HomeMy WebLinkAboutRes2022-082 EPS Conract for Design of Ft Raymond UpgradeCITY OF SEWARD, ALASKA Sponsored by: Bower
RESOLUTION 2022-082
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH ELECTRIC POWER SYSTEMS, INC. (EPS) FOR
ENGINEERING SERVICES FOR THE DESIGN TO UPGRADE THE
VOLTAGE AND TRANSFORMER CAPACITY OF SEWARD'S FORT
RAYMOND SUBSTATION TO 115KV IN A NOT -TO -EXCEED AMOUNT
OF $239,472, INCLUDING A 20 PERCENT CONTINGENCY
WHEREAS, refurbishing and upgrading the voltage capacity of the Fort Raymond
Substation is key part of the City's overall plan to upgrade its electric transmission infrastructure;
and
WHEREAS, before the construction work gets underway in 2023, it is necessary to have
EPS complete a preliminary detailed design of the substation; and
WHEREAS, this preliminary design work will consider and include all labor, materials,
and other costs required to create a package that will identify all equipment and materials
' requirements; and
WHEREAS, this preliminary design also will specify long -lead-time equipment and
materials for construction of the substation, as well as temporary installation of a mobile
substation; and
WHEREAS, following a review of the preliminary design by the City, EPS will
incorporate comments and produce a final design, which will provide sufficient detail for
construction, maintenance, and operation of the substation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a contract with Electric Power
Systems for engineering design services to upgrade the voltage and transformer capacity of the Fort
Raymond Substation.
Section 2. Funding in the amount of $239,472 is hereby appropriated from the approved
Revenue Bond from Electric reserves account no. 15000-0000-3400 to contracted services account
no. 15340-0000-7009.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this I Ph
day of July, 2022.
CITY OF SEWARD, ALASKA
RESOLUTION 2022-082
AYES:
Osenga, Calhoon, Wells, Casagran
NOES:
None
ABSENT:
None
ABSTAIN:
None
ATTEST:
Brenda J.13
City Clerk _-
/ A+
SEALb\
I
City Council Agenda Statement
Meeting Date: July 11, 2022
To: City Council
Through: Janette Bower, City Manager
From: Rob Montgomery, General Manager - Electric
Agenda Item: Resolution 2022-082: Authorizing the City Manager to Enter into a Contract
with Electric Power Systems, Inc. (EPS), for Engineering Services for the
Design to Upgrade the Voltage and Transformer Capacity of Seward's Fort
Raymond Substation to 115kV in a Not -to -Exceed Amount of $239,472,
including a 20 percent Contingency
Background and justification:
Refurbishing and upgrading the voltage capacity of the Fort Raymond Substation is key part of the
City's overall plan to upgrade its electric transmission infrastructure. Before the construction work
gets underway in 2023, it is necessary to have EPS complete a preliminary detailed design of the
substation. This task will consider and include all labor, materials, and other costs required to create
a package that will identify all known equipment and materials requirements. The preliminary design
will also specify long -lead-time equipment and materials for construction of the substation, as well
as temporary installation of a mobile substation.
Following a review of the preliminary design by the City, EPS will incorporate comments into a final
design, which will provide sufficient detail for construction, maintenance, and operation of the
substation. The design also will provide instructions for the "safe" retirement of old equipment.
Drawings will include detailed materials lists specifying quantities, and when applicable, an
acceptable manufacturer and catalog number.
The engineering and design work outlined in this document is included for recovery in the Revenue
Bond approved for the electric transmission infrastructure project.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.4 "Continue to upgrade and expand utilities to meet existing needs and
encourage future development."
Strategic Plan: Reduce Energy Costs — Expand customer base within the Seward Electric utility area
Other:
Certification of Funds
Total amount of funds listed in this legislation: $
This legislation (✓):
Creates revenue in the amount of:
X Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
$ $239,472
28
Funds are (✓):
Budgeted Line item(s): Revenue Bond Funding (15000-0000-3400 to Contracted Services
X Not budgeted Account Number 15341-0000-7009)
Not applicable
Fund (✓):
General SMIC
Boat Harbor Parking
Motor Pool Other
X Electric Wastewater
Water F1 Healthcare
Unassigned Fund Balance*: $ 3,764,970.90 *unaudited numbers
Available Unrestricted Cash Balance*: $ 9,018,914.93
Finance Signature:
Attorney Review
Yes Attorney Signature:
✓ Not applicable Comments:
Administration Recommendation
e✓ Adopt Resolution
Other:
`WI
3305 Arctic Blvd Suite 201
electric POWer S Sy t� Anchorage, AK 99503
Consulting Engineers
'"`. Ph: (907) 523-3101
inc. Fax: (907) 522-1182
Email: dbuss(a epsinc.com
Attn: Rob Montgomery February 2, 2022
City of Seward
Subject: Fort Raymond Substation Engineering Proposal
Dear Mr. Montgomery,
Electric Power Systems, Inc. ("EPS") is pleased to present the City of Seward ("Seward") with a proposal for
engineering services for the design to upgrade Fort Raymond Substation to 115kV and increase transformer capacity. It is
our understanding Seward desires to replace the 69kV overhead bus/switches/breaker with 115kV gear and replace the
two existing 7.5MVA 69/12.5kV transformers with two 25MVA 115/69/12.5kV transformers. The existing ground grid
will be replaced as part of these upgrades. The following summary and costs represent our understanding of the scope of
work for this project.
1. Preliminary Design
After a kickoff meeting with Seward, EPS will begin producing a detailed design of the substation. This task includes all
labor, materials, and other costs required to complete the preliminary design and create a package that will identify all
known equipment and material requirements. This preliminary design work will identify long lead equipment and
materials for construction of the substation, as well as temporary installation of mobile substation. Design drawings will
be completed to the point of material identification and solicitation. We estimate these drawings will be 65% complete
following this phase of the project.
2. Equipment Procurement Assistance
This task includes the preparation of specifications necessary to procure long lead items that will be Seward furnished. It
also includes providing engineer's estimates for owner -furnished materials and equipment, technical assistance during
bidding phases, technical evaluation of bids, and review of vendor calculations, shop drawings, and other submittals.
3. Final Design
Following Seward review of the preliminary design, and receipt of preliminary drawings from all long lead equipment
vendors, we will begin incorporating comments into a final design. The final design will provide sufficient detail for
construction, maintenance, operation of the substation and safe retirement of old equipment. Drawings will include
detailed material lists that specify quantities, and when applicable, an acceptable manufacturer and catalog number.
ELECTRIC POWER SYSTEMS, INC.
3305 Arctic Blvd., Suite 201 • Anchorage, AK 99503
Ph: (907) 522.1953 • Fax: (907) 512.1182 • Email: eps�epsinc.com
DELIVERABLES
Our understanding of the deliverables are as follows:
1. 65% design package includes design drawings for review and oversight by Seward.
2. Final design package to include construction ready drawings.
3. Construction drawings to include temporary mobile substation connections, site development,
foundation, raceway, lighting, grounding, fence, getaways, station service, and auxiliary electrical
systems to form complete substations as requested.
SCHEDULE
EPS can commence work on this project within three weeks of receiving a notice to proceed. Final construction
drawings will be provided within 3 months of final review of 65% design.
CfAQ r
We propose performing these services on a fee schedule basis using the enclosed fee schedule. We estimate our
not -to -exceed cost, including 20% contingency, for these services to be $239,472.
Below is a summary breakdown of costs:
TASK
DESCRIPTION
Subtotal
TOTAL COST (with
contingency)
1
Preliminary Design
$ 118,176
$ 141,811
2
Equipment Procurement Assistance
$ 24,296
$ 29,155
3
Final Design
$ 57,088
$ 68,506
TOTAL
$ 199,560
$ 239,472
ELECTRIC POWER SYSTEMS, INC.
3305 Arctic Blvd., Suite 201 • Anchorage, AK 99503
Ph: (907) 522.1953 • Fax: (907) S32.1182 • Email: eps�epsinc.com
CLARIFICATIONS
We are providing the following clarifications based on our understanding of the scope of work. The following items are
not included in this proposal.
• Construction engineering.
• Permitting or right-of-way services.
• Construction management/supervision.
• Equipment settings, device software configuration, testing, and commissioning.
• Geotech and ground resistance testing were provided under separate contracts in October 2021.
• The replacement of the 12.5kV overhead bus with a switchgear module will be addressed in a separate proposal.
The proposed harbor power project will determine the need for the switchgear module.
Thank you for your consideration and feel free to contact me at (907) 523-3101 with any questions you may have.
Thank you,
David Buss
Electric Power Systems, Inc.
(907) 523-3101
ELECTRIC POWER SYSTEMS, INC.
3305 Arctic Blvd., Suite 201 • Anchorage, AK 99503
Ph: (907) 522.1953 • Fax: (907) 512.1182 • Email: eps�epsinc.com