Loading...
HomeMy WebLinkAbout09282022 City Council Spc Mtg - Community Recreation CenterSeward City Council Agenda Packet Special City Council Meeting Wednesday, September 28, 2022 at S: 30 p. m. Council Chambers, City Hall All public is invited to attend. City of Seward PO Box 167 Seward, Alaska 99664 AIA4 Sfw* 7fm.. . July 21, 2022 Brenda Ballou, City Clerk City of Seward Re: September 28, Special Meeting Madam Clerk, City Manager's Office Janette Bower, City Manager Phone: 907-224-4012 Email: jbower@cityofseward.net Please consider this my written request as required by Seward City Code 2.10.030 (a)(2) for a special meeting on September 28, 2022, at 5:30 pm, for the following item: • Recreation Center Feasibility Study Presentation by Victus Advisors Please note the format is a special meeting with a committee of the whole. Thank you, ?" WA� Janette Bower, City Manager SPECIAL MEETING NOTICE Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a City Council Special Meeting on Wednesday, September 28, 2022 at 5:30 p.m. for the purpose of: Committee of the Whole: Recreation Center Feasibility Study Presentation by Victus Advisors. The meeting will commence in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meetings. All public is invited to attend. Posted: Thursday, September 15, 2022 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum The City of Seward, Alaska Special City Council Meeting September 28, 2022 5:30 p.m. Council Chambers Christy Terry Mayor Term Expires 2022 Sue McClure Vice Mayor Term Expires 2023 John Osenga Council Member Term Expires 2024 Liz DeMoss Council Member Term Expires 2023 Ristine Casagranda Council Member Term Expires 2022 Mike Calhoon Council Member Term Expires 2024 Randy Wells Council Member Term Expires 2022 Janette Bower City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total speaking time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. NEW BUSINESS A. Other New Business Items 1. Committee of the Whole: Recreation Center Feasibility Study Presentation by Victus Advisors. 7. CITIZEN COMMENTS 8. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSES TO CITIZEN COMMENTS 9. ADJOURNMENT City of Seward, Alaska City Council Special Meeting Agenda September 28, 2022 Page I FA 1 INTERIM SUMMARY OF FINDINGS: COMMUNITY RECREATION CENTER FEASIBILITY STUDY Presented July 8, 2022 DRAFT Subject to Change SN, ///' ` V I C T U S Ste¢ r E A P C Please note that this Interim Summary of Findings contains a high-level overview of some of Victus Advisors' research, analysis, and recommendations, howe ver our full final report should be read for a complete presentation of findings and detailed understanding of underlying methodologies, findings, assumptions, and estimates. Our work relies on a variety of information and assumptions to develop market, financial, and economic projections. Sources of information and assumptions include, but may not be limited to, information provided by the City of Seward, input and opinions provided by relevant third parties, Octus Advisors' industry experience and previous studies, and publicly available data from various industry sources. Any information collected by Victus Advisors has not been audited or verified and has been assumed to be correct. There will be differences between actual events and the projections contained herein, and we express no assurances of any kind related to any projected information. Differences between projections and actual events may be material DRAFT - Subject to Change 2 1. MARKET RESEARCH -9!3r INTERIM PRESENTA TION 2. CONCEPTUAL, OPERATIONAL & FINANCIAL ANALYSIS M 3. FINAL REPORT & PRESENTATION OF FINDINGS DRAFT - Subject to Change SECONDARY MARKET RESEARCH Regional Inventory & Demand Analysis Local Sports/Rec Program & Facility Inventory Demographic & Socioeconomic Analysis Ownership : Operations Analysis Public Information Session PROC ARY [RESEARCH & ENGAGEMENT Stakeholder & ilding User Group • gram Interviews Community Recreation Survey rr-- Funding Options Analysis LL- Operating Building Project Assessment Pro Forma (Sites, Concept Plan & Cost) 40 Miles: 5,186 Based upon Victus Advisors' experience, primary attendance for public recreation centers in smaller and rural communities can often be drawn from within a 30-45 minute driving distance. As shown at left, there is a population of just under 5,200 people within a 40-mile driving distance of Seward. Source: Esri DRAFT - Subject to Change 5 Program Competitive Volleyball League Recreational Volleyball League Urbach's Youth Basketball Youth Archery Individual Fee $40 $20 Source: Seward Parks and Recreation Note: Sorted by Program in alphabetical order Team Fee $225 $180 As shown to the left, the Seward Parks and Recreation department currently offers four (4) recreational programs for youth and adults. The department currently does not offer senior programming, aquatic programming, and adaptive programming, in large part because of a lack of indoor recreational space. According to staff, the department used to offer more indoor recreation programs, but many have been cut over the last three (3) years. DRAFT - Subject to Change 7 Willow Glacier View ,a 0 Alexander y `Palmer Creek Knik-Fairview Lark ©�qe ve s Chugach Chugach vald Hess Tyonek O State Park National Forest Alyeska lar L.. Whittier © 1i ark I Park ' ed ng Cowper serve Landing S,G,a Seward Chenega Anchor P, Kenai Fjords National Park F • r Kachemak Bay State Park Source: Google Maps Notes: (1) Facilities sorted by Driving Distance from Seward (Miles) in descending order (2) This list is not intended to be comprehensive, but rather a sample of facilities that ha ve been used or are currently used by various groups and individuals that we interviewed. Driving Distance from Seward Facilities (Miles) 1 Soldotna Regional Sports Complex 95 2 Kenai Recreation Center 104 3 Nikiski Community Recreation Center 116 4 O'Malley Sports Complex 119 5 The Dome 123 6 South Peninsula Athletic & Recreation Center (SPARC) 167 7 Curtis D. Menard Memorial Sports Center 171 Victus Advisors compiled the list above of local indoor sports facilities that have been visited or utilized by interviewees and survey respondents. Many of these facilities have been utilized for both local practices/games and regional tournament activities. DRAFT - Subject to Change 8 BasketbaIl Ice Indoor Facility Location Owner/Operator Court Sheet Turf Curtis D. Menard Memorial Sports Center Wasilla City of Wasilla - 1 1 The Dome Anchorage Private - - 1 Kenai Recreation Center Kenai City of Kenai 1 - - Nikiski Community Recreation Center Nikiski North Peninsula Recreation Service Area 1 - - O'Malley Sports Complex Anchorage Private 4 2 - Soldotna Regional Sports Complex Soldotna City of Soldotna - 1 - South Peninsula Athletic & Recreation Center (SPARC) Homer Private 1 - - Sources: VIctus research, faci/ityoperators Note: Sorted by Facility in alphabetical order REGIONAL INDOOR SPORTS FACILITY INVENTORY NOTES As shown above no facility had all three (3) cited amenities. Furthermore, only one (1) of the facilities profiled had more than one (1) basketball court/multi-use floor, ice sheet, or indoor turf field. Lastly, four (4) of the seven (7) profiled facilities are owned and operated by the public sector. DRAFT - Subject to Change 9 In May 2022, the City of Seward identified participants and scheduled a series of in -person, virtual, and telephone interviews for Victus Advisors. The goals of these interviews were to gather feedback from key stakeholders and community leaders regarding the potential for a new community recreation center in Seward. INTERVIEWS - Victus Advisors conducted in -person, virtual and telephone interviews with representatives from the following 20 stakeholder groups (in alphabetical order): • Alaska Vocational Technical Center (AVTEC) • Bloom • Boys & Girls Clubs of the Kenai Peninsula • City of Seward, City Manager's Office • City of Seward, Community Development • City of Seward, Parks & Recreation • City of Seward, Mayor's Office • Happy Youth Programs + Educational Resources • Kenai Fjords National Park • Kenai