HomeMy WebLinkAboutRes2022-028 R&M Task Order - Utility Master Plan CITY OF SEWARD,ALASKA Sponsored by: Bower
RESOLUTION 2022-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK
ORDER 2734.21 WITH R&M ENGINEERING FOR THE DEVELOPMENT
OF A UTILITY MASTER PLAN IN THE AMOUNT NOT TO EXCEED
$153,184 AND APPROPRIATING FUNDS
WHEREAS, Resolution 2022-006 directed the City Manager to create a project plan
for the expansion of utility infrastructure which will increase residential development within
City limits; and
WHEREAS, lack of access to water,sewer,and electric utilities is an identified barrier
to development of residential construction in Seward; and
WHEREAS, the City of Seward in in need of affordable, year-round housing for its
current and future residents; and
WHEREAS,the Seward Comprehensive Plan specifically indicates the need to expand
housing in the City; and
WHEREAS, the current lack of housing is a primary barrier to further economic
development in Seward; and
WHEREAS, the citizens of Seward consistently cite the lack of housing as an
impediment to increasing their quality of life in Seward; and
WHEREAS, the Utility Master Plan will aid in pursuing grant opportunities in the
coming years; and
WHEREAS, this task order will allow the City of Seward to proceed with projects to
increase residential development in a strategic, effective fashion.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Council authorized to execute task order 2734.21 with R&M
Engineering for the creation of a Utility Master Plan.
Section 2. Funding in the amount of$153,184 is hereby appropriated from General
Fund Unassigned Fund Balance account no. 01000-0000-3400 to Community Development
Contracted Services account no. 01000-1122-7009 within the 2022 operating budget.
CITY OF SEWARD, ALASKA
RESOLUTION 2022-028
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Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council . the City of Seward, Alaska, this 28th
day of February, 2022.
T CI ► ' • RD, A . • KA
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sty Terry, ayor
AYES: Osenga, McClure, DeMoss, Calhoon, Terry
NOES: None
ABSENT: Casagranda, Wells
ABSTAIN: None
ATTEST:
Brenda J. Ball , C
City Clerk
(City Seal) ..• SE s�'••
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City Council Agenda Statement
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Meeting Date: February 28, 2022 �
To: City Council
Through: Janette Bower, City Manager --
From: Stephen Sowell, Assistant City Manager
Agenda Item: Resolution 2022-028: Authorizing the City Manager to Execute Task Order
2734.21 with R&M Engineering for the Development of a Utility Master Plan
in the Amount Not to Exceed $153,184 and Appropriating Funds
Background and justification:
The City of Seward has a dramatic shortage of housing and feedback from community stakeholders
has indicated that the supply is hundreds of homes short of meeting demand. This lack of market
balance in residential home inventory is causing numerous negative downstream economic impacts.
Local businesses have indicated that the lack of available housing is a primary barrier to economic
development. Some illustrative examples of issues caused by this housing situation are difficulty to
recruit a necessary level of workers, high turnover in current staff, and high cost of living
implications. Meanwhile, the City of Seward is in a position to expand access to water, sewer, and
electric services which would spur development.
During the regular Council meeting on January 10, 2022; City Council approved resolution 2022-
006, directing the City Manager to create a project plan for the expansion of utility infrastructure
which will increase residential development within City limits. Following this direction, City
Administration met with R&M Engineering and requested Task Order 2734.21 which would provide
a comprehensive report on the most effective and efficient manner in which to expand access to
water, sewer, and electric utilities. This report will be used to determine how to proceed with
various projects as well as in the application for state and federal grants or low interest loans to
increase utility infrastructure access.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with:
Comprehensive 3.1: Economic Development,3.2 Land Use, 3.3 Housing,3.7 Public Facilities and
Plan: Services, 3.9 Quality of Life
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 153,184
This legislation (✓):
Creates revenue in the amount of: $
x Creates expenditure in amount of: $ 153,184
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
x Not budgeted
Not applicable
Finance Signature: ■
Attorney Review,/ Administration Recommendation
RxYes x Adopt Resolution
Not applicable Other:
February 4, 2022 R&M No. 2734.00
Stephen Sowell
Assistant City Manager
City of Seward,Alaska
410 Adams St., City Hall Building
Ll Dk Seward,Alaska 99664
• RE: Utility Master Plan
Dear Mr. Sowell,
CONSULTANTS,
R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail and
9101 Vanguard Drive during our meeting on January 13, 2022. We understand the City of Seward desires a utility master plan to
Anchorage,Alaska 99507 accommodate future city needs of the water, wastewater and power distribution systems. R&M has
reviewed the materials provided to us and has prepared the following scope of services and cost estimate
phone:907.522.1707 for your review and comment.
