HomeMy WebLinkAbout06082022 PACAB Spc Mtg Packet - Ad Hoc Comm RecommPost & Commerce Advisory Board
Agenda Packet
Special Meeting
Wednesday, June 8, 2022
Council Chambers, City Hall
12: 00 p.m.
SPECIAL MEETING REQUEST
Pursuant to Seward City Code 2.10.030 (2), this is to serve as the
written notice calling a Special Meeting of the Port & Commerce
Advisory Board on Wednesday, June S, 2022 at 12:00 p.m, for
the purpose of.
Resolution 2022-006, A Resolution Of The Port And
Commerce Advisory Board Of The City Of Seward, Alaska,
Requesting Authorization From The City Council To Direct
The Manager To Issue A Purchase Order To Your Clean
Energy To Consult With The Heat Loop Ad Hoc Committee
And Provide Services As Authorized By The Manager And
As Requested By The Ad Hoc Committee In Its Effort To
Identify Available Funding Sources To Continue The
Ground Source/Seward District Heat System Project To
Completion
The Special Meeting will commence in the Seward City Council Chambers
located in City Hall at 410 Adams Street, Seward. All interested persons are
invited to attend the meeting.
Signed this 3rd day of June, 2022
Chair
City Manager
2 Commission Members
SPECIAL MEETING NOTICE
Pursuant to Seward City Code 2.10.030 (2), this is to serve as the
written notice calling a Special Meeting of the Port & Commerce
Advisory Board on Wednesday, June 8, 2022 at 12:00 p.m. for
the purpose of:
Resolution 2022-006, A Resolution Of The Port And
Commerce Advisory Board Of The City Of Seward, Alaska,
Requesting Authorization From The City Council To Direct
The Manager To Issue A Purchase Order To Your Clean
Energy To Consult With The Heat Loop Ad Hoc Committee
And Provide Services As Authorized By The Manager And
As Requested By The Ad Hoc Committee In Its Effort To
Identify Available Funding Sources To Continue The
Ground Source/Seward District Heat System Project To
Completion
The meeting will commence in the Seward City Council Chambers located
in City Hall at 410 Adams Street, Seward. All interested persons are invited
to attend the meeting.
All public is invited to attend.
Posted: Friday, June 3, 2022
City Hall bulletin board
U.S. Post Office
Harbormaster's Building
Seward Community Library Museum
`a
The City of Seward, Alaska
PORT AND COMMERCE ADVISORY BOARD
SPECIAL MEETING AGENDA ib
June 8, 2022
12:00
Council Chambers
Brandii Holmdahl
1. CALL TO ORDER
Chair
Term Expires July, 2023
2. PLEDGE OF ALLEGIANCE
Lynda Paquette
3. ROLL CALL
Vice Chair
Term Expires July, 2024
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Bruce Jaffa
ITEMS SCHEDULED FOR PUBLIC HEARING
Board Member
Term Expires July, 2024
5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of
Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda
Carl Hughes
items are not considered separately unless a council member so requests. In the event
Board Member
of such a request, the item is returned to the Regular Agenda]
Term Expires July, 2023
6. NEW BUSINESS
Colby Lawrence
Board Member
A. Resolutions
Term Expires July, 2022
Benjamin Smith
1. Resolution 2022-006, Requesting Authorization From The City
Board Member
Council To Direct The Manager To Issue A Purchase Order To
Term Expires July, 2022
Your Clean Energy To Consult With The Heat Loop Ad Hoc
Committee And Provide Services As Authorized By The
Fred Woelkers
Manager And As Requested By The Ad Hoc Committee hi Its
Board Member
Effort To Identify Available Funding Sources To Continue The
Term Expires July, 2024
Ground Source/Seward District Heat System Project To
Completion....................................................... Pg. 5
Stephen Sowell
7. CITIZEN COMMENTS [There is no sign in for this comment period. Time is
Assistant City Manager
limited to five (5) minutes per speaker.]
Norm Regis
8. BOARD AND ADMINISTRATION COMMENTS & RESPONSE
Harbormaster
TO CITIZEN COMMENTS
Brenda Ballou 1 9. ADJOURNMENT
City Clerk
City of Seward, Alaska Port & Commerce Advisory Board Special Meeting Agenda
June 8, 2022
3
TABLE OF CONTENTS
PACAB Resolution 2022-006 Pg. 5
Your Clean Energy (YCE) Proposal Pg. 7
Resume for YCE's Andy Baker Pg. 9
Status Report for Project as of 1/15/2022 Pg. 14
City's Capital Improvement Project List Pg. 16
Res 2015-078 Approving Original Grant Pg. 19
Res 2018-89 Accepting $725K Grant Funds Pg. 22
Res 2021-088 Requesting Grant Extension Pg. 60
Res 2021-119 R&M Consultants Grant Writing Pg. 64
Res 2022-038 Creating Ad Hoc Committee Pg. 69
Res 2022-004 PACAB Requesting Committee Pg. 73
4
Sponsored by: Board Member Jaffa
CITY OF SEWARD, ALASKA
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2022-006
A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD
OF THE CITY OF SEWARD, ALASKA, REQUESTING
AUTHORIZATION FROM THE CITY COUNCIL TO DIRECT THE
MANAGER TO ISSUE A PURCHASE ORDER TO YOUR CLEAN
ENERGY TO CONSULT WITH THE HEAT LOOP AD HOC
COMMITTEE AND PROVIDE SERVICES AS AUTHORIZED BY THE
MANAGER AND AS REQUESTED BY THE AD HOC COMMITTEE IN
ITS EFFORT TO IDENTIFY AVAILABLE FUNDING SOURCES TO
CONTINUE THE GROUND SOURCE/SEWARD DISTRICT HEAT
SYSTEM PROJECT TO COMPLETION
WHEREAS, on November 26, 2018, the City of Seward received a $725,000 grant from
the Alaska Energy Authority's Renewable Energy Fund to build the Ground Source/Seward
District Heat System demonstration project via Resolution 2018-089; and
WHEREAS, this project was designed to provide primary heat for the City
Library/Museum and City Hall Annex, with options to include the City Hall and Fire Station; and
WHEREAS, the project is fully shovel ready for construction; and
WHEREAS, the benefits to the community are broad and include long-term economic and
environmental benefits; and
WHEREAS, the project has substantial merit, beyond a return on investment, by showing
the feasibility and benefits of using geothermal heat generated from Resurrection Bay; and
WHEREAS, the project has stalled due to dramatic increases in the cost estimates; and
WHEREAS, on February 16, 2022, PACAB approved Resolution 2022-004 to request that
City Council direct PACAB to create a committee to research funding opportunities for this
proj ect; and
WHEREAS, on March 29, 2022, City Council approved Resolution 2022-038, authorizing
PACAB to create and lead an Ad Hoc Committee of interested community members to identify
available funding sources to continue the ground source/Seward District Heat System project to
completion; and
WHEREAS, the Ad Hoc Committee was directed to bring their recommendations back to
PACAB for consideration; and
11
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2022-006
WHEREAS, the Ad Hoc Committee will meet with city administration to learn about the
grant writing resources available to the city through R&M Consultants which was approved by
council Resolution 2021-119; and
WHEREAS, should the Ad Hoc Committee discover a potential opportunity to apply for
grant funding through R&M Consultants, or by other means, the Ad Hoc Committee wishes to
have ready access to Your Clean Energy (YCE) for technical support, information, and services in
support; and
WHEREAS, the Ad Hoc Committee may continue to request input and engagement from
YCE on a voluntary basis, but the Ad Hoc Committee is not authorized to commit or expend funds,
per council Resolution 2022-038; and
WHEREAS, the Ad Hoc Committee may request the paid services of YCE on a billable
hourly basis, based on the contract proposal attached to this resolution, only by submitting their
request to the city manager to include a specific request and time estimate; any expenditures
incurred by YCE must be approved by, and will be paid in response to, a request from the city
manager; and
WHEREAS, on June 2, 2022, the Ad Hoc Committee voted unanimously to bring this
recommendation forward to PACAB for consideration.
NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE
ADVISORY BOARD OF THE CITY OF SEWARD, ALASKA that:
Section 1. The Port & Commerce Advisory Board (PACAB) hereby accepts the
recommendation of the Ad Hoc Committee.
Section 2. PACAB will present this resolution and the contract proposal attached to City
Council for consideration.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Port and Commerce Advisory Board of the City of
Seward, Alaska, this 8th day of June, 2022.
THE CITY OF SEWARD, ALASKA
Brandii Holmdahl, Chair
Your Clean Energy
Celebrate the power of nature
Page 1 of 2
May 11, 2022
Janette Bower, City Manager
City Of Seward
PO Box 167
Seward, AK 99664
RE: Proposal For Support Services — District Heat Loop Project
Dear Janette:
This proposal is for anticipated time effort by Andy Baker PE of YCE (You rCleanEnergy) to
support additional grant opportunities and development of the City's District Heat Loop Project.
This proposal is based on the following:
BACKGROUND
A team effort by the City and YCE to develop the current Heat Loop Project began with YCE
completing a preliminary concept design and Economic Evaluation in 2015. YCE then provided
technical assistance to develop a scope of work for construction of a 300 ft deep test well in the
waterfront park near the Branson Pavilion. This test well was drilled and a 4" perforated PVC well
screen was installed to depth in August of 2015. YCE assisted to identify the Castaway
submersible probe that then City Building Inspector Stefan Nilsson used to make a series of
measurements to profile the temperature and salinity of the water column down this test well.
YCE updated the Economic Evaluation to include the test well measurements and the potential
of the heat resource below grade in the waterfront park along the bike path.
YCE presented the project to City Council and Admin in September 2015 and Council voted
unanimously to pursue a $725,000 grant from the AEA Renewable Energy Fund. YCE provided
assistance to complete the descriptive, economic, and technical elements of the AEA grant
application; the application successfully competed along with 52 other renewable heat projects
across the state of Alaska, and the grant award of $725,000 was made to the City with support in
late 2018 from then Governor Bill Walker. The City in 2019 secured the services of YCE for
Engineering Design of the project and to update the Economic Evaluation to reflect the final
design. Both the final Engineering Design and Economic Evaluation were completed by YCE in
August of 2020.
SCOPE OF WORK - YCE ongoing time efforts may consist of the following: meetings with and/or
presentations for PACAB, the PACAB Heat Loop Project Committee, City Admin and/or City
Council; meetings with private, state or federal grant agencies regarding the project; providing
historical and new information regarding the project and potential grant opportunities; general
correspondence with City Admin, Council, Mayor, PACAB and/or PACAB Heat Loop Committee
regarding the Project; and providing assistance to the City with technical and economic
information needed for grant applications the City is making for the Project.
3604 S. Charlestown Street, Seattle WA 98144 907-274-2007 www.yourcleanenergy.us
Your Clean Energy
Celebrate the power of nature
Page 2 of 2
ASSUMPTIONS — Andy Baker of YCE will be available via teleconference or zoom for meetings
and presentations with PACAB, City Admin and City Council, but will not travel to Seward unless
time and expenses for a trip are fully covered by the City.
DELIVERABLES — Following any meetings with City Admin, City Council or PACAB, meeting
minutes will be compiled and then distributed to attendees as a record of what was discussed.
Following any presentations to City Admin, City Council or PACAB, a PDF and power point show
of the slide presentation will be distributed by email by YCE to attendees. Review comments,
suggestions, or contributions to grant applications will be sent in PDF form to City Admin and
PACAB. These efforts allow progress to be documented with transparency thru the process of
developing funding for the project.
SCHEDULE —Support services are available to the City from YCE as needed thru December 31,
2022. An extension of YCE support services is available once projected budget herein is reached,
or if a time extension into 2023 is requested by City Admin.
COMPENSATION — The 2022 billing rate for Andy Baker, PE of YCE for grant and project support
is $160/hour. An invoice for each completed effort of the work will be submitted when the tasks
and deliverables for that effort is completed. An estimate of YCE support time that may be needed
thru December 31, 2022 is as follows, actual time effort may be more or less than this estimate:
Prepare for and attend meetings w/ Admin, Council, PACAB (24 hours) $ 3,840
Provide historical and new information regarding the project (24 hours) $ 3,840
General correspondence with Admin or PACAB on the project (24 hours) $ 3,840
Technical assistance with completion of grant applications (50 hours) $ 8,000
Total Compensation $ 19,520
If you have any questions regarding the above scope for support services, or our understanding
of the services that may be needed, please feel free to contact me,
Sincerely,
Andy Baker, PE
Owner, Project Manager
YourCleanEnergy LLC
3604 S. Charlestown Street, Seattle WA 98144 907-274-2007 www.yourcleanenergy.us
Your Clean Energy
Celebrate the power a nature....m
Andy Baker, PE Independent Clean Energy Consultant Resume Of Professional Experience
Specialization: Concept development, modeling, engineering design, & financial evaluation of renewable energy
heating systems for municipal and commercial buildings, with significant experience in air source / waste heat /
ocean source / ground source CO2 heat pump systems, and solar thermal systems. Development of process
schematics, sequence of operations, and design of custom operator screens to support complex heat pump systems
with diverse cooling and heating loads. Energy audits of municipal and commercial buildings. Presentation of
renewable energy concepts to clients to encourage interest, adoption, and investment. Preparation of technical and
economic portions of private, state, and federal grant applications for heat pump projects. Project management of
process, civil, mechanical, and electrical engineering design of heat pump systems for large facilities.
Fducatinn-
• Educational technical sessions on use of natural refrigerants for cooling and heating at annual ATMO
America Conference on Natural Refrigerants, 2016 thru 2021.
• Training On Operation/Maintenance/Control of Trane RTWD 90 Ton Heat Pumps Installed at Alaska
SeaLife Center in Seward, Alaska —Trane Factory Engineers — April 2012
• REM/RATE Energy Rater Training — National Center for Appropriate Technology, Butte, MT — 2008
• Blower Door Certification, Air Tightness, AK WARM Energy Rater Training with Wisdom & Associates —
Anchorage, AK - 2008
• Arctic Engineering Course, University of Alaska - 1999
• BS Environmental Engineering, Penn State University - 1986
Professsional Certification:
• Registered Professional Civil Engineer —Alaska #9994
• Member of the Seattle based Clean Tech Alliance that drives job growth, products, and services to advance
the cleantech economy in the Pacific Northwest of USA. Invited speaker to CTA Government Affairs
Committee — topic of HFO's vs Natural Refrigerants For Decarbonization - December 6, 2021.
