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Home My WebLink About09262022 City Council PacketSeward City Council Agenda Packet WA, Monday, September 26, 2022 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting September 26, 2022 7:00 p.m. Council Chambers Christy Terry Mayor Term Expires 2022 Sue McClure Vice Mayor Term Expires 2023 John Osenga Council Member Term Expires 2024 Liz DeMoss Council Member Term Expires 2023 Ristine Casagranda Council Member Term Expires 2022 Mike Calhoon Council Member Term Expires 2024 Randy Wells Council Member Term Expires 2022 Janette Bower City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney City of Seward, Alaska September 26, 2022 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards — None B. City Manager Report ..............................................................Pg. 4 C. Other Reports and Announcements — None D. Presentations [Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.] 1. Happy Youth Programs & Educational Resources (HYPER) presentation by Casie Warner....................Pg. 22 Council Agenda Page I 1 7. CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] A. Minutes of Preceding Meeting * 1. Approval of the September 12, 2022 City Council Special Meeting Minutes ........... Pg. 46 *2. Approval of the September 12, 2022 City Council Regular Meeting Minutes .......... Pg. 48 B. Resolutions *1. Resolution 2022-103, Approving The Calendar Year 2023 Legislative Priorities....Pg. 58 *2. Resolution 2022-104, Authorizing The City Manager To Purchase 10 Pad -Mounted Transformers Of Varying Voltage Capacities From Anixter To Replace Inventory Used In Earlier Projects During The 2022 Construction Season In A Not -To -Exceed Amount Of $145,801 And Appropriating Funds.....................................................................Pg. 88 8. PUBLIC HEARINGS A. Ordinances for Enactment 1. Ordinance 2022-014, Amending The Land Use Plan And Rezoning Lots 21-23, Block 10 Of Original Townsite Of Seward Laubner Addition, With The Physical Address Of 1104 & 1100 Second Ave, From Urban Residential (UR) Zoning District To Auto Commercial (AC) Zoning District...........................................................................Pg. 104 9. UNFINISHED BUSINESS - None 10. NEW BUSINESS A. Other New Business Items 1. Approve the Appointment of the Election Board for the 2022 Regular Municipal Election......................................................................................................................Pg. 115 2. Approve the Appointment of the Canvass Board for the 2022 Regular Municipal Election......................................................................................................................Pg. 116 11. INFORMATIONAL ITEMS AND REPORTS -None 12. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 13. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSES TO CITIZEN COMMENTS City of Seward, Alaska September 26, 2022 Council Agenda Page 2 `a 14. EXECUTIVE SESSION A. Per Seward City Code 2.10.033(E)(1): Matters, the immediate knowledge of which, would clearly have an adverse effect upon the finances of the public entity — Electric Utility Sale Negotiations. B. Per Seward City Code 2.10.033(E)(2): Subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion — City Manager Evaluation. 15. ADJOURNMENT City of Seward, Alaska September 26, 2022 Council Agenda Page 3 3 City of Seward City Manager's Report September 26, 2022 Mayor Terry and Council Members, 2023/2024 Budget The Department Head budget schedule is attached. During the scheduled meetings, we will go through each department budget. State Jails Operated by Municipalities On September 13, I hosted the jail contract meeting with the other city managers. We all share the same concerns. I received our contract from the state and sent an email to Procurement Specialist stating that I am not signing the contract at this time and asked about the next steps to discuss the issue. These are my concerns about the contract: • Currently we can contact AST for a transfer after 7 consecutive days. The new language says we can do that after 30 consecutive days. • Language has been added that states we must make beds available for sentenced prisoners releasing from DOC custody up to 30 days. DOC is assuming we have room for them. And while the contract has been increased, this requirement and the previous requirement negates the increase. • The contract speaks to man-hours but regardless of whether there is a prisoner in our jail or not (very, very rare when we don't have a prisoner), we have to staff the jail anyway. • It appears our capital project requests and submitted budget is being overlooked. Nils at AML is coordinating continued discussions between chiefs of police and managers. And he is attempting to set up a meeting with DOC so that we can all express our concerns. I will keep you posted. ICMA Conference I attended the ICMA Conference, September 17-21. I will provide a written report about the conference in the October 10, city council packet. Purchase Order Information City Attorney Brooks Chandler confirmed there is not a legal reason prohibiting inclusion of the vendor name on the purchase order report. Although there are no purchase orders to report at this time, the vendor names will be included when there are purchase orders to report. City of Seward Personnel Transactions Prepared by Tammy Nickell, City of Seward Human Resources Manager Separations: Department: Date of Separation: New Hires: Department: Date of Hire: Utility Cashier Finance 09/07/2022 Acct Tech AP Finance 09/08/2022 Maint/Mechanic Operator PW 09/12/2022 Library Museum Coordinator Library 09/12/2022 Harbor Worker II Harbor 09/12/2022 Available Full Time Positions: Department: Position Status: Finance Director Finance Advertising Since 10/05/2021 Acct Tech II Finance Advertising Since 03/24/2022 Patrol Officer Police Advertising Since 04/20/2022 Police Dispatcher Police Advertising Since 06/28/2022 Executive Assistant Admin Administration Advertising Since 07/25/2022 Dispatch Supervisor Police Advertising Since 08/18/2022 Recreation Assistant SPRD Advertising Since 08/30/2022 P&R Campground Coordinator SPRD Advertising Since 09/01/2022 Available Seasonal Positions: Department: Position Status: Recreational Program Aide SPRD Advertising Since 07/20/2022 Library/Museum Aide Library Advertising Since 08/15/2022 Winter Park Maintenance Worker SPRD Advertising Since 08/30/2022 As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: none. Thank you, City of Seward Department Activity Reports Assistant City Manager Stephen Sowell ➢ I don't have very much to include in this report as I am on vacation from 9/16- 9/25. Looking forward to seeing everyone when I get back! ➢ SMIC Bench Project. R&M Engineering will be presenting the results of the Feasibility Study for residential development on the SMIC Bench at tonight's' meeting. We set out to answer the question, "Can residential development take place at this location"? The answer is "YES". It can indeed take place. This does not mean that the City is going to immediately move forward with this project, but rather that we have answered the question that has been discussed for many years. Where this project goes from here is another question that will need to be decided. I want to thank the team at R&M Engineering for their hard work on the project. A tremendous amount of collaboration and effort went into this project to answer the question of if and how it can be done. ➢ Heat Loop Project. I have continued to work with our Grant Writer, Finance staff, and the Ad Hoc Committee on the grant application for a DOE grant that will be submitted in early October. The Ad Hoc Committee provided PACAB a status update during their September 7t" meeting and has continued to meet several times a month as they work on identifying funding sources. An updated cost estimate has been requested from HMS. The 2020 cost estimate had the project at $3.6M and we anticipate costs have gone up several hundred thousand dollars since then. The grant application requires a more up to date estimate. The good news is that the City can use the $725,000 grant from AEA as our match for the grant from DOE. ➢ City Administration has provided authorization to the Homer Soil and Water Conservation District to remove invasive chokecherry and mayday trees on City property. Their staff was in Seward on September 13 to begin the project. HSWCD is in the process of contacting property owners who have these invasive species on their property to ask if they are interested in removal as well. Please note that this is NOT a City project, but rather that the City has provided permission to remove the trees on City property. Any participation by the public in this project is voluntary by property owners. The organization obtained a federal grant to work on invasive tree removal on the Kenai Peninsula is currently working with Seward, Cooper Landing, and Moose Pass residents. They will continue working on this project into spring of 2023 and plan to hold a community outreach in late winter. n ➢ I met with the USS Alaska submarine memorial project team on September 13t" They have had some turnover in board membership and leadership and visited Seward this week to meet with local stakeholders and visit possible sites. They are working on developing a revised, scaled down version of their project plan and plan to hold a community meeting next year. s Community Development Department Jason Bickling ➢ The week of Sept 12-16, Community Development Staff conducted fieldwork by recording all of the cemetery plots with a GPS locating tool. The week of September 19-23 the ground penetrating radar survey will be taking place. The information collected from these two works will be integrated into the City's GIS system for ultimately an accurate and robust record keeping system that will one day be available on a public website. ➢ We are working on the preliminary revisions for the Legislative Priorities / Capital Improvement Projects Guide with our designer including updated narratives, data, photographs, and maps. We want to have everything ready to go for council approval so that they can be printed before the legislative sessions. We will also be doing a special early edition for meetings with the Governor's office. ➢ The STR (short term rental) Regulation Language will be reviewed at September 20th work session and will tentatively bring it before the commission at the October 4t" meeting for official approval. ➢ We have been given an October window for the remainder of the Jesse Lee Home site final mitigation. ➢ Working with a number of ongoing compliance and property use violations with the City Attorney. ➢ Continuing GIS work for Community Development, Fire, Building, Public Works, Utility, and Parks and Rec. ➢ We are continuing with our normal business of processing of records requests, short term rental permits, replats, rezones, Cups, and consulting regularly with community members that have questions about the development and use of their land and helping with applications. 9 Electric System Director Rob Montgomery ➢ Request for Proposals (Utility Sale) — Following an executive session with City Council on September, City administration conducted follow-up discussions based upon Council direction with the two electric utilities having submitted proposals: Chugach Electric Association and Homer Electric Association. City administration will bring back the information resulting from those discussions for a second executive session scheduled September 26. The next step in the assessment of the proposals will be to select a utility to begin preliminary contract negotiations. ➢ Stoney Creek Underground Cable Replacement — Seward Electric crews began initial work in the Stoney Creek neighborhood the week of September 12 to replace old underground cable. Plans are to complete this initial or Phase I work this construction season (2022) and then complete the remainder of the project in 2023. Next year, crews will complete multiple loops in the circuit serving the neighborhood for improved reliability. These loops will allow power to be distributed from either direction on the circuit when power is lost in a specific location. ➢ Job Orders — Electric System crews have completed 29 job orders YTD, with another seven in the queue ready for crews. Twelve (12) additional jobs are in the queue waiting on the customers to complete work on their side of the meter before the jobs can proceed. ➢ Social Media/Communication — Members of the City's Strategic Communications Team (Dustin Phillips, Jason Bickling, Rob Montgomery) met to update its social media plan and a date for implementing the plan. The Team hopes to begin rolling out weekly messaging beginning in October. ➢ Lockout/Tagout Procedures and Training — Power Operations Supervisor Pat Domitrovich is working to update the Electric Department's Lockout/Tagout Procedures and annual training program based upon direction from the Occupational Safety and Health Administration (OSHA). Plans are to send OSHA the updated procedures and training outline by the end of September. its] CMR Finance Department Sully Jusino Deputy Finance Director Mission Statement: Valuable Objectives: To provide the highest level of services responsive to our With integrity, accountability, and respect we built trust community's expectations and to enhance the quality of life with all stakeholders through responsible stewardship of and economic vitality. public resources. Utility Department: Carmen Jackson Firm and Finance department continues working with the initial work -plan findings: • Customers will be reclassified from Large General Service to Small General Service effective with being reflective on the 9/15 billing, notification letters were sent out. Carmen Jackson Firm: Carmen Jackson LLC firm continued assisting the Finance Department in account reconciliation, journal entry review, and analysis workflows. - Finance Staff started are in intense training with Accufund. - Carmen Jackson's team is assisting finance staff in preparation for the first draft of the FY23_24 Budget for the second week of October. Annual Audit: - Altman, Rogers & Co. is working on finalizing our annual audit. Our Annual Comprehensive Financial Report has been divided, Altman, Rogers & Co. and finance staff is working on the final touches. Altman, Rogers & Co. is waiting to get the final audit numbers from the Provider Relieve Fund from Providence. is Fire & Building Department Fire Chief Clinton Crites r We NEED volunteers, if you or someone you know is interested in serving your community, please give us a call at 224-3445 or stop by at one of our trainings on Wednesday evenings at 7:OOpm. Statistical Information: Fire & Life Safety Inspections 2022 YTD: 331 with 269 violations noted. Emergency Calls YTD: 275 New Building Permits Issued 2022: 43 with a total valuation of $7,726,557.571 • Working with NOAA on recertifying Seward as a Tsunami Ready and Storm Ready Community. • Provided apparatus and public education material at the Touch -A -Truck event on Sept. 24t" I c According to the latest statistics available, there are over 25,000 Chimney Fires per year in the US that are responsible for over 125 million dollars in property damage. Many homes are beginning to fire up their Oren/aces, please remember to have your chimney professionally cleaned annually to prevent chimney and house fires! M Conduct a Home Fire Drill Fires can start anywhere in the home and at anytime, so run through the plan at different times of the day or night and practice different ways out. Step 1: Know where to ga. Review your safe meeting place. Explain to your kids that 0 when the smoke alarm beeps, they need to get out of the house quickly and meet at that safety spot. Step 2: Check your smoke alarms. Test your smoke alarms with your kids so they 0 knowthe sou nd. Step 3: Do the drill. Na .Y kids h,- 3d :c hc-, bc�i'•,., 77s and wait for the drill to begin. ,Assign �cl ..ts t�) I e a ; � . �, cl7 .f cn� ac _il, in charge of sounding the smoke alarm and rune* .i -I, , c •ill• `,ez:; sourio t-ic smoke a!arm, start the timer and have 0 everyone bock it ) tl ----,e-Yane cFets to the safe meeting place stop the tim _!. 