HomeMy WebLinkAboutRes2004-073
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Sponsored by: Shealy
CITY OF SEWARD, ALASKA
RESOLUTION 2004-73
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, DETERMINING THAT IT IS IN THE PUBLIC'S INTEREST TO
WAIVE THE NORMAL BID PROCESS PER CITY CODE ~6.10.130 AND
AUTHORIZE THE CITY MANAGER TO PURCHASE ELECTRICAL WIRE
FROM WESTERN STATES ELECTRIC FOR AN AMOUNT NOT TO
EXCEED $13,425 WHICH WILL BE REIMBURSED BY SAFE WAY AS
PART OF THEIR ELECTRICAL JOB ORDER
WHEREAS, the City of Seward electric department will be working to install utility services
at the site of Safeway's new store in Seward; and
WHEREAS, in order to provide this electrical service, the City solicited bids from the four
known vendors for 15 kV primary conductors and received responses from three of those four
vendors; and
WHEREAS, these vendors are the only suppliers in Alaska capable of providing this type of
wire, therefore negating the need to advertise in the paper for bids for any particular period of time
and save costs; and
WHEREAS, the lowest bidder was Western States Electric, which is able to provide 7500
feet of 4/015 kV primary wire at the cost of$13,425 FOB Seward; and
WHEREAS, the lowest bid serves the public's best interest in obtaining the best price for the
City and its customer; and
WHEREAS, the cost of the wire is to be paid by the customer under Job Order #2719.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. It is in the public's interest to waive the normal bid process per City Code
S6.1 0.130 for reasons stated in the above recitals which are hereby incorporated by reference as
written findings. The City Manager is authorized to purchase 7500 feet of wire from Western States
Electric for an amount not to exceed $13,425.
Section 2. Funding for the amount of $13,425 is available in the electric work order
inventory account no. 501-5300-5440.
Section 3. This resolution shall take effect immediately upon adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2004-73
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th
day of June, 2004.
THE CITY OF SEWARD, ALASKA
i1ftV~ 1~A/
Vanta Shafer, Ma or
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Va1datta, Amberg, Clark, Anderson, Shafer
None
Branson
None
ATTEST:
Je Lewis
Ci Clerkj
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COUNCIL AGENDA STATEMENT
Meeting date: June 14, 2004
Through: Phil Shealy, City Manager
From: Dave Calvert, Manager, Electric Utility
Agenda Item: Wire Purchase
BACKGROUND & JUSTIFICATION:
Safeway is building a new store at their site on the Seward Highway. As part of this project, the
City of Seward Electrical Department needs to purchase 7500 feet of 4/0 15KV Primary Wire to
serve the new building.
The City issued a request for quotes on this wire and received three quotes from the four requests
which we sent out:
Western States Electric $1.79 per foot
Potelcom Supply $2.25 per foot
Graybar Electric $5.252 per foot
Wesco Not able to quote
Western States is the low quote at $13,425.00.
These four vendors are the only suppliers in the Alaska which are capable of providing this type of
wire, therefore negating the need for advertising in the newspaper for quotes. Under section
6.10.130 of the City Code the Council may determine and find that the public interest would best
be served by not requiring competitive bids/proposals.
The cost of this wire will be paid by the customer, Safeway, under Job Order #2719.
CONSISTENCY CHECKLIST: Yes No
1. Comprehensive Plan
2. Strategic Plan
3. Other
4. Not applicable X
FISCAL NOTE:
Funds are available to purchase this wire in Account 501-5300-5440.
Approved by Finance Department
RECOMMENDATION
:
City Council approve Resolution 2004- authorizing the City Manager to issue a Purchase Order
to Western States Electric for 7500 feet of 4/0 15 KV Primary Cable in the amount of $13,425.00
plus a contingency of 10% to account for variable reel lengths per section 6.10.130 of the City
Code. Funding to be from account 501-5300-5440.
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