HomeMy WebLinkAboutRes2021-114 CITY OF SEWARD,ALASKA Sponsored by: Bower
RESOLUTION 2021-114
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSTRUCTION CONTRACT WITH HARRIS SAND AND GRAVEL,
INC., IN AN AMOUNT NOT TO EXCEED $2,933,257.50 WHICH
INCLUDES A 10% CONTINGENCY FOR THE G, K, & L-FLOAT
REPLACEMENT PROJECT AT THE SEWARD BOAT HARBOR
WHEREAS,the City of Seward hired R&M Engineering to inspect the northwest portion
of the original boat harbor in November,2019; and
WHEREAS, the report written in December, 2019 found that the docks that were
constructed in the 1970s were beyond their service life; and
WHEREAS,the report recommended that the replacement of G, K and L-Float should be
the harbor's top priority; and
WHEREAS, the Council approved Resolution 2021-080 to enter into a grant agreement
with the State of Alaska Department of Transportation Harbor Facility Matching Grant program in
the amount of$1,729,988; and
WHEREAS,the City developed a scope of work with the assistance of R&M Consultants,
Inc. and advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215; and
WHEREAS, six bids were received by the required deadline of 3:30 p.m. on September
10,2021; and
WHEREAS,the City and R&M Consultants, Inc. reviewed all bids and concluded Harris
Sand and Gravel Inc. was the lowest, most qualified,and responsive bidder with a bid amount of
$2,666,597.73; and
WHEREAS, R&M recommends a 10% contingency for this project in the amount of
$266,659.77; and
WHEREAS,the not to exceed construction cost will be$2,933,257.50.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a construction contract with
Hanis Sand and Gravel Inc., with an amount not-to-exceed $2,933,257.50, in substantially the form as
attached hereto,for the replacement of G,K and L-Float at the Seward Boat Harbor.
CITY OF SEWARD,ALASKA
RESOLUTION 2021-114
Section 2. Funding is appropriated through Resolution 2021-113 presented with the same
Council meeting dated 9/27/21.
Section 3.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th
day of September, 2021.
TH TY F SE ARD, ALASKA
risty Terry,M or
AYES: McClure, Seese, Osenga, DeMoss, Casagranda, Terry
NOES: None
ABSENT: Baclaan
ABSTAIN: None
ATTEST:
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City Council Agenda Statement
Meeting Date: September 27, 2021
To: City Council
Through: Janette Bower, City Manager
From: Norm Regis, Harbormaster
Agenda Item: Resolution 2021-114: Authorizing the City Manager to Enter into a
Construction Contract with Harris Sand and Gravel, Inc., in an Amount not to
Exceed $2,933,257.50 which Includes a 10% Contingency for the G, K, &L-
Float Replacement Project at the Seward Boat Harbor
Background and justification:
In November 2019, inspection of the Seward Small Boat Harbor included a visual inspection of the
facilities in the northwest harbor including the floating docks G, K and L Floats.The Final Inspection
Report issued in December 2019 states, "The floating docks in this section of the harbor were
constructed in the 1970's and are at or beyond their service life and should be replaced.
The City worked with R & M Consultants to draft and finalize a competitive bid package based on
the City's standard construction agreement, the scope of work and the availability of funds. This
project was advertised according to SCC 6.10.210 and SCC 6.10.215. Six bids were received by the
City by the deadline of 3:30 p.m. on September 10, 2021. The City and R&M reviewed all bids and
concluded Harris Sand and Gravel was the lowest, most qualified and responsive bidder with a total
bid amount of $2,666,597.73. It is common practice to have a 10% contingency for unforeseen
issues, a 10% contingency of $266,659.77 is requested, for a total amount not to exceed is
$2,933,257.50.
The project consists of all new timber floats with polyethylene encased floatation tubs. 10 foot wide
main floats. 14 each 4'x 32' fingers (27 slips) on the south side of K float. 460 feet of linear
moorage on the north side of K float. 400 feet of linear moorage on L float. 245 feet of linear
moorage on the west side of G float, new utilities and safety improvements, and removing the
creosote treated pilings and replacing with 33 16-inch galvanized steel pilings, new potable water
lines and new firefighting connections.