• Member of American Solar Energy Society (ASES); invited speaker/presenter on ocean source heat pump
systems at annual national conference SOLAR 2015 Penn State, SOLAR 2016 San Francisco, SOLAR 2017
Denver
• Invited speaker on ocean source CO2 heat pump systems at annual ATMO America conference on natural
refrigerants (Chicago 2016, San Diego 2017, Long Beach 2018, Atlanta 2019), and on college campuses
(University of Alaska, Humboldt State University). Invited speaker to ATMO America conference June 6 —
8, 2022 in Wash DC — topic: Framing The Case For NatRef Heat Pumps Over HFO's
3604 S. Charlestown Street, Seattle WA 98144 www.yourcleanenergy.us
Your Clean Energy
Celebrate the power a nature....m
Professional Experience:
Owner / Project Manager, YourCleanEnergy LLC: Anchorage AK (2006 - 2019), Seattle WA (2020 - Present)
Andy specializes in the financial evaluation and engineering design of renewable energy systems for municipal and
commercial buildings, with significant experience with waste heat, air source, ocean, tidal and ground source CO2
heat pump systems; heat recovery systems; small district heating systems; solar thermal systems; solar PV and small
hydro -electricity systems. He also has experience in the evaluation and design of seawater intake systems for ocean
source heat pump systems at aquariums and science centers. He has demonstrated success in guiding clients to off-
setting or eliminating fossil fuel heat (de -carbonizing) with CO2 heat pump systems that utilize high efficiency cutting
edge technology and natural refrigerants. He has directly assisted client in preparing the technical and financial
elements of private state, and federal grant applications which have competed successful for substantial awards to
design and construct demonstration heat pump projects. Specific recent projects of note include:
Engineering design of ocean source CO2 heat pump system for the 14,000 sq ft Sitka Sound Science Center,
Sitka, Alaska. Final design was completed October 2021; the project was designed in association with EDC,
Inc. of Anchorage, AK, and funded by The Denali Commission also based in Anchorage. Design includes sea
water supply loop, glycol source loop, one 20-ton Mayekawa Unimo water -to -water heat pump, buffer tank,
low temperature heat load loops, selection of heating appliances, and design of web -based system controls.
CO2 heat pump will operate in parallel to existing oil boiler and will provide approximately 85% of annual
space and domestic hot water heat load demand. The Center is now seeking funding for construction which
is anticipated in fall of 2022.
Concept design, including technical and financial evaluation, of new 700 KW air source CO2 heat pump
(ASHP) system for University of British Columbia Okanagan Campus (UBCO). The ASHP consists of 12
Mayekawa Unimo air source heat pump units arranged in parallel configuration which shall offset existing
gas boiler for heating the campus LDES, or ambient temperature district energy loop. Concept design and
financial evaluation completed in April 2021(in association with clJoule District Energy Development LLC of
Seattle, WA).
Concept design, economic evaluation, and preparation of $725K grant application for ocean source CO2
heat pump district heating system for four city buildings in Seward, Alaska. Grant funding recommended
by Alaska Governor Bill Walker in January 2018 and approved by Alaska State Legislature in June 2018.
YourClean Energy, in association with EDC, Inc. of Anchorage, led engineering design during 2019 and 2020.
Vertical ground loops in tidal zone will supply heat to 960 MBH trans -critical CO2 heat pump system that
will maintain medium temperature hydronic district heat loops to City Hall, Fire Hall, City Annex and City
Library. Final design now in review by the state grant agency, with construction anticipated for September
2023, pending approval of additional funding for construction by the Seward City Council.
• Engineering design of 240 MBH heat recovery loops to enhance performance of both existing large heat
pump systems for Alaska Sea Life Center, Seward, including fan coils in mechanical room, electrical room, IT
room, Tissue storage room, exhaust fan duct coils, web -based Trane TRACER software operator screens.
Design was completed September 2018 in association with EDC, Inc. of Anchorage, AK.
• Engineering design and construction phase services for 960 MBH medium temperature ocean source CO2
heat pump system for Alaska Sea Life Center in Seward Alaska, including: sea water supply loop, evaporator
3604 S. Charlestown Street, Seattle WA 98144 907-350-2084 www.yourcleanenergy.us
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Your Clean Energy
Celebrate the power a nature..,wm
and condenser loops, four x 20 ton Mayekawa Unimo water -to -water trans -critical CO2 heat pumps, heat
recovery loops, domestic hot water heat exchanger, air handler heating loop, main building heat loop,
outdoor snow melt heating loop. Development of process schematics, sequence of operations, and custom
web -based Trane TRACER software operator screens. Design completed October 2014; construction of CO2
heat pump system was completed in December 2015; project placed in operation January 2016 and has
operated as designed to present. Project was designed in association with EDC, Inc. of Anchorage and
funded with Emerging Energy Technology Grant provided by the Alaska Energy Authority. Monitoring of
project performance via web -based operator screens continues to present.
• Engineering design of 12" diameter HDPE seawater intake for Sitka Sound Science Center, including
stainless steel screened intake box at 60 ft depth, 1200 ft of submerged intake pipe with concrete block
anchors, shoreside hydraulic powered pigging station. Project constructed and placed in operation in 2016.
Engineering design of 168 MBH ground source heat pump system for Seldovia House mixed income
apartments, Seldovia, Alaska; including ten 300 ft deep vertical ground loops in solid basalt bedrock, two 7-
ton Water Furnace R-134a heat pumps, source and load side circ pumps, buffer tank, and system controls.
Design was in association with EDC, Inc. of Anchorage, and was completed September 2015. Project was
constructed November 2015. Project owned and funded by Cook Inlet Housing Authority of Anchorage,
Alaska.
• Engineering design (in association with EDC, Inc.) of 2,000 MBH sea water heat pump system for Alaska
SeaLife Center, Seward, including sea water supply loop, evaporator and condenser loop, 90-ton Trane
RTWD heat pumps, air handler delivery loop, domestic hot water heat exchanger, development of process
schematic, sequence of operations, web -based Trane TRACER software operator screens. Design
completed November 2010. Project funded by the Alaska Energy Authority & Alaska Center for Energy &
Power.
• Construction inspection/commissioning of 2,000 MBH sea water heat pump system for Alaska SeaLife
Center, Seward, - March 2011 thru Dec 2012
• Financial evaluation of high efficiency rotary screw 90 ton sea water chiller system w/ heat recovery for
Kodiak Fisheries Research Center (KFRC) — Near Island, Kodiak Island Borough - 2009/2010
• Energy audit, modeling and concept sea water heat pump design for Sitka Sound Science Center, Sitka, AK,
completed Oct 2012, in coordination with Pre -Design Document prepared for SSSC/Foraker by Northwind
Architects.
• Financial evaluation of 2,000 MBH sea water heat pump system for space heating - Alaska Sea Life Center,
Seward — completed 2009; preparation of technical and economic portions of both state and federal grant
applications that received awards for 80% of design and construction costs, project was designed by
YourCleanEnergy in 2010, constructed in 2011. See more details above.
• Modeling, financial evaluation, and engineering design of large rooftop solar thermal system (total of 56
flat plate Heliodyne cold climate collectors of 4'x10' size, three 1000-gallon storage tanks, Heliodyne heat
transfer appliance and controls) for 72 unit senior housing Coronado Building in Eagle River, Alaska, for
Cook Inlet Housing Authority — design completed 2012 in association with KPB Architects of Anchorage,
Alaska. Project built in 2013 and continues to operate to present day.
3604 S. Charlestown Street, Seattle WA 98144 907-350-2084 www.yourcleanenergy.us
is
Your Clean Energy
Celebrate the power a nature....m
Concept design and financial evaluation of 1.2 MW Lowell Creek small hydro -electric project for City of
Seward, Alaska. This hydro plant will be located within City limits and receive flow from two separate and
adjacent drainages. Assisted City to secure application for water rights and coordinated concept planning
with Alaska Department of Fish & Game, Alaska Department of Natural Resources, Army Corps of Engineers,
and Federal Energy Resource Commission. Prepared scope of work for three years of flow measurements
and assisted City to secure contract with USGS; flow measurements of the upper drainage of Lowell Creek
were initiated by USGS in March 2020, and continue to present.
• Engineering and financial evaluation of grid tied 12 KW rooftop solar PV system for new eight story Cook
Inlet Regional Inc office building, featuring forty-two 285 watt Solarworld PV modules rack mounted at 45
degree tilt with Enphase micro -inverters. Project constructed and placed on- line in 2016.
• Financial evaluation of renewable energy options (wood boiler, solar thermal, hydroelectric, wind,
generator waste heat) for Tsiana Lodge, Valdez, Alaska - 2009
• Modeling, design and financial evaluation of solar thermal system for Seth Downs tri-plex rental property
in Anchorage — designed in June, installed in September 2008
• Modeling, design and financial evaluation of solar thermal system for 35% design of new City Hall, Homer,
Alaska, in association with ECI Hyer Architects — March 2007.
• Proposal and financial evaluation for Lowell Creek small hydroelectric power system, Port and Commerce
Advisory Board, City of Seward, Alaska — November 2006
• Energy audit of municipal, commercial, and church buildings in Alaska, 2007-2012, see client list below:
o Lynden Air Freight Facility (34,400 ftz) —Anchorage - 2012
o Fairbanks Rescue Mission (41,000 ftz) — downtown Fairbanks - 2011
o Bristol Bay Native Assoc Admin Bldg (20,000 ftz) — Dillingham - 2011
o Coastal Villages Region Bldg — 711 H Street (46,328 ftz) — downtown Anchorage - 2011
o Alaska Airlines Passenger & Cargo Terminal (9,000 ftz) — Kotzebue - 2011
o Alaska Airlines Passenger & Cargo Terminal (24,540 ftz) — Bethel — 2011
o The Central Building (retail & office space, 25,700 ftz) — downtown Anchorage — 2011
o Talialuk Office Building (14,500 ftz) — Kawerak Native Corp - downtown Nome - 2011
o Sitka Lutheran Church (10,000 ft2) — Sitka — 2011
o Petersburg Municipal Buildings (Gym, Motor Pool, Harbor Office, Firehall) — 2011
o Alaska Hydraulics — Warehouse & Shop (4,000 ftz) — Kodiak - 2011
o Chickaloon Native Village (14 municipal bldgs) — Sutton — 2010
o Gakona Native Village Multi -Purpose Center (4,250 ftz) — Gakona —2010
o Spenard Rec Center (15,000 ftz) — MOA — Anchorage - 2010
o University Community Presbyterian Church (30,000 ftz) — Fairbanks — 2010
o Christ Lutheran Church (5,000 ftz) — Fairbanks - 2010
o Alaska Aviation Museum (4 hangars)—17,750 ftz - Anchorage — 2009
o Alaska Railroad Depot Historic Window Evaluation —Anchorage - 2009
o St. Marys Episcopal Church/School — 22,500 ftz — Anchorage — 2009
o St. Elizabeth Ann Seton Church/School — 56,600 ftz — Anchorage - 2009
3604 S. Charlestown Street, Seattle WA 98144 907-350-2084 www.yourcleanenergy.us
im
Your Clean Energy
Celebrate the power a nature....m
o Bayview Commercial Bldg—107,000 ftz — Anchorage — 2009
o Bosco's Warehouse—10,000 ftz — Anchorage — 2008
o St. David's Episcopal Church - 6,000 ftz — Wasilla — 2008
o St. Ann's Parish Hall — 6,400 ftz —Juneau —2008
o St. John's Methodist Church-11,000 ftz — Anchorage — 2008
o First Presbyterian Church-12,000 ftz — Anchorage — 2008
o Arctic Wire & Rope Warehouse — 20,00oft2 — Anchorage — 2007
o Unitarian Universalist Church — 5,000 ftz —Anchorage - 2007
Professional Exoerience Prior To YourCleanEnerev LLC
Project Engineer, HDR Alaska, Anchorage (1998-2001)
• Design of Delta Creek Water Treatment Plant Building Improvements — Phase II, City of King Cove, Alaska
• Design of Phase VI of AWWU 30" Water Main Loop, Municipality of Anchorage
Project Engineer, Black & Veatch, Boston, Massachusetts (1996-1997)
• Design of 36" Hyde Park Water Main for Massachusetts Water Resource Authority (MWRA)
Project Engineer, Black & Veatch International (BVI), Lusaka, Zambia (1991-1996)
• Design of Water System Improvements for the $40 million Lusaka Water Supply Rehabilitation Project
funded by the African Development Bank - including pump station buildings, chlorination buildings,
reservoirs, water mains.
Project Engineer, Black & Veatch, San Diego, California (1989-1990)
• Design of throttling valve building and chambers — Point Loma Wastewater Treatment Facility, City of San
Diego
Engineer -In -Training, Municipal Water Projects, Buchart Horn, State College, PA (1986-1989)
• Design of Wastewater Treatment Plant Improvements, Phase III, University Park WWTP, Penn State
University Main Campus (1986-1988)
3604 S. Charlestown Street, Seattle WA 98144 907-350-2084 www.yourcleanenergy.us
13
Heat Pump System for City of Seward
Progress Report Form
Grantee: City of Seward
Project Name: Heat Pump System for City of Seward
Grant#7091242 Report No. 14
Period Report: 10/1/2021 to 12/31/2021
Project Activities Completed
- The grant was extended for another 90-day. The City of Seward is still looking to get
additional funding and evaluate funds' use.
- No reimbursement for this period.
Existing or Potential Problems:
The initial application was based on 2014-2015 cost numbers and we are seeing those costs
continue to rise.
Activities Targeted for Next Reporting Period:
We are waiting to get the results of another grant application. The City of Seward will decide
whether to pursue the project or not.
Prepared by: C*kMP�
Jan Bower, City Manager
cc: Naneth Ambrosiani, Grant Accountant
Date: ql� l
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CITY OF SEWARD, ALASKA Sponsored by: Hunt
RESOLUTION 2015-078
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SUBMIT A GRANT
APPLICATION TO ALASKA ENERGY AUTHORITY FOR THE CITY'S
HEAT LOOP SYSTEM PROJECT, AND SHOULD THE APPLICATION BE
APPROVED BY COUNCIL AND THE CITY BE SUCCESSFUL IN ITS
APPLICATION TO ALASKA ENERGY AUTHORITY, THE CITY SHALL
APPROPRIATE $85,000 FOR REQUIRED MATCHING FUNDS
WHEREAS, the City has an interest in reducing energy costs through energy efficiency and
in using energy from clean and renewable sources; and
WHEREAS, the City has, contracted with Your Clean Energy, LLC (YCE) to perform an
economic evaluation of a ground source heat pump, and to provide a report and presentation to
Council; and
WHEREAS, among the factors affecting the economic feasibility of the project is the
temperature of the sea water permeating the ground source, and very little data exists for the depths
considered; and
WHEREAS, other work in town brought drillers to the area; the City was able to cost-
effectively have a test well drilled at the proposed project site to provide real time data specific to the
project; and
WHEREAS, the Contract Officer extended the YCE contract deliverable time so that YCE
could incorporate this new data into the report and presentation; and
WHEREAS, the Alaska Energy Authority has funds available for projects of this type in
their Round 9 Clean Energy grant program, and the submittal deadline is September 15, 2015; and
WHEREAS, the estimated cost of the project is $850,000, and grant funds will be of
essential assistance if the project is to be undertaken in the near future; and
WHEREAS, YCE has prepared successful grant applications in previous rounds of this
program, and recommends a minimum of 10% cash match be committed, in this case $85,000, for
the application to be competitive; and
WHEREAS, the City has an opportunity through this project to save money for taxpayers
through the efficient use of energy from a sustainable source, and to demonstrate the efficacy of same
for other public and private applications in the community.
ion
CITY OF SEWARD, ALASKA
RESOLUTION 2015-078
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to submit the Alaska Energy Authority
Round 9 Clean Energy grant application for a Starter District Heating System.
