HomeMy WebLinkAboutRes2021-111 Sponsored by: Bower
CITY OF SEWARD,ALASKA
RESOLUTION 2021-111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE PURCHASE OF A 2022 CHEVROLET '
TON 4X4 PICKUP TRUCK AND ACCESSORIES FROM ALASKA SALES
AND SERVICE FOR A TOTAL AMOUNT OF $34,834 FOR THE
BUILDING DEPARTMENT
WHEREAS, the FY 2021 budget included $40,000 for a vehicle for the Building
Department; and
WHEREAS,this vehicle is essential to the day-to-day operations of the Building and Fire
Department inspectors; and
WHEREAS, the Building Official and the Fire/Building Inspector currently share the
same vehicle,a 2006 Jeep Wrangler,which is an emergency vehicle dedicated to mountain rescues
and is obtaining unnecessary wear and tear; and
WHEREAS,the Building Department once had their own vehicle which is now assigned
to city hall; and
WHEREAS, purchasing this vehicle on the state's procurement saves the city
approximately$15,650 versus purchasing the same vehicle from the same dealer according to their
website; and
WHEREAS,the State of Alaska has a procurement contract resulting from a competitive
process for a pickup truck from vendors in the state, recommending the purchase of a Chevrolet
1500 Pickup truck from Alaska Sales and Service for$31,905. Additionally,winter tires and rims
will be purchased for$2,165,and auto start and trailer brake controller for$764,for a total cost of
$34,834.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1.The City Council herby waives the competitive procurement process of the City
Code in accordance with Seward City Code 6.10.120 (B) which authorizes the purchase of
products or services utilizing competitive bids obtained by other governmental entities.
Section 2. The City Manager is hereby authorized to purchase one 2022 Chevrolet 1500
Crew Cab utilizing the contract with Alaska Sales& Service,resulting from the State of Alaska's
competitive bids,in the amount of$34,834.
CITY OF SEWARD,ALASKA
RESOLUTION 2021-111
Section 3. Funding for this purchase is hereby appropriated from the Motor Pool reserves
account no. 03000-0000-3400.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27`h
day of September, 2021.
T IT OF S WARD, AL
risty Terry, ayor
AYES: McClure, Seese, Osenga, DeMoss, Terry
NOES: Casagranda
ABSENT: Baclaan
ABSTAIN: None
ATTEST:
Brenda J. Ba ou, MMC
City Clerk••.•„ „,,��
FSE
(Citx.i4 ;)Ooµpo q'Q,'•,
.�.
• ( SEAL •
•
• • —.-- / r
coy
ti EOF ASP
City Council Agenda Statement
r
Meeting Date: September 27, 2021
To: City Council
Through: Janette Bower, City Manager
From: Clinton Crites, Fire Chief
Agenda Item: Resolution 2021-111: Authorizing the Purchase of a 2022 Chevrolet 1/2 Ton
4x4 Pickup Truck and Accessories from Alaska Sales and Service, for a Total
Amount of $34,834.00
Background and justification:
The Building Department is requesting to purchase a 1/2 ton 4-door pickup that requires City
Council approval. The attached resolution is to purchase a 2022 Chevrolet 1500 Crew Cab, 1/2Ton
4x4 Pickup Truck for use by the building and fire inspectors.
Prior to 2008,the building department had their own vehicle which was transferred to city hall to be
used as a mail run vehicle and support other functions as needed. Currently our building inspector
and fire inspector are having to use our only mountain rescue vehicle to travel to work sites.
The Building Department currently has two pickup trucks, and one jeep. The two pickup trucks are
being used by the Fire Chief and Deputy Fire Chief. This only leaves our emergency jeep for use by
the building and fire Inspectors.
The City of Seward's 2008 Efficiency Study completed by John Bird recommends truck replacement
at 10 years or 100,000 miles. Both pickup trucks and jeep are over 10 years old, and the jeep has
had to have multiple repairs done due to the wear and tear of daily use.
This purchase is for the building department to have a reliable vehicle that can be used on a daily
basis to travel to worksites and businesses for inspections, and to help perform any other work
assignments that may require travel.
The City Council has already approved and budgeted $40,000 for 2021 to go towards the purchase
of a new vehicle for the building department.
The City Manager recommends the ordering and purchase of a 2022 Chevrolet 1/2Ton 4x4, 4 door
pickup truck from Alaska Sales and Service using the State of Alaska bidding list. According to the
City Code SCC 6.10.1203, "The City may utilize competitive bids obtained by other governmental
units."
The listed price of the new pickup utilizing the state contract is$31,905.00. Additional items and an
extra set of studded tires and rims add an additional $2,929.00 to the price for a total package price
of $34,834.00
Consistency checklist:
Comprehensive Plan: 3.1 Economic Development, 3.3 Housing.
Strategic Plan: 3.2.1.1 Ensure uniform and consistent enforcement of zoning code, building code,
subdivision ordinance, and city lease agreements, and evaluate potential code changes to make
enforcement easier.
Other: N/A
Fiscal note:
Funding is from: Motor Pool Reserve Account 03000-0000-3400. Funding was approved and
appropriated with the FY 2021 budget in the amount of $40,000.
Finance Department approval:
Attorney Review:
Yes ❑ No ❑✓ Not applicable ❑
Recommendation
City Council approve Resolution 2021-111.