31_+ le it I ir, :,,:c r mutes, YOL each get an imaginary gold medal. It no:, �i•re it aner.e t _ . a rc-aI -ire, get to the sate meeting place, then call 9-1-1 a:,d • c pe+veryone close un-Jl-ir-_-i hters ar,ive. 13 Harbor Harbormaster Norm Regis ➢ The 330-ton Travelift has started to pick up; vessels are starting to come out for winter. ➢ We are training new harborworkers on the maintaining the Travelifts. ➢ We are working on the SMIC yard drainage to keep water flowing into the ditches. ➢ The water will be turned off the first week of October. ➢ We have opened G, K and L-float still waiting on the pedestals, no water is available but we did set up a location between K and J float for the vessels to clean or get fresh water. STILL WAITING ON THE PEDESTALS. ➢ We are still working with the public with COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ A continuous cleanup is still in process on the last lot at SMIC, this cleanup is starting to take shape, just a few more items to deal with and we can lease out the property again. ➢ The harbor office will be closing on Sundays starting September 25 until spring 2023. ➢ The North East harbor launch ramp has a few punch list items left for the contractor to work on. ➢ I called Washington and checked on the City of Seward Harbors PIDP grant it is in the final weeks of technical review, an announcement of the grant awardees will be in a couple of weeks. (GETTING CLOSER) ➢ We are continuing to work with Moffatt & Nicole on the design for the 5-ton crane on I -Dock, Corp Permit has been approved ➢ We had two Harborworker II put in their resignation and are moving south with their families, we have currently interviewed several great candidates and have made job offers. ➢ Received an update from the Coast Guard on the lease for the new FRC location, the package went to Headquarters for review. After the review, negotiations can take place for the lease land located at SMIC. (GETTING CLOSER) 14 Seward Community Library & Museum Bailey Sayler ➢ MUSEUM TEMPORARY DISPLAY Seward Coal Loading Facility The Temporary Display space presents a history of the now abandoned coal loading terminal. Learn the history of the terminal, along with its machinery pieces, and issues the terminal faced in its 32 years of operation. Also featured are historic photos of the terminal and models of historic Alaska Central Railway train cars and modern Alaska Railroad passenger cars. ➢ MUSEUM WINDOW DISPLAY Alaska Souvenir Spoons Featured in the Windows of History display is a collection of Alaska souvenir spoons. Learn a brief history of souvenir spoons in the USA and a history of the collector and donor of the spoons, local Barbara Shea. The spoons feature a variety of Alaska towns and motifs such as Seward, Valdez, Mt. McKinley, totem poles, and miners. ➢ Play in Chat Every Tuesday and Thursday, the Library and Bloom, work together to bring arts n crafts, story time, and play time for our younger crowd. Tuesdays we meet in the Library and Thursdays we will be meeting parents at the waterfront park as weather permits. ➢ Discovery Kits We have new Discovery Kits out for the public to use. New kits include Montessori letters and numbers, Zoo -Phonics, Anatomy, Cells, Time, Planets, Aquatic Discovery, and many more. ➢ New Books Coming Soon: Wonderbooks We have new audio books coming to the library for the Children, Junior, Young Adult, and Adult sections. Be sure to check our Facebook page to see when they become available. ➢ Movie @ 2 The Movie @ 2 features the Waves Over Seward film that is shown, Tuesday — Sunday, at 2 p.m. for a $5 admission price. W IN SEARCH OF FART H'S SECRETS august-octoaer "us does wrelcomel at the sewurtl 11 brarr museum (9 a.m. - 5:30 daily till the end of October) —National Science Foundation presents: "'In Search of Earths secrets" brought to the community by Hyper and Seward Prevention Coalition. For the month of August we served over 14,000 people. ➢ Library hours Tuesday — Friday 9 a.m. — 6 p.m. Saturdays 9 a.m. — 5 p.m. ➢ Museum Summer Hours Tuesday — Saturday 11 a.m. — 5 p.m. We are currently taking passport appointments for new passports. The library does not do renewals. Please call 907-224-4082 to make an appointment. U11 Public Works Department Doug Schoessler ➢ Public Works Director • US Army Corp of Engineers -Tunnel: -The drilling contractors for the US Army Corp of Engineers are still working at the outfall area by the bridge to complete geotechnical drilling work. We still don't anticipate any road closures by the outfall (waterfall). Please drive slowly through the work area and be courteous to the construction workers and equipment in and near the roadway. -More meetings and project discussions are taking place as the Corp analyses the data from the drilling and seismic investigations as that progresses. • Landslide meetings with Federal FEMA and State Emergency Management Representatives: - Public Works, Administration, and Finance are conducting virtual and in -person meetings with FEMA regarding reimbursement of funds spent for the declared emergency. We are also working on some repair items continuing and upcoming. Public Works Facility Relocation: -More planning and information meetings are coming up for the building plan and site layout for Public Works to set up an efficient facility building and yard. Lowell Creek Falls: -We are still doing pretty well with the latest rain storms. We are anticipating removing the gravel debris piles and buildup in the short future, but we will continue moving material from below the bridge to be as prepared and proactive as possible. • Seward Highway Mile 0-8 Repaving Project -We've met with DOT project managers on the City's water and sewer infrastructure to assess repairs to manholes and water valves in the project area. Those plan reviews are ready for the state to keep on track and accommodate our water and sewer infrastructure in the ROW ➢ Streets Department -Pothole patching continues to need attention with the consistent rain we have been receiving. -Clearing and ditching is helping in many areas to move water off of the roadways. NVA -Alley improvements are ongoing and we will reshape and add gravel to reduce potholes and improve drainage. ➢ City Shop All winter equipment checks are being scheduled. We hope to complete an online Public Surplus sale in late September or early October. ➢ Water & Wastewater Department - A reminder to all residents not to flush wipes, feminine products, etc, down the toilet. Also, never put grease down the drain. Sewer clogs due to these items cost the sewer utility thousands of $$ each year to fix the problems that could have been easily prevented. These losses ofcapital are to be reflected in monthly sewer service rates. -Multiple locates for water and sewer lines continue as residents and contractors work through their projects around the city. -Monthly testing of water and wastewater systems is being done and submitted to DEC as required by the permits. ➢ Wastewater and Lagoon overview study: This study is complete. The third -party study was presented by R & M Engineering at the October 25 Council Meeting. Recommendations are as follows: Using a multi -function portable probe, perform summertime DO, pH and temperature measurement profiles in grid pattern from both lagoons during a period of non -rainy conditions and at least 3 days after a significant rain or high user population event. 2. During the same effort, from at least four separate locations in each lagoon aeration zone (front and back zones of both basins), collect composite samples of BOD, TSS, carbonaceous BOD (CBOD), soluble carbonaceous BOD (SCBOD), ammonia, total Kjeldahl nitrogen (TKN), alkalinity, nitrites nitrates 3. Consider the eventual supplementing or replacement of the existing coarse bubble aeration system with a fine -bubble aeration system. The initial estimate came in over $600, 000 and included draining the lagoon and adding more options than what we needed to accomplish this goal. We are working with R&M and the contractor on scope. 18 4. Consider replacing the existing blowers with new, more -efficient units having a higher aeration output to increase the capacity of the existing aeration system for improved treatment of greater -than -average conditions. R&M will continue after aeration improvement for pricing on replacing the large system blowers with newer high efficiency blowers. 5. Consider modifying the influent and effluent header piping to provide additional inlets and outlets serving each basin. Per engineering update 3/25/2022: "If it's determined to provide worthwhile benefit, this work could be accomplished the next time the lagoon is dewatered. From past performance, it is apparent that the lagoon would provide sufficient treatment without this improvement, as the large size of the lagoon and the use of the coarse -bubble aeration produces a lot of residence time. This concept should be regarded as an enhancement and not an imperative improvement." 6. Continue implementing a regular sludge removal program. Scheduled for 2025/2026. Consider the procurement of a floating dredge unit to reduce the need for dewatering the lagoon basins for this effort. Per engineering update 3/25/2022: "I'm still researching this with folks in the wastewater lagoon industry (still awaiting some inputs), but I'm coming to the conclusion that the City would probably be better off contracting out the sludge removal work, rather than doing this work themselves. For the size and depth of Seward's lagoon, a considerable degree of equipment and temporary set-up would be needed to do this work, and it would not appear to be good use of the City's resources to invest in this equipment for use on an occasional basis (say every 5 to 10 years)". 7. The use of sodium nitrate could continue to be used by the City as a relatively quick and temporary measure for addressing odors. This method does not appear to be a good permanent solution for proactively mitigating or preventing odors. Agreed, when the above aeration improvements are approved and installed, this use will be reduced. 19 Seward Parks & Recreation Director • Ground Penetrating Radar survey of cemetery taking place 9/19-9/23. This will assist Planning & Zoning with the GPS mapping project to identify unmarked graves and to streamline the cemetery application process. • Emergency preparedness projects: introductions, updating phone trees, shelter inventory and emergency operations review. • Seasonal staff loss and lack of applicants for open roles causing disruptions to department functionality. Campground closure and winterization will help alleviate some strain but new recruitment strategies needed. o Current Openings: ■ Campground Coordinator ■ Recreation Assistant ■ Program Aides ■ Winter Seasonal Maintenance Crew • Winter Wonderland planning and materials cost analysis. Parks, Cemetery & Gardens: • Waterfront brush clearing and clean up ongoing. • End of season garden bed clean up and winter prep. • Cemetery mowing, clean up and maintenance coinciding with Ground Penetrating Radar survey. • Annex tree removal project completed. Gardening & maintenance staff complete the Annex tree removal project and prep the bed for next season. `411 Camparounds YTD Cam s of Bookings as of 09/ 16/ 22 Period Site Nights Completed Bookings 34,170 • Campgrounds closed to patrons October ist. Public Works coordinated facilities shut down October 3ra • Maintenance staff has removed 27,246 gallons of trash from the Big Belly bins this season. • Maintenance projects ongoing mostly centered on bathroom facility repairs, mowing & brush clearing catch up. This will shift to campground winterizing in the coming weeks. Camp Site Use at a Glance Total Site Nights 1 1;2C22 - ;'43r2322 0. len•s..ereHmnm H..d .uyo- I Seward Municipal Campgrounds ., m YY,�R`YYYYY. u . 11 11111111111111111 • 111111411 11 1 11111111 1111/1/11 tt'' a+vm • • • 111111111/11111k1T16, 1111a11n i1 111111111111111111111 mm ttttY tttttttts Seward Watedront Campg• .Iw Snorts & Recreation Seward Watedmnl Campgrounds Legend 2 - 35 Nights 36 - 63 Nig hts • 64 - 83 Nights is 84-101 Nights ■ 102 -122 Nights is 123 -163 Nights Sports & Recreation will be open to the public at AVTEC gym beginning Thursday, September 22nd. Weekly hours will be Thursday -Saturday 12:OOPM-8:OOPM. *Closed Saturday, September 24t" for the Touch A Truck event in the Harbor. Upcoming Programs • Touch A Truck on Saturday, September 24t" in the Harbor at North Parking Lot from 1:00 — 4:00 PM. This family -friendly event allows children and guardians an opportunity to see, touch and learn about a wide variety of City and local business vehicles and how they service our community. Quiet hour will be from 1:00 — 2:00 PM to accommodate children with sensory sensitivities. • TBA/TBD: Halloween Events/Volleyball League/Pickle Ball/Racquetball/Rockwall/Basketball `A 0 ap a s 0 L i� A* c 1� rm u 1� L c Mv L. Q L _0 _0 O •r 4- > •r O >, L U 4--) Q •r b.A U O (z L •r Q fa 4--) fa U L. U _0 O Q _0 •r Q � fa U c� O (a L L _0 b.A 4- 4-) , L. c U fa •r (n :5 _0 3: E O L. L. O O •r 4-J M L/) U 4-J LI) 3: O •r m O •r 4- 4 (n •r L •r •r _0 O _0 O +J Q L (n (n O cn Q m - L c O O 3 L O L O m _0 O O _0 V) 3: •r L a-J O > m ca -P O U •r •r L � � Q w � (a Q)z U L Q) Q)•r U L. L. L. O D � bO M U r' O U O U O Q) Q) (n Q) :5 L. L. 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OU OU � N U H 4- 0 0 co Evalivatimeni Pia�,R June 2022 Seward Prevention Coalition Happy Youth Programs and Educational Resources (HYPER) Working Group Members Casie warner %ie enriching kids through play Prepared By Nate Hohman Billmeier, Wellspring Group Consulting Wellspring Group cons -thin; sewardprevention COALITION 31 Table of Contents U«<k,rouriJ 112 00010 Goals & Objectives 03 rLogic Model 04 000pp Data Collection Plan 06 Data Sources 07 ��I A * II Data Collection Methods 08 Stakeholder Matrix 09 Reporting Products 10 2022 Evaluation Plan: HYPER 32 01 Background Happy Youth Programs and Educational Resources (HYPER) was established in April 2020. HYPER's vision is to bring sustainable child care, quality education resources, and meaningful engagement opportunities to Seward. Its goals are innovation, sustainability and connectedness for Seward's youth. HYPER recognizes the urgent need for consistent, quality, and affordable early childhood care and education in Seward. In a Community Health Needs Assessment conducted in 2021 by Providence Seward Medical Center, Seward was labeled a "childcare desert". Additionally, in a local survey conducted with 62 individuals in 2020, results indicated that Seward families relied on informal care (56(17c) or a babysitter (31(176) in the last two to three years. When asked about the most common form of childcare families used in the previous six months, respondents answered: • 32% used family or friend (informal care); • 27% used parents working at home or staggering schedules; • 20% used licensed in -home childcare. As a result of lack of childcare, families reported that, in the previous twelve months: • 51% had to leave work early; • 38% had to call into work, cut hours or move to part-time; • 28% did not apply for a job. Results from the local survey were shared in a "Seward Early Child Care and Education Solution Workshop". As a result of this discussion, participants chose an initiative to: form a group/committee that represents the needs and concerns of care -providers & families with young children, by using marketing tools and public demonstration & creating a leadership group to address Seward's Early Childhood Care and Education issues. Under the fiscal sponsorship of the Seward Prevention Coalition (SPC), HYPER does its work through a volunteer Board of Directors and a paid program developer position. 2022 Evaluation Plan: HYPER 33 02 Goals & Objectives 00 Overarching Project Goal: Social and Economic Support for Seward Families Through Licensed Childcare Opportunities Q Goal 1: Build infrastructure and capacity for licensed childcare centers in Seward Q Goal 2: Establish quality of licensed childcare centers in Seward Q Goal 3: Provide enrichment for children, ages birth through 12 years old, in Seward Goal 1, Objective 1: Determine childcare needs in Seward Goal 1, Objective 2: Determine local interest in becoming a childcare provider in Seward Goal 1, Objective 3: Assess resources and opportunities for supporting childcare infrastructure in Seward (funding, workforce development, retention incentives, etc.) Goal 1, Objective 4: Measure progress towards infrastructure and capacity for licensed childcare providers in Seward Goal 2, Objective 1: Establish childcare in Seward that meets State of Alaska Childcare Licensing Requirements Goal 2, Objective 2: Determine training resources for continuous quality care in Seward childcare settings Goal 2, Objective 3: Meet the needs of Seward families (noted below in indicators) Goal 2, Objective 4: Measure progress towards meeting the childcare needs of Seward families Goal 3, Objective 1: Provide reliable rhythm of pop up community activities for children and families in Seward Goal 3, Objective 2: Develop a sense of community engagement and quality of life among Seward families Goal 3, Objective 3: Support the Seward economy through childcare and enrichment opportunities Goal 3, Objective 4: Grow and develop community partnerships in Seward that support educational enrichment Goal 3, Objective 5: Measure progress towards developing community partnerships 2022 Evaluation Plan: HYPER 34 03 0 igim 0 a x w CM caca I=CL. mg MDW- 1� IMML low O u Co CL5 w ca ca w OPav� Co Pa v) v) p, x h CID cm ca co bA sr O U 'J w bca b 'O U CM d O a a O � � U U 'O � Q h w d1 w b a a o„ Ln C SIMI H3Hv3s3H • • 0 G� � rN G "O � OO U � U � � � U U � >' O U � O sUy � U � -o o o 44 chi � � O U U W O F O O O O 'O U � O r� a ° ct 1 U 0 U U bb • • o b uU > O w In In v "O In In O cd'—''r U m bq U bq L 'u bq OIn '� ±•r Cd Cd Cd � � di In N ~ vn InI O, U In> b In u W •� c U U > � W °� cl� U on o on on — O w = 7-' 3 -o In w�c7c7v'Lnv Ln • • • • • a • • • • M 1Nd8J MOMS ROME h CID ca 9 o • • • w o w ay 4 d s U L cd O o x a ct 0 > ° In v 'O O u � bq cd bp � cd O U U o o y � nc � v) o 'b U O 'b U COD rU G O 9 b U U �� fw U O > ob R • • • A3V30Aan E S31IIA113V IN3WH318N3 • h C �O d h h Q s U .0 0 0 o � :d O O U U � E tt O E E d sOs., u u :d :d � O O owaa�oo 0 0 0 O� 0 0 • 0 0 c Cl) Evaluation Question 1: What is the capacity for childcare provision in Seward? 1.1 Increased # children in licensed care 1. Environmental scan; 1. Records of Seward childcare centers 2. Survey 2. Survey of licensed childcare roviders 1.2 Increased # child care providers 1. Environmental scan; 1. Records of Seward childcare providers; thread data; State of Alaska data 2. Survey 2. Survey of licensed childcare providers 1.3 Increased # licensed child care slots 1. Environmental scan; 1. Records of Seward childcareproviders; thread data; State of Alaska data 2. Surve 2. Survey of licensed childcare providers 1.4 Chamber of Commerce runs print in their "Seward Resident Guide" 1 Environmental scan 1. Seward Chamber of Commerce Resident Guide Evaluation Question 2: What opportunities are available to support childcare provision in Seward? 2 1 Detemune criteria for "opportunities" (financial, physical, other) 1. Environmental scan; Criteria for opportunities can be pre -defined or left open-ended 1. Records 2. Survey of existing childcare providers; survey of startup childcare providers; organizations/agencies familiar with childcare in Seward 3. Interviews of existing childcare providers; survey of startup childcare providers; organizations/agencies familiar with childcare in Seward 4. Focus Group Discussions with existing childcare providers; survey of startup childcare providers; organizations/agencies familiar with childcare in Seward 2. Survey; 3. Interviews; 4. Focus Group Discussions Evaluation Question 3: How are childcare providers meeting the needs of Seward's children and families? 3.1 Increased # child care providers 1. Environmental scan; 1. Records of Seward childcareproviders; thread data; State of Alaska data 2. Survey 2. Survey of licensed childcare providers 3. Interviews 3. Interviews with Seward families 4. Focus Group Discussions 4. Focus Group Discussions with Seward families 3.2 Increased # licensed child care slots 1. Environmental scan; 1. Records of Seward childcare providers; thread data; State of Alaska data 2. Survey 2. Survey of licensed childcare providers 3.3 Employee retention at Seward businesses 1. Environmental scan 1. Employment records at sample of Seward businesses 2. Surve 2. Survey of Seward businesses 3. Interviews 3. Interviews with sample of Seward businesses 4. Focus Group Discussions 4. Focus Group Discussions with sample of Seward businesses 3.4 Adequate Workforce to Meet the Needs of Seward Businesses 1. Environmental scan 1. Employment records at sample of Seward businesses 2. Survey 2. Survey of Seward businesses 3. Interviews 3. Interviews with sample of Seward businesses 4. Focus Group Discussions 4. Focus Group Discussions with sample of Seward businesses 3.5 Access to quality and consistent care for children 1. Survey 1. Survey of Seward families 2. Interviews 2. Interviews with Seward families 3. Focus Group Discussions 3. Focus Group Discussions with Seward families 4. Shared Data 4. Shared Data from adjacent family-servingor anizations/a encies 3.6 Choices in childcare for families L Surve 1. Surve of Seward families 2. Interviews 1 2. Interviews with Seward families 3. Focus Group Discussions 3. Focus Group Discussions with Seward families 4. Shared Data 4. Shared Data from adjacent family -serving organizations/agencies Evaluation Question 4: How are childcare providers growing and supporting Seward's economy and workforce? 