HomeMy WebLinkAbout05042022 PACAB Meeting PacketPort & Commerce Advisory Board
Agenda Packet
Regular Meeting
Wednesday, May 4, 2022
City Council Chambers 12:00 p.m.
4, 2022
The City of Seward, Alaska
PORT AND COMMERCE ADVISORY BOARD
REGULAR MEETING AGENDA
12:00
Council Chambers
Brandii O'Reagan
1. CALL TO ORDER
Chair
Term Expires July, 2023
2. PLEDGE OF ALLEGIANCE
Lynda Paquette
3. ROLL CALL
Vice Chair
Term Expires July, 2024
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Bruce Jaffa
ITEMS SCHEDULED FOR PUBLIC HEARING
Board Member
Term Expires July, 2024
5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of
Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda
Carl Hughes
items are not considered separately unless a council member so requests. In the event
Board Member
of such a request, the item is returned to the Regular Agenda]
Term Expires July, 2023
6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Colby Lawrence
Board Member
A. Proclamations and Awards — None
Term Expires July, 2022
Benjamin Smith
B. Administration Report
Board Member
Term Expires July, 2022
C. Harbormaster Report
Fred Woelkers
D. Other Reports and Announcements [Reports must be submitted to the city
Board Member
clerk no later than noon on the Tuesday preceding the Monday meeting for
Term Expires July, 2024
inclusion in the packet. Five (5) minutes speaking time will be allowed for each
report.]
Stephen Sowell
1. Alaska Railroad Report by Port Operations Manager Christy
Assistant City Manager
Terry.
2. Chamber of Commerce Report by Executive Director Kat
Norm Regis
Sorenson.
Harbormaster
Jodi Kurtz
E. Presentations [Presentations are limited to ten minutes each, excluding Q&A,
Executive Liaison
and are limited to two per meeting unless increased by PA CAB.]
1. Update on the project to clear the trees from the electric lines
Brenda Ballou
and status of net metering by Electric Director Rob
City Clerk
Montgomery.
City of Seward, Alaska Port & Commerce Advisory Board Agenda
May 4, 2022 Page I
7. NEW BUSINESS
A. Other New Business Items
* 1. Approve the April 6, 2022 Regular Meeting Minutes.
*2. Approve the April 20, 2022 Special Meeting Minutes.
8. INFORMATIONAL ITEMS AND REPORTS [No Action Required]
A. PACAB's 2022 Priorities & Goals.
9. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per
speaker.]
10. BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
It. ADJOURNMENT
City of Seward, Alaska Port & Commerce Advisory Board Agenda
May 4, 2022 Page 2
Assistant City Manager
Stephen Sowell
PACAB Members,
As you all know, the City is hard at work to improve the housing situation. On
this front, there are a number of projects underway and I wanted to provide you
with a status update on the three primary projects:
1. Hemlock Subdivision:
R&M Engineering was on site earlier this month and conducted a geotechnical
investigation, with boring holes at several locations on the site and at varying
depths. We should be receiving the final report in the coming weeks with
analysis and narrative. That information will be coming to City Council and
the public after we receive the report. The replat and rezone work is
continuing and will be going before Planning and Zoning in May before
proceeding to the Borough. Lastly, R&M Engineering is working to design the
required water, sewer, and road for the proposed subdivision and providing a
cost estimate. Once we have that information, the City plans to issue and RFP
for bringing in these utilities. The electric will be provided in house by the City
of Seward Electric Department. The objective is to have all of these elements
completed in time for construction to begin Spring 2023.
2. Utility Expansion Master Plan:
R&M Engineering is working on creation of a Utility Expansion Master Plan.
This document will provide valuable information on where and how to best
increase access to water, sewer, and electric utilities within City limits for the
purpose of residential development. The first focus will be on Forest Acres
and the Master Plan report is scheduled to be available by August 2022.
3. SMIC Bench:
This project is still in the feasibility study phase and we know that the project
will be technically difficult as the terrain is steep and there are a number of
ravines that would need to be crossed to bring in roads and utilities.
