Loading...
HomeMy WebLinkAbout05232022 City Council Packet1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA All -Am Ca MF Please silence all cell phones daring the meeting � May 23, 2022 7:00 p.m. Council Chambers Christy Terry Mayor Term Expires 2022 Sue McClure Vice Mayor Term Expires 2023 John Osenga Council Member Term Expires 2024 Liz DeMoss Council Member Term Expires 2023 Ristine Casagranda Council Member Term Expires 2022 Mike Calhoon Council Member Term Expires 2024 Randy Wells Council Member Term Expires 2022 Janette Bower City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards 1. Recognizing the Seward Seahawk Wrestling Team & Coaches..................................................... Pg. 4 2. National Safe Boating Week Proclamation ........... Pg. 5 3. Memorial Day Proclamation ............................ Pg. 6 4. National Poppy Day Proclamation ..................... Pg. 7 5. Seward PRIDE Weekend Proclamation ............... Pg. 8 B. City Manager Report ....................................... Pg. 10 C. Other Reports and Announcements — None D. Presentations [Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.] 1. Seward Wilderness Compost Project presentation by the Seward Wilderness Collective ......................... Pg. 29 City of Seward, Alaska Council Agenda May 23, 2022 Page I 7. PUBLIC HEARINGS [Public hearing comments are limited to five (5) minutes per person. After all speakers have spoken, a person may speak for a second time for no more than one (1) minute.] A. Resolutions Requiring Public Hearing Resolution 2022-069, Approving The Lease For The Land Use Agreement Of Parcel #14403082 Located At 2617 Maple Street With Seward Wilderness Collective In Support Of Pilot Project: Seward Compost, And Authorizing The City Manager To Reduce Lease Payment Requirements For The Seward Wilderness Collective; Seward Compost.................................................................................... Pg. 36 8. UNFINISHED BUSINESS —None 9. NEW BUSINESS A. Resolutions *1. Resolution 2022-070, Authorizing The City Manager To Extend The Contract With Carmen Jackson CPA, LLC For Finance And Accounting Services In An Amount Not To Exceed $250,000 And Appropriating Funds ................................. Pg. 53 *2. Resolution 2022-071, Authorizing The City Manager To Sign An Extension For The Special Services Contract Between The City Of Seward And The Department Of Public Safety That Provides Dispatch, Parking, And Clerical Services To Public Safety Employees In Seward, And Access To Data Master For The Alaska State Troopers And Fish & Game Wildlife Protection Officers For $36,000........... Pg. 82 *3. Resolution 2022-072, Approving Change Order 1 In The Amount $35,896.72 For The Construction Contract With Harris Sand & Gravel For The North East Launch Ramp Renovation Project, And Appropriating Funds ....................................... Pg. 89 *4. Resolution 2022-073, Authorizing The City Manager To Enter Into A Contract With NorthStar Utilities Solutions (Harris Computers) For Technical Services For The Upgrade And Migration Of The NorthStar CIS Software At A Cost Of $66,654 And Appropriating Funds...................................................................... Pg. 124 B. Other New Business Items * 1. Approval of the May 12, 2021 City Council Special Meeting Minutes.......... Pg. 136 *2. Non -objection to the renewal of liquor license #3021 Restaurant/Eating Place for the Alaska Seafood Grill..................................................................... Pg. 142 *3. Schedule a Board of Adjustment Appeal Hearing for Planning & Zoning Resolution 2022-010. Recommendation: June 27, 2022 at 5: 30 p.m. 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. City Financials for the First Quarter of 2022 for the period ending March 31, 2022. ......................................................................................................... Pg. 152 B. Happy Youth Programs & Educational Resources (HYPER) Financials for the period ending March 31, 2022................................................................ Pg. 167 City of Seward, Alaska Council Agenda May 23, 2022 Page 2 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska Council Agenda May 23, 2022 Page 3 PROCLAMATION WHEREAS, the Seward High School Seahawk Wrestling program had a fantastic showing at the Alaska State Wrestling tournament in December; and WHEREAS, wrestling team member Aiden Schilling came away victorious as an Alaska State Champion, plus Hunter Kurtz brought home a bronze medal, and an additional five Seahawk wrestlers were on the State qualifying team; and WHEREAS; weighing in at 103 pounds, freshman Aiden Schilling is the first Alaska State Champion for Seward since 2008; and WHEREAS; weighing in at 112 pounds, freshman Hunter -Kurtz secured the bronze medal; and WHEREAS; also on the State qualifying team were John Van Buskirk, Tyler Lands, Jack Gardner, Fayzon Lawrence, and Porter Rockwell WHEREAS, the dedicated coaching staff of Brian Mullaly and Nate Smith have gone above and beyond to encourage, motivate and bring out the best in the Seahawk Wrestling Team; and WHEREAS, the Seward High School and the City of Seward are very proud of the Seahawk Wrestling team for their great accomplishments NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby congratulate the Seward Seahawk Wrestling Team and Coaches and commend them for their exceptional showing at the Alaska State Wrestling Tournament. Dated this 23rd day of May, 2022 THE CITY OF SEWARD, ALASKA t` M-M Christy Terry, Mayor 4 PROCLAMATION WHEREAS, weather and sea conditions in Alaska waters present dangers year-round, making boating activity risky for the unprepared, as well as individuals who are uneducated on the proper safety precautions necessary for safe boating; and WHEREAS, on average, 650 people die each year in boating -related accidents in the U.S.; approximately 80 percent of these are fatalities caused by drowning; and WHEREAS, the vast majority of these accidents are caused by human error or poor judgment and not by the boat, equipment, or environmental factors; and WHEREAS, a significant number of boaters who lose their lives by drowning each year would be alive today had they seen the "Kids Don't Float" boards posted at the top of each ramp in the harbor and had worn their life jackets; and WHEREAS, it is recommended that individuals wear life jackets and use their marine radios, as well as be aware of the safety programs offered in Seward, such as the US Coast Guard Auxiliary's free vessel exams performed by Seward Flotilla. NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska do hereby proclaim the week of May 21-27, 2022, as: National Safe Boating Week and encourage everyone to become educated on the proper safety precautions necessary for safe boating, and do their best to implement them. Dated this 23rd day of May, 2022 THE CITY OF SEWARD, ALASKA Christy Terry, Mayor PROCLAMATION WHEREAS, in May 1868, Union General John A. Logan called for a nationwide day of remembrance to pay tribute to those who gave their lives serving our country, which would officially be designated Memorial Day by Congress; and WHEREAS, over 1.1 million Americans have sacrificed their lives in all United States wars; and WHEREAS, men and women in uniform have sacrificed their lives to maintain the security of our great Nation and the liberties we hold so dear; and WHEREAS, each person who died in service to his or her country was a loved one who was cherished by friends and family, and each death was tragic loss to the community, state, and nation; and WHEREAS, we honor our fallen soldiers, our military personnel, and our veterans who continue to serve for the ideals of freedom, liberty and justice; and WHEREAS, we must pledge to never forget the men and women of the Armed Forces who made the ultimate sacrifice in defending our freedoms and we must keep faith with all those who have died for our country in the fight for permanent peace and the American Way of Life; and WHEREAS, on Monday, May 30, 2022, in cities and towns throughout our nation, Americans will join together to honor the fallen heroes of our Armed Forces. NOW, THEREFORE, I , Christy Terry, Mayor of the City of Seward, Alaska, do hereby proclaim May 30, 2022 as MEMORIAL DAY in recognition of all those who have made the ultimate sacrifice in service to our Nation; and I ask all citizens of Seward pause for a moment of silence at 3:00 p.m. on Memorial Day in memory of the fallen heroes of the Armed Forces. Dated this 23rd day of May, 2022. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 6 PROCLAMATION WHEREAS, America is the land of the free, preserved and protected willingly and freely by citizen soldiers; and WHEREAS, millions who have answered the call to arms have died on the field of battle; and WHEREAS, a nation at peace must be reminded of the price of war and the debt owed to those who have died in war; and WHEREAS, at the end of World War 1, the American Legion adopted the poppy as a symbol of freedom and the blood sacrificed by soldiers of war; and WHEREAS, the symbolic use of the poppy comes from the poem "In Flanders Fields", which movingly begins, "In Flanders Fields the poppies blow, between the crosses, row on row", referring to the poppies that sprang up in the churned -up earth of newly dug soldiers' graves over parts of Belgium and France; and WHEREAS, the American Legion designated the red poppy as its official flower, symbolizing the blood shed by soldiers who served in our U.S. military and found it fitting to expand the meaning and symbolism of the poppy. NOW, THEREFORE, I , Christy Terry, Mayor of the City of Seward, Alaska, do hereby proclaim May 30, 2022 as: NATIONAL POPPY DAY and encourage everyone to honor every service member who died in the name of liberty, freedom, and democracy while also showing their support for living veterans, service members, and their families. Dated this 23rd day of May, 2022. VA THE CITY OF SEWARD, ALASKA Christy Terry, Mayor PROCLAMATION WHEREAS, the uprising at the Stonewall Inn in June, 1969, sparked a liberation movement a call to action that continues to inspire us to live up to our Nation's promise of equality, liberty, and justice for all; and WHEREAS, Pride is a time to recall the trials the Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ+) community has endured, and to rejoice in the triumphs of trailblazing individuals who have bravely fought and continue to fight for full equality; and WHEREAS, Pride is both a jubilant communal celebration of visibility, as well as a personal celebration of self-worth and dignity; and WHEREAS, we recognize the valuable contributions of LGBTQ+ individuals, and reaffirm our commitment to standing in solidarity with LGBTQ+ individuals in their ongoing struggle against discrimination and injustice; and WHEREAS, for all of the progress made since Stonewall, there are many states in which LGBTQ+ individuals still lack protections for fundamental rights and dignity in hospitals, schools, public accommodations, and other spaces; and WHEREAS, LGBTQ+ individuals especially youth who defy sex or gender norms face bullying and harassment in educational settings, and are at a disproportionate risk of self -harm and death by suicide; and WHEREAS, we recognize the resilience and determination of the many individuals who are fighting to live freely and authentically, and in doing so, they are opening hearts and minds, and laying the foundation for a more just and equitable future; and WHEREAS, we see you, we support you, and we are inspired by your courage to accept nothing less than full equality; we affirm our obligation to uphold the dignity of all people, and dedicate ourselves to protecting the most vulnerable among us; and WHEREAS, the Seward Pride Alliance was formed by a group of Seward residents, with a mission to provide Seward with inclusive resources, education, and outreach to foster a strong, engaged community of LGBTQ+ individuals and allies; and WHEREAS, in 2019, SPA held its first Pride weekend, and throughout the first weekend in June, Seward Pride Alliance will be hosting a variety of fun and friendly events where everyone is welcome. NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby proclaim June 3-5, 2022 as SEWARD PRIDE WEEKEND and call upon the people of Seward to recognize the achievements of the LGBTQ+ community and celebrate the great diversity of our citizens. Dated this 23rd day of May, 2022 SEWARD PRIDF ALLIAN C 8 THE CITY OF SEWARD, ALASKA Christy Terry, Mayor SEWARD PRIDE ALLIANCE 41**"��' Pride Parade (All Ages) Friday, June 3 1:00 P.M. Silent Disco (All Ages, Sober Event) Friday, June 3 6:00 p.m. Drageoke (21+) Friday, June 3 8:00 P.M. Hot Seward Drag Night (21+) Friday, June 3 10:00 P.M. Exit Glacier Hike (All Ages) Saturday, June 4 3:15 p.m. Start at Wellington Pavilion Temple Studios Yukon Bar Yukon Bar Exit Glacier National Park Rainbows Over Resurrection Bay Cruise with Kenai Fjords Tours Saturday, June 4 6:00 p.m. Dance Party & Lip Sync Battle (21+) Saturday, June 4 9:00 P.M. Kenai Fjords Tours Seward Alehouse Worship Service with Pastor Lucas Boomsma, Seward United Methodist Church Sunday, June 5 12:30 p.m. Branson Pavilion Pride Barbecue (All Ages) Sunday, June 5 1:00 — 5:00 p.m. Branson Pavilion Everyone is welcome! 9 City of Seward City Manager's Report May 23, 2022 Mayor Terry and Council Members, State Jails Operated by Municipalities Chief Nickels spearheaded the effort to bring all municipalities who have a community jail together to address the issue of underfunding. The Alaska Municipal League, the City Council, and the municipalities continued the effort and there is good news — community jail funding was increased in the FY23 by $3,000,000. Contracts should be issued in July and at that time, the funding amount for each municipality should be released. At that time, we will renegotiate our contract to reflect actual operations. Alaska Railroad Authority Bond Bill The bill providing the Alaska Railroad the authority to issue bonds has been moved into HB 307. HB 307 is moving at a fast pace and should be approved prior to session adjournment. Please note the session will adjourn before the council meeting. I will provide an update at the council meeting. Lowell Point Landslide Emergency Operations Due to the everchanging conditions of the emergency, I will provide an update at the meeting. City of Seward Personnel Transactions Prepared by Tammy Nickell, City of Seward Human Resources Manager Separations: Department: Date of Separation Parks & Rec Director SPRD 05/04/2022 Recreation Assistant SPRD 05/14/2022 New Hires: Department: Date of Hire: Library Aide Seasonal Library 04/29/2022 Harbor Worker II Harbor 05/03/2022 Acct Tech AP Finance 05/11/2022 Available Full Time Positions: Department: Position Status: Finance Director Finance Advertising Since 10/05/2021 Acct Tech II Finance Advertising Since 03/24/2022 Acct Tech III Finance Advertising Since 03/24/2022 Acct Tech Utility Finance Advertising Since 04/14/2022 Patrol Officer Police Advertising Since 04/20/2022 Parks & Rec Director SPRD Advertising Since 05/05/2022 Recreation Assistant SPRD Advertising Since 05/06/2022 Available Seasonal Positions: Department: Position Status: Campground Attendant SPRD Advertising Since 03/03/2022 Park Maintenance Worker SPRD Advertising Since 03/03/2022 Parking Lot Attendant SPRD Advertising Since 03/03/2022 Parking Operations Supervisor SPRD Advertising Since 03/03/2022 Recreation Program Aide SPRD Advertising Since 03/03/2022 it$] Seasonal Gardner Seasonal Campground Attendant Harbor Seasonal Full Time SPRD Advertising Since 03/03/2022 SPRD Advertising Since 03/03/2022 Harbor Advertising Since 03/11/2022 As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: Order Date Department Vendor Description Amount 511312022WATER UNIVAR SOLUTIONS USA INC Town WaterTreatment - Sole Source in Alaska Salt Culinox H9 Table Grade Salt 1 PaIlEt- 49 bags at 50lbs 5,013.97 5/05/2022 COMMUNITY ENVIROMENTAL SYSTEMS RESEARCH INST ArcGIS desktop standard single use upgrade from ArcGIS desktop basic single use 5,024.00 5113/2022FIRE JAG INDUSTRIAL& MARINE SERVICES Repairs and Maintenance to the John Foster 20,550.00 5105/2022 CITY SHOP CONSTRUCTION MACHINERY INDUSTRIAL LLC Sole Source -RepairtoGrader#106 21,535.97 5/13/2022 ROADS AND ELEVATE UAS LLC EMERGENCY -Elevate will collectcoaligned UAS imagery&LiDARto create; high resolution orthomosaic, pointcloud, GEM, DSM, 1ft contours of Lowell Point Rd. 29,944.00 5113/2022ROADSAND ADVANCED BLASTING SERVICES LLC EMERGENCY -Seward Rock Fall Debris Removal- Lowell Point Road. Scaling and Blasting Crew - Emergency 37,257.00 Total 119,354.94 Thank you, jl�__ is City of Seward Department Activity Reports iM Assistant City Manager Stephen Sowell ➢ City Administration met with the project team from Chugachmiut on Tuesday May 10t" to discuss their plans for the new clinic. Chugachmiut plans to have approximately 24 staff working in the facility and are underway in planning for the staffing and logistical requirements of the facility. The City applauds their efforts and the contributions that this project will make to the Seward community. ➢ The Animal Shelter project is underway with activity on site taking place. The project is on schedule for completion by October 2022. Dawson Construction and the City continue to have regular project meetings and are coordinating the construction phase as we move forward. ➢ City staff met with Victus Advisors on May 9t" to discuss the Feasibility Study and community engagement survey that will be coming out in the next couple weeks. Victus held a community engagement meeting which was well attended and Victus is appreciative of the active community engagement in this project. ➢ As a follow up to the Special Meeting on May 9t", we are working to follow up on the three possible locations that were identified as possibilities for the location of the new Public Works facility. We are gathering additional information and coordinating follow up meetings with stakeholders and other entities in order to bring forward additional information in the near future for a follow up Special meeting. 13 Community Development Department Jason Bickling Director Notes: ➢ Our second work session with the P&Z Commission to discuss Short Term Rental Regulation took place on May 17t". We are in the process of developing language for P&Z to review and forward to council by the middle of summer, the end of summer at the latest. ➢ The proposed Hemlock Subdivision Replat (2022-009) was voted down and with that the rezone (2022-010) was also, because it is closely related. A request for reconsideration was submitted for the Replat (2022-009) and that will come back on the June 7t" meeting. So that the city doesn't have to wait 9 months to have the Rezone (2022-010) come back before P&Z if the Replat is reconsidered and then passed, we have appealed the ruling of P&Z, of which the City Council is the Board of Adjustment. The City Council can then remand the Rezone (2022-010) back to P&Z. ➢ Lowell Point Landslide EOC: We transported materials and set up the shelter at the high school in case it was needed, worked on some logistical pieces for parking of Lowell Point residents in the harbor, helped develop maps to create better understanding. I also worked on developing a list of water taxis and some possibilities for vehicle transport. ➢ Continue work on Jesse Lee Home Property. I met with James and Sara Minden in regards to the work they were hired to do (benches, signs, etc.) and get status updates. They have some of the benches finished and are waiting for wood that we have stored to complete the others. There are slaps of concrete that have been set aside from the foundation that will be used to make signs. The completed metal work that will be attached to the concrete. They were also hired to make a similar sign for the JLH Cemetery. ➢ We are going to be doing some work in the near future in the cemetery to geolocate plots on the GIS. We will then have a company come in and do ground penetrating radar to see where suspected unmarked burials are. From this work, we will hopefully solve a number of unknowns and improve our historical records. ➢ I met with Marcus Mueller and Aaron Hughes (KPB Lands Manager and Agent) to update them on our issues in the city in regards to housing shortages and discuss opportunities for opening up Borough lands for development outside of city limits. 14 ➢ Continuing GIS work for Community Development, Fire, Building, Public Works, Utility, and Parks and Rec. ➢ We are continuing with our normal business of processing of records requests, short term rental permits, consulting regularly with community members that have questions about the development and use of their land and helping with applications. Mission Statement: To Provide the highest level of services responsive to our community `s expectations and to enhance the quality of life and economic vitality. Utility Department: Valuable Objectives: Integrity, accountability and respect we built trust with all stakeholders through responsible stewardship of public resources. - Due the land sliding in the Bear Mountain affecting the Lowell Point road the meter readings for all Lowell Point area will be manual estimates from 5/15/2022 until the road opens again. The manual estimates are prorated in base of the last five years of usage in the same time period. - Finance is continuing their review of accounts to ensure correct billings. Carmen Jackson Firm: - Carmen Jackson LLC firm continued assisting the Finance Department in account reconciliation, journal entry review, and analyzed job descriptions. Finance and Administration is working with the initial recommendations stablished by the firm regarding jobs descriptions. The firm and the staff are working are working analyzing and stablishing policies and procedures for Finance Department. - Finance staff continue working for audit providing data to the auditors. - The Firm and the Finance staff are reviewing and finalize the Budget book for FY22. Annual Audit: Staff and Carmen Jackson firm continue working with Altman, Rogers & Co. in order to finalize audit answering question and providing data. Ike Fire & Building Department Fire Chief Clinton Crites We can always use volunteers, if you or someone you know is interested in serving your community, please give us acall at 224-3445 or stop by at one of our trainings on Wednesday evenings at 7:00pm. Statistical Information: Fire & Life Safety Inspections 2022 YTD: 185 with 157 violations noted. Emergency Calls YTD: 89 New Building Permits Issued 2022: 23 with a total valuation of $5,923,530.55 • Chief Crites attended Command and Control for Marine Vessel Fires May 2-4t" in ANC • Deputy Chief McCoy attended Marine Firefighting for Land Based Firefighters May 9-12t" in ANC • May 10t" began a Peninsula wide Burn Suspension. • Station Tour for elementary special needs class 5/13/22 • We assisted with traffic control on May 14th for the Pink Cheeks Triathlon • Please see the flyer below for the Phoenix Chapter Fundraising Cruise May 28t", all proceeds are designated for your local Fire and EMS agencies to provide training on the Eastern side of the Peninsula. Please support your local volunteers throughout the peninsula! Not only is it City Code, it helps emergency responders, and your visitors and customers too! There have already been a couple wildfires in Cooper Landing these past two weeks, please be vigilant when grilling, hosting a campfire, and look out for other ways to stay Wildfire Smart! bMQKEY TO HELP PREVENT leave a campfire unattended DON'T burn dangerous things like aerosol cans, pressurized containers, glass or aluminum cans DON'T let your tow chains drag leave coals until they're doused and stirred until cold DON'T park over tall, dry grass I SATURDAY, MAY 28,2022 10"ANNUAL FIREFIGHTER / EMT AUCTION CRUISE Jain the men and women of the Phoenix Chapter of the Alaska State Firefighters dissociation for an auction and dinner cruise! Seward, Bear Creek, Moose Pass, and Lowell Point residents - Support your local firefighters and EMTs Stop by the Seward Fire Dept. or Ca for tickets today Cruise runs 6:30 — 10:001 Check -in at Major Marine Fours c 'mall Boar Harbor at 5:45 Cruise & dinnerprovided in part by the generosity of MMT & their staff. 19 F-1 Harbor Harbormaster Norm Regis ➢ The 330-ton Travelift has been very busy this week we are currently placing vessels into the water, there is roughly a week or so waiting list. ➢ We are working on the SMIC yard drainage to keep water flowing into the ditches. ➢ The water is on at all locations in the harbor except G, K and L-float still waiting on the pedestals. ➢ We are still working with the public with COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ A continuous cleanup is still in process on the last lot at SMIC, this cleanup is starting to take shape, just a few more items to deal with and we can lease out the property again. ➢ The harbor has hired a Harbor Worker I I this individual will start June 5, 2022. ➢ The harbor office is currently open seven days a week. ➢ Continuing to have meetings for the North East harbor launch ramp, the contractor is placing the concrete ramp and other items for the project. ➢ Global Diving & Salvage has finished replacing the anodes, we have received the cell survey in the process to close out this project. ➢ Harris Sand and Gravel the contractor has all the G, K and L-=float docks in place, all the cathodic anodes have been welded on, the water and fire lines are installed and the electric wires are being installed this week, we are still waiting on some hardware/pedestals for the project. ➢ We will open up G K and L-float to vessels once the electric wire is pulled and the deck boards are secured. (Hopefully this week) ➢ We are continuing to work with Moffatt & Nicole on the design for the 5-ton crane on I -Dock. ➢ We are working PND for a grant for the wash -down pad. `411 Seward Community Library & Museum Bailey Sayler MUSEUM TEMPORARY DISPLAY Seward Coal Loading Terminal The Temporary Display space presents a history of the now abandoned coal loading terminal. Learn the history of the terminal, along with its machinery pieces, and issues the terminal faced in its 32 years of operation. Also featured are historic photos of the terminal and a model of historic Alaska Central Railway train cars. MUSEUM W I NDOW D I SPLAY Alaska Souvenir Spoons Featured in the Windows of History display is a collection of Alaska souvenir spoons. Learn a brief history of souvenir spoons in the USA and a history of the collector and donor of the spoons, local Barbara Shea. The spoons feature a variety of Alaska towns and motifs such as Seward, Valdez, Mt. McKinley, totem poles, and miners. Play and Chat Every Tuesday and Thursday from 10:00 to 11:00, the Library and Bloom work together to bring arts and crafts, story time, and activities for our younger crowd. Starting in May the program will take place at the Library on Tuesday and the waterfront park as weather permits on Thursday at the same time. Discovery Kits We have new Discovery Kits out for public use. New kits include Montessori letters and numbers, Zoo -Phonics, Anatomy, Plant and animal cell models, Time, Planets, Aquatic Discovery, and many more. Hyper and SPC also donated materials for Discovery Kits such as a Rock, Mineral, and Fossil Kit, Earthquake Aftershock Seward Summer Reading Program The Seward Summer Reading Challenge starts May 21st and goes through to August 6th. Reading logs available are for patrons who wish to sign up and craft activity days on Wednesdays at 10. All ages are welcome to participate in the challenge. The goal is to read 24 hours during that time. Prizes will be given for each reading log turned in at the front desk. Once 24 hours is complete participants will receive a pin and certificate of achievement that can be taken to Sweet Darlings for a free Baby Bear gelato! For the month of April, we served 13054 patrons. `& Library hours Tuesday — Friday Saturdays 9 a.m. — 6 p.m. 9 a.m. — 5 p.m. Museum Hours Tuesday — Saturday 11a.m. — 5 p.m. June -August Tuesday -Saturday Sunday 11a.m.-5p.m. 1 p.m.