state. 8. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS — Paragraph 6. — Representations is replaced by the following: 6. Representations By accepting this policy, you agree a. The statements in the Declarations are accurate and complete; b. Those statements are based upon representations you made to us; and c. We have issued this policy in reliance upon your representations. The unintentional omission of, or unintentional error in, any information you provided to us which we relied upon in issuing this policy will not prejudice your rights under this insurance. However, this provision does not affect our right to collect additional premium or to exercise our rights of cancellation or nonrenewal in accordance with applicable laws and regulations. 9. NOTICE OF OCCURRENCE The following is added to Paragraph 2. of Section IV - Commercial General Liability Conditions - Duties In The Event of Occurrence, Offense, Claim or Suit: Your rights under this Coverage Part will not be prejudiced if you fail to give us notice of an "occurrence", offense, claim or "suit" and that failure is solely due to your reasonable belief that the "bodily injury" or "property damage" is not covered under this Coverage Part. However, you shall give written notice of this "occurrence", offense, claim or "suit" to us as soon as you are aware that this insurance may apply to such "occurrence", offense, claim or "suit." 10. BROAD KNOWLEDGE OF OCCURRENCE The following is added to Paragraph 2. of Section IV - Commercial General Liability Conditions - Duties in The Event of Occurrence, Offense, Claim or Suit: You must give us or our authorized representative notice of an "occurrence", offense, claim, or "suit" only when the "occurrence", offense, claim or "suit' is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; (3) An executive officer or the employee designated by you to give such notice, if you are a corporation; or (4) A manager, if you are a limited liability company. 11. EXPANDED BODILY INJURY Section V - Definitions, the definition of "bodily injury" is changed to read: "Bodily injury" means bodily injury, sickness or disease sustained by a person, including death, humiliation, shock, mental anguish or mental injury by that person at any time which results as a consequence of the bodily injury, sickness or disease. 12. EXPECTED OR INTENDED INJURY Exclusion a. of Section I - Coverage A - Bodily Injury and Property Damage Liability is replaced by the following: a. "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. ANIC GL 1187 07 16 Exhibit B Page 5 of 6 JW Alaska National INSURANCE COMPANY 13. BLANKET WAIVER OF SUBROGATION The Transfer Of Rights Of Recovery Against Others To Us Condition (Section IV - Commercial General Liability Conditions) is amended by the addition of the following: We waive any right of recovery we may have against any person or organization because of payments we make for injury or damage arising out of: 1. Your ongoing operations; or 2. "Your work" included in the "products - completed operations hazard." However, this waiver applies only when you have agreed in writing to waive such rights of recovery in a contract or agreement, and only if the contract or agreement: 1. Is in effect or becomes effective during the term of this policy; and 2. Was executed prior to loss. 14. IN REM ACTIONS Any action in rem against any vessel owned, operated by or for, or chartered by or for you will be treated in the same manner as though the action were in personam against you. This endorsement changes the policy to which it is attached and, unless otherwise stated, is effective on the date issued at 12:01 A.M. standard time at your mailing address shown in the policy. The information below is required only when this endorsement is issued subsequent to commencement of the policy. Endorsement Effective 11/01/2020 Insured Dawson Construction, LLC Countersigned By Policy No. 20KLY30047 Endorsement No. 5 Includes copyrighted material of Insurance Services Office, Inc., with its permission Exhibit B ANIC GL 1187 07 16 Page 6 of 6 JV Alaska National I N 5 U RAN C E CO M PAN Y DESIGNATED CONSTRUCTION PROJECT OR DESIGNATED LOCATION COMBINED AGGREGATE LIMIT — WITH TOTAL PROJECT AND LOCATION AGGREGATE LIMIT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Designated Construction Project(s) or Designated Location(s): All Projects/All Locations Total Project and Location Aggregate Limit $20,000,000 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. For all sums which the insured becomes legally obligated to pay as damages caused by "occurrences" under Section I — Coverage A, and for all medical expenses caused by accidents under Section I — Coverage C, which can be attributed only to ongoing operations at a single designated construction project or a single designated "location": 1. A separate Designated General Aggregate Limit applies to each designated construction project and each designated "location", and that limit is equal to the amount of the General Aggregate Limit shown in the Declarations. 2. The Designated General Aggregate Limit is the most we will pay for the sum of all damages under Coverage A, except damages because of "bodily injury" or "property damage" included in the "products -completed operations hazard", and for medical expenses under Coverage C regardless of the number of: a. Insured; b. Claims made or "suits" brought; or c. Persons or organizations making claims or binging "suits". 3. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the Designated General Aggregate Limit for that designated construction project or "designated location". Such payments shall not reduce the General Aggregate Limit shown in the Declarations nor shall they reduce any other Designated General Aggregate Limit for any other designated construction project or designated "location". 