907.522.3403
Task 1-Evaluate Existing Utility System
Utility infrastructure, system demands, current performance and weaknesses of the existing system will be
evaluated based on record information and available data from the City. Work will include modeling of the
water pipe pressure network, sewer main sizing review, evaluation of aging pipe materials and feasibility of
utility expansion for future residential development. R&M will submit a technical memorandum with
findings for City of Seward review and present the findings at the requested city council meeting.
Task 2—Identify Socioeconomic Factors
Projected land use, future development areas, and population growth will be evaluated at a concept level
and summarized. Findings will support the evaluation of utility infrastructure in areas impacted by the
anticipated growth and expansion.
Task 3—Utility Master Plan
The plan will document technical data and projects from prior tasks to evaluate infrastructure extension in
areas of anticipated expansion, including identification of future system improvement projects. Work will
include project recommendations and cost estimates.
Deliverables:
■ Existing Utility Infrastructure Technical Memorandum
■ Draft Utility Master Plan
■ Final Utility Master Plan
Schedule: R&M will prepare the first deliverable within six (6) weeks from receiving NTP and the record
information from the City of Seward.
Cost Estimate: Based on the scope and understanding of the project, we propose a Time & Materials Fee
amount as detailed in the attached detailed breakdown of our estimated costs for your review. Should you
have any questions or require additional information, please feel free to contact me at 646-9603.
SincereI
R CONS, LTANTS, INC
onald R. Porter, PE
Utility Group Manager
Attachment:Cost Estimate
\\rm.rmnet\z\project\2734.00 C Seward On call Engineering Services\19-00 Contra ct\Estimates\TOxx Utility Master Plan\R&M
City of Seward Utility Master Plan.doc
rd Drive-
R&M CONSULTANTS, INC. 212 FrontgStreet#150•Fa Fairbanks,AK 99701.907.452.5270
Engineering and Planning Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Project Name: Utility Master Plan and Expansion Support Project No: 2734.00 Date: Feb 4, 2022
Task Department Task Description Labor Expenses Total Cost
1 Engineering Existing Utility Infrastructure Technical Memo $ 48,399 $ 13,250 $ 61,649
2 Planning Socioeconomic factors $ 17,687 $ - $ 17,687
3 Engineering Utility Master Plan $ 45,891 $ 27,957 $ 73,848
Total $ 153,184
2/4/2022 City of Seward Utility Master Plan 1 of 4
R&M CONSULTANTS INC. 212FVanguard Street#150-Anchorage,KK99701'9907.522.1707
Engineering Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Task: 1 Existing Utility Infrastructure Technical Memo Project No: 2734.00 Date: Feb 4,2022
LABOR HOURS PER JOB CLASSIFICATION
SUB-TASK SUB-TASK DESCRIPTION Utilities Utilities Utilities
Group Project Staff
Manager Engineer Engineer
1 Project Management 2
Meetings 2 2
Council Presentations 2 2
2 Desktop Review of Existing Data
Compile and review record drawings 8 16
Summarize,document known operational issues 8 12
Compile Existing Data 8 16
Site Visits 30 30
3 Existing System Documentation
Water Distribution and Storage 2 16 20
Sewer Collection 2 16 16
On-site well&disposal systems 2 16 16
4 Evaluate Utility Infrastructure
Evaluate feasibility of utility expansion 8 16 16
Identify deficiencies with existing system 2 16 32
5 Existing Infrastructure Technical Memo
Prepare Memorandum 4 12 4
Review Meeting and Review Comments 2 2 4
TOTAL LABOR HOURS 28 152 182
LABOR RATES ($/HR) $213.75 $159.60 $99.75
LABOR COSTS ($) $5,985 $24,259 $18,155
EXPENSES COMMENTS:
1. Utility design,layout,and cost estimates are not
DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL included.