-4:30 p.m. We are currently taking passport appointments for new passports. The library does not do renewals. Please call 907-224-4082 to make an appointment. Parks & Recreation Ali Willhite Subscribe to the Parks & Rec Newsletter: https://tinyurl.com/sewardparksnewsletter • Advertising for summer seasonal positions - Maintenance Workers, Campground Attendants, Parking Supervisor, Parking Attendants • North Lot is in the process of being swept • Water has been turned on in the Campgrounds • Public bathrooms Kawabe, Adams, Wellington, Forest Acres, and Resurrection. The showers in Resurrection are currently unavailable due to the water heater. • Working on gathering quotes for repainting of lines in the South, North and Center lots. • Saturday, May 21 st is Hazmat Dump Day from 8:00 AM to 5:00 PM. For more information https://www.kpb.us/swd-waste/about-solidwaste Camiarounds Seward Parks & Recreation manages over 400 RV and tent sites. Reserve on Campspot today: https://www.cityofseward.us/departments/parks-recreation/campgrounds YTD Camusuot Bookinas as of 05/12/22 Period Site Nights Revenue Completed Bookings 1,222 $ 49,606 Advance Bookings 14,042 $ 629,285 Total: 12,812 $ 581,710 Snorts & Recreation AVTEC Gym Parks & Recreation provides public recreation programs at the AVTEC Gym (aka Student Services Center) through a facility use agreement with the school. Visit RecDesk for details. AVTEC Hours in May Thursday - Friday: 12pm-8pm Saturday: 10am-6pm Sauna Hours in May Thursday: Men: 5pm-6pm Women: 6pm-7pm Saturday: Men: 3pm-4pm Women: 4pm-5pm 23 Register for programs and reserve facilities: https://seward.recdesk.com/Community/Home View program details: https://www.cityofseward.us/departments/parks-recreation/sports-recreation Program Name Date Total AVTEC usage April 5-6 May 5-6 50 Bike Rodeo May 7 100 Super Saturday Clean up May 7 50 bags of trash pick u Super Saturday Winner: • Stephanie Wright: 15 bags collected • Special Thank you to ALASKA WASTE for helping with bag pick up! Ongoing Programs • Tot Time - Friday, 12:30pm - 2pm • Adult Basketball - Thursday 6-8pm • Open Volleyball - Friday 6-8pm Upcoming Programs May 22 - Exit Glacier 5/10k 24 Public Works Department Doug Schoessler ➢ Public Works Director ➢ Report on Operations for the Landslide on Lowell Point Road On Saturday May 7, 2022 Public Works received an after -hour call from Police Dispatch about some fallen rocks blocking Lowell Point Road. We dispatched an operator in a loader to clear the debris. As the loader operator started clearing, more rocks continued to fall in front of him. He stopped and waited for falling rocks to subside. He decided to back up a little and backed up over a large rock that wasn't there a few seconds earlier. He backed up a little more, and then, you have all watched the videos of what happened next. The loader was very close as the massive landslide started and was able to reverse further back along with the attending Police car. We are all so very thankful that traffic was stopped back out of the way and no one was injured. This is the 2nd landslide in a 1 '/2 years that happened while a loader was there to clear rocks for motorists traveling on Lowell Point Road. was notified of the original rocks in the road, and then again immediately after the landslide. The road was officially closed. I immediately notified City Manager Janette Bower who then set up the emergency Operations Center (EOC) and called in necessary City directors and employees. We knew we couldn't clear the huge area with equipment size that the City owns, so I was able to contact Cole at Metco (We were both across the Peninsula) and set up a site visit for first thing the next morning. I cancelled my Mother's Day plans and traveled immediately back to Seward. When I arrived just after 11 pm the City Manager and group were still at the EOC and we finished up after I was briefed in on their progress. From the Sunday morning site visit with Cole and Janette, we determined we needed to add larger equipment than even Metco owns. He was able to find the large Hitachi 870 excavator which the City agreed to him adding it to the effort and begin as soon as it can be mobilized to the site. The tedious and careful removal began incredibly quickly on Monday morning as they successfully mobilized the equipment to the site. In the next few days Cole found that there was another 800 series excavator that happened to come in on a recent barge. The City agreed that we need to add that 2nd large excavator to the efforts if possible. How incredibly fortunate we were to just happen to have these huge excavators here in Seward when this landslide happened! (If you haven't already read the post on Metco's Facebook it is attached. Please read it.) was then in contact with Advanced Blasting to assess and start the rock scaling from on top and the mountainside edges that were unstable. We agreed they would possibly need W to use some explosives. They quickly mobilized their crew and equipment and were on - site Wednesday morning to work the site in cooperation with the Metco operators already at work on the landslide. Radio communications were set up and used from the start of both contractors. We also worked with Metco to add a safety boat in the bay with full radio communications with both contractors. That boat has become extremely valuable for the safety of all especially during the explosive discharges on the mountain. We all continue daily briefings on site and with the EOC. The first explosive discharge occurred on Thursday evening May 12t". The second was set off at 4pm Friday, followed by the third and fourth charges Saturday at 12:30pm and 5:30pm. The Operations group will continue to assess operational needs and work with EOC to obtain necessary resources. On Friday and Saturday, the EOC expanded to a unified command with the Kenai Peninsula Borough and the State of Alaska. Operations Activities will report to the EOC and make requests for resources through the EOC. The State DOT sent representatives and field experts on Friday to see if there are different or better ways that would improve the time it takes for clearing. A few others are due to arrive early this coming week to help with any other ideas and options they see different from what we are already accomplishing. Current condition Saturday 5/14/22: The discharges are loosening unstable rock in the upper left corner of the slide area and outer rim. We still have unrelated smaller slides of loose rock material daily. The narrow area on the where the excavators work doesn't allow room yet for and additional unit to work safely. Metco is utilizing a 3rd excavator on site to remove trees dropped down by the other excavators. We are doing everything possible to get the road open asap. We are now working our way down through the slide toward the road. We all should see a difference as we descend. It is possible we will add another excavator and or the Caterpillar D9 dozer whenever it is deemed safe to do so. The job has progressed with no injuries and we will work to end that way. Safety first while we work in a dangerous area. ➢ Public Works Department The rest of the Public Works Dept are busy keeping up on patching asphalt potholes, repairing waterline service in the campgrounds, repairing vehicles, maintaining and testing the sewer system, sweeping roads and prepping for painting crosswalks, curbs, and center lines. They are making things still happen and continue to do an excellent job despite the many challenges. Many thanks to them and all the work they do to make Seward better! ............... Good information! 41 Metco Alaska LLC is in Seward, Alaska. May 13at6:38AM•0 We want to share some information with everyone about the Bear Mountain landslide. Most people are watching from the lookout parking lot by Zudy's Cafe, from that vantage paint we know our heavy equipment looks much like ants crawling on a mound. It may not look like it's not big enough for the job but in reality it doesn't get much bigger than this. The Hitachi 870 weighs in at 185,000lbs. It burns 18+/- gallons of fuel an hour holding 295 gallons in its tank. It runs about 532 HP. The shipping length is 44 ft and height is 17 ft. It has an average maximum digging depth of around 30ft and has a 6 cubic yard bucket on it. The 800 weighs in at 165,000lbs it has a similar fuel tank capacity and also burns about the same amount of fuel as the slightly bigger 870. For reference, Metco's standard use excavator is a Hitachi ZX230 it has an operating weight of 39,000 Ibs and burns about 8 gallons of fuel an hour. It has 167 HP. It has a 1.5 cubic yard bucket and an average digging depth of 22 ft. We were fortunate enough to have both the 870 and 800 coincidentally in town when the mountain decided to fall. Saving us what otherwise would have been days to wait for them to be mobilized and brought to Seward. If it wasn't for the Alaskan mentality that we help our neighbors, the efforts to clean up the slide would have taken days longer than they did to get going. Our associates were gracious enough to lease them to us at a moments notice. Thank you Drake Investments from Kotzebue and Harris Sand & Gravel from Valdez! The Harris crew flew in from Valdez on Sunday made quick work of mobilizing the 870 to the land slide and flew home that day. Through Catalyst Marine Engineering we were able to connect with Bryce Marine and they jumped to the task of moving the 800 early Thursday morning. (Thank you to the crew of the "Drift River" barge) The rocks that we are watching tumble to the ocean making those impressive splashes vary in size from the size of Volkswagen Bug to a Chevy Tahoe. Many of the trees that we are removing have been on the hillside for hundreds of years and are close to 3 ft across. As of Thursday afternoon we have scaled all we can from the mountainside and we've begun the process of removing the material and working our way back down to the original roadbed. The blasting crew will take care of the remaining loose boulders and remove the trees from around the edge of the slide area. Big thanks to the Advanced Blasting Crew who tirelessly climbed up and down the mountainside today "You're all mountain goats at heart!" Owners Cole Petersen and Jae Taugas would like to send a shout out to the entire Metco crew for all stepping up during this extraordinarily busy time. We want to thank Doug Schloesser and Janet Bower from the City of Seward Clerk's Office for your cooperation and support of getting the equipment and boots on the ground. Especially thanks to Bart Elhard and (Vick Lester for not thinking twice when you were tasked with climbing in the drivers seat to tackle this project. Lowell Point Resident's we will have you driving back on that road as quickly as possible. -7% , E. 7 .A-1 27 Presented By: Claire Marshalek & SWC SEWARD WILDERNESS COLLECTIVE EWA P"'Warket@hikeseward.com • t SEWARD WILDERNESS COLLECTIVE SWC cultivates connections to the natural world empowers community resilience, and inspires _. collective climate action • • Short TERM • Develop a pilot project that demonstrates the viability of in - vessel composting for the Seward community • Raise local awareness of the value and opportunities of composting through education and public outreach • L.................ong TERM • Reduce the volume of waste that 1 is transported to landfill a. • Reduce the environmental costs of waste, shipping, and landfilling • Utilize waste streams for growing local product use (e.g. fertilizer, top soil, etc.) ^RAVB'ffi'.! �y�µ The Plan Community Compostirn • Allows Seward residents, restaurants, and businesses to opt -in to a compost bucket pickup route once a week. • Composts on a city-wide scale on city owned land. • Works in a regenerative way by creating compost that can be sold to local gardeners/growers . • Extend the life of our transfer/waste facility here in Seward. Support • Community Based Support- members subscribe to curbside compost pickup and drop off • Onsite Support- SWC employee will maintain in -vessel systems and sort compost upon pickup/drop off • City Support- SWC requests to utilize city plot 2617 Maple street for our in -vessel system storage and composting oppereations Presented By: Claire Marshalek & SWC Aff SEWARD WILDERNESS COLLECTIVE P"'Warket@hikeseward.com THANK YOU 1 � 3 r 1 , � v 1 a Y 14 I r � Resolution 2022-069 Documents: • Agenda Statement • Resolution 2022-069 • Attachments: o Land Usage and Lease Request Letter o Proposal o City Code 7.05.150 Appraisal o City Code 7.05.160 Adjustment to fair market value o Lease Agreement 01 City Council Agenda Statement Meeting Date: May 23, 2022 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2022-069: Approving the Lease for the Land Use Agreement of Parcel #14403082 located at 2617 Maple Street with Seward Wilderness Collective in Support of Pilot Project: Seward Compost, and Authorizing the City Manager to Reduce Lease Payment Requirements for the Seward Wilderness Collective; Seward Compost Background and justification: Seward Wilderness Collective is standing as a model for community wide organic waste services. Because Seward does not currently have a community -wide compost system, their goal is to create a project called Seward Compost. This project is modeled after a similar pilot project in Juneau (Juneau Composts) which is already proving to be highly effective. It will allow residents, restaurants and businesses to opt -in to a compost bucket pickup route once a week. It will be available city-wide and on city owned land. It will work in a regenerated way by creating compost that can be sold to local farmers/gardeners for personal growing. It also lessens the impact of methane on our community and on a global scale. It will extend the life of our transfer and waste facility here in Seward. The proposed location for this is City Parcel Number 14403082 in the Forest Acres Subdivision located at 2617 Maple Street, also along Dieckgraeff Road. This location is located conveniently near the transfer station. The land will be maintained by the Seward Wilderness Collective. Usage of the property will include storage of a least one 48" long X 40" wide X 45" high in -vessel composting cube that will also be maintain by the Seward Wilderness Collective. This property is currently undeveloped and the Seward Wilderness Collective is the entity that will be clearing the proposed leased property for the use of it for the composting project. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.2 Natural Environment and Open Space — Protect our Ecosystem and Public Health, Encourage Education and Support for our Environment Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: X Has no fiscal impact 37 Funds are (✓): Budgeted Line item(s): Not budgeted X Not applicable Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): x General SMIC Electric Wastewater Boat Harbor Parking Wat F1 Healthcare Motor Pool Other Unassigned Fund Balance*: $ *unaudited numbers Available Unrestricted Cash Balance*: $ Finance Signature:': x Attorney Review✓ Administration Recommendation x Yes x Adopt Resolution Not applicable Other: 38 Sponsored by: Bower Public Hearing: May 23, 2022 CITY OF SEWARD, ALASKA RESOLUTION 2022-069 A Resolution of the City Council of the City of Seward, Alaska, Approving the Lease for the Land Use Agreement of Parcel #14403082 located at 2617 Maple Street with Seward Wilderness Collective in Support of Pilot Project: Seward Compost, and Authorizing the City Manager to Reduce Lease Payment Requirements for the Seward Wilderness Collective; Seward Compost WHEREAS, the City of Seward is entering into a ten year lease agreement, with the option to extend for one subsequent ten year term, with the Seward Wilderness Collective to utilize Parcel 14403082 located in Forest Acres Subdivision at 2617 Maple Street; and WHEREAS, Seward Wilderness Collective intends to minimize Seward's environmental impact through the creation of a composting system that models itself after natural ecosystems, where nothing goes to waste; and WHEREAS, the Seward Wilderness Collective will be providing the community with organic waste services that proposes a highly effective process that takes organic waste and then recycles it back into the land as enriched soil; and WHEREAS, the Seward Compost project is intended to assist in community wide efforts to create sustainable gardening and food security; and WHEREAS, the Seward Compost project will demonstrate the viability of community wide in -vessel composting and serves as an educational and outreach opportunity for the community; and WHEREAS, the Seward Wilderness Collective is providing this Seward Compost Project to benefit food security, community health and well-being, and outdoor activities; and, therefore it meets the criteria to not require an appraisal as required and described in Seward City Code 7.05.150; and WHEREAS, the Seward Compost project meets the definition of Seward City Code 7.05.160 such that "the public interest will be served by leasing the property for less than appraised value" due to the nature of the project as a benefit to the entire Seward community; and WHEREAS, Seward Wilderness Collective is searching for grants to help pay for startup cost of the program, and once the program is up and running, monthly subscriptions and sales from the finished compost will sustain the program; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE 39 CITY OF SEWARD, ALASKA RESOLUTION 2022-069 CITY OF SEWARD, ALASKA that: Section 1. The City of Manager is authorized to reduce lease payments for parcel 14403082 to the Seward Wilderness Collective for the purpose of operating the Seward Compost Project site that is an interest and benefit for the community. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23ra day of May, 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 40 Seward Wilderness Collective 328 3rd Ave Seward AK, 99664 DATE: 20th April 2022 SUBJECT: Land Usage and Lease Request for Seward Wilderness Collective Dear City of Seward, Seward Wilderness Collective is submitting a request for Land Usage and Lease in support of Pilot Project; Seward Compost. This project requests usage of parcel number 14403082, located in Forest Acres Subdivision at 2617 Maple street. The overall objective of this project is to demonstrate the viability of community wide composting and let it serve as an educational and outreach opportunity to Seward. Given the small-scale nature of the project, while it will generate income, it is not expected to be a fully-fledged business but rather a pilot project of Seward Wilderness Collective. Please see attached proposal for a detailed project description and land use proposal. SWC's target date for land use Clearance is Summer 2022 Thank you and please advise if you need additional information. Sincerely, Claire Marshalek Program Manager market@hikeseward.com to Attachment la Seward Wilderness Collective Pilot Project Proposal Seward Compost: A Community Composting Initiative Executive Summary Seward Wilderness Collective (SWC) is looking to stand as a model for community wide organic waste services. The overall objective of the Seward Compost project is to demonstrate the viability of community wide in -vessel composting and let it serve as an educational and outreach opportunity for the community. SWC proposes a highly effective process to take organic waste that would normally be discarded into landfills and recycle it back to the land as enriched soil. We want to minimize Seward's environmental impact through the creation of a composting system that models itself after natural ecosystems, where nothing goes to waste. Short Term: • Develop a pilot project that demonstrates the viability of composting for the Seward community • Raise local awareness of the value and opportunities of composting through education and public outreach Long Term: • Develop a large scale composting system, either in -vessel or low tunnel to accommodate significantly larger volumes of compost. • Use regional models for in -vessel (Haines, Sitka, and Gustavus) as guidance • Reduce the volume of waste that is transported to landfill • Reduce the environmental costs of waste, shipping, and landfilling • Utilize byproducts for local fertilizer, topsoil, and agriculture The Problem; Why should Seward Compost As a community, we feel the limited spaces available - the limits for development, construction, infrastructure, agriculture, and so many other facets of our community. Our landfill is no exception: as we continue to see increasing population and visitation, we will see it fill at a faster rate. While many towns and cities have turned the lens inward to ask how the life cycle of goods impacts the local inhabitants, we too must consider this. How can our landfill's life be extended? This is an economic question as much as an environmental one. One of the most potent greenhouse gases impacting our climate is released by landfills during the anaerobic decomposition of organic waste. The third -largest source of human -related methane emissions in the US is municipal solid waste IandfiIls.Greenhouse gas emissions from landfills can be greatly reduced by the diversion of organic waste. We must take every possible maneuver to avoid exacerbating the climatic trends that are already impacting northern latitudes E,N Attachment la at a disproportionately high rate. By taking steps that have multiple beneficial outcomes for our community, we can commit to curb these dangerously potent emissions. The Solution; Community Compost Methane is created in anaerobic conditions; landfills harbor conditions where, without oxygen and water, microbes produce methane as a byproduct. Composting takes organic matter and adds oxygen and water, allowing bacteria and fungi to use carbon for energy and decompose organic wastes. In the presence of oxygen, microbes that produce methane are deactivated. 50% of municipal garbage we set out on the curb can be composted. Composting not only reduces methane emissions, it creates a product that fertilizes soil and allows plants to grow, which removes additional emissions from the atmosphere. In Seward's rocky, glacial soil, compost is a welcome fertilizer. Community composting and regenerative agriculture create an economy that nourishes and supports local community in the long term, reducing erosive farming techniques, topsoil degradation, and pollution. Composting allows waste to become a resource, closes the agricultural loop, and diverts materials from landfills. The Plan Seward, Alaska does not have a community -wide compost system. Our goal is to create a compost project that: • Allows Seward residents, restaurants, and businesses to opt -in to a compost bucket pickup route once a week. • Composts on a city-wide scale on city owned land. • Works in a regenerative way by creating compost that can be sold to local farmers/gardeners for growing. • Lessens the impact of methane on our community and on a global scale. • Extends the life of our transfer / waste facility here in Seward. The Model a) Community Based Support Participants pay a small monthly fee as part of the Seward Composts subscription. They receive a five -gallon bucket with a lid as well as a list of acceptable and unacceptable materials. Weekly, participants leave their buckets on the curb. In addition to the provided bucket, lawn clippings can be placed on the curb in a large paper bag. Seward Composts workers develop the most efficient route for compost collection, and sorting is done at the source. 43 Attachment la Each participant's compost is weighed weekly. Over time, we can use this data to calculate methane offsets, amount of materials diverted from landfills, and our net greenhouse gas offset for individuals and in total, using a tool such as StopWaste. b) Onsite Support Composting will occur on site with an in -vessel composting system. These systems allow climate and wildlife control. In- vessel composting systems take up minimal space and require little to no manipulation of the landscape. Oup proposed location for in -vessel composting is city parcel number 14403082, located in Forest Acres Subdivision at 2617 Maple street. The location is conveniently located near the transfer station. Usage of city land will include storage of at least one 48" long x 40" wide x 45" high in -vessel composting cube. Employees of Seward Wilderness Collective will maintain land and in -vessel composting cubes. Budget & Funding Seward Wilderness Collective will be searching for grants to help pay for the start up costs of the program. Kayak Adventure Worldwide (KAW) has pledged to match up to $1,000 in donations. KAW has also pledged to allow SWC to use their 16 passenger vans to transport the compost until SWC is able to purchase a vehicle. Once the program is up and running, monthly subscriptions and sales from the finished compost will sustain the program. Under the above model Seward Wilderness Collective hopes to gain land clearance and begin composting Summer 2022. Additional comments and questions can be directed to market@hikeseward.com 44 Department of Commerce, Community, and Economic Development CORPORATIONS, BUSINESS & PROFESSIONAL LICENSING State of Alaska / Commerce / Corporations, Business, and Professional Licensing / Search & Database Download Corporations / Entity Details ENTITY DETAILS Name(s) Type Name Legal Name Seward Wilderness Collective Previous Legal Name Seward Wilderness Collective, L.L.C. Entity Type: Nonprofit Corporation Entity#: 10115501 Status: Good Standing AK Formed Date: 10/11/2019 Duration/Expiration: Perpetual Home State: ALASKA Next Biennial Report Due: 7/2/2023 Entity Mailing Address: PO BOX 2249, SEWARD, AK 99664 Entity Physical Address: 328 3RD AVE, SEWARD, AK 99664 Registered Agent Agent Name: Hannah Lafleur Registered Mailing Address: PO BOX 2249, SEWARD, AK 99664 Registered Physical Address: 328 3RD AVE, SEWARD, AK 99664 Officials OShow Former AK Entity # Name Titles Owned CLAIRE MARSHALEK Director, Treasurer, Vice President Hannah Lafleur Director, Secretary 45 AK Entity # Name Titles Owned Trenton Gould Director, President Filed Documents Date Filed Type 10/11/2019 Creation Filing 10/11/2019 Initial Report 11/27/2020 Conversion 12/24/2020 Change of Officials 4/29/2021 Biennial Report Filing Certificate Click to View Click to View Click to View Click to View Click to View Click to View Click to View COPYRIGHT© STATE OF ALASKA -DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT e11 LEASE AGREEMENT BETWEEN THE CITY OF SEWARD AND "SEWARD WILDERNESS COLLECTIVE." THIS LEASE AGREEMENT (the "Lease") is made by and between the CITY OF SEWARD (the 'City"), a municipal corporation located in the Kenai Peninsula Borough, State of Alaska, whose mailing address is P.O. Box 167, Seward, Alaska 99664 and SEWARD WILDERNESS COLLECTIVE. ("SEWARD WILDERNESS COLLECTIVE"), whose mailing address is 328 3rd Ave, Seward, Alaska 99664 (collectively "the Parties"). WHEREAS, the City is willing to rent certain real property to be used by Seward Wilderness Collective, for in -vessel Composting site; and WHEREAS, the City Council of Seward has determined that lease of the property described herein to Seward Wilderness Collective for the purposes described herein for less than fair market value is in the public interest. NOW THEREFORE, for and in consideration of the mutual promises and covenants hereinafter contained, the Parties hereto agree as follows: TERMS: 1. LEASE OF REAL PROPERTY. For and in consideration of the covenants and agreements herein contained, to be kept and performed by SEWARD WILDERNESS COLLECTIVE, the City does hereby lease to SEWARD WILDERNESS COLLECTIVE the real property known and described as follows: parcel number 14403082, located in the Forest Acres Subdivision at 2617 Maple Street, Seward, Alaska (the "Leased Property"), for the term of this Lease. 2. TERM. The term of this Lease (the "Lease Term") shall be in accordance with City's authorization in Resolution No. 2022-OXX (the "Resolution"). This lease shall run for ten years from the effective date of May 23, 2022 and ending at mid -night on May 22, 2032 (the "Initial Term"), and may be renewed at the sole option of the City for an additional ten years. Thereafter, this Lease shall continue from month -to -month unless the City gives SEWARD WILDERNESS COLLECTIVE notice to terminate pursuant to this Lease not less than thirty days prior to termination. If this Lease is continued at the City's option as provided herein, all terms under this Lease shall continue to bind the Parties to this agreement. 3. RENT. INITIAL TERM. During the Initial Term, SEWARD WILDERNESS COLLECTIVE shall pay to the City as rent for the Leased Property the amount of $1.00 each month, as stated in the Resolution 22-OXX, and in Code 07.05.160 that payment can be less if Council finds that the public interest is being served for leasing this property for less that fair market value. 4. INSPECTION BY SEWARD WILDERNESS COLLECTIVE. SEWARD WILDERNESS COLLECTIVE shall inspect the Leased Property prior to signing this Lease. Unless SEWARD WILDERNESS COLLECTIVE within such period of time gives written notice to the City specifying any defect in or other proper objection to the Leased Property, SEWARD WILDERNESS COLLECTIVE agrees that it shall be conclusively presumed, as between the City and SEWARD WILDERNESS COLLECTIVE, that Seward Wilderness COLLECTIVE has fully inspected and acknowledged that the Leased Property is in good condition and repair, and that SEWARD WILDERNESS COLLECTIVE is satisfied with and has accepted the Leased Property in such good condition and repair. Afl 5. INSPECTION BY THE CITY. The City shall have the right to enter on the premises where the Leased Property may be located for the purpose of inspecting it or observing its use upon the giving of twenty-four hours advance written notice. Any inspection by the City shall occur only during business hours. 6. ALTERATIONS AND IMPROVEMENTS. SEWARD WILDERNESS COLLECTIVE, at its sole cost and expense, may make any and all alterations, additions, and improvements to the Leased Property, provided such alterations, additions, and improvements are approved by the City in advance. 7. TITLE TO IMPROVEMENTS BY SEWARD WILDERNESS COLLECTIVE. Any other provisions of this Lease to the contrary notwithstanding, SEWARD WILDERNESS COLLECTIVE, upon termination of this Lease for any reason, may, but need not, promptly remove, in no event later than thirty days from the termination of the Lease, trade fixtures and equipment from the Leased Property provided that SEWARD WILDERNESS COLLECTIVE shall repair any damages to the Leased Property caused by such removal. All additions to and improvements of the Leased Property of any kind not removed by SEWARD WILDERNESS COLLECTIVE upon termination of this Lease shall immediately become the property of the City. 8. MAINTENANCE. SEWARD WILDERNESS COLLECTIVE, at its own cost and expense, shall keep the Leased Property clean and undamaged, subject to normal non -abusive use. The City may promptly repair any damage not caused by the negligence or intentional misconduct of SEWARD WILDERNESS COMPOST. 9. SIGNAGE. SEWARD WILDERNESS COLLECTIVE, with the consent of the City, may construct, install or maintain, or affix any sign, banner or like display identifying the Leased Property as a food bank to be placed upon the Leased Property in such manner as to be visible from the outside thereof. Any signage so displayed or affixed shall be removed upon the expiration or termination of this Lease. 10. INSURANCE. SEWARD WILDERNESS COLLECTIVE, at its own expense, will maintain the Leased Property insured for such risks and in such amounts as may be consistent with the City's risk management procedures. Upon request by the City, SEWARD WILDERNESS COLLECTIVE will deliver to the City evidence of all such insurance. 11. TAXES AND FEES. SEWARD WILDERNESS COLLECTIVE shall be responsible for any and all license fees, assessments, and sales, use, property, and other taxes, if any, now or in the future imposed on the Leased Property. 12. OWNERSHIP. The Leased Property is and shall at all times remain the sole property of the City, and SEWARD WILDERNESS COLLECTIVE shall have no right, title, or interest therein except as expressly set forth in this Lease. 13. SUSPENSION OF OBLIGATIONS OF THE CITY. The obligations of the City under this Lease shall be suspended, and shall not be considered an event of default, to the extent that the City is hindered or prevented from complying with those obligations because of labor disturbances, including strikes and lockouts, civil disturbance, blockade, insurrection, sabotage, riot, war, acts of enemies of the United States of America, acts of nature, epidemic, fires, storms, floods, Lease Agreement 48 Page 2 of 6 earthquakes, tsunamis, accidents, governmental regulations, or any cause whatsoever beyond the control of the City. In such event, the time for the City to perform its obligations hereunder shall be extended by that amount of time necessary to compensate for the delay. 14. INDEMNITY. Except as caused by the City's negligence, SEWARD WILDERNESS COLLECTIVE will indemnify the City against, hold the City harmless from, and defend the City against all claims, actions, proceedings, costs, damages, and liabilities, including attorneys' fees, arising out of, connected with, or resulting from the Leased Property, including without limitation the manufacture, selection, delivery, possession, use, operation, or return of such the Leased Property. 15. DEFAULT. If SEWARD WILDERNESS COLLECTIVE fails to pay rent or any other sums to be paid by SEWARD WILDERNESS COLLECTIVE hereunder, or if a party fails to perform any obligation required by this Lease, the party alleged to be noncompliant shall have thirty days to cure after written notice is given by the other party to cure. A party shall not be in default if diligently pursuing a cure that cannot reasonably be completed within thirty days. If any default shall continue uncured following notice of default as required by the Lease, the non -defaulting party shall have the right to immediately terminate this Lease in addition to all other rights and remedies provided by law or equity, cumulatively or in the alternative. Upon immediate termination under this section, SEWARD WILDERNESS COLLECTIVE shall have thirty days to vacate the Leased Property to allow the City to remove the same as required by Section 16 (Vacation and Removal of Leased Property) of this Lease. 16. VACATION OF LEASED PROPERTY. on expiration or termination of this Lease, with respect to the Leased Property, SEWARD WILDERNESS COLLECTIVE shall vacate the Leased Property to the City in good repair, subject to normal, non -abusive use, in the following manner: (A) SEWARD WILDERNESS COLLECTIVE Shall be solely responsible for any and all damage caused by or to the Leased Property, except normal, non -abusive use. 17. EFFECT OF WAIVER No delay or omission to exercise any right, power, or remedy under this Lease shall impair any such right, power, or remedy, nor shall it be construed to be a waiver of any such breach or default, or an acquiescence therein, or of any similar breach or default thereafter occurring; nor shall any waiver of any single breach or default be deemed a waiver of any other breach or default. Any waiver, permit, consent, or approval of any kind or character of any breach or default under this Lease, or any waiver of any provision or condition of this Lease, must be in writing and be effective only to the extent in such writing specifically set forth. All remedies, either under this Lease or by law, or otherwise, shall be cumulative and not alternative. 