HomeMy WebLinkAboutRes2022-083 R&M - Soil at Public Works Shop Sponsored by: Bower
CITY OF SEWARD,ALASKA
RESOLUTION 2022-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH R&M CONSULTANTS TO COMPLETE THE
LIMITED SOURCE REMOVAL SOIL REMEDIATION FOR THE CITY
PUBLIC WORKS AND SHOP AT 434 SIXTH AVE, SEWARD, ALASKA,
TASK ORDER 2734.11 IN AN AMOUNT NOT TO EXCEED $41,087,AND
APPROPRIATING FUNDS
WHEREAS,the City of Seward contracted R&M Consultants to assess the environmental
condition of Kenai Peninsula Borough parcel numbers 14817004 and 14817005 located at 434 Sixth
Avenue(Subject Property)in Seward, Alaska for potential future sale; and
WHEREAS, the Phase I and II investigations resulted documented reportable areas with
Department of Environmental Conservation (DEC) requirements for further investigation and
remediation; and
WHEREAS, based on those results the City asked R&M Consultants to provide a new
proposal to meet DEC requirements for remediation of the reported areas; and
WHEREAS, R&M Consultants proposal (attached) shows completing the Limited
Source Removal for$41,087; and •
WHEREAS,this portion includes disposal of any contaminated soil disturbed or generated
by the test well borings. R&M Consultants will also generate all project records and all
correspondence with the DEC.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The city manager is authorized to engage the services of R&M Consultants to
complete the Limited Source Removal proposal for the City Public Works and Shop property
for a not to exceed amount of$41,087.
Section 2.Funding in the amount of$41,087 is hereby appropriated in the 2022 budget from
Unassigned Fund Balance account no.01000-0000-3400 to Contracted Services account no.01000-
1312-7009
Section 3. This resolution shall take effect immediately.
CITY OF SEWARD,ALASKA
RESOLUTION 2022-083
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25`1'
day of July, 2022.
TH T OF W
h ' erry, M or
AYES: DeMoss, Wells, McClure, Calhoon, Osenga, Terry
NOES: None
ABSENT: Casagranda
ABSTAIN: None
ATTEST:
B enda J. Ballo MMC
City Clerk o,.uu11/,,
•• of SE{v''�•,.
(Cit '1 6113-6VQO�:
• SEAL
1 --•-
•,, OF A �.
City Council Agenda Statement
Meeting Date: July 25, 2022
To: City Council
Through: Janette Bower, City Manager
From: Doug Schoessler, Public Works Director
Agenda Item: Resolution 2022-083: Authorizing the City Manager to Enter into an
Agreement with R&M Consultants to Complete the Limited Source
Removal Soil Remediation for the City Public Works and Shop at 434 6t"
Ave, Seward, Alaska, Task Order 2734.11 in an Amount not to Exceed
$41,087, and Appropriating Funds
Background and justification:
The City contracted R&M Consultants to conduct a Phase II soil investigation at the Public Works
facility on 6t" Ave. This Phase 2 investigation found areas of DEC reportable contamination and a
plan for removal. The Department of Environmental Conservation (DEC) has been notified as
required, and has approved the removal remediation methods.
R&M Consultants have provided a proposal (attached)to meet DEC guidelines. This resolution is for
the Limited Source removal of contaminated soils as described.
R&M proposes to begin work this summer 2022, and draft reporting approximately two months
following the completion of field work(laboratory data can take two to four weeks to be completed).