Section 2. Funding in the amount of $85,000 is committed as match to the project if the
application is successful, and would come from the General Fund.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 3 1 " day
of August, 2015.
THE CITY OF SEWARD, ALASKA
Q'�a� 4ue��-—
can Bardarson, Mayor
AYES: Butts, Squires, Terry, Darling, Casagranda, Keil, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
JJJ nnaI ey, MC Clerk
C gaRas,
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Council Agenda Statement
Meeting Date: August 31, 2015
From: Jim Hunt, City Manager
Agenda Item: To authorize the City Manager to apply for an Alaska Energy Authority Clean Energy grant,
and committing City funds to complete the heat pump loop project if the grant is awarded
BACKGROUND & JUSTIFICATION:
With the passage of Resolution 2014-103 the City awarded a contract to Your Clean Energy LLC (YCE) to develop an
economic evaluation of a Starter District Heating System.
The work is complete and the presentation by the contractor is at .this meeting. In the economic evaluation, certain
assumptions about the source temperature were made based on a single test well done by the US Army Corps of
Engineers in the 1960's for an entirely different purpose. The contract officer saw an opportunity to take advantage of a
well driller in the area at the time and in consultation with YCE contracted to have another test well drilled to the
specifications specific to this purpose, and extended the time for delivery of the YCE report in order to include this new
information.
The results are promising, validating the earlier assumptions and reinforcing the economics of the project as to a return
on investment schedule.
The Alaska Energy Authority has $11,000,000 in competitive grant programs available to fund projects that result in
increased or improved energy savings to the community through the use of clean/renewable energy. The grant application
will be rated to an extent on the matching funding provided by the applicant, which must be stated in the application.
Work done to date, including the test well, energy efficiency and insulation projects at City Hall, the Annex and Fire Hall
count as non -cash match, but cash match is common to the successful applications in previous rounds.
Project cost is estimated at $800,000, and YCE, having prepared successful applications, suggests a 10% cash match,
therefore the City would be responsible for $80,000 if the grant is awarded.
INTENT: Council authorize the City Manager to prepare and submit the grant application for the Starter District Heat
System, and commit a cash match of $80,000 if the application is successful.
CONSISTENCY
CHECKLIST:
Yes
No
N/A
1
Comprehensive Plan (page 35): Continue to support, promote, enhance and
X
develop facilities to accommodate Seward's growth.
2
Strategic Plan (page 7): Continue to support efforts that would provide Seward
X
with alternative energy sources, including hydropower
3.
1 Other (list):
FISCAL NOTE: The funding for the cash match would come from the General Fund in the amount of $80,000.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: Council authorize the Manager to submit the grant application and commit the cash match.
`AI
Sponsored by: Bridges
CITY OF SEWARD, ALASKA
RESOLUTION 2018-089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT ALASKA
ENERGY AUTHORITY GRANT #7091242 IN THE AMOUNT OF $725,000
FOR THE DESIGN AND CONSTRUCTION OF A GROUND SOURCE HEAT
PUMP WHICH WILL DRAW HEAT FROM THE RESURRECTION BAY TO
HEAT A HEATING DISTRICT CONTAINING FOUR CITY BUILDINGS,
WITH POTENTIAL FOR FUTURE EXPANSION AND AUTHORIZING A
CITY MATCH OF $157,497 FOR A TOTAL PROJECT COST OF $882,497
AND APPROPRIATING FUNDS
WHEREAS, the City of Seward funded a testing well to determine if the Resurrection Bay
would be a viable natural sustainable resource utilizing geothermal technology; and
WHEREAS, the results from the testing well showed that a geothermal heat loop system
project would be successful; and
WHEREAS, Resolution 2018-006 adopted the Port and Commerce Advisory Board
priorities which lays out the need to explore energy alternatives which includes geothermal
technology; and
WHEREAS, the Alaska SeaLife Center has experienced tremendous success in saving
money utilizing geothermal heating systems; and
WHEREAS, the City has successfully lobbied for a state pass -through grant in the amount of
$725,000 for a district heat project; and
WHEREAS, the heat loop system will supplement the existing boiler heating system in four
municipal buildings up to 80%, representing an estimated annual fuel cost savings of $25,000; and
WHEREAS, the grant requires a community match of $157,497 which includes in -kind
contributions, cash contributions and already spent funds on the original testing well.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to accept grant #7091242 from the Alaska
Energy Authority in the amount of $725,000 for the purpose of design and construction of a ground
source heat pump and district heat system for four municipal buildings. The project period for this
grant is September 1, 2018 to December 31, 2019.
CITY OF SEWARD, ALASKA
RESOLUTION 2018-089
Section 2. Funding in the amount not to exceed $157,497 is appropriated from the Capital
Acquisition fund as the City's match for the grant. Funds totaling $882,497 are appropriated as
follows: $157,497 from account no. 8001-0-3710-80040 and $725,000 from the State grant funds
account no. 80041-0-4252 for a total amount of $882,497 to heat loop project accounts 80040-0-
7009 ($157,497) and 80041-0-7009 ($725,000).
Section 3. This resolution shall take effect immediately upon approval.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 261n
day of November, 2018.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
AYES: Squires, McClure, Towsley, Horn, Seese, Osenga, Lane
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk A c+ ::, 9 C f y
(City Seal)
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OF SEC*
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23
Agenda Statement
Meeting Date: November 26, 2018
To: City Council
From: Jeff Bridges, Interim City Manager
Agenda Item: Authorizing the City Manager to accept Alaska Energy
Authority grant 97091242 in the amount of $725,000 for
the design and construction of a ground source heat pump which will draw heat from
the Resurrection Bay to heat a heating district containing four City buildings, with
potential for future expansion and authorizing a City match of $157,497 for a total
project cost of $882,497 and appropriating funds.
BACKGROUND & JUSTIFICATION:
In 2015, the City spent $24,999 to drill a test well on the waterfront to determine if the City could
take advantage of geothermal technology by utilizing heat from the Resurrection Bay. The test results
were favorable and State of Alaska has awarded a grant in the amount of $725,000 for a district heat
project. This grant, along with a $157,497 City match will be used for the design and construction of
a heating district that will supplement the boiler heating systems in the Library/Museum, City Hall
Annex, City Hall and Fire Hall. Estimated fuel savings cost for this project is $25,000 per year.
The Alaska Sea -Life Center has experienced tremendous success with their heat loop system and the
City wishes to utilize newer, advanced technologies that will significantly reduce the cost of heating
our City facilities.
The City match includes cash, in -kind and previously spent funds. The City will make every effort to
aid in the completion of this project with utilizing the maximum amount of in -kind contributions as
possible. This will help reduce the overall impact to the Capital Acquisition fund.
INTENT:
Authorizing the City Manager to accept the terms and conditions of the grant agreement and secure
grant funding in the amount of $725,000 from the Alaska Energy Authority. Accepting the
responsibility to operate and maintain the heat district loop system and appropriate funds for the
City's match.
CONSISTENCY CHECKLIST:
1. Comprehensive Plan 3.1.1.7: Continue to explore economic renewable energy projects
2. Comprehensive Plan 3.7.1.7: Encourage the development of cost efficient options for
renewable energy production in Seward.
FISCAL NOTE:
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
24
RECOMMENDATION: City Council Approve Resolution 2018-089 authorizing the City Manager
to accept the terms and conditions of the grant agreement, accept responsibility to operate and
maintain the proposed district heat system, enter into a grant agreement with the Alaska Energy
Authority and accept the total award amount of $725,000 as well as authorizing $157,497 in match
funding and appropriate funds.
W
Alaska Energy Authority
.ass KA
Grant Agreement
4A ENERGY
UTH(DRIT`,'
Grant Agreement Number
CFDA Number
Amount of Funds:
AEA use only
7091242
1 N/A
$ 725,000
Managed Pass-thru
Project Code(s)
7RE91242
Proposal Number:
Period of Performance:
407109
From: September 01, 2018 To: December 31, 2019
Project Title:
Heat Pump System for City of Seward
Grantee
Grantor
Name
Alaska Energy Authority
City of Seward
Street/PO Box
Street/PO Box
PO Box 167
813 W. Northern Lights Blvd
City/State/Zip
City/State/Zip
Seward, AK 99664
Anchorage, AK 99503
Contact Person
Contact Person
Brennan Hickok
Dan Smith, Project Manager
Phone:
Fax:
E-mail:
Phone:
Fax:
E-mail:
907-224-4020
907-224-4038
bhickok@cityofseward.net
907-771-3983
907-771-3044
dsmith@akenergyauthority.org
AGREEMENT
The Alaska Energy Authority (hereinafter `Authority') and City of Seward (hereinafter `Grantee'), agree as set
forth herein.
Section I. The Authority shall grant funds to pia for expenses incurred by the Grantee under the terms and
conditions of this Agreement, in an amount not to exceed $ 725,000, unless the grant amount is amended as
provided herein.
Section II. The Grantee shall apply the grant funds
to the Project and perform all of the work and other
obligations required by this Agreement.
Section III. Performance under this agreement begins
September 01, 2018 and shall be completed no later
than December 31, 2019.
Section IV. The agreement consists of this page and
the following:
Appendices Attachments/Forms
Appendix A: General Provisions
Attachment 1: Financial Report/Request for
Appendix B: Standard Provisions
Reimbursement Form
Appendix C: Grantee Proposal/Scope of
Attachment 2: Progress Report Form
Work
Attachment 3: Notice of Project Closeout
Appendix D: Project Management &
Attachment 4: Notice of Substantial Completion
Reporting Requirements
Attachment 5: Grantee Certification
Appendix E: Project Budget &
Attachment 6: Advance Request Form
Reimbursement Provisions
Attachment 7: Grant Documents Authorized Signers
Form
AMENDMENTS: Any amendments to this
Agreement must be signed by authorized
representatives of Grantee and the Authority
and should be listed here.
Grantee
Authority
Executive Director or
Project Manager
Designee
Signature Date
Signature
Date
Signature Date
Brennan Hickok,
Dan Smith,
Janet Reiser,
Assistant City Manager
Project Manager
Executive Director
P11
Heat Pump System for City of Seward
Grant Agreement #7091242
Table of Contents
Grant No. 7091242
AGREEMENT...................................................................................................................................................... I
APPENDIX A GENERAL PROVISIONS.............................................................................................................4
1.
DEFINITIONS.................................................................................................................................................4
2.
INDEMNIFICATION........................................................................................................................................4
3.
INFORMATION TECHNOLOGY RISKS AND WARRANTIES...............................................................................4
4.
WORKERS' COMPENSATION INSURANCE......................................................................................................5
5.
INSURANCE...................................................................................................................................................5
6.
EQUAL EMPLOYMENT OPPORTUNITY (EEO)................................................................................................5
7.
PUBLIC PURPOSES........................................................................................................................................5
8.
OFFICIALS NOT TO BENEFIT.........................................................................................................................6
9.
GOVERNING LAW.........................................................................................................................................6
10.
COMPLIANCE WITH APPLICABLE LAW AND FUNDING SOURCE REQUIREMENTS...........................................6
11.
SEVERABILITY..............................................................................................................................................6
12.
NON-WAIVER................................................................................................................................................6
13.
INTEGRATION...............................................................................................................................................6
14.
GRANTEE NOT AGENT OF AUTHORITY.........................................................................................................6
15.
DISPUTES......................................................................................................................................................6
16.
TERMINATION...............................................................................................................................................6
17.
TERMINATION DUE TO LACK OF FUNDING...................................................................................................7
18.
NO ASSIGNMENT OR DELEGATION...............................................................................................................8
19.
NO THIRD PARTY BENEFICIARIES.................................................................................................................8
20.
NO ADDITIONAL WORK OR MATERIAL........................................................................................................8
21.
CHANGES......................................................................................................................................................8
22.
RIGHT TO WITHHOLD FUNDS........................................................................................................................8
23.
REMISSION OF UNEXPENDED FUNDS............................................................................................................8
24.
TAX COMPLIANCE RESPONSIBILITIES OF GRANTEE......................................................................................8
25.
LOBBYING ACTIVITIES.................................................................................................................................8
26.
FINANCIAL MANAGEMENT AND ACCOUNTING.............................................................................................9
27.
PROCUREMENT STANDARDS.........................................................................................................................9
28.
REPORTING REQUIREMENTS.........................................................................................................................9
29.
OWNERSHIP OF DOCUMENTS AND PRODUCTS...............................................................................................9
30.
INSPECTIONS AND RETENTION OF RECORDS.................................................................................................9
31.
AUDITS.........................................................................................................................................................9
32.
LEGAL AUTHORITY....................................................................................................................................10
33.
GRANT CLOSEOUT......................................................................................................................................10
APPENDIX B STANDARD PROVISIONS.........................................................................................................11
1.
GRANT FUNDING SOURCES......................................................................................................................... I I
2.
GOVERNING LAWS.....................................................................................................................................11
3.
DOCUMENTATION AND RECORD KEEPING..................................................................................................11
4.
ELIGIBLE COSTS.........................................................................................................................................11
5.
INSURANCE REQUIREMENTS.......................................................................................................................11
6.
PROCUREMENT AND SUSPENSION AND DEBARMENT..................................................................................12
7.
DECLARATION OF PUBLIC BENEFIT............................................................................................................13
8.
GRANTEE PROJECT MANAGER....................................................................................................................13
9.
APPROVAL TO PROCEED WITH NEXT PHASE...............................................................................................13
10.
CONTRACTS FOR ENGINEERING SERVICES..................................................................................................13
11.
SITE CONTROL ............................................................................................................................................13
12.
PERMITS.....................................................................................................................................................14
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Heat Pump System for City of Seward
Grant Agreement #7091242
13.
EXCLUSION OF EXISTING ENVIRONMENTAL HAZARDS...............................................................................14
14.
ENVIRONMENTAL STANDARDS...................................................................................................................14
15.
CURRENT PREVAILING RATES OF WAGE AND EMPLOYMENT PREFERENCE................................................14
16.
CONSTRUCTION PLANS AND SPECIFICATIONS REVIEW...............................................................................15
17.
CONSTRUCTION INSURANCE AND BONDING...............................................................................................15
18.
OWNERSHIP OF FACILITIES.........................................................................................................................15
19.
OPERATION AND MAINTENANCE OF FACILITIES.........................................................................................15
20.
PERFORMANCE/OPERATION AND MAINTENANCE (O&M) REPORTING.......................................................16
21.
TARIFFS & RATES FOR USE OF GRANT -FUNDED ASSETS............................................................................16
22.
GRANT -FUNDED ASSETS NOT INCLUDED WITH PCE..................................................................................16
23.