18. ATTORNEY'S FEES. In the event of any legal action filed in relation to this Lease, each party shall bear its own legal fees and costs, including attorney's fees and expert witness costs. 19. NOTICES. Any communications between the City and SEWARD WILDERNESS COLLECTIVE, payments, and notices provided herein to be given or made, may be given or made by mailing them to the City and SEWARD WILDERNESS COLLECTIVE at the following addresses: Seward Wilderness Collective 328 3" Ave Lease Agreement Page 3 of 6 Seward, Alaska 99664 City of Seward Attn: City Manager P.O. Box 167 Seward, Alaska 99664 (or to such other address as either party may indicate in writing to the other party.) 20. TERMINATION. Either party may terminate this Lease prior to the expiration of the Initial Term pursuant to the default provisions in this Lease. After the expiration of the Initial Term, the City has the right to terminate upon the giving of written notice to SEWARD WILDERNESS COLLECTIVE one full calendar month in advance of the date of intended termination. 21. TIME OF ESSENCE. Time is the essence of this agreement. 22. NO ASSIGNMENT. Neither this Lease nor any right or interest hereunder shall be assigned or transferred by SEWARD WILDERNESS COLLECTIVE in any respect whatsoever without the prior written consent of the City. 23. COMPUTATION OF TIME. The time in which any act provided by this Lease is to be done by shall be computed by excluding the first day and including the last, unless the last day is a Saturday, Sunday or a holiday, and then it is also excluded. 24. SUCCESSORS IN INTEREST. Each and all of the terms, covenants and conditions in this Lease shall inure to the benefit of and shall be binding upon the successors in interest of the City and SEWARD WILDERNESS COLLECTIVE. 25. ENTIRE AGREEMENT. This Lease contains the entire agreement of the Parties with respect to the matters covered by this Lease, and no other agreement, statement or promise made by any party which is not contained in this Lease shall be binding or valid. 26. GOVERNING LAW. This Lease shall be governed by, construed and enforced in accordance with the laws of the State of Alaska. The terms of this Lease are subject in all respects to the Charter and Code of Ordinances of the City in effect on the effective date of this Lease, and as they may be hereafter amended. 27. VENUE. Venue for any legal action arising out of or relating to this Lease shall be in the Superior Court for the State of Alaska, Third Judicial District at Anchorage, unless otherwise agreed to by the Parties. For purposes of this Lease, the City and SEWARD WILDERNESS COLLECTIVE consent to the personal jurisdiction of such court. 28. PARTIAL INVALIDITY. If any provision of this Lease is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated. 29. RELATIONSHIP OF PARTIES. Nothing contained in this Lease shall be deemed or construed by the Parties or by any third person to create the relationship of principal and agent or of partnership or of joint venture or of any association between the City and SEWARD WILDERNESS COLLECTIVE; and neither the method of computation of rent, nor any other Lease Agreement 6111 Page 4 of 6 provisions contained in this Lease nor any acts of the Parties, shall be deemed to create any relationship between the City and SEWARD WILDERNESS COLLECTIVE other than the relationship of lessee and lessor. 30. INTERPRETATION. The language in all parts of this Lease shall in all cases be simply construed according to its fair meaning and not for or against the City or SEWARD WILDERNESS COLLECTIVE as both the City and SEWARD WILDERNESS COLLECTIVE have had the opportunity to seek assistance of counsel in drafting and reviewing this Lease. 31. CAPTIONS. Captions of the articles, paragraphs and subparagraphs of this Lease are for convenience and reference only, and the words contained therein shall in no way be held to explain, modify, amplify or aid in the interpretation, construction or meaning of the provisions of this Lease. 32. AMENDMENT. This Lease may not be amended except in writing executed by both Parties. 33. COUNTERPARTS. This Lease may be signed in counterparts. 34. EFFECTIVE DATE. This Lease shall be effective upon the date of execution by all Parties. If this Lease is signed in counterparts, the effective date shall be the date when the last party signs and delivers this Lease. 35. AUTHORITY. The City and SEWARD WILDERNESS COLLECTIVE each represent and warrant that each has the authority to enter into and perform this Lease, the Lease is valid and binding in accordance with its terms, and the persons executing this Lease on behalf of the City and SEWARD WILDERNESS COLLECTIVE are fully authorized to do so. 36. PUBLIC ACCESS. SEWARD WILDERNESS COLLECTIVE agrees to operate in a manner that provides public access to the operation. CITY OF SEWARD Janette Bower City Manager ATTEST: Brenda Ballou, CIVIC City Clerk SEWARD WILDERNESS COLLECTIVE Claire Marshalek Program Manager Lease Agreement 61 Page 5 of 6 Lease Agreement 6% Page 6 of 6 Resolution 2022-070 Documents: • Agenda Statement • Resolution 2022-070 • Attachments: o Resolution 2021-142 o CFO Engagement Letter 53 City Council Agenda Statement Meeting Date: May 23, 2022 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2022-070: Authorizing The City Manager To Extend The Contract With Carmen Jackson CPA, LLC For Finance And Accounting Services In An Amount Not To Exceed $250,000 And Appropriating Funds Background and justification: The City of Seward is actively recruiting for a Finance Director. In order to support the Finance Department and improve department operations, City Council approved Resolution 2021-142 on December 13, 2021. This resolution approved a contract with Carmen Jackson CPA, LLC for the duration of January to June 30, 2022 and appropriated $125,000 to the contract. The City Manager has seen a high level of value in this contract and has determined it is the best interests of the City of Seward to retain their services until at least December 31, 2022. Carmen Jackson CPA, LLC has a high of experience in supporting Alaska municipalities in all aspects of financial operations and management and is contributing significantly to the day to day operations of the Finance Department as well as examining and improving the processes, procedures, and methods by which the Department conducts its work. The City of Seward is beginning the process of working on the next two-year budget process and will require the services of Carmen Jackson CPA, LLC. This resolution extends the contract agreement and appropriates the necessary funding. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.7.1.3 Continue to improve the quality and efficiency of city governmental services. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 250,000 This legislation (✓): Creates revenue in the amount of: x Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s) x Not budgeted Not applicable $ 250,000 01000-1140-7009 54 Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): x General SMIC Electric Wastewater Boat Harbor Parking Wat F1 Healthcare Motor Pool Other Unassigned Fund Balance*: $ 3,205,401.12 *unaudited number GF period end 4/30/022. Available Unrestricted Cash Balance*: $ 8,440,668.28 Finance Signature: Attorney Review-' Administration Recommendation RxYes x Adopt Resolution Not applicable Other: 611 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-070 A Resolution Of The City Council Of The City Of Seward Alaska, Authorizing The City Manager To Extend The Contract With Carmen Jackson CPA, LLC For Finance And Accounting Services In An Amount Not To Exceed $250,000 And Appropriating Funds WHEREAS, the City is in the process of recruiting a Finance Director; and WHEREAS, City Council approved Resolution 2021-142 on December 31, 2021, which authorized the City Manager to enter into a contract with Carmen Jackson CPA, LLC; and WHEREAS, in an effort to assist the Finance Department, the City Manager proposes extending the contract with Carmen Jackson CPA, LLC for finance and accounting services; and WHEREAS, Carmen Jackson CPA, LLC is a public accounting firm serving Alaska, specializing in rural financial services, rural tax services, management services, audit preparation services, and consulting services; and WHEREAS, Carmen Jackson CPA, LLC will perform standard Interim Finance Director and other governmental accounting services to assist the Finance Department; and WHEREAS, the hourly rate for the services ranges between $100-$175 per hour; and WHEREAS, the Firm's duties may be performed on -site or off -site, duties performed on - site will be reimbursed by the City on a per -occurrence basis; and WHEREAS, the services provided by Carmen Jackson CPA, LLC have proven to be valuable to the Finance Department since the inception of the contract; and WHEREAS, The City of Seward is beginning the process of working on the next two-year budget process and will require the services of Carmen Jackson CPA, LLC; and WHEREAS, the contract will be extended until December 31, 2022. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to extend the contract with Carmen Jackson CPA, LLC for finance and accounting services until December 31, 2022, in an amount not -to - exceed $250,000. 611 CITY OF SEWARD, ALASKA RESOLUTION 2022-070 Section 2. Funding in the amount of $250,000 is hereby appropriated from General Fund Unassigned Fund Balance account no. 01000-0000-3400 to Finance Department Contracted Services account no. 01000-1140-7009 within the 2022 operating budget. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23ra day of May, 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 57 December 30, 2021 Dear Janette Bower: Carmen Jackson CPA, LLC (Firm) appreciates the opportunity to work with the City of Seward (City). This letter is to confirm and specify the terms of the engagement with the City. We hope to better meet your expectations of service by clearly identifying the particular services to be provided and their frequency. The services will cover services provided beginning with the execution of this letter and end June 30, 2022. The City is responsible for overseeing any consulting services, audit preparation services, or other services the Firm provides by designating an individual, preferably within senior management, who possesses suitable skill, knowledge, and/or experience. In addition, the City is responsible for evaluating the adequacy and results of and accept responsibility for the results of such services. City staff will be available to assist the Firm team members by providing information, documentation, and explanations. The quality and timeliness of this information will directly affect the cost of the services the Firm provides to the City. The City will provide the Firm with timely information and documents to successfully work in these areas. None of the services can be relied on to disclose errors, fraud, or illegal acts. However, the Firm will inform the City of any material errors and of any evidence of information that comes to our attention during the performance of our procedures, that fraud may have occurred. In addition, the Firm will inform you of any evidence or information that comes to our attention during the performance of our procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. This engagement is not specific to reviewing or improving the City's internal controls and the Firm has no responsibility to identify and communicate deficiencies in internal controls as part of this engagement. However, in the course of our work as outlined in the services listed below, if the Firm otherwise discovers significant deficiencies in internal controls a Firm team member will bring those items to management's attention. The frequency of the services that the Firm team members expect to provide is on an as requested and as provided basis. Please review the information below and make any changes necessary. Interim Finance Director services to include: o Fiscal planning and recommendations for updates to City Fiscal Policies and Procedures o Timely reporting for all grants, grants management and specialty reporting for governments o Communication with internal stakeholders o Assistance with the preparation of monthly financial statements for internal stakeholders o Annual audit preparation and annual budget preparation and amendments o Review and advise on contracts at the request of the City Manager 58 o Assistance with evaluating current staff and hiring of new staff o Accounts payable processing, review, approval, and training o General ledger accounting including journal entries, bank reconciliations, reconciliation of all balance sheet accounts and revenue and expenditure accounts o Training City Accounting and Finance personnel Carmen Jackson, CPA is the Firm President and is responsible for supervising the engagement and signing reports or authorizing another individual to sign. Crystal Miner, MBA is the Firm Business Manager and is responsible for coordination of Firm resources assigned to the City. Further, Crystal will coordinate with the CEO, or designee, Firm duties, engagement objectives, and other administrative duties of the engagement. Aminata Taylor, CPA is the Firm Supervising CPA and is responsible for coordination of services with the Firm Business Manager and oversight of all Firm accounting staff assigned to the City account. Documents prepared and provided by Carmen Jackson CPA, LLC accounting firm team members are confidential and proprietary and not to be shared or given to third parties without express written permission by Carmen Jackson CPA, LLC. This engagement cannot be assigned to a successor on either side. To ensure that our independence is not impaired under the AICPA Code of Professional Conduct, the City agrees to inform the engagement partner before entering into any substantive employment discussions with any Firm personnel. It is our policy to keep records related to this engagement for seven years. However, the Firm does not keep any original records, so all original documents will be returned to the City when they are no longer needed for our use or at the City's request. When records are returned to the City, it is your responsibility to retain and protect the records for possible future use, including potential examination by governmental or regulatory agencies. The City will provide access to City accounting software and network documents as needed. Firm team members may use Firm -owned or City -owned computers during the engagement. The Firm will not be responsible for updates or maintenance of the City computer hardware, software, or network. As some requirements of the City will need to be completed remotely, the Firm may provide services via remote access to the City's system, upon approval from the City Manager. Remote access may be provided and supported by either the City or the Firm. The provider of the access will be responsible for the maintenance of the remote connection. Firm team members will handle all use of City data and information in a professional and confidential manner. Should the City request services be provided on -site, the City will provide tables, chairs, access to wireless services, a photocopier, and basic office supplies while Firm staff are on -site. In addition, travel costs and per diem will be agreed upon prior to a Firm team member booking travel. The Firm may from time to time, and depending on the circumstances, use certain third -party service providers in serving your account. Confidential information may be shared about the City with these 59 service providers, but the Firm remains committed to maintaining the confidentiality and security of your information. Accordingly, the Firm maintains internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, the Firm will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of confidential information to others. In the event that the Firm is unable to secure an appropriate confidentiality agreement, the City will be asked to provide consent prior to the sharing of your confidential information with the third- party service providers. Furthermore, the Firm will remain responsible for the work provided by any such third -party service providers. Fees for these services will be: Position: Per Hour Fee: President/Managing Member $175 Supervising CPA $165 Certified Public Accountant $145 Business Manager/Project Management $145 Accounting Supervisor $135 Senior Accountant $125 Accountant $100 Interim Finance Director services will be ongoing in nature and the monthly estimated fee is between $10,000 and $20,000. This engagement will not require a retainer. The City will also be billed for out-of-pocket costs such as report production, word processing, postage, travel, etc. The fee estimate is based on anticipated cooperation from City personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If significant additional time is necessary, the Firm will discuss it with the City and arrive at a new fee estimate before additional costs are incurred. Firm invoices for these fees will be rendered as work progresses and are payable on presentation. Invoices may be paid by check or direct bank transfer. In accordance with Firm policies, work may be suspended if your account becomes 15 days or more overdue and will not be resumed until the account is paid in full. If the Firm elects to terminate services for nonpayment, the engagement will be deemed to have been completed upon written notification of termination, even if the Firm has not completed a report. The City will be obligated to compensate the Firm for all time expended and to reimburse the Firm for all out-of-pocket expenditures through the date of termination. Additionally, the Firm reserves the right to withdraw from this engagement for any reason. The City may request that the Firm perform additional services not contemplated by this engagement letter. If this occurs, the Firm engagement partner will communicate with the City regarding the scope of the additional services and the estimated fee. A separate engagement letter may be issued covering the additional services. In the absence of any other written communication from the Firm 60 documenting such additional services Firm services will continue to be governed by the terms of this engagement letter. If any portion of this engagement letter is invalid or unenforceable for any reason, the remainder of the agreement remains valid. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of the engagement. If the City has any questions, please let the Firm engagement partner know. If you agree with the terms of the engagement as described in this letter, please sign the enclosed copy and return it to the Firm engagement partner. If you have any questions, please do not hesitate to contact the Firm President or Business Manager. We appreciate the opportunity to work with you. Sincerely, U Carmen Jackson CPA, LLC Accepted b� Janette Bower, City Manager 12/30/2021 Date Comments or additional requests: CITY OF SEWARD, ALA5KA Sponsored by: Bower RESOLUTION 2021-142 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEW'ARD, Al ASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A C0NTRACT WITH CARMEN JACKSON CPA, LLC FOR FINANCE AND ACCOUNTING SER'%'iC'ES IN AN AMOUNT NOT TO EXCEED S125,0110, AND APPROPRIATIV, FL' NDS WIIFREAS, the City is in [Ile. llrncctis of rcc►tiiti[i a 1~in, cc Di-"t�)r: and WHEREAS. in the interim, the Deputy Finance Director is serving as the Acting Finance Director; and WHEREAS, in an effort to assist the Finance Department, the City Manager proposes entering into a contract with Carmen Jackson CPA, LLC for finance and accounting services; and 1VYI EREAS, Carnicn .1,_►ckson CPA, LLC is a public accounting firm serving Alaska, sped,. i in4p in rural Iinanci�[i sery ices, rural tax services, management services, audit preparation serviceti. find consulting scr%ices; anal WHEREAS, the Firm will perform standard Interim Finance Director and other govern►nental acc01_1111ting serVices to assist the Finance Department; and WHEREAS, the hourly rate for the services ranges between $100-$175 per hour; and WHEREAS, the Firni's dutic4 may be performed on -site or off site, duties performed on- 5itc WWII Inc rciml)tlrsed by the 0tti oii aper-occurrence; and WHEREAS, the co►7ti-act �+ill begin in January and end on June 30, 2022. 'SOW, THEREFORE, BE IT RESOI,V ED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that; Section 1. The City Manager is authorized to enter into a contract wv i t h Carmen Jackson CPA, LLC for finance and accounting services in an amount not -to -exceed S 1215,000. Section 2. Funding in the amount of $125,000 is hereby appropnatcd trc,m Gcnc[-L[l Hind t!►u►��i�,[ic:sl 11und Balance account no. 01000-0000-3400 to Fin [ncc t7cl-,jr1mc[i1 Contracted Se[-\ ices acct Tit), 01000-1140-7009 within the 2022 operating budget. Section 1 Tliis rc.soltttion shell take effect im►riediately upon adopiit►11. 62 CITY OF SEWARD, ALASKA RESOLUTION 2021-142 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13'' day of December, 2021. l: 76/"CdcFS E WARD, ALASKA Christy Terfy, M AYFS: Calhoon, Casagranda, DeMoss, Wells, McClure, Terry NOFS: None ABS F N 7': Osenga ABS-rAIN: None ATTEST. - Brenda J. Ballou, MMC I City Clerk {City Seal} �,•� BA`*+ S E A L F �i �s f Q� AA 63 City Council Agenda Statement Meeting Date: December 13, 2021 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2021-142: Authorizing the City Manager to Enter into a Contract with Carmen Jackson CPA, LLC for Finance and Accounting Services in an Amount not -to -exceed $125,000 and Appropriating Funds Background and justification: The City is continuing recruitment for a Finance Director. In the interim, Deputy Finance Director Sam Hickok is serving as Acting Finance Director. To assist the Finance Department, I propose authorizing the City Manager to enter into a contract with Carmen Jackson CPA, LLC for finance and accounting services. Carmen Jackson CPA, LLC is a public accounting firm serving Alaska, specializing in rural financial services, rural tax services, management services, audit preparation services, and consulting services. The Firm's mission is to provide accounting and tax services to businesses and individuals throughout Alaska, enabling them to succeed in their communities. The Project Manager will take direction from and assign tasks for completion as directed by the City Manager or designee. Duties will vary month to month, depending on the needs of the City, including position vacancies, seasonal requirements (e.g., budget or audit preparation), and other demand factors. The assignments will be completed by designated Firm Team members, as determined by skill level and request from the City Manager. The Firm understands that duties may be performed on -site or off -site and may require disclosure to the City Manager for the estimated time required for completion or agreement on a not -to -exceed amount. The City Team will be available to assist the Firm Team by providing information, documentation, and explanations. A Firm Team member will perform standard Interim Finance Director and other governmental accounting services in the following areas as needed and requested: • Fiscal planning and recommendations for updates to City Fiscal Policies and Procedures • Timely reporting for all grants, grants management anc specialty reporting for governments • Communication with internal stakeholders • Assistance with the preparation of monthly financial statements for internal stakeholders • Annual audit preparation and annual budget preparation and amendments • Review and advise on contracts at the request of the City Manager • Assistance with evaluating current staff and hiring of new staff • Accounts payable processing, review, approval and training • General ledger accounting including journal entries, bank reconciliations, reconciliation of all balance sheet accounts and revenue and expenditure accounts • Training City Accounting and Finance personnel The hourly rate for the services range between $100-$175 per hour. The actual number of needed hours is unknown at this time. The City Manager will provide a monthly report regarding the number of hours worked. 64 The contract will begin in January (actual date to be determined) and end on June 30, 2022. Consistency checklist: Comprehensive Plan: 3.7.1.3 Continue to improve the quality and efficiency of city governmental services. Fiscal note: Is this a budgeted expense? If yes, from which line item? Yes F,7/ No Funding for this contract will be appropriated from General FLnd Unassigned Fund Balance within the 2022 operating budget. Finance Department approval: ❑64,1. Attorney Review: Yes ❑ Not applicable 0 Recommendation City Council approve Resolution 2021-142. M-1 ,-.,- __ � � '• � a � ` � V tp� till. ,,. Carmen Jackson CPA, LLC City of Seward - interim Finance Director Proposal November 19, 2021 CONTENT5 CARMEN JACKSS CPA.LLC I. Cover Letter------------------------------------------------------------------------- 1 1. Qualifications------------------------------------------------------------------------- 3 FirmExperience.......................................................................................................................................................................................................................................................................3 FirmHistory ..................................................................................................................................................................................................................................................................................4 TypicalProjects for Firm ....................................... ................................................................................................ ..................................................................................................._....5 2. Project Teams ------------------------------------------------ 5 TheFirm ProjectTeam..................................................................................................................................................................................................................................................5 Project/Business Manager - Crystal Miner, MBA..................................................................................................................................5 Firm President/Certified Public Accountant - Carmen Jackson. CPA.............................................................................7 Accountant- Cheryl Bartlett, ........................................................................................................................................................ .......................... 8 TheCity Team........................................................................................................................................................................................9 3. References-_-_-_-----r_-----_-------------------------------------------__-_-------9 Former Client Reference I--------------------------------------------------------------------------------------------------------- -------- - - -- - - --9 Current/Former Client Peferen�-e 2.................................................................................................................................................................9 Current/Former Client Peferen�:e 3--------------------------------------------------------------------------------------------------------------------------------------- -------------------------- 9 Current/Former Client Peferen�:e 4...................................................................................................................................................10 4. 011her Information 10 Scopeof Work.......................................................................................................................................................................................................................................................................10 PemoteAccess.........................................................................................................................................................................................................................................................................II WorkSchedule ......................... ................................-... ................. -............. -............. -............. -..................... ........-............. -............. -............. -............... ........................................ 11 5. Cost-------_---_------------------------------------------_--__------------_____----- II Feesand Expenses...............................................................................................................................................................................................................................................................11 Term o- Contract and Commitment to Perform Work ............................. _................. ........................... ....... ....... ...................... _........ ......................12 Billingf o, Services .......... ........._..................-.......-.......-.._............-.-......................... .....-.............-..._......_......_..... ........_......_......_......_.............................._......