4. The limits shown in the Declarations for Each Occurrence, Damage to Premises Rented to You and Medical Expense continue to apply. However, instead of being subject to the General Aggregate Limit shown in the Declarations, such limits will be subject to the applicable Designated General Aggregate Limit and Location Aggregate Limit. 5. The Total Project and Location Aggregate Limit shown in the Schedule of this endorsement is the most we will pay for the sum of all damages causes by "occurrences" under Section (- Coverage A and all medical expenses caused by accidents under Section I- Coverage C which can be attributed only to ongoing operations at a single construction project or a single "location", regardless of the number of construction projects, locations, "occurrences" or accidents. B. For all sums which the insured becomes legally obligated to pay as damages caused by "occurrences" under Section I — Coverage A, and for all medical expenses caused by accidents under Section I — Coverage C, which cannot be attributed only to ongoing operations at a single designated construction project or single designated "location": 1. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the amount available under the General Aggregate Limit or the Products -completed Operations Aggregate Limit, whichever is applicable; and ANIC GL 037 10 91 Fxhib)j B age 1 o Alaska National INSURANCE COMPANY 2. Such payments shall not reduce any Designated General Aggregate Limit. C. When coverage for liability arising out of the "products -completed operations hazard" is provided, any payments for damages because of "bodily injury" or "property damage" included in the "products -completed operations hazard" will reduce the Products -Completed Operations Aggregate Limit, and not reduce the General Aggregate Limit nor the Designated General Aggregate Limit. E. For the purposes of this endorsement, the Definitions Section is amended by the addition of the following definition: D If the applicable designated construction project has been abandoned, delayed, or abandoned and F. then restarted, or if the authorized contracting parties deviate from plans, blueprints, designs, specifications or timetables, the project will still be deemed to be the same construction project. "Location" means any premise that you occupy for permanent operations as part of your business, but does not include any premises at which you are performing operations as part of a construction project. All premises involving the same or connecting lots, or premises whose connection is interrupted only be a street, roadway, waterway or right-of-way of a railroad shall be considered a single "location". The provisions of Section III — Limits Of Insurance not otherwise modified by this endorsement shall continue to apply as stipulated. This endorsement changes the policy to which it is attached and, unless otherwise stated, is effective on the date issued at 12:01 A.M. standard time at your mailing address shown in the policy. The information below is required only when this endorsement is issued subsequent to commencement of the policy. Endorsement Effective 11/1/2020 Insured Dawson Construction, LLC Countersigned By Policy No. 20K LY 30047 Endorsement No. 32 ANIC GL 037 10 91 Fixh!b)� B age o Alaska National INSURANCE COMPANY BUSINESS AUTO COVERAGE ENHANCEMENT ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following BUSINESS AUTO COVERAGE FORM Various provisions in this endorsement restrict SECTION IV — Business Auto Conditions, coverage. Read the entire policy carefully to Paragraph A. 5. — Transfer of Rights of Recovery determine rights, duties, and what is and is not Against Others To Us is amended to include: covered. Throughout this policy, the words "you" and "your" refer to the Named Insured shown in the Declarations. The words "we", "us", and "our" refer to the company providing this insurance. Other words and phrases that appear in quotation marks have special meaning. Refer to SECTION V — DEFINITIONS in the Business Auto Coverage Form. The coverages provided by this endorsement apply per "accident" and, unless otherwise specified, are subject to all of the terms, conditions, exclusions and deductible provisions of the policy, to which it is attached. SECTION II — COVERED AUTO LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured is amended to include: d. Any "employee" of yours while operating an "auto" hired or rented under a contract or agreement in an "employee's" name, with your permission, while performing duties related to the conduct of your business. e. Any person or organization for whom you have agreed in writing to provide insurance such as is afforded by this Coverage Form, but only with respect to liability arising out of the ownership, maintenance or use of "autos" covered by this policy. If such person or organization has other insurance then this insurance is primary to and we will not seek contribution from the other insurance. 5. Transfer of Rights of Recovery Against Others to Us This condition does not apply to any person(s) or organization(s) to the extent that subrogation against that person or organization is waived prior to the "accident" or the "loss" under a contract with that person or organization. SECTION II — COVERED AUTO LIABILITY COVERAGE, Paragraph A.2.a. (2) — Supplementary Payments is replaced by the following: (2) Up to $10,000 for cost of bail bonds (including bonds for related traffic law violations) required because of an "accident" we cover. We do not have to furnish these bonds. SECTION II — COVERED AUTO LIABILITY COVERAGE, Paragraph A.2.a. (4) — Supplementary Payments is replaced by the following: (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day because of time off from work. ANIC CA 1150 10 13 E P gbjtf 4 IV Alaska National INSURANCE COMPANY SECTION II — COVERED AUTO LIABILITY COVERAGE, Paragraph A.2.c. —Voluntary Property Damage is added as follows: c. Voluntary Property Damage At your written request, we may make a voluntary payment for Property Damage caused by an "insured", but without liability to a third party, up to $25,000. We will not make a Voluntary Property Damage payment to anyone who is an "insured" under this policy. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph A.2. — Towing is replaced by the following: Towing We will pay up to $500 for towing and labor costs incurred each time a covered "auto" that is a: a. Private passenger; b. Truck; c. Pick-up truck; d. Panel ; or e. Van type vehicle under 20,000 lbs. of Gross Vehicle Weight is disabled. However, the labor must be performed at place of disablement. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph A.3. — Glass Breakage — Hitting a Bird or Animal — Falling Objects or Missiles is replaced by the following: Glass Breakage — Hitting a Bird or Animal — Falling Objects or Missiles If you carry Comprehensive Coverage for the damaged covered "auto", we will pay the following under Comprehensive Coverage: a. Glass Breakage; b. "Loss" caused by hitting a bird or animal; and c. "Loss" caused by falling objects or missiles. However, you have the option of having glass breakage caused by a covered "auto's" collision or overturn considered a "loss" under Collision Coverage. Glass Repair — Waiver of Deductible No deductible applies to glass breakage, if the glass is repaired rather than replaced. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph AA.a. — Transportation Expenses is replaced by the following: a. Transportation Expenses We will pay up to $200 per day to a maximum of $1,500 for temporary transportation expense incurred by you because of the total theft of a covered "auto" that is a: (1) Private passenger; (2) Truck; (3) Pick-up truck; (4) Panel; or (5) Van type vehicle under 20,000 lbs. of Gross Vehicle Weight. We will pay only for those covered "autos" for which you carry either Comprehensive or Specified Causes of Loss Coverage. We will pay for temporary transportation expenses incurred during the period beginning 48 hours after the theft and ending, regardless of the policy's expiration, when the covered "auto" is returned to use or we pay for its "loss". ANIC CA 1150 10 13 E P gb*tf 4 IV Alaska National INSURANCE COMPANY SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph AA.b. — Loss of Use Expenses is replaced by the following: b. Loss of Use Expenses — Hired, Rented, or Borrowed Automobiles We will pay expenses for which an "insured" becomes legally responsible to pay for loss of use of a vehicle hired, rented or borrowed without a driver under a written rental contract or agreement. We will pay for loss of use expenses, if caused by: (1) Other than Collision, only if the Declarations indicate that Comprehensive Coverage is provided for the vehicle withdrawn from service. (2) Specified Causes of Loss only if the Declarations indicate that Specified Causes of Loss Coverage is provided for the vehicle withdrawn from service. (3) Collision only if the Declarations indicate that Collision Coverage is provided for the vehicle withdrawn from service. However, the most we will pay for any expenses for loss of use is $200 per day, to a maximum of $1,500. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph AA.c. — Non -Transportation Loss of Use Expenses is added as follows: c. Non -Transportation Loss of Use Expenses We will pay up to $2,000 for non - transportation expense incurred by you, because of "loss" to a covered "auto", if caused by: (1) Other than Collision, only if the Declarations indicate that Comprehensive Coverage is provided for the "auto" withdrawn from service; (2) Specified Causes of Loss only if the Declarations indicate that Specified Causes of Loss Coverage is provided for the "auto" withdrawn from service; or (3) Collision only if the Declarations indicate that Collision Coverage is provided for the "auto" withdrawn from service. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph AAA. — Airbag Coverage is added as follows: d. Airbag Coverage We will pay for the cost to repair, replace, or reset an airbag that inflates for any reason other than as a result of a collision, if the Declarations indicate that the covered "auto" has Comprehensive Coverage or Specified Causes of Loss Coverage. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph A.4.e. — Rental Reimbursement Coverage is added as follows: e. Rental Reimbursement Coverage We will pay up to $75 per day for rental reimbursement expenses incurred by you for the rental of an "auto" because of "loss" to a covered "auto" that is a: (1) Private Passenger; (2) Truck; (3) Pick-up truck; (4) Panel; or (5) Van type vehicle under 20,000 lbs. of Gross Vehicle Weight. Payment applies in addition to the otherwise applicable amount of each coverage you have on a covered "auto". No deductibles apply to this coverage. ANIC CA 1150 10 13 E P gb*tf 4 Alaska National INSURANCE COMPANY (1) We will pay only for those expenses incurred during the policy period beginning 24 hours after the "loss" and ending, regardless of the policy's expiration, with the lesser of the following number of days: (a) The number of days reasonably required to repair or replace the covered "auto". (b) 30 days. (2) This coverage does not apply while there are spare or reserve "autos" available to you for your operations. (3) The Rental Reimbursement Coverage described above does not apply to a covered "auto" that is described or designated as a covered "auto" on Rental Reimbursement Coverage Form CA 99 23. SECTION IV — BUSINESS AUTO CONDITIONS — Paragraph B.2. — Concealment, Misrepresentation Or Fraud is amended by adding Unintentional Failure to Disclose Hazards at the end of Paragraph B.2. as follows: Unintentional Failure to Disclose Hazards If you unintentionally fail to disclose any hazards existing at the inception date of your policy, we will not deny coverage under this Coverage Form because of such failure. However, this provision does not affect our right to collect additional premium or exercise our right of cancellation or non -renewal. SECTION IV — BUSINESS AUTO CONDITIONS — Paragraph B.5.b. — Other Insurance is replaced by the following: b. For Hired Auto Physical Damage Coverage, the following are deemed to be covered "autos" you own: (1) Any covered "auto" you lease, hire, rent, or borrow; and (2) Any covered "auto"" hired or rented by your "employee" under a contract in that individual "employee's" name, with your permission, while performing duties related to the conduct of your business. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto". SECTION V — DEFINITIONS — Paragraph C. — "Bodily injury" is replaced by the following: C. "Bodily injury" means bodily injury, sickness or disease sustained by a person including death or mental anguish resulting from any of these. Mental anguish means any type of mental or emotional illness or disease This endorsement changes the policy to which it is attached and, unless otherwise stated, is effective on the date issued at 12:01 A.M. standard time at your mailing address shown in the policy. The information below is required only when this endorsement is issued subsequent to commencement of the policy. Endorsement Effective 11/1/2020 Insured Dawson Construction, LLC Countersigned By Policy No. 20K AS 30047 Endorsement No. 6 ANIC CA 1150 10 13 © Insurance Services Office, Inc., 2009 E �gb*tf 4 JW Alaska National I N 5 U RAN C E CO M PAN Y WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from a written contract that requires you to obtain this anyone liable for an injury covered by this policy. We agreement from us.) will not enforce our right against the person or organization named in the Schedule. (This agreement This agreement shall not operate directly or indirectly applies only to the extent that you perform work under to benefit any one not named in the Schedule. SCHEDULE Any person or organization for whom the Insured has agreed by written contract to furnish this waiver. This endorsement changes the policy to which it is attached and, unless otherwise stated, is effective on the date issued at 12:01 A.M. standard time at your mailing address shown in the policy. The information below is required only when this endorsement is issued subsequent to commencement of the policy. Endorsement Effective 11/1/2020 Insured Dawson Construction, LLC Countersigned By Policy No. 20K WS 30047 Endorsement No. 7 WC 00 03 13 (04 84) Exhibit B '4� �� CERTIFICATE OF LIABILITY INSURANCE 17200Z'NIM,DDfYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND; EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER $ eCial Managers Group, p tY 9 p 2456 Westiilgs Ave., Suite 24 Naperville, IL 60563 CONTACT NAME: Jason Peterson PHONE 4- FAX No : 4 7- 4 E-MAIL ADDRESS: t on i I .managers.com INSURERS AFFORDING COVERAGE NAIC # INSURER A: Lloyd's (AMB#:085202), Rating: A XV kAI122000 INSURED NorthForm Architecture, LLC INSURER B INSURER C : INSURERD: 2525 Gambell St. Suite 404 INSURERS: Anchorage, AK 99503 INSURER F COVERAGES CERTIFICATE. NUMBER; SMG04-01-21-00256-Coi REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. lLT R LTR TYPE OF INSURANCE D SUER POLICY NUMBER POi1GY EFF MMIDOIYYYY POLICY EXP MMIDDIYYY LIMITS - GENERAL LIABILITY EACH OCCURRENCE $ PREMISES Ea oocurtnncc) $ COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR` MED EXP (Any one person) S PERSONAL E ADV INJURY $ GENERAL AGGREGATE $ GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOPAGG S POLICY f7 PRO- JECT LOC S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident S _ BODILY INJURY (Per person) $ ANY AUTO ALLOWAUTOS NED AUTOS BODILY BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE Peraccldenl S S UMBRELLALIAB �J OCCUR EACH OCCURRENCE 5 AGGREGATE 5 EXCESS LtAB CLAIMS -MADE - DED RETENTIONS .�•.„�.�___.. WORKPRS COMPENSATION AND EMPLOYERS` LIABILITY ANY PROPRIETO"ARTNERIEXECUTiVE YIN OFFICEJMEMSER EXCLUDED7 NIA 17 WC STATU- OTH- 7 Y 1. I _ E.L. EACH ACCIDENT $ E.L. DISEASE � EAEMPLOYE $ (Mandatory In NN) If yes: tlescriue under ERATIONS Wow E.L. DISEASE - POLIf.Y LIMIT $ A ;Professional Liability CLAIMS -MADE F: SMG04-01-21-00256-P-02 07/06/2021 06/14/2022 $1,000,000 Each Claim / $3,000,000 Aggregate DESCRIPTION OF OPERATION$ I LOCATIONS I VEHICLES {AUach ACORD 101, Additional Remarks Schedule, it more space is required) Seward Animal Shelter CERTIFICATE HOLDER CANCFLI_ATlnm City of Seward 410 Adams Street SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO Box 167 ACCORDANCE WITH THE POLICY PROVISIONS. Seward, AK 99664 AUT It12ED PRESENTATIVE ATTi�1: Brenda Ballou, City Clerk I I �L v © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD 0211 R Wow Project Name: Seward Animal Clinic Project No 21.014 July 8, 2021 CLARIFICATIONS CONDITIONS Section 2.1 Add the following: Page 1 of 6 The Contract Sum is based on the COVID-19 related rules, regulations, and/or restrictions imposed by government agencies at the time this Contract is mutually executed. In the event that new COVID-19 related governmental rules, regulations, and/or restrictions are imposed after this Contract is mutually executed which increase Contractor's cost to perform the Work, then the Contractor shall be entitled to a Change Order increasing the Contract Price or Contract Sum equal to its reasonable and necessary actual additional costs incurred as a result of such new COVID-19 related rules, regulations, and/or restrictions. Section 2.2 Add the following: To the extent that the project start date, document completion and or receipt of required permits precludes Owner from making a timely award process and Contractor is precluded from securing pricing and/or lead times to minimize supply chain