Loading...
HomeMy WebLinkAboutRes2021-110 - Rescinded by Res 21-127 Sponsored by: Bower CITY OF SEWARD,ALASKA RESOLUTION 2021-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING THE CITY MANAGER TO PURCHASE FOUR (4) CHEVROLET TAHOE POLICE PACKAGE VEHICLES FROM ALASKA SALES AND SERVICE UNDER THE STATE OF ALASKA FLEET VEHICLE CONTRACT, WITH ASSOCIATED UPFITTING AND POLICE SPECIFIC EQUIPMENT FROM ALASKA SAFETY, DELL TECHNOLOGIES, PROCOMM ALASKA, AND "THE PRINTER", IN AN AMOUNT NOT TO EXCEED $64,543.09 PER VEHICLE FOR A TOTAL COST OF$258,172.36,AND APPROPRIATING FUNDS WHEREAS, the Police Department has an aging fleet with some obsolete vehicles and equipment; and WHEREAS,the vehicles being replaced are two (2) 2009 Chevrolet Impalas and two (2) 2010 Chevrolet Impalas, which are high-mile vehicles and which have become too unsafe for police operations;they have outlived their life expectancy and three(3)of which are currently out of use due to safety and cost of repair concerns; and WHEREAS, each police vehicle must be professionally equipped with police equipment, including prisoner cages,radars,computer equipment, gun racks,extra emergency lighting,radios and graphics to identify the vehicles as a police vehicle, etc.; and WHEREAS,the City of Seward already uses ProComm Alaska in Anchorage, Alaska as the sole-source provider of radios in use throughout city departments; and WHEREAS,ProComm Alaska will provide four in-car radios at a total cost of$24,680.45; and WHEREAS, the Information Technology Director has chosen Dell Technologies as the computer of choice for the City of Seward due to price,quality, and service; and WHEREAS, Dell Technologies will provide four (4) in-car computer tablets for $8,300.91; and WHEREAS, Alaska Safety is the only company who performs upfitting of police and emergency vehicles anywhere in a radius of Seward extending hundreds of miles; and WHEREAS, Alaska Safety will provide upfitting of police equipment for each vehicle for $57,220; and WHEREAS, the graphic detailing of the vehicles to identify them as Seward Police CITY OF SEWARD, ALASKA RESOLUTION 2021-110 Department vehicles will be completed by "The Printer" in Anchorage, Alaska for $2,615. The installation of the decals will be done by Alaska Safety and the labor cost is included in the price previously listed; and WHEREAS,the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120(a) (9)provides for the purchase of electronic data processing software and hardware systems and communications equipment; and 2. Seward City Code Section 6.10.120 (b) provides the city may utilize competitive bids obtained by other governmental units; and 3. Alaska Sales and Service in Anchorage, Alaska has been awarded the contract to provide patrol vehicles to the State of Alaska, and the City of Seward could purchase patrol vehicles at an amount not to exceed 41,339 each. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Authorize the City Manager to enter a purchase with Alaska Sales and Service to purchase four (4) 2022 Chevrolet Tahoe Police Package Vehicles, Alaska Safety to purchase vehicle upfitting and installation of police equipment, Dell Technologies for the purchase of in- car computers, ProComm Alaska for in-car radio systems, and The Printer for police department decals. Section 2. 2021 funding in the Motor Pool includes $45,000 for one patrol vehicle. $213,172.36 is hereby appropriated from Motor Pool unassigned fund balance account no. 03000- 0000-3400 to capital equipment account no. 03000-1210-8103. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of September, 2021. T IT F S WARD, ALA isty Terry, y CITY OF SEWARD, ALASKA RESOLUTION 2021-110 AYES: McClure, Seese, Osenga, DeMoss, Casagranda, Terry NOES: None ABSENT: Baclaan ABSTAIN: None ATTEST: Brenda J. Ballo , MMC City Clerk ............. (City SA4 OF ............ ....... • . G r . • ' • a SEAL 1 • _ �..._ 11 . `P• I %•,,F OF A P.••• 1 City Council Agenda Statement Meeting Date: September 27, 2021 To: City Council Through: Janette Bower, City Manager From: Alan Nickell, Chief of Police Agenda Item: Resolution 2021-110: Authorizing the City Manager to Purchase Four (4) Chevrolet Tahoe Police Package Vehicles from Alaska Sales and Service under the State of Alaska Fleet Vehicle Contract, with Associated Upfitting and Police Specific Equipment from Alaska Safety, Dell Technologies, Procomm Alaska, and"The Printer", in an amount not to exceed $64,543.09 Per Vehicle for a Total Cost of $258,172.36, and Appropriating Funds Background and justification: The aging 2009 and 2010 Chevrolet Impala's of the Police Department fleet have reached a point where they are too unsafe to be operated in a patrol setting. Many have severe mechanical issues and the costs of repairing the vehicles is far more than the vehicles are worth. Out of the four Impala's, one is mechanically sound enough to be in operation, but is currently out of service awaiting repairs to its electrical system. Also,the equipment inside the vehicles has grown obsolete for today's uses. The vehicles will be purchased under the State of Alaska contract through Alaska Sales and Service in Anchorage, Alaska. The cost of the four vehicles under the contract is $165,356. Procomm Alaska is the city's provider of radio equipment and they will be utilized for the in-car radio purchase at a cost of $24,680.45. The IT Director has, in accordance with code, selected Dell Technologies as the computer of choice for the city based on price, quality, and service. Dell will be utilized to purchase in-car computers for $8,300.91. Alaska Safety is the only service within hundreds of miles who outfits police vehicles. They will be utilized for most of the equipment and upfit of the vehicles. This will include items like, prisoner cages, gun locks, radar installation, video installation, console reconfiguration, all emergency lighting, and labor. This purchase for all four vehicles will cost $57,220. One last expense will be the graphic detailing of the vehicles to identify them as Seward Police Department vehicles.The purchase of the decals will be through"The Printer"in Anchorage,Alaska for $2,615. They have provided the police department decals for decades. The installation of the decals will be done by Alaska Safety and the labor cost is included in the previously listed price. Vehicle Costs Four Police Vehicles $ 165,356.00 Radio Equipment $ 24,680.45 In-car Computers $ 8,300.91 Police Vehicle Equipment $ 57,220.00 Graphic Detailing $ 2,615.00 Total: $ 258,172.36 Consistency checklist: Comprehensive Plan: (Page 14) Section: Public Safety Strategic Plan: (Page 18) Section: Promote a Safe Community Other: N/A Fiscal note: Funding for this purchase is available in the Motor Pool Fund. The 2021 Motor Pool budget includes $45,000 for one patrol vehicle, so an additional appropriation of$213,172.36 from the Motor Pool unassigned fund balance is required. Finance Department approval: Attorney Review: Yes ❑ No ❑✓ Not applicable ❑ Recommendation City Council approve Resolution 2021-110.