_..........._.......................12 Attachment A. Licenses 13 Proposal 19 November 2021 i 67 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 1.9, 202 t COVER LETTER November 18, 2021 Janette Bower, City Manager City of Seward 410 Adams St. PO Box 167 Seward, AK 99664 SUBJECT: City of Seward — Interim Finance Director - Services Proposal Salutation: CAP['-IEN JACK L In fulfillment of the City of Seward's — Finance and Accounting Services request for Proposal, Carmen Jackson CPA, LLC is pleased to submit this proposal in Adobe PDF format, via email. Carmen Jackson CPA, LLC (Firm) is a public accounting firm serving Alaska, specializing in rural financial services, rural tax services, management services, audit preparation services, and consulting services. We are dedicated to providing our clients with professional, personalized assistance and guidance in a wide range of financial and business needs. Following is the Firm's information pertinent to this proposal: • Company Name: Carmen Jackson CPA, LLC • Business Type: Public Accounting Firm • Point of Contact: Carmen Jackson, CPA Phone: 907-232-2671 Email: carmenjackson(d)cpa.com • Mailing Address: 2521 E. Mountain Village Dr Ste. B FMB 209 Wasilla, AK 99654 • Physical Address: 1350 N Hoka Hay Circle #1 Wasilla, AK 99654 • TIN: 81-2809359 • Proposal Validity: 30 calendar days beginning November 18, 2021 Having worked with multiple municipalities since 2014, we believe that we have a thorough understanding of the City of Seward's (City) needs. The work requested are services the Firm has provided for other similar cities in Alaska. Our team of professionals has the right combination of abilities, knowledge, and experience to provide essential accounting services, from supervision and training of finance staff to annual audit and budget preparation. The Firm is committed to performing the work within the contract period, commencing upon award and continuing until June 30, 2022 or as needed and agreed upon. The Firm does not provide audit services to any clients, so that we may not have any management conflicts (perceived or actual) for an audit. Additionally, the Firm does not prepare financial statements including compilations and reviews. However, Firm staff will assist the City staff to create standardized templates or reports for financial statements to be produced and ensure that City staff are aware of Proposal 19 November 2021 68 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 CAP�IEI W JACK50 I rF-A I_LL all accounting related information that must be completed prior to producing accurate reports. The rest of the proposed accounting services are typical services provided by the Firm for a city, This proposal is a firm and irrevocable offer for the one-year period. This proposal is valid for 30 days beginning November 19, 202L The Firm believes it is best qualified to perform the work required under the engagement. This is due to our previous history with similar cities, our ability to work remotely or on -site, and our dedication to providing highly qualified professionals interested in assisting the City to fulfill all its financial operating and reporting requirements. Should the City require further information, please do not hesitate to contact us. Thank you for your consideration. Closing, Carmen Jackson, CPA LLC Proposal 19 November 2021 69 Carmen Jackson CPA, LLC CI�AP�!C �ENI CK5 V City of Seward - Interim Finance Director 1f- Proposal November 19, 2021 C, F, ^. I_ L C QUALIFICATIONS Firm Experience Carmen Jackson CPA, LLC is a public accounting firm with over a combined 43 years of experience in various financial areas, including bookkeeping, payroll, tax, accounting, audit preparation, management, banking, health care, not -for -profits, and governmental accounting. The Firm, located in Wasilla, Alaska, has been in business for nearly eight years and is armed with a fresh and modern-day accounting team. Since opening our doors, we have taken on several first-class cities and second-class cities as clients. Clients in rural communities of Alaska include small to medium- sized entities, not -for -profit, and for -profit and are located from as north as Nuiqsut, as west as Seward and as south as Dillingham. Select clients and services provided, similar to the City, include the following: • City of Dillingham, for which we have provided interim Finance Director services, audit preparation for FY 2014.through FY 2021, as well as interim accounting staff services; • City of Galena, for which we provided audit preparation services, including multiple FEMA grants as a result of the 2013 flood, payroll preparation, quarterly and annual payroll reporting, sales tax reporting to the State of Alaska, assistance with power cost utilization reporting for nonregulated utilities, assistance preparing data and reporting to insurance vendors, assistance with loan applications and community partner agreements, and helping them catch up on and prepare for state and federal audits, including FY 2014 through FY 2021; • City of Nuiqsut, for which we provided accounting consultation and services, including training staff on accounting and use of QuickSooks, bookkeeping, payroll, as well as quarterly and annual gaming reports for FY 2017 and FY 2018 and audit preparation services. Within our normal scope of work for clients, we have identified and helped provide solutions for many problems. Some examples of these solutions include: W Creating and modifying internal controls for various clients to minimize their risk of financial loss; Informing clients of lack of insurance coverage on City -owned property, as well as removing properties from insurance listing that are no longer in use or possession to reduce costs; Advising clients on staffing levels within Finance Departments to ensure tasks allocated can be completed in the most efficient and effective manner; Assisting various clients with hiring, including a review of candidates and interviewing to hire and retain qualified staff, Closely monitoring revenue and expense recorded in the general ledger and ensuring transactions are recorded correctly. This allowed for consistent reporting from year to year, enabling the client to see changes in financial data and promptly address issues. It also tightens up the budgeting process; Revamping a client's Chart of Accounts to report data concisely and uniformly, thus allowing data to be easily exported and manipulated. This project includes advising clients on the proper use of funds, departments, locations, etc.; and Proposal 19 November 2021 70 3 Carmen Jackson CPA, LLC CInAPI�ME'� J� City of Seward - interim Finance Director CK,50N Proposal November 19, 2021 CPA, L L C * Providing referral services to clients for special needs projects or services. Firm H!5tory Living in Alaska her entire life, Carmen Jackson has had the opportunity to travel throughout this great state- As a child, Carmen spent nearly five years living on the Kuskokwim River in Aniak. In college, she participated in the Volunteer Income Tax Assistance Program with the University of Alaska Anchorage and the Small Business Development Center, During her first season in this program, Carmen traveled to a couple of small villages outside of Seward. The following season, she was asked to return as a supervisor, and she thoroughly enjoyed assisting the village people and exposing students to Rural Alaska. Right out of college, Carmen was hired as Staff Accountant by Karen Rogers of Altman, Rogers & Company. Here, she had the opportunity to travel to rural Alaska communities, providing financial services to non -profits, governments, and corporations further. During this time, she realized that rural Alaska is where she wanted to focus most of her work, which is why she started her practice in 2014 to provide accounting services to this population. From 2006 - 2013, Carmen worked as Director of Financial Services at Mat -Su Health Services, Inc., a Federally Qualified Health Center and Community Behavioral Health Center, which provides integrated medical and behavioral health care. In this position, she oversaw a 10-person finance department with two major programs and multiple internal departments. Then she spent a year in public practice refreshing her tax skills in 2013. Carmen had the recent opportunity to serve as the Accounting Supervisor for the Mat -Su Borough School District from August of 2017 to August of 2020. Where she led a team of six Accounting staff members who were responsible for accounts payable, general ledger, grant financial reporting, student activities accounting, fixed asset tracking, relationship banking, audit preparation and coordination, and production of the comprehensive annual financial report. This experience further increases the Firm's ability to serve clients of a wide variety. Additionally, Carmen has recently served on the Board of Directors and Board Finance Committee for Mat -Su Health Services and currently serves on the Board of Directors for Valley Community for Recycling Solutions. Prior to that Carmen was active in Business Networking International where she served as the club's President for a year, was a founding member and President of her local Rotaract Club, participated in the UAA Accounting Club as Co -Director of Public Relations. Carmen has presented to groups of all sizes. These opportunities have made her an excellent public speaker and comfortable with presenting information to a wide variety of groups which further enhances her ability to represent clients interests through discussions with key players for clients. As the sole owner of the Firm, Carmen is proud to see that her team has assisted various Alaskan businesses, governments with accounting and consulting services since opening in 2014. The Firm has been privileged to work with several cities on an ongoing basis. The assistance provided has allowed these cities to meet the needs of their residents while maintaining the transparency and trust of the residents. The Firm's Mission is to provide accounting and tax services to businesses and individuals throughout the State of Alaska, thereby enabling our clients to succeed in their communities. The Firm is founded on the values of integrity, ethics, honesty, dedication, determination, and passion. Everyone in the Firm is dedicated to our Mission and has a passion for helping others. The Firm utilizes efficient systems and technology to fulfill our Mission. Proposal 19 November 2021 4 71 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 1.9, 2021 T4jcal Proiecf., for Firm Typical projects performed by the Firm include: • Audit preparation • Individual tax • Payroll and accounts payable • Finance department staffing adequacy and duty allocations Budget preparation • Grants management and reporting • Presentations to councils/boards • Training on accounting and best practices • Systems evaluation and improved use of systems • Various management consulting services • Systems to improve communication within finance departments 2. PPOJELT TEAM5 The Firm ProlecfTeam • Project Manager - Crystal Miner, MBA • Firm President/Certified Public Accountant - Carmen Jackson, CPA • Senior Accountant - Cheryl Bartlett • Additional Firm staff may be assigned to the City as determined by the Firm Projed/Bu5ine55 Morager - Cry5f_ol Mir,.er, MBA CAPMEN JACK50N CPA.LLC Crystal Miner has lived in Alaska for 16 years. She has had over ten years in healthcare management, running different types and sizes of medical clinics in Alaska. As part of this experience, Crystal has overseen numerous projects, including implementing and converting software and a complete transfer of location for an City, She has a Green Belt in Lean Six Sigma as well as a Masters in Business Administration from Alaska Pacific University. In 2018, Crystal started her own management consulting company and has assisted Citys in starting up a business, shutting down a business, hiring, software utilization, and policy and procedure development. Her skill set is of value as she can see the big picture of a project and work effectively with a team to assure the overall goals are met without missing needed details. She is IT savvy and understands how to communicate with people of differing computer skill sets. Proposal 19 November 2021 VA 61 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 Project Position Description Professional Credentials Project Manager • Receive assignments from City Manager • Assign tasks to Firm Team • Assure completion of tasks assigned Master of Business Administration; Alaska Pacific University, 201 As an action -oriented person, I am always looking Professional Statement to move projects forward and achieve goals. My values are open and honest communication, helping others, and learning and growing. * Effective and efficient project management Management. Skills Business management consulting • Lean Six Sigma — Yellow Belt Able to Travel to Location Yes Proposal 19 November 2021 6 73 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 Firm President/Certified Public AccountanE - Carmen Jackson, CPA Project Position Description Current Title Years of Experience Years Rural Community Specific Experience Similar Projects Experience Professional Credentials Professional Statement Management Skills Able to Travel to Location CAPME `J J.ACK50N CP ., LLC Certified Public Accountant Working closely with the City Manager for consulting and project development Firm President/Certified Public Accountant (CPA) 2Q+ 5+ Multiple City contracts as Interim Finance Director and analysis of systems for efficiency. Certified Public Accountant, State of Alaska, #2685, November 13, 2013 - Current My career as an Accountant has included a variety of experience that has given me a depth and knowledge base to offer clients. I enjoy working with rural clients to stabilize their finance departments with sound processes to build efficiency and quality reporting. I enjoy building positive relationships with clients and related parties for compliance and reporting. • Effective team builder and compassionate leader • Employee mentoring and development • Quality administrative processes • Effective and efficient project management Yes Proposal 19 November 2021 7 74 Carmen Jackson CPA, LLC City of Seward - Interim Finance director Proposal November 19, 2021 Accountant - Chery4 Bartlett Project Position Description Current Title Years of Experience Years Rural Community Specific Experience Similar Projects Experience Professional Credentials CAPNEN JACK50N ^,. I_ L C Accountant Support for journal entries and general ledger • Bank reconciliation • Accounts receivable processing + Accounts payable processing + Payroll assistance • Collections + Assisting with audit preparation + Sales tax entries and support • Train staff on -site or remotely Senior Accountant 40+ 25+ • Mat -Su Health Services - Accounts Receivable Supervisor • City of Seward - Audit preparation assistance, grant reporting, collections, accounts receivable analysis and supervision Accounting/Business Systems, Linn -Benton Community College, Albany, OR Professional Statement I I enjoy digging into projects and cleaning up and sorting out the details. I have a keen ability to see the bigger picture while focusing on the details. I am available to work on -site to complete projects within my skill set. ........................................................................................ Able to Travel to Location Yes Proposal 19 November 2021 8 75 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19. 2021 The Gi v T earr, CAPMEN JACK-.O1 `J C' t n I_ The City will provide the Firm with work papers and supporting documents to complete the items listed in the Scope of Work. If positions are unfilled, it should be expected that the number of hours to complete a work task by the Firm Team will increase. Expected City Team members that will be available to assist the Firm Team include: • City Manger • Assistant Finance Director • Department Directors as needed • Various Accounting and Finance employees 3. REFERENCES Farmer Client Reference I • Name: Amber Jusefowytsch, Assistant City Administrator, City King Cove • Address: 3380 C Street, Ste 205; Anchorage, AK 99503 • Telephone Number: (907) 274-7573 • Email Address: amberj@kingcoveak.org • Accounting Services Provided: Audit Preparation • Service Period: FY 2015 — FY 2018 Current/Former Client Reference 2 • Name: Jane Campbell, Finance & Human Resource Manager Disability Law Center • Address: 3330 Arctic Blvd, Ste 103; Anchorage, AK 99503 • Telephone Number: (907) 632-8994 (cell) • Email Address: jampbell@dlcak.org • Accounting Services Provided: Audit preparation and grant reconciliation • Service Period: FY 2019 - Current Current/Forn-..er Client Reference 3 • Name: Anita Fuller, Finance Director, City of Dillingham • Address: PO Box 889; Dillingham, AK 99576 • Telephone Number: (907) 842-1450 • Email Address: Anita.Fuller@dillinghamak.us Proposal 19 November 2021 9 76 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 19, 2021 CART F\11 JACKY " A �_ L + Accounting Services Provided: Audit preparation, budget preparation, management advisory services, and Interim Finance Director • Service Period: FY 2015 - Current Current/Former Client Reference 4 • Name: Shanda Huntington, City Manager, City of Galena • Address: PO Box 149; Galena, AK 99741 • Telephone Number: (907) 656-1301 • Email Address: shuntington@ci.galena,ak.us • Accounting Services Provided: Audit preparation services, bank reconciliation, management advisory services, and training of finance staff • Service Period: FY 2014 - Current 4. OTHER INFORMATION Scope of Work The Project Manager will take direction from and assign tasks for completion as directed by the City Manager or designee. Duties will vary month to month, depending on the needs of the City, including position vacancies, seasonal requirements (e.g., budget or audit preparation), and other demand factors. The assignments will he completed by designated Firm Team members, as determined by skill level and request from the City Manager. The Firm understands that duties may be performed on -site or off -site and may require disclosure to the City Manager for the estimated time required for completion or agreement on a not -to -exceed amount. The City Team will be available to assist the Firm Team by providing information, documentation, and explanations. A Firm Team member will perform standard Interim Finance Director and governmental accounting services in the following areas as needed and requested: • Fiscal planning and recommendations for updates to City Fiscal Policies and Procedures • Timely reporting for all grants, grants management and specialty reporting for governments • Communication with internal stakeholders • Assistance with the preparation of monthly financial statements for internal stakeholders • Annual audit preparation and annual budget preparation and amendments • Review and advise on contracts at the request of the City Manager • Assistance with evaluating current staff and hiring of new staff • Accounts payable processing, review, approval and training • General ledger accounting including journal entries, bank reconciliations, reconciliation of all. balance sheet accounts and revenue and expenditure accounts • Training City Accounting and Finance personnel Proposal 19 November 2021 77 10 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 1.9, 2021 Remote A.cce55 As some requirements of the City may need to be completed remotely, the Firm has the ability to provide services via remote access to the Cities' accounting system, either by the Firm's resources or the Cities' resources. Work Schedule On -site work will be performed Monday through Friday, eight hours per day, or as requested by the City Executive director. Outside of on -site services, work may be performed for the City via remote access to the Cities' accounting system, server, and other files. Hours and time for services performed via remote access will be at the request of the City Executive Director and may be restricted based on the availability of the dedicated remote connection. 5. C05T Fees and Fxoenses The total cost will be based on hours and days worked at the hourly rates listed below. SCHEDULE OF PROFESSIONAL FEES Job Gass Rate Firm President/CPA Certified Public Accountant Project Manager Accounting Supervisor Senior Accountant Accountant $175/hour $145/hour $145/hour $135/hour $125/hour $1QQ/hour Proposal 19 November 2021 11 78 Carmen Jackson CPA, LLC City of Seward - Interim Finance Director Proposal November 1.9, 2021 CAPME V JACK50N CPA.LLC The City will reimburse for airfare and lodging on a per -occurrence basis. Below is an estimated cost for airfare to and from Seward for one person. Lodging will be reimbursed by the City based on OCONUS Federal Travelers Per Diem for Maximum Lodging (FY2021 listed below as reference). The Firm Project Team will require per diem reimbursement for meals and incidentals following the OCONUS Federal Travelers Per Diem schedule, Reimbursement for airfare will be based on actual expense for utilization of local airline with main cabin seating. SCHEDULE OF ESTIMATED TRAVEL RATES Expense ------------- ........................................................................................ Estimated Raie Airfare $200 (round trip from Anchorage to Seward) Lodging in Seward (per night) $104 - $Z99 Meals and Incidentals $146 (daily) Term of Contract and Commitment to Perform Work Services will commence once signatures are affixed on an Engagement Letter to follow acceptance of this proposal and terminate on June 30, 2022. The Firm's proposal is a firm and irrevocable offer for the one-year period and is valid for 60 days beginning November 19, 2021. R11inQ for Services The City will be billed monthly for services, and payment will be expected within 15 days of receiving each invoice. If payments become more than 30 days overdue, work may be suspended until the account is brought current. Proposal 19 November 2021 12 79 Carmen Jackson CPA, LLC Citv of Seward - interim Finance director Proposal November 19, 2021 ATTACHMENT A. LICENSES LICENSE DETAILS License #: 114219 Program: Public Accountancy Type: Limited Liability Company Pubflc Accounting Permit Status: Active DSA: Issue Date: 08122=10 Effective Data: 12/30/2019 Expiration Date: 12J3112021 Melling Address: WASILLA, AK, UNITED STATES Owners Owner Name Entity Number Carman Jackson CPA, LLC 10038906 Relationships Title License/Entity # Name Lleense Status Expiration Oats Partner or Shareholder CPAI2685 CARMEN JACKSON Active 12/31/2021 Designations No Designations Found Agreements/Actions/Accusations No Agreements/Actions/Accusadon8 Found _01y11_�.91_O'1:0i4l31M►1i'61910,�F'V'14:141=W+I63*1ZI4Vj1QK.W1r1*'i*N[a]S![H�JA�l CAPMF\f Proposal 1S] November 2021 1.3 80 Carmen Jackson CPA, LLC City of Sewn -Irr1- interim finance Director Proposal November 19, 2021 LICENSE DETAILS License #: CPA12685 Program: Public Accountancy Type: Cardfied Pub[IcAccountant Status: Active Issue Date: 11/1312013 Effective Data: 1213012019 Expiration Date: 12131=21 Mailing Address: WASILLA, AK, UNITED STATES Owners Owner Name Entity Number CARMEN M. JACKSON Relationships Tale License/Entity # Finn 114219 Designations No Designations Found CAP1"1F.\,! r ^ I_ L Name License Status Expiration Date Carmen Jackson CPA, LLC Active 12/3112021 Agreements/Actions/Accusations No AgreamenWActionslAcausations Found GOPYRIGHT 0 STATE OF ALASKA DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIG DEVELOPMENT Proposal 1�) November 2021 14 81 Resolution 2022-071 Documents: • Agenda Statement • Resolution 2022-071 • Attachments: Alaska Department of Public Safety Contract for Special Services July 1, 2022 to June 30, 2023 82 City Council Agenda Statement Meeting Date: May 23, 2022 To: City Council Through: Janette Bower, City Manager From: Alan Nickell, Chief of Police Agenda Item: Resolution 2022-071: Authorizing the City Manager to Sign an Extension for the Special Services Contract Between the City of Seward and the Department of Public Safety that Provides Dispatch, Parking, Clerical Services to Public Safety Employees in Seward, and Access to Data Master for the Alaska State Troopers and Fish and Game Wildlife Protection Officers for $36,000 Background and justification: The City of Seward has entered into an agreement for the past 22 fiscal years to provide dispatch, clerical services, parking, and Data master access to Alaska State Troopers and Fish and Wildlife Protection Officers in the Seward Community. The amount of compensation for the extension for the Special Services Contract is $36,000.00, and the attached extension will continue services at this rate through June 30, 2023. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.9 Public Safety Strategic Plan: Page 18 Promote a Safe Communi Other: Certification of Funds Total amount of funds listed in this legislation: $ 36,000.00 This legislation (✓): ✓ Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): ✓ Budgeted Line item(s): Dispatch Contract Revenue Account 01000-1210-4203 Not budgeted Not applicable Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): x General SMIC Electric Wastewater Boat Harbor RParking F1 Water F1 Healthcare 83 0 Motor Pool 0 Other Unassigned Fund Balance*: Available Unrestricted Cash Balance*: $ 3,205,401.12 $ 8,453,438.17 Finance Signature: *unaudited numbers GF Period end 4.30.22 AttorneyReview✓I Administration Recommendation RYes Not applicable eAdopt Resolution Other: 84 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-071 A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing the City Manager to Sign an Extension for the Special Services Contract Between the City of Seward and the Department of Public Safety that Provides Dispatch, Parking, and Clerical Services to Public Safety Employees in Seward, and Access to Data Master for the Alaska State Troopers and Fish & Game Wildlife Protection Officers for $36,000 WHEREAS, the City of Seward has entered into an agreement for the past 22 fiscal years with the Department of Public Safety to provide dispatch and clerical services to Alaska State Troopers and Fish and Wildlife Protection Officers in Seward; and WHEREAS, the State if Alaska compensates the City of Seward for providing these services for their personnel; and WHEREAS, the services provided include basic dispatch and clerical services, parking, and access to the Data Master device located in the Jail; and WHEREAS, this agreement proposes the amount of compensation for dispatch services consistent with the previous agreement at $36,000; and WHEREAS, the attached extension contract would continue services through June 30, 2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is herby authorized to sign an extension of Special Services Contract between the City of Seward and the Department of Public Safety providing dispatch and clerical services to public safety employees in the Seward area, and Data Master Instrument access for the Alaska State Troopers for $36,000. Section 2. There is no appropriation required for this resolution as it is included in the 2022 budget. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23ra day of May 2022. 85 CITY OF SEWARD, ALASKA RESOLUTION 2022-071 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 86 ALASKA DEPARTMENT OF PUBLIC SAFETY CONTRACT FOR SPECIAL SERVICES July 1, 2022 to June 30, 2023 GENERAL PROVISIONS The parties. The parties to this contract are the Alaska Department of Public Safety (hereinafter referred to as the "Department") and the City of Seward (hereinafter referred to as the "City"). Sole Agreement. The City and the Department undertake this contract under the terms set forth below. This contract is the sole agreement between the parties relating to special services, and there are no other agreements, express or implied. Effective Date/Termination/Amendments. This contract is effective July 1, 2022 and continues in force until June 30, 2023. Either party may terminate the agreement with thirty (30) days written notice to the other party. This agreement may be amended by written agreement of the parties. 1. The Department will pay the City for services provided in accordance with, and under the terms of, this contract. Payments will be made quarterly in the amount of $9,000.00, for a total of $36,000.00. Payment for services provided under this contract will be made in four payments in the amount of and covering the period indicated below: Period Covered Amount Payment Process Can Be Initiated 07/01/22 - 09/30/22 $9,000.00 10/01/22 10/01 /22 - 12/31 /22 $9,000.00 01 /01 /23 01101 /23 - 03/31 /23 $9,000.00 04/01 /23 04/01/23 - 06/30/23 $9,000.00 06/01/23 12 Month Total $36,000.00 2. The City will provide and perform the services specified in this contract to the satisfaction of the Department, in support of Department personnel and operations. Page 1 of 2 87 ALASKA DEPARTMENT OF PUBLIC SAFETY CONTRACT FOR SPECIAL SERVICES July 1, 2022 to .tune 30, 2023 SPECIFIC PROVISIONS The City will: a. Permit continued access to and utilization of the Data Master. Continue to provide parking for state vehicles. b. Permit continued transport and security of prisoners from the Seward City Jail to Seward Court for hearings and arraignments. IN WITNESS OF THIS AGREEMENT, the undersigned duly authorized officers have subscribed their names on behalf of the City and the Department respectively. For the City of Seward: By Printed Name Jbouj , Official Title il')clr��I Date��l For the Department of Public Safety: By Printed Name Official Title Date Page 2 of 2 88 Resolution 2022-072 Documents: • Agenda Statement • Resolution 2022-072 • Attachments: o Change Order #1 0 2021 bid document, price for paving o Harris Sand & Gravel Contract o Cooperative Agreement 20-122 o Cooperative Agreement 20-122 Amendment #1 o Resolution 2020-042 o Resolution 2021-137 89 City Council Agenda Statement Meeting Date: May 23, 2022 To: City Council Through: Janette Bower, City Manager From: Norm Regis, Harbormaster Agenda Item: Resolution 2022-072: Approving Change Order 1 in the Amount of $35,896.72 for the Construction Contract with Harris Sand & Gravel for the North East Launch Ramp Renovation Project, And Appropriating Funds Background and justification: The State of Alaska Department of Fish and Game ("ADF&G') conducted an evaluation of the North East Harbor Launch Ramp in 2019 and recommended that the launch ramp be replaced. The ramp requires increasing levels of maintenance and while we are currently able to utilize the ramp, it has become more of a safety issue due to rotting wood, necessitating replacement. The City Council approved Resolution 2020-042 a Cooperative Agreement (20-122) between the City and ADF&G for Phase II construction with a commitment from the City to appropriate the remaining 25% for this project. In September 2021, Harris Sand and Gravel was the winning bidder for the NE Launch Ramp replacement project. On December 6, 2021 in Resolution 2021-137 Council approved a construction contract with Harris Sand and Gravel in the amount of $4,439,736.00 to replace the North East Launch Ramp (NELR) their bid item for the upland improvements paving portion is $348,000.00. Since that time the price of fuel and oil has increased sharply, and the paving contractor has notified Harris Sand & Gravel of the increase in cost. Harris Sand & Gravel through the paving contractor is asking for a $65,332.30 increase in this payment item to be able to pave the NELR parking area. Working with PND engineers and negotiating with Harris Sand & Gravel we have settled on a $35,896.72 price increase to be able to finish the paving portion of the NELR parking area. By completing the paving of the NELR parking area parking will save on future maintenance cost in grading restriping after every rain throughout the summer taking up valuable labor at a time where finding workers is difficult. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with: Comprehensive Plan: Maintain a thriving port of Seward through harbor improvements, infrastructure expansion, and implantation of management plans. Strategic Plan: Complete the renovation of the Boat Harbor Other: 0111 Certification of Funds Total amount of funds listed in this legislation: $ $35,896.72 This legislation (✓): Creates revenue in the amount of: X Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s) X Not budgeted Not applicable $ $35,896.72 13000-0000-3710 to 1142-0000-8101 Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): General SMIC Boat Harbor X Parking Motor Pool Other Electric Wastewater Water F1 Healthcare *unaudited numbers. The balances do not reflect Unassigned Fund Balance*: $776,101.22 internal loan for the North Available Unrestricted Cash Balance*: $1,042710.73 East Launch Ramp. Finance Signature: Ji Attorney Review-' Administration Recommendation RxYes x Adopt Resolution Not applicable Other: 011 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-072 A Resolution of the City Council of the City of Seward, Alaska, Approving Change Order 1 in the Amount $35,896.72 for the Construction Contract with Harris Sand & Gravel for the North East Launch Ramp Renovation Project, And Appropriating Funds WHEREAS, in 2019 ADF&G evaluated the North East Launch Ramp and determined the launch ramp needed replacement; and WHEREAS, in resolution 2020-042 council approved a cooperative agreement with ADF&G for the phase II construction and commitment from the city to appropriate the remaining funds needed to complete the project; and WHEREAS, in September 2021 Harris Sand & Gravel was the winning bidder for the North East Launch Ramp replacement project; and WHEREAS, at the December 6, 2021 City Council meeting council approved Resolution 2021-137 for the construction contract with Harris Sand & Gravel in the amount of $4,439,736.00 to replace the North East Launch Ramp; and WHEREAS, the bid schedule pay item (2801.0) AC Pavement 2100 tons in 2021 was $348,000.00; and WHEREAS, since 2021 the price of fuel and oil has increased sharply; and WHEREAS, the paving contractor has notified Harris Sand & Gravel of the increase in materials to complete the paving portion of the project; and WHEREAS, PND engineers and the city have negotiated with Harris Sand & Gravel on the price increase for the paving portion of the contract and have settled on agreed upon price of $35,896.72; and WHEREAS, with the additional increase of $35,896.72 for paving the new not to exceed construction cost for the North East Launch Ramp Renovation Project will be $4,475,632.72. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby approves Change Order 1 for the price increase of $35,896.72 for paving to the original Harris Sand & Gravel contract with a new not to exceed contract amount of $4,475,632.72 for the North East Harbor Ramp Renovation project. rya CITY OF SEWARD, ALASKA RESOLUTION 2022-072 Section 2. Funding in the amount of $35,896.72 is herby appropriated from Parking Fund Reserves account 13000-0000-3710-0000-11422 to the North East Harbor Launch Ramp Renovation Project Infrastructure account no. 1142-0000-8101. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23ra day of May, 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 93 CITY OF SEWARD Seward Northeast Harbor Launch Ramp Renovation Project No CONTRACT CHANGE ORDER No.: 001 Date: May 5, 2022 201160 Project: Seward Northeast Harbor Launch Ramp Renovations Contractor: Harris Sand & Gravel, Inc. Contract NTP Date: December 21, 2021 Change Originated By: Seward Project Contractor 0 The following describes changes to the project scope, resulting in an adjustment to the contract price: References: CO-001 Nature of the Change: Due to economic commodity price increase for costs relating to asphalt cement oil (AC Oil), fuel, and other consumable materials, the price to perform Asphalt Paving work has increased significantly since the time of bid. The final negotiated agreed upon Contract Price increase for this work is $35,896.72. Supporting documentation of paving subcontractor proposal letter and spreadsheet of estimated price increase breakdown prepared by Engineer used for negotiations is included as an attachemnt to this Change Order 001. The General Contractor, Harris Sand & Gravel, has proposed no additonal mark up to complete the asphalt paving work. The changes result in the following adjustment of Contract Price and Contract Time: Original Contract Sum: $ Previous Additions: $ Previous Deductions: Contract Price Prior to the Change Order: Net (Increase) (Decrease) Resulting from this Change Order: Net Increase Resulting from All Change Orders: Current Contract Price Including this Change Order: Contract Completion Date Prior to this Change Order: Net (Increase) (Decrease) Resulting from this Change Order: Current Contract Completion Date Including this Change Order: 4,439,736.00 $ 4,439,736.00 $ 35,896.72 $ 35,896.72 $ 4,475,632.72 June 20, 2022 0 Calendar Days June 20, 2022 The above changes are recommended: Nathan Harris, PND Engineers, Inc. ENGINEER By: ,� .,.,..r` Date: 5/5/22 The above changes are approved: The above changes are accepted: ME Norm Regis, Harbormaster CITY OF SEWARD Date: Bill Harris, Harris Sand & Gravel, Inc. CONTRACTOR Date: 94 File Code: 201160-001 iN4cKENNA Bros. PAVING CO. 272-0909 / 272-9990 FAX PO Box 240007 Anchorage, AK 99524-0007 mckenna brotherspaving@gmail.com PROPOSAL 2022 JOB: Seward Northeast Harbor Launch Ramp Replacement TO: Metco Attn: Cole Cole, this is a better breakdown of the current increases. Tesoro AC oil will go up again when the rack opens in May. Tesoro told us this over a month ago and again 2 days ago, which is why I included it in our first escalation letter. So this escalation will not be accurate moving forward. This will only capture todays costs. 1. AC Oil for Asphalt BID $530.00 a liquid ton for AC oil. Now $770.00 a ton Includes Weaver Bros. trucking of oil from refinery to asphalt plant increase since bid $16.80 per ton = $35,952.00 Burner Fuel for Asphalt Plant It requires 2.25 gallons of diesel to make one ton of asphalt for heat Fuel increase is $1.90 a gallon times 2.25 gallons per ton = $4.27 a gallon 2140 tons times $4.27 a gallon = $9,148.50 3. Alaska Rail Road Corporation Rail Surcharge per ton of aggregate. @ $.65 per ton times 2140 tons = $1,391.00 4. Tire Wear and increases: Life span of a set tires 1200 hrs. 512 total hrs of trucking for hauling equipment and asphalt. 22 tires per semi at $600.00 each = $13,200.00 $11.00 an hr times 512 hrs = $5,632.00 5. Fuel Surcharge paving equipment Average 11 gallons an hr per piece. Paving Equipment 4 rollers / 2 pavers / 1 loader / 1 skid steere 15 hrs of paving on each piece 120 hrs total times 11 gallons an hr = 1320 gallons times $1.90 a gallon = $2,508.00 6. Fuel Surcharge on Trucks hauling Asphalt and Equipment 512 hrs total at 11 gallons an hr = 5632 total gallons @ $1.90 a gallon = $10,700.80 Total: $65,332.30 This Breakdown does not include all of the necessary items required to complete the project. Insurance, Lodging, Wear Parts, etc. have also increased substantially. Matthew McKenna MCKENNA BROS. PAVING CO, INC. DA E 95 Project: Seward Northeast Harbor Launch Ramp Renovation P,q— No: 2011W Date: 4/25/2022 Asphah Paving Price Increase from Bid Breakdown PND Estimated Total $ McKenna Total $ C.. Increase Item Q...thy Unit Unit Cost Increase Increase Increase Differ. Notes/Remarks Includes trucking @$16.W /ton; McKenna Bid $530 / Current $770. ADOT Bid $560 / Current $718.33 (MCKenna's own Asphalt Oil 111.28 TON $175.13 $19,488A7 $35,952.00 $16,463.53 math does not add up on this, Using$240/ton in crease@5.2%oil content per mix 1esign-$26,707.20) ADOT Asphalt Price Adjustment only allows for price claims to be made by Contractor once Asphalt Oil Index has Asphalt Price Adjustment re sed/decreased by 7.5% from time of bid to time of asphalt placement. Per DOT requirements, the Contractor is (Oil Only) 111.28 TON -$42.00 $4,673.76 $0.00 $4,673.76 responsible for covering the first75%cost increase. Did not apply the].5% price adjustment to asphalt oil trucking cost. Plant B.—Fuel 2140 TON $4.28 $9,148.50 $9,148.50 $0.00 Reported 2.25 gallons/tan asphalt@$1.90 gallon fuel increase. ARRC Surchare 2028.72 TON $0.65 $1,318.67 $1,391.00 $72.33 ARRC10/21 Surchare-1]%,5/22=32.5%. Cost in crease of$0.65 pu to n seems reasonable. However cost should not This seems like a direct cost, rather than a difference m current cost from bid. Tires quoted @ $600 each, which at 1200 hours equals $11/hour. Brief research indicated tires prices up 20%this year. Generally looks like tires are$600 - $700 per Tire Wear &Increases 512 Hour $2.20 $1,126.40 $5,632.00 $4,505.60 each as Lire noted m McKenna Proposal. PND Assumes 20%Increase. MCKennna notes $1.90/9a11on fuel cast increase from bid. Appears reasonable and equipment hours/fuel consumption in- P.vingEquipmentFuel 120 Haur $20.90 $2,508.00 $2,508.00 $0.00 line with PND original take off. MCKennna notes$1.90/gallop fuel cast increase from bid. Appears reasonable and trucking hours/fuel-s.mpti-in-line Asphalt Hauling 512 Haur $20.90 $10,700.80 $10,700.80 $0.00 I.ith PND original take off. TOTAL 1 $39,617.07 j $65,332.30 j $25,715.23 1 rs� SECTIGi, 0 L ,1' rC, S� = Ef,,7-7 1 HEDULE B — UPLANDS 7MF" e ,,, V �;- T S S E 15.t Unit Price Amount ' �� Item Pay Item Description Pay Ap�� tity Dollars & Dollars & No. Unlit Quantity Cents Cents 1505.1 Mobilization LS All Re 'd .cam e©� 2060.1 Demolition and Disposal LS All Re 'd 006 220I.1 Clearing and Grubbing LS All Re 'd �C " 2) ; �ts� JQQ 2202.1 Excavation and Disposal CY 1000 2204.1 Base Course, Grading A CY 130� p� t� 2204.2 Base Course, Grading D-I CY 1220 3,d% C) 2205.1 Ri ra , Class I1 CY 35 2501.1 12-Inch CPEP Storm Drain Pi LE 195 ea �D � 49 2501.2 24-Inch CPEP Storm Drain Pipe LF 52 J G C3 2502.1 Reconstruct Stotzn Drain Manhole, Type II EA I � � � v eG 2502.2 Storm Drain Catch Basin EA 1 a— sip n 2502.3 Ad" EA 1�©�?�' 2503.1 Oil Water Se arator EA 1 t7e� 1 Lac ' �n r� 2702.1 Construction Surveying LS All Re 'd i ;r 010C) 2718.1 Signage LS All Re 'd do Q"7c 2720.1 Painted Traffic Markings LS All Re 'd 6 f oo A.C. PavemeDt, Type II, Class B, 2801.1 3-Inch Thick Ton 2100 1,66 6c� 2920.1 Seeding LS At Re 'd c ` /,0G) 3303.2 6-Inch Thick Concrete Pad LS All Re 'd 11 TOTAL BID SCHEDULE B BASE BID AMOUNT IN FIGURES: S C_"/ 6 TOTAL MSCHEDULE B BA E BID AMOUNT IN WORDS: COMPANY NAME: H-9Ly- .22 c� r� C�P4? f (�2 L9 LP SEWARD NORTHEAST HARBOR 97 LAUNCH RAMP RENOVATION BID SCHEDULE Page 00310-3 Alaska Department of Fish and Game Division of Administrative Services P.O. Box 115526 Juneau, AK 99811-5526 Cooperative Agreement Number 20-122 Title: Seward North Harbor Launch Ramp Renovation Between: Alaska Department of Fish and Game Division of Sport Fish And the CITY of SEWARD I. AUTHORITY: This agreement is entered into by and between the Alaska Department of Fish and Game, Division of Sport Fish (hereinafter referred to as the "ADF&G" orthe "Department") and the City of Seward (hereinafter referred to as the "CITY`). ADF&G enters into this agreement under authority AS16.05.050 (12), AS36.30.$50(c) and the Federal Aid in Sport Fish Restoration Recreational Boating Access Program (CFDA # 15.60S). II. PURPOSE OF THE AGREEMENT: To improve public recreational boating and sport fishing access to the marine waters near Seward by cooperatively rehabilitating and maintaining the north boat launch facility in the Seward Harbor. This will be accomplished in two phases: Phase I- design and permitting, and Phase II- construction. III. TERM OF THE AGREEMENT: The effective date of this agreement shall be from the date of final signature. The design life of this facility its 20 years; therefore, this agreement shall remain in effect until December 31, 2041. IV. COVENANTS OF THE ALASKA DEPARTMENT OF FISH AND GAME: 1. To hire a design consultant to complete planning activities (Phase I) for the future construction of the Seward North Harbor Boat Launch Ramp Facility, hereinafter referred to as the "facility". Phase I will consist of design, permitting, and compliancy activities and Phase II will consist of construction -related activities. Once Phase I is complete, this agreement will be amended -to address additional funding needed for Phase 11 of the project. The total estimated cost of Phase I is $450,000. The source of funding for Phase I shall be 75% from the Federal Aid in of Alaska cept. of Fish and Game Cooperative Agreement 20-122 Sport Fish Restoration Act (Dingell-Johnson/Wallop-Breaux) and 25% from state matching funds. Availability of these funds shall be subject to approval of the project by the Federal Aid Office of the U.S. Fish and Wildlife Service (USF&W5). 2. To authorize the CITY to continue to manage and maintain the facility as a C1Ty facility, which will be operated primarily for the use of recreational power boaters and sport anglers. 3. To perform a final inspection of the completed project to verify compliance with this agreement. V. COVENANTS OF THE CITY: 1, To dedicate to this project, CITY owned uplands and/or tidelands under and immediately adjacent to the facility. The parcel shall be used exclusively for boat launch ramps, boarding -Moats, a parking area for vehicles with boat trailers, and other improvements incidental to this project. The parcel is shown on Attachment A. The CITY warrants that it has the right, power, and authority to construct the improvements on the access site and that there are no restrictions, covenants, easements, rights -of -way, or uses which would prevent the CITY from constructing the improvements on the access site. 2. To complete the construction of the facility funded by this agreement prior to December 31, 2021. In the event the funding provided by ADF&G is not sufficient to coverall costs incurred by the CITY in completing this project, the CITY shall provide all additional funding that may be needed. 3. To manage and maintain the facility for public use until December 31, 2041. The facility will be managed primarily for the benefit of the recreational boating and sport fishing public in providing access to public waters consistent with current management. No change in this use will be made without prior written approval of ADF&G. 4. Management activities and maintenance services shall ensure orderly public use and keep the facility clean and in a good state of repair. Management and maintenance may be adjusted seasonally commensurate with seasonal public use. 5. ADF&G will consider the facility closed to the public if the CITY physically denies access, fails to provide adequate management or maintenance or allows incompatible uses of the facility that effectively limits public use by recreational boaters and sport anglers. 6. To obtain and comply with all federal, state and local permits required for construction and maintenance of the project. 7. To install a sign identifying the participation of ADF&G, the Federal Aid in Sport Fish Restoration program, and sport anglers in facility development. To install additional signage as deemed appropriate, to indicate that the primary use of the facility is for sport fishing and recreational power boating access. S. To be responsible, for a period of one year from the date of ADF&G's final inspection, for correcting all defects in the design or construction when the defect is brought to the attention of the CITY, without additional cost to ADF&G. The CITY will make good and he fully responsible for all damages to persons and property that arise from equipment or workmanship which is inferior, defective, or not in accordance with the terms of this agreement. Page 2 99 Alaska Dept. of Fish and Game CDoperative Agreement 2D-122 9. To maintain adequate insurance in conjunction with the design, construction and maintenance of the improvements. 10. The CITY shall perform all aspects of the project in compliance with appropriate laws and regulations which include but are not limited to the following: a. Local Building Codes- CITY shall comply with applicable local buildings codes and shall obtain a building permit if required (AS 35.10.025). b_ Historic Preservation- CITY shall comply with AS 41.35.070 to preserve historic, prehistoric and archeological resources threatened by public construction. c. Public Contracts- CITY shall comply with AS 36.05 in determining the wages and hours of labor on public contracts. d. Political Activity- Federal funds cannot be used for partisan political purposes of any kind by any person or organization involved in the administration of federally assisted programs. e. Civil Rights- Pursuant to Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title I, 11 & III of the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975 and Title IX of the Education Amendments of 1972, no person shall, on the grounds of race, color, national origin, age, or handicap, be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by federal funds. f. Allowabte costs/Cost principles -OMB 2 CFR 200 establishes principles and standards for determining costs applicable to grants, contracts, and other agreements with state and local governments. A cost is allowable for federal reimbursement only to the extent of benefits received by federal programs, and costs must meet the basic guidelines for allowability, reasonableness and allocability. g. Drug -free Workplace Act- CITY, by signing this agreement, certifies that they will provide a drug -free workplace. h. Debarment/Suspension — CITY, by signing this agreement, certifies that neither it, nor its principals or subcontractors is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from federal financial assistance programs or activities. i. Audits- CITY acknowledges that 75% of the funding for this agreement is from the Federal Aid office of the U.S. Fish and Wildlife Service under CFDA 3.5.505. The CITY acknowledges that receipt of federal funds may create audit requirements under OMB 2 CFR 200. j. Workers Compensation Insurance- CITY shall provide and maintain, for all employees engaged in work under this agreement, coverage as required by AS 23.30.045, (Appendix BI) and, where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements, k. Open Competition -CITY shall comply with Executive Order 13702 dated February 17, 2001 prohibiting any requirements or bidding preferences based on contractor affiliation with labor organizations. Page 5 100 Alaska [)ept. of Fish and Game Cooperative Agreement 20-122 11. if the CITY handles hazardous materials on the site, the CITY agrees to employ adequate procedures for safely n accordance storing, dispensing, and otherwiseinclude buttare zardous not limited toials +fuels and lubricants,th applicable commora, sate, and nly used nv�ehicles and local laws. Hazardous materials boats. In the event of a hazardous materials spill by the CITY or the public using the site, the CITY shall act promptly, at its own expense, to contain the spill, repair any damage, absorb and cleanup the spill area, and restore the site to a condition satisfactory to the ADF&G and in accordance with applicable federal, state, and local laws. The CITY shall be the lead agency in requesting additional funds from the legislature to cover the cost of spill clean-up. ADF&G shall support such requests. ement of the site, ll If contamination of the siteoccurs as a result the ADF&G from anythe and ail claims, judgments, damageshpena iesafineds� costs, defend, and hold harmless liabilities, or losses. VI. GENERAL PROVISIONS: 1. ADF&G and the CITY shall cooperate in accomplishing the improvements to be provided under this agreement. ADF&G shall provide design criteria for the improvements. The CITY shall be the lead agency in accomplishing loy construction contractors as may be all work necessary to make the improvements. The CITY may project shall be designed by a professional engnpeer registered in the State of Alaska u appropriate. The pronless exempt under AS 0$.48.331. 2. The CITY shall perform the followingtasks in accomplishing this project: Phase is Design and land status: The design shall be of sufficient detail to allow the CITY to develop a project budget, as specified in paragraph V.1. above. Any funds not used for obtain all required permits and dedicate the land Phase I tasks shall be available for construction -related (Phase il) activities. Phase II: Construction bidding: The CITY shall not proceed with its awn personnel or advertising for contractor bids until approval is not notified in writing by ADF&G that the USF&WS has approved the project. in the event USF&W5 obtained by ADF&G or the non-federal match requirement cannot be acquired, this agreement shall be terminated. During the bidding process, the CITY shall send to ADF&G a copy of the bid package and all addenda that may be issued, Construction: The CITY shall provide AD=&G a copy of the proposed construction schedule. The CITY shall also promptly notify ADF&G of all changes made to the schedule or the design. At the completion of to construction work, the CITY shall provide ADF&G a copy of the as -built plans. Reimbursement for construction work shall be contingent on ADF&G approval of work performed. ADF&G review of designs, plans, specifications or other project -related documents will be to ensure conformance to the purpose of this agreement and shall not constitute engineering review nor relieve the CITY from responsibility to prepare an adequate design, meet code compliance, or assure :hat cost principles are applied to change orders. 3. The CITY will be reimbursed only for the cost of work actually completed which is directly related and allocable to the project and which ADF&G has approved. Reimbursement will be made within 30 days of receipt and approval, by ADF&G, of request for reimbursement from the CITY. Aft requests for reimbursement shall be Page a 101 Alaska Dept. of Fish and Game Cooperative Agreement 20-122 adequately documented. Documentation may include copies of materials invoices, payroll ledgers, equipment logs, contract payments, etc. In the event of a late payment, ADF&G will not pay late fees. Requests for reimbursement shall be mailed no more frequently than once a month to Tracy Smith at: State of Alaska Department of Fish and Game, Division of Sport Fish, Region II 1800 Glenn Highway, Palmer, Alaska 99645 The CITY shall maintain a separate set of accounting records for this project and shall retain these records for a period of three years from the termination of the agreement. These records shall be made available to the state for audit purposes. With the exception of the initial and final payment, requests for reimbursement shall be in amounts not less than $25,000. If the CITY chooses to make monthly billings, such billings will be held by ADF&G until the total amount reaches at least $25,000. 4. The CITY may charge user fees in accordance with Seward Municipal Code per the harbor tariff, Ordinance No. 210-002, § 1(att.), 9-27-2010 "Boat Harbor", in effect on the effective date of this agreement. All future changes to the fee schedule shall be reviewed and approved by ADF&G. Fees shall be subject to the following criteria: a. Fees for recreational boating and sport fishing use shall not exceed fees for other uses at the facility. b. Fees shall not be imposed to recover the capital cost of the improvements covered by this agreement. c. Fees shall not exceed the cost of operation, maintenance and improvement of the site. d. Site specific fees that exceed the cost of operation, maintenance and improvement are program income. Fees collected and determined to be program income must be credited back to the Federal Aid in Sport Fish Restoration program through ADF&G. The basic policies for the treatment of program income by the USF&WS contained in OMB 2 CFR 200 apply to this agreement. e. The CITY may establish a capital improvement account from user fees collected, to fund specified major improvements to the site and/or routine maintenance, repair or replacement of the infrastructure. Establishment of such an account shall be reviewed and approved by ADF&G, The CITY shall specify the proposed improvement, the estimated cost, and completion date when requesting approval. Fees accumulated in a capital improvement account will not be considered program income if they are used for the approved improvement. f. If required by future changes to federal regulations or at the request of ADF&G, the CITY shall provide ADF&G an accounting of fees collected and costs of operation, maintenance, and improvements. This accountingshall be on an annual basis and in sufficient detail to satisfy state and federal regulations. g. Boats owned and operated by ADF&G and the Department of Public Safety shall be allowed to use the facility at no cost in the course of tarrying out their orffscial duties to the extent such use does not interfere with public use of the facility. S. The effective date of this agreement shall be from the date of final signature by ADF&G. 6, The design life of the facility is 20 years; therefore, this agreement shall remain in effect until December31, 2041. Page 5 102 Alaska Dept_ of Fish and Game Cooperative Agreement 20-122 Either agency may terminate its involvement in this agreement by written notice to the other at least 90 days in advance of the date on which termination is to become effective. In the event that an agency terminates its involvement in this agreement, defaults in its duties underthis agreement or this agreement expires, disposition of the sport fishing access improvements shall be accomplished by whichever of the following contingencies is appropriate; a. Agreement expires on December 31, 2041: ADF&G shall have the option to negotiate an extension of this agreement with the CITY for the continued use of the facility for public sport fishing access. ADF&G shall have 90 days after the expiration of this agreement in which to notify the CITY of its intent to exercise this option. If ADF&G does not exercise this option, all improvements shall become the property of the CITY. b. ADF&G terminates its involvement: If prior to December 31, 2041, ADF&G finds that there is no longer a need for the sport fishing access improvements covered by this agreement, then this agreement shall be terminated. Improvements funded by ADF&G shall become the property of the CITY at no additional cost to the CITY. c. The CITY terminates its involvement: If prior to December 31, 2041, the CITY closes the facility to the pubiic, does not comply with the requirements of this agreement or terminates its involvement in the purpose of this agreement, this agreement shall be terminated, and the CITY shall reimburse ADF&G for: i. The total funding it provided at the rate of 5 percent for each full year between the date of termination and December 31, 2041. ii. The appraised fair market value, on the date of the CITY's default, of any land acquired for the project with ADF&G funds.. This agreement shall be terminated when the CITY's reimbursement to ADF&G is completed. The CITY shall not be required to reimburse ADF&G in the event the facility must be closed to protect public safety because of casualty damage arising from a catastrophic occurrence_ 8. The CITY may make improvements to the facility at its own expense provided the improvements are compatible with the purpose of this agreement and are approved in writing by ADF&G prior to construction. 9. Funding for major maintenance or repair of casualty damage will be negotiated on a case -by -case basis. Each agency's share of such funding shall be contingent on availability of funds. 10. The rights and responsibilities vested in each agency by this agreement shall not be assigned without the written consent of the other agency. 11. Agents and employees of each agency shall act in an independent capacity and not as officers, employees, or agents of the other agency in performance of this agreement. 12. Nothing in this agreement shall obligate either agency to the expenditure of funds or future payments of money in excess of those herein agreed upon or authorized by law. 13. Nothing in this agreement transfers title or land jurisdiction other than set forth herein. Paget 103 Alaska Pep:.. of Fish and Game Cooperative r-- rr-ement 20-122 14. The CITY shall indemnify, hold harmless ;: Id ADF&G from and against any claim of, or liability for error, omission or negligent act of the CITY under this agreement. The CITY shall not be required to indemnify ADF&G for a claim of, or liability for, the independent negligence of ADF&G. If there is a claim of, or liability for, the joint negligent error or omission of the CITY and the independent negligence of ADF&G, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. "CITY" and "ADF&G" as used within this paragraph, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term "independent negligence" is negligence otherthan in ADF&G's selection, administration, monitoring or controlling of the CITY and in approving or accepting the CITY's work. 15_ All parties agree to comply with all applicable federal and state laws regulating ethical conduct of public officers and employees. 16. Each agencywill comply with all applicable laws, regulations, and executive orders relative to Equal Employment Opportunity. 17. Nothing herein is intended to conflict with federal, state, or local laws or regulations. If there are conflicts, this agreement will be amended at the first opportunity to bring it into conformance with conflicting laws or regulations. 18. This agreement may be revised as necessary by mutual consent of both parties, by the issuance of a written amendment, signed and dated by both parties. 19. All approvals and notices required by this agreement shall be sent by email to dfg.dsf.boataccess(@alaska.gov or mailed to: Director Division of Sport Fish Alaska Dept of Fish & Game P.O. Box 115526 Juneau, Alaska 99811-5526 City Manager City of Seward 410 Adams Street P.O. Box 167 Seward, Alaska, 99664 20. This agreement is complete and has no other encumbrances, addenda, attachments, or amendments with the following exceptions: Attachment A: Parcel Location VII. FINANCIAL CONSIDERATIONS ADF&G will fully fund Phase I for accomplishing the purpose of this agreement in the amount of $450,000 total; any additional funding amount that may be needed to complete the project will be at the sole discretion of ADF&G. This cooperative agreement shall be amended to address additional funding that will be need for phase 11, construction. The CITY will be reimbursed only forthe cost of work actually completed which is directly related and allocable to the project and which ADF&G has approved. All requests for reimbursement shall be adequately documented. Documentation may include copies of materials invoices, payroll ledgers, equipment logs, contract payments, etc. In the event of a late payment, ADF&G will not pay late fees. Upon project completion and final reimbursementto the CITY, the CITY shall provide ADF&G an accounting of fees collected for use of the federally funded improvement(s) during the grant period of performance. The dates of the Page 7 104 e Alaska Dept of fish and Game Cooperative Agreement 20-122 grant period of performance will be defined by ADF&G and provided to the CITY for this purpose. Additionally, the CITY shall maintain a separate set of accounting records for this project and shall retain these records for a period of three years from the termination of the agreement. These records shall be made available to the state for audit purposes. Page 8 105 VIII. APPROVING SIGNATURES IN WITNESS WHEREOF, the parties hereto have caused this Cooperative Agreement to be executed as of the date of last signature below. CITY OF SEWARD lr�.. colt Meszaityer City of Seward 5 . : 9--D 211, Date ALASKA DEPARTMENT OF FISH AND GAME r _ S Dave , Director Division of Sport Fish 6 . t •Zoz� Date IE DacaSigned by: Samantha Gatton Samantha Gatton, Deputy Director Division of Administrative Services 6/3/2020 Date ATTEST Brenda J. Ballou, MMC City Clerk [City Sea'�"'.. Alaska Dept. of Fish and Game Cooperative Agreement 20-122 Attachment A: Parcel Location Page 10 107 APPENDIX B" INDEMNITY AND INSURANCE Article 1. Indemnification Alaska Dept. of Flsh and Game Cooperative Agreement 20-222 The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. "Contractor" and "contracting agency", as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term "independent negligence" is negligence other than in the contracting agency's selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor's work. Article 2. Insurance Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood thatthey shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits. Certificates of Insurance must be furnished to the contracting officer prior to beginning woi-< and rust provide for a notice of cancellation, non -renewal, or material change of conditions in accordance with p: Iicy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under AS 21. 2.1 Workers' Compensation Insurance: The Contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and,- ,.,.here applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Ac ::': _--ments. The policy must waive. subrogation against the State_ 2.2 Commercial General Liability Insurance: covering all business premises and operations used by she Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 hined single limit per claim. 2.3 Commercial Automobile Liability insurance: covering all vehicles used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim. Page it 108 SECTION 00500 - CONTRACT CITY OF SEWARD, ALASKAi SEWARD NORTHEAST HARBOR LAUNCH DAMP RENOVATION [PROJECT NAME AND NUMBER] CONTRACT ("Contract"), between the City of Seward. Alaska, herein called the City, acting by and through its City Manager, and upon signing; this document shall serve as the notice to proceed, and Company Name HARRIS SAND & GRAVEL, INC:. 