SUBSTANTIAL COMPLETION OF PROJECT....................................................................................................16
24.
FORCE ACCOUNT PAYROLL AND PROJECT COORDINATION........................................................................17
APPENDIX C GRANTEE PROPOSAL/SCOPE OF WORK............................................................................17
APPENDIX D PROJECT MANAGEMENT & REPORTING REQUIREMENTS........................................20
1. PROJECT MANAGEMENT.............................................................................................................................20
2. CONTACT PERSONS....................................................................................................................................20
3. MONTHLY PROGRESS AND FINANCIAL REPORTS........................................................................................20
APPENDIX E PROJECT BUDGET & REIMBURSEMENT PROVISIONS...................................................21
1. ALLOWABLE COSTS....................................................................................................................................21
a. Direct Labor & Benefits...........................................................................................................................21
b. Travel, Meals, or Per Diem......................................................................................................................
21
C. Equipment.................................................................................................................................................21
d. Supplies....................................................................................................................................................21
e. Contractual services.................................................................................................................................21
f. Construction Services...............................................................................................................................
22
g. Other Direct Costs....................................................................................................................................22
2. SPECIFIC EXPENDITURES NOT ALLOWED....................................................................................................22
3. MATCH.......................................................................................................................................................22
4. COST SHARE MATCH REQUIREMENTS........................................................................................................23
5. VALUING IN -KIND SUPPORT AS MATCH.....................................................................................................23
6. GRANT DISBURSEMENTS............................................................................................................................24
7. WITHHOLDING OF GRANT FUNDS...............................................................................................................24
8. ADVANCE DISBURSEMENTS........................................................................................................................24
9. UNEXPENDED GRANT FUNDS AND INTEREST EARNED...............................................................................25
10. BUDGET ADJUSTMENTS AND CHANGES......................................................................................................25
ATTACHMENT 1 FINANCIAL REPORT/REQUEST FOR REIMBURSEMENT FORM ..........................26
ATTACHMENT 2 PROGRESS REPORT FORM.............................................................................................27
ATTACHMENT 3 NOTICE OF PROJECT AND GRANT CLOSEOUT........................................................28
ATTACHMENT 4 NOTICE OF SUBSTANTIAL COMPLETION.................................................................29
ATTACHMENT 5 GRANTEE CERTIFICATION............................................................................................30
ATTACHMENT 6 ADVANCE REQUEST FORM............................................................................................33
ATTACHMENT 9 GRANT DOCUMENTS AUTHORIZED SIGNERS FORM............................................34
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Grant Agreement #7091242
APPENDIX A GENERAL PROVISIONS
1. Definitions
In this Grant Agreement, attachments and amendments:
a) "Authority" means the Alaska Energy Authority, a public corporation of the State of
Alaska.
b) "Authority Project Manager" means the employee of the Authority responsible for
assisting the Grantee with technical aspects of the Project and is one of the Grantor's
contacts for the Grantee during all phases of the Project.
c) "Authorized Representatives" means those individuals or entities authorized by an entity
to act on its behalf, with delegated authority sufficient to accomplish the purposes for
which action is needed.
d) "Economic Life" means 20 years from the date of the final disbursement.
e) "Executive Director' means the Executive Director of the Authority or the Executive
Director's authorized representative.
f) "Grantee Project Manager" means the person designated to fulfill the obligations arising
under Appendix B1, item #2.
g) "Matching Contributions" means the cash, loan proceeds, in -kind labor, equipment, land,
other goods, materials, or services a Grantee provides to satisfy any match
requirements of a grant or to complete the Project.
h) "Project" means Heat Pump System for City of Seward as defined in Appendix C (Scope
of Grant) for which funds have been made available.
i) "State" means the State of Alaska.
2. Indemnification
As a condition of this Grant, the Grantee shall indemnify, hold harmless, and defend the
Authority and the State of Alaska from and against any claim of, or liability for, error, omission or
negligent act of the Grantee arising out of, or in any way connected with, this Grant Agreement
or the project for which the Grant is made. The Grantee shall not be required to indemnify the
Authority or State of Alaska for a claim of, or liability for, the independent negligence of the
Authority or State of Alaska agency. If there is a claim of, or liability for, the joint negligent error
or omission of the Grantee and the independent negligence of the Authority or State of Alaska,
the indemnification and hold harmless obligation shall be apportioned on a comparative fault
basis. "Grantee" and "Authority" and "State of Alaska," as used within this section, include the
employees, agents and other contractors who are directly responsible, respectively, to each.
The term "independent negligence" is negligence other than in the Authority's or State of
Alaska's selection, administration, monitoring, or controlling of the Grantee and in approving or
accepting the Grantee's work.
3. Information Technology Risks and Warranties
Neither the Authority nor the State of Alaska makes any warranty, express or implied or
assumes any legal liability or responsibility for the Grantee's use of the software, equipment or
other related services provided by this grant or included in the project for which the grant is
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Heat Pump System for City of Seward
Grant Agreement #7091242
made. The Grantee understands that although the Authority may procure software services or
equipment on behalf of the grantee, the use of this software, equipment or other related
services is at the Grantee's own risk. The Grantee bears the entire risk of using these services,
such as any damages or liabilities resulting from a cyber-attack or computer virus on its own
computers, communication systems and networks.
The Grantee acknowledges that computer, communications systems and networks are not fault -
free and occasional periods of downtime occur. The Authority and the State of Alaska do not
guarantee these services will be uninterrupted, timely, secure or error -free.
4. Workers' Compensation Insurance
The Grantee shall provide and maintain Workers' Compensation Insurance as required by AS
23.30 for all employees engaged in work under this Grant Agreement. The Grantee shall
require any contractor to provide and maintain Workers' Compensation Insurance for its
employees as required by AS 23.30.
5. Insurance
The Grantee is responsible for obtaining and maintaining any necessary insurance and
endorsements as defined in Appendix B Standard Provisions
6. Equal Employment Opportunity (EEO)
The Grantee may not discriminate against any employee or applicant for employment because
of race, religion, color, national origin, age, physical handicap, sex, marital status, changes in
marital status, pregnancy, or parenthood. The Grantee shall post in a conspicuous place,
available to employees and applicants for employment, a notice setting out the provisions of this
paragraph.
The Grantee shall state in all solicitations or advertisements for employees to work on Authority
funded projects, that it is an Equal Opportunity Employer (EEO) and that all qualified
applications will receive consideration for employment without regard to race, religion, color,
national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy
or parenthood.
The Grantee shall include the provisions of this EEO article in every contract relating to this
Grant Agreement and shall require the inclusion of these provisions in every agreement entered
into by any of its contractors, so that those provisions will be binding upon each contractor and
subcontractor.
7. Public Purposes
The Grantee agrees that the Project to which this Grant Agreement relates shall be dedicated to
public purposes and any project constructed or equipment or facilities acquired, shall be owned
and operated for the benefit of the general public. The Grantee shall spend monies
appropriated under this grant only for the purposes specified in the Grant Agreement. The
benefits of the Project shall be made available without regard to race, religion, color, national
origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy or
parenthood.
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8. Officials Not to Benefit
No member of or delegate to Congress or the Legislature, or officials or employees of the
Authority or Federal government may share any part of this agreement or any benefit to arise
from it.
9. Governing Law
This Grant Agreement is governed by the laws of the State of Alaska. Any civil action arising
from this Agreement shall be brought in the Superior Court for the Third Judicial District of the
State of Alaska at Anchorage.
10. Compliance with Applicable Law and Funding Source Requirements
The Grantee shall comply with all applicable local, state and federal statutes, regulations,
ordinances and codes, whether or not specifically mentioned herein. Refer to Appendix B
Standard for more specific requirements.
11. Severability
If any section, paragraph, clause or provision of this Agreement is held invalid or unenforceable,
the remainder of this Agreement shall be unaffected and enforced to the fullest extent possible,
and the invalid or unenforceable provision shall be deemed replaced with a valid and
enforceable provision that is as similar as possible to such invalid or unenforceable provision.
12. Non -waiver
The failure of either party at any time to enforce a provision of this Agreement shall in no way
constitute a waiver of the provision, nor in any way affect the validity of this Agreement, or any
part hereof, or the right of such party thereafter to enforce each and every provision hereof.
13. Integration
This instrument and all appendices, amendments, attachments, Request for Applications dated
July 8, 2015 and the Application dated September 15, 2015 hereto embody the entire
Agreement of the parties concerning the grant funds granted hereunder. There are no
promises, terms, conditions, or obligations regarding said funds other than those contained in
the documents described above; and such documents shall supersede all previous
communications, representations or agreements, either oral or written, between the parties
hereto. To the extent there is any conflict between the provisions of Appendix A and B and the
Grantee's application or proposal, the provisions of Appendix A and B prevail.
14. Grantee Not Agent of Authority
The Grantee and any agents and employees of the Grantee act in an independent capacity and
are not officers or employees or agents of the Authority in the performance of this Grant
Agreement.
15. Disputes
Any dispute arising under this Grant Agreement which is not disposed of by mutual agreement
must be dealt with in accordance with 3 AAC 108.915.
16. Termination
a) The Grantee shall have no rights to compensation or damages for termination except as
provided in this Section.
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Grant Agreement #7091242
b) In addition to all other rights available under law, the Authority may terminate this
Agreement or stop work on the Project for the convenience of the Authority or for cause
upon ten (10) days written notice.
c) "Cause" for termination shall exist when the Grantee has failed to perform under this
Agreement, has been stagnant on progression of the project for 2 years, has provided
incorrect or misleading information or has failed to provide information which would have
influenced the Authority's actions. In order for termination to be for cause, the Grantee's
failure to perform or the Grantee's provision of incorrect, misleading, or omitted
information must be material.
d) If this Agreement is terminated for cause, the Grantee shall be entitled to no
compensation. The Grantee shall reimburse the Authority for all grant funds expended
under this Agreement by the Grantee or on the Grantee's behalf including interest
accrued from the date of disbursement. The Grantee shall also reimburse the Authority
for any costs incurred to collect funds subject to reimbursement, and for any damages
incurred by the Authority as a result of the Grantee's failure to perform or provision of
incorrect or misleading information. The Authority may require the Grantee to return to
the Authority some or all of the Project assets and the fair market value of the returned
Project assets will be applied to reduce the amount of reimbursement the Grantee owes
the Authority under this subsection d.
e) If this Agreement is terminated at the sole request of the Authority for the sole reason of
its convenience, the Grantee is not required to reimburse the Authority for funds
expended prior to the date of termination. If the Grantee has incurred costs under this
agreement, the Grantee shall only be reimbursed by the Authority for eligible costs the
Grantee incurred prior to the date of termination of the Agreement. However, prior to
making any claim or demand for such reimbursement, the Grantee shall use its best
effort to reduce the amount of such reimbursement through any means legally available
to it. The Authority's reimbursement to the Grantee shall be limited to the encumbered,
unexpended amount of funds available under this Agreement.
f) If the basis for the termination of the Agreement or stop work under Section 15(b) is
capable of being cured, the Authority shall provide the Grantee thirty (30) days from the
date the termination or stop work becomes effective for the Grantee to cure the basis for
the termination or stop work. If the Grantee cannot reasonably cure the basis for the
termination or stop work within this thirty (30) day period, but the Grantee promptly
undertakes and diligently pursues such cure, the cure period shall be extended to sixty
(60) days. The Authority may further extend the cure period if the Grantee demonstrates
that it is prohibited from curing the basis for termination or stop work by any process,
stay or injunction issued by any governmental authority or pursuant to any bankruptcy or
insolvency proceedings. If the Grantee cures the basis for the stop work, the stop work
will be lifted. Until the Agreement is reinstated or stop work lifted, the Authority may not
disburse any amount under this Agreement to the Grantee except as otherwise
specifically provided in this section.
17. Termination Due to Lack of Funding
In the event funding from the Authority, federal or other sources is withdrawn, reduced, or
limited in any way after the effective date of this agreement and prior to normal completion, the
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Grant Agreement #7091242
Authority may terminate the agreement, reduce funding, or re -negotiate subject to those new
funding conditions.
18. No Assignment or Delegation
The Grantee may not assign or delegate this Grant Agreement, or any part of it, or any right to
any of the money to be paid under it, except with the written consent of the Executive Director or
Designee.
19. No Third Party Beneficiaries
Except as otherwise specified in this agreement, no person is a third party beneficiary of this
Agreement and this Agreement creates no third party rights. Specifically, any person who is not
a party to this Agreement shall be precluded from bringing any action asserting the liability of a
party or asserting any right against a party to this Agreement, through the terms of this
Agreement. No person, other than a party to this Agreement, may bring any action based upon
this Agreement for personal injuries, property damages, or otherwise.
20. No Additional Work or Material
No claims will be allowed for additional work, materials, or equipment, not specifically authorized
in this Grant Agreement, which are performed or furnished by the Grantee.
21. Changes
Any changes which have been agreed to by both parties will be attached and made a part of
this Grant Agreement by use of a written Amendment. Any such Amendment must be dated
and signed by Authorized Representatives of the Authority and the Grantee.
22. Right to Withhold Funds
The Authority may withhold payments under this Grant Agreement for non-compliance with any
of the provisions of this Grant Agreement.
23. Remission of Unexpended Funds
The Grantee shall return all unexpended grant monies to the Authority within 90 days of the
Project completion.
24. Tax Compliance Responsibilities of Grantee
The Grantee is responsible for determining applicable federal, state, and local tax requirements,
for complying with all applicable tax requirements, and for paying all applicable taxes. The
Authority may issue an IRS Form 1099 for Grant payments made. The Grantee shall pay all
federal, state and local taxes incurred by the Grantee and shall require the payment of all
applicable taxes by any contractor or any other persons in the performance of this Grant
Agreement.
25. Lobbying Activities
In accepting these funds, the Grantee agrees and assures that none of the funds will be used
for the purpose of lobbying activities before the United States Congress or Alaska Legislature.
No portion of these funds may be used for lobbying or propaganda purposes as prohibited in AS
37.05.321, 18 U.S.C. 1913, 31 U.S.C. 1352, or other laws as applicable.
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26. Financial Management and Accounting
The Grantee shall establish and maintain a financial management and accounting system that
conforms to generally accepted accounting principles. In addition, the accounting system must
keep separate all grant funds awarded under this grant agreement.
27. Procurement Standards
Grantees will follow competitive purchasing procedures that: 1) provide reasonable competitive
vendor selection for small dollar procurements; 2) provide for competitive bids or requests for
proposals for contracts and procurements greater than $100,000; 3) provide a justification
process for non-competitive procurements or contracts; 4) document the source selection
methods used for all contracts, equipment, or material transactions greater than $10,000.
Grantees who have questions about their procurement procedures or a specific procurement
should contact the Authority's Grant Manager.
28. Reporting Requirements
The Grantee shall submit progress reports to the Authority according to the schedule
established in Appendix D of this Grant Agreement.
