The URL can be used to link to this page

Home My WebLink AboutRes2022-060 Purchase Three Tahoe for SPD & Repeal Res21-135 CITY OF SEWARD,ALASKA Sponsored by: Bower RESOLUTION 2022-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REPEALING RESOLUTION 2021-135 AND AUTHORIZING THE CITY MANAGER TO PURCHASE TO PURCHASE THREE (3) 2023 CHEVROLET TAHOE POLICE PACKAGE VEHICLES FROM SWICKARD AUTO GROUP UNDER THE STATE OF ALASKA FLEET VEHICLE CONTRACT,WITH ASSOCIATED UPFITTING AND POLICE SPECIFIC EQUIPMENT FROM ALASKA SAFETY AND THE PRINTER, IN AN AMOUNT NOT TO EXCEED $59,033.34 PER VEHICLE FOR A TOTAL COST OF$177,100,AND APPROPRIATING FUNDS WHEREAS, the Police Department placed an order with Kendall Ford for three Police Explorers,but the order wasn't processed; and WHEREAS,the vehicles being replaced are two (1)2009 Chevrolet Impala's and two(2) 2010 Chevrolet Impala's which are high mile vehicles which have become too unsafe for police operations, they have outlived their life expectancy and all of which are currently out of use due to safety and cost of repair concerns; and WHEREAS, each police vehicle must be professionally equipped with police equipment including prisoner cages, radars, gun racks, extra emergency lighting, and graphics to identify the vehicles as a police vehicle, etc.; and WHEREAS, Alaska Safety is the only company who performs upfitting of police and emergency vehicles anywhere in a radius of Seward extending hundreds of miles; and WHEREAS,Alaska Safety will provide upfitting of police equipment for each vehicle for a total of$50,175; and WHEREAS, the graphic detailing of the vehicles to identify them as Seward Police Department vehicles will be completed by The Printer in Anchorage, Alaska for $1,960. The installation of the decals will be done by Alaska Safety and the labor cost is included in the price previously listed. WHEREAS,the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120 (b) provides the city may utilize competitive bids obtained by other governmental units; and 2. Swickard Auto Group (Formerly Alaska Sales and Service) in Anchorage, Alaska has been awarded the contract to provide patrol vehicles to the State of Alaska,and the City of Seward has the opportunity to purchase patrol vehicles at an amount not to exceed CITY OF SEWARD, ALASKA RESOLUTION 2022-060 •IJ 41,655 each. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Authorize the City Manager to enter into a purchase with Swickard Auto Group to purchase four (3) 2023 Chevrolet Tahoe Police Package Vehicles, Alaska Safety to purchase vehicle upfitting and installation of police equipment,and The Printer for police department decals. Section 2. Funding in the amount of$177,100.00 for this purchase will be appropriated from the Motor pool reserves account no 3000-000-3400 to capital equipment account no 03000- 1210-8103. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of April, 2022. T I 0 S SKA Christy Terry Mayor AYES: DeMoss, Wells, McClure, Calhoon, Osenga, Terry NOES: None ABSENT: Casagranda ABSTAIN: None ATTEST: Brenda J. Ballo , MMC City Clerk• •'•••• '• , (City ire)) •'vo�PO�rF�.p •: • F? Q • r • SEAL • • r r = ♦ qT;> .. øs �P ti. P .• City Council Agenda Statement r Meeting Date: April 25, 2022 � To: City Council Through: Janette Bower, City Manager -- From: Chief Nickell Agenda Item: Resolution 2022-060: Repealing Resolution 2021-135 And Authorizing The City Manager To Purchase To Purchase Three (3) 2023 Chevrolet Tahoe Police Package Vehicles From Swickard Auto Group Under The State Of Alaska Fleet Vehicle Contract, With Associated Upfitting And Police Specific Equipment From Alaska Safety And The Printer, In An Amount Not To Exceed $59,030 Per Vehicle For A Total Cost Of$177,100, and Appropriating Funds Background and justification: Resolution 2021-135 was approved by council on November 22, 2021. The order with Ford Fleet Sales was delivered, but did not get processed due to an error on the part of Ford. Therefore, the resolution needs to be repealed. The aging 2009 and 2010 Chevrolet Impala's of the Police Department fleet have reached a point where they are too unsafe to be operated in a patrol setting. Many have severe mechanical issues and the costs of repairing the vehicles is far more than the vehicles are worth. Out of the four Impala's, one is mechanically sound enough to be in operation. Also, the equipment inside the vehicles has grown obsolete for today's uses. The vehicles will be purchased under the State of Alaska contract through Swickard Auto Group (Formerly Alaska Sales and Service) in Anchorage, Alaska. The cost of the 3 vehicles under the contract will be $41,655 ea. for a total cost of $124,965. Alaska Safety is the only service within hundreds of miles who outfits police vehicles. They will be utilized for the vast majority of the equipment and upfit of the vehicles. This will include items like, prisoner cages, gun locks, radar installation, video installation, console reconfiguration, all emergency lighting, and labor. This purchase for all three vehicles will cost $16,725 ea. for a total of $50,175. One last expense will be the graphic detailing of the vehicles to identify them as Seward Police Department vehicles.The purchase of the decals will be through"The Printer"in Anchorage,Alaska for$650.00 ea. for a total of$1,960.They have provided the police department decals for decades. The installation of the decals will be done by Alaska Safety and the labor cost is included in the previously listed price. Funding for this purchase is available in the Motor Pool Fund. The total amount of this purchase is $177,100.00. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: (Page 14) Section: Public Safety Strategic Plan: (Page 18) Section: Promote a Safe Community Other: Certification of Funds Total amount of funds listed in this $ 177,100 legislation: This legislation (✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ 177,100 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water F1 Healthcare x Motor Pool Other Unassigned Fund Balance*: $ $4,456,251.97 *unaudited numbers Available Unrestricted Cash Bal* $ $3,073,859.95 Finance Signature: Attorney Review✓ Administration Recommendation RYes x Adopt Resolution Not applicable Other: