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Home My WebLink AboutRes2021-121 Sponsored by: Bower CITY OF SEWARD,ALASKA RESOLUTION 2021-121 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A 5- YEAR CONTRACT AGREEMENT WITH AXON ENTERPRISE,INC FOR THE PURCHASE OF THE AXON VIRTUAL REALITY TRAINING PROGRAM, AND THE NECESSARY HARDWARE NOT TO EXCEED THE AMOUNT OF$9,562.50,AND APPROPRIATING FUNDS WHEREAS, this purchase will enhance the department's ability to provide meaningful, scenario-based training which will enhance each officer's ability to make critical, split-second decisions in the field. Also, this tool will help officers tailor their approach to situations in the hopes of helping them be more empathetic to the citizens they serve; and WHEREAS,the new virtual reality program will allow officers a fully immersive training program empowering responses in the field and away; and WHEREAS,this program would enable up to 17 officers access as early as 2 weeks after approval to this training program for 5 years, upon which time contract would need to be reevaluated for renewal; and WHEREAS, there is currently no in-city, on-site training program available that incorporates field and empathetic insight to best serve the community at large; and WHEREAS,the upgrade is necessary for Seward Police Department to continue excelling at addressing the community needs through critical thinking and de-escalation skills; and WHEREAS, the new technology will integrate current bodycam, taser, and other Axon programs in current use into a program that will maintain and accelerate each officer's aptitude of practical skills through repetition and application in real world scenarios; and WHEREAS, this purchase includes all software and hardware necessary to establish an Axon Virtual Reality Training Program for Seward Police Department; and WHEREAS, Seward City Code §6.10.120 (9) exempts from competitive procurement procedures, the purchase of electronic data processing software and hardware systems; and WHEREAS, the Seward Police Department has selected Axon Enterprise, Inc as the hardware vendor for this project based upon cost, programs ability to incorporate other Axon technologies currently in use within the department, replacement warranty, as well as Axon's longstanding training and legal expertise. CITY OF SEWARD,ALASKA RESOLUTION 2021-121 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. Authorize the City Manager to enter into a purchase agreement with Axon Enterprise, Inc for the purchase and installation of the Axon Virtual Training Program not to exceed the amount of$9,562.50. Section 2. The 2021 Police Department budget is hereby amended and funds will be appropriated from General Fund Reserves account no. 01000-0000-3400 to Contracted Services acct no. 01000-1210-7009 in the amount of$9,562.50. Section 3.This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of October, 2021. T IT F WARD,ALASKA risty Terry, yor AYES: McClure,Osenga, DeMoss, Casagranda, Calhoon, Terry NOES: None ABSENT: None ABSTAIN: None VACANT: One ATTEST: Li*iA.� r :renda J. Ballo/7, MMC City Clerk SE(City,.S'al)°• ..°q`' V• •ic•pFtPO—N?: •.Q ; • . SEAL • _ -•- .,,cf> s4/ *r ,��OF�A�,�.•` City Council Agenda Statement Meeting Date: October 25, 2021 To: City Council From: Janette Bower, City Manager From: Alan Nickell, Chief of Police Agenda Item: Resolution 2021-121: Authorizing the City Manager to Enter into a 5-Year Contract Agreement with Axon Enterprise, Inc for the Purchase of the Axon Virtual Reality Training Program, and the Necessary Hardware not to Exceed the Amount of $9,562.50 and Appropriating Funds Background and justification: The Seward Police Department(SPD) requests a supplementary purchase to its existing contract in the amount of $9,562.50 with Axon Enterprise, Inc., for the purchase of their Virtual Reality Training Program, including hardware and software. SPD requests the City Council for the City of Seward to authorize the City Manager to enter into this contract for this amazing training opportunity. This purchase will enhance the department's ability to provide meaningful, scenario-based training which will enhance each officer's ability to make critical, split-second decisions in the field.Also,this tool will help officers tailor their approach to situations in the hopes of helping them be more empathetic to the citizens they serve. Consistency checklist: Comprehensive Plan: Public Safety 2.2.9 Strategic Plan: Promote A Safe Community, page 18 Other: N/A Fiscal note: Funding is from: General Fund Reserves 01000-0000-3400 Finance Department approval: I\� Attorney Review: 1 Yes ❑ No X❑ Not applicable ❑ Recommendation City Council approve Resolution 2021-121. Axon Enterprise, Inc. Q-340428-44470.616KH 17800 N 85th St. Issued: 4kaxill, Scottsdale,Arizona 85255 United States Quote Expiration: 10/31/2021 VAT: 86-0741227 EST Contract Start Date: Domestic: (800)978-2737 International: +1.800.978.2737 Account Number: Payment Terms: N30 Delivery Method: Fedex-Ground SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Delivery-410 ADAMS ST Seward Police Dept. -AK Kyle Hunt 410 ADAMS ST PO Box 167 Phone: Phone: (907) 224-3338 SEWARD,AK 99664 Seward,AK 99664-0167 Email: huntk@axon.com Email: kschaefermeyer@cityofseward.net USA USA Fax: (480) 930-4484 Fax: (907) 224-8480 Email: Program Length 45 Months Bundle Savings $0.00 $9,562.50 Additional Savings $4,170.00 $9,562.50 $4,170.00 PAYMENT PLAN PLAN NAME INVOICE DATE AMOUNT DUE Year 1 Oct, 2021 $1,912.90 Year 2 Oct, 2022 $1,912.40 Year 3 Oct, 2023 $1,912.40 Year 4 Aug, 2024 $1,912.40 Year 5 Oct, 2024 $1,912.40 1 Q-340428-44470.616KH Quote Details Bundle Summary Item Description QTY DynamicBundle Dynamic Bundle 1 Category Item Description QTY Other 20378 HTC SUNRISE VR HEADSET 1 Other 20370 FULL VR TASER 7 ADD-ON USER ACCESS 17 Controller Case 20188 VR CONTROLLER KIT PELICAN CASE 1 Controller 20298 VR-ENABLED GLOCK 17 CONTROLLER 1 Tablet 20296 SAMSUNG S7+TABLET FOR VR SIMULATOR 1 Tablet Case 20297 SAMSUNG S7+TABLET CASE FOR VR SIMULATOR 1 Standoff Cartridges 22196 TASER 7 VR CARTRIDGE, STANDOFF (3.5-DEGREE) 2 CQ Cartridges 22197 TASER 7 VR CARTRIDGE, CLOSE-QUARTERS (12-DEGREE) 2 Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. 2 Q-340428-44470.616KH Standard Terms and Conditions Axon Enterprise Inc. Sales Terms and Conditions Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. ACEIP: The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. 3 Q-340428-44470.616KH Signature Date Signed 10/l/2021 4 Q-340428-44470.616KH