HomeMy WebLinkAboutRes2022-004 Purchase Two Fire Command VehiclesSponsored by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2022-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE (2)
2022 FORD F-150 SUPER CREW CAB POLICE RESPONDER TRUCKS
FROM KENDALL FORD OF ANCHORAGE UNDER THE STATE OF
ALASKA FLEET VEHICLE CONTRACT, WITH ASSOCIATED
UPFITTING AND FIRE SPECIFIC EQUIPMENT FROM ALASKA
SAFETY, AND PROCOMM ALASKA IN THE AMOUNT NOT TO
EXCEED $122,463.92 AND APPROPRIATING FUNDS
WHEREAS, on December 13, 2021, the City Council adopted the fiscal year 2022 Budget
to include the General Fund and the Motor Pool; and
WHEREAS, the Fire Department was approved to replace Command 1 (353) and
Command 2 (355) trucks at $62,000 each; and
WHEREAS, the Ford Dealer is advising their ordering window is closing soon is unsure
of future availability; and
WHEREAS, these vehicles are essential to the day-to-day operations of the Fire
Department Command Staff and operations; and
WHEREAS, the vehicles being replaced are two Command Trucks that are 2006 Dodge
Rain 3500 mega -cab trucks with over 99,000 miles and past their service life, have significant
electrical problems, and are not considered reliable or safe for emergency response vehicles; and
WHEREAS, both units are requiring more costly repairs each year and parts are becoming
impossible to obtain; and
WHEREAS, both vehicles are used for; during and after-hours on -call, serves as transport
for contaminated tools, gear, and equipment, transports personnel to calls and training, hydrant
and hose testing, traffic control, along with other essential department needs; and
WHEREAS, the State of Alaska has a procurement contract resulting from a competitive
bid process, for a Ford F-150 Super Crew Cab 4x4 Police/Responder pickup truck from Kendall
Ford of Anchorage for $41,741.00 each totaling $83,482; and
WHEREAS, each Command Truck must be professionally equipped with fire specific
needs to include emergency lighting, fiberglass shell, pull out tray, etc.; and
WHEREAS, Alaska Safety is the only company who performs upfitting of public safety
vehicles and on the State of Alaska procurement contract within hundreds of miles; and
CITY OF SEWARD, ALASKA
RESOLUTION 2022-004
WHEREAS, Alaska Safety will provide the equipment and upfitting for both trucks at a
cost of $27,798; and
WHEREAS, the City of Seward already uses ProComm Alaska in Anchorage as the sole -
source provider of radios throughout city departments; and
WHEREAS, ProComm Alaska will provide 2 mobile radios at a total cost of $11, 183.92
for both vehicles; and
WHEREAS, the City Council has determined that the public interest would be best served
by not requiring competitive bids and makes the following findings:
1. Seward City Code Section 6.10.120 (a) (9) provides for the purchase of electronic data
processing softwareand hardware systems and communications equipment; and
2. Seward City Code Section 6.10.120 (b) provides the city may utilize competitive bids
obtained by other governmental units; and
3. Kendall Ford in Anchorage, Alaska has been awarded the contract to provide patrol
vehicles to the State of Alaska, and the City of Seward has the opportunity to purchase ,
patrol vehicles at an amount not to exceed $41,741.00 each; and
WHEREAS, the 2022 Motor Pool budget includes $62,000 for each Command Truck so
no additional appropriations are needed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council herby waives the competitive procurement process of the City
Code in accordance with Seward City Code 6.10.120 (B) which authorizes the purchase of
products or services utilizing competitive bids obtained by other governmental entities.
Section 2. The City Manager is hereby authorized to purchase two 2022 Ford F-150 Super
Crew Cab Police Responder package utilizing the contract with Kendall Ford of Anchorage,
upfitting and installation of equipment from Alaska Safety resulting from the State of Alaska's
competitive bids, and the purchase of Mobile Radios from ProComm Alaska in the amount of
$122.463.92.