29. Ownership of Documents and Products
Except as otherwise specifically agreed, all designs, drawings, specifications, notes, artwork,
computer programs, reports and other work developed with grant funds in the performance of
this agreement are public domain and may be used by the Authority and/or public without notice
or compensation to the Grantee. The Grantee agrees not to assert any rights and not to
establish any claim under the design patent or copyright laws. Except as otherwise specifically
agreed, and without limiting any Intellectual Property requirements of a federal funding agency,
the Authority shall have unlimited rights to use and to disseminate any data produced or
delivered in the performance of the contract. For purposes of clarity, nothing in this section
precludes Grantee from using any document or product with respect to the Project or other
Grantee uses.
30. Inspections and Retention of Records
The Grantee shall keep a file for financial, progress and other records relating to the
performance of the grant agreement. The file must be retained for a period of four years from
the fully executed close out of the grant agreement or until final resolution of any audit findings
claim or litigation related to the grant. The Authority may inspect, in the manner and at
reasonable times it considers appropriate, records and activities under this Grant Agreement.
31. Audits
This Grant Agreement is subject to 2 AAC 45.010 single audit regulations for State Grants. The
Grantee must comply with all provisions of 2 AAC 45.010 and any additional audit requirements
outlined in Appendix D.
Commercial (for -profit) entities shall obtain an audit by an independent auditing firm similar to a
program audit prepared under 2 CFR 200. The auditee and auditor shall have basically the
same responsibilities for the federal or state program as they would have for an audit of a major
program in a single audit. The expenditure threshold is $750,000 in the commercial entity's
fiscal year.
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Grant Agreement #7091242
32. Legal Authority
The Grantee certifies that it possesses legal authority to accept grant funds from the State of
Alaska and to execute the Project described in this Grant Agreement by signing the Grant
Agreement document. The Grantee's relation to the Authority and the State of Alaska shall be
at all times as an independent Grantee.
33. Grant Closeout
Upon completion of all work and expenditure of all grant funds related to the Project the
Authority will provide written notice to the Grantee that the Grant will be closed. The Grantee
shall sign the Notice of Project Closeout within 30 days after it is delivered by the Authority. The
Grant will be considered closed upon receipt of the signed Notice of Project Closeout.
The Grant will be administratively closed if the Grantee fails to return the Notice of Project
Closeout within 30 days after it is delivered by the Authority. If the Grantee has a valid reason
for the Grant to remain open, they must contact the Authority in writing within 30 days.
No additional reimbursements will be made to the Grantee after the grant is closed out.
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Heat Pump System for City of Seward
Grant Agreement #7091242
Appendix B Standard Provisions
1. Grant Funding Sources
This Grant is subject to appropriation and availability of funds as listed below:
State of Alaska $ 725,000 SLA 2018, Ch. 19, Sec. 1, Pg. 2-3, Ln. 3-15, 23-31
Community Match $ 157,497 City of Seward
Total Funding 882,497
Grantee acknowledges that if additional grant funds are made available they are subject to the
terms and conditions of this Agreement and any amendment.
2. Governing Laws
The Grantee shall perform all aspects of this Project in compliance with all applicable state,
federal and local laws.
3. Documentation and Record Keeping
The Grantee shall maintain the following in their files:
• Grant application;
• Grant agreement and any amendments;
• All written correspondence or copies of emails relating to the Grant;
• Reports, including any consultant work products;
• A separate accounting of grant income and expenditures;
• Supporting documentation for the expenditures charged to the grant (including
supporting documentation for all required matching contributions).
The Authority and any authorized federal representative may inspect, in the manner and at any
reasonable time either considers appropriate, the Grantee's facilities, records, and activities
funded by this Grant Agreement.
4. Eligible Costs
The Authority, as Grantor, shall have sole discretion to determine which project costs are
eligible to be paid from Grant monies under this agreement. Only direct costs of the Project are
eligible for payment or reimbursement from grant funds. Indirect costs are not allowed under this
grant unless approved by the Authority in Appendix E.
The eligible costs will be determined in accordance with 3 AAC 107.600 — 695 and the Request
for Applications dated July 8, 2015; which is incorporated by reference into this grant
agreement.
5. Insurance Requirements
The following insurance requirements are in effect for this Project. Grant funds may be used to
procure Project related insurance and the Authority will work with the Grantee to ensure that
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Heat Pump System for City of Seward
Grant Agreement #7091242
these requirements are met. Insurance will be obtained with an insurance carrier or carriers
covering injury to persons and property suffered by the State of Alaska, Alaska Energy Authority
or by a third party as a result of operations under this grant. The insurance shall provide
protection against injuries to all employees of the Project engaged in work under this grant. All
insurance policies shall be issued by insurers that (i) are authorized to transact the business of
insurance in the State of Alaska under AS 21 and (ii) have a Bests Rating of at least A-VII and
be required to notify the Authority, in writing, at least 30 days before cancellation of any
coverage or reduction in any limits of liability.
Where specific limits and coverage are shown, it is understood that they shall be the minimum
acceptable and shall not limit the Grantee's indemnity responsibility. However, costs for any
coverage in excess of specific limits of this agreement are the responsibility of the Grantee and
may not be charged to this grant agreement.
The following policies of insurance shall be maintained with the specified minimum coverage
and limits in force at all times during the performance work under this Project:
a. Workers' Compensation: as required by AS 23.30.045, for all employees engaged in
work under this Project. The coverage shall include:
Waiver of subrogation against the State and the Alaska Energy Authority and
Employer's Liability Protection at $500,000 each accident/each employee and
$500,000 policy limit;
b. Commercial General Liability: on an occurrence policy form covering all operations
under this Project with combined single limits not less than:
a. $1,000,000 Each Occurrence;
$1,000,000 Personal Injury;
$1,000,000 General Aggregate; and
$1,000,000 Products -completed Operations Aggregate.
The State of Alaska and Alaska Energy Authority shall be named as an Additional
insured.
c. Automobile Liability: covering all vehicles used in Project work, with combined single
limits no less than $1,000,000 each occurrence.
All of the above insurance coverage shall be considered to be primary and non-contributory to
any other insurance carried by the State of Alaska and Alaska Energy Authority, whether self-
insurance or otherwise.
The Authority's acceptance of deficient evidence of insurance does not constitute a waiver of
Grant requirements.
6. Procurement and Suspension and Debarment
When the Grantee enters into a transaction with an entity for the purchase of goods or services
that are expected to equal or exceed $25,000, or meet other special criteria as specified in 2
CFR section 180.220, the grantee is required to verify that the entity and its principals as
defined in 2 CFR section 180.995, are not suspended or debarred or otherwise excluded from
participating in the transaction. The Grantee must verify the eligibility of the entity and its
principals by one of the following: (1) checking the Excluded Parties List System (EPLS)
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maintained by the General Services Administration (GSA) (Note: EPLS is no longer a separate
system; however, the OMB guidance and agency implementing regulations still refer to it as
EPLS) and available at https://www.sam.gov/portal/public/SAM/), (2) collecting a certification
from the entity, or (3) adding a clause or condition to the covered transaction with that entity
stating it is not suspended or debarred from participating in the transaction (2 CFR section
180.300).
7. Declaration of Public Benefit
The parties acknowledge and agree that the Project shall be constructed, owned and operated
for the benefit of the general public and will not deny any person use and/or benefit of Project
facilities due to race, religion, color, national origin, age, physical handicap, sex, marital status,
changes in marital status, pregnancy or parenthood.
8. Grantee Project Manager
For construction projects, the Grantee will contract or hire competent persons to manage all
phases of the Project. Work at a minimum will include; management of Grantee's labor for the
project, engineering firms and consultants, procurement, management of construction
contractors, selection of equipment, review of plans and specifications, on -site inspections and
review and approval of work, and other duties to ensure that the completed work conforms with
the requirements of the grant and the construction documents.
If the Grantee fails to provide adequate project management the Authority may terminate the
Grant or assume project management responsibilities with the concurrence of the Grantee.
Costs for a Grantee Project Manager must be reasonable to be considered an eligible grant
expense.
9. Approval to Proceed with Next Phase
A grant award may be for one or more phases of a project. The Grantee must achieve
substantial completion of work or of designated grant milestones and receive approval from the
Authority prior to proceeding to the next phase of work.
10. Contracts for Engineering Services
In the event the Grantee contracts for engineering services, the Grantee will require that the
engineering firm certify that it is authorized to do business in the State of Alaska and provide
proof of licensing and required professional liability insurance.
Unless otherwise agreed by the Authority, the insurance required by this section shall, at a
minimum, included professional liability insurance covering all errors, omissions or negligent
acts in the performance of professional services under this agreement, with limits required per
the following schedule:
Contract Amount
Under $ 100,000
$ 100,000-$ 499,999
$ 500,000-$ 999,999
$ 1,000,000 or over
11. Site Control
Minimum Required Limits
$ 300,000 per Occurrence/Annual Aggregate
$ 500,000 per Occurrence/Annual Aggregate
$ 1,000,000 per Occurrence/Annual Aggregate
Refer to Risk Management
If the grant Project involves the occupancy and use of real property, the Grantee assures that it
has the legal right to occupy and use such real property for the purposes of the grant, and
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further that there is legal access to such property. The Grantee is responsible for securing the
real property interests necessary for the construction and operation of the Project, through
ownership, leasehold, easement, or otherwise, and for providing evidence satisfactory to the
Authority that it has secured these real property interests.
12. Permits
It is the responsibility of the Grantee to identify and ensure that all permits required for the
construction and operation of this Project by the Federal, State, or Local governments have
been obtained unless otherwise stated in Appendix C. These permits may include, but are not
limited to, Corps of Engineers, Environmental Protection Agency, Alaska Department of
Environmental Conservation, State Historic Preservation Office, State Fire Marshal, Alaska
Department of Natural Resources, Alaska Department of Fish and Game and Boroughs.
13. Exclusion of Existing Environmental Hazards
Grant funds for investigation, removal, decommissioning, or remediation of existing
environmental contamination or hazards, are not allowed unless specifically specified and
approved in Appendix C.
14. Environmental Standards
The Grantee will comply with applicable environmental standards, including without limitation
applicable laws for the prevention of pollution, management of hazardous waste, and evaluation
of environmental impacts.
15. Current Prevailing Rates of Wage and Employment Preference
To the extent required by federal and State law construction projects may require certain
Grantees to include the requirements for Davis Bacon and Little Davis Bacon when contracting
for construction services. This requires contractors to pay minimum rates of pay for specific
classes of workers and provide certified payrolls to the State Department of Labor. The current
wage rates can be found at the following web sites:
The Federal wage rates at http://www.wdol.gov/
The State wage rates at http://www.labor.state.ak.us/Iss/pamP600.htm
If federal funding sources require federal Davis Bacon compliance, the Grantee must use both
the Federal and State wage scale and the contractor is required to pay the higher of the State or
Federal wage scale. When only State Funds are used that requires "Little Davis Bacon," the
Grantee is only required to follow the State Rate schedule.
For projects that are only State funded, contractors are also required to use local residents
where they are available and qualified in accordance with AS 36.10.150-180, and 8 AAC 30.064
- 088.
The Grantee is responsible for identifying any other sources of project funds and for ensuring
compliance with applicable wage scales for all sources of project funding. If a Grantee believes
they or their contractors may be exempt from these requirements, they should contact the State
of Alaska Department of Labor and Workforce Development, Wage and Hour Administration, for
a determination and forward a copy of that determination to the Authority's Grant Administrator.
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16. Construction Plans and Specifications Review
Prior to public notice of bidding a construction project the Grantee will provide the plans and
specifications to the Authority for review. Concurrence that the plans and specifications are
consistent with the grant award must be received before grant funds will be released for
construction related costs.
17. Construction Insurance and Bonding
When the value of the construction is anticipated to be greater than $100,000, prior to beginning
construction on a project funded by this grant, the Grantee or Grantee's contractor(s) must
provide the Authority; either a payment and performance bond, as may be required by AS
36.25.010, a surety in form and substance acceptable to the Authority, or some other guarantee
or assurance acceptable to the Authority that the Grantee or the Grantee's contractor has the
capacity, qualifications, and financial resources necessary to complete construction of the
project as proposed in the grant or construction contract(s) funded by this grant. Post
Construction Certification.
Upon completion of construction, the Grantee will submit a final report that includes:
• Certification that all work is completed in accordance with the grant and all costs claimed
are eligible costs and represent work completed on the Project;
• Summary of total project cost including detailed funding sources and any outstanding
debt;
• Certification that there is a release of any contractor or subcontractor liens on the
project;
• Identification of any outstanding construction issues;
• Demonstration that appropriate insurance is in place and,
• As -built drawings.
18. Ownership of Facilities
The Grantee shall assume all liabilities arising from the ownership and operation of the Project.
Grantee will not sell, transfer, encumber, or dispose of any of its interest in the facilities
constructed with this grant funding during the economic life of the project without prior written
approval of the Authority.
19. Operation and Maintenance of Facilities
The Grantee is required to maintain and operate the facilities defined in Appendix C of this
agreement for the economic life of the facility or the specific period of time designated herein.
In the event that the Grantee is no longer operating the facilities for the intended purposes the
Authority may require the Grantee to reimburse the Authority an amount based on the total
contribution of the Authority, the value of the assets, and the terms and conditions of this
agreement. The Authority may require that the assets acquired under this agreement be sold
and the proceeds returned to the Authority.
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20. Performance/Operation and Maintenance (O&M) Reporting
If the grant is for Project construction, the Grantee must provide the Authority with a
Performance/O&M Report annually for ten years after Project completion. The Performance/
O&M Report must include: (1) a detailed description of Project operations and maintenance
activities and issues; and (2) a detailed description of Project performance, including energy
output, estimated fuel savings resulting from the operation of the Project, and any other relevant
measures of Project performance reasonably requested by the Authority, a description of
repairs and modifications to the Project, and recommendations for improvements for similar
future projects.
The Authority may take into account the Grantee's failure to provide the required annual
Performance/O&M Report in evaluating future applications from the Grantee for grant funds.
The Authority encourages Grantees to provide annual Performance/O&M reports for the life of
the Project, and may consider the Grantee's voluntary submittal of annual Performance/O&M
reports beyond the first ten years in evaluating future applications from the Grantee for grant
funds.
21. Tariffs & Rates for Use of Grant -Funded Assets
Rates for power provided as a result of generation or transmission facilities built with grant funds
may be subject to review and approval by the Regulatory Commission of Alaska (RCA), or if the
rates are not subject to RCA review and approval, they may be subject to review and approval
by the Authority to ensure reasonable and appropriate public benefit from the ownership and
operation of the Project.
As a condition of the grant, Independent Power Producers will agree to sell energy resources for
electricity and heat at a cost -based rate for the economic life of the project. The Authority will
hire an independent economist to provide guidance in developing a cost -based rate for electric
sales with an appropriate rate of return on equity.
The allowable cost -based rate represents the highest rate that the Independent Power Producer
will be allowed to charge. Because the cost -based rates are a grant condition, avoided costs
rates or Public Utility Regulations Policies Act (PURPA) rates will not apply for projects which
obtain grant funding.