However, early information indicates approximately 250 acres of developable
land are available on the bench. The feasibility study is scheduled to be
completed by August 2022, but it could be extended to the complex nature of
the investigation.
I will give you a status update on these projects once you return from your summer
hiatus and look forward to continuing the investigation into solving Seward's housing
crisis! I hope you all have a great summer season.
Stephen Sowell
Assistant City Manager
City of Seward, Alaska
www.cityofseward.us
0-907-224-4066
C-907-362-4062
F-907-224-4038
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PACAB HARBOR
➢ The 330 ton Travelift was very busy this week due to warming temperatures, we are
currently placing vessels into the water.
➢ We are trying to keep the SMIC yard water flowing into the ditches with all this additional
rain.
➢ The water throughout the harbor will be start being turned on during the first week of May.
➢ We are still working with the public with COVID protocol in mind while continuing to do boat
lifts and public contact in the Seward Harbor office.
➢ A continuous cleanup is still in process on the last lot at SMIC, this cleanup is starting to
take shape, just a few more items to deal with and we can lease out the property again.
➢ The harbor staff is short one Harbor Worker II we are currently doing interviews.
➢ The harbor office will be open seven days a week starting May 8th.
➢ Continuing to have meetings for the North East harbor launch ramp, the contractor are
placing the concrete ramp and other items for the project.
➢ Global Diving & Salvage has finished replacing the anodes, we are just waiting on the cell
survey to finish the project.
➢ Harris Sand and Gravel the contractor has all the G, K and L-=float docks in place, all the
cathodic anodes have been welded on, the water and fire lines are installed and the electric
wires are being installed this week, we are still waiting on some hardware/pedestals for the
project.
➢ We will open up G K and L-float to vessels once the electric wire is pulled and the deck
boards are secured.
➢ We are continuing to work with Moffatt & Nicole on the design for the 5 ton crane on I -
Dock.
ALAEF2KA
RAILROAD
May 4, 2022
Port and Commerce Advisory Board
City of Seward
Port of Seward
Alaska Railroad Mission- Through excellent customer service and sound business management
practices, provide safe, efficient and economical transportation and real estate services that
support and grow economic development opportunities for the State of Alaska.
Vessel and Passenger Traffic-
0 April- 29 vessel log entries at the Alaska Railroad docks. These vessels included normal
freight trade, long term barge and vessel storage with repairs, Sikuliaq research vessel,
Alyeska/SERVs training vessel, special project barges and fuel deliveries. Vessel traffic
concentrated on vessels preparing for the upcoming summer barge season including
project barges for Western Alaska and beyond.
• We had freight train loads arrive and depart in April and looking forward to more freight
train traffic this summer.
• 2022 Coastal Classic schedule — May 7 — September 18, 2022. Strong sales continue!
• First Cruise Train schedule begins May 9 with the first Cruise Ship of the season.
• This year, we expect 76 ships to dock at our Seward terminal. This translates to 93 Cruise
Ship days and 13 double ship days when you include the ships that overnight. The April
20t" updated Cruise Ship Schedule is attached to this report with one additional
handwritten update.
Other Items-
0 The Alaska Railroad will no longer require employees or passengers to wear masks,
following determinations from the Transportation Safety Administration (TSA) and from
the Federal Railroad Administration (FRA). The Alaska Railroad's mask mandate has been
based on CDC, FRA and TSA requirements. While the CDC still recommends wearing masks
in indoor public transportation settings, ARRC will not institute its own mask mandate
policy. Masks are optional for both employees and passengers, with recommended social
distancing.
• 2022 Cruise Season Multi -Port Agreements under review for approval by the Alaska
Railroad Corporation.
• ARRC leadership team is attending Seatrade Cruise Global in Miami April 25-28 to meet
with our Cruise Line Partners and share information on our Cruise Dock replacement
project.
• ARRC leadership team will be in Seward May 13 and will meet with the public at the
Chamber of Commerce Building 1000-1100 to provide updates on Cruise Ship Dock
Operations and Replacement Project. More information will be provided as we get closer.
ChristyTerry, Accredited Marine Port Executive
Seward Port Manager
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City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes
April 6, 2022 Volume 4, Page
CALL TO ORDER
The April 6, 2022 regular meeting of the Port and Commerce Advisory Board was called
to order at 12:00 p.m. by Chair Brandii Holmdahl.
OPENING CEREMONY
Chair Brandii Holmdahl led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Brandii Holmdahl, presiding; and
Lynda Paquette
Colby Lawrence
Benjamin Smith
comprising a quorum of the Board; and
Stephen Sowell, Assistant City Manager
Norm Regis, Harbormaster
Kris Peck, Acting City Clerk
Excused — Woelkers
Absent — None
Vacant — One
Bruce Jaffa
Carl Hughes
Frog W elke
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
Carol Griswold said best management practices would put the washdown pad as far away
from the water and businesses as possible. The washdown pad system should be contained so
nothing entered the water. The proposed small building would not block overspray. The proposed
system would not protect the pedestrians and coffee shops nearby. The location was too close to
both water and people and needed to be relocated.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Paquette/Lawrence) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Approve the February 16, 2022 PACAB Special Meeting Minutes.
City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes
April 6, 2022 Volume 4, Page
Approve the March 2, 2022 PACAB Regular Meeting Minutes.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards — None
Administration Report. Assistant City Manager Stephen Sowell said he was interested
in feedback about how to differentiate between the harbormaster report and the administration
report. Specifically, he wanted feedback about what type of information PACAB would like to
hear from administration.
Holmdahl suggested that administration could provide information about topics that would
impact PACAB so the board had advance warning.
Smith referenced PACAB's priorities list and felt it would be helpful to have
administration's input on tracking progress.
Jaffa requested from administration a heads up of impending problems or successes. Jaffa
wanted affirmation that the efforts of the board were helpful to council and administration. Ideally,
he would also like to avoid surprises about administration's direction.
Paquette wanted to clarify how exactly the harbor and administration reports would be
separated.
Jaffa brought up that the harbormaster had often been in Acting City Manager status and,
therefore, his reports were unique because the reported had combined administration and
harbormaster information together.
Regis announced that Deputy Harbor Master Matt Chase was retiring at the end of the
month and flyers would be posted for his retirement party. All projects were moving forward in
regards to the new floats.
Paquette asked about update on some Styrofoam that had become separated from the floats.
Regis responded that he called the contractor and all floats were accounted for. It remained
unsolved where any loose Styrofoam could be coming from. The floats located at the airport and
Lowell Point were still intact on the beach. The contractor had collected signed waivers stating
that if any Styrofoam floats broke free the owner was required to retrieve them.
Other Reports and Announcements
Alaska Railroad Report. Port Operations Manager Christy Terry was not present.
Chamber of Commerce Report. Executive Director Kat Sorenson reported the
Chamber just sent out a community and membership survey to get a better understanding of the
housing issues and what people were looking for. The chamber's new Hometown Guide would be
City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes
April 6, 2022 Volume 4, Page
printed later this week. The chamber had been working with the city to install electric vehicle
charging stations. Overall, everything was moving along smoothly.
Presentations — None
NEW BUSINESS
Resolutions
Resolution 2022-005, Recommending That City Council Amend The Port & Harbor Tariff
Regulations To Increase The Wait List Fee, Labor And Personnel Charges, Boat Tow Fees,
Travelift Fees And Wharf Demurrage Rates Effective January 1, 2023
Motion (Jaffa/Paquette) Approve Resolution 2022-005
Regis wanted to clarify that on the fees in the right hand column were rounded to the nearest
dollar.
Hughes asked about the Travelift fees being set. Regis clarified that in 2015, the 330-ton
Travelift fee was raised, but the 50-ton lift had not been raised. Regis agreed the calculations were
correct for the roughly 26% increase.
Motion Passed
Other New Business Items
Unanimous
Discuss the Harbor Washdown Pad and Creosote Floats.
Regis reported the washdown pad was at 95% design and the city was waiting on the grant
money to build it. In the design there are two hatches, one for washing and one for storm water,
just like at SMIC. After every boat lift the owner of the boat would be required to pressure wash
the pad with hot water. A mesh spray guard could be raised and lowered as needed. The spray
guards would be made of a fine mesh material that was big enough to protect the Train Wreck
from overspray. Regis also noted the boats in question were much smaller than the ones at SMIC.