Peninsula Econ Dev District • Kenai Peninsula Borough Assembly • Major Marine Tours • Qutekcak Native Tribe • Seward Boys & Girls Club • Seward Chamber of Commerce • Seward Community Foundation • Seward Community Health Center • Seward Prevention Coalition • Seward Providence Medical Center • Seward Senior Center DRAFT - Subject to Change 10 PERCEPTIONS OF CURRENT INDOOR RECREATIONAL FACILITIES IN SEWARD • All interviewees agreed that there are limited indoor spaces for recreational activities and other events such as banquets and weddings requiring a capacity over 80 people. • Demand for more indoor space has been driven by middle and high school parents asking for more indoor opportunities and activities for youth during the winter months. • Interviewees also indicated that there is no indoor space for elderly residents to get exercise, in particular walking, during the colder months and poor weather. • The following indoor facilities were commonly cited as spaces used by local Seward residences: o 5th Avenue Fitness o Apex Gym (Crossfit) o AVTEC Gym o Seward Cruise Ship Terminal • The AVTEC Gym is only available Thursday through Saturday for Seward residents via the Parks & Recreation department while the Seward Cruise Ship Terminal is occasionally available for some sports activity and other events October through April. The Seward High School pool as been used by local residents and the Tsunami Swim Club, but outside access is very limited. DRAFT - Subject to Change 11 IDEAL FEATURES AND AMENITIES FOR A NEW COMMUNITY RECREATION CENTER • Nearly all interviewees stated that the proposed venue should be multi -use and ensure open access for all residents. • Common amenities requested by most interviewees included: o Indoor walking track o Multi -purpose gym/floor for basketball, volleyball, wrestling, etc. and other events such as banquets and weddings o Multi -purpose rooms that can be used for classes, dance studios, youth programs, etc. SUPPORT FOR A NEW COMMUNITY RECREATION CENTER • Generally speaking, interviewees were supportive of a new community recreation center citing the lack of current indoor space and the potential benefits including improved quality of life, providing safe and diverse opportunities and activities for youth, and creating a community gathering place. • While there was support for the need of a community recreation center, there were may questions and concerns about how the proposed venue would be funded and financially operated/sustainable. recreation center. DRAFT - Subject to Change 12 A�'10,1 SUMMARY OF USER GROUP DEMAND Likelihood Type Ideal Non -Sports User Groups of Usage of Usage Amenities Days Times Seasons Bloom (Seward Prevention Coalition) Definitely Use Children's Programming Flex Space Weekdays Mornings, Afternoons Year -Round HYPER (Seward Prevention Coalition) Definitely Use Children's Programming Flex Space Weekdays Mornings, Afternoons Year -Round Qutekcak Native Tribe Definitely Use Adult & Youth Programming Flex Space, Walking Track Weekdays All Day Year -Round Seward Boys & Girls Club Definitely Use Children's & Youth Programming Flex Space Weekdays Afternoons Year -Round Seward Senior Center Definitely Use Senior Programming Flex Space, Walking Track Weekdays Mornings, Afternoons Year -Round Source: Victus research Notes: Non -Sports User Groups sorted in alphabetica/order. This is likely a partial list ofpotential users, based solely on the interviewees contacted by Victus Advisors. SUMMARY OF POTENTIAL NON -SPORTS USERS Several community groups that were interviewed expressed interest in using a new community recreation center in Seward. Likelihood Type Ideal Number of Sports User Groups of Usage of Usage # of Courts/Sheets Days Times Annual Events Seasons Alaska Hockey Association Definitely Use Events 1 Weekends All Day 1 Spring Alaska USA Wrestling Possibly Use Events 1 Weekends All Day 1 Spring Dr. D's Basketball Definitely Use Camps, Leagues 2 Weekdays Evenings - Year -Round Kenai Peninsula Hockey Association Definitely Use Events 1 Weekends All Day 1 Spring Marathon Volleyball Club Definitely Use Practices, Games, Events 4 Weekdays, Weekends All Day 2 Winter, Spring Marathon Wrestling Club Definitely Use Practices, Games, Events 2 Weekdays, Weekends All Day 2 Winter, Spring Seward High School Swimming Definitely Use Events - Weekends All Day 1 Spring Seward High School Track & Field Definitely Use Practices Weekdays Evenings - Winter, Spring Tsunami Swim Club Definitely Use Practices, Games, Events - Weekdays, Weekends All Day 2 Winter, Spring USA Hockey Pacific Definitely Use Events 1 Weekends All Day 3 Spring Source: Victus research Notes: (1) Sports User Groups sorted in alphabetica/order. (2) This is likelya partiallist of potential users, based solely on the interviewees contacted by Victus Advisors. (3) Swimming groups interest is based on potential building of an indoor pool as part of recreation center, SUMMARY OF POTENTIAL SPORTS USERS Sports User Groups' usage ranged from weekday use for games and practices to weekend tournament usage. DRAFT - Subject to Change In addition to one-on-one, in -person and telephone interviews in May and June 2022, Victus Advisors also conducted online surveys with 681 respondents. Based on the current estimated population of 5,186 people in the Greater Seward community, questions with 681 responses have a margin of error of +/- 3.5%* with a 95% confidence interval. The survey link was distributed by the City via their email, digital, online, and social media channels. Respondent profile: • 54% reside within City of Seward limits • 46% live outside of City limits ("Greater Seward") • 83% between the ages of 25 and 64 (50% age 25 to 44, 33% age 45 to 64) • 45% live in a household with children under 18 • 83% live in a household where someone has been involved in recreational programs in Seward, whether public (operated by Seward Parks and Recreation) or private programs 'Note: For questions later in the survey with 523 responses, the margin of error is +/- 4. 06% with a 95% confidence interval. DRAFT - Subject to Change 15 Survey respondents were asked to rate their impressions of indoor recreation opportunities on a 7-point scale, in which "T represents "Very Satisfied" and 'T' represents "Very Dissatisfied". Based on these satisfaction ratings, Victus Advisors has assigned a "Top-2 Box Rating" to each factor that is presented on the following page. Top-2 Box Rating represents the combined scores of "T and "6" given to each factor by respondents, representing the highest levels of satisfaction. 7 6 5 Top-2 BOX mating (% 7 or 6) V,G- Excellent General Top-2 Box score • Good standards for , 4 3 2 1 satisfaction t kV4 analysis • Ave ra g e • Below Average o Our Top-2 Box methodology is a best -in -class approach to satisfaction measurement. DRAFT - Subject to Change 16 "Please rate your OVERALL IMPRESSIONS of the indoor recreation opportunities in the City of Seward on a scale of 7 to 1, where 7 = `Very Satisfied'and 1= `Very Dissatisfied'" Comrnitmentisupport for indoor recreation from local businesses Quality of indoor meeting, gathering & community evert spaces Quantity of indoor meeting, gathering & corrrnunity evert spaces - Quality of indoor sportslreasationfacilities - Opportunities for youth to participate in a wide variety of indoor recreation opportunities Quantity of indoor sports/recreat ion facilities 9% Overall Sat. with indoor recreation opportunities in Seward _ Opportunities for adults to participate in a wide variety of indoor recreation _ opportunities Opportunities for seniorcitizens to participate i n indoor recreation programs and 9% activities Commitmentlsupportfor indoor recreation from government entities 9% 40% 37% 28% 35% 26% - 23% 24% _ 25% 24% 25% 0% 10% 20% 30% Top-2 Box 5,4 Battorr}3 Box Notes: (1) Sorted by Top-2 Box score in descending order (2) Base: 582 respondents 40% 50% 50% 70% KIIV�*IIIV�- MITI Overall ratings of the indoor recreation opportunities in Seward were very negative, with all factors receiving Bottom-3 Box scores of at least 40%. DRAFT - Subject to Change "How often do you typically travel outside of the City of Seward to participate in indoor recreational activities?" 60% 52% 50% 20% 17% 14% 10% 8% 8% 0% Rarely or Monthly Quarterly Once per weekly Daily Never Year Notes: (1) Sorted by frequency score in descending order (2) Base: 559 respondents 48% of respondents indicated that they travel outside of Seward for indoor recreational activities. 17% indicated they travel at least once a month. DRAFT - Subject to Change 18 "When you do travel outside of the City of Seward to participate in indoor recreational activities, which indoor recreation facility do you visit most often?' 18% 17% 16% 14% 12°/® 11% 10% 7% NVIA The Dome Nikiski ®'Malley Sports Soldotna Menar'd Kenai (Anchorage) Community Complex Regional Sports Memorial Recreation Recreation (Anchorage) Complex Sports Center Center (Kenai) Center (Nikiski) (Soldotna) (Wasilla) Notes: (1) Sorted by Facilities score in descending order (2) Facilities shown above were selected by more than 5% of respondents (3) Base: 314 respondents The facilities most frequented outside of Seward were fairly fragmented, with no facility receiving more than 17% of the responses. DRAFT - Subject to Change 19 "What are the primary indoor amenities that you (or your familx1 utilize most frequently at recreation centers outside of Seward?" Ice rink (includes recreational skating, figure skating, ice hockey, etc.) Indoor leisure pool (for families with children) Youth sports programs 7%® Indoor running/walking track 7%m Rock climbing wall 7% Adult fitness programs and classes 7% Indoor lap pool (for swim teams, personal 6%® fitness/training, etc.) Sauna or steam room 6%® Meeting/event rooms (e.g. rentals for private events) 5%® Adult sports programs 5%® Youth after school programs and summer camps 5%® 9%® 3% 0%® 1 %® 2%® 3% 4%® 5% 6%® 7% 3%® 9% 10%® Notes: (1) Sorted byAmenities score in descending order (2) Amenities shown above were selected by a minimum of 5% of respondents (3) Base: 472 respondents Like the previous question, the amenities/uses that Seward residents travel outside the City for were also very fragmented, with no amenity/use receiving more than 9% of the responses. DRAFT - Subject to Change 20 "Please select up to two 0 established amateur indoor sports that you think the Seward sports community has developed most successfully in terms of organized opportunities to learn and playf Basketball Swimming & Diving 24% Wrestling 9% 27% 26% 0% 5% 10% 15% 20% 25% 30% Notes: (1) Sorted by Sports score in descending order (2) Sports shown above were selected by a minimum of 5% of respondents (3) Base: 509 respondents Basketball, Swimming, and Volleyball were identified as the three most established indoor sports in Seward. DRAFT - Subject to Change 21 "Please select up to two 0 emeraiinq or underserved amateur indoor spodts that you think have the most potential to be successful in Seward with the addition of a new indoor recreation facility.-" Bowling Ice Hockey 13% Indoor Track 11 % Indoor Soccer 8% Swimming & Diving 7% Dance 6% Gymnastics 5% Bickleball 5% Basketball 5% 0% 5% 10% 15% 16% 20% Notes: (1) Sorted by Sports score in descending order (2) Sports shown above were selected by a minimum of 5% of respondents (3) Base: 523 respondents Bowling, Ice Hockey, and Indoor Track were identified as the three sports in Seward with the most emerging potential. DRAFT - Subject to Change 22 "Generally speakin�g, do you support the idea of the City of Seward building a new public indoor community recreation center for primary use by Seward area residents and families?" in, Not Sure, No, 10% Base: 523 respondents Prior to any discussion of potential construction costs or funding sources, 79% of respondents support the idea of the City of Seward building a new indoor community recreation center. DRAFT - Subject to Change 23 7fa new public indoor community recreation center were built in Seward, how would you rank your (or your family's) interest in using the following potential amenities?" Average Rank Amenity/Activity 7.3 Indoor