Application for a Certification of Public Convenience and Necessity (CPCN) is also a grant
condition. RCA action related to the issuance of the CPCN must be completed prior to the
issuance of any construction grant funding.
22. Grant -funded Assets Not Included with PCE
The Grantee agrees that it will not include the value of facilities, equipment, services, or other
benefits received under this grant as expenses under the Power Cost Equalization Program or
as expenses on which wholesale or retail rates or any other energy tariffs are based.
23. Substantial Completion of Project.
Upon substantial completion of the project, the Authority PM shall schedule a site inspection
with the general contractor, the designer of record, the grantee and the Authority. At this
inspection, a punchlist will be generated of outstanding items which must be completed prior to
grant completion. Upon completion of this inspection, the Authority will issue a Notice of
Substantial Completion (NOSC) and identify in this notice, the punchlist items which must be
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completed. When the Notice is issued, the Grantee assumes all responsibility associated with
operating and maintaining the Project, except as specifically provided otherwise herein or by
separate agreement executed by the Authority and the Grantee.
The Grantee may disagree with the substantial completion determination by providing written
notice to the Project Manager within 30 days after receipt of the Notice of Substantial
Completion. The Grantee's written objections disagreeing with the Notice of Substantial
Completion must detail the reasons the Grantee believes the Notice of Substantial Completion
should not be issued. Further the Grantee must explain what the Grantee expects should be
done so the Notice of Substantial Completion can be issued, and when the additional issues
identified can be completed or resolved. The Authority will follow-up within 60 days, letting the
Grantee know if the objections have been accepted, if the Notice of Substantial Completion
stands, or, if the Notice of Substantial Completion is modified.
Within 30 days of final disposition of the Notice of Substantial Completion, the Authority Project
Manager will issue a Certificate of Substantial Completion which will include an updated
punchlist (if one still exists) which will be signed by the general contractor and the Authority.
The date of this certificate shall be the completion date of the Project.
24. Force Account Payroll and Project Coordination
The Grantee will assist the Authority in obtaining qualified local labor for the Project and will
provide necessary local administration assistance, including recommending qualified local
personnel; assisting in obtaining necessary personnel information; assisting in obtaining
housing for nonresident workers; facilitating communications between the Authority, the
community and local employees; and serving as a liaison between the Authority and the
community.
Appendix C Grantee Proposal/Scope of work
This grant to the City of Seward (City) is for the design and construction of a Ground
Source Heat Pump (GSHP) which will draw heat from nearby Resurrection Bay to heat
a heating district containing four existing City buildings, with potential for future
expansion:
• Library - 24,323 ft2
• City Annex - 8,192 ft2
• City Hall - 20,532 ft2
• Fire Hall - 7,262 ft2
• (future) Adams Street Shower House - 800 ft2
A field of vertical boreholes will be drilled on City land adjacent to the water front; piping
will be used in these boreholes and charged with a heat transfer fluid in a closed system
to provide heat to the heating district.
High efficiency water to water heat pumps, one buffer tank, and loop pumps will be
installed in the existing mechanical rooms of the Library and City Hall. One buffer tank
will be installed in the Annex, and the Fire Hall. One existing heating oil boiler will
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remain in each building to serve as a backup boiler, these back-up boilers will be
integrated into the heating system of their respective buildings along with buffer/storage
tanks.
This system is estimated to provide at least 96% of the current heating loads of the
buildings, and to displace roughly 20,020 gallons of heating oil annually.
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Budqet:
Reimbursable
Grant
Match
Total
Start
End
Milestones
Tasks
Budget
Budget
Budget
Date
Date
Deliverables
Reconnaissance
$0
$10,000
$10,000
Jan
Dec
Construct test well
2015
2015
Test well
Collect and
Localized water
evaluate water
Jan
Dec
table thermal
column data
2015
2015
profile
Design Phase
$68,440
$68,440
$136,880
Select Design
Oct
Oct
Team
2018
2018
Solicitation, NTP
Design Team
Oct
Oct
Scoping Meeting
Scope Mtg.
2018
2018
Minutes
Complete Design
Oct
Nov
Memo w/cost
Memo
2018
2018
opinion
Complete 65%
Dec
Jan
Plans, Specs, cost
Design
2018
2018
1 opinion
Complete 100%
Feb
Feb
Plans, Specs, cost
Design
2019
2019
opinion
Update Economic
Mar
Mar
Analysis
2019
2019
Economic Analysis
Construction Phase
$584,060
$79,057
$663,117
Prepare Bid
Apr
Apr
Package
2019
2019
May
May
Advertise For Bids
2019
2019
Bid Advertisement
Jun
Jun
Review Bids
2019
2019
Notice of Award
Jul
Jul
Procure long lead
Award Bid
2019
2019
items
Pre -Construction
Aug
Aug
Conference
Conference
2019
2019
Minutes
Aug
Sep
Submittal Reviews
2019
2019
Progress Report
Contractor
Sep
Sep
Mobilizes
2019
2019
Progress Report
Stake Out/Line
Sep
Sep
Locates
2019
2019
Progress Report
Drill/Install Vertical
Sep
Nov
Loos
2019
1 2019
Progress Report
Construct
Sep
Nov
Mains/Laterals
2019
2019
Progress Report
Mech./Elect Inside
Sep
Nov
Bldgs.
2019
2019
Progress Report
Construct Loop
Nov
Nov
Manifold
2019
2019
Progress Report
Pressure Test
Nov
Nov
System
2019
2019
Progress Report
System Start
Nov
Nov
Up/TestingUp/Testing
2019
2019
Pro ress Report
Punch List
Nov
Nov
Items/Testing
2019
2019
Progress Report
Close Out
Certificate
Final as -
Nov
Dec
built/redline
Close Out
Final Punch List
$72,500
0
$72,500
2019
2019
drawings
TOTAL
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Appendix D Project Management & Reporting Requirements
1. Project Management
The Grantee will notify the Authority immediately of any significant organizational changes
during the term of the grant, including changes in key personnel or tax status, any unforeseen
problem or project delay that may cause a change to the work plan or budget or that may
otherwise affect the Grantee's ability to perform its commitments under this Grant Agreement.
Any unreported or unapproved changes to the work plan or budget evident in reports may result
in an amendment being required, costs disallowed, suspension or termination of the grant as
described in Appendix A.
2. Contact Persons
For the Grantee
For The Authority
Grant Manager
Grant Manager
Brennan Hickok
Shawn Calfa, Grants Administrator
PO Box 167
813 W. Northern Lights Blvd.
Seward, Alaska 99664
Anchorage, Alaska 99503
bhickokCa)-cityofseward.net
scalfa(a)aidea.org
907-224-4020
907-771-3031
Project Manager
Project Manager
Doug Schoessler
Dan Smith
PO Box 167
813 W. Northern Lights Blvd.
Seward. Ak 99664
Anchorage, Alaska 99503
dou. a�cityofseward.net
dsmith(a�akenergyauthority.org
907-224-4093
907-771-3983
3. Monthly Progress and Financial Reports
The Grantee will provide monthly progress and financial reports by email (or other method
allowed by the Authority, if email is not available) to the Authority Project Manager. These
reports are due starting the first full month after the execution of this Agreement. This report
must update the Authority on the project's progress, regulatory and compliance issues, possible
delays, and grant expenditures during the month. These Monthly Progress Reports, which are
due within 30 days of the end of the previous month, must summarize, in one or two pages, the
progress made on grant tasks during the month and identify any difficulties in completing tasks
or meeting goals or deadlines. The Grantee must also include with the report copies of any
work products due to the Authority during this period.
Reports are considered late five 5 days after the due date. No further payments will be made
without submission and approval of required reports. Work completed after the twenty -day
period when required reports have not been submitted is at the Grantee's risk, and costs
incurred may be disallowed. Repeated failure to submit reports in a timely manner could result
in suspension or termination of the grant.
All reports and deliverables required in this agreement must have been submitted and approved
by the Authority prior to the final payment being released.
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Appendix E Project Budget & Reimbursement Provisions
1. Allowable Costs
Allowable costs under this grant include all reasonable and ordinary costs for direct labor &
benefits, travel, equipment, supplies, contractual services, construction services, and other
direct costs identified and approved in the Project budget that are necessary for and incurred as
a direct result of the Project and consistent with the requirements noted in Appendix B 4 Eligible
Costs.
A cost is reasonable and ordinary if, in its nature and amount, it does not exceed that which
would be incurred by a prudent person under the circumstances prevailing at the time the
decision was made to incur the costs.
Allowable costs are only those costs that are directly related to activities authorized by the Grant
Agreement and necessary for the Project. The categories of costs and additional limits or
restrictions are listed below:
a. Direct Labor & Benefits
Include salaries, wages, and employee benefits of the Grantee's employees for that portion
of those costs attributable to the time actually devoted by each employee to, and necessary
for the Project. Direct labor costs do not include bonuses, stock options, other payments
above base compensation and employee benefits, severance payments or other termination
allowances paid to the Grantee's employees.
b. Travel, Meals, or Per Diem
Include reasonable travel expenses necessary for the Project. These include necessary
transportation and meal expenses or per diem of Grantee employees for which expenses
the employees are reimbursed under the Grantee's standard written operating practice for
travel and per diem or the current State of Alaska Administrative Manual for employee
travel.
c. Equipment
Include costs of acquiring, transporting, leasing, installing, operating, and maintaining
equipment necessary for the Project, including sales and use taxes.
Subject to prior approval by the Authority Project Manager, costs or expenses necessary to
repair or replace equipment damage or losses incurred in performance of work under the
grant may be allowed. However, damage or losses that result from the Grantee's
employees, officer's, or contractor's gross negligence, willful misconduct, or criminal conduct
will not be allowed.
d. Supplies
Include costs of material, office expenses, communications, computers, and supplies
purchased or leased by the Grantee necessary for the Project.
e. Contractual services
Include the Grantee's cost of contract services necessary for the Project. Services may
include costs of contract feasibility studies, project management services, engineering and
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design, environmental studies, field studies, and surveys for the project as well as costs
incurred to comply with ecological, environmental, and health and safety laws.
f. Construction Services
For construction projects this includes the Grantee's cost for construction contracts, labor,
equipment, materials, insurance, bonding, and transportation necessary for the Project.
Work performed by the Grantee's employees during construction may be budgeted under
direct labor and benefits. Contracted project management or engineering may be budgeted
under contractual services and major equipment purchases made by the Grantee may be
budgeted under equipment.
g. Other Direct Costs
In addition to the above the following expenses necessary for the Project may be allowed.
• Net insurance premiums paid for insurance required for the grant Project;
• Costs of permits and licenses for the grant Project;
• Non -litigation legal costs for the Project directly relating to the activities; in this
paragraph, "non -litigation legal costs" includes expenses for the Grantee's legal staff and
outside legal counsel performing non -litigation legal services;
• Office lease/rental payments;
• Other direct costs for the Project directly relating to the activities and identified in the
grant documents; and/or
• Land or other real property or reasonable and ordinary costs related to interests in land
including easements, right-of-ways, or other defined interests.
2. Specific Expenditures not allowed
Ineligible expenditures include costs for overhead, lobbying, entertainment, alcohol, litigation,
payments for civil or criminal restitution, judgments, interest on judgments, penalties, fines,
costs not necessary for and directly related to the grant Project, or any costs incurred before the
beginning date of the grant as indicated on the signature page.
Overhead costs described in this section include:
• Salaries, wages, applicable employee benefits, and business -related expenses of the
Grantee's employees performing functions not directly related to the grant Project;
• Office and other expenses not directly related to the grant Project; and
• Costs and expenses of administration, accounting, human resources, training, property and
income taxes, entertainment, self-insurance, and warehousing.
3. Match
The Grantee is required to provide $ 157,497 in match for this Project. Cash match will be
applied based on a percentage basis unless otherwise specified in the budget in Appendix C.
In -kind match will be applied based on the budget in Appendix C.
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4. Cost Share Match Requirements
Cost sharing or matching is that portion of the Project costs not borne by the Authority. The
Authority will accept all contributions, including cash and in -kind, as part of the Grantees' cost
sharing or matching when such contributions meet the following criteria:
• Are provided for in the Project budget;
• Are verifiable from the Grantee's records;
• Are not included as contributions for another state or federally assisted project or
program; (The same funds cannot be counted as match for more than one program.)
• Are necessary and reasonable for proper and efficient accomplishment of the Project or
program objectives;
• Are allowable costs;
• Are not paid by the State or federal government under another award, except for those
authorized by the State or federal statute to be used for cost sharing or matching;
• Must be incurred within the grant eligible time period. The Authority may allow cost
sharing or matching contributions that occurred prior to the grant eligible time period for
projects that involve construction.
5. Valuing In -Kind Support as Match
If the Grantee chooses to use in -kind support as part of or its entire match, the values of those
contributions must be approved by the Authority at the time the budget is approved. The values
will be determined as follows:
• The value of real property will be the current fair market value as determined by an
independent third party or a valuation that is mutually agreed to by the Authority and the
Grantee and approved in the grant budget.
• The value assessed to Grantee equipment or supplies will not exceed the fair market
value of the equipment or supplies at the time the grant is approved or amended.
• Equipment usage will be valued based on approved usage rates that are determined in
accordance with the usual accounting policies of the recipient or the rates for equipment
that would be charged if procured through a competitive process. Rates paid will not
exceed the fair market value of the equipment if purchased.
• Rates for donated personal services will be based on rates paid for similar work and skill
level in the recipient's organization. If the required skills are not found in the recipient
organization, rates will be based on rates paid for similar work in the labor market.
Fringe benefits that are reasonable, allowable, and allocable may be included in the
valuation.
• Transportation and lodging provided by the Grantee for non -local labor will not exceed
the commercial rates that may be available within the community or region.
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6. Grant Disbursements
The Grantee must request disbursement of grant funds in the form and format required by the
Authority with appropriate back-up documentation and certifications. (See Attachment 1).
Reimbursements are made for actual costs incurred and must be for approved milestones. The
back-up documentation must demonstrate the total costs incurred are allowable, and reflect the
amount being billed. Documentation must include:
• A ledger summarizing cost being billed;
• A summary of direct labor costs supported by timesheets or other valid time record to
document proof of payment;
• Travel and per -diem reimbursement documentation;
• Contractor or vendor pay requests;
• Itemized invoices and receipts; and
• Detailed ledger of costs being charged to this grant.
Additionally, the Grantee may be required to provide proof of payment of the incurred costs at
the request of the Authority.
Payment of grant funds will be subject to the Grantee complying with its matching contribution
requirements of the Grant.
Payment of grant funds will be made by the Authority to the Grantee within 30 days from receipt
of a properly completed, supported, and certified Reimbursement Request (See Attachment 1).
7. Withholding of Grant Funds
If, upon review of the monthly billings, the Authority discovers errors or omissions in the billings
it will notify the Grantee within thirty (30) days of receipt of the billing. Payment for the portion of
billings for which there is an error or omission may be withheld pending clarification by Grantee.