Paquette asked if a new location should be considered. Regis responded there was no more
city land available in the area other than the Northeast Parking Lot.
Jaffa noted that as far as overspray was concerned, the Travelift would likely not be used
on windy days.
Lawrence stated that in his line of work he had used the washdown pad across the bay at
SMIC. The washdown pad was a game changer for cleanliness. After the 330 ton lift was used,
the boat crew swept and pressure washed the pad. He fully supported the location and design.
Lawrence also noted the bottom paint on boats now was more environmentally friendly than the
old paint in previous years.
City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes
April 6, 2022 Volume 4, Page
Jaffa mentioned his surprise at the big jump on the wash down pad design progress from
65% to 95% since last month. He suggested a sign for the washdown pad to help with public
relations with pedestrians.
Lawrence brought up the Alaska Railroad train arrived daily at 11:30 a.m. right across the
street and large crowds of people walked from the train depot into the harbor. He hoped the
washdown pad schedule would take things like that into consideration and refrain from use during
peak times.
Paquette felt the City was doing their best to address public concerns and took all feedback
into consideration.
Hughes believed that with Norm at the helm, Seward had one of the most progressive
harbors in the country in terms of being environmentally friendly. He thought the washdown pad
was in the perfect location.
Smith wondered if the concerns that PACAB and citizens had discussed were ever relayed
back to the design team and engineers. He wanted to make a recommendation to have a spotter to
be on the lookout for overspray and safety. Smith recalled his experience using the fine mesh
material and found it effective, but also extremely fragile and advised the Harbormaster to have
spares readily available.
Holmdahl wanted to touch upon the location being next to the seafood processing plant.
As a processor herself, she didn't have concerns with the washdown pad. She was happy with the
progress being made and wanted to move the discussion to the creosote floats.
Regis explained the floats were protected by a plastic rub rail. Even on a hot day there
would be no leeching of creosote into the water. In the old days the creosote on the pilings were
much worse. These new beams would have a 50 year lifespan.
Holmdahl thanked Regis for the clarification that the creosote would not actually be
submerged in the water.
Paquette noted the packet for this meeting has all the backup documentation in it. This
project went through proper permitting and proper evaluation. Historically, there have been
concerned citizens who were very upset about creosote in the water. Previous administrations were
not as transparent as they are now and citizens have become more skeptical.
INFORMATIONAL ITEMS AND REPORTS
PACAB's 2022 Priorities & Goals as approved by City Council.
CITIZEN COMMENTS — None
City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes
April 6, 2022 Volume 4, Page
BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Smith thanked the harbormaster for the updates. He wanted to comment on a letter
published in the Seward Journal by a local realtor; she wrote about realtors in this town receiving
a lot of unfair flak about the housing crisis.
Hughes wanted to thank citizens for bringing their concerns, but he felt these projects were
being done correctly.
Paquette said PACAB often received letters from citizens and wondered if PACAB would
like to see the correspondence on the agenda so they would be discussed as a group.
Sowell recommended the PACAB chair advise administration about what items they
wanted to see on the agenda.
Paquette mentioned the Robert's Rules of Order books were available for check out from
the city clerk's office. She congratulated Chase on his upcoming retirement.
Lawrence wanted to thank Regis for all the information. Lawrence voiced his 100%
support in favor for both the washdown pad and the new floats. He emphasized that he valued
citizen feedback and opinions.
Jaffa was sorry to hear that the realtor was getting any flak for being in the real estate
business. He also pointed out some irony of the giant agenda packet that killed trees in order to
discuss the creosote pilings environmental impact. Jaffa wanted to invite builders and bankers to
PACAB to do presentations on the housing crisis. He reported Senator Murkowski was in support
of types of projects like the heat loop project. Jaffa felt that all future construction involving
sidewalks should include heat loop technology.
Holmdahl was under the impression that PACAB had agreed to stop the housing
presentations and focus on summarizing what they have heard so far. She expressed gratitude to
both citizens and administration for being involved in these projects.
Regis had recently conducted interviews to replace Chase. Regis was pleased to announce
that current harbor employee Tony Sieminski had accepted the job as Deputy Harbormaster.
Sowell reported he attended the Kenai Peninsula Economic Development District
(KPEDD) meeting in Soldotna on Monday. Sowell learned that Homer had no bed tax or business
licenses for short term rentals, so Seward was better positioned in those regards. The Homer
chamber director said they were dealing with a same type of housing crisis as Seward. Sowell
added there were a lot of similar conversations taking place along the peninsula in regards to
housing issues.
Paquette mentioned Girdwood was recently in the news for having a housing crisis.
City of Seward, Alaska
Port and Commerce Advisory Board Meeting Minutes
April 6, 2022 Volume 4, Page
ADJOURNMENT
The meeting was adjourned at 12:59 p.m.
Kris Peck
Acting City Clerk
(City Seal)
Brandii Holmdahl
Chair
City of Seward, Alaska Port and Commerce Advisory Board Special Meeting Minutes
April 20, 2022 Volume 4, Page 46
CALL TO ORDER
The April 20, 2022 special meeting of the Port and Commerce Advisory Board was called
to order at 12:00 p.m. by Chair Brandii Holmdahl.
OPENING CEREMONY
The board led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
presiding; and
Lynda Paquette
Colby Lawrence
Benjamin Smith
comprising a quorum of the Board; and
Matt Chase, Deputy Harbormaster
Brenda Ballou, City Clerk
Excused — Holmdahl, Jaffa
Absent — Hughes
Fred Woelkers
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
Darryl Schaefermeyer, inside the city, provided his recollection of the city's heat loop
project from 2014/2015, and said the project was originally intended to include four buildings. He
believed it was reduced to two buildings in 2020 due to the cost. Schaefermeyer thought a two
building project would cost approximately $2 million, while a four building project would be $4
million.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Lawrence/Smith)
Motion Passed
There were no consent agenda items.
NEW BUSINESS
Other New Business Items
Approval of Agenda and Consent Agenda
Unanimous
City of Seward, Alaska Port and Commerce Advisory Board Special Meeting Minutes
April 20, 2022 Volume 4, Page 47
Appoint an Ad Hoc Committee to identify potential funding sources for the city's heat loop
project. Applicants are: Bob Linville, Bruce Jaffa, and Griffin Plush.
Paquette recited portions of the public notice that solicited interested citizens, and said a
fourth letter of interest was received from Joevahnta Weddington and had been provided as a
laydown.
Paquette asked the board if anyone objected to including two of the letters because they
were received after the deadline. There was no objection from the board.
Paquette asked the board if anyone wished to have any of the applicants contacted to make
a presentation or to answer questions, or if the board believed they had enough information
provided in the letters of interest by which to make a decision. Lawrence thought he had enough
information, but because Bob Linville was present, he would welcome comments.
Bob Linville stated he was aware of the project since it started, and would help if he could.
Paquette asked if there was anyone in the audience who wished to be considered, in
addition to the four applicants. In response, Darryl Schaefermeyer raised his hand.
Woelkers thanked all the citizens who volunteered for this committee.
Paquette appointed the following citizens to the Ad Hoc Committee: Bob Linville, Bruce
Jaffa, Griffin Plush, Joevahnta Weddington, and Darryl Schaefermeyer.
Paquette appointed Bruce Jaffa as the committee Chair.
Paquette stated the committee would be required to comply with Alaska's Open Meetings
Act, which involved notifying the city clerk in advance of any committee meetings so that the
meetings could be properly noticed to the public.
CITIZEN COMMENTS — None
BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Paquette appreciated everyone for applying to serve on this committee, and wished the
committee the best of luck finding funding sources for the project.
ADJOURNMENT
The meeting was adjourned at 12:16 p.m.
City of Seward, Alaska Port and Commerce Advisory Board Special Meeting Minutes
April 20, 2022 Volume 4, Page 48
Brenda Ballou, MMC
City Clerk
(City Seal)
Lynda Paquette
Vice Chair
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