PRICE PRICE 2. Conditional assessments and physical
Misc. Field Supplies 1 $ 150.00 $ 150.00 $ $ 150.00 inspections of existing water and wastewater
R&M Vehicle Milage 512 $ 0.75 $ 384.00 $ $ 384.00 assets not included
$ $ $ 3.All record drawings and prior planning
$ $ $ documents to be provided by city
4. Source water study not included
TOTAL EXPENSES $ 534
SUB-CONTRACTORS
TASK DESCRIPTION FIRM TOTAL
PRICE
A Civil and Electrical Engineering CRW $ 11,560 TOTAL LABOR $ 48,399
TOTAL EXPENSES $ 534
SUBCONTRACTORS $ 11,560
SUBCONTRACTORS MARK-UP $ 1,156
TOTAL SUB- $ 11,560 TOTAL T&M COST $ 61,649
2/4/2022 City of Seward Utility Master Plan 2 of 4
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ive
99507
R&M CONSULTANTS, INC. 1 212Fr nt9StreetD#r150'•Faiban Anchorage,
AK 99701 '907 452.2707
Planning Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Task: 2 Socioeconomic factors Project No: 2734.00 Date: Feb 4, 2022
LABOR HOURS PER JOB CLASSIFICATION
SUB-TASK SUB-TASK DESCRIPTION Planning Staff
Manager Planner
Project Management&Coord 6 2
Socioeconomic Factors 2 8
Population Factors 2 8
Identify Growth Areas 4 8
Zoning analysis for supporting growth 4 10
Feasibility of growth areas 4 8
Identify density of development 4 10
Identify potential population growth 4 8
Future Project fundability 2 10
Grant Applicability 2 10
Cost Estimates 4 4
TOTAL LABOR HOURS 38 86 0
LABOR RATES ($/HR) $188.10 $122.55
LABOR COSTS ($) $7,148 $10,539 $0
EXPENSES COMMENTS:
DESCRIPTION QUANTITY UNIT RICE PRICE MARKUP TOTAL
CE
-
Mileage to Seward $ $ $
Per Diem $ $ $
TOTAL EXPENSES $ -
SUB-CONTRACTORS
SUB- DESCRIPTION FIRM TOTAL
TASK PRICE
TOTAL LABOR $ 17,687
TOTAL EXPENSES $ -
SUBCONTRACTORS $ -
SUBCONTRACTORS MARK-UP $ -
TOTAL SUB- $ - TOTAL FIXED COST $ 17,687
2/4/2022 City of Seward Utility Master Plan 3 of 4
rd
ive
99507
R&M CONSULTANTS, INC. 1 212Fr nt9StreetD#r150'•Faiban Anchorage,
AK 99701 '907 452.2707
Engineering Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Task: 3 Utility Master Plan Project No: 2734.00 Date: Feb 4, 2022
LABOR HOURS PER JOB CLASSIFICATION
SUB-TASK SUB-TASK DESCRIPTION Utilities Utilities Utilities
Group Project Staff
Manager Engineer Engineer
1 Project Management 12
Meetings 6 6
Council Presentations 6 6
2 Water Demand Estimates
Water demand calculations and forecasts 8 16
3 Water System Hydraulic Model
Model Expansion areas(EPA Net) 16 40
4 System Expansion Improvements
Evaluate growth impact on existing system 2 16 32
Develop project recs,ROM cost estimates 2 40 40
5 Draft Utility Master Plan Submittal
Prepare Report 2 24 32
Review Meeting and Incorporate Comments 2 8 8
6 Final Utility Master Plan Submittal 2 8 8
TOTAL LABOR HOURS 34 132 176
LABOR RATES ($/HR) $213.75 $159.60 $99.75
LABOR COSTS ($) $7,268 $21,067 $17,556
EXPENSES COMMENTS:
1. Design and estimating for Hemlock Acres, Public
DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL Works Facility, and SMIC area are included in other
PRICE PRICE task orders.