Grant funds may be withheld for the following reasons:
• The Grantee fails to provide adequate back-up documentation.
• The Authority determines that a specific expense is not allowed under the grant.
• The Grantee's matching contribution requirements are not met.
Up to 10% of the Authority's contribution of grant funds may be retained by the Authority until
the Project is completed and all required final documentation and reports are received and
accepted by the Authority.
8. Advance Disbursements
In most instances, payments to a Grantee will be made on a cost reimbursable basis. If the
Authority determines that cost reimbursement will significantly inhibit the Grantee's ability to
perform the Project and determines that an advance is in the public interest, the Authority may
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recommend an advance to the Grantee of an amount not to exceed a projected thirty (30) day
cash need, or twenty percent (20%) of the grant amount, whichever amount is less.
Before the Authority will issue an advance, the Grantee must provide in writing, and the
Authority must approve a "Request for Advance Payment" form which includes:
• justification of the need for the advance;
• documentation of anticipated line item costs associated with the advance.
All advances will be recovered with the Grantee's next Financial/Progress Report form. Should
earned payments during the terms of this Grant Agreement be insufficient to recover the full
amount of the advance, the Grantee will repay the unrecovered amount to the Authority when
requested to do so by the Authority, or at termination of the Grant Agreement.
9. Unexpended Grant Funds and Interest Earned
Any grant funds not expended under this agreement and any interest accruing on the grant
funds belong to the Authority and shall be returned to the Authority.
10. Budget Adjustments and Changes
When a Grantee faces increased unbudgeted costs, the Grantee should contact the Authority
Project Manager. Budget adjustments cannot increase the grant award amount. Cost overruns
that may require reduced scope of work will require Authority approval and an amendment to
the grant. If a budget adjustment or other changes indicate to the Authority Project Manager
that the project cannot be completed as currently planned and budgeted for, the Authority
Project Manager will not approve the release of additional grant funds until the Grantee provides
sufficient information on how the Grantee intends to complete the revised project.
Budget Adjustments
The Grantee shall identify budget changes on its Financial Reports submitted to the Authority.
At least quarterly, the Authority will compare actual costs to budgeted distributions based on the
Financial Report/Request for Reimbursement form. Costs charged to grant funds must reflect
adjustments made as a result of the activity actually performed. The budget estimates or other
distribution percentages must be revised at least quarterly, if necessary, to reflect changed
circumstances.
Page 25 of 34
50
Heat Pump System for City of Seward
Grant Agreement #7091242
Attachment 1 Financial Report/Request for Reimbursement Form
THIS REQUEST IS FOR FINAL PAYMENT ❑
Grantee: City of Seward
Period: to
Project: Heat Pump System for City of Seward
Grant Number: 7091242
BUDGET
C
D=B+C
E=A -D
SUMMARY
RANT BUDGET
ATCHING
UDGET
OTAL BUDGET
PRIOR
EXPENDITURES
EXPENDITURES
THIS PERIOD
TOTAL
EXPENDITURES
RANT BALANCE
BY TASK OR MILESTONE
Reconnaissance
$0
$10,000
$10,000
Design Phase
$68,440
$68,440
$136,880
Construction Phase
$584,060
$79,057
$663,117
Close Out
$72,500
L02
$72,500
TOTAL
W&W$$$
BY BUDGET CATEGORIES
Direct Labor and
Benefits
$68,440
$68,440
$136,880
Travel
$0
$0
$0
Equipment
$0
$0
$0
Contractual Services
$0
$0
$0
Construction
Services
$584,060
$79,057
$663,117
Other
$72,500
$10,000
$82,500
TOTAL
BY FUND SOURCES
Grant Funds-SOA
$725,000
$0
$725,000
Grantee Match -Cash
$0
$147,497
$147,497
Grantee Match -In-
Kind
�O
$10,000
$10,000
TOTAL
$Z24
$$$
Please submit this form and the supporting documentation to aeapayableskaidea.org
CERTIFICATION
Form requires two original signatures. The person certifying must be different from the person preparing the report. One signature should be the authorized
representative of the Grantee organization or highest ranking officer; the other should be the person who prepared the report.
I certify to the best of my knowledge and belief that the information reported on both the Financial Report above and the attached Progress
Report are correct. In addition, funds were spent and work performed in accordance with the grant agreement terms and conditions.
Certified By: Prepared By:
Printed Name: Printed Name:
Title: Date: Title: Date:
Page 26 of 34
51
Heat Pump System for City of Seward
Grant Agreement #7091242
Attachment 2 Progress Report Form
Grantee: City of Seward
Project Name: Heat Pump System for City of Seward
Grant # 7091242
Period of Report: to
Project Activities Completed:
Existing or Potential Problems:
Activities Targeted for Next Reporting Period:
Prepared By:
Printed Name:
Date:
Page 27 of 34
52
Heat Pump System for City of Seward
Grant Agreement #7091242
Attachment 3 Notice of Project and Grant Closeout
NOTICE OF PROJECT AND GRANT CLOSEOUT
ALASKA ENERGY AUTHORITY
Project Name: Heat Pump System for City of Seward
Grantee: City of Seward
Grant Number: 7091242
The Alaska Energy Authority certifies and acknowledges that the Project referenced above has
been completed, and that all tasks have been satisfactorily carried out in accordance with the
terms and conditions of Agreement Number: 7091242.
Project Manager Date
Alaska Energy Authority
City of Seward certifies that the Project named above is complete in accordance with the terms
and conditions of Alaska Energy Authority Agreement Number: 7091242.
City of Seward also certifies that, we have been reimbursed for all eligible expenses pertaining
to 7091242, and that as of the date of signature, no further reimbursements will be requested for
any activity related to the Project identified above.
Pursuant to Appendix B #20 `Performance/Operation and Maintenance (O&M) Reporting', the
Grantee is required to provide detailed reports annually, for ten years.
Total project cost $
The total project cost should include all expenses related to this grant funded project (grants,
loans, match, etc.). It should include design and construction costs, but should not include
feasibility and reconnaissance work.
Notes/comments: Please attach on a separate page
Authorized Signature
Printed Name
Title
Date
Page 28 of 34
53
Heat Pump System for City of Seward
Grant Agreement #7091242
Attachment 4 Notice of Substantial Completion
NOTICE OF SUBSTANTIAL COMPLETION
ALASKA ENERGY AUTHORITY
Project Name: Heat Pump System for City of Seward
Grantee: City of Seward
Grant Number: 7091242
The Alaska Energy Authority (the Authority) issues this notice that the Authority has determined
that all tasks associated with the Project referenced above have been substantially completed
in accordance with the terms and conditions of Agreement Number: 7091242 (Agreement), with
the exception of outstanding work items identified in the Exhibit A.
Under Appendix B, No. 23 of the Agreement, the Authority issuing this Notice means the
Grantee assumes all responsibility associated with operating and maintaining the Project,
except as specifically provided otherwise in the Agreement or by separate agreement executed
by the Authority and the Grantee.
The Grantee may disagree with the substantial completion determination by providing written
notice to the Project Manager within 30 days after receipt of the Notice of Substantial
Completion. The Grantee's written objections disagreeing with the Notice of Substantial
Completion must detail the reasons the Grantee believes the Notice of Substantial Completion
should not be issued. Further the Grantee must explain what the Grantee expects should be
done so the Notice of Substantial Completion can be issued, and when the additional issues
identified can be completed or resolved. The Authority will follow-up within 60 days, letting the
Grantee know if the objections have been accepted, if the Notice of Substantial Completion
stands, or, if the Notice of Substantial Completion is modified.
Within 30 days of final disposition of the Notice of Substantial Completion, the Authority Project
Manager will issue a Certificate of Substantial Completion which will include an updated
punchlist (if one still exists) which will be signed by the general contractor and the Authority.
The date of this certificate shall be the completion date of the Project.
Authority Project Manager
Date
Page 29 of 34
54
Heat Pump System for City of Seward
Grant Agreement #7091242
Attachment 5 Grantee Certification
CERTIFICATION OF GRANTEE AND LOWER -TIER PARTICIPANTS
REGARDING DEBARMENT, SUSPENSION, AND OTHER INELIGIBILITY AND
VOLUNTARY EXCLUSION
Grantee
City of Seward
PO Box 167
Seward, AK 99664
I, hereby certify on behalf
(Name and title of official)
of City of Seward that:
(1) The prospective Grantee and lower tier participant certifies, by submission of
this letter, that neither it nor its "principals" [as defined at 49 C.F.R. §
29.105(p)] is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency. In the event, your company or any principals
become ineligible from participating in federally funded transactions, you are
required to notify us immediately.
(2) When the prospective Grantee and lower tier participant is unable to
certify to the statements in this certification, such prospective participant
shall attach an explanation to this proposal.
Executed this day of 120
By:
(Signature of authorized official)
(Title of authorized official)
Page 30 of 34
55
Heat Pump System for City of Seward
Grant Agreement #7091242
DEBARMENT, SUSPENSION, INELIGIBILITY & VOLUNTARY EXCLUSION - 49 CFR Part 29; Executive Order 12549
[Applicable to all Federal -aid contracts which exceed $25,000]
Instructions for Certification:
L The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was
entered into. If it is later determined that the prospective Grantee and lower tier participants knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government, THE AUTHORITY may pursue available remedies,
including suspension and/or debarment.
2. The prospective Grantee and lower tier participants shall provide immediate written notice to THE AUTHORITY if at any time
the prospective Grantee and lower tier participants learns that its certification was erroneous when submitted or has become erroneous
by reason of changed circumstances.
3. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "persons,"
"lower tier covered transaction," "principal," "proposal," and voluntarily excluded," as used in this clause, have the meanings set out in
the Definitions and Coverage sections of rules implementing Executive Order 12549 [49 CFR Part 29]. You may contact THE
AUTHORITY for assistance in obtaining a copy of those regulations.
4. The prospective Grantee and lower tier participants agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized in writing by
THE AUTHORITY.
5. The prospective Grantee and lower tier participants further agrees by submitting this proposal that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction", without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
6. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction
that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the Non -procurement List issued by U.S. General Service Administration.
7. Nothing contained in the foregoing shall be construed to require establishment of system of records in order to render in good
faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
8. Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to all remedies available to the Federal Government, THE AUTHORITY may pursue
available remedies including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transaction
(1) The prospective Grantee and lower tier participants certifies, by submission of this bid or proposal, that neither it nor its
"principals" [as defined at 49 CFR §29.105(p)] is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
(2) When the prospective Grantee and lower tier participants is unable to certify to the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
The Grantee, City of Seward certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if
any. In addition, the Grantee understands and agrees that the provisions of, 49 CFR §29 apply to this certification and disclosure, if
any.
Signature of Grantee's Authorized Official:
Name and Title of Grantee's Authorized Official:
Date:
Page 31 of 34
56
Heat Pump System for City of Seward
Grant Agreement #7091242
Page 32 of 34
57
Heat Pump System for City of Seward
Grant Agreement #7091242
Attachment 6 Advance Request Form
� I M
GRANTS SECTION
REQUEST FOR ADVANCE PAYMENT
Instructions:
(1) Fill in the Grantee, Grant Number, Project Title, Amount Requested, and Date.
(2) Read the language in Appendix E of the Grant Agreement (Advance Disbursements provision).
(3) Check the boxes to confirm that the advance is justified and that you have read and understood
the conditions under which the advance will be approved and recovered by the Authority.
(4) Provide a brief narrative explaining the proposed use of the advanced funds.
(5) Attach documentation of costs associated with the requested advance (i.e., price quotes or cost
estimates, invoices, a spreadsheet outlining projected payroll, etc.)
Grantee:
Grant Number:
City of Seward
7091242
Project Title:
Date:
Heat Pump System for City of Seward
Amount Requested:
❑ The Grantee confirms that the advance is necessary due to a lack of cash on hand to
administer the grant on a cost -reimbursable basis.
❑ The Grantee understands the conditions under which the Authority will recover the advance.
Explain how the advance will be used. Attach additional pages if necessary.
Grantee Certification: I certify that the above information is true and correct, and that expenditures will be
made for the purpose of, and in accordance with, applicable grant agreement terms and conditions.
Signature
Name and Title
Date
Page 33 of 34
58
Heat Pump System for City of Seward
Grant Agreement #7091242
Attachment 7 Grant Documents Authorized Signers Form
Community/Grantee Name:
Regular Election is held: Date:
Printed Name Title Term Signature
I authorize the above person(s) to sign Grant Documents:
(Highest ranking organization/community/municipal official)
Printed Name Title Term Signature
Mailing Address:
Phone Number:
Fax Number:
E-mail Address:
Federal Tax ID #
Please submit an updated form whenever there is a change to the above information.
Page 34 of 34
59
Sponsored by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2021-088
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, SUPPORTING THE CITY MANAGER TO SEEK ADDITIONAL
FUNDS FROM THE FEDERAL INFRASTRUCTUREISTIMULUS
PACKAGE, AND ANOTHER TIME EXTENSION FROM THE ALASKA
ENERGY AUTHORITY FOR THE HEAT LOOP PROJECT GRANT
WHEREAS, the Alaska Energy Authority requested "a resolution from the City Council
that describcs and affirms the city's intentions for the project moving forward" including:
• Proposed plan forward;
• Potential gap funding: and
■ Requested extension time frame and rational schedule; and
WHEREAS, the city manager requests direction from council to expend the time and
resources seeking funds for the heat loop, and whether to fund a partial project for $1.4 million or
the full project for $3.6 million (both are 2020 "pre-COVID-19" estimates and should be increased
S0%); and
WHEREAS, the proposed plan forward is to first secure the necessary funding from the
new federal infrastructure and stimulus package by December 31, 2021, then proceed to complete
the project by June 30, 2023; and
WHEREAS, potential gap funding would be requested with the federal funding requests;
WHEREAS, the requested time extension would move to dune 30, 2023 to allow more
time to purchase the equipment and supplies during these difficult COVID-19 delays and
shorta<-es.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SE«',ARD, ALASKA that:.
Section 1. The Seward City Council has determined that it is in the public interest to pursue
funding for the heat loop project, and hereby authorizes the city manager to continue to work on
time extensions with Alaska Energy Authority to secure funds and complete the heat loop project.
Section 2. Funding is not requested at this time. The required match was approved through
Resolution 2019-022. If additional funds are required, a resolution will be brought forward to the
council for consideration.
Section 3. This resolution shall take effect immediately upon adoption.
60
CITY OF SEWARD, ALASKA
RESOLUTION 2021-088
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23'd
day of August, 2021.