4.1 Employee retention at Seward businesses 1. Environmental scan 1. Employment records at sample of Seward businesses 2. Surve 2. Survey of Seward businesses 3. Interviews 3. Interviews with sample of Seward businesses 4. Focus Group Discussions 4. Focus Group Discussions with sample of Seward businesses 4.2 Adequate Workforce to Meet the Needs of Seward Businesses 1. Environmental scan 1. Employment records at sample of Seward businesses 2. Survey 2. Survey of Seward businesses 3. Interviews 3. Interviews with sample of Seward businesses 4. Focus Group Discussions 4. Focus Group Discussions with sample of Seward businesses 4.3 Increased number of ear -round residents living in Seward 1. Environmental scan 1. City records; US Census; Chamber of Commerce; State records 4.4 Economic diversity within the Seward community 1. Environmental scan 1. City records; US Census; Chamber of Commerce; State records; KPEDD reports; ISER and/or academic reports 2. Survey 2. Survey of Seward businesses/Chamber of Commerce/City 3. Interviews 3. Interviews with sample of Seward businesses/Chamber ofCommerce/City 4. Focus Group Discussions 4. Focus Group Discussions with sample of Seward businesses/Chamber of Commerce/City Evaluation Question 5: How is Seward's childcare and youth enrichment growing partnerships in the community? 5.1 Increased # partnerships between youth -serving organizations 1. Survey 1. Survey of Seward youth -serving organizations 2. Interviews 2. Interviews of Sewardyouth-serving organizations 3. Focus Groups 3. Focus Group Discussion with Sewardyouth-serving organizations 4. Social network analysis 4. Social Network Analysis of community partnerships among Seward youth -serving organizations 5. Shared Data 5. Shared Data from adjacent family -serving organizations/agencies *Specific measures for each indicator must be determined. An indicator provides indirect information that signals change. By contrast, a measure provides a specific and direct quantity of change. For example: Indicator: Increased number of childcare providers Measure: 15 new childcare providers operational by 2023 2022 Evaluation Plan: HYPER 37 06 Data Sources 2022 Evaluation Plan: HYPER 38 07 Data Collection Methods An environmental scan is the process of utilizing existing information (external or internal) to understand the current environment and Method 1: Environmental Scan conditions relative to a specific topic. Data sources for an environmental scan can include provider records, State of Alaska records, nonprofit organization records, business records, Census data, etc. Method 2: Survey of Providers Develop a survey to distribute to Seward childcare providers that addresses the indicators above. Make sure that you are keeping sample size in mind when drawing conclusions Method 3: Survey of Businesses Develop a survey to distribute to Seward businesses that addresses the indicators above. Make sure that you are keeping sample size in mind when drawing conclusions Method 4: Survey of Families Develop a survey to distribute to Seward families that addresses the indicators above. Make sure that you are keeping sample size in mind when drawing conclusions Method 5: Interviews with Seward Businesses Develop an interview protocol for Seward businesses that addresses the indicators above. Make sure that you are keeping sample size in mind when drawing conclusions Method 6: Interviews with Seward Families Develop an interview protocol for Seward families that addresses the indicators above. Make sure that you are keeping sample size in mind when drawing conclusions Method 7: Interviews with organizations/agencies Develop an interview protocol for Seward organizations/agencies familiar with childcare that addresses the indicators above. Make familiar with childcare in Seward sure that you are keeping sample size in mind when drawing conclusions Method 8: Focus Group Discussion A Focus Group Discussion is a method of gathering together people from similar backgrounds or experiences to discuss a specific topic of interest. Method 9: CHNA Consider adding in questions specific to childcare in the next Community Health Needs Assessment to lessen the burden of other methods A social network analysis is a social science methodology that examines the relationships, interactions, and exchanges between Method 10: Social Network Analysis individuals and groups. Method 11: Shared Data Consider utilizing localized data collected by other organizations that are relevant to the topic. For example, housing data, WIC data, school data, etc. *A data collection timeline should be drafted for management of the program evaluation. A data collection timeline is a helpful tool for determining the timing and sequence of data collection activities over the lifetime of an evaluation project. 2022 Evaluation Plan: HYPER 39 08 Stakeholder Matrix Stakeholder TypesCity of Seward Stakeholder Names Funders Endowment Children Program Beneficiaries Parents & Families Community residents Local youth -serving organizations/agencies Local businesses Partner City of Seward Organizations Seward Chamber of Commerce Program Staff State of Alaska Statewide/Regionalnonprofits SPC Staff HYPER Staff E2 Accountability Review final evaluation report Information sharing Read public report Learning and quality improvement Collaborate on data collection Review recommendations for potential quality improvement opportunities hifonn, review and approve evaluation plan Accountability, advocacy and learning Coordinate data collection and quality improvement Co -create recommendations Support implementation of recommendations 2022 Evaluation Plan: HYPER 40 09 Reporting Products 9 Reporting can take many forms. Document all planned products including technical reports, interim reports, annual reports, final reports, slide decks, one -pagers, press releases, memos, videos, online articles or podcasts. Consider documenting the process for collaborating, reviewing and approving reporting products. Quarterly reports Quarterly updates on program implementation Funder Program staff Annual reports Annual report that details program implementation activities, successes, etc Program beneficiaries, Program staff community, finder Final report that details program evaluation including scope, methods, analysis, Evaluation Reports findings, and recommendations Slide decks, Public presentations aimed at information sharing presentations Advocacy pieces (op- Public commentary that advocates for the issue eds, testimonials, etc) SPC staff and Board, Funder Evaluator or program staff Partner organizations, Program staff community Decision makers, fenders, Program staff community *A reporting timeline should be drafted for management of program communications. A reporting timeline is a helpful tool for determining which reporting materials are due, who will be responsible for creating and distributing the reporting product, how it will be distributed, and when distribution will occur. 2022 Evaluation Plan: HYPER 41 10 i yaPEDIATRIC FA ALL ALASKA Alaska biv,r�ision�of Public�Hea�ith PARTNERSHIP August 30, 2022 To whom it may concern, As the leads of the Alaska Early Childhood Network (ECN), we are writing on behalf of Casie Warner to express our support and appreciation for the great work she has done and is currently doing to support families with young children in Seward. The purpose of the ECN, hosted by The Division of Public Health and the All Alaska Pediatric Partnership, is to bring together the leads of statewide early childhood coalitions and child -focused groups for the purpose of networking, resource sharing and specific didactic training. Casie Warner is an active member of the ECN on behalf of Happy Youth Programs and Educational Resources (HYPER). She also provides mentorship to other communities that want to follow in Casie's footsteps to begin to improve the local early childhood system issues that plague Alaska — specifically the challenging issue of improving quality child care options where child care deserts exist. Although the availability of quality and affordable licensed child care is a nationwide issue, Alaska communities have especially struggled to build a sustainable child care system. This was true before the COVID-19 pandemic began and has since been brought to the forefront as a major issue that is challenging families and communities in Alaska. The community's commitment to addressing this major issue by hiring Casie to tackle the problem is commendable. Creating licensed child care and building and supporting a qualified work force is no easy task. Even with available funds, the licensing process is not easy and technical assistance to applicants is not consistently available. Casie Warner and the work of HYPER are working collaboratively with all available partners and resources and are deserving of continued support! We have worked with Casie over the last two years through the ECN, and we are confident that she will continue to assist the community of Seward in building sustainable licensed child care and providing support to children and families. We are available via email to answer any questions you may have. Sincerely, Emily Urlacher Early Childhood Systems Specialist State of Alaska, Division of Public Health Emily.urlacher@alaska.gov Elizabeth Schultz Community Relations Manager All Alaska Pediatric Partnership Elizabeth@a2p2.com EM 000 ui B h « Burke, Chelsea K (DOH) rr RE: Follow up from yesterday's meeting To: Casie Warner, Cc: Hulquist, Christina M (DOH) 15 1`0 - M Move to... Ef] Inbox - ca...@spcalaska.org August 30, 2022 at 9:07 AM Details Hello Casie, As you know, there is a deficit in available licensed child care nationwide as well as in Alaska. Statewide, more than 1 in 8 children under age 6 do not have access to needed early education services and families pay an average of 14% of their household income on licensed child care. Like Seward, many other communities across Alaska are facing a Child Care Crisis. Juneau has one of the largest gaps between child care supply and demand in the state, with a deficit of 650 slots. Anchorage faces one of the state's worst shortages of care for children under two years old, with 80 percent of the city's infants and toddlers in working families lacking access to licensed care. Alaska, and many other states, are experiencing what is known as Child Care Deserts. It is for that reason why the CCPO is working on making provider startup initiatives and community grants available in the next year. The Child Care Program Office (CCPO) applauds and encourages programs supported by local governments, such as the Hyper Seward Child Care Provider Startup Assistance Program. Currently the CCPO with support from the statewide Child Care Resource and Referral Agency, thread, is working together to develop a statewide provider startup initiative. This initiative is focused on encouraging new supply of licensed care across Alaska. While this initiative is still in its planning phases, the intention of this program is to support providers through the licensing process with additional technical assistance and financial incentives. Additionally, the CCPO is designing a community grant opportunity available for communities across Alaska to support early childhood in a way that meets their specific need. This opportunity is still being developed, however has been a priority for the CCPO to support communities in additional ways. The CCPO received federal funding through the Coronavirus Relief and Response Supplemental Act (CRRSA) and the American Rescue Plan Act (ARPA). Our goal categories for our funding strategies are to improve affordability and the subsidy program, increase access to licensed care, increase supports for quality improvement, and build infrastructure. The CCPO's provider startup initiative falls under the goal to increase access to licensed care. The CCPO's community grant opportunity falls under the goal to build infrastructure. Multi -level supports, like Hyper in Seward, the provider startup initiative, and the community grant opportunity are crucial to supporting increased access to child care across the state. Together local and state governments can work to address the child care deficit across Alaska. I look forward to hearing more about the success of Hyper Seward and value your partnership in this work. Sources: https://www.threadalaska.org/dashboard/ Child Care Aware of America, state fact sheet: Alaska hftps://www.childcareaware,orq/our-issues/research/ccdc/? submissionGuid=3cc9d09c-8ac1-4177-a3ad-4cbal a56f3dd Thank you, Christina Hulquist, CCPO Alaska, CCDF Lead Administrator Chelsea Burke, CCPO Alaska, Program Coordinator I Mission: "We support families in accessing quality child care." This email, including attachments, is intended for the use of the person or entity to which it is addressed and may contain CONFIDENTIAL or privileged information that is protected by federal and state regulation. if the reader of this email is not the intended recipient or his or her agent, the reader is notified that any dissemination, distribution or copying of this email is prohibited. If you think you have received this email in error, please advise the sender by reply email and delete this email immediately. 43 THE STATE ''ALASKA GOVERNOR MIKE DUNLEAVY August 26, 2022 Casie Warner Program Developer HYPER Seward Alaska, 99664 Dear Casie: Department ®f Health DIVISION OF PUBLIC HEALTH Healthy and Equitable Communities Unit Southern Kenai Peninsula 195 E Bunnell Ave Ste C Homer AK 99303 Thank you for sharing your knowledge, expertise, and information on HYPER. I am excited about our conversation and impressed with what Seward is accomplishing through the HYPER program to create economic stability and drive the economy by supporting their youth and creating new opportunities for affordable quality child care. The economic impact of available childcare matters! Childcare drives our local economies. When parents can access quality, affordable childcare they are more likely to enter the workforce and maintain employment. Access to affordable childcare also supports parents who seek additional education or job training which can result in higher earnings. Seward's commitment to supporting childcare is impressive. It is an important model for other Alaskan communities as we work together to resolve our State's childcare deficit. Your voice and Seward's programing will be of great value as we continue to form new partnerships with communities and originations and as we create innovative and unique solutions to our State's childcare crisis and COVID recovery. By working together, we can bring additional resources and solutions to Seward as well other Alaskan communities. Thank you again for your willingness to participate in future discussions, assist with building connections, and contribute to positive change for communities across Alaska. Sincerely, Cynthia West Healthy and Equitable Communities Program Coordinator Cynthia.West@alaska.gov 44 September 19, 2022 Dear Seward City Council and Seward Citizens, Thank you so much for your support of the HYPER program. My business partner, Christy Phillips, and I were recipients of the HYPER childcare development grant. As a result of this funding and the exceptional ongoing mentorship of the knowledgeable, driven, dedicated, Casie Warner, we were able to open the doors of Sprouts Preschool on September 12. We have 14 3- to 5-year-olds currently enrolled in our licensed childcare center, where we are following a play -based preschool model. We are licensed for up to 20 so do have room for six more children. We are the only preschool option available for all the children of Seward. Opening our doors and becoming licensed with the State of Alaska was a 6 month process, where both Christy and I averaged twenty hours a week of work, and would have been impossible without HYPER's support. Along with opening our doors after becoming licensed, we have also just been approved to accept childcare assistance today. This approval will hopefully remove the barrier that our 250 dollar a month tuition presents to some families. I began this process as a concerned parent who wanted a preschool option for her soon to be 3- year-old. I never intended to resign from my job and take on the new roll of preschool administrator, but now, 6 months later, there is no place I'd rather be. Thank you again for your ongoing support. Appreciatively, �C, 4 4 ,0 �/ Tara Craytor Sprouts Preschool Administrator 907.362.1555 E, City of Seward, Alaska City Council Special Meeting Minutes September 12, 2022 Volume 42, Page CALL TO ORDER The September 12, 2022 special meeting of the Seward City Council was called to order at 5:30 p.m. by Mayor Terry. OPENING CEREMONY City Council led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure John Osenga Liz DeMoss Ristine Casagranda Mike Calhoon v. *dy A'o"� comprising a quorum of the Council; and Janette Bower, City Manager Brenda Ballou, City Clerk Brooks Chandler, City Attorney (telephonically) Excused — Wells Absent — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tim McDonald, inside the city, thought the issue of potentially selling the electric utility was very important and impacted every citizen from here to Moose Pass. He didn't think selling the utility to a big conglomerate was wise; he thought the citizens should run it as a co-op. He thought there should be an advisory vote to Mile 27. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Osenga) Motion Passed Approval of Agenda and Consent Agenda Unanimous The clerk read the following approved consent agenda items: There were no consent agenda items. CITIZEN COMMENTS t City of Seward, Alaska City Council Special Meeting Minutes September 12, 2022 Volume 42, Page Tim McDonald, inside the city, did not believe that the upcoming unopposed ballot for city council was an indication that residents were happy; instead, he thought they were fed up. He believed the city limits should go to at least Mile 8; the residents who lived outside city limits were not happy with city council and the city should annex and include them in the vote. He believed that 60% of Seward's homes were owned by people who lived elsewhere. He urged council to make the move to annex to Mile 8. He was concerned with non -representation for residents outside the city; spending in the city was going wild and unchecked for things that meant nothing to those residents outside the city. COUNCIL AND ADMINISTARTION COMMENTS & RESPONSES TO CITIZEN COMMENTS Terry disagreed with a number of statements made by the citizen. EXECUTIVE SESSION Per SCC 2.10.030 (b)(1), go into executive session to discuss matters, the immediate knowledge of which would clearly have an adverse effect upon the finances of the city relating to Electric Utility Sale Negotiations. Motion (Casagranda/DeMoss) Motion Passed Per SCC 2.10.030 (b)(1), go into executive session to discuss matters, the immediate knowledge of which would clearly have an adverse effect upon the finances of the city relating to Electric Utility Sale Negotiations. Unanimous The city manager, city attorney (telephonically), and Electric Utility Manager Rob Montgomery were invited to stay. Council went into Executive Session at 5:42 p.m. Council came out of Executive Session at 6:48 p.m. ADJOURNMENT The meeting was adjourned at 6:48 p.m. Brenda Ballou, MMC City Clerk (City Seal) Christy Terry Mayor 47 City of Seward, Alaska City Council Meeting Minutes September 12, 2022 Volume 42, Page CALL TO ORDER The September 12, 2022 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Acting Police Chief Karl Schaefermeyer led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure John Osenga Liz DeMoss Ristine Casagranda Mike Calhoon v ads comprising a quorum of the Council; and Janette Bower, City Manager Brenda Ballou, City Clerk Brooks Chandler, City Attorney (telephonically) Excused — Wells Absent — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Greg Haas, outside the city, wanted to speak about the community center; tomorrow evening he was hosting a social at Resurrection Roadhouse and all public was invited. A community center would bring significant challenges, but also great rewards. He appreciated all the work the city had done toward this endeavor. He asked for community support and advocation for this project. He believed the community center would help keep the community active throughout the winter months. Brad Snowden, inside the city, supported the city selling property across the bay to develop more housing; he supported started on the south end, and taking it one section at a time. Carol Griswold, inside the city, would appreciate if council would reconsider Ordinances 2022-010 and 2022-011. She thought resolution to rezone and replat the Forest Acres Campground and the bike park was premature. She also thought the resolution to appropriate $100,000 toward holiday decorations was exorbitant and vague. Regarding Ordinance 2022-014, Griswold believed this rezone would have a detrimental effect on the neighborhood. 48 City of Seward, Alaska City Council Meeting Minutes September 12, 2022 Volume 42, Page Tim McDonald, inside the city, said the sale of the electric utility was very important and he was concerned that the decision to sell might already have been made. He thought the utility belonged to the customers and was a cash cow for the city. He thought the customers should have the opportunity to create a co-op and run it themselves. He believed an advisory vote should be taken to Mile 25; the customers should decide what to do with the utility. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Casagranda) Approval of Agenda and Consent Agenda Terry added three proclamations that were provided as laydowns: The American Legion Day Proclamation, POW/MIA Recognition Day Proclamation, and Patriot Day Proclamation. Terry moved Resolution 2022-102 onto the consent agenda with no objection from council. Casagranda removed Resolutions 2022-097 and 2022-101 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Ordinance 2022-014, Amending The Land Use Plan And Rezoning Lots 21-23, Block 10 Of Original Townsite Of Seward Laubner Addition, With The Physical Address Of 1104 & 1100 Second Ave, From Urban Residential (UR) Zoning District To Auto Commercial (AC) Zoning District. This ordinance was introduced and will come for public hearing and enactment on September 26, 2022. Resolution 2022-098, Accepting And Appropriating Community Assistance Program Funds In The Amount Of $136,622.12 For The Purpose Of Capital Projects Related To Fire, Public Safety And Road Maintenance. Resolution 2022-099, Authorizing The City Manager To Execute Change Order 4 With Coldfoot Environmental Services, Inc. For Additional Mitigation Of The Jesse Lee Home Property In An Amount Not To Exceed $211,651.92 And Appropriating Funds. Resolution 2022-100, Approving The City's Participation In The Borough -Wide Safe Streets And Roads For All Grant And Appropriating Funds In The Amount Not To Exceed $10,541. Resolution 2022-102, Accepting The City Manager's Recommendation To Approve The Harmon Construction Developer Incentive And Reimbursement Program Application With 50% Reimbursement Of The Water, Sewer, And Electrical Improvements, In An Estimated Amount Of $161,565, And Appropriating Funds. Approval of the August 22, 2022 City Council Special Meeting Minutes. 49 City of Seward, Alaska City Council Meeting Minutes September 12, 2022 Volume 42, Page Approval of the August 22, 2022 City Council Regular Meeting Minutes. Action Memorandum 2022-007, Authorize the City Manager to Separate the Single Audit Portion of the FY2022 ACFR from the Financial Statement Portion of the ACFR and Issue Two Separate Reports. Action Memorandum 2022-008, Authorize the City Manager to Purchase a New Volvo L90H Wheel Loader from Construction Machinery Industrial, LLC (CMI) to Replace a 2000 Volvo L70D Loader in the Amount of $219,440 Plus 10% Contingency for a Total Amount not to Exceed $241,384 Utilizing RFP Contract #032119-VCE. Approve Guidelines for Write In Candidates for the October 4, 2022 Regular Municipal Election. Appoint Sean Ulman to the Planning & Zoning Commission with a term to expire February, 2025. Proclamations and Awards Rail Safety Week Proclamation Childhood Cancer Awareness Week Proclamation POW/MIA Recognition Day Proclamation Patriot Day Proclamation The American Legion Day Proclamation City Manager Report. City Manager Janette Bower said council would receive draft 2023 legislative priorities at the next meeting, earlier than usual so that the information could be shared with the governor for budgeting considerations. She attended the Royal Caribbean cruise line event last week in Juneau; it was well -received that representatives from Seward had attended. Assistant City Manager Stephen Sowell reported that he had attended Alaska Municipal League (AML) meetings last week. The state was waiting for infrastructure funding details; the funding would likely roll out over the next five years. He met with the Alaska Department of Environmental Conservation and discussed housing concerns and utility expansion. Terry wished to reinstate having company names listed in the city manager's report on expenditures and purchase orders. She was concerned that at the last council meeting, there was $40,000 reported spent on the fire vessel John Foster, and now another $20,000 in tonight's report. She didn't understand why vendor names could not be listed, in the interest of transparency, because everything the city did should be open to the public. 50 City of Seward, Alaska City Council Meeting Minutes September 12, 2022 Volume 42, Page City Attorney Report. City Attorney Brooks Chandler reported last month was a fairly standard month. His firm had worked on some leases, and reviewed some ordinances. In addition, he had helped draft some guidelines for write in candidates for the upcoming municipal election. There had been a campground violation which had been resolved. Other Reports and Announcements Royal Caribbean Meet & Greet in Juneau for Serenade of the Seas Travel Report by Council Member DeMoss. Council Member DeMoss reported she joined the city manager in Juneau to attend the Royal Caribbean reception and meet their new CEO. There had been discussions about post-COVID impact of the cruise ship industry, Seward's cruise dock expansion, and looking toward the future. Presentations Chamber of Commerce presentation by Executive Director Kat Sorenson. PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2022-012, Amending Seward City Code Chapter 5.01 General Provisions And Enacting Chapter 5.02 Fund Balance And Net Position. This ordinance was introduced on August 22, 2022 and is coming tonight for public hearing and enactment. Motion (McClure/Casagranda) Enact Ordinance 2022-012 Bower said this ordinance came through the Carmen Jackson team and would codify the newly -updated finance accounting practices; the result would be enhanced transparency. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Casagranda was pleased to see this process being codified. Motion Passed Unanimous Ordinance 2022-013, Amending Seward City Code Chapter 5.15 Investment And Collateralization Of Public Funds. This ordinance was introduced on August 22, 2022 and is coming tonight for public hearing and enactment. Motion (McClure/Casagranda) Enact Ordinance 2022-013 Bower said this ordinance also came through Carmen Jackson. It would further codify the updated practices of the finance department. 62 City of Seward, Alaska City Council Meeting Minutes September 12, 2022 Volume 42, Page Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Motion Passed Unanimous Resolutions Requiring Public Hearing Resolution 2022-095, Authorizing The City Manager To Enter Into A Lease Extension Amendment With Kenai Fjords Tours To Extend The Lease Term By Five Years. Motion (McClure/Casagranda) Approve Resolution 2022-095 Harbormaster Norm Regis said Kenai Fjords Tours (KFT) requested their last five year extension for their current lease. Following this extension, the entire lease would have to be re -done. Regis reported that KFT was compliant. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Terry was pleased with the upkeep and maintenance of the KFT building at the harbor. Motion Passed Unanimous Resolution 2022-096, Recommending Kenai Peninsula Borough Approval Of The Preliminary Right Of Way (ROW) Acquisition Plat For The Seward Airport Located In T 1N & 1S R 1W Sec 34, 35, 2 & 3, Seward Meridian SW, That Point Known As The Seward Airport, Physical Location, 2310 Airport Road; Acquiring And Replatting Various Legals Located In Sec 34, 35, 2 & 3, Seward Meridian SW. Motion (McClure/DeMoss) Approve Resolution 2022-096 Community Development Director Jason Bickling said this was a preliminary replat, and was the first step in the process. This item had gone through the Planning & Zoning Commission previously, and then the commission had taken the item up again, rescinding the original resolution, to remove some conditions previously approved in order for the state to receive federal funding. City Planner Courtney Bringhurst said if council approved this resolution, it would go to the borough for review, then back to the applicant, and then the final plat would go back to the borough for final approval. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. 6% City of Seward, Alaska City Council Meeting Minutes September 12, 2022 Volume 42, Page Carol Griswold, inside the city, believed the plat included in the packet was still incorrect and still needed to be updated. She had sent an email last week to bring attention to the fiber optic cable lease which ran through proposed Parcel 5 which was not reflected on the preliminary plat. Also, the 2019 assessed land value was $104,800. Griswold said the 23.6 acre tideland parcel for the long runway right-of-way was an easement granted by the city and retained as city property; she believed the city should require the easement to revert back to the city after the long runway was abandoned. The state's plans for the airport did not serve the community. Peggy Ventura, outside the city, accessed the airport property for berry picking, and she appreciated the birds and wildlife out there. She wanted the space to be preserved. No one else appeared and the public hearing was closed. Terry asked what would happen if council failed this resolution. In response, Bringhurst said the resolution would not be provided to the borough. Osenga asked what would happen to the state's plans for fixing the airport if council failed this resolution. Bringhurst said that was a question for the state's project manager; she thought it might be possible that the DOT could come back to the city with another preliminary replat for non -city property. Casagranda said taking away tidelands had not been discussed through all the years until now; she did not support this resolution unless the public had access to the tidelands. McClure added that the DOT would not allow duck hunting, and she believed the public would only have access to the tidelands by boat and not by land. Bickling said the DOT had purchased the property formerly used for duck hunting. He believed it was unusual for the public to have access to property so close to a runway. In response to Terry, Bickling said the state needed this replat for a potential right of way in the future. Terry wondered if a future right-of-way would potentially require the DOT to pay the city for that. Bickling confirmed yes. In response to McClure, Sowell said the DOT would not allow the use of guns near a runway; previously, private property in that area was used for duck hunting. Terry said the DOT was doing a dismal job communicating with the community about the project. She said approving this resolution to replat was not reinforcement of the project as the state proposed, nor would it mean any property was being sold, or that any current leases were being negated. Motion to Postpone (Terry/McClure) Postpone Resolution 2022-096 until a representative from the Department of Transportation could be present, and hold another public hearing at that time. 53 City of Seward, Alaska City Council Meeting Minutes September 12, 2022 Volume 42, Page Terry wished to hear directly from the DOT why this replat was required. She didn't think it was fair for community development staff to have to relay the DOT's needs. Motion to Postpone Passed Unanimous Council recessed the meeting at 8:28 p.m. Council resumed the meeting at 8:35 p.m. UNFINISHED BUSINESS Items for Reconsideration Ordinance 2022-010, Amending Seward City Code Chapter 5.01 General Provisions. Motion to Reconsider (Casagranda/DeMoss) Reconsider Ordinance 2022-010 Casagranda said there were lots of citizen comments brought forward and she wanted to give them consideration. DeMoss supported brining this ordinance back because she felt that Casagranda had more to say about it. Motion to Reconsider Failed Yes: Calhoon, Casagranda, DeMoss No: McClure, Osenga, Terry Ordinance 2022-011, Amending Seward City Code Chapter 2.10 City Council To Integrate The Rules From The City Council Rules Of Procedures And To Provide For Clarifying Amendments. Motion to Reconsider (Casagranda/DeMoss) Reconsider Ordinance 2022-011 Casagranda said there were lots of citizen comments brought forward and she wanted to give them consideration. Motion to Reconsider Failed NEW BUSINESS Resolutions Yes: Casagranda, DeMoss No: Osenga, McClure, Calhoon, Terry Resolution 2022-097, Authorizing The City Manager To Execute Task Order 2734.26 With R&M Consultants For The Rezone And Replat Of The Forest Acres Campground And Bike Park (Lot 12A, Fort Raymond Subdivision, Replat No. 1(Plat No. 87-12), Physical Address 911 Hemlock Ave.) In The Amount Not To Exceed $33,985 And Appropriating Funds. Motion (McClure/Casagranda) Approve Resolution 2022-097 54 City of Seward, Alaska City Council Meeting Minutes September 12, 2022 Volume 42, Page Bickling said this resolution was a task order for R&M Consultants to prepare a replat for the bike park and Forest Acres Campground so they would be separated into two different parcels. Motion Passed Yes: McClure, Osenga, Calhoon, DeMoss, Terry No: Casagranda Resolution 2022-101, Authorizing The Purchase Of Holiday Decorations In The Amount Of $100,000 And Appropriating Funds. Motion (McClure/Osenga) Approve Resolution 2022-101 DeMoss said she brought this resolution forward as a result of conversations she had with the city manager about ramping up winter activities. She thought the holiday decorations had dwindled in recent years. She believed this would lead to economic benefits for Seward in the wintertime because it could make Seward a destination for the holidays, foe visitors to come see the lights and visit local businesses to do holiday shopping. Calhoon preferred to see a plan in writing as to how these funds would be used and what potential benefits were expected. Motion to Postpone (Casagranda/DeMoss) Postpone Resolution 2022-101 and direct the city manager to bring back a plan that included anticipated expenses and benefits. DeMoss asked the city manager what her timeframe was for purchasing and installing the decorations, and what amount did the city manager need council to approve. Bower said she didn't know exactly what she wanted to purchase or from where, but she knew she wanted a big 8' x 30' lighted sign created by a local vendor to be installed at Port Avenue to welcome visitors. In addition, she wanted to install lights on Fourth Avenue from Jefferson to Railway, and also from Mile 0 to the SeaLife Center; white lights along the boardwalk at the lagoon; and, light post decorations and lights. Bower was modeling her ideas after Bentleyville in Duluth, Minnesota. Motion to Postpone Failed Motion to Amend (Terry/Casagranda) Yes: Calhoon, Casagranda No: McClure, Osenga, DeMoss, Terry Amend Resolution 2022-101 by striking the amount of "$100,000" and replacing it with the amount of "$45,000". Terry supported the concept, but didn't think everything had to be done in one year; it would be good to get a start on making improvements now. She suggested the city manager could reach out 6 City of Seward, Alaska City Council Meeting Minutes September 12, 2022 Volume 42, Page to the community to look for sponsors, as well, similar to how the chamber handled covering the fireworks event. Motion to Amend Passed Unanimous Terry suggested the city manager plan ahead for funding in the upcoming 2023/2024 budget preparations. Calhoon hoped the harbor area would be included in the decorations and lighting plan. Terry thought the harbor boardwalk would be nice to light up. Bower said that would be Phase 2. Main Motion Passed Other New Business Items Unanimous All Other New Business Items were approved on consent. INFORMATIONAL ITEMS AND REPORTS Letter of support for the city's Heat Loop Project to the Office of Energy and Efficiency & Renewable Energy from Mayor Terry. CITIZEN COMMENTS Peggy Ventura, outside the city, loved the idea of the city having holiday lights throughout the town. There were a lot of needs in this city for the locals, never mind for visitors. The locals needed a place to get tires changed, buy Christmas cards, and bring pets to a veterinarian; she encouraged council to focus on the needs of the locals. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Bower thanked council for a good meeting and for all the good questions. Casagranda appreciated the holiday light resolution. She thanked Sean Ulman for submitting an application for P&Z. She reminded everyone about the community center social tomorrow night at Resurrection Roadhouse. DeMoss said the sale of the electric utility would go to a vote of the residents of Seward, and an advisory vote for citizens outside the city. She commended Shelli McDowell at the animal shelter for allowing children and other volunteers to help at the shelter. Osenga was looking forward to seeing holiday decorations and lights. Be safe. 67: City of Seward, Alaska City Council Meeting Minutes September 12, 2022 Volume 42, Page McClure thanked Sean Ulman for stepping on to P&Z, and Shelli McDowell for being so great at the animal shelter, and Marie Gage for looking after the Woodlawn Cemetery. McClure and Lee Poleske would be conducting cemetery walks in October. Terry asked that the POW/MIA Proclamation to Senator Dan Sullivan. There would be a special meeting on September 28, 2022 about the recreation center. She wanted the fee schedule to be reviewed by department heads, and potentially have a work session to discuss; she thought it deserved to have more public input. ADJOURNMENT The meeting was adjourned at 9:07 p.m. Brenda Ballou, MMC City Clerk (City Seal) Christy Terry Mayor 57 Resolution 2022-103 Documents: • Agenda Statement • Resolution 2022-103 • Attachments: o Information on SMIC Development 0 2022 Legislative Pamphlet o Resolution 2021-144 58 City Council Agenda Statement Meeting Date: September 26, 2022 To: Seward City Council From: Janette Bower, City Manager Agenda Item: Resolution 2022-103: Approving the Calendar Year 2023 Legislative Priorities Background and justification: Each year, the City of Seward compiles a list of projects and relevant issues which are key legislative priorities. The city manager provides this list as a resolution to the City Council to approve those key priorities which the City would benefit from obtaining funding and legislative support. In 2023, the legislative priorities list is of primary importance, given the ongoing likelihood of expansive federal infrastructure fund availability. The comprehensive list is used in order to effectively interact with the City's legislators and lobbyists. Having this legislative priority list available prior to the beginning of the state legislative session in January is valuable in order to engage in a meaningful manner with legislators early on in the process. The legislative priorities for 2023 will also be used to generate the pamphlet which will be provided to various entities during the course of visits to Juneau and Washington, DC. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.1 Economic Development Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other Unassigned Fund Balance*: Available Unrestricted Cash Balance* Electric Wastewater Water Healthcare Finance Signature: *unaudited numbers W, 5 C a Attorney Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation xeAdopt Resolution Other: C:111 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CALENDAR YEAR 2023 LEGISLATIVE PRIORITIES WHEREAS, the City of Seward annually compiles a list of projects and issues that are identified to be of primary legislative importance; and WHEREAS, this resolution prioritizes the key projects, needs, and areas of focus for lobbying efforts; and WHEREAS, this legislative priority list is compiled and distributed to the State of Alaska Legislative delegation, Alaska's Senators and House Representative, Kenai Peninsula Borough, federal agencies, and City of Seward state and federal lobbyists; and WHEREAS, all projects on this legislative priority list are consistent with the City of Seward 2030 Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. This list of projects is hereby declared to be the official legislative priority list for the City of Seward for calendar year 2023: ■ Expansion of water and sewer infrastructure which will increase construction of new residential development in the Forest Acres Subdivision, and throughout City limits. ■ Sludge removal for the Lowell Point and SMIC sewage treatment lagoons. ■ Expansion of infrastructure which will increase construction of new residential development on the Seward Marine Industrial Center Bench. ■ Replacement of old piping with new ductile iron piping throughout Seward. ■ Sidewalk replacement and refurbishment throughout the City of Seward. ■ Funding for the construction of a new Public Works facility. ■ Funding for the extension project in the Harbor for Z Float. ■ Expansion of the Seward Marine Industrial Center and related improvements. Section 2. This resolution shall take effect immediately upon adoption. 61 CITY OF SEWARD, ALASKA RESOLUTION 2022-103 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 261h day of September 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck Acting City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 62 Seward Marine Industrial Center (SMIC) Development Plan: Narrative: The Seward Marine Industrial Center (SMIC) has seen a significant increase in demand over the last few years since the grand reopening and with the resident lease taken over by Jag Independent Marine. Every fall the boat yard is completely full with many additional requests for space and amenities that aren't currently available. The US Coast Guard Fast Response Cutter and support will be located there starting in 2024. To allow the industry to continue to grow and flourish, there are a number of infrastructure upgrades needed 20 Acre Land Expansion: Narrative: There is approximately 20 undeveloped acres to the north of the current boat yard and syncrolift area (boundary bounded by Olga, Sorrel, Delphin, and Jellison). The city already has had a number of requests for use of that land for leases for marine work by companies both currently operating and new businesses interested in operating out of SMIC. Costs: Hydro Axe, blade, top, and grade: TBD Road Extensions of Mustang and Morris Ave: TBD Pipe Culverts (to support 330-ton travel lift) at the crossing of Olga: TBD Ship Yard: Fill and Regrade: Narrative: The main boat yard area (approximately 20 acres) needs to be slightly lifted and regraded for drainage during the rainy season and break up so that the boat moving and repair business can continue with minimal disruption: Cost: TBD Line Extensions and Power Pedestals in main ship yard: Narrative: There is and increasing demand for power in more areas of the yard. This would fund line extensions and 20 additional power pedestals in main yard which would allow more work to be done concurrently. Cost: Pedestals 20 x $8000 - $160,000 Line Installation - $150,000 Water Service and Fire Hydrants: Narrative: With the boat yard expansion and growth, the need for water extensions and fire hydrants has increased Cost: Water Line: distance — 6900 ft @ $225 a foot. $1,500,000 Fire Hydrants: 15 — cost per $5000 = $150,000 63 Public Restrooms: Narrative: There is only one, small public restroom located at SMIC which covers over 90 acres and provides space for over a hundred large vessels. An additional, large public restroom with shower facilities is needed to service the area for current use and continued growth. Cost: Lift Station Cost and Install - $100,000 Extension Lines - $100,000 Building and Facilities - $350,000 Security: Narrative: With the increasing boat working going on and the presence of equipment and tools, the area needs securing upgrades to help keep theft down and business moving without delays. Cost: Fence - $250,000 Security Camera System 20 Cameras + Installation on light poles - $100,000 64 0 I -- NO /-\ L)Ax S K/\ CITY OF SEWARD, AK — 2022 LEGISLATIVE PP TABLE OF • Welcome to Seward, Alaska 02 About Our Government 2022-2027 CIP BUDGET & 2022 LEGISLATIVE PRIORITIES LIST IN LOWELL TUNNEL OUTFALL IP - WATER & SEWAGE EXPANSION o� O vi Mt^cr_,4 �T SEWARD COMMUNITY JAIL r SEWAGE TREATMENT LAGOONS - J '"'� SEWARD AIRPORT "' 10 Q� WATER DEPARTMENT IRON PIPING e L 11 SIDEWALK IMPROVEMENTS r� 12 '0 PUBLIC WORKS FACILITY FIRE DEPARTMENT FACILITY I 71, LOCATED AT THE NORTHERN TIP OF RESURRECTION BAY, SEWARD HAS LONG BEEN AN IMPORTANT DESTINATION. In the Alutiiq language, Seward is known as Qutekcak, meaning 'big beach', and served the Alutiiq, Sugpiaq, and other Alaska Native peoples as a meeting area. A deep -water, ice -free port with rail, highway, and air transportation, Seward is easily accessible from Alaska's major hubs and the Lower 48. The wild and stunning natural landscapes attract adventurers from around the world to enjoy the beautiful vistas, hike the stunning trails, experience the diverse wildlife, paddle and fish the rich waters, and explore our historic community. Today, Seward is home to a vibrant community with a deep appreciation for the natural environment and local history and culture, with hundreds of thriving small businesses, robust maritime and tourism industries, as well as valuable educational and research opportunities. We welcome you to join us in Seward and learn why we say Alaska Starts Here. 2 2022 Legislative Priorities Report 68 fr�w 111141 w Incorporated in 1912, Seward, Alaska is a home -rule city in the Kenai Peninsula Borough. Seward has a population of 2,600, with approximately 3,000 additional people residing in surrounding communities just outside of city boundaries. Welcome to Seward, Alaska � I�r YA. n Mx �- "r?aNti � 4 71 1 �S�Fifll"YSM w. ' 41, CA BOROUGH GOVERNMENT Seward is located within the Kenai Peninsula Borough - incorporated in 1964 as a second-class borough. An elected Borough Mayor serves as the chief administrator who works with an elected 9-member legislative assembly, on which Seward has one seat The Borough is responsible for area -wide education, solid -waste management, planning and zoning, taxation and assessment. Local service area boards provide hospital, fire, and emergency services. N ' — a.. 101-1 fkm�]"!F m u.�Qr� _ .... 3 LOCAL GOVERNMENT Seward is a city manager form of government, governed by a Mayor and City Council who are elected by the people of the City. The City Manager is appointed by the elected 7-person City Council, along with a City Attorney and City Clerk. The Mayor and City Council act together as the Governing Body. The Governing Body, being the elected representative of the people, adopts all ordinances and resolutions and determines the general goals and policies of the city. 2022 GOVERNING BODY Christy Terry - Mayor Term expires October 2022 Sue McClure - Vice Mayor Term expires October 2023 John Osenga Term expires October 2024 Liz DeMoss Term expires October 2023 Ristine Casagranda Term expires October 2022 Mike Calhoon Term expires October 2024 Randy Wells Term expires October 2022 69 About Our Government 2022 Legislative Priorities Report 3 V u sM�i ,71 7 a r� NIL- I r A 0, dw CITY MANAGER DEPARTMENTS & BOARDS & COMMISSIONS Janette Bower- City Manager ADMINISTRATION Historic Preservation Commission Stephen Sowell - Assistant City Manager Building Department - Nate Crossley Planning & Zoning Commission Community Development - Jason Bickling Port & Commerce Advisory Board CITY CLERK Electric Department - Rob Montgomery Brenda Ballou, MMC Finance Department - currently open TAXATION Kris Peck - Deputy City Clerk Fire Department - Chief Clinton Crites The city, along with the state of Alaska Karen Corrigan - Administrative Assistant Harbor / Seward Marine Industrial has no personal income tax. Real/ Complex - Norm Regis personal property tax within the city is at a low 3.12 mils. The real/personal LEGAL Library / Museum - Bailey Sayler property tax outside the city but The law firm of Boyd, Chandler, Falconer Parks & Recreation - Tyler Florence within the borough is at 4.5 mils with & Munson, LLP and Brooks Chandler Police Department - Chief Alan Nickel an additional .5 mils for the Seward/ serves as the Seward City Attorney. Bear Creek Area Flood Service Board. The City Attorney works for and takes Personnel / HR - Tammy Nickel The sales tax for Seward is 4%. The direction from the Mayor and City Council. Public Works - Doug Schoessler sales tax for the Borough is 3%. Seward also has a 4% bed tax. 4 2022 Legislative Priorities Report 70 About Our Government CITY OF SEWARD - ENTERPRISE FUNDS 2022 - 2027 CAPITAL IMPROVEMENT PROJECTS Department & Project Description Forecasted Project Cost Harbor NE Launch Ramp $ 2,500,000.00 K, L & G float replacement $ 3,600,000.00 Replace Anodes on concrete floats $ 220,000.00 501[on wash down Pad $ 500,000.00 Electric on X-Float $ 800,000.00 5 ton crane on I -dock $ 500,000.00 Float Extension Z-Float $ 5,000,000.00 SMIC Additional Water Service $ 20,000.00 Improve Drainage $ 1,000,000.00 Fence Storage area $ 500,000.00 Additional power stalls $ 500,000.00 Pave City owned SMIC Roads $ 1,500,000.00 Finish North Dock Paving $ 1,000,000.00 Water Double wall fuel tank water $ 25,000.00 Design -Hypochorite Generator -SMIC $ 37,500.00 Construction-Hypochorite Gener.-SMIC $ 200,000.00 Water Meter Program - with auto -readers $ 250,000.00 Liftstation # I mobile standby generator $ 150,000.00 Distribution Piping upgrades (ductile iron pipe) $ 3,000,000.00 Lowell Canyon 200K gallonTank with 500K gallon tank $ 1,000,000.00 Gateway Tank Roof $ 150,000.00 Replace water lines - Elm Street $ 200,000.00 Well abandonment - Fort Raymond Property $ 45,000.00 Refurbish #4 production well $ 50,000.00 Heat Loop Project $ 3,600,000.00 Replace 10" and 14" AC water line btwn Phoenix and Sea Lion $ 250,000.00 Wastewater Manhole refurbishment $ 120,000.00 SMIC lower lift station (engineering only) $ 75,000.00 Two double wall fuel tanks.25k in 2023-2025 $ 25,000.00 SMIC lower lift station construction $ 225,000.00 SMIC piping for bypass design & construction $ 150,000.00 Wastewater Lagoon sludge removal $ 2,000,000.00 Water Meter Program - with auto -readers $ 250,000.00 Mobile Standby Generator $ 150,000.00 Replace infrastructure past useful life $ 330,000.00 Electric Nash Road Project $ 3,410,955.00 Seward Highway Transmission Upgrade $ 426, I84.00 Substation Voltage Conversions $ 5,581,873.00 Spring Creek Substation Refurbishment $ 3,498,655.00 New Harbor Substation $ 2,104,077.00 New Transformers (7) $ 4,360,000.00 Stoney Creek Cable $ 200,000.00 Old Mill #3 - Cable $ 200,000.00 Questa Woods - Cable $ 100,000.00 Gateway Upper & Lower - Cable $ 190,000.00 Security Cameras - Fort Raymond $ 185,000.00 Radiator Hoods - Fort Raymond Plant $ 200,000.00 Parking Replace Parking Kiosks $ 100,000.00 Total• $ 50,479,244.00 Capital Improvement Projects Budget & Legislative Priorities List 71 CITY OF SEWARD 2022 LEGISLATIVE PRIORITIES US ARMY CORP OF ENGINEERS LOWELL TUNNEL OUTFALL o6 DIVERSION STRUCTURE. EXPANSION OF WATER AND SEWAGE INFRASTRUCTURE TO THE o� FOREST ACRES SUBDIVISION & SMIC. DEPARTMENT OF CORRECTIONS FUNDING FOR OPERATION OF THE oa SEWARD COMMUNITY JAIL. SLUDGE REMOVAL FOR THE LOWELL POINT AND SMIC SEWAGE o9 TREATMENT LAGOONS. FUNDING AND SUPPORT FOR THE Io SEWARD AIRPORT. REPLACEMENT OF DUCTILE IRON II PIPING THROUGHOUT SEWARD. SIDEWALK REFURBISHMENT THROUGHOUT SEWARD. I2 CONSTRUCTION OF A NEW PUBLIC WORKS FACILITY. I3 CONSTRUCTION OF A NEW FIRE I4 DEPARTMENT FACILITY. SEWARD BOAT HARBOR Z-FLOAT EXTENSION PROJECT. Is FULL FUNDING FOR THE CONSTRUCTION AND MAINTENANCE OF THE UNITED STATES ARMY CORP OF ENGINEERS LOWELL TUNNEL OUTFALL DIVERSION STRUCTURE. The district aims to construct a new flood diversion system for Lowell Creek in Seward, Alaska. Upgrades include a new 18-foot diameter tunnel and diversion dam upstream from the current tunnel; refurbishment to the existing tunnel; extension of the outfall by 150-feet to carry creek flow and debris over Lowell Point Road; and canopy to protect the tunnel inlet from landslides. The plan also calls for select tree removal that in a flood event could block the tunnel if swept up. The Project was started in 2016 as a 3-year study with the United Stats,4rmy Corps of Engineers (USACE). The total for the study was $3,000,000, ofwhich the City of Seward paid half. The US,4CE came back after 3 years for more money and extended the timeline. There was $3 million of $10 million for design in this years infrastructure bill and the US14CE is currently trying to get the full amount added in. The project is expected to cost about $185.2 million. 2022 Legislative Priorities Report 72 Lowell Tunnel Outfall Diversion Project EXPANSION OF WATER AND SEWER INFRASTRUCTURE WHICH WILL INCREASE CONSTRUCTION OF NEW RESIDENTIAL DEVELOPMENT IN THE FOREST ACRES SUBDIVISION. The Forest Acres "Afognak Addition" -North Project will extend water and sewer mains northerly from Ash St approximately 1300' down each; Maple St, Oak St, Pine St, and Afognak Ave to provide city services to the residential lots to the north. The project will include: • Water mains looped together at the ends, fire hydrants, and stub -outs. • Sewer mains with stub -outs, manholes and a large capacity lift station at the low end to move wastewater up the hill connecting to the gravity flow sewer system through town. Residential housing has been an ongoing issue in Seward and this project will add lots for immediate construction of much needed housing. EXPANSION OF WATER AND SEWER INFRASTRUCTURE WHICH WILL INCREASE CONSTRUCTION OF NEW RESIDENTIAL DEVELOPMENT ON THE SEWARD MARINE INDUSTRIAL CENTER "BENCH." Water and Sewer infrastructure in the hillside area known as the "bench" near the Seward Marine Industrial Center area on the east side of Resurrection Bay in Seward. This area will would much provide needed housing opportunities for to address the shortage. A feasibility study is underway and will provide more information on the options and necessary components that will be needed for providing water and wastewater infrastructure forthis project. This development ofsanitary water and sewer would be a huge boost to take care of a shortage of housing that just keeps increasing. 