Section 2. Funding for this purchase is hereby appropriated from the Motor Pool reserves
account no. 03000-0000-3400 to capital equipment account no. 03000-1220-8103.
Section 3. This resolution shall take effect immediately upon adoption. '
CITY OF SEWARD, ALASKA
RESOLUTION 2022-004
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10"
day of January, 2022.
AYES: McClure, Osenga, Calhoon, Wells, Casagranda, DeMoss, Terry
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Brenda J. Bal u, MMC
City Clerk
(City Seal)
r
SEAL •
OF
1
City Council Agenda Statement
Meeting Date: January 10, 2022
To: City Council
Through: Janette Bower, City Manager
From: Clinton Crites, Fire Chief
Agenda Item: Resolution 2021-004: Authorizing the City Manager to Purchase Two (2)
2022 Ford F-150 Crew Cab Trucks Police Responder Package Vehicles from
Kendall Ford of Anchorage for the Purchase of Command Vehicles for the Fire
Department using the State's Competitive Procurement Fleet Vehicle Contract
with Associated Upfitting and Fire Specific Equipment from Alaska Safety and
Supply and ProComm Alaska, in the Amount of $122,463.92 and
Appropriating Funds from the Motor Pool Fund to the Capital Equipment Fund
Background and justification:
Command 1 (353) and Command 2 (355) are both 2006 Dodge Ram 3500 mega crew cab pick-up
trucks with over 99,000 miles on each. Both vehicles are at the end of their service life, are
developing electrical problems, and are not considered reliable for emergency response vehicles.
Both vehicles are used for: during and after-hours on -call, serves as transport for contaminated
tools, gear, and equipment, transports personnel to calls and training, hydrant and hose testing,
traffic control, along with other essential department needs. Once replaced, both vehicles will go to
surplus.
Both units are requiring more costly repairs each year and parts are becoming impossible to obtain.
Anchorage Dodge informed us they cannot replace the instrument cluster in Command 2 due to no
parts available and this part is causing the truck to not start intermittently.
The Fire Department is requesting to replace the trucks with new 2022 state approved contract
trucks, Ford F-150 4x4 Police Responder Super Crew for $41,741 each. This contract provides
additional safety and functional features needed for a Command Unit.
Each vehicle to be fully outfitted and professionally equipped with radio, lights, siren, decals, topper,
bed slider, and other related accessories would be $61,231.96 each. The department sees it
beneficial to purchase both units at the same time to have like parts, uniformity, and better pricing
along with Ford does not know how long they will continue to take orders for 2022. The Fire
Department budgeted $62,000 each and was approved by council for the 2022 budget cycle under
the motor -pool fund. The Fire Department is not requesting any additional funds.
This purchase will be made utilizing the State of Alaska competitive bid process as allowed under
section 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids
obtained by other government entities. Kendall Ford has been awarded contracts to provide vehicles
to the State of Alaska, through an established competitive bid process. Therefore, the city will save
time and money using this streamline efficient and code compliant process to secure a competitive
price. The same bid process has been utilized for Alaska Safety to provide upfitting of emergency
lights, sirens, decals, fiberglass shell, and other required accessories at a cost of $13,899 each.
ProComm is the sole source provider for mobile radios at a total cost of $5,591.96 each.
Funds for this purchase are available in the Motor Pool Equipment Account and was included in the
approved 2022 budget.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 2.2.9 Public Safety Support Fire Services, Volunteer Firefighters, and Equipment
Strategic Plan: 3.7.1.3 Continue to improve the quality and efficiency of City Government
Services
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 122,463.92
This legislation (✓):
Creates revenue in the amount of:
x Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (✓):
x Budgeted Line item(s)
Not budgeted
122,463.92
Motor Pool Capital Equipment Account No. 03000-1220-8103
Finance Director Signature:
Attorney Review✓ Administration Recommendation
RxYes x Adopt Resolution
Not applicable Other: