HomeMy WebLinkAboutRes2022-086 Electric Foreman Truck Sponsored by: Bower
CITY OF SEWARD,ALASKA
RESOLUTION 2022-086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AUTHORIZING THE CITY MANAGER TO PURCHASE A 2022
CHEVROLET SILVERADO,2500 REGULAR CAB FROM ANCHORAGE
CHEVROLET TO REPLACE AN ELECTRIC OPERATIONS
SUPERVISOR'S TRUCK USING THE STATE OF ALASKA
PROCUREMENT PROCESS FOR COMPETITIVE BIDDING IN THE
AMOUNT NOT TO EXCEED $48,479,AND APPROPRIATING FUNDS
WHEREAS, the Electric Department needs a new truck to replace vehicle#513, a 2006
Chevrolet Silverado that has incurred significant repair costs, making replacement necessary and
more cost-efficient; and
WHEREAS, this vehicle is essential to the day-to-day operations of the Electric
Department; and serves as the primary service vehicle for the operations supervisor when out in
the field; and
WHEREAS,the Electric Department utilized the State of Alaska's competitive procurement
requirements to select the preferred vendor,Chevrolet of South,Anchorage, for the vehicle; and
WHEREAS,the City solicited a quote based on the State's competitive procurement process
for operations supervisor truck,and Chevrolet of South,Anchorage provided the bid to meet the City's
criteria; and
WHEREAS, sole sourcing purchasing for a new vehicle is allowed under Seward City
Code section 6.10.120.A. when supplies,materials, equipment, or contractual services which can
only be furnished by a single dealer or which have a uniform published price; and
WHEREAS, the Electric Department annually contributes funds to the motor,pool fund
for the eventual vehicle replacement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Manager is authorized to purchase a 2022 Chevrolet Silverado 2500
Regular Cab from the Chevrolet of South, Anchorage, with funding from the Motor Pool Fund
reserves.
Section 2. Funding of $48,479.00 is hereby appropriated from the Motor Pool Fund
reserves account 03000-0000-3400 to capital equipment account no. 03000-3000-8103.
CITY OF SEWARD, ALASKA
RESOLUTION 2022-086
Section 3. This purchase follows section SCC 6.01.010.1: "Maximize the purchasing
value of public funds in the procurement of goods and services for the City" a 6.10.120(b) of
Seward City Code for purchasing: "The City may utilize competitive bids obtained by other
governmental units."
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Se. •i'.ska, this 8`1'
day of August, 2022.
CI1 O ' : W: '..relASKA
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risty Terry, ► ayo
AYES: DeMoss, Wells, McClure, Casagranda, Calhoon, Os: ga, Terry
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Brenda J. Ball , MMC
City Clerk�oolistIIl g�
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City Council Agenda Statement
Meeting Date: August 8, 2022
To: City Council
Through: Janette Bower, City Manager
From: Rob Montgomery, General Manager - Electric
Agenda Item: Resolution 2022-086: Authorizing the City Manager to Purchase a 2022
Chevrolet Silverado, 2500 Regular Cab from Anchorage Chevrolet to Replace
an Electric Operations Supervisor's Truck Using the State of Alaska
Procurement Process for Competitive Bidding in the Amount Not To Exceed
$48,479, and Appropriating Funds
Background and justification:
The Electric Department finds the need to replace vehicle #513 2006 Chevrolet Silverado. The
replacement plan for electric cars is based on age and wear. An Operations Supervisor Truck has
been in the shop multiple times and has engine noise, and it's over ten years old.
Electric staff recommends the purchase of a 2022 Chevrolet Silverado, 2500 Regular Cab from
Anchorage Chevrolet using the State bidding list.The repairs and maintenance of the current vehicle
are starting to outweigh the replacement costs. Using the State's procurement of Chevrolet of
South, Anchorage, the chosen vendor by the State for this vehicle, the City can save money on
future repairs. In the Seward City Code, the City of Seward is allowed to use other governmental
procurement procedures.
Electric staff recommends the purchase of a 2022 Chevrolet Silverado, 2500 Regular Cab from
Chevrolet of South, Anchorage using the State bidding list for $48,479.00.
The Electric Department has acquired the sole sourcing purchasing a new vehicle is allowed under
Seward City Code section 6.10.120.A. To supplies, materials, equipment, or contractual services
which can only be furnished by a single dealer or which have a uniform,nublisheal price
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.4 "Continue to upgrade and expand utilities to meet existing needs and
encourage future development."
Strategic Plan: Reduce Energy Costs—Expand customer base within the Seward Electric utility area
Other:
Certification of Funds
The total amount of funds listed in this legislation: $ 48,479
This legislation (✓):
X Creates revenue in the amount of: $ TBD
X Creates expenditure in the amount of: $ 48,479
Creates savings in the amount of: $
Has no fiscal impact
206
Funds are (✓):
X Budgeted Line item(s): 03000-3000-8103
Not budgeted
Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Wat F1 Healthcare
Motor Pool Other
Unassigned Fund Balance*: $ 3,787,178.41 *unaudited numbers
Available Unrestricted Cash Balance*: $ 2,702,333.47
Finance Signature: Gwzeesl
67
Attorney Review,/ Administration Recommendation
RYes X Adopt Resolution
X Not applicable Other:
207