Misc. Field Supplies 1 $ 150.00 $ 150.00 $ $ 150.00 2. Construction cost estimates provided at order of
R&M Vehicle Milage 512 $ 0.75 $ 384.00 $ $ 384.00 magnitude level
TOTAL EXPENSES $ 534
SUB-CONTRACTORS
TASK DESCRIPTION FIRM TOTAL
PRICE
B Civil and Electrical Engineering CRW $ 24,930 TOTAL LABOR $ 45,891
TOTAL EXPENSES $ 534
SUBCONTRACTORS $ 24,930
SUBCONTRACTORS MARK-UP $ 2,493
TOTAL SUB- $ 24,930 TOTAL T&M COST $ 73,848
2/4/2022 City of Seward Utility Master Plan 4 of 4
Seward Utility Master Plan
CRW Engineering Group,LLC
Fee Proposal
Civil and Electrical Engineering Basic Services
CRW En ineerin Grout)
CRW Engineering Group,LLC
Seward Utility Master Plan X ` X ` X " X' `! -
R&M Consulting `v `v w `v 2 `v m m
January 27,2022 S_ S xo - _ - w - E_ c o
Prepared By:ILH w�° w- w U win F >i 3 a w Comments
Task&Subtask Description $230 $215 $170 $160 $130 $115 U
Task A-Meeting and Project Management
Project Managem ent 4 2 $1,150 $500
Meetings 6 6 6 6 2 $4,910 Up to three meetings assumed for each engineer.
Site Visit to Seward 10 10 $4,000 $1,000 As may be needed.No overnight assumed.
Subtotal Task A: 20 6 16 6 0 2 2 0 0 $ 10,060 $ 1,500 $11,560
Task B-Deliverable Development
Water Treatment System 8 24 2 $6,180 GW wells and disinfection systems.
Wastewater Treatment System 8 24 2 $6,180 WW treatment lagoons.
Electrical Transmission System 8 16d
2 $4,540 Transmission into Seward
Electrical Distribution System 8 242 $5,820 Distribution within Seward
Report Coordination w/R&M 2 2 4 4 $2,210
Subtotal Task B: 18 18 52 448 0 0 0 $ 24,93 $ - $24,9Total Budge[(NTE,T&M): 38 24 68 5010 2 0 0 $ 34,990 $ 1,500 $36,490
ASSUMPTIONS
1 Fee is based on using CRW 2022 standard hourly rates on a not-to-exceed(NTE)time-and-material(T&M)basis.
2 Draft and Final Reports only.
3 Water and wastewater flow information will be based on population and user data provided by the client.
4 CRW may directly contact Chugach Electric and obtain information regarding power transmission to Seward.
5 Client will provide information on existing electrical infrastructure(power lines,transformers,switchgear,and similar).
6 Client will provide historical electrical usage or will provide authorization to CRW to obtain historical electrical usage.
7 In regards to future port developments,Client will provide expected sizes of ships to dock.
8 Water distribution and wastewater collection system assessment performed by R&M.
9 Additional Services not included in this Scope of Work will be based on time and materials expended and charged at the CRWs standard hourly rates.
CRW Engineering Group,LLC Page 1 of 1 Date:1282022