HomeMy WebLinkAboutRes2022-045 Rec Center Feasibility Study CITY OF SEWARD,ALASKA Sponsored by: Bower
RESOLUTION 2022-045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH VICTUS ADVISORS TO CONDUCT A FEASIBILITY
STUDY FOR A COMMUNITY RECREATION CENTER IN AN AMOUNT
NOT TO EXCEED $90,940
WHEREAS, a stated goal of the 2030 City of Seward Comprehensive Plan is support for
the design, funding, and construction of a new indoor recreation facility; and
WHEREAS, a stated goal of the City of Seward Strategic Plan is development of
additional recreational facilities; and
WHEREAS, conducting a needs assessment for the establishment of a community
recreation center is listed as one of the projects approved for planning, prioritization, and
implementation in Resolution 2021-105, passed and approved by City Council on September 13,
2021; and
WHEREAS, the Parks & Recreation developed and issued a request for proposal for a
community recreation center feasibility study; and
WHEREAS,three proposals were received by the February 25, 2022 deadline, evaluated,
and scored; and
WHEREAS,the responsible and responsive offeror whose proposal was determined to be
the most advantageous was Victus Advisors; and
WHEREAS, Victus Advisors has agreed to provide the requested services per the terms
and conditions.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
Section 1.The City Manager is authorized to enter into a contract with Victus Advisors to
conduct a community recreation center feasibility study for the City of Seward.
Section 2. Funding is hereby appropriated in the account 01000-1122-7009 Contracted
Services for the Community Development Department for the FY22 budget.
Section 3.This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2022-045
.1
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th
day of March, 2022.
T . , ' : f EWARD, A = : ' •
A A4aie
risty Terry Mayor
AYES: Wells, McClure, Casagranda, Calhoon, Osenga, Terry
NOES: None
ABSENT: DeMoss
ABSTAIN: None
ATTEST:
Brenda J. Ballou, MMC
City Clerkj
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City Council Agenda Statement
r
Meeting Date: 03/29/22 �
To: City Council
Through: Janette Bower, City Manager --
From: Tyler Florence, Parks & Recreation Director
Agenda Item: Resolution 2022-045: Authorizing the City Manager to Enter into a Contract
with Victus Advisors to Conduct a Feasibility Study for a Community
Recreation Center in an Amount Not to Exceed $90,940
Background and justification:
Per Resolution 2021-105, Seward City Council approved the planning, prioritization and
implementation of certain general fund capital improvement projects, including conducting a needs
assessment for the establishment of a community recreation center.
Parks&Recreation developed and issued a request for proposal January 24, 2022, inviting qualified
firms to submit proposals for conducting a community recreation center feasibility study.
Three proposals were received by the February 25, 2022 deadline. Proposals were evaluated and
scored based on proposed timeline and pricing plan (50 points) and respondent's experience (50
points). The responsible and responsive offeror whose proposal was determined to be the most
advantageous was Victus Advisors.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive 3.7.1.2 Support the design,funding and construction of a new indoor recreation
Plan: facility.
Strategic Plan: Pg. 12 Encourage cultural activities, expand library services, and develop
additional recreational facilities
Other: Resolution 2021-105 Conduct a needs assessment for the establishment of a
Community Recreation Center.
Certification of Funds
Total amount of funds listed in this legislation: $ 90,940
This legislation (✓):
Creates revenue in the amount of: $
X Creates expenditure in amount of: $ 90,940
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
X Budgeted Line item(s): 01000-1122-7009 Contracted Services
Not budgeted
Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water F1 Healthcare
Motor Pool Other
Unassigned Fund Balance*: $ *unaudited numbers
Available Unrestricted Cash Balance*: $
Finance Signature: *z
Attorney Review,/ Administration Recommendation
RxYes x Adopt Resolution
Not applicable Other:
CONTRACT
Feasibility Study for Community Recreation Center
CONTRACT("Contract"), between the City of Seward,Alaska, herein called the City, acting by and
through its City Manager, and upon signing; this document shall serve as the notice to proceed, and
VICTUS ADVISORS LLC
Company Name
2720 HOMESTEAD ROAD, SUITE 130, PARK CITY, UT 84098
Company Address (Street or PO Box, City, State, Zip)
a/a n
Individual Partnership Joint Venture Sole Proprietorship S-Corporation
❑ ❑ ❑ ❑
incorporated under the laws of the State of Utah, its successors and assigns, herein called the
Contractor, is effective the date of the signature of the City Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed to by
the City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all
the work and labor required per the terms specified in the Feasibility Study for Community Recreation
Center Request for Proposal issued January 25, 2022. The Terms and Conditions in the request for
proposal are incorporated as terms of this Contract. It is distinctly understood and agreed that no claim
for additional work or materials, done or furnished by the Contractor and not specifically herein
provided for,will be allowed by the City, nor shall the Contractor do any work or furnish any material
not covered by this Contract, unless such work or materials is ordered in writing by the City. In no event
shall the City be liable for any materials furnished or used, or for any work or labor done, unless the
materials,work, or labor are required by the Contract or on written order furnished by the City. Any
such work or materials which may be done or furnished by the Contractor without written order first
being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby
covenants and agrees to make no claim for compensation for work or materials done or furnished
without such written order.
The Contractor shall commence performance of the work described in the Scope of Work/Specifications
on or before May 1st , 2022, and complete that performance on or before December 31 , 2022.
It is expressly understood and agreed that in case of the failure on the part of the Contractor,for any
reason, except with the written consent of the City,to complete the furnishing and delivery of materials
and the doing and performance of the work before the aforesaid date, the City shall have the right to
deduct from any money due or which may become due the Contractor.
The Contractor further covenants and agrees that the all services will be done under the administration
of and to the complete satisfaction of the City subject to the inspection at all times and approval by any
regulatory agency of the Local, State, or Federal Government of the United States of America, and in
accordance with the laws of the State of Alaska and the City of Seward.
For purposes of this Contract, Contracting Officer means Tyler Florence or any other person
designated by the City Manager.
The Contractor is an independent contractor and not an employee or agent of the City.
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to
its terms and conditions.
CONTRACTOR
VICTUS ADVISORS LLC
Company Name
Signature of Authorized Company Representative
BRIAN CONNOLLY, MANAGING PRINCIPAL
Name and Title
Date
CITY OF SEWARD
Signature of City Manager
Name
Date
City Clerk
(ATTEST)