The bid tabulation follows:
G, K & L-Float Replacement Project
Engineers Harris Sand & Western Turnagain Brice Inc. Kiewit Heko Services
Estimate Gravel Marine Marine
Bid $3,459,975 2 666 597.73 $3,203,600 $3,596 520 3 799 680 $4,082,900 6 232 400
Consistency checklist:
Comprehensive Plan: Create a thriving port of Seward through harbor improvements, infrastructure
expansion, and implementation of management plans. (Page 23)
Strategic Plan: Complete the renovation of the Seward Boat Harbor. (Page 7)
Other: Inspection Report December 2019
Fiscal note:
Finance Department approval: Funding was approved in Resolution 2021-113.
Attorney Review:
Yes X❑ No ❑ Not applicable ❑
Recommendation
City Council approve Resolution 2021-114.
SECTION 00500-CONTRACT
CITY OF SEWARD, ALASKA
City of Seward Small Boat Harbor G,K,L Dock Replacement Project
[PROJECT NAME AND NUMBER]
CONTRACT("Contract"), between the City of Seward,Alaska, herein called the City, acting by and
through its City Manager, and upon signing;this document shall serve as the notice to proceed, and
Harris Sand&Gravel,Inc.
Company Name
260 Airport Rd-PO Box 6-Valdez,AK 99686
Company Address(Street or PO Box, City, State, Zip)
a/an ❑ Individual ❑Partnership ❑Joint Venture ❑Sole Proprietorship ®Corporation
incorporated under the laws of the State of Alaska , its successors and assigns, herein called the
Contractor, is effective the date of the signature of the City Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed to by
the City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all
the work and labor required in the construction of the above-referenced project as bid by the Contractor,
which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a
part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for
additional work or materials, done or furnished by the Contractor and not specifically herein provided for,
will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by
this Contract, unless such work or materials is ordered in writing by the City. In no event shall the City be
liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or
labor are required by the Contract or on written order furnished by the City. Any such work or materials
which may be done or furnished by the Contractor without written order first being given shall be at the
Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no
claim for compensation for work or materials done or furnished without such written order.
Notwithstanding the foregoing, payment under this Contract shall not exceed
Hundred Million Six undred Sixty Six Thousand Five Hundred Ninety Seven and dollars ($L,666,597.73) for all base items, additional work,
Seventy Three Cen
and change orders.
The Contractor further covenants and agrees that all materials shall be furnished and delivered and all
work and labor shall be done and performed, in every respect,to the satisfaction of the City, on or before:
April 30th,2022 or within N/A calendar days following the date of notice to proceed. It is
expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason,
except with the written consent of the City, to complete the furnishing and delivery of materials and the
doing and performance of the work before the aforesaid date, the City shall have the right to deduct from
any money due or which may become due the Contractor, or if no money shall be due, the City shall have
the right to recover One Thousand dollars ($ 1,000.00 ) per day for each calendar day
elapsing between the time stipulated for the completion and the actual date of completion in accordance
with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as
liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the
existence of causes over which the Contractor has no control and which must delay furnishing of
materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the
period specified for the furnishing of materials or the completion of the work, and in such case the
Contractor shall become liable for liquidated damages for delays commencing from the date on which the
extended period expires.
The bonds given by the Contractor in the sum of$2,666,597.73 Payment Bond, and $ 2,666,597.73
Seward Harbor G,K,L Dock Replacement Project CONTRACT
Page 00500-1
SECTION 00500-CONTRACT
Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are
submitted herewith and made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the City subject to the inspection at all times and
approval by any regulatory agency of the Local, State, or Federal Government of the United States of
America, and in accordance with the laws of the State of Alaska and the City of Seward.
For purposes of this Contract, Contracting Officer means or any other
person designated by the City Manager.
The Contractor is an independent contractor and not an employee or agent of the City.
Contract Documents shall have the meaning ascribed by the General Conditions of the Construction
Contract, and include but are not limited to this Contract, the General Conditions of the Construction
Contract,the Supplementary Conditions, and the following listed documents:
(1) ; (2)
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
CONTRACTOR
HARRIS SAND&GRAVEL,INC.
Com ppff TAame
Sig a re of Authorized Com resentative
BILL HARRIS-PRESIDENT
Typed Name and Title
09/15/2021
Date
CITY OF SEWARD
Signature of City Manager
Typed Name
Date
City Clerk
(ATTEST)
Seward Harbor G,K,L Dock Replacement Project CONTRACT
Page 00500-2