HomeMy WebLinkAboutRes2022-071 DPS Special Services Contract CITY OF SEWARD,ALASKA Sponsored by: Bower
RESOLUTION 2022-071
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN AN
EXTENSION FOR THE SPECIAL SERVICES CONTRACT BETWEEN
THE CITY OF SEWARD AND THE DEPARTMENT OF PUBLIC SAFETY
THAT PROVIDES DISPATCH, PARKING, AND CLERICAL SERVICES
TO PUBLIC SAFETY EMPLOYEES IN SEWARD, AND ACCESS TO
DATA MASTER FOR THE ALASKA STATE TROOPERS AND FISH &
GAME WILDLIFE PROTECTION OFFICERS FOR$36,000
WHEREAS,the City of Seward has entered into an agreement for the past 22 fiscal years
with the Department of Public Safety to provide dispatch and clerical services to Alaska State
Troopers and Fish and Wildlife Protection Officers in Seward; and
WHEREAS, the State if Alaska compensates the City of Seward for providing these
services for their personnel; and
WHEREAS, the services provided include basic dispatch and clerical services, parking,
111 and access to the Data Master device located in the Jail; and
WHEREAS, this agreement proposes the amount of compensation for dispatch services
consistent with the previous agreement at $36,000; and
WHEREAS, the attached extension contract would continue services through June 30,
2023.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is herby authorized to sign an extension of Special Services
Contract between the City of Seward and the Department of Public Safety providing dispatch and
clerical services to public safety employees in the Seward area,and Data Master Instrument access
for the Alaska State Troopers for$36,000.
Section 2. There is no appropriation required for this resolution as it is included in the
2022 budget.
Section 3.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 23nd
day of May 2022.
CITY OF SEWARD, ALASKA
RESOLUTION 2022-071
T. CI ' ' D, . _ A
Christy Terry, M yor
AYES: Casagranda, DeMoss, Calhoon, Osenga, McClure, Terry
NOES: None
ABSENT: Wells
ABSTAIN: None
ATTEST:
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Kris Peck
Acting City Clerk
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City Council Agenda Statement
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Meeting Date: May 23, 2022 �
To: City Council
Through: Janette Bower, City Manager --
From: Alan Nickell, Chief of Police
Agenda Item: Resolution 2022-071: Authorizing the City Manager to Sign an Extension for
the Special Services Contract Between the City of Seward and the
Department of Public Safety that Provides Dispatch, Parking, Clerical
Services to Public Safety Employees in Seward, and Access to Data Master
for the Alaska State Troopers and Fish and Game Wildlife Protection Officers
for $36,000
Background and justification:
The City of Seward has entered into an agreement for the past 22 fiscal years to provide dispatch,
clerical services, parking, and Data master access to Alaska State Troopers and Fish and Wildlife
Protection Officers in the Seward Community. The amount of compensation for the extension for
the Special Services Contract is $36,000.00, and the attached extension will continue services at
this rate through June 30, 2023.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 2.2.9 Public Safety
Strategic Plan: Page 18 Promote a Safe Community
Other:
Certification of Funds
Total amount of funds listed in this $ 36,000.00
legislation:
This legislation (✓):
✓ Creates revenue in the amount of: $ 36,000.00
Creates expenditure in amount of: $ 0
Creates a savings in the amount of: $ 0
Has no fiscal impact
Funds are (✓):
✓ Budgeted Line item(s): Dispatch Contract Revenue Account 01000-1210-4203
Not budgeted
Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
x General SMIC Electric Wastewater
Boat Harbor Parking F1 Water F1 Healthcare
Motor Pool Other
Unassigned Fund Balance*: $ 3,205,401.12 *unaudited numbers GF
Period end 4.30.22
Available Unrestricted Cash Balance*: $ 8,453,438.17
Finance Signature:
Attorney Review✓ Administration Recommendation
RYes x Adopt Resolution
Not applicable Other:
ALASKA DEPARTMENT OF PUBLIC SAFETY
CONTRACT FOR SPECIAL SERVICES
July 1, 2022 to June 30, 2023
GENERAL PROVISIONS
The parties. The parties to this contract are the Alaska Department of Public
Safety (hereinafter referred to as the "Department") and the City of Seward (hereinafter
referred to as the "City").
Sole Agreement. The City and the Department undertake this contract under the
terms set forth below. This contract is the sole agreement between the parties relating
to special services, and there are no other agreements, express or implied.
Effective Date/Termination/Amendments. This contract is effective July 1, 2022
and continues in force until June 30, 2023. Either party may terminate the agreement
with thirty (30) days written notice to the other party. This agreement may be amended
by written agreement of the parties.
1. The Department will pay the City for services provided in accordance with, and
under the terms of, this contract. Payments will be made quarterly in the amount
of $9,000.00, for a total of$36,000.00. Payment for services provided under this
contract will be made in four payments in the amount of and covering the period
indicated below:
Period Covered Amount Payment Process
Can Be Initiated
07/01/22 - 09/30/22 $9,000.00 10/01/22
10/01/22 - 12/31/22 $9,000.00 01/01/23
01101/23 - 03/31/23 $9,000.00 04/01/23
04/01/23 - 06/30/23 $9,000.00 06/01/23
12 Month Total $36,000.00
2. The City will provide and perform the services specified in this contract to the
satisfaction of the Department, in support of Department personnel and
operations.
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ALASKA DEPARTMENT OF PUBLIC SAFETY
CONTRACT FOR SPECIAL SERVICES
July 1, 2022 to June 30, 2023
SPECIFIC PROVISIONS
1 . The City will:
a. Permit continued access to and utilization of the Data Master. Continue to
provide parking for state vehicles.
b. Permit continued transport and security of prisoners from the Seward City
Jail to Seward Court for hearings and arraignments.
IN WITNESS OF THIS AGREEMENT, the undersigned duly authorized officers have
subscribed their names on behalf of the City and the Department respectively.
For the City of Seward: For the Department of Public Safety:
BY BY
Printed Name � Printed Name
Official Title Official Official Title
Date ���-� Date
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