260 AIRPORT ROAD - PO BOX 6 - VALDEZ, AK 99686 Company Address (Street or PO Box, City, State, Zip) a/an ❑ Individual ❑Partnership ❑Joint Venture ❑Sole Proprietorship fXICorporation incorporated the laws of the State of ALASKA , its successors and assigns, herein called the Contractor, is :--'. ective the date of the signature of the City Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above -referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the City. In no event shall the City be liable fir any materials ftirnished or used, or for any work or labor done, unless the materials, work, or labor required by the Contract or on written order furnished by the City. Any such work or materials whici ?one or furnished by the Contractor without written order first being given shall be at the Cry u's c- . n risk, cost, and expense and the Contractor hereby covenants and agrees to make no ci,, or compensation for work or materials done or furnished without such written order. Notwithstanding the foregoing, payment under this Contract shall not exceed Four Million Four Hundred Thirty Nine Thousand Seven Hundred Thirty six dollars (gi 4,439,735 for all base items, additional work, and ch,— s,� orders. The C > ;- ;--tor further covenants and agrees that all materials shall be furnished and delivered and all work G:::' Dor shall be done and performed, in every respect, to the satisfaction of the City, on or before: 1. Substantial Completion — Launch Ramp. Floats & Trestle Reconstruction: May 26ti', 2022 2. Substantial Completion - Uplands Parking Lot improvements: June 15"'. 2022 3. Final Completion: June 22nd. 2022 It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the City, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the City shall have the right to deduct frorn any money due or which may become due the Contractor, or if no money shall be due, the City shall have the right to recover Five Hundred dollars $( 500) per day for each calendar day elapsing between the time stipulated for the substantial completion date and the actual date of substantial completion and _One Thousand dollars ($1.000 per day for each calendar day elapsing between the time stipulated for the final completion date and the actual date of Final completion in accordance with the SEWARD NORTHEAST HARBOR CONTRACT LAUNCH RAMP RENOVATION Page 00500-1 SECTION 00500 - CONTRACT Terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the suet of S 4,439,736 Payment Bond, and $ 4,439,736 Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the City subject to the inspection at all times and approval by any regulate,_ = a, r of the Local, State, or Federal Government of the United States of America, and in accordar_ce with . RL laws of the State of Alaska and the City of Seward. Unless otherwise provided in the Contract Documents; this Contract shall he governed by the laws of the State of Alaska. Following exhaustion of the dispute resolution process set forth in Article 15 of the General Conditions of the Contract, any remaining dispute arising firom or pertaining to this Contract shall be resolved by litigation in the Superior Court for the State of Alaska, Third Judicial District at Kenai. For purposes of this Contract, Contracting Officer means Norm Regis_ _ or any other person designated by the City Manager. �- The Contractor is an independent contractor and not an employee or agent of the City. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and 'include but are not limited to this Contract, the General Conditions of the Construction Contract, (located at Sections 00700-00930 of the City's September 2021 Request for Bids), and Supplementary Conditions, the Technical Specifications (located at Section 01010-09900 of the City's September 2021 Request for Bids), and the following listed documents. l) --- --- — (2) IN WITNESS VaMREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR HARMS SAND & GFtAVEI,, INC. Comp: Name -7112 Sisgi ie of Authorized Company Representative 1311.E HARRIS - PRESIDENT Typed Name and Title 12 i 12021 Date SEWARD NORTHEAST HARBOR CONTRACT LAUNCH RA- MP RENOVATION Rage 00 00_ SECTION 00500 - CONTRACT CITY OF SEWARD LAf � ! U Sig e of City Manager lMMarya r Typed Name agomada, (ATTEST) s��� m` •� ea `.F r; a ar ce rid i6�T, E f f { qa 6 SEWARD NORTHEAST HARBOR CON'IPUCT i A.0 CH RAMP RENOVATION Page 00500-3 Sponsored bry:.Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2020-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE STATE OF ALASKA DEPARTMENT OF FISH & GAME (ADF&G), DIVISION OF ADMINISTRATIVE SERVICES, FOR THE FEDERAL AID IN SPORT FISH RESTORATION ACT, RECREATIONAL BOATING ACCESS (BA) PROGRAM, FOR THE PURPOSE OF DESIGNING AND PERMITTING A REPLACEMENT OF THE NORTHEAST HARBOR LAUNCH RAMP WHEREAS, in 2019, the State of Alaska Department of Fish & Gaane (A_DF&G) evaluated the North East Launch ramp and determined it needed to be replaced, and WHEREAS, the City has pursued funding with ADF&G to replace the North East Launch Ramp; and WHEREAS, the approval (if Resolution 2019-094 committed to provide funding for the City's 25% match to replace the North East Harbor Launch Ramp, under Phase 11 of the -- construction portion of the project; and WHEREAS, ADF&G has sent the City a Cooperative Agreement (2020-122) to start Phase I of the project, including design and permitting; and WHEREAS, ADF&G and the Federal Aid in Sport Fishing Restoration Act, Recreational Boating Access (BA) Program, will hilly fund Phase i with the estimated cost of $400,000, and WHEREAS, the City of Seward will continue to comply with the ADF&G Agreement for the complete renovation of the North East Harbor Launch Ramp. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section I. The City Manager is hereby authorized to enter into Cooperative Agreement 2020-122 with the State of Alaska Department of Fish & Game and the Federal Aid in Sport Fishing Restoration Act, Recreational Boating Access Program, for Phase l of the City of Scward's North East Harbor launch ramp renovation project, in substantial form as attached hereto. tK. . Section 2. This resolution shall take effect immediately upon adoption. 1� INV, CITY OF SEWARD, ALASKA RESOLUTION 2020-042 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26'h day of May, 2020, TIDE �I Y OF SEWARD, ALASKA A A ty TeriV, AYES: Oscriga,Seese, Baclaan. Crites, McClure, Terry NOES: None ABSENT: Butts ABSTAIN: None ATTEST: Brenda J. - Banw, MqC' City Clerk (City Sea]) OF 4�,,�;p� SEAL 10 op &LN I JIM M91 l'i Sponsored by:.Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-137 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ESTER INTO A CONSTRUCTION CONTRACT WITH HARRIS SAND & GRAVEL INC. FOR THE REPLACEMENT OF THE NORTH EAST HARBOR LAUNCH RAMP IN AMOUNT NOT TO EXCEED $4,439,736 WHEREAS, the State of Alaska Department of Fish and Game ("ADF&G") conducted an evaluation of the North East Harbor Launch Ramp in 2019 and recommended that the launch ramp be replaced; and WHEREAS, in the first phase of the project which involves planning, design and permitting of the North East Harbor Launch Ramp was 100% fully funded by ADF&G; and WHEREAS, the City Council approved Resolution 2020-042 a Cooperative Agreement (2020-122) between the City and ADF&G for Phase II construction with a commitment from the City to appropriate the remaining; funds; and WHEREAS, the City of Seward will continue to comply with the ADF&G agreement for LAI, the complete renovation of the North East Harbor Launch Ramp; and WHEREAS, the City developed a scope of work with the assistant of PND engineering and advertised a competitive bits package according to SCC 6,10.210 and SCC 6.10.215; and WHEREAS, only one bid was received by the required deadline of 1:00 pits October 29, 2021; and WHEREAS, the City and PND engineering reviewed the bid and concluded Harris Sand and Gravel Inc. was the lowest, most qualified, and responsive bidder with a bid amount of $4,626,636.00; and WHEREAS, the bid amount came in higher than expected; and WHEREAS, negotiating with Harris Sand & Gravel they reduced the total bid amount by $186,900.00 with the new bid total of $4,439,736.00; and WHEREAS, the: not -to -exceed construction cost will be $4,439,736,00. NOW, THEREFORE, BE IT RESOLVED BY THE CITE' COUNCIL OF THE CITY OF SEWARD, ALASKA that: LiSection 1. The City Council hereby authorizes the City Manager to enter into a construction 114 CITY OF SEWARD, ALASKA RESOLUTION 2021-137 contract with Harris Sand & Gravel Inc. in the not -to -exceed aniowoi,`, in substantially the form attached hereto, for the North East Harbor Renovation project. Section 2. This resolution shall take erect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6" day of December, 2021. AYES: Calhoon, Casagranda, DeMoss, Osi NOES: None ABSENT: None ABSTAIN: None ATTEST: Brenda J. B�al' u, C city (Ci P,4 t�6 OF 06#t1g*S*'1 IM Amendment One Cooperative Agreement Number 20-122 Title: Seward North Harbor Launch Ramp Renovation Between; Alaska Department of Fish and Game Division of Sport Fish And City of Seward The purpose of this agreement is to revise the original agreement dated June 2020 to add funding for Phase II (construction) in order to complete the Seward North Harbor Launch Ramp Renovation project. Except for the following changes, all provisions of the original agreement remain unchanged and in full effect. 1V. "COVENANTS OF THE ALASKA DEPARTMENT OF FISH AND GAME" 1. is amended as follows: 1. To reimburse the CITY for accomplishing the purpose of this agreement by completing Phase 11 (construction) of this project (paragraph VI.2. of the original agreement). Funding in an amount not to exceed $2,399,553.25 will be reimbursable to the CITY for Phase 11 activities. The source of funding shall be 100% from the Federal Aid in Sport Fish Restoration Act (Dingell — Johnson/Wallop Breaux). Availability of these funds shall be subject to approval of the project by the Federal Aid Office of the U.S. Fish and Wildlife Service (USF&WS). V. "COVENANTS OF THE CITE' OF SEWARD" I. is amended as follows: The CITY will be required to provide non-federal source matching funds and/or in -kind contributions in an amount not less than one-third of the amount provided by ADF&G. (This is a match ratio of 75% Federal Aid Funds to 26% CITY funds). Funds shall be from a non-federal source and shall be claimed by ADF&G as match for the federal funds provided by ADF&G. The CITY shall be required to provide not less than the sum of $966,517.75 in funding to match the $2,899,553.25 stated in paragraph IVA above. The CITY shall provide all additional funding needed to complete the improvements covered by this agreement beyond the total reimbursement stated in IVA , The total estimated cost of project construction is $4,549,021.00. To dedicate to this project, CITY owned uplands and/or tidelands under and immediately adjacent to the launch facility. The parcel shall be used exclusively for boat launch ramps, boarding floats, vehicleltrailer parking and other improvements incidental to the functionality of this project. The parcel is show on Attachment A. The CITY warrants that it has the right, power, and authority to construct the improvements on the access site and that there are no restrictions, covenants, easements, rights -of -way, or uses which would prevent the CITY from constructing the improvements on the access site. VI. "GENERAL PROVISIONS" 3. is amended as follows: 3. The CITY will be reimbursed only for the cost of work completed which is directly related and allocable to the project and which ADF&G has approved. The CITY will not be reimbursed for administrative work or overhead it incurred while completing the project. Reimbursement will be made within 30 days of receipt and approval, by ADF&G, of a request for reimbursement from the CITY. All requests for reimbursement shall be adequately documented. Documentation may include copies of materials invoices, payroll ledgers, equipment logs, contract payments, etc. In the event of a late payment, ADF&G will not pay late fees. Requests for reimbursement shall be mailed no more frequently than once a month to Jacob Cunha at: Alaska Department of Fish & Game Division of Sport Fish 525 W. 6711 Ave. 116 Anchorage, AK 99518-1599, The CITY shall maintain a separate set of accounting records for this project and shall retain these records for a period of three years from the termination of the agreement. These records shall be made available to the state for audit purposes. With the exception of the final payment, requests for reimbursement shall be in amounts not less than $25,000. If the CITY chooses to make monthly billings, such billings will be held by ADF&G until the total amount reaches at least $25,000. VII. "FINANCIAL CONSIDERATIONS" is amended as follows: ADF&G will reimburse the CITY for accomplishing the purpose of this agreement in the amount of $2,899,553.25 total. The CITY will provide non-federal source matching funds in an amount not less than $966,517.75. The CITY will be reimbursed during Phase 11 (construction), only for the cost of work completed which is directly related and allocable to the project and which ADF&G has approved. All requests for reimbursement shall be adequately documented. Documentation may include copies of materials invoices, payroll ledgers, equipment logs, contract payments, etc. In the event of a late payment, ADF&G will not pay late fees. The CITY shall maintain a separate set of accounting records for this project and shall retain these records for a period of three years from the termination of the agreement These records shall be made available to the state for audit purposes. To document the required match to be provided by the CITY as specified in paragraph V.1. ail requests for reimbursement will be paid at the rate of 75% of the requested reimbursement until the amount specified in paragraph IV.1, is reached. All other terms and conditions of the original contract remain the same. Signatories: CITY of Seward Alaska Department of Fish and Game DocuSigned by: 8R96645D&6D6N3D... - - J tte Bower, City Manager City of Dave Rutz, Director Seward Division of Sport Fish lII Date 11/29/2021 Date EDocu,.Signed byD�1.54.QF Melissa Hill, Deputy Director Division of Administrative Services 11/29/2021 Date MIN DocuSign Certificate Of Completion Envelope Id: AFBOD38FB926478C870EOF8E39D4F5D5 Subject: Please DocuSign: Coop Agreement Amendment #20-122 signed by city - Copy.pdf Source Envelope: Document Pages: 2 Signatures: 2 Certificate Pages: 4 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Disabled Time Zone: (UTC-09:00) Alaska Record Tracking Status: Original 11/29/2021 1:09:03 PM Security Appliance Status: Connected Storage Appliance Status: Connected Signer Events Brian Frenette brian.frenette@alaska.gov Assistant Director -Sport Fish State of Alaska Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 1/4/2021 2:47:32 PM ID:a7d1c151-7e6c-4ddf-b71d-8995774872cb Company Name: State of Alaska Melissa Hill Melissa. Hill@alaska.gov Deputy Director, Administrative Services Alaska Department of Fish & Game Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 8/17/2021 8:41:14 AM ID:bd75e8cf-cde7-4ca1-85b6-596bba161ec1 Company Name: State of Alaska In Person Signer Events Editor Delivery Events Agent Delivery Events Intermediary Delivery Events Certified Delivery Events Carbon Copy Events Witness Events Notary Events Holder: Jed Smith jed.smith@alaska.gov Pool: StateLocal Pool: State of Alaska Signature 6ocu 5ignetl hy: -�' BA9CCdyU@pppA9U. Signature Adoption: Uploaded Signature Image Using IPAddress: 10.7.161.13 oocuspnetl oy: D2F89C89D9iWF Signature Adoption: Uploaded Signature Image Using IF Address: 10.7.161.53 Signature Status Status Status Status Status Signature Signature Status: Completed Envelope Originator: Jed Smith PO Box 110206 Juneau, AK 99811 jed.smith@alaska.gov IF Address: 136.226.55.32 Location: DocuSign Location: DocuSign Timestamp Sent: 11/29/2021 1:12:57 PM Viewed: 11/29/2021 1:17:39 PM Signed: 11/29/2021 1:29:41 PM Sent: 11/29/2021 1:29:43 PM Viewed: 11/29/2021 1:30:48 PM Signed: 11/29/2021 1:31:01 PM Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp ifiR Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Certified Delivered Security Checked Signing Complete Security Checked Completed Security Checked Payment Events Status Electronic Record and Signature Disclosure 11/29/2021 1:12:57 PM 11/29/2021 1:30:48 PM 11/29/2021 1:31:01 PM 11/29/2021 1:31:01 PM Timestamps "K Electronic Record and Signature Disclosure created on: 3/31/2020 10:41:05 PM Parties agreed to: Brian Frenette, Melissa Hill ELECTRONIC RECORD AND SIGNATURE DISCLOSURE Please read this Electronic Records and Signature Disclosure (ERSD). It concerns your rights regarding electronically undertaking, and the conditions under which you and the State of Alaska agree to electronically undertake, the transaction to which it relates (the "TRANSACTION"). Consent to Electronically Undertake the TRANSACTION You can electronically undertake the TRANSACTION only if you confirm that you meet the following requirements by selecting the box next to "I agree to use electronic records and signature" (the "AGREE BOX"): 1. you can fully access and have read this ERSD; 2. you can fully access all of the information in the other TRANSACTION records; 3. you can retain all of the TRANSACTION records in a form that you will be able to fully access for later reference; 4. you consent to undertake the TRANSACTION electronically; and you are authorized to undertake the TRANSACTION. (Please note that falsely undertaking the TRANSACTION may subject you to civil liabilities and penalties and/or to criminal penalties.) If you cannot or are not willing to confirm each of these five things, do not select the AGREE BOX. Withdrawing Consent If you select the AGREE BOX, you can withdraw your consent to electronically undertake the TRANSACTION at any time before you complete the TRANSACTION: simply do not finalize it. The only consequence of withdrawing your consent is that you will not finalize the TRANSACTION. If you select the AGREE BOX, your consent will apply only to this TRANSACTION. You must separately consent to electronically undertake any other transaction with the State of Alaska. Paper Option for Undertaking the TRANSACTION You may undertake the TRANSACTION with the State of Alaska using paper records. (State of Alaska employees who want to undertake the TRANSACTION in paper should contact the agency responsible for the TRANSACTION.) Print the paper records on the website of the State of Alaska agency responsible for the TRANSACTION, or request them from the agency. The State of Alaska homepage is at http://alaska.gov/. Copies of TRANSACTION Records After completing the TRANSACTION but before closing your web browser, you should download the TRANSACTION records. Or you can download the records within 30 days after IFlit] completing the TRANSACTION using the link in the DocuSign email sent to the email address you used to complete the TRANSACTION. The State of Alaska will not provide a paper copy of the TRANSACTION records as part of the TRANSACTION. Under the Alaska Public Records Act (APRA), AS 40.25.100—.295, you can request a copy from the agency responsible for the TRANSACTION, but if too much time has passed, the agency may no longer have the records when you make your request. If required under the APRA, the agency will charge a fee. Required Hardware and Software For the minimum system requirements to electronically undertake the TRANSACTION, including accessing and thereby retaining the TRANSACTION records, visit https://support.docusign.com/guides/signer-guide-signing-system-requirements. These requirements may change. In addition, you need access to an email account. How to Contact the State of Alaska To ask a question on this ERSD or the DocuSign document generated after you complete the TRANSACTION or on using DocuSign to electronically undertake the TRANSACTION, contact the Alaska Department of Administration at either of the following addresses: State of Alaska Department of Administration 550 West 7th Avenue Suite 1970 Anchorage, AK 99501 Reference: DocuSign doa. commissioner@alaska.gov Subject: DocuSign To ask any other question on the TRANSACTION records or to update the information for contacting you electronically, contact the State of Alaska agency responsible for the TRANSACTION using the contact information in the TRANSACTION records or, if those records contain no contact information, using the contact information on the agency's website. Again, the State of Alaska homepage is at http://alaska.gov/. IPA I Audit Lead Sheet by Fund (with CY Closing Entries) April 30, 2022 13000 Assets Last Year This Year This Year Balance Budget Balance 1099 Due To/From Other Funds 1,732,531.59 (22,672.00) 1,042,710.73 1601Infrastructure 526,690.10 0.00 526,690.10 1604 Equipment 330,937.08 0.00 330,937.08 1804 Accum Depn - Equipment (234,166.23) 0.00 (234,166.23) 1805 Accum Depn - Infrastructure (516,828.32) 0.00 (516,828.32) Total Assets 1,839,164.22 (22,672.00) 1,149,343.36 Liabilities 2000 Accounts Payable 7,786.33 0.00 0.00 2709 Contributions -in -Aid 425,893.10 0.00 425,893.10 Total Liabilities 433,679.43 0.00 425,893.10 Fund Balance/Net Assets 3001 CIA Accum. Amortization (425,893.10) 0.00 (425,893.10) 3002 CIA - Local Sources 46,303.40 0.00 46,303.40 3400 Unassigned Fund Balance 1,492,840.39 (695,906.00) 1,492,840.39 3710 Transfers -Out (34,704.64) (573,065.00) (607,769.64) Total Fund Balance/Net Assets 1,078,546.05 (1,268,971.00) 505,481.05 Revenues 5200 S. Harbor Lot 152,841.14 126,500.00 0.00 5201 N. Harbor Lot 183,439.25 99,600.00 46.73 5202 N.E. Ramp Lot 30,481.31 41,300.00 0.00 5204 S. Harbor Uplands Lot 21,738.32 19,200.00 0.00 5205 Slip Holder Parking Passes 21,210.76 26,025.00 0.00 5206 Employee Passes 1,728.99 4,450.00 0.00 5208 S.W. Harbor Lot 1,280.37 0.00 0.00 5209 Company Vehicle Pass 327.10 0.00 0.00 5210 Vehicle w/ Trailer 8,785.05 14,625.00 0.00 5211 Visitor Parking Permits 6,915.89 2,650.00 0.00 5212 Fines - Parking Tickets 2,317.76 3,000.00 0.00 5899 Miscellaneous Revenue (260.00) 0.00 0.00 5901 EF Investment Interest 3,002.09 4,000.00 0.00 Total Revenues 433,808.03 341,350.00 46.73 Expenditures/Expenses Personnel Costs: 6000 Salaries 3,070.64 32,675.00 0.00 6001Overtime 43.20 2,000.00 0.00 6100 Medicare 56.26 1,360.00 0.00 6101 Unemployment Insurance (152.84) 0.00 0.00 6102 Workers' Compensation 43.50 3,195.00 0.00 6200 Leave Time (227.61) 0.00 0.00 6201 Retirement Benefits 659.33 4,100.00 0.00 6202 Health Insurance 2,392.63 3,100.00 0.00 Total Personnel Costs: 5,885.11 46,430.00 0.00 Non -Personnel Costs: 7001 Communications 994.12 2,000.00 266.45 7002 Postage and Freight 359.00 600.00 0.00 7003 Bank and Credit Card Fees 17,347.63 12,975.00 3.30 7004Insurance 1,719.45 4,300.00 643.37 7006 Legal 785.71 2,000.00 0.00 This balance does't reflect int 885,070.75 (108,969.53) P&L 776,101.22 Unassigned (108,969.53) 01401, 7009 Contracted Services 7,603.00 4,500.00 0.00 7015 Utilities 850.64 2,000.00 283.88 7210 Vehicle Supplies 0.00 1,950.00 0.00 7211 Gas & Lube 0.00 1,275.00 0.00 7212 Uniform Allowance 0.00 675.00 0.00 7213 Safety Equipment 0.00 350.00 0.00 7214 Janitorial Supplies 0.00 100.00 0.00 7215 Operating Supplies 5,444.47 126,009.00 101,731.80 7216 Maintenance & Repair 4,902.50 7,275.00 0.00 7217 Small Tools & Equipment 37.13 2,150.00 0.00 7300 Advertising 0.00 300.00 0.00 7301 Subscriptions & Dues 86.60 2,175.00 0.00 7307 GF Administrative Fee 11,674.92 12,025.00 0.00 7330 P.I.L.T. 34,704.64 28,810.00 0.00 7331 Reclass PI LT to Transfer -Out (34,704.64) (28,810.00) 0.00 7900 Depreciation Expense 25,240.35 25,575.00 0.00 8001 Unrealized Loss on Investments 11,194.94 0.00 6,087.46 8104 Motor Pool Rent 12,743.72 13,000.00 0.00 Total Non -Personnel Costs: 100,984.18 221,234.00 109,016.26 Total Expenditures/Expenses 106,869.29 267,664.00 109,016.26 123 Resolution 2021-073 Documents: • Agenda Statement • Resolution 2021-073 • Attachments: o NorthStar Utilities Proposal 124 City Council Agenda Statement Meeting Date: 05/23/2022 To: City Council Through: Janette Bower, City Manager From: Dustin Phillips, IT Director Agenda Item: Resolution 2022-073: Authorizing the City Manager to Enter into A Contract with NorthStar Utilities Solutions for Technical Services For The Upgrade And Migration Of The NorthStar CIS Software At A Cost Of $66,654.00 And Appropriating Funds Background and justification: The City of Seward's utility team utilizes NorthStar Utilities Solutions CIS, eCare and eDocs software packages to manage utility billing forthe electric and water departments. These software packages require an upgrade to the latest version to ensure the team has access to the latest features. This process will also include upgrading the underlying SQL database software to the latest version supported by both NorthStar and Microsoft as well as migration of the software to the City's virtualized hardware platform. NorthStar support will provide a dedicated team for the duration of the project. This team will work with the City's IT and Finance departments to install the new software and migrate the current production data to the new systems. Once the data is migrated there will be a period of testing where City staff will work with NorthStar support to thoroughly validate the installations and troubleshoot any issues that arise. Once the system is live, NorthStar will continue to provide a dedicated support team for 10 days to ensure the system is operating as expected and to troubleshoot any issues that arise. After the 10-day period NorthStar will continue to provide support through standard support channels as part of the yearly support contract. Keeping these systems up to date is key to maintaining a secure and efficient system. This also helps to ensure compatibility with other systems, as well and ensuring staff have access to the latest features and functionality of the NorthStar Utilities software. City IT will continue to work with NorthStar support to ensure that these systems remain patched and updated. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 66,654.00 This legislation (✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ 66,654.00 Creates a savings in the amount of: $ Has no fiscal impact `PR Funds are (✓): Budgeted Line item(s): 15000-3000-7009 x Not budgeted Not applicable Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): x General SMIC Electric Wastewater Boat Harbor Parking F1 Wat F1 Healthcare Motor Pool Other Unassigned Fund Balance*: $ 5,315,204.94 *unaudited numbers Fund 1500 period end 4.30.22 Available Unrestricted Cash Balance*: $ 9,034,071.07 Finance Signature: # A,r Attorney Review,/ Administration Recommendation RxYes x Adopt Resolution Not applicable Other: `Nz: Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-073 A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing The City Manager To Enter Into A Contract With NorthStar Utilities Solutions (Harris Computers) For Technical Services For The Upgrade And Migration Of The NorthStar CIS Software At A Cost Of $66,654 And Appropriating Funds WHEREAS, the City of Seward utilizes NorthStar Utilities CIS, eCare and eDocs software to manage the utility billing process; and WHEREAS, this software package requires an upgrade to the latest release of the software to ensure the utility team has access to the latest features of the software; and WHEREAS, during this upgrade process the underlying SQL database software will be upgraded to the latest version supported by Microsoft and NorthStar; and WHEREAS, NorthStar support will with work with the IT Department to migrate the software from the current servers to the City's virtualized hardware platform; and WHEREAS, NorthStar support will work with City IT and Utility staff to migrate the data to the new environment, validate the data and the software install prior to going live, and copy data to the new test environment; and WHEREAS, NorthStar will continue to provide dedicated migration support for 10 days post launch, in addition to the standard year-round support that is provided; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The city manager is hereby authorized to enter into a contract with NorthStar Utilities Solutions for technical services, in substantially the form as attached hereto. Section 2. Funds in the amount of $66,654 is hereby appropriated from the Electric Enterprise Fund unassigned Fund Balance 15000-3000-3400 to the Contracted services Expense Account 15000-3000-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23ra day of May, 2022. 