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Home My WebLink AboutRes2022-021 R&M Task Order - Hemlock Subdivision Rezone & Replat Sponsored by: Bower CITY OF SEWARD,ALASKA RESOLUTION 2022-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER NO. 2734.181 WITH R&M CONSULTANTS FOR THE REZONE AND REPLAT OF THE PROPOSED HEMLOCK SUBDIVISION (PHYSICAL ADDRESS:911 HEMLOCK AVE.;LEGAL DESCRIPTION: T 1N R 1W SEC 34 SEWARD MERIDIAN SW 0870012 FORT RAYMOND SUB REPLAT NO 1 LOT 12A)IN AN AMOUNT NOT TO EXCEED$56,907 AND APPROPRIATING FUNDS WHEREAS,the task order by R&M has been completed to do a design study on the proposed Hemlock Subdivision; and WHEREAS,the current city property is 11.57 acres which includes the bike park;and WHEREAS,the proposed subdivision area is approximately 6.8 acres and needs to be its own parcel separate from the bike park in order to sell and be developed; and WHEREAS,the current zoning is institutional; and WHEREAS,the greatest need for our community is single family housing; and WHEREAS,the property will conceptually have up to 40 single family homes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is authorized to execute task order R&M No.2734.181 with R&M Consultants for the Rezone and Replat of Lot 12A,Fort Raymond Subdivision,Replat No.1 (Plat no.87-12). (Physical Address: 911 Hemlock Ave. Legal Description: T 1N R 1W SEC 34 SEWARD MERIDIAN SW 0870012 FORT RAYMOND SUB REPLAT NO 1 LOT 12A) Section 2.Funding in the amount of$56,907 is hereby appropriated from General Fund Unassigned Fund Balance account no. 01000-0000-3400 to Community Development Contracted Services account no. 01000-1122-7009 within the 2022 operating budget. Section 3.This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of February,2022. CITY OF SEWARD,ALASKA RESOLUTION 2022-021 T CI OF SEWA KA risty Terr Mayor AYES: Wells, Osenga,DeMoss, McClure,Calhoon,Terry NOES: None ABSENT: Casagranda ABSTAIN: None ATTEST: renda J. Ball , MMC City Clerk (City Seal)....•......•., .•• OF SEi4;#4. • •••V 0,4t �r. �• ■ • SEAL • • si � % ...�— ♦ City Council Agenda Statement Meeting Date: February 14, 2021 To: City Council Through: Janette Bower, City Manager From: Jason Bickling, Community Development Agenda Item: Resolution 2022-021: Authorizing the City Manager to Execute Task Order No.2734.181 with R&M Consultants for the Rezone and Replat of the Proposed Hemlock Subdivision, Physical Address: 911 Hemlock Ave.; Legal Description: T 1n R 1w Sec 34 Seward Meridian SW 0870012 Fort Raymond Sub Replat No 1 Lot 12a, in an Amount not to Exceed $56,907 and Appropriating Funds Background and justification: With the affordable,year-round housing shortage that currently exists the City needs to make every effort to provide opportunities to create additional space for housing development to not only meet our current need but also to remove barriers for future economic development. The R&M task order that was previously approved was to develop multiple subdivisions concepts. The concept that provided the most single-family homes was chosen and modified after consulting public works, electric, and community development departments. The conceptual development map (attached) contains roughly 6.8 acres gives us the possibility of up to 40 additional single-family homes. The next step in development to make the best use of this property to meet the needs of the community, is a rezone and replat: it needs to be rezoned from institutional to Single Family (R1) and a separate plat created to separate it from the city property to the south (bike park). This task order would complete both of those next required steps. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.2.1, 3.2.1.2, 3.3.1, 3.3.1.1 Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 56,907 This legislation (✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ 56,907 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): x Not budgeted Not applicable Finance Signature: �ti CcYn� Attorney Review,/ Administration Recommendation RYes x Adopt Resolution X Not applicable Other: EMIOC�AVENUF \ \ 2 I 25 ►►?ei — co 24 39 � V � � 3 — 26 23 29 38 22 k=50� \ 11A1 — N 21 37 27 /36 �� 28 20� 29 � � 6 - 19 _ 35 30 7 — 31 — 18 31 8 cm) 17 - 32� — 16 ' 9 NO ACCESS ESMT. N 15 TYPICAL SETBACK LINE F- — 80, 0 E 11 �E-1 �E F YPICAL HOUSE L �/ PLAT No. 87-12 / REMAINDER -,7 LOT 12A / LENGTH OF ROAD CENTERLINE: 1,297 FT. PREPARED BY:R&M CONSULTANTS, INC.9101 VANGUARD DR.ANCHORAGE,AK.99507 PH:(907)522-1707 AECC111 SETBACKS FINAL CONCEPT FRONT=20' LOT 12A, FORT RAYMOND SUBDIVISION, REPLAT No. 1 (PLAT 87-12) SIDE=5'OR 10' ZONING: R1, SINGLE FAMILY RESIDENTIAL REAR= 10' AVERAGE LOT SIZE: <6,000 SQ. FT AVERAGE HOUSE SIZE:SINGLE FAMILY=2,100 SQ. FT FOOTPRINT DATE: 01-25-22 January 26, 2022 R&M No. 2734.00 Stephen Sowell Assistant City Manager City of Seward,Alaska 410 Adams St.,City Hall Building Ll Dk Seward,Alaska 99664 • RE: Proposed Hemlock Subdivision Platting and Re-Zone Dear Mr. Sowell, CONSULTANTS,INC. R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail and 9101 Vanguard Drive during subsequent phone conversations. We have reviewed the materials provided to us and have Anchorage,Alaska 99507 prepared the following cost estimate for your review and comment. phone:907.522.1707 Preliminary Plat fax:907.522.3403 We understand that you would like to subdivide and develop Lot 12A, Fort Raymond Subdivision, Replat No. 1 (Plat No. 87-12), located in Seward, Alaska. A feasibility study performed by R&M was approved by you and the final concept design using the R1 zoning district,with single family homes will be used moving forward.A copy of the final concept exhibit is included in this proposal. The preliminary plat task includes performing a field survey of the boundary and collecting topographical information that can be used in the design engineering phase of development. We plan to use our DJI M600 Pro Aircraft, equipped with a survey grade LiDAR unit, to capture the ground surface and supplement the data with a ground survey of drainages, utilities, and above ground features that may not be captured by the LiDAR. We propose to prepare a preliminary plat this winter for review by the City of Seward and the Kenai Peninsula Borough, and follow up with the field survey in the spring when the snow and ice is melted. This estimate includes all work to perform the field survey and guide the subdivision through the platting process to plat approval with conditions of approval.At that point,an estimate to complete the subdivision will be prepared based on the final conditions of approval, and will include the engineer's estimate and subdivision agreement,as well as setting final corners for the subdivision. Deliverables: ■ Approved preliminary plat ■ Conditions of approval Re-Zone Task 2 will include a re-zone of the property to the R1 zoning district. Our estimate includes everything required to manage the re-zone process and meet with reviewers. We have included time to travel to Seward to present the re-zone application. Deliverables: • Approval of the re-zone application Schedule:We understand that you would like to prepare application packages and start the review process this winter. We can begin work within two weeks of receiving a Notice-to-Proceed (NTP). The time frame for completion depends on review time by the City of Seward and the Kenai Peninsula Borough, however, we anticipate submitting the preliminary plat and re-zone applications this winter,and performing the field survey in the spring. If the subdivision is approved by the platting authority, R&M can prepare an estimate to complete the subdivision based on the final subdivision configuration and the conditions of approval. Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials Fee amount $56,907. We have attached a detailed breakdown of our estimated costs for your review. Z:\project\2734.00 C Seward On call Engineering Services\19-00 Contract\Estimates\TO18 Hemlock Subd Concept Planning\Ph.II Plat and Subd Agreement\R&M City of Seward Hemlock Subd Plat and Rezone Proposal.doc Mr.Stephen Sowell 01125122 Page 2 Should you have any questions or require additional information, please feel free to contact me at 646-9651. Sincerely, R&M CONSULTANTS, INC. F Dave Hale, PLS Attachment:Cost Estimate A& Innovating Today for Alaska's Tomorrow e,AK 99507 AK R&M CONSULTANTS, INC. 9i°FontgStreetD#15e0'.Farbankgs,,AK99701.'907.452.5270 7 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivison Project No: 2734.00 Date: January 25, 2022 Task Department Task Description Labor Expenses Total Cost 1 Geomatics/Planning Preliminary Plat $ 38,767 $ 9,795 $ 48,562 2 Planning Re-Zone $ 7,761 $ 584 $ 8,345 Total $ 56,907 1/25/2022 City of Seward Hemlock Subd Plat and Rezone.xlsx 1 of 3 nchorage, AK uard R&M CONSULTANTS, INC. 2122 F ontgStrreetD##150••Fairbanks,KK99701.907452.2707 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivision Preliminary Plat Project No: 2734.00 Date: January 25, 202; LABOR HOURS PER JOB CLASSIFICATION Senior Land 2-Person 2-Person SUB-TASK SUB-TASK DESCRIPTION Survey Land Land Party Manager Surveyor Surveyor Surveyor Survey Survey Chief(OT) (PLS) (OT) Crew Crew(OT) Project/Contract Management 4 8 Field Tasks Mobe/Demobe&Travel To/From Seward 8 8 Boundary Survey&Site control 16 4 Design Survey 16 4 Drone&Utility Survey to Nightly Download and CA 5 Office Tasks Coordination&Meetings 8 Research&Cert to Plat 6 Data Import&Fieldbook Reductions to Boundary Computations&Easements 14 Preliminary Plat Drafting&Deliverables 24 Professional Review 8 City of Seward Review 8 Kenai Peninsula Bor.Review 8 TOTAL LABOR HOURS 4 94 0 0 40 26 5 LABOR RATES ($/HR) $226•13 $174.98 $161.52 $242.28 $255.74 $383.61 $242.28 LABOR COSTS ($) $904.51 $i6,448.12 $0.00 $0.00 $10,229.6o $9,973.86 $1,211.40 EXPENSES COMMENTS: DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL This estimate is for performing a PRICE PRICE boundary and design survey of the Misc.Field Supplies , $ 100.00 $ 100.00 $ $ 100.00 proposed Hemlock Subdivision,and R&MVehicle 7 $ 95.00 $ 665.00 $ $ 665.00 preparing a preliminary plat package for CPS Equip. 2 $ 450.00 $ 900.00 $ $ goo.00 review by the City of Seward and the Drone , $ 1,100.00 $ 1,100.00 $ $ ,,,00.00 Kenai Peninsula Borough. Per Diem 14 $ 445.00 $ 6,230.00 $ $ 6,230.00 Certificate to Plat t $ 375.00 $ 375.00 $ $ 375.00 An estimate to complete the subdivision Seward Platting Fees $ - $ $ - will be prepared after the subdivision has Kenai Pen.Bor.Platting Fees t $ 400.00 $ 400.00 $ $ 400.00 been approved with Conditions of Recording Fees 1 $ 25.00 $ 25.00 $ $ 25.00 Approval. TOTAL EXPENSES $ 9,795 SUB-CONTRACTORS SUB- DESCRIPTION FIRM TOTAL TASK PRICE TOTAL LABOR $ 38,767 TOTAL EXPENSES $ 9,795 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL T&M COST $ 48,562 1/25/2022 City of Seward Hemlock Subd Plat and Rezone.xlsx 2 of 3 e,AK 99507 AK R&M CONSULTANTS, INC. 9i°FontgStreet#150'.Farbankgs,,AK99701•'907.452.5270 7 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivision Re-Zone Project No: 2734.00 Date: January 25,202, LABOR HOURS PER JOB CLASSIFICATION SUB-TASK SUB-TASK DESCRIPTION Planning Staff Senior Manager Planner Land Admin. Surveyor Project Coord'nation 6 2 Travel to/From Seward 6 Rezone Application Draft 2 12 Final 1 4 Planning Commission Hearing 3 3 Conditions of Approval 2 6 Preliminary Plat Package 16 TOTAL LABOR HOURS 14 49 0 0 0 0 0 LABOR RATES ($/HR) $165.30 $111.15 $173-84 $111.15 $126.28 $166.46 $249.69 LABOR COSTS ($) $2,314.20 $5,446-35 $0.00 $0.00 $0.00 $0.00 $0.00 EXPENSES COMMENTS: DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL Assumes In-Person Planning PRICE PRICE Commission Hearing $ _ $ $ -Per Diem includes accommodations, Mileage to Seward 240 $ 0.58 $ 139.20 $ $ 139.20 meal for in-person Planning Commission Per Diem 1 $ 445-00 $ 445-00 $ $ 445.00 hearing $ - $ $ -Assumes Rezoning procedure as laid out $ $ $ in City of Seward Code of Ordinances $ $ $ 15.oi.o35 Amendments and Section $ $ $ 15.0i.040 Procedures $ $ $ -Assumes Fees for Rezone to be paid by $ $ $ City of Seward TOTAL EXPENSES $ 584 SUB-CONTRACTORS SUB- DESCRIPTION FIRM TOTAL TASK PRICE TOTAL LABOR $ 7,761 TOTALEXPENSES $ 584 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL FIXED COST $ 8,345 1/25/2022 