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Home My WebLink About08222022 City Council LAYDOWN - Substitute Res 22-092220822 CC Meeting LAYDOWN - Substitute Resolution 2022-092 City Council Agenda Statement Meeting Date: August 22, 2022 Substitute To: City Council Through: Janette Bower, City Manager From: Clinton Crites, Fire Chief Agenda Item: Resolution 2022-092: Appropriating $40,000 from the General Fund Unassigned Fund Balance and Authorizing Repair and Maintenance Work by JAG Alaska, Inc., to the Seward Fire Vessel John Foster, in an Amount not to exceed $40,000 Background and justification: This agenda statement and resolution is to replace Resolution 2022-092 in order to further describe the work that has been completed, correct an inadequate statement about the length of time since the last painting and the quote process. In 2004, the 108th Congress passed legislation for the Department of the Interior and related agencies under Public Law 108-108, which provided funding in the amount of $257,000 to the City of Seward for a Fire/Rescue/Security vessel. The funds were received by the City of Seward in February and accepted by the City Council in April 2004. The 36' Metalcraft Marine vessel named the John Foster was received by the City of Seward on March 3, 2005. Since its inception we have provided multiple fire, rescue, and recovery efforts to Seward and neighboring communities. During the initial construction of the vessel, the addition of antifouling paint was added to help prevent damage by electrolysis to the bare aluminum body of the vessel. Over the last 17 years in the harbor and exposure to the salt water, maintenance and repairs are now unavoidable. Damage has now been found above the waterline from the rub rail to the waterline. Industry standards recommend repainting the boat hull anywhere from annually to every 3-4 years depending on the type of paint and water quality. The John Foster was pulled out of the water between September 2016 and June of 2017 and the hull was blasted and painted from the waterline down along with a lot of electrical work by local vendor, Storm Chasers Marine Services, Inc. On March 22, 2021, solicitations for performing work were emailed and or called to numerous vendors in Seward, across the Peninsula, and Anchorage complying with SCC 6.05.015 & SCC 6.05.020. At that time only one vendor, Exit Marine, replied with a quote. A purchase order #2459 was issued utilizing CPV funds to Exit Marine in April 2021. Throughout the next 10 months the Fire Department called Exit Marine numerous times to have the boat serviced to no avail. In early February 2022, Exit Marine notified the Seward Fire Department by phone that they would need to cancel the purchase order due to staffing shortages and they were unable to perform the work. After this notification we researched other companies that might be able to do the work, again calling companies across the peninsula and Anchorage. We did not contact any of the companies that previously did not respond to our previous request. The only company that responded and able to do the work is JAG Alaska, Inc. located here in Seward and purchase order #2893 was issued May 13, 2022. The John Foster was taken to Jag Alaska's boat yard early June 2022 and work began quickly. After further investigation more damage to the aluminum body above the waterline was found along with severe inside hull corrosion and electrical problems. The additional repairs are awaiting another purchase order to complete the remaining work as the John Foster is still on blocks at JAG's boatyard and not in operation. In addition to CPV funds previously issued, we are requesting an additional allocation not to exceed $40,000 out of the General Fund for the maintenance and repair of the John Foster and any other unforeseen damages that might need to be fixed. These repairs will bring the John Foster back into a working order and in a sustainable manner to provide our community with the services needed to keep people safe on the water. The Fire Department is instituting a more comprehensive maintenance plan for the John Foster to include annual servicing and inspections to prevent this amount of damage in the future. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.9 Public Safety, 2.2.12.6 Marine Strategic Plan: Pg. 18-Promote a safe community Other: Fire Master Plan of 1986 Certification of Funds Total amount of funds listed in this legislation: $ 40,000.00 This legislation (✓): Creates revenue in the amount of: $ X Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): X Not budgeted Not applicable 01000-0000-3400 Qi][iI�I�l[iI�] unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): X General SMIC Boat Harbor Parking Motor Pool Other Electric Wastewater Water Healthcare Unassigned Fund Balance*: $ 3,524,221.57 *unaudited numbers Available Unrestricted Cash Balance*: $ 7,942,631.90 Finance Director Signature: :7� 9�!� Attorney Review HV Yes Attorney Signature: Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-092 (Substitute) A Resolution of the City Council of the City of Seward, Alaska, Appropriating $40,000 from the General Fund Unassigned Fund Balance and Authorizing Repair and Maintenance Work by JAG Alaska, Inc., to the Seward Fire Vessel John Foster, in an Amount not to exceed $40,000 WHEREAS, the fire vessel John Foster is a 2005 36' Metal Craft Marine fire response vessel operated by the Fire Department; and WHEREAS, when the vessel was constructed, the addition of antifouling paint was added to help prevent damage by electrolysis to the bare aluminum body of the vessel; and WHEREAS, over 17 years the vessel has been exposed to the harbor's salt water and over time the paint has degraded to a point where damage to the aluminum is occurring not only to the hull, but the sides of the vessel from the rub rail to the waterline; and WHEREAS, the John Foster last had the hull blasted and repainted in 2016/2017 and electrical work was completed at that time as well; and WHEREAS, in March 2021, numerous vendors were contacted either by email or phone to perform maintenance on the John Foster pursuant to SCC 6.05.015 & SCC 6.05.020; and WHEREAS, only one vendor submitted a response, Exit Marine, and was awarded a purchase order to perform maintenance; and WHEREAS, after 10 months of communications, Exit Marine had to decline the work due to staffing shortages; and WHEREAS, in February 2022, staff began another round of calling vendors, not including those that did not respond in the past, in search of an entity capable of performing the work; and WHEREAS, in May 2022, JAG Alaska, Inc was the only vendor that responded and able to perform the work and are located locally; and WHEREAS, after receiving the boat to JAG's shipyard in June 2022, the initial inspection found additional corrosion and damage above the waterline and inside the hull requiring an additional service charge not initially expected; and CITY OF SEWARD, ALASKA RESOLUTION 2022-092 WHEREAS, the cost of the repairs exceeds the current Fire Department maintenance budget and the previous $20,550 allocated for the repair work; and WHEREAS, it is in the best interest of the community and our visitors to have the fire boat in working order and repaired; and WHEREAS, the John Foster has been used in water rescues and boat fires, and is an integral piece of equipment for the Fire Department; and WHEREAS, the Fire Department is instituting a more comprehensive maintenance plan for the John Foster to include annual servicing and inspections to prevent this amount of damage in the future; and WHEREAS, the maintenance and repairs to be done to the John Foster will bring the vessel back into working order. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to provide up to but not exceed $40,000 to JAG Alaska, Inc. for the cost of maintenance and repair to the Seward Fire Vessel John Foster as quoted, to include any further unforeseen expenses. Section 2. Funding is hereby appropriated from the General Fund account number 01000- 0000-3400 Unassigned Fund Balance to Maintenance and repair account 01000-1220-7216. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of August, 2022. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: CITY OF SEWARD, ALASKA RESOLUTION 2022-092 ATTEST: Brenda Ballou, MMC City Clerk (City Seal) Clinton Crites From: Clinton Crites Sent: Monday, March 22, 2021 9:44 AM To: shop@catalyst-marine.com Subject: Seward Fire John Foster Fire Boat Can you provide a quote to provide service to the John Foster, our fire boat. We are looking at putting together a plan to have the boat gone through thoroughly as it has lacked maintenance for many years. The list below is what I was wanting to focus on first. If there are any items you are unable to provide service please just indicate as such. Thanks and have a great week. Remove boat from trailer, block, and replace on trailer at completion of work Bottom sand and paint, new zincs as needed Electrical inspection and equipment upgrades as needed (replacing any wiring, connections, etc as needed) Inspect and repair sea chest, piping and valves Inspect service, and repair outboard motors Inspect service, and repair fire pump motor Clean interior of hull Boat Details: 2004 Metalcrafl