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HomeMy WebLinkAbout06212021 Historic Preservation Special Meeting Minutes City of Seward,Alaska Historic Preservation Commission Special Meeting Minutes June 21, 2021 Volume 3, Page 292 CALL TO ORDER The June 21, 2021 special meeting of the Seward Historic Preservation Commission was called to order at 7:00 p.m. by Chair Cheryl Seese. OPENING CEREMONY Commissioner Tanguy Libbrecht led the Pledge of Allegiance to the flag. ROLL CALL There were present: Cheryl Seese presiding, and Sue Ward Mary Ann Benoit Tanguy Libbrecht Jim Pemberton comprising a quorum of the Commission; and v.,iarie Kingslan r :i.,.ary Museum Director Jessica Stallard, Deputy City Clerk L. Excused—None Absent—None Vacant—Two CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Ward/Pemberton) Approval of Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. SPECIAL ORDERS, PRESENTATIONS AND REPORTS —None UNFINISHED BUSINESS—None NEW BUSINESS Finalize webpage design and presentation of the Certified Local Government (CLG) Grant 20005 Historic Sign Project. City of Seward,Alaska Historic Preservation Commission Special Meeting Minutes June 21,2021 Volume 3,Page 293 Benoit said the webpage design for the Historic Walking Tour on the City of Seward website would include a picture of the map for the historic walking tour,a download of the map,the video of the historic walking tour, and the updated Thank You sign that would show all of the people who donated to the historic walking tour. Motion(Benoit/Seese) Accept the webpage design for the historic walking tour and direct Benoit to work with the clerk and I.T.to put this design on the city website. Motion Passed Unanimous Motion (Ward/Seese) Direct Libbrecht and Benoit to approve the historic walking tour map once it is received from the sign designer. Motion Passed Unanimous Discuss fundraising efforts. Libbrecht said the historic walking tour project began in 2017, and the fulfillment of this Certified Local Government(CLG)Grant project was started in June, 2020. Commissioners who have worked on this project were Cheryl Seese, Sue Ward, Iris Darling, Wolfgang Kurtz, John French, Tanguy Libbrecht, Mary Ann Benoit, and Jim Pemberton. The following committees had been set up for the historic walking tour grant: Historic Preservation Planning & Advocacy, Marketing & Communications, Grant and In-Kind Donations, and Volunteer Recruitment & Engagement. Libbrecht said the commission had met at several meetings to discuss this project. The commission webpage would be featuring the historic walking tour map. The historic walking tour signs would be shipped by boat on July 12, 2021. A sign thanking the commission's partners, contributors, and donors would be installed at the Seward Community Library and Museum. Signs would be installed in late July, 2021 or August,2021. The estimated cost of the budget was$28,000 and the commission was at an estimated cost of$29,190.The target amount for fundraising efforts was$3,000.As of June 21,2021,$7,200 had been donated by the citizens of Seward, and the commissioners had over $3,000 of in kind and logged volunteer hours. The sign design was $11,000. Metco would be donating concrete for the historic walking tour. The State Historic Preservation Office would be reimbursing the City of Seward up to $24,000. Libbrecht said the fundraising committee served the purpose of the grants and in kind committee and Libbrecht, Ward, and volunteer Iris Darling were members of the fundraising committees.The target amount for fundraising efforts was$3,000-$5,000 and as of June 21,2021, the commission had received$7,200 in monetary donations.The requested funds would be used for City of Seward,Alaska Historic Preservation Commission Special Meeting Minutes June 21, 2021 Volume 3, Page 294 designing and manufacturing signs, posts and mounts, supplies, and equipment rental and installation.The deadline for donations was June 10,2021.There would be a Thank You sign listing each donor posted at the Seward Community Library and Museum.Ward had touched base with the donors to verify what information they wanted on the Thank You sign. Libbrecht said all checks were made out to the City of Seward,as advised by Naneth Ambrosiani.A special meeting was held on April 19, 2021 to review the Thank You sign. The clerk suggested that the Historic Preservation Commission only assign their current commissioners to committees with an allowance that volunteers can assist with these committees,as long as items that need to be brought before the commission for approval are brought before the commission. She suggested that the commission solicit any monetary donations or volunteers for future projects through a public notice. Motion (Ward/Pemberton) Clarify and rename "Grants and In-Kind Committee"to"Grants,In-Kind,and Fundraising Committee". Motion Passed Unanimous Motion (Seese/Ward) Approve the fundraising letter that went out on June 4, 2021. In response to the clerk, Seese said any fundraising letters that go out to the public in the future would be signed by a commissioner. Libbrecht said the fundraising committee had requested funds for the historic walking tour. Ward said she would clarify the intention of the donations received. Motion Passed Unanimous CITIZEN COMMENTS —None COMMISSION AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Seese thanked Benoit and Ward for their hard work. She was thankful that Ward had requested donations from the public for the historic walking tour project. She appreciated Libbrecht's report on the historic walking tour project. Seese thanked Pemberton. She requested that in the future, the clerks research the information they have and be more gentle with their requests. Seese thanked the clerks. She said Lee Poleske's cemetery tour was tonight. Benoit was impressed and sincerely moved by the community's support on the historic walking tour project, as the volunteer hours put in by both community members and the commissioners. She was very proud of the results of the historic walking tour.She thanked everyone. City of Seward,Alaska Historic Preservation Commission Special Meeting Minutes June 21, 2021 Volume 3, Page 295 Ward said there was a wealth of experience on the commission.She believed the sign project was a result of that experience. Libbrecht thanked everyone. He was privileged to be a part of the commission. ADJOURNMENT The meeting was adjourned at 7:59 p.m. Jessica Stallard, CMC Cheryl See Deputy City Clerk Chair (City Seal) SEw,'••• ./co 4O`:• • i SEAL ) . " ....— • •• ,f I••, ,s„.**11YE • • S •'tigTE�OF. ..P.•'