City of Seward Hemlock Subd Plat and Rezone.xlsx 3 of 3 January 26, 2022 R&M No. 2734.00 Stephen Sowell Assistant City Manager City of Seward,Alaska 410 Adams St.,City Hall Building Ll Dk Seward,Alaska 99664 • RE: Proposed Hemlock Subdivision Platting and Re-Zone Dear Mr. Sowell, CONSULTANTS,INC. R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail and 9101 Vanguard Drive during subsequent phone conversations. We have reviewed the materials provided to us and have Anchorage,Alaska 99507 prepared the following cost estimate for your review and comment. phone:907.522.1707 Preliminary Plat fax:907.522.3403 We understand that you would like to subdivide and develop Lot 12A, Fort Raymond Subdivision, Replat No. 1 (Plat No. 87-12), located in Seward, Alaska. A feasibility study performed by R&M was approved by you and the final concept design using the R1 zoning district,with single family homes will be used moving forward.A copy of the final concept exhibit is included in this proposal. The preliminary plat task includes performing a field survey of the boundary and collecting topographical information that can be used in the design engineering phase of development. We plan to use our DJI M600 Pro Aircraft, equipped with a survey grade LiDAR unit, to capture the ground surface and supplement the data with a ground survey of drainages, utilities, and above ground features that may not be captured by the LiDAR. We propose to prepare a preliminary plat this winter for review by the City of Seward and the Kenai Peninsula Borough, and follow up with the field survey in the spring when the snow and ice is melted. This estimate includes all work to perform the field survey and guide the subdivision through the platting process to plat approval with conditions of approval.At that point,an estimate to complete the subdivision will be prepared based on the final conditions of approval, and will include the engineer's estimate and subdivision agreement,as well as setting final corners for the subdivision. Deliverables: ■ Approved preliminary plat ■ Conditions of approval Re-Zone Task 2 will include a re-zone of the property to the R1 zoning district. Our estimate includes everything required to manage the re-zone process and meet with reviewers. We have included time to travel to Seward to present the re-zone application. Deliverables: • Approval of the re-zone application Schedule:We understand that you would like to prepare application packages and start the review process this winter. We can begin work within two weeks of receiving a Notice-to-Proceed (NTP). The time frame for completion depends on review time by the City of Seward and the Kenai Peninsula Borough, however, we anticipate submitting the preliminary plat and re-zone applications this winter,and performing the field survey in the spring. If the subdivision is approved by the platting authority, R&M can prepare an estimate to complete the subdivision based on the final subdivision configuration and the conditions of approval. Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials Fee amount $56,907. We have attached a detailed breakdown of our estimated costs for your review. Z:\project\2734.00 C Seward On call Engineering Services\19-00 Contract\Estimates\TO18 Hemlock Subd Concept Planning\Ph.II Plat and Subd Agreement\R&M City of Seward Hemlock Subd Plat and Rezone Proposal.doc Mr.Stephen Sowell 01125122 Page 2 Should you have any questions or require additional information, please feel free to contact me at 646-9651. Sincerely, R&M CONSULTANTS, INC. F Dave Hale, PLS Attachment:Cost Estimate A& Innovating Today for Alaska's Tomorrow e,AK 99507 AK R&M CONSULTANTS, INC. 9i°FontgStreet#15e0'.Farbankgs,,AK99701.'907.452.5270 7 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivison Project No: 2734.00 Date: January 25, 2022 Task Department Task Description Labor Expenses Total Cost 1 Geomatics/Planning Preliminary Plat $ 38,767 $ 9,795 $ 48,562 2 Planning Re-Zone $ 7,761 $ 584 $ 8,345 Total $ 56,907 1/25/2022 City of Seward Hemlock Subd Plat and Rezone.xlsx 1 of 3 nchorage, AK uard R&M