running/walking track 8.2 Youth sports programs 8.8 Gym (courts for basketball, volleyball, etc.) 9.2 Indoor field (for soccer, flag football, running/training, etc.) 9.4 Ice rink (for recreational skating, figure skating, ice hockey, etc.) 9.7 Adult fitness programs and classes 10.0 Indoor leisure pool (for families with children) 10.1 Adult education programs and classes 10.2 Adult sports programs 10.2 Rock climbing wall 10.2 Indoor lap pool (for swim teams, personal fitness/training, etc.) 11.1 Meeting/event rooms (e.g. rentals for private events) 11.4 Cardio equipment 11.5 Senior programs 11.5 Sauna or steam room 11.5 Youth after school programs and summer camps 11.9 Strength equipment (Nautilus, Cybex, etc.) 12.3 Weight room (free weights) 12.4 Racquetball 13.0 Pickleball Base: 523 respondents Indoor running/walking track, Youth sports programs, and Gym space were the three highest ranked priorities for desired amenities at a new indoor community recreation center, based upon average rank. DRAFT - Subject to Change 24 7fa new public indoor community recreation center were built in Seward, how would you rank your (or your family's) interest in using the following potential amenities?" Amenity/Activity % Top 5 % Bottom 5 Youth sports programs 46% 20% Indoor running/walking track 46% 10% Ice rink (for recreational skating, figure skating, ice hockey, etc.) 37% 24% Gym (courts for basketball, volleyball, etc.) 34% 14% Indoor field (for soccer, flag football, running/training, etc.) 32% 17% Indoor leisure pool (for families with children) 30% 24% Indoor lap pool (for swim teams, personal fitness/training, etc.) 28% 27% Rock climbing wall 26% 24% Youth after school programs and summer camps 26% 38% Adult fitness programs and classes 26% 18% Adult sports programs 24% 20% Adult education programs and classes 22% 18% Sauna or steam room 21 % 33% Meeting/event rooms (e.g. rentals for private events) 20% 27% Senior programs 19% 28% Cardio equipment 15% 25% Strength equipment (Nautilus, Cybex, etc.) 13% 29% Weight room (free weights) 12% 30% Pickleball 12% 39% Racquetball 11 % 33% Note: Sorted by % of respondents who ranked each amenityin their top 5, in descending order. Base: 523 respondents When identifying the amenities with the highest percentage of top 5 rankings, Ice Rink moves up to third. However it should be noted the Ice Rink is the most polarizing of the top 5 desired amenities/activities, as it received more bottom 5 rankings than Youth Sports Programs, Indoor Track, Gym, and Indoor Field. DRAFT - Subject to Change 25 \1\ V I C T U S A D V I S U R S INITIAL BUILDING PROGRAM RECOMMENDATIONS Our building program recommendations are based primarily upon Victus' research and engagement results presented in the previous pages. We have identified that community demand exists for a community indoor recreational facility in Seward. Please note: a) We have presented levels of priority, assuming that the project may need to be phased based upon available funding (to be explored in the next stage of our study); and, b) We have prioritized amenities/uses that are multi -use and/or appeal to the largest number of users. Priori I • Gymnasium (two basketball courts convertible to four volleyball; multi -use for wrestling, pickleball, larger flat -floor events, banquets, weddings, gatherings for 80+ people, etc.) • Indoor Walking/Jogging Track • Multi -use programming space (youth programs, adult programs, meeting space, etc.) • Other potential amenities: Bathroom/changing rooms ("express lockers"), childcare for facility users, concessions stand or vending machine area, office/administrative and storage space for Seward Parks & Recreation, and on -site parking to meet peak demand. Priority II • Indoor artificial turf field Priority III • Ice sheet • Pool DRAFT - Subject to Change KEY TAKEAWAYS Priorities / & // are relatively more affordable to build and operate on a SF basis than Priority /// amenities. /n addition, Priorities / & // would be expected to maximize utilization per SF relative to Priority /// features. 27