73 Forest Acres & SMIC Bench Water & Sewer Infrastructure 2022 Legislative Priorities Report 7 FULL FUNDING OF THE ALASKA DEPARTMENT OF CORRECTIONS IN ORDER TO RETURN TO 100% FUNDING OF THE OPERATIONAL COSTS ASSOCIATED WITH OPERATING THE SEWARD COMMUNITYJAIL. In 2013, the City of Seward entered into a 5-year contract with the State of Alaska to run the community jail in Seward. The amount of the contract at that time was $655,470.00 with the guarantee of an inflation adjustment annually not to exceed 2%. In 2015, the state amended the contract on the basis of budget cuts and voided the CPI increase language. The value of the contract dropped to $368,952.00 where it has remained ever since. There have been no CPI increases and there have been no opportunities to negotiate. The state has never addressed employee wage changes, increases to benefit package costs, or increases to the costs of operation. In terms of today's costs, it takes nearly $800,000.00 per year to operate the Seward jail if it is fully staffed. For the last several years, we have operated the jail with open positions which has caused considerable savings overall at the cost of safety and morale. In 2021, we received the usual $368,952.00 from the state but the jail's costs were $654,009.42. So, even during the height of the COVID pandemic, despite the changes brought on by S1391, and despite our open employee positions, our costs were still far in excess of the contract amount. These costs are directly passed on to the local tax payer citizens of Seward, and the costs are not sustainable. Seward has attempted communications with the Commissioner of the Department of Corrections and have been unable to have discourse with the office. Our calls and emails go unanswered and we have, as of this year, been shifted to the Probations and Parole office at the state level. The employees in this office admit they are not in a position to negotiate the jail contracts and are not authorized to make contract adjustments. Therefore, the City of Seward is now weighing its options to determine the best course of action moving forward regarding the future of the jail facility. SEWARD COMMUNITY JAIL The Seward Community jail is a 14-bed, temporary detention facility operating under the State Contract jail Program 24 hours a day, 365 days a year. Although owned and operated by the City of Seward, the jail's operating funds are provided by the State of Alaska Department of Corrections. The primary objective of the Seward Community Jail is the protection of the public and the safety and security of the detainees. CRIMINAL DETENTION The primary purpose of the Seward Community jail is to provide short term detention for persons held on state criminal charges pending arraignment, bail release or transfer to another Department of Corrections facility. In addition, the jail provides detention for persons serving short term sentence requirements of 30 days or less. Rehabilitation is not addressed at the Seward Community Jail because of its short term incarceration criteria. Alan Nickell - Chief of Police Karl Schaefermeyer - Deputy Chief CORRECTIONAL OFFICERS Sgt. Allen King Gerald Orton Lisa Robinson Tom Doyle CONTACT 410 Adams Street PO Box 167 Seward, AK 99664 Business: (907) 224-3338 Fax: (907) 224-8480 8 2022 Legislative Priorities Report 74 Seward Community Jail SLUDGE REMOVAL FOR THE LOWELL POINT AND SMIC SEWAGE TREATMENT LAGOONS. The City of Seward has a sludge removal program in place for the two separate wastewater treatment plants. These programs are to complete sludge removal every 7-10 years depending on the depth of sludge measured yearly. The very high costs to complete is well out of what City ratepayers can afford. With this project we will also have to install a new liner and replace aeration equipment in the lagoon. The current liner and aeration equipment are beyond the 30- year life span. We can only fund this program by utilizing grants and loan programs that are available. There is a one -to -two-year lead time to bidding, contracting, and scheduling this work. The successful award offunding now will allow us to proceed with the lengthy and important process to get these lagoons modernized and cleaned. 75 Lowell Point & SMIC Sewage Lagoons 2022 Legislative Priorities Report FULL FUNDING AND SUPPORT FOR THE SEWARD AIRPORT WHICH IS OPERATED BY THE STATE OF ALASKA. The Seward Airport, operated by the State of Alaska, is a vital life line for our community and its safety. With no overthe road ambulance service, we have regular Medevac flights to get citizens, workers, and visitors the urgent medical care that they need. The US Coast Guard uses the airport regularly for local refueling and transport as well during rescue operations. When there have been avalanches or slides and the road is closed, the airport is our only link for goods and supplies. Less urgent but also important is that it generates significant commerce for our community with businesses in the visitor industry. We are requesting there to be funding for prioritized and regular maintenance The Seward Airport is unmanned and operated by the State under visual flight rules. Some air service, flight -seeing and charter services ore available. Two paved runways ore utilized with one being 4,240' long by 100' wide, and the other is 2,279' long by 75' wide. Flight time to Anchorage is about 45 minutes. 10 2022 Legislative Priorities Report 76 Sewardllirport REPLACEMENT OF OLD PIPING WITH NEW DUCTILE IRON PIPING THROUGHT SEWARD. The City of Seward Water Department needs funding to replace existing galvanized and transite (AC — asbestos - cement) water mains. These problem mains are nearly 60 years old and well past their lifespan. The new ductile iron mains will replace and thus prevent the inevitable collapse and failure of the old water mains. With available funding we will replace up to 1000 feet per year to keep safe drinking water for the community. 77 Ductile Pipe - Water Depatment 2022 Legislative Priorities Report 11 SIDEWALK REPLACEMENT AND REFURBISHMENT THROUGHOUT THE CITY OF SEWARD. Pedestrian Safety has become a high priority in Seward as our visitors increase and our sidewalks continue to deteriorate. We have multiple sidewalk needing attention. Recent accidents included one with a broken ankle. Another was a senior citizen who tripped and fell resulting in a broken arm, chipped tooth, and multiple deep bruising. Reports of trips and wheelchair turnovers have increased and we are serious about making improvements. Securinggrant andADAfundsfor sidewalk replacement and refurbishment allows us to address ADA access issues for ramps, parking, and dangerous large cracks and broken concrete areas with bigb pedestrian traffic. 12 2022 Legislative Priorities Report 78 Sidewalk Repair £Replacement FUNDING FOR THE CONSTRUCTION OF A NEW PUBLIC WORKS FACILITY. The Seward Public Works Facility was built in 1965 after the '64 earthquake, is now a mostly residential area. Relocating this facility from downtown has been a desire of this community for over 40 years. The relocation of the facility to a more commercial area with adequate acreage for a new equipment warm storage building, a maintenance repair shop, and other public works function are needed. The current building is worn out and doesn't fit well in the more residential use district. It is too small, very inefficient, and critically inadequate fortoday's operations and staff. This project is high on the City's priority list for funding. Completing this project asap will also free up 32 small downtown residential lots to the public and will greatly help with the housing shortage in Seward. 1 SEWARD PUBLIC WORKS Responsible for operations of the Water and Wastewater utilities, the Street Department, the City Shop, and limited Municipal Building maintenance. It is our mission to provide the City of Seward residents with prompt service and maintenance in a cost effective manner. The majority of our work consists of maintenance, repairs, and improvements of the City's streets, utilities, and equipment. SERVICES • Maintaining approximately 31 miles of paved and unpaved roads. • Maintenance of 28+ miles of both water distribution and wastewater collection main lines. • Maintaining the City's vehicle fleet. • Providing snow removal and sanding for safe roads in the winter. • Performing limited maintenance in City -owned buildings. CONTACT Public Works Director Doug Schoessler 434 Sixth Avenue Seward, AK 99664 Phone: (907) 224-4058 Fax: (907) 224-5051 E Conceptual examples of new Public Works Department facility. 79 Public Works Facility 2022 Legislative Priorities Report 13 FUNDING FOR THE CONSTRUCTION OF A NEW FIRE DEPARTMENT FACILITY. We are requesting $250,000 for a feasibility study, design, and engineering for a new fire station. Built in 1963, the current fire station has long passed its useful Iifespan. The 58-year-old station is the only emergency facility to house full-time administrative staff along with a compliment of volunteer responders and the fire and rescue apparatus. The facility no longer conforms to industry national standards for safety and health to include the presence of asbestos, lack of appropriate storage for f refighter's protective gear, poor ventilation, lack of decontamination areas, and dangerous limited space in the apparatus bay. Not meeting these standards increases risks to not only personnel but also to personal protective equipment, apparatus, and community safety. The undersized building no longer supports modern apparatus, equipment and office space The fire station requires continued costly repairs, is not energy efficient, and cannot accommodate future growth and change over the next several years. SEWARD FIRE DEPARTMENT Dedicated to the protection of life and property through prevention, education, and emergency response. In 2006 Seward Volunteer Fire Fighters celebrated 100 years of service. Seward Fire Department and the City of Seward have an ISO classification of a 3/ 3Y. The Seward Fire Department consists of the Fire Chief, the Deputy Fire Chief, Building Official, Building/Fire Inspector, and an Executive Assistant along with 25 dedicated volunteer firefighters and auxiliary members. Our members give their time and energy to the community by performing the following services: • Fire Suppression - Structural, Marine, and Wildland/Urban Interface • Fire & Life Safety Inspections • Auto Extrication • Fire Prevention & Education • Mountain and Water Rescue • Mutual Aid with other agencies CONTACT Clinton Crites - Fire Chief Kate McCoy - Deputy Fire Chief Lisa Musick - Executive Assistant PO Box 167 316 4th Avenue Seward, AK 99664 Phone: (907) 224-3445 Fax: (907) 224-8633 Conceptuol exomple of new fire station. 14 2022 Legislative Priorities Report 80 Fire Department Station FLOAT EXTENSION PROJECT IN THE HARBOR FOR Z FLOAT. There is currently an extensive waitlist for vessels in the Seward Harbor. The waitlist is a barrier for businesses and economic growth with charter vessels, tugs, barges, personal vessels, and commercial transient vessels not having the places they need to operate. The current waitlist has been in existence for over 10 years when this was initially placed on the Capital Improvements List. There has been movement on this list but the overall list has not changed significantly with the oldest request currently still waiting since 2014. CURRENT WAIT LIST BY SLIP SIZE 23' — 6 32' — 82 40' — 66 50' — 47 75'-8 90'-7 z; s — , b -- .: A - �m NOT RIM LIC-rFuxr City of Seward © 2022 City of Seward, AK I P.O. Box 167 410 Adams Street City Hall Building Seward, AK 99664 1 (907) 224 3331 www.cityofseward.us The City of Seward would like to acknowledge the Seward Chamber of Commerce & CVB for their invaluable partnership in economic development and destination marketing and management. Their work is supported by the thousands of annual visitors to Seward through a portion of the 4% bed tax collected by Seward's esteemed lodging providers, as voted by the citizens of Seward in the 1995general October election via Initiative Ord. 95- 001z, which took effect in November 1995, and was implemented January of 1996. Branding, design, and photography elements for the 2022 City of Seward Legislative Priorities Report have been provided by the Seward Chamber of Commerce & CVB, as it continues to strive to fulfill its mission to keep Seward the best place in the world to live, work and play. SM"4 CHAMBER Seward Chamber of Commerce & CVB PO Box 749 1 2001 Seward Highway Seward, AK 99664 1 (907) 224-8051 www.seward.com City Council Agenda Statement Meeting Date: December 13, 2021 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2021-144: Approving the Calendar Year 2022 Legislative Priorities Background and justification: Each year, the City of Seward compiles a list of projects and relevant issues which are key legislative priorities. City Administration provides this list as a resolution to the City Council to approve those key priorities which the City would benefit from obtaining funding and legislative support. In 2022, the legislative priorities list is of primary importance, given the likelihood of expansive federal infrastructure fund availability. The comprehensive list is used in order to effectively interact with the City's legislators and lobbyists. The list as presented in this resolution is based upon the results of an electronic survey that City Council members completed. Having this legislative priority available prior to the beginning of the state legislative session in January is valuable in order to engage in a meaningful manner with legislators early on in the process. This year, City Administration has compiled the legislative priorities into one central piece of legislation. Consistency checklist: Comprehensive Plan: Section 3.1 Economic Development Fiscal note: There is no fiscal impact associated with this resolution. Finance Department approval: 4 r Attorney Review: Yes ❑ Not applicable x❑ Recommendation City Council approve Resolution 2021-144. 83 Seward Marine Industrial Center (SMIC) Development Plan: Narrative: The Seward Marine Industrial Center (SMIC) has seen a significant increase in demand over the last few years since the grand reopening and with the resident lease taken over by Jag Independent Marine. Every fall the boat yard is completely full with many additional requests for space and amenities that aren't currently available. The US Coast Guard Fast Response Cutter and support will be located there starting in 2024. To allow the industry to continue to grow and flourish, there are a number of infrastructure upgrades needed 20 Acre Land Expansion: Narrative: There is approximately 20 undeveloped acres to the north of the current boat yard and syncrolift area (boundary bounded by Olga, Sorrel, Delphin, and Jellison). The city already has had a number of requests for use of that land for leases for marine work by companies both currently operating and new businesses interested in operating out of SMIC. Costs: Hydro Axe, blade, top, and grade: TBD Road Extensions of Mustang and Morris Ave: TBD Pipe Culverts (to support 330-ton travel lift) at the crossing of Olga: TBD Ship Yard: Fill and Regrade: Narrative: The main boat yard area (approximately 20 acres) needs to be slightly lifted and regraded for drainage during the rainy season and break up so that the boat moving and repair business can continue with minimal disruption: Cost: TBD Line Extensions and Power Pedestals in main ship yard: Narrative: There is and increasing demand for power in more areas of the yard. This would fund line extensions and 20 additional power pedestals in main yard which would allow more work to be done concurrently. Cost: Pedestals 20 x $8000 - $160,000 Line Installation - $150,000 Water Service and Fire Hydrants: Narrative: With the boat yard expansion and growth, the need for water extensions and fire hydrants has increased Cost: Water Line: distance — 6900 ft @ $225 a foot. $1,500,000 Fire Hydrants: 15 — cost per $5000 = $150,000 84 Public Restrooms: Narrative: There is only one, small public restroom located at SMIC which covers over 90 acres and provides space for over a hundred large vessels. An additional, large public restroom with shower facilities is needed to service the area for current use and continued growth. Cost: Lift Station Cost and Install - $100,000 Extension Lines - $100,000 Building and Facilities - $350,000 Security: Narrative: With the increasing boat working going on and the presence of equipment and tools, the area needs securing upgrades to help keep theft down and business moving without delays. Cost: Fence - $250,000 Security Camera System 20 Cameras + Installation on light poles - $100,000 85 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-144 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CALENDAR YEAR 2022 LEGISLATIVE PRIORITIES WHEREAS, the City of Seward annually compiles a list of projects and issues that are identified to be of primary legislative importance; and WHEREAS, this resolution prioritizes the key projects, needs, and areas of focus for lobbying efforts; and WHEREAS, this legislative priority list is compiled and distributed to the State of Alaska Legislative delegation, Kenai Peninsula Borough, and City of Seward state and federal lobbyists; and WHEREAS, all projects on this legislative priority list are consistent with the City of Seward 2030 Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. This list of projects is hereby declared to be the official legislative priority list for the City of Seward for calendar year 2022: ■ FuIl funding for the construction and maintenance of the United States Anny Corp of Engineers Lowell Tunnel Outfall diversion structure. ■ Expansion of water and sewer infrastructure which will increase construction of new residential development in the Forest Acres Subdivision. ■ Full funding of the Alaska Department of Corrections in order to return to 100% funding of the operational costs associated with operating the Seward Community Jail. ■ Sludge removal for the Lowell Point and SMIC sewage treatment lagoons. ■ Expansion of water and sewer infrastructure which will increase construction of new residential development on the Seward Marine Industrial Center Bench. ■ Full funding and support for the Seward Airport which is operated by the State of Alaska. ■ Replacement of ductile iron piping in the Water Department. ■ SidewaIk replacement and refurbishment throughout the City of Seward. ■ Funding for the construction of a new Public Works facility. ■ Funding for the construction of a new Fire Department facility. ■ Funding for float extension project in the Harbor for Z Float. Section 2. This resolution shall take effect immediately upon adoption. M1 CITY OF SEWARD, ALASKA RESOLUTION 2021-144 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13`' day of December, 2021. TH CI Y OF SEWARD, ALASKA Terry/Mayor AYES: McClure, DeMoss, Casagranda, Wells, Calhoon, Terry NOES: None ABSENT: Osenga ABSTAIN: None {City Seal} rFina. _:ro3, o� a 31 � B � • aw n@h'@i 'r' � '@e 87 Resolution 2022-104 Documents: • Resolution 2022-104 • Agenda Statement • Attachments: o Anixter Quotes 88 City Council Agenda Statement Meeting Date: September 26, 2022 To: City Council Through: Janette Bower, City Manager From: Rob Montgomery, General Manager - Electric Agenda Item: Resolution 2022-104: Authorizing the City Manager to Purchase 10 pad - Mounted Transformers of Varying Voltage Capacities from Anixter to Replace Inventory Used in Earlier Projects During the 2022 Construction Season in a Not -to -Exceed Amount of $145,801 and Appropriating Funds Background and justification: During the 2022 construction season, the Electric Department used much of its inventory of pad - mounted transformers to complete work orders. Typically, the Electric Department places an order to replace these transformers early in each calendar year for the next construction season. However, to avoid supply chain delays currently impacting the industry, the Electric Department is moving to place the order sooner to ensure an adequate supply is on hand for the 2023 construction season. The Electric Department reached out to multiple vendors before receiving bids from two. Anixter was able to meet the requested specifications and also provided the lowest bid. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.7.1.4 "Continue to upgrade and expand utilities to meet existing needs and encourage future development." Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 145,801 This legislation (✓): X Creates revenue in the amount of: $ TBD — based sales for new services X Creates expenditure in amount of: $ 145,801 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): X Not budgeted Not applicable 15000-3000-8103 89 Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): General SMIC Boat Harbor Parking Motor Pool Other ✓ Electric Wastewater Water Healthcare Unassigned Fund Balance*: $ 3,598,846.41 *unaudited numbers AvailableUnrestricted Cash Balance*: $ 7,168,170.03 Finance Signature: Attorney Review HV Yes Attorney Signature: Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 0111 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE 10 PAD -MOUNTED TRANSFORMERS OF VARYING VOLTAGE CAPACITIES FROM ANIXTER TO REPLACE INVENTORY USED IN EARLIER PROJECTS DURING THE 2022 CONSTRUCTION SEASON IN A NOT -TO -EXCEED AMOUNT OF $145,801 AND APPROPRIATING FUNDS WHEREAS, the Electric Department must replenish its inventory of pad -mounted transformers after several were used for projects during the 2022 construction season; and WHEREAS, having an adequate supply of pad -mounted transformers in stock ensures the electric Department will be able to complete jobs in a timely manner; and WHEREAS, having an adequate supply of transformers in stock will help prevent the Electric Department from being negatively impacted by long lead times for transformers the industry is currently experiencing; and WHEREAS, the Electric Department requested estimates from multiple vendors and Anixter was able to meet the specifications while also providing the lowest bid. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to purchase 10 pad -mounted transformers from Anixter in a not -to -exceed amount of $145,801. Section 2. Funds in the amount of $145,801 for the purchase of 10 pad -mounted transformers is hereby appropriated from the Electric Department Unnasinged Fund Balance account 15000-0000-3400 to 15000-3000-8103 Electric Capital Equipment Account. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this the 26th day of September 2022. CITY OF SEWARD, ALASKA RESOLUTION 2022-104 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck Acting City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor rya A141K(CW, 2200 E 63RD AVENUE PADS ANCHORAGE, AK 99507 *1 Phone: 907.868.3490 www.anixterpowersolutions.com Fax: Quotation: 000704011.00 To: CITY OF SEWARD Issued Date: P.O. BOX 167 Expiration Date: Sep 22, 2022 SEWARD, AK 99664 Sales Contact: Chris Sutton Attn: (p) Phone: (F) Fax: chris.sutton@anixter.com FOB: DESTINATION, CITY OF SEWARD AK LEAD TIME 30 - 32 WEEKS Item CustLine Product and Description Quantity Price Unit Extended 1 QGGV361 2 9,019.000 EA 18,038.00 TRAN 1 PH PAD 25KV 14.4/24.9 240/120 2 QGGV362 1 10,675.000 EA 10,675.00 TRAN 1 PH PAD 50KV 14.4/24.9 240/120 3 QRJL841 2 13,668.000 EA 27,336.00 TRAN 3PH PAD 45KV 7.2/12.4 208/120 4 QRJM288 1 15,398.000 EA 15,398.00 TRAN 3PH PAD 45KV 7.2/12.4 480/240 5 QRJL844 2 19,454.000 EA 38,908.00 TRAN 3PH PAD 75KV 7.2/12.4 208/120 6 QRJL845 2 17,723.000 EA 35,446.00 TRAN 3PH PAD 75KV 7.2/12.4 480/277 SECTION TOTAL: $145,801.00 QUOTE TOTAL: $145,801.00 Special Notes 1) Pricing subject to escalation / deescalation at time of shipment 2) All item pricing on this quote is valid for thirty days unless otherwise specified. 3) Cancellation charges apply according to GE's cancellation policy Powered by www.proquote-solutions.com Page 1 of 2 ox A141K(CW, 2200 E 63RD AVENUE PADS ANCHORAGE, AK 99507 *1 Phone: 907.868.3490 www.anixterpowersolutions.com Fax: Quotation: 000704011.00 BY ACCEPTING THIS QUOTE, YOU AGREE THAT THE ANIXTER TERMS AND CONDITIONS OF SALE PUBLISHED AT THE LINK BELOW ARE EXPRESSLY INCORPORATED INTO AND SHALL GOVERN THIS TRANSACTION. http://www.anixter.com/TERMSANDCONDITIONS Anixter Power Solutions offers the industry's most extensive and dynamic portfolio of products, services and solutions for the Public Power, Investor -owned Utilities, Construction and Industrial markets. The impacts of COVID-19 cannot be reasonably determined at this time. This quote/proposal does not account for any potential adverse impacts COVID-19 may have on Anixter's performance or obligations herein. In the event of any delays or adverse impacts, Anixter reserves the right for an equitable adjustment of the delivery schedule and prices herein to offset the effects of COVID-19 delays, without fault or penalty of any kind. Powered by www.proquote-solutions.com Page 2 of 2 proLec I 0 CONFIDENTIAL Quotation Date: 07/14/2022 Quotation Number: Q-00011712 FOR FASTER HANDLING OF YOUR ORDER REFER TO THIS NUMBER To: ANIXTER POWER SOLUTIONS, G348689B 6050 TUTTLE PLACE ANCHORAGE, Alaska 99507 Estados Unidos Attn: Chris Sutton Customer RFQ: City of Seward Quote Expiration Date: 09/18/2022 We thank you for your inquiry and are pleased to submit the following quotation. When placing an order, please reference this quote # on your order and process your Purchase order to the "vendor name" on the line(s) below along with payment to the correct "remit to address" as shown. Line 1 CUSTOMERQUANTITY UNIT PRICE LEAD TIME QGGV361 12 27 Capacity - kVA: 25 Primary Voltage: 14.4/24.9 Secondary Voltage: 240/120 Details: 1 Ph pad mount transformer, 25 kva, 14.4/24.9, 240/120, see additional specs attached. Description: 25 KVA 1 PH PADMOUNT TRANSFORMER 24940 GRDY / 14400 - 240/120 NO TAPS Mini-Padmount 2 HV Bushings, Hood Depth 17 Bayonet Exp. Fuse+lso link Loop Feed NO LOAD LOSSES-56, LOAD LOSSES-322, TOTAL LOSSES-378 IZ PCT: 2 EXC PCT: 2 Accessories: DOE 2016 Standard Compliant Design Standard Nameplate Mineral oil per ASTM type II Stencil 2.5 in high yellow letters Stencil 2.5 in high yellow letters Decal H1A Decal H1B Decal X1 Decal X2 Decal X3 Decal for Bayonet Instructions PRV VIAT Cat# 301-010-01 N 35 SCFM LV Bushing, 5/8" Stud, Celeco Ins Celeco 125 kV BIL - 200 Amp(25 kV) not vented HVB Wells, 35KV, Fixed Stud, TRIP, Celeco ERMCO Isolation Link Cat # 7580ZBO299 GE Expulsion Fuse Cat # 9F54LFC030 MUNSELL GREEN Bayonet with flapper MS Tank 13 Gauge MS Sill 13 Gauge MS Hood 13 Gauge MS Parking Stand 14 Gauge Line 2 95 proLet 0 CUSTOMER ITEM GE ITEM QUANTITY UNIT PRICE LEAD TIME Capacity - kVA: 50 Primary Voltage: 14.4/24.9 Secondary Voltage: 240/120 Details: 1 phase pad mount transformer, 50kva, 14.4/24.9, 240/120, additional specs attached. Description: 50 KVA 1 PH PADMOUNT TRANSFORMER 24940 GRDY / 14400 - 240/120 NO TAPS Mini-Padmount 2 HV Bushings, Hood Depth 17 Bayonet Exp. Fuse+lso link Loop Feed NO LOAD LOSSES-89, LOAD LOSSES-573, TOTAL LOSSES-662 IZ PCT: 2 EXC PCT: 2 Accessories: DOE 2016 Standard Compliant Design Standard Nameplate Mineral oil per ASTM type II Stencil 2.5 in high yellow letters Stencil 2.5 in high yellow letters Decal H1A Decal H1B Decal X1 Decal X2 Decal X3 Decal for Bayonet Instructions PRV VIAT Cat# 301-010-01 N 35 SCFM LV Bushing, 5/8" Stud, Celeco Ins Celeco 125 kV BIL - 200 Amp(25 kV) not vented HVB Wells, 35KV, Fixed Stud, TRIP, Celeco ERMCO Isolation Link Cat # 7580ZB0399 GE Expulsion Fuse Cat # 9F54LFC050 MUNSELL GREEN Bayonet with flapper MS Tank 13 Gauge MS Sill 13 Gauge MS Hood 13 Gauge MS Parking Stand 14 Gauge Line 3 Capacity - kVA: 45 Primary Voltage: 7200/12470 Secondary Voltage: 208/120 Details: 3 PH pad mount transformer, 45kva, 7200/12470, 208/120, see additional specs attached. Description: 45 KVA THREE PHASE PAD TRANSFORMER 12470 GRDY / 7200 - 208Y/120 No Taps in HV Loopfeed,Six HV Bushing, Staggered LV Bayonet Exp. Fuse + ISO Link Dead Front,MINIMUM DIMS,Staggered LV NO LOAD LOSSES-114, LOAD LOSSES-538, TOTAL LOSSES-652 IZ PCT: 4 EXC PCT: 2 Accessories: TYPE ONAN, 95 KV BIL 20 INCH DEEP CABINET, TEMP. RISE: 65°C Paint Finish: Munsell 7GY 3.29/1.5 Padmount Green DOE 2016 Standard Compliant Design Handhole 8" x 19" 200 Amp HV Bushing well removable stud 35 kV 5/8 Stud type with 6 holes blade 600 A - LV Bushing Standard Pressure Relief Valve 96 proLet 0 Dual Sensing Expulsion Fuse ISO Link Provision for Vacuum Pressure Gauge 1 inch Drain Valve with 3/8 inch sampler Danger Decal Per Nema fig. 2 Warning Decal Per Nema fig. 1 Standard Nameplate Flapper Valve Plastic GIRD Connector Plug Jacking facilities Supported LV Oil ASTM Type II Horizontal bar of RUNNER Vertical bar of RUNNER Line 4 CUSTOMER ITEM GE ITEM QUANTITY UNIT PRICE LEAD TIME Capacity - kVA: 45 Primary Voltage: 7200/12470 Secondary Voltage: 480/240 Details: 3 PH pad mount transformer, 45kva, 7200/12470. 480/240, see additional specs attached. Description: 45 KVA THREE PHASE PAD TRANSFORMER 12470Y / 7200 - 480MID TAP 240 No Taps in HV Loopfeed,Six HV Bushing, Staggered LV Bayonet Exp. Fuse + ISO Link Dead Front,MINIMUM DIMS,Staggered LV NO LOAD LOSSES-148, LOAD LOSSES-397, TOTAL LOSSES-545 IZ PCT: 4 EXC PCT: 2 Accessories: TYPE ONAN, 95 KV BIL 20 INCH DEEP CABINET, TEMP. RISE: 65°C Paint Finish: Munsell 7GY 3.29/1.5 Padmount Green DOE 2016 Standard Compliant Design Handhole 8" x 19" 200 Amp HV Bushing well removable stud 35 kV 5/8 Stud type with 4 holes blade 600 A - LV Bushing Standard Pressure Relief Valve Dual Sensing Expulsion Fuse ISO Link Provision for Vacuum Pressure Gauge 1 inch Drain Valve with 3/8 inch sampler in LV 95 kV BIL insert - 200 Amp (15 kV) - Grounded Danger Decal Per Nema fig. 2 Warning Decal Per Nema fig. 1 Standard Nameplate Flapper Valve Plastic GIRD Connector Plug Jacking facilities HO Bushing (Porcelain bushing 3 hole blade) Oil ASTM Type II Horizontal bar of RUNNER Vertical bar of RUNNER Line 5 CUSTOMER ITEM GE ITEM QUANTITY UNIT PRICE LEAD TIME Capacity - kVA: 75 Primary Voltage: 7200/12470 97 proLet 0 Secondary Voltage: 208/120 Details: 3 PH Pad Transformer, 75 KVA. 7200/12470, 208/120, see additional specs attached. Description: 75 KVA THREE PHASE PAD TRANSFORMER 12470 GRDY / 7200 - 208Y/120 (2) - 2.5% Above and Below in HV Loopfeed,Six HV Bushing, Staggered LV Bayonet Exp. Fuse + ISO Link Dead Front,MINIMUM DIMS,Staggered LV NO LOAD LOSSES-209, LOAD LOSSES-641, TOTAL LOSSES-850 IZ PCT: 3 EXC PCT: 2 Accessories: TYPE ONAN, 95 KV BIL 20 INCH DEEP CABINET, TEMP. RISE: 65°C Paint Finish: Munsell 7GY 3.29/1.5 Padmount Green DOE 2016 Standard Compliant Design Handhole 8" x 19" 200 Amp HV Bushing well removable stud 35 kV 5/8 Stud type with 4 holes blade 600 A - LV Bushing Standard Pressure Relief Valve Dual Sensing Expulsion Fuse ISO Link Provision for Vacuum Pressure Gauge 1 inch Drain Valve with 3/8 inch sampler 95 kV BIL insert - 200 Amp (15 kV) - Grounded Danger Decal Per Nema fig. 2 Warning Decal Per Nema fig. 1 Standard Nameplate Flapper Valve Plastic GIRD Connector Plug Jacking facilities Oil ASTM Type II Horizontal bar of RUNNER Vertical bar of RUNNER Line 6 CUSTOMER ITEM GE ITEM QUANTITY UNIT PRICE LEAD TIME Capacity - kVA: 75 Primary Voltage: 7200/12470 Secondary Voltage: 480/277 Details: 3 PH pad mount transformer, 75kva, 7200/12470, 480/277, see additional specs attached. Description: 75 KVA THREE PHASE PAD TRANSFORMER 12470 GRDY / 7200 - 480Y/277 (2) - 2.5% Above and Below in HV Loopfeed,Six HV Bushing, Staggered LV Bayonet Exp. Fuse + ISO Link Dead Front,MINIMUM DIMS,Staggered LV NO LOAD LOSSES-182, LOAD LOSSES-769, TOTAL LOSSES-951 IZ PCT: 4 EXC PCT: 2 Accessories: TYPE ONAN, 95 KV BIL 20 INCH DEEP CABINET, TEMP. RISE: 65°C Paint Finish: Munsell 7GY 3.29/1.5 Padmount Green DOE 2016 Standard Compliant Design Handhole 8" x 19" 200 Amp HV Bushing well removable stud 35 kV 5/8 Stud type with 4 holes blade 600 A - LV Bushing Standard Pressure Relief Valve Dual Sensing Expulsion Fuse ISO Link Provision for Vacuum Pressure Gauge 1 inch Drain Valve with 3/8 inch sampler 95 kV BIL insert - 200 Amp (15 kV) - Grounded Danger Decal Per Nema fig. 2 Warning Decal Per Nema fig. 1 98 proLet 0 Standard Nameplate Flapper Valve Plastic GRID Connector Plug Jacking facilities Oil ASTM Type II Horizontal bar of RUNNER Vertical bar of RUNNER 99 I. - GENERAL COMMENTS & CLARIFICATIONS • Given the ongoing and constantly changing status of the epidemic/pandemic situations, such as coronavirus, around the world, including emerging governmental restrictions, Seller assures Buyer that Seller are staying abreast of the situation across the globe. The impacts of these situations cannot reasonably be determined at this time; however, Seller will keep Buyer aware of any developments that may impact timing, schedules, pricing or other aspects of our contract. While Seller does not propose to make changes now, Seller's proposal did not consider the impacts of the coronavirus or any other epidemic/pandemic situation and may need to be adjusted; we will determine what (if any) changes we may need at the time of the award and will work with customer to ensure mutual agreement. • Prolec GE designs, manufactures and test transformers in accordance with the latest applicable sections of ANSI, NEMA and IEEE Standards. We take exceptions to all other codes and standards. • Prolec GE quoted based on BOM of the transformer stated on an email. Without any Specification or Drawing • Prolec GE will provide standard impedance & losses values. • Features not specifically documented in above bill of materials should not be assumed to be included. If required, please clarify with your Customer Support Engineer properly. • Spare Parts and Installation: Unless specifically stated otherwise, this quotation does not include any field related labor or materials such as but not limited to delivery, storage, handling, installation, grounding, field testing, cleaning, adjusting, training/demonstration, coordination studies, startup, special tools, spare parts, etc. • Transformers are tested according to ANSI Standard Test Code for Transformers C57.12.90 II. - DRAWING AND SHIPMENT CYCLES (WEEKS) Description For Record Drawings For Approval Drawings Mailing of Drawings (Weeks) 6 Customer Drawings return N/A 2* *Actual shipment and drawings will depend on factory backlog at the time of the purchase order acceptance. Shipment dates are approximate and are based upon prompt receipt of all necessary information from Buyer. -If Buyer exceeds the approval drawing cycle time allowed, the shipment will extend at least accordingly to the extra time taken. * Prolec-GE reserves the right to substitute, at its discretion, materials used to manufacture the products. Should Prolec-GE substitute any materials, it will make reasonable efforts to notify the Buyer. If Prolec-GE believes that a substitution of material will affect any express performance guarantees, it will notify Buyer and the performance guarantees will be adjusted to reflect the use of the new material. Customer will return approval drawings by (Add 2 weeks) with the release for manufacture, otherwise price will be subject of revision according to Release Clause DT stated in our quotation letter section IV. Release Clause DT applies along with GE Terms and Conditions of Sales listed in GE PROLEC EM104. All Changes must be resolved before order entry. III. - TERMS, CONDITIONS & WARRANTY This proposal will remain valid for a period of 30 days after submittal. WIN Prolec GE currently facing a dynamic market of commodities (copper, silicon steel, oil, aluminum and carbon steel) where the costs are fluctuating, so Prolec GE reserves the right to revisit the pricing of this proposal if the cost of the commodities vary +2% from the date of the quote. For projects to be decided after 30 days, please contact our team through your assigned Sales Rep to get a quote update. For long-term projects we invite you to ask us about our Prolec GE Price Index policy which allows the buyer and seller to be protected for positive and negative commodity fluctuations for the duration of the contract. The Buyer may not make any public announcement in relation to the Contract (including to any purchase orders or related contractual documents), including the fact that it exists, without prior written authorization from the Seller on such terms and conditions as approved by the Seller. For Shreveport, LA, US Sales: All items are sold FOB Shipping Point (Shreveport, LA, USA), unless otherwise noted For Apodaca, NL, MX Sales: All items are sold FCA (Incoterms 2010) Laredo, TX, USA, with transportation allowed to the carrier delivery point listed in this quotation within the confines of the continental United States, excluding Alaska or Hawaii. Terms of payment are 100% net cash within 30 days from date of shipment. There will be a 1.5% charge per month of the total invoice price beginning 30 days after the date of the invoice, but the amount shall not be in excess of the applicable usurious rate. Cancelation of Order The Buyer may cancel his order only upon a written notice and upon payment to Prolec GE of reasonable and proper cancellation charges. Cancellation Charges: % of selling price 1 week after order 10 3 weeks after order 15 Before factory release 20 1 week after release 65 2 weeks after release 70 3 weeks after release 90 4 weeks after release 100 The following applies unless specified otherwise: Release Clause DT The prices stated herein are firm provided: a. If order is Immediate release with a scheduled shipment date within ninety (90) calendar days from the date of such order (or at Seller's earliest convenience thereafter), and no change orders are agreed upon within such ninety (90) day period; or b. If approval drawings from Buyer are required before starting manufacture of the products, the drawings must be reviewed and approved by Buyer no later than 30 calendar days after submittal thereof by Seller. Otherwise, will be subject for price adjustment at 1.5% for each full month or fraction thereof that approval is thereby delayed. 