CONSULTANTS, INC. 2122 F ontgStrreetD##150••Fairbanks,KK99701.907452.2707 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivision Preliminary Plat Project No: 2734.00 Date: January 25, 202; LABOR HOURS PER JOB CLASSIFICATION Senior Land 2-Person 2-Person SUB-TASK SUB-TASK DESCRIPTION Survey Land Land Party Manager Surveyor Surveyor Surveyor Survey Survey Chief(OT) (PLS) (OT) Crew Crew(OT) Project/Contract Management 4 8 Field Tasks Mobe/Demobe&Travel To/From Seward 8 8 Boundary Survey&Site control 16 4 Design Survey 16 4 Drone&Utility Survey to Nightly Download and CA 5 Office Tasks Coordination&Meetings 8 Research&Cert to Plat 6 Data Import&Fieldbook Reductions to Boundary Computations&Easements 14 Preliminary Plat Drafting&Deliverables 24 Professional Review 8 City of Seward Review 8 Kenai Peninsula Bor.Review 8 TOTAL LABOR HOURS 4 94 0 0 40 26 5 LABOR RATES ($/HR) $226•13 $174.98 $161.52 $242.28 $255.74 $383.61 $242.28 LABOR COSTS ($) $904.51 $i6,448.12 $0.00 $0.00 $10,229.6o $9,973.86 $1,211.40 EXPENSES COMMENTS: DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL This estimate is for performing a PRICE PRICE boundary and design survey of the Misc.Field Supplies , $ 100.00 $ 100.00 $ $ 100.00 proposed Hemlock Subdivision,and R&MVehicle 7 $ 95.00 $ 665.00 $ $ 665.00 preparing a preliminary plat package for CPS Equip. 2 $ 450.00 $ 900.00 $ $ goo.00 review by the City of Seward and the Drone , $ 1,100.00 $ 1,100.00 $ $ ,,,00.00 Kenai Peninsula Borough. Per Diem 14 $ 445.00 $ 6,230.00 $ $ 6,230.00 Certificate to Plat t $ 375.00 $ 375.00 $ $ 375.00 An estimate to complete the subdivision Seward Platting Fees $ - $ $ - will be prepared after the subdivision has Kenai Pen.Bor.Platting Fees t $ 400.00 $ 400.00 $ $ 400.00 been approved with Conditions of Recording Fees 1 $ 25.00 $ 25.00 $ $ 25.00 Approval. TOTAL EXPENSES $ 9,795 SUB-CONTRACTORS SUB- DESCRIPTION FIRM TOTAL TASK PRICE TOTAL LABOR $ 38,767 TOTAL EXPENSES $ 9,795 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL T&M COST $ 48,562 1/25/2022 City of Seward Hemlock Subd Plat and Rezone.xlsx 2 of 3 e,AK 99507 AK R&M CONSULTANTS, INC. 9i°FontgStreet#150'.Farbankgs,,AK99701•'907.452.5270 7 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Hemlock Subdivision Re-Zone Project No: 2734.00 Date: January 25,202, LABOR HOURS PER JOB CLASSIFICATION SUB-TASK SUB-TASK DESCRIPTION Planning Staff Senior Manager Planner Land Admin. Surveyor Project Coord'nation 6 2 Travel to/From Seward 6 Rezone Application Draft 2 12 Final 1 4 Planning Commission Hearing 3 3 Conditions of Approval 2 6 Preliminary Plat Package 16 TOTAL LABOR HOURS 14 49 0 0 0 0 0 LABOR RATES ($/HR) $165.30 $111.15 $173-84 $111.15 $126.28 $166.46 $249.69 LABOR COSTS ($) $2,314.20 $5,446-35 $0.00 $0.00 $0.00 $0.00 $0.00 EXPENSES COMMENTS: DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL Assumes In-Person Planning PRICE PRICE Commission Hearing $ _ $ $ -Per Diem includes accommodations, Mileage to Seward 240 $ 0.58 $ 139.20 $ $ 139.20 meal for in-person Planning Commission Per Diem 1 $ 445-00 $ 445-00 $ $ 445.00 hearing $ - $ $ -Assumes Rezoning procedure as laid out $ $ $ in City of Seward Code of Ordinances $ $ $ 15.oi.o35 Amendments and Section $ $ $ 15.0i.040 Procedures $ $ $ -Assumes Fees for Rezone to be paid by $ $ $ City of Seward TOTAL EXPENSES $ 584 SUB-CONTRACTORS SUB- DESCRIPTION FIRM TOTAL TASK PRICE TOTAL LABOR $ 7,761 TOTALEXPENSES $ 584 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL FIXED COST $ 8,345 1/25/2022 City of Seward Hemlock Subd Plat and Rezone.xlsx 3 of 3 City of Seward General Fund Unassigned Fund Balance Information 2021 Unaudited Ending Balance (2021 Beginning Balance): $ 4,853,258.57 2022 Appropriations Resolution 2022-003 R&M Task Order 21-00 SMIC Bench $ 123,395.00 Resolution 2022-XXX R&M Task Order 2734 Gillespie Property $ 71,591.00 Resolution 2022-XXX R&M Task Order 2734 Hemlock Replat $ 56,907.00 Resolution 2022-XXX R&M Task Order 2734 Hemlock W/S Infrastructure $ 9,553.00 Total 2022 appropriations: $ 261,446.00 Unaudited ending estimated balance: $ 4,591,812.57 Unaudited