ADEC review and comment response process for the draft work plan and draft report are expected
to take approximately 6 weeks following receipt of those documents.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 2.2.10 Enable a more viable property use at 5t"avenue (PW Shop Facility)
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 41,087
This legislation (✓):
Creates revenue in the amount of: $
x Creates expenditure in amount of: $ 41,087
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s): 01000-1312-7009 Contracted Services
x Not budgeted
Not applicable
59
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
X General SMIC Electric Wastewater
Boat Harbor Parking Wat F1 Healthcare
Motor Pool Other
Unassigned Fund Balance*: $ 2,971,784.17 *Unaudited numbers
Available Unrestricted Cash Balance*: $ 7,739,659.54
Finance Director Signature: F
Attorney Review
RxYes Attorney Signature:
Not applicable Comments:
Administration Recommendation
eAdopt Resolution
Other:
60
8 June 2022 R&M No. 2734.11
Doug Schoessler
City of Seward
PO Box 167
Seward,Alaska 99664
via e-mail: doug@cityofseward.net
RE: Limited Source Removal: City of Seward Shop
R&M CONSULTANTS,INC. Dear Mr. Schoessler:
R&M Consultants, Inc. (R&M) appreciates the opportunity to provide this estimate for the
Anchorage,Alaska••507 above referenced work. Our Earth Sciences Department consists of geologists, geotechnical
engineers, and environmental specialists with extensive experience evaluating
907.522.1707 environmental site conditions as well as the regulations and standards that outline Phase II
907.522.3403 investigations and limited source removals. The scope of work and fee estimate provided
herein is based on our phone conversations in 2021/2022 and results of the August 2021
field investigation.
SCOPE OF WORK
We understand that the City of Seward is required to continue assessment of the
environmental impacts associated with the City of Seward Shop (Shop) located at 434 Sixth
Avenue in Seward, Alaska to meet Alaska Department of Environmental Conservation
(ADEC) requirements. ADEC was notified of the regulated substances release on 27 October
2021 and assigned the case Spill Number 21239924202. ADEC requested a corrective action
plan on 28 October 2021. R&M prepared a sampling and analysis plan (work plan) to meet
the corrective action plan requirement under a separate authorization for ADEC review and
approval. Actions covered by the work plan include a Limited Source Removal and an
Expanded Phase II Investigation, if required based on the Limited Source Removal. The
Expanded Phase II Investigation is not proposed in this cost estimate but was included in
the work plan so that another work plan effort is not necessary in the event it is required by
ADEC. R&M will team with Pioneer Earthworks and Restoration to perform limited source
removal services and to perform wastetransport and disposal services.
Limited Source Removal
The documented release of petroleum hydrocarbons was documented to be soil staining
where equipment is stored near a i,000-gallon aboveground storage tank (AST) To address
this location, we propose limited excavation to remove stained soil associated with soil
staining. This would be followed by excavation clearance sampling to determine if
contamination identified by the limited site investigation (LSI) has been removed to below
ADEC cleanup levels. An Expanded Phase II Investigation may be required by ADEC if
excavation clearance sampling indicates more extensive contamination than expected. If
necessary, the Expanded Phase II Investigation would require an additional field effort and
associated costs not included herein.
The Expanded Phase II Investigation will include development of a work plan for ADEC The
proposed chemical testing suite will be reduced based on results from the LSI to include
volatile organic compounds (VOC), diesel-range organics (DRO), residual-range organics
(RRO), and polycyclic aromatic hydrocarbons (PAH). Monitoring wells will be surveyed by
R&M to determine horizontal and vertical location to meet ADEC accuracy requirements.
Mr. Schoessler
8 June 2022
Page 2 of 3
Following the investigation and lim ited source removal, a report will be prepared that includes the following:
• Sum maryoffield investigation, source removal, and data
• Site conditions and investigation methodology
• Analytical results
• Recommendations/Findings
• Site maps
• Waste manifests and certificates of disposal
ASSUMPTIONS
• City of Seward will provide access to the site.
• Field investigation and source removal will occur in summer 2022.
• See cost sheets for task specific assumptions.
DELIVERABLES
• Limited Source Removal Report
FEE AND SCHEDULE
This cost proposal is prepared in a Time and Material (T&M) Not to Exceed (NTE) basis as summarized below.
Task Cost
Task 5: Field Activities $27,447
Task 6: Reporting $13,640
Total Cost (T&M, NTE) $41,087
R&M proposes to begin work described herein immediately upon notice to proceed, dependent on subcontractor
availability, tentatively planned for summer 2022, and draft reporting approximately two months following the
completion of field work (laboratory data can take two to four weeks to be completed). ADEC review and
comment response process for the draft report are expected to take approximately 6 weeks following receipt of
those documents. Please contact me should you have any questions regarding our proposal.
Thankyou for reviewing our proposal; please contact me with any questions.
Sincerely,
R&M Consultants, Inc.
Christopher D. Fell, CPG
Senior Geologist
Attachments:
Fee Estimate Sheets
A&
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