disruptions consistent within the budget or initial Guaranteed Maximum Price as result of Owner's delay in award, Contractor will be entitled to a Change Order for the additional costs and time impact. Section 2.6 Add the following Both parties undertake that for the period of this Agreement, and for two years from the completion of this Agreement, neither shall entice away or endeavor to entice away any employee from the other party. Each party acknowledges that the prohibition and restriction contained in this clause are reasonable in the circumstances and necessary to protect the business of the other parry. Owner to carry the contingency for unforeseen conditions. Contractor to apply for and obtain building permits. Permit and review fees provided by Owner. Contractor to apply for and obtain electrical permits. Permit and review fees provided by Owner. Contractor to apply for and obtain mechanical permits. Permit and review fees provided by Owner. Fire Sprinkler permits will be provided by Contractor. Contractor to apply for and obtain public works permits. Permit and review fees provided by Owner. Contractor is responsible for dig permits. Exhibit C Project Name: Seward Animal Clinic July 8, 2021 Project No 21.014 CLARIFICATIONS CONDITIONS Page 2 of 6 Water permits and/or bonds will be provided by Contractor. Contractor to apply for and obtain Public Facilities Permits. Permit and review fees provided by Owner. Section 2.7 Add the following Owner shall pay all utility connection fees including all private & public utilities up to the meter box; Contractor is responsible for electrical utility connection from meter box to building. Contractor is responsible for work order application. Section 2.8 Add the following Special Inspection and testing costs (i.e., ground compaction test) are by Owner. Section 2.11 Add the following Notwithstanding anything in the Contract to the contrary, Contractor shall not be responsible to the Owner for costs or delays resulting from hazardous substances, including without limitation asbestos, on the Project site, which were not brought on the site by the Contractor or Subcontractor or anyone else at Contractor's direction. If Contractor encounters such hazardous substances on the Project site, Contractor shall promptly notify Architect and Owner and use proper care with respect to the hazardous substance. Section 2.12 Add the following LEED certification program is not part of our costs. Section 2.13 Add the following Evergreen program is not part of our costs. Section 2.16 Add the following One (1) electronic copy & one (1) hard copy of the O&M manual will be provided. Section 2.17 Add the following As-builts for work will be done with marked -up paper plans. Exhibit C Project Name: Seward Animal Clinic Project No 21.014 July 8, 2021 CLARIFICATIONS CONDITIONS Page 3 of 6 Section 2.18 Add the following Warranty period is unrelated to release of retention Section 2.19 Add the following Contractor makes no warranty, express or implied, including any implied warranties of merchantability or fitness for a particular purpose, except as provided in the Contract. Section 2.21 Add the following Contractor shall be entitled to an equitable adjustment in contract time for delays of Owner supplied products and/or Contractor's directly contracted with the Owner. Section 2.22 Add the following Contractor assumes exterior work that is weather related can be done at the appropriate time of year. Section 2.23 Add the following Contractor shall be entitled to an equitable adjustment in contract time and costs for severe weather conditions. Section 2.25 Add the following In order to maintain schedule, submittal reviews are required within 10 working days and RFI responses within 5 working days. Special requests may be made for shorter durations. Section 2.27 Add the following Contractor is not responsible for costs associated with default of a subcontractor, if subcontractor selection was at direction of Owner. Section 2.28 Add the following Exhibit C Project Name: Seward Animal Clinic Project No 21.014 July 8, 2021 CLARIFICATIONS CONDITIONS Page 4 of 6 Change order proposals shall be reviewed, and approval or disapproval given within 10 working days, unless additional information is requested by Owner, in which case the proposal will be reviewed within ten working days after additional information requested by Owner has been supplied by Contractor. Add Section 3.1 Progress Payments Section 3.1.1 Add the following Based upon Applications for Payment submitted to the Owner by the Contractor, the Owner shall make progress payments on the amount of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. Section 3.1.2 Add the following The period covered by each Application for Payment shall be one calendar month ending on the last day of the month. Section 3.1.3 Add the following Provided that an Application for Payment is received by the Owner not later than the last day of a month, the Owner shall make payment of the amount certified to the Contractor not later than the 20th day of the following month. If an Application for Payment is received by the Owner after the application date fixed above, payment of the amount certified shall be made by the Owner not later than Twenty (20) days after the Owner receives the Application for Payment. Section 3.1.4 Add the following Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. Add Section 3.2 Retainage Section 3.2.1 Add the following Retainage will be held at zero percent (0%). Add Section 3.3 Final Payment Section 3.3.1 Add the following Exhibit C Project Name: Seward Animal Clinic Project No 21.014 July 8, 2021 CLARIFICATIONS CONDITIONS Page 5 of 6 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when: (1) the Contractor has fully performed the Contract except for the Contractor's responsibility to correct Work as provided in Article 12 of AIA