HomeMy WebLinkAboutRes2021-103 CITY OF SEWARD,ALASKA Sponsored by: Bower
RESOLUTION 2021-103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE
DISTRIBUTION SYSTEM MATERIALS—POLES, LINES, POLE-TOP
ASSEMBLIES, SUPPORT ASSEMBLIES, INSULATORS AND OTHER
HARDWARE—IN AN AMOUNT NOT TO EXCEED $110,196,
INCLUDING A 15% CONTINGENCY, FOR THE RELOCATION OF
POLES AND POWER LINES TO ACCOMMODATE AN ALASKA
DEPARTMENT OF TRANSPORTATION (AKDOT) SHOULDER
WIDENING PROJECT ON THE SEWARD HIGHWAY NEAR MOOSE
PASS,AND APPROPRIATING FUNDS
WHEREAS, the existing electric distribution facilities impede the work AKDOT must
perform between Mile Post 17 -22.5 of the Seward Highway to widen the highway shoulder; and
WHEREAS, electric distribution facilities will be moved anywhere from 15 to 30 feet
based upon AKDOT engineering plans; and
WHEREAS,AKDOT plans to begin the project in the spring and some electric materials
could take up to eight months for delivery; and
WHEREAS,the City will be reimbursed for all labor and material costs since this AKDOT
project is federally funded.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to purchase electric distribution
materials in an amount not to exceed $110,196, including a 15% percent contingency, to
accommodate AKDOT's shoulder-widening project on the Seward Highway near Moose Pass.
Section 2. Funding in the amount of$110,196 is hereby appropriated from Electric Fund
Reserves account no. 15000-0000-3400 to operating supplies account no. 15000-3007-7215.
Section 3.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th
day of September, 2021.
CITY OF SEWARD, ALASKA
RESOLUTION 2021-103
' E IT ' 1 KA
Christy Terry, M.yor
AYES: Osenga, Seese, Baclaan, Casagranda, DeMoss, McCI
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
rends J. Ballou C
City Clerk
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City Council Agenda Statement ' F M
Meeting Date: September 13, 2021 -
To: City Council
From: Janette Bower, City Manager
Agenda Item: Resolution 2021-103: Authorizing the City Manager to Purchase
Distribution System MaterialsPoles,Lines,Pole-top Assemblies, Support
Assemblies, Insulators and Other Hardware—in an Amount not to Exceed
$110,196, Including a 15% Contingency, for the Relocation of Poles and
Power Lines to Accommodate an Alaska Department of Transportation
(AKDOT) Shoulder Widening Project on the Seward Highway near Moose
Pass, and Appropriating Funds
Background and justification:
At the request of the AKDOT, the City's Electric Department will relocate its distribution
infrastructure (poles, conductors, insulators, and other related materials) between MP 17 and MP
22.5 along the Seward Highway near Moose Pass. The existing overhead electric distribution
facilities impede the work AKDOT must perform to widen the shoulder and therefore those electric
facilities are being moved anywhere from 15 to 30 feet based upon AKDOT engineering plans.
AKDOT plans to begin work as soon as weather permits in the spring, and it has asked the City to
get its work underway at the same time. To accommodate this request,it's important that the Electric
Department order materials as quickly as possible since the supply chain could take six to eight
months for some items.
The Electric Department expects its part of the project to take up to eight weeks to complete,with a
materials' cost not to exceed $110,196 including a 15% contingency. The City will be reimbursed
for all labor and materials related to the project.
Consistency checklist:
Comprehensive Plan: N/A
Fiscal note:
Funding from: Electric Fund Reserves 15000-0000-3400 to be reimbursed by AKDOT.
Finance Department approval:
Attorne Review:
Yes No ❑ Not applicable 0
Recommendation
City Council approve Resolution 2021-103.