2. In the event that the customer for any reason does not comply with the conditions in paragraph 2 above and/or shipment is delayed for a reason not within the control of the Company, the price shall be increased 1.5% for each full month or fraction thereof that shipment* is there by delayed after the 90-day period from the date of order. In the event the Company has been delayed by any of the causes specified in the clause entitled "Excusable Delays" which is set forth In the Company's Conditions of Sale, "Shipment" shall mean the actual date of shipment. Standard warranty coverage applies (unless otherwise noticed): 12 months from energization or 18 months from date of shipment, whichever occurs first. The sale of any product or service by GE-Prolec is expressly conditioned upon Buyer's assent to the terms (Form GE PROLEC EM104) contained herein. Any additional or different terms proposed by Buyer are expressly objected to and will not be binding upon GE-Prolec unless specifically agreed in writing by GE-Prolec's authorized representative. NOTICE: SALES OF ANY PRODUCT AND/OR SERVICES COVERED BY THIS QUOTATION ARE EXPRESSLY CONDITIONAL ON THE CUSTOMER'S ASSENT TO THE DIFFERENT OR ADDITIONAL TERMS CONTAINED HEREIN (INCLUDING THOSE ATTACHED TO THIS QUOTATION). ANY ADDITIONAL OR DIFFERENT TERMS PROPOSAL BY CUSTOMER ARE EXPRESSLY OBJECTED TO AND WILL NOT BE BINDING UPON SELLER UNLESS SPECIFICALLY. ASSENTED TO IN WRITING BY SELLER'S AUTHORIZED REPRESENTATIVE. ANY ORDER FOR OR ANY STATEMENT OF INTENT TO PURCHASE HERE UNDER, OR ANY DIRECTION TO PERFORM WORK AND SELLER'S PERFORMANCE OF WORK, SHALL CONSTITUTES ASSENT TO SELLER'S TERMS AND CONDITIONS (See GE EM104 T&Cs https://store.gegridsolutions.com/termEM104-Grid.pdf). "Some stock is currently available subject to prior Sale. If stock is depleted at the time of Order, Standard lead time will apply ". "" Subject to change as lead-times are confirmed upon receipt of purchase order. PROP Q-00011712 CITY OF SEWARD WE ARE QUOTING PER E-MAIL DESCRIPTION; NO OTHER SPEC WILL APPLY. «««««««««««««««««« COMMENTS ««««««««««««««««< PROLEC GE DESIGNS, MANUFACTURES AND TEST TRANSFORMERS IN ACCORDANCE WITH THE LATEST APPLICABLE SECTIONS OF ANSI, NEMA AND IEEE STANDARDS. WE TAKE EXCEPTIONS TO ALL OTHER CODES AND STANDARDS. FOR SINGLE PHASE PADMOUNTED TRANSFORMERS: WE ARE QUOTING PER ANSI C57.12.38, MINI -PAD (TYPE II), LOOP FEED, SINGLE PARKING STAND. WE ARE QUOTING PRIMARY VOLTAGE 24940GRDY/14400. WE ARE QUOTING SECONDARY VOLTAGE 240/120. WE ARE QUOTING NO TAPS. -WE ARE INCLUDING HV INSERTS. - WE ARE QUOTING BAYONET EXP FUSE + ISO LINK. 102 proLet 0 FOR THREE PHASE PADMOUNTED TRANSFORMERS: WE ARE QUOTING PER ANSI C57.12.34, LOOP FEED, DEAD FRONT, MINIMUM DIMENSIONS. WE ARE QUOTING PRIMARY VOLTAGE 12470GRDY/7200 FOR ITEMS 3,5 AND 6. WE ARE QUOTING SECONDARY VOLTAGE 208Y/120 FOR ITEMS 3 AND 5. WE ARE QUOTING SECONDARY VOLTAGE 480 MID TAP 240 FOR ITEM 4. WE ARE QUOTING SECONDARY VOLTAGE 480Y/277 FOR ITEM 6. WE ARE QUOTING TAPS 2 - 2.5% ABOVE AND BELOW FOR ITEMS 5 AND 6. WE ARE QUOTING BAYONET EXP FUSE + ISO LINK. -WE ARE INCLUDING HV INSERTS. - PROLEC GE HAS RESERVED MANUFACTURING SLOTS FOR 2023 BY PRODUCT LINE AT OUR FACTORY TO SECURE AN ASSIGNED VOLUME FOR YOUR NEEDS. THESE RESERVED SLOTS HAVE BEEN SCHEDULED ALL OVER 2023. PRICES ARE VALID FOR SHIPMENTS IN 2Q23. IF, DEPENDING ON THE RESERVED SLOTS WE HAVE ASSIGNED BY QUARTER, SOME ORDERS ARE SCHEDULED BEYOND 2Q23, PLEASE CONSIDER PRICE WILL CHANGE ACCORDING TO PROLEC GE PRICE INDEX (PGPI) DEPENDING ON THE QUARTER OF DATE OF SHIPMENT. PGPI FOR EACH QUARTER IS RELEASED ON THE 15TH DAY OF THE LAST MONTH OF PREVIOUS QUARTER. - UNITS WILL BE SCHEDULED ACCORDING TO THE RESERVED SLOTS. EIIR 08/19/2022 103 Ordinance 2022-014 Documents: • Agenda Statement • Ordinance 2022-014 • Rezone Application • Zoning Map INL! City Council Agenda Statement Meeting Date: September 12, 2022 To: City Council Through: Janette Bower, City Manager From: Jason Bickling, Community Development Director Agenda Item: Ordinance 2022-014: Amending the Land Use Plan and Rezoning Lots 21-23, Block 10 of Original Townsite of Seward Laubner Addition, with the Physical Address of 1104 & 1100 Second Ave, from Urban Residential (UR) Zoning District to Auto Commercial (AC) Zoning District Background and justification: The Seward Planning and Zoning Commission approved Resolution 2022-017 on August 2, 2022, recommending City Council approval to amend the Land Use Plan and Rezone Original Townsite of Seward Laubner Addition, Lots 21-23, Block 10 from an Urban Residential (UR) Zoning District to an Auto Commercial (AC) Zoning District. These lots are located at 1104 & 1100 Second Ave. Exit Glacier Guides Inc. own these two properties, which currently are vacant and used as a parking lot. Exit Glacier Guides Inc. received Conditional Use Permit 2019-04 to use the land as a parking lot for their business located at 1013 Third Ave. Providing a parking lot was not required for them to operate their business, but Exit Glacier Guides Inc. wanted to do their part to ease the traffic situation on the streets surrounding their business. During the past three years, Exit Glacier Guides Inc. has discovered that the majority of their clients do not drive to their business to go on activities, and those that do can easily park across the street in City paid parking. They have also discovered that their parking lot is being primarily used by individuals exploring the harbor, eating at Firebrand, or eating at Red's. Since these vacant parcels are not serving their intended use, the applicant plans to stop using the parcels as a parking lot and to develop them, regardless of the determination of this public hearing. In order to provide the most economic benefit to the City of Seward, the applicant hopes to rezone Lots 21-23 to a Zoning District that would be more conducive to business, but also not limit the potential for housing. According to the Seward Land Uses Allowed Table §15.10.226, the Urban Residential Zoning District does not allow any type of physical, on site business retail sales, service or office space. Auto Commercial allows a wide variety of business development. The development of housing is also broader in the Auto Commercial Zoning District. All the same type of housing allowed in the Urban Residential Zoning District is allowed in the Auto Commercial Zoning District except a group home. However, Auto Commercial allows additional dwelling options such as apartments in a commercial building, studio apartments, and a bunkhouse. Seward City Code §15.01.035(b)(3) allows the rezone of land less than one acre when the land is contiguous to the requested zoning district. The proposed rezone sits adjacent to an Auto Commercial Zoning District to the east. `NR Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 2.2.11 — "Promote infill development by encouraging and promoting construction on vacant sites in areas of the City which are already established." Vol 1, Chapter 3.2.1 —"Promote residential and commercial development within the City of Seward and its vicinity in accordance with community values." Vol 1, Chapter 3.1.1.4 — "Support private sector business, employment, and programs." • "Support and encourage the growth of business." Strategic Plan: "Adjust local development regulations, where appropriate, to encourage development that is consistent with our economic base vision" (Page 5). Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ ✓ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted ✓ Not applicable Finance Signature: �rtv Attorney Review ✓ Yes Attorney Signature: Not applicable Comments: Administration Recommendation e✓ Adopt Ordinance Other: Sponsored by: Bower Introduction: September 12, 2022 Public Hearing: September 26, 2022 Enactment: September 26, 2022 CITY OF SEWARD, ALASKA ORDINANCE 2022-014 An Ordinance of the Seward City Council, Amending the Land Use Plan and Rezoning Lots 21-23, Block 10 of Original Townsite of Seward Laubner Addition, with the Physical Address of 1104 & 1100 Second Ave, from Urban Residential (UR) Zoning District to Auto Commercial (AC) Zoning District WHEREAS, on August 2, 2022 the Planning and Zoning Commission approved Resolution 2022-017 recommending City Council approval of the Land Use Amendment to rezone Lots 21-23, Block 10, Original Townsite of Seward Laubner Addition, from Urban Residential (UR) to Auto Commercial (AC); and WHEREAS, the physical location of these two lots are 1104 & 1100 Second Ave; and WHEREAS, the current use of the property as a parking lot is not required by City Code for the operation of the business owned by Exit Glacier Guides Inc. located at 1013 Third Ave; and WHEREAS, the applicant intends to stop the current use of 1104 & 1100 Second Ave as a parking lot regardless of the determination of this public hearing; and WHEREAS, the current zoning for Lots 21-23 is Urban Residential (UR), which is restrictive to primarily residential development and does not allow for more diverse economic development; and WHEREAS, the proposed rezone to Auto Commercial (AC) would allow more options for economic development as well as housing development; and WHEREAS, the size of the land being rezoned is approximately one -fifth of an acre; and WHEREAS, Seward City Code 15.01.035(b)(3) allows the rezone of land less than one acre when the land is contiguous to the requested zoning district; and WHEREAS, the properties adjacent to the east of the proposed rezone are zoned Auto Commercial (AC) and have been designated as such since 1985; and WHEREAS, the public notification process was complied with and the appropriate public hearing as required by Seward City Code § 15.01.040. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: f[1fl CITY OF SEWARD, ALASKA ORDINANCE 2022-014 Section 1. The Seward City Council hereby authorizes the amendment of the official Zoning Map of the City of Seward by amending the zoning designation of Lots 21-23, Block 10 of Original Townsite of Seward Laubner Addition, with the Physical Address of 1104 & 1100 Second Ave, from Urban Residential (UR) Zoning District to Auto Commercial (AC) Zoning District. Section 2. The Seward City Council further amends the official Land Use Map of the City of Seward by changing the land use designation of Lots 21-23, Block 10 of Original Townsite of Seward Laubner Addition, with the Physical Address of 1104 & 1100 Second Ave, from Urban Residential (UR) Zoning District to Auto Commercial (AC) Zoning District. Section 3. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 26th day of September, 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor I[W] CITY OF SEWARD Comm[ui4 Development 1'. 0. Box 167 907.22 4. 1(1 19 HO Adaois Shcel. plau Iin! 'T6INolscivio.d.ncl 5ctiimiI, AI;iska 99(if i 1 LAND USE PLAN AMENDMENT -REZONING APPLICATION This completed application is to be submitted to the Community Development Department no later than six (6) weeks in advance of the next regularly scheduled Planning and Zoning Commission meeting. Regular meetings are held the first Tuesday of each month. The application must be accompanied by the $300 filing fee. Petitioner: Exit Glacier Guides Address: 1013 3rd Ave, PO 1812, Seward, AK 99664 Telephone Number: 907-491-0552 Email: egglamgmt@gmail.ccm Property Description Address: 110011104 2nd Ave Lot: 21, 22. 23 Block: 10 Subdivision; Size of subject area: .21 acres Number of parcels within subject area: 2 Additional Information Located in Historic Overlay District? Yes [, No [x] Intended use and/or reason for rezoning:To make these parcels congruent with their neighboring properties. The property in its current state is most likely to be developed in a commercial application rather than a single home dwelling Given the shared gravel lot with a 13130 restaurant and the utility easements of GGI and the City that are directly to the east of the property lines, it is unlikely that a family home would find satisfaction on these lots. We feel these lots shold be zoned like its neigboring properties as auto commercial. With this rezoning the owners could potentially build a housing dense residential unit or another business, Does the proposed amendment comply with the Comprehensive Plan? Please list how below. Seward 2030 Comprehensive flan Volume 1: httpsJlw,tivw.cityolseward.us/hctrne!showdocuntcrtt?id=1705 Volume 11: htt �salwwvv.citvoiseti�ard.us;homc,'showdocumi nt'?id=1707 Yes, rezoning to auto commercial could alleviate the housing crisis and/or grow the city's economic profile. INM Does the proposed amendment comply with the Historic Preservation Plan (skip if not within Historic Overlay District) What is the effect of the zoning amendment on the property owners and on the community at large? To allow these properties to be responsibly developed on land that has sat vacant for a very long time in the heart of Seward's r� owing^ business area just south of the Harbor District. hereby certify that the above statements and other information submitted are true and accurate to the best of my knowledge. I understand that this item will be scheduled for action only if all application materials are submitted not less than six (6) weeks in advance of the next regularly scheduled Planning and Zoning Commission meeting. Regular meetings are held the first Tuesday of every month. Applicant Signature: ,?✓--°m Enclosed; $300 Payment (x ) Map of the subject area (X ) Other: ( ) A map is required to accompany this application. Proof of ownership for parcel(s) must be available if Borough tax roles do not indicate applicant's name. The APPLICATION and MAP (indicating the specific area) must be submitted together, with a FEE of $300.00 (payable to the City of Seward) to the Community Development Office. Please mark the method through which this Rezone application is being initiated: (SCC 15.01.035 (b)) ( ) By the City Council on its own motion; ( ) By the commission on its own motion; X) *By petition of a majority of the property owners in the area to be amended; ( ) *By petition bearing the signatures of 50 registered voters within the City; or ( ) *By petition as provided by the home rule charter of the City. *If the initiated method was through petition, please include the signatures on the page provided or additional pages if needed. OR Signatures of property owners of the proposed rezone area: Address: 1100 & 1104 Second Ave SIGNATURE: PRINTED NAME. DATE oT 7� ISE slit �• ir=, - + ` rlJ' FOURTH M , L J R M •k � k Q THIRD r,y , 3 i a m noj � r! ,#: r. F WHI UIf i.L Amu, n�v i17i .. y � o-+ •¢ '...� r ,fir � �� 7 'i�`," AN a r 3 i e 1 M by k qss Et IMPA, 4 ti '� �. �}� �l� .y-.i 1. F..�• � {E ISM 4°AgeO nda Statement I ado Date: September 26, 2022 From: Brenda Ballou, City Clerk Agenda Item: Appointment of Election Board for Regular Municipal Election BACKGROUND & JUSTIFICATION: According to Seward City Code 04.05.015 (a), City election boards are selected and appointed by the Kenai Peninsula Borough Assembly and each member shall be a qualified voter and resident within the precinct for which they are appointed. The Borough Assembly approved the Election Board on September 20, 2022. The qualified city residents that will constitute the Election Board and who have committed to work on October 4, 2022 are: • Mark Kansteiner, Chair • Cathy Byars • Vanessa Verhey • Randy Nabb • Michael Mahmood • Kristi Larson • Sharyl Seese • Phil Kaluza The city clerk has verified that all persons listed above are qualified voters in the City of Seward. RECOMMENDATION: City Council approve the Election Board for the October 4, 2022 Regular Municipal Election. MR Agenda Statement 16 Date: September 26, 2022 From: Brenda Ballou, City Clerk Agenda Item: Appointment of Canvass Board for 2022 Regular Municipal Election BACKGROUND & JUSTIFICATION According to Seward City Code 04.01.115 (a), the City Clerk, subject to the approval of the City Council, shall appoint four or more qualified voters who shall constitute the election canvass board for the October 4, 2022 regular election. The canvass board is scheduled to convene on October 6, 2022 starting at 1:00 p.m. to count the special need, absentee, and questioned ballots. The process is open to the public and will be held in council chambers. This canvass board would comprise of the following City of Seward residents: • Johanna Kinney, Chair • Jennifer Carr • Susie Urbach • Lori Draper The city clerk has verified that all persons are qualified voters of the City of Seward. RECOMMENDATION Approve and appoint the above to the Canvass Board for the October 4, 2022 regular municipal election. "r October 2022 November 2022 October 2022 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 2021 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 Sep 25 26 27 28 29 30 Oct 1 2 3 4 5 6 7 8 ELECTION DAY 7 am - 8 pm (Council 12:00pm PACAB Mto 1:00pm Canvass Board (Council Chambers - Open to i Public) 9 10 11 12 13 14 15 7:00pm CC Mtg (Council Chambers) 7:00pm P&Z 1:00pm PACAB Ad Hoc Committee 6:00pm HPC 7:00pm HPC eqular 16 17 18 19 20 21 22 5:30pm CC Spc Mtg (2023/2024 HOLIDAY 12:00pm PACAB 9:00am Cancelled - C Work Session (Proposed Changes to Seward City Code as part 1 5:30pm CC Spc Mtg (2023/2024 6:00pm P&Z Joint WS B 23 24 25 26 27 28 29 5:30pm CC Special Mtg (2023/2024 Budget) 5:30pm Cancelled - CC Special Mtg (2023/2024-- 1:00pm PACAB Ad Hoc Committee Meeting @ i Libra[y 7:00pm CC Mtg 6:00pm Cancelled - 30 31 Nov 1 2 3 4 5 Council Calendar 1 9/19/2022 9:13 AM 117 November 2022 December 2022 November 2022 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 910 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Oct 30 31 1 2 3 4 5 pm CC Spc tg 023/2024 (7:00pm 12:00pm PACAB Mto P&Z 6 7 8 9 10 11 12 ELECTION DAY 7 am - 8 pm (Council 1:00pm PACAB Ad Hoc Committee LLHoLiDAY 6:00pm HPC Work Session ouncml 7:00pm HPC egular 13 14 15 16 17 18 19 7:00pm CC Mtg (Council 6:00pm P&Z Work Session (Council 12:00pm PACAB WS 20 21 22 23 24 25 26 5:30pm CC Special Mtg (2023/2024 HOLIDAY HOLIDAY pm PACAB Hoc ommittee rAd eeting @ 27 28 29 30 Dec 1 2 3 5:30pm CC Special Mtg (2023/2024 7:00pm CC Mtg Council Calendar 2 9/19/2022 9:13 AM 118 December 2022 December2022 u SuMo TuWe Th Fr Sa SuMoT uWeWe Th Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 910 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 Nov 27 28 29 30 Dec 1 2 3 4 5 6 7 9 10 7:00pm P&Z 12:00pm PACAB pm PACAB d Hoc Committee pm HPC ork Session ouncml (7:00pm HPC eqular 11 12 13 14 16 17 7:00pm CC Mtg (Council 18 19 20 21 22 23 24 6:00pm P&Z Work Session (Council 12:00pm PACAB WS 1:00pm PACAB Ad Hoc Committee Meeting @ HOLIDAY 25 26 27 28 29 30 31 1 HOLIDAY 7:00, CC Mtg Council Calendar 3 9/19/2022 9:13 AM 119