THF,,.,,CITVOF SXWARD, ALASKA
Terry,ANay
AYES: Oscnga, McClure, Casagranda, DeMoss, Terry
NOES: Nonc
ABSENT: Seesc. Baclaan
ABSTAIN: None
ATTEST:
renda J. Ballo , MMC
City Clerk
(City SCaI],p►y�aa��+�raN�
1
ci
r N M••.r•• «�
i
w S w
• rE OF
61
City Council Agenda Statement
Meeting Date: August 23, 2021
To: City Council
Through: Janette Bower, City Manager
From: Doug Schoessler, Public Works Director
Agenda Item: Resolution 2021-088: Supporting the City Manager to Seek Additional Funds
from the Federal Infrastructure/Stimulus Package, and Another Time
Extension from the Alaska Energy Authority for the Heat Loop Project Grant
Background and justification:
In 2018, the City of Seward accepted a grant of $725,000 from the Alaska Energy Authority (AEA)
for a heat pump system to serve 4 city buildings. The City committed to provide matching funds
totaling $157,000 for a total project cost of $892,000. The paid design and engineering fees to "Your
Clean Energy, LLC" have totaled nearly their budgeted $138,000.
The original project timeline was from September 01, 2018 to December 31, 2019. AEA granted a
time extension until June 30, 2021. As design was finishing in 2020 we solicited for an independent
professional cost estimator to evaluate the project costs to insure it was viable. The professional
estimator gathered information from all involved to produce the current time price. That total was
$3,600,934. This price was nearly $2.9M over the budgeted funds.
Thus, Your Clean Energy, LLC (YCE) wanted to try for a 2-building version of the proj ectusing just
the Library and the Annex. He worked with the profession estimator to reduce scope to keep the
project. That revised project scope cost came back at $1,440,884 increasing the City's cost to
$715,884.
The Covid-19 outbreak interrupted many things including any decisions or funding sources on this
project. Prior to the expiration of the grant agreement on June 30, 2021 we applied for another
extension. AEA gave us 90 days to find other funding as they wrote: "the reduced scope and increase
in cost has changed the economics of the project negatively. The project does not appear to be
economically viable based on AEA's assumptions."
City Manager Bower worked with AEA to seek more time to try to secure other funding through the
new federal economic stimulus package. This resolution asks for Council support and commitment
to AEA to continue efforts for additional funding for this heat loop project, or to end this projectnow
and move on to find other energy conserving projects.
The intent is to have Council and the City formally show their support to AEA for Administration to
continue seeking these project funds and extend the grant expiration timeline.
62
Consistency checklist:
Comprehensive Plan: 3.1.1.7, 2.1.1.7 energy projects
Strategic Plan: page 7 reduce energy costs
Other: N/A
Fiscal note: no fiscal impact at this time.
Funding is from: N/A
Finance Department approval:
Attorney Review:
Yes ❑ No F Not applicable ❑
Recommendation
City Council adoption of Resolution 2021-088.
63
Sponsored by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2021-119
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AMENDMENT NO. 1 TO THE CONTRACT
WITH R&M CONSULTANTS INC. FOR ON -CALL ENGINEERING AND
GRANT WRITING SERVICES THROUGH DECEMBER 31, 2024, AND
APPROPRIATING FUNDS IN THE AMOUNT OF $25,000
WHEREAS, Resolution 2019-024 approved the originating contract for on -call
engineering services between the City of Seward and R&M Engineering Consultants Inc.; and
WHEREAS, the City of Seward has identified the need for on -call engineering and
grant writing services; and
WHEREAS, the City of Seward has a number of current and forthcoming projects
which require the use of engineering and grant writing expertise; and
WHEREAS, the current contract between the City of Seward and R&M Consultants
Inc. is set to expire on March 11, 2022.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council hereby approves Amendment No. 1, attached
hereto, to the contract with R&M Consultants Inc., for engineering and on -call engineering
services through December 31, 2024. Seward hereby contracts and employs R&M
Consultants Inc. through December 31, 2024.
Section 2. The effective date is the date signed by the City Manager and expiring on
December 31, 2024.
Section 3. Funding in the amount of $25,000 is hereby appropriated within the 2021
budget from General Fund reserves account no. 01000-0000-3400 to Engineering account no.
01000-1180-7010. Future year appropriations will be made with each budget cycle in
accordance with approved contract(s) and related amendments.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11t`
day of October, 2021.
64
CITY OF SEWARD, ALASKA
RESOLUTION 2021-119
E OTYOF $fWARD, ALASKA
Terry
AYES: Baclaan, McClure, Seese, Osenga, DeMoss, Casagranda;
NOES: None
ABSENT: None
ABSTAIN: None
::rX
City Clerk
(City Seal'sysama Y4::;�
.� . aF pk p
a � � g6
•
SEAL
"Qmr' 4 OF
r®r�®ronae�tYs
65
City Council Agenda Statement
Meeting Date: October 11, 2021
To: City Council
From: Janette Bower, City Manager
Agenda Item: Resolution 2021-119: Approving Amendment No. 1 to the Contract with R&M
Consultants Inc. for On -Call Engineering and Grant Writing Services through
December 31, 2024, and Appropriating Funds in the Amount of $25,000
Background and justification:
In 2018, the City of Seward identified a clear need for an on -call engineering contractor. Given the
various projects that the City desired to undertake, the lack of an in-house engineer, pursuing a
qualified firm was a preferred option. An RFP was issued and of the four responsive bidders, R&M
Consultants Inc. scored the highest and was selected. Resolution 2019-024 approved the originating
contract between the City of Seward for the provision of on -call engineering services for a three-
year term which is set to expire on March 11, 2022.
Over the course of the past several years, R&M Consultants has assisted the City in a variety of
projects and proven to be a responsive and capable engineering firm. Notable projects include but
are not limited to the following: upgrading A, B, C, D, & S Floats in the Harbor, widening the 300-
ton travel lift dock at SMIC, repairing and replacing the North Dock bumpers at SMIC, addition of
the Fisherman's float, and the SMIC seawall.
In recent months, the City has identified a need for grant writing services, which R&M can provide
in addition to their current range of contracted services. Based upon this stellar performance, and
the noted need for expanding the scope of services to also include on call Grant Writing services,
the City Manager recommends the contract be amended to add these services as well as extending
the contract to December 31, 2024.
Consistency checklist:
Comprehensive Plan: N/A
Fiscal note: $25,000 will be appropriated to the 2021 budget from General Fund reserves account
no 01000-0000-3400 to cover the remaining engineering costs of 2021. The 2022 budget will
include $75,000 in Engineering line item 7010 split between the main departments utilizing the
services: Community Development ($25,000), Harbor General ($5,000), SMIC General ($10,000),
Electric General ($10,000), Water ($10,000), and Wastewater ($10,000). Additionally, each budget
cycle thereafter will appropriate funds according to the approved contract with R&M for the
corresponding fiscal year.
Finance Department approval:
Attorney Review✓:
Yes ❑ No x❑ Not applicable ❑
Recommendation
City Council approve Resolution 2021-119.
Amendment No. 1
Amendment No. 1 to the agreement between the City of Seward and R&M Consultants Inc.,
dated March 11, 2019 follows:
WHEREAS, the City of Seward and R&M Consultants Inc., entered into an agreement for on -
call engineering services on March 11, 2019; and
WHEREAS, the current contract expires March 11, 2022; and
WHEREAS, the Seward City Council and City Administration have identified a need for
expanding the scope of services to be provided in the contract to include grant -writing and
additional on -call engineering services; and
WHEREAS, R&M consultants has been responsive to the needs of the City of Seward through
participation in multiple projects; and
NOW, THEREFORE, in consideration of the mutual exchange of the promises of the parties
the agree to amend the agreement as follows:
1. Duties and Term: Section 2-Term of Agreement. Shall be amended to read, "upon
execution lasting until December 31, 2024.
2. The first "WHEREAS" shall be amended to include grant writing services.
Except as provided herein, all other terms and conditions of the agreement and any
amendments remain in full effect. In witness thereof, the parties have set their hands and seals
below:
67
R&M Consultants Inc.
Date
City of Seward
Date
68
Sponsored by: Bower
Postponed: March 14, 2022
CITY OF SEWARD, ALASKA
RESOLUTION 2022-038
A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF SEWARD,
ALASKA, DIRECTING PACAB TO CREATE .XND LEAD AN AD HOC
COMMITTEE OF INTERESTED CONEXILINITY MENIBF.RS TO
IDENTIFY AVAILABLE FUNDING SOURCES TO CONTINUE THE
GROUND SOURCE/SEWARD DISTRICT HEAT SYSTEM PROJECT TO
COMPLETION
WHEREAS, on N0VCMber 26. 2018, the City of Seward received a $725,000 grant from
the ;Alaska Energy ALrthor-ity's (AFA) Renewable Energy Fund to build the Ground
Sourcc Seward District Heat System dernonstration project via Resolution 2018-089; and
WHEREAS, this project was designed to provide primary heat for the City
Library/Muse<<m and City Hall Annex, with options to include the City Hall and Fire Station; and
XVIIEREAS, t1ic pro.jcct is fully shovel ready for construction; and
WI I EREAS, the benefits to the community are broad and include long term economic and
environmental benefits; and
WHEREAS, the project has substantial merit, beyond a return on investment. by showing
the feasibility and bcric#its o#'using, geothermal heat generated from Resurrection Bay; and
WHEREAS. the project has stalled due to a substantial increase in the projected cost;
according to the A[ -A in a letter elated June 23, 2020, the original cost estimate for the project was
$882,497, but rose yubsta37tia11y to S3.600,934 after an independent cast estimate was conducted;
and
WHEREAS, funding sources from Federal Grants and prio ate contributions are likely
available; and
WHEREAS, project costs can best be controlled by timely and creative approaches; and
WI I E REAS, on February 16, 2022, PACAB approved Resolution 2022-004 to request that
council direct PACAB to create a committee to research funding opportunities for this project.
NOW.TH1E:REFORI:, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council herby directs the Port & Commerce Advisory Board
(PACAB) to create a seven member ad hoc committee of knowledgeable interested citizens to
69
CITY OF SEWARD, ALASKA
RESOLUTION 2022-038
identify and recommend available sources of funds to complete the Ground Source/District Heat
System Project.
Section 2. Appointment to the ad hoc committee will be via an application process that
includes the clerk advertising for letters of interest, presentations to the Port & Commerce
Ad\ isory Board, and appointment by the PACAB Chair.
Section 3. PACAB will bring the recommendations of the ad hoc committee back to
council.
Section 4. The coniniittee N ill not commit or expend any funds in relation to this project
without council's express authorizati017.
Section 5. This resolutiozi shall take cffect iminediatcly upon adoption.
PASSED AN1) APPROVED by tllc City Council of the City of Seward, Alaska, this 29"
day of March, 2022.
T
hxisty Terry;; tilay C or
AYES: Calhoon, Casagranda, Wells, McClure, Osenga, Terry
NOES: None
ABSENT: DeMoss
ABSTAIN: None
ATTEST:
4=�n -
renda J. Bal ou, MMC
City Clerk
{CitySF •oPO
r 2
r _
i
i SEAL
M .
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•488806 tis I%
70
City Council Agenda Statement
Meeting Date: March 14, 2022
To: City Council
From: Port and Commerce Advisory Board
Agenda Item: Resolution 2022-038: Directing PACAB to Create and Lead An Ad Hoc
Committee of Interested Community Members to Identify Available Funding
Sources to Continue the Ground Source/Seward District Heat System Project
to Completion
Background and justification:
On November 26, 2018, the City of Seward received a $725,000 grant from the Alaska Energy
Authority's (AEA) Renewable Energy Fund to build the Ground Source/Seward District Heat System
demonstration project via Resolution 2018-089. This project has been placed on the 2022-2027 City
of Seward Capital Improvement Plan list and is awaiting additional funding. The project was
designed to provide primary heat for the City Library/Museum and City Hall Annex, with options to
include the City Hall and Fire Station.
The project has stalled due to a substantial increase in the projected cost; according to the AEA in a
letter dated June 23, 2020, the original cost estimate for the project was $882,497, but rose
substantially to $3,600,934 after an independent cost estimate was conducted. On February 16,
2022, PACAB approved Resolution 2022-004 to request that council direct PACAB to create a
committee to research funding opportunities for this project.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive 3.1.1.2 Continue to support efforts to develop alternative energy sources.
Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of
x Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
x Not applicable
r`i
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water Healthcare
Motor Pool Other
Unassigned Fund Balance*: $
Available Unrestricted Cash Balance*: $
Finance Signature
*unaudited numbers
Attorney Review✓ Administration Recommendation
RxYes x Adopt Resolution
Not applicable Other:
VA
Sponsored by: Board Member Jaffa
CITY OF SEWARD, ALASKA
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2022-004
A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD
OF THE CITY OF SEWARD, ALASKA, REQUESTING
AUTHORIZATION FROM THE CITY COUNCIL FOR THE BOARD TO
APPOINT AND LEAD AN AD HOC COMMITTEE OF INTERESTED
COMMUNITY MEMBERS TO IDENTIFY AVAILABLE FUNDING
SOURCES TO CONTINUE THE GROUND SOURCE/SEWARD DISTRICT
HEAT SYSTEM PROJECT TO COMPLETION
WHEREAS, on November 26, 2018, the City of Seward received a $725,000 grant from
the Alaska Energy Authority's (AEA) Renewable Energy Fund to build the Ground
Source/Seward District Heat System demonstration project via Resolution 2018-089; and
WHEREAS, this project i-s- was designed to provide primary heat for the City
Library/Museum and City Hall Annex, with options to include the City Hall and Fire Station; and
WHEREAS, the project is fully shovel ready for construction; and
WHEREAS, the benefits to the community are broad and include long term economic and
environmental benefits; and
WHEREAS, the project has substantial merit, beyond a return on investment, by showing
the feasibility and benefits of using geothermal heat generated from Resurrection Bay; and
WHEREAS, the project has stalled due to a substantial increase in the projected cost;
according to the AEA in a letter dated June 23, 2020, the original cost estimate for the project was
$882,497, but rose substantially to $3,600,934 after an independent cost estimate was conducted;
and
WHEREAS, funding sources from Federal Grants and private contributions are likely
available; and
WHEREAS, project costs can best be controlled by timely and creative approaches.
NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE
ADVISORY BOARD OF THE CITY OF SEWARD, ALASKA that:
Section 1. The Port and Commerce Advisory Board is interested in taking the initiative to
appoint and lead an ad hoc committee of knowledgeable interested citizens to identify and
recommend available sources of funds to complete the Ground Source/District Heat System
Proj ect.
73
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2022-004
Section 2. This committee will advise council on construction methods and long term
maintenance to minimize undo strain on City resources and Departments, and is requesting that
council admonish them to lead this endeavor. The committee will not commit or expend any funds
in relation to this project without council's express authorization.
Section 3. This resolution will be brought to council on February 28, 2022 for
consideration.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Port and Commerce Advisory Board of the City of
Seward, Alaska, this 16th day of February, 2022.
THE CITY OF SEWARD, ALASKA
Brandii Holmdahl, Chair
AYES: Jaffa, Smith, Woelkers, Hughes, Paquette, Holmdahl
NOES: None
ABSENT: Lawrence
ABSTAIN: None
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
74