Firestorm 33'6"' X10'6" Fire Pump: Hale 1250 GPM with Mercury V8 Engine Outboard Engines: Twin Honda 225 HP 4 Stroke Outboards Clinton Crites Clinton Crites From: Clinton Crites Sent: Monday, March 22, 2021 9:38 AM To: Karl Van Buskirk (karl@stormchasersmarine.com) Subject: John Foster maintenance Karl, Can you provide a quote to provide service to the John Foster, we are looking at putting together a plan to have the boat gone through thoroughly as it has lacked maintenance for many years. The list below is what I was wanting to focus on first. If there are any items you are unable to provide service please just indicate as such. Thanks and have a great week. Remove boat from trailer, block, and replace on trailer at completion of work Bottom sand and paint, new zines as needed Electrical inspection and equipment upgrades as needed (replacing any wiring, connections, etc as needed) Inspect and repair sea chest, piping and valves Inspect service, and repair outboard motors Inspect service, and repair fire pump motor Clean interior of hull Boat Details: 2004 Metalcraft Firestorm 33'6"' X10'6" Fire Pump: Hale 1250 GPM with Mercury V8 Engine Outboard Engines: Twin Honda 225 HP 4 Stroke Outboards Clinton Crites Clinton Crites From: Exit Marine LLC<quickbooks@notification.intuit.com> Seat: Friday, March 12, 2021 8:28 PM To: sewardfd Subject: Estimate 1053 from Exit Marine LLC Categories: Sewardfd External Email: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear John Foster, Please review the estimate below. Feel free to contact us if you have any questions. We look forward to working with you! Exit Marine LLC (907) 631-1385 PO Sox 203 Seward, AK 99664 info@exitmarine.com --------------------------------- Estimate ----_----__-___------------------- PO Box 203 Seward, AK 99664 US +1 9076311383 www.exitmarine.com Estimate 0: 1053 Date: 03/12/2021 Exp. Date: $48,000.00 ---------------------------------------------------------------------------- Address: John Foster Seward Fire Department PO Box 167 Seward, AK 99664 Date Activity Description Qty Rate Amount 03/12/2021 Services Remove boat 1 1,000.00 1,000.00T from trailer, block, and replace on trailer at I Clinton Crites From: Exit Marine LLC<quickbooks@notification.intuit.com> Sent: Wednesday, March 17, 2021 11:10 AM To: sewardfd Subject: Estimate 1053 from Exit Marine LLC Categories: Sewardfd A External ErnalL This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear John Foster, Please review the estimate Below. Feel free to contact us if you have any questions. We look forward to working with you! Exit Marine L.L.0 (907) 631-1385 PO Box 203 N Seward, AK 99664 info@exitmarine.com --------------------------------- Estimate ------ PO Sox 203 Seward, AK 99664 OS +1 9076311385 w4ww. exitmar? ne . com Estimate T Date: Exp. Date: Address: 1053 03/12/2021 $29,500.00 John Foster Seward Fire Department PO Box 167 Seward, AK 99664 Date Activity j Description Qt Rate Amount 03/12/2021 Services Remove boat 1 1,000.00 1,000.00T -from trailer, block., and replace on trailer at Z completion of work 03/12/2021 Services Bottom sand and 1 2,000.00 2,000.00T paint 03/12/2021 Services Electrical 1 4,000.00 4,000.00T inspection and equipment upgrades 03/12/2021 Services Inspect and 1 5,000.00 5,000.00T repair sea chest, piping, and valves 03/12/2021 Services Inspect, 1 5,500.00 5,500.00T service, and repair outboard motors 03/12/2021 Services Inspect, 1 6,500.00 6,500.00T service, and repair fire pump motor 03/12/2021 Services Clean interior 1 1,500.00 1,500.00T of hull with all equipment out 03/12/2021 Services Replace fire 1 4,000.00 4,000.00T PUMP SubTotal: $29,500.00 Tax (Oo): $0.00 -------------------------------------- Total: $29,500.00 2 CITY OF SEWARD PO BOX 167 410 ADAMS STREET SEWARD AK 99664-0167 ISSUED TO: EXIT MARINE LLC [31300] PO BOX 203 SEWARD, AK 996640203 SHIP TO: PURCHASE ORDER 2459 DATE REQ. NO. REQUESTED BY EPARTMENT: 4/09/2021 11 2685 Janice K. Melvin FIRE City Manager Vendor Instructions Paoe: 1 CITY OF SEWARD PO BOX 167 _ 410 ADAMS STREET SEWARD AK 99664-0167 PURCHASE ORDER 9 DATE REQ. NO. REQUESTED BY E.PARTMENT: 5/13/2022::11 3290 1 1 Lisa Musick I I FIRE ITEM Description Quantity Unit Price UIM Amount 2 Gangway Hook-up {small, Ramp/Stairs each 1.00 250.00 EA 250.00 4 Inspect Electrical Components. Provide Recommended 1.00 3,600.00 EA 3,500.00 Repairs 1 Blocking of Vessel 1.00 500.00 EA 500.00 3 Keel to Waterline-Wash/Blast/Full Preservations 1.00 12,500.00 EA 12,500.00 5 UT All Piping for Fire Pump System -Replace 6" Butterfly 1.00 3,800.00 EA 3,800.00 Valve Order Total 20,550.00 City Manager: ,fit. y3 p r Vendor Instructions Page: 1