127 CITY OF SEWARD, ALASKA RESOLUTION 2022-073 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 128 NORTHISTAW UTILITIES SOLUTIONS Date: April 14, 2022 Customer: City of Seward Attention: Dustin Phillips www.northstarutilities.com Support Call: N/A Department: NS-PS Fixed Price: $66,654 Services Description: City of Seward ("Seward") will be upgrading their SQL Server operating system and will require technical assistance to migrate the NorthStar CIS, eCare and eDOCs. Seward will be updating the NorthStar CIS to the latest general release as part of the migration activity. Scope of Work: • Backup the NorthStar database from the existing production server. • Restore backup and configure database access to new NorthStar server. • Install NorthStar, eCare and eDOCs applications on new server. • Update application and database to latest NorthStar 6.6.NorthStar maintenance release. • Install NorthStar Nays and configure access to NorthStar eCARe TEST instance. • Perform installation sanity testing prior to turning the system over to Seward for validation. • Provide dedicated support during migration testing. • Perform Go LIVE Cut -Over. o Restore backup from production. o Provide Go LIVE sanity testing support • Create NorthStar TEST instance on new server. • Provide post -LIVE support for ten (10) business days. Assumptions: • NorthStar will be updating the NorthStar CIS to the latest release as part of the migration project. • The new server has been configured in a manner that meets NorthStar standards. See Appendix A: Hardware Recommendations below. • The environment that has been installed, configured, and validated during the implementation will become the production environment at Go LIVE. In the event this production environment is required to be migrated to another server after the initial installation and prior to Go LIVE a Change Order may be applicable. Support Call N/A 129 NORTHISTAR- UTILITIES SOLUTIONS www.northstarutilities.com • Once the initial installation of NorthStar has been completed and connectivity has been confirmed, NorthStar strongly recommends that the environment remains static for the duration of the project. Troubleshooting performance or NorthStar functionality issues, resulting from environment changes, such as operating system updates and network modifications, is considered outside the scope of the migration project. Seward will be issued a project change order for time incurred reviewing such issues. If at any point, it is confirmed that the issue is caused by NorthStar, all service charges will be waived. • There will be two data cuts performed as part of the server migration; the intial data cut performed during installation on the new server and the final cut for Go LIVE. Additional cuts can be provided on a time and materials basis. The final cut of data will be performed over a weekend. • NorthStar will create a web page announcing that the web portal is unavailable during the final Go LIVE cut -over and will disable the page once the migration activity is complete. • Port 1433 has been enabled for communication to the database server. • Seward will be applying the SSL certificate to the IIS environment on the new server. • All project activities to be performed remotely, unless otherwise requested. • Seward will provide the appropriate remote access to its network, facilities, and systems as may be required to perform activities from one of NorthStar's locations. NorthStar shall abide by all rules and directions of Seward when accessing Seward's network, facilities or systems. • Upon deployment of the NorthStar instance into new environment, Seward will have twenty (20) business days for acceptance testing, during which time, issues reported within the 20 days will be resolved at no charge provided they are part of the original scope of work. At that time the Go LIVE will be scheduled on agreement from Seward. • If a project delay is encountered due to external factors outside of NorthStar's control, and User Acceptance Testing needs to extend beyond the four week window for UAT remediation testing NorthStar and Seward will analyze the results of this external factor on the project timeline to determine if there is a need for a change request to reflect a substantial change to the project plan, budget, or timeline. • Seward resources will be available as required for User Acceptance testing. It is expected that the individuals identified will have experience in the day-to-day operations and will work closely with the NorthStar Consultant to resolve issues as required. The main purpose for this Support Call N/A 130 NORTHISTAR- UTILITIES SOLUTIONS www.northstarutilities.com interaction is to provide a quick and consistent response to procedural issues so that the NorthStar Consultant is not required to contact a large number of Users. Seward Responsibilities: • Ensuring that underlying infrastructure for NorthStar is acquired and installed by the required time per agreed upon project plan (Note: Minimum specifications for servers and workstations should be discussed and agreed upon at commencement of project.) • Installing server(s) with appropriate network connectivity. • Installing operating system and partition disk space. • Installing database software. • Configure back up and maintenance routines for new database. • Install Microsoft IIS. • Creating users at the operating system level. • Configuring peripheral devices (printers, scanners, cash drawers, etc.). • Installing VPN connection. • Testing hardware components and environment. • Conducting migration testing. Approach: The total project duration of this migration activity will take approximately 4 months. Upon contract award, NorthStar strives to coordinate and commence all work at the earliest period. Please speak to your Account Manager to obtain the current anticipated project start date. Should additional time be required to complete this project at any time, you will be notified and asked for your approval in advance of NorthStar completing the incremental work. You will be contacted by the NorthStar Consultant assigned to your project once the NorthStar instance is ready for testing on the new environment. Acceptance Terms: Support Call N/A 131 NORTHISTAW UTILITIES SOLUTIONS www.northstarutilities.com The work contained within this document is deemed completed and accepted if one of these criteria is met: o 10 business days after Go LIVE cut -over activity o 30 days has elapsed from deployment of NorthStar into the new environment Note: Any items requiring support following acceptance of this work should be logged through the Support Desk. Price: This is a fixed price quote based on the scope described above. An additional amount equal of 5% of the total fees billed have been included in the fee charged to cover technology, communication and administrative costs. If there are material changes to the scope or our understanding of the scope, the price is subject to change. Any additional scope will be charged at the NorthStar standard rate of $230/hour. Price excludes any applicable taxes. Quote is valid for 60 days from date of delivery. After 60 days the quote will be considered expired and would need to be reassessed and re -quoted if still required. Payment Terms: This quotation will require a 50% deposit on signing, before any work will begin. Remaining payment is due on completion of the specified milestones outlined below: • 25% upon completion of data migration for the testing phase • 25% on Go Live Invoices are payable upon receipt. Termination: Unless NorthStar and/or Seward exercises its right to terminate this quote due to material breach or default, NorthStar must provide, and Seward must purchase, services from NorthStar for the items defined within this quote. If Seward and/or NorthStar exercises its right to terminate this quote due to material breach or default, or Seward and/or NorthStar terminates this quote without cause, Support Call N/A 132 NORTHISTAR- UTILITIES SOLUTIONS www.northstarutilities.com Seward's obligation includes the following: 1. Provide notice of 10 calendar days for termination without cause; Return the Software to NorthStar and certify, under the hand of a duly authorized officer of the Organization, that all copies of the software or any part thereof, in any form, within the possession or control of the Organization have been returned to NorthStar (if applicable). Complete payment for services performed and expenses incurred prior to termination including: a. Any amounts previously invoiced but unpaid; b. Fees for services performed through the termination date which has not been invoiced; and c. Any approved travel and living costs. NorthStar's obligation includes the following: 1. Provide notice of 10 calendar days for termination without cause. Under no circumstances shall NorthStar be liable for any special, indirect, consequential, punitive or incidental damages of any kind and shall not be liable for loss of profits, works stoppage, system failure or malfunction, loss of data or any other damages or losses in connection with this statement of work, even if NorthStar has been advised of the possibility of such damages. In any event, NorthStar shall not be liable to pay any amount, in the aggregate, that is greater than the fees received by NorthStar under this statement of work. Acceptance: A signature below will serve as authorization to proceed with this quotation. Please sign and return this document by email to Pav Sekhon at.PSekhon@harriscomputer.com. ❑ Approval to Proceed Please provide both an authorized signature for sign off on this quotation, and an Accounts Payable contact where we should be directing invoices. Print Name Signature Seward Authorized Signature Name (Accounts Payable) Email Print Name NorthStar Authorized Signature ❑ Declined Date Phone Number Date 133 Support Call N/A NORTHISTAR- UTILITIES SOLUTIONS www.northstarutilities.com If you do not wish to proceed with this work, please check one of the boxes below by way of an explanation, and we will update our records accordingly. ❑ No longer required ❑ Work completed internally ❑ Work around created ❑ Insufficient funds at this time ❑ Cost is prohibitive ❑ Other Support Call N/A 134 NORTHISTAR- UTILITIES SOLUTIONS www.northstarutilities.com APPENDIX A - NORTHSTAR 6.X - HARDWARE RECOMMENDATIONS Optimal Hardware I Optimal Software NorthStar CIS 6.6 Application & Database Server NorthStar CIS 6.6 Application & Database Server • Quad Xeon Processor (required) • Windows 2019 64 Bit • 2 x Quad Xeon Processor (recommended) • Wildfly • 64 GB Memory • Java 8 • 1000 GB 15K (minimum) • SQL Server 2019 • 1000 GB 15K SSD or SSHD (recommended) • VMWare supported NorthStar CIS 6.6 Client Computer NorthStar CIS 6.6 Client Computer • Quad Core CPU (Intel Core2, AMD • Windows 10 Phenom... ) • JRE 8.0 • 40 GB hard drive (or higher) • Microsoft Office 2010 • 4 GB Memory (minimum) • 8 GB Memory (recommended) I • Minimal resolution: 1360 x 786 NorthStar CIS Production Extension Server NorthStar CIS Production Extension Server (Reports Anywhere, eDocs) • Windows 2019 Standard 64 Bit • Dual Xeon Processor • VMWare supported • 32 GB Memory • 2 X 72GB 15K SAS Drives Support Call N/A 135 City ofSeward, Alaska City Council Special Meeting Minutes May 12, 2022 Volume 42, Page CALL TO ORDER The May 12, 2022 special meeting of the Seward City Council was called to order at 12:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Liz DeMoss Mike Calhoon comprising a quorum of the Council; and Janette Bower, City Manager Brenda Ballou, City Clerk Excused — Wells Absent — None John Osenga Ristine Casagranda Randy We4s CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Sue Lang, outside the city, said that Waste Management had offered to furnish a dumpster at the North Launch Ramp free of charge for the Lowell Point residents to use. Mica Van Buskirk, inside the city, requested the city please include the Lowell Point community in the resolution being considered today. She said Millers Landing needed support to run the water taxi, and the residents needed the road restored as soon as possible. Kat Sorenson, inside the city, extended appreciation on behalf f the Chamber of Commerce to Millers Landing, Metco Alaska, and the city for responding to this emergency. She supported council including the proposed amendment that was provided as a laydown today, and said the Chamber of Commerce would provide support in any way they could. Scott Jellison, inside the city, was the manager at Resurrection Bay Seafoods and said, if it weren't for Millers Landing running the water taxi, the plant would have had to shut down this week. The fishery plant provided fish for many of the local restaurants in town. IKi11 City ofSeward, Alaska City Council Special Meeting Minutes May 12, 2022 Volume 42, Page Christy Jordan, outside the city, worked as a school counselor and had been spending a lot of time this week with students who had been directly impacted by this landslide; there were seven students from Lowell Point who had to take a water taxi to get to school. She was grateful to Millers Landing for providing the service, because without them, those students would have to miss all the year end activities that the school provided. Kelly Ann Cavaretta, inside the city, was the local representative for the Small Business development Center (SBDC), and requested the city take action with their legislators to get attention on this issue. She thanked Millers Landing for providing the water taxi service. Steven Lee, outside the city, was a gold dredger from Nome who had a landing craft in Seward at this moment, and offered to provide his boat at no cost for a while. Tom Miller, outside the city, was co-owner of Millers Landing and had been working 16 hour days since Sunday to provide water taxi rides to residents and tourist. He had provided approximately 1,000 rides so far, and only 39 people had pitched in on the cost. His season for fishing was about to start, and he couldn't continue using his boats for water taxi services much longer. He implored the city and borough to find other water taxi operators. Mica Van Buskirk, inside the city, was president of the Lowell Point Community Council and had been staying in touch with the city manager, the harbormaster, and the borough this week; she wanted to keep the communications open because the Lowell Point community needed help and support. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Casagranda) Approval of Agenda and Consent Agenda Terry removed Resolution 2022-068 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: There were no consent agenda items. NEW BUSINESS Resolutions Resolution 2022-068, Declaring A State Of Emergency In The City Of Seward Due To A Landslide On Lowell Point Road And Requesting Assistance. Motion (McClure/Osenga) Approve Resolution 2022-068 I N M City ofSeward, Alaska City Council Special Meeting Minutes May 12, 2022 Volume 42, Page Motion to Amend (Terry/Casagranda) Motion to Amend Passed Amend Resolution 2022-068 by adding a new Whereas that reads, "Whereas, the city finds that an emergency exists due to the landslide with the public due to road closures, financial injury to the local businesses, and the continued threat to persons and property from these conditions; and". Unanimous Bower appreciated council adopting the amendment because she had been discussing the concerns over the financial impact of the landslide with the borough, and thought this was an important distinction to make. She stated the city could not declare an emergency for the Lowell Point community because they were outside city limits, but the borough was planning to declare an emergency on behalf of Lowell Point. She said the city supported the residents of Lowell Point, but could not declare an emergency on their behalf. Bower said any funding the city received related to this emergency would have to be spent on cleaning up the road and restoring access. She said State Senator Peter Micciche had communicated that the governor was standing by and ready to approve the city's declaration. In response to Casagranda, Bower said the borough would be hosting a Lowell Point community meeting tomorrow evening to discuss their plans for declaring an emergency and helping the citizens of Lowell Point. Casagranda thought additional equipment may be needed, perhaps beyond what Metco Alaska could provide. In response, Bower said no additional equipment could be brought in at this time because it was not safe enough; she would engage the state for assistance when it was safe to bring in more equipment. In response to Terry, Bower said Advanced Blasting was coming to Seward and they would be scaling the mountainside to loosen boulders. If the boulders could not be loosened manually, the company would use small explosives to loosen them. Bower pointed out that there was a crack identified on the top left corner of the slide area, and there was concern that another portion of the mountainside would give way. She said the slide was very unstable and continuously shed debris, even while the crews were working on it. Terry wanted the city to support Lowell Point as much as possible. She encouraged businesses inside the city and at Lowell Point to keep track of all economic impacts they experienced related to the landslide. Motion to Amend (Terry/McClure) Amend Resolution 2022-068 in the new Whereas by adding the words, "Seward and Lowell Point" so that it reads, "... financial injury to the Seward and Lowell 138 City ofSeward, Alaska City Council Special Meeting Minutes May 12, 2022 Volume 42, Page Point local businesses..." Motion to Amend Passed Unanimous Main Motion Passed Unanimous CITIZEN COMMENTS Mica Van Buskirk, inside the city, said the city limits went almost all the way to the Stormchasers building. She offered to allow the city to use Stormchasers beach access for a city water taxi. She requested the city ramp up mitigation measures once the emergency was over. She requested guidance and open communication about how best to represent the residents of Lowell Point. Van Buskirk said there were 58 vehicles stuck at Lowell Point, including a state trooper vehicle. Nick Jordan, outside the city, said he lived in Lowell Point and he believed the road being blocked was the city's responsibility and, therefore, it was the city's responsibility to provide a water taxi to the residents while the road was blocked. The city was blocking the residents of Lowell Point and should be responsible for the financial impacts on the residents. Kelly Ann Cavaretta, inside the city, understood the city was addressing the road, and the borough would focus on funding relief for Lowell Point residents and businesses. She would be ready and available to assist local businesses. Kat Sorenson, inside the city, asked if the News section on the city website could be updated with the city's press releases. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Bower said she would get the website updated. Casagranda wished to pursue the city finding a water taxi resource. Calhoon thanked Millers Landing and everyone who was pitching in to help. The city would continue to do what it could to help everyone. Osenga thought the city was working with the borough and the state to find solutions. He thanked Millers Landing for helping so many people get back and forth to Lowell Point. DeMoss thanked Millers Landing. She supported the city trying to assist with transportation. She said a lot of work was being done behind the scenes. She thanked the Chamber of Commerce and Small Business Development Center representatives for offering assistance. 139 City ofSeward, Alaska City Council Special Meeting Minutes May 12, 2022 Volume 42, Page McClure said it was ab horrible situation, and she understood peoples' frustrations. She was grateful that no one was hurt, and asked everyone to hang in there. Terry thanked all the volunteers and Metco for their work. She encouraged the city, community, and borough to keep open communications. she suggested inviting the borough mayor to view the landslide in person. ADJOURNMENT The meeting was adjourned at 12:56 p.m. Brenda Ballou, MMC City Clerk (City Seal) Christy Terry Mayor 140 AGENDA STATEMENT Meeting Date: May 23, 2022 From: Kris Peck, Deputy City Clerk Agenda Item: Non -Objection to Liquor License #3021 Renewal BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal for the following business: Business: Alaska Seafood Grill Licensee: Seward Lodging III, LLC License Type: Restaurant/Eating Place License Number: 3021 The City of Seward Police Department, Fire Department, Utilities Department and Leases Department and the Kenai Peninsula Borough have no objections to liquor license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license transfer, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non -objection to the liquor license renewal for Alaska Seafood Grill, Liquor License #3021 Restaurant/Eating Place ME MEMORANDUM Date: March 25, 2022 RECEIVED To: Naneth Ambrosiani Finance/Leases Jeremy Rogers Finance/Public Utilities I Chief Alan Nickell Police Department OFFICE OF THE Chief Clinton Crites Fire Department CITY CLERK From: Kris Peck, Deputy City Clerk RE: Verifying Compliance for the renewal of Liquor License The following business has applied for a liquor license renewal. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Alaska Seafood Grill Licensee: Seward Lodging III, LLC Type of License: Restaurant/Eating Place License Number: 3021 Department Status Initials Finance/Leases Finance/Utilities %1_ �" li,�Yl �� t"=�c 3 �+•. Police Chief5 3r a Fire Chief � r /b3? Deadline for Protest: Tuesday, May 24, 2022 (60 days from receipt of notification) Last regular Council Meeting for Approval: May 23, 2022 RETURN TO CITY CLERK no later than Tuesday, May 17, 2022 0'r) AN) `Ely: THE STATE Department of Commerce, Community, �fATLA 1A �j�� ,/�, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE ---- — — 550 West 7t" Avenue, Suite 1600 GOVERNOR MIKI: Anchorage, AK 99501 Main: 907.269.0350 March 25, 2022 Kenai Peninsula Borough/ City of Seward Via Email:ciackinsky@kpb.us; maldridge@kpb. us; ncarver@kpb.us;slopez@kpb.us; iblankenship@kpb.us; assemblyclerk@kpb.us;mienkins@kpb.us;JVanhoose@kpb.us;clerk@cityofseward.net; bballou@cityofseward.net Re: Notice of 2022/2023 Liquor License Renewal Application License Type: Restaurant/ Eating Place License 3021 Licensee: Seward Lodging III, LLC Doing Business As: Alaska Seafood Grill We have received a completed renewal application for the above listed license (see attached application documents) within your jurisdiction. This is the notice required under AS O4.11.480. A local governing body may protest the approval of an application(s) pursuant to AS O4.11.480 by furnishing the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of receipt of this notice, and by allowing the applicant a reasonable opportunity to defend the application before a meeting of the local governing body, as required by 3 AAC 304.145(d). If a protest is filed, the board will deny the application unless the board finds that the protest is arbitrary, capricious, and unreasonable. To protest the application referenced above, please submit your written protest within 60 days, and show proof of service upon the applicant and proof that the applicant has had a reasonable opportunity to defend the application before a meeting of the local governing body. Sincerely, d�- /V14- Glen Klinkhart, Director amco.localgovernmentonly@alaska.gov 143 STATE OFALAS f<,1 A1.COT 10LIC BL kF CONTROL BOARD LiC:ENSY NI'MBER FORM CONTROL xxxx LIQUOR LICENSE 3021 ISSUED 2022 - 202 f.ICC!%'.tiJ' <I:NI { I- � aIo}1r1g3/25/2022DEC] ,1111 1: 1, "M (S0j.l ABCBOARD TEMPORARY 1 THIS?.ExprRESNlr11v'i;EIT S 1:131k1 p)' ?ti.. ;': I ::'I .I: s,";TI'fl Ifl 1 {n. 1 Y 1'I-. tlJ- J.1('hNS[:_ RestauranUEatiW LICENSE FEE: $600.00 1130 :arr3f.1, Alaska Seafood Grill 1321 4th Avenue 11ai1 ,kl[1n a;;; SL)viild Lod.ing M. LLC 1120E HLiffrnlanpMH4'I;3 Anchorage, AK 99516 CITY i B(,)R()1:Crl[' �r;,vard [4enal F'tn -sljla Buruugh '.I hc.:-isr ,..: ,.:-t I, . I ,,I I,, I L, rlCLl •viIIV)LI rt'I I717h.;i 7r1 E IIr.: 1%1�Dh:dl4 I:,', ;W.' COWIL:l :: 41 11 rLatrirlE• •l WC 1W11,T) It AI-COHO1.1C, B VERAGF- (.'I7\7 1i.'7 tly:[) I IPI5 1 If""f^V ti?; VI,'�. I I" i`I�li-': S-I--ITF: OF rALA.SKA - ALCOHOLIC BEVERAGE C[ -41'ROL ROARD FORM CONTROL A, X, N 1,SSUED 3/25/2022 ABCBOARD LIQUOR LICENSE 2022 - 202 TEMPORARY TYPE OF LICEN'SF : Restaulrant/E athr LIIC>ENSE FET--.: $600.OQ D(BIA: Alaska Seafood Grilf 1321 4th Avenue 5,:,v,?irCd Locging lil, LLC ,112K) E Htjffmc-r� #24, PMB416 , ,Ild;)El;�f3d e. /1,K 99515 3021 lift"irC.11slI. I iI.AS04.',i?-0i1,1; FEBRIJAIU, '' I I' ..I' S:'''+.IE' This license can" be transferred WLLIl :ul I: , I:,i:•..,;1 :, of the Alcohal is Beverage Conitnl. Board 1 Special restrlclian - $ee TIMM side ISSUED BY ORDER OF THE ALCOHOLIC BEVERAGE CONTROL] BOARD COPY WkIT- OR Th 5 I ra. I %mN mLS'r m7 Fowm 7 IN A VISIFitt' PLACE ON TII I,'W!.3,11ISES 04,1K't1 I'sl-L 7!211 144 • This farm and any required supplemental forms must be completed, signed by the licensee, and postmarked no later than 12/31/2021 per AS O4.11.270, 3 AAC304.160 with all required fees paid in full, or a non-refundable $500.00 late fee applies. • Any complete application for renewal or any fees for renewal that have not been postmarked by 02/28/2022`will be expired per AS 04.11540,3 AAC304.160(e). • All fields of this application must be deemed complete by AMCO staff and must be accompanied by the required fees and all documents required, or the application will be returned without being processed, per AS 04.11.270, 3 AAC 304.105 • Receipt and/or processing of renewal payments byAMCO staff neither Indicates norguarantees in any waythat an application will be deemed complete, renewed, orthat it will be scheduled for the next ABC Board meeting. Licensee (owner): Seward Lodging III LLC I License #: 13021 License Type: Restaurant Eating Place Doing Business As: Alaska Seafood Grill Premises Address: 1321 4th Ave Seward AK 99664 Local' Governing Body: Kenai Peninsula Borough Community Council: If your mailing, address has changed, write the NEW address below: Mailing Address: City; State: ZIP: Section 1 .ml Licensee Contact lnfarmatioin Contact Licensee: The Individual listed below must be listed in Section or as an Official/Owner/Shareholder of your entity and must be listed on CBPL with the same name and title. This nerson will be the designated point of contact regarding this license, unless the Optional contact is completed. Contact, Licensee: Charles E Jackson Jr Contact Phone: 907250-2541 Contact Email: railwaycantina@yahoo.com 3ptional; If you wish for AMCO staff to communicate with anyone other than the Contact Licensee about your license, list them below: Name of Contact: Cindy Franklin Contact Phone: 907-830-0707 Contact Entail: Cindy tMcarisonlaw.com Nama of Contact: Contact Phone: i Contact Email: Name of Contact: Contact Phone: - T- Contact Email: [Form AB-1:7] (rev09/21/2021) Page 1 of 4 AMCO Received 12/21/21 145 dk ku �`, • - NaA4 a Alu holic Bever•ze-i-, Curtral Boorid FormAE --1 . ��� 2 23 L Acense Renewal Application --c-ik rk Z - EntKv or C;��romuln�t !Qwunership #Infor,nriatian Sgjc Prue i pto rs 5-hguIid s k 1 p this Section,U,;C'he 1ink!r0ry Corporations, EusiaCS4 and Profwss-ancf %icenifrip (CM) bebly to assist you in finding the EntrtyA h2t�s:�hUwLu�prrxr]�•r�:;�_e�askn vPUt'cUo�,r'rrpdn�searCh�eri3itdras Alaska C9PL l=rltity#' REAL) nrraRE PROCEEDING: Ann eVd or changes to Shareha''rj r� (11J±. or more), Mwiagers, Corporate Officers, Board of Clrrc-ors. ParerfTs,ContrcN:EInterestorOwn.prshipoftpebJJi�1V;Gicer,SGfr:uS(be.reportedtothe AK&ardwithin!Ri of the chahgeAnd m°..stb=af-,co, ppiedbo full setoFfingerprintsaauedcard stock, A13-CBa's,payment ©f$49.15for each-icwoFficer wl h a c re-3tsrrpedcor)y of the �-EfLcha.nSc lerItsCd-11..D45,50&55,ora Notice of Violation will beissuedto your c:.stabfi it ne, i nn+f t'CrUr alyrIi atlo� will be rerur�ed- 7t,ra rtlyre cr?priatt ire rhiti Is a Cnrpnm!Inn -nQet the iequirarnec,ts set forth in A504.11,0501(cj. DO NOT UST 0�9CFR5 OR. 717LELS THAT ARE NOT P;tEQUIREC FOR YOUR ENTIT, v TYPE. Corporaticnsofany type:r0uu'' rig rron-prLfit:nustlistC',:LYthatolowing : o All 5iiweI Cldvr5 *hc j!�m lfl','; -jr mcic stouic in the comor ai"un o Each Presidi ':lL, Vice-PreslLE!tl(, 5^cr2tat�f, and Marhagirig OWaorregardium of p�,—ccrai8e sr yn c i.iinileid Liability Carper:jtions, of any Lw,pe raLS7I si UNL'Y the6odl ;•1ini�; a All Meml-zr~rsvath a1r ownrrshi.;: inter. -sr of 109� irr-ore o All Managers (Df the LLC, or, L th,- ')BA) repar: lessDt aer xwrap2 at4ml Partnerships of any type, ir-tudin rg trmr"a!I Parrrtersh±ps must Il_- 0NL1' :h2 fcll,l'r:lrt; ❑ Each Pa.'h Leith an ino terest ' 10; ❑rmare r a 41I Genera Pnrtnnrsregate✓lessofPrrcentagQ owred Inip D,, Cant Note:Al: anbries helow rnust match our ressrts, or kvp it anpl!c'ltiun wil ale rerarred r e: , 04.11— DC. 3 Ai;t -1041.:J& Ycu A tL!S? If0full legal names, all rer(uiredtitles, phone nurn be,, )2rcen.af;eoV shares❑iv, ,d (i dcplic-ablepasj -i L.II rn,ilingaddress for :ch a=f .'.i�l of yuureiltity vjj ,osejDforrnaticn we requ°re if rcre sisaca 11: neE2at )d: aTlacn at',41Y ir hA I gorMrleied Cupids of this AddAi-nAWaTmatlannot ❑nthis pUeWiIIberefectL�, Namt of Officiate ZPA, LLC rftle(r.): Member Phone: 907-250i2541 1100 i+z'7'31Fng Address. 1120 Huffman 924 PMB415 Anchorage 5tdte. :", ,t Ska I ZIP: 0515 _ l ti flwl: a t,r ii r1. Phone: _ I rWtnPated; f1t1�illrt� �rddtTS�: NOrr'r of official: r 'V °4 Phone: %Owned; ME Address; db rr Sialte: LIT; I Fo r m P13-1:1(,LvC-a131 i ?021) Pap,e Z oN rkMCC Re^e.tirer� 12121121 IC1' tAl rACo`{� Alaska Alcoholic Beverage Control Board Form AB-17: 2022/2023 License Renewal Application Section 3 -- Sole Proprietor Ownership Information Corporations, LLC's and Partnerships of ALL kinds should skip this section. READ BEFORE PROCEEDING: Any new or changes tothe ownership of the businesslicense must be reported to the ABC Board within 10 days of the change and must be accompanied by a full set of fingerprints on FBI approved cardstock, AB-08a's, payment of $48.25 for each new owner or officer and a date stamped copy of the CBPL change per AS O4.11.045, or Notice of Violation will be issued to your establishment and your' application will be returned. Important Note: All entries below must match our records, or your application will be returned per AS O4.11.270,3 AAC 304.10. You must list full legal names, phone number, and mailing address for each owner or partner whose information we require. If morespace Is needed, attach additional copies of this page. Additional owners not listed on this page will be rejected. This individual is an- I jApplicant I I Affiliate Name: Contact Phone: Mailing Address: City: State: ZIP., Email: This individual Is an: I (Applicant I 'Affiliate Name: Contact Phone: Mailing Address• City: State: ZIP: Email: Check ONE BOxforEACH CALENDAR YEAR that best describes howthis liquor license was operated: 2020 2021 1. The license was regularly operated continuously throughout each year. (Year-round) 2. The license wasoniyoperatedduring aspariftcseasoneach year. (Seasonal) If your operatlon dates have changed,, hst them below: ❑ t0 3. The license was onlyoperated to meet the minimum requirement of 240 total hours each calendar year. A complete AB-30:Proof ofMinimum Operation Checklist and all documentattonmust be provided with this form. 4. The licensewas not operated at all orwas not operated for at least the minimum requirement of 240 total hours each year, during one or both calendaryears A complete Form AB 29: Waiver of Operation Application ❑ ❑ and corresponding,ees must be submitted with this apptication for each calendar year during which the license was not operated - If you have not met the minimum number of hours of.:operation in 2020andlor 2021, you are not required to'pay the fees, however a complete AB-29 is required with Section 2 marked '"OTHER"and COVID is listed as the. reason. Section 5'-- Violations aind Convictions Yes No Have ANY Notices of Violation been issued forthis license OR has ANY person or entity in this application been convicted of a violation of Title 04, 3AAC 304 or a local ordinance adopted under AS`04.21,010 in 2020 or 2021? ou:checked YE5, you MUST attach alist of aff Notices of Violation and/or ConvictionsperA5 04.11.270(d)C If you are unsure If you have received any Notices of violation, contact the office before submittina this#orm. [Form AB-171(rev09/21/2021) 1115lr5A AMCO Received 12121P2 Ufa Alaska Alcoholic Beverage Control Board Form AB-17:2022/2023 License Renewal Application Section 6 — Certifications As an applicant fora liquor license renewal, i declare under penalty of perjury that I have read and amfamiliar with AS 04 and 3 AAC 304, and that this application, Including all accompanying schedules and statements, are true, correct, and complete. • 1 agree to provide all information required by theAlcoholic Beverage Control Board or requested by AMCO staff In support of this application and understand that failure to do so by any deadline given to me by AMCO staff will result in this application being returned and potentially expired if I do not comply with statutory or regulatory requirements. • 1 certify that all current licensees (as defined in AS O4.11.260) and affiliates have been listed on this application, and that in accordance with AS O4.11.450, no one other than the licensee(s) has a direct or Indirect financial interest in the licensed business. • 1 certify that this entity is in good standing with Corporations, Business and Professional Licensing (CBPL) and that all entity officials and stakeholders are current and accurately listed, and i have provided AMCO with all required changes of Shareholders (10%or more), Managers, Corporate Officers/Board of Directors, Partners, Controlling interest orOwnership of the business license, and have provided all required documents for any new or changes in officers. • 1 certify that all licensees, agents, and employees who sell or serve alcoholic beverages or check identification of patrons have completed an alcohol server education course approved by the ABC Board and keep current, valid copies of their course completion cards on the licensed premises during all working hours, if applicable for this license type as set forth In AS O4.21.025 and 3 AAC 304.465. • I certify that l have not altered the functional floor plan or reduced or expanded the area of the licensed premises, and I have not changed the business namefrom what is currently approved and on file with the Alcoholic Beverage Control Board. I certify on behalf of myself 4r of the organized entity that I understand that providing a false statement on this form or any other form p v ed by A CO is grounds for rejection or dental of this application or revocation of any license issued. (% 0(1+k 9 tignature of lice ` e """ vy-Sig-, ature of Notary P bl c Charles E Jackson Jr N0TAPY4PUKIC I-ieam(Not"ary-publ°IC�I iYno for the state of: LU nAVQ Printed name of licensee STATE OF ALA'KA My Commission Expires October h, Nly commission expires: CJVkdDj a,) to ,:3QQ1 Subscribed and sworn to before methis_0day ofLorgecl= Restaurant/Eating Place applications :must include a completed AB-33: Restaurant Receipts Affidavit Recreational Site applications must include a completed Recreational Site Statement Tourism applications must include a completed Tourism Statement. Wholesale applications must include a completed AB-25: Supplier Certification. Common Carrier applications must include a current safety inspection certificate All renewal and supplemental forms are available online Any application that is not complete or does not include ALL required completed forms and fees will not 6e processed and will he returned per AS 04.11.270, 3 AAC 304.105. FOR OFFICE USE ONLY License'Fee; Is App}cation Fee; $ 300.00' Misc. pee:! $ Total Fees f)uez $ [Form AB-171 (rev09/21/2021) 148 AMCO Received 12/21a1Vof4 Division ofCorpomliens, Business and Professicnal Licensing h ttps; Uw%1w-cornincrcc.al aska.govlcbplmain/SearchlEnt i ties Details ENTITY DETAILS Name(s) Type Legal Nar,7c Nam e Seward Dodging IH, LLC Entity Type: Limite(I ✓,lability Company Entity #: 10023146 Status! Good Standing AK Formed Date: 812612014 DurationlFxpiratlon: Perpetual Hume State: ALASKA Next Biennial Report Due. 11212024 Entity Mailing Address: 1120 E HUFFMAN 24, PMB 416, ANCHORAGE, AK 99515 Entity Physical Address; 1120 E HUFFMAN #24 PME416, ANCHORAGE, AK. AK 99515 Registered Agent Agent Nan%%,- C!tarles Jackson Re+gistered Mailing Address. 