Document A201-2017, and to satisfy other requirements, if any, which extend beyond final payment; and (2) a final Certificate for Payment has been issued by the Architect. Section 3.3.2 Add the following The Owner's final payment to the Contractor shall be made no later than 30 days after receipt of the final Application for Payment. Section 9.1 Add the following Native Preference requirements not part of this project, costs are not included. Section 9.2 Add the following TERO requirements are not part of this project, costs are not included. Section 9.3 Add the following Buy America (49 U.S.C. 53230) and 49 CFR part 661) requirements are not part of this project, costs are not included. Section 9.4 Add the following Buy American (FAR Clause 52.225-9) requirements are not part of this project, costs are not included. Section 9.5 Add the following: Contractor is required to provide performance and payment bonds as required by AS 36.25.010. Work may not proceed until Owner approves bonds. Section 16.1 Add the following Any Owner hired subcontractors will be subject to Contractor's Safety Program. Section 16.3 Add the following Contractor will require the Owner to handle any situation(s) that arise regarding firearms or people openly carrying firearms. If Contractor feels the jobsite is unsafe due to firearms, Exhibit C Project Name: Seward Animal Clinic Project No 21.014 July 8, 2021 CLARIFICATIONS CONDITIONS Page 6 of 6 Contractor will remove all personnel off the jobsite until the Owner has resolved the situation. Any loss workdays will be added to the contract by change order. Section 16.4 Add the following The construction site will be fenced but no additional security (cameras, night watch, and automated alarm systems) has been included. Section 26.5 Add the following Markups will be as follows: Labor @ 15% Materials @ 15% Subcontractors @ 15% Equipment @ 15% Section 26.6 Add the following Add-on's will be as follows: Foreman @ 15% of labor costs. Consumables @ 6% of labor costs. IT/Communication @ 0.30% of total change costs. Safety & Quality Contract @ 0.35% of total change costs. Liability Insurance @ .70% of total change costs. Builders Risk Insurance @ .060% of total change costs Bonds not required. Subcontractor Default @ 1% of the subcontract value. Section 26.7 Add the following If the Contractor is delayed at any time in the commencement or progress of the Work by (1) an act or neglect of the Owner (2) by changes ordered in the Work; (3) by labor disputes, fire, unusual delay in deliveries, unavoidable casualties, adverse weather conditions documented in accordance with Section 26 or other causes beyond the Contractor's control; (4) by delay authorized by the Owner pending mediation and binding dispute resolution then the Contract Time and Contract Sum shall be reasonably adjusted by Change Order for such reasonable time and dollar value that the parties determine. Exhibit C City of Seward, Alaska City Council Meeting Minutes June 28, 2021 Volume 41, Page CALL TO ORDER The June 28, 2021 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Vice Mayor Tony Baclaan. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: ChFis�y T-ef y r sidi g-a* a Tony Baclaan presiding Sharyl Seese Liz DeMoss comprising a quorum of the Council; and Janette Bower, City Manager Brenda Ballou, City Clerk Excused — Terry Absent — None Sue McClure John Osenga Ristine Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Mary Tougas reminded everyone about the heat pump project. The city had a grant for $750,000, and it would be a shame to let that grant go without using it. The city had already spent money on the project in many ways. There had also been a short-term extension approved on the grant. The original project proposed to move four city buildings on a heat loop, and that had been scaled back to two buildings. This project could help save the city money, and one day could encompass many more buildings downtown. Casie Warner concurred that the heat loop project should be looked at again. Regarding Happy Youth Programs & Educational Resources (HYPER), she appreciated council and the public listening to their plans and providing support. Iris Darling was a former commissioner on the Historic Preservation Commission, and she wanted to praise the current commission for all the work they were doing. History was an attraction for visitors, and it was important to preserve. Becky Dunn (telephonically) said there was a daycare shortage in Seward, and she heard that the state's process made it difficult for people to open a licensed daycare business. Many working 145 City of Seward, Alaska City Council Meeting Minutes June 28, 2021 Volume 41, Page parents needed access to daycare centers that were open as early as 6:00 a.m., and often those that were open until later into the evening, due to the variety of jobs that local citizens had, including charter boats, service workers, and retailers. Lynda Paquette wondered if the ALMR radios that were discussed at tonight's work session were eligible for any state funding. She also wondered if it was time to have a work session to discuss the potential of replacing city hall. She was pleased to hear about the FLAP grant and aeration systems being considered, as discussed at the work session, and asked if there was a way to create a new public works building on a smaller scale, and expand it over time. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Casagranda) Approval of Agenda and Consent Agenda Casagranda moved Resolution 2021-072 onto the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2021-068, Authorizing The City Manager To Enter Into An Agreement With FLO Analytics To Conduct A Geographic Information System (GIS) Needs Assessment For The City Of Seward, Create A Strategic GIS Plan, And Assist The City With The Implementation Of That Plan, For A Total Estimated Cost Of $35,120. Resolution 2021-069, Repealing Resolution 2021-057 And Authorizing The City Manager To Enter Into An Agreement For Up To 16 Months With AK Tree Service, LLC For Extensive Transmission Right -Of -Way Clearing Work For An Amount Not To Exceed $500,000 Over The Designated Period, And Appropriating Funds. Resolution 2021-0709 Accepting Coronavirus State and Local Fiscal Recovery Funds as Part of the American Rescue Plan Act of 2021. Resolution 2021-071, Accepting $1,000,000 From Norwegian Cruise Lines And Allocating $500,000 Toward The City's Developer Reimbursement Program And Donating $500,000 To The Seward Prevention Coalition For Use By Happy Youth Programs & Educational Resources (HYPER) To Help Fill The Need For Childcare In Seward, And Appropriating Funds. Resolution 2021-072, Approving Management And Operating Agreement Between The City Of Seward And Providence Health & Services — Washington DBA Providence Health & Services Alaska, Amendment No. 5, Granting The Requested Name Change From Providence Seward Medical & Care Center To Providence Seward Medical Center And Specifying The Responsibilities For Maintaining And Renewing The Corresponding Business Licenses. City of Seward, Alaska City Council Meeting Minutes June 28, 2021 Volume 41, Page Approval of the June 14, 2021 City Council Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards — None City Manager Report. City Manager Janette Bower reported the following purchase orders between $5,000 and $30,000 had been approved by the City Manager since the last council meeting: $26,250 for 15 kV wire for Electric; $6,195 for the disposal of AFFF firefighting foam as hazardous material for Fire; $7,500 for three fire hydrants for Public Works; and, $14,262.50 for new inventory management software called Fishbowl for Electric. Seese asked if there could be a small dumpster and a pet waste station installed at the entrance to the Jeep Trail. DeMoss was sympathetic to the Parks & Recreation Department being understaffed, but she had received concerns from lots of community members about the garden beds around the city, and asked that they be given some care and attention. Baclaan wondered if the city could allow citizens to "adopt" a garden bed to get help from the community. McClure wondered when Fourth Avenue would be closed off for the Fourth of July Festival. Other Reports and Announcements Chamber of Commerce Report by Jason Bickling. Bickling wished to make his monthly report as succinct as possible, so he was reordering his report to make it more pertinent to council and the public. He welcomed any feedback about the reporting structure he provided. The chamber had conducted two surveys on behalf of the city: one on the city's mobile and roving vendor program, and another on local labor shortages. In both cases, Bickling thought the response rates were low due to people being so busy with summer, but the information gleaned was valuable. The chamber would be putting out one more survey this summer relating to the impact of summer tourism on residents. Regarding the Fourth of July Festival and the Mount Marathon Race, Bickling said the map of street closures would be published in this week's Seward Journal, and he also brought some flyers with maps to share. The vendors would be located on Washington Street and Adams Street, as usual. Fourth Avenue will be closed over this weekend for the festival, as well as on July 7, 2021 for the racers. In response to McClure, Bickling clarified that the Fourth Avenue street closures would be Friday all day through Monday morning, and again all day on Wednesday for the race. Presentations 147 City of Seward, Alaska City Council Meeting Minutes June 28, 2021 Volume 41, Page Historic Signs & Walking Tour presentation by the Historic Preservation Commission PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2021-005, Amending Seward City Code 2.10.100 — Compensation Of Councilmembers To Adjust Monthly Stipend Amounts To Reflect The 50th Percentile For Compensation In The Kenai Peninsula Borough, And Enacting Seward City Code Section 2.30.230 To Establish A Stipend For Planning & Zoning Commissioners. Motion (McClure/Casagranda) Enact Ordinance 2021-005 City Clerk Brenda Ballou stated that the stipends for council had not been changed for nearly 40 years, and that doubling them would bring them to the 50' percentile for the borough, but would still be modest. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. Lynda Paquette favored this ordinance because she believed it was important to make performing service on council as accessible to as many people as possible. The modest increase in the stipend might make enough of a difference that someone could run. No one else appeared and the public hearing was closed. DeMoss thanked the city clerk for bringing this ordinance. She supported this ordinance because it would potentially enable more people to serve on council. McClure said her original opinion about this ordinance had been changed when the ordinance was introduced at the last meeting because she had been convinced by her colleagues that this stipend increase might make a difference for some citizens to run for council. Baclaan supported this ordinance and thought that raising the stipend might allow more people to consider serving. Everyone's time equaled money, and there were time commitments to serving that might be a barrier to some; perhaps this stipend would help offset that. Motion Passed Unanimous UNFINISHED BUSINESS — None NEW BUSINESS All new business was approved on consent. City of Seward, Alaska City Council Meeting Minutes June 28, 2021 Volume 41, Page INFORMATIONAL ITEMS AND REPORTS May, 2021 City and Providence Financials Deputy City Clerk's memo on plans for the 2021 Obihiro-Seward Student VIRTUAL Exchange Program Letter from Mayor Norihisa Yonezawa accompanying receipt of Mount Marathon Race Awards CITIZEN COMMENTS Tanguy Libbrecht favored raising the stipend for council because he knew how much time they put in. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Bower reminded everyone that there would be a work session on July 26, 2021 to discuss options for relocating the public works facility. DeMoss thanked everyone for contacting her with their comments and concerns, and she thanked everyone who attended tonight's work session and meeting. She appreciated administration's work on preparing options. She thanked the historic preservation commission for their hard work on the walking tour. Casagranda was so excited for Lydia Jacoby and her accomplishment that she was competing in the 2021 Tokyo Olympics. She was very proud. She thanked the Historic Preservation Commission for all their work; she thought the walking tour would be great for visitors. She thanked administration for their work and diligence. Seese thanked Valarie Kingsland for her service. She commended the Historic Preservation Commission for their work on the walking tour. Tomorrow would be the last day to order t-shirts to support Lydia Jacoby and the Swim Club. Osenga thanked administration and all the department heads for their work on the Capital Improvement Plan work session. He thought the walking tour that HP created was great. He wished Lydia Jacoby good luck. McClure expressed condolences to the family of Mike Gravelle who passed on Saturday at the age of 91. There was a successful Solstice Cemetery Tour on June 21, 2021; about 30 people attended. She was very proud of the Historic Preservation Commission for all the hard work they accomplished to create the walking tour. She wished everyone a safe and happy holiday. Baclaan thanked the Historic Preservation Commission for their hard work; he recalled when the commission had started the project and how much work they had put into it. He was certain that everyone would enjoy the walking tour. He reminded everyone to be kind. 149 City of Seward, Alaska City Council Meeting Minutes June 28, 2021 Volume 41, Page ADJOURNMENT The meeting was adjourned at 7:55 p.m. Brenda J. Ballou, MMC Tony Baclaan City Clerk Vice Mayor (City Seal) 150 PUBLIC NOTICE CITY COUNCIL WORK SESSION NOTICE IS HEREBY GIVEN that the Seward City Council will conduct a work session on the following items of business: CITY COUNCIL WORK SESSION Monday, July 26, 2021 at 5:00 p.m. Council Chambers TOPIC: Discuss Renegotiation Wholesale Power Contract with Chugach Electric Association The work session will commence in the Seward City Council Chambers located in City Hall at 410 Adams Street, Seward. All interested persons are invited to attend the meetings. POSTED: Tuesday, June 29, 2021 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum 151 PUBLIC NOTICE CITY COUNCIL WORK SESSION NOTICE IS HEREBY GIVEN that the Seward City Council will conduct a work session on the following items of business: CITY COUNCIL WORK SESSION Monday, July 26, 2021 at 5:30 p.m. Council Chambers TOPIC: Review & Discuss Relocation Options for the Public Works Facility The work session will commence in the Seward City Council Chambers located in City Hall at 410 Adams Street, Seward. All interested persons are invited to attend the meetings. POSTED: Tuesday, June 29, 2021 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum 152 PUBLIC NOTICE CITY COUNCIL WORK SESSION NOTICE IS HEREBY GIVEN that the Seward City Council will conduct a work session on the following item of business: CITY COUNCIL WORK SESSION Monday, August 9, 2021 at 5:30 p.m. City Council Chambers TOPIC: Presentation of the City's Draft 2020 Financial Report by Altman, Rogers & Co. The work session will commence in the Seward City Council Chambers located in City Hall at 410 Adams Street, Seward. All interested persons are invited to attend the meetings. POSTED: Friday, July 2, 2021 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum 153 July 2021 July August SuMo TuWe T Thh Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 910 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jun 27 28 29 30 Jul 1 2 3 4 5 6 7 8 9 10 HOLIDAY 5:00 m P&Z WS 7:00pm P&Z Mtg (Council Chambers) 11 12 13 14 15 16 17 7:00pm CC Mtg (Council Chambers 18 19 20 21 22 23 24 6:00pm P&Z Work Session (Council Chambers) 25 26 27 28 29 30 31 5:00pm CC Work Session (Discuss Renegotiation 5:30pm CC Work Session (R e...v....i..e...w....&......................... T 7:00pm CC Mtg h m b..e.r...s,1 Council Calendar 1 7/6/2021 12:01 PM August 2021 September 2021 August 2021 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Aug 1 2 3 4 5 6 7 6:OOpm P&Z Joint Work Session - HPC (Council Chambers 7:OOpm P&Z Mtg (Council Chambers) 8 9 10 11 12 13 14 6:15pm HPC 5:30pm CC Work Session Work Session (Presentation (Council of City's Draft Ltamb.ers) ..................... 2020 Financial 7:OOpm HPC Report by Regular 7:00pm CC Mtg Meeting (Council (Council Chambers) .................... ch.. m r 15 16 17 18 19 20 21 6:OOpm P&Z Work Session (Council Chambers) 22 23 24 25 26 27 28 7:OOpm CC Mtg 29 30 31 Sep 1 2 3 4 Council Calendar 2 7/6/2021 12:01 PM September 2021 October 2021 September 2021 SuThMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 1 2 5 6 7 8 91011 3 4 5 6 7 8 9 12 13 14 15 16 17 18 10 11 12 13 14 15 16 19 20 21 22 23 24 25 17 18 19 20 21 2223 26 27 28 29 30 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Aug 29 30 31 Sep 1 2 3 4 12:00pm PACAB Mtn 5 6 7 8 9 10 11 HOLIDAY 7:00pm P&Z Mtg 6:15pm HPC (Council Work Session Chambers) (Council L..ha....m......b..e...rs_)...................... _._._._.. 7:00pm HPC Regular Meeting (Council C.ham r 12 13 14 15 16 17 18 7:00pm CC Mtg 12:00pm PACAB (Council Work Session Chambers (Chambers) 19 20 21 22 23 24 25 6:00pm P&Z Work Session (Council Chambers) 26 27 28 29 30 Oct 1 2 7:00pm CC Mtg JChambe.r Council Calendar 3 7/6/2021 12:01 PM