1120 E HUFFMAN 24 PMS 416, ANCHORAGE, AK 99515 Registered Physical Address: 1120 E HUFFMAN 24 PMB 416, ANCHORAGE, AK 99515 Off icials []Show Former AK Entity 9 Name Titles Owned 10011856 ZPA LLC Member 100.00 Filed Documents Date !~ilea Type Filing Certificate 812612014 Creation Filing Glick to View Click to View 812612014 Initial Report Click 10 view 41980 716 Biennial Report Click to View 412212016 Change of Officials Click to View 11D212018 Biennial Report Glick to View 310812020 Biennial Repod Click to V,eW 110412021 Bienqial Report Click io View Ghee Details Print Friendly Vers,or* 149 I of 1 21241�a22, 1 1-19 AM Division of Corporations, Business and I1rofessional Licensing Ilt�i`ti';:v.�.t�tia�C'ClIlY111CP"C_.:;I�i:Si:�.'�Ct+:�L'I"Y]7"lY1.ti1114'yllc4."ilwt��CiYf�i1�.Y.::`f:ti4 Li rise DutaiI LICENSE DETAILS License #: 1012819 ausiness Name: ALASKA SEAFOOD GRILL Status- Active Issue Date: 1111212014 Expiration Date: 1213,12022 Wailing Address: 1120 E HUFFMAN 24 PMB 416 ANCHORAGE, AK 99515 Physical Address: 1321 4TH AVENUE SEWARD, AK 99a64 Owners SEWARD LODGING III, LLC Activities Line of business 72 - A=manodabon and Food Services Endorsements No Endorsements Found License Lapse(s) Prlrl Bus,ness bcense NAILS Professional License # 722110 - FULL -SERVICE RESTAURANTS If this business license lapsed within the last four years the lapsed periods will appear below. Lapsed pvlods are the unlicensed period between an expiration date and renewal date. No Lapses on record for the last 4 years. Close License Detail Print Friendly Vers}i*n 150 I of 1 2124/2021, 1 I:11 AM 3/29/2022 Sent via email: clerk@cityofseward.net Seward City Hall City of Seward RE: Non -Objection of Application Licensee/Applicant Seward Lodging III LLC Business Name Alaska Seafood Grill License Type Restaurant/Eating Places License Location 1321 4th Avenue, Seward, AK 99664, City of Seward License No. 3021 Application Type License Renewal Dear Ms. Ballou, This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced application and has no objection. Should you have any questions, or need additional information, please do not hesitate to let us know. Sincerely, Johni Blankenship, MMC Borough Clerk cc: railwaycantina@yahoo.com; IN City of Seward General Fund Budget -to -Actual Revenue/Expense Report by Fund For March 31,2022 Variance % of Y-T-D Annual Over/(Under) Annual Actual Budget Budget Budget Account Line Items Revenues: 4000 Tax Revenue - Sales 51,707 6,000,000 (5,948,293) 1% 4010 Tax Revenue - Real Property 8,731 1,250,000 (1,241,269) 1% 4011 Tax Revenue - Personal Property 3,946 450,000 (446,054) 1% 4012 Tax Revenue - Motor vehicle 1,838 23,500 (21,662) 8% 4020 Hotel/Motel Room Tax - 675,000 (675,000) 0% 4030 Payments in Lieu of Tax 6,826 130,000 (123,174) 5% 4040 Penalties and Interest on Taxes 1,822 3,500 (1,678) 52% 4100 Building Permits 19,179 50,100 (30,921) 38% 4101 Permits - Taxi 561 1,100 (539) 51% 4102 DMV - Drivers License 3,253 15,000 (11,747) 22% 4103 DMV - Motor Vehicles 7,550 60,000 (52,450) 13% 4104 Animal Control Licenses 55 175 (120) 31% 4105 Business License 13,860 22,000 (8,140) 63% 4106 License and Permits - Misc 467 3,150 (2,683) 15% 4107 Inspection Fees - 1,650 (1,650) 0% 4202 Jail Contract 92,238 368,952 (276,714) 25% 4203 Dispatch Contract w/State of AK - 36,000 (36,000) 0% 4204 KPB 911 Dispatch - 52,800 (52,800) 0% 4206 Alaska Raw Fish Tax 5,954 400,000 (394,046) 1% 4207 Fisheries Resource Landing Tax 1,289 2,750 (1,461) 47% 4251 Grant Revenue - Federal Grants 382,151 - 382,151 0% 4252 Grant Revenue - State Grants - 11,500 (11,500) 0% 4253 Grant Revenue - Misc Grants 1,689 - 1,689 0% 4300 Admin. Exp. - Jail - 114,900 (114,900) 0% 4301 Admin Exp.- Harbor 382,117 (382,117) 0% 4302 Admin. Exp. - SMIC 101,993 (101,993) 0% 4303 Admin. Exp.- Parking Fund 12,025 (12,025) 0% 4304 Admin. Exp. - Electric 1,005,612 (1,005,612) 0% 4305 Admin. Exp. - Water 277,420 (277,420) 0% 4306 Admin. Exp. - Sewer - 169,417 (169,417) 0% 4307 Copying Fees 650 5,750 (5,100) 11% 4308 Sales Tax Credit - 4,000 (4,000) 0% 4309 Zoning Fees 967 3,250 (2,283) 30% 4320 Misc Dog Fees 50 550 (500) 9% 4322 Miscellaneous Dispatching - 10,000 (10,000) 0% 4323 Miscellaneous Police Fees 530 2,500 (1,970) 21% 4331 Shop Work Orders - 11775 (1,775) 0% 4340 P&R: Public Use Fees - 100 (100) 0% 4342 P&R: Class Registrations 315 - 315 0% 4343 P&R: Facility Rental 3,987 - 3,987 0% 4345 P&R: Special Events 3,700 19,750 (16,050) 19% 4347 P&R: Shower Fees - 19,500 (19,500) 0% 4349 P&R: Pavilion Fees 2,570 4,750 (2,180) 54% 4350 P&R: Camping Fees 7,135 1,000,000 (992,865) 1% 4351 P&R: Camping w/Utilities - 450,000 (450,000) 0% Gl001A 4356 P&R: Cemetery Plot Fees 400 (400) 0% 4357 P&R: Memorial Bench Fees - 3,000 (3,000) 0% 4358 P&R: Camping Reservation Cancellation 85 50,000 (49,915) 0% 4370 Library Service Revenue 2,072 12,200 (10,128) 17% 4371 Library Circulation Revenue 18 3,325 (3,307) 1% 4373 Museum Admissions - 11,075 (11,075) 0% 4380 Land Rents & Leases 11,950 42,500 (30,550) 28% 4382 Jail Facility Rental - 30,000 (30,000) 0% 4383 Municipal Building Rent - 52,200 (52,200) 0% 4400 Fines and Bails 2,461 15,700 (13,239) 16% 4500 GF Interest on Investments (426,449) 77,500 (503,949) -550% 4501 GF Penalties & Interest 65 1,500 (1,435) 4% 4611 Gravel Sales 2,242 225,000 (222,758) 1% 4620 Franchise Fee - Refuse 5,447 22,000 (16,553) 25% 4630 City Clerk Fees 60 - 60 0% 4639 Misc Service Fees 386 - 386 0% Total Revenues 221,357 13,688,986 (13,467,629) 2% Expenditures Personnel Costs: 6000 Salaries 1,047,767 5,101,295 (4,053,528) 21% 6001Overtime 60,573 221,775 (161,202) 27% 6002StandbyTime 7,049 8,450 (1,401) 83% 6003 Legislative Stipends - 44,400 (44,400) 0% 6100 Medicare 19,031 100,875 (81,844) 19% 6101 Unemployment Insurance - 1,000 (1,000) 0% 6102 Workers' Compensation 31,642 229,055 (197,413) 14% 6201 Retirement Benefits 223,820 1,104,850 (881,030) 20% 6202 Health Insurance 505,783 2,202,645 (1,696,862) 23% 6209 PERS DC Forfeitures (20,998) - (20,998) 0% Total Personnel Costs: 1,874,667 9,014,345 (7,139,678) 21% Non -Personnel Costs: 7000 Audit 2 120,175 (120,173) 0% 7001 Communications 34,744 130,750 (96,006) 27% 7002 Postage and Freight 7,307 35,675 (28,368) 20% 7003 Banking & Credit Card Fees 2,358 108,060 (105,702) 2% 7004Insurance 171,315 289,495 (118,180) 59% 7006 Legal 6,389 123,000 (116,611) 5% 7009 Contracted Services 187,815 1,642,569 (1,454,754) 11% 7010 Engineering - 65,000 (65,000) 0% 7011 Testing 624 4,625 (4,001) 13% 7012 Other Special Services 90 33,775 (33,685) 0% 7013 State Lobbying Fees 21,375 85,500 (64,125) 25% 7014 Federal Lobbying Fees 23,001 92,000 (68,999) 25% 7015 Utilities 121,207 627,300 (506,093) 19% 7016 Heating Fuel 29,839 70,600 (40,761) 42% 7017 Rents & Leases - 52,750 (52,750) 0% 7018 Towing Fees 5,000 (5,000) 0% 7021 Legal - Clerk - 5,000 (5,000) 0% 7201 Library Books 3,273 10,150 (6,877) 32% 7202 Library Periodicals 129 2,250 (2,121) 6% 7203 Library Standing Orders - 4,000 (4,000) 0% 7204 Library Non -Print 5 5,500 (5,495) 0% 7205 Library Electronic Materials 1,755 4,500 (2,745) 39% 7208 Museum Collection Supplies - 1,200 (1,200) 0% 7210 Vehicle Supplies 2,500 18,125 (15,625) 14% 7211 Gas & Lube 38,924 125,975 (87,051) 31% 153 7212 Uniform Allowance 7213 Safety Equipment 7214Janitorial Supplies 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7218 Inmate Meals 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education &Training 7304 Equipment Rent 7307 GF Administrative Fee 7309 Police Academy Training 7800 Sister City Program 7801 Contributions to Chamber 7802 Contributions to Senior Citizens 7804 Elections 7805 Promotion 7806 Volunteer Fireman Stipend 7807 Contingency 7810 Miscellaneous Expense 7813 Contributions to Small Business 8001 Unrealized Loss on Investments 8012 Debt Service Interest Expense 8101 Infrastructure 8102 Buildings 8103 Capital Equipment 8104 Motor Pool Rent 8300 Debt Service Principal Total Non -Personnel Costs: Total Expenditures Excess Revenue Over (Under) Expenditures 88 20,250 (20,162) 0% 9,550 75,950 (66,400) 13% 2,612 16,200 (13,588) 16% 96,889 359,325 (262,436) 27% 29,385 246,325 (216,940) 12% 69,979 158,700 (88,721) 44% 3,048 9,000 (5,952) 34% 8,166 47,175 (39,009) 17% 6,632 90,050 (83,418) 7% 19,236 142,050 (122,814) 14% 7,382 81,350 (73,968) 9% 1,430 17,050 (15,620) 8% - 114,788 (114,788) 0% 26,000 (26,000) 0% - 6,250 (6,250) 0% 54,359 108,717 (54,358) 50% 80,000 80,000 100% - 10,000 (10,000) 0% 340 9,000 (8,660) 4% 7,500 47,600 (40,100) 16% - 5,000 (5,000) 0% 7,948 7,750 198 103% - 25,000 (25,000) 0% 45,132 - 45,132 0% - 196,481 (196,481) 0% 126,766 (126,766) 0% - 60,000 (60,000) 0% 64,022 251,999 (187,977) 25% - 314,850 (314,850) 0% - 215,000 (215,000) 0% 1,166,350 6,531,600 (5,365,250) 18% 3,041,017 15,545,945 (12,504,928) 20% (2,819,660) (1,856,959) (962,701) 152% 154 City of Seward Harbor Enterprise Fund Budget -to -Actual Revenue/Expense Report by Fund For March 31, 2021 Variance % of Y-T-D Annual Over/(Under) Annual Actual Budget Budget Budget Account Line Items Revenues: 5000 Land Rents & Leases 106,058 401,150 (295,092) 26% 5001 Land Lease Credits - (63,247) 63,247 0% 5100Transient Moorage 102,792 578,900 (476,108) 18% 5101 Moorage 206,492 1,166,275 (959,783) 18% 5102 Wharfage - 49,000 (49,000) 0% 5103 Boat Lift Fees 4,957 88,700 (83,743) 6% 5105 Harbor Power Sales 109,569 379,500 (269,931) 29% 5150 Shower Fees 1,518 14,700 (13,182) 10% 5153 Fuel Pumping Fee 1,798 30,450 (28,652) 6% 5154 Waiting List Fees 977 7,575 (6,598) 13% 5155 Towing Fees 105 1,050 (945) 10% 5156 Pumping Boats 32 200 (168) 16% 5157 North Harbor Launch Fee - 26,900 (26,900) 0% 5158 South Harbor Launch Fee - 14,275 (14,275) 0% 5800 Labor & Services 368 6,425 (6,057) 6% 5890 Collection of Doubtful Accounts - 600 (600) 0% 5899 Miscellaneous Revenue - 1,600 (1,600) 0% 5901 EF Investment Interest - 7,950 (7,950) 0% 5905 EF Penalties and Interest 2,205 7,950 (5,745) 28% 5940 Amortization of Contributions -in -Aid - 1,054,615 (1,054,615) 0% Total Revenues 536,871 3,774,568 (3,237,697) 14% Expenditures Personnel Costs: 6000 Salaries 153,383 659,050 (505,667) 23% 6001Overtime 3,842 28,575 (24,733) 13% 6002 Standby Time 4,440 12,625 (8,185) 35% 6100 Medicare 2,338 11,425 (9,087) 20% 6102 Workers' Compensation 6,415 51,005 (44,590) 13% 6201 Retirement Benefits 34,943 151,175 (116,232) 23% 6202 Health Insurance 79,920 223,590 (143,670) 36% Total Personnel Costs: 285,281 1,137,445 (852,164) 25% Non -Personnel Costs: 7001 Communications 3,884 14,000 (10,116) 28% 7002 Postage and Freight 837 5,200 (4,363) 16% 7003 Bank and Credit Card Fees 4,817 70,150 (65,333) 7% 7004Insurance 86,201 103,057 (16,856) 84% 7006 Legal - 10,000 (10,000) 0% 7009 Contracted Services 33,222 95,550 (62,328) 35% i&V 7010 Engineering 7011 Testing 7015 Utilities 7016 Heating Fuel 7100 General Power for Resale 7211 Gas & Lube 7212 Uniform Allowance 7213 Safety Equipment 7214 Janitorial Supplies 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7304 Equipment Rent 7321 Harbor General Indirect Costs 7322 Harbor Admin Indirect Costs 7324 Gen Fund Indirect Costs 7325 Harbor Internal Cost Allocation 7330 P.I.L.T. 7331 Reclass PI LT to Transfer -Out 7808 Bad Debt Expense 7810 Miscellaneous Expense 7900 Depreciation Expense 8001 Unrealized Loss on Investments 8012 Debt Service Interest Expense 8013 Amortize Deferred Loss on Bonds 8101 Infrastructure 8103 Capital Equipment 8104 Motor Pool Rent 8300 Debt Service Principal Total Non -Personnel Costs: Total Expenditures Excess Revenue Over (Under) Expenditures - 5,000 (5,000) 0% - 1,175 (1,175) 0% 33,127 135,000 (101,873) 25% 3,768 12,000 (8,232) 31% 104,450 300,000 (195,550) 35% 5,446 24,000 (18,554) 23% 103 500 (397) 21% 349 9,900 (9,551) 4% 82 10,025 (9,943) 1% 3,828 21,700 (17,872) 18% 4,445 47,400 (42,955) 9% 631 21,000 (20,369) 3% 243 2,700 (2,457) 9% 58 1,500 (1,442) 4% 4,951 12,000 (7,049) 41% - 2,100 (2,100) 0% - 1,800 (1,800) 0% - 524,020 (524,020) 0% - 592,240 (592,240) 0% - 382,117 (382,117) 0% - (1,156,439) 1,156,439 0% - 189,202 (189,202) 0% - (189,202) 189,202 0% - 9,575 (9,575) 0% 75 1,175 (1,100) 6% - 1,502,358 (1,502,358) 0% 17,660 - 17,660 0% 42,425 98,850 (56,425) 43% - 16,176 (16,176) 0% 53,927 - 53,927 0% 462 - 462 0% - 64,000 (64,000) 0% - 350,000 (350,000) 0% 404,991 3,289,829 (2,884,838) 12% 690,272 4,427,274 (3,737,002) 16% (153,401) (652,706) 499,305 24% 1W7: City of Seward SMIC Enterprise Fund Budget -to -Actual Revenue/Expense Report by Fund For March 31,2022 Variance % of Y-T-D Annual Over/(Under) Annual Actual Budget Budget Budget Account Line Items Revenues: 5000 Land Rents & Leases 43,476 167,700 (124,224) 26% 5101 Moorage 13,262 46,775 (33,513) 28% 5102 Wharfage - 9,550 (9,550) 0% 5103 Boat Lift Fees 24,353 215,000 (190,647) 11% 5104 Storage Fees 79,374 181,000 (101,626) 44% 5106 SMIC Power Sales 56,312 70,625 (14,313) 80% 5109 Washdown Pad Fees - 7,400 (7,400) 0% 5110 Crane Fees - 1,000 (1,000) 0% 5153 Fuel Pumping Fee 397 700 (303) 57% 5800 Labor & Services - 1,800 (1,800) 0% 5802 Equipment Rental 1 (1) 0% 5940 Amortization of Contributions -in -Aid - 1,373,645 (1,373,645) 0% Total Revenues 217,174 2,075,196 (1,858,022) 10% Expenditures Personnel Costs: 6000 Salaries 17,950 85,300 (67,350) 21% 60010vertime 138 3,405 (3,267) 4% 6100 Medicare 262 1,310 (1,048) 20% 6102 Workers' Compensation 931 5,740 (4,809) 16% 6201 Retirement Benefits 3,967 19,325 (15,358) 21% 6202 Health Insurance 7,190 45,480 (38,290) 16% Total Personnel Costs: 30,438 160,560 (130,122) 19% Non -Personnel Costs: 7002 Postage and Freight 981 4,075 (3,094) 24% 7004Insurance 10,797 19,075 (8,278) 57% 7006 Legal - 20,000 (20,000) 0% 7009 Contracted Services 16,773 38,725 (21,952) 43% 7010 Engineering - 10,000 (10,000) 0% 7015 Utilities 6,579 35,300 (28,721) 19% 7016 Heating Fuel 3,514 6,000 (2,486) 59% 7100 General Power for Resale 20,641 70,775 (50,134) 29% 7211 Gas & Lube 107 14,500 (14,393) 1% 7213 Safety Equipment - 1,500 (1,500) 0% 7215 Operating Supplies - 2,500 (2,500) 0% 7216 Maintenance & Repair 25,478 32,225 (6,747) 79% 7217 Small Tools & Equipment 17 61000 (5,983) 0% 7302 Travel & Subsistence - 100 (100) 0% 7321 Harbor General Indirect Costs 66,110 (66,110) 0% 7322 Harbor Admin Indirect Costs 63,450 (63,450) 0% 7323 SMIC General Indirect Costs 142,350 (142,350) 0% 7324 Gen Fund Indirect Costs 101,993 (101,993) 0% 7325 Harbor Internal Cost Allocation (139,122) 139,122 0% 7330 P.I.L.T. 37,772 (37,772) 0% 157 7331 Reclass PI LT to Transfer -Out (37,772) 37,772 0% 7808 Bad Debt Expense 2,850 (2,850) 0% 7900 Depreciation Expense - 1,650,204 (1,650,204) 0% 8001 Unrealized Loss on Investments 970 - 970 0% Total Non -Personnel Costs: 85,857 2,148,610 (2,062,753) 4% Total Expenditures 116,295 2,309,170 (2,192,875) 5% Excess Revenue Over (Under) Expenditures 100,879 (233,974) 334,853 -43% 158 City of Seward Parking Enterprise Fund Budget -to -Actual Revenue/Expense Report by Fund For March 31,2022 Variance % of Y-T-D Annual Over/(Under) Annual Actual Budget Budget Budget Account Line Items Revenues 5200 S. Harbor Lot - 126,500 (126,500) 0% 5201 N. Harbor Lot 47 99,600 (99,553) 0% 5202 N.E. Ramp Lot - 41,300 (41,300) 0% 5204 S. Harbor Uplands Lot - 19,200 (19,200) 0% 5205 Slip Holder Parking Passes - 26,025 (26,025) 0% 5206 Employee Passes - 4,450 (4,450) 0% 5210 Vehicle w/ Trailer - 14,625 (14,625) 0% 5211 Visitor Parking Permits - 2,650 (2,650) 0% 5212 Fines - Parking Tickets - 3,000 (3,000) 0% 5901 EF Investment Interest - 4,000 (4,000) 0% Total Revenues 47 341,350 (341,303) 0% Expenditures Personnel Costs: 6000 Salaries - 32,675 (32,675) 0% 60010vertime - 2,000 (2,000) 0% 6100 Medicare - 1,360 (1,360) 0% 6102 Workers' Compensation - 3,195 (3,195) 0% 6201 Retirement Benefits - 4,100 (4,100) 0% 6202 Health Insurance - 3,100 (3,100) 0% Total Personnel Costs: - 46,430 (46,430) 0% Non -Personnel Costs: 7001 Communications 201 2,000 (1,799) 10% 7002 Postage and Freight - 600 (600) 0% 7003 Bank and Credit Card Fees 3 12,975 (12,972) 0% 7004Insurance 643 4,300 (3,657) 15% 7006 Legal - 2,000 (2,000) 0% 7009 Contracted Services - 4,500 (4,500) 0% 7015 Utilities 213 2,000 (1,787) 11% 7210 Vehicle Supplies - 1,950 (1,950) 0% 7211 Gas & Lube - 1,275 (1,275) 0% 7212 Uniform Allowance - 675 (675) 0% 7213 Safety Equipment - 350 (350) 0% 7214 Janitorial Supplies - 100 (100) 0% 7215 Operating Supplies 101,732 126,009 (24,277) 81% 7216 Maintenance & Repair - 7,275 (7,275) 0% 7217 Small Tools & Equipment - 2,150 (2,150) 0% 7300 Advertising - 300 (300) 0% I 7301 Subscriptions & Dues - 2,175 (2,175) 0% 7307 GF Administrative Fee - 12,025 (12,025) 0% 7330 P.I. L.T. - 28,810 (28,810) 0% 7331 Reclass PILT to Transfer -Out - (28,810) 28,810 0% 7900 Depreciation Expense - 25,575 (25,575) 0% 8001 Unrealized Loss on Investments 6,087 - 6,087 0% 8104 Motor Pool Rent - 13,000 (13,000) 0% Total Non -Personnel Costs: 108,879 221,234 (112,355) 49% Total Expenditures 108,879 267,664 (158,785) 41% Excess Revenue Over (Under) Expenditures (108,832) 73,686 (182,518) -148% f[:3i; City of Seward Electric Enterprise Fund Budget -to -Actual Revenue/Expense Report by Fund For March 31,2022 Variance % of Y-T-D Annual Over/(Under) Annual Actual Budget Budget Budget Account Line Items Revenues: 5300 Residential 530,120 1,810,000 (1,279,880) 29% 5302 Residential fuel factor 458,049 1,565,130 (1,107,081) 29% 5303 Residential customer charge - 481,575 (481,575) 0% 5310 SG Service 260,923 1,050,000 (789,077) 25% 5312 SG fuel factor 204,543 830,000 (625,457) 25% 5313 SG Customer Charge - 242,000 (242,000) 0% 5320 LG Service 571,964 1,200,000 (628,036) 48% 5322 LG fuel factor 494,384 1,889,500 (1,395,116) 26% 5323 LG customer charge - 45,260 (45,260) 0% 5324 LG demand charge - 1,526,645 (1,526,645) 0% 5340 Spec. Contract Energy 197,254 - 197,254 0% 5342 Special Contract fuel factor 213,572 - 213,572 0% 5350 Harbor Fund Power Sales 59,315 191,500 (132,185) 31% 5352 Harbor power fuel factor 52,657 161,900 (109,243) 33% 5360 Street & Yard 19,900 77,200 (57,300) 26% 5362 Yard Light Fuel 2,387 5,900 (3,513) 40% 5370 Industrial Service - 499,500 (499,500) 0% 5371 Industrial Customer Charge 1,600 (1,600) 0% 5372 Industrial Demand Charge 675,200 (675,200) 0% 5373 Industrial Fuel Factor - 905,150 (905,150) 0% 5801Turn on Fees 1,696 21,800 (20,104) 8% 5802 Equipment Rental - 2,125 (2,125) 0% 5803 Joint Pole Use 10,800 (10,800) 0% 5804 Work Order Revenue 30,000 (30,000) 0% 5890 Collection of Doubtful Accounts 550 (550) 0% 5901 EF Investment Interest - 11,150 (11,150) 0% 5905 EF Penalties and Interest 7,492 23,950 (16,458) 31% 5940 Amort. of CIA - General - 967,575 (967,575) 0% 5941 Amort.Bond Premium 14,000 (14,000) 0% Total Revenues 3,074,256 14,240,010 (11,165,754) 22% Expenditures Personnel Costs: 6000 Salaries 209,218 966,435 (757,217) 22% 6001Overtime 41,234 136,075 (94,841) 30% 6002 Standby Time 33,926 155,000 (121,074) 22% 6100 Medicare 4,634 27,896 (23,262) 17% 6102 Workers' Compensation 7,317 50,126 (42,809) 15% 6201 Retirement Benefits 49,779 309,978 (260,199) 16% 6202 Health Insurance 79,917 319,111 (239,194) 25% 6204 Meal Allowance 2,306 9,378 (7,072) 25% 6205 Electric Union Benefits 545 14,248 (13,703) 4% Total Personnel Costs: 428,876 1,988,247 (1,559,371) 22% Non -Personnel Costs: 7001 Communications 3,920 25,325 (21,405) 15% fGYi 7002 Postage and Freight 3,290 15,150 (11,860) 22% 7003 Bank and Credit Card Fees 17,643 115,522 (97,879) 15% 7004Insurance 52,757 91,478 (38,721) 58% 7006 Legal - 45,000 (45,000) 0% 7009 Contracted Services 257,071 790,000 (532,929) 33% 7010 Engineering 27,467 82,000 (54,533) 33% 7011Testing - 10,550 (10,550) 0% 7012 Other Special Services 775 15,700 (14,925) 5% 7015 Utilities 48,989 188,000 (139,011) 26% 7016 Heating Fuel 9,792 25,650 (15,858) 38% 7017 Rents & Leases 750 33,775 (33,025) 2% 7101 Chugach Power Purchases 480,790 2,322,950 (1,842,160) 21% 7102 Power Fuel Costs 475,719 3,600,000 (3,124,281) 13% 7103 Fuel for Generators 46,499 135,000 (88,501) 34% 7210 Vehicle Supplies 3,060 19,950 (16,890) 15% 7211 Gas & Lube 8,401 40,450 (32,049) 21% 7212 Uniform Allowance 3,722 15,000 (11,278) 25% 7213 Safety Equipment 7,147 9,975 (2,828) 72% 7215 Operating Supplies 28,697 243,360 (214,663) 12% 7216 Maintenance & Repair 755 43,425 (42,670) 2% 7217 Small Tools & Equipment 803 35,170 (34,367) 2% 7300 Advertising 2,760 10,120 (7,360) 27% 7301 Subscriptions & Dues 23,360 58,800 (35,440) 40% 7302 Travel & Subsistence 1,239 26,500 (25,261) 5% 7303 Education & Training - 12,300 (12,300) 0% 7304 Equipment Rent 405 7,695 (7,290) 5% 7307 GF Administrative Fee - 1,005,612 (1,005,612) 0% 7330 P.I.L.T. 1,129,271 (1,129,271) 0% 7331 Reclass PILT to Transfer -Out (1,129,271) 1,129,271 0% 7808 Bad Debt Expense 32,175 (32,175) 0% 7810 Miscellaneous Expense 3,900 (3,900) 0% 7900 Depreciation Expense - 2,571,617 (2,571,617) 0% 8001 Unrealized Loss on Investments 31,066 - 31,066 0% 8010 Utility Deposit Interest 281 925 (644) 30% 8012 Debt Service Interest Expense 77,225 154,450 (77,225) 50% 8014 Amortization of Bond Issue Costs - 20,903 (20,903) 0% 8101Infrastructure - 20,480 (20,480) 0% 8103 Capital Equipment 1,008 50,000 (48,992) 2% 8104 Motor Pool Rent - 299,780 (299,780) 0% 8200 Work Order Sal/Benefit credits (73,825) 73,825 0% 8201 Work Order Operating Supply credits - (41,200) 41,200 0% 8300 Debt Service Principal 26,915 190,000 (163,085) 14% Total Non -Personnel Costs: 1,642,306 12,253,662 (10,611,356) 13% Total Expenditures 2,071,182 14,241,909 (12,170,727) 15% Excess Revenue Over (Under) Expenditures 1,003,074 (1,899) 1,004,973 -52821% City of Seward Water Enterprise Fund Budget -to -Actual Revenue/Expense Report by Fund For March 31,2022 Variance % of Y-T-D Annual Over/(Under) Annual Actual Budget Budget Budget Account Line Items Revenues: 5300 Residential 118,807 535,000 (416,193) 22% 5310 SG Service 51,531 165,000 (113,469) 31% 5320 LG Service 44,282 225,000 (180,718) 20% 5330 SMIC Sales 9,613 54,850 (45,237) 18% 5340 Spec. Contracts 14,828 198,750 (183,922) 7% 5801 Turn on Fees 453 17,200 (16,747) 3% 5806 Ship Water 443 94,300 (93,857) 0% 5807 Hydrant Rentals 34,626 132,650 (98,024) 26% 5899 Miscellaneous Revenue 2 - 2 0% 5901 EF Investment Interest - 6,900 (6,900) 0% 5905 EF Penalties and Interest 198 500 (302) 40% 5940 Amort. of CIA - General - 202,975 (202,975) 0% Total Revenues 274,783 1,633,125 (1,358,342) 17% Expenditures Personnel Costs: 6000Salaries 40,754 222,880 (182,126) 18% 6001Overtime 2,992 17,400 (14,408) 17% 6002 Standby Time 2,806 14,275 (11,469) 20% 6100 Medicare 673 3,700 (3,027) 18% 6102 Workers' Compensation 1,430 11,375 (9,945) 13% 6201 Retirement Benefits 10,223 55,525 (45,302) 18% 6202 Health Insurance 28,824 122,734 (93,910) 23% Total Personnel Costs: 87,702 447,889 (360,187) 20% Non -Personnel Costs: 7001 Communications 1,995 7,700 (5,705) 26% 7002 Postage and Freight 253 2,850 (2,597) 9% 7003 Bank and Credit Card Fees 1,678 9,300 (7,622) 18% 7004Insurance 14,624 21,450 (6,826) 68% 7006 Legal - 5,000 (5,000) 0% 7009 Contracted Services 1,422 21,075 (19,653) 7% 7010 Engineering - 10,000 (10,000) 0% 7011 Testing 770 10,800 (10,030) 7% 7015 Utilities 57,730 246,225 (188,495) 23% 7016 Heating Fuel 2,302 1,475 827 156% 7210 Vehicle Supplies - 300 (300) 0% 7211 Gas & Lube 1,186 10,000 (8,814) 12% 7213 Safety Equipment 62 1,700 (1,638) 4% 7215 Operating Supplies 704 22,850 (22,146) 3% I"M 7216 Maintenance & Repair 1,146 13,575 (12,429) 8% 7217 Small Tools & Equipment 519 4,350 (3,831) 12% 7300 0900 - Debt Service Advertising - 350 (350) 0% 7301 Subscriptions & Dues 1,886 1,200 686 157% 7302 Travel & Subsistence - 2,500 (2,500) 0% 7303 Education & Training - 2,500 (2,500) 0% 7304 Equipment Rent - 1,000 (1,000) 0% 7307 GF Administrative Fee - 277,420 (277,420) 0% 7330 P.I. L.T. - 111,300 (111,300) 0% 7331 Reclass PILT to Transfer -Out - (111,300) 111,300 0% 7808 Bad Debt Expense - 16,950 (16,950) 0% 7810 Miscellaneous Expense - 1,450 (1,450) 0% 7900 Depreciation Expense - 617,925 (617,925) 0% 8001 Unrealized Loss on Investments 11,673 - 11,673 0% 8012 Debt Service Interest Expense - 13,404 (13,404) 0% 8104 Motor Pool Rent - 5,150 (5,150) 0% 8300 Debt Service Principal - 143,441 (143,441) 0% Total Non -Personnel Costs: 97,950 1,471,940 (1,373,990) 7% Total Expenditures 185,652 1,919,829 (1,734,177) 10% Excess Revenue Over (Under) Expenditures 89,131 (286,704) 375,835 -31% City of Seward Wastewater Enterprise Fund Budget -to -Actual Revenue/Expense Report by Fund For March 31,2022 Variance % of Y-T-D Annual Over/(Under) Annual Actual Budget Budget Budget Account Line Items Revenues: 5300 Residential 158,622 715,000 (556,378) 22% 5310 SG Service 71,375 205,000 (133,625) 35% 5320 LG Service 48,017 295,000 (246,983) 16% 5330 SMIC Sales 6,770 28,700 (21,930) 24% 5801 Turn on Fees 5,594 14,100 (8,506) 40% 5809 Water/Seward Misc. Service - 5,400 (5,400) 0% 5901 EF Investment Interest - 3,475 (3,475) 0% 5905 EF Penalties and Interest 328 850 (522) 39% 5940 Amort. of CIA - General - 138,445 (138,445) 0% Total Revenues 290,706 1,405,970 (1,115,264) 21% Expenditures Personnel Costs: 6000 Salaries 40,743 162,400 (121,657) 25% 6001Overtime 2,624 12,200 (9,576) 22% 6002 Standby Time 6,543 17,900 (11,357) 37% 6100 Medicare 722 2,800 (2,078) 26% 6102 Workers' Compensation 1,639 10,525 (8,886) 16% 6201 Retirement Benefits 10,962 41,675 (30,713) 26% 6202 Health Insurance 26,637 87,363 (60,726) 30% Total Personnel Costs: 89,870 334,863 (244,993) 27% Non -Personnel Costs: 7001 Communications 1,489 6,400 (4,911) 23% 7002 Postage and Freight 375 2,750 (2,375) 14% 7003 Bank and Credit Card Fees 2,274 11,850 (9,576) 19% 7004Insurance 5,380 6,600 (1,220) 82% 7006 Legal - 10,000 (10,000) 0% 7009 Contracted Services 22,110 152,600 (130,490) 14% 7010 Engineering - 10,000 (10,000) 0% 7011 Testing 4,390 30,350 (25,960) 14% 7015 Utilities 50,105 195,000 (144,895) 26% 7016 Heating Fuel - 1,450 (1,450) 0% 7017 Rents & Leases - 100 (100) 0% 7211 Gas & Lube 2,143 10,250 (8,107) 21% 7213 Safety Equipment - 1,100 (1,100) 0% 7215 Operating Supplies 4,903 48,500 (43,597) 10% 7216 Maintenance & Repair 1,244 13,350 (12,106) 9% IMM 7217 Small Tools & Equipment 100 2,950 (2,850) 3% 7301 Subscriptions & Dues 15,920 5,400 10,520 295% 7302 Travel & Subsistence - 1,500 (1,500) 0% 7303 Education & Training - 1,775 (1,775) 0% 7304 Equipment Rent - 250 (250) 0% 7307 GF Administrative Fee - 169,425 (169,425) 0% 7330 P.I.L.T. - 97,815 (97,815) 0% 7331 Reclass PILT to Transfer -Out - (97,815) 97,815 0% 7808 Bad Debt Expense - 2,675 (2,675) 0% 7810 Miscellaneous Expense 50 500 (450) 10% 7900 Depreciation Expense - 486,490 (486,490) 0% 8001 Unrealized Loss on Investments 12,083 - 12,083 0% 8012 Debt Service Interest Expense - 13,652 (13,652) 0% 8104 Motor Pool Rent - 5,150 (5,150) 0% 8300 Debt Service Principal - 65,870 (65,870) 0% Total Non -Personnel Costs: 122,566 1,255,937 (1,133,371) 10% Total Expenditures 212,436 1,590,800 (1,378,364) 13% Excess Revenue Over (Under) Expenditures 78,270 (184,830) 263,100 -42% Seward Prevention Coalition - HYPER City Donation Statement of Financial Position As of March 31, 2022 Day Care City Donation ASSETS Current Assets Bank Accounts Edward Jones Investments 300,000.00 FNBA Checking 172,366.78 Total Bank Accounts $ 472,366.78 Other Current Assets Workers Comp Prepayment 0.00 Total Other Current Assets $ 0.00 Total Current Assets $ 472,366.78 TOTAL ASSETS $ 472,366.78 LIABILITIES AND EQUITY Liabilities Current Liabilities Other Current Liabilities Payroll Liabilities AK Unemployment Tax 13.52 Federal Taxes (941/944) 206.29 Wages Payable 721.83 Total Payroll Liabilities $ 941.64 Total Other Current Liabilities $ 941.64 Total Current Liabilities $ 941.64 Total Liabilities $ 941.64 Equity Retained Earnings Net Revenue 471,425.14 Total Equity $ 471,426.14 TOTAL LIABILITIES AND EQUITY $ 472,366.78 Monday, May 16, 2022 05:57:17 PM GMT-7 - Accrual Basis f[:1r1 Seward Prevention Coalition - HYPER City Donation Statement of Activity July 2021 - March 2022 TOTAL Revenue Donations 500,000.00 Total Revenue $500,000.00 GROSS PROFIT $500,000.00 Expenditures Administrative Overhead Exp 15,000.00 Other Expenses Contract Services 0.00 Total Other Expenses 0.00 Payroll Expenses Taxes 899.59 Wages 10,400.04 Workers Comp 275.22 Total Payroll Expenses 11,574.85 Total Expenditures $26,574.85 NET OPERATING REVENUE $473,425.15 NET REVENUE $473,425.15 168 Accrual Basis Monday, May 16, 2022 05:11 PM GMT-08:00 1/1 May 2022 May June SuMo TuWa Th Th Fr Sa SuMo TuWe Th Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY May 1 2 3 4 5 6 7 7:00pm P&Z Mtg 12:00pm PACAB 1:00pm PACAB (Regular Mtg (last Ad Hoc Mtg Meetin. meeting (Funding the before hiatus) Heat Loop Proect 8 9 10 11 12 13 14 5:30pm CC 12:00pm City 9:00am Board & Special Mtg Council Commission (Public Works S ecial Training 6:00pm HPC(Library) Relocation 7:00pm CC Mtg Work Session (Council Council 7:00pm HPC Chambers) Regular 15 16 17 18 19 20 21 6:00pm P&Z 12:00pm PACAB 1:00pm PACAB Work Session Work Session Ad Hoc (Council Chambers Committee Chambers) Meeting BJB 22 23 24 25 26 27 28 7:00pm CC Mtg Cham bers 29 30 31 Jun 2 3 4 HOLIDAY (Memorial Day)......... Council Calendar 1 5/18/2022 2:21 PM 169 2022 SuMo TuWFr Sa SuMo TuWTh Fr Sa June 2022 JuneeTh JulyeTh 1 2 3 4 1 2 5 6 7 8 91011 3 4 5 6 7 8 9 12 13 14 15 16 17 18 10 11 12 13 14 15 16 19 20 21 22 23 24 25 17 18 19 20 21 2223 26 27 28 29 30 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY May 29 30 31 Jun 1 2 3 4 5 6 7 8 9 10 11 7:OOpm P&Z Mtg 7:OOam Special 6:OOpm HPC (Regular Work Session Primary Meeting) (Council Election Day Cham bers (Council 7:OOpm HPC Chambers Regular Meeting (Council 12 13 14 15 16 17 18 7:OOpm CC Mtg (Council Chambers 19 20 21 22 23 24 25 6:OOpm P&Z Work Session (Council Cham bers 26 27 28 29 30 Jul 1 2 7:OOpm CC Mtg Cham bers Council Calendar 2 5/18/2022 2:21 PM 170 July 2022 July August SuMo TuWa Th Th Fr Sa SuMo TuWe Th Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jun 26 27 28 29 30 Jul 1 2 3 4 5 6 7 8 9 HOLIDAY 7:00pm P&Z Mtg (Regular Meeting) 10 11 12 13 14 15 16 7:00pm CC Mtg (Council Chambers 17 18 19 20 21 22 23 6:00pm P&Z Work Session (Council Cham bers 24 25 26 27 28 29 30 7:00pm CC Mtg Cham bers 31 Aug 1 2 3 4 5 6 Council Calendar 3 5/18/2022 2:21 PM 171